ATCH 2 - Sourcewell Contract and Price Information — Napa City Council, December 5, 2023

Rev.
7/2022
1 CONTRACT EXTENSION

Contract

Number
:
#
010521
-
LSI

Sourcewell, 202 12th Street Northeast
, P.O. Box 219
, Staples, MN 56479
(Sourcewell)
and

Landscape Structures
, Inc.

(Vendor)

601 7
th

Street S., Delano, MN
55328

have entered into
Contract #
0 10521
-
LSI

for the procurement of

Playground and Water Play Equipment with
Related Accessories and Services
.

Th
e

Contract

has an expiration date of
February 17, 2025
, but
the parties may extend the
Contract

by mutual consent
.

Sourcewell and
Vendor

acknowledge that extending the
Contract
benefits the Vendor,
Sourcewell and Sourcewell’s
M
embers
.

Vendor and Sourcewell agree to extend the
Contract
listed above for
an additional period, with a new Contract
expiration
date of

February 17, 2026
.

All other terms and conditions of the
Contract

remain in
full
force

and effect
.

Sourcewell

Landscape Structures, Inc.

By: __________________________

By:
__________________________

Jeremy Schwartz

Fred Caslavka

Title: Chief Procurement Officer

Title:

Date: ________________________

DocuSign Envelope ID: D7E6C996-FA89-4FFA-84C3-6FB06331B0DA 9/23/2023 | 10:53 AM CDT
CFO
9/25/2023 | 12:40 PM PDT
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010521-LSI
Re
v. 10/2020
1 Solicitation Number: RFP #010521

CONTRACT
This C
ontract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Landscape Structures Inc., 601 7 th
St. S., Delano, MN 55328 (Vendor).

Sourcewell is a State of Minnesota local govern
ment agency and service cooperative created
under the laws of the State of Minnesota (Mi
nnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government
entities. Participation is open to federal,
state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Playground and Water Play Equipment with Related Accessories and Services from which Vendor was awarded a contract.

Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A.

EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

EXPIRATION DATE AND EXTENSION. This Contra
ct expires February 17, 2025, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.

SURVIVAL OF TERMS. Articles 11 through 14 surv
ive the expiration or cancellation of this
Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A.

EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitte
d under the Solicitation Number listed above.

Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

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All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed
to by the Participating Entities in advance,
Equipment or Products must be delivered as operat
ional to the Participating Entity’s site.

This Contract offers an indefinite quantity of sa
les, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.

WARRANTY. Vendor warrants that all Equipment, Products, and Services

furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Vendor warrants the Equipment, Pr
oducts, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Participating Entity.

DEALERS, DISTRIBUTORS, AND/OR RESELLERS.

Upon Contract execution, Vendor will
make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-ti
me and is incorporated into this Contract by
reference. It is the Vendor’s responsibility to
ensure Sourcewell receives the most current
version of this list.

3. PRICING

All Equipment, Products, or Servic
es under this Contract will be
priced as stated in Vendor’s
Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost
of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating En
tity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

SHIPPING AND SHIPPING
COSTS. All delivered

Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost
to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable

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time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.

Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

SALES TAX. Each Participating Entity is resp
onsible for supplying the Vendor with valid tax-
exemption certification(s). When ordering, a Partic
ipating Entity must indicate if it is a tax-
exempt entity.

HOT LIST PRICING. At any time during this Co
ntract, Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Vendor determines it will offer Hot List Pric
ing, it must be submi
tted electronically to
Sourcewell in a line-item format. Equipment, Pr
oducts, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering pr
ocess and administrative fees apply. Hot List
Pricing must be published and made av
ailable to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Co
ntract Administrator. This form is available
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:

Identify the applicable Sourcewell contract number;
x

Clearly specify the requested change;
x

Provide sufficient detail to justify the requested change; x

Individually list all Equipment,
Products, or Services affected by the requested change, along with the requested change (e.g.,
addition, deletion, price change); and
x

Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing

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restatement must include all Equipment, Pro
ducts, and Services offered, even for those
items where pricing remains unchanged.

A fully executed Sourcewell Price and Produc
t Request Form will become an amendment
to this Contract and be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

PARTICIPATION. Sourcewell’s cooperative contra
cts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be availabl
e to all Participating Entities that can legally
access the Equipment, Products, or Services un
der this Contract. A Participating Entity’s
authority to access this Contract is determined
through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits
of this Contract will be considered a Service
Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is
at the Participating Entity’s so
le convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales
and service forces with Sourcewell contract use
eligibility requirements and documentation and w
ill encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right
to add and remove Participating Entities to its
roster during the term of this Contract.

PUBLIC FACILITIES. Vendor’s employees may be required to perform work at government- owned facilities, including schools. Vendor’s employees and agents must conduct themselves in
a professional manner while on the premises,
and in accordance with Participating Entity
policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly i
ndicate to Vendor that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating En
tity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number
. All Participating Entity orders under this
Contract must be issued prior to expiration of this Contract; however, Vendor performance, Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may exte
nd beyond the term of this Contract.

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Vendor’s acceptable forms of payment are included
in Attachment A. Participating Entities will
be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

ADDITIONAL TERMS AND CONDITIONS/PARTICI
PATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Pa
rticipating Entitles may require the use of a
Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

SPECIALIZED SERVICE REQUIREMEN
TS. In the event that the Participating Entity requires service or specialized performance require
ments (such as e-commerce specifications,
specialized delivery requirements, or other spec
ifications and requirements) not addressed in
this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell,
including its agents and employees, will not
be made a party to a claim for breach of such agreement.

TERMINATION OF ORDERS. Participating Entiti
es may terminate an order, in whole or
in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Participating Entity fails to receive fundi
ng or appropriation from its governing body
at levels sufficient to pay for the goods to be purchased;

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or

3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity.

GOVERNING LAW AND VENUE. The governing la
w and venue for any action related to a
Participating Entity’s order will be determined by
the Participating Entity making the purchase.

7. CUSTOMER SERVICE

PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

Maintenance and management of this Contract;
x

Timely response to all Sourcewell and Participating Entity inquiries; and x

Business reviews to Sourcewell and Part
icipating Entities, if applicable.

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BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review
will cover sales to Participating Entities,
pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewe
ll Contract Administrator assigned to this
Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).

The Report must contain the following fields:

Customer Name (e.g., City of Staples Highway Department); x

Customer Physical Street Address;
x

Customer City;
x

Customer State/Province;
x

Customer Zip Code;
x

Customer Contact Name;
x

Customer Contact Email Address;
x

Customer Contact Telephone Number;
x

Sourcewell Assigned Entity/Participating Entity Number; x

Item Purchased Description;
x

Item Purchased Price;
x

Sourcewell Administrative Fee Applied; and
x

Date Purchase was invoiced/sale was recognized as revenue by Vendor.

ADMINISTRATIVE FEE. In consideration for the
support and services provided by Sourcewell,
the Vendor will pay an administrative fee to
Sourcewell on all Equipment, Products, and
Services provided to Participatin
g Entities. The Administrative Fee must be included in, and not added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of
all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should note the Vendor’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Re
ceivable” or remitted electronically to
Sourcewell’s banking institution per Sourcewell’s
Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.

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Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative
fee payment will be due no more than 30 days
from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time
during this Contract, Vendor must promptly
notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.

AMENDMENTS. Any amendment to this Contract mu
st be in writing and will not be effective
until it has been fully executed by the parties.

WAIVER. If either party fails to enforce any prov
ision of this Contract, that failure does not
waive the provision or the right to enforce it.

CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For an
y conflict between the attached Proposal and the
terms set out in Articles 1-22, the terms of Articles 1-22 will govern.

RELATIONSHIP OF THE PARTIES. The relationsh
ip of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their

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respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. LIABILITY

Vendor must indemnify, save, and hold Sourcewe
ll and its Participating Entities, including their
agents and employees, harmless fr
om any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract
by the Vendor or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.

12. GOVERNMENT DATA PRACTICES

Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to al
l data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.

If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

INTELLECTUAL PROPERTY

1. Grant of License.

During the term of this Contract:
a.

Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to
Vendor by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.
b.

Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell.

2. Limited Right of Sublicense
. The right and license granted herein includes a limited right of each party to grant sublicenses to its
and their respective distributors, marketing
representatives, and agents (collectively “P
ermitted Sublicensees”)
in advertising and
promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject
to the terms and conditions of this Article.

Each party will be responsible for any breach
of this Article by any of their respective
sublicensees.

3. Use; Quality Control.

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Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos.
b.

Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s
removal requests as
to specific uses
of its trademarks or logos.
c.

Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits,
claims, judgments, and costs instituted or
recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws.

5. Termination
. Upon the termination of this Contract
for any reason, each party, including
Permitted Sublicensees, will have 30 days to re
move all Trademarks from signage, websites,
and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including
signage, provided by Sourcewell, or dispose
of it according to Sourcewell’s written directions.

PUBLICITY. Any publicity regardin
g the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or servic
es provided resulting from this Contract.

MARKETING. Any direct advertisin
g, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.

ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE

Minnesota law governs this Contract. Venue for all
legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.

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15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

PERFORMANCE. During the term of this Cont
ract, the parties will monitor performance and
address unresolved contract issues as follows:

1. Notification.

The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and
positions of both parties.

2. Escalation.

If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending
. Notwithstanding the existence of a dispute, the
Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell
and/or its Participating Entities as a result
of such failure to proceed will be borne by the Vendor.

DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not
diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

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Exercise any remedy provided by law or equity, or
x

Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Cont
ract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation
and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Li
ability Insurance.

Vendor will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office
(“ISO”) Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations
, bodily injury and property damage,
independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liab
ility, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance.

During the term of this Contract, Vendor
will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

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4. Umbrella Insurance
. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Co
mmercial General Liability, and Commercial
Automobile.

Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omission
s, and/or Miscellaneous Professional
Liability
. During the term of this Contract, Vendor will maintain coverage for all claims the Vendor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Vendor’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate

Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE.

Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ie
s), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479

sent to the
Sourcewell Contract Administrator assigned to this
Contract. The certificates must be signed by
a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relie
ves Vendor of its duties and responsibilities in
this Contract.

ADDITIONAL INSURED ENDORSEMENT AN

D PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to list Source
well and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to li
ability arising out of activities, “operations,” or
“work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory wi
th any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.

WAIVER OF SUBROGATION. Vendor waives
and must require (by endorsement or
otherwise) all its insurers to waive subrogation
rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its su
bcontractors. The waiver must apply to all
deductibles and/or self-insured retentions applicable to the required or any other insurance

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maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogatio
n and insurance clauses from each of its
subcontractors.

UMBRELLA/EXCESS LIABILITY/SELF-INSURED RE
TENTION. The limits required by this
Contract can be met by either providing
a primary policy or in combination with
umbrella/excess liability policy(ies)
, or self-insured retention.

19. COMPLIANCE

LAWS AND REGULATIONS. All Equipment, Prod
ucts, or Services provided under this
Contract must comply fully with applicable fede
ral laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.

LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, an
d permits required for the operation of the
business that the Vendor conducts with
Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.

Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or
any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES

FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States fe
deral grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific fund
ing specifications. Within this Article, all
references to “federal” should be interpreted to mean the United States federal government.

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The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds.

EQUAL EMPLOYMENT OPPORTUNITY. Except as ot
herwise provided under
41 C.F.R. § 60, all
contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of
Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for co
mpliance with the Davis-Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the De
partment of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subc
ontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants
from the United States”). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair
of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the
federal awarding agency. Vendor must be in
compliance with all applicable Davis-Bacon Act provisions.

CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers mu
st include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40

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hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or mate
rials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulation
s issued by the awarding agency. Vendor
certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with al
l applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contra
ct will comply with applicable requirements as
referenced above.

DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in a
ccordance with the OMB gu
idelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation by any federal
department or agency.

BYRD ANTI-LOBBYING AMENDMENT, AS AMENDE
D (31 U.S.C. § 1352). Vendors must file
any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any

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agency, a member of Congress, officer or empl
oyee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and po
licies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

BUY AMERICAN PROVISIONS COMPLIANCE. To th
e extent applicable, Vendor must comply
with all applicable provisions of the Buy Americ
an Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open competition.

ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to
Vendor’s discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivis
ion of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agen
cy (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner
that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

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22. CANCELLATION

Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Landscape Structures Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Fred Caslavka
Title: Director of Operations &
Procurement/CPO
Title: Chief Financial Officer

Date: ________________________

Date: ________________________
Approved:

By: __________________________

Chad Coauette
Title: Executive Director/CEO

Date: ________________________

ATTACHMENT 2

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ATTACHMENT 2

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Bid Number: RFP 010521
Vendor Name: Landscape Structures Inc.

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Vendor Name: Landscape Structures Inc.

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Bid Number: RFP 010521
Vendor Name: Landscape Structures Inc.

ATTACHMENT 2

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Vendor Name: Landscape Structures Inc.

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Bid Number: RFP 010521
Vendor Name: Landscape Structures Inc.

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Bid Number: RFP 010521
Vendor Name: Landscape Structures Inc.

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Bid Number: RFP 010521
Vendor Name: Landscape Structures Inc.

ATTACHMENT 2

Page 30 of 43 ends

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Bid Number: RFP 010521
Vendor Name: Landscape Structures Inc.

ATTACHMENT 2

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Bid Number: RFP 010521
Vendor Name: Landscape Structures Inc.

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Bid Number: RFP 010521
Vendor Name: Landscape Structures Inc.

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Vendor Name: Landscape Structures Inc.

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Bid Number: RFP 010521
Vendor Name: Landscape Structures Inc.

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Vendor Name: Landscape Structures Inc.

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Vendor Name: Landscape Structures Inc.

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Bid Number: RFP 010521
Vendor Name: Landscape Structures Inc.

ATTACHMENT 2

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ATTACHMENT 2

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Bid Number: RFP 010521
Vendor Name: Landscape Structures Inc.

ATTACHMENT 2

Page 42 of 43 ends

Landscape Structures, Inc. #0
10521
-LSI

Pricing for contract #0
10521
-
LSI
offers

Sourcewell participating agencies

the following discounts:

•

6% discount off list price on Landscape Structures play

and shade equipment for single orders up to
$80,000 in equipment

•

5% discount off list price on Aquatix
TM

by Landscape Structures products

An
additional 2%
discount

off list price on Landscape Structures play

and shade equipment is offered for orders
exceeding

$80,000 in equipment

(total discount of 8
%)
. No additional discounts are offered for Aquatix. Volume rebate programs will be considered on a case by case basis with the Sourcewell participating agency. Landscape Structures would extend that same volume discount program to all Sourcewell participating agencies, provided the same or similar volume commitment is given.

ATTACHMENT 2

Page 43 of 43 ends

Napa City CouncilDecember 5, 2023

Napa City Council
December 5, 2023