955 School Street
Napa, CA 94559
www.cityofnapa.org
CITY OF NAPA
MEETING MINUTES - Draft
CITY COUNCIL OF THE CITY OF NAPA
Mayor Scott Sedgley
Vice Mayor Beth Painter
Councilmember Liz Alessio
Councilmember Mary Luros
Councilmember Bernie Narvaez
3:30 PM City Hall Council ChambersTuesday, April 18, 2023 3:30 PM Afternoon Session
6:30 PM Evening Session
3:30 P.M. AFTERNOON SESSION
1. CALL TO ORDER: 3:30 P.M.
1.A. Roll Call:
Councilmember Alessio, Councilmember Luros, Councilmember Narvaez, Vice Mayor Painter, and Mayor Sedgley
Present: 5 -
2. AGENDA REVIEW AND SUPPLEMENTAL REPORTS:
City Clerk Carranza announced the following supplemental items:
Item 5.A.: PowerPoint Presentation from City Staff.
Item 5.B.: PowerPoint Presentation from City Staff.
Item 6.A.:
- PowerPoint Presentation from City Staff.
- Emails from Lori Stelling and Jeri Hansen, Napa Chamber of Commerce.
(Copies of all supplemental documents are included in Attachment 1)
ATTACHMENT 1
April 18, 2023CITY COUNCIL OF THE CITY OF
NAPA
MEETING MINUTES - Draft
3. PUBLIC COMMENT:
(See supplemental document in Attachment 1)
Alison Christianson - shared their Leadership Napa Valley Class 35 group practicum project which focused on promoting cleaner burn practices and promoted the Cleaner Burn Resources Page hosted by Firewise Napa and asked the City to promote the site on their webpage.
4. CONSENT CALENDAR:
Approval of the Consent Agenda
A motion was made by Vice Mayor Painter, seconded by Councilmember Alessio, to approve the Consent Agenda. The motion carried by the following vote:
Aye: Alessio, Luros, Narvaez, Painter, and Sedgley5 -
4.A. 142-2023
City Council Meeting Minutes
Approved the minutes from the March 30, 2023 Special Meeting, and the April 4, 2023 Regular Meeting of the City Council.
4.B. 136-2023 Napa County Mosquito Abatement District Board Membership Appointed Patrick C. Gorman to the Napa County Mosquito Abatement District Board for a two-year term beginning immediately and ending December 31, 2024.
4.C. 079-2023
Fleet Equipment Replacement and Upgrade Reserve Fund Allocation Approved a budget adjustment in the Fleet Fund increasing the expenditure budget by $100,000 as documented in Council Budget Amendment No. 23P10.
4.D. 102-2023 Terminate Moderate Water Shortage Emergency Adopted Resolution R2023-036 declaring that a moderate water shortage emergency no longer exists, terminating the requirements of the City’s water shortage regulations set forth in Napa Municipal Code Chapter 13.10, and determining that the actions authorized by this resolution are exempt from CEQA.
Enactment No: R2023-036
ATTACHMENT 1
April 18, 2023CITY COUNCIL OF THE CITY OF
NAPA
MEETING MINUTES - Draft
4.E. 111-2023 On-Call Repair and Construction Service Agreements for Water Utility Infrastructure
Authorized the Utilities Director to execute agreements with Atlas Peak Construction, Inc., Garney Pacific, Inc., and G.D. Nielson Construction, Inc., for amounts not to exceed $300,000 each with a three-year term, for emergency and on-call repair and construction services for water utility infrastructure, and determine this action is exempt from CEQA.
4.F. 118-2023
Environmental Laboratory Analyses Services for Water Quality Monitoring Authorized the Utilities Director to approve a Services Agreement with Caltest Analytical Laboratory in an amount not to exceed $275,000 for environmental laboratory analyses services, and determine this action is exempt from CEQA.
4.G. 120-2023
Application for the 2022/23 CalRecycle Organics Grant Program Adopted Resolution R2023-037 authorizing the Utilities Director to submit an application for, and execute all necessary documents to implement, a CalRecycle organics grant in the amount not-to-exceed $10 million for a THOR model food waste de-packager equipped with a materials polisher, a trommel screen, two glass crushers, a 6,000 gallon tank and an anaerobic digestion facility with a capacity of 32,000 tons per year and grant eligible labor at the City’s Materials Diversion Facility and determining that the actions authorized by this resolution were adequately analyzed by a previous CEQA action.
Enactment No: R2023-037
5. ADMINISTRATIVE REPORTS:
5.A. 031-2023
Council Spotlight - Public Works Operations Division
(see supplemental document in Attachment 1)
Peter Brestak, Operations Manager, Public Works Department, provided the staff report.
Discussion was turned over to Council; individual comments and questions ensued.
Mayor Sedgley called for public comment.
Maureen Trippe, Slow Down Napa - thanked the public works department for their work, provided comments regarding traffic calming measures, and asked for the following: (1) a line item in budget calling out traffic calming implementation, (2) to begin to integrate the work of traffic calming into routine paving projects, and (3) to reinstate the Traffic Advisory Committee.
ATTACHMENT 1
April 18, 2023CITY COUNCIL OF THE CITY OF
NAPA
MEETING MINUTES - Draft
In between reports, Assistant City Manager Liz Habkirk shared that Rajneil Prasad, previous Deputy Finance Director, had been appointed Finance Director. Mr. Prasad provided brief remarks.
5.B. 034-2023
Napa Recycling & Waste Services SB 1383 Contract Amendment (See supplemental document in Attachment 1)
Kevin Miller, Materials Diversion Administrator, provided the staff report.
Discussion was turned over to Council; brief individual comments and questions ensued.
Mayor Sedgley called for public comment.
Chris Benz, Napa Climate NOW! - spoke in strong support of the item.
A motion was made by Councilmember Alessio, seconded by Councilmember Luros, to adopt Resolution R2023-038 authorizing the Utilities Director to execute the SB 1383 Contract Amendment to City Agreement No. 8687 with Napa Recycling & Waste Services, LLC ("NRWS") for a term through December 31, 2031, for the collection and transportation of Municipal Solid Waste, Recyclable Materials, and Compostables, and operation of the Napa Materials Diversion Facility, and determining that the actions authorized by this resolution are exempt from CEQA. The motion carried by the following vote:
Aye: Alessio, Luros, Narvaez, Painter, and Sedgley5 -
Enactment No: R2023-038
6. PUBLIC HEARINGS:
ATTACHMENT 1
April 18, 2023CITY COUNCIL OF THE CITY OF
NAPA
MEETING MINUTES - Draft
6.A. 133-2023 Interim Zoning Ordinance and Temporary Moratorium (See supplemental document in Attachment 1)
Michael Walker, Senior Planner, provided the staff report.
Councilmembers Alessio and Luros posed questions regarding applicability of the ordinance to the Napa Pipe development. Vice Mayor Painter asked for clarification regarding the applicability to existing businesses, and also posed questions regarding the ordinance effective date.
Mayor Sedgley called for disclosures; Councilmembers provided them.
Mayor Sedley called for public comment.
Chris Benz, Napa Climate NOW! - spoke in support of the ordinance.
Jim Wilson - spoke in support of the ordinance and thanked Council for their climate leadership.
A motion was made by Councilmember Narvaez, seconded by Councilmember Alessio, to close public testimony. The motion carried unanimously.
Discussion was turned over to Council.
Individual Councilmember questions and comments ensued.
A motion was made by Councilmember Luros, seconded by Councilmember Narvaez, to approve staff's recommendation to adopt an Urgency Interim Ordinance, with the removal from the ordinance of all references to a moratorium for drive throughs and direct city staff to make corresponding amendments to the ordinance prior to execution by the Mayor, to implement the City’s October 2022 General Plan Update, commonly known as the City of Napa 2040 General Plan, by amending Title 17 of the Napa Municipal Code to (1) add interim zoning districts and associated interim zoning regulations, (2) amend the zoning map to rezone certain properties to the new interim zoning districts, (3) establish interim procedures for review of permit applications, pending the adoption of a comprehensive update to the zoning code, and (4) impose a moratorium on new or expanded service stations, and determining the actions authorized by this Ordinance are either exempt from CEQA or have been adequately analyzed and addressed by a previous CEQA action. The motion carried by the following vote:
Aye: Alessio, Luros, Narvaez, Painter, and Sedgley5 -
Enactment No: O2023-004
ATTACHMENT 1
April 18, 2023CITY COUNCIL OF THE CITY OF
NAPA
MEETING MINUTES - Draft
7. COMMENTS BY COUNCIL OR CITY MANAGER: None.
8. CLOSED SESSION:
City Attorney Barrett announced the closed session item.
8.A. 143-2023 CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8): Property: 3 parcels totaling approximately 1.1 acres located at 725 Coombs Street (APN 003-213-010), 720 Randolph Street (APN 003-213-008) and 730 Randolph Street (003-213-009).
Authority Negotiators: Steve Potter, Liz Habkirk, Michael Barrett, Vin Smith, Bill Zenoni, and Julie Lucido. Negotiating Parties: City of Napa, and Napa County. Under Negotiation: price and terms of payment.
CITY COUNCIL RECESS: 5:22 P.M.
6:30 P.M. EVENING SESSION
9. CALL TO ORDER: 6:30 P.M.
9.A. Roll Call:
Councilmember Alessio, Councilmember Luros, Councilmember Narvaez, Vice Mayor Painter, and Mayor Sedgley
Present: 5 -
10. PLEDGE OF ALLEGIANCE:
11. AGENDA REVIEW AND SUPPLEMENTAL REPORTS:
City Clerk Carranza announced the following supplemental item:
Item 13.A. - PowerPoint Presentation from City staff.
12. PUBLIC COMMENT: None.
13. PUBLIC HEARINGS:
ATTACHMENT 1
April 18, 2023CITY COUNCIL OF THE CITY OF
NAPA
MEETING MINUTES - Draft
13.A. 132-2023 City of Napa Operating Budget Workshop for FY 2023/24 and FY 2024/25 (See supplemental document in Attachment 2)
City Manager Potter opened the item. Budget Officer Jessie Gooch provided the report.
Discussion was brought to Council. Staff responded to individual questions from Councilmembers.
Mayor Sedgley asked for disclosures; Councilmembers provided them.
Discussion was brought back to Council; individual Council comments and questions ensued.
Mayor Sedgley opened Public Testimony.
Joe Russo, Napa City Firefighter's Association (NCFA) Treasurer - provided comments and history regarding Fire Engine 1; shared concerns that downtown was without a Type 1 Fire Engine; would like to see that engine staffed again; would like to see this funded in the budget.
Pat Burrows, President NCFA - provided comments supporting the return of Engine 1; shared staffing concerns; and sought additional budget to accommodate additions in the Fire Department.
Erik Mortimore, Captain, Napa City Fire Department and NCFA Steward - provided comments regarding firefighter staffing issues; requested the addition of Fire Engine 1; would like to see three firefighters to staff the engine in the new budget.
Jack Durham, NCFA - requested dedication from Council to commit funds for additional Fire Department staffing.
Kara Vernor, Executive Director Napa County Bicycle Coalition - requested that funding be included in the Public Works Department for a street sweeper that can sweep protected bike lanes.
A motion was made by Councilmember Alessio, seconded by Councilmember Narvaez to close the public testimony. The motion carried unanimously.
Discussion was brought back to Council. Additional individual Council comments and questions ensued regarding individual budget items and comments received from members of the public.
ATTACHMENT 1
April 18, 2023CITY COUNCIL OF THE CITY OF
NAPA
MEETING MINUTES - Draft
A motion was made by Vice Mayor Painter, seconded by Councilmember Alessio, to provide direction to staff to schedule public hearings on June 6, 2023 and June 20, 2023 to receive public comment on the Fiscal Year 2023/24 and 2024/25 Proposed Budget. The motion carried by the following vote:
Aye: Alessio, Luros, Narvaez, Painter, and Sedgley5 -
14. REPORT ACTION TAKEN IN CLOSED SESSION:
City Attorney Barrett stated that there was no reportable action from the April 21, 2023 Closed Session; however, there was reportable action from a previous closed session meeting:
During the City Council meeting on December 6, 2022, the City Council met in closed session and unanimously provided settlement authority on existing litigation in Napa Superior Court Case No. 20CV00412; and there had now been a final reportable action taken to implement Council’s authority. Namely, the City received a fully executed Settlement Agreement and Full and Final Release on April 10, 2023.
A copy of the agreement was available upon request to the City Clerk’s Office.
15. COMMENTS BY COUNCIL OR CITY MANAGER:
City Manager Potter brought back a previous request for a potential future item to discuss Council meeting start times. There was not majority support to pursue a future agenda item.
Vice Mayor Painted reminded folks that, in celebration of Earth Day, Napa RCD was offering Community Cleanup events at various sites on Sunday, April 23, 2022, followed by a public event at the Oxbow Commons, and encouraged participation.
16. ADJOURNMENT: 8:29 P.M.
Submitted by:
_______________________________
Tiffany Carranza, City Clerk
ATTACHMENT 1
ATTACHMENT 1
SUPPLEMENTAL REPORTS &
COMMUNICATIONS Office of the City Clerk
City Council
of the City of Napa
Regular Meeting
April 18
, 2023
FOR THE CITY COUNCIL OF THE CITY OF NAPA
AFTERNOON SESSION:
SUBMITTED PRIOR TO THE CITY COUNCIL MEETING
5. ADMINISTRATIVE REPORTS:
5.A. Council Spotlight – Public Works Operations Division • PowerPoint Presentation from City Staff.
5.B. Napa Recycling & Waste Services SB 1383 Contract Amendment • PowerPoint Presentation from City Staff.
6. PUBLIC HEARINGS:
6.A. Interim Zoning Ordinance and Temporary Moratorium
• PowerPoint Presentation from City Staff.
1) Email from Lori Stelling received on April 17, 2023. 2) Email from Jeri Hansen, Napa Chamber of Commerce, received on April 18, 2023.
SUBMITTED DURING THE CITY COUNCIL MEETING
3. Public Comment
1) Handout from Alison Christianson.
ATTACHMENT 1
Public
Works Operations
Overview, Up
date, Recent Successes
City Council Regular Meeting
4/18/2023
Supplemental I - 5.A.
From: City Staff
ATTACHMENT 1
Pavin
g, Concrete, and Signs Overview
Pavin
g Crew
Pave
neighborhoods through NNSSP (spring/summer)
Repair
potholes (all year, highest workload in winter)
Clean, clear
, and repair storm drains (fall/winter)
Concrete
crew
Replace,
repair and upgrade sidewalks, ADA ramps, curb, and gutter in neighborhoods Priority r
epairs
Signs and Stri
ping
Complet
e maintenance & upgrades to degraded stripes and signs (seasonal) Implement T
raffic Change Orders (TCO) as directed by City Engineer Routine
cleaning of downtown streetscape and garages
Address Illega
l dumping and graffiti at City facilities/infrastructure Each of these crew
s additionally performs standby and on-call duties to assist with service needs, emergencies, and support for other departments
ATTACHMENT 1
Work in
the Field
ATTACHMENT 1
Work in
the Field
ATTACHMENT 1
Fleet, E
lectrical, and Facilities Overview
Fleet
Maintain
415 diverse vehicles, equipment, components valued at $31M Work on any
thing from lawn equipment, paving machines, patrol vehicles, fire apparatus, etc. Small team consisting
of 4 mechanics and 1 supervisor (currently 1 vacancy)
Electrical
Maintain
$88M in electrical infrastructure such as 50+ traffic signals, 6,5000+ streetlights Team co
nsists of 4 electricians with expertise in maintaining City infrastructure varying from emergency backup generators, alert sites, facility electrical, traffic signals, Streetlights, etc. Supports many
City events including the Lighted Arts Festival, Christmas parade and other various events
Facilitie
s
Maintain
23 city-owned buildings supporting the operations of 11 departments Provide
custodial services to City facilities
Maintains
and repairs infrastructure inside facilities such as HVAC, plumbing, windows/doors, access control systems, roofs, flooring, etc. utilizing City staff or contracted services
ATTACHMENT 1
Work in
the Field
ATTACHMENT 1
Work in
the Field
ATTACHMENT 1
Success
es
Storm seaso
n
Potholes, sa
ndbags, storm drains
Collaborati
on
Waverly
Street
Complex project
includes Parks and Utilities departments, PG&E, and Napa Sanitation PW Engineering
Utility inv
estigations-documenting underground utility locations
Installing
pedestrian beacons, much more cost effective with our team when possible Community Service R
equests: Increased focus on sweeping bike
lanes/recent kudos
Installati
on of Flashing Yellow Arrows in support of traffic improvements Permanent c
onnection point for alternate dispatch trailer at Fire Station 3 Streamlined facility
maintenance priorities with Lucity (1000+ completed
work orders)
Advanced educat
ion and certifications on fire apparatus maintenance
Recent a
ddition of 3 part-time staff to perform preventive vehicle maintenance & teach vital skills/future mechanics
Implemen
ted advanced & new telematics to ensure top vehicle
performance/maintenance
ATTACHMENT 1
Focus on
Team
Train
ing
Corp Y
ard cleanup day
Career
Conversations
Professional De
velopment Courses
8th Gr
ade Career Expo Booth
Team
Building
Improving Operations
Lucity/New
Customer Service Center
Infrastru
cture Upgrades
Cross-
training rotations/job shadowing
Increasin
g number of contracts to do more
ATTACHMENT 1
SB 1383
NRWS Contract Amendment
SB 1383 NRWS
Contract Amendment
Prepared
by Kevin Miller, Materials Diversion Administrator
April 18, 2023
City Council Regular Meeting
4/18/2023
Supplemental - Item 5.B.
From: City Staff
ATTACHMENT 1
BACKGROUND
• Original (c
urrent) City-NRWS contract
– Base 10 years (CY2005 to CY2015)
– Extended 3 years (City had 4 one-year
options) from CY2016 to CY2018
– 2018 Contract Amendment extended
City-NRWS agreement 14 years
(through end of CY2031)
– 2022 Contract Amendment addressed
CASP and Stormwater Upgrades as
well as growth metrics and
compensation to NRWS for growth
ATTACHMENT 1
HIGHLIGHTS OF
SB 1383 CONTRACT AMENDMENT:
1. New Collection
Truck & Driver:
- New commerc
ial compost collection vehicle
($523k less $113k SB 1383 grant = $410k)
- New Thursday through Monday route
- 1600 new wheeled carts for organics
(200 lockable)
- Quarterly cleaning of organics equipment
ATTACHMENT 1
HIGHLIGHTS OF
SB 1383 CONTRACT AMENDMENT:
2. New NRWS S
taff:
- Two
NRWS Recycling Outreach Specialists
- 1.5 new NRWS CSRs (0.5 NCRWS/County)
- Two NRWS Compost Equipment Operators
- New staff to educate, support, monitor,
conduct route reviews/audits & report on SB
1383 progress; operate new organics
processing equipment
ATTACHMENT 1
Sta
te-of-the-art (& award winning!)
Cove
red Aerated Static Pile (CASP)
composting
system (operational January 2020)
ATTACHMENT 1
Current O
ptical Sorter at MDF
ATTACHMENT 1
HIGHLIGHTS OF
SB 1383 CONTRACT AMENDMENT:
3. New Proces
sing Equipment :
- $1.45M optical
sorter (85% City/15% NRWS)
- SB 1383-required quarterly facility audits
- $2.6M in new organics processing equipment
($1.5M grant-funded)
- In FY24/25, projected to add $216k new material
sales revenue; avoid $460k in disposal costs &
reduce transportation costs by $154k ($830k total)
ATTACHMENT 1
Slow-Speed
Shredder
($920k – Grant Funded)
ATTACHMENT 1
Density Separator
($392k Grant Funded)
ATTACHMENT 1
RECOMMENDED
ACTION
• Adopt a res
olution authorizing the Utilities
Director to execute the SB 1383 Contract
Amendment to City Agreement No. 8687
with NRWS for a term through December
31, 2031, for the collection and
transportation of Municipal Solid Waste,
Recyclable Materials, and Compostables,
and operation of the Napa Materials
Diversion Facility, and determining that
the actions authorized by this resolution
are exempt from CEQA
ATTACHMENT 1
Interi
m Zoning
Ordinance
April 18, 2023
City Council Regular Meeting
4/18/2023
Supplemental - Item 6.A.
From: City Staff
ATTACHMENT 1
Interim Zo
ning Ordinance
• Backgr
ound
• Zoning Districts Established
• Zoning Map Revisions
• Consistency Determinations
• Temporary Moratorium
• Urgency Ordinance Procedures
ATTACHMENT 1
Background
• General
Plan Implementation
– Interim Zoni
ng Ordinance (IZO)
– Additional Zoning Ordinance Amendments
– Comprehensive Municipal Code Update
• Interi
m Zoning Ordinance
– Add Interim Zo
ning Districts & Regulations
– Amend Zoning Map
– Establish Interim Review Procedures
ATTACHMENT 1
New Zo
ning Districts
• Establis
h New Zoning Districts
– MU-R Residentia
l Mixed-Use
– MU-CL Corridor Mixed-Use Low
– MU-CH Corridor Mixed-Use High
– AF Active Frontage Overlay
ATTACHMENT 1
Zoning Ma
p Revisions
• Mixed-
Use
Districts
• Active Frontage
Overlay
• Former Vintage
Farm Property
ATTACHMENT 1
Consistenc
y Determinations
• Framework
for Reviewing Projects &
Permit Applications
– Address Co
nflicts Between General Plan &
Zoning
– Applicable Zoning (“Best Fit”)
– Action & Decision-Making Body
– Appeals
ATTACHMENT 1
Temporary
Moratorium
• General
Plan Goals & Policies on Fossil
Fuel Stations, Drive-Throughs
– Limit Co
nstruction of New & Expanded
Facilities
– Encourage Alternative Fuels & Modes of
Transportation
– Encourage Alternatives to Traditional Drive-
Through Facilities
• Establis
h Temporary Moratorium
ATTACHMENT 1
Urgency
Ordinance
Procedures
• Takes
Effect Immediately
• In Effect for 45 Days
• Council May Extend Within the 45 Days
(May 16, 2023)
• IZO Null & Void Upon Completion of
Zoning Ordinance Update
ATTACHMENT 1
Action
Final ac
tion by the City Council:
• Adopt an
Urgency Interim Ordinance implementing the City of
Napa 2040 General Plan by amending Title 17 of the Napa Municipal Code to (1) add interim zoning districts and associated interim zoning regulations, (2) amend the zoning map to rezone certain properties to the new interim zoning districts (3) establish interim procedures for review of permit applications pending the adoption of a corresponding update to the Napa Municipal Code, (4) impose a moratorium on new or expanded service stations and drive through uses, and determining the actions authorized by this Ordinance are exempt or have been adequately analyzed and addressed by a previous California Environmental Quality Act (CEQA) action
ATTACHMENT 1
From:
To: Scott Sedgley; Liz Alessio; Mary Luros; Beth Painter; Bernie Narvaez; Steve Potter Cc: Clerk
Subject: Public Comment: Agenda Item 6A
Date: Monday, April 17, 2023 11:25:58 PM
[EXTERNAL]
Dear Mayor Sedgley and Napa City Council Members,
As the parent of a teen committed to doing all I can to help ensure that our children have the chance at a livable future, I strongly support the proposed urgent ordinance establishing a
moratorium on new or expanded Service Stations and Drive-Through Uses.
From my view, the City of Napa is getting it right: a ban on future gas stations and a ban on future drive-throughs go hand in hand.
In addition to the crucial reduction of
carbon emissions for our climate and the improvement of air quality for the health of our community, this moratorium does something else that feels essential— it sets the stage for the type of lifestyle changes that we can, and must, take part in before we reach irreversible climate tipping points.
I encourage you to take this urgent ordinance to the finish line and send the message to our youth that we will do everything we can to protect their future.
Your approval of
this ordinance will encourage other jurisdictions to follow your lead, supporting our entire valley in striving steadily toward the collective goal of net zero climate pollutants by 2030.
If every city, town and county do their part, step-by-step, I do believe we can create the kind of active and engaged hope that has the power to become mainstream and make a real difference.
Thank you for your commitment to the health and well-being of the planet, our youth, and your community.
Sincerely,
Lori Stelling
25 year Napa Resident
ATTACHMENT 1
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ATTACHMENT 1
Cleaner Bum Resource Page hosted by Firewise Napa
WWW.NaDafirewise.ora/cateaorv/cleaner-burns
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^@ SCAN ME
Leadership Napa Valley Class 35 ~ Napa Kneads
Erica Ahmann-Smithies - [email protected]
Bruce Barge - brucebarge(5)gmail.com
Jen Cantrell - iencantrell10(®amail.com
Alison Christianson - alison(5).leveluDarouD.com
Ryan Stetins - rstetins(@gmail.com
Stephanie Cavello Solberg - [email protected]
ATTACHMENT 1
ATTACHMENT 2
SUPPLEMENTAL REPORTS &
COMMUNICATIONS Office of the City Clerk
City Council of the City of Napa
Regular Meeting
April 18, 2023
FOR THE CITY COUNCIL OF THE CITY OF NAPA
EVENING SESSION:
SUBMITTED PRIOR TO THE CITY COUNCIL MEETING
13. PUBLIC HEARINGS:
13.A. City of Napa Operating Budget Workshop for FY 2023/24 and FY 2024-25 • PowerPoint Presentation from City Staff.
ATTACHMENT 1
FY 23/24 &
FY 24/25
Operating
Budget
Workshop
April 18, 2023
ATTACHMENT 1
Agenda
• Budget Process
• Council Priorities
• Budget Challenges
• Financial Overview
• General Fund by Department
• Enterprise Fund Budgets
• Other Fund Proposed Budget Packages
• Comments and Direction to Staff
2
ATTACHMENT 1
Budget Process
3 Council Priority
Workshop
January 31, 2023
CIP Workshop
April 4, 2023
Public Hearing
June 6, 2023
Budget Adoption
June 20, 2023
Implementation
July 1, 2023
Financial
Monitoring and
Reporting
Ongoing
Operating Budget
Workshop
April 18, 2023
ATTACHMENT 1
Council Priority Areas
4 • General Plan Implementation
• Climate Action & Sustainability
• Housing & Homelessness
• Traffic Safety
• Public Infrastructure
ATTACHMENT 1
Budget Challenges:
Rising Needs, Rising Costs
• Since FY 19/20 have balanced the
General
Fund budget with Non-Operating
Revenues
• Operating revenue continues to grow and
is proj
ected to match baseline
expenditures by FY 24/25
• Inflation and economic pressures have
increased Ci
ty costs
5
ATTACHMENT 1
Budget Challenges:
Rising Needs, Rising Costs
• Departments need additional staffing and
funding f
or both regular operating needs
and special projects
• Challenge: how to meet department
needs to cont
inue to provide excellent
service to the community
• Planned use of Excess ERAF revenue for
FY 23/
24 and FY 24/25 to support new
budget packages
6
ATTACHMENT 1
Organizational Update
• The FY 2023/24 and FY 2024/25
proposed budget i
ncludes the following:
– Move IT division from the Finance
Depart
ment to the City Manager’s Office
– Move Housing division from the Community
Devel
opment Department to the City
Manager’s Office
7
ATTACHMENT 1
Budget Presentation
• This Presentation Includes:
– General Fund Proposed Budgets by
Depart
ment
– Enterprise Fund Proposed Budgets
– Proposed Budget Packages
• Not Included:
– Proposed Budgets for Other 70+ City Funds
– CIP Budgets
8
ATTACHMENT 1
9 FINANCIAL OVERVIEW
General Fund
ATTACHMENT 1
Financial Status - Revenue
• Property Tax growth continues
• Sales Tax projected to grow by 1.6% in
FY24
and 2.9% in FY25
• TOT projected to grow by 3.8% in FY24
and 5.0% i
n FY25
• Continued growth of other City revenues
10
ATTACHMENT 1
Financial Status -
Expenditures
• Budget as presented today includes
COLA
’s based on current MOU’s
• All FTE are budgeted at 100%
• Increasing Costs for Employee Benefits
and Internal
Services
11
ATTACHMENT 1
Budget Overview
FY 2023/24 and 2024/25
• General Fund Operating Revenue Budget
grows by
4.5% in FY 23/24 and 3.4% in FY
24/25
• General Fund Baseline Expenditure
Budget grow
s by 2.8% in FY 23/24 and
2.9% in FY 24/25
• Held departments to tight operating
budgets to
balance baseline; contingency
budget available for potential needs
12
ATTACHMENT 1
Budget Overview
Proposed Budget Packages
FY 2023/24 FY 2024/25
General Fund – Ongoing
Net Budget Packages $1,348,770 $1,912,500
Additional FTE 4 FTE 1 FTE
Additional Contributions to Reserves $351,960 $493,700
General Fund – Non-Recurring
Net Budget Packages $2,666,000 $500,000
Totals – General Funds
Net Budget Packages $4,366,730 $2,906,200
Additional FTE 4 FTE 1 FTE
13 Note: Budget packages have not been included in any of the baseline budgets that will be presented tonight.
ATTACHMENT 1
Budget Overview
Proposed Budget Packages
FY 2023/24 FY 2024/25
General Liability ISF
Net Budget Packages $0 $0
Additional FTE 1 FTE 0 FTE
Equipment Replacement Reserve
Net Budget Packages $320,000 $0
Additional FTE 0 FTE 0 FTE
Enterprise Funds
Net Budget Packages $426,980 $420,180
Additional FTE 3 FTE 0 FTE
Total Other Funds
Net Budget Packages $746,980 $586,230
Additional FTE 4 FTE 0 FTE
14 Note: Budget packages have not been included in any of the baseline budgets that will be presented tonight.
ATTACHMENT 1
Proposed Staffing Adjustments
• General Fund
– 5 new positions: City Attorney’s Office, City
Manager’
s Office (IT), Community
Development, Police, Public Works
• General Liability ISF
– 1 new position: City Manager’s Office
• Utilities Funds
– 3 new positions: Water
15
ATTACHMENT 1
Proposed Staffing Adjustments
• Deletions/Additions
– Fire: Delete 1 vacant Firefighter position / Add
1 Firef
ighter Paramedic position
16
ATTACHMENT 1
Revenue: FY 15/16 – 24/25
General Fund
17 $-
$20
$40
$60
$80
$100
$120
$140
15/16
Actual
16/17
Actual
17/18
Actual
18/19
Actual
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Adjusted
23/24
Proposed
24/25
Proposed
Millions
Property Tax VLF Sales Tax Transient Occupancy Tax All Other Revenue One-Time Revenue
ATTACHMENT 1
Revenues by Source
General Fund, FY 23/24 Proposed Budget
18 Property Tax
27%
VLF
9%
Sales Tax
19%
Transient Occupancy
Tax
27%
Business License Tax
4%
Other Taxes
2%
Licenses and Permits
2%
Charges for Services
5%
Other Revenues
1%
Transfers In
4%
ATTACHMENT 1
Expenditures: FY 15/16 – 24/25
General Fund
19 $-
$20
$40
$60
$80
$100
$120
$140
15/16
Actual
16/17
Actual
17/18
Actual
18/19
Actual
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Adjusted
23/24
Proposed
24/25
Proposed
Millions
Salaries & Benefits Operating Services - Internal Interfund Transfers General Fund Reserves
ATTACHMENT 1
Overall General Fund
Category Changes
Category
FY
23/24
%
FY
23/24
$
FY
24/25
%
FY
24/25
$
Salaries &
Benefits
+3.2% +2.23M +3.8% +2.76M
CalPERS UAL +7.5% +0.93M -4.1% -0.54M
Operating +6.6% +1.19M +3.1% +0.59M
Internal Services +9.2% +0.79M +7.2% +0.68M
Transfers Out +9.1% +0.45M +0.2% +0.01M
20
ATTACHMENT 1
Expenditures by Category
General Fund, FY 23/24 Proposed Budget
21 71.4% of General Fund expenditures = Salaries and Benefits Salaries & Wages
43%
Benefits
28%
Services - External
14%
Debt Service
0%
Services - Internal
8%
Materials & Supplies
2%
Capital
Outlay
0%
Transfers Out
5%
ATTACHMENT 1
Expenditures by Department
General Fund, FY 22/23 Proposed Budget
22 51.3% of General Fund expenditures = Public Safety
City Council
0%
City Clerk
1% City Manager
4%
Finance
5%
City Attorney
1%
Human Resources
2%
General Government
11%
Parks and Recreation
Services
8%
Community Development
4%
Public Works
12%
Police
31%
Fire
21%
ATTACHMENT 1
Revenues vs Expenditures
General Fund, Proposed Budgets
23 FY 22/23 Adjusted
Budget
FY 23/24 Proposed
Budget
FY 24/25 Proposed
Budget
Total Revenues $115.89 $119.05 $123.15
Total Expenditures $115.93 $119.17 $122.66
$100
$105
$110
$115
$120
$125
Millions
ATTACHMENT 1
Operating Position
(Positive/Negative)
24 15/16
Actual
16/17
Actual
17/18
Actual
18/19
Actual
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Adjusted
23/24
Proposed
24/25
Proposed
Operating Position 8.63 3.68 3.78 4.77 (1.47) (0.03) (5.86) (0.04) (0.12) 0.49 $(6)
$(4)
$(2)
$-
$2
$4
$6
$8
$10
Millions
ATTACHMENT 1
General Fund Reserves
25 22/23
Adjusted
23/24
Proposed
24/25
Proposed
Contingency Reserve 1.09 1.14 1.17
Operating Reserve 5.46 5.69 5.86
Emergency Reserve 15.40 15.92 16.41
-
5.00 10.00
15.00 20.00
25.00 Millions
ATTACHMENT 1
26 BUDGET BY DEPARTMENT
General Fund
ATTACHMENT 1
Salaries &
Benefits
Operating
Internal
Services
27 City Council
2022/23
Adjusted
Budget
2023/24
Proposed
Budget
%
Change
2024/25
Proposed
Budget
%
Change
$329,850 $351,250 +6.5% $356,910 +1.6%
City Council expenditures are 0.3% of the FY 23/24 Proposed Budget
ATTACHMENT 1
28 City Manager
City Manager expenditures are 4.5% of the FY 23/24 Proposed Budget 2022/23
Adjusted
Budget
2023/24
Proposed
Budget
%
Change
2024/25
Proposed
Budget
%
Change
$1,854,190 $5,353,200 +188.7% $5,496,590 +2.68%
Salaries &
Benefits
Operating
Internal
Services
ATTACHMENT 1
City Manager
Proposed Budget Packages
29 Funding Source Request
FY 2023/24
Net Cost
FY 2024/25
Net Cost
General Fund IT Systems Analyst
(New FTE)
81,000 163,310
Total General Fund 81,000 163,310
NR General Fund Climate Action 240,000 0
NR General Fund Homeless Abatement 500,000 0
NR General Fund Intergraph Public Safety
CAD Upgrade (IT)
0 500,000
NR General Fund IT Cost Allocation
Framework
60,000 0
Total Non-Recurring General Fund 800,000 500,000
Relevant Priorities: Climate Action & Sustainability, Housing & Homelessness, Public Infrastructure
ATTACHMENT 1
30 City Clerk
City Clerk expenditures are 1.1% of the FY 23/24 Proposed Budget 2022/23
Adjusted
Budget
2023/24
Proposed
Budget
%
Change
2024/25
Proposed
Budget
%
Change
$1,196,248 $1,327,000 +10.9% $1,376,350 +3.7%
Salaries &
Benefits
Operating
Internal
Services
ATTACHMENT 1
31 City Attorney
City Attorney expenditures are 1.3% of the FY 23/24 Proposed Budget 2022/23
Adjusted
Budget
2023/24
Proposed
Budget
%
Change
2024/25
Proposed
Budget
%
Change
$1,496,490 $1,536,310 +2.7% $1,575,210 +2.5%
Salaries &
Benefits
Operating Internal
Services
ATTACHMENT 1
City Attorney
Proposed Budget Packages
32 Funding Source Request
FY 2023/24
Net Cost
FY 2024/25
Net Cost
General Fund Deputy City Attorney
(New FTE)
0 185,600
Total General Fund 0 185,600
Relevant Priorities: General Plan Implementation
ATTACHMENT 1
33 Human Resources
Human Resources expenditures are 2.0% of the FY 23/24 Proposed Budget 2022/23
Adjusted
Budget
2023/24
Proposed
Budget
%
Change
2024/25
Proposed
Budget
%
Change
$2,286,201 $2,428,700 +6.2% $2,490,210 +2.5%
Salaries &
Benefits
Operating
Internal
Services
ATTACHMENT 1
Human Resources
Proposed Budget Packages
34 Funding Source Request
FY 2023/24
Net Cost
FY 2024/25
Net Cost
General Fund Executive/Leadership
Courses
25,000 25,000
General Fund DEI Ongoing Training 60,000 60,000
Total General Fund 85,000 85,000
NR General Fund Class & Comp Studies /
Investigations
100,000 0
NR General Fund Labor Relations Legal
Services
50,000 0
Total Non-Recurring General Fund 150,000 0
Relevant Priorities: n/a
ATTACHMENT 1
35 Finance
Finance expenditures are 4.6% of the FY 23/24 Proposed Budget 2022/23
Adjusted
Budget
2023/24
Proposed
Budget
%
Change
2024/25
Proposed
Budget
%
Change
$8,659,836 $5,477,110 -36.8% $5,616,440 +2.5%
Salaries &
Benefits
Operating
Internal
Services
ATTACHMENT 1
Operating
Internal
Services
Transfers Out
36 General Government
General Government expenditures are 9.8% of the FY 23/24 Proposed Budget, and includes City-wide items such as transfers to reserves, leave payouts, the City’s vacancy factor, and payments for City-wide services. 2022/23
Adjusted
Budget
2023/24
Proposed
Budget
%
Change
2024/25
Proposed
Budget
%
Change
$10,858,590 $11,629,850 +7.1% $12,160,230 +4.6%
ATTACHMENT 1
37 Parks & Recreation Services
Parks & Rec expenditures are 7.9% of the FY 23/24 Proposed Budget 2022/23
Adjusted
Budget
2023/24
Proposed
Budget
%
Change
2024/25
Proposed
Budget
%
Change
$9,046,675 $9,433,050 +4.3% $9,647,570 +2.3%
Salaries &
Benefits
Operating
Internal
Services
ATTACHMENT 1
Parks & Recreation Services
Proposed Budget Packages
38 Funding Source Request
FY 2023/24
Net Cost
FY 2024/25
Net Cost
General Fund Park Asset Management
Program
250,000 250,000
General Fund Recreation Division
Restoration
43,000 83,000
General Fund Vehicle Purchase: Bearcat,
operating costs
2,300 2,300
General Fund Vehicle Purchase: Mini-
Excavator, operating costs
9,200 9,200
Total General Fund 304,500 344,500
Relevant Priorities: Public Infrastructure
ATTACHMENT 1
Parks & Recreation Services
Proposed Budget Packages
39 Relevant Priorities: Public Infrastructure
Funding Source Request
FY 2023/24
Net Cost
FY 2024/25
Net Cost
NR General Fund Irrigation Controller
Replacement
427,000 0
NR General Fund Vehicle Purchase: Bearcat,
purchase cost
6,000 0
NR General Fund Vehicle Purchase: Bearcat,
purchase cost
50,000 0
Total Non-Recurring General Fund 483,000 0
ATTACHMENT 1
40 Community Development
CDD expenditures are 4.5% of the FY 23/24 Proposed Budget 2022/23
Adjusted
Budget
2023/24
Proposed
Budget
%
Change
2024/25
Proposed
Budget
%
Change
$5,229,134 $5,344,770 +2.2% $5,531,480 +3.5%
Salaries &
Benefits
Operating Internal
Services
Transfers
Out
ATTACHMENT 1
Community Development
Proposed Budget Packages
41 Funding Source Request
FY 2023/24
Net Cost
FY 2024/25
Net Cost
General Fund Management Analyst I/II
(New FTE)
81,650 164,630
Total General Fund 81,650 164,630
NR General Fund Zoning Code Update 750,000 0
Total Non-Recurring General Fund 750,000 0
Relevant Priorities: General Plan Implementation
ATTACHMENT 1
42 Public Works
Public Works expenditures are 12.3% of the FY 23/24 Proposed Budget 2022/23
Adjusted
Budget
2023/24
Proposed
Budget
%
Change
2024/25
Proposed
Budget
%
Change
$13,674,616 $14,710,550 +7.6% $15,217,950 +3.4%
Salaries &
Benefits
Operating
Internal
Services
ATTACHMENT 1
Public Works
Proposed Budget Packages
43 Funding Source Request
FY 2023/24
Net Cost
FY 2024/25
Net Cost
General Fund Senior Traffic Engineer
(New FTE)
127,630 242,790
General Fund Funding for Traffic Studies 100,000 100,000 General Fund Operations Budget 300,000 300,000
General Fund Traffic Signal System
Service Subscription
9,850 33,530
Total General Fund 537,480 676,320
NR General Fund Development Impact Fee
Nexus Study
235,000 0
NR General Fund VMT Phase II
Implementation
75,000 0
Total Non-Recurring General Fund 310,000 0
Relevant Priorities: Traffic Safety
ATTACHMENT 1
44 Police Department
Police expenditures are 31.1% of the FY 23/24 Proposed Budget 2022/23
Adjusted
Budget
2023/24
Proposed
Budget
%
Change
2024/25
Proposed
Budget
%
Change
$34,960,157 $37,015,480 +5.9% $38,058,050 +2.8%
Salaries &
Benefits
Operating
Internal
Services
Transfers Out
ATTACHMENT 1
Police Department
Proposed Budget Packages
45 Funding Source Request
FY 2023/24
Net Cost
FY 2024/25
Net Cost
General Fund Community Service Officer
(New FTE)
0 0
General Fund Software Subscriptions 125,850 125,850
General Fund Vehicle Purchase: YSB
Detective vehicle,
operating costs
11,000 11,000
Total General Fund 136,850 136,850
NR General Fund Vehicle Purchase: YSB
Detective vehicle,
purchase cost
60,000 0
Total Non-Recurring General Fund 60,000 0
Relevant Priorities: Housing & Homelessness, Traffic Safety
ATTACHMENT 1
Salaries &
Benefits
Operating
Internal
Services
46 Fire Department
Fire expenditures are 20.6% of the FY 23/24 Proposed Budget 2022/23
Adjusted
Budget
2023/24
Proposed
Budget
%
Change
2024/25
Proposed
Budget
%
Change
$23,980,674 $24,557,960 +2.4% $25,135,700 +2.4%
ATTACHMENT 1
Fire Department
Proposed Budget Packages
47 Funding Source Request
FY 2023/24
Net Cost
FY 2024/25
Net Cost
General Fund Delete 1 Firefighter
position; Add 1 Firefighter
Paramedic position
17,270 17,740
Total General Fund 17,270 17,740
NR General Fund Funds for Emergency
Planning
75,000 0
NR General Fund Tablet Command / Dell
Replacement
38,000 0
Total Non-Recurring General Fund 113,000 0
Relevant Priorities: General Plan Implementation, Climate Action & Sustainability
ATTACHMENT 1
48 BUDGET PACKAGE TOTALS
General Fund
ATTACHMENT 1
49 Budget Package Totals
General Fund NR General Fund
0.18 0.23
1.53 2.15
-
0.5 1.0
1.5 2.0
2.5 3.0
23/24 24/25
Millions
Revenue Expenditures
0.00 0.40
2.67 0.90
-
0.5 1.0
1.5 2.0
2.5 3.0
23/24 24/25
Millions
Revenue Expenditures
ATTACHMENT 1
Potential for Funding in
Current Fiscal Year
• Will be reviewing FY 2022/23 budget
capacity;
may be able to fund some one-
time budget packages in the current year
• Recommendations for Early Funding:
– Climate Action & Homeless Abatement (CM)
– Zoning Code Update (CDD)
– Irrigation Controller Replacement (PRS)
– Development Impact Fee Nexus Study &
VMT
Phase II Implementation (PW)
50
ATTACHMENT 1
Excess ERAF
• Excess ERAF is anticipated to be much
lower i
n FY24 and FY25 as compared to
FY23
– FY23 Excess ERAF: $5.1 million
– FY24 Excess ERAF: $2.7 million
– FY25 Excess ERAF: $2.7 million
• FY24 and FY25 amounts based on early
estim
ates from the County; actuals may
differ
51
ATTACHMENT 1
Balancing the General Fund
• Baseline budget is balanced
• Addition of budget packages of $1.53 M
in FY
23/24 and $2.15 M in FY 24/25
means additional funding is needed
• Excess ERAF revenue will be recorded in
the General
Fund each year to balance
the budget
– $2.25 M in FY 23/24
– $2.50 M in FY 24/25
52
ATTACHMENT 1
General Fund Budget
FY24
Baseline
FY24 with
Budget
Packages &
Excess ERAF
FY25
Baseline
FY25 with
Budget
Packages &
Excess ERAF
Revenues $119,050,150 $121,481,650 $123,153,380 $125,887,380 Expenditures $119,165,230 $121,047,460 $122,662,690 $125,302,890 Operating
Position $(115,080) $434,190 $490,690 $584,490
53 Adjusted Expenditure Budgets also include increases for additional contributions to reserves.
ATTACHMENT 1
54 ENTERPRISE FUNDS
Utilities Department
ATTACHMENT 1
55 Utilities: Solid Waste &
Recycling
Operating Fund
FY 2022/23
Adjusted
FY 2023/24
Proposed
FY 2024/25
Proposed
Revenues 43,786,000 44,000,000 44,151,500
Expenditures 47,514,167 45,654,050 47,676,020
Operating Position (3,728,167) (1,654,050) (3,524,520)
ATTACHMENT 1
56 Utilities: Water
Operating Fund
FY 2022/23
Adjusted
FY 2023/24
Proposed
FY 2024/25
Proposed
Revenues 35,798,400 36,677,700 37,352,940
Expenditures 42,051,896 43,371,500 43,218,860
Operating Position (6,253,496) (6,693,800) (5,865,920)
ATTACHMENT 1
Utilities Department
Proposed Budget Packages
57 Funding Source Request
FY 2023/24
Net Cost
FY 2024/25
Net Cost
Water Operating
Fund
Management Analyst I/II
(New FTE)
166,560 163,400
Water Operating
Fund
Office Assistant I/II
(New FTE)
103,550 98,680
Water Operating
Fund
Plant Maintenance
Mechanic I/II (New FTE)
156,870 158,100
Total Water Operating Fund 426,980 420,180
Relevant Priorities: Climate Action & Sustainability, Public Infrastructure
ATTACHMENT 1
58 OTHER FUNDS
ATTACHMENT 1
General Liability ISF
Proposed Budget Packages
59 Department Request
FY 2023/24
Cost
FY 2024/25
Cost
City Manager Management Analyst I/II
(New FTE)
122,800 166,050
Total General Liability ISF 122,800 166,050
Relevant Priorities: Public Infrastructure
The costs in the General Liability Internal Service Fund (ISF) are allocated across City funds/departments. Estimated General Fund impact of this FTE is $93,550 in FY 2023/24 and $126,520 in FY 2024/25.
ATTACHMENT 1
Equipment Replacement
Reserve
Proposed Budget Packages
60 Department Request
FY 2023/24
Net Cost
FY 2024/25
Net Cost
City Manager
(IT)
Fire Multiband Radio
Replacement
320,000 0
Total General Liability ISF 320,000 0
Relevant Priorities: Public Infrastructure
ATTACHMENT 1
Next Steps
• April 18th – Today’s budget workshop
• June 6th – Public budget hearing 1
• June 20th – Public budget hearing 2
o City Council & Housing Authority budget
adoption
• July 1st – New fiscal year begins
• Early August – Adopted budget
book published
61
ATTACHMENT 1
Recommendations
• Provide input regarding any amendments
to the
Proposed Budget;
• Provide direction to staff to schedule
public heari
ngs on June 6, 2023 and June
20, 2023 to receive public comment on
the Fiscal Year 2023/24 and 2024/25
Proposed Budget.
62
ATTACHMENT 1
End of Presentation
ATTACHMENT 1