RESOLUTION R2026-XXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NAPA, STATE OF CALIFORNIA, (1) APPROVING AND AUTHORIZING THE PARKS AND RECREATION DIRECTOR TO EXECUTE A CONTRACT WITH ASPHALT IMPRESSIONS, INC., FOR THE 2ND STREET PAVEMENT ARTWORK PROJECT (33PA23PR03) IN AN AMOUNT NOT TO EXCEED $379,152; (2) AUTHORIZING THE PARKS AND RECREATION SERVICES DIRECTOR TO EXECUTE CHANGE ORDERS NOT TO EXCEED $37,915 AS CONTINGENCY TO ADDRESS UNFORESEEN CONDITIONS THAT MAY BE DISCOVERED DURING CONSTRUCTION; (3) DETERMINING THAT THE EXCEPTION FOR SPECIALTY ITEMS IN NAPA MUNICIPAL CODE 2.91.050 APPLIES TO THE AGREEMENT; (4) AMENDING THE FY2025/26 & 2026/27 CAPITAL IMPROVEMENT PROJECT PLAN AS DOCUMENTED IN COUNCIL BUDGET AMENDMENT NO. 79P09; and (5) DETERMINING THAT THE ACTIONS AUTHORIZED BY THIS RESOLUTION ARE EXEMPT FROM CEQA.
WHEREAS, Napa City Council approved funding in the Capital Improvement Program (CIP) budget for the 2nd Street Pavement Art (“Project”); and WHEREAS, the Project included soliciting an Artist to create a one-of-kind design for the Project site; and WHEREAS, the Artist’s designs will be used to fabricate and install custom pre-formed thermoplastics at the pedestrian scramble and custom pavement coating at the bulb-outs, to collectively create a pavement art corridor at the Project site; and WHEREAS, Asphalt Impressions, Inc. is a qualified vendor and the sole authorized vendor in Northern California with the capabilities to fabricate and install this custom artwork using these pavement treatments; and WHEREAS, under Section 2.91.050 of the Municipal Code, the City may enter into a contract for a “specialty item,” in accordance with this section, without further complying with the requirements of this chapter provided that certain findings are made regarding procedural steps taken to ensure that the terms of the proposed contract are more beneficial to the City, and ensuring that the purposes and goals identified under the City’s contracting ordinance have been met, as per the written determination defined below; and The project will contract with Asphalt Impressions, Inc. for the fabrication and installation of custom pre-formed thermoplastics and specialized pavement coating to install a one-of-kind pavement artwork along the 2nd Street corridor in downtown Napa.
The types of services available by Asphalt Impressions, Inc. meet this need for a qualified independent, third-party vendors/contractors who specialize in the installation of custom pre-form thermoplastics and specialized pavement coating.
The City’s needs can only be met by one proprietary type of service given specialty vetting by Asphalt Impressions, Inc. to provide qualified professional services as the only authorized installer in Northern California.
By entering into a contract for the specialty item from the proposed contractor, the City will meet the purpose and goals identified in Subsection HYPERLINK "https://library.qcode.us/lib/napa_ca/pub/municipal_code/lookup/2.91.010" \t "_blank"2.91.010(D) of this chapter.
The contract complies with the requirements of Subsection HYPERLINK "https://library.qcode.us/lib/napa_ca/pub/municipal_code/lookup/2.91.030" \t "_blank"2.91.030(B) of this chapter.
WHEREAS, the construction budget consists of funding the total contract amount of $379,152 plus contingency, construction administration and staff time for a total amount of $475,000; and WHEREAS, the FY2025/26 & FY2026/27 Capital Improvement Program (CIP) Budget was adopted on June 17, 2025, as part of the City of Napa FY 2025/26 and 2026/27 Budget; and WHEREAS, Council action is needed for project status and/or funding revisions from previously approved CIP budgets; and WHEREAS, the recommended changes to the CIP will obligate funds from the Public Art Fund in the amount of $50,000 and decrease PBID funding by $150,000 since the revenue was received and deposited into Special Revenue Fund account 29450500; and WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City Staff, and any information provided during public meetings.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Napa, as follows:
The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct, and establish the factual basis for the City Council’s adoption of this Resolution.
The City Council hereby finds that the Project is exempt from CEQA pursuant to CEQA Guidelines Section 15301(c), which exempts the repair or minor alteration of existing streets, sidewalks, gutters, and similar facilities.
The City Council hereby determines that, in entering into a contract with Asphalt Impressions, Inc. for the procurement of labor and inspections, the requirements of Napa Municipal Code Section 2.91.050 are satisfied.
The City Council hereby approves and authorizes the Parks & Recreation Director to award an agreement to Asphalt Impressions, Inc, in an amount not to exceed $379,152.
The City Council hereby authorizes the Parks & Recreation Director to execute change orders not to exceed $37,915 as contingency for unforeseen conditions and authorizes the charge of construction administration and staff time for a total project amount not to exceed $475,000.
The City Council hereby approves the following changes to CIP and the FY25/26 Operating Budget as documented in Council Budget Amendment No. 79P09 (attached hereto as Exhibit A and incorporated herein by reference).
Obligate $50,000 from the Public Art Fund to 33PA23PR03.
Decrease 33PA23PR03 by $150,000 for PBID funding since the revenue was received and deposited into Special Revenue Fund account 29450500.
This Resolution shall take effect immediately upon its adoption.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Napa at a public meeting of said City Council held on the 17th day of March, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: ________________________
Tiffany Carranza
City Clerk
Approved as to form:
_________________________
Christopher Diaz
Interim City Attorney
ATTACHMENT 1
R2026-XX Page PAGE 1 of NUMPAGES 3 March 17, 2026
ATTACHMENT __
R20XX-XX Page PAGE 1 of NUMPAGES 1 Type approved date of resolution here