1400 K Street, Suite 400, Sacramento, CA 95814
•
916.658.8200
•
calcities.org
DATE
:
Wednesday,
J
une
21 ,
202
3 TO:
Mayors
,
Council
M
embers
,
City
Cl
erks
,
and
City
M
anagers
RE:
DESIGNATION
O
F
V
OTING
D
ELEGAT
ES
AND
A
LTERNATES
L
eague of California Cities Annual Conference
and
Expo
,
Sept
.
20 -
22 , 202
3 ,
Sacramento
SAFE Credit Union Convention Center
Ev
ery year, the League of California Cities
convenes a member
-
driven General Assembly
at the
Cal Cities Annual Conference and Expo
. The General Assembly
is
an important
opportunity
wh
ere city officials can
directly participate in the development of Cal Cities
policy.
T
ak
ing place on Sept. 22, t
he General Assembly is
comprised of
voting delegates
appointed by each member city; every city has one voting delegate. Your appointed
voting
delegate
plays
an important role
during the General Assembly
by representing
your city and
voting on resolutions.
To
ca
st a vote during
the
General Assembly, your city must designate a voting
delegate
and up to
two alternate voting delegates, one of whom
may vote if the
designated voting delegate is unable to serve in that capacity.
Voting delegates may
either be an elected or appointed official.
Pl
ease complete the attached
v
oting
d
elegate
form and
email
it to Cal Cities office
no later than
Monday, August 28
.
New
this year, we will host a pre
-
conference information session for voting delegates to
explain their role.
Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate r
ecords prior to the conference and provide pre
-
conference communications with voting delegates.
Please view Cal Cities’
event and meeting policy
in advance of the conference.
Act
ion by Council Required.
Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alte
rnates must be designated by the city council. When completing the attached Voting Delegate form, please
attach either a copy of the council resolution
that reflects the council action
taken or
have your city clerk or mayor sign the form
affirming that the
names provided are those selected by the city council.
Pl
ease note that designating the voting delegate and alternates must
be done by city
council action and cannot be accomplished by individual action of the mayor or city manager alone
.
Council Action Advised by August
28 , 202
3 ATTACHMENT 1
Conference
Registration Required.
The voting delegate and alternates must be
registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is
open
on
the
Cal Cities
website.
For a city t
o
cast a vote, one voter must be present at the
General Assembly
and in
possession of the voting delegate card
and voting tool
. Voting delegates and
alternates need to pick up their
conference badges before signing in and picking up
the voting delegate card at the
v
oting
d
elegate
d
esk. This will enable them to receive
the special sticker on their name badges that will admit the
voting delegate
into the
voting area during the
General Assembly
.
Transferring Voting Card to Non
-
Designated Individuals Not Allowed.
The voting
delegate card may be transferred freely between the voting delegate and alternates, but
only
between the voting delegate and alternates. If the voting delegate and alternates fi
nd themselves unable to attend the
General Assembly
, they may
not
transfer the voting card to another city official.
Seating Protocol during General Assembly.
At the
General Assembly
, individual
s
with
a
voting card will sit in a
designated
area. Admission to
the voting area
will be limited to t
he
individual
in
possession of the voting card and
with a special sticker on their name badge
identifying them as a voting delegate
.
The
v
oting
d
elegate
d
esk
,
located in the conference registration area of the
SAFE Credit
Union
Convention Center
in Sacramento
, will be open at the following times:
Wednesday,
Sept
.
20 , 8:00 a.m.
-
6:00 p.m.
and
Thursday,
Sept
.
21 , 7:
3 0 a.m.
-
4:00 p.m
. On
Friday,
Sept
.
22 ,
the voting delegate desk
will be open at the
General Assembly
, starting
at 7:30 a.m.
,
but
will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and
this memo with your council and especially with the
individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office
by
Monday, Aug
.
28 .
If you have questions, please
contact Zach Seals at
[email protected]
.
Attachments:
•
General Assembly
Voting
Guidelines
•
Voting
D
elegate/Alternate Form
•
Information Sheet: Cal Cities Resolutions and the General Assembly
ATTACHMENT 1
1400 K Street, Suite 400, Sacramento, CA 95814
•
916.658.8200
•
calcities.org
General Assembly
Voting
Guidelines
1. One City One Vote.
Each member city has a right to cast one vote on
matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative.
Prior to the
Cal Cities
Annual
Conference
and Expo
, each city
council
may
designate a voting delegate
and up to two alternates; these individuals are identified on the v
oting
d
elegate
f
orm
provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials
Committee.
The voting delegate, or
alternates, may pick up the city's voting card at the
v
oting
d
elegate
d
esk
in
the conference registration area. Voting delegates and alternates must sign in at the
v
oting
d
elegate
d
esk
. Here they will receive a special st
icker on
their name badge and thus be admitted to the voting area at the General
Assembly
.
4. Signing Initiated Resolution Petitions
. Only those individuals who are voting
delegates (or alternates), and who have picked up their city’s voting card by providin
g a signature to the
c
redentials
c
ommittee
at the
v
oting
d
elegate
d
esk
, may sign petitions to initiate a resolution.
5. Voting.
To cast the city's vote, a city official must have in their possession the city's voting card
and voting tool;
and be registere
d with the
c
redentials
c
ommittee
. The voting card may be transferred freely between the voting delegate and
alternates but
may not be transferred to another city official
who is neither a voting delegate
nor
alternate.
6. Voting Area at
General
Assembly
.
At the
General Assembly
, individuals with
a voting card
will sit in a designated area. Admission
to the voting area
will
be limited to th
e
individual
in possession of the voting card and
with a
special sticker on their name badge identifying them
as a voting delegate
.
7. Resolving Disputes
. In case of dispute, the
c
redentials
c
ommittee
will
determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the
General Assembly
.
ATTACHMENT 1
CITY
: _
_______________________________________
202
3 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Monday, August 28, 2023.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.
To
vote at the General Assembly, voting delegates and alternates must be designated by your city council. Please attach the
council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.
Please note
: Voting delegates and alternates will be seated in a separate area at the General
Assembly
. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the
v
oting
d
elegate
d
esk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE
Name:
Title:
Email:
______________________________
3. VOTING DELEGATE - ALTERNATE
Name:
Title:
ATTACHMENT 1
Email:
_______________________________
Email:
_____________________________
ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND
ALTERNATES OR
ATTEST: I affirm that the information provided reflects action by the city council to
designate the voting delegate and alternate(s).
Name:
____________________________________ Email:
_________________________________
Mayor or City Clerk:
________________________ Date:
__________ Phone:
________________
(circle one)
(signature)
Please complete and email this form to
by Monday,
August 28, 2023
.
Sixty days before the
Annual Conference and
Expo, Cal Cities members
may submit policy
proposals on issues of
importance to cities. The
resolution must have the concurrence
of at least five additional member cities
or individual members.
How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions
Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure that we are representing California cities with one voice. These policies directly guide Cal Cities advocacy to promote local decision-making, and lobby against statewide policy that erodes local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how Resolutions and the General Assembly works.
The petitioned resolution
is an alternate method
to introduce policy
proposals during the
annual conference. The
petition must be signed by
voting delegates from 10% of member
cities, and submitted to the Cal Cities
President at least 24 hours before the
beginning of the General Assembly.
Petitioned Resolutions
The Cal Cities President
assigns general resolutions
to policy committees where
members review, debate,
and recommend positions for
each policy proposal. Recommendations are
forwarded to the Resolutions Committee.
Who’s who
The
Resolutions
Committee
includes
representatives from
each Cal Cities diversity
caucus, regional
division, municipal
department, policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The
General Assembly
is a meeting of the
collective body of
all voting delegates —
one from every
member city.
Seven
Policy
Committees
meet
throughout the year to
review and recommend
positions to take on
bills and regulatory
proposals. Policy
committees include
members from each Cal
Cities diversity caucus,
regional division,
municipal department,
as well as individuals
appointed by the Cal
Cities president.
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions Committee.
Potential Cal Cities bylaws amendments are also
considered at this meeting.
Cal Cities policy
development is a
member-informed
process, grounded
in the voices and
experiences of city
officials throughout
the state.
For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions Committee
considers all resolutions.
General Resolutions approved
1 by either a policy committee
or the Resolutions Committee
are next considered by the General
Assembly. General resolutions not approved,
or referred for further study by both a policy
committee and the Resolutions Committee
do not go the General Assembly. All
Petitioned Resolutions are considered by the
General Assembly, unless disqualified.
2 •
Voting delegates will receive increased communications to prepare them for their role during the General Assembly.
•
The General Assembly will take place earlier to allow more time for debate and discussion.
•
Improvements to the General Assembly process will make it easier for voting delegates to discuss and debate resolutions.
What’s new in 2023?
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions C ommittee according to Cal Cities Bylaws Article VI. Sec. 5(f).
ATTACHMENT 1