Ci
ty of Napa
City Fees and Charges
LEGEND
FOR IMPLEMENTING THE FEE SCHEDULE SPREADSHEET:
Each
row of the Fee Schedule Spreadsheet identifies a separate fee, with a column for:
the Fee Description, the Fee Amount, the Fee Type, the Fee Category, and the Authority. The Fee Description columns identify a fee number and a narrative description for the fee.
The Fee Amount column (or columns) identifies how the amount of the fee is calculated. (See “Key to Fee Amounts,” set forth below.) The Fee Type column identifies one of five Fee Types (“A” through “E”), which generally identifies the processes by which the fee will be imposed. (See “Key to Fee Types,” below.)
The Fee Category column identifies one or more of seven Fee Categories (“1” through “7”), which identifies the relevant subsectio n of California Constitution Article XIII C, Section 1(e) establishing that the fee is exempt from the constitutional definition of a tax. (See “Key to Fee Categories,” below.) The Authority column identifies the legal authority for the imposition of the fee.
Key to Fee Amounts
In
the Fee Amount columns of the Fee Schedule Spreadsheet, the following defined terms are used:
Direct Cost - Direct cost is defined as the direct cost incurred by the City in performing a service, including the direct wages and benefits calculated as the productive hourly rate for employee(s) providing the service, actual e quipment cost
directly attributable to the service provided, and any actual discrete costs incurred by the City in performing the service (e.g., payment to vendor for services provided).
Full Cost - Full Cost is defined as the full cost incurred by the City in performing a service including, but not limited to, the fully burdened rate (defined below) for staff time
, fully burdened overtime rate (defined below) for staff services performed after normal wor
king hours, the cost for materials, vehicles, equipment, and contracts.
Material costs include any supplies used (i.e. paper, water meter, pipe, etc.).
Vehicle costs are based on hourly vehicle rates that include operations and ma
intenance costs, replacement cost of vehicle, overhead/administrative costs, insurance, accident repair costs, and fuel. Contract costs is the cost for a contractor to perform work on behalf of the City.
o Full Costs are subject to a minimum of 1/2 hour of the Fully Burdened Rate for positions performing service.
o Fully Burdened Rate - a billable rate that captures all costs associated with employees, over and above gross compensation or payroll costs. Typical costs associated with the burdened rate include payroll taxes, worker's com
pensation, health insurance, paid time off, pension contributions, other
EXHIBIT A
benefits, and indire
ct costs including departmental and citywide
administrative overhead allocations.
o Fully Burdened Overtime Rate - a billable rate that includes only those benefits applied to overtime (unemployment, workers’ compensation) and direct departmental and citywide overhead/administrative costs. Updates to Standard Direct Costs and Full Costs. Fully burdened rates and fully burdened overtime rates are updated from time to time when City employee salaries, benefits and/or overhead rates (cost allocation plan) are updated. Vehicle and equipment rates are generally updated bi-annually as part of the budget cycl e.
A listing of current “Direct Costs” and “Full Costs” is maintained at the City Clerk’s Office and may be requested from the City Clerk at [email protected] or 707-2
57-9503.
Key t
o Fee Types
Fo
r each fee on the Fee Schedule, the “Fee Type” column identifies a letter (“A” through “E”) which corresponds to the relevant “Fee Type” process by which the fee will be imposed, as set forth below:
A. The charge must be paid to the City prior to, and as a condition of, the City providing the requested service or product, and as a condition of the City issuing a license, entitlement, or permit . Any Fee Type “A” is non - refundable.
i. NOTE: Fee Type “A” for Building Permit Fees (2.1.1 - 2.1.36) include Building Plan Review and Inspection. Building Plan Review amounts equal 33% of the total Building Permit Fee and must be paid at time of plan check submittal. The balance must be paid prior to Inspection.
B. The charge must be paid to the City as a deposit prior to, and as a condition of, the City providing the requested service (including the issuance of a license, entitlement, or permit ). The City’s authorized representative will establish the deposit amount based on a written estimate of the City’s Full Costs. If the City’s authorized representative determines that a supplemental deposit is required to cover the estimate of the City ’s Full Costs, the supplemental deposit must be paid no later than 30 days after the City provides a written invoice of the amount owed, and as a condition of the City providing the requested service. Within 30 days after completion of the requested service, the City will refund any amount deposited that exceeds the City’s Full Costs.
C. The charge may be paid to the City after the City has provided the requested service. The charge must be paid no later than 30 days after the City provides a written invoice of the amount owed . Any Fee Type “C” is non- refundable.
D. The charge is a fine or penalty that must be paid in accordance with the applicable provisions of the Napa Municipal Code, such as NMC Sections
1.16.050 and 1.24.060.
E. The charge must be paid to the City as a refundable deposit prior to, and as
EXHIBIT A
a
condition of, the City providing the requested service or product, and as a condition of the City issuing a license, entitlement, or permit . The City will refund the deposit within 30 days of reconciliation, if all conditions of the refundable deposit are met.
Key
to Fee Categories
Fo
r each fee on the Fee Schedule, the “Fee Category” column identifies a number (“1” through “7”) which corresponds to a subsection of Constitution Article XIII C, Section 1(e) establishing that the fee is exempt from the constitutional definition of a tax, for the reason set forth below:
1. Article XIII C, Section 1(e)(1) A charge imposed for a specific benefit conferred or privilege granted directly to the payor that is not
provided to those not charged, and which does not
exceed the re
asonable costs to the local government
of conferring the benefit or granting the privilege.
2. Article XIII C, Section 1(e)(2) A charge imposed for a specific government service or product provided directly to the payor that is not
provided to those not charged, and which does not
exceed the reasonable costs to the local
government of providing the service or product.
3. Article XIII C, Section 1(e)(3) A charge imposed for the reasonable regulatory costs to a local government for issuing licenses and
permits, performing investigations, inspections, and
audits, and the administrative enforcement and
adjudication thereof.
4. Article XIII C, Section 1(e)(4) A charge imposed for entrance to or use of local government property, or the purchase, rental, or
lease of local government property.
5. Article XIII C, Section 1(e)(5) A fine, penalty, or other monetary charge imposed by the judicial branch of government or a local
government, as a result of a violation of law.
6. Article XIII C, Section 1(e)(6) A charge imposed as a condition of property development.
7. Article XIII C, Section 1(e)(7) An assessment or property-related fee imposed in accordance with the provisions of California
Constitution Article XIII D.
EXHIBIT A
City of Napa
Proposed Updated Fee Schedule
10.0 Planning
Proposed Proposed 2022 Proposed 2023 Proposed 2024 Fee
Fee # Description Unit Fee Fee Fee Fee Type Category Comments Current Authority
10.19 Outdoor Dining on City Property
Per Sqare
Foot $10.00 $10.00 $10.00 A 4 New