EX B - Budget Packages — Napa City Council, June 4, 2024

City of Napa Mid-Cycle Budget Adjustment
Request Form for FY 2024/25

INSTRUCTIONS: Complete the form for any changes to the FY 2024/25 Adopted Budget as presented 6/20/2023. If the adjustment is reallocating between objects within the same fund with no net impact, please identify as ongoing or one-time, provide a brief description and the account coding in the Financial Information section. If the request is for a new program, service or other, please fill out all sections of the form.

General Fund (Ongoing)
Non-Recurring General Fund (One-Time)
Other Fund

Adjustment Request Title:

Continuing Climate Aciton/Sustainability Funding
Department/Division: CM-Admin 10012100 Budget Year: FY 2024/25 Department Contact: Liz Habkirk GL Org: 10012100
Reallocation
New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
On-going Budget Request
One-Time Budget Request
Combo Request (Both One-Time and
Ongoing Budget Requested)
Select the Council Priority (or Priorities) that this request supports:

Public Infrastructure
General Plan Implementation
Traffic Safety
Housing / Homelessness
Climate Action &
Sustainability

Description of Budget Request:

In the FY 24 budget, the CMO was provided with $240,000 in Climate Action/Sustainability funding. This funding was requested as one-time dollars but there was an acknowledgement that as the program was in its forming phase, it was likely it would need to transition to ongoing funding for the variety of activities the CMO is now taking on related to Climate Action. The funding was included in our General Fund Division, not non-recurring, so there was an assumption that this would be replicated in FY 25.

Why is this needed, and how does it align with Council and/or Department priorities?

Climate Action/Sustainability is one of the 5 priority areas. This funding is directly related to the activities led by our Mgmt Analyst tasked with leading the Climate Action/Sustainability efforts including our participation in the regional Climate Action Committee, equipment purchases, special projects, grant matches, etc.

What are the consequences of not funding this request?

The City would not be able to continue Participation in the Regional CAC, continue seeking grants that require matches and generally not be able to move forward with the variety of requested projects.

What alternatives were considered when creating this request?

Requesting additional one-time money.

How will success be measured?

Council priorities are reported on annually.

EXHIBIT "B"
R2024-__

City of Napa Mid-Cycle Budget Adjustment
Request Form for FY 2024/25

Financial Information:

This data will be entered into Munis. Please use the comment field if a project string is required.

Requested Revenue Adjustments
GL Org
GL Object
Amount
Comments
$0
$0
$0
Total Revenue

Requested Expenditure Adjustments
GL Org
GL Object
Amount
Comments
1001200 53210 $175,000 Allows for multiple contracts, grant match availability, and participation in CAC annually.
$0
$0
$0
$0
$0
$0
$0
Total Expenditures

Please provide any additional financial information that will be useful in reviewing this request:

EXHIBIT "B"

City of Napa Mid-Cycle Budget Adjustment
Request Form for FY 2024/25

General Fund (Ongoing)
Non-Recurring General Fund (One-Time)
Other Fund

Adjustment Request Title:

Continuing Civic Plus Website Costs
Department/Division: CM-Community Relations 10012103 Budget Year: FY 2024/25 Department Contact: Liz Habkirk GL Org: 10012103
Reallocation
New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
On-going Budget Request
One-Time Budget Request
Combo Request (Both One-Time and
Ongoing Budget Requested)
Select the Council Priority (or Priorities) that this request supports:

Public Infrastructure
General Plan Implementation
Traffic Safety
Housing / Homelessness
Climate Action &
Sustainability

Description of Budget Request:

The Civic Plus contract for maintenance and fees for the website has been renegotiated. In addition, fees for ongoing contracts for Tripepi Smith and our annual Community Climate Survey are increasing. The budget for Community Relations was increased partially in FY 22 to address bringing Tripepi Smith Contract on but with increases across the board, additional ongoing funds are required to continue providing these services.

Why is this needed, and how does it align with Council and/or Department priorities?

Community relations, including the website and contracts for assistance with public information/social media are critical to all five priority areas, as well as being a baseline requirement for City activities.

What are the consequences of not funding this request?

It is likely we would have to reduce the amount of external communication efforts.

What alternatives were considered when creating this request?

Continuing to absorb the cost, which would lead to reduced services.

How will success be measured?

Council priorities are reported annually.

EXHIBIT "B"

City of Napa Mid-Cycle Budget Adjustment
Request Form for FY 2024/25

Financial Information:

This data will be entered into Munis. Please use the comment field if a project string is required.

Requested Revenue Adjustments
GL Org
GL Object
Amount
Comments
$0
$0
$0
Total Revenue

Requested Expenditure Adjustments
GL Org
GL Object
Amount
Comments
1001203 53250 $30,000 Separating the Civic Plus contract to Software services and out of professional services will allow better
tracking.
$0
$0
$0
$0
$0
$0
$0
Total Expenditures

Please provide any additional financial information that will be useful in reviewing this request:

EXHIBIT "B"

City of Napa Mid-Cycle Budget Adjustment
Request Form for FY 2024/25

General Fund (Ongoing)
Non-Recurring General Fund (One-Time)
Other Fund

Adjustment Request Title: Flock Safety Automated Plate Reader (ALPR) Cameras Software Department/Division: Police Budget Year: FY25
Department Contact: Chief Gonzales, Captain Rodriguez, & Lt. Pacheco
GL Org: 10021306-53250
Reallocation
New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
On-going Budget Request
One-Time Budget Request
Combo Request (Both One-Time
and Ongoing Budget Requested)
Select the Council Priority (or Priorities) that this request supports:

Public Infrastructure
General Plan
Implementation
Traffic Safety
Housing / Homelessness
Climate Action &
Sustainability

Description of Budget Request:

The Police Department currently has 17 Flock Safety Automated License Plate Reader (ALPR) cameras in-service at various locations around the City of Napa. Flock ALPR’s are an infrastructure- free license plate reader camera that utilizes Vehicle Fingerprint technology to capture vehicular attributes and license plates. Flock ALPR’s are an essential tool used by the Napa Police Department to help solve crimes and identify suspects. Previously, the Flock ALPR camera program was funded by a grant obtained by Napa County OES. The grant funding has been exhausted and the Napa Police Department is requesting a budget expenditure adjustment to cover the annual software subscription cost to keep the Flock ALPR cameras operable.

The Flock ALPR’s camera software subscription contract price is $255,000.00; to be billed annually in the amount of $51,000.00 (per year) for the contract term of 5 years.

Why is this needed, and how does it align with Council and/or Department priorities? Automated License Plate Reader (ALPR) technology has been used by police agencies to locate stolen vehicles and solve other crimes where a vehicle has been used. ALPR technology has continued to evolve to become less cost prohibitive and more privacy minded. On 12-02-22, the City of Napa approved the use of ALPR’s within the city. Flock Safety was utilized and 17 Flock Safety ALPR’s were installed throughout the City. Since that time, the use of ALPR’s has been extensive throughout the Napa Police Department, which has led investigators to identify involved parties in numerous crimes, including theft, assaults, and homicide. The Flock ALPR camera program has been an essential tool in meeting the Police Department’s priorities of promoting public safety and addressing crime.

EXHIBIT "B"

City of Napa Mid-Cycle Budget Adjustment
Request Form for FY 2024/25

What are the consequences of not funding this request?
The Flock Safety ALPR system is a deployment of low cost, leased, fixed location cameras installed in strategic locations throughout a city. Flock’s cameras capture date, time, location, license plate (state, partial, paper, and no plate), vehicle details (type and color), as well as unique vehicle identifiers (bike racks, bumper stickers, roof racks). Unlike other fixed or mobile ALPR devices, the Flock system provides the ability to cover areas of the city with system maintenance provided by the vendor rather than City Staff.

Other local communities including Napa Sheriff’s Office, Vallejo Police and Calistoga Police have chosen the Flock system. Additionally, Flock Safety sells ALPR systems to local homeowner’s associations and with approval from the homeowner, limited access can be granted to Napa Police.

Currently, multiple businesses and residents within Napa County have purchased Flock Safety systems and allow limited access to Napa Police Department.

The Flock Safety ALPR system is a vital tool used by the Napa Police Department and in collaboration with other surrounding police agencies to solve crimes in a timely manner and ensure community safety. The use of ALPR systems for criminal investigations is a proven method to develop leads and identify associated vehicles. The addition of these tools makes the Napa Police Department more effective by utilizing modern technology to assist in successful arrests and prosecution of criminals.

Staff recommends the use of the product in the City of Napa. Without access to this vital tool, criminal investigations, arrests, and public safety could potentially be impacted.

What alternatives were considered when creating this request? The alternative to not having the Flock ALPR’s system operable would create a negative impact on community safety and the Napa Police Department’s ability to successfully investigate and solve crimes. The risk and impact of not having this essential tool was deemed too great of a liability to the community and Napa Police Department.

How will success be measured?

Community Safety

Number of cases cleared by arrest or charges filed using Flock ALPR’s system. 
Number of cases that were investigated with the use of Flock ALPR’s system. 
Response times to calls with the aid of Flock ALPR’s system in locating suspects and vehicles of interest.

Successful collaboration with neighboring agencies in solving crimes and arrests.

EXHIBIT "B"

City of Napa Mid-Cycle Budget Adjustment
Request Form for FY 2024/25

Financial Information:

This data will be entered into Munis. Please use the comment field if a project string is required.

Requested Revenue Adjustments
GL Org
GL Object
Amount
Comments
$0
$0
$0
Total Revenue

Requested Expenditure Adjustments
GL Org
GL Object
Amount
Comments
10021306 53250 $51,000.00 5-year subscription renewal for a total contract price of $255,000.00, annual yearly payments of $51,000.00.
$0
$0
$0
$0
$0
$0
$0
Total Expenditures

$51,000 FY25 amount only.

Please provide any additional financial information that will be useful in reviewing this request:

The Flock ALPR’s system program will likely be an expenditure funded by the Red-Light Camera Fund once the City’s Red-Light Camera program is operable.

EXHIBIT "B"

City of Napa Mid-Cycle Budget Adjustment
Request Form for FY 2024/25

General Fund (Ongoing)
Non-Recurring General Fund (One-Time)
Other Fund

Adjustment Request Title: Police Department Shooting Range-Ammunition Department/Division: Police Budget Year: FY25
Department Contact: Chief Gonzales, Captain Rodriguez GL Org: 10121306-56110 Reallocation
New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
On-going Budget Request
One-Time Budget Request
Combo Request (Both One-Time
and Ongoing Budget Requested)
Select the Council Priority (or Priorities) that this request supports:

Public Infrastructure

General Plan
Implementation
Traffic Safety
Housing / Homelessness
Climate Action &
Sustainability

Description of Budget Request:

The Police Department is requesting an increase in the non-recurring Patrol budget in the amount of $35,000.00 for police training ammunition. The Police Department has seen a substantial increase in the cost of ammunition over the past few years. Further impacting the Police Department’s operating budget, the department implemented the use of frangible ammunition to lessen the environmental impact at the PD’s Range while Range improvements continue. It is anticipated the cost for frangible and regular ammunition to continue to rise. Though a one-time request, the Department will look at ways to budget for this in the future.

Why is this needed, and how does it align with Council and/or Department priorities? The City and Police Department are making great efforts to implement sustainable practices at the PD’s Range including using frangible ammunition and installing new bullet traps to lessen the environmental impacts of use.

What are the consequences of not funding this request?
Firearms training is a legislative mandated training that is an essential part of the Police Department’s officers’ training and safety. All active police officers are required to qualify and train at the PD’s Range on a regular basis. The Police Department must be able to supply the police officers with the needed ammunition to complete their training. If the Police Department doesn’t have the funding to provide the needed resources, then the police officers’ training requirements and safety could be impacted.

EXHIBIT "B"

City of Napa Mid-Cycle Budget Adjustment
Request Form for FY 2024/25

What alternatives were considered when creating this request? The Police Department is strategically planning in the future to use some of the revenue the department receives for Range use by other police agencies to help offset the operating costs of the Range.

How will success be measured?

Community safety.

Adequate resources (ammunition) available to meet the training needs of the department. 
Legislative mandated training requirements continue to be met.

EXHIBIT "B"

City of Napa Mid-Cycle Budget Adjustment
Request Form for FY 2024/25

Financial Information:

This data will be entered into Munis. Please use the comment field if a project string is required.

Requested Revenue Adjustments
GL Org
GL Object
Amount
Comments
$0
$0
$0
Total Revenue

Requested Expenditure Adjustments
GL Org
GL Object
Amount
Comments
10121306 56110 $35,000.00
$0
$0
$0
$0
$0
$0
$0
Total Expenditures

35,000.00

Please provide any additional financial information that will be useful in reviewing this request:

EXHIBIT "B"

City of Napa Mid-Cycle Budget Adjustment
Request Form for FY 2024/25

General Fund (Ongoing)
Non-Recurring General Fund (One-Time)
Other Fund

Adjustment Request Title:

Utilities Water Staffing Plan
Department/Division: Utilities Water Division Budget Year: FY 2024/25 Department Contact: Joy Eldredge GL Org: 53060120 Reallocation
New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
On-going Budget Request
One-Time Budget Request
Combo Request (Both One-Time and
Ongoing Budget Requested)
Select the Council Priority (or Priorities) that this request supports:

Public Infrastructure
General Plan Implementation
Traffic Safety
Housing / Homelessness
Climate Action &
Sustainability

Description of Budget Request:

The Utilities Water Division has a budgeted position Asset Management Systems Coordinator that has been vacant while management focused on filling numerous other vacancies over the last two fiscal years. At this point, the position is more appropriately filled at the level of Senior Civil Engineer.

Why is this needed, and how does it align with Council and/or Department priorities?

Due to increased investment in water infrastructure and water system development associated with implementation of the General Plan, the Senior Civil Engineer position is critical to maintain focus on completing water infrastructure capital improvement projects. Pipeline project improvements support sustainability by reducing losses due to leaks and failing infrastructure.

What are the consequences of not funding this request?

Staff must focus on project implementation, so capital improvement construction and system investments stay on schedule with City Council priorities and the Water Master Plan as discussed with rate adjustments as adopted in November 2023.

What alternatives were considered when creating this request?

Deferral of the rate of project implementation is not sustainable to keep up with aging water infrastructure.

How will success be measured?

Increased investment in water infrastructure through annual capital improvement program and sustained implementation of new development.

EXHIBIT "B"

City of Napa Mid-Cycle Budget Adjustment
Request Form for FY 2024/25

Financial Information:

This data will be entered into Munis. Please use the comment field if a project string is required.

Requested Revenue Adjustments
GL Org
GL Object
Amount
Comments
$0
$0
$0
Total Revenue

Requested Expenditure Adjustments
GL Org
GL Object
Amount
Comments
53060120 51110 $36800 Salary
53060120 52430 $500 Management Leave
53060120 51152 $1420 Cell Phone
53060120 52210 $2500 PERS
$0
$0
$0
$0
Total Expenditures

$41,220

Please provide any additional financial information that will be useful in reviewing this request:

Funds are available in the Water Enterprise operating fund to support this modification.

EXHIBIT "B"

City of Napa Mid-Cycle Budget Adjustment
Request Form for FY 2024/25

General Fund (Ongoing)
Non-Recurring General Fund (One-Time)
Other Fund

Adjustment Request Title: Indoor Air Quality Testing & Legal Services

Department/Division: Public Works/Administration Budget Year: FY 2024/25 Department Contact: Heather Maloney, Julie Lucido GL Org: 64012101 Reallocation
New FTE
Change to Current FTE
New Vehicle (Addition to Fleet)
New IT Project
Other Request
On-going Budget Request
One-Time Budget Request
Combo Request (Both One-Time and
Ongoing Budget Requested)
Select the Council Priority (or Priorities) that this request supports:

Public Infrastructure
General Plan Implementation
Traffic Safety
Housing / Homelessness
Climate Action &
Sustainability

Description of Budget Request:

Ongoing environmental consulting, including follow up air quality sampling for the Housing Authority Building and Community Services Building related to contamination previously found in Clay Street and related legal services costs.

Why is this needed, and how does it align with Council and/or Department priorities?

In March and August of 2023, the City brought in an environmental consulting firm to have air quality sampling conducted in the Housing Authority Building and Community Services Building. The testing was conducted because the City learned of the presence of dry-cleaning chemicals within the soil vapors under Seminary Street through the work on the Blue Oak Middle School project.

All of the testing conducted has found no safety concerns with the indoor air quality for both buildings.

However, additional testing was recommended by the environmental consulting firm to continue to verify there are no changes in the results of the air quality. Additionally, legal and technical services are currently on-going to address the contamination source.

What are the consequences of not funding this request?

Air quality testing and related legal services would not be funded.

EXHIBIT "B"

City of Napa Mid-Cycle Budget Adjustment
Request Form for FY 2024/25

What alternatives were considered when creating this request?

During FY24, this work was funded through one-time Risk Management Funds. However, an ongoing funding source is needed to continue ongoing testing and related legal services.

How will success be measured?

Air quality testing is completed within the recommended timeframe and frequency and related legal services are funded.

EXHIBIT "B"

City of Napa Mid-Cycle Budget Adjustment
Request Form for FY 2024/25

Financial Information:

This data will be entered into Munis. Please use the comment field if a project string is required.

Requested Revenue Adjustments
GL Org
GL Object
Amount
Comments
$0
$0
$0
Total Revenue

Requested Expenditure Adjustments
GL Org
GL Object
Amount
Comments
10030400 53214 $60,000 Legal Services, testing and technical services $0
$0
$0
$0
$0
$0
$0
Total Expenditures

$60,000

Please provide any additional financial information that will be useful in reviewing this request:

EXHIBIT "B"

City of Napa

Mid
-
Cycle
Budget
Adjustment

Request Form for
FY 2024/25

INSTRUCTIONS:

Complete
the form for any changes to the FY 2024/25 Adopted Budget

as
presented 6/20/2023. If the adjustment is reallocating between objects within the same fund with no net impact, please identify as ongoing or one
-
time, provide a brief description and the account
coding in the Financial Information section. If the request is for a new program, service or other, please fill out all sections of the form.

General Fund (Ongoing)

Non
-
Recurring General Fund (One
-
Time)

Other Fund

Adjustment Request Title
:

Reallocating Classifications and
Extending Limited Term in Parking Securities

Department/Division
:

CDD / Parking

Budget Year:

FY 2024/25

Department Contact
:

Anthony (Tony) Cook

GL Org
:

23640750

Reallocation

New FTE

Change to Current FTE

New Vehicle (Addition to Fleet)

New IT Project

Other Request

On
-
going Budget Request

One
-
Time Budget Request

Combo Request (Both One
-
Time and
Ongoing Budget Requested)

Select the
Council Priority

(or Priorities)

that this request supports:

Public Infrastructure

General Plan Implementation

Traffic Safety

Housing / Homelessness

Climate Action &
Sustainability

Description of Budget Request
:

Request to reallocate the Community Services Officer I/II classifications to Parking Enforcement Officers and extend the limited term Parking Enforcement Officer position in the Parking Division.

Why is this needed, and how does it align with Council and/or Department priorities?

T
he current
allocations as Community Services Officer I/II are reflective of the positions being previously assigned to the Police Department. The duties assigned to the current incumbents in the Parking D
ivision align more
accurately with the Parking Enforcement Officer

classificati
on
.

T
he limited term position gives the Parking
Division

three shifts which allow maximum coverage during
parking enforcement hours. In addition, the position has been instrumental in tackling the abandon vehicle list and decreasing it from 500 to 44.

What are the consequences of not funding this request?
If t
he allocations remain Community Services
Officers
, incumbent

would continue to
be
negatively impact
ed,

keeping them in classifications that do not
accurately define their duties.

W
ithout the third shift being filled the Parking Enforcement Team would not be able to have all parking enforcement hours staffed and no weekend coverage. In addition, the abandoned vehilcle list would continue to increase.

What alternatives were considered when creating this request? As there are no financial impacts to
reallocate the classifications, there was no alternative considered.

The request is to make the adjustment
to the Citywide Staffing Plan.

Without the limited term position
I
t is possible that Parking Enforcement shifts could be adjusted to give EXHIBIT "B"

City of Napa

Mid
-
Cycle
Budget
Adjustment

Request Form for
FY 2024/25

INSTRUCTIONS:

Complete
the form for any changes to the FY 2024/25 Adopted Budget

some level
of

coverage for the weekend, but that would leave large gaps in enforcement periods during the week.

How will success be measured?
Success is measured by revenue collected for citations, a decrease in the abandoned vehilcle list, and public satisfaction.

Requesting to extend the limited term Parking Enforcement Officer position in

the

Parking

Division
.

This
extension will allow Parking Enforcement to continue operating with full staff coverage during enforcement periods, continue to cite and collect revenue during enforcement periods, and continue to tackle the abandoned vehicle backlog.

EXHIBIT "B"

City of Napa

Mid
-
Cycle
Budget
Adjustment

Request Form for
FY 2024/25

INSTRUCTIONS:

Complete
the form for any changes to the FY 2024/25 Adopted Budget

F
inancial Information:

This data will be entered into Munis
. Please use the comment field if a project string is required.

Requested Revenue Adjustments

Org

GL Object

Amount

Comments

Total Revenue

Requested Expenditure Adjustments

GL Org

GL Object

Amount

Comments

23640750

Various

$69,963

Salaries

23640750

Various

$20,
874

Benefits

Total Expenditu
res

$90,837

This limited term position not

only addresses abandon vehicle complaints, but also brings in added

revenue to the City and ensures that there is coverage during enforcement periods.

The allocation adjustments will not have a budgetary impact as the

salaries for the Community Services
Officer I and Parking Enforcement Officer are the same. Current incumbents pay will not be impacted by the change as the allocations will be overfilled if the incumbent sits at the Community Services Officer II

level.

EXHIBIT "B"

Napa City CouncilJune 4, 2024

Napa City Council
June 4, 2024