SUPPLEMENTAL REPORTS & COMMUNICATIONS
Office of the City Clerk
City Council of the City of Napa
Regular Meeting
May 16, 2023
FOR THE CITY COUNCIL OF THE CITY OF NAPA
AFTERNOON SESSION:
SUBMITTED PRIOR TO THE CITY COUNCIL MEETING
4. PUBLIC COMMENT:
1) Email from Marc Nanes received on May 12, 2023.
6. ADMINISTRATIVE REPORTS:
6.A Council Spotlight – City Clerk’s Department
• PowerPoint Presentation from City Staff.
6.B Quarterly Recruitment Update
• PowerPoint Presentation from City Staff.
8. PUBLIC HEARINGS:
8.A Extension of Interim Zoning Ordinance and Temporary Moratorium • PowerPoint Presentation from City Staff.
Thank You Mayor Sedgley, and Vice Mayor Painter for allowing me to speak here today.
My name is Marc Nanes. I have been a resident of Napa for the past 23 years.
I am here today because I am concerned about the dangerous rhetoric I hear in the news each day. Most of which I am able to tune out or simply ignore. But when that rhetoric shows up at my doorstep, where it can be seen or heard by my child, or by my neigh
bor’s children, then I cannot abide, I can no longer
simply ignore it.
And so today I call your aten�on to an issue that I see as the very worst of American culture, and it is on display for all to see right here in Napa, just across town at 3020 Brown ’s Valley road. For years, the
resident living at this loca�on, has posted messages on a large billboard in front of his house, first on the back of his pickup truck parked in the street, and more recently in his driveway. I’m sure you all have seen it. A
nd I am sure that you are all as equally disgusted and fed up as I am.
And my ques�on for you is, how can we sit idly by and do nothing, and allow for this kind of fear mongering to go unchecked? How can we allow someone to spread his hate and misinforma �on around
our community? Now, I understand that he does this while hiding behind the protec�ons of the first amendment to the cons�tu�on, and I am not here to challenge his right to free speech. Let me repeat that, I am not here to challenge his right
to free speech.
But when his messages cross the line into hate speech, albeit vailed and nonsensical and crude, then it becomes a danger to our community, because of its poten�al to “incite lawless ac�on”. This kind of speech is not protected by the fi
rst amendment, if it is the sort of speech that can lead others to commit criminal acts. So I ask you, are we just si�ng back and wai�ng for something bad to happen, simply because the first amendment gives someone the right to say what they want?
I ca
ll your aten�on to the hateful crime commited in Pitsburgh in 2018, when a 46 year -
old luna�c
shot up a synagogue and killed 11 people? Just prior to this heinous act, he posted an� -
semi�c
comments online, which included clear men�ons of what he in tended to do. And when nobody
intervened, he was able to carry out his crime.
Now I am not sugges�ng that our guy on Brown’s Valley Rd. is capable of such an act, but I do know hi s
recent
pos�ngs were very clearly an�
-
semi�c
(an�
-
Jewish), and while I won’t dignify th
is individual
by
quo�ng him here in this venue, I will tell you that as a Jewish member of this community, it gives me great consterna�on that he has been allowed to con�nue his deranged pos�ngs for years!
A
nd as you all know, his pos�ngs are not just an�
-
Jewish, they are an�
-
American, they are an�
-
Napa,
they are an�
-
government, an�
-
science, an�
-
LGBTQ, and most certainly, an�
-
common sense. And they
are targeted at the most vulnerable members of our co
mmunity, who might not know enough, to see
these messages for the conspiracy nonsense that they are.
So today I am asking you all to help me, and to help the Napa community, shut down this hate mongering, shut down this dangerous propaganda, and to not al low this resident, or any other, to
promote hate and provoke violence in our community. There is no place for hate in this community.
Napa is no place for an�
-
semi�sm, no place for discrimina�on of anyone because of their religious beliefs, or the color
of their skin, no place for discrimina�on against the LGBTQ community, no place for hate! Thanks You Very Much for Your Time.
Item 4. Public Comment
Monthly
Spotlight
City of Napa’s
City Clerk’s Department
May 16, 2023
City Council Regular Meeting
5/16/2023
Supplemental - Item 6.A.
From: City Staff
The office of the
Professional Municipal Clerk
is the oldest among public
servants.
The early keepers of the
archives were often called
remembrancers, and before
writing came into use, their
memory was public record.
In England, the Office of the
City Clerk can be traced
back to 1272 A.D.
DID YOU KNOW? …
Department Staff
City Clerk
Tiffany Carranza, CMC
Deputy City Clerk
Samantha Pascoe, CMC
Management Analyst
(Records)
Gretchen Emmert
Office Assistant II
Paulette Cooper
Imaging Clerk
Carlyce Banayat Management Analyst
(PRA/Projects)
Tayler McDonald
WHAT WE DO…
• Primary link between City Council,
City staff, and the public
• Serves as Liaison for the Mayor and
City Councilmembers
• Prepares official meeting agendas,
agenda packets, minutes and
publishes video archives
• Municipal Code and charter
administration
• Records and prepares all approved
city laws (ordinances), resolutions,
and charter amendments.
• Municipal Elections
• Records Management
• Provides access to public information
(California Public Records Act)
• Manage the recruitment/appointment
process of City’s Boards,
Commissions and committees
• Political Reform Act Filing Officer
• Administers Oaths of Office
• Accepts Claims and Subpoenas
• Coordinates ceremonial functions,
proclamations, certificates of
appreciation, etc.
• Serves as Sister City liaison
• Public Information Officers (“PIO”)
Internal Services
Records Management
Manages the Citywide Records
Management Program:
• Proper maintenance, retention, storage,
and preservation of records
• Accessibility of Records – Maintains
public portal (Laserfiche)
• Appropriate Destruction of Records
Public Records Act
Requests
The California Public Records Act (CPRA) was
enacted to provide access to information that
enables the public to monitor the workings of their
government.
The City Clerk Department manages the process
and works with departments to respond to records
requests and to ensure compliance with the CPRA.
• Receives and responds to Citywide Public
Records Request
• Maintains Public Portal - NextRequest
Public Records Request Center
https://cityofnapaca.nextrequest.com/
LOOKING AT NUMBERS…
Responded to 328 requests in calendar year 2022 which was an increase of 19% from year prior; and 43% increase from 2020.
Online Public Records
LOOKING AT NUMBERS…
Documents processed in 2022
• 368 Agreements (347 manually / 21 electronically)
• 85 Amendments (76 manually / 9 electronically)
• 41 Contract Change Orders
• 115 City Council Resolutions
• 10 Housing Authority Resolutions
• 13 Ordinances
….and many more!
Agenda Management
LOOKING AT NUMBERS…
Meeting Agendas, Packets and Minutes:
In 2022…
• City Council - 34
• Housing Authority Board - 9
• Public Finance Authority – 3
• Proclamations - 32
Boards, Commission and Committee
Recruitment
City Boards, Committees,
and Commissions
County Boards /
City representatives
1. Bicycle and Pedestrian Advisory Commission
2. Building and Fire Code Board of Appeals
3. Civil Service Commission
4. Community Development Block Grant (CDBG)
Advisory Committee
5. Cultural Heritage Commission
6. Disability Access Board of Appeals
7. Housing Authority Board
8. Parks, Recreation and Trees Advisory
Commission
9. Planning Commission
10. Public Art Steering Committee
11. Public Finance Authority (PFA)
12. Senior Center Advisory Commission
1. Napa County Library Commission
2. Napa County Mosquito
Abatement District Board
3. Napa Public Access Cable TV
4. Napa Sanitation District Board
5. Napa Valley Transportation
Authority (NVTA) Active
Transportation Advisory
Committee (ATAC)
6. Napa Valley Transportation
Authority (NVTA) Citizen Advisory
Committee (CAC)
visit www.cityofnapa.org and choose Boards Commissions & Committees from the City Clerk’s Page LOOKING AT NUMBERS…
In 2022…
• 6 Recruitments
• 1 ongoing recruitment
• 32 appointments made
• 1 Nomination Committee
Meeting
Boards, Commission and
Committee Recruitment
Board, Commission and Committee Recognition Dinner
SAVE THE DATE!
Join us for light refreshments and
the unveiling of the
2000 Board and Commission
time capsule.
Thursday, June 22, 2023
City Hall
More information to come
• Time Capsule Event
• Implement an online public
comment tool to improve
efficiencies for collecting,
sharing and managing
comments from the public
• Update Administrative
regulations and procedures
for Records Managers and
coordinators
• Coordinate Citywide
department staff training for
records management and
agenda management
• Continue Records Inventory
Project
Thank you!
Quarterly
Recruitment
Update
Human Resources
May 16, 2023
ATTACHMENT 1
City Council Regular Meeting
5/16/2023
Supplemental - Item 6.B.
From: City Staff
Full-Time Recruitment Metrics
(FY22/23 Q3)
Metric Total
Recruitments Completed 23
Positions Filled 26
Total Current Vacancies 49 in Q3 FY22-23
56 in Q2 FY22-23
Current Active Recruitments 18
2 Part-Time Recruitment Metrics
(FY22/23 Q3)
Metric Total
Recruitments Requested 4
Recruitments Completed 2
Positions Filled 3
Upcoming Recruitments 8
3 Employee Turnover
4 0
2 4
6 8
10 12
14 16
18 20
Jan - Mar
2022
Apr - June
2022
July - Sept
2022
Oct - Dec
2022
Jan - Mar
2023
Employees
Highlights
• EAP Offerings and
Mental Health Resources
for City Employees &
Family Members
5 Highlights
6 • Quarterly Mid-Manager
Meeting held in March
Highlights
• Public Safety New Hires and
Promotions in Fire & Police
Departments
7 Highlights • Job Fairs & Hiring Events at:
- CareerPoint Napa
- Sonoma State University
- Napa Valley College
8 Highlights
• Bright Futures 8th Grade
Career Expo
9 Highlights
• Diversity Ads & Targeted
Recruitment Advertising
Efforts
10 Highlights
• New Personalized Webpage with
Employee Testimonials!
11 Highlights
• Diversity, Equity &
Inclusion (DEI)
Training Program –
Year 3
12 Highlights
• COVID-19 Prevention
Program (CPP)
13 THANK YOU!
14 Interim Zoning
Ordinance
May 16, 2023
City Council Regular Meeting
5/16/2023
Supplemental - Item 8.A.
From: City Staff
Interim Zoning Ordinance
• Urgency Ordinance Adopted April 18
• Eligible for 22-Month, 15-Day Extension
– Through April 18, 2025
– Continue Work On Municipal Code Updates
– Establish Objective Standards – Service
Stations & Drive-Through Uses
• Interim Zoning & Temporary Moratorium
Expire Upon Adoption of New
Regulations
Drive Throughs in AF Overlay
• Active Frontage Overlay (AF)
– Prohibition of Drive-Through Uses
• General Plan Focus Area Goals &
Policies
– Promote pedestrian-oriented development
• Further Evaluation as part of Forthcoming
Zoning Ordinance Updates
Action
Final action by the City Council:
• Adopt an Ordinance extending for 22 months and 15 days Urgency Ordinance No. O2023-004 of the City Council of the City of Napa, State of California, implementing the City’s October 2022 General Plan Update, commonly known as the City of Napa 2040 General Plan by amending Title 17 of the Napa Municipal Code to (1) add interim zoning districts and associated interim zoning regulations, (2) amend the zoning map to rezone certain properties to the new interim zoning districts (3) establish interim procedures for review of permit applications pending the adoption of a corresponding update to the Napa Municipal Code, (4) impose a moratorium on new or expanded service stations and determining the actions authorized by this Ordinance are exempt from CEQA or have been adequately analyzed and addressed by a previous CEQA action.