Tuesday, May 21, 2024
955 School Street
Napa, CA 94559
www.cityofnapa.org
City Hall Council Chambers
REGULAR MEETING AGENDA
3:30 PM Afternoon Session
6:30 PM Evening Session
FOR THE CITY COUNCIL OF THE CITY OF NAPA
See last pages of agenda for information regarding meeting procedures Vea las últimas páginas de esta agenda para información sobre juntas del poder legislativo
CITY COUNCIL OF THE CITY OF NAPA
Mayor Scott Sedgley
Vice Mayor Bernie Narvaez
Councilmember Liz Alessio
Councilmember Mary Luros
Couincilmember Beth Painter
May 21, 2024REGULAR MEETING AGENDA
3:30 P.M. AFTERNOON SESSION
1. CALL TO ORDER:
1.A. Roll Call:
2. AGENDA REVIEW AND SUPPLEMENTAL REPORTS:
3. SPECIAL PRESENTATIONS:
National Public Works Week135-20243.A.
Recommendation: Proclaim May 19-25, 2024 as National Public Works Week.
ATCH 1 - ProclamationAttachments:
Proclamation for Older Adults Month168-20243.B.
Recommendation: Proclaim May as Older Adults Month.
ATCH 1 - ProclamationAttachments:
4. PUBLIC COMMENT:
*See page 9 for procedures to provide public comments to Council.
5. CONSENT CALENDAR:
City Council Meeting Minutes175-20245.A.
Recommendation: Approve the minutes from the May 7, 2024 Regular Meeting of the City Council.
ATCH 1 - May 7, 2024 Draft Regular Meeting MinutesAttachments:
May 21, 2024REGULAR MEETING AGENDA
Electric Vehicle and Ebike Charging Planning Grant155-20245.B.
Recommendation: Adopt a resolution
1) Authorizing the City Manager, on behalf of the City to, accept a grant from the California Air Resources Board ("CARB") in the amount of $439,796 ("Grant") for preparation of a City of Napa Electric Vehicle (EV) and Ebike Charging Plan with a City in-kind matching contribution in the amount of $35,000; and
2) Authorizing the City Manager to execute a Grant Agreement with CARB and all other documents necessary for acceptance of the Grant; and
3) Authorizing the City Manager to execute subgrantee agreements with Napa County Resource Conservation District in the amount of up to $160,000 and with the Napa County Bicycle Coalition in the amount of up to $60,000 for education and outreach activities; and
4) Approving a budget amendment in the Non-Recurring General Fund increasing revenue and expenditures in the amount of $439,796 as documented in Council Budget Amendment No. 362P11.
ATCH 1 - Resolution
ATCH 2 - Award Letter
ATCH 3 - Budget Adjustment No. 362P11
Attachments:
Revenue and Audit Consulting Services from Hinderliter, de Llamas and Associates (HdL)
163-20245.C.
Recommendation: Authorize the Finance Director to execute Amendment No. 3 to Agreement C2020-091 with Hinderliter de Llamas & Associates (HdL) for Revenue and Audit Consulting Services, in the increased amount of up to $500,000 for a total contract amount of up to $1,850,000 and extending the agreement for an additional year to June 30, 2025.
ATCH 1 - Draft Amendment 3_C2020-091
EX - Schedule A to Draft Amendment 3_C2020-091
ATCH 2 – Amendment 2_C2020-091
ATCH 3 – Amendment 1_C2020-091
ATCH 4 – Agreement _C2020-091
Attachments:
OpenGov, Inc. Budgeting & Planning Software166-20245.D.
Recommendation: Authorize the City Manager to execute Amendment No. 4 to City Agreement No. C2020-138 with OpenGov, Inc. in the amount of $275,863 for the purchase of an integrated web-based electronic budgeting and planning platform, implementation services, and support services, for a three-year term for a total not-to-exceed amount of up to $537,758.
ATCH 1 - Amendment No. 4 to C2020-138
ATCH 2 - Agreement C2020-138
Attachments:
May 21, 2024REGULAR MEETING AGENDA
Neighborhood Traffic Calming Program127-20245.E.
Recommendation: Adopt a resolution (1) approving the City of Napa Neighborhood Traffic Calming Program Policies; (2) authorizing the City Manager and Public Works Director to establish administrative regulations to implement the City of Napa Neighborhood Traffic Calming Program; and (3) determining that the actions authorized by this resolution are exempt from CEQA.
ATCH 1 - Resolution with Exhibit A
ATCH 2 - Summary of Community Comments
ATCH 3 - Summary of Revisions
ATCH 4 - Program Guidelines and Procedures
Attachments:
Fleet Replacement Schedule147-20245.F.
Recommendation: Adopt a resolution (1) approving an Amended Appendix H, Fleet Replacement Schedule of the Approved Fiscal Year 2024 City of Napa Operating & Capital Budget, (2) authorizing the Public Works Director to execute contracts on behalf of the city for the purchase of replacement vehicles and equipment based on the descriptions and dollar amounts identified on the Amended Appendix H, and (3) adjusting the current expenditures budget of the Fleet Replacement Funds by $468,300 as documented by Budget Adjustment No. 372P11
ATCH 1- Resolution
EX A - Fleet Replacements and Purchases Appendix H
EX B - BAF No. 372P11
Attachments:
Amendment to Water Treatment Chemical Purchase
Contracts
153-20245.G.
Recommendation: 1) Authorize the Utilities Director to execute Amendment No. 1 to Agreement No, C2023-618 with Brenntag Pacific, Inc., increasing the compensation from $125,000 to an amount not to exceed $225,000 for the supply of water treatment chemicals; and
2) authorize the Utilities Director to execute Amendment No. 1 to Agreement No. C2023-633 with SNF Holding Company, dba SNF Polydyne, Inc., to increase the compensation from $125,000 to an amount not to exceed $450,000 for the supply of water treatment chemicals; and
3) determine that the actions authorized by this item are exempt from CEQA.
ATCH 1 - Amendment No. 1 to Agreement No. C2023-618
ATCH 2 - Amendment No. 1 to Agreement No. C2023-633
Attachments:
May 21, 2024REGULAR MEETING AGENDA
6. ADMINISTRATIVE REPORTS:
Appointments of Two (2) Retired Annuitants to Serve as
Part-Time Employees
161-20246.A.
Recommendation: (1) Adopt a resolution authorizing the appointment of Lori Borg as a retired annuitant part-time employee (Technical Associate - Public Safety Dispatcher II), to be employed within 180 days of the employee's retirement.
(2) Adopt a resolution authorizing the appointment of Paula O'Rourke as a retired annuitant part-time employee (Technical Associate - Public Safety Dispatcher II), to be employed within 180 days of the employee's retirement.
ATCH 1 - Resolution
EX A - Retired Annuitant Agreement – Borg
ATCH 2 - Resolution
EX A - Retired Annuitant Agreement – O'Rourke
Attachments:
7. CONSENT HEARINGS:
Abandonment of a portion of Second Street near California Boulevard with the Reservation of a Public Utility Easement 141-20247.A.
Recommendation: Adopt a resolution (1) vacating and abandoning a 792 square foot portion of Second Street near California Boulevard and reserving therefrom a Public Utility Easement; (2) declaring that the abandonment area is exempt surplus land; (3) authorizing the conveyance of the City's fee simple interest in the abandonment area to the adjoining property owner, Elm House Napa, LLC; and (4) determining that the actions authorized by this resolution are exempt from CEQA.
ATCH 1 - Resolution (with Exhibits "A" and "B")
EX A - Abandonment Description
EX B - Plat Map
ATCH 2 - Second St QuitClaim (with Exhibits "A" and "B")
EX A - Abandonment Description
EX B - Plat Map
Attachments:
8. PUBLIC HEARINGS:
City of Napa FY 2024/25 Proposed Mid-Cycle Budget Update137-20248.A.
Recommendation: Provide direction to staff to finalize the proposed FY 2024/25 Mid-Cycle Budget and the City-Wide Position Staffing Plan and present those documents for final review and approval at the regularly scheduled meeting on June 04, 2024.
ATCH 1 - Fiscal Year 2024/25 Proposed BudgetAttachments:
9. COMMENTS BY COUNCIL OR CITY MANAGER:
May 21, 2024REGULAR MEETING AGENDA
10. CLOSED SESSION:
CONFERENCE WITH LABOR NEGOTIATORS (Government
Code Section 54957.6):
City designated representatives: Steve Potter, Liz Habkirk, Heather Ruiz, MJ Tueros, Rajneil Prasad, Sabrina Wolfson and Jesse Lad.
Employee organization: Napa City Employees Association
(NCEA).
185-202410.A.
CONFERENCE WITH LABOR NEGOTIATORS (Government
Code Section 54957.6):
City designated representatives: Steve Potter, Liz Habkirk, Heather Ruiz, MJ Tueros, Rajneil Prasad, Sabrina Wolfson and Jesse Lad.
Employee organization: Napa Police Officers Association (NPOA).
186-202410.B.
CONFERENCE WITH LABOR NEGOTIATORS (Government
Code Section 54957.6):
City designated representatives: Steve Potter, Liz Habkirk, Heather Ruiz, MJ Tueros, Rajneil Prasad, Sabrina Wolfson and Jesse Lad.
Employee organization: Napa City Firefighters Association (NCFA).
187-202410.C.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8).
Property: (1) an approximately 8,000 square foot property located at 1126 First Street (APN 003-166-017), and (2) an approximately 0.75 acre property located at 1051 – 1199 Pearl Street (APNs 003-166-008; and 003-166-011).
City Negotiators: Steve Potter, Vin Smith, Neal Harrison, and Sabrina Wolfson.
Negotiating Parties: City of Napa and Coombs Street LLC.
Under Negotiation: price and terms of payment.
188-202410.D.
May 21, 2024REGULAR MEETING AGENDA
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code Section 54956.8).
Property: (1) Southeast corner of 2nd Street and Randolph Street (APN 003-212-001);
(2) Property at the northeast corner of 2nd Street and
Randolph Street (APN 003-211-006);
(3) Second Street Garage at 2nd Street between Coombs
and Brown St. (APN 003-214-013);
(4) 0.89 acres of property at 1057 Freeway Drive (APN
004-081-012); and
(5) 0.86 acres of property at 1061 Freeway Drive (APN
004-081-013).
City Negotiators: Steve Potter, Vin Smith, Neal Harrison, and Sabrina Wolfson.
Negotiating Parties: City of Napa and James F. Keller, 1351 Second Street LLC, Keller Yountville Vineyard LLC, and
William R. Keller and Dorothy C. Keller, Trustees of the Bill and Dottie Keller Revocable Trust.
Under Negotiation: price and terms of payment.
189-202410.E.
CITY COUNCIL RECESS
6:30 P.M. EVENING SESSION
11. CALL TO ORDER:
11.A. Roll Call:
12. PLEDGE OF ALLEGIANCE:
13. AGENDA REVIEW AND SUPPLEMENTAL REPORTS:
14. PUBLIC COMMENT:
*See page 9 for procedures to provide public comments to Council.
May 21, 2024REGULAR MEETING AGENDA
15. PUBLIC HEARINGS:
Le Petit Elephant Use Permit Appeal172-202415.A.
Recommendation: Adopt a resolution denying an appeal and upholding the Planning Commission's approval of a Use Permit to authorize a daycare with up to 250 children and other youth services, with reduced parking, on the property located at 15 Chapel Hill Drive, and affirming the Planning Commission's determination that the actions authorized by this resolution are exempt from the California Environmental Quality Act (CEQA).
ATCH 1 - Resolution
ATCH 2 - Appeal Letter
ATCH 3 - Planning Commission Report Including Public Comments
ATCH 4 - Planning Commission Resolution
ATCH 5 - Project Plans
ATCH 6 - Project Description
ATCH 7 - Transportation Impact Study (TIS)
Attachments:
16. REPORT ACTION TAKEN IN CLOSED SESSION:
17. COMMENTS BY COUNCIL OR CITY MANAGER:
18. ADJOURNMENT:
The next regularly scheduled meeting for the City Council of the City of Napa is June 4, 2024.
I hereby certify that the agenda for the above stated meeting was posted at a location freely accessible to members of the public at City Hall, 955 School Street, on Thursday, May 16, 2024 at 5:00 p.m.
_______________________________
Tiffany Carranza, City Clerk
May 21, 2024REGULAR MEETING AGENDA
** Notice of Meeting Procedures **
ATTENDING THE MEETING IN PERSON
Members of the public may participate in the City Council meeting by attending in-person at the City Hall Council Chambers located at 955 School Street, Napa, CA 94559.
PROVIDING SUPPLEMENTAL WRITTEN COMMENTS
Any member of the public may provide supplemental written comments to the City Council before or during the meeting, and those supplemental written comments will be made a part of the written record in accordance with the Council’s Rules of Order and Procedures (R2016-6).
Supplemental written comments may be submitted to the City Clerk via email at [email protected], via mail to ATTN: City Clerk, 955 School Street, Napa, CA 94559, via fax at (707) 257-9534, or dropped off in person at the City Clerk’s Office located at City Hall. If you are commenting on a particular item on the agenda, please identify the agenda item number and letter. Please be aware that any public comments received that do not specify a particular agenda item number will be entered into the record under the general public comment portion of the agenda.
VIEWING THE MEETING LIVE
All members of the public are invited to view the meeting live (a) in person at the City Hall Council Chambers located at 955 School Street, Napa, CA 94559, (b) on local cable TV Channel 28; or (c) live-streamed on the City of Napa’s website at www.cityofnapa.org (see:
https://napacity.legistar.com/Calendar.aspx ; and click on the “In Progress” button).
VIEWING ARCHIVED WEBCASTS OF PAST MEETINGS
Members of the public may access past City meetings at any time by going to https://napacity.legistar.com/Calendar.aspx; which includes an indexed listing of past meetings, including supporting documents, minutes, and video.
May 21, 2024REGULAR MEETING AGENDA
GENERAL PROCEDURES FOR CITY COUNCIL MEETINGS
MEETING DATES:
The City Council meets regularly on the first and third Tuesday of each month; and additional meetings may be scheduled as needed.
INFORMATION AVAILABLE FOR CITY COUNCIL MEETINGS:
Information and documents related to this meeting are available on the City ’s website at www.cityofnapa.org; or by contacting the City Clerk by email at [email protected], by calling (707) 257 9503, or in person at 955 School Street, Napa. Any documents related to an agenda item that are provided to a majority of the City Council after distribution of the agenda packet are reported by the City Clerk at the meeting under “Supplemental Reports and Communications,” and are available for public inspection.
CITY POLICY TO FACILITATE ACCESS TO PUBLIC MEETINGS:
The City of Napa offers its public programs, services, and meetings in a manner that is reasonably accessible to everyone, including individuals with disabilities. The City complies with all applicable requirements of the Americans with Disabilities Act and California law, and does not discriminate against any person with a disability. If any person has a disability and requires information or materials in an appropriate alternative format (or any other reasonable accommodation), or if you need any special assistance to participate in this meeting, contact the City Clerk at (707) 257 9503 or email at [email protected]. For TTY/ Speech to Speech users, dial 7 1 1 for the California Relay Service, for text to speech, speech to speech, and Spanish language services 24 hours a day, 7 days a week.
In making any request to the City for assistance, please provide as much advance notice as feasible, at least 48-hours prior to the meeting.
TRADUCCIONES EN ESPAÑOL / SPANISH-LANGUAGE TRANSLATIONS:
Esta agenda identifica los asuntos que ser án considerados para la acción de un cuerpo legislativo de la Ciudad en la fecha, hora y lugar que se muestran en la primera p ágina. Todas las juntas del cuerpo legislativo est án abiertas al público, y se invita a los miembros del público a asistir y dirigirse directamente ante el cuerpo legislativo.
Si solicita ayuda para traducir del inglés al español esta agenda o información relacionada, comuníquese con la Secretaria de la Ciudad al 707-257-9503 o por correo electrónico a [email protected]. Para una solicitud de asistencia, favor de avisar con al menos 48 horas de anticipación.
RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS:
The City Council conducts its meetings in accordance with the requirements of state law (the "Ralph M. Brown Act," California Government Code Sections 54950, et seq.) and the City's Rules of Order (Council Policy Resolution 19, R2016-6). Members of the public are expected to conduct themselves with courtesy and respect and comply with the Rules of Order.
PROCEDURES TO DIRECTLY ADDRESS THE CITY COUNCIL:
Any member of the public may directly address the Council regarding any matter identified on the agenda.
Regular meeting agendas will include an agenda item for "Public Comment". Each speaker is requested to submit a speaker card or request to speak before the item is called to be addressed by Council (for Public Comment, Consent Calendar, Administrative Reports, Consent Hearings, or Public Hearings). Speaker cards are used to promote efficient and orderly progress of the meeting; however, a card is not required if the speaker otherwise makes a clear and timely request to address the Council. Information on Speaker cards is subject to public disclosure under the California Public Records Act.
Speakers should direct comments to Mayor and Councilmembers, not the audience. Speakers are expected to yield the floor when the time limit is identified. For each item, speaking time is limited to no more than three minutes per person, unless otherwise specified for hearings and appeals, or at the discretion of the Mayor or City Council to address special circumstances. The Mayor may modify (increase or decrease) any time requirements for any speaker, or change the order of the items on the agenda, in accordance with the Rules of Order in order to facilitate the efficient and fair conduct of the meeting. This may include moving all or a portion of the Public Comment portion of the agenda to the end of the meeting (see Council Policy Resolution 19, R2016-6 section 6.1.4).
May 21, 2024REGULAR MEETING AGENDA
PUBLIC COMMENT:
During each regular meeting, the public may directly address the City Council on any matter within the Council ’s subject matter jurisdiction, including any matter that is not on the agenda. However, State law strictly limits the Council's authority to respond at the meeting to any matter that is not on the agenda.
CONSENT CALENDAR:
Items on the Consent Calendar are considered routine and may be approved by a single vote of the City Council.
ADMINISTRATIVE REPORTS:
Items on the Administrative Reports portion of the agenda will include a staff report and an opportunity for the public to address the City Council, but they do not require a formal public hearing prior to City Council taking the identified action.
CONSENT HEARINGS:
Items on the Consent Hearing portion of the agenda are considered routine and may be approved by a single vote of the City Council; however, any member of the public or City Council may remove an item for consideration during the Public Hearing portion of the agenda.
PUBLIC HEARINGS:
During any public hearing (which includes any appeal hearing), an opportunity will be provided for public testimony when any person may directly address the City Council. Applicants (or appellants) are allowed 10 minutes to present testimony at the beginning of the public hearing, and if needed, 5 minutes to present rebuttal at the end of the public testimony. All other speakers will be limited to times established by the Mayor under the Procedures to Directly Address the City Council (above).
CLOSED SESSION:
The City Council is authorized to meet in closed session, without attendance by the public, on limited confidential topics such as pending litigation, real property negotiations, or personnel or labor matters.
CALIFORNIA ENVIRONMENTAL QUALITY ACT:
The California Environmental Quality Act (“CEQA”) is the state law that requires the City to evaluate and document the potential environmental consequences of discretionary decision. (See, California Public Resources Code Sections 21000-21189.3; and the “CEQA Guidelines” at California Code of Regulations Title 14, Division 6, Chapter 3, Sections 15000-15387). For each item that requires a CEQA determination by City Council, there is a reference to that determination on this agenda, and more information regarding the CEQA analysis is included in the documents that accompany this Agenda. To the extent that City staff determines that particular items are not subject to CEQA, there will be no indication of a CEQA action on this Agenda.
CHALLENGES TO DECISIONS MADE BY THE CITY COUNCIL:
If a person wishes to file a legal challenge to any decision made by the City Council, you may be limited to raising only those issues which you or someone else raised during the meeting, or in a written communication received by the City Clerk prior to or during the meeting. In addition, a legal challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. The time limit to commence any legal challenge may be subject to strict timing requirements, and failure to comply with applicable timing requirements may result in a legal challenge being barred. Any lawsuit or legal challenge to any quasi adjudicative decision made by the City Council is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi adjudicative decision made by City Council must be filed no later than the 90th day following the date on which such decision becomes final.