May 23, 2023
FISCAL YEAR 2024
BUDGET WORKSHOP
Overview & Financial Position
Decide on One-Time Enhancement Items (one at a time)
On-Going Enhancement Items
Define Proposal for District/Council Budgets
New Enhancement Item: Reduce Recreation Fees
Decide from Menu of On-Going Enhancement Items (iterative process until consensus is reached)
Workshop Agenda
2 |
Overview & Financial
Position
Process and Schedule
• January - City Council interviews on Individual Goals & Expectations • Feb 1-3 - New Mayor & Councilmembers Academy by CA League of Cities • Feb 21 - Regular Meeting - Goal Setting and Budgeting Kick-Off • March 7 – Recruitment/Retention Update
• March 21 – Initial 5-year Financial Forecast & Current Priorities from Staff • March 24 –Facilitated Workshop on Council Priorities and Teamwork • April 18 – Budget Workshop: Presentation of Preliminary Budget • May 5 – Budget Workshop: Operating Enhancement Items
• May 16 – Budget Workshop: Capital Enhancement Items
• May 23 – Budget Workshop: Decide on Enhancement Items • June 6 – Budget Adoption
4 |
GENERAL FUND UNASSIGNED FUND BALANCE
TARGET: 10% ANNUAL OPERATING BUDGET
• “Amounts in excess of the target level will be used to increase or replenish other reserves (with priority given to the Economic Contingency and Facilities Maintenance reserves), to set aside resources for specific one-time uses, or as a funding source for one-time expenditures included in the annual budget or for needs that arise subsequent to budget adoption.”
Council Policy #201
5 |
• Current staffing and programs
• Total revenue and expenditures
expected to grow
• Projected deficit in FY25 and FY26
• Yellow bars represent estimated
unassigned fund balance, which grow
during surplus years and shrink during
deficit years
• 3 labor group MOUs expire in 2024
• No recession is considered but there
are mounting concerns
General Fund 5-Year Forecast
6 |
$58
$60
$62
$64
$66
$68
$70
$72
$74
$76
$78
$22
$23
$24
$25
$26
$27
FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
Unassigned Fund
Revenues and Expenditures
Balance (Millions)
Projected Revenues, Expenditures, and
Unassigned General Fund Balance
Unassigned GF Balance Total GF Revenue Total GF Expenditures • Modeled FY25
recession half as
severe as the Great
Recession in 2008,
with slow recovery
General
Fund 5-Year
Forecast –
Recession
Scenario
7 |
$-
$10
$20
$30
$40
$50
$60
$70
$80
-$5
$0
$5
$10
$15
$20
$25
$30
FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
Unassigned Fund
Revenues and Expenditures
Balance (Millions)
Projected Revenues, Expenditures, and
Unassigned General Fund Balance
Unassigned GF Balance Total GF Revenue Total GF Expenditures Unassigned Fund Balance FY2024
GENERAL FUND
Projected Balance 6/30/2023 $ 23,456,296
10% Operating Expenditures 6,575,437
Estimated Amount Over Policy 201 Target $ 16,880,859
8 |
$64
$66
$68
$70
$72
$74
$76
$78
$80
$0
$5
$10
$15
$20
FY2024 FY2025 FY2026 FY2027 FY2028
Revenues and Expenditures
Unassigned Fund Balance (Millions)
Unassigned GF Balance Total GF Expenditures Total GF Revenue 5-Year Forecast: All Enhancements
9 |
One-Time Enhancement
Items
One-Time Enhancement Decision Items
Item FY24 Frequency
Street Signs Replacement $25,000 One-Time
Communications Plan $100,000 One-Time
Chamber of Commerce $50,000 One-Time
Fund Reserves $430,000 One-Time
Las Palmas Wellness Center & Restrooms $2,700,000 One-Time Granger Hall Relocation Plan $100,000 One-Time
City Hall Seismic Upgrade $4,000,000 One-Time
Civic Center/Kimball Rec Master Plan $250,000 One-Time
Clean NC – Plaza & Harbison $100,000 One-Time
TOTAL $7,755,000
11 |
On-Going Enhancement
Items
CURRENT COUNCIL BUDGET:
• $1,050 per member – governmental purposes
• $1,836 – Mayor governmental purposes
• $18,000 – Mayoral events
• $2,000 per member – travel & training
• Personnel costs for Council, Mayor, & 1 Executive Assistant to the Mayor District Budgeting
13 |
CURRENT REC FEES A PERCENTAGE OF COST:
• Youth Rec Program: 40% resident/70% non-resident
• Summer Camp: 25% resident/50% non-resident
REDUCTION PROPOSAL
• Rec Program: 25% resident/70% non-resident
• Estimated reduction in revenue/cost picked-up by City = $500 Recreation Fees
14 |
Futsal/Soccer Example
15 |
Current Cost Recovery 40% Cost Recovery at 25%
Recovery Rate Recovery Rate
Recovery Level 40% Recovery Level 25%
Minimum City Cost Recovery $456.00 Minimum City Cost Recovery $285.00 Minimum Fee $22.80 Minimum Fee $14.25
Assigned Fee Information (Residents) Assigned Fee Information (Residents) Fee Assigned $20.00 Fee Assigned $15.00
Fee Revenue $400.00 Fee Revenue $300.00
City Cost City Cost
Final Program Cost $740.00 Final Program Cost $840.00
Class Information
Minimum Participants 20
Number of Staff 2
Total Program Hours 30
Total Staffing Cost $1,140.00
On-Going Enhancement Decision Items
Item FY24 FY25 FY26 FY27 FY28
5 New Police Staff $498,037 $445,315 $461,353 $477,886 $494,933 3 New Firefighters & 4-0 Staffing $139,313 $513,777 $529,190 $545,066 $561,418 After School Programming $175,000 $196,744 $255,253 $262,911 $270,798 Tree Trimming $92,700 $95,481 $98,345 $101,296 $104,335 Engineering Permit Technician $91,200 $93,936 $96,754 $99,657 $102,646 PW Quality of Life Crew OT* $32,000 $32,000 $32,000 $32,000 $32,000 Amortization* $50,000 $50,000 $50,000 $50,000 $50,000
Pavement Rehab* $500,000 $500,000 $500,000 $500,000 $500,000 Storm Drain Rehab* $300,000 $300,000 $300,000 $300,000 $300,000 District/Council Budget* TBD TBD TBD TBD TBD
Reduce Recreation Fees $500 $500 $500 $500 $500
TOTAL $1,878,750 $2,227,753 $2,323,395 $2,369,315 $2,416,630 16 |
Slides from Previous
Workshops for
Reference
Fund Balance Categories
Non-spendable – amounts that cannot be spent because they are: 1) not in spendable form or 2) legally or contractually required to be maintained intact.
Restricted – resources that have spending constraints that are either 1) “externally” imposed or 2) imposed by law through constitutional provisions or enabling legislation.
Committed – amounts that have internally imposed restrictions mandated by formal action of the City Council.
Assigned – amounts that are constrained by the Council’s intent that they will be used for specific purposes. (Decision-making with regard to these amounts may be made by a committee or other governmental official.)
Unassigned – the “residual” fund balance for the General Fund. This residual amount of unassigned fund balance reflects the resources available for further appropriation and expenditure for general governmental purposes
18 |
Current Reserves
Reserves Target* Balance** Policy Level
Unassigned Fund Balance $ 6,575,000 $19,156,000 10% General Fund Op Bdgt Economic Contingency
Reserve
$ 13,150,000 $ 12,800,000 20% General Fund Op Bdgt
Liability Reserve $ 13,264,000 $ 16,615,000 80% confidence level Facilities Maintenance $ 2,960,000 $ 2,880,000 4.5% General Fund exp Vehicle Replacement $ 3,141,900 $ 2,770,265 30% book value of vehicles Pension Trust (115) $ 18,400,000 $ 6,393,549 2 years UAL payments OPEB Trust $ 4,821,000 $ 3,133,184 80% OPEB liability
* Based on estimated $66M operating
**All balances are as of June 30, 2022 (unaudited)
19 |
Sales Tax Revenue History
20 |
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
Sales & Use Tax
Disctrict TUT
Impact on Unassigned Fund Balance
Fiscal Year 2024
GENERAL FUND
Unassigned Fund Balance 6/30/2022 $19,156,296
FY23 - Mid-Year Projected Use/Gain 4,300,000
Projected Balance 6/30/2023 23,456,296
Estimated Use/Gain - FY24 Prelim Budget 1,258,089
Projected Unassigned Fund Balance 6/30/24 $ 24,714,385
21 |
FY24 Preliminary
Budget All Funds
Total Operating & Capital Budget
FY 24 Preliminary vs FY 23 Adopted
FY 24 Preliminary FY 23 Adopted Change
All Funds
All Revenues $129,403,177 $134,351,875 $(4,948,698)
All Expenditures 136,478,171 133,042,568 3,435,603
Projected Use of Fund Balance $ (7,074,995) $ 1,309,307 23 |
Expenditure by Fund
24 |
50%
13%
9%
10%
4%
14%
FY24 Preliminary Expenditures by Fund
General Fund
Housing/CDBG
Int Service Funds
Sewer
Pension Obligation Bonds
Other
Revenues & Expenditures
Other Funds FY24 Preliminary
PRELIMINARY BY FUND TYPE
FY 24 Prelim
Revenue
FY 24 Prelim
Expenditures
Housing/CDBG Funds 16,406,689 17,440,084
Internal Service Funds 11,947,403 12,934,332
Sewer Service Fund 9,931,785 13,182,495
Other 9,915,229 14,743,337
Pension Obligation Bonds 5,806,468 5,806,468
Library/Parks Funds 4,583,183 4,457,083
Total Other Funds $60,230,716 $68,563,799
25 |
General Fund
Preliminary Budget Summary
Fiscal Year 2024
FY 24 Preliminary FY 23 Adopted Change
Total Revenues $ 67,166,961 $ 64,574,077 $ 2,592,884
Transfers In 2,005,500 2,005,500 0
Expenditures 65,085,303 63,737,457 1,347,846
Transfers Out 2,829,069 2,557,210 271,859
Fund Balance (Use) Gain $ 1,258,089 $ 284,910
GENERAL FUND
27 |
Expenditures
FY 24 Preliminary vs FY 23 Adopted
GENERAL FUND FY 24
Preliminary
FY 23
Adopted Change
Personnel Services $45,039,464 $45,410,890 $(371,426)
Maintenance & Operations 8,469,578 7,776,245 693,333
Capital Outlay 143,500 160,000 16,500
Capital Improvements (CIP) 2,160,000 1,900,000 100,000
Internal Service Charges and Reserves 9,416,261 8,506,822 909,439 Transfers Out 2,829,069 2,557,210 271,859
Total $67,914,372 $66,294,667 $1,619,705
28 |
Historical Expenditure Trends
Total personnel costs will comprise 66.3% of FY 24 General Fund expenditures
Projected
29 |
$-
$10
$20
$30
$40
$50
$60
$70
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Millions
Personnel Internal Services M & O CIP Transfers Out
Expenditure by Department
30 |
44%
18%
11%
11%
7%
6%
3%
FY24 General Fund Exp by Department
Police
Fire
Non-Departmental
Administration
Engineering & Public Works
Community Development
Community Services
Revenue Trends
31 35%
24%
22%
12%
4%
3%
FY24 General Fund Revenue by Source
Sales & Use Tax
Other Revenues
District Transactions & Use Tax
Property Tax in Lieu of VLF
Property Tax
Transfers In
Historical Revenue Trends
Sales taxes (black) and District transaction & use taxes (green) are approximately 57% of projected FY 24 revenues, while property taxes (teal) about 16% Projected
32 |
$-
$10
$20
$30
$40
$50
$60
$70
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Millions
Sales & Use Tax Other District TUT Property Tax Transfers In • INCREASE AUTHORIZED POSITIONS TO SUPPORT INCREASED CALL VOLUME
• ADD 5 POLICE POSITIONS, IN PRIORITY ORDER
• 1 Officer
• 2 Dispatchers
• 1 Records Clerk
• 1 Community Service Officer
1. Police Staffing – CPSM
Recommendation for Year 1
On-going FY24
5 New Police Staff $498,037
33 |
SAFER GRANT ENDING MARCH 2024
ADD 3 FIREFIGHTERS TO GENERAL FUND AUTHORIZED POSITIONS • Increase from 15 to 18 firefighters
• CPSM recommendation
• CURRENTLY RUNNING 3 PERSON ENGINE COMPANIES
• PILOT A 4 PERSON ENGINE COMPANY RESPONSE MODEL ON ENGINE 34
2. Fire Staffing – 3 Firefighters & Pilot
Enhanced Minimum Staffing
On-going FY24 FY25
Firefighter (3) $111,060 $484,677
Use of Leave of 4th person $28,253 $29,100
TOTAL $139,313 $513,777
34 |
AFTERSCHOOL YOUTH RECREATION PROGRAM (AGES 5-14)
• Builds on existing programs
• Program grows over time
• Youth Sports Skills (Basketball, Soccer, Volleyball)
• Structured Leagues (Basketball, Soccer)
• Art, Music classes
• Contract classes
RECREATION CLASSES AND YOUTH SPORTS IN LINE WITH OTHER LOCAL CITIES
LOW PARTICIPANT COSTS FOR RESIDENTS
3. After School Programming
35 |
PROGRAM COORDINATOR FT
• New position to specialize in youth sports
RECREATION LEADERS/RECREATION AIDES (TOTAL OF 5 PT STAFF) • Recreation Aides recruited at high school level
3. After School Programming
On-going FY24 FY25 FY26
Program Coordinator $79,000 $81,370 $83,811
Rec Leader III $32,900 (2) $50,831 (3) $52,355 (3)
Rec Aide $48,100 (3) $49,543 (3) $99,086 (6)
Operations $15,000 $15,000 $20,000
TOTAL $175,000 $196,744 $255,253
36 |
ADD 2ND TREE TRIMMING CREW
• 2 new staff: Lead Tree Trimmer & Tree Trimmer
• $187,700 personnel costs
• Use existing truck
• Cost partially offset by reduction in contractor work • Average of $95,000 the last few years
4. Tree Trimming
On-going FY24
Tree Trimming Crew Net $92,700
37 |
ADD ONE ENGINEERING PERMIT TECHNICIAN
• Also helps with succession planning for pending retirements in department PURSUING OTHER IDEAS WITH EXISTING STAFF AND RESOURCES, SUCH AS:
• Teaching/communication on process
• Provide and promote pre-construction meetings for large projects • Monthly ADU day for residents
5. Improve Permitting/Development
Process
On-going FY24
Engineering Permit Tech $91,200
38 |
INCREASE FUNDING FOR AMORTIZATION EFFORTS
INCREASE PW OVERTIME TO EXPAND SWEEPING & FRIDAY CLEAN-UPS STREET SIGN REPLACEMENT CATCH-UP: ONE-TIME
SIGN ORDINANCE ENFORCEMENT
• Need Council fully committed and supportive
• Will attempt with existing staff, but may need additional staff in future
6. Quality of Life
On-going FY24
Amortization $50,000
PW Overtime $32,000
Street Signs $25,000
TOTAL $107,000
39 |
COMMUNICATIONS PLAN – RFP FOR CONSULTANT
• Identify internal & external areas for improvement
• Outline plan to address
• Develop outreach and communication materials
• For example:
• Update website content
• Coordination with schools about building sense of shared social responsibility • FAQs and handbooks for development process
7. Communication Improvements
One-Time FY24
Communications Plan $100,000
40 |
$50,000 CONTRIBUTION
USED FOR ECONOMIC DEVELOPMENT SERVICES
ONE-TIME COMMITMENT FOR FY24
8. Chamber of Commerce
One-Time FY24
Chamber Contribution $50,000
41 |
9. Fund Reserves
Reserves Target* Balance** Policy Level
Unassigned Fund Balance $ 6,575,000 $19,156,000 10% General Fund Op Budget Economic Contingency
Reserve
$ 13,150,000 $ 12,800,000 20% General Fund Op Budget
Facilities Maintenance $ 2,960,000 $ 2,880,000 4.5% General Fund Exp.
One-Time FY24
Economic Contingency $350,000
Facilities Maintenance $80,000
TOTAL $430,000
* Based on estimated $66M operating
**All balances are as of June 30, 2022 (unaudited)
42 |
CURRENT COUNCIL BUDGET:
• $1,050 per member – governmental purposes
• $1,836 – Mayor governmental purposes
• $18,000 – Mayoral events
• $2,000 per member – travel & training
• Personnel costs for Council, Mayor, & 1 Executive Assistant to the Mayor
10. District Budgeting
43 |
GOAL SETTING WORKSHOP – DIRECTED STAFF TO RESEARCH
SURVEYED CA CITIES OF A SIMILAR SIZE THAT HAVE DISTRICTS • None had discretionary district budgets
• One had $100k for discretionary contributions to non-profits for Council as a whole
• One had $2k per district for travel/training
• Staffing – none, 1 PT admin, 1 FT admin
• Council budgets were between 0.4%-1% General Fund operating exp (NC 0.6%)
10. District Budgeting
44 |
CITY OF SAN DIEGO
• Each district gets a pool of funding for community projects, programs, and services
• Restricted to one-time expenditures and compliance with Council policy • Funding dependent on Council administrative budget savings from prior year • $100,000 - $150,000 per district over last few years
• NC is 4% of the size of City of San Diego
10. District Budgeting
45 |
Capital Improvement
Plan (CIP)
CIP ASSETS
47 Streets
Sidewalks
Pedestrian Ramps
Street Lights
Traffic Signals
Sewer System
Storm Drains and Open Channels
Communications &
Information Technology
City Offices
Public Works Yards
Police Station
Fire Stations
Community & Rec Centers
Public Library
Community Parks
Athletic Fields & Skate Park
Basketball & Tennis Courts
Municipal Swimming Pool
Public Restrooms
Public Safety Cameras
Lighting & Landscaping
Walking Paths
Light Duty Trucks
Medium and Heavy Duty Trucks
Sedans
SUVs
Specialty Vehicles
Police Patrol Vehicles
Fire Apparatus
Heavy Equipment
Infrastructure Parks and
Facilities Vehicle Fleet
CIP Overview
MAJOR MAINTENANCE - DEFERRED & ONGOING (M)
CAPITAL IMPROVEMENT PROJECTS THAT PROVIDE MAJOR MAINTENANCE AND/OR UPGRADES TO
EXISTING INFRASTRUCTURE AND/OR FACILITIES REQUIRED TO PROVIDE ESSENTIAL PUBLIC
SERVICES AND MAINTAIN HEALTH AND SAFETY
EXAMPLES – ROADWAY REHAB, ROOF REPLACEMENT, HVAC SYSTEM UPGRADES, REMOVAL AND
REPLACEMENT OF DETERIORATED METAL STORM DRAIN PIPES
NEW PUBLIC IMPROVEMENTS (N)
CAPITAL IMPROVEMENT PROJECTS THAT EXPAND EXISTING INFRASTRUCTURE AND/OR
FACILITIES, OR CONSTRUCT NEW FACILITIES, TO ADDRESS PRESENT AND FUTURE NEEDS OF
THE COMMUNITY
EXAMPLES – SKATE PARK, MULTI-PURPOSE ATHLETIC FIELD, MUNICIPAL SWIMMING POOL,
COMMUNITY CORRIDORS
48 CIP OVERVIEW
49 Prioritization
Tier 1 – Urgent, Public Health
and Safety
Tier 2 – Need 1 to 2 Years
Tier 3 – Need 3 to 5 Years
Tier 4 - Need 6 to 10 Years
Funding
TransNet, Gas Tax,
Sewer Service Fund,
Development Impact Fees
(DIF), Facilities
Maintenance Reserve
(FMR), ARPA, and General
Fund
Evaluation
Criteria
Health and Safety
Community Support
Cost and Schedule
Available Funding
Consistency with
Long Range
Planning Documents
Ongoing
Maintenance Cost
Major Maintenance
Deferred & Ongoing New Public
Improvements
CURRENT PARKS & FACILITIES
50 Park and Facility Qty Description
City Hall 1 City Hall
Police Station 1 Police Department
Fire Stations 3 31,33,34
Recreational Centers 3 Camacho, Kimball, El Toyon
Community Facilities 3 MLK Jr, Casa de Salud Youth Center, Nutricional Center Public Works Yards 2 1726 Wilson, 726 19th
Library 1 Public Library
Parks 5 Kimball, El Toyon, Las Palmas, Paradise Creek Park, Sweetwater Heights
Facilities Other 5 ARTS Center, Granger Music Hall, Kimball House, Stein Farm, Santa Fe Rail Depot
Senior Center 1 Kimball Senior Center
Las Palmas Municipal Pool 1 Pool
Total 26
Maintenance of Reserve Funds
51 City Council Policy #201 adopted June 26, 1985, and most recently amended May 4, 2021 by City Council Resolution No. 2021-48, establishes the annual amount to be budgeted for major maintenance projects as 1.5% of the City’s General Fund operating budget (~$60Million).
FY 24 Estimated Amount - $1,000,000
FY24 PARKS & FACILITIES INCLUDE
52 Police Department Tier $700,000
Generator and Electric Upgrade Supplement 1 $500,000
Sewer Pipe Rehabilitation – Phase 1 1 $200,000
Fire Station 34 Tier $200,000
HVAC Rehabilitation 1 $40,000
Hand Railing Rehabilitation 1 $10,000
Bathroom on Drill Ground 1 $150,000
Arts Building Tier $100,000
Roof Rehabilitation 1 $100,000
FY24 PARKS & FACILITIES INCLUDE
53 El Toyon Multipurpose Facility/Fire Station Tier $200,000 Design of El Toyon Multi-Purpose Facility/Fire
Station
1 $200,000*
* DIF
Total Parks & Facilities Major Maintenance Projects $1,000,000 Total DIF $ 200,000
54 CIP Category
Facilities, Parks & Recreation Total
Tier 1
(Urgent)
Tier 2
(1-2 years)
Tier 3
(3-5 years)
Tier 4
(6-10 years)
Facilities
Maintenance
Reserve
(General
Fund)
DIF, Grants
and Other TBD
Civic Center / City Hall* $4,710,000 $0 $4,000,000 $0 $710,000 $0 $0 $4,710,000 MLK Jr Community Center $540,000 $0 $0 $50,000 $490,000 $0 $0 $540,000 Police Dept Building $1,080,000 $700,000 $300,000 $0 $80,000 $700,000 $0 $380,000 Fire Station 34 $370,000 $200,000 $0 $170,000 $0 $200,000 $170,000 Fire Station 33 $0 $0 $0 $0 $0 $0 $0 $0
Fire Station 31 $130,000 $0 $50,000 $80,000 $0 $0 $0 $130,000 Public Works (1726 Wilson Ave) $0 $0 $0 $0 $0 $0 $0 $0
Public Works (726 W. 19th St) $0 $0 $0 $0 $0 $0 $0 $0
Public Library $0 $0 $0 $0 $0 $0 $0 $0
ARTS Center $500,000 $100,000 $0 $400,000 $0 $100,000 $0 $400,000 Kimball Recreation Center $650,000 $0 $650,000 $0 $0 $0 $0 $650,000 Kimball Senior Center $0 $0 $0 $0 $0 $0 $0 $0
Casa de Salud Youth Center* $0 $0 $0 $0 $0 $0 $0 $0
Las Palmas Municipal Pool $0 $0 $0 $0 $0 $0 $0 $0
Camacho Recreation Center $0 $0 $0 $0 $0 $0 $0 $0
El Toyon Recreation Center $280,000 $0 $0 $280,000 $0 $0 $0 $280,000 Granger Music Hall $4,000,000 $0 $4,000,000 $0 $0 $0 $0 $4,000,000 Kimball House $40,000 $0 $0 $0 $40,000 $0 $0 $40,000
Stein Farm $360,000 $0 $0 $320,000 $40,000 $0 $0 $360,000 Santa Fe Rail Depot $40,000 $0 $0 $0 $40,000 $0 $0 $40,000 Kimball Park $7,738,273 $0 $0 $0 $7,738,273 $0 $0 $7,738,273 Las Palmas Park $0 $0 $0 $0 $0 $0 $0 $0
Paradise Creek Park $0 $0 $0 $0 $0 $0 $0 $0
El Toyon Multipurpose
Facility/Fire Station $20,000,000 $200,000 $0 $19,800,000 $0 $0 $200,000 $19,800,000 Total $40,438,273 $1,200,000 $9,000,000 $21,100,000 $9,138,273 $1,000,000 $200,000 $39,238,273 Cost Estimate Proposed Funding Plan
* Supplemental evaluations are needed, which will lead to additional capital needs and costs
INFRASTRUCTURE INVENTORY
55 Asset Asset Items Quantity Unit
Streets
Streets 111 Miles (cl)
Alleys 9 Miles (cl)
Sidewalks / Ped
Ramps (ADA)
Sidewalks* 200 Miles
Pedestrian Ramps* 2200 Each
Traffic Signals /
Street Lights
Traffic Signals 80 Each
Street Lights 736 Each
Sewer
Sewer Mains 106 Miles
Sewer Manholes 2015 Each
Force Mains 1325 LF
Storm Drain
Storm Drain Mains 45 Miles
Storm Channels 12 Miles
Storm Drain Structures (inlet, c.o., hw, etc) 791 Each
*Quantity is estimated
FY 2024 INFRASTRUCTURE NEEDS
56 • General Fund allocations for street improvements support local match requirements for grant funded projects and MOE requirements for receipt of TransNet and Gas Tax RMRA (SB1) funds • TransNet MOE is $2,030,000* for FY24
• Personnel, maintenance and operating costs funded by the General Fund for engineering, project management and maintenance of local roadways are applied towards the City’s MOE (~ $1.2M ); the remaining MOE is met by funding capital roadway projects through General Fund appropriations (~ $800k) * Amount will be updated in May 2023
Funding
Source
Streets / ADA
(Major
Maintenance)
Streets / ADA
(New Public
Improvements)
Traffic
Signals /
Street
Lights
TDIF Sewer Storm
Drain
Comm.
Infra.
Expansion
Total
Gas Tax
RMRA (SB1) $1,519,578* 1,519,578
TransNet $1,313,000 $236,000 $300,000 $1,849,000
TDIF $1,500,000 $1,500,000
Sewer Fund $3,000,000 $3,000,000
Solid Waste
Fund 250,000 $50,000 $300,000
General Fund $800,000 $200,000 $100,000 $1,100,000
FY 2023
Investment $3,082,578 $1,036,000 $300,000 $1,500,000 $3,000,000 $250,000 $100,000 $9,268,578
MAINTENANCE OF EFFORT
57 National City is required to invest approximately $2 million annually in discretionary funds (General Fund) for local roadway projects to meet its Maintenance of Effort (MOE) requirements to receive local TransNet funding and State Gas Tax Road Maintenance and Rehabilitation Account (RMRA) funding through SB1
Personnel, maintenance and operating costs funded by the General Fund for engineering, project management and maintenance of local roadways are applied towards the City’s MOE
The remaining MOE is met by funding capital roadway projects through General Fund appropriations
FY24 INFRASTRUCTURE INCLUDES
58 Additional Funding for Grant Funded Projects
(TransNet/SB1)
$ 1,614,000
Citywide Protected Left-Turn Enhancements (TransNet*) $ 814,000 Central Community Mobility Enhancements (SB1) $ 800,000 * $300,000 signals + $514,000 ADA/Major Maintenance
Pavement Improvement Project $ 2,604,578
General Fund $ 800,000
Pavement from SB1 and TransNet $1,554,578
Solid Waste Fund $250,000
Construction Management (General Fund) $ 200,000
Construction Management to deliver FY24 Infrastructure $ 200,000 FY24 INFRASTRUCTURE INCLUDES
59 Storm Drain Rehabilitation $ 250,000
Includes pipe replacement, design, and construction
management.
$ 250,000
Sewer Program $ 3,000,000
Includes pipe upsizing, rehabilitation, pipe repairs, access road design, and construction management.
$ 3,000,000
Transportation Development Impact Fees $1,500,000
Traffic Signal optimization and operational traffic
improvements along Regional Arterial System roadways
$1,500,000
Communications Infrastructure $100,000
Replace existing security cameras, and install new cameras at select facilities (City Hall, Police Dept., Camacho Rec.
Center, El Toyon Rec. Center, Library, ARTS, Kimball House) $100,000
Vehicles and Equipment
60 FY23 221
LEASED VEHICLES
Hybrid - 16
Full Electric - 3
42 OWNED VEHICLES
Hybrid - 16
122
SMALL EQUIPMENT 22
MEDIUM EQUIPMENT 23
LARGE EQUIPMENT 12
FY24 – Includes Recommendations 223
LEASED VEHICLES + Inspector
Hybrid - 23
Full Electric - 3
50 OWNED VEHICLES
Hybrid - 16
115
SMALL EQUIPMENT 22
MEDIUM EQUIPMENT 23
LARGE EQUIPMENT + Street Sweeper 13
FY24 Fleet Recommendations
61 Department Vehicle/Equipment
Lease
(Annual
Cost)
Purchase
(Total Cost)
FY 2024
(Funding
Needs)
General
Fund (001)
Parks
Maint
Fund
(105)
Sewer
Fund
(125)
Section 8
Fund
(502)
Facilities
Maint
Fund
(626)
Solid Waste
Fund (172)
Public Safety
Police Patrol (4) $300,000 $300,000 $300,000
Police K-9 $80,000 $80,000 $80,000
Police Lieutenant $75,000 $75,000 $75,000
Police Supervisor $80,000 $80,000 $80,000
Police Detective/Pool (4) $44,000 $44,000 $44,000
Police Emergency Equip (1-time cost) $25,000 $25,000 $25,000 Police Current Lease Vehicles (15) $85,000 $85,000 $85,000 Fire Inspector $8,000 $8,000 $8,000
Current Lease Vehicles (2) $18,000 $18,000 $18,000
Public Works
Streets Small Kubota Tractor $75,000 $75,000 $75,000
Parks Small Riding Mower -Hybrid $50,000 $50,000 $50,000 Streets Large Front Loader $250,000 $250,000 $250,000
Equipment Maintenance Medium Truck w/Outfitting $8,000 $20,000 $28,000 $28,000 Streets Street Sweeper $450,000 $450,000 $450,000
Current Lease Vehicles (15) $98,000 $98,000 $44,000 $18,000 $36,000 General Current Lease Vehicles (17) $95,000 $95,000 $82,500 $12,500 FY Totals $356,000 $1,405,000 $1,761,000 $1,150,500 $94,000 $18,000 $12,500 $36,000 $450,000 Contingency - 10% $35,600 $140,500 $176,100 $115,050 $9,400 $1,800 $1,250 $3,600 $45,000 FY Totals with Contingency $391,600 $1,545,500 $1,937,100 $1,265,550 $103,400 $19,800 $13,750 $39,600 $495,000 Notes: Replace based on Rotation Schedule
New Addition to Vehicle Fleet
FY 2024 Recommendations - Vehicle Fleet
FY24-FY28 Fleet Totals
62 With 10% Contingency
Fiscal
Year
Lease
(Annual Cost)
Purchase
(Total Cost)
Funding
Needs
General Fund
(001)
Parks Maint
Fund (105)
Sewer Fund
(125)
Section 8
Fund (502)
Facilities
Maint Fund
(626)
Solid Waste
Fund (172)
FY24 $391,600 $1,545,500 $1,937,100 $1,265,550 $103,400 $19,800 $13,750 $39,600 $495,000 FY25 $421,300 $921,800 $1,343,100 $1,125,850 $144,100 $19,800 $13,750 $39,600 $0 FY26 $467,500 $1,367,300 $1,834,800 $910,250 $136,400 $734,800 $13,750 $39,600 $0 FY27 $506,000 $2,820,400 $3,326,400 $3,204,850 $48,400 $19,800 $13,750 $39,600 $0 FY28 $474,100 $610,500 $1,084,600 $963,050 $48,400 $19,800 $13,750 $39,600 $0 FY24 ALL FUNDS REQUEST
63 Vehicle Fleet
Parks &
Facilities Infrastructure Totals
General Fund (001) $1,265,550 $1,000,000 $2,265,550
Facilities Maintenance (001) $1,000,000 $1,000,000
Park Maintenance Fund (105) $103,400 $103,400
Facilities Maintenance (626) $39,600 $39,600
Sewer Fund (125) $19,800 $3,000,000 $3,019,800
Solid Waste Fund (172) $495,000 $300,000 $795,000
Gas Tax RMRA (SB1) Fund (109) $1,519,578 $1,519,578
TransNet (Prop "A") Fund (307) $1,849,000 $1,849,000
Section 8 Fund (502) $13,750 $13,750
Information Systems Maintenance Fund
(629) $100,000 $100,000
Development Impact Fees Fund (325) $200,000 $200,000
Transportation Development Impact Fees
Fund (326) $1,500,000 $1,500,000
Totals $1,937,100 $1,200,000 $9,268,578 $12,405,428
Questions/Comments – Baseline Budget
64 Capital Enhancement
Decision Items
CIP Budget Enhancement No. 1 - Las Palmas
Wellness Center, Splash Pad, Site Work, and
Restrooms ($2,700,000 +)
66 100% PLANS BY END OF 2023
TOTAL PROJECT COSTS $14,700,000
ARPA $ 6,500,000
STATE GRANT $ 1,000,000
SWEETWATER GRANT $ 1,500,000
SUB TOTAL $ 9,000,000
OPTION A - GF REQUEST $ 2,700,000* - INCLUDES BOTH RESTROOMS OPTION B - GF REQUEST $ 1,700,000* - EXCLUDES BOTH RESTROOMS SECTION 108 LOAN $ 3,000,000**
* AMOUNT WILL CHANGE DEPENDING ON LOW BID RECEIVED
** Authorization will require a separate Council action CIP Budget Enhancement No. 1 - Las Palmas
Wellness Center, Splash Pad, Site Work, and
Restrooms
67 CIP Budget Enhancement No. 2 – Pavement Rehabilitation ($500,000) PAVEMENT INVESTMENT IN FY2022 = $ 2,119,000
PAVEMENT INVESTMENT IN FY2023 = $ 2,087,142
PAVEMENT BASELINE BUDGET REQUEST IN FY2024 = $2,604,578 PAVEMENT BUDGET ENHANCEMENT = 68 $ 500,000
CIP Budget Enhancement No. 3 –Storm
Drain Rehabilitation ($300,000)
STORM DRAIN YEARLY REHABILITATION
AMOUNT = $200,000
11,000 LF OF CORRUGATED
METAL PIPE (CMP)
STORM DRAIN BUDGET
ENHANCEMENT = $300,000
TO REHABILITATE CMP BEFORE
CATASTROPHIC FAILURE
69 CIP Budget Enhancement No. 4 – Granger Music Hall ($100,000) RELOCATION AND RESTORATION PLAN AND COST ESTIMATE UPDATE. 70 71
72 CIP Budget Enhancement No. 5 – Civic
Center Voluntary Seismic Retrofit
73 CIP Budget Enhancement No. 5 – Civic
Center Voluntary Seismic Retrofit
Group 1
City Hall Retrofit Analysis in Progress
Police Station Evaluate further, ASCE-41 Tier 2 Analysis MLK Jr. Community Center Evaluate further, ASCE-41 Tier 1 Analysis Add wall to roof anchorage
Fire Station 31 Evaluate further, ASCE-41 Tier 2 Analysis Add wall to roof anchorage
Group 2
Camacho Recreation Center Evaluate further, ASCE-41 Tier 2 Analysis Add wall to roof anchorage
Police Department Vehicle Storage Evaluate further, ASCE-41 Tier 2 Analysis Add wall to roof anchorage
Casa De Salud Youth Center Evaluate further, ASCE-41 Tier 2 Analysis Add wall to roof anchorage
Public Works Offices/Breakroom Evaluate further, ASCE-41 Tier 2 Analysis Add wall to roof anchorage
Public Works Vehicle Maint. Shop Evaluate further, ASCE-41 Tier 2 Analysis Add wall to roof anchorage
Public Works Materials Storage Evaluate further, ASCE-41 Tier 2 Analysis Add wall to roof anchorage
Group 3
Kimball Park Recreation
Center
Evaluate further, ASCE-41 Tier 2 Analysis
Add wall to roof anchorage
Arts Center Lower Risk. Consider evaluation in future.
Kimball Senior Center Lower Risk. Consider evaluation in future.
El Toyon Park
Recreation Center Lower Risk. Consider evaluation in future. 4 Pump Stations
(Critical to Infrastructure) Lower Risk. Consider evaluation in future.
Newer Buildings
Public Library New Building. No action required.
Fire Station 34 New Building. No action required.
(But not benchmarked)
74 CIP Budget Enhancement No. 5 – Civic
Center Voluntary Seismic Retrofit
75 CIP Budget Enhancement No. 5 – Civic
Center Voluntary Seismic Retrofit
76 CIP Budget Enhancement No. 5 – Civic
Center Voluntary Seismic Retrofit
Retrofit Cost
$4M
77 CIP Budget Enhancement No. 5 – Civic Center
Voluntary Seismic Retrofit ($4,000,000)
78 CIP Budget Enhancement No. 6 – Youth
Development Campus ($100,000)
MASTER PLAN DEVELOPMENT AND BUDGET + MINOR
MAINTENANCE
KIMBALL RECREATIONAL CENTER WAS CONSTRUCTED IN 1973
RECOMMEND FULL RECONSTRUCTION
BUDGET ENHANCEMENT IS TO DEVELOP A YOUTH
DEVELOPMENT CAMPUS MASTER PLAN AND SEEK FUNDING IN
ADDITION TO MINOR REPAIRS
79 CIP Budget Enhancement No. 7 – Clean
National City (CNC) program ($100,000)
PROGRAM TO BEAUTIFY AND ACTIVATE PUBLIC AREAS
Implement recommendations outlined in
the January 5, 2023 – NCPD Crime
Prevention Through Environmental Design
(CPTED) report
1) Maintenance – Ongoing
2) Lighting – Installation has commenced
3) Landscaping / Fences - Funding
4) Cameras - Funding
5) Signage – Funding
FY2024 - Plaza and Harbison
80