SUPPLEMENTAL REPORTS & COMMUNICATIONS
Office of the City Clerk
City Council of the City of Napa
Regular Meeting
October 18, 2022
FOR THE CITY COUNCIL OF THE CITY OF NAPA
AFTERNOON SESSION:
SUBMITTED PRIOR TO THE CITY COUNCIL MEETING
6. ADMINISTRATIVE REPORTS:
6.B. Department Spotlight: Community Development Department Economic Development Division
• PowerPoint presentation from City Staff.
6.C. Quarterly Recruitment Update
• PowerPoint presentation from City Staff.
6.D. Napa Recycling & Waste Services 2022 Contact Amendment • PowerPoint presentation from City Staff.
Community Development Department
Economic Development Division
Council Spotlight
10.18.2022
City Council Regular Meeting
10/18/2022
Supplemental - Item 6.B.
From: City Staff
Department Spotlight Purpose
Share with the Council some of the Community Development Department Economic Development Division’s recent activities and future projects.
Introduce the Team
•
Vin Smith
, Community
Development
Director
•
Neal Harrison, Economic
Development Manager
•
Jennifer Owen, Economic
Development Coordinator
•
Brendan Hurley, Economic
Development Coordinator
Vin Smith
(CD Director)
Economic
Growth,
Equity,
and
Diversification
Assist businesses
Strengthen key industries: manufacturing,
agriculture, health and wellness
Spur housing and mixed
-
use development
Support continued downtown
revitalization
Promote placemaking and branding
Accomplishment:
New Tools for Infrastructure and Development
•
Formed the City of Napa Enhanced
Infrastructure Financing District
(EIFD) leveraging tax increment
financing for infrastructure projects
•
Joining the California Enterprise
Development Authority (CEDA) for
tax exempt financing; Blue Oak
School first potential recipient
Accomplishment:
Downtown Wayfinding
•
Downtown Property Improvement District
(PBID)
–
up to $450,000
•
2022: Phase 1
–
replace existing signs and
install gateway signs
•
2023: Phase 2
–
new vehicular, pedestrian
signage and city buildings
Accomplishment:
Business Support & Communication
•
Economic Development Monthly
Newsletter:
4160 subscribers; 48% open rate
•
Small Business Startup Guide
•
ED Concierge & Pre
-
Application Meetings
KEY PROJECT
–
Napa Makes
•
Raising visibility
–
branding, media coverage
•
Fostering connection
–
newsletter, Facebook
community page
•
Manufacturing Week Event
KEY PROJECT
–
Economic Dashboard
Economic Development Dashboard | Napa, CA (cityofnapa.org) •
Public
-
facing
dashboard with
key performance
indicators
•
Internal data
collection on key
corridors
Priorities &
Projects Going
Forward 22/23
Business Concierge and Workforce
Development Partnerships
Targeted Site Development
District Enhancements such as Downtown,
The Oxbow and Rail Arts District
Downtown Street Banner, DT Vine Trail Access
and committee collaboration (DNA, TID, PBID)
QUESTIONS OR COMMENTS?
Quarterly
Recruitment
Update
Human
Resources
October 18, 2022
ATTACHMENT 1
City Council Regular Meeting
10/18/2022
Item 6.C.
From: City Staff
Full
-
Time Recruitment Metrics
(FY21/22 Q4 and FY22/23 Q1)
Metric
Total
Recruitments Completed
43 Positions Filled
45 Total Current Vacancies
51 in Q1 FY22
-
23 (57 in Q3 FY21
-
22,
76 in Q2 FY21
-
22,
92 in Q1 FY21
-
22)
Current Active Recruitments
18 2
Part
-
Time Recruitment Metrics
(FY21/22 Q4 and FY22/23 Q1)
Metric
Total
Recruitments Requested
25 Recruitments Completed
21 Positions Filled
73 Upcoming Recruitments
7 3
Employee
Turnover
4 0
2 4
6 8
10 12
14 16
18 20
July - Sept
2021
Oct - Dec
2021
Jan - Mar
2022
Apr - June
2022
July - Sept
2022
Employees
Highlights
5 •
Employee Engagement
Survey Results
Town Hall Meetings
Department Presentations
Employee Forum
Culture Team
Highlights
•
Second Wellness
Challenge has launched
6 •
Statewide Recognition at
Cal Cities Annual Conference
Highlights
•
Buddy Program hosts first
Buddy Bowling Event
(aka Pin Pals!)
7 Highlights
8 •
Successfully completed
negotiations with two
bargaining units (NCEA and
NPOA) and reached total
tentative agreements
•
Open Enrollment Benefits Fair
(Virtual and In
-
Person)
Highlights
•
DEI Training Year 2
“Conscious Conversation” is
currently underway for all
City Employees
9 THANK YOU!
10 2022
NRWS
Contract
Amendment
Prepared by Kevin Miller
Materials Diversion
Administrator
October 18, 2022
City Council Regular Meeting
10/18/2022
Supplemental - Item 6.D.
From: City Staff
PROPOSED 2022 AMENDMENT
TO CITY-NRWS AGREEMENT
Presentation Outline:
A. Contract Background
B. Highlights of 2018 Contract Amendment
C. Highlights of Proposed 2022 NRWS-City
Contract Amendment
D. Future Steps – SB 1383 Contract
Amendment; Rate Setting in 2023
E. Recommended Action
PART A: BACKGROUND
• Original (current) City-NRWS contract
– Base 10 years (CY2005 to CY2015)
– Extended 3 years (City had 4 one-year
options) from CY2016 to CY2018.
– 2018 Contract Amendment extended
City-NRWS agreement 14 years
(through end of CY2031)
PART B: HIGHLIGHTS OF
2018 CONTRACT AMENDMENT:
1. Replacement of Heavy NRWS (City) Fleet
- 100% new clean air Compressed
Natural Gas (CNG) – Completed in 2020
2. Control & manage costs for City rate payer
(Fixed 3.5% labor & 2.5% non-labor annual
increases first 5 years of 14-year extension)
PART B: HIGHLIGHTS OF
2018 CONTRACT AMENDMENT:
3. New Compostable Organic Material to MDF
- NRWS delivers 30,000 “new” tons to MDF
for additional revenue ($1.5M/year)
- NRWS secured these 30,000 tons/year
- In 2021, City MDF received 88,000 tons of
compostable organics (inclusive of 30k tons)
PART B: HIGHLIGHTS OF
2018 CONTRACT AMENDMENT:
4. Customer Service Office & 600 Tower Road
- NRWS to provide full service in-town
customer service payment center (598
Lincoln Avenue) & storage space @ 600
Tower Road no additional cost to City
PART B: HIGHLIGHTS OF
2018 CONTRACT AMENDMENT:
5. New Processing Equipment
- NRWS to upgrade MDF sorting/processing
equipment (increase recovery by 4-5%)
- Added 5,000 tons of recyclables by 2020
- Lower disposal cost of “residue” by
$160,000-$200,000 per year
- Extend working life from standard 10 years
to 14 years (through end of CY2031)
PART B: HIGHLIGHTS OF
2018 CONTRACT AMENDMENT:
6. Preserve incentives for high performance
and increased diversion from landfill disposal
7. Address necessary system improvements at
City’s Materials Diversion Facility (MDF)
- Covered Aerated Static Pile (CASP)
composting system
- Upgraded stormwater management system
8. Allow for cost savings and innovation
wherever possible
PART C: HIGHLIGHTS OF PROPOSED
2022 CONTRACT AMENDMENT
• Fixed Annual Adjustments:
- Extended fixed 3.5% (labor) through 2031
- Extended fixed 2.5 (non-labor) to 2031
- “Safety Value” Provision:
If non-labor increase exceeds 5% in
a given year, City and NRWS share
equally in increase above 5%.
Example: Non-labor inflation = 8%
City pays 1.5%, NRWS bears 1.5%
PART C: HIGHLIGHTS OF PROPOSED
2022 CONTRACT AMENDMENT
• Increased Operating & Capital Costs:
- Covered Aerated Static Pile (CASP)
composting system ($12M)
- Comply with air permit conditions
- New NRWS lab technician &
on-site testing lab equipment
- Additional compost operator
- Upgraded MDF stormwater
management system ($3M)
- New water truck ($208k)
- New grinder ($950k)
New state-of-the-art
Covered Aerated Static Pile (CASP)
composting system (operational January 2020)
2021 CRRA Leadership in Organics
Composting Facility of the Year!
A quick and fun look at Napa’s composting process
PART C: HIGHLIGHTS OF PROPOSED
2022 CONTRACT AMENDMENT
• Cost Review to Reconciliation Review
- Develop a fair mechanism to adjust to
changes in growth and legislation
- Shift from once every 3 years (looking
forward 3-4 years) to every other year
looking back at actual growth & service
- First new process originally set for
CY2020 looking back at CY2019
compared against CY2017 as “baseline”
(NRWS agreed to delay until 2021)
PART C: HIGHLIGHTS OF PROPOSED
2022 CONTRACT AMENDMENT
• Cost Review to Reconciliation Review
- Residential Metric = # of households
* Special provision for Napa Pipe
- Commercial Metric = # of “lifts”
* Commercial food scraps & Sunday
service taken out of eligible lift
calculation to measure growth
- Roll-Off Metric = # of “services”
* Calculated each year vs. actuals;
measured over and above 4 trucks &
4 drivers (low $8k vs. high $306k)
PART D: FUTURE STEPS
• SB 1383 Contract Amendment:
– Collection service impacts
– Processing cost impacts
– New required route and facility audits
• Rate Setting Process in 2023:
- Collection Rates in 2019 rates set
through CY2022
- Contamination & non-compliance
charges/fees (required by 2024)
- Consolidation of commercial yard
trimmings and food scraps rates
PART E: RECOMMENDED ACTION
• Adopt a resolution authorizing the Utilities
Director to execute the 2022 Contract
Amendment to City Agreement No. 8687
with NRWS for a term through December
31, 2031, for the collection and
transportation of Municipal Solid Waste,
Recyclable Materials, and Compostables,
and operation of the Napa Materials
Diversion Facility, and determining that
the actions authorized by this resolution
are exempt from CEQA