ATTACHMENT 1
Amendment to Agreement Page 1 of 4 Form 2.2.1 (2022-11-10) Public Safety Software Systems Support and Technology Project Management AMENDMENT NO. 1 TO AGREEMENT NO. C2024-147
Public Safety Software Systems Support and Technology Project Management City Budget Code: __________________
This Amendment No. 1 (“Amendment”) to City Agreement No. C2024-147, entitled Public Safety Software Systems Support and Technology Project Management (“Agreement”), by and between the City of Napa, a California charter city (“City”), and Cloud 5 Solutions LLC a Pennsylvania limited liability company (“Consultant”), is effective on the date last signed by the City, which is identified on the signature page as the “Effective Date.”
RECITALS
A. City and Consultant entered into the Agreement, effective July 16, 2024,for an amount not to exceed $990,000, pursuant to which Consultant agreed to perform certain services described in the Agreement (“Services”), generally including public safety software systems support and technology project management.
B. City has determined that additional Services (“Additional Services”) are required to continue, modify, or expand the Services performed under the Agreement, as set forth in the Scope of Additional Services and Schedule of Performance, attached hereto as Exhibit “A” and incorporated herein by reference.
NOW, THEREFORE, the City and the Consultant, for the mutual consideration described herein, agree as follows:
1. INCORPORATION BY REFERENCE. Unless otherwise specified, all subsequent references to the Agreement are deemed to mean the original Agreement as modified by any amendments preceding this Amendment, if any. This Amendment incorporates the Agreement by reference, except and only to the extent that any terms or conditions of the Agreement are specifically modified by this Amendment. All terms and conditions in the Agreement that are not specifically modified by this Amendment remain in full force and effect.
2. SCOPE OF ADDITIONAL SERVICES. Consultant will perform the Additional Services described in Exhibit “A” in accordance with the terms and conditions of this Amendment.
3. PAYMENT. City will compensate Consultant for satisfactory performance of the Additional Services in an amount not to exceed $1,111,340. The cumulative total compensation payable to the Consultant will not exceed $2,101,340 without prior written authorization from the City (based on $990,000 for the original Agreement and any prior amendments thereto, plus $1,111,340 for this Amendment).
4. AMENDMENT TO EXHIBIT “A” SECTION 2.1. REQUESTS FOR SERVICES. Exhibit “A”, Section 2.1 shall be amended to read: Upon request by City, Consultant will provide the Services described above beginning on July 1, 2024, and ending on June 30, 2030.
5. ENTIRE AGREEMENT. The Agreement, as modified by this Amendment, constitutes the entire integrated understanding between the parties concerning the Additional Services. This Amendment supersedes all prior negotiations, agreements and understandings regarding the Additional Services, whether written or oral. The documents incorporated by reference into this Amendment are complementary; what is called for in one is binding as if called for in all, except and only to the extent otherwise specified. If any provision in an exhibit to this Amendment conflicts with or is inconsistent with a provision in the body of this Amendment, the provisions in the body of this Amendment will control over any such conflicting or inconsistent provisions.
ATTACHMENT 1
Amendment to Agreement Page 2 of 4 Form 2.2.1 (2022-11-10) Public Safety Software Systems Support and Technology Project Management
6. SIGNATURES; ELECTRONIC SIGNATURES. The individuals executing this Amendment represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Amendment on behalf of the respective legal entities of Consultant and City. The parties agree that this Amendment may be executed and transmitted electronically and that electronic signatures shall have the same force and effect as original signatures in accordance with the Electronic Signatures in Global and National Commerce Act, 15 U.S.C. 7001 et seq.; the California Uniform Electronic Transactions Act, Civil Code Section 1633.1 et seq. and California Government Code Section 16.5.This Amendment shall inure to the benefit of and be binding upon the parties hereto and their respective successors and authorized assigns.
IN WITNESS WHEREOF, the Parties have executed this Amendment to be effective on the Effective Date set forth below.
CITY: CONSULTANT:
CITY OF NAPA, a California charter city CLOUD 5 SOLUTIONS LLC, a Pennsylvania limited liability company
By: By:
Liz Habkirk, Assistant City Manager Travis M. Enders, President & CEO Date:
(“Effective Date”)
COUNTERSIGNED:
Erika Leahy, City Auditor
APPROVED AS TO FORM:
Christopher Diaz, Interim City Attorney
ATTACHMENT 1
Amendment to Agreement Page 3 of 4 Form 2.2.1 (2022-11-10) Public Safety Software Systems Support and Technology Project Management EXHIBIT “A”
SCOPE OF ADDITIONAL SERVICES AND SCHEDULE OF PERFORMANCE Cloud 5 Solutions, LLC
PO Box 245
Medora, ND 58645
February 27, 2025
Scott Nielsen, Information Technology Manager
City of Napa
PO Box 660
Napa, CA 94559-0660
Dear Scott:
This letter is in reference to our ongoing discussions regarding the City needing additional services from Cloud 5 Solutions, LLC beginning in FY 26. The following would be the amended scope of Exhibit “A” of the current Contract (C2024-147) (changes are italicized):
• Configuration and Troubleshooting to include:
o 911 Computer Aided Dispatch System (CAD) and ancillary components o Records Management System (RMS) and ancillary components o Electronic Citation and Collision Reporting Systems and ancillary components o Mobile applications (both for law and fire agencies)
o 911 Telephone System and ancillary components
o Configure and provide Tier 1 and 2 level support for Public Safety software systems o Configure and support Virtualization Infrastructure at a Tier 1 and Tier 2 level o Interface with vendors for support issues within scope of systems beyond Tier 1 and 2 o Configure and support SQL databases for various software platforms • Public Safety GIS Coordination and Management
o Manage the Source Data for Response Areas and 911 Specific Needs o Coordinate the Flow of Data from City and County Resources through to Public Safety Systems o Assist with ArcGIS/ESRI projects as needed and where applicable • Participate as a team member(s) of the Public Safety IT Team • Provide Project Management services and/or assist with Project Management services o Public Safety Technology related
o 911 Infrastructure/Backup Infrastructure related
• Participate virtually and in-person in vendor workshops and conferences on behalf of the City for the benefit of the City and systems implemented and supported upon approval of the City’s Authorized Representative.
ATTACHMENT 1
Amendment to Agreement Page 4 of 4 Form 2.2.1 (2022-11-10) Public Safety Software Systems Support and Technology Project Management