National City City Council
August 15, 2023

TITLE: City Support for Special Events, Activities, Programs and Services POLICY 802 ADOPTED: October 3, 2006 AMENDED: December 6, 2022

1. To the extent that economic conditions and the City's resources allow, the City manager upon City Council notification, may provide reasonable City support of up to $1,200 per event day to non -profit special events that benefit National City residents, are held wholly within City limits, and which are listed in Attachment "A" and are considered to be City co-sponsored annual events.

2. Any new non-profit applicant (not on Attachment "A") requesting co -sponsorship must apply to be considered for the City co -sponsored event list which will be reviewed annually by the 802 policy committee. The 802 policy committee will recommend changes to the co-sponsored event list only when required on an annual basis (per Section 7 of Definitions - page 2). As a City co -sponsored event, organizations shall prominently place the City's logo in all advertising materials promoting the event and provide space for the City to set up an information booth, per the City Council's discretion.

3. Any new Special Event or TUP applicant not curren tly on the approved co­ sponsored list and requesting fee waivers, may only be considered to have fees waived up to the minimum level of $500 per event day . Attachments "A" and "B" are the current list of approved co -sponsored and sponsored events respectively. Any new events considering co-sponsorship must apply through the annual process.

4. Any Special Event or TUP application is prohibited from engaging in any political election activities, including but not limited to campaign activities, campaign/political information booths, messaging, banners, or support of any political candidate during any Co-Sponsored event in the City.

5. Any Co-Sponsored organization on the event list that had not held an event in three (3) years shall be withdrawn from the Co-Sponsored list for the following year (Attachment "A").

B. Sponsored Events

It is the policy of the City Council that to the extent economic conditions and the City's resource allow, National City will sponsor and provide community -wide annual events which are listed in Attachment "B". Event fees that are incurred by City departments will be charged against an account designed for that purpose. The City Manager shall notify the City Council of upcoming events on a quarterly basis.

TITLE: City Support for Special Events, Activities, Programs and Services POLICY 802 ADOPTED: October 3, 2006 AMENDED: December 6, 2022

C. Other Events, Activities, Programs and Services

It is the policy of the City Council that:

1. To the extent that economic conditions and the City's resources allow, the City Manager may provide City support for a special event conducted by a non -profit organization. City support would be limited to a waiver of permit processing fees and the event must benefit National City residents. Examples include an event where there is insufficient time for Council approval, such as in the event of a catastrophe or an emergency situation. The City Manager shall notify the City Council of any such support on a monthly basis.

2. The City Manager shall charge City costs for any special event of a commercial nature; also, the City Manager shall require organizers of commercial special events to pay the C ity a negotiated percentage of gross revenues or a flat fee. Such revenues will be deposited into the City's General Fund.

3. Proceeds from a special event of a commercial na ture that benefits a local non­profit organization, shall show proof of donation with in 10 business days.

Such proof shall be submitted to the City's Department of Finance (Revenue & Recovery). Failure to provide proof of donation will result in loss of any deposit remitted and may jeopardize future use of City facilities.

4. To the extent economic conditions and the City’s resources allow, funding support may be authorized in support of a program, service or activity, other than a special event, when found by the City Council to be of benefit to the community or the City.

Requests must include a specific purpose for the funding (i.e., to pay, in whole or in part, for the purchase or rental of specific supplies or equipment).

TITLE: City Support for Special Events, Activities, Programs and Services POLICY 802 ADOPTED: October 3, 2006 AMENDED: December 6, 2022

D. Documentation of Expenses

A report detailing allowable incurred expenses must be submitted to the Department of Finance, in a format prescribed by the Director of Finance, for a special event, program, service, or activity receiving funding support from the City. The report must be accompanied by documentation, including receipts for all purchases, if requested.

This requirement shall not apply to programs, services, or activities for which the City is underwritten contractual agreement. Any such requirement shall be dictated by the terms of said agreement.

Failure of an organization or individual to provide a proper report and documentation of allowable incurred expenses may result in denial of future funding support requests.

E. El Toyon Park

The use of El Toyon Park for special events is prohibited.

F. Use of Mobile Stage

The mobile stage shall be used only on City p arklands, and/or other public property wi thin the limits of National City. Any events outside this purview and requesting use of the City stage must apply through the special event process. The USER of the stage shall be responsible for any damage to the u nit resulting from carelessness or misuse.

TITLE: City Support for Special Events, Activities, Programs and Services POLICY 802 ADOPTED: October 3, 2006 AMENDED: December 6, 2022

RELATED POLICY REFERENCES:

City Council Policy# 704 - Limitation on City Approved Special Events within the City City Council Policy# 801 - Field and Facility Rules and Regulations

TITLE: City Support for Special Events, Activities, Programs and Services POLICY 802 ADOPTED: October 3, 2006 AMENDED: December 6, 2022

ATTACHMENT "A"

NATIONAL CITY CO-SPONSORED EVENTS

Event Title Organizer Timing
National City International Mariachi
Festival
National City Chamber of
Commerce
March
Granger Jr. High Cultural Fair Granger Jr. High Spring Job Fair N.C. Chamber of Commerce Spring
July 4th Carnival National City Host Lions Club July
Mabuhay Festival Mabuhay Festival June
Las Palmas 5K and 1 Mile Walk Las Palmas Elementary School June Blood Drive American Red Cross June
Auto Heritage Days N.C. Chamber of Commerce August

Relay for Life American Cancer Society July
Bayside Brew &Spirits Fest N.C. Chamber of Commerce September

OneSight Vision Clinic N.C. Host Lions Club October
Salute to Navy N.C. Chamber of Commerce October
Maytime Band Review Maytime Band Association October
Sweetwater High Homecoming Sweetwater High School Fall Community Concert Band Series
(up to 4 concerts annually /per year)
N.C. Community Concert Band Quarterly
Spirit of the Holidays N.C. Fire Department Local 2744 December Christmas with Kids Christmas with Kids December

Note: Co-sponsored events that reoccur on the same date, or weekend, each year will maintain, “first rights” to their date if the special event permit application is received within five months of the recurring event date. After the five month application deadline, other interested parties will be able to apply. Events scheduled on recurring weekends (such as the J St., 2"d, 3rd, 4'", or 5'" weekend of a month) will be defined by the first date of the event is open to the public.

TITLE: City Support for Special Events, Activities, Programs and Services POLICY 802 ADOPTED: October 3, 2006 AMENDED: December 6, 2022

ATTACHMENT "B"

NATIONAL CITY SPONSORED EVENTS

Event Title Organizer Timing
Movies in the Park Community Services Summer
NC Gets Active Community Services Quarterly
Summer Concerts Community Services Summer
Miss. National City Pageant Community Services July
National Night Out Police Department, Community
Services, FFA
August
9/11 Remembrance Ceremony Fire Department September
Fiestas Patrias Community Service September
National City Birthday
Celebration
Community Services September
National City Cruising Eve nt(s) City Manager’s Office TBD State of the City Mayor's Office Fall
Family Tennis Day Community Services October
Annual Volunteer Dinner Community Services Fall
Dia de los Muertos Mayor's Office Oct/Nov
Veteran's Day City Manager's Office November
Turkey Giveaway Mayor's Office November
A Kimball Holiday Community Services December
Community Service Day Community Services April

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 7, 2008
August 15, 2023
ADOPTED: November 15, 1988December 12,
1995
POLICY # 704
TITLE: Limitation on Ccity Aapproved Special Eevents within the City Purpose
The City Ccouncil recognized the potential impact of various special events within the City, specifically when held concurrently, upon Police Department resources and public safety.

The purpose of this policy is to limit the number of such events held concurrently in recognition of that potential impact and provide guidelines to insure public safety.

Policy
Those City approved temporary use activities listed under "Class A Uses/Activities" in the attached sheet (with the exception of mobile home type structures," which are already limited to periods no longer that one- year), shall be limited to no more than two (2) occurring concurrently on a given day with the exception of Ccity Pparks where special events shall be limited to one (1) on a given day with a minimum of six weeks between special events in order to allow the grass and park to rejuvenate.

The Police Department shall indicate on the Temporary Use Permit (TUP) Aapplication forrom prior to its submission to the City Council, the potential impact of a particular event upon Police resources or public safety. Each event will have necessary security as determined by the National City Police Department.

This security can be:
a) Pprivate Ssecurity,
b) Ccombination of Pprivate Ssecurity and Ppolice Oofficers, c) Ppolice Oofficers and Rreserve Oofficers.

The Police Department must approve security arrangements prior to the issuance of a Ttemporary Use Permit. The person or organization responsible for th e event will be required to pay for officers assigned to the event. There will be no officers initially assigned to the event; further charge will be made to the operation or responsible organization.

As an example, if an event is required to have four officers present and police activity increases and additional officers are required, there would be no charge for those additional officers.

Alcohol will be prohibited to reduce chances of violence and disorderly conduct.

A fence may be required , at the discretion of the Police Department, based upon the following:,
1) Eevent location,
2) Ppast activity at the · site,

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 7, 2008
August 15, 2023
ADOPTED: November 15, 1988December 12,
1995
POLICY # 704
TITLE: Limitation on Ccity Aapproved Special Eevents within the City 3) Eestimated crowd and,
4) Ttype of entertainment in order to control access to the activity by large groups of people.

Activities will not operate between the hours of 11 :00 p.m.pm and 8:00 a.m. on any day. There will be no sales of tickets for any activity one- half hour before closing time. If there is an imminent danger to the well beingwell-being of citizens, the Police Department shall adjust operations hours.

The City Council may, by its specific action, waive the subject limit for a particular event, if in its view, no·adverseno adverse impact upon Police Department resources or public safety would result.

The Fire Department is to have absolute authority, control, and decisions over all fireworks and or pyrotechnic displays.

Outdoor Events at the Community Center
A Temporary Use Permit is required for events in the park or parking lot adjacent to the Community Center subject to the provisions of Chapter 15.60 of the NCMC and/or the "TUP Guidelines for Use of -City Parks" as established by the Community Services Director. In addition, a Temporary Use Permit is required for the use of the park or parking lot adjacent to the Community Center in conjunction with an event in the Community Center subject to the provisions of Chapter 15.60 of the NCMC and/or the "TUP Guidelines for Use of City Parks" as established by the Community Services Director.

Late T.U.P. Applications
At the discretion of the City Manager or designee, Building & Safety Director, Temporary Use Permit Aapplications may be accepted for processing less than 15 working days prior to the date of the event provided the City Manager or designee Building & Safety Director finds the size and scope of the event lends the application to expedited review by City departments and evaluation by the City Council. In no event shall a Temporary Use Permit Aapplication involving more than 500 participants receive expedited processing without prior approval of the City Council.

Photography/Motion Picture Permits
The City Manager or designee Director of Building 1$(, Safety is designated as the individual to work directly with the film industry. The City Manager or designee Director of Building & Safety shall develop administrative policies and procedures to implement the California Film Commission's Model Filming Permit Process to the greatest extent possible.

The following Temporary Use Permits are required for photography and/or motion picture

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 7, 2008
August 15, 2023
ADOPTED: November 15, 1988December 12,
1995
POLICY # 704
TITLE: Limitation on Ccity Aapproved Special Eevents within the City filming:

Class A: Photography or filming on public or private property that requires street closures and/ or traffic control in excess of three minutes, or that involves stunts or special effects which may require City services.

Class B: Photography or filming on public or private property that does not involve street closures and/or traffic control in excess of three minutes and does not involve stunts or special effects which may require City services.

Applications for a Temporary Use Permit for Photography/Filming shall be based on the model photography/filming developed by the California Film Commission.

Applications shall be filed with the City Manager’s Office or designee’s department Building & Safety Department in the following Specified number of days prior to the date the filming is to occur:

Class A: 10 working days
Class B: 2 working days

The applicant may be required to reimburse the City for costs incurred in providing support services in conjunction with a Temporary Use Permit for Photography/Filming.

Class A and Class B applications shall be accompanied by a Certificate of Insurance and Neighborhood Notification Form when deemed appropriate by the Risk Manager and the City Manager or designeeDirector of Building & Safety.

T.U.P Processing Fee Waivers
The City Council shall waive T .U.P. processing fees only in the case of a non -profit organization, and when such organization can demonstrate that the event for which the T. U.P is requested will not generate any income to the organization, or that the net proceeds of the event for which the T.U.P is requested result in:

 Direct financial benefit to an individual who resides or its employed in the Ccity, and who is in dire financial need due to health reasons or a death in the family, or  Direct financial benefit to Ccity government, e.g. generation of Ssales Ttax; or  Direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the Ccity, e.g. Kiwanis, Rotary Club, Lions Club, Boys and Girls Club; or
 Direct financial benefit to an organization which has been in the direct  recipient of City or Community Development Block Grant (CDBG) funding.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 7, 2008
August 15, 2023
ADOPTED: November 15, 1988December 12,
1995
POLICY # 704
TITLE: Limitation on Ccity Aapproved Special Eevents within the City

T.U.P. Events at El Toyon Park
T.U.P. events at El Toyon Park are prohibited.

T.U.P. Event Notification Procedures
It shall be the responsibility of the T.U.P. applicant to provide written notification to occupants of property adjacent to a City park for events in the park which involve any of the following activities:

1) Live musical performances 3) Fireworks or similar pyrotechnic displays 2) Use of amplified sound 4) Other activities or events or portable systems. systems other than hand-held portable systems.
3) Fireworks or similar pyrotechnic display
3)4) Other activities or events or portable systems.

The written notification shall include the name and telephone number of the sponsor of the event, the nature of the event, the date and hours of set-up and tear-down for the event, the date and hours of the event, and the name of the sponsor's representative who will be at the park on the day(s) of the event and how that individual may be contacted if the need arises.

The written notification shall be mailed to the occupants of properties abutting City parks as reflected on maps prepared by the City Manager’s Office or designee’s department Building & Safety Department. The written notification shall be submitted to the City Manager or designee Building & Safety Director for review and approval prior to mailing. The date of mailing of the notification shall be scheduled so that the notification will be received by property occupants no less than 72 hours prior to the start of set­ up activities for the event.

Failure to provide notification as stated herein may be cause for the revocation of T.U.P. approval for the event, or denial of future T.U.P. Aapplications submitted by the sponsoring organization.

Related Policy References
Municipal Code Chapter 18.118
Municipal Code Section 6.28
Municipal Code Section 6.52

Prior Policy Amendments:

None.

December 12, 1995 (Resolution No. 95-182) Established Policy June 18, 1996 (Resolution No. 96-99)
March 18, 1997 (Resolution No. 97-33)
October 21, 1997 (Resolution No. 97-133)
September 26, 2000 (Resolution No. 2000-125)

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 7, 2008
August 15, 2023
ADOPTED: November 15, 1988December 12,
1995
POLICY # 704
TITLE: Limitation on Ccity Aapproved Special Eevents within the City January 7, 2003 (Resolution No. 2003-4)
October 7, 2008 (Resolution No. 2008-214)

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: February 4, 2020
August 15, 2023
ADOPTED: October 3, 2006
POLICY # 802
TITLE: City Support for Special Events, Activities, Programs and Services
BACKGROUND:

The Council recognizes that special events are a lifestyle that defines National City’s history and makes our City unique. However, City Council is also concerned with the increasing cost of City support of special events, examples of which are concerts, festivals, parades and sporting events which take place at City parks and facilities or in City streets and rights-of-way. The Council notes that City support of special events, be it police traffic service, fire standby service or other support, is not specifically budgeted and is provided through reductions in the level of service for budgeted programs.

DEFINITIONS:

1. “SPECIAL EVENT” as defined in Municipal Code Section 15.60.005 means any organized activity conducted for a common or collective purpose, use or benefit which involves which involves the the utilization of, or has an impact upon, public property or facilities and the need for providing municipal and public safety services in response to the event.

Examples of Special Events include, but are not limited to:

a. Parades
b. Public concerts and other community cultural events
c. Demonstrations
d. Circuses
e. Fairs and festivals
f. Community or neighborhood block parties and street dances g. Mass participation sports (marathons, bicycles races and tours) h. Film making activities
i. Public speaker events

2. “CITY SUPPORT” means any City services required to maintain minimal interference and inconvenience to the general public resulting from a Special Event.

City Support includes, but is not limited to:

a. Special Event permit processing
b. Police services
c. Sanitation and cleanup
d. Maintaining access for emergency vehicles and provision of medical care e. Street closures
f. Use of City Stage, PA equipment and/or Information Trailer

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: February 4, 2020
August 15, 2023
ADOPTED: October 3, 2006
POLICY # 802
TITLE: City Support for Special Events, Activities, Programs and Services
City Support does not include internal security, crowd control and other services considered the responsibility of the Special Event Sponsor.

3. “NON PROFIT” means a non-profit tax exempt organization (501(c)(3)) that is exempted from payment of income taxes by federal or state law and which has been in existence for a minimum of six (6) months preceding the date of application for a special event.

4. “PUBLIC FACILITY” means any property, building, or public access (street, park, theater, etc.) that lies within the City and which is owned or operated by the City for public benefit or usage.

5. “EVENT ORGANIZER” means any person, group, or corporation assuming responsibility for planning, promoting, and carrying out a Special Event.

6. “CITY MANAGER” means the City Manager or designee.

7. “CITY CO-SPONSORED EVENT” is defined as an annual event that occurs within the boundaries of National City. The co-sponsoring agency must be a National City non-profit or branch thereof and the event must benefit National City and its residents. Applications must be submitted as a special event application to the Neighborhood Services Department, deadlines are noted annually. The current City co -sponsorship events list (Attachment “A”) are considered grandfathered and will not need to apply annually for approval.

8. “CITY SPONSORED EVENT” is defined as an annual community-wide event that is planned and managed by one or more City departments. The current City sponsored events list (Attachment “B”) are considered grandfathered and will not need to apply annually for approval. These events will not require a secondary City Council approval through the TUP or Special Event process. City Staff will process event applications and City Council will be updated of these events annually and or on a quarterly basis.

PURPOSE:

It is the purpose of this policy to provide guidelines for the support of special events, consistent with the least possible disruption to normal City services.

POLICY:

A. Co-Sponsored Events

It is the policy of the City Council that:

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: February 4, 2020
August 15, 2023
ADOPTED: October 3, 2006
POLICY # 802
TITLE: City Support for Special Events, Activities, Programs and Services

1. To the extent that economic conditions and the City’s resources allow, the City manager upon City Council notification, may provide reasonable City support of up to $1,200 per event day to non-profit special events that benefit National City residents, are held wholly within City limits, and which are listed in Attachment “A” and are considered to be City co- sponsored annual events.

2. Any new non -profit applicant (not on Attachment “A”) requesting co-sponsorship must apply to be considered for the City co-sponsored event list which will be reviewed annually by the 802 policy committee. The 802 policy committee will recommend changes to the co-sponsored event list only when required on an annual basis (per Section 7 of Definitions- page 2). As a City co -sponsored event, organizations shall prominently place the City’s logo in all advertising materials promoting the event and provide space for the City to set up an information booth, per the City Council’s discretion.

3. Any new Special Event or TUP applicant not currently on the approved co- sponsored list and requesting fee waivers, may only be considered to have fees waived up to the minimum level of $500 per event day. Attachments “A” and “B” are the current list of approved co-sponsored and sponsored events respectively. Any new events considering co-sponsorship must apply through the annual process.

4. Any Special Event or TUP application is prohibited from engaging in any political election activities, including but not limited to campaign activities, campaign/political information booths, messaging, banners, or support of any political candidate during any Co- Sponsored event in the City.

5. Any Co-Sponsored organization on the event list that had not held an event in three (3) years shall be withdrawn from the Co -Sponsored list for the following year (Attachment “A”).

B. Sponsored Events

It is the policy of the City Council that to the extent economic conditions and the City’s resource allow, National City will sponsor and provide community -wide annual events which are listed in Attachment “B”. Event fees that are incurred by City departments will be charged against an account designed for that purpose. The City Manager shall notify the City Council of upcoming events on a quarterly basis

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: February 4, 2020
August 15, 2023
ADOPTED: October 3, 2006
POLICY # 802
TITLE: City Support for Special Events, Activities, Programs and Services
C. Other Events, Activities, Programs and Services

It is the policy of the City Council that:

1. To the extent that economic conditions and the City’s resources allow, the City Manager may provide City support for a special event conducted by a non-profit organization. City support would be limited to a waiver of permit processing fees and the event must benefit National City residents. Examples include an event where there is insufficient time for Council approval, such as in the event of a catastrophe or an emergency situation. The City Manager shall notify the City Council of any such support on a monthly basis.

2. The City Manager shall charge City costs for any special event of a commercial nature; also, the City Manager shall require organizers of commercial special events to pay the City a negotiated percentage of gross revenues or a flat fee. Such revenues will be deposited into the City’s General Fund.

3. Proceeds from a special event of a commercial nature that benefits a local non - profit organization, shall show proof of donation within 10 business days. Such proof shall be submitted to the City’s Department of Finance (Revenue & Recovery). Failure to provide proof of donation will result in loss of any deposit remitted and may jeopardize future use of City facilities.

4. To the extent economic conditions and the City’s resources allow, funding support may be authorized in support of a program, service or activity, other than a special event, when found by the City Council to be of benefit to the community or the City.

Requests must include a specific purpose for the funding (i.e., to pay, in whole or in part, for the purchase or rental of specific supplies or equipment).

D. Documentation of Expenses

A report detailing allowable incurred expenses must be submitted to the Department of Finance, in a format prescribed by the Director of Finance, for a special event, program, service, or activity receiving funding support from the City. The report must be accompanied by documentation, including receipts for all purchases, if requested.

This requirement shall not apply to programs, services, or activities for which the City is under written contractual agreement. Any such requirement shall be dictated by the terms of said agreement.

Failure of an organization or individual to provide a proper report and documentation of allowable

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: February 4, 2020
August 15, 2023
ADOPTED: October 3, 2006
POLICY # 802
TITLE: City Support for Special Events, Activities, Programs and Services
incurred expenses may result in denial of future funding support requests.

E. El Toyon Park

The use of El Toyon Park for special events is prohibited.

F.E. Use of Mobile Stage

The mobile stage shall be used only on City parklands, and/or other public property within the limits of National City. Any events outside this purview and requesting use of the City stage must apply through the special event process. The USER of the stage shall be responsible for any damage to the unit resulting from carelessness or misuse.

RELATED POLICY REFERENCES:

City Council Policy # 704 – Limitation on City Approved Special Events within the City City Council Policy # 801 – Field and Facility Rules and Regulations

Prior Policy Amendments:

April 5, 2016 (Resolution No. 2016-47)
January 17, 2017 (Resolution No. 2017 -10)
January 16, 2018 (Resolution No. 2018 -4)
February 4, 2020 (Resolution No. 2020 -17)
January 19, 2021 (Resolution No. 2021 -01)

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: February 4, 2020
August 15, 2023
ADOPTED: October 3, 2006
POLICY # 802
TITLE: City Support for Special Events, Activities, Programs and Services
ATTACHMENT “A”

NATIONAL CITY CO-SPONSORED EVENTS

Event Title Organizer Timing
National City International
Mariachi Festival
National City Chamber of
Commerce
March
Granger Jr. High Cultural Fair Granger Jr. High Spring
Job Fair N.C. Chamber of Commerce Spring
July 4th Carnival National City Host Lions Club July
Mabuhay Festival Mabuhay Festival June
Las Palmas 5K and 1 Mile Walk Las Palmas Elementary School June Blood Drive American Red Cross June
Auto Heritage Days N.C. Chamber of Commerce August
Relay for Life American Cancer Society July
Bayside Brew & Spirits Fest N. C. Chamber of Commerce September One Sight Vision Clinic N.C. Host Lions Club October
Salute to Navy N.C. Chamber of Commerce October
Maytime Band Review Maytime Band Association October
Sweetwater High Homecoming Sweetwater High School Fall
Community Concert Band
Series (up to 4 concerts
annually/per year)
N.C. Community Concert Band Quarterly
Spirit of the Holidays N.C. College Campus Lions December Christmas with Kids Christmas with Kids December
Note: Co-sponsored events that reoccur on the same date, or weekend, each year will maintain “first rights” to their date if the special event permit application is received within five months of the recurring event date . After the five - month application deadline, other interested parties will be able to apply. Events scheduled on recurring weekends (such as the 1st, 2nd, 3rd, 4th, or 5th weekend of a month) will be defined by the first date of the event is open to the public.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: February 4, 2020
August 15, 2023
ADOPTED: October 3, 2006
POLICY # 802
TITLE: City Support for Special Events, Activities, Programs and Services
ATTACHMENT “B”

NATIONAL CITY SPONSORED EVENTS

Event Title Organizer Timing
Movies in the Park Community Services Summer
NC Gets Active Community Services Quarterly
Summer Concerts Community Services Summer
Miss. National City Pageant Community Services July
National Night Out Police, Community
Services, FFA
August
9/11 Remembrance
Ceremony
Fire September
State of the City Mayor’s Office Fall
Family Tennis Day Community Services October
Annual Volunteer Dinner Community Services Fall
Dia de los Muertos Community Services Oct/Nov
Veteran’s Day Community Services November
Turkey Giveaway Mayor’s Office November
A Kimball Holiday Mayor’s Office December
Community Service Day Community Services April

RESOLUTION NO. 2023 -

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY , CALIFORNIA, APPROVING AN AMENDMENT TO POLICY NUMBERS 704 “LIMITATION ON CITY APPROVED SPECIAL EVENTS WITHIN THE CITY” AND 802 “CITY SUPPORT FOR SPECIAL EVENTS, ACTIVITIES, PROGRAMS AND SERVICES” OF THE CITY COUNCIL POLICY MANUAL

WHEREAS, the City Council of the City of National City has approved a Policy Manual, setting forth administrative and operating policies; and, WHEREAS, it is the desire of the City Council to amend Policy Numbers 704 and 802 of said Policy Manual to allow events by Temporary Use Permit in El Toyon Park.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1: That the City Council hereby authorizes the amendment of Policy Numbers 704 and 802 of the City Council Policy Manual as set forth in the attached Exhibits “C” and “D” of the report.

Section 2: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED and ADOPTED this 15th day of August, 2023.

Ron Morrison, Mayor

ATTEST:

Shelley Chapel, MMC, City Clerk

APPROVED AS TO FORM:

Barry J. Schultz, City Attorney

AGENDA REPORT

Department: Community Development - Neighborhood Services Prepared by: Dionisia Trejo, Administrative Secretary Meeting Date: Tuesday, August 15, 2023
Approved by: Ben Martinez, Interim City Manager

SUBJECT:

Temporary Use Permit – Rosarito Beach Motorcycle Run hosted by Coronado Beach Harley Davidson on September 8, 2023 from 8 a.m. to 12 p.m. at 3201 Hoover Avenue with No Waiver of Fees.

RECOMMENDATION:

Approve the Application for a Temporary Use Permit Subject to Compliance with all Conditions of Approval with No Waiver of Fees and in Accordance with City Council Policy 802.

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

This is a request from Coronado Beach Harley Davidson to conduct the Rosarito Beach Motorcycle Run on September 8, 2023 , from 8 a.m. to 12 p.m. at 3201 Hoover Avenue. The purpose of this event is to raise money for local and national charities and bring patrons to National City. This event will consist of a motorcycle ride from Coronado Beach Harley Davidson to Rosarito. This event is open to the public and free of charge.

The applicant is also requesting to close off the west curb line (minus the driveways) from 30 th Street until 33rd Street for motorcycle parking anticipated to be as much as 900 participants.

NOTE: This event was approved by Council in 2021 with no waiver of fees.

FINANCIAL STATEMENT:

City fee of $312.00 for processing the TUP through the various City departments, plus $1,435.99 for Public Works and $1,566.90 for Police Department.

Total fees: $3,314.89

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Not Applicable

ENVIRONMENTAL REVIEW:

This is not a project under CEQA and is therefore not subject to environmental review.CCR15378; PRC 21065.

PUBLIC NOTIFICATION:

Agenda Report posted within 72 hours of meeting date and time in accordance with Brown Act.

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A – TUP Rosarito Beach Motorcycle Run
Exhibit B – Conditions of Approval Rosarito Beach Motorcycle Run

CITY OF NATIONAL CITY

NEIGHBORHOOD SERVICES DEPARTMENT

APPLICATION FOR A TEMPORARY USE PERMIT

CONDITIONS OF APPROVAL

SPONSORING ORGANIZATION: Coronado Beach H.D.

EVENT: RD4L-Rosarito Beach Motorcycle Run
DATE OF EVENT: September 8, 2023

APPROVALS:

COMMUNITY SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ ] RISK MANAGER YES [ x ] NO [ ] SEE CONDITIONS [ x ] PUBLIC WORKS YES [ x ] NO [ ] SEE CONDITIONS [ x ] FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ ] FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x ] POLICE YES [ x ] NO [ ] SEE CONDITIONS [ x ] ENGINEERING YES [ x ] NO [ ] SEE CONDITIONS [ ] COMMUNITY DEVELOPMENT YES [ x ] NO [ ] SEE CONDITIONS [ x ]

CONDITIONS OF APPROVAL:

RISK MANAGER (619) 336-4370

Risk Management has reviewed the above-captioned request for the issuance of a Temporary Use Permit. In order to satisfy the City’s insurance requirements it will be necessary that the applicant must provide the following:

 Applicant has provided a valid copy of the Certificate of Liability Insurance.  The applicant must provide a Commercial General Liability Insurance policy that must have a combined single limit of no less than $1,000,000.00 (ONE MILLION DOLLARS) that would cover the date and location of the event.  The applicant must provide a separate additional insured endorsement for the Commercial General Liability Insurance wherein it notes the additional insured as “The City of National City, its officials, agents, employees, and volunteers”.  The insurance company issuing the insurance policy has an A.M. Best’s Guide Rating of A: VII; the insurance company is a California-admitted company.  The Certificate Holder must reflect:

City of National City
c/o Risk Manager
1243 National City Boulevard
National City, CA. 91950-4301

It should be noted that the Indemnification and Hold Harmless Agreement were properly executed by the applicant at the time the Special Event Application was submitted.

PUBLIC WORKS (619)366-4580

Streets Division
 100 traffic cones = $25.00
 35 No parking signs with barricades $1.49 each = $52.15  4 man working signs $3.70 each = $14.80
 2 man crew 4 hrs. OT :$113.20 x person = $905.60
 2 man crew 2 hrs. reg. time $75.47 x hr. = $301.88
 1 Ton dump truck 6 hrs.: $22.76 x hr.= $136.56

Total fee: $1,435.99

Facilities Division
No comments received

Parks Division
No involvement

COMMUNITY DEVELOPMENT

Planning
No comments

Building
No comments

Neighborhood Services

Neighborhood Notifications – Events are required to notify residents and/or businesses of the surrounding impacted areas by the event. The notice shall include the name of the event, name and phone number of the company/organization producing the event, the dates and times of the event (including set-up and breakdown) and a detailed description of how the residents and/or businesses may be affected, such as by street closures, “No Parking” signs being posted, music at the event, etc.

Display of banners -- Banners are allowed on site for event but must be removed immediately thereafter event completion. If you wish to place banners in any location other than on-site, you must get approval from the property/business owner where you intend to display the banner.

POLICE DEPARTMENT

(3) Police Officers x (6) hours each at a rate of $87.05 per hour (Loaded OT Hourly).

The total for Police Officers is $1,566.90.

Officers will be in at the location from 0700-1300 hrs. This includes their donning and doffing time.

ENGINEERING

No comments

COMMUNITY SERVICES

No comments from Library & Community Services

FINANCE

Coronado Beach HD has a current business license. No comments/stipulations.

FIRE (619) 336-4550

NO SITE INSPECTION REQUIRED AT THIS TIME

Stipulations required by the Fire Department for this event are as follows:

1) Access to the street to be maintained at all times, to both entrances and Fire Department connections for fire sprinkler systems, standpipes, etc.

2) Access to Coronado Beach Harley Davidson to be maintained at all times, to both entrances and Fire Department connections for fire sprinkler systems, standpipes, etc

3) Fire Department access into and through the event areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not less than 14 feet

4) Fire Hydrants shall not be blocked or obstructed to be maintained at all times, to all streets driveways and entrances and Fire Department connections for fire sprinkler systems, standpipes, etc.

5) Participants on foot are to move immediately to the sidewalk upon appro ach of emergency vehicle(s)

6) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s).

7) Provide access to all driveways streets

8) If cooking booths are used, (additional fees may apply) booths to have one 2A:10BC on site. If grease or oil is used for cooking, a 40:BC or class “K” fire extinguisher will be required. All fire extinguishers to have a current State Fire Marshal Tag attached. Please see attached example.

9) If tents or canopies are used, tents havi ng an area in excess of 200 square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be flame -retardant treated with an approved S tate Fire Marshal seal attached. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet “State Fire Marshal approval for cooking. Please see Fire Department for direction. Certificate of State Fire Marshal flame resistancy shall be provided to the National City Fire Department if applicable. A permit for the projected canopies/tents shall be per the below fee schedule, fees can only be waived by City Council.

Canopies:
0 – 400 sf - $0
401 – 500 sf - $391.00
501 – 600 sf - $426.00
601 – 700 sf - $571.00

Tents:
0 –200 sf - $391.00
201 – (+) sf - $751.00.

10) Fire Department access into and through the booth areas are to be maintained at all times.

11) If a fire safety inspection is required it shall be conducted by the Fire Department prior to operations of the entire event. Fee for after hour/weeken d inspection

shall be $191.00 dollars for the first two hours. A fee shall be charged for every hour (or part) after the first two hours.

If you have any questions please feel free to contact me.

AGENDA REPORT

Department: City Clerk's Office
Prepared by: Shelley Chapel, MMC, City Clerk
Meeting Date: Tuesday, August 15, 2023
Approved by: Ben Martinez, Interim City Manager

SUBJECT:

Semi-Annual Report – Boards, Commissions, and Committee Attendance Report – Includes First and Second Quarter of 2023.

RECOMMENDATION:

Receive and file.

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

On November 16, 2021, the City Council adopted updates to City Council Policy #107 Appointments to Boards, Commissions, and Committees (BCC). Section D, 14 Resignations, Attendance, Training and Removals provides for the City Clerk to prepare a report to Council on the atten dance of BCC members. This report of a ttendance is prepared in February and August prior to the end of term rotation and expirations. The attendance is evaluated as follows:

1. A Commissioner or Member of a BCC with unexcused absences from three (3) consecutive regularly scheduled meetings.

2. A Commissioner or Member of a BCC misses more than 25% of the advisory body’s meetings in a calendar year.

3. A Commissioner or Member of a BCC must be present at least one hour, or 50% of the entire meeting, whichever is less, to be counted as present for purposes of attendance.

Excused Absences are considered under certain circumstances.

FINANCIAL STATEMENT:

Not applicable.

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Not Applicable

ENVIRONMENTAL REVIEW:

This is not a project under CEQA and is therefore not subject to environmental review.CCR15378; PRC 21065.

PUBLIC NOTIFICATION:

Agenda Report posted within 72 hours of meeting date and time in accordance with Brown Act.

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A – Attendance Report
Exhibit B – City Council Policy No. 107

EXPLANATION
On November 16, 2021, the City Council adopted Updates to City Council Policy #107 Appointments to Boards, Commissions, and Committees (BCC). Section D, 14 Resignations, Attendance, Training and Removals provides for the City Clerk to prepare a report to Council on the attendance of BCC members.

Attendance is evaluated as follows:

1. A Commissioner or Member of a BCC with unexcused absences from three consecutive regularly scheduled meetings.

2. A Commissioner or Member of a B CC m isses more than 25% of the advisory body’s meetings in a calendar year.

3. A Commissioner or Member of a BCC must be present at least one hour, or 50% of the entire meeting, whichever is less, to be counted as present for purposes of attendance.

Excused Absences are considered under certain circumstances.

SUMMARY OF BCC ATTENDANCE
First and Second Quarter (January – June) Calendar Year 2023 Totals

Board of Library Trustees consists of five (5) members, and one (1) alternate (currently three vacancies). Their meetings are held the First Wednesday of every month at 5:30 p.m. in the Large Conference Room at City Hall.

First and Second Quarter of 2023 the Board scheduled seven (7) meetings, one (1) was a Special Meeting and two (2) meetings were cancelled due to lack of a quorum.

Members: First & Second
Quarter
Present
First & Second
Quarter
Absent
Status of
Mandatory
Training
Margaret Godshalk - President 5 0 Completed
H. Bradley Bang, Vice-President 5 0 Completed
Cindy Lopez (Appointed 4/18/23) 2 0 Completed

Civil Service Commission consists of 5 members . Their meetings are held the Second Wednesday of every other month at 5:30 p.m. in the Large Conference Room at City Hall.

First and Second Quarter of 2023 the Commission scheduled a total of six (6) meetings, with three (3) of those being Special Meetings. One (1) meeting was cancelled due to a scheduling conflict.

Members: First & Second
Quarter
Present
First & Second
Quarter
Absent
Status of
Mandatory
Training
Paul Wapnowski, Chair 5 0 Overdue
Rafael Courtney, Vice-Chair 4 1 Completed
Leslie Coyote 5 0 Completed
Thomas Luna 4 1 Completed
Sean Sampsell (Appointed 4/18/23) 0 1 Overdue

Community & Police Relations Committee consists of eight (8) members with one (1) being a staff member . Their meetings are held the Third Thursday of February, May, August and November at 6:00 p.m. in the Council Chamber at City Hall.

First and Second Quarter of 2023 the Committee scheduled two (2) meetings.

Members: First & Second
Quarter
Present
First & Second
Quarter
Absent
Status of
Mandatory
Training
Michael Lesley, Chair 2 0 Completed
Daniel Orth, Vice Chair 2 0 One Overdue
Zachary Francisco-Gomez 2 0 Completed
Andy Y. Sanchez 1 1 Overdue
Darin Dorsey (Appointed 3/7/23) 0 1 Completed
Jacqueline Ellis 2 0 Completed
William Phillips 2 0 Completed

Housing Advisory Committee consists of nine (9) members of the Planning Commission and two (2) additional members. Their meetings are held the Third Monday of every month at 6:00 p.m. in the Council Chamber at City Hall.

First and Second Quarter of 2023 the Committee scheduled two (2) meetings, one (1) meeting was cancelled due to a lack of agenda items.

Members: First & Second
Quarter
Present
First & Second
Quarter
Absent
Status of
Mandatory
Training
Richard Martin Miller, Chair 1 0 Completed
Randi Marie Castle, Vice Chair 1 0 Completed
Ricardo Sanchez 1 0 Overdue
Claudia E. Valenzuela 1 0 Completed
William J. Sendt 1 0 Completed
Mayra A. Valdez 1 0 Overdue
Pearl Quinones (Appointed 4/18/23) n/a n/a Completed
Liliana Armenta (Appointed 4/18/23) n/a n/a Completed
Denise Kosterlistzky
(Appointed 4/18/23)
n/a n/a Completed

Park, Recreation & Senior Citizens Advisory Committee consists of seven (7) members (currently one vacancy). Their meetings are held the Third Thursday of every month at 4:00 p.m. in the Large Conference Room at City Hall.

First and Second Quarter of 2023 the Committee scheduled six (6) meetings, one (1) meeting was cancelled due to a lack of agenda items.

Members: First & Second
Quarter
Present
First &
Second
Quarter
Absent
Status of
Mandatory Training
Nora McMains, Chair 5 0 Overdue
Jennelyn de Mesa Luna 5 0 Completed
Joseph Crawford 4 1 Completed
Reuben Felizardo 4 1 Completed
Ignacio Navarro Jr. 0 5 Overdue
Alexander Fernandez
(Appointed 3/7/2023)
0 2 Completed

Planning Commission consists of seven (7) members. Their meetings are held the First and Third Monday of every month at 6:00 p.m. in the Council Chamber at City Hall.

First and Second Quarter of 2023 the Commission scheduled ten (10) meetings, one of which was a special meeting, and three (3) meetings were cancelled. One (1) meeting was cancelled after the meeting was called to order, due to lack of a quorum and two (2) meetings were cancelled due to a lack of agenda items.

Members: First & Second
Quarter
Present
First & Second
Quarter
Absent
Status of
Mandatory
Training
Richard Martin Miller, Chair 8 0 Completed
Randi Marie Castle, Vice Chair 8 0 Completed
Ricardo Sanchez 5 3 Overdue
Claudia E. Valenzuela 6 2 Completed
William J. Sendt 7 1 Completed
Pearl Quinones (Appointed 4/18/23) 2 0 Completed
Liliana Armenta (Appointed 4/18/23) 2 0 Completed

Public Art Committee consists of five (5) members and one (1) alternate. Their meetings are held the Fourth Tuesday of January, April, July and October at 3:00 p.m. in the Large Conference Room in City Hall.

First and Second Quarter of 2023 the Committee scheduled two (2) meetings.

Members: First & Second
Quarter
Present
First & Second
Quarter
Absent
Status of
Mandatory
Training
William A. Virchis, Chair 2 0 Completed
Ryan Johnson 2 0 Completed
Jose A Lopez 2 0 Completed
Charles Reilly 1 1 Completed
Jacqueline Schliapnik 2 0 Completed
Catrina Bush (Alternate)
(Appointed 4/18/23)
n/a n/a Completed

Traffic Safety Committee consists of five (5) members (currently one vacancy). Their meetings are held the Second Wednesday of every month at 1:00 p.m. in the Large Conference Room in City Hall.

First and Second Quarter of 2023 the Committee scheduled six (6) meetings, three (3) meetings were canceled due to a lack of agenda items.

Members: First & Second
Quarter
Present
First & Second
Quarter
Absent
Status of
Mandatory
Training
Marisa Rosales 3 0 Completed
Kelly Piper 3 0 Overdue
Christopher Coyote 2 1 Overdue
Cynthia Fuller Quinonez 2 1 Completed

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: November 16, 2021

ADOPTED: June 17, 1986
POLICY # 107
TITLE: Appointments to Boards, Commission and Committees

PURPOSE

To establish a procedure to serve as a guide in making appointments to various City Boards, Commissions, and Committees. The City currently has the following Boards, Commissions, and Committees to which this Policy applies:

Mayor’s Appointments:

1. Board of Library Trustees

2. Community and Police Relations Commission

3. Park, Recreation, and Senior Citizens Advisory Committee

4. Public Art Committee

5. Sweetwater Authority

6. Traffic Safety Committee

7. Veterans and Military Families Advisory Committee

City Council Appointments:

1. Civil Service Commission

2. Planning Commission

3. Housing Advisory Committee including Ex-Officio Members

4. Port Commission

POLICY

Appointment Process
A. Opportunity to apply. All interested individuals shall be given an opportunity to submit applications for vacancies on City Boards, Commissions, and Committees. Incumbent Appointees are not automatically re-appointed but are required to fill out an abbreviated application provided by the City Clerk, indicating their interest in continuing to serve.

B. Unexpired terms. If an incumbent Appointee was appointed to fill an unexpired term and the Appointee serves for less than one year in that position, the Council may re- appoint the incumbent without considering other applicants.

C. Vacancies. When vacancies occur, the following procedure shall be followed:

1. Schedule vacancy. When a term is expiring or expires, public notice of the vacancy shall be made, inviting interested individuals to submit applications for the vacancy on a form provided by the City Clerk on the City website.

Unscheduled vacancy. An unscheduled vacancy shall be filled according to

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: November 16, 2021

ADOPTED: June 17, 1986
POLICY # 107
TITLE: Appointments to Boards, Commission and Committees Government Code Section 54974, which generally provides as follows: Whenever an unscheduled vacancy occurs, whether due to resignation, death, termination, or other causes, a special vacancy notice shall be posted in the Office of the City Clerk, the City website, outside City Hall on the Bulletin Board, and on City social media platforms not earlier than twenty (20) days before or not later than twenty (20) days after the vacancy occurs. The City Council shall not make a final appointment for at least ten (10) working days after posting the notice in designated locations. The notice’s posting and application period shall be thirty (30) calendar days. However, if it finds that an emergency exists, the City Council may, fill the unscheduled vacancy immediately. According to this section, a person appointed to fill the vacancy shall serve only on an interim basis until the final appointment.

The end of term for the members of Boards, Commissions, and Committees generally occurs in an annual rotation during the months of March and September.

Appointments will be considered at those times unless a vacancy resulting from a resignation results in the lack of a Quorum on the Board, Commission, or Committee, in which case the appoint ment c ould occur at the time of the unscheduled vacancy in accordance with the procedure set out above.

3. Government Code Section 40605, and National City Municipal Code Title 16, grants the Mayor, with the City Council’s approvals, the authority to make all appointments unless otherwise explicitly provided by statute. The exceptions are:

1. Civil Service Commission

2. Planning Commission

3. Housing Advisory Committee including Ex-Officio Members

4. Planning Commission

The City Council fills vacancies on these bodies.

D.

Implementation. Implementation of Council policy for appointment to Boards, Commissions, and Committees requires the following:

1. Per Government Code Section 54972, on or before December 31 of each year, the City Council shall prepare a list of appointments of all regular and ongoing Boards, Commissions, and C ommittees appointed by the City Council. The City Clerk will prepare the list of all regular and ongoing Boards, Commissions, and Committees appointed by the Mayor or the City Council. The list shall contain a list of all terms that will expire during the next calendar year, the incumbent appointee’s name, the appointment date, the term’s expiration date, and the position’s necessary qualifications. It shall also include a list of all

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: November 16, 2021

ADOPTED: June 17, 1986
POLICY # 107
TITLE: Appointments to Boards, Commission and Committees Boards, Commissions, and Committees whose members serve at the City Council’s pleasure and the qualifications required for each position. This Local Appointments List shall be made available to the public on the City website.

2. Notice. A public notice for vacancies must be placed in the newspaper of general circulation within the City , on the City ’s website, City Hall Bulletin Boards, and City social media platforms.

3. Expiration of term. All appointees will receive a letter as their terms expire asking if they would like to re-apply for the position.

4. Applications. Applications shall be available on the City website and in the City Clerk’s Office. Submissions must be received before the advertised deadline for consideration for the appointment. All applications will be retained in the City Clerk’s Office for one year from the date the application was submitted. During the one-year retention period of the application, an applicant shall be considered for other vacancies on Boards, Commissions, and Committees. The City Clerk’s Office will notify the applicant being considered for an appointment to confirm that they are still interested in volunteering.

5. A member may only serve on one (1) Board, Commission, or Committee at a time.

If an applicant applies for another position on a different Board, Commission, or Committee, that applicant will forfeit the prior seat and a vacancy will occur pe r policy.

6. Interviews:

a. Mayor Appointments: Interviews for Mayoral appointments will be conducted by the Mayor outside of the public meeting and scheduled by the Mayor’s Office.

b. City Council Appointments: Interviews for the four (4 ) Civil Service Commission, Planning Commission, Housing Advisory Committee , and Port Commission who serve at the City Council’s pleasure and are appointed by the City Council as a body will be interviewed in the public forum at a City Council Meeting as described below.

7. Mayoral Appointments:

The Mayor will make the motion to appoint (naming the appointee) and Councilmembers may second the motion. The City Clerk will then take a roll call

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: November 16, 2021

ADOPTED: June 17, 1986
POLICY # 107
TITLE: Appointments to Boards, Commission and Committees vote of the City Council. A majority vote of the City Council will be required for the appointment. If the majority of the City Council choose to deny the proposed appointment, the Mayor shall either propose an alternative candidate from the current application pool or choose to reopen the application period and return to the City Council at a future City Council Meeting with a different applicant for consideration. If a Mayoral Appointment is not approved by the majority of the City Council by confirmation, that applicant is removed from the pool for that seat. The Mayor will return to a future meeting with a substitute Mayoral appointment.

8. For City Council Appointments, the Interview Process is as follows:

a. The City Clerk will provide an overview of the Board, Commission, or Committee(s) with current vacancy (ies). The Mayor will introduce the applicant and two (2) questions will be asked of each applicant on behalf of the City Council.

b. Each applicant is given two (2) minutes to make a brief introduction of themselves and their qualifications to the City Council.

c. Mayor and City Councilmembers will ask questions of each applicant. All applicants must be asked the same questions.

d. Total time per applicant is five (5) timed minutes with time allowed for clarification at the discretion of the City Council, not to exceed ten (10) minutes total per applicant.

e. All appointments and interviews before the City Council will be scheduled as needed to fill unexpected vacancies, with every effort to be made before an individual's term expires. Interviews may take place at one meeting, with appointments made at a subsequent meeting.

9. Vacancies for City Council Appointed Positions. If the vacancy is for a City Council appointed position, and there is more than one (1) applicant for a given position, the voting process will proceed as follows: Once the interviews are complete, each Councilmember votes for their choice via a written ballot provided by the City Clerk.

Each Councilmember shall print and sign their name
on the ballot. All ballots shall be considered a public record and be open to inspection by the public. The ballots are passed to the City Clerk who announces the number of votes for each candidate.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: November 16, 2021

ADOPTED: June 17, 1986
POLICY # 107
TITLE: Appointments to Boards, Commission and Committees If the appointment process is conducted via a virtual meeting the process is the same except the ballot/vote process. The City Clerk’s Office will provide a Vote Sheet (a piece of paper electronically) with the name of each applicant to be considered. Th e Mayor will count to three (3) and the Council will hold their vote sheet up in front of their face to make sure it is captured on the camera during the live virtual meeting. The City Clerk will tally the votes and will then confirm the votes with a verb al roll call. The applicant with the most votes is appointed.

In the event of a tie, each Councilmember votes again until one (1) candidate has the majority vote and is declared to be the newly–appointed member of the Board, Commission, or Committee.

10. Re-appointment beyond two terms. Anyone wishing to be re-appointed to any Board, Commission, or Committee and has served two or more full terms already must be approved by a four -fifths vote of the City Council. If all five members of the City Council are not present, or if one member abstains or recuses their vote, the four- fifths requirement shall be changed to require only a simple majority.

11. Report to Council:

All applications received for vacancies , whether Mayoral Appointment or City Council Appointment, will be attached to the staff report to Council. All applications will have private personal information redacted (name, street numbers and name of street address, and phone number). This redacted information is in alignment with Government Code Section 6255(a) because the public interest served by not disclosing the applicant’s personal, private information and protection of the applicant’s right to privacy outweighs the public interest served by disclosi ng that information.

12. An automatic vacancy upon becoming a Non- Resident. An unscheduled vacancy automatically occurs when a resident holding an appointment position on a City Board, Committee, or Commission becomes a non-resident by moving out of National City limits. When an unscheduled vacancy occurs due to a resident becoming a non-resident, the unscheduled vacancy may be filled as follows:

a. A special vacancy notice shall be posted in the Office of the City Clerk, and in other places as directed by the City Council, not earlier than 20 days before or not later than 20 days after the vacancy occurs. Final Appointment at a City Council Meeting shall not be made by the Appointing Authority for at least 10 working days after the posting of the notice in the City Clerk’s Office.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: November 16, 2021

ADOPTED: June 17, 1986
POLICY # 107
TITLE: Appointments to Boards, Commission and Committees

b. The Appointing Authority may appoint the former resident to a Non - Residential position if a Non-Residential position is vacant.

However, the Appointing Authority may, if it finds that an emergency exist s, fill the unscheduled vacancy immediately. A person appointed to fill the vacancy shall serve only on an acting basis until the final appointment is made pursuant to this section.

13. Only City Residents may be elected to Chair and Vice- Chair positions. To be eligible to be elected as the Chairperson of a City Board, Committee , or Commission, the member must be a resident of the City.

14. Resignations, Attendance, Training, and Removals

Resignation:

If a Commissioner or Member of a Board, Committee, or Commission is unable to continue serving because of health, business requirements, or personal reasons, a letter of resignation shall be submitted to the City Clerk, who will present to the City Council.

Attendance:

Regular attendance at meetings is critical to be effective operation of City Boards, Commissions, and Committees. The City Council relies on the advice of the City’s Boards, Commissions, and Committees, which is the result of discussions among appointed members. The City Council anticipates that members of Boards, Committees, and Commissions shall make every reasonable effort to attend all regular and special meetings of their respective Boards , Commissions, and Committees, and to be prepared to discuss matters on their respective agendas.

A Commissioner or Member of a Board, Committee, or Commission shall be considered removed from any advisory board under the following conditions:

1. A Commissioner or Member of a Board, Committ ee, or Commission with unexcused absences from three consecutive regularly scheduled meetings.

2. A Commissioner or Member of a Board, Committee, or Commission misses more than 25% of the advisory body’s meetings in a calendar year.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: November 16, 2021

ADOPTED: June 17, 1986
POLICY # 107
TITLE: Appointments to Boards, Commission and Committees

3. A Commissioner or Member of a Board, Committee, or Commission must be present at least one hour, or 50% of the entire meeting, whichever is less, to be counted as present for purposes of attendance.

Excused Absences:

An “excused absence” is only granted when absolutely necessar y and pre - approved if at all possible. The City Council encourages Boards, Commissions, and Committees to refrain from scheduling meetings on cultural and religious holidays in order to encourage full participation by all Commissioners, Board Members, and the public. The pre-approval of excused absences will be by the body as a whole and documented in the meeting minutes.

Excused absences are listed as follows:

1. Illness of the Commissioner or Member of the Board, Committee, or Commission, their family member, or their personal friend;

2. Business commitment of the Commissioner or Member of the Board, Committee, or Commission that interferes with the attendance at a meeting;

3. Attendance of the Commissioner or Member of the Board, Committee, or Commission at a funeral, religious service or ceremony, wedding, or other similarly-significant event; or

4. Other reason for which the Commissioner or M ember of the Board, Committee, or Commission has given notice to the Chairperson or Secretary of their unavailability fifteen (15) days in advance, as long as the unavailability is not expected to last longer than 30 days.

Removal:

The Secretary or Lead of each Board , Commission, or Committee will report the attendance to the Office of the City Clerk on a monthly basis. If the attendance or absences fall within these guidelines , the Office of the City Clerk will prepare a report to City Council for review and possible removal of the Commissioner, Member, or Alternate sitting on the Board, Committee, or Commission. Any Commissioner, Member, or Alternate sitting on a Board, Committee, or Commission may be removed from office at any time by a simple majority vote of the City Council at a regularly scheduled Council meeting with or without cause.

Mandatory Training and Filing Requirements:

Commissioners and Members of Board, Committee, or Commission, as appointed by the legislative body, are entrusted with certain responsibilities and

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: November 16, 2021

ADOPTED: June 17, 1986
POLICY # 107
TITLE: Appointments to Boards, Commission and Committees concomitant training and reporting. The following are requirements of Commissioners and Members of Boards, Commissions, and Committees. This training is required to be completed within 30 days of appointment or notification.

1. Oath of Office (Article XX of the California Constitution, and California Government Code Section 36507)

2. Fair Political Practices Commission (FPPC) Statement of Economic Interest Form 700 Filing (California Government Code Section 87100 et seq)

3. AB1234 Ethics Training (California Government Code Section 53235.1(b))

4. Sexual Harassment Training

5. Brown Act Training

6. Social Media Training

7. Any training required by State Law, Federal Law, or City Policies.

All training is offered in a variety of formats including in person, via Zoom, training website/software , and pre -recorded video. Currently, t hese are all requirements of the Mayor and City Council, and City staff.

Removal:

Failure to complete any of these requirements within 30 days of the appointment date or date of notification is cause for automatic removal.

Related Policy References
Government Code S ection 40605
Government Code Section 54970, et seq.

Article XX of the California Constitution, and California Government Code Section 36507 California Government Code Section 53235 (b)
California Government Code Section 871 00 et seq
National City Municipal Code Title 16 (pending)

Prior Policy Amendments:

February 2, 2021 (Resolution No. 2021- 08)
May 19, 2020 (Resolution No. 2020- 95)
November 9, 1993 (Resolution No. 93-173)
June 11, 2013 (Revised – No Resolution – Refer to Meeting Minutes) October 8, 2013 (Resolution No. 2013-147)
May 19, 2020 (Resolution No. 2020-20)

AGENDA REPORT

Department: Finance
Prepared by: Karla Apalategui, Sr. Accounting Assistant Meeting Date: Tuesday, August 15, 2023
Approved by: Ben Martinez, Interim City Manager

SUBJECT:

Warrant Register #49 for the period of 6/2/23 through 6/8/23 in the amount of $828,042.32

RECOMMENDATION:

Ratify Warrants Totaling $828,042.32

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

Per Government Section Code 37208, below are the payments issued for the period 6/2/23 – 6/8/23. Consistent with Department of Finance’s practice, listed below are all payments above $50,000.

Vendor Check/Wire Amount Explanation
California Commercial Pool 363728 211,680.33 Las Palmas Pool Renovation Tri-Group Construction & Dev 363786 65,032.32 Citywide Safe Routes to School Kaiser Foundation HP 363747 240,505.17 Group No. 104220 – July 2023

FINANCIAL STATEMENT:

Warrant total $828,042.32

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Not Applicable

ENVIRONMENTAL REVIEW:

This is not a project under CEQA and is therefore not subject to environmental review.CCR15378; PRC 21065.

PUBLIC NOTIFICATION:

Agenda Report posted within 72 hours of meeting date and time in accordance with Brown Act.

ORDINANCE:

Not Applicable

EXHIBIT:

Warrant Register No. 49

PAYEE DESCRIPTION CHK NO DATE AMOUNT
City Attorney
SHER EDLING LLP NON DEPARTMENTAL 363770 6/8/23 1,593.00 SILVER & WRIGHT LLP NON DEPARTMENTAL 363771 6/8/23 4,041.16 Total for Department 5,634.16
Police
LASER SAVER INC MOP 04840 TELETYPE REPAIR PD 363750 6/8/23 743.57 NCPOA REIMB: NCPOA FOR 1/2 THE COST OF OFFICE 363755 6/8/23 600.0 0 PRO BUILD COMPANY MOP 45707 GENERAL SUPPLIES-PD 363760 6/8/23 46.3 1 SAN DIEGO PET SUPPLY MOP 02975 K9 SUPPLIES PD 363765 6/8/23 320.11 SMART SOURCE OF CALIFORNIA LLC MOP 24302 BUSINESS CARDS SOSA 3637 74 6/8/23 53.48 TARGET GIFT CARDS FOR GUN BUY BACK PROGRAM 363783 6/8/23 3,000.00 Total for Department 4,763.47
Engineering / PW's

BOOT WORLD WORK BOOTS FY23-PW/PARKS&SEWER 363727 6/8/23 869.03 DANIELS TIRE SERVICE TIRES FOR CITY FLEET FOR FY23-PW/EQUIPME 363 738 6/8/23 9,991.82 FERGUSON ENTERPRISES 1350 MOP 45723 GENERAL SUPPLIES-PW 363741 6/ 8/23 125.18 HAAKER EQUIPMENT COMPANY PARTS AND SMALL EQUIMPMENT FY23-PW/EQUI P 363744 6/8/23 5,290.27 LEFORT'S SMALL ENGINE REPAIR MOP 80702 AUTO SUPPLIES-PW 363751 6/ 8/23 115.32 LOUIES GARAGE CORPORATION VEHICLE PAINT WORK FY23-PW/EQUIPMENT 36 3752 6/8/23 2,509.00 NATIONAL CITY ELECTRIC CITYWIDE ON-SITE ELECTRICAL FY23-PW/FACI 3 63754 6/8/23 6,910.00 PACIFIC STATES PETROLEUM INC HYDRAULIC OIL, ENGINE OIL, FY23-PW/ EQUIP 363756 6/8/23 5,642.12 PARTS AUTHORITY METRO MOP 75943 AUTO SUPPLIES- PW 363757 6/8/23 95 .49 PARTS AUTHORITY METRO MOP 75943 AUTO SUPPLIES-PW 363758 6/8/23 44. 03 POWERSTRIDE BATTERY CO INC MOP 67839 GENERAL SUPPLIES-PW 363759 6 /8/23 275.57 PRO BUILD COMPANY MOP 45707 GENERAL SUPPLIES-PW 363760 6/8/23 383. 28 PRUDENTIAL OVERALL SUPPLY LAUNDRY SERVICES / PW 363761 6/8/23 311. 71 R & R CONTROLS, INC CITYWIDE ON-SITE ENVIRONMENTAL CONTROL F 3637 62 6/8/23 5,125.00 SAM'S ALIGNMENT WHEEL ALIGNMENT SERVICE FOR CITY FY23-PW 363763 6 /8/23 270.00 SAN DIEGO HYDRAULICS HOSE ASSEMBLY FY23-PW/EQUIPMENT 363764 6/8/2 3 971.94 SEDANO FORD OF LM, INC. VEHICLE CONVERTER FY23-PW/EQUIPMENT 36376 9 6/8/23 1,259.56 SITEONE LANDSCAPE SUPPLY LLC MOP 69277 LANDSCAPE SUPPLIES-PW 3637 72 6/8/23 710.20 SOUTH COAST EMERGENCY INVOICE #513189~ 363775 6/8/23 3,520.79 SOUTHWEST SIGNAL SERVICE 82518 MARKOUT REPORTS FY23- PW/STREETS 3 63776 6/8/23 14,336.71 SUPERIOR READY MIX CONCRETE FOR FY23- PW/STREETS 363778 6/8/23 1,3 96.71 SWEETWATER AUTHORITY WATER BILL FOR PARKS DIVISION FY23 MAR-M 363 780 6/8/23 14,196.34 T MAN TRAFFIC SUPPLY ITEM #64-8130103A PREMARK FY23-PW/STREET 363 782 6/8/23 8,083.96 TERMINIX INTERNATIONAL CITY OWNED FACILITIES ONGOING PEST FY23- 3 63784 6/8/23 1,281.00 T'S & SIGNS INC SAFETY WEARING APPAREL FY23- PW/PARKS 363787 6/8/ 23 405.64 UNDERGROUND SERVICE ALERT UNDERGROUND SERVICE ALERT FY 2023 36378 9 6/8/23 598.83 WEST COAST ARBORISTS ONGOING TREE TRIMMING SERVICE FY23-PW/PA 363 791 6/8/23 14,049.00 CALIFORNIA COMMERCIAL POOL CIP 22-01 LAS PALMAS POOL RENOVATION - E 363728 6/8/23 211,680.33 CANON SOLUTIONS AMERICA INC. CANON PLOTTER MAINTENANCE EQUIQ USA GE FE 363729 6/8/23 397.92 CHEN RYAN ASSOCIATES INC CIP 19-24 BAYSHORE BIKEWAY SEGMENT 5 -E N 363730 6/8/23 31,979.33 COUNTY OF SAN DIEGO NATIONAL CITY DUMP - BAYSHORE BIKEWAY PR 3637 34 6/8/23 113.50 WARRANT REGISTER # 49
6/8/2023
1/4Page 347 of 556

PAYEE DESCRIPTION CHK NO DATE AMOUNT
WARRANT REGISTER # 49
6/8/2023
INNOVATIVE CONSTRUCTION CIP 22-01 LAS PALMAS POOL - ENG/PW 363746 6/8/23 21,807.00 TRI-GROUP CONSTRUCTION AND DEV CIP 19-04 CITYWIDE SAFE ROUTES TO SCHOOL 363786 6/8/23 65,032.32 Total for Department 429,778.90
CMO
GARCIA REIMBURSEMENT - COFFEE CULTURE CLUB 363742 6/8/23 319.57 STAPLES BUSINESS ADVANTAGE MOP 45704 SUPPLIES / CMO 363777 6/8/23 86.86 Total for Department 406.43
Finance

HINDERLITER DE LLAMAS CONTRACT SVCS SALES TAX JANUARY - MARCH 3 63745 6/8/23 4,715.91 KAISER FOUNDATION HEALTH PLAN GROUP NO. 104220 JULY 2023 KAISER INS 363747 6/8/23 240,505.17 Total for Department 245,221.08
Community Services/Nutrition/Library
DELGADO REIMBURSEMENT / SUPPLIES FOR CSD 363739 6/8/23 79.39 GEORGE H WATERS NUTRITION CTR SENIOR SATURDAY EVENT 04.08.23 3637 43 6/8/23 212.50 SMART & FINAL MOP 45756 SENIOR PROGRAMMING SNACKS 363773 6/8/23 12 3.93 STAPLES BUSINESS ADVANTAGE MOP 45704 SUPPLIES / CSD 363777 6/8/23 369.48 COZZINI BROS., INC. KNIFE CLEAN SERVICE 363737 6/8/23 36.00 PRUDENTIAL OVERALL SUPPLY LAUNDRY SERVICES / NUTRITION 363761 6/8 /23 811.06 SDG&E ELECTRICITY 363767 6/8/23 3,014.61
SEAPORT MEAT COMPANY FOOD 363768 6/8/23 556.40
STAPLES BUSINESS ADVANTAGE MOP 45704 SUPPLIES / NUTRITION 363777 6/8/23 170.12 SYSCO SAN DIEGO INC FOOD 363781 6/8/23 7,258.79
Total for Department 12,632.28
Fire
L N CURTIS & SONS FIRE EQUIPMENT 363749 6/8/23 5,076.86 Total for Department 5,076.86
Human Resources
AETNA BEHAVIORAL HEALTH EMPLOYEE ASSISTANCE PROGRAM - JUNE 363724 6/8/23 774.00 CONCENTRA MEDICAL CENTERS PRE-EMPLOYMENT PHYSICAL 363732 6/8/23 59 4.00 CONCENTRA MEDICAL CENTERS DOT EXAMS & HEP B VACCINE 363733 6/8/23 257.00 Total for Department 1,625.00
Police
CISNEROS TRAINING ADV SUB POST BCKGRD INV 363731 6/8/23 512.00 NAGLE TRAINING POST MEAL REIM SDCRLI 363753 6/8/23 120.00 VASQUEZ TRAINING ADV LDG UAS CRWD MANGMNT 363790 6/8/23 131.03 2/4Page 348 of 556

PAYEE DESCRIPTION CHK NO DATE AMOUNT
WARRANT REGISTER # 49
6/8/2023
Total for Department 763.03
Housing
ALPHA PROJECT FOR THE HOMELESS ALPHA PROJECT IS TO PROVIDE SERVI CES 363725 6/8/23 18,369.07 EPIC LAND SOLUTIONS INC APPRAISAL OF 921-929 NATIONAL CITY BLVD 3 63740 6/8/23 3,750.00 KIMLEY HORN 4/11/22 ADD ACCT & INCREASE BY $38,000 363748 6/8/23 1,357.50 SBCS CORPORATION AGREEMENT FOR $557,940.99 BY AND 363766 6/8/23 5, 608.99 Total for Department 29,085.56
MIS
AT&T AT&T & SBC ANNUAL PHONE SERVICE FOR FY23 363726 6/8/23 2,109. 42 COUNTY OF SAN DIEGO NEXTGEN REGIONAL COMMUNICATIONS SYSTEM 363735 6/8/23 8,037.00 COX COMMUNICATIONS COX DATA, VIDEO SERVICES FY23 363736 6/8/23 537 .28 TYLER TECHNOLOGIES INC TYLER MUNIS / CAD 363788 6/8/23 20,346.54 Total for Department 31,030.24
City Clerk
STAPLES BUSINESS ADVANTAGE MOP 45704 SUPPLIES / CITY CLERK 363777 6/8/23 275.77 TRANS-LANG TRANSLATION SERVICES FOR COUNCIL MTG. - 363785 6/8/23 5 ,109.25 Total for Department 5,385.02
WIRED PAYMENTS A/P Warrant Total 771,402.03
Police
U S BANK TRAINING CREDIT CARD 107680 6/6/23 5,126.85
Human Resources
U S BANK CREDIT CARD EXPENSES / HR 107680 6/6/23 2,203.55 Fire
U S BANK CREDIT CARD EXPENSES / FIRE 107680 6/6/23 1,377.48 U S BANK CREDIT CARD EXPENSES / FIRE 565080 6/2/23 3,385.10 Community Services/Nutrition/Library
U S BANK CREDIT CARD EXPENSES / CSD 565080 6/2/23 375.42 Planning / Building
U S BANK CREDIT CARD EXPENSES / PLANNING 565080 6/2/23 563.27 Council
U S BANK CREDIT CARD EXPENSES / RODRIGUEZ 107680 6/6/23 88.80 Finance
ARCO BUSINESS SOLUTIONS ACTIVITY FROM 05/01/23-05/31/23 341885 6/ 8/23 43,519.82 3/4Page 349 of 556

PAYEE DESCRIPTION CHK NO DATE AMOUNT
WARRANT REGISTER # 49
6/8/2023
GRAND TOTAL 828,042.32
4/4Page 350 of 556

AGENDA REPORT

Department: Finance
Prepared by: Karla Apalategui, Sr. Accounting Assistant Meeting Date: Tuesday, August 15, 2023
Approved by: Ben Martinez, Interim City Manager

SUBJECT:

Warrant Register #50 for the period of 6/9/23 through 6/15/23 in the amount of $2,065,505.97

RECOMMENDATION:

Ratify Warrants Totaling $2,065,505.97

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

Per Government Section Code 37208, below are the payments issued for the period 6/9/23 – 6/15/23. Consistent with Department of Finance’s practice, listed below are all payments above $50,000.

Vendor Check/Wire Amount Explanation
Ortiz Corporation 363871 135,254.29 Sewer Upsize Project Phase County of SD RCS 363805 147,379.98 Nextgen RCS Backbone Infrastructure

FINANCIAL STATEMENT:

Warrant total $ 2,065,505.97

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Not Applicable

ENVIRONMENTAL REVIEW:

This is not a project under CEQA and is therefore not subject to environmental review.CCR15378; PRC 21065.

PUBLIC NOTIFICATION:

Agenda Report posted within 72 hours of meeting date and time in accordance with Brown Act.

ORDINANCE:

Not Applicable

EXHIBIT:

Warrant Register No. 50

PAYEE DESCRIPTION CHK NO DATE AMOUNT
Mayor / Council
SMART SOURCE OF CALIFORNIA LLC MOP SMART SOURCE NATIONAL CITY BUSINESS 363890 6/15/23 103.75 STAPLES BUSINESS ADVANTAGE MOP 20468 SUPPLIES FOR COUNCIL 363892 6/15/23 165.66 FIT TO WORK INC ERGONOMIC WORKSTATION - JOSIE FLORES 363857 6/15/ 23 640.00 Total for Department 909.41
City Attorney
BURKE WILLIAMS & SORENSEN LLP LEGAL SERVICES 363798 6/13/23 4,652. 70 DEVANEY PATE MORRIS & CAMERON L EGAL SERVICES 363807 6/13/23 39,174 .93 MEYERS, NAVE, RIBACK, SILVER LEGAL SERVICES 363817 6/13/23 4,412.0 0 STAPLES BUSINESS ADVANTAGE MOP 20468 SUPPIES / CAO 363831 6/13/23 208.54 Total for Department 48,448.17
City Clerk
COUNTY OF SAN DIEGO COUNTY MAIL POSTAGE BILLING 363846 6/15/23 2,9 48.86 Total for Department 2,948.86
Police
DEPT OF JUSTICE DOJ FINGERPRINTING 363806 6/13/23 66.00 EXPERIAN CREDIT CHECKS 363809 6/13/23 27.24
FARO TECHNOLOGIES INC FARO SCANNER 363810 6/13/23 7,760.50 FEDERAL EASTERN SWAT COMMS 363811 6/13/23 20,880.00
FON JON PET CARE CENTER K9 DOG FOOD 363812 6/13/23 366.35 MAN K9 INC MONTHLY TRAINING FOR K9S 363816 6/13/23 1,376.00 PALOMAR HEALTH SART FORENSIC EXAM 363821 6/13/23 1,350.00 RADY CHILDREN'S HOSPITAL SAN D FORENSIC INTERVIEW EXAMS 363823 6/ 13/23 1,650.00 S D COUNTY SHERIFF'S DEPT RANGE 1 TRAINING 363826 6/13/23 200.00 SAN DIEGO PET SUPPLY MOP 02975 K9 SUPPLIES 363827 6/13/23 232.70 SMART SOURCE OF CALIFORNIA LLC MOP 24302 PRINTING PD 363829 6/13/ 23 53.48 STAPLES BUSINESS ADVANTAGE MOP 20468 SUPPIES PD 363831 6/13/23 1,0 37.80 TYLER TECHNOLOGIES INC CAD INSTALL FEE 363833 6/13/23 10,984.00 WEST PAYMENT CENTER INVESTIG ATIVE SERVICE 363834 6/13/23 659.00 ACE UNIFORMS & ACCESSORIES INC UNIFORMS ALMOSAWI / CLIMMONS 36383 6 6/15/23 4,672.86 CYRACOM INTERNATIONAL, INC LANGUAGE LINE SERVICE 363847 6/15/23 71 .50 DATA DETECTION GROUP DATA CONVERSION FOR P&E 363849 6/15/23 148.75 EXPERIAN CREDIT CHECKS 363854 6/15/23 27.48
GOVCONNECTION INC 2 DISPATCH KEYBOARDS 363859 6/15/23 507.34 LASER SAVER INC MOP 04840 PRINTER REPAIR PD 363864 6/15/23 149.93 MAN K9 INC JUNE MANDATORY TRAINING 363866 6/15/23 1,376.00 PC SPECIALISTS INC INVOICES 5506758\5508128\5508349 363875 6/15/2 3 1,311.26 PROFORCE LAW ENFORCEMENT LESS LETHAL REMINGTON 363878 6/15/23 562. 34 S D COUNTY SHERIFF'S DEPT APRIL RANGE TRAINING 363881 6/15/23 1,60 0.00 SAN DIEGO PET SUPPLY MOP 02975 CANINE FOOD PD 363882 6/15/23 466.1 4 SAN DIEGO POLICE EQUIPMENT BALLISTIC VESTS SAKAMOTO/TAYLOR/STINN ETT 363883 6/15/23 4,506.08 WARRANT REGISTER # 50
6/15/2023
1/5Page 352 of 556

PAYEE DESCRIPTION CHK NO DATE AMOUNT
WARRANT REGISTER # 50
6/15/2023
STAPLES BUSINESS ADVANTAGE MOP 20468 SUPPLIES PD 363892 6/15/23 30 8.54 T-MOBILE MOBILE USA INC. GPS LOCATE 11/24/22-11/30/22 363896 6/15 /23 25.00 VCA EMERGENCY ANIMAL HOSPITAL STRAY ANIMAL CARE 363898 6/15/23 2,0 89.37 Total for Department 64,465.66
Engineering / PW's
APS LIGHTING & SAFETY PRODUCTS AUT O SUPPLIES FY23-PW/EQUIPMENT 36 3843 6/15/23 208.77 BROADWAY AUTO GLASS OFF-SITE WI NDOW TINT FY23-PW/EQUIPMENT 363844 6/15/23 204.73 DANIELS TIRE SERVICE TIRES FOR CITY FLEET FOR FY23-PW/EQUIPME 363 848 6/15/23 1,051.36 DEPARTMENT OF TRANSPORTATION HIGHWAY LIGHTING FOR FY23-PW/STREET S 363850 6/15/23 14,306.70 FERGUSON ENTERPRISES 1350 MOP 45723 GENERAL SUPPLIES-PW 363855 6/ 15/23 167.62 GRAINGER MOP 65179 GENERAL SUPPLIES-PW 363860 6/15/23 303.42 MCI AUTO REPAIR VEHICLE REPAIRS FY23-PW/EQUIPMENT 363867 6/15/23 1 ,560.55 MIRAMAR BOBCAT INC ELECTRICAL REPAIRS FY23-PW/EQUIPMENT 363868 6/ 15/23 1,548.80 NATIONAL CITY ELECTRIC CITYWIDE ON-SITE ELECTRICAL FY23-PW/FACI 3 63869 6/15/23 1,300.00 PARTS AUTHORITY METRO MOP 75943 AU TO SUPPLIES-PW 363874 6/15/23 11 .43 PRO BUILD COMPANY MOP 45707 GENERAL SUPPLIES-PW 363877 6/15/23 1,5 54.46 PRUDENTIAL OVERALL SUPPLY MOP 45742 LAUNDRY SERVICES-PW 363879 6/ 15/23 598.15 RDO EQUIPMENT CO CHAINSAW SCABBA FY23- PW/PARKS 363880 6/15/23 689 .59 SDG&E GAS AND ELECTRIC FOR FACILITIES FOR FY23 363884 6/15/23 5,79 0.03 SDG&E GAS AND ELECTRIC FOR FACILITIES FOR FY23 363885 6/15/23 260. 76 SEDANO FORD OF LM, INC. AUTO SUPPLIES FY23-PW/EQUIPMENT 363886 6/ 15/23 492.19 SITEONE LANDSCAPE SUPPLY LLC MOP 69277 LANDSCAPE SUPPLIES-PW 3638 87 6/15/23 1,148.96 SMART SOURCE OF CALIFORNIA LLC MOP #63845 10 WINDOW ENVELOPE/PW 3 63889 6/15/23 95.96 SOUTHERN CALIF TRUCK STOP MOP 45758 GENERAL AUTO SUPPLIES-PW 3638 91 6/15/23 114.31 SWEETWATER AUTHORITY WATER BILL FOR PARKS DIVISION FY23 363894 6 /15/23 143.78 T MAN TRAFFIC SUPPLY MOP 76666 TRAFFIC SUPPLIES-PW 363895 6/15/23 473.06 VULCAN MATERIALS COMPANY ASPHALT , TACK, 3/8 SHEET FY23-PW 363899 6/15/23 5,373.43 WAXIE SANITARY SUPPLY JANITORIA L SUPPLIES / PW'S 363901 6/15/23 1, 762.10 WESTFLEX INDUSTRIAL MOP 63850 AUTO SUPPLIES-PW 363904 6/15/23 215. 98 ACOSTA VACOSTA- REIMB FOR PESTICIDE LICENSE. 363792 6/13/23 60.00 HOME DEPOT CREDIT SERVICES GENERAL SUPPLIES AS NEEDED FOR BUILDI NG 363862 6/15/23 2,209.63 COTTONWOOD NORTH INC TRENCHER TRAILER FOR PUBLIC WORKS PARKS 3638 02 6/13/23 4,607.42 D-MAX ENGINEERING INC T&A 90617 - 837 W 19TH - ENG/PW 363808 6/13 /23 71.14 NV5 INC T&A 90638 - 2039 E 8TH ST - ENG/PW 363820 6/13/23 7,833.16 D-MAX ENGINEERING INC T&A 90184 - NC COURTYARDS AT KIMBALL APA 36 3851 6/15/23 1,643.80 IPS GROUP INC PARKING PERMIT NOTICING - MAY 2023- ENG/ 363863 6/1 5/23 211.14 NINYO & MOORE T&A 90552 - 233 ROOSEVELT AVE - ENG/PW 363870 6/15/ 23 562.87 ORTIZ CORPORATION CIP 20-01 P1 SEWER UPSIZE PROJECT PHASE 363871 6/15/23 135,254.29 WEST COAST ARBORISTS 22-23 TREE MAINTENANCE 5/1/23-5/31/23 - 3639 03 6/15/23 28,984.95 Total for Department 220,814.54
CMO
COUNTY OF SAN DIEGO COUNTY MAIL POSTAGE BILLING 363846 6/15/23 2,7 29.05 2/5Page 353 of 556

PAYEE DESCRIPTION CHK NO DATE AMOUNT
WARRANT REGISTER # 50
6/15/2023
Total for Department 2,729.05
Planning/Building
REEDER RFW MARTIN REEDER SD COUNTY VITAL RECORD 363825 6/13/23 3,8 91.75 TXRH NATIONAL CITY LLC BUILDING DIVISION/RFW FOR TXRH NATIONAL 36 3897 6/15/23 2,870.00 WELCH PRC T2835 RFW DAVID WELCH CNU TRAINING 363902 6/15/23 180.37 Total for Department 6,942.12

Finance
AMAZON STANDING DESK 363794 6/13/23 194.65
BRINK'S INCORPORATED TRANSPORTATION PERIOD 03/01/23 TO 03/31/23 3 63797 6/13/23 14.73 CITY OF NATIONAL CITY RSWA EQUITY ADJUSTMENT PAYMENT FY 22/23 363 799 6/13/23 19,552.00 CITY OF POWAY RSWA EQUITY ADJUSTMENT PAYMENT FY 22/23 363800 6/13 /23 23,207.00 COUNTY OF SAN DIEGO PARKING CIT ATION REVENUE - FEBRUARY 23 363803 6/13/23 6,113.50 COUNTY OF SAN DIEGO PARKING CITATION REVENUE - MARCH 23 363804 6/ 13/23 5,667.00 COUNTY OF SAN DIEGO RCS NEXTGEN RCS BACKBONE INFRASTRUCTURE 3638 05 6/13/23 147,379.98 HAMLYN WILLIAMS INC TEMP SVS FRO CLEGG, ONNA 14 MAY 2023 363814 6 /13/23 1,698.50 RAULSTON HEALTHCARE CONTIBUTION SEVERANCE PAY 363824 6/13/23 1,200 .00 SOLANA CENTER RSWA SB 1383 COMP LIANCE SUPPORT SVS 04/0 363830 6/ 13/23 8,209.96 WOODRUFF & SMART RSWA GENERAL MA NAGER MONTHLY 363835 6/13/23 2,77 1.25 AMAZON LAPTOP PRIVACY SCREEN 15.6 INCH 363840 6/15/23 31.51 Total for Department 216,040.08
Community Services/Nutrition/Library
AMAZON SUPPLIES FOR COMMUNITY SERVICE DAY 363794 6/13/23 601.37 AMAZON A KIMBALL HOLIDAY SUPPLIES FOR WHO-VILLE 363795 6/13/23 383 .34 GEORGE H WATERS NUTRITION CTR SENIOR PROGRAMMING~ 363813 6/13/23 8 03.08 HOME DEPOT CREDIT SERVICES SUPPL IES FOR SENIOR PROGRAMMING 363815 6/13/23 9.67 SMART & FINAL MOP 45756 SNACKS FOR YOUTH AT CASA 363828 6/13/23 28 7.93 STAPLES BUSINESS ADVANTAGE MOP 20468 SUPPIES / CSD 363831 6/13/23 47.52 SMART & FINAL MOP 45756 CASA YOUTH SNACKS 363888 6/15/23 192.85 HERNANDEZ ZUMBA MAY COMTRACT INSTRUCTOR PAYMENT 363861 6/15/23 86. 80 PRUDENTIAL OVERALL SUPPLY LAUNDRY SERVICES FOR NUTRITION STAFF 36 3822 6/13/23 390.19 ALDEMCO FOOD 363793 6/13/23 5,536.30
AMAZON CAPITAL SERVICES, INC. AMAZ ON/MEMORY LAB GRANT/SUPPLIES/FY23 363796 6/13/23 123.04 MIDWEST TAPE, LLC MIDWEST TAPE/BL U-RAYS/FY23 363818 6/13/23 361.15 ALLSTATE SECURITY INVICTA DBA ALLSTATE/SECURITY GUARD/LIBR 363837 6/15/23 3,352.25 AMAZON CAPITAL SERVICES, INC. AMAZ ON/PRIVACY SCREEN LAPTOP/FY23 3 63841 6/15/23 47.82 EXOS WORKS, INC EXOS WO RKS/LAS PALMAS POOL/PROF SERVICES 363853 6 /15/23 36,497.98 PACIFIC REFRIGERATION INC PACIFIC REFRIGERATION/MAINTENANCE/FY23 363873 6/15/23 1,488.00 STAPLES BUSINESS ADVANTAGE MOP 20468 SUPPLIES / LIBRARY 363892 6/ 15/23 142.38 Total for Department 50,351.67
3/5Page 354 of 556

PAYEE DESCRIPTION CHK NO DATE AMOUNT
WARRANT REGISTER # 50
6/15/2023
Fire
CITY OF SAN DIEGO FIRE&EMERGNCY MED DISPATCH SVCS FY22-23 363801 6/13/23 355.00 HOME DEPOT CREDIT SERVICES SUPPLIES FOR FIRE 363815 6/13/23 8.52 MORA REIMBURSMENT, CHIEF MORA EXPENSES/FIRE 363819 6/13/23 70.00 THE SHERWIN WILLIAMS CO MOP 77816, SPR INT SA ULTRA / FIRE 363832 6/13/23 199.40 AMEDEE REIMBRSMT, MEAL&PARKING EXPENSES/W. AMED 363842 6/15/23 82. 45 CESNAUSKAS REIMBURSMNT, EMT-B LICENSE EXPNSES/S. CE 363845 6/15/2 3 165.50 ESGIL LLC PLAN CHECKS FOR FIRE DEPT, FY 2023 363852 6/15/23 4,238 .40 FIRE ETC 4" OR LARGER FIREHOSE LABOR $60.00/HR/FIRE 363856 6/15/2 3 145.73 OSUNA REIMBRSMNT, EMT-B LICENSE EXPNSES/A. OSU 363872 6/15/23 165. 50 PRECISION S-230 CREW BOSS COURSE (STATE CERT FEES) 363876 6/15/23 2,775.00 PRO BUILD COMPANY MOP 45707 GENERAL SUPPLIES-FIRE 363877 6/15/23 8 .90 PRUDENTIAL OVERALL SUPPLY MOP 45742 LAUNDRY SERVICES-FIRE 363879 6/15/23 25.00 SMART SOURCE OF CALIFORNIA LLC MOP #63845 10 WINDOW ENVELOPE/FIRE 363889 6/15/23 393.40 WAXIE SANITARY SUPPLY 88047 LIQUID GOLD /FIRE 363900 6/15/23 85.51 WAXIE SANITARY SUPPLY WAXIE 3600 CLEAN & SOFT WHITE/FIRE 363901 6 /15/23 2,030.92 ZOLL MEDICAL CORP PART #8000-0330 RED LNC-4,4FT /FIRE 363905 6/15 /23 2,091.53 Total for Department 12,840.76
Human Resources
ALTA LANGUAGE SERVICES INC EMPLO YEE BILINGUAL TESTING 363839 6/15 /23 66.00 G2SOLUTIONS, INC NEW EMPLOYEE FINGERPRINT TEST SUBMISSION 363858 6/15/23 6.00 LIEBERT CASSIDY WHITMORE PERSONNEL MATTER 363865 6/15/23 2,005.35 STILES EDUCATION REIMBURSEMENT 363893 6/15/23 175.00
Total for Department 2,252.35
Housing
ALPHA PROJECT FOR THE HOMELESS AL PHA PROJECT IS TO PROVIDE SERVICES 363838 6/15/23 7,237.13 Total for Department 7,237.13
A/P Total 635,979.80

WIRED PAYMENTS
MIS
U S BANK LINKSYS NETWORK HUB 421328 6/9/23 5,666.04
CMO
U S BANK CREDIT CARD EXPENSES / CMO 59387 6/9/23 784.96 Police
U S BANK CREDIT CARD EXPENSES / PD 59387 6/9/23 3,540.54 City Clerk
U S BANK CREDIT CARD EXPENSES / CITY CLERK 421328 6/9/23 1,500.00 4/5Page 355 of 556

PAYEE DESCRIPTION CHK NO DATE AMOUNT
WARRANT REGISTER # 50
6/15/2023
Mayor / Council
U S BANK CREDIT CARD EXPENSES / MAYOR 59387 6/9/23 29.35

PAYROLL
Pay period Start Date End Date Check Date
13 5/30/2023 6/12/2023 6/21/2023 1,418,005.28
GRAND TOTAL 2,065,505.97
5/5Page 356 of 556

AGENDA REPORT

Department: Community Development
Prepared by: David Welch, Associate Planner
Meeting Date: Tuesday, August 15, 2023
Approved by: Ben Martinez, Interim City Manager

SUBJECT:

Public Hearing – Approval of Tentative Subdivision Map of an Existing Parcel into Nine (9) Separate Lots on Property Located at 2121 Grove Street.

RECOMMENDATION:

Adopt a Resolution Entitled, “Resolution of the City Council of the City of National City, California, Determining that the Project is Categorically Exempt from t he California Environmental Quality Act (CEQA) Under Class 32 of the CEQA Guidelines Section 15332 (In-Fill Development Projects) and Approving the Tentative Subd ivision Map for the Division o f One (1) Lot i nto Nine (9) on Property Located at 2121 Grove Street (APN: 561-380-24)”

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

On July 17, 2023, the Planning Commission recommended approval of the Tentative Subdivision Map by a majority vote.

Ayes: Armenta, Castle, Miller, Quinones, Sendt, Valenzuela Nays: Sanchez

EXPLANATION:

Executive Summary
The application requests the approval of a Tentative Subdivision Map (TSM) to subdivide an existing parcel into nine (9). One existing single-family home would be demolished and replaced with nine (9) single-family residences, of which one will be income -restricted. The four (4) parcels on the eastern portion of the site would take access from Prospect Street via a shared driveway and the five (5) parcels on the west portion would have individual driveway access to Grove Street. Lot sizes range from 2,288 to 6,286 square feet. The proposed units would be 3-stories in height and 2,182- 2,641 square feet in living area.

In order to construct the project at the proposed density, the applicant is requesting a density bonus by providing one unit that is affordable to very-low income households. California Government Code Section 65915 permits a 20% density bonus for this project a s well as modifications to required development standards.

Site Characteristics
The approximately 0.7-acre property is located on the east side of Grove Street in the RS-2 Zone, between East 21st and East 22nd Streets. The eastern portion of the property also has frontage on Prospect Street. The property is approximately 125 feet wide along Grove Street. The northern 63-

foot portion of the property continues through to Prospect Street with an approximate depth of 295 feet and the southern portion has a depth of approximately 195 feet. The property varies in elevation by about 10 feet sloping up from both Grove Street and Prospect Street. There is no natural habitat or body of water present on-site, which is surrounded by urban development on three sides and Caltrans right-of-way for Interstate 805 on the west.

There is one existing single-family home in the middle of the property, which faces Grove Street.

There is an existing retaining wall along the Grove Street frontage and chain link fencing along the side and rear property lines.

Proposed Use
The applicant is proposing to subdivide the existing 30,797 square -foot lot into nine lots with a density bonus request pursuant to California Government Code Section 65915. The project is eligible for a 20% bonus in density with the provision of one unit affordable to low income households.

Lots 1 through 5 have frontage on Grove Street and range in size from 2,288 to 2,584 square feet. Each lot would house a 2,182 square -foot two -story townhouse with a two -car garage underneath. Lots 6 through 9 take access from Prospect Street via a 20-foot wide shared driveway and range in size from 4,058 to 6,286 square feet. Each lot would house a 2,641 square -foot, three-story townhouse with garage parking on the first floor.

The developer is requesting incentives and waivers for the required building height, minimum lot size, minimum lot width, minimum street frontage, setbacks, driveway width, and driveway separation for the RS-2 zone.

Subdivision of the property into nine lots is proposed as follows:

Lot 1 would have approximately 27 feet of frontage on Grove Street. It will be approximately 94 feet deep. The net size is 2,584 square feet. The proposed setbacks are 16.5 feet in the front, 20 feet in the rear, and 3 feet and 4 feet on the sides.

Lots 2 -4 would have approximately 24 feet of frontage on Grove Street. They will be approximately 94 feet deep. The net size is 2,288 square feet (discounting the driveway access easement). The proposed setbacks are 16.5 feet in the front, 20 feet in the rear, and 1 foot and 3 feet on the sides. At least a four foot separation will exist between each proposed unit.

Lot 5 would have approximately 25 feet of frontage on Grove Street. It will be approximately 94 feet deep. The net size is 2,372 square feet. The proposed setbacks are 16.5 feet in the front, 20 feet in the rear, and 1 foot and 4 feet on the sides.

Lot 6 has no street frontage and would take access from Prospect Street through a 20-foot private access driveway. The lot is approximately 62 feet wide by 101 feet deep. The net size is 6,286 square feet. The proposed lot would comply with the minimum interior yard setback of 5 feet.

Lot 7 has no street frontage and would take access from Prospect Street through a 20-foot private access driveway. The lot is approximately 63 feet wide by 64 feet deep. The gross size is 4,058 square feet and the net size is 2,770 square feet, which accounts for the shared driveway. The proposed lot would comply with the minimum interior yard setback of 5 feet.

Lot 8 has no street frontage and would take access from Prospect Street through a 20-foot private access driveway. The lot is approximately 63 feet wide by 65 feet deep. The gross size is 4,092 square feet and the net size is 2,798 square feet, which accounts for the s hared driveway. The proposed lot would comply with the minimum interior yard setback of 5 feet.

Lot 9 would have approximately 63 feet of frontage on Prospect Street, of which 20 feet would be dedicated to a private access driveway for lots 6 -8. It will b e approximately 72 feet deep. The gross size is 4,540 square feet and the net size is 3,115 square feet, which accounts for the shared driveway. The proposed setbacks are 12 feet in the front, 10 feet in the rear, and 10 or more feet on the sides. A retaining wall is proposed for portions of the north and west sides of the lot.

Analysis

General Plan
This project contributes to infill development, which is encouraged by the General Plan:

Policy LU 4.3: Promote infill development, redevelopment, rehabilitation, and reuse efforts that contribute positively to existing neighborhoods and surrounding areas.

The proposal also provides an additional home ownership opportunity and one unit affordable to low income households, which is consistent with the City’s Housing Element.

The land use designation for the subject property is Low -Medium Density Residential , which allows for a density of up to nine dwelling units per acre. While the proposed project has a density of over 12 dwelling units per acre, the density is achieved through the provisions of Section 65915, which permits projects to exceed the maximum a llowable residential density established by the General Plan and Zoning.

Subdivision Ordinance
The Subdivision Ordinance has requirements for dedications, improvements, design standards, and conformance with the Land Use Code. The proposed subdivision is on an established block where existing development fronts either Grove Street or Prospect Street. No additional public streets are required to be dedicated for the proposed lot configuration, which can be adequately served with frontage along Grove Street and the proposed access driveway on Prospect Street. The proposed subdivision design successfully avoids the creation of irregular lots. Any required improvements where provided in the comments from the Engineering Department and included in the condition of approval in the attached resolution. The proposed lots are regular in shape, as required by the Subdivision Ordinance.

Land Use Code
The Land Use Code establishes a maximum density of 9 units per acre in the RS-2 Zone. The typical single-family residential lots on the block range in size from 5,000 to 6,000 square feet in size, which is slightly below the maximum density. However, three of the properties on the block are occupied by legal, non-conforming multi-family residential uses. The proposed future density of the property would be more than 12 units per acre, which is allowed pursuant to the Density Bonus Law.

In order to exceed the maximum allowable density in the RS-2 zone, the project requires several development standards to be waived. Logic ally, a subdivision with additional density will not be able to meet the required minimum lot size, which in turn creates conflict with other minimum standards such as minimum lot width, minimum street frontages, and setbacks.

Density Bonus Law
California Government Code Section 65915, also known as the Density Bonus Law, is a state law that provides incentives for developers to build projects that included affordable income-restricted units. The main incentive is the ability to construct more units than the maximum allowable density of the underlying zoning and General Plan designation. Density bonus projects are also granted requests for incentives, concessions, and waivers of development standards, which help projects achieve the additional density witho ut physical and regulatory limitations that could make an ordinary project unviable.

Density
The project is requesting a density bonus for a subdivision, which is allowed when units will be sold at a reduced cost to households with incomes below the median area income. The applicant proposes to provide one unit affordable to households in the lower income range, which is between 30 and 70 percent of the area median income (AMI). The Density Bonus Law outlines the bonus density permitted for projects p assed on the percentage of affordable units proposed within the project and the level of affordability. The proposed project qualifies for a 20% bonus under the law. The number of units achieved with the bonus is required by the law to be liberal in interpretation. For example, the number of units allowed is required to be rounded up in the calculation so the base density for the property is seven units rather than six (the base density based on a maximum dwelling units per acre of nine is 6.3). Therefore, the number of units allowed with the 20% bonus is 8.4, which rounds up to the proposed 9 units.

Incentives and Waivers Requested
An incentive or concession allowed under the Density Bonus Law is a reduction in development standards or modification in zoning code requirements. Projects are permitted a certain number of incentives or concession based on the percentage of affordable units and the proposed level of affordability. The proposed project qualifies for one incentive and the applicant has requested a modification of the building height requirements in the RS -2 zone to allow for three-story units instead of the maximum height of two stories.

The applicant is also permitted to request an unlimited number of waivers or reductions in development standards that would physically preclude the construction of the number of units

permitted by the density bonus in addition to the requested incentive. For a subdivision, the bonus density ultimately results in lot sizes that are smaller than anticipated in the underlying zone and conflict with some of the requirements are reasonably expected. The applicant has made the following waiver requests:

 Reduction in the minimum lot size
 Reduction in the minimum lot width
 Reduction in the minimum street frontage
 Reduction in the minimum side yard setback
 Reduction in the minimum rear yard setback
 Reduction in the minimum front yard setback
 Increase in the minimum driveway width as a percentage of street frontage  Reduction in minimum driveway separation

Staff has determined that the requested waivers are reasonable requests due to the reduced lot size required to build the project at the permitted density. In addition, the individual units could potentially require further waiver considerations when plans are submitted for building permits.

Required Findings
The Subdivision Map Act contains nine required findings for Tentative Subdivision Maps:

1. The proposed map is consistent with the National City General Plan.

The proposed single-family subdivision, at a base density of 12.7 units per acre, is consistent with the Small Lot Residential land use designation, which specifies a maximum density of 9 units per acre. The proposed density of 12.7 units per acre is allowable pursuant to California Government Code Section 65915, which permits a 20 percent density bonus.

2. The site is physically suitable for the proposed type of development.

The nine single-family homes can be located on level building pads on the site with a minor amount of grading.

3. The site is physically suitable for the proposed density of development.

The proposed parcels can accommodate single family residences with yard areas with reasonable incentive and waiver request for reduced development standards and an increase in permitted density pursuant to California Government Code Section 65915.

4. The design of the subdivision and the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat.

There is no natural habitat or body of water present nearby or on-site. The property is surrounded by urban development.

5. The design of the subdivision and the proposed/required improvements are not likely to cause serious public health problems.

All necessary public services will be provided, as required by approvals required for new construction.

6. The design of the subdivision and the proposed/required improvements will not conflict with easements, acquired by the public at large, for access through or use of the property within the proposed subdivision.

Existing easements will be maintained and not be encroached upon.

7. The discharge of sewerage waste from the subdivision into the City of National City sewer system will not result in violation of existing requirements prescribed by the California Regional Quality Control Board pursuant to Division 7 (commencing with Section 13000) of the Water Code, as specified by Government Code Section 66474.6.

Discharge of sewerage waste will be addressed through a sewer permit, which is required as part of construction of a future home.

8. The subdivision has been considered by the Planning Commission with regard to its effect on the housing needs of the region, and these needs are balanced by the public service needs of the residents and available fiscal and environmental resources.

The project will provide additional homeownership opportunities for households of mixed incomes, which is consistent with and encouraged by the City’s Housing Element.

9. The design of the subdivision provides, to the extent feasible, for future passive and natural heating and cooling opportunities in the subdivision, based on consideration of local climate, topography, property configuration and other design and improvement requirements without requiring reduction in allowable density or lot coverage.

All new construction proposed in the future will be in compliance with the California Building Code, which takes such factors into consideration.

An additional finding has been included with regard to compliance with the California Environmental Quality Act (CEQA), which is as follows:

1. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA) and the project has been determined to be categorically exempt from environmental review pursuant to Class 32, Section 15332 (In -fill Development Projects) for which a Notice of Exemption will be filed subsequent to approval of this Tentative Subdivision Map.

Public Notice
All property owners and occupants within a distance of 300 feet are required to be notified of a public hearing for TSM applications. Notice of this public hearing was sent to 85 occupants and owners.

Department Comments
Comments were received from the Building, Engineering, and Fire departments. The comments have been included as Conditions of Approval. The Engineering Department provided comments related to improvements, storm water requirements, engineering and land development requirements, right-of-way requirements, and Final Map requirements; the Fire Department is requiring compliance with codes related to fire protection and access for future housing. No comments were received from utility and service providers.

Summary
The subject property is a large lot, which is more than six times the minimum lot size required in the RS-2 zone. As such, it is suitable for subdividing. The applicant is requesting additional density pursuant to Density Bonus Law and reductions in developme nt standards. This will provide an opportunity for home ownership for one lower income household. If approved, the proposed subdivision will result in an additional home ownership opportunities, and can be found consisted with all Land Use Code requirement s and the General Plan. Conditions of Approval will ensure that the property is appropriately developed and will meet all requirements of the Land Use Code and pertinent construction codes at the time of future construction.

FINANCIAL STATEMENT:

The applicant has paid all required fees to the City for processing this TSM and will pay any future City fees associated with the development of this project.

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Housing and Community Development

ENVIRONMENTAL REVIEW:

This is a project under CEQA subject to a Categorical Exemption. Class 32 – In-fill Development Projects 14 CCR § 15332. This project qualifies for a Notice of Exemption. CCR § 15374.

PUBLIC NOTIFICATION:

Agenda Report posted within 72 hours of meeting date and time in accordance with Brown Act.

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A - Plans
Exhibit B - Overhead
Exhibit C - Site Photos
Exhibit D - PowerPoint Slides
Exhibit E - Resolution

PROSPECT STREET

GROVE STREET
PROPERTY LINE N 18° 30'15"W 125.24'
UNIT 1
TYPE A
UNIT 2
TYPE A
UNIT 3
TYPE A
UNIT 4
TYPE A
UNIT 5
TYPE A
UNIT 7
TYPE B
UNIT 8
TYPE B
UNIT 9
TYPE B
REV
UNIT 6
TYPE B
REV
PROPERTY LINE S 18°28'41" E 63.19'
PROPERTY LINE S 18°28' 40"E 62.12'
PROPERTY LINE N 71°20'58"E 295.46'
PROPERTY LINE S 71°21'58"W 195.40'
PROPOSED PL 94.4'PROPOSED PL 94.4'PROPOSED PL 94.37'PROPOSED PL 94.4'PROPOSED PL 94.4'PROPOSED PL 94.37'

PROPOSED
PL 27.3'

PROPOSED
PL 24.3'

PROPOSED
PL 24.3'

PROPOSED
PL 24.3'
PROPOSED PL 62.3' PROPOSED PL 62.9'
PROPOSED PL 64.4'
PROPOSED PL 64.8'
PROPOSED PL 71.9'PROPOSED PL 71.8'
PROPOSED PL 64.9'
PROPOSED PL 64.4'
PROPOSED PL 101.0'
PROPOSED PL 101.0'
PROPOSED PL 63.1'
PROPOSED PL 63.2'
60'
20'10'
30' 30'
60'
20' 10'
30'30'

PROPOSED
PL 25.3'
16'-0"
(N)DRIVEWAY
16'-0"
(N)DRIVEWAY
16'-0"
(N)DRIVEWAY
16'-0"
(N)DRIVEWAY
16'-0"
(N)DRIVEWAY8'-3"8'-3"8'-3"8'-3"6'-7" 5'-6"
18'-0"
(N)DRIVEWAY 41'-8"3'-6"
125'-1"
63'-2"
20'-0"
FIRE LANE 120'-0"FIRE LANE TURNAROUND70'-0"

FIRE LANE TURNAROUND
20'-0"

FIRE LANE

TURNAROUND
R28'-0"
R28'-0"
191'-10" FIRE LANE LENGTH
ADDRESS:

DESIGNER
DATE:

SHEET N0.

TITLE PAGE.

PHASE:

REVISIONS: DATE:

Email: [email protected]
Agustin Navarro/Daniel Tames
Directors/Designers.
925 B STREET SUITE 300
Cel: 619.760.4422
619.888.7502
SAN DIEGO, CA 92101
Email: [email protected]
Agustin Navarro/Daniel Tames
Directors/Designers.
925 B STREET SUITE 300
Cel: 619.760.4422

ENE-TE STUDIO

GROVE DEVELOPMENT
2121 GROVE ST. NATIONAL CITY, CA 91950
PROJECT:

CS
7/12/22

PLOT PLAN

PROPOSED

A NEW MULTI-UNIT RESIDENTIAL DEVELOPMENT
WITH (5) TOWNHOUSES AND (4) 3-STORY
RESIDENCES. (9) TOTAL DWELLING UNITS, EACH
DWELLING INCLUDES 2-CAR PRIVATE GARAGE AND
RELATED SITE WORK.
2121 GROVE ST.

NATIONAL CITY, CA 91950
561-380-24-00
30,797 SQUARE FEET (0.707 ACRES)
RS-2 (SMALL LOT RESIDENTIAL)
35 FEET MAX. (2) STORIES
R3
CS
SP
A01
A02
A03
A04
A05
A06
A07
TM1
TM2
PG1
L1.0

COVER SHEET

PLOT PLAN

UNIT TYPE A DESIGN

UNIT TYPE B DESIGN

ROOF PLANS

UNIT TYPE A ELEVATIONS

UNIT TYPE B ELEVATIONS

SITE BUILDING ELEVATIONS

RENDERINGS

TENTATIVE MAP

TENTATIVE MAP

CONCEPTUAL GRADING AND DRAINAGE PLAN

LANDSCAPE CONCEPT PLAN
PROJECT OWNER :

PROJECT ADDRESS:

APN:

LEGAL DESCRIPTION:

SITE AREA:

ZONE:

STANDARD MAX. HEIGHT:

STANDARD BLDG SETBACKS:

STANDARD MAX. LOT COVERAGE:

STANDARD MIN. LOT AREA:

STANDARD MIN. STREET
FRONTAGE:

STANDARD MAX. DENSITY:

EXISTING OCCUPANCY:

PROPOSED OCCUPANCY:

PROPOSED DENSITY:

TYPE OF CONSTRUCTION:

PROPOSED BUILDING AREA:

DESIGNER:

AP CONSULTING
ATTN : ALEX PARRA
2371 FENTON STREET, OFFICE B
CHULA VISTA, CA 91914
(619) 227-8941
CIVIL ENGINEER:

ENE-TE STUDIO
ATTN: DANIEL TAMES
925 B STREET SUITE 300
SAN DIEGO, CA 92101
[email protected]
(619) 760-4422
LANDSCAPE ARCHITECT:

SOTELO LANDSCAPE ARCHITECTS

ANGELINA SOTELO
ASLA Principal, RLA, LEED AP
2643 FOURTH AVENUE
SAN DIEGO, CA 92103
[email protected]
(619) 544-1977

ARNOLD SCHMIDT
3175 CAUBY STREET, # 90
SAN DIEGO, CA 92110
619 224 0386

GROVE DEVELOPMENT
2121 GROVE ST. NATIONAL CITY, CA 91950
40' 0 20' 10'
SCALE:1"=20'-0"
BLK 1*LOTS 15 THRU 19*(EX
DOC71-285422)LOTS 30 THRU
34&ALL OF\
FRONT: 20 FEET
SIDE-INTERIOR: 5 FEET
SIDE-EXTERIOR: 10 FEET
REAR:25 FEET
R3
75%
5,000 SF
50 FEET
(1) DU PER LOT
9 DWELLING UNITS
1 DWELLING UNIT PER LOT
DENSITY : 12.7 DU/AC

VA - SPRINKLED
UNIT 1: 2,182 SF LIVING GFA
562 SF GARAGE GFA
UNIT 2: 2,182 SF LIVING GFA
562 SF GARAGE GFA
UNIT 3: 2,182 SF LIVING GFA
562 SF GARAGE GFA
UNIT 4: 2,182 SF LIVING GFA
562 SF GARAGE GFA
UNIT 5: 2,182 SF LIVING GFA
562 SF GARAGE GFA
UNIT 6: 2,641 LIVING SF GFA
1,140 SF GARAGE GFA
UNIT 7: 2,641 LIVING SF GFA
1,140 SF GARAGE GFA
UNIT 8: 2,641 LIVING SF GFA
1,140 SF GARAGE GFA
UNIT 9: 2,641 LIVING SF GFA
1,140 SF GARAGE GFA
LIVING: 21,469 SF
GARAGE: 7,370 SF
EXHIBIT A, Case File No. 2018-33 S, SPR, dated 4/18/2023

PROSPECT STREET
GROVE STREETPROPERTY LINEN 18° 30'15"W125.24'
ENTRY
ENTRY
ENTRY
ENTRY
ENTRY
ENTRY

ENTRYENTRY
ENTRY
UNIT 1 TYPE A
2-CAR GARAGE@ BASEMENT
2-CAR GARAGE@ BASEMENT
2-CAR GARAGE@ BASEMENT
UNIT 7 TYPE BUNIT 8 TYPE BUNIT 9 TYPE B
UNIT 6 TYPE B
16'-6"
16'-6"
26'-10"
5'-0"
20'-0"FIRE LANE
3'-11"
120'-0"FIRE LANE TURNAROUND70'-0"FIRE LANE TURNAROUND
5'-7"
5'-0"
1'-0"
20'-0"FIRE LANETURNAROUND
3'-0"1'-0"3'-0" 1'-0"3'-0"
16'-6"
16'-6"
6'-10"
9'-11"
9'-9"
4'-2"
16'-6"
20'-0"
20'-0"
20'-0"
20'-0"
20'-0"
R28'-0"
1'-0"3'-0"
R28'-0"
9'-7"10'-1"10'-1"11'-11"
10'-1" 4'-6"5'-6"
12'-212"8'-0" 57'-1012"
12'-212"8'-0" 55'-1012"
20'-212"
57'-1012"
12'-212"8'-0" 55'-1012"
20'-212"
57'-1012"
12'-212"8'-0" 55'-1012"
20'-212"
57'-1012"
12'-212"8'-0" 55'-1012"
20'-212"
57'-1012"
55'-1012"
20'-212"
8'-11"
8'-10"
8'-8"
25'-10"
49'-10"
41'-6"
26'-6"
28'-6"
8'-4"
49'-10"
41'-6"
26'-6"
28'-6"
8'-4"
49'-10"
41'-6"
26'-6"
28'-6"
8'-4"
49'-10"
41'-6"
26'-6"
28'-6"
8'-4"
PROPERTY LINE S 18°28'41" E 63.19'
PROPERTY LINE S 18°28' 40"E 62.12'
PROPERTY LINE N 71°20'58"E 295.46'
PROPERTY LINE S 71°21'58"W 195.40'
PROPOSED PL 94.4'PROPOSED PL 94.4'PROPOSED PL 94.37'PROPOSED PL 94.4'PROPOSED PL 94.4'PROPOSED PL 94.37' PROPOSED PL 27.3'PROPOSED PL 24.3'PROPOSED PL 24.3'PROPOSED PL 24.3'PROPOSED PL 25.3'PROPOSED PL 62.3'PROPOSED PL 62.9' PROPOSED PL 64.4'
PROPOSED PL 64.8'
PROPOSED PL 71.9'PROPOSED PL 71.8'
PROPOSED PL 64.9'
PROPOSED PL 64.4'
PROPOSED PL 101.0'PROPOSED PL 101.0'
PROPOSED PL 63.1'
PROPOSED PL 63.2' 2-CAR GARAGE@ BASEMENT
2-CAR GARAGE@ BASEMENT
UNIT 2 TYPE A
UNIT 3 TYPE A
UNIT 4 TYPE A
UNIT 5 TYPE A
17'-0"DRIVEWAY LENGTH17'-0"DRIVEWAY LENGTH17'-0"DRIVEWAY LENGTH17'-0"DRIVEWAY LENGTH17'-0"DRIVEWAY LENGTH45'-7" 24'-10"
24'-10"
24'-10"
114
666
978
18 ADDRESS:DESIGNER
DATE:SHEET N0.

TITLE PAGE.

PHASE:

REVISIONS: DATE:

Email: [email protected]
Agustin Navarro/Daniel TamesDirectors/Designers.925 B STREET SUITE 300Cel: 619.760.4422 619.888.7502SAN DIEGO, CA 92101Email: [email protected] Agustin Navarro/Daniel TamesDirectors/Designers.925 B STREET SUITE 300Cel: 619.760.4422 ENE-TE STUDIOGROVE DEVELOPMENT2121 GROVE ST. NATIONAL CITY, CA 91950PROJECT:

KEY LEGEND1PROPOSED PRIVATE ROAD AND UTILITIES EASEMENT PER CIVIL PLANS.PROPOSED 10' CONCRETE SIDEWALK PER CIVIL PLANS.23PROPOSED 20' WIDE FIRE LANE.45PROPOSED 6" CONCRETE CURB AND GUTTER PER CIVIL PLANS.67PROPOSED SUBDIVISION PROPERTY LINE.891011 SP
7/12/22PLOT PLANPROPOSED12
1PROPOSED PLOT PLANSCALE:1"=10'-0"5'10'020'
PROPOSED BUILDING OUTLINE.PROPOSED BUILDING OUTLINE ABOVE.PROPOSED ROOF OUTLINE ABOVE.PROPOSED RIP RAP MAT PER CIVIL PLANS.PROPOSED HEAVY LOAD CAPACITY PERMEABLE PAVERS PER LANDSCAPE PLANS.PROPOSED LANDSCAPE AREA PER LANDSCAPE PLANS.PROPOSED 5' HEIGHT WOOD FENCE, TYPICAL.14PROPOSED WATER METER LOCATION PER CIVIL PLANS, TYPICAL.13 PROPOSED 16' CONCRETE DRIVEWAY PER CIVIL PLANS.
14 13
12 11
114
10 9988 8 8 77 7
12 78
78 78
78 78
6 6
6 6
1 145
5 16
3 3
3 3
35 22
15 15CONCRETE STAIRS.16PROPOSED 18' CONCRETE DRIVEWAY PER CIVIL PLANS.

FF: 162.02-STORYTOWNHOUSEGFA 2,744 SFSITE GROSS AREA:2,887 SF FF: 162.02-STORYTOWNHOUSEGFA 2,744 SFSITE GROSS AREA:2,556 SF FF: 161.52-STORYTOWNHOUSEGFA 2,744 SFSITE GROSS AREA:2,556 SF FF: 161.02-STORYTOWNHOUSEGFA 2,744 SFSITE GROSS AREA:2,556 SF FF: 161.02-STORYTOWNHOUSEGFA 2,744 SFSITE GROSS AREA:2,649 SF FF: 163.33-STORYCOTTAGEGFA 3,781 SFSITE GROSS AREA:4,057 SF FF: 161.93-STORYCOTTAGEGFA 3,781 SFSITE GROSS AREA:4,093 SF FF: 157.23-STORYCOTTAGEGFA 3,781 SFSITE GROSS AREA:4,540 SF FF: 162.63-STORYCOTTAGEGFA 3,781 SFSITE NET AREA:6,288 SF 18 17PROPOSED FRONT YARD SETBACK.18PROPOSED REAR YARD SETBACK.19PROPOSED SIDE YARD SETBACK. 19 17
19 17
17 17
17 19
19 19
19 18
18 1819
18 19
17 181819 19
1919191817
171719

2X6 STUDS @ 16" ALL EXTERIOR WALLS
& 2X4 STUDS @ INTERIOR WALL
2X6 STUDS @ PLUMBING WALLS
WD
DN
56'-4 1/2"
19'-9 1/2" 12'-6 1/2"
19'-2 1/2"
11'-2" 7'-8"
19'-2 1/2"
8'-9" 9'-11 1/2"
54'-4 1/2"
4'-6 1/2" 18'-7 1/2" 6'-5" 1'-11 1/2" 10'-0 1/2" 5'-0" 5'-0 1/2"

FAMILY ROOM
3'-5"
CLOSET
8 7
6 9
10 23'-8"
19'-2" X 18'-7"
BATH

BEDROOM

BEDROOM
BATH
8 6
7 WALK IN
CLOSET
9'-11" X 10'-0"
12'-6" X 11'-2"

BALCONY
GFA: 53 SF
UP
19'-2 1/2"
GARAGE
NET AREA: 515 SF
GROSS AREA: 562 SF
19'-2 1/2"
16'-2"
26'-9 1/2"
DN
R
DW
UP
56'-4 1/2"
19'-10" 12'-6 1/2"
19'-2 1/2"
11'-2" 7'-8"
49'-4"4'-6 1/2"
18'-7" 6'-5" 2'-0" 9'-11 1/2" 5'-0" 5'-0 1/2"
19'-2 1/2"
8'-9" 9'-11 1/2"
LIVING

KITCHEN
LINEN
BATH

BEDROOM

BEDROOM
BATH

BALCONY
GFA: 53 SF
2 3
15 4
8 7
6 8
6 7
5'-0 1/2" 18'-7"
CLOSET

WALK IN
CLOSET
10'-5" X 7'-1"
12'-2" X 8-9"'
19'-2" X 11'-5"
9'-11" X 10'-0"
12'-6" X 11'-2"
DINING

KEYNOTES WALL LEGEND
1 KITCHEN SINK
2 RANGE
3 RANGE HOOD
4 REFRIGERATOR
5 DISHWASHER
6 LAVATORY
7 WATER CLOSET
8 BATHTUB
9 WASHER
10 DRYER
ADDRESS:

DESIGNER
DATE:

SHEET N0.

TITLE PAGE.

PHASE:

REVISIONS: DATE:

Email: [email protected]
Agustin Navarro/Daniel Tames
Directors/Designers.
925 B STREET SUITE 300
Cel: 619.760.4422
619.888.7502
SAN DIEGO, CA 92101
Email: [email protected]
Agustin Navarro/Daniel Tames
Directors/Designers.
925 B STREET SUITE 300
Cel: 619.760.4422

ENE-TE STUDIO

GROVE DEVELOPMENT
2121 GROVE ST. NATIONAL CITY, CA 91950
PROJECT:

A01
06/22/22

FLOOR PLANS

UNIT TYPE A
3 UNIT TYPE A - SECOND FLOOR - GFA = 1,091 SF2 UNIT TYPE A - FIRST FLOOR - GFA = 1,091 SF 1 UNIT TYPE A - GARAGE - GFA = 562 SF SCALE: 1/4" = 1' - 0" SCALE: 1/4" = 1' - 0" SCALE: 1/4" = 1' - 0"

1. EXTERIOR WALLS WITHIN 3 FEET OF PROPERTY LINE
(SPRINKLERS) OR 5 FEET OF PROPERTY LINE (WITHOUT
SPRINKLERS) REQUIRE 1-HOUR FIRE RATING FOR

EXPOSURE TO BOTH SIDES

2. PENETRATIONS:
- 1-HOUR FIRE-RATED PENETRATIONS OF WALLS WITHIN
3FT OF PROPERTY LINE (SPRINKLERS)
- 1-HOUR FIRE-RATED PENETRATIONS OF WALLS WITHIN
5FT OF PROPERTY LINE (WITHOUT SPRINKLERS)

3. CONCRETE LANDING WITH MIN 36" DEPTH AND A
MAXIMUM OF 1-1/2" LOWER THAN TOP OF DOOR

THRESHOLD

FLOOR PLAN NOTES

1. LOCAL EXHAUST FANS TO EXTERIOR TO PROVIDE MINIMUM 50 CFM INTERMITTENT OR 20 CFM CONTINUOUS VENTILATION.

2. SMOKE DETECTORS TO BE INTERCONNECTED PER CRC R314.4 AND HARD-WIRED WITH BATTERY BACK-UP PER CRC R314.6

3. CARBON MONOXIDE ALARMS TO BE INTERCONNECTED PER CRC R315.7 AND HARD-WIRED WITH BATTERY BACK-UP PER CRC R315.5

4. 4" Ø DRYER VENT WITH MAXIMUM 14 FOOT COMBINED HORIZONTAL AND VERTICAL LENGTH WITH TWO 90 DEGREE ELBOWS.

5. A MECHANICAL EXHAUST VENTILATION SYSTEM, SUPPLY VENTILATION SYSTEM, OR COMBINATION THEREOF SHALL

BE INSTALLED FOR EACH DWELLING UNIT TO PROVIDE WHOLE-BUILDING VENTILATION WITH OUTDOOR AIR IN COMPLIANCE WITH ASHRAE STANDARD 62.2 AS ADOPTED BY THE CALIFORNIA ENERGY COMMISSION.

6. AN INTERMITTENTLY OR CONTINUOUSLY OPERATING LOCAL MECHANICAL EXHAUST VENTILATION SYSTEM SHALL

BE INSTALLED IN EACH BATHROOM WITH A BATHTUB, SHOWER, OR SIMILAR MOISTURE SOURCE AND IN EACH KITCHEN IN COMPLIANCE WITH ASHRAE STANDARD 62.2 AS ADOPTED BY THE CALIFORNIA ENERGY COMMISSION.

INTERMITTENT LOCAL EXHAUST VENTILATION AIRFLOW RATES SHALL BE 50 CFM IN BATHROOMS AND 100 CFM IN KITCHENS. CONTINUOUS LOCAL EXHAUST VENTILATION AIRFLOW RATES SHALL BE 20 CFM IN BATHROOMS AND 5 AIR CHANGES PER HOUR IN KITCHENS BASED ON KITCHEN VOLUME.

7. WATER HEATER OR FURNACE SHALL BE A DIRECT-VENT APPLIANCE

8. LISTED GASKETED SELF CLOSING DOOR REQUIRED FOR GAS FAU

1. ALL LUMINAIRES SHALL BE HIGH-EFFICACY IN ACCORDANCE WITH CBEES TABLE 150.0-A

2. ALL LED LUMINAIRES AND LAMPS SHALL BE MARKED "JA8-2019" AND LISTED IN THE CALIFORNIA ENERGY COMMISSION DATABASE AT HTTPS://CACERTAPPLIANCES. ENERGY.CA.GOV/PAGES/ APPLIANCESEARCH.ASPX

3. ALL RECESSED DOWNLIGHT AND ENCLOSED LUMINAIRES SHALL BE MARKED "JA8-2019-E" AND LISTED IN THE CALIFORNIA ENERGY COMMISSION DATABSE AT HTTPS://CACERTAPPLIANCES.ENERGY.CA.GOV/PAGES/ APPLIANCESEARCH.ASPX

4. RECESSED DOWNLIGHT LUMINAIRES IN CEILINGS SHALL NOT BE SCREW-BASED

5. BATHROOMS, GARAGES, LAUNDRY ROOMS, AND UTILITY ROOMS: AT LEAST ONE LUMINAIRE IN EACH SPACE SHALL BE CONTROLLED

BY A VACANCY SENSOR

6. ALL LUMINAIRES REQUIRING "JA8-2019" OR "JA8-2019-E" MARKING SHALL BE CONTROLLED BY A DIMMER OR VACANCY SENSOR EXCEPTION: CLOSETS LESS THAN 70 S.F. & HALLWAYS

7. OUTDOOR LIGHTING PERMANENTLY MOUNTED TO BUILDINGS SHALL BE CONTROLLED BY ONE OF THE FOLLOWING:
- PHOTOCONTROL AND MOTION SENSOR
- PHOTOCONTROL AND AUTOMATIC TIME-SWITCH CONTROL
- ASTRONOMICAL TIME CLOCK
- ENERGY MANAGEMENT CONTROL SYSTEM PER CBEES 150.0(K)3AIIIC

UTILITY NOTES LIGHTING NOTES

R
UPDN
DW

BEDROOM

BEDROOM
LIVING
DINING

BALCONY
CLOSET

KITCHEN
48'-7"
14'-4 1/2" 7'-8" 25'-7 1/2"
25'-0"
12'-1 1/2"12'-6"
48'-7"
11'-0 1/2" 2'-0" 7'-7 1/2"
24'-6"
18'-10"
CLOSET

TV / SHELVING
8 6
7 8
6 1
23 5
8'-6 1/2" 10'-4 1/2"

STORAGE
5'-2 1/2"
7'-10"
LINEN
22'-0" X 10'-0"
10'-0" X 11'-0"
12'-6" X 18'-10"
12'-6" X 11'-0"
14'-4" X 12'-1"
7 BATH
BATH
DN
W D
CLOSET

FAMILY ROOM

WET ROOM

BALCONY
48'-7"
14'-4 1/2" 7'-8" 25'-9"
48'-7"
11'-0 1/2" 2'-0" 7'-7 1/2" 16'-11 1/2"
24'-6"
25'-0"
12'-1 1/2"12'-6"
9'-4"
8 6
7 8
6 7
6 9 10
CLOSET
10'-5"
CLOSET
LINEN
BATH
BATH

BEDROOM
BEDROOM 14'-4" X 12'-1"
17'-0" X 18'-0"
9'-1" X 5'-6"
12'-6" X 11'-0"
5'-2" X 9'-4"
HOME
OFFICE
2X6 STUDS @ 16" ALL EXTERIOR WALLS
& 2X4 STUDS @ INTERIOR WALL
2X6 STUDS @ PLUMBING WALLS
2X6 STUDS @ 16" ALL EXTERIOR WALLS
& 2X4 STUDS @ INTERIOR WALL
2X6 STUDS @ PLUMBING WALLS
2 CAR GARAGE
2 CAR GARAGE
48'-7"
19'-11 1/2" 20'-3" 7'-4"
26'-6"
8'-0 1/2" 10'-4 1/2" 7'-8"
UP
NET AREA 500 SF
20'-0" X 25'-0"
NET AREA 505 SF
20'-3" X 25'-0"
25'-0"
8'-0" X 7'-4"
FOYER
7'-8" X 7'-4"

STORAGE

KEYNOTESWALL LEGEND
1KITCHEN SINK
2RANGE
3RANGE HOOD
4REFRIGERATOR
5DISHWASHER
6LAVATORY
7WATER CLOSET
8BATHTUB
9WASHER
10DRYER
ADDRESS:

DESIGNER
DATE:

SHEET N0.

TITLE PAGE.

PHASE:

REVISIONS: DATE:

Email: [email protected]
Agustin Navarro/Daniel Tames
Directors/Designers.
925 B STREET SUITE 300
Cel: 619.760.4422
619.888.7502
SAN DIEGO, CA 92101
Email: [email protected]
Agustin Navarro/Daniel Tames
Directors/Designers.
925 B STREET SUITE 300
Cel: 619.760.4422

ENE-TE STUDIO

GROVE DEVELOPMENT
2121 GROVE ST. NATIONAL CITY, CA 91950
PROJECT:

A02
07/12/22

FLOOR PLANS

UNIT TYPE B
3UNIT TYPE B - SECOND FLOOR - GFA = 1,240 SF 2UNIT TYPE B - FIRST FLOOR - GFA = 1,240 SF 1UNIT TYPE B - GARAGE - GFA = 1,301 SF SCALE: 1/4" = 1' - 0" SCALE: 1/4" = 1' - 0" SCALE: 1/4" = 1' - 0"

1. EXTERIOR WALLS WITHIN 3 FEET OF PROPERTY LINE
(SPRINKLERS) OR 5 FEET OF PROPERTY LINE (WITHOUT
SPRINKLERS) REQUIRE 1-HOUR FIRE RATING FOR

EXPOSURE TO BOTH SIDES

2. PENETRATIONS:
- 1-HOUR FIRE-RATED PENETRATIONS OF WALLS WITHIN
3FT OF PROPERTY LINE (SPRINKLERS)
- 1-HOUR FIRE-RATED PENETRATIONS OF WALLS WITHIN
5FT OF PROPERTY LINE (WITHOUT SPRINKLERS)

3. CONCRETE LANDING WITH MIN 36" DEPTH AND A
MAXIMUM OF 1-1/2" LOWER THAN TOP OF DOOR

THRESHOLD

FLOOR PLAN NOTES

1. LOCAL EXHAUST FANS TO EXTERIOR TO PROVIDE MINIMUM 50 CFM INTERMITTENT OR 20 CFM CONTINUOUS VENTILATION.

2. SMOKE DETECTORS TO BE INTERCONNECTED PER CRC R314.4 AND HARD-WIRED WITH BATTERY BACK-UP PER CRC R314.6

3. CARBON MONOXIDE ALARMS TO BE INTERCONNECTED PER CRC R315.7 AND HARD-WIRED WITH BATTERY BACK-UP PER CRC R315.5

4. 4" Ø DRYER VENT WITH MAXIMUM 14 FOOT COMBINED HORIZONTAL AND VERTICAL LENGTH WITH TWO 90 DEGREE ELBOWS.

5. A MECHANICAL EXHAUST VENTILATION SYSTEM, SUPPLY VENTILATION SYSTEM, OR COMBINATION THEREOF SHALL

BE INSTALLED FOR EACH DWELLING UNIT TO PROVIDE WHOLE-BUILDING VENTILATION WITH OUTDOOR AIR IN COMPLIANCE WITH ASHRAE STANDARD 62.2 AS ADOPTED BY THE CALIFORNIA ENERGY COMMISSION.

6. AN INTERMITTENTLY OR CONTINUOUSLY OPERATING LOCAL MECHANICAL EXHAUST VENTILATION SYSTEM SHALL

BE INSTALLED IN EACH BATHROOM WITH A BATHTUB, SHOWER, OR SIMILAR MOISTURE SOURCE AND IN EACH KITCHEN IN COMPLIANCE WITH ASHRAE STANDARD 62.2 AS ADOPTED BY THE CALIFORNIA ENERGY COMMISSION.

INTERMITTENT LOCAL EXHAUST VENTILATION AIRFLOW RATES SHALL BE 50 CFM IN BATHROOMS AND 100 CFM IN KITCHENS. CONTINUOUS LOCAL EXHAUST VENTILATION AIRFLOW RATES SHALL BE 20 CFM IN BATHROOMS AND 5 AIR CHANGES PER HOUR IN KITCHENS BASED ON KITCHEN VOLUME.

7. WATER HEATER OR FURNACE SHALL BE A DIRECT-VENT APPLIANCE

8. LISTED GASKETED SELF CLOSING DOOR REQUIRED FOR GAS FAU

1. ALL LUMINAIRES SHALL BE HIGH-EFFICACY IN ACCORDANCE WITH CBEES TABLE 150.0-A

2. ALL LED LUMINAIRES AND LAMPS SHALL BE MARKED "JA8-2019" AND LISTED IN THE CALIFORNIA ENERGY COMMISSION DATABASE AT HTTPS://CACERTAPPLIANCES. ENERGY.CA.GOV/PAGES/ APPLIANCESEARCH.ASPX

3. ALL RECESSED DOWNLIGHT AND ENCLOSED LUMINAIRES SHALL BE MARKED "JA8-2019-E" AND LISTED IN THE CALIFORNIA ENERGY COMMISSION DATABSE AT HTTPS://CACERTAPPLIANCES.ENERGY.CA.GOV/PAGES/ APPLIANCESEARCH.ASPX

4. RECESSED DOWNLIGHT LUMINAIRES IN CEILINGS SHALL NOT BE SCREW-BASED

5. BATHROOMS, GARAGES, LAUNDRY ROOMS, AND UTILITY ROOMS: AT LEAST ONE LUMINAIRE IN EACH SPACE SHALL BE CONTROLLED

BY A VACANCY SENSOR

6. ALL LUMINAIRES REQUIRING "JA8-2019" OR "JA8-2019-E" MARKING SHALL BE CONTROLLED BY A DIMMER OR VACANCY SENSOR EXCEPTION: CLOSETS LESS THAN 70 S.F. & HALLWAYS

7. OUTDOOR LIGHTING PERMANENTLY MOUNTED TO BUILDINGS SHALL BE CONTROLLED BY ONE OF THE FOLLOWING:
- PHOTOCONTROL AND MOTION SENSOR
- PHOTOCONTROL AND AUTOMATIC TIME-SWITCH CONTROL
- ASTRONOMICAL TIME CLOCK
- ENERGY MANAGEMENT CONTROL SYSTEM PER CBEES 150.0(K)3AIIIC

UTILITY NOTES

LIGHTING NOTES

29'-6"
23'-5" 17'-9 1/2"
41'-2 1/2"
11'-4"
27'-0" 1/4" / 12 1/4" / 12
4:124:12
20'-2 1/2"
5'-6 1/2" 50'-4" 2'-0"
9'-5 1/2"
20'-2 1/2"
7'-0 1/2"
1/4" / 12
1/4" / 1'-0"
1/4" / 1'-0"
4:124:12
4:124:12

KEYNOTES
1FLAT ROOF, CLASS "A" ASSEMBLY.
2PARAPET WITH TILE CAP.
3CONCRETE ROOF TILES OVER CLASS "A" ROOF ASSEMBLY.
4 5
6 ADDRESS:

DESIGNER
DATE:

SHEET N0.

TITLE PAGE.

PHASE:

REVISIONS: DATE:

Email: [email protected]
Agustin Navarro/Daniel Tames
Directors/Designers.
925 B STREET SUITE 300
Cel: 619.760.4422
619.888.7502
SAN DIEGO, CA 92101
Email: [email protected]
Agustin Navarro/Daniel Tames
Directors/Designers.
925 B STREET SUITE 300
Cel: 619.760.4422

ENE-TE STUDIO

GROVE DEVELOPMENT
2121 GROVE ST. NATIONAL CITY, CA 91950
PROJECT:

A03
07/12/22

ROOF PLANS
2UNIT TYPE B - ROOF PLAN 1UNIT TYPE A - ROOF PLAN
SCALE: 1/4" = 1' - 0" SCALE: 1/4" = 1' - 0"
WOOD CANOPY.

DRAIN AND OVERFLOW.

CRICKET.
2 1
5 6
5 5
5 3
3 3
2 1
5 2 6
4

9'-0" 10'-1"9'-1"
34 4
57 86
68 9
11 F.F
F.F
F.F
T.O.P.30'-8"
10'-1"9'-1"
3 4
4 2
11 F.F
F.F
T.O.P.21'-8"
9'-0" 10'-1"9'-1"
23 4
4 6
75 4
8 3
F.F
F.F
F.F
T.O.P.30'-8"
21'-8"
10'-1"9'-1"
3 4
3 44
57 3
F.F
F.F
T.O.P.21'-8"
30'-8"
KEYNOTES1FLAT ROOF, CLASS "A" ASSEMBLY2PARPAET WITH ROFF TILE CAP3CONCRETE ROOF TILES OVER CLASS "A" ROOF ASSEMBLY4EXTERIOR CEMENT PLASTER (STUCCO).5STONE VENEER TILE6METAL RAILING7WALL SCONCE LIGHT 8WALL CAP9WOOD CANOPY10DECORATIVE CORBEL
ADDRESS:DESIGNER
DATE:SHEET N0.

TITLE PAGE.

PHASE:

REVISIONS: DATE:

Email: [email protected]
Agustin Navarro/Daniel TamesDirectors/Designers.925 B STREET SUITE 300Cel: 619.760.4422 619.888.7502SAN DIEGO, CA 92101Email: [email protected] Agustin Navarro/Daniel TamesDirectors/Designers.925 B STREET SUITE 300Cel: 619.760.4422 ENE-TE STUDIOGROVE DEVELOPMENT2121 GROVE ST. NATIONAL CITY, CA 91950PROJECT:

A04
07/12/22ELEVATIONSUNIT TYPE A
UNIT TYPE A FRONT ELEVATION (WEST)1
UNIT TYPE A REAR ELEVATION (EAST)2
UNIT TYPE A SIDE ELEVATION (SOUTH)3
UNIT A TYPE SIDE ELEVATION. (NORTH)4
11CEMENT PLASTER CONTROL JOINT
SCALE: 1/4" = 1' - 0"
SCALE: 1/4" = 1' - 0"SCALE: 1/4" = 1' - 0"
SCALE: 1/4" = 1' - 0"

9'-0" 10'-1"9'-1"
4 4
4 4
4 7
23 9
10 5
F.F
F.F
F.F
T.O.P.
34'-6"
31'-0"
11 11
10'-1"9'-1"9'-0"
5 4
2 3
8 7
9 410
3 F.F
F.F
F.F
T.O.P.34'-6"
31'-0"
9'-0" 10'-1"9'-1"
4 3
4 47
F.F
F.F
F.F5
T.O.P.
9 31'-0"
4 3
4 4
9 7
8 93
10'-1"9'-0"
F.F
F.F
F.F
T.O.P.34'-6"9'-1"
ADDRESS:DESIGNER
DATE:SHEET N0.

TITLE PAGE.

PHASE:

REVISIONS: DATE:

Email: [email protected]
Agustin Navarro/Daniel TamesDirectors/Designers.925 B STREET SUITE 300Cel: 619.760.4422 619.888.7502SAN DIEGO, CA 92101Email: [email protected] Agustin Navarro/Daniel TamesDirectors/Designers.925 B STREET SUITE 300Cel: 619.760.4422 ENE-TE STUDIOGROVE DEVELOPMENT2121 GROVE ST. NATIONAL CITY, CA 91950PROJECT:

A05
07/12/22ELEVATIONSUNIT TYPE B
KEYNOTES1FLAT ROOF, CLASS "A" ASSEMBLY ICC ES-1274 ROBERROID MOPSURFACED OVER 1/2" CDX PLYWOOD (ROOF COVERING AND SHEATING).BUILT-UP ROOFING SYSTEM SHALL BE U.L. OR ANOTHER LSITING AGENCYAPPROED.2PARPAET WITH ROFF TILE CAP3CONCRETE ROOF TILES OVER CLASS "A" ROOF ASSEMBLY4EXTERIOR CEMENT PLASTER (STUCCO).5STONE VENEER TILE6METAL RAILING7WALL SCONCE LIGHT 8WALL CAP9WOOD CANOPY10DECORATIVE CORBEL
UNIT TYPE B FRONT ELEVATION1
UNIT TYPE B REAR ELEVATION2
UNIT TYPE B SIDE ELEVATION3
UNIT B TYPE SIDE ELEVATION.4 SCALE: 1/4" = 1' - 0"
SCALE: 1/4" = 1' - 0"SCALE: 1/4" = 1' - 0"
SCALE: 1/4" = 1' - 0"
11EXTERIOR SHUTTERS

PL PL30'-8"
3'-11 1/2"3'-11 1/2"3'-11 1/2"3'-11 1/2" 3'-0"3'-0"3'-0"3'-0"

PL PL PL PLPL PL
31'-0"
PL
16'-6"11'-11"
21'-8"
30'-8"
34'-6"
30'-8"
34'-6"
30'-8"
34'-6"
30'-8"
10'-1"8'-6"17'-7"20'-8 1/2"

PLPLPLPL
29'-8"
ADDRESS:DESIGNER
DATE:SHEET N0.

TITLE PAGE.

PHASE:

REVISIONS: DATE:

Email: [email protected]
Agustin Navarro/Daniel TamesDirectors/Designers.925 B STREET SUITE 300Cel: 619.760.4422 619.888.7502SAN DIEGO, CA 92101Email: [email protected] Agustin Navarro/Daniel TamesDirectors/Designers.925 B STREET SUITE 300Cel: 619.760.4422 ENE-TE STUDIOGROVE DEVELOPMENT2121 GROVE ST. NATIONAL CITY, CA 91950PROJECT:

A06
07/12/22ELEVATIONSSITE BUILDING
GROVE ST. ELEVATIONPROSPECT ST. ELEVATION2
SITE CROSS SECTION3
1SCALE: 1/8" = 1' - 0"SCALE: 1/8" = 1' - 0"
SCALE: 1" = 10' - 0"

ADDRESS:

DESIGNER
DATE:

SHEET N0.

TITLE PAGE.

PHASE:

REVISIONS: DATE:

Email: [email protected]
Agustin Navarro/Daniel Tames
Directors/Designers.
925 B STREET SUITE 300
Cel: 619.760.4422
619.888.7502
SAN DIEGO, CA 92101
Email: [email protected]
Agustin Navarro/Daniel Tames
Directors/Designers.
925 B STREET SUITE 300
Cel: 619.760.4422

ENE-TE STUDIO

GROVE DEVELOPMENT
2121 GROVE ST. NATIONAL CITY, CA 91950
PROJECT:

A06
06/22/22

RENDERINGS

EXTERIOR

VIEW FROM GROVE STREET
VIEW FROM ALLEY 01VIEW FROM ALLEY 02

2121 GROVE STREET NATIONAL CITY, CALIFORNIA
DEVELOPMENT STANDARDS RS-2
GROVE STREET TENTATIVE SUBDIVISION MAPS H E E T 1 O F 2 S H E E T S SITE

NATIONAL
CITY
LEGEND:

OWNER/SUBDIVIDER NOTEOWNER / SUBDIVIDERLEGAL DESCRIPTIONGENERAL NOTES:

A A

SECTION A-A

GROVE STREETPROSPECT STREET

PRIVATE DRIVE AISLE

AERIAL TOPOGRAPHY

VICINITY MAP
EARTHWORK:TM NO._________
LOT TABLELotNumberLot GrossArea (S.F.)Lot Net Area(S.F.) BENCH MARKENGINEER OF WORK:

TM1

2121 GROVE STREET NATIONAL CITY, CALIFORNIA
UNIT 1F.F. 162.0PAD 161.5UNIT 2F.F. 162.0PAD 161.5UNIT 3F.F. 161.5PAD 161.0UNIT 4F.F. 161.0PAD 160.5UNIT 5F.F. 161.0PAD 160.5 UNIT 7 F.F. 163.3PAD 162.8
UNIT 6F.F. 162.6PAD 162.1
UNIT 8F.F. 161.9PAD 161.4
UNIT 9F.F. 157.2PAD 156.7
DEVELOPMENT STANDARDS RS-2

GROVE STREET

PROSPECT STREET
ENGINEER OF WORK:

GROVE STREET TENTATIVE SUBDIVISION MAPS H E E T 2 O F 2 S H E E T S TM2

2121 GROVE STREET NATIONAL CITY, CALIFORNIA
UNIT 1F.F. 162.0PAD 161.5UNIT 2F.F. 162.0PAD 161.5UNIT 3F.F. 161.5PAD 161.0UNIT 4F.F. 161.0PAD 160.5UNIT 5F.F. 161.0PAD 160.5 UNIT 7 F.F. 163.3PAD 162.8
UNIT 6F.F. 162.6PAD 162.1
UNIT 8F.F. 161.9PAD 161.4
UNIT 9F.F. 157.2PAD 156.7
SITE INFORMATIONOWNER INFORMATIONDEVELOPMENT STANDARDS RS-2

CONCEPTUAL GRADING AND DRAINAGE PLANGROVE STREET

PROSPECT STREET
LEGEND:

SITE

NATIONAL
CITY

OWNER / SUBDIVIDERLEGAL DESCRIPTIONAERIAL TOPOGRAPHY

VICINITY MAP
EARTHWORK:BENCH MARK

PRIVATE BIOFILTRATION FACILITY DETAIL

PRIVATE DRIVE AISLE
ENGINEER OF WORK:

PG1

UNIT 6
Type B
UNIT 7
Type B
UNIT 8
Type B
UNIT 9
Type B
Rev
Rev
UNIT 1
Type A
UNIT 2
Type A
UNIT 3
Type A
UNIT 4
Type A
UNIT 5
Type A
ARB. MAR. LAG. FAU.ELA. DEC.

AGA. DES. BUL. FRU.

CUP. T.T.

DIE. BIC. LOM. LON. LOM. P.B.

LIG. TEX.

MIS. SIN.

PHO. M.C. POD. I.B. RHA. U.M.

DIS. RIV. LON. HAL. BAC. P.P.

ABBR SIZE QTY SCIENTIFIC NAME COMMON NAME

MEDIUM ACCENT TREES

PLANT LIST

GROUNDCOVERS

ACCENT SHRUBS
VINES
ARB. MAR. 24" BOX ARBUTUS MARINA (MULTI-TRUNK) STRAWBERRY TREE# LAG. FAU. 24" BOX LAGERSTROEMIA FAURIEI 'MUSKOGEE' LAVENDER CRAPE MYRTLE # #5 GAL. AGAVE DESMETTIANA 'VARIEGATA' VARIEGATED SMOOTH AGAVEAGA. DES.

BUL. FRU. 1 GAL. BULBINE FRUTESCENS STALKED BULBINE#
DIE. BIC. 1 GAL. DIETES BICOLOR BICOLOR AFRICAN IRIS#
LOM. LON. 1 GAL. LOMANDRA LONGIFOLIA 'BREEZE' DWARF MAT RUSH# LOM. P.B. 1 GAL. LOMANDRA 'PLANTINUM BEAUTY' PLATINUM BEAUTY DWARF MAT RUSH# LIG. TEX. 5 GAL. LIGUSTRUM J. 'TEXANUM' TEXAS PRIVET#
MIS. SIN. 1 GAL. MORNING LIGHT MAIDEN GRASSMISCANTHUS SINENSIS 'MORNING LIGHT'# PHO. M.C. 5 GAL. PHORMIUM 'MAORI CHEIF' MAORI CHEIF NEW ZEALAND FLAX# POD. I.B. 24" BOX PODOCARPUS ICEE BLUE ICEE BLUE YEW PINE# RHA. U.M. 15 GAL. RHAPHIOLEPIS UMBELLATA 'MINOR' DWARF YEDDO HAWTHORN# LON. HAL. 5 GAL. LONICERA JAPONICA 'HALLIANA' HALL'S JAPANESE HONEYSUCKLE# CUP. T.T. 15 GAL. CUPRESSUS TINY TOWER DWARF ITALIAN CYPRESS# FLATS 12" O.C.SEN. MAN. SENECIO MANDRILASCAE BLUE CHALK STICKS FES. OVI. 1 GAL. FESTUCA OVINA BLUE FESCUE
CAR. DIV.

BAC. P.P.

DIS. RIV.

ELA. L.E. #24" BOX *ELAEOCARPUS DECIPIENS 'MONPROUD' (STD FORM)LITTLE EMPEROR JAPANESE BLUEBERRY TREE

CAREX DIVULSA GRASSLAND SEDGE

BACCHARIS PIGEON POINT DWARF COYOTE BRUSH
DISTICTIS 'RIVERS' ROYAL TRUMPET VINE#
#
#
#
15 GAL.
5 GAL.
1 GAL.

TRI. CON. TRISTANIA CONFERTA BRISBANE BOX24" BOX #

LARGE EVERGREEN TREES

UPRIGHT SHRUBS
WES. G.B. 5 GAL. WESTRINGIA FRUTICOSA 'GREY BOX' DWARF COAST ROSEMARY# AGA. B.G. 5 GAL. AGAVE 'BLUE GLOW' BLUE GLOW AGAVE#
AGA. B.F. 5 GAL. AGAVE 'BLUE FLAME' BLUE FLAME AGAVE#

BIO RETENTION
ROS. O.P. ROSMARINUS OFFICINALIS PROSTRATUS PROSTRATE ROSEMARY 1 GAL.

CHO. TEC. # CHONDROPETALUM TECTORUM SMALL CAPE RUSH1 GAL.

TRI. CON.

AGA. B.F. AGA. B.G.

WES. G.B. FES. OVI. SEN. MAN. ROS. O.P. CAR. DIV. CHO. TEC.

MEDIUM FLOWERING SHRUBS
PIT. S.S.

LAN. N.G.

PIT. S.S. 5 GAL. PITTOSPORUM TENUIFOLIUM 'SILVER SHEEN' SILVER SHEEN KOHUHU# LAN. N.G. 5 GAL. LANTANA 'NEW GOLD' NEW GOLD LANTANA#
#

GROUNDCOVER,

TYPICAL

VINES, TYPICAL MEDIUM FLOWERING

SHRUB, TYPICAL

BIO RETENTION

SHRUBS, TYPICAL

ALL LANDSCAPE AREAS SHALL BE
COVERED IN A 3" LAYER OF

SHREDDED BARK MULCH

ACCENT SHRUBS,

TYPICAL

RECYCLED PLASTIC

HEADER, TYPICAL
5' HEIGHT WOOD

FENCE, TYPICAL

LARGE UPRIGHT

SHRUBS TYPICAL

LARGE EVERGREEN

TREES, TYPICAL

MEDIUM ACCENT

TREES, TYPICALPERMEABLE

PAVERS,

TYPICAL
L
M
M
M
L
L
L
L
L
L
M
L
M
M
M
VL
L
L
M
L
L
L
L
VL
L
L
L
M
WUCOLS
TEC. STA. 5 GAL TECOMA STANS YELLOW BELLS# L

ABBR SIZE QTY SCIENTIFIC NAME COMMON NAME WUCOLS
TEC. STA.

LANDSCAPE

CONCEPT
PLAN
L1.0
0 LANDSCAPE CONCEPT PLAN ASCALE 1"-10'-0"
5' 10' 20'
2121 GROVE STREET
NATIONAL CITY, CA.

GROVE ST.

E
I
DE
NS
ECIL

CAPSDNAL
Signature
TATS
CALFO
Renewal Date
DateE
IT
ARCH
T
EC
FORNIA

12.31.19 08.07.18
SUBMIT. TO CLIENT 08.07.18
2643 4th Avenue
San Diego CA 92103
phone 619.544.1977
[email protected]
www.asotelo.com
SHEET

PERMEABLE

PAVERS,

TYPICAL

ACCENT SHRUBS,

TYPICAL

EXHIBIT C

2018-33 S, SPR – 2121 Grove St. – Overhead

N

EXHIBIT D
2018-02 S, SPR – 2121 Grove St. – Site Photos

Grove Street looking east to existing home at 2121 Grove Street

Prospect Street looking west to rear portion of property

Public Hearing

TENTATIVE SUBDIVISION MAP FOR THE

DIVISION OF ONE LOT INTO NINE ON A
PROPERTY LOCATED AT 2121 GROVE
STREET.

EXHIBIT E

Site Characteristics
• 2121 GROVE STREET
• RS-2 (Small Lot Residential)
• 0.7-acre property
• Developed with one existing single-family home
• Frontage on both Grove Street and Prospect Street
• Slopes up toward the middle of the property
• Surrounding development is residential
• Single and multi-family residential to the north and east • Single-family residential to the south
• I-805 to the west

Overhead

Overhead

Overhead

Site Photos

Site Photos

Proposal
• TENTATIVE SUBDIVISION MAP DIVIDING ONE LOT INTO NINE
• Applicant is requesting a density bonus pursuant to California Government Code Section 65915 (Density Bonus Law)
• Proposal includes one unit affordable to low income households • Eligible for a 20% bonus in density
• Incentive and waivers requested
• Lots 1-5 have frontage on Grove Street
• Lots range in size from 2,288 to 2,584 square feet
• Units are 2,182 square-foot two-story townhouses
• Lots 6-9 take access from Prospect Street and a private access driveway • Lots range in size from 4,058 to 6,286 square feet
• Units are 2,641 square-foot three-story townhouses

Site Plan
1 2
3 4
5 6
7 8
9

Renderings

Elevations/Cross Section

Analysis
• PROPOSAL CONSISTENT WITH GENERAL PLAN
• Policy LU 4.3
• Promote infill development, redevelopment, rehabilitation, and reuse efforts that contribute positively to existing neighborhoods and surrounding areas.
• Housing Element
• One for-sale unit affordable to low income households • Density
• Low-Medium Density Residential land use designation
• Up to nine dwelling units per acre – maximum allowable residential density • Project density of 12 units per acre is permitted under Density Bonus Law

Analysis (cont.)
• PROPOSAL CONSISTENT WITH SUBDIVISION ORDINANCE
• Title 17 has requirements for dedications, improvements, design standards, and conformance with Title 18 (Land Use Code)
• The site is on an established block with existing development fronting Grove Street or Prospect Street. No additional public streets are required to be dedicated. • Required improvements are included as conditions of approval from the Engineering Department. • The proposed lot configuration avoids the creation of irregular lots.

Analysis (cont.)
• PROPOSAL CONSISTENT WITH LAND USE CODE
• Use
• The RS-2 zone permits single-family residential uses. • Density
• A maximum of nine dwelling units per acre is permitted – maximum allowable residential density • Project density of 12 units per acre is permitted under Density Bonus Law • Development standards
• A subdivision with additional density requires lots smaller than the minimum lot size • Smaller lots lead to conflict with additional requirements such as setbacks

Density Bonus Law
• OVERVIEW
• Purpose
• Provides incentives for developers to include affordable, income-restricted units in their projects. • Types of incentives
• Allows for developers to construct more units than the maximum allowable residential density (the bonus)
• Incentives, concessions and waivers of development standards

Density Bonus Law (cont.)
• DENSITY
• Request
• The applicant is requesting a density bonus in return for the provision of one unit for affordable to lower income households (30-70 percent area median income) • Project qualifies for a 20% increase in density
• Calculation
• Per state law, calculations are always rounded up
• Base density on the property is 6.3, which rounds to 7 • Units allowed with a 20% increase is 8.4, which rounds to 9 • The number of lots has increased from 6 to 9.

Density Bonus Law (cont.)
• INCENTIVES AND WAIVERS
• Incentives
• Decrease or modification of zoning requirements
• The applicant is requesting an incentive to allow for three-story units in the RS-2 zone. • Project is only eligible for one incentive.
• Waivers
• Waiver requests are unlimited
• Can be used for any development standard that would physically preclude the construction of the number of units permitted with the density bonus

Density Bonus Law (cont.)
• REQUESTED WAIVERS
• Reduction in…
• Minimum lot size
• Minimum lot width
• Minimum street frontage
• Minimum side yard setback
• Minimum rear yard setback
• Minimum front yard setback
• Minimum driveway separation
• Increase in minimum driveway width

Site Plan
1 2
3 4
5 6
7 8
9

Density Bonus Law (cont.)
• REQUESTED WAIVERS
• Staff concludes the waiver requests are reasonable
• Burden is on the City to reject an incentive or waiver request

California Environmental Quality Act
(CEQA)
• DETERMINE TO BE CATEGORICALLY EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO CLASS 32, SECTION 15332 (IN-FILL

DEVELOPMENT PROJECTS)
• Notice of exemption will be filed subsequent to an approval

Conditions / Summary
• CONDITIONS OF APPROVAL
• Comments from Building, Engineering, and Fire
• Required right-of-way improvements
• Final map requirements
• Applicable codes
• Agreement with the Housing Authority prior to recordation of Final Map • PROPOSED USE CONSISTENT WITH GENERAL PLAN
• Project is consistent with General Plan and LUC pursuant to California Density Bonus Law

Options
• FIND PROJECT EXEMPT FROM CEQA & APPROVE TENTATIVE SUBDIVISION

MAP BASED ON FINDINGS LISTED IN THE DRAFT RESOLUTION / FINDINGS DETERMINED BY THE COUNCIL; OR
• FIND PROJECT NOT EXEMPT FROM CEQA AND/OR DENY TENTATIVE SUBDIVISION MAP BASED ON FINDINGS DETERMINED BY THE COUNCIL; OR • CONTINUE THE ITEM FOR ADDITIONAL INFORMATION
• STAFF RECOMMENDING APPROVAL WITH UPDATED CONDITIONS

Site Plan
1 2
3 4
5 6
7 8
9

RESOLUTION NO. 2023-

RESOLUTION OF THE CI TY COUNCIL OF THE CI TY OF NATIONAL CITY, CALIFORNIA,

DETERMINING THAT THE PROJECT IS CATERGORI CALLY EXEMPT FROM TH E CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) UNDER CLASS 32 O F THE CEQA GUIDELINES SECTION 1 5332 (I N-FILL DEVELOPMENT PRO JECTS) AND APPROVING

THE TENTATIVE SUBDIV ISION MAP FOR THE DI VISION OF ONE LOT IN TO NINE ON PROPERTY LOCATED AT 2121 GROVE STREET (APN: 561-380-24)

WHEREAS, the City Council of the City of National City considered a Tentative Subdivision Map for the subdivision of one lot into nine at 2121 Grove Street at a duly advertised public hearing held on August 15, 2023 , at which time oral and documentary evidence was presented; and

WHEREAS, at said public hearing the City Council considere d the staff report contained in Case File No. 2018 -33 S, SPR maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and

WHEREAS, the Planning Commission of the City of National City consi dered the Tentative Subdivision Map application at a duly advertised public hearing held on July 17, 2023, at which time the Commission recommended approval of the Tentative Subdivision Map; and

WHEREAS, this action is taken pursuant to all applicable procedures requ ired by State law and City law; and

WHEREAS, the action hereby taken is found to be essential for the preservation of the public health, safety and general welfare.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1: That the evidence presented to the City Council at the p ublic hearing held on August 15, 2023, support the following findings:

1. The proposed map is consistent with the National City General Plan be cause the proposed single-family subdivision, at a density of 12.7 units per acre, is consistent with the Small Lot Residential land use designation, which specifies a maximum density of 9 units per acre. The proposed density of 12.7 units per acre is allo wable pursuant to California Government Code Section 65915, which permits a 20 percent density bonus.

2. The site is physically suitable for the proposed type of development because the nine single-family homes can be located on level building pads on the site with a minor amount of grading.

3. The site is physically suitable for the proposed density of development because The proposed parcels can accommodate single family residences with yard areas with reasonable incentive and waiver request for reduced devel opment standards and an increase in permitted density pursuant to California Government Code Section 65915.

4. The design of the subdivision and the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat because there is no natural habitat or body of water present nearby or on-site.

The property is surrounded by urban development.

5. The design of the subdivision and the proposed/required improvements are not likely to cause serious public health problems because all necessary public services will be provided, as required by approvals required for new construction.

6. The design of the subdivision and the proposed/required improvements will not conflict with easements, acquired by the public at large, for access through or use of the property within the proposed subdivision because existing easements will be maintained and not be encroached upon.

7. The discharge of sewerage waste from the subdivision into the City of National City sewer system will not result in violation of existing requirements prescribed by the California Regional Quality Control Board pursuant to Division 7 (commencing with Section 13000) of the Water Code, as specified by Government Code Section 66474.6 because discharge of sewerage waste will be addressed through a sewer permit, which is required as part of construction of a future home.

8. The subdivision has been considered by the Planning Commission with regard to its effect on the housing needs of the region, and these needs are balanced by the public service needs of the residents and available fiscal and environmental resources because the project will provide additional homeownership opportunities for households of mixed incomes, which is consistent with and encouraged by the City’s Housing Element.

9. The design of the subdivision provides, to the extent feasible, for future passive and natural heating and cooling opportunities in the subdivision, based on consideration of local climate, topography , property configuration and other design and improvement requirements without requiring reduction in allowable density or lot coverage because all new construction proposed in the future will be in compliance with the California Building Code, which takes such factors in to consideration.

10. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA) and the project has been determined to be categorically exempt from environmental review pursuant to Class 32, Sec tion 15332 (In-fill Development Projects) for which a Notice of Exemption will be filed subsequent to approval of this Tentative Subdivision Map.

Section 2: That based on the finding s stated above, the City Council hereby approves the application for the Tentative Subdivision Map subject to the following conditions:

General

1. This Tentative Subdivision Map authorizes the creation of nine new parcels from one existing parcel. Except as required by Conditions of Approval, all plans submitted for permits associated with the project shall substantially conform with Exhibit A, case file no. 2018-33 LS, dated 4/18/2023. No construction or demolition is approved as part of this approval.

2. Before this Tentative Subdivision Map shall become effective, the applicant a nd/or property owner shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form wit hin 30 days of its receipt shall automatically terminate the Tentative Subdivision Map. The applicant shall also submit evidence to the satisfaction of the Community Development Director that a Notice of Restriction on Real Property is recorded with the Co unty Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Tentative Subdivision Map are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Community Development Director prior to recordation.

3. Approval of the tentative map expires two (2) years after the effective dat e of approval at 6:00 p.m. unless prior to that date a request for a time extension not exceeding three (3) years has been filed as provided by National City Municipal Code §17.04.070.

Building

4. The proposed 9 new dwelling units to be located at the propert y shall comply with the latest requirements of the California Building, Mechanical, Electrical, Plumbing, Accessibility, Green, Energy and Fire Codes. If you have any questions regarding this matter please contact the Building Division at 619-336-4210.

Engineering

5. The owner/developer shall enter into a Subdivision Improvement Agreement with the City of National City.

6. A Hydrology study (100 year flood) is required for the new project. The study should consider the proposed project area to the closest municipal storm drain collection point.

The study should consider the adequacy of the existing storm drain system to convey any additional run off. All Hydrology study findings and recommendations are part of Engineering Department requirements.

7. The Storm Water BMP Requirements Applicability Form I -1 and if required I -2 checklist for the National Pollutant Discharge Elimination System (NPDES) is required to be completed and submitted to the Engineering Department. The checklist will be requ ired when a project site is submitted for review of the City Departments. The checklist is available at the Engineering Division web site at the link below *. If it is determined that the project is subject to the “Priority Project Permanent Storm Water BMP Requirements” and the City of National City Storm Water Best Management Practices of the Jurisdictional Urban Runoff Management Program (JURMP) approved Standard Urban Storm Water Mitigation Plan (SUSMP) documentation will be required prior to issuance of an applicable engineering permit. The SUSMP shall be prepared by a Registered Civil Engineer. *http://www.nationalcityca.gov/city-government/engineering-public-works/engineering- division/online-services-forms-fees.

8. The Best Management Practices (BMPs) for the maintenance of the proposed construction shall be undertaken in accordance with the National Pollutant Discharge Elimination System (NPDES) regulations which may require a Storm Water Pollution Prevention Plan (SWPPP)

for the project. An approved SWPPP will be required prior to issuing of a construction permit.

9. All surface run-off shall be treated with an approved Standard Urban Runoff Mitigation Plan (SUSMP) Best Management Practice (BMP) for all Priority SUSMP projects. No runoff will be permitted to flow over the sidewalk. Adjacent properties shall be protected from surface run-off resulting from this development.

10. The property owner, or its successors and assigns shall be responsible for the maintenance, repair, or reconstruction of all irri gation and landscaping improvements installed within the public right -of-way. Sprinkler heads shall be adjusted so as to prevent overspray upon the public sidewalk or the street. The proposed sprinkler heads shall be installed behind the sidewalk, and th e irrigation mainline upon private property only, as required by the City. The property owner or, its successors or assigns, shall be remove and relocate all irrigation items from the public right -of-way at no cost to the City, and within a reasonable time frame upon a written notification by the City Engineer.

11. Metallic identification tape shall be placed between the bottom layer of the finished surface and the top of all irrigation lines in the public right-of-way.

12. A grading and drainage plan shall be submitted showing all of the proposed and existing on- site and off -site improvements. The plan shall be prepared in accordance with the City’s standard requirements by a Registered Civil Engineer. All necessary measures for prevention of storm water polluti on and hazardous material run -off to the public storm drain system from the proposed parking lot or development shall be implemented with the design of the grading. This shall include the provision of such devices as storm drain interceptors, clarifiers, o r filters. Best Management Practices for the maintenance of the parking lot, including sampling, monitoring, and cleaning of private catch basins and storm drains, shall be undertaken in accordance with the National Pollution Discharge Elimination System (NPDES) regulations. A private storm water treatment maintenance agreement shall be signed and recorded. A check list for preparation of the grading plan/drainage plan is available at the Engineering Department.

13. All existing and proposed curb inlet on prop erty shall be provided with a “No Dumping” signage in accordance with the NPDES program.

14. A National Pollutant Discharge Elimination System (NPDES) permit is required for discharges of storm water runoff associated with construction greater than 1 acre act ivity where clearing, grading, and excavation results in a land disturbance. A construction storm water permit shall be obtained from the Regional Water Quality Control Board. A copy of shall be given to the City of National City Engineering Department pr ior to any work beginning on the project.

15. A sewer permit will be required. The method of sewage collection and disposal shall be shown on the grading/drainage plan. Any new sewer lateral in the City right -of-way shall be 6 inch in size with a clean out. A sewer stamp “S” shall be provided on the curb to mark the location of the lateral. A sewer study shall be required.

16. Separate street and sewer plans prepared by Registered Civil Engineer, shall be submitted showing all of the existing and proposed improve ments. The plans shall be in accordance with City requirements.

17. A soils engineering report shall be submitted for the Engineering Department’s review, after Planning Commission approval. The report shall address the stability of all of the existing and p roposed slopes on the property. It shall also address the adequacy of the building pads, the criteria for any new retaining wall design, the maximum allowable soil bearing

pressure and the required pavement structural sections for the proposed streets, the parking areas, and the driveways. As a minimum, the parking lot pavement sections shall be 2 inch A.C. over 4 inch Class II aggregate base. The street pavement sections shall be in accordance with National City modified Standard Drawing G-34. All soils report findings and recommendations shall be part of the Engineering Department requirements.

18. All sidewalk, and curb and gutter shall be removed and replaced along the property frontage along Grove Street and Prospect Street.

19. The existing street improvemen ts along the property frontage(s) shall be kept free from weed growth by the use of special weed killers, or other approved methods.

20. All existing survey monuments, including any benchmark, within the boundaries of the project shall be shown on the plans. If disturbed, a licensed land surveyor or civil engineer shall restore them after completion of the work. A Corner Record shall be filed with the County of San Diego Recorder. A copy of the documents filed shall be given to the City of National City Engineering Department as soon as filed.

21. The proposed driveways on Prospect Street exceed the maximum allowable driveway opening for a residential lot. Residential lot driveway opening shall not exceed forty percent (40%) of the property frontage except tha t lots with frontages of less than 45’ are entitled to one 12 driveway (18’ curb opening). Driveways servicing the same parcel shall have a minimum separation of twenty feet (20’).

22. A permit shall be obtained from the Engineering Department for all improv ement work within the public right-of-way, and any grading construction on private property.

23. Street improvements shall be in accordance with the City Standards. All missing street improvements shall be constructed. Abandoned driveway aprons shall be repl aced with curb, gutter, and sidewalks.

24. A title report shall be submitted to the Engineering Department, after the Planning Commission approval, for review of all existing easements and the ownership at the property.

25. All NEW dwellings are subject to a Tra nsportation Development Impact Fee of $2,405.00.

This includes new homes, condos and apartments.

26. All electrical, telephone and similar distribution service wires for the new structure(s) shall be placed underground.

27. A cost estimate for all of the propo sed grading, drainage, street improvements, landscaping and retaining wall work shall be submitted with the plans. A performance bond equal to the approved cost estimate shall be posted. Three percent (3%) of the estimated cost shall also be deposited with the City as an initial cost for plan checking and inspection services at the time the plans are submitted. The deposit is subject to adjustment according to actual worked hours and consultant services.

28. A hydromodification plan or a letter sealed and si gned by the Engineer of Work explaining why the project is exempt from hydromodification requirements shall be submitted.

29. The final parcel map shall meet all of the requirements of the Subdivision Map Act, and the City of National City Municipal Codes incl uding certification, acknowledgement, complete boundary information and monumentation.

30. The developer shall submit to the Fire Department a letter from Sweetwater Authority stating existing fire flow. If determined by the Fire Department that additional i mprovements

are needed, the developer shall enter into an agreement for the water improvements with the Sweetwater Authority prior to obtaining the final map approval.

31. Separate water and sewer laterals shall be provided to each lot/parcel.

32. The developer shall bond for the monumentation, the public improvements and the on -site grading, drainage, landscaping, and other improvements through an agreement with the City prior to the approval of the final map.

33. The creation of an easement for ingress and egress to and from parcel/lot 9 to parcel/lot 6, 7, and 8 on Prospect Street will be required. The easement shall be created on the final map.

34. SUSMP documentation must be submitted and approved.

35. All utilities distribution facilities within the boundaries of th e subdivision, and within the half street abutting the new subdivision, shall be placed underground.

36. The final map shall be recorded prior to issuance of any building permit.

37. All new property line survey monuments shall be set on private property, unless otherwise approved.

38. The parcel map/final map shall use the California Coordinate System for its “Basis of Bearings” and express all measured and calculated bearings in terms of the system. The angle of grid divergence from a true meridian, and the north point shall appear on the map.

Two measured ties from the boundary of the property to existing horizontal control stations shall be shown.

Fire

39. Project shall be designed to code.

40. The National City Fire Department utilizes all current codes and ordinance s. Currently, we are using the 2022 editions of NFPA, CFC and the current edition of the CCR.

41. Fire sprinkler shall be evaluated and installed for all four new units as required per code.

42. Fire apparatus access roads shall comply with the requirements of this section (Section 5 CFC 2022) and shall extend to within 150 feet of all portions of the facility and all portions of the exterior walls of the first story of the building as measured by an approved route around the exterior of the building. Dead -end fire apparatus access roads in excess of 150 feet in length shall be provided with an approved area for turning around fire apparatus

43. The required width of emergency fire apparatus access roads shall not be obstructed in any manner, including parking of veh icles. All access roads shall be no less than 20 feet wide, no less than 14 feet high and shall have an all weathered road with the ability to support 75 thousand pounds or greater. Where a fire hydrant is located on a fire apparatus road, the minimum road width shall be 26 feet. A 28 foot turning radius is required for fire department access through site. All fire department access roads shall be painted and signed to prevent parking in these required designated emergency areas.

44. Grade of fire apparatus road shall be within the limits established (15% Grade) by the fire code official based on fire department’s apparatus.

45. Fire hydrants that may be located throughout the project as not to have a separation distance greater than 300 feet. Fire hydrants to b e located within 300 feet of all locations which are roadway accessible. (Measurement starts from nearest public fire hydrant to project).

46. The following items pertain to fire hydrants:

a) Size and location, including size and number of outlets and whether outlets are to be equipped with independent gate valves. b) Fire hydrant to be of three outlet design.

47. Provide calculation confirming flow availability to meet fire flow demands and supply large diameter hose (4 inch).

48. Fire hydrants to be marked by use of blue reflective marker in the roadway.

49. Upon submittal for an underground permit, the following shall be included:

 Data sheet for Back-Flows
 Data sheets for Private and Commercial Hydrants
 Data sheets for Post Indicator Valves

50. Approved signs or ot her approved notices or markings (Red Curb) that include NO PARKING – FIRE LANE shall be provided for fire apparatus access roads to identify such roads or prohibit the obstruction thereof. The means by which fire lanes are designed shall be maintained in a clean and legible condition at all times and be replaced or repaired when necessary to provide adequate visibility. All projects shall be evaluated for this necessary application.

51. Where there is conflict between a general requirement and a specific re quirement, the specific requirement shall be applicable. Where, in a specific case, different sections of this code specify different materials, methods of construction or other requirements, the most restrictive shall govern.

52. The fire code official is h ereby authorized to enforce the provisions of this code and shall have the authority to render interpretations of this code, and to adopt policies, procedures, rules and regulations in order to clarify the application of its provisions. Such interpretations, policies, procedures, rules and regulations shall be in compliance with the intent and purpose of this code and shall not have the effect of waiving requirements specifically provided for this code.

53. Should any plan corrections be required, contractor must correct the plan and re -submit to the Fire Department for approval once again prior to installation

Planning

54. Plans submitted for construction shall comply with Land Use Code requirements and design guidelines.

55. Plans submitted for construction shall include a landscape and irrigation plan in compliance with Land Use Code Chapter 18.44 (Landscaping), including Section 18.44.190, related to water efficient landscape requirements. The landscaping required by this approval shall be maintained for the life of the project.

56. All site and project lighting shall in compliance with Municipal Code Title 18.46 (Outdoor lighting).

57. The applicant shall be responsible for meeting all requirements of applicable service and utility providers and is advised to contact S weetwater Authority, SDG&E, and others for information on their standards for new development.

58. The developer of the project shall agree to, and the City shall ensure, the continued affordability of the lower income unit that qualified the applicant for th e award of the density bonus for 55 years or a longer period of time if required by the construction or mortgage financing assistance program, or mortgage insurance program. A density bonus application shall be approved and processed by the Housing Authori ty prior to the recordation of the Final Map.

Section 3: This Resolution shall become effective, final, and conclusive on the day following the City Council meeting where this Resolution is adopted. The time within which judicial review of this decision m ay be sought is governed by the provisions of Code of Civil Procedures Section 1094.6.

Section 4: That the City Clerk shall certify to the passage and adoption of this Resolution and enter into the book of original Resolutions.

PASSED and ADOPTED this 15st day of August, 2023.

__________________________
Ron Morrison, Mayor
ATTEST:
_____________________________
Shelley Chapel, MMC, City Clerk
APPROVED AS TO FORM:
_____________________________
Barry J. Schultz, City Attorney

AGENDA REPORT

Department: City Manager's Office
Prepared by: Shelley Chapel, MMC, City Clerk
Meeting Date: Tuesday, August 15, 2023
Approved by: Ben Martinez, Interim City Manager

SUBJECT:

Amendment to City Council Policy No. 104: Rules of Procedur e and Order for City Council Meetings - Proclamations

RECOMMENDATION:

Options:
#1 Leave policy as is; or

#2 Modify as presented in the 105 request by Councilmember Rodriguez, Exhibit B (Redline) to read:
(a) Requests for proclamations can be made by any Council Members’ Office (b) The Mayor and Councilmember filing the request will determine the language used in the proclamation, the Mayor will then direct his or her staff member to prepare the proclamation and the proclamation will be issued with all of the Council Member signatures.
(c) Upon receipt of the draft proclamation language, the Mayor and Councilmember filing the request will direct the City Manager to place the item on a meeting agenda depending on the nature and time-sensitive nature of the request; or

#3 Accept changes to policy in Exhibit C (Redline) to add line Item d to current policy:
(d) Mayor and City Councilmembers will sign all Proclamations. The Mayor’s Office will have an electronic signature file of each Councilmember on record to be used in the event that a City Councilmember is unable or unavailable to sign the Proclamation

If options 2 or 3 are chosen, adopt the resolution that reflects changes (Exhibit D) or (Exhibit E) Adopt a Resolution Entitled, “Resolution of the City Council of the City of National City, California, Approving an Amendment to City Council Policy Manual Policy 104: Rules of Procedur e and Order for City Council Meetings – XIV Procedural Matters, E(2). (Proclamations)”

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

Councilmember Rodriguez submitted a City Council Policy #105 request on the Agenda for the Regular City Council meeting of May 16, 2023. The request was to review and discuss City Council Policy No. 104: Rules of Procedure and Order for City Council Meetings; XIV Procedural Matters, E (2). (Proclamations). A majority of the City Council approved the item to return to a future meeting to discuss the merits of the item.

On June 20, 2023, Councilmember Rodriguez discussed the merits of the item and requested staff return with a revised procedure regarding Councilmember Signatures on Proclamations. A majority of the City Council approved staff returning with an amendment to the policy, with Mayor Morrison and Vice-Mayor Molina voting No.

Staff has polled local cities, as is standard practice on items such as this , to determine best practices and consistency throughout the County of San Diego . For responses, see Exhibit A.

Results of the Poll show of the 17 cities polled:

 Mayor Only Signs All Proclamations = 13
 Full City Council Signs All Proclamations = 1
 Full City Council Signs Only if Proclamation is Presented at a City Council Meeting = 2  Mayor Only Signs Letter of Appreciation and Presented in Lieu of Proclamation = 1

Current Policy

E. Proclamations: It is the policy of the City Council to issue proclamations for certain individuals, organizations, events , or causes, when such a proclamation positively impacts the community and conveys an affirmative message to residents.

1. Discretion should be used in determining whether or not to issue a proclamation.

Proclamations that are political in nature, are controversial, or that likely would not enjoy a high level of community interest and support, are discouraged.

2. It is the policy of the City Council to process requests for proclamations in the following manner:

a. Requests for proclamations will be made through the Mayor's Office;

b. If the Mayor determines that the proclamation request is consistent with the policy stated above, the Mayor will direct his or her staff member to prepare the proclamation and the proclamation will be issued.

c. Upon receipt of the draft proclamation language, the Mayor will direct the City Manager to place the item on a meeting agenda depending on the nature and time-sensitive nature of the request.

Suggested Changes per City Council Policy 105 Request dated May 5, 2023, by Councilmember Rodriguez.

Modify: Section 2 (a)(b)(c)

(a) Requests for proclamations can be made by any Council Members’ Office

(b) The Mayor and Councilmember filing the request will determine the language used in the proclamation, the Mayor will then direct his or her staff member to prepare the proclamation and the proclamation will be issued with all of the Council member signatures.

(c) Upon receipt of the draft proclamation language, the Mayor and Councilmember filing the request will direct the City Manager to place the item on a meeting agenda depending on the nature and time-sensitive nature of the request.

FINANCIAL STATEMENT:

Not Applicable.

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Not Applicable

ENVIRONMENTAL REVIEW:

This is not a project under CEQA and is therefore not subject to environmental review.CCR15378; PRC 21065.

PUBLIC NOTIFICATION:

Agenda Report posted within 72 hours of meeting date and time in accordance with Brown Act.

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A – Survey of San Diego County Cities
Exhibit B – City Council Policy No. 104 – (Redline) – Option 2 Exhibit C – City Council Policy No. 104 – (Redline) – Option 3 Exhibit D – Resolution – Option 2
Exhibit E – Resolution – Option 3

Mayor Only Full City Council
Individual
Councilmember Policy
Carlsbad Applies to All Proclamations
Chula Vista Applies to All Proclamations
Coronado Applies to All Proclamations
Del Mar Applies to All Proclamations
El Cajon Applies to All Proclamations
Encinitas Applies to All Proclamations
Escondido Applies to All Proclamations
“Proclamations will normally be signed on behalf of the City by the Mayor.  However, if some or all City Councilmembers also wish to sign a proclamation, and signatures can be obtained in a timely manner, proclamations may be signed by the full City Council or by those members wishing to sign the
document.  Proclamations shall normally be presented by the Mayor at the commencement of a meeting of the City Council, unless circumstances dictate the presentation of the
proclamation elsewhere. Any disagreement with whether or not such a proclamation shall be issued shall be resolved by a majority vote of the City Council. The Mayor or any
Councilmember may request that a presentation to the City Council at a regular meeting be made by members of the public, other public entities, or other groups, on issues of interest to the City Council or members of the public. Such presentations shall be coordinated with the Mayor and the City Manager’s office and shall be subject to scheduling in a manner that does not interfere with the need to conduct normal City business. Any disagreement with whether or not such a presentation is to be scheduled shall be resolved by a majority vote of the City Council.”
Imperial Beach Applies to All Proclamations
La Mesa Proclamations not presented at
City Council Meeting
If presented at City Council
Meeting
Lemon Grove Applies to All Proclamations
Oceanside Applies to All Proclamations
Poway Applies to All Proclamations
San Diego
Applies to Mayoral
proclamations only (these are
not voted on by the City
Council)
Applies to all Proclamations
brought  before the City Council
for approval on the City Council
Agenda. NOTE: The Mayor does
sign City Council Proclamations,
even though the Mayor doesn't
vote on the approval of the
Proclamations when brought
before the City Council.

Councilmembers
can present
Council‐District‐
Specific
Commendations
San Marcos Applies to All Proclamations
Santee Applies to All Proclamations
Solana Beach Applies to All Proclamations
Vista Letter of Appreciation Unless everyone is not willing to sign
Letter of
Appreciation
Proclamations are “reserved for those whose service is
well known in the community over a period of time, and
shall be si
gned by all Councilmembers.”
SURVEY ‐ SIGNATURES ON PROCLAMATIONS

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings Rules of Procedure and Order for

City Council Meetings

Adopted: December 13, 1983
Last Amended: October 5, 2021 August 15, 2023

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings I. PURPOSE 1
II. RESPONSIBILITIES 1
A. Responsibilities of Presiding Officer / Mayor 1
B. Responsibilities of Vice-Mayor 1
C. Responsibilities of City Council 2
D. Responsibilities of City Clerk 2
E. Responsibilities of City Manager 3
F. Responsibilities of City Attorney 3
III. MEETINGS 3
A. Regular Meeting 3
B. Adjourned Meeting 3
C. Special Meeting 3
D. Emergency Meeting 3
E. Recessed Meeting 3
F. Closed Session Meeting 4
G. Quorum 4
H. City Council Recess Periods 4
I. Cancellation of Meetings 4
J. Location of Meetings 5
K. Holidays or Elections 5
L. Adjournment 5
M. Taping or Broadcasting 5
N. Teleconferencing 5
O. Agenda Exception 5
P. Comfort Breaks 6
Q. Use of Personal Electronic Devices 6
R. Translation Services 6
S. Compliance with Brown Act 6
IV. REMOTE ACCESS TO MEETINGS 6
A. Internet Broadcast 6
B. E-Notification 6
V. PUBLIC ASSISTANCE & ACCOMMODATIONS 6
VI. PUBLIC MEETING COMMUNICATION 7
A. Communications between City Councilmembers 7
B. Email Communications between Councilmembers 7
C. Communication with Persons Addressing the City Council 7 VII. AGENDA SEQUENCE AND ORDER OF BUSINESS 10
VIII. AGENDA PROCESS 12

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings A. Preparation, Distribution and Posting 12
IX. VOTING 14
A. Obtaining the Floor 14
B. Voting Procedure 14
C. Disqualification for Conflict of Interest 14
D. Failure to Vote 14
E. Tie Vote 14
F. Changing Vote 14
G. Reconsideration 15
H. Point of Order 15
I. Continuance of Discussion or Hearings 15
J. Rosenberg’s Rules of Order 15
K. Disclosure of Ex Parte Contacts 15
X. MOTIONS 15
A. Procedure for Motions 16
B. Amendments to Motions 16
XI. PUBLIC HEARINGS, ORDINANCES & RESOLUTIONS 16
XII. MEETING DECORUM & CONDUCT 18
A. Conduct 18
B. Authorized & Designated Areas 19
C. Signs, Objects or Symbolic Material 19
D. Service Animals 19
E. Photography / Video 19
F. Cellular & Electronic Devices 19
XIII. ENFORCEMENT 20
A. Sergeant-at-Arms 20
B. Violations 20
XIV. PROCEDURAL MATTERS 21
A. City Council Seating Arrangement 21
B. Signing of Meeting Documents 21
C. Copy of Recordings 21
D. Ceremonial Matters 21
E. Proclamations 21
XV. SOCIAL MEDIA 22
IV. POLICY INTERPRETATION & APPLICABILITY 22
DEFINITIONS 24
RELATED POLICY REFERENCES 26

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings I. PURPOSE

The purpose of this Policy is to establish Rules of Procedure and Order for City officials, staff and members of the public at all meetings of the City Council to ensure that the business of the City is attended to in an open and orderly manner and in an environment safe for all persons in attendance. The policy establishes and delineates general meeting rules, roles and responsibilities, to allow for an orderly meeting where all individuals can exercise their Constitutional rights.

All meetings of the City Council will be conducted under Rosenberg's Rules of Order. In addition, such meetings will be governed in accordance with the Ralph M. Brown Act (Gov.

Code§ 54950, hereinafter "the Brown Act") and other applicable State laws. Any question about proper procedure will be immediately referred to the City Clerk as parliamentarian.

This policy applies to all persons attending public meetings in the City Council Chamber or any other location where a meeting subject to this policy takes place. In the event of any inconsistency between this policy and State law or regulation, State law or regulation shall apply.

II. RESPONSIBILITIES

It is important to recognize that the City Council acts as a legislative body. No member has extraordinary powers beyond those of other members. While the Mayor and Vice -Mayor may have additional ceremonial and administrative responsibilities, in the establishment of policies, voting and in other significant areas, all members are equal. Policy is established and direction is given to City staff by a majority vote of the Council.

While individual Councilmembers may disagree with decisions of the majority, a decision of the majority binds the Council to a course of action and provides staff with direction to follow.

In turn, it is staff's responsibility to ensure the policy of the Council is implemented and upheld consistent with the wishes of the majority. Implementation of Council policy by staff does not reflect a bias against Councilmembers who held a minority opinion on an issue.

A. Responsibilities of Presiding Officer/Mayor : The Presiding Officer of the City Council, shall be the Mayor, or in the Mayor's absence the Vice-Mayor, or in both of their absence any other member designated by the City Council. It shall be the duty of the Presiding Officer to ensure that the Rules of Procedure and Order contained herein are observed, The Presiding Officer shall maintain control of communication between Councilmembers and between the Council, staff, and members of the public. The Presiding Officer may make and second motions.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings B. Responsibilities of Vice-Mayor: In the absence of the Mayor from the City or a Council meeting, the Vice-Mayor shall possess all the powers of the office of the Mayor, and be subject to all prescribed duties for that office.

C. Responsibilities of City Council:

1. Members of the City Council shall review all meeting materials in preparation for City Council meetings and be prepared to discuss the agenda.

2. Members of the City Council shall arrive on time for all City Council meetings, in the City Council Chamber or any other location where a meeting subject to this policy takes place. In the event of any inconsistency between this policy and State law or regulation, State law or regulation shall apply.

3. Members of the City Council shall conduct themselves in an orderly, professional and businesslike manner to ensure that the business of the City shall be attended to efficiently and thoroughly and to ensure that the integrity of the deliberative process of the City Council is maintained at all times.

4. Members of the City Council shall maintain a polite, respectful, and courteous manner when addressing one another, City staff, and members of the public during City Council meetings.

5. As a courtesy, members of the City Council shall report upcoming absences to the City Manager as soon as possible to ensure that any necessary adjustments to the agenda may be made, and to ensure a quorum.

D. Responsibilities of City Clerk:

1. The City Clerk shall serve as the Parliamentarian for the City Council meetings to advise the Presiding Officer. Within the limitations imposed by Rosenberg's Rules of Order, the Presiding Officer has the authority to determine proper parliamentary procedure.

2. The City Clerk shall call and record roll call votes; and shall read ordinance titles and agenda items as requested by the Presiding Officer.

3. The City Clerk shall keep minutes of the open meeting in accordance with City Council Policy No. 106, and p er m a ne n t r et e n t i o n of video recordings of those proceedings as the archived record . Any written comment received for the meeting will be made available on the City website within 48 hours of the meeting.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings All retention per the City Records Retention Schedule.

E. Responsibilities of City Manager:

1. The City Manager's duties during City Council meetings include keeping a record of concerns raised by the City Council regarding direction for future staff action and facilitating the orderly presentation of staff reports.

F. Responsibilities of City Attorney:

1. The City Attorney's duties during City Council meetings include consulting with City Council on items of concern on the agenda , to proactively inform and protect Councilmembers from potential violations and conflicts of law, and to report on any final action taken in closed session.

Ill. MEETINGS

A. Regular Meeting: The City Council shall hold regular meetings on the first and third Tuesday of each month. The meetings shall be held in the Council Chamber of City Hall, 1243 National City Boulevard in the City of National City. The regular meeting shall begin at 6:00 p.m., or as otherwise scheduled due to the demand of business or for closed session.

B. Adjourned Meeting: The City Council may adjourn any regular, adjourned regular, special, or adjourned special meeting to a time and place specified in the order of adjournment. If a quorum is not present, less than a quorum may so adjourn.

C. Special Meeting: A special meeting may be called at any time by the Mayor whenever the public business may require it or upon direction by a majority of the City Council.

The call and notice shall be posted at least twenty-four (24) hours prior to the special meeting in a location that is accessible to members of the public.

D. Emergency Meeting: Pursuant to the Government Code, the twenty-four (24) hour notice and posting requirements for a special meeting may be dispensed with under the following emergency conditions: work stoppage, crippling activity, or other activity that severely impairs public health, safety, or both, as determined by a majority of the members of the legislative body, except in the case of a dire emergency.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings E. Recessed Meeting: Pursuant to the Government Code, a meeting of the City Council may recess to the following regular business day if the action is taken in good faith and not to circumvent the requirements of the Brown Act. The meeting may not be recessed to another day after that unless it is posted in accordance with the Brown Act.

F. Closed Session Meeting: The City Council may hold closed sessions during a regular or special meeting, or at any time otherwise authorized by law, to consider or hear any matter which is authorized to be heard or considered in closed session in accordance with State law. If a closed session is included on the agenda, the description of the item must comply with Government Code Section 54954.5. For each closed session, the City Attorney must orally announce the subject matter of the closed session. If final action is taken in closed session, the City Attorney must report the action at the conclusion of the closed session, unless agendized for that same Closed Session Meeting or list on the agenda for the Regular Meeting immediately following.

No minutes of the proceedings of the City Council during closed session are required.

There shall be no closed session during any special emergency meeting. No person present in a closed session shall disclose, outside of the closed session, any information revealed in such closed session, without the prior authorization of a majority of the City Council. Any violation of this policy may be enforced by one or more of the actions delineated in City Council Policy No. 113.

G. Quorum: A quorum at any meeting of the City Council will be established by the presence of three (3) members of the City Council. The Mayor shall count as a Councilmember for the establishment of a quorum.

H. City Council Recess Periods: The City Council has traditionally observed a recess period during the summer to provide elected officials and staff an opportunity to catch up on work, reenergize after a lengthy budget and strategic planning process, and prepare for the start of a new fiscal year. For purposes of this policy, a recess period is defined as a period of time longer than twenty (20) days without a regular or special meeting of the Council.

During any recess period, the City Manager is authorized to take such ministerial action on matters of operational urgency as would normally be taken by the City Council during the recess except for those duties specifically reserved to the City Council by Government Code, and including such emergency actions as are necessary for the immediate preservation of the public peace, health , or safety. The City Manager shall make a full and complete report to the City Council at its first regularly scheduled meeting following the recess of actions taken by the City Manager

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings pursuant to this section, at which time the City Council may make such findings as may be required and confirm said actions of the City Manager.

I. Cancellation of Meetings: Any meeting of the City Council may be cancelled in advance by a majority vote of the Council. In the event that the Mayor and/or Vice-Mayor are unable to cancel a meeting, in the case of an emergency the City Manager is authorized to cancel such meeting.

J. Location of Meetings: Regular meetings of the City Council shall be held in the Council Chamber unless appropriate notice is given pursuant to , and the location of the meeting is in accordance with, the Brown Act. The City Council may hold a special meeting at another location within the City, or locations outside the jurisdiction of the City, provided appropriate notice is given pursuant to and the location of the meeting is in accordance with the Brown Act.

K. Holidays or Elections: In the event that the a regular meeting of the City Council is scheduled on the same day as a legal holiday, or an election day on which a National City candidate or National City measure appears on the ballot, no meeting will be held that week.. Any regular meeting may be dispensed with by a majority vote of the City Council.

L. Adjournment: It is the policy of the City Council that that all evening meetings of the City Council, including special meetings and workshops, be adjourned no later than 10:30 p.m., which time is referred to as the normal time of adjournment. The meeting shall be extended no more than once and subsequently may be adjourned to a later date. No new item of business shall be taken up by the Council after the normal time unless the Council has determined by a super-majority vote to set aside this policy. In the event the entire agenda cannot be completed by the normal time of adjournment, the Council may take up and act upon the more pressing agenda items. All agenda items not considered at the meeting shall be on the agenda of the next regular, special, or adjourned regular meeting unless the Council directs otherwise.

M. Taping or Broadcasting: Meetings may be broadcast, audio-recorded, video-recorded or live-streamed so long as the activity does not constitute a disruption of the proceeding.

N. Teleconferencing: Teleconferencing shall be allowed as per Government Code section 54953. Teleconference meetings may be held under carefully -defined conditions. The meeting notice must specifically identify all teleconference locatio ns, and each such location must be fully-accessible to members of the public.

O. Agenda Exception: Special procedures permit a body to proceed without an agenda in

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings the case of emergency circumstances, or where a need for immediate action came to the attention of the body after posting of the agenda. (Reference Section VIII, A.5 - Non- Agenda Items Requiring Immediate Action)

P. Comfort Breaks: It is the policy of the City Council that the Presiding Officer will call comfort breaks of 5 -10 minutes when a meeting is expected to last more than two hours. While it is not possible to predict the duration of a meeting, scheduled breaks· allow participants to not miss any part of the meeting and help stay alert and maintain a high level of concentration and participation.

Q. Use of Personal Electronic Devices: The use of personal electronic devices on the dais shall be limited to official agenda-related tasks and emergency notifications. If, in the opinion of the Presiding Officer, a Councilmember's use of an electronic device is disruptive to Council deliberations or disrespectful to the public, the Presiding Officer may request that the Councilmember cease the use of such device.

R. Translation Services: Simultaneous Spanish interpreting services are provided at City Council meetings, through the use of headsets. A Spanish-language interpreter is also available to interpret and translate for speakers who wish to address the City Council.

When the meetings are hosted as a webinar , a Spanish-language interpreter shall provide translation services for a minimum of two (2) hours. If, after providing translation services for two (2) hours, no member of the public is using those services, the translator may be dismissed by the Presiding Officer.

S. Compliance with Brown Act: All regular, special , and adjourned meetings of the City Council shall be called, noticed and conducted in compliance with the Brown Act.

IV. REMOTE ACCESS TO MEETINGS

A. Internet Broadcast: Live-Streaming video of City Council meetings is available at www.nationalcityca.gov. Archived meetings are also available online.

B. E-Notification: Individuals may sign up via the City's website to receive email notifications of published City Council and Board, Commission, and Committee meeting agendas, City news, special events, and more.

V. PUBLIC ASSISTANCE & ACCOMMODATIONS

Upon request, the City Council agenda and backup materials will be made available in alternative formats. Any person who requires a disability-related modification or accommodation to participate in the public meeting, including auxiliary aids or services, , may

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings request a modification, accommodation, aid, or service by contacting the City Clerk's Office either in person or by telephone no later than 10:00 a.m. on the day preceding the scheduled meeting.

VI. PUBLIC MEETING COMMUNICATIONS

A. Communications between City Councilmembers:

1. Councilmembers wishing to speak should request the floor by being recognized by the Presiding Officer before speaking. The Presiding Officer must recognize any Councilmember who seeks the floor when appropriately entitled to address the City Council.

2. No Councilmember shall speak again until all Councilmembers have had the opportunity to speak.

3. Councilmembers shall remember that the purpose of the City Council meeting is to conduct the business of the City. Councilmembers shall avoid repetition and shall limit their comments to the subject matter at hand. Councilmembers shall endeavor to express their views without engaging in unnecessarily lengthy debates.

4. When one Councilmember is speaking, other Councilmembers shall not interrupt, disrupt or disturb the speaker. During questions and deliberations, the Presiding Officer may vary the speaking sequence of Councilmembers from item to item.

B. Email Communications between City Councilmembers: Because email communications can ultimately lead to the exchange of information intended to, or which may, create collective concurrence among a quorum of Councilmembers, e-mail communications between Councilmembers relative to Council business should be avoided at all times.

C. Communications with Persons Addressing the City Council: Members of the public may address the City Council during the Public Comment period and/or prior to the consideration of any agenda item. Persons shall address the City Council as a whole and shall not engage in a dialogue with individual Councilmembers, staff, or with other members of the audience. Any person wishing to speak, whether during the Public Comment period or on an agenda item, is requested to complete a "Speaker Slip" form and submit the form to the Cit y Clerk prior to the calling to order of the meeting or as soon thereafter as possible. Filling out a speaker slip is not required to participate.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings All those addressing the Council shall do so from the podium.

The City Council may not prohibit public criticism of the City in general, City staff, or members of the City Council, its policies, procedures, programs, or services of an agency or its acts or omissions. A speaker may not be stopped from speaking because either the Presiding Officer or Councilmembers disagree with the viewpoint being expressed.

1. Translation Services: Simultaneous Spanish interpreting services are provided at City Council meetings, through the use of headsets. A Spanish -language interpreter is also available to interpret and translate for speakers who wish to address the City Council. When the meetings are hosted as a webinar, a Spanish- language interpreter shall provide translation services for a minimum of two (2) hours. If, after providing translation services for two (2) hours, no member of the public is using those services, the translator may be dismissed by the Presiding Officer.

2. Public Comment (Non-agenda): At all regular City Council meetings, speakers shall have the right to address the City Council on any matter within the elected body's jurisdiction, subject to a three (3) minute time limit or less, depending on the number of speakers. The Council may listen to the speaker's comments, but cannot discuss or take action on communications not on the agenda. Non-agenda Public Comment may be referred to the City Manager for administrative action or placement on a subsequent agenda, with a majority vote of the Council.

a. At each regular Council meeting, up to 30 minutes shall be reserved for Public Comment.

b. The City Clerk will review the Speaker Slips and inform the Presiding Officer of the number of slips. If the number of speakers, at three (3) minutes each, exceeds the 30 -minute allotted time for Public Comment, the Presiding Officer may reduce the time allotted to each speaker, extend Public Comment time, or continue remaining speakers to the end of the meeting.

c. Donations of time from one speaker to another are not permitted.

d. The Presiding Officer shall have the authority to reduce equally each speaker's time to accommodate a larger number of speakers.

e. Speaker Slips for Public Comment will be accepted by the City Clerk in the Council Chamber no earlier than 15 minutes before the meeting and up until

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings the Public Comment portion of the agenda is finished.

f. In order to ensure that non -English speakers receive the same opportunity to directly address the City Council, any member of the public who utilizes a translator shall be provided at least twice the allotted time to address the City Council, unless simultaneous translation equipment is used to allow the City Council to hear the translated public testimony simultaneously. (Government Code 54954.3)

g. Remarks shall be addressed to the City Council as a body.

h. If there is a group representing a common position, designation of a spokesperson is encouraged. The Presiding Officer may allot a mixed amount of time for presentations of this nature.

3. Public Comment (Agenda Items): Speakers shall have the right to address the City Council on items which appear on the agenda, subject to the 3-minute time limit.

i. Donations of time from one speaker to another will not be permitted.

j. The Presiding Officer shall have the authority to reduce equally each speaker’s time to accommodate a larger number of speakers, or to limit the total speakers' time on an agenda item.

k. Speaker Slips for agenda items will be accepted by the City Clerk in the Council Chamber no earlier than 15 minutes before the meeting and up until the public testimony on the item is finished. Included on the Speaker Slip shall be the option for individuals who do not wish to speak to register in support of, in opposition to, or neutral on the item. An individual must be present to register a position or opinion . The City Clerk will provide a tally of those who do not wish to speak on an item, but who do provide a position or opinion.

l. Remarks shall be addressed to the City Council as a body and not to any member of the City Council, staff or the public. No questions shall be asked of an individual member of the City Council, staff , or the public. The Presiding Officer may limit interaction between Councilmembers and public speakers to questions of clarification.

m. If there is a group representing a common position, designation of a spokesperson is encouraged. The Presiding Officer may allot a mixed amount

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings of time for presentations of this nature.

n. In order to ensure that non-English speakers receive the same opportunity to directly address the City Council, any member of the public who utilizes a translator shall be provided at least twice the allotted time to address the Council, unless simultaneous translation equipment is used to allow the Council to hear the translated public testimony simultaneously. (Government Code Section 54954.3)

4. Presentations to City Council: Any information presented to the City Council for its consideration in formats such as PowerPoint, Video, or other audio/visual media must be submitted to the City Clerk's Office no later than the Wednesday immediately prior to the City Council meeting in order to have the presentation facilitated for City Council viewing and broadcast. If presentations are submitted after that deadline, it will not be po ssible for them to be played or displayed during the meeting, although ten (10) hard copies may be submitted to the City Clerk for distribution to the City Council. Documents and presentations displayed during the City Council meeting shall become part of the public record and must be submitted to the City Clerk for retention. The City Clerk’s Office will post any materials received at a City Council Meeting to the City website within 48 hours of the meeting.

VII. AGENDA SEQUENCE AND ORDER OF BUSINESS

Generally, the agenda sequence and order of business of a regularly scheduled City Council meeting shall determined by the City Manager’s.

During the City Council Meeting the Order of Business shall be followed , unless otherwise reordered by the Presiding Officer with the consensus of the City Council during the City Council Meeting.

A. Call to Order: The Presiding Officer officially calls the meeting to order.

B. Roll Call: Before the City Council shall proceed with the business of the Council, the City Clerk shall call the roll of the members and the names of those present shall be entered in the minutes. The later arrival of any absentee shall also be entered in the minutes.

C. Pledge of Allegiance: Each agenda of a regularly scheduled Council meeting shall provide an item for the recital of the "Pledge of Allegiance" to both the United States flag and the California flag.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings

D. Public Comments: Speakers shall have the right to address the City Council on any matter within the elected body's jurisdiction, subject to a 3-minute time limit or less, depending on the number of speakers. The City Council may listen to the speaker's comments, but cannot discuss or take action on communications not on the agenda.

Non-agenda public comment may be referred to the City Manager for administrative action or placement on a subsequent agenda.

E. Proclamations and Certificates: The agenda shall provide a time when proclamations directing attention to a person, organization or event may be presented.

Proclamations will be issued subject to Section XIV, E - Proclamations.

F. Awards and Recognitions: The agenda shall provide a time when recognitions may be presented.

G. Presentations: The Presentations section of the agenda is for the purpose of allowing a brief (5 to 10 minutes each) opportunity at the beginning of a Council meeting for City Council to receive information from outside agencies or City staff. It is not meant for a topic that would require lengthy deliberation, debate, or action. Items may be placed on the Presentation section of the agenda at the request of the City Council or City staff with the City Manager's concurrence. Approval to place a presentation on the agenda that has been requested by a community member must be obtained through the City Manager's Office.

H. Interviews and Appointments: The agenda shall provide a time for the City Council to interview and/or appoint members of the City Council or the public to City and/or external boards, commissions and committees.

I. Regional Boards and Committee Reports: City Councilmembers report on meetings attended on behalf of the City. Councilmembers are limited to five-minutes.

J. Consent Calendar: Items of a routine or generally uncontested nature may be approved by the City Council in a single motion by adoption of the Consent Calendar.

The approval of the Consent Calendar shall signify the approval of each matter or recommendation included therein: Upon request of any Councilmember, staff, or public made through the Presiding Officer, an item may be removed from the Consent Calendar for separate discussion and/or action. Each item proposed for consideration as part of the Consent Calendar shall be described on the agenda posted for the meeting.

K. Public Hearings: Ordinances & Resolutions: This portion of the meeting allows for a

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings noticed public session to receive original evidence or testimony on applications regulated by this title. Scheduled public hearings shall be commenced at 6:00 p.m. or as soon thereafter as possible. (Reference Section XI, Public Hearings)

L. Non-Consent Resolutions: Items generally of a non-routine nature for City Council discussion and/or action.

M. New Business: This portion of the meeting is devoted to discussion or consideration of items of business that have or have not previously been before the City Council.

N. Staff Reports: This portion of the meeting provides the City Manager and staff the opportunity to give general comments, updates, and announcements.

O. Mayor and City Council Reports: This portion of the meeting provides the City Council the opportunity to give general comments, announcements, or informational reports on any item not on the agenda. These matters may not be discussed or deliberated.

P. Closed Session Report: At an Open Session following a Closed Session, the body must report on final action taken in Closed Session under specified circumstances.

Q. Adjournment: It is the policy of the City Council that that all evening meetings of the City Council, including special meetings and workshops, be adjourned no later than 10:30 p.m., which time is referred to as the normal time of adjournment.

VIII. AGENDA PROCESS

In order for both the City Council and City staff to be adequately prepared to discuss City business during City Council meetings, items for discussion shall be placed on the agenda in accordance with established C it y Council agenda deadlines and in compliance with the Brown Act. Generally, items not on the agenda cannot be discussed or considered during a City Council meeting. This section of the policy discusses how to place items onto the agenda, agenda setting, preparation and distribution.

A. Preparation, Distribution and Posting

1. Agenda Items: In conjunction with City staff, the City Manager shall have the primary responsibility for preparing the City Council agenda and placing matters on the agenda in accordance with identified City needs and scheduling.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings a. In the event an item is brought to the attention of the City Manager that requires immediate City Council attention a fter the agenda setting meeting and before the agenda is distributed, the City Manager will determine the need for the item to be added to the agenda.

2. Agenda Review Meeting: Prior to release and posting of a final City Council agenda, an agenda review meeting shall be held by the City Manager with the City Attorney and the Mayor, or another member of the City Council designated by the Mayor, to serve in their absence. The proposed agenda shall be reviewed at this meeting.

3. Agenda Preparation: Not later than the Thursday prior to the City Council meeting, the City Manager is responsible for preparing the agenda packet, which shall include the agenda plus all its corresponding duplicated agenda items. No item shall be considered if not included in the packet, except that a correction or supplement to an item already included in the packet may be considered in accordance with the Ralph M. Brown Act.

4. Agenda Distribution and Posting: Not later than the Thursday prior to the City Council meeting, the City Manager is responsible for distributing the agenda packet to each member of the City Council. Staff shall post each agenda at least 72-hours in advance of the meeting and shall post each agenda of a special meeting at least 24- hours in advance of the meeting on the official bulletin boards at City Hall and on the City's website.

5. Non-Agenda Items Requiring Immediate Action: Matters requiring City Council action must be placed onto a Council Agenda in a timely manner in order for Council to consider the matter. In accordance with the Ralph M. Brown Act, off-agenda items requiring City Council approval will not be considered by the City Council except under the following two circumstances:

a. An emergency situation exists, as defined in the Government Code; or,

b. The City Council determines by a two-thirds (2/3) vote, or by a unanimous vote if less than two-thirds of the Council is present, that:

• There is a need for immediate action, and
• The need to take action on the item arose after the posting of the agenda.

If the City Council finds that the need to take action arose subsequent to the agenda posting, pursuant to the criteria above, it shall make those findings

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings by separate motion, including the factual reasons supporting the findings.

The findings shall be reflected in the City Council minutes.

IX. VOTING

A. Obtaining the Floor: Any Councilmember wishing to speak must first obtain the floor by being recognized by the Presiding Officer. The Presiding Officer must recognize any Councilmember who seeks the floor when appropriately entitled to do so.

B. Voting Procedure: Any vote of the City Council, including a roll call vote, may be registered by the members by answering "Yes" or “Aye” for an affirmative vote, "Abstain" for an abstention, or "No" or “Nay” for a negative vote upon the member's name being called by the City Clerk; or an electronic vote may be registered by pressing the Councilmember button for an affirmative vote, an abstention, or a negative vote, upon a vote being called for by the Presiding Officer.

Following the vote, the City Clerk shall audibly announce the results of the vote by name indicating whether the item carried or was defeated. The same shall be recorded in the minutes as the vote. The Presiding Officer in his or her discretion may publicly explain the effect of a vote for the audience, or may direct a member of the staff to do so before proceeding to the next item of business.

C. Disqualification for Conflict of Interest: Any Councilmember who is disqualified from voting on a particular matter by reason of a conflict of interest shall publicly state or have the Presiding Officer state, the nature of such disqualification in open meeting.

Where no clearly disqualifying conflict of interest appears, the matter of disqualification may, at the request of the Councilmember affected, be decided by the other Councilmembers. A Councilmember who is disqualified by reason of a conflict of interest in any matter shall not remain in his or her seat during the debate and vote on such matter, but shall request and be given the permission by the Presiding Officer to step down from the Council dais. A Councilmember stating such disqualification shall not be counted as a part of a quorum and shall be considered absent for the purpose of determining the outcome of any vote on such matter.

D. Failure to Vote: Every Councilmember should vote unless disqualified by reason of a conflict. The vote of a Councilmember who abstains absent a disqualifying conflict of interest shall be counted with the majority vote of the quorum on the question voted upon.

E. Tie Vote: Any proposed measure that receives a tie vote from the members of the City

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings Council shall be considered lost and may be reconsidered.

F. Changing Vote: A Councilmember may change his or her vote only if the Councilmember makes a timely request to do so immediately following the announcement of the vote by the City Clerk and prior to the time that the next item in the order of business is taken up.

G. Reconsideration: A motion to reconsider the vote on any action taken by the City Council at either this meeting or a previous meeting may be made only by one of the Councilmembers who voted with the prevailing side.

H. Point of Order: An interruption of a meeting to question whether rules or bylaws are being broken, such as the speaker has strayed from the motion currently under consideration.

I. Continuance of Discussion or Hearings: Any item being discussed or any public hearing at a City Council meeting may, by order, notice, or motion, be continued or tabled to any subsequent meeting.

J. Rosenberg's Rules of Order: Rosenberg's Rules of Order have been adopted by the City Council and shall apply in all cases.

K. Disclosure of Ex Parte Contacts: An "ex parte" contact or communication occurs when, prior to considering a matter on a public meeting agenda, a member or members of the City Council receives information, oral, written, or otherwise, pertaining to that matter outside the public meeting. (Reference City Council Policy No. 116 - Procedure for Disclosure of Ex Parte Contacts)

X. MOTIONS

Motions are the vehicles for decision making by a body. It is normally best to have a motion before the body prior to commencing discussion of an agenda item. There are three motions that are the most common and recur often at meetings:

1. The basic motion. The basic motion is the one that puts forward a decision for the body's consideration.

2. The motion to amend. If a Councilmember wants to change a basic motion that is before the body, they would move to amend it.

3. The substitute motion. If a Councilmember wants to completely do away with

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings the basic motion that is before the body, and put a new motion before the body, they would move a substitute motion.

Motions may be made by any member of the City Council, including the Chair. Any member of the City Council may second a motion. (Reference Rosenberg's Rules of Order for a more detailed discussion on motions in general and sample motions.)

A. Procedure for Motions: The following is the general procedure for making motions:

1. The item is presented by staff or others followed by questions and discussion by Councilmembers.

2. A Councilmember who wishes to make a motion shall first obtain the floor.

3. A Councilmember who wishes to second a motion shall do so through a request to the Chair.

4. Before a motion can be discussed, it shall be seconded.

5. Once a motion has been properly made and seconded, the Chair shall open the matter for further discussion offering the first opportunity to the moving party and, thereafter, to any Councilmember properly recognized by the Presiding Officer.

6. Once the matter has been fully debated and the Presiding Officer calls for a vote, no further debate will be allowed, provided, however, any Councilmember may be allowed to explain his or her vote prior to the vote being cast.

B. Amendments to Motions: As previously discussed, when a motion is on the floor and an amendment is offered, the amendment shall be acted upon prior to acting on the main motion. No motion of a subject other than the agenda item under consideration shall be admitted as an amendment. A motion to amend an amendment shall be in order, but one to amend an amendment to an amendment shall not be in order. Action shall be taken on the amended amendment prior to any other action to further amend the original motion.

XI. PUBLIC HEARINGS/ORDINANCES & RESOLUTIONS

A. Except as provided otherwise by law, public hearings shall generally be conducted as follows:

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings

1. Scheduled public hearings shall commence at 6:00 p.m. or as soon thereafter as possible.

2. Speakers are encouraged to complete a Speaker Request Slip; however, a Speaker Slip is not required in order to speak.

3. At the beginning of each public hearing item, the Presiding Officer shall announce the item for the public hearing, request that staff present the staff report and any other relevant evidence, and open the public hearing. The presentation of the staff report prior to the formal opening of the public hearing shall not prevent its consideration as evidence. Any such evidence shall be made a part of the record of the public hearing.

4. Following the staff report and opening of the public hearing, the Presiding Officer shall thereupon call upon the proponent (if other than staff) to present his or her presentation. Thereafter, the Presiding Officer shall inquire as to whether there are any persons present who desire to address the City Council on the matter. Any person desiring to speak or present evidence shall then make their presence known to the Presiding Officer and, upon being recognized by the Presiding Officer, may speak or present evidence relevant to the subject matter being heard.

5. The applicant/appellant, and/or their representative shall speak first and shall have a sufficient amount of time to do so, any portion of which may be reserved and used for rebuttal.

6. Each member of the public wishing to address the City Council, other than the applicant/appellant, shall then be allowed to address the City Council and shall have three (3) minutes to speak. Prior to declaring the public hearing open, however, when necessary because of the number of possible speakers, the Presiding Officer may establish a time limit for the entire public hearing, or establish time limits for the presentation of each individual speaker. All persons interested in the matter being heard by the City Council shall be entitled to submit written e vidence or remarks, as well as other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the record.

7. Councilmembers who wish to ask questions of the speakers, staff or each other, during the public hearing portion, may do so only after being recognized by the Presiding Officer in the manner set out in this policy.

8. Councilmembers should be mindful that the purpose of the public hearing is to obtain testimony, and not to debate the merits of the item under consideration.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings Councilmembers should avoid debate and expressions of personal opinion until after the close of the public hearing.

9. Following the conclusion of such questions, the Presiding Officer shall allow the applicant/appellant the opportunity for rebuttal.

10. Following the rebuttal, the Presiding Officer shall close the public hearing and then allow each Councilmember to state his or her opinion on the item before asking for a motion to decide the matter.

11. Upon closing the public hearing by the Presi ding Officer, no additional public testimony shall be solicited or received by the City Council without reopening the public hearing through the Presiding Officer with consensus of the City Council.

12. The Presiding Officer at all times shall conduct the public hearing in such a manner as to afford due process to all affected persons.

XII. MEETING DECORUM & CONDUCT

Meetings of the City Council shall be conducted in an open and orderly manner and in an environment safe for all persons in attendance to ensure that the public has a full opportunity to be heard and that the deliberative process of the Council is retained at all times. The Presiding Officer shall be responsible for maintaining the order and decorum of meetings.

This policy is not intended to deprive any person of his or her right to freedom of expression, but only to maintain, to the extent possible and reasonable, a safe and conducive place to conduct public business.

A. Conduct:

1. Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of obscene, lewd, loud, threatening, repeatedly irrelevant or repetitious, or abusive language, including clapping, whistling, yelling, stamping of the feet, or other acts which disturb, disrupt, impede, or otherwise render the orderly conduct of the City Council meeting infeasible. A member of the audience engaging in any such conduct may, after warning by the Presiding Officer, at the discretion of the Presiding Officer or a majority of the City Council, be subject to removal from the meeting.

2. Persons in the audience will refrain from creating, provoking, or participating in any type of disturbance involving unwelcome physical contact.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings

3. Noise emanating from the lobby outside the Council Chambers which is audible within the Chambers shall not be permitted. The Sergeant-at-Arms is authorized to enforce this rule by requesting those in the lobby to remain silent or to leave the area.

B. Authorized & Designated Areas:

1. No person shall stand or sit in the aisles. No person shall block any doorways or exits.

2. No person except City officials shall be permitted within the platform area in front of the City Council dais without the prior consent of the Presiding Officer or City Manager.

C. Signs, Objects, or Symbolic Material:

1. Placards, signs, and posters may be brought into the Council Chambers unless such objects disturb, disrupt, impede or otherwise render the orderly conduct of the Council meeting infeasible, or block the view of any other person in attendance, in which case such placard, sign, or poster shall, at the discretion of the Presiding Officer or a majority of the Council, be moved to a different location or removed from the Chamber.

2. Packages, bundles, suitcases, or other large or potentially dangerous objects shall not, without the prior authorization of the Presiding Officer or City Manager, be brought into the City Council Chamber and are subject to search to determine that they do not pose a threat or as otherwise requested by the Sergeant-at- Arms.

D. Service Animals: Except as otherwise allowed by the City Council, no animals except for service animals shall be brought into the Council Chambers.

E. Photography/Videography: Photographs, audiotapes, and videotapes may be taken from the rear of the Council Chambers or from any seat within the Chambers, as long as such activity does not disrupt or disturb the audience, public speakers, Councilmembers or others on the dais, and interfere with the orderly conduct of the meeting. When a filming area has been designated by the Fire Marshal or Sergeant- at-Arms, filming shall occur in that area only. The Fire Marshal or Sergeant-at-Arms may designate an area for credentialed media only.

F. Cellular & Electronic Devices: Persons in the audience will refrain from using cellular

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings phones and/or pagers while the City Council meeting is in session.

XIII. ENFORCEMENT

A. Sergeant-at-Arms: The Chief of Police or designee shall be the ex-officio Sergeant-at- Arms of the City Council. The Sergeant-of-Arms shall carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum in the Council Chambers. Any Councilmember may move to require the Presiding Officer to enforce the rules upon affirmative vote of a majority of the Council.

B. Violations: Upon a violation of the Rules of Procedure and Order established herein, the procedure to enforce the rules are as follows:

1. Warning: The Presiding Officer shall first request that a person who is violating the rules cease such conduct. If, after receiving a request from the Presiding Officer, the person persists in violating the rules, the Presiding Officer shall order a recess.

The Sergeant-at-Arms is authorized to warn the person that their conduct is violating the rules and that they are requested to cease such conduct. If upon resumption of the meeting the violation persists, the Presiding Officer may order another recess whereupon the Sergeant-at-Arms shall have the authority to order the person removed from the meeting and/or citied in violation of Penal Code Section 403.

2. Motion to Enforce: Any Councilmember may call a Point of Order should the City Council fail to abide by the provisions of this policy, whereupon the City Council shall immediately act upon the Point of Order by roll call vote. If the Presiding Officer fails to enforce the Rules of Procedure and Order set forth herein, any member of the City Council may move to require the Presiding Officer to do so, and an affirmative vote of a majority of the City Council shall require the Presiding Officer to do so. If the Presiding Officer fails to carry out the will of the majority of the City Council, the majority may designate another member of the City Council to act as Presiding Officer for the remainder of the meeting, for the limited purpose of enforcing the rules established herein.

3. Clearing the Room: Pursuant to Government Code section 54957.9, in the event that any meeting is willfully interrupted by a group of persons so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of the individuals who are willfully interrupting the meeting, the Presiding

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings Officer may order the room cleared and the meeting shall continue in session.

Only matters appearing on the agenda may be considered in such a session.

Credentialed representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to Section 54957.9.

4. Violation of California State Law: A person or persons who willfully and intentionally impair or impede the conduct of a City Council meeting by violating these Rules of Procedure and Order may be prosecuted under California Penal Code section 403, California Elections Code section 18340, or any other applicable State law for disturbing a public meeting.

XIV. PROCEDURAL MATTERS

A. City Council Seating Arrangement: The seating arrangement of Councilmembers on the dais is at the prerogative of the Mayor. ·

B. Signing of Meeting Documents: The Presiding Officer shall sign all ordinances, resolutions, contracts, and other documents necessitating official signature which were adopted in their presence, unless unavailable, in which case the signature of the Vice-Mayor may be used.

C. Copy of Recordings: The public may obtain from the City Clerk a copy, at cost, of an existing recording made by the legislative body of its public sessions.

D. Ceremonial Matters: There are several different types of action the City Council may take to provide recognition or express appreciation:

1. Certifications of Appreciation or Recognition: Commendations are typically issued to acknowledge the activities of a person or organization.

2. Proclamations: Public announcements directing attention to a person, organization, event, or cause. Proclamations will be issued subject to the policy described below.

E. Proclamations: It is the policy of the City Council to issue proclamations for certain individuals, organizations, events , or causes, when such a proclamation positively impacts the community and conveys an affirmative message to residents.

1. Discretion should be used in determining whether or not to issue a proclamation.

Proclamations that are political in nature, are controversial, or that likely would not

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings enjoy a high level of community interest and support, are discouraged.

2. It is the policy of the City Council to process requests for proclamations in the following manner:

a. Requests for proclamations will be made through the Mayor's Office;

b. If the Mayor determines that the proclamation request is consistent with the policy stated above, the Mayor will direct his or her staff member to prepare the proclamation and the proclamation will be issued.

c. Upon receipt of the draft proclamation language, the Mayor will direct the City Manager to place the item on a meeting agenda depending on the nature and time-sensitive nature of the request.

a. Requests for proclamations can be made by any Council Members’ Office

b. The Mayor and Councilmember filing the request will determine the language used in the proclamation, the Mayor will then direct his or her staff member to prepare the proclamation and the proclamation will be issued with all of the Council Member signatures.

c. Upon receipt of the draft proclamation language, the Mayor and Councilmember filing the request will direct the City Manager to place the item on a meeting agenda depending on the nature and time-sensitive nature of the request;

XV. SOCIAL MEDIA

With the ever-growing use of social media, the City Council and City staff should be aware that comments, statements, opinions, etc. are still subject to the same restrictions identified in the California Government Code, including but not limited to (the Brown Act and the Public Records Act). While the City of National City strives to maintain community involvement and transparency in its government functions, certain State and local laws must be considered and kept in mind while using social media platforms. Social media platforms such as Facebook, Twitter, and· others can be viewed by other people including other Councilmembers.

Councilmembers are encouraged to check the information they provide for accuracy.

Multiple Councilmembers cannot comment on the same conversation, as that can create a

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings "serial meeting" of the City Council and is a direct violation of the Brown Act. If Councilmembers communicate on social media about "City business", as defined in City Administrative Policy No. 02.06, any such communication may be released to the public upon request.

Councilmembers should refrain from stating personal opinions on matters being brought before the City Council including, but not limited to: personal opinions on topics, declarations on how an official intends to vote for an item, debating with citizens on items, or presentation of the Councilmember's argument in support or opposition of an item , as those could be considered violations of the Brown Act, which can result in criminal and civil liabilities for the official.

Councilmembers should always maintain professionalism and common courtesy in posts and comments when commenting in their official capacity and should remain neutral in postings to prevent the interpretation that a decision has already been made outside of an open meeting, in violation of the Brown Act. Councilmembers should also be aware that there is inherent personal civil liability risk on all comments they make outside of official meetings.

For example, if a Councilmember "blocks" a social media user, or deletes a comment from a social media user, the Councilmember risks violating the social media user's First Amendment rights.

Councilmembers should not use their official positions to make negative posts, voice personal opinions, etc. against any individual, business, entity, etc., as that could create negative feedback for the official and City and could potentially subject the official to personal civil liability for slander, defamation of character, or other civil remedies that could be determined by a court. Councilmembers should also refrain from using aliases or having fake profiles on social networking sites.

City Councilmembers and staff shall not use any official City media site, including but not limited to the City's Facebook page, the City's Twitter accounts, or to any other City media outlet for personal reasons or personal gain.

IV. POLICY INTERPRETATION & APPLICABILITY

The Policy and Rules of Procedure and Order set forth herein shall be liberally construed to effectuate their purpose and no ordinance, resolution, proceeding or other action of the City Council shall be invalidated, nor the legality thereof otherwise affected, by the failure or omission of the City Council to technically comply with, observe, or otherwise follow such rules. Any provision of these rules not already governed by City ordinance or State law may be suspended by a majority vote of the City Council.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings The rules set forth herein shall apply to all meetings of the City Council subject to the Brown Act and shall apply to the Council Chamber or any other location where a meeting subject to these rules takes place. In the event of any inconsistency between these rules and State law or regulation, State law or regulation shall apply.

IV. DEFINITIONS

Abstain To publicly refrain from voting usually because of a conflict interest.

Adjourn A privileged motion to officially close a meeting. A second is required and a majority vote is required to adopt it.

Call to Order An announcement by the Presiding Officer to convene a meeting.

Consent Calendar The routine parts of the agenda which are approved without discussion or dissent.

Decorum To conduct oneself in a proper manner.

Dire Emergency When a majority of the legislative body determines that a dire emergency exists, it may call an emergency meeting (Government Code Section 54956.5 (a)(2)). A dire emergency, is defined as a crippling disaster, mass destruction, terrorist act, or threatened terrorist activity that poses peril so immediate and significant that requiring a legislative body to provide one -hour notice before holding an emergency meeting may endanger the public health, safety, or both, as determined by a majority of the members of the legislative body.

Emergency Meeting When a majority of the legislative body determines that an emergency situation exists, it may call an emergency meeting (Government Code Section 54956.5). An emergency is defined as work stoppage, crippling activity, or other activity that severely impairs public health, safety, or both, as determined by a majority of the members of the legislative body.

Legislative Body City Councilmembers are legislators. Together, the members of the City Council constitute a legislative body that is given authority by the State constitution and State law to make local law.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings

Meeting Includes any congregation of a majority of the members of a legislative body at the same time and location, including teleconference location as permitted by Section 54953, to hear, discuss, r deliberate, or take action on any item that is within the subject matter jurisdiction of the legislative body. (Government Code § 54952.2(a).)

Minutes The official record of what is done at a meeting.

Motion The vehicles for decision-making by a body used with a vote to indicate approval, denial, adoption, or direction.

Ordinance A City law that generally requires two separate meetings and typically becomes effective thirty days after adoption.

Parliamentarian One who advises the Officers, Committees, and Council Members on matters regarding parliamentary procedure.

Policy The opinions, philosophy, or practices that are adopted by an organization.

Public Hearing Items that are publicly noticed for a specific City Council meeting date, as generally required by law, and are designed to receive separate public input on a specific matter.

Point of Order An interruption of a meeting to question whether rules or bylaws are being broken.

Presiding Officer The officer conducting the meeting; Chair or Chairman.

Public Hearing A noticed public session to receive original evidence or testimony on applications regulated by this title. Scheduled public hearings shall be commenced at 6:00 p.m. or as soon thereafter as possible.

Quorum The minimum number of members who must be present at a meeting to transact business legally.

Ralph M. Brown Act The Ralph M. Brown Act, commonly known as the "Brown Act," governs meetings conducted by local legislative bodies, such as

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings Boards of Supervisors, City Councils and School Boards. The Act represents the Legislature's determination of how the balance should be struck between public access to meetings of multi­member public bodies on the one hand and the need for confidential candor, debate, and information-gathering on the other. The purpose of the Brown Act is to facilitate public participation in local government decisions and to curb misuse of the democratic process by secret legislation by public bodies.

Recess A period of time longer than twenty (20) days without a regular or special meeting of the Council.

Resolution A legislative or other type of action providing for the disposition of a particular item of business. Resolutions take effect upon passage by a majority vote of the City Council unless other law imposes a later effective date.

Rosenberg's Rules of Order Written rules of parliamentary procedure which govern a meeting.

Sergeant-at-Arms The Chief of Police or his or her designee shall be the ex-officio Sergeant-at-Arms of the City Council.

Special Meeting In contrast with a regular meeting, a meeting called for a particular purpose that is stated when the meeting is called.

SECTION XVIII. RELATED POLICY REFERENCES

Related Policy References
• National City Municipal Code, Chapter 2.04
• National City Municipal Code, Title 16
• Ralph M. Brown Act
• Rosenberg's Rules of Order
• City Council Policy No. 102 - City Council Meeting Times • City Council Policy No. 103 - Special Council Meetings • City Council Policy No. 105 - Off Agenda Items and Placing Non-Agenda Items on the Agenda • City Council Policy No. 106 - Preparation of City Council Meeting Minutes • City Council Policy No. 113 - Unauthorized Disclosure of Information Revealed in Closed Sessions
• City Council Policy No. 116 - Procedure for Disclosure of Ex Parte Contacts • Administrative Policy No. 02.06- Public Records Act Affecting Personal Electronic Devices & Accounts of City Users

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings

Prior Policy Amendments

June 11, 2013 (Revised – removed Robert’s Rules of Order and replaced with Rosenberg’s Rules of Order) Per meeting minutes
October 8, 2013 (Resolution No. 2013-147)
April 2, 2019 (Resolution No. 2019 -37)
August 18, 2020 (Resolution No. 2020 -152)

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings Rules of Procedure and Order for

City Council Meetings

Adopted: December 13, 1983
Last Amended: October 5, 2021 August 15, 2023

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings I. PURPOSE 1
II. RESPONSIBILITIES 1
A. Responsibilities of Presiding Officer / Mayor 1
B. Responsibilities of Vice-Mayor 1
C. Responsibilities of City Council 2
D. Responsibilities of City Clerk 2
E. Responsibilities of City Manager 3
F. Responsibilities of City Attorney 3
III. MEETINGS 3
A. Regular Meeting 3
B. Adjourned Meeting 3
C. Special Meeting 3
D. Emergency Meeting 3
E. Recessed Meeting 3
F. Closed Session Meeting 4
G. Quorum 4
H. City Council Recess Periods 4
I. Cancellation of Meetings 4
J. Location of Meetings 5
K. Holidays or Elections 5
L. Adjournment 5
M. Taping or Broadcasting 5
N. Teleconferencing 5
O. Agenda Exception 5
P. Comfort Breaks 6
Q. Use of Personal Electronic Devices 6
R. Translation Services 6
S. Compliance with Brown Act 6
IV. REMOTE ACCESS TO MEETINGS 6
A. Internet Broadcast 6
B. E-Notification 6
V. PUBLIC ASSISTANCE & ACCOMMODATIONS 6
VI. PUBLIC MEETING COMMUNICATION 7
A. Communications between City Councilmembers 7
B. Email Communications between Councilmembers 7
C. Communication with Persons Addressing the City Council 7 VII. AGENDA SEQUENCE AND ORDER OF BUSINESS 10
VIII. AGENDA PROCESS 12

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings A. Preparation, Distribution and Posting 12
IX. VOTING 14
A. Obtaining the Floor 14
B. Voting Procedure 14
C. Disqualification for Conflict of Interest 14
D. Failure to Vote 14
E. Tie Vote 14
F. Changing Vote 14
G. Reconsideration 15
H. Point of Order 15
I. Continuance of Discussion or Hearings 15
J. Rosenberg’s Rules of Order 15
K. Disclosure of Ex Parte Contacts 15
X. MOTIONS 15
A. Procedure for Motions 16
B. Amendments to Motions 16
XI. PUBLIC HEARINGS, ORDINANCES & RESOLUTIONS 16
XII. MEETING DECORUM & CONDUCT 18
A. Conduct 18
B. Authorized & Designated Areas 19
C. Signs, Objects or Symbolic Material 19
D. Service Animals 19
E. Photography / Video 19
F. Cellular & Electronic Devices 19
XIII. ENFORCEMENT 20
A. Sergeant-at-Arms 20
B. Violations 20
XIV. PROCEDURAL MATTERS 21
A. City Council Seating Arrangement 21
B. Signing of Meeting Documents 21
C. Copy of Recordings 21
D. Ceremonial Matters 21
E. Proclamations 21
XV. SOCIAL MEDIA 22
IV. POLICY INTERPRETATION & APPLICABILITY 22
DEFINITIONS 24
RELATED POLICY REFERENCES 26

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings I. PURPOSE

The purpose of this Policy is to establish Rules of Procedure and Order for City officials, staff and members of the public at all meetings of the City Council to ensure that the business of the City is attended to in an open and orderly manner and in an environment safe for all persons in attendance. The policy establishes and delineates general meeting rules, roles and responsibilities, to allow for an orderly meeting where all individuals can exercise their Constitutional rights.

All meetings of the City Council will be conducted under Rosenberg's Rules of Order. In addition, such meetings will be governed in accordance with the Ralph M. Brown Act (Gov.

Code§ 54950, hereinafter "the Brown Act") and other applicable State laws. Any question about proper procedure will be immediately referred to the City Clerk as parliamentarian.

This policy applies to all persons attending public meetings in the City Council Chamber or any other location where a meeting subject to this policy takes place. In the event of any inconsistency between this policy and State law or regulation, State law or regulation shall apply.

II. RESPONSIBILITIES

It is important to recognize that the City Council acts as a legislative body. No member has extraordinary powers beyond those of other members. While the Mayor and Vice -Mayor may have additional ceremonial and administrative responsibilities, in the establishment of policies, voting and in other significant areas, all members are equal. Policy is established and direction is given to City staff by a majority vote of the Council.

While individual Councilmembers may disagree with decisions of the majority, a decision of the majority binds the Council to a course of action and provides staff with direction to follow.

In turn, it is staff's responsibility to ensure the policy of the Council is implemented and upheld consistent with the wishes of the majority. Implementation of Council policy by staff does not reflect a bias against Councilmembers who held a minority opinion on an issue.

A. Responsibilities of Presiding Officer/Mayor : The Presiding Officer of the City Council, shall be the Mayor, or in the Mayor's absence the Vice-Mayor, or in both of their absence any other member designated by the City Council. It shall be the duty of the Presiding Officer to ensure that the Rules of Procedure and Order contained herein are observed, The Presiding Officer shall maintain control of communication between Councilmembers and between the Council, staff, and members of the public. The Presiding Officer may make and second motions.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings B. Responsibilities of Vice-Mayor: In the absence of the Mayor from the City or a Council meeting, the Vice-Mayor shall possess all the powers of the office of the Mayor, and be subject to all prescribed duties for that office.

C. Responsibilities of City Council:

1. Members of the City Council shall review all meeting materials in preparation for City Council meetings and be prepared to discuss the agenda.

2. Members of the City Council shall arrive on time for all City Council meetings, in the City Council Chamber or any other location where a meeting subject to this policy takes place. In the event of any inconsistency between this policy and State law or regulation, State law or regulation shall apply.

3. Members of the City Council shall conduct themselves in an orderly, professional and businesslike manner to ensure that the business of the City shall be attended to efficiently and thoroughly and to ensure that the integrity of the deliberative process of the City Council is maintained at all times.

4. Members of the City Council shall maintain a polite, respectful, and courteous manner when addressing one another, City staff, and members of the public during City Council meetings.

5. As a courtesy, members of the City Council shall report upcoming absences to the City Manager as soon as possible to ensure that any necessary adjustments to the agenda may be made, and to ensure a quorum.

D. Responsibilities of City Clerk:

1. The City Clerk shall serve as the Parliamentarian for the City Council meetings to advise the Presiding Officer. Within the limitations imposed by Rosenberg's Rules of Order, the Presiding Officer has the authority to determine proper parliamentary procedure.

2. The City Clerk shall call and record roll call votes; and shall read ordinance titles and agenda items as requested by the Presiding Officer.

3. The City Clerk shall keep minutes of the open meeting in accordance with City Council Policy No. 106, and p er m a ne n t r et e n t i o n of video recordings of those proceedings as the archived record . Any written comment received for the meeting will be made available on the City website within 48 hours of the meeting.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings All retention per the City Records Retention Schedule.

E. Responsibilities of City Manager:

1. The City Manager's duties during City Council meetings include keeping a record of concerns raised by the City Council regarding direction for future staff action and facilitating the orderly presentation of staff reports.

F. Responsibilities of City Attorney:

1. The City Attorney's duties during City Council meetings include consulting with City Council on items of concern on the agenda , to proactively inform and protect Councilmembers from potential violations and conflicts of law, and to report on any final action taken in closed session.

Ill. MEETINGS

A. Regular Meeting: The City Council shall hold regular meetings on the first and third Tuesday of each month. The meetings shall be held in the Council Chamber of City Hall, 1243 National City Boulevard in the City of National City. The regular meeting shall begin at 6:00 p.m., or as otherwise scheduled due to the demand of business or for closed session.

B. Adjourned Meeting: The City Council may adjourn any regular, adjourned regular, special, or adjourned special meeting to a time and place specified in the order of adjournment. If a quorum is not present, less than a quorum may so adjourn.

C. Special Meeting: A special meeting may be called at any time by the Mayor whenever the public business may require it or upon direction by a majority of the City Council.

The call and notice shall be posted at least twenty-four (24) hours prior to the special meeting in a location that is accessible to members of the public.

D. Emergency Meeting: Pursuant to the Government Code, the twenty-four (24) hour notice and posting requirements for a special meeting may be dispensed with under the following emergency conditions: work stoppage, crippling activity, or other activity that severely impairs public health, safety, or both, as determined by a majority of the members of the legislative body, except in the case of a dire emergency.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings E. Recessed Meeting: Pursuant to the Government Code, a meeting of the City Council may recess to the following regular business day if the action is taken in good faith and not to circumvent the requirements of the Brown Act. The meeting may not be recessed to another day after that unless it is posted in accordance with the Brown Act.

F. Closed Session Meeting: The City Council may hold closed sessions during a regular or special meeting, or at any time otherwise authorized by law, to consider or hear any matter which is authorized to be heard or considered in closed session in accordance with State law. If a closed session is included on the agenda, the description of the item must comply with Government Code Section 54954.5. For each closed session, the City Attorney must orally announce the subject matter of the closed session. If final action is taken in closed session, the City Attorney must report the action at the conclusion of the closed session, unless agendized for that same Closed Session Meeting or list on the agenda for the Regular Meeting immediately following.

No minutes of the proceedings of the City Council during closed session are required.

There shall be no closed session during any special emergency meeting. No person present in a closed session shall disclose, outside of the closed session, any information revealed in such closed session, without the prior authorization of a majority of the City Council. Any violation of this policy may be enforced by one or more of the actions delineated in City Council Policy No. 113.

G. Quorum: A quorum at any meeting of the City Council will be established by the presence of three (3) members of the City Council. The Mayor shall count as a Councilmember for the establishment of a quorum.

H. City Council Recess Periods: The City Council has traditionally observed a recess period during the summer to provide elected officials and staff an opportunity to catch up on work, reenergize after a lengthy budget and strategic planning process, and prepare for the start of a new fiscal year. For purposes of this policy, a recess period is defined as a period of time longer than twenty (20) days without a regular or special meeting of the Council.

During any recess period, the City Manager is authorized to take such ministerial action on matters of operational urgency as would normally be taken by the City Council during the recess except for those duties specifically reserved to the City Council by Government Code, and including such emergency actions as are necessary for the immediate preservation of the public peace, health , or safety. The City Manager shall make a full and complete report to the City Council at its first regularly scheduled meeting following the recess of actions taken by the City Manager

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings pursuant to this section, at which time the City Council may make such findings as may be required and confirm said actions of the City Manager.

I. Cancellation of Meetings: Any meeting of the City Council may be cancelled in advance by a majority vote of the Council. In the event that the Mayor and/or Vice-Mayor are unable to cancel a meeting, in the case of an emergency the City Manager is authorized to cancel such meeting.

J. Location of Meetings: Regular meetings of the City Council shall be held in the Council Chamber unless appropriate notice is given pursuant to , and the location of the meeting is in accordance with, the Brown Act. The City Council may hold a special meeting at another location within the City, or locations outside the jurisdiction of the City, provided appropriate notice is given pursuant to and the location of the meeting is in accordance with the Brown Act.

K. Holidays or Elections: In the event that the a regular meeting of the City Council is scheduled on the same day as a legal holiday, or an election day on which a National City candidate or National City measure appears on the ballot, no meeting will be held that week.. Any regular meeting may be dispensed with by a majority vote of the City Council.

L. Adjournment: It is the policy of the City Council that that all evening meetings of the City Council, including special meetings and workshops, be adjourned no later than 10:30 p.m., which time is referred to as the normal time of adjournment. The meeting shall be extended no more than once and subsequently may be adjourned to a later date. No new item of business shall be taken up by the Council after the normal time unless the Council has determined by a super-majority vote to set aside this policy. In the event the entire agenda cannot be completed by the normal time of adjournment, the Council may take up and act upon the more pressing agenda items. All agenda items not considered at the meeting shall be on the agenda of the next regular, special, or adjourned regular meeting unless the Council directs otherwise.

M. Taping or Broadcasting: Meetings may be broadcast, audio-recorded, video-recorded or live-streamed so long as the activity does not constitute a disruption of the proceeding.

N. Teleconferencing: Teleconferencing shall be allowed as per Government Code section 54953. Teleconference meetings may be held under carefully -defined conditions. The meeting notice must specifically identify all teleconference locatio ns, and each such location must be fully-accessible to members of the public.

O. Agenda Exception: Special procedures permit a body to proceed without an agenda in

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings the case of emergency circumstances, or where a need for immediate action came to the attention of the body after posting of the agenda. (Reference Section VIII, A.5 - Non- Agenda Items Requiring Immediate Action)

P. Comfort Breaks: It is the policy of the City Council that the Presiding Officer will call comfort breaks of 5 -10 minutes when a meeting is expected to last more than two hours. While it is not possible to predict the duration of a meeting, scheduled breaks· allow participants to not miss any part of the meeting and help stay alert and maintain a high level of concentration and participation.

Q. Use of Personal Electronic Devices: The use of personal electronic devices on the dais shall be limited to official agenda-related tasks and emergency notifications. If, in the opinion of the Presiding Officer, a Councilmember's use of an electronic device is disruptive to Council deliberations or disrespectful to the public, the Presiding Officer may request that the Councilmember cease the use of such device.

R. Translation Services: Simultaneous Spanish interpreting services are provided at City Council meetings, through the use of headsets. A Spanish-language interpreter is also available to interpret and translate for speakers who wish to address the City Council.

When the meetings are hosted as a webinar , a Spanish-language interpreter shall provide translation services for a minimum of two (2) hours. If, after providing translation services for two (2) hours, no member of the public is using those services, the translator may be dismissed by the Presiding Officer.

S. Compliance with Brown Act: All regular, special , and adjourned meetings of the City Council shall be called, noticed and conducted in compliance with the Brown Act.

IV. REMOTE ACCESS TO MEETINGS

A. Internet Broadcast: Live-Streaming video of City Council meetings is available at www.nationalcityca.gov. Archived meetings are also available online.

B. E-Notification: Individuals may sign up via the City's website to receive email notifications of published City Council and Board, Commission, and Committee meeting agendas, City news, special events, and more.

V. PUBLIC ASSISTANCE & ACCOMMODATIONS

Upon request, the City Council agenda and backup materials will be made available in alternative formats. Any person who requires a disability-related modification or accommodation to participate in the public meeting, including auxiliary aids or services, , may

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings request a modification, accommodation, aid, or service by contacting the City Clerk's Office either in person or by telephone no later than 10:00 a.m. on the day preceding the scheduled meeting.

VI. PUBLIC MEETING COMMUNICATIONS

A. Communications between City Councilmembers:

1. Councilmembers wishing to speak should request the floor by being recognized by the Presiding Officer before speaking. The Presiding Officer must recognize any Councilmember who seeks the floor when appropriately entitled to address the City Council.

2. No Councilmember shall speak again until all Councilmembers have had the opportunity to speak.

3. Councilmembers shall remember that the purpose of the City Council meeting is to conduct the business of the City. Councilmembers shall avoid repetition and shall limit their comments to the subject matter at hand. Councilmembers shall endeavor to express their views without engaging in unnecessarily lengthy debates.

4. When one Councilmember is speaking, other Councilmembers shall not interrupt, disrupt or disturb the speaker. During questions and deliberations, the Presiding Officer may vary the speaking sequence of Councilmembers from item to item.

B. Email Communications between City Councilmembers: Because email communications can ultimately lead to the exchange of information intended to, or which may, create collective concurrence among a quorum of Councilmembers, e-mail communications between Councilmembers relative to Council business should be avoided at all times.

C. Communications with Persons Addressing the City Council: Members of the public may address the City Council during the Public Comment period and/or prior to the consideration of any agenda item. Persons shall address the City Council as a whole and shall not engage in a dialogue with individual Councilmembers, staff, or with other members of the audience. Any person wishing to speak, whether during the Public Comment period or on an agenda item, is requested to complete a "Speaker Slip" form and submit the form to the Cit y Clerk prior to the calling to order of the meeting or as soon thereafter as possible. Filling out a speaker slip is not required to participate.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings All those addressing the Council shall do so from the podium.

The City Council may not prohibit public criticism of the City in general, City staff, or members of the City Council, its policies, procedures, programs, or services of an agency or its acts or omissions. A speaker may not be stopped from speaking because either the Presiding Officer or Councilmembers disagree with the viewpoint being expressed.

1. Translation Services: Simultaneous Spanish interpreting services are provided at City Council meetings, through the use of headsets. A Spanish -language interpreter is also available to interpret and translate for speakers who wish to address the City Council. When the meetings are hosted as a webinar, a Spanish- language interpreter shall provide translation services for a minimum of two (2) hours. If, after providing translation services for two (2) hours, no member of the public is using those services, the translator may be dismissed by the Presiding Officer.

2. Public Comment (Non-agenda): At all regular City Council meetings, speakers shall have the right to address the City Council on any matter within the elected body's jurisdiction, subject to a three (3) minute time limit or less, depending on the number of speakers. The Council may listen to the speaker's comments, but cannot discuss or take action on communications not on the agenda. Non-agenda Public Comment may be referred to the City Manager for administrative action or placement on a subsequent agenda, with a majority vote of the Council.

a. At each regular Council meeting, up to 30 minutes shall be reserved for Public Comment.

b. The City Clerk will review the Speaker Slips and inform the Presiding Officer of the number of slips. If the number of speakers, at three (3) minutes each, exceeds the 30 -minute allotted time for Public Comment, the Presiding Officer may reduce the time allotted to each speaker, extend Public Comment time, or continue remaining speakers to the end of the meeting.

c. Donations of time from one speaker to another are not permitted.

d. The Presiding Officer shall have the authority to reduce equally each speaker's time to accommodate a larger number of speakers.

e. Speaker Slips for Public Comment will be accepted by the City Clerk in the Council Chamber no earlier than 15 minutes before the meeting and up until

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings the Public Comment portion of the agenda is finished.

f. In order to ensure that non -English speakers receive the same opportunity to directly address the City Council, any member of the public who utilizes a translator shall be provided at least twice the allotted time to address the City Council, unless simultaneous translation equipment is used to allow the City Council to hear the translated public testimony simultaneously. (Government Code 54954.3)

g. Remarks shall be addressed to the City Council as a body.

h. If there is a group representing a common position, designation of a spokesperson is encouraged. The Presiding Officer may allot a mixed amount of time for presentations of this nature.

3. Public Comment (Agenda Items): Speakers shall have the right to address the City Council on items which appear on the agenda, subject to the 3-minute time limit.

i. Donations of time from one speaker to another will not be permitted.

j. The Presiding Officer shall have the authority to reduce equally each speaker’s time to accommodate a larger number of speakers, or to limit the total speakers' time on an agenda item.

k. Speaker Slips for agenda items will be accepted by the City Clerk in the Council Chamber no earlier than 15 minutes before the meeting and up until the public testimony on the item is finished. Included on the Speaker Slip shall be the option for individuals who do not wish to speak to register in support of, in opposition to, or neutral on the item. An individual must be present to register a position or opinion . The City Clerk will provide a tally of those who do not wish to speak on an item, but who do provide a position or opinion.

l. Remarks shall be addressed to the City Council as a body and not to any member of the City Council, staff or the public. No questions shall be asked of an individual member of the City Council, staff , or the public. The Presiding Officer may limit interaction between Councilmembers and public speakers to questions of clarification.

m. If there is a group representing a common position, designation of a spokesperson is encouraged. The Presiding Officer may allot a mixed amount

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings of time for presentations of this nature.

n. In order to ensure that non-English speakers receive the same opportunity to directly address the City Council, any member of the public who utilizes a translator shall be provided at least twice the allotted time to address the Council, unless simultaneous translation equipment is used to allow the Council to hear the translated public testimony simultaneously. (Government Code Section 54954.3)

4. Presentations to City Council: Any information presented to the City Council for its consideration in formats such as PowerPoint, Video, or other audio/visual media must be submitted to the City Clerk's Office no later than the Wednesday immediately prior to the City Council meeting in order to have the presentation facilitated for City Council viewing and broadcast. If presentations are submitted after that deadline, it will not be po ssible for them to be played or displayed during the meeting, although ten (10) hard copies may be submitted to the City Clerk for distribution to the City Council. Documents and presentations displayed during the City Council meeting shall become part of the public record and must be submitted to the City Clerk for retention. The City Clerk’s Office will post any materials received at a City Council Meeting to the City website within 48 hours of the meeting.

VII. AGENDA SEQUENCE AND ORDER OF BUSINESS

Generally, the agenda sequence and order of business of a regularly scheduled City Council meeting shall determined by the City Manager’s.

During the City Council Meeting the Order of Business shall be followed , unless otherwise reordered by the Presiding Officer with the consensus of the City Council during the City Council Meeting.

A. Call to Order: The Presiding Officer officially calls the meeting to order.

B. Roll Call: Before the City Council shall proceed with the business of the Council, the City Clerk shall call the roll of the members and the names of those present shall be entered in the minutes. The later arrival of any absentee shall also be entered in the minutes.

C. Pledge of Allegiance: Each agenda of a regularly scheduled Council meeting shall provide an item for the recital of the "Pledge of Allegiance" to both the United States flag and the California flag.

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings

D. Public Comments: Speakers shall have the right to address the City Council on any matter within the elected body's jurisdiction, subject to a 3-minute time limit or less, depending on the number of speakers. The City Council may listen to the speaker's comments, but cannot discuss or take action on communications not on the agenda.

Non-agenda public comment may be referred to the City Manager for administrative action or placement on a subsequent agenda.

E. Proclamations and Certificates: The agenda shall provide a time when proclamations directing attention to a person, organization or event may be presented.

Proclamations will be issued subject to Section XIV, E - Proclamations.

F. Awards and Recognitions: The agenda shall provide a time when recognitions may be presented.

G. Presentations: The Presentations section of the agenda is for the purpose of allowing a brief (5 to 10 minutes each) opportunity at the beginning of a Council meeting for City Council to receive information from outside agencies or City staff. It is not meant for a topic that would require lengthy deliberation, debate, or action. Items may be placed on the Presentation section of the agenda at the request of the City Council or City staff with the City Manager's concurrence. Approval to place a presentation on the agenda that has been requested by a community member must be obtained through the City Manager's Office.

H. Interviews and Appointments: The agenda shall provide a time for the City Council to interview and/or appoint members of the City Council or the public to City and/or external boards, commissions and committees.

I. Regional Boards and Committee Reports: City Councilmembers report on meetings attended on behalf of the City. Councilmembers are limited to five-minutes.

J. Consent Calendar: Items of a routine or generally uncontested nature may be approved by the City Council in a single motion by adoption of the Consent Calendar.

The approval of the Consent Calendar shall signify the approval of each matter or recommendation included therein: Upon request of any Councilmember, staff, or public made through the Presiding Officer, an item may be removed from the Consent Calendar for separate discussion and/or action. Each item proposed for consideration as part of the Consent Calendar shall be described on the agenda posted for the meeting.

K. Public Hearings: Ordinances & Resolutions: This portion of the meeting allows for a

CITY COUNCIL POLICY

CITY OF NATIONAL CITY

AMENDED: October 5, 2021
August 15, 2023
ADOPTED: December 13, 1983
POLICY #104
TITLE: Rules of Procedure and Order for City Council Meetings noticed public session to receive original evidence or testimony on applications regulated by this title. Scheduled public hearings shall be commenced at 6:00 p.m. or as soon thereafter as possible. (Reference Section XI, Public Hearings)

L. Non-Consent Resolutions: Items generally of a non-routine nature for City Council discussion and/or action.

M. New Business: This portion of the meeting is devoted to discussion or consideration of items of business that have or have not previously been before the City Council.

N. Staff Reports: This portion of the meeting provides the City Manager and staff the opportunity to give general comments, updates, and announcements.

O. Mayor and City Council Reports: This portion of the meeting provides the City Council the opportunity to give general comments, announcements, or informational reports on any item not on the agenda. These matters may not be discussed or deliberated.

P. Closed Session Report: At an Open Session following a Closed Session, the body must report on final action taken in Closed Session under specified circumstances.

Q. Adjournment: It is the policy of the City Council that that all evening meetings of the City Council, including special meetings and workshops, be adjourned no later than 10:30 p.m., which time is referred to as the normal time of adjournment.

VIII. AGENDA PROCESS

In order for both the City Council and City staff to be adequately prepared to discuss City business during City Council meetings, items for discussion shall be placed on the agenda in accordance with established C it y Council agenda deadlines and in compliance with the Brown Act. Generally, items not on the agenda cannot be discussed or considered during a City Council meeting. This section of the policy discusses how to place items onto the agenda, agenda setting, preparation and distribution.

A. Preparation, Distribution and Posting

1. Agenda Items: In conjunction with City staff, the City Manager shall have the primary responsibility for preparing the City Council agenda and placing matters on the agenda in accordance with identified City needs and scheduling.