Proposed Budget FY 2023/24 & 2024/25
285
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
10050405
53210
$5,000
Addl contract instructor payments
10050405
51210
$25,000
Addl evening/weekend staff & support programs
10050407
51210
$5,000
Addl evening/weekend staff for youth sports
10050406
51210
$500
Pay rate inc; add
l hours for special needs monthly events
10050407
53210
$15,000
Addl youth
sports contract class/camps
Total Expenditures
$224,500.
00 Please provide any additional financial information that will be useful in reviewing this Budget Package:
Addl Revenue Below:
10050405 45540 $20,000
10050405 43442 $8
,
500
10050407 43442
$20,000
10050404 43442 $15,500
REVISED TOTAL: $181,500
Proposed Budget FY 2023/24 & 2024/25
286
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
Crary Bear
c
at Vacuum Shredder
Priority
:
Medium
Department/Division
:
Parks and Recreation Services / Parks
Budget Year:
FY 2023/24
Department Contact
:
Jeff Gittings
GL Org
:
10150200
New FTE
Change to Current FTE
New
Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time and
Ongoing Budget Requested)
Select the
Council
Priority
(or Priorities)
that this request supports:
General Plan Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
Crary Bear
c
at
Vacuum Shredder model DL10. This is a small piece of equipment uses a vacuum hose to pick up leaves and vegetation debris and blow them into the back of dump truck.
Why is this needed, and
how does it align with Council and/or Department priorities?
The parks department devotes a significant amount of resources to perform leaf removal in parks and plazas and along and rights
-
of
-
way
and
currently performs these tasks by
using a number of hand power
tools such as a leaf blower
s and rakes
. Ultimately these methods are labor intensive, inefficient and require staff to perform repetitive physical tasks such as bending and lifting. The bearcat utilizes a vacuum system that all
ows staff to remove leaves, lawn trimmings and other debris from sites without the use of hand tools thus reducing physical labor, repetitive physical tasks and saves a tremendous amount of time. The parks department receives a number of complaints about t he timeliness of leaf removal as
the wet leaves can make hard surfaces become very slick. Automating this routine maintenance practice will reduce the labor and time necessary to perform leaf removal improving staff efficiencies.
T
h
e
budget request woul
d directly support Council’s climate change goal as th
e
one piece of
requested
equipment would replace the use of several backpack leaf blowers and hours of staff time.
What are the consequences of not funding this request?
The parks division would continue to perform the bulk of its leaf removal by hand and efficiency
improvements would not be realized.
Proposed Budget FY 2023/24 & 2024/25
287
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
What alternatives were considered when creating this request?
The parks division researched renting the equipment seasonally, but equipment is not available to rent locally and the at
tachments required are not available for existing equipment owned by the City.
How will you measure success?
The department will track efficiency improvements in
staff time
and
the
re
solution of service requests
through the Lucity work order system
.
Financial Information:
This data will be entered into your Munis Budget Package
Estimated
Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL Object
Amount
Comments
61030910
81101
$6,000
Transfer fro
m 101 to 610
61030900
43110
$500
O&M
-
Fleet Rev
61030910
43110
$600
Repl
-
Fleet Rev
Total Revenue
$7,100
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
10150200
82610
$6,000
Transfer
from 101 to 610
61030900
70190
$6,000
Purchase Veh
icle
10050205
55110
$500
O&M
-
Dept Exp
1005020
5 55112
$600
Repl
-
Dept Exp
10050205
5641
0 $1,200
Gas
Total Expenditures
$14,300
Proposed Budget FY 2023/24 & 2024/25
288
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Please provide any additional financial information that will be useful in reviewing this Budget Package:
One
-
time costs include $
6 ,000 vehicle purchase;
Recurring costs include monthly O&M rate, monthly fleet replacement rate and fuel totallin g $
2 ,
3 00
annually.
Proposed Budget FY 2023/24 & 2024/25
289
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
Mini
-
Excavator
Priority
:
Medium
Department/Division
:
Parks and Recreation Services / Parks
Budget Year:
FY 2023/24
Department Contact
:
Jeff Gittings
GL Org
:
10150200
New FTE
Change to Current FTE
New
Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time and
Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
General Plan Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
Johne Deere
26G Mini
-
E
xcavator Tandem
and
axel tilt trailer
with
12” and 18” digging buckets, and 36”
grading bucket
Why is this needed, and how does it align with Council and/or Department priorities?
The
equipment
and
corresponding trailer
will enable
park
crews to leverage available technology to
replace the current practice o
f
hand
-
dig
ging
holes and trenches. The current digging practices are
in
efficient in the mana
gement of over 900 acres of parkland and place
a physical
demand on employees
that is not essential.
Th
e proposed vehicle will support
the City's Climate Action & Sustainability goals by
increasing the City's capacity to plant trees and support s the
City's green infrastructure.
The following outlines examples of the way the proposed equipment would support each division crew:
Trees: The Urban Forestry Team plants an estimated 300 trees annual. The award of a recent Cal Fire Urban and Community F
orest grant will add a one
-
time addition of 400 trees as part of the initial grant requirement. Currently the department generally hands dig the holes for t ree
plantings. The equipment
would significantly reduce the time required for planting trees allowin g the department to address a large
backlog of tree plantings and address the future needs of the City’s Urban Forest.
Irrigation: Currently the department has two designated maintenance staff devoted to maintain the entirety of the City’s irrigation s
ystems which serve 55 public parks, 9 public plazas, and along numerous rights
-
of
-
ways. Installation and maintenance of th
e irrigation
system is performed by hand digging
practices. During a mainline break it not uncommon for the department to have to exca vate between 1
-
2 Proposed Budget FY 2023/24 & 2024/25
290
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
yards of soil to expose leaks. The piece of proposed equipment would greatly reduce the manual burden on staff, reducing the associated risks of repetitive tasks and enable the team to and make these repairs in far less time. Efficiencies
created by the equipment would allow for proactive maintain ence of
the
irrigation systems reducing the number of emergency breaks .
Parks: This equipment would replace the use of hand digging for foundations, fences posts, signage, and playground foundat
ions. In addition, it would support the department in the installation of heavy infrastructure including big belly trash cans, permeant BBQ’s and park benches. The grading blade will provide assistance in grading which is required in the routine installati on of gravel, decomposed granite,
and concrete pads required for park amenities.
What are the consequences of not funding this request?
The parks division would continue its
current practice of
hand digging and efficiency improvements would
not be realized.
What alternatives were considered when creating this request?
The Public Works Department owns a full
-
size excavator which requires a special license and vehicle to transport and is not suitable for the majority of scope and scale of park related projects.
The department
has occasionally rented the equipment in the
past to complete specific jobs. However, rental costs are cost prohibitive, and the one
-
time cost to purchase the equipment will offset the ongoing rental costs with the added benefit of having the equipment readily available to complete a wide range of ta sks.
How will you measure success?
The department will track efficiency improvements through the Lucity work order system. The department will increase the number of trees plante
d annually
and
report
the increase
to the Council
through the
Tree
City USA
program
.
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL
Object
Amount
Comments
61030910
81101
$50,000
Transfer from 101 to 610
61030900
43 1
10 $3,000
O&M
-
Fleet Rev
61030910
43110
$5,000
Repl
-
Fleet Rev
Total Revenue
$58,000
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
61030910
70190
$50,000
Purchase
vehicle
Proposed Budget FY 2023/24 & 2024/25
291
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
10050200
55110
$3,000
O&M
-
Dept
Exp
10050200
55112
$5,000
Repl
-
Dept Exp
10050206
56410
$1,200
Fuel
10150200
82610
$50,000
Transfer from 10
1 to 610
Total Expenditures
$109,200
Please provide any additional financial information that will be useful in reviewing this Budget Package:
One
-
time costs include
$50,000
vehicle purchase
;
R
ecurring costs include monthly O&M rate, monthly fleet replacement rate and fuel
totalling $9,200
annually
.
Proposed Budget FY 2023/24 & 2024/25
292
City
o
f Napa
Budget Process FY
2023/24 & 2024/25
Budget
Package Information
INSTRUCTIONS:
Complete
and attach as backup to your
Budget Package i
n Munis. Budget
Pa
ckages are for New Positions,
Changes to Positions,
Additions to Fleet, New IT P
rojec
ts
,
or
other
request
ed budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
Other Fund
Package Title
:
FY24
Development
I
m
pact
Fee
Nexus Study
Priority
:
H
igh
Department/Division
:
Public W
o
rks
(
Development
Engi
ne
ering
)
& Pa
rks and R
e
creation
Budget
Year:
FY 2023/24
Department Contact
:
Heather Maloney/Tim
W
ood
/Ali Koenig
GL Org
:
10 13
0 4
00 (NR PW Dev
. E
ng
)
New FTE
Change to
Current FTE
New Vehicle (A
ddition to
F
leet)
New IT
Proj
ect
O
ther Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (
Both One
-
Time and
Ongoing
Budget Reque
sted
)
Select
the
Council
Priorit
y
(or Priorities)
that th
is r
equest supports:
Gen
eral Plan Imple
mentation
Housing & Homelessness
Public
Infrastructure
Climate Action
&
Sustain
ability
Traffic Safety
De
scription of B
udget Re
quest
:
This one
-
time budget request will fund
professional
services for a
C
omprehensive
Development Impact
Fee (DIF) Nexus Study for
a
ll
DIFs in
the
City
, exc
ept the special district fe
es.
The study
is
intended
to
provide suffi
cient analysis to support and recommend changes in t
he current methodologies used for
determining and exacting
DIF
’
s
.
This
b
udget request
provide
s
100% of the
funding
to prepare the
comprehensive
nexu
s
study
includ
ing Street, Pa
rks, Parkin
g, Fire/Paramedic and Affordable Housing
fees
,
partic
ipate in the p
ubli
c meetings
, community
outreach communication
and City Council
presentation
at the a
doption hearing.
DIF
s
a
re fees collected at th
e time of b
uilding permit
to
pay for certai
n improv
eme
nt
projects
n
eeded
to
offset the impacts f
rom the development
.
W
ith
adoption
of the new
General Plan
, it is appropriate to
update those fees so the
y may be collected to
pay for
improvements that are consistent with
the
General
Pla
n
.
State law r
equires a
‘
Nexus stu
dy
’
to a
n
a
lyze
the list of projects
needed
to implemen
t the General
Plan, the
relationship between
the
impacts of
new
develo
pment
on
the
street and parks network, and
the
fair share or propo
r
tional cost of those im
provemen
ts.
Addi
tiona
lly, the
DI
F
s must be analyzed
periodically to assure the
meet current s
t
ate
requirements
.
P
rofessional
services w
ill
p
rovide t
ec
hnical assistance to the C
ity in reviewing any existing City
DIF
s
tudies
related to
general
plans,
specific
p
lan
s,
and
the Cap
ital Improv
ement Program (“CIP”), and
preparing a comprehensive review of required impact fee
levels
that will
be documented in
a
written
report
prepared p
ursuant to
California
Government Code
66000 et. seq.
The
final report will
present a
fee
methodolog
y that sati
sfies the “rational nexus” tests used by the courts to determine the legality
of
development exactions
. Final recomme
nd
ations will be vetted by C
ity Council and through a public
process to
establish a
rational and subst
antial nexus
between new d
evelopment
and the need for public
facilities.
Proposed Budget FY 2023/24 & 2024/25
293
City
o
f Napa
Budget Process FY
2023/24 & 2024/25
Budget
Package Information
INSTRUCTIONS:
Complete
and attach as backup to your
Budget Package i
n Munis. Budget
Pa
ckages are for New Positions,
Changes to Positions,
Additions to Fleet, New IT P
rojec
ts
,
or
other
request
ed budget
increases
Why is this needed
, and
how does it ali
gn with Council
and/or Department priori
ti
es?
This project address
es three key Council Priority's including General Plan Implementation, Public Infrastr
ucture
,
and Tr
affic Safet
y.
T
he
project
o
utcome
would
address
public infrastructure improvements
an
d traffic safety needs
,
and would suppo
rt
implementation projects ca
lled out in the General Plan.
With General Plan adoption, c
urrent devel
opment impact fee
s
need
to be u
pdated with
Street and Parks
improv
ements.
Some of
City DIFs have not been updated in over 2
0 years
(last upd
ated
in
1993
)
and t
he
pro
jects associated with the
fees have change
d
. T
he
nexus study will realign the City
’
s
fee exactions on
devel
opment project
s
’
fair sha
re of impact to the community.
If
fees are not updated, o
vertime, this
requires the
City to subsidize projec
ts that addre
ss
major infrastructure impro
vements to meet the needs
and demands of population growth.
Additionally, o
n Se
ptember 28, 2
021, Govern
or Gavin Newsom signed AB 602 (Grayson) into law
requiring ad
ditional substantive and
procedural requirements for establis
hin
g or increasing
DIFs
as we
ll
as some new transparency requirements. AB 602 amends the procedural requiremen ts for adopti
ng a
new or
increased impact fee by adding th
at n
exus
studies and associated
impact fee programs must be
updated at least every eight
ye
ars.
With the
City's
lates
t
DIF
update over tw
enty years old
, the Citys DIF
program is no longer in complia
nce with Stat
e law.
Wh
at are the consequences of not funding this reques
t?
State law r
equire
s
a current nexus study
in order t
o collect
DIFs
.
Wi
thout updating the
nexus
s
tudy, the
City would be open to legal challenges where t
he City would not be able
to
collect f
ees for new
de
velopment and
in certain cas
es refund fee
s that
wer
e alr
eady collected.
What alternatives
were considered when creati
ng
this request?
The
re are
no
alternative
s
to staying in compliance with the State
requirements
.
T
his is a
one
-
time proj
ect that is
not
programmed into annual operating budget
s.
This type of project does
not have available grant opportunities.
How will
yo
u measure success?
Succe
ss would be measured by
completing the prepar
ation of the
nexus fee study
and a
do
ption by the
City Counci
l
.
F
inancial Information
:
This data
will
be entered into your Munis Budget P
ackage
Estimated
Additional
Revenue
that wi
ll
be generated by
th
e appro
val of this
B
udget
P
ackage:
GL Org
GL Obj
ect
Amount
Comments
$0
$0
$0
Total Revenue
$0
Estimated Costs fo
r
this
Budget Packag
e:
Proposed Budget FY 2023/24 & 2024/25
294
City
o
f Napa
Budget Process FY
2023/24 & 2024/25
Budget
Package Information
INSTRUCTIONS:
Complete
and attach as backup to your
Budget Package i
n Munis. Budget
Pa
ckages are for New Positions,
Changes to Positions,
Additions to Fleet, New IT P
rojec
ts
,
or
other
request
ed budget
increases
GL Org
GL
Obj
ect
Amount
Comments
10 1304
0 0
53201
$
23 5
,
0 00
DIF
Nexus Study
Professional Services
(
Comprehensive
)
$0
$0
$0
$0
$0
$0
Total
Expenditures
2 3
5 ,
000
Estim
ate Cos
t
are
based on
a
November
2022
C
ity of San Leandr
o fee study with
s
imilar scope
and
the
parks
related
DIF
’
s
is based on
mu
ltipl
e cost estimates
received
that were based o
n the
intended scope
of work
.
$
23 5
,000 total for co
mp
rehensive N
e
xus
fees stud
y (
includes
an estimated
$65,000 for Parks
DIF
’
s
).
Proposed Budget FY 2023/24 & 2024/25
295
Proposed Budget FY 2023/24 & 2024/25
296
Proposed Budget FY 2023/24 & 2024/25
297
Proposed Budget FY 2023/24 & 2024/25
298
Proposed Budget FY 2023/24 & 2024/25
299
Proposed Budget FY 2023/24 & 2024/25
300
Proposed Budget FY 2023/24 & 2024/25
301
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
FY
24 Senior Traffic Engineer
& Traffic Studies
Priority
:
High
Department/Division
:
PW Traffic Engineering (304
5)
Budget Year:
FY 2023/24
Department Contact
:
Heather Maloney/Jessica Lowe
GL Org
:
1003
0452
New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time and
Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
General Plan Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
This proposed action will
1. Establish a Senior Traffic Engineer as a new
position at the Division Manager level
and 2
.
reassign 4 FTE's from Development Engineering to the new Transportation Engineering Division
; and 3. Provide $100,000 annually for traff
ic calming studies.
This
position
(and assigned staff)
would
provide a focussed resource to
support improved traffic safety,
address community concerns for traffic safety, and advance the new "Vision Zero" traffic safety and design standards.
The Senior Traffic Engineer will serve under direction of the Deputy Public Works Director, at the Division manager level and function as the City's technical expert in the traffic engineering field with responsibility for administrative and technical work
and perform the general duties of Traffic Engineer as stated in NMC
10.12.020.
(
Since this position existed before department reorganization, its duties are referenced multiple times in the Napa Municipal Code.
)
The Senior Traffic Engineer will be assig
ned to the PW Traffic Engineering Division (Division 3045) and will oversee the following existing 4 FTE’s: Transportation Planner II, Supervising Engineering Assistant, Engineering Assistant, Sr/Engineering Aide. These positions will be reassigned from t he PW
Development Engineering Division (3040) to PW Transportation Engineering (3045).
The Senior Traffic Engineer will play a key role coordinating traffic safety programs and projects throughout the City, and increase coordination and collaboration eff orts between engineering, operations
and maintenance, and Public Safety. This classification would be incorporated at the division manager level and oversee Traffic staff currently under Development Engineering, which would move to work under direct superv
ision and management of the Senior Traffic Engineer.
Neighboring cities like Fairfield, Vacaville, and Vallejo have a designated Traffic Engineer with Proposed Budget FY 2023/24 & 2024/25
302
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
comparable job duties/specifications. In addition, similarly populated cities in the greater Bay Area re gion
like San Rafael and Pleasanton also employ this classification with similar duties.
Why is this needed, and how does it align with Council and/or Department priorities?
This position would support City Council's priority to improve Traffic Safety, address community concern for traffic safety, and advance the new "Vision Zero" traffic safety and design standards.
Currently, traffic staff do not have the work b
andwidth and the specialization of an experienced and
licensed Traffic Engineer to appropriately support the concerns listed above. For approximately the last 10 years, the work has been completed as part of the Development Engineering Division. Previou sly the
Public Works Department had a separate Traffic Engineering Division and Senior Traffic Engineer as the division manager. This position would serve as the technical expert in traffic engineering for the City and function with admin and technical re
sponsibilities.
The California Office of Traffic Safety reports in 20
20 (most recent data available) that the City of Napa
ranks
fifth
worst out of 10
6 similarly sized cities in California for rate of crashes based on their composite score. Napa ranks
ni
neth
worst out of the group of 10
6 for the rate of traffic fatalities and injuries. The addition on this traffic engineering professional will be assigned to develop and implement plans to improve traffic safety.
The Traffic Engineer would also be assi
gned to work with the PIO to improve communication regarding traffic safety education and traffic safety initiatives.
What are the consequences of not funding this request?
Not designating a Senior Traffic Engineer and moving existing traffic staff into this new division will result in continued challenges with resources and specific traffic engineering expert ise to be able to address
traffic safety concerns.
What alternatives were considered when creating this request?
1) Not altering the staffing plan and organization of the divisions was considered, however, additional
expertise and resources are believed to be needed to result in the desired safety improvements.
2) Consultant services was also considered. While the department is effectively utilizing traffic engineering consultant services to develop our Local Roadway Safety Plan and will be utilized to update our Traffic Calming Guidelines, along with other project -
based assignments; the City would benefit from
an experienced Traffic Engineer that can develop
and lead a coordinate program.
How will you measure success?
We will be able to measure safety improvements through experiencing reductions in our traffic collision rates, throug
h improvements in the California Office of Traffic Safety statistics, and through the improved perceptions of traffic safety from our community.
Proposed Budget FY 2023/24 & 2024/25
303
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Financial Information:
This data will be
entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL Object
Amount
Comments
Total Revenue
$0
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
10030452
$10
9,980
FY 24 Costs
-
se
e attached details
10030452
53210
$100,000
Traffic
Calming Studies
Total Expenditures
$227,630
Please provide any additional financial information that will be useful in reviewing this Budget Package:
This position is anticipated to charge out to CIP projects and hours spent on private development review will be
reimbursable through permit fees.
Budget related to the the 4FTE moving to the Traffice Engineering DIvision (3045) has already been
captured in the department's budget. However, the Department's Staffing Plan will need to be updated to reflect the reque
sted change.
payroll
10030452
operating
$17,650
Proposed Budget FY 2023/24 & 2024/25
304
City of Napa
Budget Proce
ss FY
2023/24 & 2024/25
Budget
Package Informa
tion
INSTRUCTIONS:
Complete and attach as back
up to your Bu
dg
et Pac
kage i
n Munis. Budget
Packages are for New Positions,
Changes to Positions,
Additions to Fleet, New IT Projec
ts,
or
other reques
t
ed budget
in
creases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
Other Fund
Package Title
:
FY24
T
r
affic
Signal System
Service
Subscriptions
Priority
:
High
Department/Division
:
Public W
o
rks
–
Transpor
ta
tion
Engineering
Budget
Year:
FY 2023/24
Department Contact
:
Heather Maloney
/
Ed Moore
GL Org
:
1 00304
52 PW
–
Transportation
Engineering
New FTE
Change to
Current FTE
New Vehicle (Additi
on to F
l
e
et)
New IT Project
O
ther Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (
Both One
-
Time and
Ongoing
Budget Requested
)
Select the
C
ouncil
P
r
iorit
y
(or Prior
ities)
that this request supports:
General Plan Implement
ation
Housing
& Homelessness
Infrastructure
Climate Action &
Sustainability
Traf
fic
Safety
De
scription of Budget Re
quest
:
Public Wor
ks
has been and will be upgrading the
City
’
s
traffic signal infrastructure
over the next several
years
.
Upgrades
include a
n
a
dva
n
c
ed
vehicl
e
detection system
(Miovision)
which
requ
ires
an
a
n
nual
subsc
ri
ption in
order t
o
fully
utilize
its capabilities including;
cell
ular
intersection
communication and
monitoring, signal
analysis and
timing
, corridor
synchronization
,
a
nd traffic count data
collection
.
T
he
Mio
vision s
ystem
provides
important
data t
o
both
Pu
blic
Works and Police
Department
s
used for
traffic
safety analysis, traffic
operation
al
studies,
vehicle
-
pedestrian
-
bicycle volume counts, reviewing traffic
incidents, accident reconstructions, etc
.
The initial
2 -
years of
subscription
costs
were
in
cluded
with the e
quipment purch
as
e pri
ce; however, they
no
w
requ
ire
re
newal
.
Additionall
y, a
s Public Works u
pgrades each intersection
in t
he
future
,
th
e
re will be
a
new
, ongoing,
subscription
cost
s
two year
s
following
each
installation.
Th
is r
equest
inc
ludes t
he
a
d
ditional
ongoing
subscript
ion
s
bu
dget
needed
:
FY
24 C
o
sts
$9
,580
;
FY25
C
o
sts
$33,530
Why is this needed
, and
how does i
t align with Council
and/or
Departmen
t priorities?
Upgrading
the
dated
traffic signa
l inf
rastructure is
consistent with
Cit
y C
o
unc
il
Priorities
and the 2018
Grand Jury I
n
vestigation
on Citywide Traffic Signals
for
Traffic
Safety and
Infrastructure. T
he
Miovision
count
ing
feature
s
reduce our consultant
service
need
s
t
hat
collect
dat
a
use
d by Public
Works and Po
lice
in support
a
nd prio
ritization
of
f
uture
tra
ffic safety
and inf
rast
ructure
improvements.
Th
e
Miovision
performance measures included
provi
d
es
previously
uncollected data such as
corridor
travel time
,
r
ed
l
ight
r
unning and illegal U
-
t
urns
.
Proposed Budget FY 2023/24 & 2024/25
305
City of Napa
Budget Proce
ss FY
2023/24 & 2024/25
Budget
Package Informa
tion
INSTRUCTIONS:
Complete and attach as back
up to your Bu
dg
et Pac
kage i
n Munis. Budget
Packages are for New Positions,
Changes to Positions,
Additions to Fleet, New IT Projec
ts,
or
other reques
t
ed budget
in
creases
What are the consequences
of not
funding this reques
t?
If this
request
is not funded, the
subsc
riptions will expi
re.
While th
e signals will continue to operat
e
basic
function
s
;
communication
will be lost
for
timing
failure and incident manag
e
ment
,
data collection
will be
lost for
safety
analysis and studies, and remote monitoring will be l
ost for inc
ident and accident
ev
aluation.
Public Wor
ks
nor
Police
would
ha
ve
comparable
resources to provide the missing
services
.
Wh
a
t alternatives
w
ere considered when creating this request?
Betwe
en 201
6 and 20
18 , Public Work
s
tested
three different
signal con
troller
, signal detection
and
softw
are package
s
.
For sign
al detection, s
taff
d
etermined that
Miovisio
n
provided the
be
st
feat
ures
needed to improve traffic signal operations at
a reason
able an
nual cost.
Additionally, the built
-
in
cellular
capability
of Miovision
added redundancy in
communication and poss
ibly
eliminat
ing
the
need to install
co
stly
underground
facilities
to
communicat
e
with our
C
SB
Traffic Operations Center
and
Corp
Y
ard
M
aintena
nce
.
How
will you measure success?
City corridor timing and analysis was previously
performed every 3
-
6yrs through a regional MTC fund
ed
grant
. This process
, aft
er receiving the grant, took
a consultant
6 -
7m
onths
to collect,
study,
review
,
appr
ove, im
plement and report back
improv
ed signal timings al
ong a corridor.
After
implementing
new
signal
hardware
along corridors, the
software pack
ages
and subscriptions
will al
low
Traffic Engineering
staff to perform corridor
analys
is and reti
ming pro
jects
annual
ly
without grants and con
sultants. Th
e
measure
of suc
ces
s will be
shifting from a 3
-
6yr
corridor timing pro
ject
reliant on grant funding to an
annual timing project performed
using
ex
isting hard
ware
and subscription services
.
Another measure
men
t of su
ccess will be utilizing the
Miovision
traffic data
collection services
to
obtain
volume and
intersection tu
rning movement counts without having to hire a spe
ci
al traffic engineering
cons
ultant to per
form the same manually.
Pr
ofessional Ser
vices for
data co
llection
can
later
be reduced
after new hardware and subscription services are funded.
Financial Information
:
This data
will be e
ntered into your Munis Budget P
ackage
Estimated
Additional
Revenue
that w
i
ll
b
e generated by
t
h
e approval of this
B
u
dget
P
a
ckage:
GL Org
GL Obj
ect
Amount
Comments
$0
$0
$0
Total Revenue
$0
Estimated Costs for this
Budget Packag
e:
GL Org
GL
Obj
ect
A
mount
Comments
10 0
304
52 53250
$
9,580
FY24 Miovision
Software Subscription
s
$0
$0
Proposed Budget FY 2023/24 & 2024/25
306
City of Napa
Budget Proce
ss FY
2023/24 & 2024/25
Budget
Package Informa
tion
INSTRUCTIONS:
Complete and attach as back
up to your Bu
dg
et Pac
kage i
n Munis. Budget
Packages are for New Positions,
Changes to Positions,
Additions to Fleet, New IT Projec
ts,
or
other reques
t
ed budget
in
creases
$0
$0
Total
Expenditures
$9,580
Please provide any additional
fina
ncial
information
that wi
ll be usefu
l in reviewing
this
Budget Package:
Projected
addi
t
ional
budget needed
over the next
six
years
is
FY
24 C
o
sts
$9
,5
8 0
;
FY2
5 C
o
sts
$33,530
;
FY26 C
osts
$3
5,918
;
FY27 Costs
$63
,
468
;
FY28 C
osts
$87,418
;
FY29 Costs
$105,380
.
Proposed Budget FY 2023/24 & 2024/25
307
City of Napa
Budget Process FY
2023/24 & 2024/25
Budget
Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package i
n Munis.
B
udget
Packages are for New Positions,
Changes to Positions,
Additions to Fleet, New IT Projec
ts,
or
other reques
t
ed budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
Other Fund
Package Title
:
FY
24 VMT
Phase II implementation
Priority
:
High
Department/Division
:
Public W
o
rks
–
Transporta
tion
Engineeri
n
g
Budget
Year:
FY 2023/24
Department Contact
:
Heather Maloney/Lorien Clark
GL Org
:
1 0
1 30
4 5
2 PW
–
NR
Transportation
Engineering
New FTE
Change to
Current FTE
New Vehicle (Addition
to Fleet
)
New IT Project
O
ther Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (
Both One
-
Time and
Ongoing
Budget Requested
)
Select the
Cou
ncil Prio
r
it
y
(or Prior
ities)
that this request supports:
General Plan Implement
ation
Housing
& Homelessness
Public
Infrastructure
Climate Action &
Sustainability
Traf
fic Safety
De
scription of Budget Re
quest
:
Requesting funding to complete Phase II of Vehicle Miles Travel (VMT) policy work
that is no
w required
f
or conformance with
the California
Environmental Quality Act (CEQA)
and Sta
te Law
SB 743
.
As part of
Phas
e I, the City
adopted VMT Thresholds of Si
gnificance and developed associated VMT maps for office and residential land uses. Phase II work will include development and adoption of VMT screening criteria, mitigation mea
sures, and updated Transportation Impa
ct Study guidelines.
These items will help
to
streamline the VMT analysis of development projects.
Why is this needed
, and
how does it align with Council
and/or Department priorities
?
This work aligns with City of Napa 2040 General Plan policy TE 5 -
6 t
o, "evaluate new development
and redevelop
ment projects for compliance with adopted Vehicle Miles Traveled (VMT) significance thresholds
.
"
In 2020, State law changed the tr
ansportation metric analyzed under the California Environmental Quality Act (CEQA)
from Level of Service (LOS) to Vehicle Mi
les Traveled (VMT). This change required
jurisdictions to develop and adopt VMT policies to stay in compliance with CEQA. While the City
completed initial work to adopt VMT Thresholds of Significance (Phase I), Phas e II will build on the prior
work and str
engthen the City's VMT policies.
Proposed Budget FY 2023/24 & 2024/25
308
City of Napa
Budget Process FY
2023/24 & 2024/25
Budget
Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package i
n Munis.
B
udget
Packages are for New Positions,
Changes to Positions,
Additions to Fleet, New IT Projec
ts,
or
other reques
t
ed budget
increases
What are the consequences of not funding this reques
t?
The City's VMT policy will not be strengthened with screening criteria and mitigation measure policies, and the City's exi
sting Transportation Impact
Study guideli
nes will remain outdated and will not reflect the
VMT policy language.
A
larger burden will be placed on each development project if not approved. This will result in more cost to developers, and longer review times .
What alternatives
w
ere considered when creating this request?
The initial phase of VM
T policy work was funded via grant dollars through the Association of Bay Area Governments (ABAG
) and a technical assistance award from the Metropolitan Transportati on
Com
mission (MTC) was pursued to reduce the City's cost to complete Phase II work.
How w
ill you measure success?
Adoption of VMT screening criteria, mitigation measure policy, and up dated Transportation Impact Study
guidelines.
Financial Informat
io
n
:
This
data
will be entered into your Munis Budget P
ackage
Estimated
Additional
Revenue
t
hat wi
ll be generated by
t
h
e approval of this
B
udget
P
ackage:
GL Org
GL Obj
ect
Amount
Comments
$0
$0
$0
Total Revenue
$0
Estimated Costs for this
Budget Pack
ag
e:
GL O
rg
GL
Obj
ect
Amount
Comments
10 1
304
5 2
532
10 75
,000
V
MT
II
-
Professional Services
$0
$0
$0
$0
$0
$0
$0
Total
Expenditures
$75
,
000
Please provide any additi
o
nal
financial
information
that wi
ll be useful in re
viewing
th
is
Budget Package:
Proposed Budget FY 2023/24 & 2024/25
309
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
Other Fund
Package Title
:
UT
Management Analyst II for Operations
Priority
:
1 Department/Division
:
Utilities
–
Water Treatment
Budget Year:
FY 2023/24
Department Contact
:
Joy Eldredge
GL Org
:
53060
116
New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time and
Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
Workforce Stability & Hiring
Adoption & Implementation of
the General Plan and Housing
Element
Economic Development &
Recovery
Housing / Homelessness
Climate Change
Description of Budget Request
:
Addition of one Management Analyst II to support the water operations.
Why is this needed, and how does it align with Council and/or Department priorities?
The water treatment operation performs critical functions to ensure compliance for the water system and numerous facilities including three treatment plants, 13 storage tanks, 2 pressure tanks, and 9 pump stations serving a 44 square mile area. The
treatm
ent
operation
oversees water quality over a
350
-
mile
pipe network. There is a need for direct support for contracting, purchasing, statistical analysis, compliance reporting, and management of leases and rights of entry.
Purchasing, contracting, invoicin
g,
reporting, and other analyst level support is currently being provided by a single Management Analyst II at the administration building. The magnitude of work requiring form the analyst level exceeds the capacity of this single positions. As such, the
Water Quality Manager and Water Distribution Manager are often having to cover analyst level work items to keep the operation moving. An added Management Analyst will provide the direct support to management that is needed and free up time for managers t o focus on
their core duties at their level.
What are the consequences of not funding this request?
Delays in contracting that is critical to operations and potential loss of revenue while lease contracts are delayed. The work has become a burden for
higher level staff, squeezing in these actions amongst other critical compliance
-
related duties.
Proposed Budget FY 2023/24 & 2024/25
310
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
What alternatives were considered when creating this request?
Assess what internal staff can absorb these duties and consider reprioritization of duties. Determine what
other duties can be streamlined, pushed down to lower
-
level staff, or not performed at all. The conclusion
is that this MA II level is the appropriate level to support the treatment and distribution operations.
How will you measure success?
Work being performed efficiently, avoiding critical delays for contract execution, and at the appropriate staff level. Higher level staff will direct, provide input, and assign these duties rather than performing said duti
es.
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL Object
Amount
Comments
$0
$0
$0
Total Revenue
$0
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
53060116
51110
123,890
53060116
51152
1,420
53060116
52430
1,860
53060116
52410
1,200
53060116
52140
80 53060116
52210
14,210
53060116
52210
(5,580)
53060116
52510
4 0
0 53060116
52150
1,800
53060116
52110
17,610
53060116
52120
1,
160
53060116
52130
220
53060116
52520
2,480
53060116
52512
80 Total Expenditures
160,830
Proposed Budget FY 2023/24 & 2024/25
311
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Please provide any additional financial information that will be useful in reviewing this Budget Package:
Proposed Budget FY 2023/24 & 2024/25
312
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
City of Napa
Budget Process FY 202
2 /2
3 New
Position/Position Reallocation Request Form
Position Total Cost Calculation
ANNUAL POSITION COST (A)
ONGOING
COSTS
ONE
-
TIME
COSTS
Total Cost of Salary and Benefits
(To Be Provided By Finance)
160,830
ANNUAL STAFF DEVELOPMENT COST (B)
ONGOING
COSTS
ONE
-
TIME
COSTS
Seminars/Conferences (CE)
(55902)
1,000
Professional Licensing
Professional Dues
(55901)
Tuition Reimbursement
(52401)
Other (Please Explain)
TOTAL ANNUAL STAFF DEVELOPMENT COST
1,000
Justification/Notes
ANNUAL EQUIPMENT COST (C)
ONGOING
COSTS
ONE
-
TIME
COSTS
Computers
(561
40 )
2,500
Office Furniture
(56104)
4,500
Vehicles
(must also submit New Vehicle Request
Form) (57402)
Communication Devices
1,320
100
Other (Please Explain)
TOTAL ANNUAL EQUIPMENT COST
1,320
7,100
Proposed Budget FY 2023/24 & 2024/25
313
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Justification/Notes
TOTAL FY 202
3 /24
COSTS
TOTAL ANNUAL COST (D=A+B+C)
169,250
Finance Department
Approval
:
Date:
Proposed Budget FY 2023/24 & 2024/25
314
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package
Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
Other Fund
Package Title
:
UT
Office Assistant I for Distribution
Priority
:
1 Department/Division
:
Utilities
–
Water Treatment
Budget Year:
FY 2023/24
Department Contact
:
Joy Eldredge
GL Org
:
53060114
New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time and
Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
Workforce Stability & Hiring
Adoption & Implementation of
the General Plan and Housing
Element
Economic Development &
Recovery
Housing / Homelessness
Climate Change
Description of Budget Request
:
Addition of one
Office Assistant I/II to support the water distribution operation
at the Corporation Yard
.
Why is this needed, and how does it align with Council and/or Department priorities?
The water distribution operation, located at the corporation yard, performs critical functions to maintain transmission and distribution pipeline system of 350 miles of pipe through over 25,500 meters serving customers and the treatment operation, located
at the Barwick Jamieson Water Treatment Plant,
operates, and maintains 3 water treatment plants, 13 storage tanks, 2 pressure tanks and 9 pump stations in a 44 square mile area. Historically, water distribution has had a small allocation of Public Work’s
Office Assistant at the corporation yard, however over the years their availability has been reduced given their workload and responsibilities to Public Works. There is an identified need to provide administrative support onsite for the Distribution Manag er and 18 supporting staff as well as the Water
Quality Manager and 28 field staff in the treatment operation. Currently, this support is from a single Office Assistant and a single Secretary in the
RLS
administration building who are unable to support th
e
entire Department due to workload. The lack of onsite support requires the Distribution Manager and Water Quality Manager to coordinate tasks with offsite resources and often perform tasks at the Office Assistant level including record keeping, reporting
, timekeeping and payroll activities, preparing
correspondence, receiving and documenting deliveries, coordinating purchasing with Buyer, and other duties. These duties are more appropriately performed by an onsite Office Assistant. The Office Assistant
will also provide a backup for the Office Assistant at the administration building to handle the public counter and phone calls.
Proposed Budget FY 2023/24 & 2024/25
315
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package
Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
What are the consequences of not funding this request?
Duties are being performed by the Distribution Manager and Water Quality Manager with phone calls
from the field and interruption of higher
-
level duties when they should be performed at lower levels staff that are available on site.
What alternatives were considered when creating this request?
Assess what other internal staff can absorb these duties. Determine what other processes can be set up to reduce the phone calls and schedule time frames for deliveries, etc. The scheduling has helped but is
not a solution to the need for onsite support at the corporation yard for this magnitude of an operation to run efficiently.
How will you measure success?
Reduction in the frequency of calls and interruptions to Distribution Manager du ties, allowing focus on
higher level productivity and field operations.
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL Object
Amount
Comments
$0
$0
$0
Total Revenue
$0
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
53060114
51110
69,540
53060114
51110
250
53060114
52430
1,040
53060114
52410
600
53060114
52140
80 53060114
52210
7,980
53060114
52210
(3,130)
53060114
52510
2 2
0 53060114
52150
1,010
53060114
52110
17,610
53060114
52120
1,200
Proposed Budget FY 2023/24 & 2024/25
316
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package
Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
53060114
52130
110
53060114
52520
1,390
53060114
52512
50 Total Expenditures
97,910
Please provide any additional financial information that will be useful in reviewing this Budget Package:
Current b
udget allocation
from 53060114 of 10% of
PW
Ops OA
will
be
eliminated
if this position is
approved.
Current budget allocation of
$40k for
PT staff
in 53060114
will be reduced to fund this position if
approved.
Proposed Budget FY 2023/24 & 2024/25
317
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package
Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
City of Napa
Budget Process FY 202
2 /2
3 New
Position/Position Reallocation Request Form
Position Total Cost Calculation
ANNUAL POSITION COST (A)
ONGOING
COSTS
ONE
-
TIME
COSTS
Total Cost of Salary and Benefits
(To Be Provided By Finance)
96 ,550
ANNUAL STAFF DEVELOPMENT COST (B)
ONGOING
COSTS
ONE
-
TIME
COSTS
Seminars/Conferences (CE)
(55902)
Professional Licensing
Professional Dues
(55901)
Tuition Reimbursement
(52401)
Other (Please Explain)
TOTAL ANNUAL STAFF DEVELOPMENT COST
Justification/Notes
ANNUAL EQUIPMENT COST (C)
ONGOING
COSTS
ONE
-
TIME
COSTS
Computers
(56107)
2,500
Office Furniture
(56104)
4,500
Vehicles
(must also submit New Vehicle Request
Form) (57402)
Communication Devices
Other (Please Explain)
TOTAL ANNUAL EQUIPMENT COST
7,000
Proposed Budget FY 2023/24 & 2024/25
318
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package
Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Justification/Notes
TOTAL FY 202
3 /24
COSTS
TOTAL ANNUAL COST (D=A+B+C)
104,910
Finance Department
Approval
:
Date:
Proposed Budget FY 2023/24 & 2024/25
319
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
Other Fund
Package Title
:
UT
Water Plant Maintenance Mechanic I for
Treatment
Priority
:
1 Department/Division
:
Utilities
–
Water Treatment
Budget Year:
FY 2023/24
Department Contact
:
Joy Eldredge
GL Org
:
53060116
New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Comb
o Request (Both One
-
Time
and Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
Workforce Stability & Hiring
Adoption & Implementation
of the General Plan and
Housing Element
Economic Development &
Recovery
Housing / Homelessness
Climate Change
Description of Budget Request
:
Addition of one Water Plant Maintenance Mechanic I/II to support the water treatment operation.
Why is this needed, and how does it align with Council and/or Department priorities?
The water treatment operation performs critical functions to ensure compliance for the water system
and numerous facilities including three treatment plants, 13 storage tanks, 2 pressure tanks, 9 pump stations, and 14 pressure regulating stations serving a 44 square mile area. Historically we have had 3 FTEs in the
plant maintenance mechanic series to support the above facilities. There is an identified need to increase the preventive maintenance capabilities for all facilities as well as keep up with emergency repairs of our aging infrastructure that are necessary
to ensure 24/7 reliability and
resilience for water service. The number of facilities requiring maintenance, the age of many system components, increased regulations, and the criticality of ensuring reliability of water service has exceeded the capacity
of the 3 FTEs. An additional Water Plant Maintenance Mechanic is necessary to safely ensure continued operation and optimized lifespan of the pumps and critical equipment and facilities.
What are the consequences of not funding this request?
Schedule
preventive maintenance is critical to ensuring full useful life of mechanical equipment and associated facilities. Being understaffed in this series results in more emergency after -
hour callouts
and increased costs to maintain reliable 24/7 water service .
Proposed Budget FY 2023/24 & 2024/25
320
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
What alternatives were considered when creating this request?
Assess what other internal staff can absorb these duties. Determine what other duties can be streamlined, rescheduled, and/or reduced in frequency. The conclusion is that this plant maintenance
mechanic position is necessary to provide the appropriate level of support for treatment facilities.
How will you measure success?
Routine preventive maintenance work being performed consistently and over time, a reduction in the frequency of emergency callouts, less risk of customer service interruptions.
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL Object
Amount
Comments
$0
$0
$0
Total Revenue
$0
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
53060116
51110
106,760
53060116
51152
250
53060116
51152
200
53060116
51140
-
53060116
51110
250
53060116
52430
1,600
53060116
52410
600
53060116
52140
80 53060116
52210
12,250
53060116
52210
(4,800)
53060116
52510
12,930
53060116
52150
1,550
53060116
52110
17,610
53060116
52120
1,
160
53060116
52130
110
53060116
52520
2,140
53060116
52512
70 Total Expenditures
15 2,760
Proposed Budget FY 2023/24 & 2024/25
321
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Please provide any additional financial information that will be useful in reviewing this Budget Package:
Proposed Budget FY 2023/24 & 2024/25
322
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
City of Napa
Budget Process FY 202
2 /2
3 New
Position/Position Reallocation Request Form
Position Total Cost Calculation
ANNUAL POSITION COST (A)
ONGOING
COSTS
ONE
-
TIME
COSTS
Total Cost of Salary and Benefits
(To Be Provided By Finance)
152,760
ANNUAL STAFF DEVELOPMENT COST (B)
ONGOING
COSTS
ONE
-
TIME
COSTS
Seminars/Conferences (CE)
(55902)
1,000
Professional Licensing
Professional Dues
(55901)
Tuition Reimbursement
(52401)
Other (Please Explain)
TOTAL ANNUAL STAFF DEVELOPMENT COST
1,000
Justification/Notes
ANNUAL EQUIPMENT COST (C)
ONGOING
COSTS
ONE
-
TIME
COSTS
Computers
(56107)
2,500
Office Furniture
(56104)
Vehicles
(must also submit New Vehicle Request
Form) (57402)
Communication Devices
Other (Please Explain)
TOTAL ANNUAL EQUIPMENT COST
2,
5 00
Proposed Budget FY 2023/24 & 2024/25
323
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Justification/Notes
TOTAL FY 202
3 /24
COSTS
TOTAL ANNUAL COST (D=A+B+C)
156,260
Finance Department
Approval
:
Date:
Proposed Budget FY 2023/24 & 2024/25
324
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
Deputy City Attorney
Priority
:
High
Department/Division
:
City Attorney's Office
Budget Year:
FY 2024/25
Department Contact
:
Rachel Carranza
GL Org
:
10014100
New FTE
Change to Current FTE
New
Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time
and Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
General Plan
Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
Addition of one
Deputy City Attorney in the City Attorney's Office
Why is this needed, and how does it align with Council and/or Department priorities?
The legal services
to be provided by this Deputy City Attorney (DCA) position will establish capacity for other more experienced lawyers in the City Attorney’s Office (City Attorney and two Assistant City Attorney) to focus on critical legal issues facing
the City, including: (a) Housing and Land Use, drafting regulations to address voluminous changes in State law, implementing the policies of the recently updated General Plan and pending update to the Housing Element through the drafting of ordinances and
administrative
policies, and facilitating the development of housing projects; (b) Code Enforcement, providing legal advice regarding the establishment of a new program with more robust enforcement tools through updated ordinances and procedures, as well
as legal services for enforcement and implementation of the program; and (c) Updates to City Regulations, Policies, and Contracts, focusing legal resources on the overwhelming need to update the City’s administrative systems, regulations, and standard cont ract
templates, in order to increase organizational efficiencies which will lead to greater productivity for City staff in implementing the goals set by City Council.
The request for a new DCA position is due to an escalating demand for the City Attorne y’s Office’s
legal services over the past several years. The increasing demand is due in large part to the reduction of City staff resulting from COVID
-
19 impacts (which includes the redirection of remaining City staff during the emergency to address the p
ractical impacts of COVID
-
19), which led to delays and
modifications to planned upgrades to administrative systems (such as contracting and risk management). These factors resulted in overlapping administrative systems that are not yet Proposed Budget FY 2023/24 & 2024/25
325
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
coordinated, includi
ng many newer web
-
based systems at early stages of implementation, as well as changes in laws at the federal, state, and local level (notably including the substantial changes resulting from updates to the City’s General Plan) that must be incorporated int o the City’s
administrative systems. This results in a substantial volume of additional legal questions to assist staff in navigating the overlapping systems, as those systems are still being developed and refined, and newer employees are receiving require
d training.
What are the consequences of not funding this request?
If the DCA position is not added: (a) some of
those services will be performed less efficiently and less promptly, and in a manner that is more costly
to the City, through the time of the City Attorney, Assistant City Attorney, Legal Analyst, and Legal Assistant; and (b) some of those services will be deferred based on other competing priorities, leading to a
dditional City costs to correct the deferral at a later date.
What alternatives were considered when creating this request? Hiring outside counsel to address
immediate needs;
however, this is more costly and less effective in building institutional knowledge within the City
.
How will you measure success?
The success of adding a new Deputy City Attorney po
sition to the City
Attorney’s Office will be measured by the timely and competent legal services provided by the Office within the approved budget, with a focus on the City priorities that are summarized in this document.
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL Object
Amount
Comments
63013610
43110
$650
IT Replacement
Total Revenue
$650
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
1001410
51110
$199,350
Payroll
1001410
51152
$1,420
Payroll
1001410
52410
$1,200
Payroll
1001410
52140
$80
Payroll
Proposed Budget FY 2023/24 & 2024/25
326
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
1001410
52210
$22,
33 0
Payroll
10014100
52210
($8,
97 0)
Payroll
10014100
52510
$660
Payroll
10014100
52150
$2,8
90 Payroll
10014100
52110
$18,490
Payroll
10014100
52120
$1,200
Payroll
10014100
52130
$220
Payroll
10014100
52520
$3,
990
Payroll
10014100
52512
$130
Payroll
10014100
53630
$2,200
Trainings
10014100
53620
$700
Dues
(CA State Bar)
10014100
55210
$650
IT Replacement
10019105
51400
($60,9
40 )
Vacancy Factor
Total Expenditures
$185,600.00
Proposed Budget FY 2023/24 & 2024/25
327
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Please provide any additional financial information that will be useful in reviewing this Budget Package:
Proposed Budget FY 2023/24 & 2024/25
328
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
FY2
5 CD Management Analyst II
Priority
:
High
Department/Division
:
CDD Admin
Budget Year:
FY 2024/25
Department Contact
:
Vin Smith
GL Org
:
10040100
New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time
and Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
General Plan
Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
-
Oversee
departmental budget and interface with Department Managers (4) on a regular basis
-
Manage all contract origination, interface with CAO, Clerk, Risk on language, scope etc.; including payment
-
Assist with Grant preparation and submission
-
Manage Departme
ntal Systems Improvement: Energov implementation and management; GIS rollout; Electronic File Management; PC/CC information flow; Public/Customer interaction, information flow and efficiencies
-
HR Systems Management: primary contact with HR on all system s include PAF's, Organizational
Efficiencies; HR interface
Why is this needed, and how does it align with Council and/or Department priorities?
1. The only position looking to
improve departmental/operational efficiencies is the Director, as all other Managers are tasked with running their divisions. Assistance is needed in ""future proofing"" our department by examining our systems, implementing new tools (Energov, GIS, etc.) and generally
focusing on the efficiencies of the Department.
2. A significant amount of administrative work is currently being done by the Department Managers.
This is not effective use of their time and causes stress on other Divisions (CAO, Clerk, Risk) .
3. With the implementation of Energov in particular, the Department needs a "go -
to" position to ensure
the vendor is handling needed adjustments and fixes, as well as assisting in utilizing the program to its full potential.
4. Currently our HR interfa
ce is handled by our Office Assistant II. I do not believe this position should handle PAF's and/or other sensitive finance or HR communications. These belong at a higher organizational level.
Proposed Budget FY 2023/24 & 2024/25
329
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
What are the consequences of not funding this request?
The CDD will continue to have to rely on Mid
-
Managers' time/resources to examine and pursue process improvements; handle professional contracts; prepare, monitor and request modifications for all budget requests/actions; and,
handle all
HR administrative a
ctions such as PAF's, recruitent requests and training assignments.
With only the Department Head and Managers examininig/assessing operational needs, as a
department the CDD misses
-
out on a focused effort of departmental improvement; unfortunately diluting the
the time Managers can focus on core issues,
team advancement
and projects for their
divisions
What alternatives were considered when creating this request? The CDD experienced the alternative
during the pandemic when we sacraficed the MA position to meet the financial needs of the overall organization. In addition, the
CDD agreed to move the functions of an MA to the Finance Dept. where a given MA serve
s
more than one department. Although sound in theory, we did not fully execute the plan as there where other needs
, as well as shifting organizational structure
in the Fi
nance
Department. In retrospect, we have implmented alternatives that have proven to be less effective than having and MA imbedded in the CDD.
How will you measure success?
CDD Manag
ers will be provided more time and energy focusing on
core
responsibilities.
The Department Director will have direct support on budget management, departmental process improvement,
assistance/support with Administrative Staff oversight, and
improved effi
ciency with project completion by each of the divisions in CDD.
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be
generated by the approval of this Budget Package:
GL Org
GL Object
Amount
Comments
63013610
43110
$650
WFA
Replacement Cost MA II
Total Revenue
$650
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
10040100
51110
$127,610
MA II
10040100
52410
$1,200
10040100
52140
$80
Proposed Budget FY 2023/24 & 2024/25
330
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
10040100
52210
$14,290
10040100
52210
($5,740)
10040100
52510
$420
10040100
52150
$1,850
10040100
52110
$18,490
10040100
52120
$1,200
10040100
52130
$220
10040100
52520
$2,550
10040100
52512
$90
10040100
55210
$650
WFA
Replacement Cost
MA II
10040100
536
1 0
$1,000
MA II
Travel
10040100
53630
$1,
000
MA II
Training
Proposed Budget FY 2023/24 & 2024/25
331
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Total Expenditures
$164,910.00
Please provide any additional financial information that will be useful in reviewing this Budget Package:
This high
-
level administrative position will ensure that
process and procedures are streamlined and
efficient leading to
more timely revenue recovery practices.
Proposed Budget FY 2023/24 & 2024/25
332
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
Intergraph Public Safety CAD Upgrade to 9.4
Priority
:
High
Department/Division
:
Poilce/Dispatch
Budget Year:
FY 2024/25
Department Contact
:
Scott Nielsen
GL Org
:
New FTE
Change to Current FTE
New
Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time
and Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
General Plan
Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
Intergraph Public
Safety (IPS) CAD Upgrade to 9.4.
Why is this needed, and how does it align with Council and/or Department priorities?
Bug fixes
and
enhancement for IPS CAD 9.3 have ended. The current version is IPS CAD 9.4. This request is for the one
-
time funds to upgrade to IPS CAD 9.4. Support and enhancement for IPS CAD 9.4 are available through 2028.
What are the consequences of not funding this request?
Continued use of IPS CAD 9.3 at risk of
interruption due to lack of vendor support and enhancement.
What alternatives were considered when creating this request? RFP and procurement of a new
computer
-
aided dispatch system at an estimated cost of 1.5 to 2 million.
How will you measure success?
Upgrade to CAD completed.
Proposed Budget FY 2023/24 & 2024/25
333
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Financial Information:
This data will be entered into
your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL Object
Amount
Comments
$400,000
Napa
County Central Dispatch partner agencies.
Total Revenue
$400,000
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
101
13 200
53201
$900,000
IPS 9.4 upgrade.
Total Expenditures
$900,000
Please provide any additional financial information that will be useful in reviewing this Budget Package:
A portion
of this project would be charged to the Napa County Central Dispatch partner agencies.
Proposed Budget FY 2023/24 & 2024/25
334
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
CM
-
Management Analyst II
Priority
:
High
Department/Division
:
City Manager
/General Liability
Budget Year:
FY 2024/25
Department Contact
:
Joy Riesenberg
GL Org
:
64012100
New FTE
Change to Current FTE
New
Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time
and Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
General Plan
Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
An analysis of the Risk Program is underway. There is a recommendation that the Risk Manager have the support of an analyst to assist with Property and Liability programs, special events, underwriting support, data management of GL claims, and contract re
views.
The City Attorney’s office has requested that the Risk Management division handle processing of all claims and coordination with the third
-
party administrator for liability claims. The Legal Analyst and Assistant City Attorney had previously pro
vided this service. The analysis of the Risk Program
recommends these duties have oversight from the Risk Manager but without staffing resources, the program will not be successful.
Analyst support will assist in coordination with the departments we serv e to process claims in a timely
manner. Support with data collection and management will provide feedback to internal stakeholders on historical claims and loss data. This position will provide support to departments regarding the timely issuance of insu
rance certificates as well as the verification that submitted certificate information meet our contractual insurance requirements. This position will provide services to all City departments related to special events, property, liability, cyber, crime, an d pollution risk management
programs and activities.
Why is this needed, and how does it align with Council and/or Department priorities?
Assistance is needed in the
administration of various claims management activities for general liability and property related programs.
Proposed Budget FY 2023/24 & 2024/25
335
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
What are the consequences of not funding this request?
General liability claims have tight deadlines and response requirements. Without analyst support or support from the City Attor
ney's office, meeting the required deadlines will be challenging.
What alternatives were considered when creating this request?
Part
-
time assistance has been used for over a
year, however, some needed tasks would be out of
classification for our current part
-
time person and the department would benefit from a more consistent and permanent position. Existing City staff have a difficult time meeting and maintaining timelines fo r
resolving claims.
How will you measure success?
Success means claims will be closed and resolved in a timely manner. Billing for property damage to City property will be collected
.
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL
Object
Amount
Comments
6301
3 610
43110
$650
WFA
Laptop
64012100
43110
$168,240
Total Revenue
$168,890
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
64012100
51110
$127,610
64012100
51152
$1,420
64012100
52430
$1,910
64012100
52410
$1,200
64012100
52140
$80
64012100
52210
$14,290
64012100
52210
($5,740)
64012100
52510
$420
64012100
52150
$1,8
50 64012100
52110
$18,490
Proposed Budget FY 2023/24 & 2024/25
336
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
64012100
52120
$1,200
64012100
52130
$220
64012100
52520
$2,
550
64012100
52512
$90
64012100
55210
$650
WFA Laptop
64012100
53630
$1,000
Training
64012100
53610
$
1 ,000
Travel
Total Expenditures
$168,240.00
Proposed Budget FY 2023/24 & 2024/25
337
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Please provide any additional financial information that will be useful in reviewing this Budget Package:
The Risk Program part time administrative employee has collected over $100,000 in FY2021
-
22 (29012100
-
43722) for damage to City property (street lights, traffic signals, street signs, water meters, etc.) This allows damage to City property to be repaired or replaced without filing property insurance claims with our carrier.
Effective 03
-
31 -
2023, the City's property damage deductible will increase from the current level of $5,000
-
$10,000 to $25,000. These duties would be transitioned to the proposed Risk Analyst bringing greater stability to this position with less turnover . This will allow us to continue
to bring in revenue to repair or replace damaged City property promptly.
Proposed Budget FY 2023/24 & 2024/25
338
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
CM
-
Systems Analyst
Priority
:
High
Department/Division
:
City Manager/Information Technology
Budget Year:
FY 2024/25
Department Contact
:
Scott Nielsen
GL Org
:
10012201
New FTE
Change to Current FTE
New
Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time
and Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
General Plan
Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
The
technology needs of Public Safety are ever
-
increasing and currently understaffed. Currently, high
-
level systems and application support is provided by the Communications Manager. The Communications Manager was an IT Systems Administrator from 2005 until 20
16. The
Communications Manager plans retirement in the next 12 to 24 months. It is unrealistic to assume the future Comm
u
nications Manager will continue to provide IT support for public safety technology. The systems and application support need to be take
n by a new position within the IT Division.
Why is this needed, and how does it align with Council and/or Department priorities?
The Communications Manager and Cloud 5
Solutions primarily support the Computer Aided Dispatch (CAD) and the systems connecting mobile computers in Fire, ALS, and Police vehicles. The day -
to
-
day support for the CAD and Mobile systems should be the responsibility of IT staff in conjunction with
Cloud 5 Solutions. Finding an IT team member with knowledge of Intagraph CAD is very difficult, so the Communications Manager is still performing duties outside his responsibility. We will need time to train the new IT staff member to support CAD before
the communications manager retires.
What are the consequences of not funding this request?
An existing IT staff member would be trained to support CAD, and IT projects would need to be prioritized, delayed, and or cance
led.
What alternatives were considered when creating this request?
Training of an existing IT staff member to support CAD.
Proposed Budget FY 2023/24 & 2024/25
339
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
How will you measure success?
Continued support of CAD with no single point of failure.
Financial
Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL Object
Amount
Comments
63013610
43110
$650
WFA
Laptop
Total Revenue
$650
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
10012201
51110
$128,120
10012201
52410
$1,200
10012201
52140
$80
10012201
52210
$14,220
10012201
52210
($5,710)
10012201
52510
$420
10012201
52150
$1,840
10012201
52110
$18,490
10012201
52120
$1,200
10012201
52130
$220
10012201
52520
$2,540
10012201
52512
$80
10012201
55210
$650
WFA Laptop
100
12201
51152
$1,420
Cell
-
Phone Stipend & Equipment
Proposed Budget FY 2023/24 & 2024/25
340
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Total Expenditures
$164,770.00
Please provide any additional financial information that will be useful in reviewing this Budget Package:
Proposed Budget FY 2023/24 & 2024/25
341
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
FD
-
Firefighter Paramedic FTE Reallocation
Priority
:
High
Department/Division
:
Fire / Operations
Budget Year:
FY 2024/25
Department Contact
:
Shuree Egloff
GL Org
:
10022302
New FTE
Change to Current FTE
New
Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time
and Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
General Plan
Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
Staff requests a reallocation of firefighters and firefighter/paramedics to balance the overall department deployment staffing plan.
The Staffing Plan would be revised to:
* Remove 1 FTE Firefighter (Position# 100000299)
* Add 1 FTE Firefighter Paramedic
(Position# 100000270)
Why is this needed, and how does it align with Council and/or Department priorities?
The Fire
Operations Division's daily minimum staffing level is 18. The Department currently has an allocation of 20 positions on each shift. Today, each shift has one Battalion Chief, five Captains, nine Firefighter Paramedics and five Firefighters. This i
s a total of thirteen firefighters and twenty
-
nine
firefighter/paramedics. Staff requests a reallocation of firefighters and firefighter/paramedics to balance the overall department deployment staffing plan. The NCFA MOU Section 8.7 states, “the City will maintain a ratio of one (1) Paramedic to each Advanced Life Support (ALS) Unit. Increasing the Department’s budgeted paramedic FTE’s supports this requirement and increases our overall service level. This request will remove one (1) Firefighter FTE and add
one (1) Firefighter Paramedic FTE.
What are the consequences of not funding this request?
Fire Operations would continue to deploy as
usual. This is a "clean up" action to correct the Department's postion control so it doesn't appear as an overhire.
What alternatives were considered when creating this request? N/A
Proposed Budget FY 2023/24 & 2024/25
342
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
How will you measure success?
The Department will be able to maintain a ratio of one (1) Paramedic to each
Advanced Life Support (ALS) Unit, increasing our overall service level. Deployment and on -
going scheduling will be reviewed daily by the on
-
duty Battalion Chief and overseen by the Deputy Fire
Chief.
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL
Object
Amount
Comments
Total Revenue
$0
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
10022302
51110
$12,770
10022302
52430
$190
10022302
52140
$150
10022302
52210
$2,610
10022302
52210
($
380
)
10022302
52150
$
190
10022302
52520
$
260
10022302
52512
$
3 0
10022302
52510
$1,920
Proposed Budget FY 2023/24 & 2024/25
343
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Total Expenditures
$17,730.00
Please provide any additional financial information that will be useful in reviewing this Budget Package:
Proposed Budget FY 2023/24 & 2024/25
344
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other reques
ted budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
Ex
ecutive/Senior
Leadership Courses
Priority
:
High
Department/Division
:
Org
anizational Development
Budget Year:
FY 2024/25
Department Contact
:
Liz Habkirk
GL Org
:
10019103
New FTE
Change to Current FTE
New
Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time
and Ongoing Budget Requested)
Select the
Council
Priority
(or Priorities)
that this request supports:
General Plan
Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
The City
Manager would like the ability to offer extensive, submersive, and specialized trainings to those employees who are in Executive and Senior positions. These would be 1 –
3 -
week courses that
normally cost anywhere from $5,000
-
$15,000 each (examples include
the Kennedy School for Public
Administration, the Local Governance Summer Institute at Stanford, and others). These types of trainings would be beneficial to the organization by providing potential increased productivity, reduce staff turnover, create bett
er leaders who possess a clear vision of department goals which will in turn improve the organization's culture. The idea is that the City Manager or the Assistant City Manager would be able to suggest these specialized trainings which would align with Cit y Department needs
and goals to a small group of City employees.
Why is this needed, and how does it align with Council and/or Department priorities?
These trainings will allow
for specialty leadership
, developmental opportunities and continual
improvements
that will assist the organization in effectively carrying out priorities at all levels .
What are the consequences of not funding this request?
Limited opportunities for engagement at Executive team level.
What alternatives were considered when creating this request?
Tuition reimbursement funds were considered, however, the maximum a mount allowed is $2,000 per
course and these trainings can vary from $5,000 to $15,000 each.
Proposed Budget FY 2023/24 & 2024/25
345
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other reques
ted budget
increases
How will you measure success?
Engagement of Senior Staff
and new innovative ways to reach d
epartment visions as well as work
force stability.
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL
Object
Amount
Comments
Total Revenue
$0
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
10019103
53630
$25,000
Total Expenditures
$25,000
Please provide any additional financial information that will be useful in reviewing this Budget Package:
Proposed Budget FY 2023/24 & 2024/25
346
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
Diversity, Equity & Inclusion Ongoing
Training
Priority
:
High
Department/Division
:
Human Resources
Budget Year:
FY 2024/25
Department Contact
:
G. Swanson/H. Ruiz
GL Org
:
10015101
New FTE
Change to Current FTE
New
Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time
and Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
General Plan
Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
To maintain
and ad
vance
the current Diversity, Equity & Inclusion
(DEI)
program managed by CircleUp Education and the Human Resources Department .
Why is this needed, and how does it align
with Council and/or Department priorities?
The Human
Resources Depart
ment
has managed the implementation of the
DEI program
since 202
1 . The program
has been mandatory for all staff
and was originally implemented based on Council priorities.
In order to
ensure that current and future staff maintain and improve awareness of DEI initiatives, ideals and
impacts on the workplace, the Human Resources Department would like to ensure that th e program is
financially solvent for the future.
What are the consequences of not funding this request?
If this request is not funded, the
program will
not
continue and the City will be exposed to more liability and risk around DEI related areas.
What alternatives were considered when creating this request? N/A
How will you measure success?
Continued 100% staff participation in annual trainings.
Proposed Budget FY 2023/24 & 2024/25
347
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be
generated by the approval of this Budget Package:
GL Org
GL Object
Amount
Comments
Total Revenue
$0
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
10015
101
53210
$60,000
Annual cost of virtual, live training
Total Expenditures
$60,000
Please provide any additional financial information that will be useful in reviewing this Budget Package:
Proposed Budget FY 2023/24 & 2024/25
348
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other reques
ted budget increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
COMMUNITY SERVICE OFFICERS
Priority
:
High
Department/Division
:
Police
Budget Year:
FY 2024/25
Department Contact
:
Gary Pitkin
GL Org
:
0 New FTE
Change to Current FTE
New
Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time
and Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
General Plan
Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
Community Service Officers (CSOs)
-
One
new positions
for YSB; will replace contract
position
Why is this needed, and how does it align with Council and/or Department priorities?
YSB CSO
-
Add & delete contract with YSB Diversion Employee.
Cost neutral.
Investigate truancy,
meet with and counsel juvenile offenders and parents, with appropriate resources to intervene in unlawful behaviors, coordinate with schools, condu
ct public presentations and training (parenting
classes), and the like.
What are the consequences of not
funding this request?
YSB CSO
-
Potent
ial loss of contracted employee in YSB. Loss of
expertise in
area of youth diversion,
truancy and
educational interactions.
What alternatives were considered when creating this request?
Status quo.
YSB CSO
-
Potential
future loss of YSB diversion services.
How will you measure success?
YSB CSO
-
Continuity of operations within YSB Diversion program.
Measurable number of reports
written.
Proposed Budget FY 2023/24 & 2024/25
349
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other reques
ted budget increases
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL Object
Amount
Comments
Total Revenue
$0
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
10021203
51110
$85,870
10021
203
511
4 0
$480
10021203
51110
$250
10021203
52410
$600
10021203
52140
$80
10021203
52210
$9,620
10021203
52210
($3,860)
10021203
52510
$3,890
10021203
52150
$1,250
10021203
52110
$18,490
10021203
52120
$1,200
10021203
52130
$110
10021203
52520
$1,720
10021203
52512
$60
10021203
53210
($125,000)
Proposed Budget FY 2023/24 & 2024/25
350
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other reques
ted budget increases
Total Expenditures
($5,240.00)
Please provide any additional financial information that will be useful in reviewing this Budget Package:
Proposed Budget FY 2023/24 & 2024/25
351
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
FY2
5 SOFTWARE SUBSCRIPTIONS
&
PROFESSIONAL SERVICE CONTRACTS
Priority
:
High
Department/Division
:
Police
Budget Year:
FY 2024/25
Department Contact
:
Gary Pitkin
GL Org
:
21 New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time
and Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
General Plan
Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
Software and Professional Services related to
management of
p
ersonnel
records
and redaction services.
Specifically, LEFTA (a centralized repository for
departmental training records including our Field Training Program (FTO), use of force incidents, citiz
en complaints, and employee performance modules),
VotaPhone (redaction software)
, and
Focal
Forensics (
contract for outsourced large
-
scale
redaction
projects
)
.
Why is this needed, and how
does it align with Council and/or Department priorities?
LEFTA
,
REDACTION SOFTWARE
& FOCAL FORENSICS
-
Greatly reduce liabilities and increase
efficiencies in meeting newly enacted legislative reporting requirements . E
nhanc
es
efficacy of
managi
ng our sworn and professional staff members' personnel files and training records (critically important to preventing & mitigating liability); Modernize our Citizen Complaint process in accordance with Penal Code (PC) 832.5; Increase staff efficiencies in
complying with new legislatively mandated
reporting including, but not limited to, PC 13510 (SB 2), PC 832.5 & PC 832.7 (SB
1421 & SB 16), and
reporting to CA DOJ on Use of Force and Citizen Complaints.
Software and redaction services will
greatly a
ssist
with the preparation of
both required annual reports
related to Use of Force, Citizen
Complaints, Training, AB 481
,
and
updat
ing
PD's "Public Transparency" webpage.
STAKEHOLDERS:
Community
-
Project will greatly enhance efficiency
and reduce staff costs
in preparing public facing
reports increasing transparenc
y,
building public trust
, and rein
forcing fiscal responsibility.
PD
-
Monumentally decrease staff time needed to properly manage personnel files
and equipment
,
meet legislatively mandated reporting requirements,
provides a centralized platform for our personnel
complaint process, provides
a quartermaster (logistics & equipment management) system, and PRAs
from the staff including, but not limited to, the Office of the Chief, Administrative Captain, Administrative Proposed Budget FY 2023/24 & 2024/25
352
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Lieutenant, Police Sergeant, Police Records Bureau Administrator, Administrat ive Secretary,
Communications Manager,
and
Dispatch Supervisor.
City Attorney's Office
-
In preparing discovery and representing PD and City in lawsuits, claims, Pitchess Motions
; Responding to Pitchess Motions and matters involving
employee discipline
;
and
responding to
Public Records Act (PRA) requests.
Risk Management
-
Reduce liability to City.
City Clerk
-
Searching past related PRAs
for previously redacted and released public records
.
What are the consequences of not funding this request?
Increased
civil
liability to City
through failure to meet PRA and mandated reporting deadlines .
Unsustainable staff time
spent on manually researching paper records, duplicating and replicating manual searches for Public Records Act (PRA) request, Pitchess Motion, and lawsuit. Physically searching
paper files across
multiple locations.
What alternatives were considered when creating this request?
Continue
with our
de
-
centrailized
manual approach requiring a steadily increasing amount of staff time (no FTEs on staff serving in this role
-
position requested)
to
re
search, review, correlate, collate,
oraganize
&
redact across multiple disparate paper storage systems
.
With allocated s
taffing, status
quo is ineffecient, ineffective, and not sustainable.
How will you measure success?
1. Meeting
CA Public Records Act (CPRA)
reporting deadlines
2. Tracking staff hours assigned to
related
projects
3. Tracking st
aff hours saved through use of redaction contracts
4. Assessing efficiency related to production of training reports
& audits for use by PD Training
Manager, and to assist in defending claim
s & lawsuits
,
etc.
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL Object
Amount
Comments
Total Revenue
$0
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
Proposed Budget FY 2023/24 & 2024/25
353
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
10021100
53250
$10,
352
LEFTA
Contract C2023
-
563, cost increase limited to 3%
per year. Contract automatically renews annually until terminated.
10021100
53250
$10,
500
R
edaction software.
10021100
53250
$10
5 ,000
Focal Forensics
-
contract for outsourced large
-
scale
redactions.
Total Expenditures
$125,852
Please provide any additional financial information that will be useful in reviewing this Budget Package:
LEFTA software program and redaction services required to best meet recently enacted reporting and public records laws while contemporaneous
ly reducing risk and liability to City.
Redaction
software
and Focal Forensics (professional service
-
outsourced
redactions) will greatly assist in meeting
reporting deadlines related to redaction of previously exempted materials prior to public release.
Proposed Budget FY 2023/24 & 2024/25
354
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
Youth Services Bureau
-
Detective Vehicle
Priority
:
High
Department/Division
:
Police
Budget Year:
FY 2024/25
Department Contact
:
Gary Pitkin
GL Org
:
10021203
New FTE
Change to Current FTE
New
Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time
and Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
General Plan
Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
Youth Services
Bureau (YSB)
-
Detective Vehicle
Why is this needed, and how does it align with Council and/or Department priorities?
In 2022, PD moved one sworn position from Patrol to Youth Services Bureau (YSB) as a Detective investigating crimes involving youth as well as threats and school -
related cases. YSB Detective has
been borring a vehicle from various burueas which is not con ducive to investigative work. Investigators
often carry specialized equipment and supplies related to evidence collection. Additionally, Detectives are subject to call out 24/7 and need access to their assigned vehicle and equipment.
What are the consequences of not funding this request?
YSB detective will have to borrow cars at irregular intervals creating delay in responding to calls, call outs, conducting follow up investigations and conducting suspect, victim and witness interviews.
What alternatives were considered when creating this request?
Continue to borrow a vehicle from various bureaus which adversely impact those bureaus.
How will you measure success?
Securing a vehicle dedicated to the YSB detective position.
Proposed Budget FY 2023/24 & 2024/25
355
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL
Object
Amount
Comments
61030900
43110
$5,000
O&M
-
Fleet Rev
61030910
43110
$6,000
Repl
-
Fleet Rev
Total Revenue
$11,000
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
10021203
55110
$5,000
O&M
-
Dept Exp
10021203
55112
$6,000
Repl
-
Dept Exp
Proposed Budget FY 2023/24 & 2024/25
356
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Total Expenditures
$11,000.00
Please provide any additional financial information that will be useful in reviewing this Budget Package:
Vehicle is needed for assigned Youth Services Bureau detective.
Proposed Budget FY 2023/24 & 2024/25
357
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
Par
k Asset Management Program
Priority
:
High
Department/Division
:
Parks & Recreation Services
Department/Parks Division
Budget Year:
FY 2024/25
Department Contact
:
Ali Koenig
([email protected])
,
Jeff Gittings ([email protected])
GL Org
:
10150200
New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time
and Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
General Plan
Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
This
B
udget
R
equest is
intended
to implement an ongoing
Park
Asset
Management
P
rogram at the operational level.
Given the City's aging parks system
, a conditions
assessment was recently completed
in partnership with an experienced Landscape Architecture firm to
invento
ry
and
subsequen
tly
analyze the current condition of par
k
infrastructure
. Over the course of the
project, 54 parks and over 2,000 assets were rated and inve n
toried
.
The study found that
t
he City has
a significant
amount
of park
infrastructure that
is
reach
ing the
end of
it's
useful life
. Further, the study
found that there is a
need
for
ongoing maintenance
and replacement
to
ensure
that
assets continue to
function as intended. Approximately 76% of
City Parks
are in “poor” condition
and
are in need
of
immediate attention to keep from falling into the “failed” condition category.
Park infrastructure includes
a mix of community
-
serving asset
s including pathways, trails, playgrounds, furnishings, park
turf, sports
courts, parking lots, boat docks or ramps and shade structures.
Why is this needed, and how does it align with
Council and/or Department priorities?
The City of
Napa's General Plan Update (GPU) found that Napa has adequate parkland acreage and distribution across the City; however
,
many City Parks were built around the same time and as such the system is aging
exponentially
and
is
underinvested. The GPU recommended that the City
develop and
implement a comprehensive
Park
Asset
Management Program with sufficient
funding to maintain
e
xisting assets
, reduce risk and liability, and avoid increasingly expensive projects due to lack of i
mprovements on an ongoing basis
. A systematic assessment of priorities will help
ensure that funds
for capital, operations, and maintenance
are adequate an
d targeted to address key needs. As part of
this
prioritization
, needs
are weighted by social equity criteria to help the City reach socio
-
disadvantaged areas
as well as neighborhoods with higher population densities or youth and senior populations
.
Proposed Budget FY 2023/24 & 2024/25
358
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
What are the consequences of not funding this request?
If the requi
red maintenance and replacements
are
not performed, asset conditions will continue to deteriorate and risk falling into the failed category.
Allowing deterioration to this level will increase the associated risks and liabilities.
Once assets fall into
disrepair, the asset will need to be re
moved or considered for full replacement at a higher cost.
If
capital maintenance is not funded at the operational level, the Department will continue
to need to
request increasingly
larger portions of the limited
Capital Improvement Program (
CIP
)
dollars
available
and/or risk the removal of amenities throughout the City’s park system
.
What alternatives were considered when creating this request? The Department is working
collaboratively with Public Works and Finance to identify a strategy for ongoing and long -
term
replacement of the
City's
aging park
system
.
While the
City's
CIP
program
is an option for
capital
replac
e
ment of assets that have reached the
end of their
useful life, operational funding would allow
the
City
to address the highest priority assets that are in need of maintenance in
order to extend their
usef
ul lif
e
and
keep the City from removing park amenities or closing portions of parks.
How will you measure success?
Success will be measured by a reduced backlog of maintenance and
replacement projects year after year.
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL
Object
Amount
Comments
Total Revenue
$0
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
10050204
53322
$250,000
Facilities Repair/Maintenance
Proposed Budget FY 2023/24 & 2024/25
359
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Total Expenditures
$250,000.00
Proposed Budget FY 2023/24 & 2024/25
360
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Please provide any additional financial information that will be useful in reviewing this Budget Package:
Proposed Budget FY 2023/24 & 2024/25
361
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
FY2
5 PR
Recreation
Division
Restoration
Priority
:
High
Department/Division
:
Parks and Recreation Services /
Recreation
Budget Year:
FY 2024/25
Department Contact
:
Katrina Gregory
GL Org
:
0 New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoin
g Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time
and Ongoing Budget Requeste
d)
Select the
Council Priority
(or Priorities)
that this request supports:
General Plan
Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
This budget request is to support the Recreation Division’s efforts to return programs and services for the Napa community and restore programs that existed prior to the COVID -
19 pandemic. These
expenditures will support increasing part
-
time staffing, sup
plies, contract services and other important
items to support the Recreation Division’s programs and services. There is a direct correlation between expenses and revenues as programs and services are relaunched to the community.
The net impact for FY2
5 will be
$
83 ,
0 00
to the City’s General Fund.
Expense Request
$
3 17
,
0 00
Revenue Request
$
234,000
In addition to the FY24 program restorations,
FY2
5 will
include offering an additional
6 00 swim lessons
with the additional pool at Napa High School
and
the
expand
r
ecreation
al open s
wim
at a larger pool
with up to
100 children
during each of the
30 open swim sessions.
Why is this
needed, and how does it align with Council and/or Department priorities?
One of the Parks & Recreation Department priorities is to thoughtfully
restore the baseline programs
and services
with the highest impact
to
the community
.
The Recreation
Division was significantly
impacted by the COVID
-
19 budget reductions in FY20. The recovery process has been slow during the past 3 years
as f
iscally, there was approximately $650K less
in operational
expenditures in the
FY23 budget compared to budgeted e
xpenditures in FY20. Much of the decrease
was d
irectly
correlated with the decrease in revenue
and the
various restrictions
associated with the pandemic
.
The Recreation Division had to discontinue or scale back programming and reduce facility hours to stay within the allocated budget. In addition, nearly all of the Recreation Division’s part -
time staff were
Proposed Budget FY 2023/24 & 2024/25
362
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
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increases
let go early on during the pandemic in 2020 a
nd
the
Division relies heavily on part
-
time staff to operate
programs and staff the recreation facilities. The Recreation Division is on a steady upswing and growing back slowly but stronger.
Additional expenditures are necessary to continue restoration of
programs and services. The programs and services being restored will generate corresponding
revenue
to offset the impact to the General Fund.
What are the consequences of not funding thi
s request?
Programs and services available to the community will continue to be drastically limited.
In addition,
with increases to pay rates for part
-
time staff, supplies, contractors, there may be a further reduction in services to stay with
in budget.
What alternatives were considered when creating this request?
The Recreation Division has considered various scenarios to prioritize programs and
to
restore
high
priority
programs as funding is approved and restored.
The recommended approach includes a phased
model of Recreation Division restoration.
How will you measure success?
Success
metrics
for FY25
will be measured by achieving
target
participation goals for each individual
program area
and generating the
targeted revenue
to correspond with each service area
.
600
additional
swim lessons
in Napa High School and 800
additional swim lessons at Harvest Middle
School
2,500
participants
in r
ecreation
al s
wim
52 more children (ages 2
-
4)
will participate in preschool services
$25,000 in
Low
-
Income Scholarships distributed
15% i
ncrease
in
additional
participation at the Senior Center
180 additional participants in Adult Sports Leagues
1 5
0 additional participants in Youth Sports Leagues
, Classes and Camps
40 additional summer camp
participants and 15 Leaders
-
in
-
Training participants
2 5
% more attendees at Dia de los Muertos special event
compared to 2023 attendance
20 -
30 monthly participants in the Adult Special Needs program
Proposed Budget FY 2023/24 & 2024/25
363
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL
Object
Amount
Comments
100
50300
43440
$1
1 ,000
Main St Boat Dock I
ncrease
in fees offset SLC fees
100
50400
43442
$20,000
Returning Adult Sports Leagues
10050402
43442
$3
8 ,000
Increase fees; 40 more spots; LIT
1005040
1 43442
$
86 ,000
Increase fees; addl swim lessons
& rec swim
10050301
43120
$15,000
Oxbow Rivers
tage License Fees
10050308
45540
$3,000
Inc
fees; Addl gym rentals
Total Revenue
$173,000
SEE OTHER REVENUE IN NOTES
Estimated Costs for th
is Budget Package:
GL Org
GL Object
Amount
Comments
10050400
56114
$2,500
Addl
supplies for adult sports leagues
10050400
51210
$
22 ,500
Addl evening staffing for adult sports
10050300
53530
$
4,5
00 Inc
7 rease promotion of programs
10050300
53250
$
3 ,
5 00
Civic Rec 5% contract increase
10050300
53210
$5,000
Graphic Designer, Cost Rec Analysis
10050300
53110
$
3 ,000
Inc
banking
fees with addl programs
10050300
51210
$2
5 ,000
Rate increases; PT admin staff assisting w Rec Div
10050404
56114
$1,
5 00
Addl preschool supplies w addl participants
10050404
51210
$1
8 ,000
Pay rate Increases; Addl staff w TT and WR
10050402
53630
$1,000
ACA & AMR
Cert / Trainings
10050402
53620
$500
ACA dues
10050402
56114
$1,
5 00
Addl supplies w addl campers
10050402
51210
$5
0 ,000
Rate increases; Addl staff
1005040
1 53630
$1,000
Addl cert
ifications w addl staff
10050401
56114
$1,500
Addl supplies at Harvest
10050401
51310
$1,000
OT for summer period
10050401
51210
$
70 ,000
Pay rate inc; Addl lifeguards & swim instructors
10050400
53210
$7,500
Adult Sports Contracted Refs
10050308
56110
$1,000
Addl
supplies for LF
1005030
7 53540
$1,500
Event program printing
10050307
53530
$5,000
Paid promotion
for events
10050307
56114
$2,000
Addl supplies for events
10050307
51210
$
6 ,
0 00
Addl PT staff at events & planning events
Proposed Budget FY 2023/24 & 2024/25
364
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
10050405
53210
$
7 ,000
Addl
contract instructor payments
10050405
51210
$2
8 ,000
Addl evening/weekend staff & support programs
10050407
51210
$
10 ,000
Addl
evening/weekend staff for youth sports
10050406
51210
$2,000
Pay rate inc; addl hours for special needs monthly events
10050407
53210
$
20 ,000
Addl youth
sports contract class/camps
10050300
53410
$10,000
State Land Commission Fee
-
Main St Boat Dock
10050308
51210
$2,000
Inc rates; addl hours at LF
10050405
46114
$2,000
Addl supplies / inc costs for SC
10050406
56114
$1,000
Addl supplies for special needs program
Total Expenditures
$317,000.
00 Please provide any additional financial information that will be useful in reviewing this Budget Package:
Addl Revenue Below:
10050405 45540 $2
2 ,000
10050405 43442 $
10 ,
500
10050407 43442
$2
5 ,000
10050404 43442 $1
8 ,500
REVISED TOTAL: $
234,000
Proposed Budget FY 2023/24 & 2024/25
365
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
Crary Bear
c
at Vacuum Shredder
Priority
:
Medium
Department/Division
:
Parks and Recreation Services / Parks
Budget Year:
FY 2024/25
Department Contact
:
Jeff Gittings
GL Org
:
10150200
New FTE
Change to Current FTE
New
Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time and
Ongoing Budget Requested)
Select the
Council
Priority
(or Priorities)
that this request supports:
General Plan Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
Crary Bear
c
at
Vacuum Shredder model DL10. This is a small piece of equipment uses a vacuum hose to pick up leaves and vegetation debris and blow them into the back of dump truck.
Why is this needed, and
how does it align with Council and/or Department priorities?
The parks department devotes a significant amount of resources to perform leaf removal in parks and plazas and along and rights
-
of
-
way
and
currently performs these tasks by
using a number of hand power
tools such as a leaf blower
s and rakes
. Ultimately these methods are labor intensive, inefficient and require staff to perform repetitive physical tasks such as bending and lifting. The bearcat utilizes a vacuum system that all
ows staff to remove leaves, lawn trimmings and other debris from sites without the use of hand tools thus reducing physical labor, repetitive physical tasks and saves a tremendous amount of time. The parks department receives a number of complaints about t he timeliness of leaf removal as
the wet leaves can make hard surfaces become very slick. Automating this routine maintenance practice will reduce the labor and time necessary to perform leaf removal improving staff efficiencies.
T
h
e
budget request woul
d directly support Council’s climate change goal as th
e
one piece of
requested
equipment would replace the use of several backpack leaf blowers and hours of staff time.
What are the consequences of not funding this request?
The parks division would continue to perform the bulk of its leaf removal by hand and efficiency
improvements would not be realized.
Proposed Budget FY 2023/24 & 2024/25
366
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
What alternatives were considered when creating this request?
The parks division researched renting the equipment seasonally, but equipment is not available to rent locally and the at
tachments required are not available for existing equipment owned by the City.
How will you measure success?
The department will track efficiency improvements in
staff time
and
the
re
solution of service requests
through the Lucity work order system
.
Financial Information:
This data will be entered into your Munis Budget Package
Estimated
Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL Object
Amount
Comments
61030900
43110
$500
O&M
-
Fleet Rev
61030910
43110
$600
Repl
-
Fleet Rev
Total Revenue
$1,100
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
10050205
55110
$500
O&M
-
Dept Exp
1005020
5 55112
$600
Repl
-
Dept Exp
10050205
5641
0 $1,200
Gas
Total Expenditures
$2,300
Proposed Budget FY 2023/24 & 2024/25
367
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Please provide any additional financial information that will be useful in reviewing this Budget Package:
Recurring costs include monthly O&M rate, monthly fleet replacement rate and fuel totalling $ 2 ,
3 00
annually.
Proposed Budget FY 2023/24 & 2024/25
368
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
Mini
-
Excavator
Priority
:
Medium
Department/Division
:
Parks and Recreation Services / Parks
Budget Year:
FY 2024/25
Department Contact
:
Jeff Gittings
GL Org
:
10150200
New FTE
Change to Current FTE
New
Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time and
Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
General Plan Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
Johne Deere
26G Mini
-
E
xcavator Tandem
and
axel tilt trailer
with
12” and 18” digging buckets, and 36”
grading bucket
Why is this needed, and how does it align with Council and/or Department priorities?
The
equipment
and
corresponding trailer
will enable
park
crews to leverage available technology to
replace the current practice o
f
hand
-
dig
ging
holes and trenches. The current digging practices are
in
efficient in the mana
gement of over 900 acres of parkland and place
a physical
demand on employees
that is not essential.
Th
e proposed vehicle will support
the City's Climate Action & Sustainability goals by
increasing the City's capacity to plant trees and support s the
City's green infrastructure.
The following outlines examples of the way the proposed equipment would support each division crew:
Trees: The Urban Forestry Team plants an estimated 300 trees annual. The award of a recent Cal Fire Urban and Community F
orest grant will add a one
-
time addition of 400 trees as part of the initial grant requirement. Currently the department generally hands dig the holes for t ree
plantings. The equipment
would significantly reduce the time required for planting trees allowin g the department to address a large
backlog of tree plantings and address the future needs of the City’s Urban Forest.
Irrigation: Currently the department has two designated maintenance staff devoted to maintain the entirety of the City’s irrigation s
ystems which serve 55 public parks, 9 public plazas, and along numerous rights
-
of
-
ways. Installation and maintenance of th
e irrigation
system is performed by hand digging
practices. During a mainline break it not uncommon for the department to have to exca vate between 1
-
2 Proposed Budget FY 2023/24 & 2024/25
369
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
yards of soil to expose leaks. The piece of proposed equipment would greatly reduce the manual burden on staff, reducing the associated risks of repetitive tasks and enable the team to and make these repairs in far less time. Efficiencies
created by the equipment would allow for proactive maintain ence of
the
irrigation systems reducing the number of emergency breaks .
Parks: This equipment would replace the use of hand digging for foundations, fences posts, signage, and playground foundat
ions. In addition, it would support the department in the installation of heavy infrastructure including big belly trash cans, permeant BBQ’s and park benches. The grading blade will provide assistance in grading which is required in the routine installati on of gravel, decomposed granite,
and concrete pads required for park amenities.
What are the consequences of not funding this request?
The parks division would continue its
current practice of
hand digging and efficiency improvements would
not be realized.
What alternatives were considered when creating this request?
The Public Works Department owns a full
-
size excavator which requires a special license and vehicle to transport and is not suitable for the majority of scope and scale of park related projects.
The department
has occasionally rented the equipment in the
past to complete specific jobs. However, rental costs are cost prohibitive, and the one
-
time cost to purchase the equipment will offset the ongoing rental costs with the added benefit of having the equipment readily available to complete a wide range of ta sks.
How will you measure success?
The department will track efficiency improvements through the Lucity work order system. The department will increase the number of trees plante
d annually
and
report
the increase
to the Council
through the
Tree
City USA
program
.
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL
Object
Amount
Comments
61030900
43 1
10 $3,000
O&M
-
Fleet Rev
61030910
43110
$5,000
Repl
-
Fleet Rev
Total Revenue
$8,000
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
Proposed Budget FY 2023/24 & 2024/25
370
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
10050200
55110
$3,000
O&M
-
Dept Exp
10050200
55112
$5,000
Repl
-
Dept Exp
10050206
56410
$1,200
Fuel
Total Expenditures
$9,200
Please provide any additional financial information that will be useful in reviewing this Budget Package:
One
-
time costs include
$50,000
vehicle purchase
;
R
ecurring costs include monthly O&M rate, monthly fleet replacement rate and fuel
totalling $9,200
annually
.
Proposed Budget FY 2023/24 & 2024/25
371
Proposed Budget FY 2023/24 & 2024/25
372
Proposed Budget FY 2023/24 & 2024/25
373
Proposed Budget FY 2023/24 & 2024/25
374
Proposed Budget FY 2023/24 & 2024/25
375
Proposed Budget FY 2023/24 & 2024/25
376
Proposed Budget FY 2023/24 & 2024/25
377
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
O
ther Fund
Package Title
:
FY
2 5
Senior Traffic Engineer
& Traffic Studies
Priority
:
High
Department/Division
:
PW Traffic Engineering (304
5)
Budget Year:
FY 2024/25
Department Contact
:
Heather Maloney/Jessica Lowe
GL Org
:
1003
0452
New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time and
Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
General Plan Implementation
Housing & Homelessness
Public Infrastructure
Climate Action &
Sustainability
Traffic Safety
Description of Budget Request
:
This proposed action will
1. Establish a Senior Traffic Engineer as a new
position at the Division Manager level
and 2
.
reassign 4 FTE's from Development Engineering to the new Transportation Engineering Division
; and 3. Provide $100,000 annually for traff
ic calming studies.
This
position
(and assigned staff)
would
provide a focussed resource to
support improved traffic safety,
address community concerns for traffic safety, and advance the new "Vision Zero" traffic safety and design standards.
The Senior Traffic Engineer will serve under direction of the Deputy Public Works Director, at the Division manager level and function as the City's technical expert in the traffic engineering field with responsibility for administrative and technical work
and perform the general duties of Traffic Engineer as stated in NMC
10.12.020.
(
Since this position existed before department reorganization, its duties are referenced multiple times in the Napa Municipal Code.
)
The Senior Traffic Engineer will be assig
ned to the PW Traffic Engineering Division (Division 3045) and will oversee the following existing 4 FTE’s: Transportation Planner II, Supervising Engineering Assistant, Engineering Assistant, Sr/Engineering Aide. These positions will be reassigned from t he PW
Development Engineering Division (3040) to PW Transportation Engineering (3045).
The Senior Traffic Engineer will play a key role coordinating traffic safety programs and projects throughout the City, and increase coordination and collaboration eff orts between engineering, operations
and maintenance, and Public Safety. This classification would be incorporated at the division manager level and oversee Traffic staff currently under Development Engineering, which would move to work under direct superv
ision and management of the Senior Traffic Engineer.
Neighboring cities like Fairfield, Vacaville, and Vallejo have a designated Traffic Engineer with Proposed Budget FY 2023/24 & 2024/25
378
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
comparable job duties/specifications. In addition, similarly populated cities in the greater Bay Area re gion
like San Rafael and Pleasanton also employ this classification with similar duties.
Why is this needed, and how does it align with Council and/or Department priorities?
This position would support City Council's priority to improve Traffic Safety, address community concern for traffic safety, and advance the new "Vision Zero" traffic safety and design standards.
Currently, traffic staff do not have the work b
andwidth and the specialization of an experienced and
licensed Traffic Engineer to appropriately support the concerns listed above. For approximately the last 10 years, the work has been completed as part of the Development Engineering Division. Previou sly the
Public Works Department had a separate Traffic Engineering Division and Senior Traffic Engineer as the division manager. This position would serve as the technical expert in traffic engineering for the City and function with admin and technical re
sponsibilities.
The California Office of Traffic Safety reports in 20
20 (most recent data available) that the City of Napa
ranks
fifth
worst out of 10
6 similarly sized cities in California for rate of crashes based on their composite score. Napa ranks
ni
neth
worst out of the group of 10
6 for the rate of traffic fatalities and injuries. The addition on this traffic engineering professional will be assigned to develop and implement plans to improve traffic safety.
The Traffic Engineer would also be assi
gned to work with the PIO to improve communication regarding traffic safety education and traffic safety initiatives.
What are the consequences of not funding this request?
Not designating a Senior Traffic Engineer and moving existing traffic staff into this new division will result in continued challenges with resources and specific traffic engineering expert ise to be able to address
traffic safety concerns.
What alternatives were considered when creating this request?
1) Not altering the staffing plan and organization of the divisions was considered, however, additional
expertise and resources are believed to be needed to result in the desired safety improvements.
2) Consultant services was also considered. While the department is effectively utilizing traffic engineering consultant services to develop our Local Roadway Safety Plan and will be utilized to update our Traffic Calming Guidelines, along with other project -
based assignments; the City would benefit from
an experienced Traffic Engineer that can develop
and lead a coordinate program.
How will you measure success?
We will be able to measure safety improvements through experiencing reductions in our traffic collision rates, throug
h improvements in the California Office of Traffic Safety statistics, and through the improved perceptions of traffic safety from our community.
Proposed Budget FY 2023/24 & 2024/25
379
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Financial Information:
This data will be
entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL Object
Amount
Comments
Total Revenue
$0
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
10030452
$231,
900
FY 2
5 Costs
-
se
e attached details
10030452
53210
$100,000
FY25
Traffic Calming Studies
Total Expenditures
$342,050
Please provide any additional financial information that will be useful in reviewing this Budget Package:
This position is anticipated to charge out to CIP projects and hours spent on private development review will be reimbursable through permit
fees.
Budget related to the the 4FTE moving to the Traffice Engineering DIvision (3045) has already been
captured in the department's budget. However, the Department's Staffing Plan will need to be updated to reflect the requested change.
payroll
10030452
operating
$10,150
Proposed Budget FY 2023/24 & 2024/25
380
City of Napa
Budget Proce
ss FY
2023/24 & 2024/25
Budget
Package Informa
tion
INSTRUCTIONS:
Complete and attach as back
up to
your Bu
dg
et Package i
n Munis. Budget
Packages are for New Positions,
Changes to Positions,
Additions to Fleet, New IT Projec
ts,
or
other reques
t
ed budget
in
creases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
Other Fund
Package Title
:
FY25
T
r
affic
Signal System
Service
Subscriptions
Priority
:
High
Department/Division
:
Public W
o
rks
–
Transpor
ta
tion
Engineering
Budget
Year:
FY 2024/25
Department Contact
:
Heather Maloney
/
Ed Moore
GL Org
:
1 00304
52 PW
–
Transportation
Engineering
New FTE
Change to
Current FTE
New Vehicle (Additi
on to F
l
e
et)
New IT Project
O
ther Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (
Both One
-
Time and
Ongoing
Budget Requested
)
Select the
C
ouncil
P
r
iorit
y
(or Prior
ities)
that this request supports:
General Plan Implement
ation
Housing
& Homelessness
Infrastructure
Climate Action &
Sustainability
Traf
fic
Safety
De
scription of Budget Re
quest
:
Public Wor
ks
has been and will be upgrading the
City
’
s
traffic signal infrastructure
over the next several
years
.
Upgrades
include a
n
a
dva
n
c
ed
vehicl
e
detection system
(Miovision)
which
requ
ires
an
a
n
nual
subsc
ri
ption in
order t
o
fully
utilize
its capabilities including;
cell
ular
intersection
communication and
monitoring, signal
analysis and
timing
, corridor
synchronization
,
a
nd traffic count data
collection
.
T
he
Mio
vision s
ystem
provides
important
data t
o
both
Pu
blic
Works and Police
Department
s
used for
traffic
safety analysis, traffic
operation
al
studies,
vehicle
-
pedestrian
-
bicycle volume counts, reviewing traffic
incidents, accident reconstructions, etc
.
The initial
2 -
years of
subscription
costs
were
in
cluded
with the e
quipment purch
as
e pri
ce; however, they
no
w
requ
ire
re
newal
.
Additionall
y, a
s Public Works u
pgrades each intersection
in t
he
future
,
th
e
re will be
a
new
, ongoing,
subscription
cost
s
two year
s
following
each
installation.
Th
is r
equest
inc
ludes t
he
a
d
ditional
ongoing
subscript
ion
s
bu
dget
needed
:
FY
24 C
o
sts
$9
,580
;
FY25
C
o
sts
$33,530
Why is this needed
, and
how does i
t align with Council
and/or
Departmen
t priorities?
Upgrading
the
dated
traffic signa
l inf
rastructure is
consistent with
Cit
y C
o
unc
il
Priorities
and the 2018
Grand Jury I
n
vestigation
on Citywide Traffic Signals
for
Traffic
Safety and
Infrastructure. T
he
Miovision
count
ing
feature
s
reduce our consultant
service
need
s
t
hat
collect
dat
a
use
d by Public
Works and Po
lice
in support
a
nd prio
ritization
of
f
uture
tra
ffic safety
and inf
rast
ructure
improvements.
Th
e
Miovision
performance measures included
provi
d
es
previously
uncollected data such as
corridor
travel time
,
r
ed
l
ight
r
unning and illegal U
-
t
urns
.
Proposed Budget FY 2023/24 & 2024/25
381
City of Napa
Budget Proce
ss FY
2023/24 & 2024/25
Budget
Package Informa
tion
INSTRUCTIONS:
Complete and attach as back
up to
your Bu
dg
et Package i
n Munis. Budget
Packages are for New Positions,
Changes to Positions,
Additions to Fleet, New IT Projec
ts,
or
other reques
t
ed budget
in
creases
What are the consequences
of not
funding this reques
t?
If this
request
is not funded, the
subsc
riptions will expi
re.
While th
e signals will continue to operat
e
basic
function
s
;
communication
will be lost
for
timing
failure and incident manag
e
ment
,
data collection
will be
lost for
safety
analysis and studies, and remote monitoring will be l
ost for inc
ident and accident
ev
aluation.
Public Wor
ks
nor
Police
would
ha
ve
comparable
resources to provide the missing
services
.
Wh
a
t alternatives
w
ere considered when creating this request?
Betwe
en 201
6 and 20
18 , Public Work
s
tested
three different
signal con
troller
, signal detection
and
softw
are package
s
.
For sign
al detection, s
taff
d
etermined that
Miovisio
n
provided the
be
st
feat
ures
needed to improve traffic signal operations at
a reason
able an
nual cost.
Additionally, the built
-
in
cellular
capability
of Miovision
added redundancy in
communication and poss
ibly
eliminat
ing
the
need to install
co
stly
underground
facilities
to
communicat
e
with our
C
SB
Traffic Operations Center
and
Corp
Y
ard
M
aintena
nce
.
How
will you measure success?
City corridor timing and analysis was previously
performed every 3
-
6yrs through a regional MTC fund
ed
grant
. This process
, aft
er receiving the grant, took
a consultant
6 -
7m
onths
to collect,
study,
review
,
appr
ove, im
plement and report back
improv
ed signal timings al
ong a corridor.
After
implementing
new
signal
hardware
along corridors, the
software pack
ages
and subscriptions
will al
low
Traffic Engineering
staff to perform corridor
analys
is and reti
ming pro
jects
annual
ly
without grants and con
sultants. Th
e
measure
of suc
ces
s will be
shifting from a 3
-
6yr
corridor timing pro
ject
reliant on grant funding to an
annual timing project performed
using
ex
isting hard
ware
and subscription services
.
Another measure
men
t of su
ccess will be utilizing the
Miovision
traffic data
collection services
to
obtain
volume and
intersection tu
rning movement counts without having to hire a spe
ci
al traffic engineering
cons
ultant to per
form the same manually.
Pr
ofessional Ser
vices for
data co
llection
can
later
be reduced
after new hardware and subscription services are funded.
Financial Information
:
This data
will be e
ntered into your Munis Budget P
ackage
Estimated
Additional
Revenue
that w
i
ll
b
e generated by
t
h
e approval of this
B
u
dget
P
a
ckage:
GL Org
GL Obj
ect
Amount
Comments
$0
$0
$0
Total Revenue
$0
Estimated Costs for this
Budget Packag
e:
GL Org
GL
Obj
ect
A
mount
Comments
10030452
53250
$
33,
530
FY25 Miovi
sion Software Subscriptions
$0
$0
Proposed Budget FY 2023/24 & 2024/25
382
City of Napa
Budget Proce
ss FY
2023/24 & 2024/25
Budget
Package Informa
tion
INSTRUCTIONS:
Complete and attach as back
up to
your Bu
dg
et Package i
n Munis. Budget
Packages are for New Positions,
Changes to Positions,
Additions to Fleet, New IT Projec
ts,
or
other reques
t
ed budget
in
creases
$0
$0
Total
Expenditures
$
33,530
Please provide any additional
fina
ncial
information
that wi
ll be usefu
l in reviewing
this
Budget Package:
Projected
addi
t
ional
budget needed
over the next
six
years
is
FY
24 C
o
sts
$9
,5
8 0
;
FY25
C
o
sts
$33,530
;
FY26 C
osts
$3
5,918
;
FY27 Costs
$63
,
468
;
FY28 C
osts
$87,418
;
FY29 Costs
$105,380
.
Proposed Budget FY 2023/24 & 2024/25
383
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
Other Fund
Package Title
:
UT
Management Analyst II for Operations
Priority
:
1 Department/Division
:
Utilities
–
Water Treatment
Budget Year:
FY 2024/25
Department Contact
:
Joy Eldredge
GL Org
:
53060
116
New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time and
Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
Workforce Stability & Hiring
Adoption & Implementation of
the General Plan and Housing
Element
Economic Development &
Recovery
Housing / Homelessness
Climate Change
Description of Budget Request
:
Addition of one Management Analyst II to support the water operations.
Why is this needed, and how does it align with Council and/or Department priorities?
The water treatment operation performs critical functions to ensure compliance for the water system and numerous facilities including three treatment plants, 13 storage tanks, 2 pressure tanks, and 9 pump stations serving a 44 square mile area. The
treatm
ent
operation
oversees water quality over a
350
-
mile
pipe network. There is a need for direct support for contracting, purchasing, statistical analysis, compliance reporting, and management of leases and rights of entry.
Purchasing, contracting, invoicin
g,
reporting, and other analyst level support is currently being provided by a single Management Analyst II at the administration building. The magnitude of work requiring form the analyst level exceeds the capacity of this single positions. As such, the
Water Quality Manager and Water Distribution Manager are often having to cover analyst level work items to keep the operation moving. An added Management Analyst will provide the direct support to management that is needed and free up time for managers t o focus on
their core duties at their level.
What are the consequences of not funding this request?
Delays in contracting that is critical to operations and potential loss of revenue while lease contracts are delayed. The work has become a burden for
higher level staff, squeezing in these actions amongst other critical compliance
-
related duties.
Proposed Budget FY 2023/24 & 2024/25
384
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
What alternatives were considered when creating this request?
Assess what internal staff can absorb these duties and consider reprioritization of duties. Determine what
other duties can be streamlined, pushed down to lower
-
level staff, or not performed at all. The conclusion
is that this MA II level is the appropriate level to support the treatment and distribution operations.
How will you measure success?
Work being performed efficiently, avoiding critical delays for contract execution, and at the appropriate staff level. Higher level staff will direct, provide input, and assign these duties rather than performing said duti
es.
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL Object
Amount
Comments
$0
$0
$0
Total Revenue
$0
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
53060116
51110
127,610
53060116
51152
1,420
53060116
52430
1,
910
53060116
52410
1,200
53060116
52140
80 53060116
52210
14,2
90 53060116
52210
(5,
740
)
53060116
52510
4 2
0 53060116
52150
1,8
5 0
53060116
52110
18,490
53060116
52120
1 ,200
53060116
52130
220
53060116
52520
2,
550
53060116
52512
90 Total Expenditures
165,590
Proposed Budget FY 2023/24 & 2024/25
385
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Please provide any additional financial information that will be useful in reviewing this Budget Package:
Proposed Budget FY 2023/24 & 2024/25
386
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
City of Napa
Budget Process FY 202
2 /2
3 New
Position/Position Reallocation Request Form
Position Total Cost Calculation
ANNUAL POSITION COST (A)
ONGOING
COSTS
ONE
-
TIME
COSTS
Total Cost of Salary and Benefits
(To Be Provided By Finance)
165,590
ANNUAL STAFF DEVELOPMENT COST (B)
ONGOING
COSTS
ONE
-
TIME
COSTS
Seminars/Conferences (CE)
(55902)
Professional Licensing
Professional Dues
(55901)
Tuition Reimbursement
(52401)
Other (Please Explain)
TOTAL ANNUAL STAFF DEVELOPMENT COST
Justification/Notes
ANNUAL EQUIPMENT COST (C)
ONGOING
COSTS
ONE
-
TIME
COSTS
Computers
(561
40 )
Office Furniture
(56104)
Vehicles
(must also submit New Vehi
cle Request
Form) (57402)
Communication Devices
Other (Please Explain)
TOTAL ANNUAL EQUIPMENT COST
Proposed Budget FY 2023/24 & 2024/25
387
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Justification/Notes
TOTAL FY 202
3 /24
COSTS
TOTAL ANNUAL COST (D=A+B+C)
165,590
Finance Department
Approval
:
Date:
Proposed Budget FY 2023/24 & 2024/25
388
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
Other Fund
Package Title
:
UT
Office Assistant I for Distribution
Priority
:
1 Department/Division
:
Utilities
–
Water Treatment
Budget Year:
FY 2024/25
Department Contact
:
Joy Eldredge
GL Org
:
53060114
New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time and
Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
Workforce Stability & Hiring
Adoption & Implementation of
the General Plan and Housing
Element
Economic Development &
Recovery
Housing / Homelessness
Climate Change
Description of Budget Request
:
Addition of one
Office Assistant I/II to support the water distribution operation
at the Corporation Yard
.
Why is this needed, and how does it align with Council and/or Department priorities?
The water distribution operation, located at the corporation yard, performs critical functions to maintain transmission and distribution pipeline system of 350 miles of pipe through over 25,500 meters serving customers and the treatment operation, located
at the Barwick Jamieson Water Treatment Plant,
operates, and maintains 3 water treatment plants, 13 storage tanks, 2 pressure tanks and 9 pump stations in a 44 square mile area. Historically, water distribution has had a small allocation of Public Work’s
Office Assistant at the corporation yard, however over the years their availability has been reduced given their workload and responsibilities to Public Works. There is an identified need to provide administrative support onsite for the Distribution Manag er and 18 supporting staff as well as the Water
Quality Manager and 28 field staff in the treatment operation. Currently, this support is from a single Office Assistant and a single Secretary in the
RLS
administration building who are unable to support th
e
entire Department due to workload. The lack of onsite support requires the Distribution Manager and Water Quality Manager to coordinate tasks with offsite resources and often perform tasks at the Office Assistant level including record keeping, reporting
, timekeeping and payroll activities, preparing
correspondence, receiving and documenting deliveries, coordinating purchasing with Buyer, and other duties. These duties are more appropriately performed by an onsite Office Assistant. The Office Assistant
will also provide a backup for the Office Assistant at the administration building to handle the public counter and phone calls.
Proposed Budget FY 2023/24 & 2024/25
389
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
What are the consequences of not funding this request?
Duties are being performed by the Distribution Manager and Water Qual ity Manager with phone calls
from the field and interruption of higher
-
level duties when they should be performed at lower levels staff that are available on site.
What alternatives were considered when creating this request?
Assess what other internal staff can absorb these duties. Determine what other processes can be set up to reduce the phone calls and schedule time frames for deliveries, etc. The scheduling has helped but is
not a solution to the need for onsite support at the corporation yard for this magnitude of an operation to run efficiently.
How will you measure success?
Reduction in the frequency of calls and interruptions to Distribution
Manager duties, allowing focus on
higher level productivity and field operations.
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL Object
Amount
Comments
$0
$0
$0
Total Revenue
$0
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
53060114
51110
71,620
53060114
51110
250
53060114
52430
1,070
53060114
52410
600
53060114
52140
80 53060114
52210
8,020
53060114
52210
(3,220)
53060114
52510
240
53060114
52150
1,040
53060114
52110
18,490
53060114
52120
1 ,200
Proposed Budget FY 2023/24 & 2024/25
390
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
53060114
52130
110
53060114
52520
1,430
53060114
52512
50 Total Expenditures
100,980
Please provide any additional financial information that will be useful in reviewing this Budget Package:
Current budget allocation from 53060114 of 10% of PW Ops OA will be eliminated if this position is
approved.
Current budget allocation of $40k for PT staff in 53060114 will be reduced to fund this position if approved.
Proposed Budget FY 2023/24 & 2024/25
391
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
City of Napa
Budget Process FY 202
2 /2
3 New
Position/Position Reallocation Request Form
Position Total Cost Calculation
ANNUAL POSITION COST (A)
ONGOING
COSTS
ONE
-
TIME
COSTS
Total Cost of Salary and Benefits
(To Be Provided By Finance)
100,980
ANNUAL STAFF DEVELOPMENT COST (B)
ONGOING
COSTS
ONE
-
TIME
COSTS
Seminars/Conferences (CE)
(55902)
Professional Licensing
Professional Dues
(55901)
Tuition Reimbursement
(52401)
Other (Please Explain)
TOTAL ANNUAL STAFF DEVELOPMENT COST
Justification/Notes
ANNUAL EQUIPMENT COST (C)
ONGOING
COSTS
ONE
-
TIME
COSTS
Computers
(56107)
0 Office Furniture
(56104)
0 Vehicles
(must also submit New Vehicle Request
Form) (57402)
Communication Devices
Other (Please Explain)
TOTAL ANNUAL EQUIPMENT COST
0 Proposed Budget FY 2023/24 & 2024/25
392
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Justification/Notes
TOTAL FY 20
24 /25
COSTS
TOTAL ANNUAL COST (D=A+B+C)
100,980
Finance Department
Approval
:
Date:
Proposed Budget FY 2023/24 & 2024/25
393
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
General Fund (Ongoing)
Non
-
Recurring General Fund (One
-
Time)
Other Fund
Package Title
:
UT
Water Plant Maintenance Mechanic I for
Treatment
Priority
:
1 Department/Division
:
Utilities
–
Water Treatment
Budget Year:
FY 2024/25
Department Contact
:
Joy Eldredge
GL Org
:
53060116
New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
Ongoing Budget Request
One
-
Time Budget Request
Combo Request (Both One
-
Time
and Ongoing Budget Requested)
Select the
Council Priority
(or Priorities)
that this request supports:
Workforce Stability & Hiring
Adoption & Implementation
of the General Plan and
Housing Element
Economic Development &
Recovery
Housing / Homelessness
Climate Change
Description of Budget Request
:
Addition of one Water Plant Maintenance Mechanic I/II to support the water treatment operation.
Why is this needed, and how does it align with Council and/or Department priorities?
The water treatment operation performs critical functions to ensure compliance for the water system
and numerous facilities including three treatment plants, 13 storage tanks, 2 pressure tanks, 9 pump stations, and 14 pressure regulating stations serving a 44 square mile area. Historically we have had 3 FTEs in the
plant maintenance mechanic series to support the above facilities. There is an identified need to increase the preventive maintenance capabilities for all facilities as well as keep up with emergency repairs of our aging infrastructure that are necessary
to ensure 24/7 reliability and
resilience for water service. The number of facilities requiring maintenance, the age of many system components, increased regulations, and the criticality of ensuring reliability of water service has exceeded the capacity
of the 3 FTEs. An additional Water Plant Maintenance Mechanic is necessary to safely ensure continued operation and optimized lifespan of the pumps and critical equipment and facilities.
What are the consequences of not funding this request?
Schedule
preventive maintenance is critical to ensuring full useful life of mechanical equipment and associated facilities. Being understaffed in this series results in more emergency after -
hour callouts
and increased costs to maintain reliable 24/7 water service .
Proposed Budget FY 2023/24 & 2024/25
394
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
What alternatives were considered when creating this request?
Assess what other internal staff can absorb these duties. Determine what other duties can be streamlined, rescheduled, and/or reduced in frequency. The conclusion is that this plant maintenance
mechanic position is necessary to provide the appropriate level of support for treatment facilities.
How will you measure success?
Routine preventive maintenance work being performed consistently and over time, a reduction in the frequency of emergency callouts, less risk of customer service interruptions.
Financial Information:
This data will be entered into your Munis Budget Package
Estimated Additional Revenue that will be generated by the approval of this Budget Package:
GL Org
GL Object
Amount
Comments
$0
$0
$0
Total Revenue
$0
Estimated Costs for this Budget Package:
GL Org
GL Object
Amount
Comments
53060116
51110
109,970
53060116
51152
250
53060116
51152
200
53060116
51140
-
53060116
51110
250
53060116
52430
1,650
53060116
52410
600
53060116
52140
80 53060116
52210
12,320
53060116
52210
(4,950)
53060116
52510
13,750
53060116
52150
1,590
53060116
52110
18,490
53060116
52120
1,
200
53060116
52130
110
53060116
52520
2,200
53060116
52512
70 Total Expenditures
1 5
7 ,
780
Proposed Budget FY 2023/24 & 2024/25
395
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Please provide any additional financial information that will be useful in reviewing this Budget Package:
Proposed Budget FY 2023/24 & 2024/25
396
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
City of Napa
Budget Process FY 202
2 /2
3 New
Position/Position Reallocation Request Form
Position Total Cost Calculation
ANNUAL POSITION COST (A)
ONGOING
COSTS
ONE
-
TIME
COSTS
Total Cost of Salary and Benefits
(To Be Provided By Finance)
157,
780
ANNUAL STAFF DEVELOPMENT COST (B)
ONGOING
COSTS
ONE
-
TIME
COSTS
Seminars/Conferences (CE)
(55902)
1,000
Professional Licensing
Professional Dues
(55901)
Tuition Reimbursement
(52401)
Other (Please Explain)
TOTAL ANNUAL STAFF DEVELOPMENT COST
1,000
Justification/Notes
ANNUAL EQUIPMENT COST (C)
ONGOING
COSTS
ONE
-
TIME
COSTS
Computers
(56107)
Office Furniture
(56104)
Vehicles
(must also submit New Vehicle Request
Form) (57402)
Communication Devices
Other (Please Explain)
TOTAL ANNUAL EQUIPMENT COST
Proposed Budget FY 2023/24 & 2024/25
397
City of Napa
Budget Process FY 2023/24 & 2024/25
Budget Package Information
INSTRUCTIONS:
Complete and attach as backup to your Budget Package in Munis. Budget Packages are for New Positions, Changes to Positions, Additions to Fleet, New IT Projects, or other requested budget
increases
Justification/Notes
TOTAL FY 202
4 /25
COSTS
TOTAL ANNUAL COST (D=A+B+C)
15 8,
780
Finance Department
Approval
:
Date:
Proposed Budget FY 2023/24 & 2024/25
398
Appendix G
Performance Measures
Fiscal Years
2023/24 & 2024/25
Proposed Budget FY 2023/24 & 2024/25
399
Dept/Division
Metric
Indicator
Target
FY 2018/19
Actual
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
City Manager
Fiscal Health
% fiscal policies in compliance
100%
97%
97%
97%
Website and
Social Media
Website hits
Trend
310,503
388,687
676,700
913,819
Facebook Page Likes
Trend
489
615
370/1,211 New
Followers
N/A
Average Reach-Facebook
Trend
2,059
1,350
Not Available
N/A
Instagram
Total
Not Available
Not Available
2,139
2,473
Twitter Impressions
Trend
355,200
642,500
784,100
386,600
New Twitter Followers
Trend
325
523
555
-8
Total Facebook Followers
Trend
12,963
Total Facebook Reach
Trend
236,261
IT
Responsiveness
/ Performance
% helpdesk tickets closed within 24
hours
70%
66%
69%
63%
62%
Affordable
Housing
# of affordable housing unit building
permits issued
Trend
0 191
26 71
Housing Rehab
Program
# households assisted annually
40 households
per year
16 65
31 14
Family Self
Sufficiency
# FSS graduates
4 per year
6 7
4 6
Dept/Division
Metric
Indicator
Target
FY 2018/19
Actual
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
City Clerk
Public Records
Requests
% of PRAs acknowledged and statused
within target
100% within 10
business days
100%
100%
100%
100%
Meeting Minutes
% of City Council meeting minutes
posted and available for review at the
next regularly scheduled meeting
100% by next
regularly
scheduled
meeting
48%
13%
34%
82%
Appendix G
Performance Measures
Proposed Budget FY 2023/24 & 2024/25
400
Dept/Division
Metric
Indicator
Target
FY 2018/19
Actual
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
Human
Resources
Worker's
Compensation
Claims
# claims filed
Trend
86 134
73 120
# lost days due to on the job injuries
Trend
1,832
1,357
1,088
1,754
Safety
Inspections
# inspections per year
24 Project Site
inspections per
year
27 7
10 7
# Hazard Level 1 issues
Trend
27 1
3 0
# Hazard Level 2-3 issues
Trend
88 Not Available
116
129
Average # days to correct Level 2-3
safety issues
30 days
15 Not Available
Not Available
Not Available
New/Changed
Class Specs
# new/changed class specs
Trend
13 14
40 37
New Hires
# new hires (regular)
Trend
43 62
34 45
# new hires (part time)
Trend
54 33
23 64
% new hires completing probation
Trend
91%
92%
100%
98%
Recruitments
% completed within agreed upon
timeframe
80%
90%
92%
91%
80%
Dept/Division
Metric
Indicator
Target
CY 2019
Actual
CY 2020
Actual
CY 2021
Actual
CY 2022
Actual
Human
Resources
Employee ICS/
NIMS Training
% compliance
100%
96%
96%
53%
79%
Dept/Division
Metric
Indicator
Target
FY 2018/19
Actual
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
Finance
Monthly Close
Timeliness
% of months closed within 20 days of
month end
80%
83%
75%
92%
50%
Accounts
Payable
Timeliness
# invoices processed
Trend
19,741
17,021
Not Available
29,874
% of invoices paid within 30 days of
invoice date
90%
Not Available
Not Available
Not Available
78.41%
General Fund
Budget
Accuracy/
Performance
% variance original budget to actual
revenues
<3%
1.6%
(1.95)%
(11.6114137)%
% variance original budget to actual
expenditures
<3%
1.5%
(1.31)%
(13.215205)%
Business
License
Processing
# of new license applications processed
Trend
1,048
839
1,513
1,931
% Business license applications
processed within 30 days
85%
67%
67%
100%
97.08%
Appendix G
Performance Measures
Proposed Budget FY 2023/24 & 2024/25
401
Dept/Division
Metric
Indicator
Target
FY 2018/19
Actual
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
Parks &
Recreation /
Parks
Park
Maintenance
Cost per acre % actual to target
(Industry standard operating expenditure
per acre by National Recreation and
Park Association)
FY 2016/17
$6,561 FY
2017/18 $6,589
FY 2018/19
$6,750 FY
2019/20 $7,160
FY 2020/21
$7,556
$4,712 (70%)
$4,425 (62%)
$4,608 (61%)
$4,643 (62%)
Tree Planting
(planned vs
actual)
% actual to target
500 (100%)
172 (34%)
158 (32%)
236 (47%)
212 (42%)
Tree Pruning
(planned vs
actual)
% actual to target
2000 (100%)
1,576 (79%)
2,753 (138%)
1,374 (69%)
2,138 (107%)
Tree
Replacement
% replacement trees planted within 30
days
100%
80%
100%
90%
80%
Dept/Division
Metric
Indicator
Target
FY 2018/19
Actual
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
Parks &
Recreation /
Recreation
Services
Recreation
Program
Performance
Class Participation %
75%
68%
72%
75%
79%
% direct cost recovered
50%
50%
40%
19%
31%
# of participant visits
Trend
142,682
118,627
24,412
54,216
Special Event
Attendance
# of attendees (private special events)
Trend
145,425
95,250
N/A
147,500
# of attendees (City-sponsored special
events)
Trend
41,450
42,650
5,500
37,500
Dept/Division
Metric
Indicator
Target
CY 2019
Actual
CY 2020
Actual
CY 2021
Actual
CY 2022
Actual
CDD /
Building Permit
& Inspection
Building Permit
Processing
% of permits processed within target
goal (21 days for single plan check, 14
additional days for additional plan
checks)
95% within
timeframes
85%
90%
90%
95%
Dept/Division
Metric
Indicator
Target
CY 2019
Actual
CY 2020
Actual
CY 2021
Actual
CY 2022
Actual
CDD /
Economic
Development
Downtown
Investment
Annual Private Real Estate $
Trend
$8,275,000
$7,933,500
$18,225,000
N/A
Annual Private Construction $
Trend
$5,279,137
$8,938,515
$7,245,323
$3,299,183
Vacancy Rate
Trend
10%
10.22%
8%
8%
Appendix G
Performance Measures
Proposed Budget FY 2023/24 & 2024/25
402
Dept/Division
Metric
Indicator
Target
FY 2018/19
Actual
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
CDD /
Parking
Parking
Maintenance
Cleaning Frequency
7 days / week
5 days / week
5 days / week
5 days / week
5 days / week
Sweeping Frequency
5 days / week
1 day / week
1 day / week
1 day / week
1 day / week
Dept/Division
Metric
Indicator
Target
CY 2019
Actual
CY 2020
Actual
CY 2021
Actual
CY 2022
Actual
CDD /
Planning
Entitlement
Applications by
Type
# processed (Administrative Permit)
Trend
41 122
124
77 # processed (Discretionary Reviews)
Trend
158
78 189
147
Determination of
Application
Completeness
% of applications reviewed for
completeness within 30 days
100%
99%
100%
100%
100%
Final Application
Approval
% of final determinations made for
applications requiring environmental
determination pursuant to CEQA that are
reviewed within 180 days
95%
100%
100%
100%
100%
% of final determinations made for
applications requiring an environmental
impact report (EIR) that are reviewed
within one year
95%
100%
100%
—%
—%
Approved
Residential
Development
# of single-family units
Trend
34 89
20 104
# of multi-family units
Trend
70 218
34 10
# of second units
Trend
34 45
19 10*
# of group bed units
Trend
0 0
0 10
Approved Non-
Residential
Development
# commercial square feet
Trend
68,070
229,371
69,770
0 # office square feet
Trend
0 0
0 0
# industrial square feet
Trend
0 0
Not Available
0 # hotel rooms
Trend
12 156
0 7
Code
Enforcement
Average number of days to first contact
with reporting party
Trend
5 7
7 3
Average number of days to first contact
with violating party
Trend
6 7
7 3
% of cases resolved through voluntary
compliance
60%
98%
95%
95%
98%
Dept/Division
Metric
Indicator
Target
FY 2018/19
Actual
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
Public Works /
Capital
Improvement
Program
Capital Project
Performance
% projects completed on time
70%
30%
85%
75%
80%
% projects completed within budget
70%
60%
70%
75%
80%
% of non-owner initiated change order
costs
<10%
4%
4%
5%
5%
Appendix G
Performance Measures
Proposed Budget FY 2023/24 & 2024/25
403
Dept/Division
Metric
Indicator
Target
FY 2018/19
Actual
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
Public Works /
Development
Engineering
Development
Engineering
# IDR Referrals
Trend
183
119
219
170
# Building Referrals
Trend
242
216
217
254
Plan Check (Engineering): Use Permits
Trend
7 3
5 1
Plan Check (Engineering): Single Family
Dwellings
Trend
33 7
4 5
Plan Check (Engineering): Subdivisions
Trend
11 5
5 4
Lot Line Adjustments
Trend
5 7
11 4
Stormwater
Quality
# of illicit discharges reported
Trend
82 73
29 45
Catch Basin
Cleaning
% of high priority catch basins (CB's)
cleaned per year
*Clean 114 High
Priority CB's per
year (new target
established in
FY 16/17)
114
CB's=100%
164 CB's =
144%
165 CB's =
145%
160 (140%)
Traffic Counts
% traffic counts on major streets
completed and published annually by
February 15
100%
98%
Not Available
39%
61%
Speed Surveys
# of expiring speed surveys completed
Trend
17 Not Available
47 11
% of expiring speed surveys completed
100%
88%
Not Available
94%
100%
Traffic Safety
# engineering change recommendations
made
Trend
4 29
11 19
Dept/Division
Metric
Indicator
Target
FY 2018/19
Actual
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
Pubic Works/
General
Services
Electrical
# of Completed Work Orders
Trend
N/A
588
1,050
735
Facilities
Maintenance
# of Completed Work Orders
Trend
N/A
1 77
1,118
Dept/Division
Metric
Indicator
Target
FY 2018/19
Actual
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
Public Works/
Fleet
Fleet
Maintenance
# of Completed Work Orders
Trend
1,431
1,385
1,498
1,303
Appendix G
Performance Measures
Proposed Budget FY 2023/24 & 2024/25
404
Dept/Division
Metric
Indicator
Target
FY 2018/19
Actual
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
Public Works /
Maintenance
Graffiti
Abatement
# of graffiti related work orders
completed
Trend
24 51
29 6
# of graffiti related work orders
completed within 2 business days
Trend
24 31
22 6
Potholes
# pothole service order requests
completed (all complaints are addressed
within 3 business days)
<300
2,348
2,421
1,234
2840
Signs & Marking
Pounds of thermoplastic applied
750,000
Pavement
Markings
% of pavement markings and signage in
school zones (in need of repair)
addressed
100%
100%
100%
100%
100%
Dept/Division
Metric
Indicator
Target
FY 2018/19
Actual
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
Public Works /
Sidewalk
Improvement
Program
Sidewalk
Repairs
# of priority sidewalk repairs completed
50 per year
31 36
30 0
ADA Ramp
Upgrades
# of ADA Ramps Upgraded
20 12
Sidewalk
Installation
# cubic yards of concrete installed
1,200 cubic
yards per year
870
720
580
471
Dept/Division
Metric
Indicator
Target
FY 2018/19
Actual
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
Public Works /
Local Streets
Paving
Program
Street
Conditions
(Pavement
Condition Index)
PCI
80% PCI by
2023
>2% pts
annually
70 68
65 63
Dept/Division
Metric
Indicator
Target
FY 2018/19
Actual
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
Utilities /
Solid Waste &
Recycling
Materials
Diversion
diverted v. total tons generated
70% by 2018
75% by 2020
68%
68%
63%
63%
Appendix G
Performance Measures
Proposed Budget FY 2023/24 & 2024/25
405
Dept/Division
Metric
Indicator
Target
FY 2018/19
Actual
FY 2019/20
Actual
FY 2020/21
Actual
FY 2021/22
Actual
Utilities /
Water Utility
Water Quality
% compliance with state water quality
standards
100%
100%
100%
100%
99%
Water
Conservation -
reduce overall
water usage by
20% by 2020
actual v. target
CY 2015 Interim
Target: 149
gallons/person/
day;
CY 2020 Target:
132 gallons/
person/day
124 gpcd
134 gpcd
132 gpcd
116 gpcd
Dept/Division
Metric
Indicator
Target
CY 2019
Actual
CY 2020
Actual
CY 2021
Actual
CY 2022
Actual
Police /
Operations
Officer
committed time
vs non-
committed time
Hours committed v Non-Committed
Trend
Not Available
Not Available
Not Available
Not Available
UCR Part 1
# crimes
Trend
2,125
2,181
1,920
1,486
Larceny
Offenses
# crimes
Trend
848
887
806
881
Traffic Safety
# fatal collisions
Trend
2 3
3 3
# injury collisions
Trend
328
497
245
243
# DUI related collisions
Trend
89 65
87 112
# DUI arrests
Trend
122
132
237
199
# education presentations
Trend
4 0
0 3
Appendix G
Performance Measures
Proposed Budget FY 2023/24 & 2024/25
406
Dept/Division
Metric
Indicator
Target
CY 2019
Actual
CY 2020
Actual
CY 2021
Actual
CY 2022
Actual
Police /
Special Police
Operations
Investigations
# cases assigned
Trend
1,287
986
1,034
1,026
% Cleared by arrest or charges filed
Trend
33%
46%
47%
41%
Napa Special
Investigations
Bureau
# cases assigned
Trend
155
116
87 77
% Cleared by arrest or charges filed
Trend
55%
44%
53%
51%
Value of substances seized
Trend
$257,987.00
$15,560.00
$399,880.00
$386,191.80
Homeless
Program
# homeless persons served
Trend
1,315
823
705
2,705
# homeless persons placed in housing or
shelter
Trend
138
individuals / 3
families
29 individuals /
5 families
76 individuals /
15 families
22 # homeless veterans served
Trend
38 57
36 44
School
Resource
Officers
# cases investigated
Trend
270
2 227
210
% of cases cleared
100
100%
100%
100%
7%
Diversion
# youth referred to program
Trend
3,232
1,933
3,090
3,203
% completing program
Trend
94%
92%
95%
96%
Appendix G
Performance Measures
Proposed Budget FY 2023/24 & 2024/25
407
Dept/Division
Metric
Indicator
Target
CY 2019
Actual
CY 2020
Actual
CY 2021
Actual
CY 2022
Actual
Police /
Support
Services
Dispatch Calls
# calls to dispatch
Trend
48,889
48,079
50,795
48,330
% answered within 10 seconds * State of
CA goal is now 15 seconds, measure
used is 15 seconds beginning CY2016
90%
95%
96%
96%
95%
General time for call received to event
created for Priority 1 - Priority 4 calls for
Napa PD
30 seconds
26 seconds
27 seconds
27 seconds
39.3 seconds
Response time from event created to
arrival time for Priority 1 - Priority 4 calls
for Napa PD
1 minute, 45
seconds
1 minute, 52
seconds
1 minute, 24
seconds
1 minute, 32
seconds
1 minute, 28
seconds
Property &
Records
# of processed reports
Trend
7,040
6,207
5,779
6,355
# of front counter assistance
Trend
12,134
2,557
1,504
4,305
# permits processed
Trend
726
776
751
919
# background requests processed
Trend
799
754
862
897
# subpoenas processed
Trend
3,988
3,348
4,074
4,311
Dept/Division
Metric
Indicator
Target
CY 2019
Actual
CY 2020
Actual
CY 2021
Actual
CY 2022
Actual
Fire /
Fire Prevention
Community
Outreach
# of events
100
130
1 1
1 # of participants in SAFE program
6,000
5,750
2 2,000
250
# of participants taught Hands Only CPR
2,000
2,523
56 648
1,270
Fire is
Everyone's Fight
# smoke alarms installed
40 143
20 24
51 alarms &
32 battery
exchanges
Fire Prevention
Inspections
# construction inspections
Trend
688
646
1,013
679
# plan checks
Trend
1,309
1,103
2,176
1,476
% of mandatory inspections completed
(schools, institutions, hotels, motels,
multifamily residential properties)
100%
91%
99.9%
100%
100%
# Weed Abatement Inspections
Trend
219
237
329
71 Appendix G
Performance Measures
Proposed Budget FY 2023/24 & 2024/25
408
Dept/Division
Metric
Indicator
Target
CY 2019
Actual
CY 2020
Actual
CY 2021
Actual
CY 2022
Actual
Fire /
Fire
Suppression &
Operations
Emergency
Response Time
% calls responded to within target
90% response
within 7 minutes
90%
85%
90%
89%
Certification in
Specialized
Disciplines
% certification
100%
100%
100%
90%
100%
Call Volume
Total Call Volume
Trend
10,347
9,702
10,199
11,098
Appendix G
Performance Measures
Proposed Budget FY 2023/24 & 2024/25
409
Appendix H
Fleet Replacements and
Purchases
Fiscal Years
2023/24 & 2024/25
Proposed Budget FY 2023/24 & 2024/25
410
Fiscal Year 2023/24
1101
2009
FORD
F-150
4X2 REGULAR CAB
Public Works
$ 45,500
F-150 REGULAR CAB
18001
1319
2012
WANCO
F-150
SIGN BOARD
Public Works
$ 23,000
SIGN BOARD
13001
1336
2014
FORD
F-450
TRUCK MEDIUM DUTY FLAT BED
Public Works
$ 75,000
F-350/F-450 FLATBED
13002
1602
2010
FORD
F-250
SINGLE CAB WORK TRUCK
Public Works
$ 75,000
F-250 UTILITY BODY
16001
1603
2011
FORD
F-450
4X4 UTILITY W ENCLOSED SERVICE BODY
Public Works
$ 100,000
F-450 UTILITY BODY W/
SERVICE BODY
16002
1800
2010
FORD
ESCAPE
MULTIPURPOSE VEHICLE
Public Works
$ 38,000
2WD SUV
18002
1801
2010
FORD
RANGER
COMPACT PICKUP 4X4
Public Works
$ 35,000
MAVERICK OR F150
18003
2104
2001
INTERSTAT
E WEST
TANDEM
AXLE
TRAILER ENCLOSED BICYCLE
Police
$ 12,500
BICYCLE TRAILER
21001
2249
2014
FORD
F-250
3/4 TON EXTRA CAB FOR AVAA
Police
$ 65,000
F-250 SUPERCAB
LONGBED
22006
2266
2016
POLARIS
GEM EL XD
2016-POLARIS-GEM-LSV 1400
Police
$ 24,500
CARGO CART
22007
2272
2019
FORD
EXPLORER
PI ECO BOOST
Police
$ 100,000
FORD EXPLORER
22008
2273
2019
FORD
EXPLORER
PI ECO BOOST
Police
$ 100,000
FORD EXPLORER
22009
2274
2019
FORD
EXPLORER
PI ECO BOOST
Police
$ 100,000
FORD EXPLORER
22010
2275
2019
FORD
EXPLORER
PI ECO BOOST
Police
$ 100,000
FORD EXPLORER
22011
2276
2019
FORD
EXPLORER
PI ECO BOOST K-9 UNIT
Police
$ 115,000
FORD EXPLORER K-9
UNIT
22012
4201
2006
FORD
ESCAPE
HYBRID
SUV 2WD FOUR DOOR
CDD
$ 40,000
2WD SUV
42000
6109
2012
FORD
F-450
4X4 SINGLE CAB DUMP TRUCK
Parks & Rec
$ 100,000
SINGLE CAB DUMP
TRUCK
61000
6110
2012
FREIGHTLI
NER
M2
CAB & CHASSIS W/TEREX XT55 AERIAL
Parks & Rec
$ 235,000
CAB & CHASSIS W/
AERIAL
61001
UNIT
YEAR
MAKE
MODEL
TYPE
DEPT
ESTIMATED
COST
PLANNED
REPLACEMENT
NEW UNIT #
Appendix H
Fleet Replacements
Proposed Budget FY 2023/24 & 2024/25
411
6111
2012
FORD
F-350
SINGLE CAB UTILITY BED 1-TON TRUCK
Parks & Rec
$ 80,000
F-350 UTILITY BODY
61002
6208
2010
FORD
F-250
SINGLE CAB WORK TRUCK
Parks & Rec
$ 75,000
F-250 UTILITY BODY
62002
6210
2011
FORD
F-250
SINGLE CAB UTILITY BED
Parks & Rec
$ 70,000
F-250 UTILITY BODY
62003
6211
2011
FORD
F-250
SINGLE CAB UTILITY BED W/WINCH
Parks & Rec
$ 75,000
F-250 UTILITY BODY
62004
6220
2013
TORO
3280D
MOWER 72" DECK
Parks & Rec
$ 35,000
72" MOWER
62005
6223
1990
ZIEMAN
BOAT
TRAILER
BOAT TRAILER
Parks & Rec
$ 15,000
BOAT TRAILER
62006
6224
1986
GREGOR
H-51
OUTBOARD BOAT 6 MAN
Parks & Rec
$ 45,000
OUTBOARD BOAT 6
MAN
62007
6230
2016
BANDIT
INDUST
CHIPPER
1590XP
Parks & Rec
$ 95,000
TOW BEHIND CHIPPER
62008
6231
2016
SDI
C160-20H6M
SPAYER MOBILE
Parks & Rec
$ 15,000
SPRAYER MOBILE
62009
6232
2016
SDI
C160-20H6M
SPRAYER MOBILE
Parks & Rec
$ 15,000
SPRAYER MOBILE
62010
6233
2016
TORO
79518
WALK BEHIND MOWER
Parks & Rec
$ 15,000
WALK BEHIND MOWER
62011
6305
2014
FORD
F-250
3/4 TON TRUCK SUPER DUTY
Parks & Rec
$ 70,000
F-250 UTILITY BODY
63000
6407
2016
CLUB CAR
CARRY ALL
2016-CARGO CART
Parks & Rec
$ 27,500
CARGO CART
64000
TOTAL GENERAL FUND REPLACEMENTS
$ 2,016,000
1212
2004
GORMAN-
RUPP
T6A60S-F4L
TRASH PUMP
Utilities
$ 47,500
TRASH PUMP
12006
1216
2010
FREIGHTLI
NER
M2
CONVENTIONAL CAB WATER CREW TRUCK
Utilities
$ 300,000
CREW TRUCK
12007
1217
2010
FREIGHTLI
NER
M2
CONVENTIONAL CAB WATER CREW TRUCK
Utilities
$ 300,000
CREW TRUCK
12008
1232
2011
FORD
F-250
3/4 TON EXTRA CAB
Utilities
$ 55,000
F-250 EXTRA CAB
12009
1246
2014
FORD
F-250
3/4 TON TRUCK
Utilities
$ 65,000
F-250 UTILITY BODY
12010
1249
2014
FORD
F-250
3/4 TON TRUCK
Utilities
$ 65,000
F-250 UTILITY BODY
12011
UNIT
YEAR
MAKE
MODEL
TYPE
DEPT
ESTIMATED
COST
PLANNED
REPLACEMENT
NEW UNIT #
Appendix H
Fleet Replacements
Proposed Budget FY 2023/24 & 2024/25
412
1261
2012
WANCO
WVT3
SIGN BOARD
Utilities
$ 23,000
SIGN BOARD
12012
1272
2006
FREIGHTLI
NER
M2
36K GVWR CC WITH FLAT BED-14K CRANE
Utilities
$ 210,000
MINI EXCAVATOR
12013
4202
2009
FORD
RANGER
XLT SUPER CAB 4X2
Utilities
$ 35,000
MAVERICK OR F150
12014
TOTAL SOLID WASTE & MATERIALS DIVERSION FUND REPLACEMENTS $ 1,100,500
3206
2009
PIERCE
7400SBA4X2
E6 FIRE APPARATUS TYPE 3
Fire
$ 763,000
32000
TOTAL FIRE APPARATUS FUND REPLACEMENTS
$ 763,000
TOTAL FLEET REPLACEMENTS - ALL FUNDS
$ 3,879,500
UNIT
YEAR
MAKE
MODEL
TYPE
DEPT
ESTIMATED
COST
PLANNED
REPLACEMENT
NEW UNIT #
Additions to Fleet from Budget Decision Packages
PROPOSED VEHICLE*
DEPT
ESTIMATED
COST
REPLACEMENT
RESERVE FUND
NEW UNIT #
Crary Bearcat Vacuum Shredder model DL10
Parks & Rec
$ 6,000
GENERAL FUND
62021
John Deere 26G Mini excavator Tandem axel tilt trailer
Parks & Rec
$ 50,000
GENERAL FUND
62022
Explorer or other mid-size SUV
Police
$ 60,000
GENERAL FUND
22022
TOTAL GENERAL FUND PURCHASES
$ 116,000
TOTAL ADDITIONS TO FLEET - ALL FUNDS
$ 116,000
*Make and model may change based on vehicle availability or Fleet's assessment of department needs.
Appendix H
Fleet Replacements
Proposed Budget FY 2023/24 & 2024/25
413
Fiscal Year 2024/25
1318
2005
CARSON
LS101
UTILITY TRAILER
Public Works
$ 6,000
UTILITY TRAILER
13003
1320
2012
WANCO
WVT3
SIGN BOARD
Public Works
$ 23,000
SIGN BOARD
13004
1400
2015
FORD
TRANSIT
VAN
CARGO VAN TRANSIT 150
Public Works
$ 60,000
CARGO VAN TRANSIT
150
14000
2253
2015
CHEVROLE
T
CAPRICE
CHEVROLET CAPRICE POLICE
Police
$ 102,500
FORD EXPLORER OR
OTHER SUV
22013
2267
2000
EAGLE
TRAILER
TRAILER COMMAND *EOC*
Police
$ 200,000
TRAILER COMMAND
*EOC*
22014
2277
2020
FORD
EXPLORER
2020-FORD EXPLORER PI
Police
$ 102,500
FORD EXPLORER
22015
2278
2020
FORD
EXPLORER
2020-FORD EXPLORER PI
Police
$ 102,500
FORD EXPLORER
22016
2279
2020
FORD
EXPLORER
2020-FORD EXPLORER PI
Police
$ 102,500
FORD EXPLORER
22017
2280
2020
FORD
EXPLORER
2020-FORD EXPLORER PI
Police
$ 102,500
FORD EXPLORER
22018
2281
2020
FORD
EXPLORER
2020-FORD EXPLORER PI
Police
$ 102,500
FORD EXPLORER
22019
2290
2020
FORD
EXPLORER
2020-FORD EXPLORER PI
Police
$ 102,500
FORD EXPLORER
22020
2505
2015
HONDA
ACCORD EX
4-DOOR SEDAN
Police
$ 45,000
SEDAN
22021
3203
2000
EZ
LOADER
CARRIER
BOAT TRAILER
Fire
$ 5,000
Non Replacement Fund
Vehicle/Remove
3209
2015
CHEVROLE
T
SUBURBAN
BATTALION 1 - COMMAND UNIT MPV 4X4
Fire
$ 90,000
3/4 TON 4X4 CREW CAB
TRUCK
32001
3216
2001
INTERSTAT
E WEST
TANDEM
AXLE
EOC TRAILER - ENCLOSED 16 FT
EMERGENCY RESPONSE
Fire
$ 22,000
TRAILER
32002
3220
1997
ACHILLES
SG-140
BOAT 1 - BOAT INFLATABLE 14`
Fire
$ 7,500
Non Replacement Fund
Vehicle/Remove
3221
1997
ACHILLES
SG-140
BOAT 2 - BOAT INFLATABLE 14`
Fire
$ 7,500
Non Replacement Fund
Vehicle/Remove
4102
2015
FORD
ESCAPE
4 DOOR SEDAN FWD
CDD
$ 35,000
2WD SUV OR SEDAN
41000
UNIT
YEAR
MAKE
MODEL
TYPE
DEPT
ESTIMATED
COST
PLANNED
REPLACEMENT
NEW UNIT #
Appendix H
Fleet Replacements
Proposed Budget FY 2023/24 & 2024/25
414
4103
2015
FORD
ESCAPE
4 DOOR SEDAN FWD
CDD
$ 35,000
2WD SUV OR SEDAN
41001
6106
2012
FORD
F-550
CHIPPER BODY DUMP
Parks & Rec
$ 120,000
CHIPPER BODY DUMP
61003
6112
2015
FORD
F-350
Parks & Rec
$ 70,000
F-350 CREW CAB
UTILITY BODY
61004
6114
2017
SDI
300D14-5H
2017-SDI SPRAYER
Parks & Rec
$ 17,500
TRAILERED SPRAYER
61005
6212
2011
FORD
F-250
SINGLE CAB UTILITY BED W/WINCH
Parks & Rec
$ 65,000
F-250 UTILITY W/WINCH
62012
6218
2012
SMITHCO
76-000-DF
GROUNDS LAWN SWEEPER
Parks & Rec
$ 55,000
GROUNDS SWEEPER
62013
6221
2013
TORO
3280D
MOWER 72" DECK
Parks & Rec
$ 37,500
72" MOWER
62014
6225
2015
FORD
F-250
SINGLE CAB UTILITY BED W/WINCH
Parks & Rec
$ 55,000
F-250 UTILITY W/WINCH
62015
6227
2015
FORD
F-150
2WD
Public Works
$ 42,500
F-150 EXT CAB
62016
6235
2017
TORO
MOWER
GM5910
GROUNDS MOWER
Parks & Rec
$ 145,000
GROUNDS MOWER
62017
6236
2017
TORO
MOWER
GM5910
GROUNDS MOWER
Parks & Rec
$ 145,000
GROUNDS MOWER
62018
6244
2005
BIG TEX
10LP
TRAILER 9900 GVWR SPEC PURPOSE
Parks & Rec
$ 21,000
TRAILER
62019
6246
2005
PACE
16 TRAILER UTILITY TRAILER - BALLFIELD
Parks & Rec
$ 18,000
BALLFIELD TRAILER
62020
6301
2011
FORD
TRANSIT
CONNECT
CARGO MINIVAN
Public Works
$ 40,000
E-TRANSIT VAN
63001
6306
2015
FORD
TRANSIT
VAN
CARGO VAN TRANSIT 150
Public Works
$ 60,000
CARGO VAN TRANSIT
150
63002
6401
2015
TENNANT
T5-800-C
WALK BEHIND SCRUBBER
Public Works
$ 20,000
WALK BEHIND
SCRUBBER
64001
6411
2017
TORO
E2065
GTX ELEC UTI
Parks & Rec
$ 25,000
UTILITY CART
64002
TOTAL GENERAL FUND REPLACEMENTS
$ 2,190,000
1311
2010
CATERPILL
AR
246C
SKID STEER LOADER
Public Works
$ 85,000
SKID STEER
13005
TOTAL STREETS & SIDEWALKS FUND REPLACEMENTS
$ 85,000
UNIT
YEAR
MAKE
MODEL
TYPE
DEPT
ESTIMATED
COST
PLANNED
REPLACEMENT
NEW UNIT #
Appendix H
Fleet Replacements
Proposed Budget FY 2023/24 & 2024/25
415
1200
2015
FORD
TRANSIT
VAN
CARGO VAN TRANSIT 150
Utilities
$ 60,000
CARGO VAN TRANSIT
150
12015
1206
2008
FORD
F-450
CAB & CHASSIS SERVICE BODY
Utilities
$ 95,000
CAB & CHASSIS
SERVICE BODY
12016
1229
2011
FORD
F550
4X2 UTILITY WITH CRANE AND
COMPRESOR
Utilities
$ 140,000
4X2 UTILITY WITH
CRANE AND
COMPRESOR
12017
1250
2015
FORD
TRANSIT
VAN
CARGO VAN TRANSIT 150
Utilities
$ 60,000
CARGO VAN TRANSIT
150
12018
1251
2015
FORD
F-150
4X2 SUPER CAB
Utilities
$ 50,000
4X2 SUPER CAB
12019
1252
2015
FORD
F-350
CAB & CHASSIS 3/4 TON U BODY
Utilities
$ 75,000
CAB & CHASSIS 3/4
TON U BODY
12020
1254
2017
TORO
UTILITY
GTX ELEC UTI
Utilities
$ 25,000
2017 TORO WORKMAN
GTX ELEC UTI
12021
1258
2015
FORD
F-350
4X2 SUPERCAB
Utilities
$ 50,000
4X2 SUPERCAB
12022
1268
2002
FREIGHTLI
NER
FL112
TRUCK WATER 3500 GALLON S/S
Utilities
$ 500,000
TRUCK WATER 3500
GALLON S/S
12023
1279
2001
HYSTER
FORKLIFT
FORKLIFT 4400 LB
Utilities
$ 60,000
5K or 6K FORKLIFT
12024
1291
1999
HYSTER
FORKLIFT
FORKLIFT 5000 LB CAP
Utilities
$ 65,000
5K or 6K FORKLIFT
12025
TOTAL WATER UTILITY FUND REPLACEMENTS
$ 1,180,000
3206
2009
PIERCE
7400SBA4X2
E6 FIRE APPARATUS TYPE 3
Fire
$ 150,000
n/a - upfit only
n/a
TOTAL FIRE APPARATUS FUND REPLACEMENTS
$ 150,000
TOTAL FLEET REPLACEMENTS - ALL FUNDS
$ 3,605,000
UNIT
YEAR
MAKE
MODEL
TYPE
DEPT
ESTIMATED
COST
PLANNED
REPLACEMENT
NEW UNIT #
Appendix H
Fleet Replacements
Proposed Budget FY 2023/24 & 2024/25
416
OPERATING AND CAPITAL
BUDGET
Fiscal Year
2023/24 & 2024/25
Proposed Budget FY 2023/24 & 2024/25
417