Instructions:
1 What Form Do I Use?
For net zero budget transfers (either to revenue or expenditure codes), use the Budget Transfer Form (BTF).
To increase or decrease your budget, use the Budget Amendment Form (BAF). If your adjustment needs to go to Council, be sure to include the BAF - Council Cover Sheet as page 1 of the attachment.
Items that require Council approval: adjustments to CIP budgets, budget increases that require use of fund balance or reserves, and interfund transfers. 2 Do I Need Signatures on the Form?
You only need to get the City Manager's signature on a Budget Transfer Form if you are transferring expenditure budget between departments within the same fund. Ex: Finance transfers $15k of their budget to the City Clerk's Office.
Otherwise, all necessary approvals are done via Munis workflow, so signatures are not required. 3 Where Do I Enter Budget Adjustments Into Munis?
Go to the "Accounting Entries" screen in Munis, then click on the "Budget Amendments/Transfers" header.
Click on "Add Budget Amendment" to create a new entry.
4 What Do All These Fields Mean???
Year: Enter the fiscal year (2023)
Effective Date: Enter the date you want the adjustment to be effective. If this is a Council item, use the Council meeting date Entity Code: 1 (it will always be 1)
Reference 1: Select your Department Code from the dropdown menu on the form; enter just the 2-digit number in Munis Period: Select the fiscal year month that the entry should post in (July = 1, August = 2, etc) Short Description: Enter a brief, 10 character description of the adjustment Amendment Type: For the BTF, use 1. For the BAF, use 3.
Reference 2: Select the appropriate code from the dropdown menu on the form.
Codes used for BTF:
DEPTXFER For Department Requested Budget Transfers
FINANCE For Adjustments Created by Finance
Codes used for BAF:
CALOES For Fire Dept Use Only; for CalOES Reimbursement Adjustments CARRYFRWRD For Carryforwards from Prior Year
COUNCILCIP For Council items that include CIP Adjustments COUNCILOPS For Council items that include Operating Adjustments, or grants that require Council approval FINANCE For Adjustments Created by Finance
GRNT/DONTN For Grants or Donations that do not require Council approval (equal increases of revenue and expenditure budgets) Projection Inclusion: Most adjustments will be "One Time" adjustments, that should not be replicated in all future budgets. If this is a budget change that should be included in the next year's budget, select "Continuing" Update Recurring Journal: Leave box unchecked
PA Applied: Check the box if Project Codes are included 5 What do I do with the BAF - Council Attachment?
For items that require Council approval, the BAF - Council Attachment tab is the correct attachment to use for your item in Legistar. Complete the BAF, then enter the info into Munis. Do not submit into workflow! Return to the BAF to enter the Munis Journal Number, then click over to the BAF - Council Attachment tab. All of the info from the BAF will now appear in the Council Attachment, summarized by fund.
If your Council item includes interfund transfers or changes to CIP projects, enter that information manually into the Attachment in the sections provided. Print to pdf, and attach to your ASR in Legistar.
Journal #
Use this form to transfer budget from one place to another within the same fund Fiscal Year FY25 Effective Date 45776 Entity Code 1 Reference 1 60 (Utilities) Period 10 (April) Short Description TRANSFER Amendment Type 1 - Budget Transfer Reference 2 DEPTXFER Projection Inclusion One Time
Munis Project String Munis Org Munis Object Description of Adjustment Decrease Increase F - -
F - -
F - -
F - -
F - -
F - -
F - -
F - -
F - -
F - -
F - -
F - -
F - -
F - -
F - -
F - -
F - -
F - -
Total Revenue Adjustments: 0 0
Munis Project String Munis Org Munis Object Description of Adjustment Decrease Increase E - - 53060115 53270 TRANSFER FOR 36" REPAIR AT BJTP 75000 E - - 53060116 70130 TRANSFER FOR 36" REPAIR AT BJTP 75000 E - -
E - -
E - -
E - -
E - -
E - -
E - -
E - -
E - -
E - -
E - -
E - -
E - -
Total Expenditure Adjustments: 75000 75000
0 Justification: Transfering funds from Transmission Construction Services to Treatment Improvements to make sure the work is capitalized.
For transfers between departments within the same fund: City Manager Signature Date:
Journal # 7P3
Use this form when revenues and/or expenditures will be increasing or decreasing Fiscal Year 2026 Effective Date 45916 Entity Code 1 Reference 1 30 (Public Works) Period 3 (September) Short Description PDGateSwap Amendment Type 3 Reference 2 COUNCILCIP Projection Inclusion One Time
Munis Project String Munis Org Munis Object Description of Adjustment Decrease Increase F 33FC24PD01 - TRNSFERIN - RSVGFGCLTY 30030210 81310 Move funding to 33FC24PW06 71137.460000000006 300 -71137.460000000006 F 33FC24PD01 - GRANT - 30030210 44420 Move "PRISM" Property grant to 33FC24PW06 22592 300 -22592 F 33FC24PW06 - TRNSFERIN - RSVGFGCLTY 30030210 81310 Increase funding for project from 33FC24PD01 71137.460000000006 300 71137.460000000006 F 33FC24PW06 - GRANT - PRISM 30030210 44420 Move "PRISM" Property grant from 33FC24PD01 22592 300 22592 F - - 0
F - - 0
F - - 0
F - - 0
F - - 0
F - - 0
F - - 0
Total Revenue Adjustments: 93729.46 93729.46
Munis Project String Munis Org Munis Object Description of Adjustment Decrease Increase E 33FC24PD01 - SERVICES - CONSTRUCT 30030210 70510 93729.46 300 -93729.46 E - - 30030230 82300 33FC24PD01 Decrease Exp 71137.460000000006 300 -71137.460000000006 E 33FC24PW06 - SERVICES - CONSTRUCT 30030210 70510 93729.46 300 93729.46 E - - 30030230 82300 33FC24PW06 Incease Exp 71137.460000000006 300 71137.460000000006 E - - 0
E - - 0
E - - 0
E - - 0
E - - 0
E - - 0
E - - 0
E - - 0
E - - 0
E - - 0
E - - 0
E - - 0
Total Expenditure Adjustments: 164866.92000000001 164866.92000000001 Justification: Work for project 33FC24PD01 will be absorbed into project 33FC24PW06 for ease of accounting and tracking of expenses, the same vendors and work will be performed.
Council Budget Amendment Journal # 7P3
The City Council hereby approves the budget adjustments for each City fund's revenue and expenditure budget set forth in this Council Budget Amendment for Fiscal Year 2026. For both the Revenue Budget and Expenditure Budget columns, budget increases are shown with positive numbers and budget decreases with negative numbers.
Fund Fund Name Revenue
Budget Increase / (Decrease) Expenditure Budget Increase / (Decrease) 100 General 0 0
101 General Non-Recurring 0 0
102 Measure G 0 0
110 General ARPA 0 0
201 Gas Tax 0 0
202 RMRA 0 0
204 Red Light Camera 0 0
205 Measure T Road Maint 0 0
206 Measure U 0 0
207 Golf Course 0 0
208 Enhanced Infra Financing Distr 0 0
210 DIF Big Ranch 0 0
211 DIF Fire/Paramedic 0 0
212 DIF Affordable Housing 0 0
213 DIF Las Flores Rec Center 0 0
214 DIF Linda Vista 0 0
215 DIF Lone Oak Drainage 0 0
216 DIF N Jefferson Parks 0 0
217 DIF N Jefferson Traffic 0 0
218 DIF Orchard Parks 0 0
219 DIF Orchard Traffic 0 0
220 DIF Park Acq & Dev 0 0
221 DIF Parking 0 0
222 DIF Redwood Rd 0 0
223 DIF Street Improvement 0 0
224 DIF Underground Utility 0 0
225 Fair Share Contrib/Mitigat 0 0
230 Public Art 0 0
232 Property Development Tax 0 0
234 Public Infrastructure In Lieu 0 0
236 Parking 0 0
238 Alston Park Trust 0 0
240 Youth Services Diversion Prog 0 0
242 Fire Education Programs 0 0
255 Measure F 1% TOT Aff Hsg 0
260 CDBG 0 0
270 HOME Program 0 0
275 CalHome Program 0 0
285 Perm Local Housing Allocation 0 0
290 Damage Reimbursement 0 0
291 Opioid Settlement 0 0
292 Police Department Grants 0 0
293 Fire SR 0 0
294 Parks and Recreation SR 0 0
295 Public Works SR 0 0
296 Community Development SR 0 0
297 Administration SR 0 0
300 City Capital Projects 0 0
302 Streets and Sidewalk Fund 0 0
401 AD Altavina Maint Dist 0 0
402 AD Chaudhary Estates 0 0
403 AD Dry Creek Village 0 0
404 AD Fox Ridge 0 0
405 AD Glencar Estates 0 0
406 AD Hill View Park 0 0
407 AD Hyde Park I 0 0
408 AD Lake Park 0 0
409 AD Linda Vista 0 0
410 AD Mills 0 0
411 AD Napa Valley Corp Park 0 0
412 AD Oak Ridge 0 0
413 AD Orchard Estates 0 0
414 AD Oxford Garden 0 0
415 AD Rancho Las Flores 0 0
416 AD River Park Maintenance 0 0
417 AD Silverado Creek 0 0
418 AD Sunrise Meadows 0 0
419 AD Tierra Grove 0 0
420 AD Trancas 0 0
421 AD Vineyard Vista 0 0
422 AD Walnut Grove 0 0
423 AD Woodside 0 0
424 Storm Drain Fees 0 0
430 Tourism Improvement District 0 0
432 Business Dist Downtown 0 0
434 Business Dist Oxbow 0 0
436 Prop & Business Impr District 0 0
510 Materials Diverson-Operating 0 0
511 Materials Diversion-CIP 0 0
519 Materials Diversion-NR 0 0
530 Water Utility-Operating 0 0
531 Water Utility-CIP 0 0
539 Water Utility-NR 0 0
610 Fleet 0 0
611 Fleet Fire Apparatus 0 0
630 Information Technology 0 0
640 General Liability 0 0
641 Workers Compensation 0 0
642 Unemployment 0 0
650 Postemployment Benefits 0 0
660 Equipment Replacement 0 0
701 Gasser CFD 0 0
841 Laurel Manor 0 0
842 Seminary Street 0 0
843 Section 8 0 0
844 20% Low/Mod Income 0 0
846 Local Housing 0 0
847 Continuum of Care Program 0 0
848 Housing 5% RDA Supplemental 0 0
Total 0 0
Interfund Transfers:
The above Council Budget Amendment includes the following Interfund Transfers:
Fund Fund Name Transfer In / Revenue Transfer Out / Expenditure CIP Projects:
The above Council Budget Amendment includes the following CIP Project Budget Changes:
Project Project Name Revenue
Budget Increase / (Decrease) Expenditure Budget Increase / (Decrease) 33FC24PD01 PD Admin Parking Lot Gates -93729.46 -93729.46 33FC24PW06 Surface Repair City Parking Lots 93729.46 93729.46 I hereby certify that the forgoing Council Budget Amendment was duly approved by the City Council of the City of Napa at a public meeting held on
City Clerk Signature
Date of Council Approval
Amendment Types Transfer Types
3 - Exp or Rev Amendment (one-sided) 1 - Exp to Exp or Rev to Rev Transfer 7 - Exp to Rev Amendment (interfund) 2 - Rev to Exp Transfer 8 - Exp to Exp Amendment (interfund)
10 (City Council) 1 (July) CALOES DEPTXFER
11 (City Clerk) 2 (August) CARRYFRWRD FINANCE
12 (City Manager) 3 (September) COUNCILCIP
13 (Finance) 4 (October) COUNCILOPS
14 (City Attorney) 5 (November) FINANCE
15 (Human Resources) 6 (December) GRNT/DONTN
19 (General Government) 7 (January)
21 (Police) 8 (February) Continuing
22 (Fire) 9 (March) One Time
30 (Public Works) 10 (April)
40 (Community Development) 11 ( May)
44 (Housing) 12 (June)
50 (Parks and Recreation)
60 (Utilities)