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3.11.5 Contractor shall manage compost wastewater so there is no discharge of water that comes in contact with compost operations by covering the compost curing and storage area.
3.11.6 Contractor shall implement and maintain BMPs in compliance with the Materials Diversion Facility Technical Report, including, but not limited to the following:
3.11.6.1 Quarterly inspections of operations areas and the Wastewater Management System. Quarterly detention pond sampling.
3.11.6.2 Ditches and storm drains shall be inspected and cleaned out prior to the wet season each year.
3.11.6.3 Prior to emptying the pond, monitoring wells on opposite sides of the pond shall be inspected so that the pond is not drained below 2 feet above groundwater elevation to maintain positive pressure on the liner.
3.11.7 Contractor shall submit an Annual Monitoring and Maintenance Report to the Bay Area Regional Water Quality Control Board no later than April 1 of each year.
3.12 Environmental Compliance
3.12.1 The design and operation of the MDF by Contractor during the Contract term shall be in accordance with all applicable permits in existence as of the effective date of the Contract (see Attachment G).
3.13 SB 1383 Quarterly Facility Audit
3.13.1 The Contractor will conduct a quarterly Facility Audit as required by SB 1383, At minimum this sampling shall consist of outgoing organic material for 10 consecutive days. Each sample shall be at least 200 lbs. The following organic material streams shall be sampled mixed paper, old corrugated cardboard, processed organics, organics mixed residue, mixed residue destined for landfill, gray waste and biomass. Contractor shall determine the ratio of organic material and incompatible material. Contractor shall sort each residue sample as non-organic material or organic material. Contractor shall provide a quarterly report summarizing the results and the sampling method that was conducted.
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3.14 Periodic Sampling
3.1314.1 The MDF shall be designed to allow for the periodic short-term sampling of incoming materials and recovered materials in order to determine quantities, composition, and weight percentage of materials by jurisdiction or for a particular number of jurisdictions. The sampling would be conducted on an as-needed basis as determined by the City. The design must allow for sampling to be conducted on a continuous basis during normal operating hours, without unduly affecting commercial operation of the MDF or performance guarantees. The MDF design should allow for easy access or diversion of process streams for sampling.
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SECTION 4. RECOVERED MATERIALS
4.1 Market Development
4.1.1 Contractor shall use its best efforts in marketing and promoting the sale of all recovered materials, which shall include the identification of the highest value uses possible for the recovered materials, and obtaining the best possible prices. Contractor shall be responsible for identification of new markets and markets for hard-to-sell materials.
4.1.2 Contractor is responsible for producing recovered materials that meet market specifications as published and periodically updated by the Institute of Scraps Recycling Industries, Inc. (ISRI).
4.1.3 Contractor is responsible for identifying markets, for establishing sales prices (if any) for recovered materials, and for the sale of the recovered materials.
4.1.4 As part of its obligation for market development, Contractor shall identify opportunities for reuse of recovered materials either at the MDF or at other locations, and shall reuse materials to the greatest degree possible.
4.2 Transportation of Recovered Materials
4.2.1 Contractor is responsible for having recovered materials loaded and transported to markets. Vehicles may be owned or leased by Contractor, or pick-up may be provided by intermediaries or end use markets.
4.2.2 Vehicles leased or owned by Contractor must comply with applicable Federal, State, and local rules and regulations governing the commercial transportation of goods on public routes.
4.2.3 Vehicles owned by Contractor shall meet the requirements for fuel efficiency and vehicle emissions, as well as other state and regional, planning and regulatory standards.
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4.3 Billing
4.3.1 All of the marketed materials shall be weighed and the weights recorded and reported to the City.
4.3.2 Contractor shall be responsible for billing customers, if needed, for sale of recovered materials and for collecting payments. Funds collected from the sale of the materials shall be deposited to an account designated by the City.
4.3.3 Funds received by Contractor from the sale of materials shall be deposited to the City- designated account on a weekly basis. Contractor shall make and retain a copy of each check received and prepare the bank deposit by the close of business each Wednesday, such that the bank deposit is ready for pickup by the City’s bank courier each Thursday.
Contractor shall provide City with backup documentation, including all paperwork that arrived with each check containing final price data, total quantity paid for, and all other such information, either with each weekly deposit or at the end of each Materials Sales Month (the 20th day of each month).
If, on a rare occasion, Contractor cannot prepare the bank deposit on a Wednesday, Contractor shall immediately notify City via telephone and e-mail, and state when the deposit will be ready for pickup by the City’s bank courier. For example, Contractor would inform City that the deposit will be ready by the end of Thursday for a Friday pickup.
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SECTION 5. RESIDUE
5.1 Collection, Weighing, and Transport of Residue
5.1.1 Contractor will schedule the transport of Residues from the MDF to the Devlin Road Transfer Station, or other location as directed by the City, at a rate sufficient to prevent any residues from remaining in the MDF for more than twenty-four (24) hours unless such residues are stored on-site in enclosed containers, in which case Residues must not remain on-site for more than seven (7) days. If Residues are stored on-site in enclosed containers, such storage shall not give rise to nuisance or negative environmental effects off-site.
5.1.2 Quantities of residue produced from each Processing Area shall be weighed separately at the MDF from residues produced in other Processing Areas and shall be separately weighed and disposed at the Devlin Road Transfer Station. The weights shall be recorded and reported to the City.
5.2 Rolling Stock and Vehicles
5.2.1 Contractor shall maintain Rolling Stock of a number and size adequate to transport the Residue from the MDF to the Devlin Road Transfer Station. The fleet shall be sized to provide spare capacity to cover routine and unexpected outages. Rolling Stock shall be suited to the intended duty and shall comply with applicable Federal, State, and local regulations.
5.2.2 Residue shall be transferred in vehicles (or vehicle compartments) designed for transporting Solid Waste. Vehicles shall minimize release to the environment of liquids, leachates, dusts and airborne contaminants.
5.2.3 Vehicles shall meet the requirements for fuel efficiency and vehicle emissions, as well as other regional planning or regulatory standards.
5.2.4 Vehicles shall have exterior markings on both tractors and trailers identifying Contractor and the City, or other entity the City may specify, each with phone numbers, and a unique vehicle identification number.
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SECTION 6. OTHER RESPONSIBILITIES OF CONTRACTOR
6.1 Customer Service
6.1.1 Contractor shall insure that its employees deal with members of the public in a courteous and professional manner.
6.1.2 All complaints about the operation or maintenance of the MDF shall be directed to the person designated as Facility Manager by Contractor. Such complaints shall not be directed by Contractor to City.
6.1.3 The Facility Manager shall compile a log of all complaints brought to his or her attention or that of his or her staff, indicating the date and time the complaint was received; the name, address and telephone number of the party making the complaint; a description of the complaint, and the action taken to correct or modify the situation complained of. The log shall be available at the MDF for the City’s review during normal operating hours. Each month Contractor shall send to City a copy of the log of complaints for the previous month.
6.2 Marketing MDF Capacity
6.2.1 Contractor shall use reasonable business efforts and act in good faith to market the processing capacity of the MDF to other entities, agencies and organizations, including, but not limited to, public agencies, private businesses, including recyclers and other haulers, and all other potential customers. Contractor shall cooperate with the City in identifying and encouraging potential customers of the MDF, including self-haul customers and other jurisdictions. All efforts shall be conducted in accordance with a written strategy agreed upon by the City. The Contractor shall not market or commit capacity of the MDF without prior written approval of the City.
6.3 Scales and Scalehouse
6.3.1 All incoming and outgoing loads shall be weighed, including recovered materials and Residue.
6.3.2 The City shall have the primary responsibility for staffing the scalehouse.
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6.3.3 Contractor shall provide sufficient personnel to replace or relieve City personnel operating the scalehouse during scheduled breaks, vacation periods, sick leave, holidays, and at other times as needed. When relieving or replacing City scalehouse personnel, Contractor shall use identical methods and procedures for operating the scale and data collection system that are used by the City.
6.3.4 Contractor’s data collection and management system shall be fully compatible with the City’s Soft-Pak Scale System operated in the scalehouse. Contractor’s system shall be implemented, operated, and maintained in accordance with Contractor’s proposal.
6.3.5 Contractor shall be responsible for maintaining the certification of the vehicle weigh scales as required the California Department of Food and Agriculture, Division of Measurement Standards or similar agency.
6.4 Staffing
6.4.1 Contractor shall provide staffing at the MDF based on, at a minimum, the Baseline staffing plan in Attachment N. The key personnel listed in Attachment N may not be substituted without the prior written approval of the City.
6.4.2 There will be at least one employee of Contractor (or employee of a City-approved subcontractor) physically in attendance at the MDF at all times, whether or not the MDF is operating, or open.
6.4.3 During regular operating hours, there will be a MDF manager or lead worker who is the representative of Contractor on-site. Contractor shall inform City of his/her name.
6.4.4 When the MDF is operating outside of the regular operating hours, there will be a night supervisor on-site. If there is more than one employee on-site, one will be in charge and employees will be informed as to the chain of command.
6.4.5 At all other times, there will be a supervisory employee designated as emergency coordinator who will be on-call. Employees who are on-site (and the City) will be instructed how to contact this emergency coordinator.
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6.4.6 Contractor shall provide adequate operational and safety training for all of its employees who are involved in performing operations at the MDF. All such personnel shall be trained in the identification and proper handling and disposal of Hazardous Wastes. The training will comply with the Health and Safety Plan. Contractor will comply with the Health and Safety Plan, unless changes thereto are approved by the City.
6.5 Administration Building
6.5.1 Contractor shall provide adequate staffing, supplies, and materials at the MDF for administration of the Contract. Administration may include, but not be limited to, customer service, billing residential and commercial collection accounts, billing purchasers of recovered materials, collection of payments, recordkeeping, and reporting.
6.5.2 In addition to Contractor staff, the Administration Building will be occupied by five (5) City staff.
6.6 Parking of Vehicles at MDF
6.6.1 Contractor may designate an area of the MDF for parking of collection vehicles used for the City of Napa and for Rolling Stock used at the MDF. These areas shall be properly marked, and shall be identified on the Site Plan drawing. Vehicles that are not part of the operation shall not be parked at the MDF without written permission by the City.
6.7 Storage of Containers at MDF
6.7.1 Contractor may designate an area of the MDF for storage of containers (e.g., collection carts, bins, roll-off/debris boxes, etc.) used for collection in the City of Napa. These areas shall be properly marked, and shall be identified on the Site Plan drawing by type of container.
6.8 Sampling and Analysis Program
6.8.1 Contractor must conduct, or cause to be conducted, at its expense, a sampling and analysis program for the purpose of establishing the characteristics and properties of the materials accepted at the MDF, of recovered materials, and of Residues produced by the MDF. The sampling and analysis program shall be conducted for each Processing Area ATTACHMENT 2
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of the MDF in accordance with the Sampling and Analysis Plan prepared by the Contractor and approved by the City.
6.8.2 At the discretion of the City, the sampling and analysis required by this Section 6.8 may be used to characterize DRTS Pre-Sorted Mixed Recyclable Materials delivered to the MDF, up to four (4) times per year. In the event that an emergency situation requires Northern to deliver DRTS Pre-Sorted Mixed Recyclable Materials in excess of four (4) times in one calendar year, Contractor shall provide a characterization of such materials at no additional cost to the City.
6.8.3 The results of such sampling and analysis may be used to monitor and assess the operation of the MDF and its Processing Areas, the characteristics of the recovered materials and Residue streams, and the ability of the MDF to meet existing and future environmental regulations for MDF operation or recovered materials.
6.9 Public Education
6.9.1 Contractor shall support public education efforts by the City and other jurisdictions that use the MDF. In addition to the public education activities related to collection services, Contractor shall conduct the public education activities at the MDF. The activities shall be as described in Contractor’s proposal, which shall include, at a minimum:
Literature describing materials accepted at the MDF
Tours of the MDF
Resource person(s) on staff
6.9.2 Brochures: Contractor shall prepare an educational brochure, printed on recycled paper, describing the MDF operations and addressing conservation, recycling and general solid waste management programs. The City shall be provided the brochure in draft and shall have absolute authority over its text and format. Upon approval by City, Contractor shall arrange for the brochure to be printed and will provide the City with copies, and will make copies of the brochure available at the MDF.
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6.9.3 MDF tours
6.9.3.1 Upon reasonable request of City and upon 72 hours prior notice, Contractor shall provide tours of the MDF. Such tours shall not unreasonably disrupt MDF operations. Contractor shall not be required to conduct such tours more frequently than once per week. City shall not be charged for labor, overhead, overtime, or any other costs associated with any such tours. Contractor shall distribute the brochures described in Section 6.9.2 to participants on the tours.
6.9.3.2 As part of the public education program, Contractor shall allow and encourage an unlimited number of field trips to the MDF from schools within the Napa Valley Unified School District (NVUSD) at no additional charge to the City or the NVUSD.
6.9.4 Contractor shall maintain resource person(s) on staff to respond to inquiries regarding services offered at the MDF.
6.10 Use of Recycled Materials
6.10.1 Contractor shall use recycled and recyclable materials and products to the maximum extent economically feasible in the performance of the work under this Contract.
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SECTION 7. RECORDKEEPING AND REPORTING
7.1 Recordkeeping and Reporting
7.1.1 Contractor must maintain detailed records to demonstrate the quantities of incoming materials, recovered materials, and residue for each Processing Area and for the MDF as a whole. Contractor shall maintain records in a format to be approved by the City. All records are to be prepared using scalehouse records as a basis. Reporting will satisfy Federal, State, and jurisdictional reporting requirements.
7.1.2 Contractor will maintain necessary operating records and provide periodic operating reports that address plant management, equipment replacement, proposed change orders, labor topics, and similar issues.
7.1.3 Contractor shall prepare annually an updated equipment replacement schedule and submit it to the City for review.
7.1.4 Contractor shall prepare and submit a market development plan annually. The plan shall discuss at least the following: status of the quantities, markets, and revenues for each type of material currently being diverted by the MDF; potential new markets (including reuse) by material type and potential economic impacts related to the operation of the MDF; and recommendations to the City based on the market development analyses performed by the Contractor.
7.1.5 The following logbooks, records, drawings, and reports shall be maintained on the premises of the MDF and be made available to the City during business hours.
7.1.6 Logbooks: At a minimum, the following logbooks shall be completed daily and maintained on-site by Contractor in designated locations:
7.1.6.1 Daily Maintenance Logbook— one (1) each for fixed equipment, Rolling Stock, Administration Building, and Clean MRF building
7.1.6.2 Daily Processing Logbook— one (1) for each Processing Area
7.1.6.3 Maintenance Building Logbook
7.1.6.4 Corporate yard facilities, including truck washing ATTACHMENT 2
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Contractor shall record significant events, materials processed or used, problems encountered and method and date of resolution of the problems, and other data and information as is warranted and customary for industrial facilities.
7.1.7 Record of Modifications to the Physical Assets of the MDF: All significant modifications made by Contractor and approved by the City to the physical, fixed assets of the MDF after the commencement of the Contract shall be recorded on the appropriate site plan drawings as changes to the MDF design. The design and construction details of any such significant modifications shall be referenced on the appropriate site plan drawings; and Contractor shall maintain said designs and construction details, and drawings, in an organized manner.
7.1.8 General Maintenance Inspections and Reporting: The contractor shall perform regular, periodic inspections of the MDF for the purpose of identifying items that show signs or evidence of deterioration or of posing a health and safety risk to personnel, the public, or both. These inspections shall be of equipment and facilities owned by the Contractor as well as that owned by the City. The results of these inspections shall be placed in a logbook maintained specifically for this purpose as described in Section 7.1.6. On a quarterly basis, Contractor shall prepare a written report of any item that requires preventive maintenance or repair and submit said report to the City for review.
7.1.9 Contractor shall be responsible for reporting items in need of repair to the City in a timely manner.
7.2 Meetings
7.2.1 The Contractor shall meet periodically with the City to review past and on-going operations, including:
Current status of the facilities and operations
Significant design or operating (including maintenance) issues and problems identified since the last periodic review meeting, and potential methods of resolving problems if any have been encountered or are anticipated
Summary of inbound materials and processing rates
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Summary of materials recovered and status and results of marketing programs for recovered materials
Summary of residue generation
Review of maintenance and repairs logbook
Review of processing logbook
Status of Diversion Incentives
Other matters as the situation warrants
ATTACHMENT 2
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SECTION 8. MDF MODIFICATIONS AND PERMITS
8.1 MDF Modifications
8.1.1 "Modifications" include, but are not limited to, construction, renovations, improvements, alterations, repairs, capital improvement projects, and any work identified by City as “public work,” as defined in California Labor Code Section 1720 and subject to Labor Code Section 1771. Contractor may not make any modifications to the MDF without first obtaining City’s written consent, which City may grant or withhold in its sole discretion.
As a condition of its consent to modifications, City may impose any requirements it considers desirable, including but not limited to, a requirement that Contractor:
a. provide a description of the modifications, plans, specifications, and a cost estimate prepared by a licensed engineer;
b. comply with certain procurement or bidding requirements; c. comply with the prevailing wage requirements in California Labor Code Sections 1770 through 1784;
d. inform City if the proposed modifications will or might require changes to any MDF permit or require additional permits;
e. comply with laws and insurance requirements;
f. employ contractors approved by (or selected by) City; g. comply with local bidder preference requirements adopted by City; provide a payment bond for the project, in an amount and form required by City, to facilitate compliance with California Civil Code Sections 9000-9100; h. provide a performance bond for the project in an amount and form required by City; i. present bids and contract award recommendation to City for approval prior to issuance of the notice to proceed.
j. provide City with a copy of the draft subcontract for City review and approval prior to execution; and
k. provide City with a copy of the executed subcontract for City's records.
Modifications involving alteration, demolition, repair, or maintenance work over $15,000 For modifications involving alteration, demolition, repair, or maintenance work estimated to exceed $15,000, Contractor will comply with the prevailing wage requirements in California Labor Code Sections 1770 through 1784, unless otherwise directed by the City.
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Modifications involving construction work over $25,000
For modifications involving construction work estimated to exceed $25,000, Contractor will solicit written bids for the work from at least three (3) licensed construction contractors, submit the bids to City for review, and comply with the prevailing wage requirements in California Labor Code Section 1770 through 1784, unless otherwise directed by the City. Prior to issuing a notice to proceed, Contractor will present the contract award recommendation to City for approval.
8.2 Permits
8.2.1 On an annual basis, Contractor shall forecast any required or potentially required new permits or modifications of permits for the succeeding twenty-four (24) month period.
8.2.2 Contractor shall be responsible for the timely preparation of documents related to securing or maintaining all of the necessary permits from pertinent local and state agencies, and forwarding the documents to the City such that the City has a sufficient time for review and comment prior to the due date for submittal to the applicable agency(ies). Contractor shall incorporate the comments of the City and revise the permit documents as necessary.
The City shall transmit the permit documents on behalf of Contractor to the applicable permitting agency(ies).
8.2.3 In the event that Contractor desires to make modifications to the design and operation of the MDF, and such modifications are approved for implementation by the City, Contractor shall be obligated and responsible to advance the funds to design, assist the City in securing permits, and implement the modifications such that the MDF is environmentally- sound and aesthetically-attractive, and is in conformance with all applicable Federal, State, and local laws, statutes, rules, regulations, and permits. Contractor shall be reimbursed for approved modifications.
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SECTION 9. INSTALLATION AND OPERATION OF BIOMASS GASIFICATION SYSTEM Introduction
At the time of this 2021 Contract Amendment, the City and Contractor have had extensive discussions regarding the operating and capital costs for the installation and operation of two, one megawatt (MW) biomass gasification plants at the MDF. If the City and Contractor agree on the final operating and capital cost for the two biomass gasification plants, the Parties will propose an amendment to this Contract, subject to approval of the City Council, by which the final cost will be added to the compensation spreadsheets contained in Attachment T to this Contract. While the specifics of such an amendment have not yet been finalized, the City and the Contractor have agreed on a conceptual framework for such an amendment, as set forth in this Section 9.
Plan Development
The Contractor will develop a draft plan discussing the installation, installation timeline, operation, and maintenance of the two proposed biomass gasification plants by a date to be mutually agreed upon by the Parties. The draft plan will include the City’s acquisition of approximately four acres of property adjacent to the MDF as the City and Contractor agree such property is necessary for the installation and operation of the second biomass gasification plant. The City will review and provide Contractor with comments on the draft plan. The Contractor will respond to all City comments and revise the draft plan as needed.
Financing and Purchase
The Contractor will pursue financing for and will purchase two, one MW biomass gasification plants for an estimated amount not to exceed $14,500,000.
Installation
The Contractor will install the two biomass gasification plants at the MDF in conformance with the Contractor's final plan. The plants will have an anticipated 20-year working life. The first plant will conform to the current CEQA study and Mitigated Negative Declaration prepared for the Napa Renewable Resources Project, considered by City Planning Commission in Resolution No.
PC2013-15 (November 7, 2013) and approved by the City and the interconnection agreement between the Contractor and PG&E, or any subsequently related CEQA document. The second ATTACHMENT 2
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plant will conform to subsequent CEQA analysis and a second interconnection agreement between the Contractor and PG&E.
Operation and Maintenance
The biomass gasification plants must be operated and maintained in compliance with all applicable Federal, State, County, and local environmental laws and regulations and other permits and requirements, as well as Occupational Safety and Health Administration (OSHA) and National Institute of Occupational Safety and Health (NIOSH) requirements. The biomass system is anticipated to provide 15,000 MWh of renewable electricity per year and is estimated to produce 1,400 tons of bio char. Contractor shall operate and maintain the biomass gasification plants as necessary to ensure a smooth, continuous operation consistent with the estimated production levels set forth above and in a manner consistent with the possibility to transfer title of the biomass system in proper operating condition to the City at the end of the 14-year term. Contactor shall provide uninterrupted service in operating and maintaining the plants.
Compensation
The City will compensate the Contractor for the capital and operating costs associated with the installation and operation of the biomass system. Assuming that the necessary property acquisition has been completed and the associated authority to construct (ATC) permit has been issued by the Bay Area Air Quality Management District (BAAQMD), compensation for capital costs to Contractor will commence at a date agreement to by the Parties. If the necessary property acquisition is completed and associated permits are issued by a date to be mutually determined by the Parties, compensation for capital costs to Contractor will commence once Contractor begins installation of the biomass system. Compensation for the operational costs will commence once the first plant is operational. Compensation for both capital and operating costs will extend and continue for a term to be mutually agreed to by the Parties. Operating costs will be based on actual operations of the plant or plants. Compensation for the capital and operating costs will not include property or possessory use taxes.
Energy Production
The energy produced by the biomass system will be used for the MDF's energy needs and any excess energy will be sold back to PG&E pursuant to the interconnection agreement between the Contractor and PG&E.
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Revenue
The City will retain one hundred percent (100%) of the biomass tariff revenue for excess energy production that is sold back to PG&E in accordance with SB 1122 (2012), which amended California Public Utilities Code Section 399.20. The Contractor will sell bio char created from the biomass system and City will return to the Contactor thirty percent (30%) of such revenue. In the event the Contractor cannot sell all the bio-char created from the biomass system or the Contractor determines that the transportation charges exceed the unit selling price, the Parties will meet and confer to determine the best method for disposing of the bio-char created by the biomass system.
ATTACHMENT 2
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SECTION 10. CONTRACTOR RESPONSIBILITIES RELATED TO THE ANAEROBIC
DIGESTION TO BIOFUEL FACILITY
Introduction
At the time of this 2021 Contract Amendment, the City and Contactor have had extensive discussions regarding the installation and operation of an Anaerobic Digestion (AD) to biofuel system at the MDF. If the City and Contractor agree on the final terms for the installation and operation of the AD Facility, the Parties will propose an amendment to this Contract, subject to approval by the City Council. Although the specifics of an amendment to this Contract to fully describe the installation and operations of the proposed AD Facility have not yet been finalized, the City and Contractor have reached conceptual agreement the basic framework for such an amendment, as set forth in this Section 10.
Contractor Responsibilities Related to the Operations of the AD Facility In 2014, the City was awarded a $3 million competitive grant from the California Energy Commission (CEC) for the proposed AD Facility. Contractor will work in good faith with City to honor the terms and conditions of the City’s grant agreement with the CEC. The Contractor will endeavor to enter into a subcontractor agreement with Zero Waste Energy, LLC (ZWE) to assist in the operations of the AD Facility. ZWE, acting as a subcontractor to the Contractor, will design, finance, own, and operate an AD Facility at the MDF to process an estimated 44,000 Tons per year of Compostables and Packaged Organics. The AD Facility will harvest biogas to be converted into renewable natural gas and electrical power through a Combined Heat and Power unit. The estimated cumulative net annual rate of production of renewable natural gas and electricity in diesel gallon equivalents (DGE) is approximately 328,067. The remaining digestate will be collected by the Contractor and placed into the CASP for processing.
Contractor and ZWE will be jointly responsible for the operation of the AD Facility during the term of the Agreement through December 31, 2031 (or as extended by the City). The Contractor will receive and pre-process organic material in a manner suitable for the AD Facility and will direct such pre-processed organic material into the AD Facility. The Contractor will accept all digestate produced by the AD Facility and will direct it into the CASP for processing.
The Contractor will be compensated for the processing of digestate from the AD Facility through the composting processing area as set forth in Article 12. The Contractor, and any of its ATTACHMENT 2
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subcontractors for the AD Facility will provide access to purchase and maintenance records upon request by the City or the CEC.
Contractor Responsibilities Upon Transfer of AD Facility Upon termination or expiration of this Agreement, the City or City’s successor Contractor for operation of the Materials Diversion Facility will undertake the operation and financing of the AD Facility for the remainder of the term of this Agreement under the same or similar terms and conditions as set forth in the agreement between the City and the Contractor.
Cost Savings
The compressed renewable natural gas produced by the AD Facility will fuel the Contractor's collection vehicles. The Contractor will pass through to the City the savings it realizes from avoided fuel costs relative to the cost of diesel or compressed natural gas vehicle fuel and reduced collections' driver compensation costs that result from overnight vehicle fueling at the MDF. The Parties estimate this amount to be approximately $110,000 annually.
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Attachment L
MSW, Recyclable Materials and Yard TrimmingsCompostables Containers To Be Furnished By Contractor
Contractor shall purchase, operate and maintain all containers listed below. These containers shall be used to provide all collection services within the City.
94,600 Residential/Commercial Carts (SSI
Schaefer/Rehrig Pacific/Otto)*)
Category of Service:
27,700 Recycling
40,000 Yard trimmings & foodwasteco-collected
food scraps/soiled paper
26,900 MSW
Estimated Quantity by Size:
20 gallon: 5,500
35 gallon: 16,000
65 gallon . : 8,200
95 gallon: 64,200
22,000 Used Oil Containers
Commercial Bins (Consolidated Fabricators / Tri-County
Industries)
1,460
MSW/Recycling/Yardtrimming/foodwasteCompostables
Bins (broken down as follows):
1 ½ CY: 70
2 CY: 430
3 CY: 330 (includes 50 temporary bins)
4 CY: 430
6 CY: 250
Roll-Off Boxes (Consolidated Fabricators / Tri-County
Industries)
10 CY: 50
20 CY: 80
20 CY Split: 5
20 CY round bottom: 40
30 CY: 125
40 CY: 50
ATTACHMENT 2
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*Commercial Compostables Containers (yard trimmings,
food scraps & yard trimmings)
65 gallon: 1,600 (200 with lockable lids)
Contractor shall be responsible for repair/replacement to ensure all containers are in good working condition in accordance with Article 7.03 for the life of the contract without. For all containers except for non-Commercial Compostables Containers, there will be no additional compensation beyond the amortized annual cost of $250,000 for each year purchased from 2018-2031. ($3.5 Million in total), unless otherwise agreed to by the City.
All containers become the City's property at the end of the Contract since they have been fully depreciated (paid for) and many will still have a useful life. Any containers purchased above and beyond the amortized annual cost of $250,000 for each year purchased from 2018-2031 would belong to Contractor at the end of the Contract, unless City has provided additional compensation to Contractor for those containers, in which case those compensated for containers will become property of the City.
ATTACHMENT 2
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ATTACHMENT M-1B
LISTING OF CITY-OWNED RECYCLING AND
COMPOSTING EQUIPMENT
The following in a listing of all City-owned recycling and composting equipment currently on order or in use out the field. All have been purchased by the City of Napa.
Item
# Description # of
Units City PO# Company Delivery
Date
MISC. Program
Notes
96-gallon Carts
1 Blue w/inmold lid & hot stamps 612 04-0207 Cascade
Engineering
8/15/03 Single-Stream for
Schools/Business Multi-Family &
Commercial
2 Blue w/inmold lid & hot stamps 612 03-1309 Cascade
Engineering
11/1/02 Recycling Multi-Family &
Commercial
3 Blue w/inmold lid 513 02-0035 Cascade
Engineering
7/15/01 Recycling College, City
4 Blue w/hot stamp 130 00-3880 Rehrig Pacific
Comp
6/30/00 sites, Napa Expo Special Events
5 Blue w/hot stamp & cut-out lid 21 99-3098 Rehrig Pacific Comp
3/31/99 Recycling
6 Green w/ hot stamp 50 120609 Rehrig Pacific
Comp
4/1/15Commercial Food Scraps
Program
7 Brown w/ hot stamp 262 122128 Rehrig Pacific
Comp
5/12/16For accounts w/ 3+ Yard
Trimmings Carts
Subtotal - 96-gallon carts 2,200
65-gallon Carts
8 Green w/ hot stamp 500 120609 Rehrig Pacific
Comp
3/1/15Commercial Food Scraps
Program
Subtotal – 65-gallon carts 500
ATTACHMENT 2
Attachment M-1B Page 2 of 6 19509944.1
Item
# Description # of
Units City PO# Company Delivery
Date
MISC. Program
Notes
35-gallon Carts
9 Green w/ hot stamp 150 120609 Rehrig Pacific
Comp
3/1/15Commercial Food Scraps
Programs
Subtotal – 35-gallon carts 150
Recycling Drop-Boxes
10 17.5 cu yd with divider 2 00-3881 Consolidated
Fabric
7/15/00 Wine Train & Dey Labs
City Corp Yard, Napa Valley
11 17.5 cu yd with divider 4 98-3971 Consolidated
Fabric
6/30/98 College & Expo
12 20 cu yd water tight 2 119104 Consolidated
Fabric
5/1/13For businesses
13 20 cu yd water tight 2 119104 Consolidated
Fabric
6/1/14For businesses
14 20 cu yd water tight 4 123633 Consolidated
Fabric
5/1/17For businesses
15 Concrete drop box 4 122128 Stockton Tri
Industries
6/1/16For businesses
Subtotal - drop-boxes 18
6-gallon recyclers
16 blue w/hot stamp & handles 5,716 04-0208 Rehrig Pacific Cerni
8/15/03 For Schools and Businesses
17 blue w/hot stamp & handles 500 03-4220 Rehrig Pacific Cerni
5/30/03 For Multi-Family Program
18 blue w/hot stamp & handles 4,000 01-4151 Rehrig Pacific Cami
6/30/01 For Multi-Family Program
Subtotal - 6-gallon recyclers 10,216
ATTACHMENT 2
Attachment M-1B Page 3 of 6 19509944.1
Item
# Description # of
Units City PO# Company Delivery
Date
MISC. Program
Notes
Round manual 32-gallon cans
19 blue w/hot stamp & cut-out lid 500 04-0206 TM Fitzgerald 7/30/03 For Schools and Businesses 20 blue w/hot stamp & cut-out lid 100 02-3107 TM Fitzgerald 3/21/02 For Schools and Businesses Subtotal - manual 32-gallon cans 600
21 2 cu yd rear load bins w/slot 28 5267-0466 Consolidated Fabric
8/22/03 For Schools and Businesses
22 Mini-Cycler Metal Corals 8 02-1468 Pro-tainer, Inc. 12/1/01 For selected Multi- Family complexes
23 Loading Dock 1 122335 Dura-Ramp Inc 2/1/16 Loading Ramp for MRF Plastic Front-Loading Commercial Bins (Colored)
24 3 cu yd blue 3 117646 Rehrig Pacific
Comp
4/1/13
For Special Event and Business
Use
25 3 cu yd black 3 117646 Rehrig Pacific
Comp
4/1/13
For Special Event and Business
Use
26 2 cu yd black 4 117646 Rehrig Pacific
Comp
5/1/13
For Special Event and Business
Use
27 4 cu yd blue 4 117646 Rehrig Pacific
Comp
5/1/13 For Special Event and Business
Use
28 4 cu yd green 2 117646 Rehrig Pacific
Comp
5/1/13
For Special Event and Business
Use
29 3 cu yd black 5 119104 Rehrig Pacific
Comp
10/1/13 For Special Event and Business
Use
30 4 cu yd blue 5 119104 Rehrig Pacific
Comp
10/1/13
For Special Event and Business
Use
31 3 cu yd black 2 119104 Rehrig Pacific
Comp
6/1/14
For Special Event and Business
Use
32 4 cu yd blue 10 119104 Rehrig Pacific
Comp
6/1/14
For Special Event and Business
Use
33 2 cu yd green 4 120609 Rehrig Pacific
Comp
6/1/15 For Special Event and Business
Use
34 3 cu yd black 3 120609 Rehrig Pacific
Comp
6/1/15 For Special Event and Business
Use
ATTACHMENT 2
Attachment M-1B Page 4 of 6 19509944.1
Item
# Description # of
Units City PO# Company Delivery
Date
MISC. Program
Notes
35 4 cu yd black 4 120609 Rehrig Pacific
Comp
6/1/15 For Special Event and Business
Use
36 4 cu yd green 3 120609 Rehrig Pacific
Comp
6/1/15
For Special Event and Business
Use
37 4 cu yd blue 4 120609 Rehrig Pacific
Comp
6/1/15 For Special Event and Business
Use
Subtotal – Plastic Front-Loading
Commercial Bins (Colored)
56 38 Indoor Multi-Family Recycling Bags 5,000 114742 Bagit System 6/1/11 For Multi-Family Units 39 Carpet Recycling Roof 1 117646 American
Carport
6/1/13 Roof Cover for Carpet Recycling
Area
Special Event Boxes
40 Black plastic 225 122128 Duke’s
Packaging
10/1/15
41 Blue plastic 225 122128 Duke’s
Packaging
10/1/15
42 Green plastic 225 122128 Duke’s
Packaging
10/1/15
43 Black cardboard 400 117646 Duke’
Packaging
6/1/13
44 Blue cardboard 400 117646 Duke’s
Packaging
6/1/13
45 Green cardboard 400 117646 Duke’s
Packaging
6/1/13
Subtotal—Special Event Boxes 1,875
Kitchen Compost Pails
46 2-gallon pails 2,000 117646 Sure Close 5/1/13 Pails for Pilot Program 47 2-gallon Pails 20,500 120609 Sure Close 4/1/15 Pails for Citywide Program Subtotal—Kitchen Pails 22,500
48 Cooking Oil Containers 1,440 117646 Paramount Can 4/1/13 Cooking Oil Containers Recyc More
ATTACHMENT 2
Attachment M-1B Page 5 of 6 19509944.1
Item
# Description # of
Units City PO# Company Delivery
Date
MISC. Program
Notes
49 Recycle More Truck 1 117646,
119104,
120609
Golden Gate
Truck
4/1/13
Recycle More Truck
50 Aeration Fan, 30 HP 1 TCF CW rotation, 480 VAC; CASP 51 Aeration Fan, 30 HP 2 TCF CXW rotation, 480 VAC; CASP 52 Aeration Fan, 60 HP 1 TCF CW rotation, 480 VAC; CASP 53 Temperature Probe 100 ECS 18" long; CASP
54 Pressure Sensor 4 ECS/AST CASP
55 Process Water Storage tank 1 Stormwater System 56 Irrigation Tank 1 Stormwater System
57 Irrigation Pumps 3 Stormwater System
58 Expansion Tank 1 Stormwater System
59 Reaction Poly Tank 4 Stormwater System
60 Backwash Poly Tank 2 Stormwater System
61 Sand Filters 4 Stormwater System
62 Filter Bag Housings 8 Stormwater System
63 Carbon Vessel 2 Stormwater System
64 Resin Vessel 2 Stormwater System
65 Strainer Pumps 4 Stormwater System
66 Irrigation Sprinklers 80 CASP
67 BHS Disc Screens 2 Organics Pre-processing
68 Conveyors 4 Organics Pre-processing
69 BHS Sorting Table/Platform 1 Organics Pre-processing 70 MGL Trommel Screen 1 Organics Pre-processing
71 DRS Unders Chute 2 Organics Pre-processing
72 DRS Overs Chute 2 Organics Pre-processing
73 Drum Magnet Under Chute 1 Organics Pre-processing 74 Doppstadt Inventhor Slow-Speed
Shredder 1 SB1383 Amendment Equipment
75 Ecoventus Density Separator 1 SB1383 Amendment Equipment 76 EcoStack Conveyor Powerscreen
CT80 2 SB1383 Amendment Equipment
ATTACHMENT 2
Attachment M-1B Page 6 of 6 19509944.1
Item
# Description # of
Units City PO# Company Delivery
Date
MISC. Program
Notes
Totals45,827831
ATTACHMENT 2
Attachment M-2 Page 1 of 2 19509933.1
Attachment M-2
Listing of MRF Equipment Contractor Owned
The following are key pieces of processing equipment of Contractor:
Fixed Processing Equipment
Item # Description Horsepower
New Equipment: OCC Screening and Sorting
1 78”wide x 23’ long Steel Belt Conveyor with Adjustable Drum roller 15 HP 2 60” wide x 33’ long roller Chain Infeed 7.5HP
3 60” wide x 27’ long flat belt Pre-sort conveyor 5 HP
4 Pre-sort Platform with Chutes and Stairs N/A
5 Double Deck OCC screens with Support Platform 15 HP
6 60” wide x 32’ long flat belt OCC overs sort Conveyor with platform 3 HP 7 60” wide x 13’ long Flat belt OCC reject conveyor 1.5 HP 8 60” wide x 31’ long flat belt OCC transfer conveyor 3 HP 9 30” wide x 16’ long residue transfer conveyor 3 HP
10 30” wide x 80’ long residue sort conveyor/platform 3 HP 11 30” wide x 16’ long transfer conveyor 3 HP
12 Optical sorter compressors 250 HP
13 Hustler Eddy Current 10 HP
14 ABB AMP Robot 0 HPN/A
15 OMIRON AMP Robot (2) 0 HPN/A
16 MSS Optical Sorter FiberMax Single Eject with Metal Sort with Venturi Film Removal
N/A
New Equipment: Glass Line
1617 24” wide x 15’ long transfer conveyor 1.5 HP
1718 24” wide x 74’ long transfer conveyor 3 HP
1819 24” wide x 15’ long transfer conveyor 1.5 HP
1920 24”wide x 37’ long transfer conveyor 1.5 HP
2021 24” wide x 27’ long transfer conveyor 1.5 HP
2122 Glass Separation system 10 HP
New Equipment: Paper transfer to 2nd baler
2223 60” wide x 80’ long transfer conveyor 5 HP
2324 60” wide x 64’ long transfer conveyor 5 HP
2425 60” wide x 40’ long transfer conveyor 3 HP
ATTACHMENT 2
Attachment M-2 Page 2 of 2 19509933.1
2526 Enterprise 12-12-200 HP baler
200 HP
2627 MSS Optical Sorter for Fiber Line
0 HPN/A
Existing Equipment
2728 60" wide x 20' long Steel Belt Conveyor 5 HP
2829 60" wide x 58' long Roller Chain Conveyor 10 HP 2930 60" wide x 46' long Sort Conveyor 75 HP
3031 36" wide x 26' long Flat Slider Conveyor 3 HP
3132 Fines Screen 5 HP
3233 New Sorter Screen (2) 5 HP
3334 48" wide x 36' long Sort Conveyor 5 HP
3435 36" wide x 19' long Flat Slider Conveyor 3 HP
3536 60" wide x 49'6" long Roller Chain Conveyor 75 HP 3637 New Fines Screen 3 HP
37 Polishing Screen (2) 5 HP
38 48" wide x 36' long Sort Conveyor 5 HP
39 36" wide x 40' long Flat Slider Conveyor 5 HP
40 36" wide x 40' long Flat Slider Conveyor 5 HP
41 36" wide x 45' long Roller Chain Conveyor 75 HP
42 30" wide x 73' long Sort Conveyor 10 HP
43 Cross Belt Magnet 5 HP
44 60" wide x 166' long Roller Chain Conveyor 25 HP
45 36" wide x 46'6" long Roller Chain Conveyor 75 HP
46 Air System Blowers (4) 10 HP
47 Baler 100 HP
HP = horsepower
Rolling Stock
Number and Type of Rolling Stock Brand/Specification
(6) Wheel Loaders John Deere 624 J **
(1) Wheel Loader John Deere 444 P **
(1) Wheel Loader John Deere 304 H **
(4) Forklifts CAT DP25N5 **
(1) Trommel Screen Power Screen 830 **
(1) Street Sweeper TYMCO 435
** Or equivalent from another City-approved manufacturer.
ATTACHMENT 2
Attachment N Page 1 of 5 19509963.1
Attachment N
Contractor Furnished Personnel
Collection
Title Name % NRWS FTE
General Manager/Operations
Manager Greg Kelley 75
Field Supervisor Steve Manasse 85
Supervisor Stephen Denna 100
Recycling Coordinator/Public
Outreach Tim Dewey-Mattia 85
Billing Specialist Mishan Denna 85
Chief Financial Officer Michael Murray 75
Controller Ken Lydon 60
Collection Headcount:
Labor Category Number of FTE
Residential Collection:
MSW 4
Recycling 5
Yard trimmings 3
Recycle More route ii 1
Commercial Collection:
MSW Drivers 3
MSW Helpers 2
Recycling Drivers 2.5
Recycling Helpers 0.5
Yard trimmings 2
Food composting route iii 1
Sunday collection route 1
Thursday - Monday compostables route 1
Customer Service Representatives [?]5.51
NRWS Recycling Outreach Specialist 2
Roll Off Collection:
MSW/Recycling 4
1 As of 2022 Agreement Amendment, there were 3.5 Customer Service Representatives.
Commented [A1]: Kevin to track down full number.
ATTACHMENT 2
Attachment N Page 2 of 5 19509963.1
Relief Driver: 1
Total: 2738.5
Maintenance (Collection and Processing)
Mechanics 3.5
Supervisor 1
Containers - Delivery 1
Mechanics Helpers 2.5
Total: 8
Materials Diversion Facilityi
MDF design Greg Kelley
MDF construction Greg Kelley
MDF management Greg Kelley
Composting Manager: Operations:
Greg Kelley Will Kelley
Clean MRF Manager: Operations:
Greg Kelley Trevor Manasse
Wood processing Manager: Operations:
Greg Kelley Will Kelley
Source-separated C&D
processing Manager: Operations:
Greg Kelley Will Kelley
Mixed C&D processing Manager:
Greg Kelley
Operations:
Will Kelley
Maintenance Supervisor: Osvaldo Martin
Administration/Recordkeeping Tracy Beaver
Marketing Management Greg Kelley
Commented [A2]: Needs to be adjusted based on final
numbers from Kevin.
ATTACHMENT 2
ATTACHMENT N Page 3 of 5 19509963.1
Materials Diversion Facility Headcount:
Labor Category
Number of FTE
(without CASP and
without Mixed C&D)
Number of FTE
(with Full
CASP/Stormwater
and without Mixed
C&D)
Number of FTE
(without CASP and
with Mixed C&D)
Number of FTE
(with Full
CASP/Stormwater
and with Mixed
C&D)
All MDF Processing Areas
CSR/Dispatch/Scalehouse 2 2 2 2
Composting:
Equipment Operator iv 3 7 3 7
Lab Technicianv 0 1 0 1
Clean MRF:
Sorter/Processorvi 17 17 17 17
Equipment Operator 3 3 3 3
Pre-Processing and CASP
sorters 2 2 2 2
Wood Processingvii:
Equipment Operator .5 .5 .34 .34
C&D Processing (Source
Separated)vii:
Equipment Operator
.5 .5 .33 .33
C&D Processing (Mixed)vii:
Sorter/Processor 0 0 6 6
Equipment Operator 0 0 .33 .33
Total 2628 2931 3234 3537
i. Personnel identified based upon assumption of individuals accepting terms and conditions of employment with Napa Recycling & Waste Services.
ii. At the time of the 2018 contract amendment, one driver position is represented in Attachment T, Table 6, and no other tables in Attachment T. As further described in Attachment B and listed in Attachment T-1, the Contractor provides the labor necessary for the Recycle More program in exchange for the City's agreement to reduce the annual E-Waste Recycling Collection Event from two-days to one-day. iii. At the time of the 2018 contract amendment, the costs for this program are represented in Attachment T, Table 5, and no other tables in Attachment T.
ATTACHMENT 2
ATTACHMENT N Page 4 of 5 19509963.1
iv. The April 3, 2020 Covered Aerated Static Pile Composting Operations and Storm Water Management Cost Justification proposed 2.5 FTE for Composting Equipment Operators. Parties mutually agreed to reduce FTE to 2.0 FTE for Composting Equipment Operators.
v. The April 3, 2020 Covered Aerated Static Pile Composting Operations and Storm Water Management Cost Justification proposed 1.5 Lab Technicians in year one. After year one, lab technician position will be reduced to 1 FTE due to the completion of BAAQMD required quarterly source testing. 1 FTE is shown in the table as testing has been completed at the time of the 2022 contract amendment. vi. At the time of the 2018 contract amendment, the cost for four of the "partnership" sorting positions (2 for colored glass, 2 for mixed rigid plastics) are described in Article 12 and appear in Attachment T, Table 7, and no other tables in Attachment T. Table 7 shows 100% of annual labor costs for these positions, but the City will only pay 70% of the annual labor costs in accordance with the on-going materials sales revenue share. vii. Number of FTE if City directs Contractor to process Mixed C&D at the Facility.
ATTACHMENT 2
ATTACHMENT N Page 5 of 5 19509963.1
Management Organization Chart
MRF Operations/
Materials Marketing
Trevor Manasse
Maintenance Manager
Osvaldo Martin
Billing Specialist
Mishan Denna
ATTACHMENT 2
Attachment R Page 1 of 27 16132.37 19509878.1
ATTACHMENT R
REPORTS TO BE SUBMITTED TO CITY
These reports are required at a minimum. The City has the discretion to request additional reports and to direct Contractor to modify format and layout. A reporting year for the City will be January 1 through December 31. A reporting year for Napa Valley Unified School District (NVUSD) shall be July 1 through June 30.
Monthly Collection Reports
Monthly reports shall include a Year To Date summary. The information listed may be combined into one or several reports. Contractor shall submit a one page signed cover letter to City in addition to electronic filing of reports.
Residential
Due Date: 20 th of the month for preceding month
Submittal Format: Electronic (via email)
Content: Number of households on MSW service
Number of Napa Pipe Development households on MSW service.
Number of households participating in recycling program Number of households participating in Compostables program Number of households with bulky goods pick ups
Number of households with e-waste pick ups
Number of households with used oil set outs
Number of households with used oil filter set outs
Total tons collected of MSW
Total tons collected of recycling by material type
Allocation percentages used to calculate total tons of recycling by material type and date of allocation sampling
Total tons collected of Compostables
Total tons of bulky goods collected as MSW
Total tons of bulky goods collected as recycling, composting and/or reuse
ATTACHMENT 2
Attachment R Page 2 of 27 16132.37 19509878.1
Total tons of bulky goods collected
Allocation percentages used to calculate each reported portion of bulky goods including description of methodology
Total tons of e-waste collected
Total gallons of used oil collected
Total pounds of used oil filters collected
Summary of total tons of MSW collected
Summary of total tons of all recyclables collected
Summary recycling, composting and/or reuse rate for residential program
Summary of pounds per household of all MSW collected
Summary of pounds per household of all recycling and Compostables collected
Summary of total pounds per household generated
*Multi-family tonnages to be removed from commercial tonnages and reported as residential.
Multi-Family tonnages to be identified separate of other residential tonnages. Provide allocations used to calculate multi-family percentages.
Commercial (Bins and Cart Service)
Due Date: 20 th of the month for preceding month
Submittal Format: Electronic (via email)
Content: Number of businesses on MSW service with bin collection Number of businesses on MSW service with cart collection Number of businesses participating in bin recycling program Number of businesses participating in cart recycling program Number of businesses participating in yard trimmings program (by container type, ie bins or carts) Number of businesses with bulky goods pick ups
Number of businesses with e-waste pick ups
Total tons collected of MSW in bin service
Total tons collected of MSW in cart service
Summary of total tons of collected MSW
Total tons collected of recycling by material type in bin service Total tons collected of recycling by material type in cart service ATTACHMENT 2
Attachment R Page 3 of 27 16132.37 19509878.1
Summary of total tons of collected recyclables
Allocation percentages used to calculate total tons of recycling by material type and date of allocation sampling
Total tons collected of yard trimmingse in bin service
Total tons collected of yard trimmingsin cart service
Summary of total tons of collected yard trimmings
Total tons of bulky goods collected as MSW
Total tons of bulky goods collected as recycling, composting and/or reuse
Total tons of bulky goods collected
Allocation percentages used to calculate each reported portion of bulky goods including description of methodology
Total tons of e-waste collected
Summary of total tons of MSW collected
Summary of total tons of all recyclables collected
Summary recycling, composting and/or reuse rate for commercial program
Summary of pounds per cubic yard of all MSW collected
Summary of pounds per cubic yard of all recycling collected Summary of pounds per cubic yard of all yard trimmings collected Summary of total pounds per cubic yard generated
Do not include NVUSD
Roll Off
Due Date: 20 th of the month for preceding month
Submittal Format: Electronic (via email)
Content: Number of accounts on MSW service with roll off collection Number of accounts participating in roll off recycling program Number of accounts participating in yardwaste program
Total tons collected of MSW
Total tons collected of recycling by material type
Allocation percentages used to calculate total tons of recycling by material type and date of allocation sampling
ATTACHMENT 2
Attachment R Page 4 of 27 16132.37 19509878.1
Total tons collected of co-collected food scraps, soiled paper products, and yard trimmings
Summary of total tons of MSW collected
Summary of total tons of all recyclables collected
Summary recycling, composting and/or reuse rate for roll off program
Summary of pounds per cubic yard of all MSW collected
Summary of pounds per cubic yard of all recycling collected Summary of pounds per cubic yard of all co-collected food scraps, soiled paper, and yard trimmings collected
Summary of total pounds per cubic yard generated
Summary of total services
Summary of qualifying above 693 (subject to change if additional trucks are added)
Summary of total services qualifying above 693 (subject to change if additional trucks are added)
Do not include NVUSD
Recycle More Program
Due Date: 20 th of the month for preceding month
Submittal Format: Electronic (via email)
Content: Number and type of customers requesting collection (Residential and Commercial)
Number of residents with cooking oil containers
Total Number E-Waste items Collected
Total Number of large appliances/Oversized Metal Items Collected Total number of bags of textiles/reuse items Collected
Total number of cooking oil setouts
Total time on route and miles driven (in December report only, for the calendar year)
Total net Tons Collected of the following:
E-Waste
Large appliances/Oversized metal items
ATTACHMENT 2
Attachment R Page 5 of 27 16132.37 19509878.1
Textiles/reuse items
Cooking oil (gallons and pounds)
Batteries
Any other materials Collected
Notes on program successes, challenges and recommended operational changes (if any)
Commercial Food Scraps Collection Program
Due Date: 20 th of the month for preceding month
Submittal Format: Electronic (via email)
Content: Number of accounts participating in Food Scraps program
• List customer name, address, size of Food Waste
container(s), Food Waste collection route, route sequence number and day(s) of week collected
Total number of stops for the month
Total Tons Collected for the month
Productivity Statistics Including the following listed by route and date:
Number of stops
Number of lifts
Number of yards collected
Number of Tons collected
Total route miles
Route stops/hour
Route miles/stop
Notes/narrative description about potential new customers/growth in program; public education and outreach about program
NVUSD
Due Date: 20 th of the month for preceding month
Submittal Format: Electronic (via email)
Content: Same information as requested under commercial and roll off ATTACHMENT 2
Attachment R Page 6 of 27 16132.37 19509878.1
reports specific to NVUSD collected material only, broken out with summaries by jurisdiction and overall summary for school district
Special Events
Due Date: 20 th of the month for preceding month
Submittal Format: Electronic (via email)
Content: Number and name of events provided MSW service Summary of MSW containers by type (bin, cart, roll off) provided by each event and how many full containers collected at end of event
Number and name of events provided recycling service
Summary of recycling containers by type (bin, cart, roll off) and material (glass, paper, commingled, etc) provided by each event and how many full containers collected at end of event
Number and name of events provided yardwaste service
Summary of Compostables containers by type (bin, cart, roll off) and material (glass, paper, commingled, etc) provided by each event and how many full containers collected at end of event
Public Education & Outreach
Due Date: 20 th of the month for preceding month
Submittal Format: Electronic (via email)
Content: List of all public education distributed
Method of distribution per public education material
Description of who received public education per distribution Detailed cost breakdown for creation and distribution per public education material
Quantity of public education distributed per distribution List of all public presentations, tours given and outreach; include name of groups involved, location, date, number of people present, topic discussed
Overall Recycling, Composting and Reuse Summary
Due Date: 20 th of the month for preceding month
ATTACHMENT 2
Attachment R Page 7 of 27 16132.37 19509878.1
Submittal Format: Electronic (via email)
Content: Summarize tonnages generated from Residential report, commercial report, roll off report, special event report and other collection reports as implemented
Office Productivity
Due Date: 20 th of the month for preceding month
Submittal Format: Electronic (via email)
Content: Total number of inbound calls per day per CSR Total number of dropped calls per day per CSR
Total customer wait time per day per CSR
Summary overall total number of inbound calls, per day, per CSR Summary overall total number of dropped calls, per day, per CSR Summary overall total customer wait time, per day, per CSR
Collection Productivity
Due Date: 20 th of the month for preceding month
Submittal Format: Electronic (via email)
Content: Total number of missed pick ups per day per route Total number of late set outs per day per route
Total number of courtesy pick ups per day per route
Total number and type of complaints per day per route
List of all routes for month
Total driver hours per route per day
Narrative description of any implemented route changes and why Narrative description of any proposed route changes and why
ATTACHMENT 2
Attachment R Page 8 of 27 16132.37 19509878.1
Monthly MDF Reports
Tonnages – based on Soft-Pak Scale System data
Due Date: 20 th of the month for preceding month
Submittal Format: Electronic in Excel (via email)
Content: Inbound tonnage report
Monthly tonnage broken down as follows:
Jurisdiction
o Contractor collected
o Self-haul/other
Type of Material (specific type broken down as follows):
o Clean MRF
o Composting Area
o Wood Waste Processing
o Source Separated C&D Processing
o Mixed C&D Processing
o Other (e.g., tires, bulky goods)
Cumulative inbound tonnage for year-to-date broken down as above Outbound tonnage report
Monthly tonnage of recovered materials broken down as follows:
By Processing Area
By Type and Grade of Material
By Use of Material (i.e., differentiate wood products used as ADC, as biomass fuel, etc.)
Cumulative outbound tonnage of recovered materials for year-to-date broken down as above
Monthly tonnage of Residue disposed at the Transfer Station, broken down by Processing Area
Cumulative tonnage of Residue for year-to-date, broken down by Processing Area
Materials Marketed – based on receipts from sale of materials Due Date: 20 th of the month for preceding month
ATTACHMENT 2
Attachment R Page 9 of 27 16132.37 19509878.1
Submittal Format: Electronic in Excel (via email)
Content: List of all material sales destinations including:
Company name
Contact name
Address
Phone number
List of all materials marketed during month broken down as follows:
Company name
Type of material
Tonnage
Unit price
Revenue
List of materials marketed cumulatively for year-to-date broken down as above
Operations
Due Date: 20 th of the month for preceding month
Submittal Format: Electronic (via email)
Content: Discussion of significant issues including those related to:
Design
Operations
Maintenance
Marketing
Environmental
Facility Capacity
Presentation of recommended methods of resolution
Performance parameters
Total processing hours for each Processing Area and processing line, if applicable
Sorter productivity (total weight processed/total sorter labor hours) for Clean MRF and for Mixed C&D Processing Areas
ATTACHMENT 2
Attachment R Page 10 of 27 16132.37 19509878.1
Availability of key pieces of rolling stock
Availability of major pieces of fixed processing equipment by Processing Area
Daily totals of Compostables received, broken down by materialscomposted and materials processed otherwise
Complaint records
Discussion of any Notices of Violation or other complaints received including:
o Date
o Source
o Description of reported violation
o Resolution
Discussion of any Contamination Violation Notices issued including:
o Date
o Party issued to
o Description of reported violation
o Resolution
Presentation of results from sampling analyses, if any, conducted during previous month including:
Source of material
Timeframe of sampling
Methodology
Results
Public Education & Outreach
Due Date: 20 th of the month for preceding month
Submittal Format: Electronic (via email)
Content: List of public education activities
Presentations
o Group
o Location
o Date
o Number of people present
ATTACHMENT 2
Attachment R Page 11 of 27 16132.37 19509878.1
o Name of person giving presentation
o Topic
Tours
o Group
o Date
o Number of people
Public education materials distributed
o Type of material distributed
o Method of distribution
o Description of recipients
o Quantity distributed
Quarterly Collection Reports
Due Date: January 20, April 20, July 20, October 20 for preceding quarter
Submittal Format: Electronic in Excel (via email)
Content: Year-to-Date Report Containing:
Total number of commercial “lifts,” including:
o All carts and bins;
o All commercial waste streams (including MSW, Recyclable Materials, and Compostables); and
o All routes.
Quarterly Diversion Incentive Reports
Targeted Incentive (TI) Report
Due Date: January 20, April 20, July 20, October 20 for preceding quarter
Submittal Format: Electronic in Excel (via email)
Content: Year-to-Date Report Containing:
Number of Roll Off loads Contractor believes are eligible for TI o Detailed listing of full roll-off box loads and split box loads o Work Order Numbers for Each Load
ATTACHMENT 2
Attachment R Page 12 of 27 16132.37 19509878.1
o Customer Name, Location and Material Type(s) Collected in Each Load
Comparison of YTD Loads vs. Threshold Number of Loads
Residue Reduction Incentive (RRI) Report
Due Date: January 20, April 20, July 20, October 20 for preceding quarter
Submittal Format: Electronic in Excel (via email)
Content: Year-to-Date Report Containing:
Number of Tons and Loads of Residue Hauled From MDF to Transfer Station for Disposal
List Residue Tons and Loads by Date and Include Weight of Each Load
List Number of YTD Total Eligible Inbound Tons to MDF Calculate YTD Percentage of Residue Using RRI Formula Compare YTD RRI Percentage to RRI average (4.6% residue) List of Facilities to Which Any Recovered Compost Overs Were Sent In Prior Month and Number of Tons and Loads Sent to Each List of Faciities to Which Any MDF Fines and/or “Recyclable Materials” Were Sent for Further Processing (other than MDF) and Number of Tons and Loads Sent to Each
List and Description of Any New Operational Changes in Labor, Equipment, Etc. Used by Contractor to Reduce Residue Quantities During the Prior Month
Collection Incentive (CI) Report
Due Date: January 20, April 20, July 20, October 20 for preceding quarter
Submittal Format: Electronic in Excel (via email)
Content: Year-to-Date Report Containing:
YTD Total Tons Collected For Recycling By Contractor
TYD Total Tons of MSW Collected by Contractor
YTD Calculation of CI
ATTACHMENT 2
Attachment R Page 13 of 27 16132.37 19509878.1
Comparison of YTD CI Calculation of Percent Diverted to CI Baseline Level of Diversion (50.4%)
ATTACHMENT 2
Attachment R Page 14 of 27 16132.37 19509878.1
Quarterly MDF Reports
Operations
Due Date: January 20, April 20, July 20, October 20 for preceding quarter Submittal Format: Electronic (via email)
Content:
Report of general maintenance inspections, including any item that requires preventative maintenance or repairs
Report of facility capacity utilization, including identification of potential MDF users and estimated tonnages
Glass Sorter Performance
Due Date: January 20, April 20, July 20, October 20 for preceding quarter Submittal Format: Electronic (via email)
Content:
Report of glass sorter equipment performance, including percentage breakdown between glass, fines, trash, and batteries of glass materials sent out, and the per ton pricing for the material sent out during the time period.
Quarterly Audits
SB 1383 MDF Facility Audit
Due Date: Quarterly by the dates established by CalRecycle and/or Napa County Local Enforcement Agency.
Submittal Format: In the form required by CalRecycle and/or Napa County Local Enforcement Agency, and electronically (via email) to City.
Content:
Contractor to conduct MDF facility audit and provide audit report pursuant to SB 1383 and other requirements set forth by CalRecycle and/or Napa County Local Enforcement Agency.
SB 1383 Collections Audit
ATTACHMENT 2
Attachment R Page 15 of 27 16132.37 19509878.1
Due Date: Quarterly by the dates established by CalRecycle and/or Napa County Local Enforcement Agency.
Submittal Format: In the form required by CalRecycle, and electronically (via email) to City.
Content:
Contractor to conduct audit and provide audit report pursuant to SB 1383 and other requirements set forth by CalRecycle and/or Napa County Local Enforcement Agency.
Semi-Annual Collection Reports
Route Audits
Due Date: Feburary 20 and August 20 (allocations derived from audit results will be used for next six months
Submittal Format: Electronic (via email)
Content: Report of audit of all routes as described in Contract Section 9.06 plus audit of all routes crossing jurisdictions or waste generator types to create allocations to be used for next six months separating tonnage collected in residential, multi-family, commercial, school district and other jurisdictions.
Semi-Annual Materials Sales Aging Reports
Materials Sales Aging Reports
Due Date: January 1 and July 1
Submittal Format: Electronic (via email)
Content: Status of each load for which payment has not been received including Date payment is expected to be received
Collection activities undertaken to date
Collection activities planned to be undertaken by Contractor and on what dates
If applicable, description and reason(s) why Contractor is recommending that the transaction be “written off” the books as “uncollectible”
ATTACHMENT 2
Attachment R Page 16 of 27 16132.37 19509878.1
Annual Collection Reports
Annual Collection Reports are to be provided electronically and in printed form.
Residential
Due Date: January 30 for previous calendar year
Submittal Format: Electronic (via email)
Content: Total number of households on MSW service
Total number of households participating in recycling program Total number of households participating in Compostables program Total number of households with bulky goods pick ups
Total number of households with e-waste pick ups
Total number of households with used oil set outs
Total number of households with used oil filter set outs Total tons collected of MSW
Total tons collected of recycling by material type
Allocation percentages used to calculate total tons of recycling by material type and date of allocation sampling and any proposed changes
Total tons collected of Compostables
Total tons of bulky goods collected as MSW
Total tons of bulky goods collected as recycling, composting and/or reuse
Total tons of bulky goods collected
Allocation percentages used to calculate each reported portion of bulky goods including description of methodology and any proposed changes
Total tons of e-waste collected
Total gallons of used oil collected
Total pounds of used oil filters collected
Summary recycling, composting and/or reuse rate for residential program
Summary of pounds per household of all MSW collected
Summary of pounds per household of all recycling and yardwaste ATTACHMENT 2
Attachment R Page 17 of 27 16132.37 19509878.1
collected
Summary of total pounds per household generated
*Multi-family tonnages to be removed from commercial tonnages and reported as residential.
Multi-Family tonnages to be identified separate of other residential tonnages. Provide allocations used to calculate multi-family percentages.
Commercial (Bins and Cart Service)
Due Date: January 30 for previous calendar year
Submittal Format: Electronic (via email)
Content: Total number of businesses on MSW service with bin collection Total number of businesses on MSW service with cart collection Total number of businesses participating in bin recycling program Total number of businesses participating in cart recycling program
Total number of businesses participating in yard trimmings program (by container type, ie bins or carts)
Total number of businesses with bulky goods pick ups
Total number of businesses with e-waste pick ups
Total tons collected of MSW in bin service
Total tons collected of MSW in cart service
Summary of total tons of collected MSW
Total tons collected of recycling by material type in bin service Total tons collected of recycling by material type in cart service Summary of total tons of collected recyclables
Allocation percentages used to calculate total tons of recycling by material type and date of allocation sampling and any proposed changes
Total tons collected of yard trimmings in bin service
Total tons collected of yard trimmings in cart service
Summary of total tons of collected yard trimmings
Total tons of bulky goods collected as MSW
Total tons of bulky goods collected as recycling, composting and/or reuse
Total tons of bulky goods collected
ATTACHMENT 2
Attachment R Page 18 of 27 16132.37 19509878.1
Allocation percentages used to calculate each reported portion of bulky goods including description of methodology and any proposed changes
Total tons of e-waste collected
Summary of total tons of MSW collected
Summary of total tons of all recyclables and yard trimmings collected Summary recycling, composting and/or reuse rate for commercial program
Summary of pounds per cubic yard of all MSW collected
Summary of pounds per cubic yard of all recycling collected Summary of pounds per cubic yard of all yard trimmings collected Summary of total pounds per cubic yard generated
Do not include NVUSD
Roll Off
Due Date: January 30 for previous calendar year
Submittal Format: Electronic (via email)
Content: Total number of accounts on MSW service with roll off collection Total number of accounts participating in roll off recycling program Total number of accounts participating in Compostables program Total tons collected of MSW
Total tons collected of recycling by material type
Allocation percentages used to calculate total tons of recycling by material type and date of allocation sampling and any proposed changes
Total tons collected of Compostables
Summary of total tons of MSW collected
Summary of total tons of all recyclables collected
Summary recycling, composting and/or reuse rate for roll off program
Summary of pounds per cubic yard of all MSW collected
Summary of pounds per cubic yard of all recycling collected Summary of pounds per cubic yard of all Compostables collected Summary of total pounds per cubic yard generated
ATTACHMENT 2
Attachment R Page 19 of 27 16132.37 19509878.1
Do not include NVUSD
RECYCLE MORE PROGRAM
Due Date: January 30 th for previous calendar year
Submittal Format: Electronic (via email)
Content: List the following information by month and for the year:
Number and type of customers requesting collection (residential or commercial) and total collection stops for the month
Number of residents with cooking oil containers
Total Number of E-Waste items Collected
Total Number of metal appliances/Oversized Metal Items Collected Total number of bags of textiles/reuse items Collected
Total number of cooking oil setouts
Total net Tons Collected of each type of the following materials:
Cooking Oil (gallons and pounds)
E-Waste
Metal appliances/Oversize metal items
Textiles/Reuse Items
Re-usable items
Batteries
Other materials as approved by the City
Total net tons collected
Notes on program successes, challenges and recommended operational changes
Total miles driven
Commercial Food Scraps Collection Program
Due Date: January 30th for previous calendar year
Submittal Format: Electronic (via email)
Content: Number of accounts participating in Food Scraps program List customer name, address, size of Food Scraps container(s), Food Waste collection route, route sequence number and day(s) of week collected
ATTACHMENT 2
Attachment R Page 20 of 27 16132.37 19509878.1
Productivity Statistics Including the following by route, for each month and for the year:
Number of stops
Number of lifts
Number of yards collected
Number of Tons collected
Total route miles
Route stops/hour
Route miles/stop
Notes/narrative description about observations about the program, issues or problems encountered, possible solutions and possible program improvements needed or desired.
Annual Reconciliation Review Report
Due Date: November 20, or as soon thereafter as October data becomes available.
Submittal Format: Electronic in Excel (via email)
Content: Year-to-Date Report, summarized by month (including October) and quarter, containing:
Total number of residential households served (with Municipal Solid Waste or MSW service)
For each commercial customer:
o All carts and bins;
o All commercial waste streams (including MSW, Recyclable Materials, and Compostables); and
o All routes.
Total number of commercial “lifts,” including:
o All carts and bins;
o All commercial waste streams (including MSW, Recyclable Materials, and Compostables); and
o All routes.
Total number roll-off services for all waste streams (including MSW, Recyclable Materials, and Compostables) and routes.
ATTACHMENT 2
Attachment R Page 21 of 27 16132.37 19509878.1
NVUSD
Due Date: August 1 for previous school year of July 1 through June 30 Submittal Format: Electronic (via email)
Content: Same information as requested under commercial and roll off reports specific to NVUSD collected material only, broken out with summaries by jurisdiction and overall summary for school district
Special Events
Due Date: January 30 for previous calendar year
Submittal Format: Electronic (via email)
Content: Total number and name of events provided MSW service Total number and name of events provided recycling service Total number and name of events provided Compostables service Summary overall recycling, composting and/or reuse activities for all events combined
Summary overall MSW activities for all events combined
Overall Recycling, Composting and Reuse Summary
Due Date: January 30 for previous calendar year
Submittal Format: Electronic(via email)=
Content: Summarize tonnages generated from Residential report, commercial report, roll off report, special event report and other collection reports as implemented
Other
Due Date: January 30 for previous calendar year
Submittal Format: Electronic (via email)
Content: Narrative description of any items of significance not included in other reports
Numerical description of any items of significance not included in other reports
ATTACHMENT 2
Attachment R Page 22 of 27 16132.37 19509878.1
Annual MDF Reports
Annual MDF Reports are to be provided electronically (on a CD) and in printed form.
Tonnages – based on Soft-Pak Scale System data
Due Date: January 30 for previous year
Submittal Format: Electronic in Excel
Content: Inbound tonnage report
Annual tonnage broken down as follows:
Jurisdiction
o Contractor collected
o Self-haul/other
Type of Material (specific type broken down as follows):
o Clean MRF
o Composting Area
o Wood Waste Processing
o Source Separated C&D Processing
o Mixed C&D Processing
o Other (e.g., tires, bulky goods)
Outbound tonnage report
Annual tonnage of recovered materials broken down as follows:
By Processing Area
By Type and Grade of Material
By Use of Material (i.e., differentiate wood products used as ADC, as biomass fuel, etc.)
Annual tonnage of Residue disposed at the Transfer Station, broken down by Processing Area
Marketing of Materials
Due Date: January 30 for previous year
Submittal Format: Electronic in Excel
Content: List of all material sales destinations including:
Company name
ATTACHMENT 2
Attachment R Page 23 of 27 16132.37 19509878.1
Contact name
Address
Phone number
List of all materials marketed during year broken down as follows:
Company name
Type of material
Tonnage
Unit price
Revenue
Market development plan for material sales for future year
Operations
Due Date: January 30 for previous year
Submittal Format: Electronic
Content: Summary of operations for previous year including:
Summary of operational changes made at MDF
Summary of repairs and major maintenance at MDF
Listing of significant modifications made to physical assets of MDF and title and identification number of drawing(s) wherein modification(s) are shown
Listing of permit changes implemented
Performance parameters (annual)
o Total processing hours for each Processing Area and
processing line, if applicable
o Sorter productivity (total weight processed/total sorter labor hours) for Clean MRF and for Mixed C&D Processing Areas o Availability of key pieces of rolling stock
o Availability of major pieces of fixed processing equipment by Processing Area
Summary of complaint records
o Notices of Violation or other complaints
o Contamination Violation Notices issued
Discussion of future plans (for next 12 months unless specified otherwise):
ATTACHMENT 2
Attachment R Page 24 of 27 16132.37 19509878.1
Proposed operational changes
Forecast of required or potentially required new permits or modification of permits for 24-month period
Equipment placement schedule
Plan for marketing facility capacity
Public Education & Outreach
Due Date: January 30 for previous year
Submittal Format: Electronic
Content: Summary of public education activities conducted during year Public education activities planned for future year
Annual Diversion Incentive Reports
Targeted Incentive (TI) Report
Due Date: February 10 for previous calendar year
Submittal Format: Electronic in Excel (via email)
Content: Annual Report Containing:
Number of Roll-Off Loads Contractor Believes are Eligible for TI o Detailed listing of full roll-off box loads and split box loads o Work Order Number for Each Load
o Customer Name, Location and Material Type(s) Collected in Each Load
Comparison of Total Number of Loads Contractor Believes are TI- Eligible vs. Threshold Number of Loads
Residue Reduction Incentive (RRI) Report
Due Date: February 10 for previous calendar year
Submittal Format: Electronic in Excel (via email)
Content: Annual Report Containing:
Number of Tons and Number of Loads of Residue Hauled From MDF to Transfer Station for Disposal
ATTACHMENT 2
Attachment R Page 25 of 27 16132.37 19509878.1
List Residue Tons and Loads by Date and Include Weight of Each Load
List Number of Total Eligible Inbound Tons to MDF
Calculate Percentage of Residue Using RRI Formula
Compare RRI Percentage to RRI Average Percentage (4.6% residue)
List of Facilities to Which Any Compost Overs Were Sent During Prior Year and Number of Tons and Loads Sent to Each.
Description of Type(s) of Processing or Other Uses of Compost Overs at Each Facility and Destination Where any Compost Over Residue Was Sent
List of Faciities to Which Any MDF Fines and/or “Recyclable Materials” Were Sent for Further Processing (other than MDF) During the Prior Year and Number of Tons and Loads Sent to Each.
Description of Type(s) of Sorting Completed at Each Facility and Destination Where Residue Was Sent
List and Description of All Operational Changes in Labor, Equipment, Etc. Used by Contractor to Reduce Residue Quantities Including Narrative Description of How Residue Quantity Was Reduced (or Why the Quantity Increased) From the Level Achieved In the Prior Calendar Year. List and Describe All Other Methods, Facilities and Additional Equipment and/or Labor Used to Achieve the Residue Level for the Subject Calendar Year.
Collection Incentive (CI) Report
Due Date: February 10 for previous calendar year
Submittal Format: Electronic in Excel (via email)
Content: Annual Report Containing:
Annual Total Tons Collected For Recycling By Contractor Annual Total Tons of MSW Collected by Contractor
Annual Calculation of CI
Comparison of Annual CI Calculation of Percent Diverted to CI Baseline Level of Diversion (50.4%)
ATTACHMENT 2
Attachment R Page 26 of 27 16132.37 19509878.1
Narrative Description Of How Diversion Of Tons Collected by Contractor Changed From the Level Achieved In the Prior Calendar Year Including a Description of All New, Expanded and/or Enhanced Diversion Programs, New Diversion Methods, Facilities and Additional Equipment and/or Labor Used to Achieve the Diversion Level for the Subject Calendar Year. If the Diversion Level Decreased From the Prior Calendar Year, Describe the Reason(s) for the Decrease.
Annual Report of Affiliated Entity Materials Sales and Purchase Transactions
Notes to Annual Audited Financial Statments
Due Date: As soon as audited financial statements are completed, but no later than June 30 for previous calendar year
Submittal Format: Electronic in Excel (via email) or email of PDF Content: List of information for each sale of material by Contractor to an Affiliated Entity including:
Date of sale
Type of material
Number of tons of material sold
Sale price per ton
Other sale terms including but not limited to:
o Which party provided/paid for transportation (if applicable) o Date load shipped from MDF (if different from date of sale) List of information for each purchase of material by Contractor from an Affiliatad Entity including:
Date of sale
Type of material
Number of tons of material sold
Sale price per ton
Other sale terms including but not limited to:
o Which party provided/paid for transportation (if applicable)
ATTACHMENT 2
Attachment R Page 27 of 27 16132.37 19509878.1
Annual Inventory of Materials On Site At MDF
Annual Inventory of Materials On Site At MDF As Of Close of City’s Fiscal Year Due Date: July 10 for inventory completed on June 30 of each calendar year Submittal Format: Electronic in Excel (via email) or email of PDF Content: Inventory including:
Count of all finished bales, by material type
Quantity of each type of material stored in roll off boxes, bunkers, storage hoppers and all other storage containers
Extimated quantity of each material loose on tipping
floor/processing area
ATTACHMENT 2