LEASE TERM SHEET-ERF Program
Property Address:
3380 Solano Avenue
Napa, CA 94558
Owner:
Navi Haveli INC dba Motel 6
Lessee/Tenant:
City of Napa
Term of Agreement:
August 1, 2023-June 30, 2026
Access provided at Noon on August 1st Owner shall have until August 19th to place beds and required items in each room.
Termination Clause:
Only if State of California opts to terminate Encampment Resolution Grant Program; otherwise, none unless building is damaged or destroyed and no longer usable Purpose:
The City of Napa is leasing the motel for non-congregate temporary/emergency sheltering under the Encampment Resolution program. Motel rooms will be made available to individuals experiencing homelessness. In general, there will be one occupant per room, unless clients request to be sheltered as a household in which there will be no more than two occupants per room.
Rent:
$6,125,000 or $175,000 per month. To comply with State expenditure requirements, may need to pay in lump sum at beginning of lease.
City Use Of Space:
58 Rooms and Access through Hallways and Stairwells
Front Office Space
Common Areas unless otherwise specified.
All parking spaces unless otherwise specified
Garbage enclosure which will be open from 8am to 6pm daily.
Vending Room
Owner Will Maintain Use Of/No City Access:
Designated Parking Spaces
Manager’s Suite
Manager’s Office
Laundry, Storage, and Mechanical Rooms
Swimming Pool
Utilities
Owner shall provide at owner’s expense to entire site, including common areas:
Basic cable service
Electricity
Gas
Water (hot and cold)
Sewer
City will pay for Garbage Service
Heating and Air Conditioning
Owner shall provide at owner’s expense:
Heating and cooling units in working condition.
Amenities for Rooms:
Owner shall provide for each room:
One double or king bed in each room
Television
Microwave
Refrigerator
One chair
Owner shall have right to remove refrigerator or microwave due to rodent or insect issues if the client utilizing room does not rectify the situation after receiving a warning.
Linens
Owner shall provide for each room:
2 Pillows
2 Pillowcases
Bottom sheet
Top sheet
Blanket or Comforter
Bed Bug Cover
Mattress Pad
2 Bath Towels
2 Handtowels
2 Wash Cloths
Owner shall offer a process for clients to exchange linens once per week for laundered linens. Clients will be responsible for bringing soiled linens to exchange and picking up new ones. Clients shall make their own beds after linen exchange. Clients will be responsible for laundering any additional bed linens or towels provided at their own expense. Abode may be asked to assist with this process.
Janitorial Service
Owner shall provide room cleaning and sanitizing services for room turnover only.
Facility Maintenance
Owner, at owner’s expense will employ a maintenance staff member or service to be available and accessible for needs 24/7. Owner shall maintain the following in good repair:
Exterior of Buildings
Parking Lot
Stairwells
Smoke Detectors
Fire Alarms and Sprinklers
Walkways and Corridors
Plumbing
Insulation
Landscaping and Fencing
Toilets in each room
Showers/Bathtubs in each room
Sinks in each room
Damages Caused by Clients
City shall maintain a fund of $208,000 to repair damages caused by clients. Owner shall submit requests in writing to the Deputy City Manager stating the nature of the damage that is beyond the general wear and tear use of a standard motel room. Examples of eligible expenses may include: replacement of damaged carpet/flooring, removal of fixtures, holes in doors and walls, painting due to staining of walls, etc. Repairs funded will only restore to the existing condition of each room as of August 1, 2023.
Staffing
City of Napa will contract with Abode Services for on site services, including a Site Manager. Staffing will be present for client case management and general client management, including opening rooms for clients and inspecting rooms for cleanliness on a weekly basis, coordinating meals, etc. There shall be a minimum of two staff on site, 24/7.
Owner shall provide staffing that will be on site. Will they live in managers quarters? Security
City of Napa will contract for private security services to assist with ensuring the safety and security of clients and staff on site and manage the entrance/exit to ensure only clients, staff, and any permitted guests are allowed on site. There shall be two unarmed security officers on site that may be reduced to one officer to cover required breaks.
Client Access to Room
Clients will not be provided keys to access rooms. Staff or security shall provide access to room entry.
Client Rules and Agreements
Abode Services will establish client rules and agreements for clients entering the site. Owner shall have ability to review and comment on rules and agreements.
Client Cleanliness
Abode shall provide cleaning supplies for clients to maintain the cleanliness of their assigned rooms. Clients are expected to transport their trash regularly to dumpster. Abode shall inspect rooms at least weekly for cleanliness. Owner may join inspections upon request. Abode shall create standards for clients to remediate cleanliness issues and standards for program exit guidelines for those that fail to comply.
Pets
Owner shall permit two domestic animals per room. Animals should be up to date on recommended vaccines and cats and dogs should be spayed or neutered. Dogs should be leashed or transported in enclosed crates when outside the assigned room and in common areas. Animal behavior standards will developed by Abode, and owner shall have ability to review and comment on standards. Clients with pets that cause excessive damage or excessive noise shall be exited from the program if the issue is not remediated by the client. Clients will have access to kennels, crates, leashes and other supplies through a grant with the County of Napa.
Swimming Pool
The swimming pool shall be drained or covered with a drowning prevention cover. The swimming pool shall be fenced and always locked. Owner shall be liable the swimming pool. Abode staff will have keys to access tables in the pool area on an as needed basis for client meetings. No client will be allowed in the area without a staff member present.
Smoking Area
Owner and City shall mutually identify a smoking area inside the premises for use by clients. No Smoking shall be allowed on the street in front of the property or in rooms/hallways/corridors.
Taxes
Owner is responsible for all tax liabilities.
Security Cameras
Owner shall maintain, City to fund needed upgrades.
City of Napa Improvements
Ability to install polls and necessary equipment to install up to six (6) NapaCAMS camera systems on site.
May place storage sheds/boxes on site for storage of personal belongings.
Shall submit other requests in writing to Owner for review and approval.
Tent or other covered pergola for smoking area
Signage pertinent to operation of program
Fence Replacement and Addition
Owner shall have fence shared with Cooke Orthodontics replaced with fence that provides a visual barrier by August 21st.
Owner shall have fencing installed on front of property in accordance with City standards.
To the extent possible within city code, add fencing or defensive landscaping to front of facility.
Upon funding approval from the City, replace back fencing on facility.
City of Napa will provide reimbursement for cost in accordance with prevailing wage provisions.
Prevailing Wage
Requirements for public works projects
Insurance
To be determined by City Risk Manager
ATTACHMENT 2