RESOLUTION R2024-__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NAPA, STATE OF CALIFORNIA, (1) APPROVING AMENDMENT NO. 1 TO APPENDIX E FROM MID CYCLE BUDGET FISCAL YEAR 2024/25, FLEET REPLACEMENT SCHEDULE, AND (2) AUTHORIZING THE CITY MANAGER OR PUBLIC WORKS DIRECTOR TO EXECUTE CONTRACTS AND AGREEMENTS ON BEHALF OF THE CITY FOR THE PURCHASE OF REPLACEMENT VEHICLES AND EQUIPMENT BASED ON THE DESCRIPTIONS AND DOLLAR AMOUNTS IDENTIFIED ON THE AMENDMENT NO. 1 TO APPENDIX E IN THE TOTAL AMOUNT OF $6,097,000 IN FISCAL YEAR 2024/25, AND (3) ADJUSTING THE CURRENT EXPENDITURES BUDGET OF THE FLEET REPLACEMENT FUND BY $125,000 FOR A TOTAL FISCAL YEAR 2024/25 AMOUNT OF $6,097,000 AS DOCUMENTED BY BUDGET ADJUSTMENT NO. 60P5.
WHEREAS, the City of Napa Fiscal Years 2023/24 & 2024/25 Operating & Capital Budget was adopted on June 20, 2023; and WHEREAS, the City of Napa Mid Cycle Budget Fiscal Year 2024/25 was adopted on June 4, 2024, and WHEREAS, on June 4, 2024, the City Council approved a revised Fiscal Year 2024/25 Fleet Replacements Schedule as Appendix E (Appendix E) as part of the City of Napa Mid Cycle Budget Fiscal Year 2024/25; and WHEREAS, City Council action is needed to amend the previously approved Appendix E; and WHEREAS, Appendix E will be amended to add the purchase of one radar trailer for the City of Napa Police Department Traffic Division not to exceed $30,000; and WHEREAS, Appendix E will be amended to add the purchase of equipment and software updates required for the City of Napa Code Enforcement Division Automated License Plate Readers not to exceed $85,000; and WHEREAS, Appendix E will be amended to increase the estimated cost of Unit 1311 from $115,000 to $125,000 to account for cost increases related to the purchase of construction equipment; and WHEREAS, Appendix E will be amended to add the purchase of a compressor for the City of Napa Utilities Department (Unit 12027) not to exceed $40,000 and amend the estimated costs for Units 12016, 12017, 12018, 12021, and 12023; and WHEREAS, the City seeks to execute an agreement with Golden State Fire Apparatus (GSFA) for the procurement of one Pierce – Velocity 107’ Ascendant Quint Aerial Apparatus (Ladder Truck) not to exceed $2,500,000 as included in the approved Fiscal Year 2024/25 Fleet Replacement Appendix E pursuant to the exceptions in Napa Municipal Code Section 2.91.050 for specialty items and Section 2.91.060 for procurements via existing contracts between the contractor and another public agency; and cooperative contract (Contract Number #113021-OKC-for Oshkosh Airport Products the parent company of Pierce Manufacturing) with Sourcewell, a Minnesota local government agency, for the purchase of firefighting vehicles:
The terms of the proposed agreement between the contractor and the City are more beneficial to the City than the City would otherwise be able to obtain by complying with the relevant requirements set forth in this chapter.
The terms of the proposed agreement between GSFA and the City are more beneficial to the City than the City would otherwise be able to obtain by complying with the relevant requirements set forth in NMC Chapter 2.91 given the significant discounted pricing offered through the GSFA contract via Sourcewell. b) By entering into the proposed agreement, the City will meet the purpose and goals identified in Subsection 2.91.010(D) of this chapter. This includes documentation that the process used by the other public agency to procure the existing contract is substantially equivalent to the process that would otherwise be required by the City for the proposed contract.
By entering into the proposed agreement with GSFA, the City will meet the purpose and goals identified in NMC Section 2.91.010(D) because Sourcewell is a State of Minnesota local government agency and service cooperative and entered into the agreement with GSFA using a competitive public solicitation process that is substantially equivalent to the competitive process that would otherwise be required under NMC Chapter 2.91.
The agreement between the contractor and the City complies with the requirements of Subsection 2.91.030(B) of this chapter.
Pursuant to NMC Section 2.91.030(B)(2), (a) the agreement with GFSA will be approved as to form by the City Attorney, (b) as determined by the City Auditor, there are sufficient unencumbered funds to cover the cost of the agreement, and (c) the City Council will authorize the City Manager or Public Works Director to enter into the agreement; and WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City staff, and any information provided during public meetings.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Napa, as follows:
The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct and establish the factual basis for the City Council’s adoption of this Resolution.
The City Council hereby approves the Amended No. 1 to Appendix E: Fleet Replacement Schedule from the City of Napa Mid Cycle Budget Fiscal Year 2024/25, to reflect updated equipment purchases, attached hereto as Exhibit A and incorporated herein by reference.
The City Council hereby authorizes the City Manager or Public Works Director to procure in accordance with NMC Chapter 2.91 and execute contracts on behalf of the City for the purchases of vehicles and equipment identified on the attached amended Fleet Replacements and Purchases Appendix E (Exhibit A) in an amount not to exceed that shown in the “Estimated Cost” column for each unit.
The City Council hereby approves the following obligations as documented in Budget Adjustment No. 60P5 attached hereto as Exhibit B and incorporated herein by reference:
Increase the Fleet Replacement General Fund (61030910) Fiscal Year 2024/25 budget by $30,000 Increase the Fleet Replacement Parking Fines (61030940) Fiscal Year 2024/25 Budget by $85,000 Increase the Fleet Replacement Streets Programs (61030970) Fiscal Year 2024/25 Budget by $10,000 This resolution shall take effect immediately upon its adoption.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Napa at a public meeting of said City Council held on the 19th day of November 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: ________________________
Tiffany Carranza
City Clerk
Approved as to form:
Christopher Diaz
Interim City Attorney
2 R2024-__ Page 2 of 2 November 19, 2024
R2024-__ Page 1 of 2 November 19, 2024
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