Agenda packet, regular meeting — National City City Council, June 3, 2025 (part 1 of 4)

AGENDA
Consolidated Regular Meeting
City Council Chamber - 1243 National City
Boulevard, National City, CA
Ron Morrison, Mayor
Marcus Bush, Vice-Mayor – District 4 Scott W. Huth, Interim City Manager Luz Molina, Councilmember- District 1 Barry J. Schultz, City Attorney Jose Rodriguez, Councilmember -District 2 Shelley Chapel, MMC, City Clerk Ditas Yamane, Councilmember – District 3
_______________________________________________________________________

The City Council also sits as the City of National City Community Development Commission, Housing Authority, Joint Powers Financing Authority, and Successor Agency to the Community Development Commission as the National City Redevelopment Agency
Thank you for participating in local government and the City of National City Council Meetings.

Meetings: Regular City Council Meetings are held on the first and third Tuesday of the month at 6:00 p.m. Special Closed Session Meetings and Workshops may be same d ay, the start time is based on needs. Check Special Agendas for times.

Location: Regular City Council Meetings are held in the Council Chamber located at City Hall, 1243 National City Boulevard, National City, CA 91950, the meetings are open to the public.

Agendas and Material: Agendas and Agenda Packet for items listed are available on the City website, and distributed to the City Council no less than 72 hours before the City Council Meeting.

Public Participation: Encouraged in a number of ways as described below. Members of the public may attend the City Council Meeting in person, watch the City Council Meeting via live web stream, or participate remotel y via Zoom. Recording of Meetings are archived and available for viewing on the City’s website.

To listen to the live stream in Spanish, you must register for Zoom prior to the meeting for access.

All Zoom registration must be completed two (2) hours prior to the City Council Meeting for access.

Public Comment: Persons wishing to address the City Council on matters not on the agenda may do so under Public Comments. Those wishing to speak on items on the agenda may do so when the item is being considered. Please submit a Speaker’s Slip to the City Clerk before the meeting or immediately following the announcement of the item. All comments will be limited up to three (3) minutes. The Presiding Officer shall have the authority to reduce the time allotted to accommodate for a large number of speakers.
(City Council Policy 104)
All written comment must be submitted no later than four (4) hours prior to the start of the meeting to allow time for distribution to the City Council.

EFFECTIVE JANUARY 1, 2023
All Contributions to Candidates and Current Elected Officials are required to self -report a Declaration of Campaign Contribution to a Councilmember of more than $250 within the past year (effective Jan 1, 2023). This report may be included on the Public Comment Speaker Slip to be completed prior to the City Council Meeting.

Spanish Interpretation Services: Spanish Interpretation Services are available; please contact the City Clerk before the start of the meeting for assistance.

American Disabilities Act Title II: In compliance with the American Disabilities Act of 1990, persons with a disability may request an agenda in appropriate alternative formats as required by Title II. Any person with a disability who requires a modification or accommodation to participate in a meeting should direct such request to the City Clerk’s Office (619) 336-4228 at least 24 hours in advance of the meeting.

The City Council also sits as the City of National City Community Development Commission, Housing Authority, Joint Powers Financing Authority, and Successor Agency to the Community Development Commission as the National City Redevelopment Agency
Gracias por participar en las reuniones del gobierno local y del Consejo de la Ciudad de National City.

Reuniones: Las reuniones regulares del Consejo Municipal se llevan a cabo el primer y tercer martes del mes a las 6:00 p.m. La reunión especial de sesión privada y los talleres pueden ser el mismo día, la hora de inicio se basa en las necesidades. Consulte las agendas especiales para conocer los horarios.

Ubicación: Las reuniones regulares del Concejo Municipal se llevan a cabo en la Cámara del Consejo ubicada en el Ayuntamiento, 1243 National City Boulevard, National City, CA 91950, las reuniones están abiertas al público.

Agendas y Material: Las Agendas y el Paquete de Agenda para los temas enumerados están disponibles en el sitio web de la Ciuda d y se distribuyen al Concejo Municipal no menos de 72 horas antes de la Reunión del Concejo Municipal. Regístrese para recibir notificaciones electrónicas cuando se publiquen artículos.

Participación pública: Se fomenta de varias maneras como se describe a continuación. Los miembros del público pueden asistir a la Reunión del Concejo Municipal en persona, ver la Reunión del Concejo Municipal a través de la transmisión web en vivo o participar de forma remota a través de Zoom. Las grabaciones de las reuniones están archivadas y disponibles para su visualización en el sitio web de la Ciudad.

Para escuchar la transmission en Español, registration por Zoom es requerido antes del comienzo de la sesión.

Todo registro para la trasmisión por Zoom debe completarse dos (2) horas antes de la Reunión
del Concejo Municipal.

Comentario Público: Las personas que deseen dirigirse al Concejo Municipal sobre asuntos que no están en la agenda pueden hacerlo bajo Comentarios públicos. Quienes deseen hacer uso de la palabra sobre los temas del programa podrán hacerlo cuando se esté examinando el tema.

Por favor, envíe una solicitud del orador al Secretario de la Ciudad antes de la reunión o inmediatamente después del anuncio del artículo. Todos los comentarios estarán limitados a tres (3) minutos. El Presidente tendrá la autoridad para reducir el tiempo asignado para dar cabida a un gran número de oradores. (Política del Concejo Municipal 104)

Si desea enviar comentarios por escrito, envíe un correo electrónico a la Oficina del Secretario de la Ciudad al menos 1 hora antes de la Reunión del Consejo Municipal para dar tiempo a la distribución al Consejo Municipal.

Todos comentarios deben estar sometidos a más tardar cuatro (4) horas antes del comienzo de la sesión.

A PARTIR DEL 1 DE ENERO DE 2023
Todas las contribuciones a los candidatos y funcionarios electos actuales deben autoinformar una Declaración de contribución de campaña a un concejal de más de $ 250 en el último año (a partir del 1 de enero de 2023). Este informe puede incluirse en el Recibo del orador de comentarios públicos que se completará antes de la reunión del Concejo Municipal Servicios de interpretación en español: Los servicios de interpretación en español están disponibles, comuníquese con el Secretario de la Ciudad antes del inicio de la reunión para obtener ayuda.

Título II de la Ley de Discapacidades Americanas: En cumplimiento con la Ley de Discapacidades Americanas de 1990, las personas con discapacidad pueden solicitar una agenda en formatos alternativos apropiados según lo requerido por el Título II. Cualquier persona con una discapacidad que requiera un modificación o adaptación para participar en una reunión debe dirigir dicha solicitud a la Oficina del Secretario de la Ciudad (619) 336 -4228 al menos 24 horas antes de la reunión.

AGENDA
Consolidated Regular Meeting

Tuesday, June 3, 2025, 6:00 p.m.

City Council Chamber - 1243 National City Boulevard
National City, CA
Pages

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE TO THE FLAG

4. INVOCATION

5. PUBLIC COMMENT
In accordance with State law, an item not scheduled on the agenda may be brought forward by the general public for comment; however, the City Council will not be able to discuss or take action on any issue not included on the agenda. Speakers will have up to three (3) minutes.

6. PRESENTATION (Limited to Five (5) Minutes each)

6.1 EDCO Presentation 5

7. REGIONAL BOARDS AND COMMITTEE REPORTS (Limited to Five (5) Minutes each) Per Government Code Section 53232.3(d) also known as AB1234:

Members of a legislative body shall provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the legislative body.

8. CONSENT CALENDAR
The Consent Calendar may be enacted in one motion by the City Council with a Roll Call Vote without discussion unless a Councilmember, a member of the Public, or the City Manager requests an item be removed for discussion. Items removed from the Consent Calendar will be considered immediately following the adoption of the Calendar.

8.1 Approval of Reading by Title Only and Waiver of Reading in Full of Ordinance on this Agenda

8.2 Agreement with White Cap, L.P. for Purchase of a Traffic Sign Printer for Engineering & Public Works Street & Wastewater Division 11 Recommendation:

Adopt a Resolution Entitled, "Resolution of the City Council of the City of National City, California, Waiving the Formal Bid Process Pursuant to National City Municipal Code Section 2.60.260 Regarding Cooperative Purchasing and Authorizing the City to Piggyback onto Sourcewell Contract # 121218-HDS with HD Supply Construction Supply, Ltd (Amended to New Vendor Name White Cap, L.P.) for the Purchase of An Avery Dennison TrafficJet Xpress Sign Printer, An Avery Dennison Kala Laminator, and Related Software and Services in a Not-to-Exceed Amount of $64,790 for the Public Works Street and Wastewater Division.”

8.3 California Governor’s Office of Emergency Services (Cal OES) Mutual Aid 58 Recommendation:

Adopt the Resolution Entitled, “Resolution of the City Council of the City of National City, California, Clarifying the California Fire Assistance Agreement (CFAA) by Identifying Suppression/Safety and Non-Suppression Personnel that can be Compensated Portal to Portal for Services Rendered at Incidents, as Requested by the California Governor’s Office of Emergency Services (Cal OES).”

8.4 City Council Expenditure Report July 2024 through March 2025 62 Recommendation:

Receive and File Expenditure Report for the City Council for the period of July 2024 Through March 2025

8.5 Feeding San Diego Direct Service Site and Volunteer Agreement 69 Recommendation:

Adopt the Resolution Entitled: “Resolution of the City Council of the City of National City, California, Authorizing the Mayor to Execute an Agreement with Feeding San Diego for a Free Food Pantry at Casa de Salud, Located at 1408 Harding Avenue.

8.6 Investment Transactions for the Month Ended February 28, 2025. 122 Recommendation:

Accept and File the Investment Transaction Ledger for the Month Ended February 28, 2025.

8.7 Purchase of Forty (40) Panasonic Toughbook Mobile Data Computers (MDC’s) for Police Department Officers for Use in Patrol Vehicles. 134

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Recommendation:

Adopt a Resolution Entitled, “Resolution of the City Council of the City of National City, California, Waiving the Formal Bid Process Pursuant to National City Municipal Code Section 2.60.260 Regarding Cooperative Purchasing and Authorizing the City to Piggyback onto National IPA Technology Solutions Contract #2018011 with CDW-G LLC for the Purchase of Forty Panasonic Toughbook Mobile Data Computers in a Not-to-Exceed Amount of $198,486.65 for the National City Police Department.”

8.8 Ratification of a Subordination Agreement for an Affordable Housing Density Bonus Development Located at 1628 Orange St.
140
Recommendation:

Adopt the Resolution Entitled, “Resolution of the City Council of the City of National City, California, Ratifying a Subordination Agreement with Orange St.

Partners, LLC, a California Limited Liability Company, and ARV Finance Inc., Subordinating the Performance Deed of Trust to the Lender Deed of Trust and Subordinating the Lender Deed of Trust to the Affordable Housing Density Bonus Agreement for 1628 Orange St. in National City.”

8.9 Resolution of the City Council of the City of National City authorizing the Mayor to execute a Mills Act Historic Preservation Contract for 523 ‘F’ Avenue. (Applicants: Patrick & Shaniece McCartney) (Case File 2025-08 M) 156
Recommendation:

Adopt the Resolution Entitled: “Resolution of the City Council of the City of National City, California, Authorizing the Mayor to Execute a Mills Act Historic Preservation Contract for 523 ‘F’ Avenue - Applicants: Patrick and Shaniece McCartney, Case File No. 2025-08 M.”

8.10 Warrant Register No. 40 for the Period of 3/28/25 through 4/03/25 in the Amount of $2,432,092.92
179
Recommendation:

Ratify Warrants Totaling $2,432,092.92

8.11 Warrant Register No. 41 for the Period of 4/04/25 through 4/10/25 in the Amount of $2,064,994.12
187
Recommendation:

Ratify Warrants Totaling $2,064,994.12

9. PUBLIC HEARING
The following item(s) have been advertised as public hearing(s) as required by law.

9.1 Public Hearing: 2025 Comprehensive User Fees and Full Cost Allocation 195 Recommendation:

Hold a Public Hearing and Adopt the Resolution Entitled: “Resolution of the City

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Council of the City of National City, California, Adopting the 2025 Master Fee Schedule.”

9.2 Public Hearing: First Reading and Introduction of an Ordinance Amending Title 6 (Business and Franchise Taxes) adding Chapter 6.30 (Short-Term Rentals). 346
Recommendation:

Introduce the Ordinance entitled: “An Ordinance Amending Title 6 (Business and Franchise Taxes) of the National City Municipal Code Adding Chapter 6.30 (Short-Term Rentals).”

9.3 Public Hearing and Resolution Confirming the Assessment and Ordering the Levy for the Landscape Maintenance District No. 1 (Mile of Cars) for Fiscal Year 2025-26.
367
Recommendation:

Adopt the Resolution Entitled, “Resolution of the City Council of the City of National City, California, Confirming the Assessment and Ordering the Levy for the Landscape Maintenance District No. 1 (Mile of Cars) for Fiscal Year 2025-

26.”

10. STAFF REPORTS

10.1 City Manager Executive Recruitment 372
Recommendation:

Discuss and Provide Direction on Process to Retain an Executive Recruitment Firm for City Manager Recruitment.

11. CITY MANAGER’S REPORT

12. ELECTED OFFICIALS REPORT

13. CITY ATTORNEY REPORT

14. ADJOURNMENT
Regular Meeting of the City Council of the City of National City - Tuesday, June 17, 2025 - 6:00 p.m. - Council Chambers - National City, California.

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EDCO Update
2025

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Current Rate New Rate* Change
Residential Rate $26.53 $27.66 $1.13
Senior Rate $21.36 $22.14 $.78
Silver Bags $3.37 $3.39 $.02
San Diego County Proposed Rates
City Total Effective Date
National City $27.66 Proposed 7/1/25
La Mesa $28.84 Proposed 7/1/25
El Cajon $29.10 Effective 1/1/25
Coronado $31.11 Proposed 7/1/25
Lemon Grove $31.51 Proposed 7/1/25
Escondido $31.52 Effective 1/1/25
Solana Beach $31.60 Proposed 7/1/25
Carlsbad $31.67 Projected 7/1/25
Encinitas $32.05 Proposed 7/1/25
Poway $32.23 Proposed 7/1/25
Santee $32.92 Effective 1/1/25
Del Mar $33.83 Proposed 7/1/25
San Marcos $33.95 Proposed 7/1/25
Oceanside $34.42 Effective 1/1/25
Chula Vista $35.02 Effective 9/1/23
Vista $36.97 Proposed 7/1/25
Imperial Beach $43.34 Proposed 7/1/25
City of San Diego $47.59 Proposed 7/1/25
Basic Weekly Residential Service
• 1-95 Gallon Trash Cart
• 1-55 Gallon Recycling Cart
- Additional at no charge
• 1-95 Gallon Organics Cart
- Up to 2 additional at no charge
On the Road to Zero Waste
Residential Rate Adjustment
*Rate adjustments approved and adopted by City Council on June 6, 2023

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• 4 Free Bulky Item Collections
• 2 Free Residential Disposal Coupons
• 2 Free Shredding / E-Waste / Mulch/ Events
• Numerous Neighborhood Clean-Up Events
- 448.26 tons hauled /255.22 tons recycled / 57 % Diversion Average • EDCO added 50 Public Carts & Collection
• EDCO Delivered an Additional 25 Bus Stop Cans in April, 2025 General Programs
On the Road to Zero Waste

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Residential Accounts = 7,228
• Single-Family: 6,679
• Multi-family: 549
- Includes complexes with 4 units or less
Commercial Accounts = 979
• Businesses: 706
• Multi-family: 523
- Includes complexes with 5 units or more
SB 1383 Compliance
On the Road to Zero Waste
Residential Collection Container System
Total Number of Generators 7,228
# of Generators w/ 3 Container System 7,228
Total Number Non-Compliant 0
Percent in Compliance 100%
Commercial Collection Container System
Total Number of Generators 979
# of Generators w/ 3 Container System 913
- # of Generators w/ De Minimis Waiver 66
- # of Generators w/ Space Waiver 0
- # of Generators w/ Self Haul Form 0
Total Number Non-Compliant 0
Percent in Compliance 100%

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Multi-Family Outreach & Education Program
• Postcards Mailed September 2024
• QR Code Directs Customer to Bilingual Presentation
• Provides Details on Property Owners Responsibilities
• Site Visits Completed by August 31, 2025
School Outreach Education & Outreach
• Jurisdictions Required to Annually Educate
• Bi –Lingual Presentation Package Provided to National City School District on February 21, 2025
Enhanced Public Education
On the Road to Zero Waste

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On the Road to Zero Waste
Questions
Questions

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AGENDA REPORT

Department: Engineering & Public Works
Prepared by: Tirza Gonzales, Operations Manager
Meeting Date: Tuesday, June 3, 2025
Approved by: Scott W. Huth, Interim City Manager

SUBJECT:

Agreement with White Cap, L.P. for Purchase of a Traffic Sign Printer for Engineering & Public Works Street & Wastewater Division

RECOMMENDATION:

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

The Traffic Signage & Striping unit within the Engineering & Public Works Streets & Wastewater Division is responsible for maintaining traffic control signage and informational signage along public roadways and rights of way. Approximately 10 years ago, as a cost-saving measure, the Department invested in a large printer that allows staff to fabricate laminated sign faces in-house.

The current printer, which has exceeded its useful life, has been having issues, resulting in operational impacts. Therefore, staff is requesting replacing the 2015 printer with a new, modern printer by waiving the formal bid process pursuant to National City Municipal Code Section

2.60.260 Regarding Cooperative Purchasing and authorizing the City to piggyback onto Sourcewell Contract # 121218-HDS with HD Supply Construction Supply, Ltd, amended to new vendor name White Cap, L.P., for the purchase of one Avery Dennison TrafficJet Xpress Sign Printer, one Avery Dennison Kala Laminator, software, equipment installation, and a 3 -day operator training for a not-to-exceed amount of $64,790.

NCMC Section 2.60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures h ave been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase.

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National City’s Purchasing staff has confirmed that the Sourcewell Contract # 121218 -HDS with HD Supply Construction Supply, Ltd, amended to new vendor name White Cap, L.P ., was competitively bid through a Request for Proposals (RFP) process, and that the Sourcewell procurement procedures are in substantial compliance with those of National City.

Staff recommends approving the Resolution as stated.

FINANCIAL STATEMENT:

Funding is available within the Department of Engineering & Public Works Streets & Wastewater Division Maintenance and Operations Budget in the Gas Tax fund.

109-80-31-31300-7346- (State Gas Tax) Traffic Control Supply – $64,790

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Public Safety

ENVIRONMENTAL REVIEW:

This is not a project under CEQA , and is therefore , not subject to environmental review.

CCR15378; PRC 21065.

PUBLIC NOTIFICATION:

The Agenda Report was posted at least 72 hours before the Regular Meeting date and time, and 24 hours before a Special Meeting in accordance with the Ralph M. Brown Act

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A – White Cap Quote
Exhibit B – Sourcewell Contract 121218-HDS
Exhibit C – Agreement with White Cap, L.P.

Exhibit D – Resolution

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Page 1 of 2 ends

ON ACCOUNT 65785424
059 - National City
2215 Cleveland Ave
National City, CA, 91950
(619) 419-1780
QUOTE 65785424

THIS IS A QUOTE ONLY DO NOT SHIP OR

TENDER FUNDS
Sold To: 10000232194

CITY OF NATIONAL CITY
1243 NATIONAL CITY BLVD
NATIONAL CITY, CA, 91950
Ship To : CITY OF NATIONAL /YARD,10002042985
1243 NATIONAL CITY BLVD
NATIONAL CITY, CA, 91950
Job Site Contact:

Job Site Phone:

Map #:
01:10 PM Ordered By: ARTURO GONZALEZ Contact Phone: 619-3364586 Quote Number Quote Date Valid Until Request Date Sales Person 65785424 05/02/2025 05/29/2025 Hobson, J
Terms Shipping Method Quote Name Customer PO Created By N30D DIRECT SHIP AVERY

TRAFFICJET

XPRESS SIGN

PRINTER
PENDING Clause, L
SEQ Part# Description Ord Quantity U/M Price Amount
H/M Unit WT COO

SOURCEWELL PRICING
APPLIED 121218 HDS
***PRICE INCLUDES A SETUP
OF EQUIPEMNT AND 3-DAY

TRAINING WITH NO FREIGHT
FEE***
***************
10 SP/ADTJX AVERY DENNISON TRAFFIC JET

XPRESS PRINTER

THIS ITEM IS SPECIAL ORDER AND

MAY BE NON-RETURNABLE
1 EA $42,062.00 $42,062.00
OPEN MARKET ITEM 500 LBS
20 SP/ADMSL AVERY DENNISON MUTCD SIGN

LIBRARY

THIS ITEM IS SPECIAL ORDER AND

MAY BE NON-RETURNABLE
1 EA $2,440.00 $2,440.00
OPEN MARKET ITEM 10 LBS
30 SP/ADKL AVERY DENNISON KALA

LAMINATOR

THIS ITEM IS SPECIAL ORDER AND

MAY BE NON-RETURNABLE
1 EA $15,075.00 $15,075.00
OPEN MARKET ITEM 350 LBS
40 FREIGHT INBOUND FREIGHT 1 USD $0.00 $0.00

OPEN MARKET ITEM

EXHIBIT A

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Shipped Weight: 860.00 Customer acceptance signature:____________________Date : __________________

ALL ITEMS AND QUANTITIES REQUIRE CUSTOMER REVIEW AND APPROVAL

AVAILABILITY AND LEAD TIMES ARE SUBJECT TO CHANGE
SPECIAL ORDERED ITEMS ARE SUBJECT TO MANUFACTURER APPROVAL PRIOR TO RETURN.

QUOTE IS SUBJECT TO EXPIRATION AS INDICATED IN THE ABOVE 05/29/2025 DATE.

The White Cap Family of Brands includes All-Tex Waterproofing Solutions, Harmac, Kenseal, Marvel Building & Masonry Supply, MASONPRO, and Williams Equipment & Supply. Learn more at About.WhiteCap.com.

WHITE CAP RESERVES THE RIGHT TO ADJUST PRICES TO REFLECT THE IMPACT OF ANY TARIFFS,

DUTIES, OR SIMILAR GOVERNMENTAL CHARGES IMPOSED OR INCREASED AFTER THE DATE OF THIS QUOTE BUT PRIOR TO EXPIRATION.

Shipped amount $59,577.00
Order charges $0.00
Tax amount $5,213.00
Lumber Tax rate/amount 1.00% $0.00
Quote total $64,790.00

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AveryDennisonReﬂectiveSolutionsApril2024
FrequentlyAskedQuestions

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TABLEOFCONTENTS
TrafﬁcJet Xpressandwhat canit dofor you● WhatistheAveryDennisonTrafﬁcJetXpressDigitalPrintSystem? ● WhatareTrueTrafﬁcColorSpotInks?
● Whatistheprinterwarranty?
● Whatisthewarrantyforprintedmedia?
● Whatisthesizeoftheprinter?
Printer &Software● WhatneedstobepurchasedinordertosetupaTrafﬁcJetXpress? ● WhatdesignsoftwareiscompatiblewithTrafﬁcJetXpress?
● Whatistheexpectedprinteroutput?
Sheeting&Overlay● WhatreﬂectivemediaissupportedbyTrafﬁcJetXpress? ● WhatgraphicsmediaissupportedbyTrafﬁcJetXpress?
● Whatoverlayiscompatiblefortrafﬁcapplications?
● Howsooncantheoverlaybeapplied?
Inks&Adapters● Whatinksareavailable?
Installation, Training, &OngoingService● Whatistheleadtime? ● Whattoexpectafterplacinganorder?
● Whathappensatinstallation?
● WhatpreparationdoesthecustomerneedtomakeinordertooperateTrafﬁcJetXpress? ● Howisservicesupporthandled?
Performance● HowfastcantheTrafﬁcJetXpressprint?
● Whatadvantagesdoesdigitalprintinghaveovertraditionalscreenprintingorsigncutting? MaintenanceandLifeExpectancy● HowmuchmaintenanceisrequiredfortheTrafﬁcJetXpressprinter? ● Whatistheexpectedlifeoftheprinterandcomponents?
Classiﬁcation:AveryDennison-PublicTrafﬁcJetXpressFAQ

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WhatistheAveryDennisonTrafﬁcJetXpressPrintSystem?TheTrafﬁcJetXpressDigitalPrintSystemisacompletedigitalprintsolutionfromtheReﬂectiveSolutionsDivisionofAveryDennison.TrafﬁcJetPrintsystemsaredesignedtoenableamoreefﬁcient,durable,sustainable,andcleanerwayofproducingsigns.TrafﬁcJetXpressisbasedontheMimakiUCVJ300-160printer,buthasbeenmodiﬁedtoworkwiththeAveryDennisonTrafﬁcJetUVTrueTrafﬁcColorinks.TheseinksaremanufacturedbyAveryDennisonandareoptimizedforprintingpermanenttrafﬁcandtemporaryconstructionworkzonesignsonAveryDennisonprismaticretroreﬂectivesheeting.

Whenfabricatedaccordingtoourrecommendations,signsproducedbytheTrafﬁcJetXpressPrintSystemwillbewarrantedforthesameperiodorlongerastraditionalscreenprintedinksorcomputercutsignsusingvinylorOL-2000coloredﬁlms.Clearoverlayﬁlmisrequiredtoachievethiswarrantedlevelofperformanceforpermanenttrafﬁcsigns.UseofOL-1000UVAnti-GrafﬁtioverlayprovidesextendedlifeandwarrantybeyondstandardOL-2000UVclearoverlayorOL-1200Anti-Dewoverlay.Constructionworkzonesignsusingblackinkwillnotneedaclearoverlaytobewarrantedforthreeyears.ProfessionalinstallationandservicingbyAveryDennisonisincludedwiththesystem.

TheTrafﬁcJetXpressPrintSystemisalsoconﬁguredtoprintprocesscolorsaswellasdurableTrafﬁcJetTrueTrafﬁcColorSpotinks.UserswillbeabletoprintgraphicalimagesonreﬂectivemediaforcommercialpurposesorincombinationwithTrafﬁcJetspotcolorinksfortrafﬁcapplications(ex.streetnamesignwithacityemblem).TheTrafﬁcJetDigitalPrintSystemcanalsobeusedwithgraphicsmedia.ProﬁlesarealsoavailableforamajorityofﬁlmsavailablethroughtheGraphicsSolutionsDivision.

FeaturesandTechnicalSpeciﬁcations:
● 6colorprinter.Inksandﬁrmware/softwareconﬁguredusingTrueTrafﬁcColor TM
SpotinksandAveryDennisonMagenta.● Printspeedupto108squarefeet/houror10squaremeters/hour● Capableofprintingupto64”widerolls.Maximumweightis88.2lb(40kg)roll.● Canprintmediaasnarrowas12”inwidth.● Easyload,takeslessthan5minutestochangerolls● Uses1LbottlesofinkforallTrafﬁcJetXpressUV-LEDcolors● IncludesFlexiPRINT22AveryDennisonTrafﬁcJetEditiondesignandRIPsoftwarefromSAi______________________________________________________________________ WhatareTrueTrafﬁcColor
TM
Spotinks?TheinkconﬁgurationonTrafﬁcJetXpressisbasedonthesameinktechnologyusedintheTrafﬁcJetProprintsystemandthe10yearsofexperiencewiththeoriginalTrafﬁcJetPrintSystem.WehaveeliminatedtheneedforadedicatedBrownSpotinkandCyanink.OurprocesscolorgamutislargerwiththiscolorconﬁgurationthantraditionalCMYK,anduseofYellowSpotinkinplaceofprocessyellowincreasesprintedsigndurability.___________________________________________________________________________ Classiﬁcation:AveryDennison-PublicTrafﬁcJetXpressFAQ

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Whatistheprinterwarranty?Warrantiesdifferbyregion.IntheUSandCanadathewarrantyis1yearpartsandlabor.InMexicothewarrantyis1yearonmechanicalpartsonly.Ayearlyextendedwarrantyisavailableforprintersupto5yearsinagethathavemaintainedcontinuouswarrantycoverage.PleasecontactyourAveryDennisonSalesRepresentativeforspeciﬁcinformation.___________________________________________________________________________ Whatisthewarrantyforprintedmedia?ThefollowingtablesoutlinethewarranteddurabilityforTrafﬁcJetspotcolors,aswellasprocesscolorsprintedonAveryDennisonreﬂectivemedia.PleaserefertotheDigitalSignWarrantypublishedforeachsalesregionfordetails.

TrafﬁcSheetingwithTrafﬁcJetSpotColorInksTrafﬁcJetSpotInks:

AveryDennisonTrafﬁcJetXpressUV-LEDSpotColorInksBlack,Red,Blue,Green,Yellow,Brown,Purple,andWorboyGreen OverlayFilm:

OL-1000UVAnti-GrafﬁtiFilmOL-1200Anti-DewFilmOL-2000UVFilm RetroreﬂectiveFilms:ApprovedforTrafﬁcJetdigitalprintingandcorrespondingwarrantyperiod SheetingType
T-11000OmniCubeT-9000OmniViewT-7000MVPT-6000HIPT-2000DPEGT-1500EG SheetingColor
White,Yellow,FY,FYGWhite,Yellow,FY,FYGWhite,Yellow,FY,FYGWhite,YellowWhite,YellowWhite,Yellow Warranty:OL-1000UV
1512121277
Warranty:OL-1200&OL-2000UV1212101077
Classiﬁcation:AveryDennison-PublicTrafﬁcJetXpressFAQ

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WorkZoneSheetingwithTrafﬁcJetSpotColorInks(BlackInkOnly) TrafﬁcJetSpotInks:

AveryDennisonTrafﬁcJetXpressUV-LEDSpotColorInkBlackOnly OverlayFilm:

NotrequiredfortemporaryworkzonesignsusingTrafﬁcJetBlackinkonly RetroreﬂectiveFilms:ApprovedforTrafﬁcJetdigitalprintingandcorrespondingwarrantyperiod SheetingTypeW-11000OmniCubeW-9000OmniViewW-7000MVPW-6000DHIPW-6500DHIPW-2000DPEG SheetingColorFOFOFOOrangeWhiteOrange
Warranty(Years)333333
IMPORTANT:TrafﬁcJetBlackinkfor3yeardurableWorkZoneapplicationsdoesnotrequireanoverlay.TrafﬁcJetBlackandothercoloredinkforupto15yearsdurableTrafﬁcapplicationsdorequireanoverlay.

TrafﬁcSheetingwithProcessColorInksTrafﬁcJetSpotInks: ProcessColorprintingonTrafﬁcJetXpress OverlayFilm:

OL-1000UVAnti-GrafﬁtiFilmOL-1200Anti-DewFilmOL-2000UVFilm RetroreﬂectiveFilms:ApprovedforTrafﬁcJetdigitalprintingandcorrespondingwarrantyperiod SheetingTypeT-11000OmniCubeT-9000OmniViewT-7000MVPT-6000HIPT-2000DPEGT-1500EG SheetingColorWhiteWhiteWhiteWhiteWhiteWhite
Warranty(Years)1010101077
____________________________________________________________________________ Classiﬁcation:AveryDennison-PublicTrafﬁcJetXpressFAQ

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WhatneedstobepurchasedinordertoinstallaTrafﬁcJetXpress?TheTrafﬁcJetXpressPrinterandaninstallationkitneedstobepurchasedforapropersetup:

TrafﬁcJetXpressPrinterandInkKitQty Item1 TrafﬁcJetXpressDigitalPrinter1 SAiFlexiPRINT24AveryDennisonEditionsoftware2 TrafﬁcJetXpressUVFlush1LBottle8 TrafﬁcJetXpressCleaningFluid1 TrafﬁcJetXpressUVBlack1LBottle1 TrafﬁcJetXpressUVRed1LBottle1 TrafﬁcJetXpressUVGreen1LBottle1 TrafﬁcJetXpressUVBlue1LBottle1 TrafﬁcJetXpressUVYellow1LBottle1 TrafﬁcJetXpressUVMagenta1LBottle1 MPI2000WhiteVinyl48”x50yd1 T-11500OmnicubeWhite48”x25yd1 OL-1000UVClear48”x25yd IMPORTANT: Yourquotesheetwillindicateexactitemsincludedinyourinitialpurchase.Ifaninstallationkitisnotincludedwiththeprinter(basedonregion),pleaseensuretheseitemsareorderedseparately.____________________________________________________________________________ Classiﬁcation:AveryDennison-PublicTrafﬁcJetXpressFAQ

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WhatdesignsoftwareiscompatiblewithTrafﬁcJetXpress?SAiFlexiPRINT22AveryDennisonTrafﬁcJetEditionsoftwareistypicallyincludedwiththeprinterpurchase.ThissoftwarehasbothdesignandRIPfeatures.ThissoftwareisrequiredforRIPcapabilitieswiththeTrafﬁcJet.However,theuseofthissoftwarefordesigncapabilitiesisoptional,butishighlyrecommended.EarlierversionsofFlexiPRINTwillnotbecompatiblewithTrafﬁcJetXpress.

BelowareexamplesofdesignsoftwarecompatiblewiththeTrafﬁcJetDigitalPrintSystemandtheSAiFlexiPRINT22AveryDennisonTrafﬁcJetEditionsoftware.Otherdesignsoftwareislikelycompatibleifithastheabilitytodeﬁnenamedspotcolors.

1. SAiFlexiPRINT22AveryDennisonTrafﬁcJetEdition.Providedwiththeprinter,containsEditorandRIPsoftware.Filescanbesentdirectlytotheprinter.

2. AdobeIllustrator(minimumCS4).WithAdobeIllustrator,signsneedtobemanuallyopenedintheRIPsoftware(providedwiththeprinter)andarethensenttotheprinter.

3. CorelDraw(minimumX6).WithCorelDraw,signsneedtobemanuallyopenedintheRIPsoftware(providedwiththeprinter)andarethensenttotheprinter.

IMPORTANT:Anewnamedspotcolorpaletteneedstobecreatedinyourdesignsoftware.TheAveryDennisonTechServiceteamcanhelpwiththisprocessduringinstall.____________________________________________________________________________ WhatreﬂectivemediaissupportedbyTrafﬁcJetXpress?MuchoftheAveryDennisonsheetingportfolioiscompatiblewiththeTrafﬁcJetprintsystem.Speciﬁcsheetinggradesandcolorsarespeciﬁedinthesectionabove,“Whatisthewarrantyforprintedmedia?” IMPORTANT: TheTrafﬁcJetXpressDigitalPrintSystemhasbeenspeciallydesignedforusewithAveryDennisonRetroreﬂectivesheeting.Theuseofthirdpartysheetingmaydamagetheprinterandvoidanywarranties.____________________________________________________________________________ Classiﬁcation:AveryDennison-PublicTrafﬁcJetXpressFAQ

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Whatistheexpectedprinteroutput?PrinterSpeedinMetricUnitsPrintSpeed(Metric) RollWidth(m) Output(sqm/hr)1.22 100.91 8.60.76 7.80.61 6.80.30 4.2 PrinterSpeedImperialUnitsPrintSpeed(Imperial)
RollWidth(in.) Output(sf/hr)48 10836 9330 8424 7312 45
NOTE:Expectedprinteroutputdoesnotincludeanyadjustmentsresultingfromcleaningcyclesorotherregularmaintenanceitems.____________________________________________________________________________ WhatgraphicsmediaissupportedbyTrafﬁcJetXpress?ThefollowinggraphicsﬁlmshavebeentestedandareapprovedfordigitalprintingonTrafﬁcJet.DuetothenatureoftheUVinks,theseareallapprovedforﬂatapplications.

REFLECTIVEVEHICLE
● V-8000Visiﬂex● V-4000
CAST
● MPI1005SC● MPI1005SCEZ● MPI1005SCEZRS

CALENDERED
● MPI3302GlossRem● MPI3303GlossPerm● MPI2922MatteGrayRem● MPI2923MatteGrayPerm● MPI2923EZMatte● MPI2981MatteTransRem● MPI3322MatteRem● MPI2611WallFilm ● MPI2102GlossRem● MPI2103GlossPerm● MPI2105EZGloss● MPI2105EZRSGloss● MPI2120MattePerm● MPI2121TransitVinyl● MPI2125EZRS● MPI2921● MPI2000GlossPerm(EU)● MPI2001GlossRem(EU)● MPI3000GlossPerm(EU)● MPI3001GlossRem(EU)

POLYMERICCALENDERED
● MP12xxx

POLYMERICCALENDERED
● MP13xxx
____________________________________________________________________________ Classiﬁcation:AveryDennison-PublicTrafﬁcJetXpressFAQ

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Whatoverlayisapprovedfortrafﬁcapplications?● OL-1000UVclearoverlaywithanti-grafﬁtiandUVprotection● OL-1200clearoverlaywithanti-dewandUVprotection● OL-2000UVclearoverlaywithUVprotection____________________________________________________________________________ Howsooncantheoverlaybeapplied?
Application DwellTime
OL-1000UV&OL-1200fortrafﬁcapplications Immediate
OL-2000UVfortrafﬁcapplications Immediate
DOLﬁlmsforgraphicapplications Immediate
IMPORTANT:Heatisneededtosoftentheadhesiveandallowforlaminationwithoutsilvering.UsingtheKalaTrafﬁcJetLaminatorortheKalaArkane,113F(45C),speed3,pressure4isrecommended.____________________________________________________________________________ Whatinksareavailable?TrafﬁcJetXpressUV-LEDTrueTrafﬁcColorSpotinksareavailablein6differentcolors:Black,Red,Blue,Green,MagentaandYellow.Theyareavailablein1Lbottles.Allinkscarrya12monthshelflifefromdateofmanufacture.

NOTE:WorboyGreen,Purple,Grey,andBrownarecreatedontheprinterbyblendingtheTrafﬁcJetSpotColors.____________________________________________________________________________ WhatSizeisthePrinter?Theprinteris114.2in(2.9m)widex30.6in(.78m)deepx58.1in(1.5m)high.____________________________________________________________________________ Classiﬁcation:AveryDennison-PublicTrafﬁcJetXpressFAQ

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Howmuchinkistypicallyusedforprinting?Thetablebelowshowsanestimationoftheamountofmlusedperm2printing,basedupondifferentcoverage.Opacityvariespercolor,regionandspeciﬁcationand100%istheworstcasescenario. ___________________________________________________________________________ Whatistheleadtimeoftheprinter,inks,andinstallation?1. AveryDennisonwillbeginacceptingordersfortheTrafﬁcJetXpressonApril16th,2024.2. Standardleadtimeis4weeks.Foruptodateinformation,alwayscheckwithcustomerserviceforcurrentavailability.Inthecaseofastockout,deliverytimemaybeaslongas10weeks.3. Inkswillbeastockitem,shippedwithin5daysoforderreceipt.4. Installationsarecoordinatedwiththecustomerafterorderisplaced.____________________________________________________________________________ Whatshouldcustomersexpectafterplacingtheorder?AfewdaysafterorderplacementAveryDennisonTechnicalServicewillcontactthecustomertoscheduleinstallationandon-sitetraining.Duringtheinitialcall,TechnicalServicewillalsogooverthepre-sitechecklisttomakesureeverythingwillbeinplacetoreceivetheprinterandcompletetheinstallation.

IMPORTANT:Pleasedonotopenanypackagingassociatedwithinstallation,includingprinterorinks,toensureallpartsandmaterialareaccountedfor.____________________________________________________________________________ Whathappensatinstallation?AnAveryDennisonTechnicalServicerepresentativewillgoonsitetoinstalltheprinter,loadinksandconducttrainingover2days.____________________________________________________________________________ Classiﬁcation:AveryDennison-PublicTrafﬁcJetXpressFAQ

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WhatpreparationdoesthecustomerneedtomakeinordertooperateTrafﬁcJet?Seethepre-sitechecklistforallpreparationsandrequirements.Thereareimportantconsiderationsaroundtheenvironmentoftheprinter.Tokeepyourprinterrunningwellandreducefuturemaintenancecosts,placeyourprinterinacleanareawithgoodenvironmentalcontrols.

IMPORTANT:Theprintercannotbeinstalledonacarpetedﬂoor.Thecarpetﬁberscandamagetheprinthead.Tiledﬂooringisrecommended.

IMPORTANT:Theenvironmentoftheroomisimportant.Excessivestaticbuildupcanoccurathumiditiesbelow40%,whichmayleadtoprintissues.

IMPORTANT:Printershouldremainunopenedwhenreceived.AveryDennisonTechnicalServicewillunpacktheprinteratinstallation.____________________________________________________________________________ IseeBrownisnolongeroneoftheinkcolors,howisthisbeingproduced?TheSpotBrowninkwasproducedbymixingBlack,Red,andYellowPigments.Asthisisalowvolumecolorformostcolors,weareabletocreateSpotBrownbymixingSpotBlack,SpotYellow,andSpotRedinkontheprinter.____________________________________________________________________________ Howisservicesupporthandled?TrafﬁcJetPrintSystemsaredevelopedbyAveryDennisonanduseAveryDennisoncomponents.Assuch,AveryDennisonandAveryDennisonapprovedserviceproviderswillalwaysbeourcustomers’ﬁrstpointofcontact.Weareresponsiblefortheserviceandsupportofthesoftware,printer,ink,andmedia.OnsitesupportwillbeconductedbyanAveryDennisonTechnicalServicerepresentativeoracontracted3rdpartyfacilitatedbyAveryDennison.____________________________________________________________________________ Whatadvantagesdoesdigitalprintinghaveovertraditionalscreenprintingorsigncutting?Digitalprintingoffersmanyadvantagesoverscreenprinting,herearejustafew:
● Abilitytoprintsignsondemand–reducedinventorycostofﬁnishedsigns.● Variablemessagesignscanbeprintedwithoutanychangeoverofscreens● Printmultiplecolorsinonepass● Initialpriceissigniﬁcantlylowerthantheinvestmentrequiredformultiplesilkscreens,screenburnequipment,cleaning,inkwashwastedisposal,dryingracks● Smallerproductionspacerequirement,● Limitedrequirementsforaircirculationandventing(checkwithlocalagencyregulations)● Eliminatescostandwasteassociatedwithtransfertapetoapplycutgraphics● Noweedingscrap____________________________________________________________________________ Classiﬁcation:AveryDennison-PublicTrafﬁcJetXpressFAQ

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HowmuchmaintenanceisrequiredfortheTrafﬁcJetprinter?Maintenanceisrequiredtokeeptheprinterinproperoperatingcondition.Daily,weekly,andmonthlymaintenanceitemsarenecessary.Dailyandweeklymaintenancetakelessthanﬁveminutes,whereasmonthlycleaningtakesnomorethanahalfhour.Remember,everypieceofsignshopequipment-includingtraditionalsilkscreens,presses,racksanddryingovenswhenused,requireongoingmaintenance. ● Daily-Nozzlecheckandcleaningcycle,cleaningthewiper,wipercleaner,caprubber,andcarriageunderside.Asneeded,cleantheLEDlampsandemptythewasteinktank.● Weekly-CleantheNCU,mediasensor,wasteinkpad,inkdischargechannelandshaketheinkbottles.

PleasereferencetheTrafﬁcJetXpressClearMaintenanceIBforthestepsneededtoperformeachmaintenancestep.YoumayalsorefertoourCLEARMaintenancesiteforinstructionalandtechnicalservicevideos.

Failuretoproperlymaintainyourprintercanresultinanumberofprintingissues,includingfadingandbandingduetonozzleblockage.Ifthereisanyissueatallwithyourprintjob,aquicknozzlecheckwillgreatlyimproveyourabilitytotroubleshoot.TheAveryDennisonTechnicalServiceteamisavailabletohelpwhenneeded.

IMPORTANT: Donotleaveaprintfadingissueunresolved.Itisimperativethatyouaddressaprintheadproblembeforetheprintheadbecomespermanentlydamaged.Thiscanbeaveryexpensiverepair!____________________________________________________________________________ Whatistheexpectedlifeoftheprinterandcomponents?Expectedprinterlifeistypically5to7yearsorlongerwithregularmaintenanceandreplacementofkeycomponents.Commoncomponentsthatneedtobereplacedduetoregularusagearelistedbelow.Aswithanyequipment,lifeexpectancyandcomponentreplacementisdependentonhowoftentheprinterisused.

YearlyReplacementItems
● 2xSub-Tank(ontopofPrintHeads)● 1xWasteInkPump● 2xRubberCaps(RubberCapsontopoftheMaintenanceStation)● 2xAirPurgePort(infrontofPrintHeads) OptionalReplacementItems
● CartridgeValve(solenoid)● MainTanks(underinkbottle)
Classiﬁcation:AveryDennison-PublicTrafﬁcJetXpressFAQ

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Reflective Solutions
Digital Printing:

TrafficJet™ Xpress
Product Overview
reflectives.averydennison.com/trafficjet

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→ up to 15-year OmniCube® traffic sign warranty
→ up to 12-year high-intensity prismatic traffic sign warranty → up to 10-year custom color warranty
Superior Durability
→ Supports instant lamination after printing
→ Sustainable alternative to solvent or latex
→ Simplified maintenance process
UV Technology
→ Add graffiti cleanability with OL-1000 or anti-dew
properties with OL-1200 film
→ Easily print the fabrication date, barcoding, or agency names for improved sign maintenance and protect against theft → Add multi-color logos for agency identification and branding → Sequential addressing and numbering
Signs that do more
→ Professional on-site installation, operator training, and maintenance by certified Avery Dennison digital experts → FlexiPRINT Avery Dennison TrafficJet™ Edition
sign-making and production software
→ Online support videos and guides
→ Exclusive access to the Certified Digital Traffic Converter (CDTC) program for quality control in available regions
Complete Print System
Learn how TrafficJet Xpress can revolutionize your sign shop.

Visit reflectives.averydennison.com/trafficjet for videos, specifications, and to schedule a personalized demonstration.

Get Started
© 2024 The Avery Dennison Corporation. All rights reserved.

Avery Dennison and all Avery Dennison product codes are trademarks of Avery Dennison Corporation.

TrafficJet Xpress is built on the proven Mimaki UCJV-300 platform utilizing UV-LED ink technology. With faster start-up and no drying time, this printer is ideal for an entry-level to intermediate-sized sign shop.

This is our easiest printer to use and, for most sign shops, the most productive in its class. True Traffic Color™ spot inks and included software simplify the process of producing specification-compliant traffic control, wayfinding, and custom signage.

Tr/a.ss05ﬃ cJe t™ Xpress

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EXHIBIT B

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Sourcewell Contract #121218-HDS | Amendment #1

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AMENDMENT #1
TO
CONTRACT #121218-HDS

THIS AMENDMENT is by and between Sourcewell and HD Supply Construction Supply, Ltd. (Vendor).

Sourcewell awarded a contract to Vendor for Facility Maintenance, Repair & Operations, Industrial & Building Supplies with Related Equipment, Accessories, Supplies & Services effective January 25, 2019, through January 25, 2023 (Contract).

The parties wish to amend the following terms within the Contract:

1. This Amendment is effective upon the date of the last signature below.

2. As of October 19, 2020, Vendor changed its name to White Cap, LP.

Except as amended above, the Contract remains in full force and effect.

Sourc White Cap, LP

B
Jerem ment Officer

D a t e : T i t l e :

A p p r o D a t e :

B
Chad Coauette, Executive Director/CEO

D a t e :
e Cap,ppppppppppppppp LP
VP Sales & Marketing
5/14/2021

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AGREEMENT

BY AND BETWEEN

THE CITY OF NATIONAL CITY
AND
WHITE CAP, L.P.

THIS AGREEMENT is entered into on this 3rd day of June , 2025, by and between the CITY OF NATIONAL CITY, a municipal corporation (the “C ITY”), and WHITE CAP, L.P., a Florida limited partnership (the “CONTRACTOR ”).

R E C I T A L S
WHEREAS, the CITY desires to employ a CONTRACTOR to provide one (1) Avery Dennison TrafficJet Xpress Printer, one (1) Avery Dennison Kala Laminator, and related software and services, including equipment installation and operator training.

WHEREAS, the CITY has determined that the CONTRACTOR is a provider of equipment, supplies , and services for highway and street safety solutions and is qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services.

NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS:

1. ENGAGEMENT OF CONTRACTOR . The CITY agrees to engage the CONTRACTOR to provide one (1) Avery Dennison TrafficJet Xpress Printer, one (1) Avery Dennison Kala Laminator, and related software and services, including equipment installation and a 3-day operator training, and the CONTRACTOR agrees to perform the services set forth here in accordance with all terms and conditions contained herein.

The CONTRACTOR represents that all services shall be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR .

2. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement will become effective on June 3, 2025. The duration of this Agreement is for the period of June 3, 2025 through June 2, 2026. Completion dates or time durations for specific portions of the project are set forth in Exhibit “ A”. This Agreement may be extended by mutual agreement upon the same terms and conditions for an additional one (1) year term. The Parties may exercise up to three (3) one-year extensions. Any time extension of this Agreement must be approved in writing by the City Manager.

3. S COPE OF SERV ICES. The CONTRACTOR will perform services as set forth in the attached Exhibit “A”.

The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONTRACTOR shall appear at meetings specified in Exhibit “A” to keep staff and City Council advised of the progress on the project.

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Standard Agreement Page 2 of 12 City of National City and Revised February 2023 White Cap, L.P.

The CITY may unilaterally, or upon request from the CONTRACTOR , from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services.

4. PROJECT COORDINATION AND SUPERVISION. Arutro Gonzalez, Street & Wastewater Superintendent, is hereby is designated as the Project Coordinator for the CITY and will monitor the p rogress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR . Jeff Hobson, Account Manager, thereby is designated as the Project Director for the CONTRACTOR .

5. CO
MPENSATION AND PAYMENT. The compensation for the
CONTRACTOR shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit “A” shall not exceed $64,790. The compensation for the CONTRACTOR ’S work shall not exceed the rates set forth in Exhibit “A”. Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit “A”, as determined by the CITY.

The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY , and for furnishing of copies to the CITY, if requested.

6. ACCEPTABILITY OF WORK . The CITY shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due.

In the event the CONTRACTOR and the CITY cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONTRACTOR in this Agreement, the CITY or the CONTRACTOR shall give to the other written notice. Within ten (10) business days, the CONTRACTOR and the CITY shall each prepare a report which supports their position and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONTRACTOR .

7. DI SPOSITION AND OWNERSHIP OF DOCUMENTS . The Memoranda, Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONTRACTOR for this project, whether paper or electronic, shall : (1) be free from defects; (2) become the property of the CITY for use with respect to this project; and (3) shall be turned over to the CITY upon completion of the project, or any phase thereof, as contemplated by this Agreement.

Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY, and CONTRACTOR thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications , or other work prepared under this Agreement, except upon the CITY’S prior authorization regarding

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Standard Agreement Page 3 of 12 City of National City and Revised February 2023 White Cap, L.P. reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer.

The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in a ny other way, medium, or method utilize the CONTRACTOR ’S written work product for the CITY’S purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works.

Any modification or reuse by the CITY of documents, drawings , or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of Services of this project, unless otherwise mutually agreed.

8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners , or joint venturers with one another. Neither the CONTRACTOR nor the CONTRACTOR ’S employees are employe es of the CITY , and are not entitled to any of the rights, benefits, or privileges of the CITY’S employees, including but not limited to retirement, medical, unemploy - ment, or workers’ compensation insurance.

This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR ’S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees. Neither this Agreement, nor any interest herein, may be assigned by the CONTRACTOR without the prior written consent of the CITY.

Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees, or SUBCONTRACTOR S, as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONTRACTOR with its SUBCONTRACTOR (S) shall require the SUB CONTRACTOR (S) to adhere to the applicable terms of this Agreement.

9. CONTROL. Neither the CITY, nor its officers, agents, or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR ’S employees, except as set forth in this Agreement. The CONTRACTOR , or the CONTRACTOR ’S agents, servants, or employees are not in any manner agents, servants, or employees of the CITY. The CONTRACTOR and its agents, servants, and employees are wholly independent from the CITY and CONTRACTOR ’S obligations to the CITY are solely prescribed by this Agreement.

10. CO
MPLIANCE WITH APPLICABLE LAW . The CONTRACTOR , in the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR and each of its SUBCONTRACTOR (S), shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement.

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Standard Agreement Page 4 of 12 City of National City and Revised February 2023 White Cap, L.P.

11. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. CONTRACTOR must promptly produce a copy of any such license, permit, or approval to CITY upon request. The CONTRACTOR represents and covenants that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession.

12. S TANDARD OF CARE.

A. The CONTRACTOR , in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONTRACTOR ’S trade or profession currently practicing under similar conditions and in similar locations. The CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR ’S employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site.

B. Unless disclosed in writing prior to the date of this A greement, the CONTRACTOR warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governm ental agency or involved in debarment, arbitration or litigation proceedings concerning the CONTRACTOR ’S professional performance or the furnishing of materials or services relating thereto.

C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project th e CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub-section will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY’S later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time.

13. NON-DISCRIMINATION PROVISIONS . The CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause.

14. CO
NFIDENTIAL INFORMATION. The CIT Y may from time to time communicate t o the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRACTOR

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Standard Agreement Page 5 of 12 City of National City and Revised February 2023 White Cap, L.P. shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 14, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONTRACTOR , hereafter disclosed in publicly available sources of information; (iii) is alrea dy in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party.

The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation.

CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 15.

15. INDEMNIFICATION AND HOLD HARMLESS . To the maximum extent provided by law, The CONTRACTOR agrees to defend, indemnify and hold harmless the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys’ fees, and defense costs, of any kind or nature, including workers’ compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONTRACTOR ’S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the defense of any action, and CONTRACTOR shall employ competent counsel, reasonably acceptable to the City Attorney.

16. EMPLOYEE PAYMENTS AND INDEMNIFICATION.

16.1 PERS Eligibility Indemnification . If CONTRACTOR’s emplo yee(s) providing services under this Agreement claims, or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS of the CITY, CONTRACTOR shall indemnify, defend, and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY.

CONTRACTOR’S employees providing service under this Agreement shall not:
(1) qualify for any compensation and benefit under PERS; (2) be entitled to any benefits under PERS; (3) enroll in PERS as an employee of CITY; (4) receive any employer contrib utions paid by CITY for PERS benefits; or (5) be entitled to any other PERS-related benefit that would accrue

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Standard Agreement Page 6 of 12 City of National City and Revised February 2023 White Cap, L.P. to a CITY employee. CONTRACTOR’s employees hereby waive any claims to benefits or compensation described in this Section 16. This Section 16 appli es to CONTRACTOR notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary.

16.2 Limitation of CITY Liability . The payment made to CONTRACTOR under this Agreement shall be the full and complete compensation to which CONTRACTOR and CONTRACTOR’s officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither CONTRACTOR nor CONTRACTOR’s officers, employees, agents, and subcontractors are entitle d to any salary or wages, or retirement, health, leave or other fringe benefits applicable to CITY employees. The CITY will not make any federal or state tax withholdings on behalf of CONTRACTOR. The CITY shall not be required to pay any workers’ compensation insurance on behalf of CONTRACTOR.

16.3 In
demnification for Employee Payments . CONTRACTOR agrees to defend and indemnify the CITY for any obligation, claim, suit, or demand for tax, retirement contribution including any contribution to PERS, social security, salary or wages, overtime payment, or workers’ compensation payment which the CITY may be required to make on behalf of (1) CONTRACTOR, (2) any employee of CONTRACTOR, or (3) any employee of CONTRACTOR construed to be an employee of the CITY, for work performed under this Agreement. This is a continuing obligation that survives the termination of this Agreement.

17. W
ORKERS’ COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers’ Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, em ployees, and volunteers from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney’s fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement.

18. I
NSURANCE. The CONTRACTOR , at its sole cost and expe nse, shall purchase and maintain, and shall require its SUB CONTRACTOR (S), when applicable, to purchase and maintain throughout the term of this Agreement, the following insurance policies:

A. If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence.

B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non-owned, and hired vehicles . The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided.

C. Commercial General Liability Insurance, with minimum limits of either $2,000,000 per occurrence and $4,000,000 aggregate, or $1,000,000 per occurrence and $2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property damage arising out of its operations, work, or performance under this Agreement. The policy shall

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Standard Agreement Page 7 of 12 City of National City and Revised February 2023 White Cap, L.P. name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this “project” or “location”. The “project” or “location” should be noted with specificity on an endorsement that shall be incorporated into the policy.

D. Workers’ Compensation Insurance in an amount sufficient to meet statutory requirements cove ring all of CONTRACTOR ’S employ ees an d employers’ liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY . Said endorsement shall be provided prior to commencement of work under this Agreement.

If CONTRACTOR has no employees subject to the California Workers’ Compensation and Labor laws, CONTRACTOR shall execute a Declaration to that effect. Said Declaration shall be provided to CONTRACTOR by CITY.

E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY ’s Risk Manager, at the address listed in subsection G below, of cancellation or material change.

F. If required insurance coverage is provided on a “claims made” rather than “occurrence” form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (an d any extensions) of this Agree ment. In addition, the “ retro” date must be on or before the date of this Agreement.

G. The Certificate Holder for all policies of insurance required by this Section shall be:

City of National City
c/o Risk Manager
1243 National City Boulevard
National City, CA 91950-4397

H. Insurance shall be written with only insurers authorized to conduct business in California that hold a current policy holder’s alphabetic and financial size category rating of not less than A:VII according to the current Best’s Key Rating Guide, or a company of equal financial stability that is approved by the CITY’S Risk Manager. In the event coverage is provided by non- admitted “surplus line s” carriers, they must be included on the most recent List of Ap proved Surplus Line Insurers (“LASLI”) and otherwise meet rating requirements.

I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY’S Risk Manager. If the CONTRACTOR does not keep all insur ance policies required by this Section 18 in full force and effect at all times during the term of this Agreement, the CITY may treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein.

J. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. CITY reserves the right to modify the insurance requirements of this Section 18, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

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Standard Agreement Page 8 of 12 City of National City and Revised February 2023 White Cap, L.P.

K. If the CONTRACTOR maintains broader coverage or higher limits (or both) than the minimum limits shown above, the CITY shall be entitled to the broader coverage or higher limits (or both) maintained by the CONTRACTOR . Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.

19. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out-of-court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys’ fees.

For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney’s fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney’s fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney’s fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney’s fees incurred by the prevailing party.

20. TERMINATION.

A. This Agreement may be terminated with or without cause by the CITY.

Termination without cause shall be effective only upon 60- day’s written notice to the CONTRACTOR . During said 60- day period the CONTRACTOR shall perform all services in accordance with this Agreement.

B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY.

C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein.

D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specificatio ns and other documents prepared by the CONTRACTOR , whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONTRACTOR ’S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7.

E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR ; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR .

21. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally

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Standard Agreement Page 9 of 12 City of National City and Revised February 2023 White Cap, L.P. delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons:

To CITY: Arturo Gonzalez
Street & Wastewater Superintendent
Engineering & Public Works
City of National City
1243 National City Boulevard
National City, CA 91950-4397

To CONTRACTOR :

Jeff Hobson
Account Mananger
White Cap, L.P.
2215 Cleveland Avenue
National City, CA 91950
Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section.

22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT
OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City . The CONTRACTOR also agrees not to specify any product, treatment, process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National C ity Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY.

If check ed, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code.

Specifically, the CONTRACTOR shall file a Statement of Economic Interests with the City Clerk

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Standard Agreement Page 10 of 12 City of National City and Revised February 2023 White Cap, L.P. of the City of National City in a timely manner on forms which the CONTRACTOR shall obtain from the City Clerk.

The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Section 22 by the CONTRACTOR.

23. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720, 1720.2, 1720.3, 1720.4, and 1771. CONTRACTOR is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations.

24. ADM
INISTRATIVE PROVISIONS.

A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday.

B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument.

C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof.

D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto.

E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits, schedules, or provisions thereof conflict or are inconsiste nt with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement shall control.

F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto.

G. Assignment & Assumption of Rights. CONTRACTOR shall not assign this Agreement, in whole or in part, to any other party without first obtaining the written consent of CITY.

H. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof.

I. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. The venue for any legal action arising under this Agreement shall be in either state or federal court in the County of San Diego, State of California.

J. Audit. If this Agreement exceeds ten-thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7.

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Standard Agreement Page 11 of 12 City of National City and Revised February 2023 White Cap, L.P.

K. Entire Agreement. This Agree ment supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby.

L. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto.

M. Subcontractors or SubCONTRACTOR s. The CITY is engaging the services of the CONTRACTOR identified in this Agreement. The CONTRACTOR shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the CITY in writing. In the event any portion of the work under this Agreement is subcontracted, the subCONTRACTOR (s) shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions in Section 18 and the indemnification and hold harmless provision of Section 15 of this Agreement.

N. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such pa rty’s counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written.
//

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Standard Agreement Page 12 of 12 City of National City and Revised February 2023 White Cap, L.P.

CITY OF NATIONAL CITY

By: ____________________________
Ron Morrison, Mayor

APPROVED AS TO FORM:

By: ____________________________
Barry J. Schultz,
City Attorney

WHITE CAP, L.P.
(Corporation – signatures of two corporate officers required) (Partnership or Sole proprietorship – one signature)

By: ______________________________
(Name)

______________________________
(Print)

______________________________
(Title)

By: ______________________________
(Name)

______________________________
(Print)

______________________________
(Title)

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RESOLUTION NO. 2025 -

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY , CALIFORNIA,

WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY TO PIGGYBACK ONTO SOURCEWELL CONTRACT # 121218-HDS WITH HD SUPPLY CONSTRUCTION SUPPLY, LTD (AMENDED TO NEW VENDOR NAME WHITE CAP, L.P. )

FOR THE PURCHASE OF AN AVERY DENNISON TRAFFICJET XPRESS SIGN PRINTER, AN

AVERY DENNISON KALA LAMINATOR, AND RELATED SOFTWARE AND SERVICES IN A NOT-TO-EXCEED AMOUNT OF $64,790 FOR THE PUBLIC WORKS STREET AND WASTEWATER DIVISION.

WHEREAS, the Traffic Signage & Striping unit within the Public Works Street and Wastewater Division is responsible for maintaining traffic control signage and informational signage along public roadways and rights of way; and

WHEREAS, the Public Works Street and Wastewater Division utilizes a large printer that allows staff to fabri cate laminated sign faces in -house which, at ten (10) years old, has exceeded its useful life and has been having issues that result in operational impacts; and

WHEREAS, the City of National City has an opportunity to piggyback onto the Sourcewell Contract # 121218-HDS with HD Supply Construction Supply, Ltd (amended to new vendor name White Cap, L.P.) to allow for the purchase of an Avery Dennison TrafficJet Xpress Sign Printer, an Avery Dennison Kala Laminator, and related software and services, including equipment installation and a 3-day operator training; and
WHEREAS, Section 2.60.260 of the National City Municipal Code provides that the City may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined to be in substantial compliance with the City’s procurement procedures, and such a determination has been made in this case, therefore, it is recommended that the purchase be made without complyin g with the competitive bidding procedure set forth in the Municipal Code; and
WHEREAS, National City’s Purchasing staff has confirmed that the Sourcewell Contract # 121218-HDS with HD Supply Construction Supply, Ltd, amended to new vendor name White Cap, L.P., was competitively bid through a Request for Proposals process, and that the Sourcewell procurement procedures are in substantial compliance with those of National City ; and
WHEREAS, City staff recommends adoption of the resolution as stated.

NOW, TH EREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1: That the City Council hereby authorizes waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizes the City to piggyback onto Sourcewell Contract # 121218 -HDS with HD Supply Construction Supply, Ltd (amended to new vendor name White Cap, L.P.) for the purchase of an Avery Dennison TrafficJet Xpress Sign Printer, an Avery Dennison Kala Laminator, and related software and services, including equipment installation and a 3-day operator training, in a not-to-

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exceed amount of $64,790 for the Public Works Street and Wastewater Division. The agreement for the purchase and related services is attached to the Agenda Report as Exhibit C.

Section 2: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED and ADOPTED this 3rd day of June, 2025.

Ron Morrison, Mayor

ATTEST:

Shelley Chapel, MMC, City Clerk

APPROVED AS TO FORM:

Barry J. Schultz, City Attorney

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AGENDA REPORT

Department: Fire Department
Prepared by: Walter Amedee, Emergency Manager
Meeting Date: Tuesday, June 3, 2025
Approved by: Scott W. Huth, Interim City Manager

SUBJECT:

California Governor’s Office of Emergency Services (Cal OES) Mutual Aid

RECOMMENDATION:

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

On May 5, 2015, the City Council adopted Resolution 2015 -54, authorizing portal -to-portal compensation for emergency response personnel and enabling the City to seek reimbursement from the California Governor’s Office of Emergency Services (Cal OES) or the requesting agency.

Portal-to-portal compensation is calculated from the moment a staff member and/or equipment resource is dispatched from their home base until they return. This policy is particularly important for participants in the California Fire Assistance A greement (CFAA), as it ensures full reimbursement for costs associated with aid assignments. These costs include expenses for National City Fire Department response personnel deployed to the assignment, as well as the cost to backfill their positions durin g deployment. Portal -to-portal compensation also applies to apparatus and equipment with associated use fees.

The authorization provided in Resolution 2015-54 referred generically to “suppression/safety and non-suppression personnel to be compensated port al-to-portal for services rendered at incidents.” Cal OES has requested that the City identify the specific classifications of the personnel who would be responding to incidents and further clarify portal-to-portal compensation.

The new resolution identifies those response personnel to include Suppression/Safety classifications—Fire Chief, Fire Division Chief, Fire Battalion Chief, Fire Captain, Fire Engineer, and Firefighter—as well as Non-Suppression classifications to include Emergency Manager. In addition, National City Fire Department response personnel will be compensated above straight time/overtime when applicable while in the course of their employment, away from their official duty station, and assigned to or supporting an emergency incident, or pre -positioned for emergency response.

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The adoption of the proposed Resolution will allow the incorporation of updated language in the CFAA as requested by Cal OES and formally identify the terms and conditions under which National City Fire Department response personnel, and the personnel necessary to backfill behind them, are compensated on a portal-to-portal basis as described herein while assigned to mutual aid under the CFAA.

FINANCIAL STATEMENT:

In FY 2024-25, the National City Fire Department responded to nineteen California Fire Assistance Agreement incidents. The total reimbursement amount for these responses was approximately $1 ,454,826.40, of which the City receive s approximately $279,740.86 in Administrative service charges.

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Public Safety

ENVIRONMENTAL REVIEW:

This is not a project under CEQA and is therefore not subject to environmental review. CCR15378; PRC 21065.

PUBLIC NOTIFICATION:

The Agenda Report was posted at least 72 hours before the Regular Meeting date and time, and 24 hours before a Special Meeting in accordance with the Ralph M. Brown Act

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A - Resolution

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RESOLUTION NO. 2025 -

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA,

CLARIFYING THE CALIFORNIA FIRE ASSISTANCE AGREEMENT (CFAA) BY

IDENTIFYING SUPPRESSION/SAFETY AND NON -SUPPRESSION PERSONNEL THAT

CAN BE COMPENSATED PORTAL TO PORTAL FOR SERVICES RENDERED AT INCIDENTS, AS REQUESTED BY THE CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES (CAL OES).

WHEREAS, on May 5, 2015, the City Council adopted Resolution 2015 -54, authorizing portal-to-portal compensation for National City Fire Department personnel deployed on mutual aid assignments, and allowing for reimbursement of expenses by the California Governor’s Office of Emergency Services (Cal OES) or the requesting agency; and WHEREAS, the Californi a Fire Assistance Agreement (CFAA) provides for reimbursement of all costs associated with aid assignments, including personnel costs, backfill costs, and apparatus and equipment use fees; and
WHEREAS, the authorization provided in Resolution 2015-54 referred generically to “suppression/safety and non -suppression personnel to be compensated portal -to-portal for services rendered at incidents”; and
WHEREAS, Cal OES has requested that the City identify the specific classifications of the personnel who would be responding to incident and further clarify portal-to- portal compensation; and
WHEREAS, those response personnel include the Suppression/Safety classifications of Fire Chief, Fire Division Chief, Fire Battalion Chief, Fire Captain, Fire Engineer, and Firefighter, as well as the Non-Suppression classification of Emergency Manager; and WHEREAS, National City Fire Department response personnel will be compensated above straight time/overtime when applicable while in the course of their employment, away from their official duty station, and assigned to or supporting an emergency incident, or pre-positioned for emergency response; and WHEREAS, the City of National City desires to incorporate the updated language requested by Cal OES to formalize the terms an d conditions under which Fire Department response personnel and necessary backfill personnel are compensated portal -to-portal while assigned to aid incidents under the CFAA.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1: That the City Council hereby authorizes the City Manager, or his designee, to take any administrative actions necessary to clarify the California Fire Assistance Agreement (CFAA) by including the Fire Chief, Fire Division Chief, Fire Battalion Chief, Fire Captain, Fire Engineer, and Firefighter under the Suppression/Safety classifications, as well as the Emergency Manager as the Non -Suppression classification that can receive portal -to-portal com pensation when deployed under the CFAA, as requested by Cal OES.

Section 2: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

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PASSED and ADOPTED this 3rd day of June, 2025.

Ron Morrison, Mayor
ATTEST:

Shelley Chapel, MMC, City Clerk

APPROVED AS TO FORM:

Barry J. Schultz, City Attorney

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AGENDA REPORT

Department: Finance
Prepared by: Bruce Foltz Finance Director
Meeting Date: Tuesday, June 3, 2025
Approved by: Scott W. Huth, Interim City Manager

SUBJECT:

City Council Expenditure Report July 2024 through March 2025

RECOMMENDATION:

Receive and File Expenditure Report for the City Council for the period of July 2024 Through March 2025

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

On June 4, 2024 the City Council of the City of National City adopted the Fiscal Year 2025 operating and capital budget. Within the City’s adopted General Fund budget of $73,572,536, an additional $400,000 was allocated to the City Council ’s total operating budget of $832,684. The adopted budget allocated $100,000 to each of the four Council Districts to support each of the City Councilmembers in providing better customer service to the individual Districts. These funds can be used in any combination towards necessary operating costs and support staff. Along with the additional allocation of resources, the City Council also updated City Council Policy 121, which identified the parameters and eligible uses of these funds. These funds may be used to support full or part-time staffing, professional services, travel, training, and conferences. These funds shall not be used to contribute to or support non -profit or tax -exempt organizations; for political activities, or gifts of public funds. The use of these funds shall be in alignment with the City adopted Strategic Plan and must be used in accordance with the City’s purchasing policy. All funds will expire at the end of the fiscal year and may not be carried over to subsequent years.

This report encompasses the period of July 1, 2024 through March 31, 2025, and is an analysis of the expenditure of the Mayor ’s Office and each of the four City Councilmember’s operating budgets. Below is a summary of the Mayor’s and all City Councilmember’s operating budget for Fiscal Year 2024/2025. This table reflects the first nine months of actual expenditures in relation to the adopted budget and the available funds for this fiscal year.

FY 2025 FY 2025 FY 2025 Actual to
Annual July to March Remaining Budget
Total City Council Expenditures Budget Actual Exp. Balance Percentage Councilmembers Salary & Benefits 263,706.00 189,624.17 74,081.83 72% Support Staff Salary & Benefits 363,978.00 311,398.85 52,579.15 86% Operating Expenditures 205,000.00 21,127.05 183,872.95 10% Total 832,684.00 522,150.07 310,533.93 63%

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Exhibit A of this report shows a detailed comparison of actual expenditures to budget for each of the four Council Districts along with the Mayor’s Office. For the first nine months or 9/12th (75%) of the fiscal year, total expenditures for this fiscal year are $522,150 compared to the adopted budget of $832,684. Year-to-date expenditures have consumed 63% of the current year’s budget.

FINANCIAL STATEMENT:

Status report only – see Exhibit A for the Expenditure Report for the City Council for the period of July 2024 through March 2025.

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Balanced Budget and Economic Development

ENVIRONMENTAL REVIEW:

This is not a project under CEQA , and is therefore , not subject to environmental review.

CCR15378; PRC 21065.

PUBLIC NOTIFICATION:

The Agenda Report was posted at least 72 hours before the Regular Meeting date and time, and 24 hours before a Special Meeting in accordance with the Ralph M. Brown Act

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A – City Council Expenditure Report

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FY 2025 FY 2025 FY 2025 Actual to
Annual July to January Remaining Budget
Mayor Ron Morrison Budget Actual Exp. Balance Percentage Councilmember Salary & Benefits 109,274.00$ 86,749.52$ 22,524.48$ 79% Support Staff Salary & Benefits
Josie Flores 88,572.58$
Total Support Staff Salaries & Benefits 123,978.00$ 88,572.58$ 35,405.42$ 71% Government
Date Payee Description Budget Actual Exp. Balance Percentage Total Government 30,000.00$ -$ 30,000.00$ 0% Training, Travel & Subsistence
Date Payee Description Budget Actual Exp. Balance Percentage 11/22/2024 VOLARIS VOLARIS PITY3H - CREDIT- N (440.87)$ 11/22/2024 ST. REGIS HOTEL BINATIONAL DELEGATION MEXICO - 376.65 11/20/2024 FLORES CLARK, JOSIE SDRC BINATIONAL DELEGATION TO 21.33 11/04/2024 FLORES CLARK, JOSIE JOSIE CLARK TRAVEL REIMBURSEME 1,312.67 09/23/2024 SD REGIONAL CHAMBER OF CO SD REGIONAL CHAMBER - 2024 BIN 1,000.00 09/23/2024 VOLARIS VOLARIS - DOUBLE FLIGHT CHARGE 560.77 09/23/2024 VOLARIS VOLARIS MOTO DEB 2 - PART OF R 18.52 09/23/2024 VOLARIS JOSIE CLARK - PLANE TICKET - B 440.87 Total Tranining & Subsistence 10,000.00$ 3,289.94$ 6,710.06$ 33% Materials & Supplies
Date Payee Description Budget Actual Exp. Balance Percentage 02/18/2025 STAPLES BUSINESS ADVANTAGE MOP 45704 - COUNCIL OFFICE SUP 45.24$ 01/29/2025 STAPLES BUSINESS ADVANTAGE MOP#45704-CNCLS OFF SUPLS- SUG 23.28 Total Materials & Supplies 5,000.00$ 68.52$ 4,931.48$ 1% Total 278,252.00$ 178,680.56$ 99,571.44$ 64% Exhibit A
FY 2025
City Council Actual to Budget Expenditures
For the Period July 2024 through March 2025

Page 64 of 373 ends

FY 2025 FY 2025 FY 2025 Actual to
Annual July to January Remaining Budget
District 1 Luz Molina Budget Actual Exp. Balance Percentage Councilmember Salary & Benefits 38,608.00$ 25,227.78$ 13,380.22$ 65% Support Staff Salary & Benefits
Pedro Garcia 60,000.00$ 42,911.91$ 17,088.09$ 72% Government 28,000.00$ -$ 28,000.00$ 0% Training, Travel & Subsistence
Date Payee Description Budget Actual Exp. Balance Percentage 11/14/2024 MOLINA, LUZ TRAVEL REIMB / SDRC BINATIONAL 47.74$ 10/28/2024 MOLINA, LUZ REIMBURSEMENT FOR TRAVEL EXPEN 1,349.46 09/23/2024 VOLARIS CM MOLINA - 2024 BINATIONAL DE 474.65 08/22/2024 SOUTH COUNTY ECONOMIC SOUTH COUNTY EDC BINATIONAL F 25.00 Total Tranining & Subsistence 8,000.00$ 1,896.85$ 6,103.15$ 24% Materials & Supplies
Date Payee Description Budget Actual Exp. Balance Percentage 02/24/2025 COSTCO WHOLESALE KEURIG COFFEE MACHINE - REPLAC 145.51$ 02/18/2025 STAPLES BUSINESS ADVANTAGE MOP 45704 - COUNCIL OFFICE SUP 45.24 01/29/2025 STAPLES BUSINESS ADVANTAGE MOP#45704-CNCLS OFF SUPLS- SUG 23.28 12/23/2024 SMART & FINAL SNACKS SERVE FOR CM LUZ MOLINA 41.32 10/22/2024 SMART & FINAL CM MOLINA SNACKS FOR SENIOR ME 88.68 10/22/2024 AMAZON.COM NEW DESK FOR CM MOLINA & PEDRO 452.52 10/22/2024 AMAZON.COM REFUND FROM CM MOLINA DESK (150.84) 10/22/2024 AMAZON.COM CM MOLINA SPIRAL FOLDER NOTEBO 20.14 10/22/2024 AMAZON.COM SMALL TABLE FOR CM MOLINA OFFI 74.51 10/31/2024 SMART & FINAL MOP#45704 - COUNCIL OFFICE (45.24) 10/07/2024 SMART & FINAL MOP#45704 - COUNCIL OFFICE SUP 45.24 08/19/2024 STAPLES BUSINESS ADVANTAGE OFFICE SUPPLIES/COFFEE FOR COU 58.43 Total Materials & Supplies 4,000.00$ 798.79$ 3,201.21$ 20% Total 138,608.00$ 70,835.33$ 67,772.67$ 51% Exhibit A
FY 2025
City Council Actual to Budget Expenditures
For the Period July 2024 through March 2025

Page 65 of 373 ends

FY 2025 FY 2025 FY 2025 Actual to
Annual July to January Remaining Budget
District 2 Jose Rodriguez Budget Actual Exp. Balance Percentage Councilmember Salary & Benefits 38,608.00$ 25,227.78$ 13,380.22$ 65% Support Staff Salary & Benefits
Cindy Lopez 18,185.52$
Yovannys Mierez 18,997.18
Emesto Rodriguez 17,853.71
Luis Vasquez Gama 11,484.46
Total Support Staff Salaries & Benefits 60,000.00$ 66,520.87$ (6,520.87)$ 111% Government
Date Payee Description Budget Actual Exp. Balance Percentage 3/12/2025 TS&SIGNS INC JOSE RODRIGUEZ CITY POLO SHIRTS 132.13$ 11/22/2024 CONSTANT CONTACT INC CONSTANT CONTACT - CM RODRIGUE 12.00 10/22/2024 NATIONAL CITY CHAMBER OF CM RODRIGUEZ REGISTRATION - GA (150.00) 10/22/2024 CONSTANT CONTACT INC CONSTANT CONTACT - AUTOMATIC S 12.00 09/23/2024 CONSTANT CONTACT INC SUBSCRIPTION FOR CM RODRIGUEZ 12.00 09/23/2024 SAN DIEGO RESCUE MISSION MEAL CHARGE FOR JOSE RODRIGUEZ 15.00 09/23/2024 CHICANO FEDERATION THE CHICANO FEDERATION GEN ADM 100.00 09/23/2024 NATIONAL CITY CHAMBER OF NATIONAL CITY CHAMBER OF- REQU 150.00 Total Government 28,000.00$ 283.13$ 27,716.87$ 1% Training, Travel & Subsistence
Date Payee Description Budget Actual Exp. Balance Percentage 09/10/2024 RODRIGUEZ, JOSE CM RODRIGUEZ REIMBURSEMENT - S 118.50$ 08/22/2024 SOUTHWEST AIRLINES COUNCIL JOSE RODRIGUEZ AIRPLAN 397.96 08/22/2024 SOUTHWEST AIRLINES COUNCIL JOSE RODRIGUEZ - HOUSI 125.00 Total Tranining & Subsistence 8,000.00$ 641.46$ 7,358.54$ 8% Materials & Supplies
Date Payee Description Budget Actual Exp. Balance Percentage 03/25/2025 SMART SOURCE OF CALIFORNIA LLCBUSINESS CARD - JOSE RODRIGUEZ 55.73$ 02/24/2025 VONS FRESH FLOWER FOR CINDY LOPEZ L 30.42
02/24/2025 SMART & FINAL RODRIGUEZ MEETING WITH SENIORS 129.41 02/18/2025 SMART SOURCE OF CALIFORNIA LLCCOUNCIL JOSE RODRIGUEZ BUSINES 106.77 02/27/2025 STAPLES BUSINESS ADVANTAGE MOP# 45704 - WHITE BOARDS 400.72 02/18/2025 STAPLES BUSINESS ADVANTAGE MOP 45704 - COUNCIL OFFICE SUP 45.24 02/05/2025 ACE UNIFORMS & ACCESSORIES INCCM RODRIGUEZ ASSIST'S JACKET- 353.42 01/29/2025 STAPLES BUSINESS ADVANTAGE MOP#45704-CNCLS OFF SUPLS- SUG 23.28 12/23/2024 COSTCO WHOLESALE KURIG COFFEE BLENDER CULTURE C 31.98 12/09/2024 SMART & FINAL CM RODRIGUEZ COFFEE FOR SENIOR 14.58 11/22/2024 SMART & FINAL SMART AND FINAL - CM RODRIGUEZ 19.32 11/22/2024 COSTCO WHOLESALE CM RODRIGUEZ SNACKS FOR SENIOR 127.29 11/22/2024 COSTCO WHOLESALE RENTAL FORUM MEETING SNACKS FO 103.89 10/22/2024 COSTCO WHOLESALE CM RODRIGUEZ SNACKS FOR RENT C 101.63 10/22/2024 SMART & FINAL CM RODRIGUEZ SNACK - SENIOR FO 86.52 10/22/2024 COSTCO WHOLESALE CM RODRIGUEZ SNACKS FOR SENIOR 68.94 10/22/2024 SMART & FINAL CM RODRIGUEZ SNACK FOR SENIOR 81.60 10/31/2024 SMART & FINAL MOP#45704 - COUNCIL OFFICE (45.24) 10/07/2024 SMART & FINAL MOP#45704 - COUNCIL OFFICE SUP 45.24 09/23/2024 SAN DIEGO UNION TRIB-SUB SAN DIEGO UNION TRIB- CM RODRI 139.59 09/09/2024 SMART SOURCE OF CALIFORNIA LLCBUSINESS CARD FOR RODRIGUEZ AS 110.93 09/10/2024 SMART & FINAL CM RODRIGUEZ SNACKS FOR MOBILE 94.03 09/10/2024 SMART & FINAL CM RODRIGUEZ SNACKS FOR MOBILE 83.16 08/19/2024 STAPLES BUSINESS ADVANTAGE OFFICE SUPPLIES/COFFEE FOR COU 58.43 Total Materials & Supplies 4,000.00$ 2,266.88$ 1,733.12$ 57% Total 138,608.00$ 94,940.12$ 43,667.88$ 68% Exhibit A
FY 2025
City Council Actual to Budget Expenditures
For the Period July 2024 through March 2025

Page 66 of 373 ends

FY 2025 FY 2025 FY 2025 Actual to
Annual July to January Remaining Budget
District 3 Ditas Yamane Budget Actual Exp. Balance Percentage Councilmember Salary & Benefits 38,608.00$ 24,742.37$ 13,865.63$ 64% Support Staff Salary & Benefits
Roman Cruz 60,000.00$ 50,585.82$ 9,414.18$ 84% Government
Date Payee Description Budget Actual Exp. Balance Percentage 12/17/2024 DEKRA-LITE INDUSTRIES INC DITAS YAMANE'S DISTRICT 3 BANN 8,213.64$ 11/06/2024 T'S & SIGNS INC DITAS YAMANE EMPLOYEES JACKET 60.90 11/07/2024 SMART & FINAL SNACKS FOR VM YAMANE OPEN HOUS 38.96 10/22/2024 H M HENNES & MAURITZ YAMANE BLACK BLAZER UNIFORM FO 38.16 10/22/2024 CANVA INC VM YAMANE CANVA MONTHLY SUBCRI 15.00 10/22/2024 H M HENNES & MAURITZ YAMANE BLACK BLAZER UNIFORM F 87.09 09/23/2024 CANVA DITAS YAMANE SUBSCRIPTION CHAR 15.00
08/22/2024 CANVA INC CANVA- DITA YAMANE SUBSCRIPTI 132.49 08/22/2024 VALERIOS BAKE SHOP CHEESE BREAD FROM YAMANE'S REM 50.00 08/22/2024 CANVA INC CANVA- SEPERATE SUBSCRIPTION F 15.00 07/25/2024 STAPLES BUSINESS ADVANTAGE MOP#45704 - YAMANES OFFICE SUP 32.07 Total Government 28,000.00$ 8,698.31$ 19,301.69$ 31% Training, Travel & Subsistence 8,000.00$ -$ 8,000.00$ 0% Materials & Supplies
Date Payee Description Budget Actual Exp. Balance Percentage 02/24/2025 WAL-MART DITAS CERTIFICATE SUPPLIES 15.81$
02/24/2025 COZINES GROCERY STORE LUNCH MEETING FOR COUNCIL YAMA 13.18 02/18/2025 STAPLES BUSINESS ADVANTAGE MOP 45704 - COUNCIL OFFICE SUP 45.24 02/06/2025 ACE UNIFORMS & ACCESSORIES INCCREDIT FOR CM YAMANE JACKET (150.85) 02/06/2025 ACE UNIFORMS & ACCESSORIES INCYAMANES JACKET & ROMAN 316.79 02/06/2025 Use Tax Amount YAMANES JACKET & ROMAN 2.94
01/22/2025 ROYAL MANDARIN CITY COUNCIL MEETING LUNCH - D 30.34 01/22/2025 WAL-MART RIBBON FOR COUNCIL YAMANE'S CE 4.32 01/22/2025 WAL-MART RIBBON FOR COUNCIL YAMANE CERI 4.32 01/29/2025 STAPLES BUSINESS ADVANTAGE MOP#45704-CNCLS OFF SUPLS- SUG 24.30 01/27/2025 CM ENTERPRISE YAMANES CERTIFICATE HOLDR - DI 404.06 12/23/2024 CANTON DITAS YAMANE - CITY COUNCIL ME 15.00
12/23/2024 ZARLITOS FAMILY RESTAURAN YAMANE'S AND ROMAN AXON POLICE 26.76 12/23/2024 SMART & FINAL CM YAMANE - OPEN HOUSE REFRESH 40.31 11/22/2024 TITA'S KITCHENETTE CM YAMANE - COUNCIL MEETING LU 11.31 11/22/2024 CANVA INC CANVA - SUBSCRIPTION FOR DITAS 15.00 11/19/2024 SMART & FINAL MOP # 4575 - VM YAMANES OPEN H 16.20 10/22/2024 AMAZON.COM 11X17 CERTIFICATE/PICTURE FRAM 142.43 10/22/2024 COSTCO WHOLESALE VICE MAYOR YAMANE - OPEN HOUSE 51.72 10/22/2024 TITA'S KITCHENETTE 30 LUMPIA PCS FOR MARIA ARCEGA 27.64 10/31/2024 SMART & FINAL MOP#45704 - COUNCIL OFFICE (45.24) 10/10/2024 SMART SOURCE OF CALIFORNIA LLCBUSINESS CARD FOR YAMANE'S EXE 45.98 10/08/2024 SMART & FINAL YAMANE'S OPEN HOUSE SNACKS 87.97 10/07/2024 SMART & FINAL MOP#45704 - COUNCIL OFFICE SUP 45.24 09/23/2024 ZARLITOS FAMILY RESTAURAN ZARLITOS FAMILY RESTAURAN- CIT 38.99 09/23/2024 SMART SOURCE OF CALIFORNIA LLCMOP# 63845 - BUS CARD FOR DITA 45.73 09/10/2024 SMART & FINAL VM YAMANES SNACKS FOR DISTRICT 27.17 09/09/2024 SMART & FINAL MOP# 45756 - YAMANE SNACKS FOR 44.16 08/22/2024 OFFICE DEPOT OFFICE DEPOT #0963 - CARD STOC 28.26 08/22/2024 ROYAL MANDARIN ROYAL MANDARIN- COUNCIL MEETIN 17.35 08/19/2024 STAPLES BUSINESS ADVANTAGE OFFICE SUPPLIES/COFFEE FOR COU 58.43 08/13/2024 SMART & FINAL MOP 45756 - YAMANE'S OPEN HOUS 62.64 Total Materials & Supplies 4,000.00$ 1,513.50$ 2,486.50$ 38% Total 138,608.00$ 85,540.00$ 53,068.00$ 62% Exhibit A
FY 2025
City Council Actual to Budget Expenditures
For the Period July 2024 through March 2025

Page 67 of 373 ends

FY 2025 FY 2025 FY 2025 Actual to
Annual July to January Remaining Budget
District 4 Marcus Bush Budget Actual Exp. Balance Percentage Councilmember Salary & Benefits 38,608.00$ 27,676.72$ 10,931.28$ 72% Support Staff Salary & Benefits
Daniel Gonzalez 60,000.00$ 62,807.67$ (2,807.67)$ 105% Government
Date Payee Description
Total Government 28,000.00$ -$ 28,000.00$ 0% Training, Travel & Subsistence
Date Payee Description Budget Actual Exp. Balance Percentage 03/27/2025 GONZALEZ, DANIEL CASH ADVANCE CONFERENCE - APRI 550.00$ 03/19/2025 BUSH, MARCUS PER DIEM ADV FOR MTS MOBILITY 550.00 09/16/2024 ENTERPRISE RENT A CAR OF CM MARCUS BUSH MEETING WITH DA 94.47 Total Tranining & Subsistence 8,000.00$ 1,194.47$ 6,805.53$ 15% Materials & Supplies
Date Payee Description Budget Actual Exp. Balance Percentage 02/18/2025 STAPLES BUSINESS ADVANTAGE MOP 45704 - COUNCIL OFFICE SUP 21.73$ 01/29/2025 STAPLES BUSINESS ADVANTAGE MOP#45704-CNCLS OFF SUPLS- SUG 45.25 01/29/2025 STAPLES BUSINESS ADVANTAGE MOP#45704-CNCLS OFF SUPLS- SUG 22.27 12/23/2024 EPIC WINGS CM BUSH COUNCIL SPECIAL MEETIN 14.08 11/22/2024 SIZZLER CM BUSH - COUNCILS MEETING LUN 27.45 10/31/2024 SMART & FINAL MOP#45704 - COUNCIL OFFICE (45.25) 10/07/2024 SMART & FINAL MOP#45704 - COUNCIL OFFICE SUP 45.25 10/07/2024 STAPLES BUSINESS ADVANTAGE MOP#45704 - MARCUS BUSH SIGNAT 56.32 09/30/2024 SMART SOURCE OF CALIFORNIA LLCCOUNCIL MARCUS BUSH BUSINESS C 54.48 09/10/2024 STAPLES BUSINESS ADVANTAGE MOP# 45704 - CM BUSH SIGNATURE 126.13 08/19/2024 STAPLES BUSINESS ADVANTAGE OFFICE SUPPLIES/COFFEE FOR COU 58.45 07/22/2024 VALLARTA SUPERMARKETS MARCUS BUSH EXECUTIVE ASSISTAN 33.68 07/22/2024 VALLARTA SUPERMARKETS MARCUS BUSH EXECUTIVE ASSISTAN 15.36 Total Materials & Supplies 4,000.00$ 475.20$ 3,524.80$ 12% Total 138,608.00$ 92,154.06$ 46,453.94$ 66% Exhibit A
FY 2025
City Council Actual to Budget Expenditures
For the Period July 2024 through March 2025

Page 68 of 373 ends

AGENDA REPORT

Department: Community Services
Prepared by: Joanne McGhee, Community Services Manager Meeting Date: Tuesday, June 3, 2025
Approved by: Scott W. Huth, Interim City Manager

SUBJECT:

Feeding San Diego Direct Service Site and Volunteer Agreement

RECOMMENDATION:

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

Feeding San Diego is one of the leading hunger relief organizations in San Diego County, distributing over 35.4 million meals annually to individuals and families facing food insecurity. As part of its commitment to ending hunger through community collaboration, Feeding San Diego has accepted “Casa de Salud” as a community organization with demonstrated need for expanded food access.

The City of National City previously collaborated with Feeding San Diego during the COVID-19 pandemic. At that time, in response to school closures and the suspension of free school meal programs, the City and Feeding San Diego coordinated efforts to provide meals to local youth, ensuring continued access to nutritious food during a period of significant disruption.

Building on the success of that partnership, Feeding San Diego will now support the establishment of a Food Pantry at the Casa de Salud. The Food Pantry will provide free, healthy, and nutrient-dense foods to children and families in National City who are experiencing food insecurity. This initiative is intended to enhance local food distribution infrastructure, promote community health, and address the ongoing nutritional needs of vulnerable populations in the area. The term of the agreement will be from June 3, 2025 through June 30, 2026.

FINANCIAL STATEMENT:

There will be no cost to the City for this service.

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Parks, Recreation and Library

ENVIRONMENTAL REVIEW:

This is not a project under CEQA , and is therefore , not subject to environmental review.

CCR15378; PRC 21065.

Page 69 of 373 ends

PUBLIC NOTIFICATION:

The Agenda Report was posted at least 72 hours before the Regular Meeting date and time, and 24 hours before a Special Meeting in accordance with the Ralph M. Brown Act

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A - Agreement
Exhibit B - Resolution

Page 70 of 373 ends

Direct Service Site and
Volunteer Agreement
Effective June 3, 2025

Page 71 of 373 ends

Preface
April 16, 2024
To whom this may concern,
Feeding San Diego is one of the leading hunger relief organizations in San Diego County. At Feeding San Diego, we strive to connect every person facing hunger in San Diego with healthy food. We provide more than 35.4 million meals to people facing hunger each year.

In partnership with nearly 350 local community organizations, we feed children, families, seniors, college students, military families, veterans, the unhoused, and many more.

If you are reading this document, it means that you or your organization is connected to a Feeding San Diego food distribution, or you are taking the first steps to support our vision of a hunger-free and healthy San Diego. Regardless of if you are new to Feeding San Diego or have been running your own food distribution with us for a while, we appreciate your time and look forward to having you join our team! The following Agreement includes many terms, policies, and details regarding the food distribution process. We understand that this may lead to many questions given that each party of this Agreement has varying levels of involvement. Feeding San Diego’s Direct Service Team is available to answer any questions and concerns that you may have.

The intent of this Preface is to highlight some key points within the Agreement and try to address some of the most common concerns upfront.
 Feeding San Diego cannot and will not charge any fees associated with a Food
Distribution t
o the Host Organizations, Distribution Partners, Site Leads, or volunteers.

Feeding San Diego Direct Service Programs operate under the fiscal and legal responsibilit
y of Feeding San Diego.

All Feeding San Diego Direct Service Programs have a dedicated and trained staf
f member to support the coordination of Food Distributions.

From all of us at Feeding
San Diego, thank you for answering our call to action and doing your part to end hunger in San Diego.

Best,
Chase Eckman
Direct Services Manager

Page 72 of 373 ends

Quick Link References
The following table provides hyperlinks within this document that are regularly used or owned by Feeding San Diego.

Hyperlink Description
Direct Service
Communications Form
Used by Program Partners for:
 Post-Distrib
ution Reports
 Changes to Deliveries

Requests to Increase/Decrease Amounts of Food delivered.  Contact Information Updates

Requests for Flyers

Requests for Additional Distributions (Including Disaster Recovery & Relief Distributions)
 Incident
Reports
Feeding San Diego
Website Home page for Feeding San Diego.

Feeding San Diego Find
Food Map
Map and list of Feeding San Diego Distributions located across San Diego County. Can be used to refer Neighbors to if food runs out at a distribution.

FoodKeeper
Developed by the USDA’s Food Safety and Inspection Service, with Cornell University and the Food Marketing Institute, FoodKeeper is regularly used by Feeding San Diego staff and volunteers to maximize the freshness and quality of food products by providing information regarding Product extension dates and proper storage processes.

Page 73 of 373 ends

Table of Contents
Summary Table of Contents

1. Network Charter and Te rm 01

2. Roles and Responsibilities 02

3. Agreement Revisions 04

4. Indemnification and Liability 07

5. General Provisions 08

6. Signing Page 09
Appendices
Appendix
A: Feeding San Diego Organizational Structure 10
Appendix B: Communication Standards 16
Appendix C: V
olunteer Safety and Engagement 20
Appendix D: Distribution Guidelines 24
Appendix
E: Equipment and Supplies 33
Appendix F:

Emergency Situations and Disaster Response 35
Appendix G: Glossary 42
Appendix
H: Site Specific Packets 46

Page 74 of 373 ends

Direct Service Site and Volunteer Agreement 01
Direct Service Site and Volunteer
Agreement June 3, 2025 – July 2026
This is a Direct Service Site and Volunteer Agreement (“Agreement”) and is entered into between the following parties:
 Feeding San Diego
 , hereinafter referred to as the “Host Organization”.  , hereinafter referred to as the “Distribution Partner”.  , hereinafter referred to as the “Primary Lead”.
 , hereinafter referred to as the “Secondary Lead”.

Individuals and families served at Direct Service food distributions will hereinafter be referred to as “Neighbors”.

The Primary Lead and Secondary Lead will collectively be referred to as “Site Leads”. The Host Organization, Distribution Partner, and Site Leads will collectively be referred to as “Program Partners”.

Background
The members of Feeding San Diego’s Direct Service Network (“Network”) are unified by the common mission to connect every person facing hunger with nutritious meals by maximizing food rescue. Capitalized terms used in this Agreement are defined in the Glossary, located in Appendix G.

Feeding San Diego, the Host Organization, the Distribution Partner, and Site Leads agree as follows:

1. Network Charter and Term

1.1. Network Charter
Feeding San Diego and the Program Partners will carry out their relationship, including their activities under this Agreement, in a manner guided by the policies and regulations defined by this Agreement.

1.2. Term
This Agreement will remain in effect during the period beginning on June 3, 2025, and ending on June 30, 2026 (“Term”).

Page 75 of 373 ends

Direct Service Site and Volunteer Agreement 02

2. Roles and Responsibilities

2.1 Feeding San Diego agrees:
a) To procure staple food items, refrigerated/frozen foods, and/or produce (“Product”) necessary f
or operating the program. Food types and allotments
are dependent on the Direct Service
Program Model.
b)
To provide the appropriate amount of Product for Neighbors, coordinate delivery
logistics, and facilitate program implementation on an agreed Delivery Schedule.
c)
To make reasonable efforts to ensure the quality and safety of the Product and resources pr
ovided, complying with all applicable health and safety regulations.
d)
To provide a primary contact to maintain open communications with all parties, providing up
dates on relevant program changes and guidance.

Communication guidelin
es are set out in Appendix B.
e)
To provide or coordinate training opportunities for the required parties such as program administration,
safe food handling, and nutrition education.
f)
To ensure that all Direct Service Sites meet national and local program objective
s and compliancy standards through annual monitoring, inspections, and periodic site visits d
uring designated hours of operation.
g)
To make reasonable efforts to recruit volunteers to support food distribution events, upo
n request. Volunteer policies are set out in Appendix C. h)
That the Program Partners will not be held financially or legally responsible for damaged or lost equipm
ent provided by Feeding San Diego. Equipment
policie
s are set out in Appendix E.
i)
That food provided by the Feeding San Diego will come at zero (0) cost to the Program Partners.

2.2 The Host Organization agrees:
a)
To specify dates and times when the property will be available for food distribution
, including setup and cleanup times.
b)
To outline the availability of utilities and amenities that will be available during the food dist
ribution. This includes but is not limited to water, restrooms, and shelter in
case of an emergency or natural disaster.
c)
To provide a primary contact to maintain necessary communications regarding program changes, updates, or emergencies.
d)
To notify Feeding San Diego of any changes in staff or administration which could af
fect the operation of the Direct Service Site.
e)
To make reasonable efforts to notify Feeding San Diego of projects, construction
, events, etc., which could affect the operation of the Direct Service Site.

Page 76 of 373 ends

Direct Service Site and Volunteer Agreement 03

2.3 The Distribution Partner agrees:
a)
To host a regular (bi-weekly or monthly) distribution of food. b)
To abide by all Feeding America and Feeding San Diego compliancy standards re
garding program policies, procedures, and record keeping. c)
To abide by Feeding San Diego Food Distribution policies. Food distribution policie
s are set out in Appendix D.
d)
To make reasonable efforts to recruit and train volunteers to support the operations o
f the Direct Service Site.
e)
That staff members and volunteers will not engage in discrimination, in the provision o
f service, against any person because of race, color, citizenship, religion, gen
der, national origin, ancestry, age, marital status, disability, sexual orientation including ge
nder identity or expression, unfavorable discharge from the military
or status as a protected veteran or as otherwise prohibited under the current
USDA nondiscrimination statement.
f)
To allow Feeding San Diego staff (or trained volunteer) to conduct, at a minimu
m, one (1) monitoring visit each year to ensure the policies outlined by this
Agreement are upheld, including but not limited to proper food handling, food storage
(if applicable), food safety and defense, and personnel safety.

Additional monitoring guidelines are
available in Appendix D.
g)
To not allow Feeding San Diego items to reenter commercial channels, which would includ
e selling, transferring, or bartering items in exchange for money, property
, or services.
h)
That no Neighbor shall be required to pay any monetary fee or provide any form of compensation in
exchange for Product distributed.

2.4 The Site Leads agree:
a)
To assume all roles and responsibilities of the Distribution Partner if no Distribution
Partner is identified in this Agreement.
b)
To ensure the safe and proper handling of the product, which conforms to all federal, stat
e, and local statutes, ordinances, and regulations.
c)
To abide by all Feeding San Diego volunteer policies and enforce policies with all staf
f, volunteers, neighbors, and visitors. Volunteer policies are set out in Appendix C.
d)
To submit distribution reports (using the online or paper form provided by Feeding San Diego) no later than th
e end of day (5:00 PM PST) seven (7)
days following the distribution. (Ex.

Reporting for a food distribution event on
April 5th would be due no later than 5:00 PM on April 12th). e)
That food delivered to the Direct Service Site cannot be used for other programs, unless previo
usly approved by Feeding San Diego.
f)
To attend required trainings and/or meetings provided by Feeding San Diego. g)
To have an up-to-date Basic Food Handler’s Certification or course equivalent.

Additional in
formation is set out in Appendix D.
h)
To make reasonable efforts to distribute information to Neighbors that is provided by
Feeding San Diego. This may include, but is not limited to, surveys,
nutrition education information, and photo releases.
i)
To be present to receive food deliveries from Feeding San Diego. Food may not be left u
nattended in an unsecure area.

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Direct Service Site and Volunteer Agreement 04

2.5 Youth Meals Programs Specific Policies
School Pantry and Backpack Programs aim to alleviate child hunger by providing nutritious food to children and their families primarily on school campuses or directly adjacent to schools, in high-need communities.

Program Partners responsible for School Pantry and Backpack Programs additionally agree to maintain a policy regarding background checks for staff and volunteers. Such policy must provide that:
a)
Staff and volunteers who have direct, repetitive, and/or unsupervised contact with children
must undergo background checks.
b)
No individual whose background check reveals any convictions of offenses against ch
ildren may interact with children in a staff or volunteer capacity. c)
Volunteer involvement of any one-time or non-regular volunteer who has not been subject to a backgr
ound check must be limited strictly to open and
supervised
activities with children.
d)
Background checks are conducted and updated at a frequency determined by the Host Organization,
or a minimum of every five (5) years.

Feeding San Diego will not reimburse any Program Partners for costs assessed or accrued in maintaining a background check policy.

Feeding San Diego will comply with applicable law regarding the protection of individual and personal data relating to background checks. Additional information on Site Monitoring and Compliance is set out in Appendix D.

3. Agreement Revisions

3.1 Logistical
Alterations
Any changes to the logistics of a food distribution event must be approved by Feeding San Diego and all relevan
t Program Partners prior to implementation.

The logistics of a food distribution includes, but is not limited to, Delivery Frequency, Delivery Rotation, Delivery Day, Distribution Window, Delivery Window, Households Delivered, Reschedules, Cancellations, Distribution Style, and/or Distribution Location. All definitions are set out in Appendix G.

3.2 Term Extension
If there are no significant changes required for this agreement, Feeding San Diego will pr
ovide all Program Partners with a Term Extension Agreement three months prior to the Term expiration date. This will document any minor policy changes made throughout the course of the Agreement and extend the Term of the agreement for an additional two years. If significant changes to this Agreement, Feeding San Diego will provide all Program Partners with an updated agreement document.

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Direct Service Site and Volunteer Agreement 05

3.3 Probation
a) Probation is an accountability action that provides Program Partners with the opportunity t
o address and resolve performance or other issues.
b) Feeding San Diego may place a Program Partner on probation if Feeding San Diego reasonably d
etermines that the Host Organization, Distribution
Partner
, and/or Site Leads: 1) is not operating in a manner materially consiste
nt with the Network Standards and has failed to remedy the issue within 15 da
ys after receipt from Feeding San Diego of notice of such problem; 2) has engage
d in practices or delivered services in a manner which
may adversely af
fect product integrity, Network reputation and effectiveness, or relationsh
ips with volunteers, Neighbors, and/or guests; 3) has
demonstrated a pattern
of material non-adherence to the Network Standards.
c) Feeding San Diego will provide a written notice of probation to Program Partners that specifies th
e reasons for probation and remedial actions
required necessary for relief from probation.
d) During the period of probation: 1) Feeding San Diego staff (or trained volunteers)
will assume the roles and responsibilities of the Host
Organizatio
n, Distribution Partner, and/or Site Leads; or 2) Feeding San Diego may impose a hold of future d
eliveries to the Program Partners.
e) The maximum length of probation is 90 days, unless extended by Feeding San Diego.
f) Feeding San Diego may lift the probation, at its discretion, upon finding that the Program Partners have adequate
ly addressed the problem(s) specified in
the notice of probation.
g) If Feeding San Diego reasonably determines that the Program Partners have failed to add
ress the problem(s) specified in the notice of probation, Feeding San Diego may: 1) extend the probation for a p
eriod not to exceed another
ninety (90) d
ays; or 2) terminate the Agreement.

3.4 Withdrawal
a) The Host Organization, Distribution Partner, and/or Site Leads may withdraw from the
Agreement at any time by providing a written notice to that effect to Feeding San Diego.

The withdrawal will be effective thirty (30) days after delivery of such notice or at such other date as may be agreed upon by all Program Pa
rtners and Feeding San Diego.
b) Upon notice of withdrawal from the Host Organization, Distribution Partner, and/or Site Leads, Feed
ing San Diego will make reasonable efforts to: 1)
relocate the food distribution event; 2) recruit new Site Leads; or 3) provide the remaining Program Partners and Neighbors with a Site Closure Notice and postpon
e all deliveries past the effective withdrawal date until necessary roles are filled.
c) Upon withdrawal, any equipment provided by Feeding San Diego must be returned to Feeding San Diego or (with the approval of Feeding San Diego) handed of
f to a remaining Program Partner. Equipment policies are set out in Appendix D.
d) Failure to relocate the distribution or recruit new Site Leads may result in the termination of the Direct
Service Site.

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Direct Service Site and Volunteer Agreement 06

3.5 Termination
a) Feeding San Diego may terminate the Agreement for any reason by providing a written notice to that e
ffect to the Program Partners. The termination will be
ef
fective thirty (30) days after delivery of such notice or at such other date as may be agreed upon by
all Program Partners and Feeding San Diego.
b) Feeding San Diego may terminate this Agreement at any time if the following actions are t
aken: 1) Feeding San Diego placed the Program Partners on probation; 2
) Feeding San Diego reasonably determines that the Program Partners have not adeq
uately addressed the problem(s) giving rise to the
probation; a
nd 3) Feeding San Diego believes that termination is appropriate. c) Upon termination, any equipment provided by Feeding San Diego must be returned to Feeding San Diego. Equipment policies are set out in Appendix D.

3.6 Rejoining Network
A party that has withdrawn or been terminated under this Agreement may rejoin the Network only throug
h the application process for new members.

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Direct Service Site and Volunteer Agreement 07

4. Indemnification and Liability

4.1 Definitions
For the purposes of Section 4, the following terms have these meanings: 1) “Claims” means third-party claims, liabilities, losses, damages, and expenses, including without limitation, claims in respect of death, personal injury, and property damage, and related reasonable attorneys’ fees and expenses; 2) “Host Organization Indemnified Party” means the Host Organization and its directors, officers, employees, volunteers, and agents; 3) “Distribution Partner Indemnified Party” means the Distribution Partner and its directors, officers, employees, volunteers, and agents; 4) “Feeding San Diego Indemnified Party” means Feeding San Diego and Feeding America and their directors, officers, employees, volunteers (including Site Leads), agents, and donors of both products and funds, securities or other assets;

4.2 Indemnification by Feeding San Diego

Feeding San Diego will defend, indemnify, and hold harmless each Host Organization Indemnified Party and Distribution Partner Indemnified Party against all Claims arising directly from Feeding San Diego’s performance of or breach of any representation or obligation in this Agreement.

4.3 Indemnification by Host Organization

The Host Organization will indemnify and hold harmless each Feeding San Diego Indemnified Party against all Claims arising directly or indirectly from:
 Such Host Organization’s performance of or breach of any representation or obligation in this Agreement.
 Such Host Organization’s programs, operations, or facilities including, without limitation, the administration, handling, or distribution of product.

4.4 Indemnification by Distribution Partner
The Distribution Partner will indemnify and hold harmless each Feeding San Diego Indemnified Party against all Claims arising directly or indirectly from:
 Such Distribution Partner’s performance of or breach of any representation or obligation in this Agreement.
 Such Distribution Partner’s programs, operations, or facilities including, without limitation, the administration, handling, or distribution of product.

4.5 Product Liability
This program operates under the fiscal and legal responsibility of Feeding San Diego and its status as a 501(c)(3) organization in collaboration with the Program Partners. The undersigned agents hereby warrant the following:
 The product will be inspected upon receipt and found to be fit for human consumption;
 That all items are accepted in “as is” condition

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Direct Service Site and Volunteer Agreement 08

5. General Provisions

5.1 Entire
Agreement
This Agreement sets out the final and complete agreement between Feeding San Diego and the Program
Partners and supersedes previous contracts all previous Direct Service Program contracts, agreements, and memorandums of understanding.

5.2 Hosting Multiple Direct Service Sites
If the Host Organization or Distribution Partner plans to host and/or operate multiple foo
d distribution events in collaboration with Feeding San Diego, multiple Signing Pages and Site-Specific Packets will be created.

5.3 Controlling Document
If there is any inconsistency between the body of this Agreement and any appendix, th
e text of this Agreement will control.

5.4 Other Contracts
Program Partners may be engaged in agreements with other organizations or food banks
and receive product from other sources to distribute at the same time and location as product received from Feeding San Diego. For clarity, no other programs, or agreements with other organizations will supersede or amend this Agreement, nor will they be accepted as valid reasoning for failing to abide by the policies set out by this Agreement.

5.5 Notices
Notices must be in writing and delivered personally by U.S. mail or be sent by email. Delivery of writte
n notices by U.S. mail shall be addressed in the following manner:

Feeding San Diego: Direct Services
9477 Waples St, Ste. 100
San Diego, CA 92121
Personal delivery of a written notice to the address above must occur during our normal hours of operation:

Monday – Friday
8:00 AM – 4:00 PM
For delivery of written notices by email, please follow the communication standards found in Appendix B.

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Direct Service Site and Volunteer Agreement 09

By signing below, I am certifying that I have read, reviewed, understand, and agree to abide by all the above terms.

Direct Service Distribution Site:

Host Organization Distribution Partner

B y : B y :

N a m e : N a m e :

T i t l e : T i t l e :

Primary Lead Secondary Lead

B y : B y :

N a m e : N a m e :

Title (optional): Title (optional):

Feeding San Diego

B y :

N a m e :

T i t l e :

The following appendices set out substantive contractual requirements and other terms; they are fully part of this Agreement. Signature above constitutes agreement to all provisions of this Agreement including the provisions set out in all the appendices.

Request for Certificate of Insurance
Feeding San Diego will provide a Certificate of Insurance (COI) upon request. If the Host Organization or Distribution Partner requires a COI, please check the boxes below. ☐ Host Organization Requires a COI ☐ Distribution Partner Requires a COI

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Appendix A | Feeding San Diego Organizational Structure 10 Appendix A
Feeding San Diego Organizational Structure

1. Overview

1.1. Introduction to Our Mission
Feeding San Diego’
s mission is to connect every person facing hunger with nutritious meals by maximizing food rescue with the vision of a hunger-free and healthy San Diego.

1.2. Vision and Values
Feeding San Diego envisions a hunger-free and healthy San Diego. Staff and volunteers work hard each day to serve community members and uphold the company values: A.S.C.E.N.D.
 Agility: We are dedicated to adaptability, flexibility, and continuous improvement
 Stewardship: We are committed to managing every gift of time, funds, and voice responsibly
 Collaboration: We partner throughout the community to maximize reach and efficiency
 Environment: We protect the environment through responsible food sourcing and business practices
 Nutrition: We know that nutritious food is a transformative force to health and well-being
 Dignity: We embrace diversity and believe in the power of dignity and kindness

1.3. History and Impact
Feeding San Diego’s first distribution was held on October 9, 2007, in the parking lot at San Diego Rescue Mission. Several weeks later, San Diego County suffered from disastrous firestorms that displaced hundreds of thousands of individuals. In the first week of the fire with only two employees, Feeding San Diego secured and delivered 515,000 pounds of emergency supplies, including food, water, and other grocery items, to evacuees, firefighters, and volunteers.

In February of 2008, Feeding San Diego moved into a 30,000 square-foot warehouse to better serve families in need. Later in 2010, the organization relocated to a new 50,000 square-foot distribution center in Sorrento Valley and quickly emerged as the leading hunger-relief organization in the county the following year.

Feeding San Diego continues to grow to meet the needs of communities across San Diego County, providing more than 35.4 million meals every year to children, families, seniors, college students, military families, veterans, people facing homelessness, and other underserved populations.

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Appendix A | Feeding San Diego Organizational Structure 11

2. Organizational Structure

2.1. Operational Framework
Feeding San Diego takes a different approach from traditional food banking with a flexible decentralized model that allows for Feeding San Diego teams to decide whether to keep food local or bring the product to Feeding San Diego’s Distribution Center.

The implementation of this model has been focused on local Agency Partners and Member Programs, not Direct Service Sites. Feeding San Diego’s Strategic Plan for FY25 to FY28 is to expand the decentralized model to all programs and distribution sites, increasing food freshness and variety in all communities across San Diego County.

2.2. Flow of Food
The diagram below is a simplified visual guide that provides a clear representation of the intricate processes involved in ensuring food reaches those in need efficiently and safely.

Feeding San Diego is a designated 501(c)(3) non-profit that is funded by philanthropic and community support. Primarily, funds are used to source food from local, state, and national partners. The FY2021-22 Annual Report states that Feeding San Diego distributed over 41 million pounds of food.

There are more than 225 farms and packing sheds that Feeding San Diego rescues high-quality food from. These are our Non-Local Donors and are typically spread out across the state of California. While this food is rescued and considered donated, Feeding San Diego does pay some fees including labor and transportation. Food rescued from these locations comes in large quantities and is thus delivered to Feeding San Diego’s Distribution Center to be gleaned and distributed amongst Feeding San Diego’s Programs.

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Appendix A | Feeding San Diego Organizational Structure 12

Feeding San Diego also works with over 600 Local Donors throughout San Diego County. The first goal is to connect the Local Donor with an Agency Partner for immediate distribution. This reduces the carbon footprint of the donation by eliminating significant transportation times, increases Feeding San Diego’s range/capacity for food rescue operations and maintains the food’s freshness.

When necessary, food donations from Local Donors will be routed to Feeding San Diego’s Distribution Center.

Feeding San Diego will also purchase food from Food Vendors. This is done to help provide a variety of products for Neighbors with a focus on well-balanced meal plans and nutrition.

Feeding San Diego distributes food to Neighbors in many ways, but all these methods fall into 1 of 2 categories: Agency Partners or Direct Services.

Agency Partners operate hunger relief programs under their own organizational authority and in partnership with Feeding San Diego (This includes Member Programs as they are sponsored by Agency Partners). Agency Partners are required to pay minimal fees to Feeding San Diego and must meet certain eligibility requirements.

Direct Service Programs are operated under Feeding San Diego’s Public Charity Status. These programs are thus operating under the financial and legal responsibility of Feeding San Diego and its status as a Public Charity. A more detailed description of all Direct Service Programs can be found in the next section.

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Appendix A | Feeding San Diego Organizational Structure 13

3. Program Descriptions

3.1. Direct Services Overview
Direct Service Programs are hunger relief operations that are completed under Feeding San Diego’s Public Charity Status. Programs include:
 Mobile Pantry Program (MP)
 Produce Pantry Program (PP)
 School Pantry Program (SP)
 Backpack Program (BP)
 Feeding San Diego Marketplace (FSDM)
 Summer Food Service Program (SFSP)
 Feeding San Diego Summer Meals Program (SM)
 Emergency Food Programs (EF)
 Community Partnership Events (CPE)
 Large-Scale Distributions (LS)

The key factors that determine a food distribution event’s Program designation include, but are not limited to:
 The Host Organization’s status as a Public Charity or church  Demographics of the intended Neighbors served at the food distribution event.

The amount of food that is delivered to a Distribution Sites is dependent on several factors that include, but are not limited to:
 The anticipated number of Households served at a food distribution.  The Direct Service Program that a Distribution Site is a part of. Each program allocates a certain amount of food per Household.  Availability of Direct Service Program Annual Budgets. New Direct Service Sites and Requests for Increases in Food Delivered may not be fulfilled immediately as program increases are limited to our approved annual budgets.

3.2. Mobile Pantry and Produce Pantry Programs
The Mobile Pantry and Produce Pantry Programs are both designed with the goals of the improving the health of families by increasing access to nutritious foods and reducing food insecurity in food deserts and rural areas of San Diego.

Mobile Pantries receive a variety of products (including fresh produce, staple goods, etc.). Produce Pantries are produce-only Mobile Pantries.

There are two distribution styles that are commonly used for the Mobile Pantry and Produce Pantry Programs. These distribution styles include Walk-Up distributions and Drive-Through distributions. For additional information on the distribution styles, please see Appendix D: Distribution Guidelines, Section 2.2 Direct Service Distribution Styles.

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Appendix A | Feeding San Diego Organizational Structure 14

3.3. School Pantry and Backpack Programs
The School Pantry and Backpack Programs aim to help alleviate child hunger by providing nutritious food to children and their families primarily on school campuses or directly adjacent to schools, in high-need communities.

School Pantries can be held as a Walk-Up distribution, Drive-Through distribution, or as an Onsite Pantry. For additional information on the distribution styles, please see Appendix D: Distribution Guidelines, Section 2.2 Direct Service Distribution Styles.

The Backpack program provides students with an easy-to-carry bag filled with healthy staple items and fresh produce to keep kids fed over the weekend.

3.4. Feeding San Diego Marketplace
Feeding San Diego is proud to have its very own community marketplace at Feeding San Diego’s Distribution Center in Sorrento Valley.

This is a full-choice market, in which neighbors pick out all their own food from shelves stocked by volunteers. For additional information on the distribution styles, please see Appendix D: Distribution Guidelines, Section 2.2 Direct Service Distribution Styles.

3.5. Summer Food Service Program
More commonly referred to by its acronym, SFSP , the Summer Food Service Program is a federally funded, state-administered program that provides reimbursement to organizations (in this case Feeding San Diego) who provide meals to summer sites. This provides kids and teens with continued access to healthy and nutritious food while school is generally not in session. Given the funding requirements, there are additional eligibility requirements for SFSP .

3.6. Feeding San Diego Summer Meals Program
Feeding San Diego Summer Meals Programs are temporary Distribution Sites that open during the summer months to provide continued access to nutritious food and food assistance to children and their families when school is generally out of session. These can include sites that do not meet SFSP eligibility requirements.

3.7. Emergency Food Programs
Emergency Food Programs include Emergency Food Boxes and Disaster Recovery & Relief Distributions. Emergency Food Boxes offer nonperishable food kits and produce to individuals and families in need. Neighbors can request an Emergency Food Box at Feeding San Diego’s front desk during business hours.

Disaster Recovery & Relief Distributions are pop-up distributions in areas impacted by an emergency or disaster. For additional details on Disaster Recovery & Relief Distributions, please see Appendix F.

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Appendix A | Feeding San Diego Organizational Structure 15

3.8. Community Partnership Events
Community Partnership Events are special events with a food distribution component that are requested by individuals and/or organizations who are currently an Agency Partner or external to Feeding San Diego.

Direct Service Sites may request special event distributions through their Direct Service Coordinator, but this is not classified as a Community Partnership Event.

Details should be provided by the Program Partners when requesting a special event distribution that falls outside of the Delivery Schedule.

3.9. Large-Scale Distributions
Large-Scale Distributions are food distributions hosted by Feeding San Diego.

While not limited by purpose or intent, Large-Scale Distributions are often planned to align with holidays or specific organization campaigns.

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Appendix B | Communication Standards 16

Appendix B
Communication Standards

1. Communication Protocols

1.1. Official Channels of Communication
Feeding San Diego’s Direct Service Team aims to provide direct and timely communication with all parties. We appreciate your patience and understanding as we work to address your questions, concerns, and issues. Feeding San Diego’s Direct Service Team consists of the following members:

Chase Eckman
Direct Services Manager
[email protected]
Serene Jneid-Ruparelia
Direct Services Assistant Manager
[email protected]
(858) 768-7423
Misha Moseley
Direct Services Coordinator
[email protected]
(858) 283-8997
Segen Ande
Direct Services Coordinator
[email protected]
(858) 336-2848

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Appendix B | Communication Standards 17

1.2. Frequency and Types of Communication
In the fast-paced and dynamic environment that Feeding San Diego operates in, effective communication is vital for maintaining a cohesive network of food distribution sites. Sites Leads may always contact their assigned Direct Service Coordinator directly with questions, concerns, and issues.

An additional method of communication includes the:

Direct Service Communications Form

which includes the following types of communications:

Type Description Frequency
Post-Distribution
Reports
MANDATORY:

Documentation of the
number of households
served and any specific
notes regarding the
distribution. This includes
reporting for HHs served,
Resupply Requests, and
photo submissions for
Volunteer Sign-In Sheets
and bad produce.

Walk-Up & Drive-Thru:

No later than 5:00 PM, 7
days following the
distribution.

Onsite Pantries:
1 Report is submitted for
each delivery. Reports
should be submitted no
later than the day of the
next delivery at 5:00 PM.

Changes to
Delivery

OPTIONAL:

Requests from the Site
Leads, Distribution
Partner, or Host Site,
dealing with:

- Rescheduling Deliveries
- Cancelling Deliveries

ALL SITES:

Requests should be made
with a minimum of 10 days’
notice. Reasonable efforts
will be made to
accommodate all requests,
but this cannot be
guaranteed.

Increase/Decrease
Amount of Food
OPTIONAL:

Requests can be made to
increase or decrease the
amount of food delivered
to a distribution site
(measured in
households).

ALL SITES:

Submitted when Site
Leads notice significant
and consistent changes in
distribution attendance.

Reasonable efforts will be
made to accommodate all
requests, but this cannot
be guaranteed.

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Appendix B | Communication Standards 18
Type Description Frequency
Contact Information
Update
OPTIONAL:

Contact information
updates for Site Leads,
Distribution Partner points
of contact, Host
Organization points of
contact.

ALL SITES:

Contact information
updates should occur as
soon as possible.

If the point of contact is
changing, notification of
withdrawal should follow
the policy set out in the
Agreement. For more
details, see Agreement,
Section 3.4.

Requests for Flyers
OPTIONAL:

The distribution of flyers
that are: informational,
educational, or promoting
an event, may be
requested. Examples
include policy updates,
special events aligned
with Feeding San Diego’s
mission, nutrition
education.

ALL SITES:

Requests can be made for
Feeding San Diego to
provide flyers (delivered
digitally or printed in-
house).

FEEDING SAN DIEGO:

Feeding San Diego may
include flyers on a delivery
order to be distributed by
the Site Leads and
volunteers. Site Leads will
be notified via email or
phone about the flyers
prior to delivery.

Requests for
Additional
Distributions
OPTIONAL:

If a special event is
occurring outside of a
Distribution Site’s Delivery
Schedule, Program
Partners may request an
additional distribution for
the special event.

Program Partners may
request one or multiple
Disaster Recovery &
Relief food distributions in
response to a disaster.

ALL SITES:

Requests should be
submitted as soon as
possible. All the required
information should be
included in requests, with
the exception of Disaster
Recovery & Relief
Distributions. Reasonable
efforts will be made to
accommodate all requests,
but this cannot be
guaranteed.

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Appendix B | Communication Standards 19
Type Description Frequency
Incident Reports
MANDATORY:

Assessment and
documentation of
accidents that occur in a
Feeding San Diego
distribution area and/or
because of a Feeding San
Diego food distribution.

ALL SITES:

Submitted when an
accident occurs. This
includes volunteer injuries,
damaged property, and/or
incidents that require the
services of emergency
responders. For more
details, see Appendix F.

1.3. Other Types of Communication
All forms of communication between Program Partners and Site Contacts may be completed using the following methods:
 Email
 Phone (Call or Text)
 In-person
 Video Calls (Teams, Zoom, or WebEx)
 Written – Delivered to Feeding San Diego’s Distribution Center or to a Feeding San Diego staff member.
 The Direct Service Communications Form

2. Confidentiality and Information Sharing

2.1. Confidentiality Policy
Feeding San Diego prioritizes the
protection of Neighbor and volunteer data and
personal information. All forms of communication between Feeding San Diego Direct Service Team Members and Program Partners will be documented, recorded, and/or filed to ensure quality communications from all parties.

2.2. Information Sharing
Volunteer data and information may be shared between staff members of Feeding San Diego (external to the Direct Service Team) if the volunteer has given explicit permission and the use of deidentified information does not meet the needs of a request for information. Volunteer data and information will only be shared with parties external to Feeding San Diego if the volunteer has given explicit permission for their information to be shared, it is deemed essential, and the use of deidentified information does not meet the needs of a request for information.

Neighbor data and information will not be shared externally from Feeding San Diego’s Direct Service Team. Neighbors will be provided the option to opt out of being included on any data sharing programs. Data sharing programs must deidentify all Neighbor data prior to sharing information outside of Feeding San Diego’s Direct Services Team.

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Appendix C | Volunteer Safety and Engagement 20

Appendix C
Volunteer Safety and Engagement

1. Volunteer Safety

1.1. Introduction to Volunteer Safety
A comprehensive guide detailing safety protocols not only ensures that all volunteers and Neighbors are safe at a food distribution, but it also fosters a relationship of trust between Feeding San Diego and the community. In this appendix, Volunteer Safety Policies will be italicized and additional notes regarding the policy will be in subsequent bullet points.

Violation of these policies are grounds for Probation of Site Leads, the Distribution Partner, and/or the Host Organization as detailed in Section 3 of the Agreement.

1.2. General Volunteer Safety

Closed-toe shoes are required to be worn by all volunteers and Distribution Guests at all Direct Service Distributions.
 Distribution Guests includes individuals and/or organizations invited to a distribution (regardless of if the invitation is or is not in a volunteer capacity).  This is NOT inclusive of Neighbors. Neighbors should NOT be turned away for the style or state of their attire.

Running, horseplay, and stepping on pallets is not permitted by any individuals at a Direct Service Distribution.

Volunteers are not permitted to utilize any heavy equipment (including but not limited to manual pallet jacks, electric pallet jacks, forklifts, etc.) unless approved and trained by Feeding San Diego staff.
 This policy is specific to heavy equipment owned, operated, and maintained by Feeding San Diego.
 Heavy equipment owned and operated by a Host Organization should not be operated within a Feeding San Diego Distribution Area without prior approval by a Feeding San Diego Direct Services staff member and should follow all policies and procedures of the Host Organization.
 Additional equipment policies are in Appendix D.

No one under the influence of drugs and/or alcohol will be permitted to volunteer.

Proper lifting technique should be used when lifting heavy objects. Objects heavier than 50 lbs should be lifted by 2 or more individuals.  Proper lifting technique: use your legs to push upwards, keep your back straight and your body balanced.

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Appendix C | Volunteer Safety and Engagement 21

Cell phones should only be used in designated areas away from the Distribution Area.
 Designated areas should be a minimum of 10 ft away from the Distribution Area.
 Volunteers using their phones in this area should be reminded to wash their hands (if available, hand sanitizer should be used when not available) and get a new pair of gloves prior to returning to the volunteer shift.

Site Leads must report any accidents or injuries to Feeding San Diego staff.  Sites Leads should follow the guidelines located in Appendix F.

1.3. Volunteer Registration

All volunteers supporting a Feeding San Diego Direct Service food distribution must have a Volunteer Waiver on file with Feeding San Diego.  Volunteer Waivers must be renewed every two years.
 Volunteers under the age of 18 must have their waiver signed by their parent or legal guardian.
 Adult Chaperones cannot sign the waiver of a volunteer under the age of 18 if they are not the parent or legal guardian of that volunteer.

Volunteers are required to check-in and check-out when volunteering at any Feeding San Diego Direct Service food distribution.
 Volunteer Check-In and Check-Out must be completed at the time of a volunteer’s arrival or departure (respectively).
 All Volunteer Sign-In Sheets must be returned to Feeding San Diego’s Direct Service Team, via the Golden Volunteer Check-In Kiosk, Post-Distribution Reports, or paper form delivered to Feeding San Diego staff.  In an emergency, the volunteer roster is used for an emergency roll call.

1.4. Volunteer Age

General Volunteer Program: Volunteers must be 16 years of age or older to participate.
 Site Leads have the option to participate in Feeding San Diego’s Youth Volunteer Policy (see below).

Youth Volunteer Policy: At approved Direct Service Distributions, volunteers must be 13 years of age or older to participate. Volunteers ages 13 to 16 must be accompanied by an adult at a ratio of 3 minors to 1 adult.  Site Leads should reach out to their designated Direct Services Coordinator if they wish to be approved for this policy.
 Distributions in which Feeding San Diego Direct Service staff are leading or consistently present are innately participating in the Youth Volunteer Policy.

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Appendix C | Volunteer Safety and Engagement 22

2. Volunteer Engagement

2.1. Best Practi ces
Feeding San Diego relies on its
vast network of passionate volunteers to glean,
pack, and distribute food across San Diego County. The following are best practices recognized by our team as ways to improve volunteer experience and foster a positive environment for all.
 Welcome Brief: Whether a volunteer is brand new to food distributions or a
regular
, it is important to welcome all volunteers. Ensure that all volunteers understand t
he flow of the distribution, noting anything that may be unique to that specif
ic day.

Delegation: Site Leads should delegate tasks to volunteers as much as possible.

This allows Site Leads to focus on engaging with all volunteers (checking
in to answer questions, course correct, foster community relationship
s), overseeing all distribution efforts, and handling other administrative tasks.

Share your Impact: Remember to share how many families you served at the distribution
with your volunteers. This should be done at the end of each distribution
before volunteers leave but can also be done periodically throughout the shift.

2.2. Conflict
Resolution
If a volunteer raises issues or concerns that are not easily solved by one of the Site Leads, Site Leads are asked to refer to the following steps:
 Step 1: Acknowledge the Conflict
- Respond with kindness and empathy; remember
that, regardless of
the issue, a
volunteer is distressed or concerned.
- While the issue may be a misunderstanding of a policy, it is an issue for the volun
teer, and Site Leads should work to identify the root
cause.
 Step 2: Gather Information
-
If the conflict is a disagreement between two parties, listen to both sides fully
, allowing each side to share without interruption.
 Step 3: Agree on the Problem
-
Define what the issue or concern is. All parties should be able to agree on the nature of t
he conflict and have a shared understanding
of the situation.

Step 4: Resolution or Possible Solutions
-
Site Leads should explain any applicable policies to all parties. -
If this does not solve the issue, brainstorm ideas together and have an open conver
sation about what the pros and cons are for each
proposed so
lution (encouraging reasonable compromise from both
sides).

If the issue
persists, or if Site Leads are uncomfortable addressing a volunteer’s concerns, or if Site Leads feel they may have bias dealing with specific volunteers/issues, Site Leads are encouraged to reach out to their Direct Services Coordinator for support.

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Appendix C | Volunteer Safety and Engagement 23

3. Golden Volunteer Platform

3.1. Introduction
Feeding San Diego works with the software platform, Golden , to manage
volunteer opportunities and maintain an organized volunteer database. Every program is eligible to utilize Golden through Feeding San Diego’s agreement. Site Leads that choose to use Golden will become “Opportunity Managers” and have access to:
 Paperless Volunteer Wa
ivers

Web-Based Volunteer Check-In Kiosk (digital sign-in sheet)  Viewing and editing capabilities on designated Volunteer Opportunities 
(Optional) Receive email notifications related to their Volunteer Opportunities

3.2. Getting
Involved
The use of Golden by Site Leads requires additional training. Interested Site Leads should inform their Direct Services Coordinator.

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Appendix D | Distribution Guidelines 24

Appendix D
Distribution Guidelines

1. Distribution Policies

1.1. Introduction to Distribution Policies
The following policies outline the key regulations for all Feeding San Diego Direct Service Distributions. Distribution Policies will be italicized and additional notes regarding the policy will be in subsequent bullet points.

Violation of these policies are grounds for Probation of Site Leads, the Distribution Partner, and/or the Host Organization as detailed in Section 3 of the Agreement.

1.2. Food Safety

There must be at least one staff member or volunteer present at any Feeding San Diego Direct Service Distribution who holds an up-to-date Food Handler’s Certification.
 Feeding San Diego offers a free Food Handler’s for Food Banking Certification course.
 Feeding San Diego does not reimburse volunteers who pay for their own Food Handler’s Certification.

Food must be kept on a wooden pallet or a minimum of 6 inches off the ground.

Food that touches the ground is considered food waste and should be discarded immediately.
 Boxes and bags containing food must also be kept on a wooden pallet or a minimum of 6 inches off the ground.

Volunteers handling fresh produce must wear food safe gloves at all times.  Volunteers should change their gloves when: switching tasks, returning from a break/using a phone, gloves become damaged.

Food and beverages (other than closed bottles of water) must be consumed away from the distribution area, a minimum of 10 feet.
 It is strictly against policy for a volunteer to snack on or sample food that is being distributed while packing, gleaning, or distributing food.

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Appendix D | Distribution Guidelines 25

1.3. Food Allotment

Food should be distributed to Neighbors at the quantities designated by the Feeding San Diego Direct Services Team.
 Distribution Supply Kits include a scale; the average number of a produce that is roughly the designated quantity can be used after the initial weighing/count.
 If the anticipated number of Neighbors (households) is greater than the amount of food provided by Feeding San Diego, please submit a request to increase via the Direct Services Communications Form. If deemed necessary by Site Leads, Food allotment per Neighbor may be decreased to ensure equity between all attending Neighbors.

1.4. Redistribution

Redistribution of food is not allowed in any form under any circumstances.  Redistribution of food is when an individual or organization receives Product from a Feeding San Diego Direct Service Distribution and the individual or organization hosts an organized food distribution.
 Redistributions eliminate Feeding San Diego’s oversight over food safety and defense. Important safety measures (including but not limited to food traceability, notification of recalls, food safety and defense training) are removed when food is distributed through redistribution efforts.  See “You +2” policy for homebound Neighbor solutions.  Onsite Pantries are the only distributions that are allowed to store Product.  Site Leads, Distribution Partners, and Host Organizations should make reasonable efforts to stop Feeding San Diego Product from being redistributed or from reentering commercial channels.
 All Direct Service Distribution Sites must go through the proper channels and the official application process.

1.5. Leftover Food

Food allotment per household may be increased by Site Leads if a distribution is nearing its end and there is and there is a significant percentage of the food remaining.
 Onsite Pantry Style Distributions are the only Distribution Sites that are allowed to store Product and continue distribution operations.  Sites Leads should contact their coordinators if there is leftover food.

1.6. Bad Product

Product received by a Direct Service Site that is excessively moldy, has significant damage, or is deemed not safe for consumption may be rejected at delivery and returned to Feeding San Diego.
 Product should only be rejected if more than 50% is excessively moldy or damaged. Rejection of a Product is in full and cannot be partially rejected.  Please include a note in the Post-Distribution Report with multiple pictures of the bad Product.

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Appendix D | Distribution Guidelines 26

1.7. Post-Distribution Report
Post-Distribution Reports must be submitted no later than 5:00 PM, 7 days following the distribution. Onsite Pantries should submit 1 Post-Distribution Report for each delivery no later than 5:00 PM the day of the next delivery.

1.8. Plastic Bags
Site Leads should encourage Neighbors to bring their own reusable bags. Single- use plastic bags will be provided to sites by Feeding San Diego, upon request, based on Distribution Style.
 Walk-Up Distributions: Not eligible
 Drive-Through Distributions: 1 bag per HH for dry goods, 1 bag per HH for produce.
 Onsite Pantries: Not eligible

Hybrid Sites: Determined on a case-by-case basis.

1.9. “You + 2” Policy
Drive-Through Distributions:

A single vehicle can receive food for up to 3
households.
 This is the policy even if there are more than 3 households in a vehicle. 
Neighbors are encouraged to coordinate their transportation appropriately.

All other typ
es of distributions: A single household can receive food for up to 3 households.

The “You + 2” Policy is intended to provide Neighbors with an option to receive food assistance if they are ill, homebound, or unable to attend a distribution.

However, it is necessary to add a limitation to this process to prevent Redistribution. “3 Households” is the maximum amount that a single household/vehicle can receive. Site Leads may not increase this number, but they currently have the option to reduce this number if the number of households served is consistently greater than the current amount of food that is delivered.

1.10. Volunteer Food
No special tr
eatment should be given to volunteers that choose to receive food from the food distribution they are supporting.
 If it is clear that food will run out before the distribution ends, volunteers may set food aside for themselves. If th
e distribution is halfway over and more
than half of t
he food is gone, it is reasonable to determine that food will likely run out.

This decision is made by the Site Lead(s).

Volunteers must receive the same amount of food as all other Neighbors and are not exe
mpt from any distribution policies, such as “You + 2”.

All volunteers who take food should be included in the total number of households served.

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Appendix D | Distribution Guidelines 27

1.11. Animals at Distributions
Pets and animals are not allowed at
any Feeding San Diego Direct Service
Distribution by volunteers, Neighbors, or Distribution Guests, with the exception of Service Animals accompanying those who have disabilities.  Non-service animals and emotional support animals must remain at least 50 feet away from the distribution area.

If a pet or animal is accompanying a Neighbor at a Drive-Through Distribution,
volunteers should try to place food in a space that cannot be reached by the pet(s).
 If it is unclear whether a pet is a service animal, Site Leads may ask the following questions:
- Is the pet a service animal required because of a disability? - What work or task has the service animal been trained to perform?  Site Leads may not:
-
Request any form of documentation regarding the service animal’s registration, licensing, or certification as a service animal. -
Require that the service animal demonstrate its task.
- Inquire about the nature of the person’s disability.

1.12. Emergency Situations
In the event
of an emergency, Site Leads should follow all federal, state, and local statures, ordinances, regulations, or guidance that is provided by public officials and/or emergency responders. Feeding San Diego will provide additional guidelines and updates regarding the status of a food distribution. Appendix F provides additional information for emergency situations.

2. Monitoring and Compliance

2.1. Feeding San Diego Monitoring Visits
Feeding San Diego must conduct,
at a minimum, 1 monitoring visit each year to
ensure the policies outlined by this Agreement are upheld, including but not limited to proper food handling, food storage (if applicable), food safety and defense, and personnel safety.

Feeding San Diego will not conduct surprise or unannounced monitoring visits.

Feeding San Diego staff will contact Program Partners to schedule and coordinate visits ahead of time.

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Appendix D | Distribution Guidelines 28

2.2. Monitoring Checklist
When a monitoring visit is conducted, the following bullets will be reviewed.

Primary bullets describe the general topic. Secondary bullets list the required documentation and points of inspection.
 Food Safety and Defense
o Primary or Secondary Site Lead is present.
o Product is not placed on the ground.
o Volunteers wear gloves when handling Product.
o Product is gleaned for food safety.
o Outside food and beverages (except closed bottles of water) are not consumed within 10 ft of the Distribution Area.
o Site Leads have their Food Handler’s Certifications or Feeding San Diego equivalents on file.
o Food is not left unattended in an unsecure area.
o Time/Temperature Controlled Product is within safe range (applicable only to sites that receive Time/Temperature Controlled Product).
o Handwashing signs are present (applicable only to Onsite Pantries).
o Trash cans are covered and 6 ft away from food (applicable only to Onsite Pantries).
o Food storage areas are regularly cleaned (applicable only to Onsite Pantries).
o Onsite Pantries have a Pest Control Plan on file (applicable only to Onsite Pantries).
 Personnel Safety
o Volunteer Check-In is completed.
o Line of Neighbors is well-managed. Neighbors are not lined up in areas of active traffic or in a way that would impede traffic/limit the site’s accessibility to emergency services.
o Volunteers follow all safety policies and procedures outlined in Appendix C.
 Background Checks (applicable only to School Pantry and Backpack Programs)
o A list of all staff and volunteers who meet the criteria set out in the Agreement and require a background check.
o The date of the last background check conducted for each staff/volunteer in which a background check is required.

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Appendix D | Distribution Guidelines 29

3. Distribution Models and Styles

3.1. Choice Models of Distribution
Choice distribution models allow for Neighbors to choose their food. Choice models are more dignified for Neighbors and prevent more food from being wasted. Levels of Choice include:
 No Choice
o Boxes/bags are packed in advance, and everyone receives the same items.
 Limited Choice
o Neighbors can choose between options of prepacked boxes/bags. o Neighbors may also be able to decline foods or choose additional items.
 Modified Choice
o Neighbors can choose from a menu of options or tell volunteers what they want. Volunteers then select and bag food.
 Full Choice
o Pantry feels like a mini-supermarket, or farmer’s market. Neighbors touch and select their own food.
o Pantry can still set limits on amount of food.

3.2. Direct Service Distribution Styles
In most cases, Site Leads have the option to select which Distribution Style(s) they operate. This is because Distribution Styles are based on the needs of the community and the capacity of the volunteers running the distribution. Distribution Styles include:
 Walk-Up
o Neighbors arrive on foot and walk through the distribution line to receive food.
o Can accommodate all Choice Models.
 Drive-Through
o Neighbors remain in their vehicles and volunteers place food into the vehicle for volunteers.
o Can accommodate Limited Choice and No Choice options.  Onsite Pantry
o Onsite pantries have a dedicated space in which Neighbors can access. This is the only option where food can be stored overnight and distributed on a day that is different from the Delivery Day.

Onsite Pantries have additional requirements, including Pest Control Logs, Temperature Control for any refrigeration units, and Cleaning/Sanitation Logs.
o Can accommodate all Choice Models.

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Appendix D | Distribution Guidelines 30
 Hybrid
o
Hybrid distributions occur when a Distribution Site opts to combine multiple Distribution Styles.
o
Most commonly, this is seen as a Walk-Up distribution with a Drive- Through option or an Onsite Pantry that also hosts a Walk-Up Distribution
on the Delivery Day.

4. Distribution Planning

4.1. Site Layouts and Routing
Site Layouts document the set-up an
d execution of a food distribution. These
should clearly indicate the distribution area and flow of traffic. All sites should have a Site Layout on file with Feeding San Diego and have a copy on hand at each distribution.

When creating a Site Layout, it is crucial that volunteer and Neighbor safety are the primary focus. Safety notes to consider:
 Drive-Through Styles
o
The line(s) of vehicles should minimize turning as much as possible.

If an accident occurs, it is safer to have a vehicle’s wheels pointed straight towards the next car
in line. This reduces the
chance of a
vehicle accidentally veering off into the distribution
area where volunteers a
re working.
o
The line(s) of vehicles should not impede traffic on roads. Vehicles should be ro
uted in a way that is contained within the distribution area.
 W
alk-Up Styles
o
The line of Neighbors should not extend into an area of active traffic.
 General Safety Notes
o
Traffic Cones can be used to cordon off areas to ensure the safety of all Neighb
ors and volunteers. This must be approved by the Host
Organizatio
n prior to implementation.

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Appendix D | Distribution Guidelines 31

4.2. Scheduling
Feeding San Diego has several definitions and standards that are used for describing deliveries that simplify the scheduling process and provide a natural cadence for deliveries. While other terms are also used during this process, the following terms are the most common terms used by the Feeding San Diego Direct Service Team. These terms can also be found in Appendix G, Glossary.

Term Definition Options/Examples
Delivery Schedule
Refers to the specific dates that are
scheduled for a distribution site
through the entirety of Feeding San
Diego’s Fiscal Year (July 1 to June
30).

N/A
Delivery Frequency
Refers to the number of deliveries
that are received by a Distribution
Site each month.

Bi-Weekly
Monthly
Delivery Rotation
Refers to the Week Number(s) that
a delivery is received.
*Weekly was almost ent
irely
phased out due to the
inconsistency of 5th weeks which
negatively impacted the accuracy
of food sourcing.

Bi-W
eekly:
1st & 3rd
2nd & 4th
Monthly:
1st
2nd
3rd
4th
Delivery Day Refers to the Day of the week that
a delivery is received.

Monday
Tuesday
Wednesday
Thursday
Friday
Distribution Window
Refers to the time at which the food
distribution operates. Includes both
start and stop times.
9:00 AM to 11:00 AM
Delivery Window
Refers to the time at which a
delivery is scheduled to arrive at a
Distribution Site. Feeding San
Diego’s transportation Team
requires a minimum of a two-hour
delivery window that must take
place before the distribution.
7:00 AM to 9:00 AM
Households (HH) or
Households Delivered
Refers to a single household
(families and/or individuals) and is
a base unit of measurement used
by Feeding San Diego. In the
context of scheduling, Households
Delivered describes the amount of
food that is delivered.

Food is allotted per
HH by the Program
type.

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Appendix D | Distribution Guidelines 32

Term Definition Options/Examples
Reschedules
If a distribution on a Site’s Delivery
Schedule is unable to occur, Site
Leads should work with their Direct
Service Coordinator to reschedule
the date of their delivery and
distribution.

Made via the Direct
Services
Communication
Form.

Cancellations
If a distribution on a Site’s Delivery
schedule is unable to occur and
unable to be rescheduled, the
delivery and distribution will be
cancelled.

Made via the Direct
Services
Communication
Form.

5. Neighbor Engagement

5.1. Respect and Dignity
Feeding San Diego’s Direct Services Team is proud to be a part of communities across San Diego and welcomes all Neighbors that need food assistance. We ask that our Site Leads and volunteers support our mission by showing Neighbors respect and providing them with a dignified experience.

5.2. Handling Difficult Situations
When interacting with Neighbors, especially those who appear frustrated or upset, it is important to lead with empathy. Despite what a situation may look like on the surface, our goal is to enforce and communicate our policies while maintaining a welcoming environment. Here are some notes that our team has found helpful when handling difficult situations:
 Avoid cutting Neighbors off mid-sentence. While you may know what their question is after the first few words, cutting someone off can come across as their question/comment/concern is unimportant or unvalidated. It can even be helpful to rephrase their question back to them to show active listening.  Answer on behalf of Feeding San Diego. Distribution Sites often have many Neighbors that attend distributions regularly. Remember that you are representing Feeding San Diego with your response to a Neighbor’s questions/comments/concerns. We ask that you try your best to remove any personal experience that you may have with any Neighbor and respond with kindness.
 You can always refer up. If there is a situation with a Neighbor that seems that is unable to be resolved, please have the Neighbor contact your Direct Service Coordinator. If a Neighbor is referred to our team, we ask Site Leads to contact their Coordinator and provide details on the situation. This will provide our team with the necessary context to respond to the Neighbor appropriately.

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Appendix E | Equipment and Supplies 33
Appendix E
Equipment and Supplies

1. Equipment and Supply Types

1.1. Distributio
n Supplies
Distribution Supplies are single-use consumable items intended for one-time use during the process of food distribution. These supplies are crucial for maintaining food safety and efficiency in food distribution operations. Items that considered Distribution Supplies include:
 Gloves
 Sanitizer Wipes
 T
rash Bags
 Hand Sanitizer

Plastic Bags for Food Packing*
*Plastic Bags for Food Packing are not available for Resupply Requests as this item strictly
follows the Distribution Policy, Plastic Bags (Appendix D, Section 1.8).

All Distribution Supplies are the property of Feeding San Diego. Upon the withdrawal of a Program Partner or the termination of a Program Site, all unused Distribution Supplies must be returned to Feeding San Diego, via directly to staff or to another Program Partner.

1.2. Feeding San Diego Equipment
Feeding San Diego Equipment are tools that are intended for repeated use at a food distribution that are owned and provided by Feeding San Diego. Items that are considered Feeding San Diego Equipment include:
 Canopies/Pop-up Tents
 Canopy We ights
 Signage (including but not limited to A-Frames, banners, and other signage)  Scales
 Thermomet ers
 Pens, pencils, binders, clipboards, and other office supplies  Tables
 Mechanical Tally Counters
 iPads
 Barcode Scanners
 Plastic Bins (used for Supply Bins)
All Feeding San Diego Equipment is the property of Feeding San Diego. Upon the withdrawal of a Program Partner or the termination of a Program Site, all Feeding San Diego Equipment must be returned to Feeding San Diego, via directly to staff or to another Program Partner.

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Appendix E | Equipment and Supplies 34

1.3. Heavy Equipment
Feeding San Diego defines Heavy Equipment as large machinery that requires specific training, licensing, and/or certification to use. Heavy Equipment includes:
 Manual Pallet Jacks
 Electric Pallet Jacks
 Forklifts
 Lift gates for trucks
 Floor Scrubber
 Vehicles

Anyone using Heavy Equipment that is owned, operated, and/or maintained by Feeding San Diego must have explicit permission to do so, regardless of prior experiences, licenses, training, and/or certifications.

Any Heavy Equipment owned and operated by a Host Organization should not be operated within a Feeding San Diego Distribution Area without prior approval by a Feeding San Diego Direct Services staff member and should follow all policies and procedures of the Host Organization.

2. Supply Management

2.1. Inventory Control
Site Leads should monitor the quantity of each of the Distribution Supplies that are provided to them by Feeding San Diego.

2.2. Resupply Requests
If it is reasonable to suspect that volunteers will use the remaining quantity of one or more of the Distribution Supplies, Site Leads can request more supplies are sent through the Post-Distribution Report on the Direct Service Communications Form.

It is recommended to request more Distribution Supplies prior to running out (by one or two deliveries). Feeding San Diego cannot guarantee that supplies will be sent out immediately following a Resupply Request.

2.3. Other Supplies
On occasion, Feeding San Diego will include additional supplies with a delivery, such as clean rags with extremely messy or dirty produce. Feeding San Diego Direct Services Coordinators will provide additional instructions via email or phone with any unique supplies and equipment that are delivered.

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Appendix F | Emergency Situations and Disaster Response 35 Appendix F
Emergency Situations and Disaster Response

1. Accidents and Incident Reports

1.1. Definition
In the conte
xt of a food distribution, an Accident typically refers to any unplanned incident that occurs causing the injury to people, the damage to Products or property, and/or incidents that require the services of emergency responders such as police, fire rescue, or emergency medical services (EMS).

1.2. Protocols
All volunteers should be informed to notify the Site Leads if any accident occurs.

Site Leads should immediately assess and evaluate the severity of the situation. If it is safe to do so, Site Leads should secure the area to prevent further injury or damage.

If the accident involved serious injuries or significant hazards, Site Leads should call 9-1-1.

Site Leads and volunteers should follow any instructions or guidance given by emergency responders as this instruction supersedes the following basic guidelines.

Once all saf
ety risks and hazards are under control, Site Leads should promptly contact their Direct Service Coordinator and submit an Incident Report, located on the Direct Service Communications Form.

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Appendix F | Emergency Situations and Disaster Response 36

2. Food Recalls

2.1. Definition
Food Recalls are a proa
ctive safety measure taken to remove food(s) from
distribution when they are found to be unsafe, contaminated, or pose a potential health risk to consumers. These notices are sent out by manufacturers, producers, and regulatory authorities such as the US Food and Drug Administration (FDA).

2.2. Protocols
When Feeding San Diego receives notice of a Food Recall, staff members will check all foods in inventory and flag any potential products that may require a further action.

If a product is confirmed to be a part of any Food Recall, staff members will notify all Site Leads whose sites have received the product. Site Leads should not distribute any recalled products.

If a recalled product was distributed to community members, Feeding San Diego staff members will provide a flyer with information about the recalled product on the next delivery. This flyer should be promptly handed out to all Neighbors.

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Appendix F | Emergency Situations and Disaster Response 37

3. Emergencies and Disasters

3.1. Introduction
All federal, state, and local statures, ordinances, and regulations supersede the following protocols. Site Leads and volunteers should follow any instructions or guidance provided by public officials and/or emergency responders. The intent of the following section is for educational purposes only. Site Leads are not responsible for executing any Emergency Response plan. If an Emergency or Disaster occurs, Site Leads should call 9-1-1 for further guidance and prioritize the safety and well-being of people.

Once all safety risks and hazards are under control, Site Leads should promptly contact their Direct Service Coordinator to receive further guidance regarding the food distribution.

3.2. Floods
Floods are an overflow of water that submerges land which is normally dry and can occur due to excessive rain, overflow of rivers, broken dams, or a combination of these.

San Diego County’s General Tips include:
 Do not walk, swim, or drive through flood waters. Never drive through barricades.
 Stay informed.
o Sign up for emergency cellphone alerts.
o Download the County emergency app.
o Follow the County on social media.
o Listen to local alerting systems for current emergency information and instructions regarding flooding.
 Evacuate immediately if told to evacuate or if you feel unsafe.  Get to the highest level if trapped in a building. Only get on the roof if necessary and once there, signal for help. Do not climb into a closed attic to avoid getting trapped by rising floodwater.
 Contact your healthcare provider if you are sick and need medical attention.

Wait for more care instructions and shelter in place, if possible. If you are having a medical emergency, call 9-1-1.

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Appendix F | Emergency Situations and Disaster Response 38

3.3. Earthquakes
Earthquakes are a sudden and violent shaking of the ground, typically caused by movements within the earth’s crust or volcanic action.

San Diego County provides resources from the Earthquake County Alliance.  In most situations, if you feel shaking or get an alert, if possible, immediately “Drop, Cover, and Hold On”.
o Drop – Drop where you are, onto your hands and knees. This position protects you from being knocked down and reduces your chances of being hit by falling of flying objects.
o Cover – Cover your head and neck with one arm and hand. If a sturdy table or deck is nearby, crawl underneath for shelter. If no shelter is nearby, crawl next to an interior wall. Stay on your knees; bend over to protect vital organs.
o Hold On – Hold on until the shaking stops. If under shelter, hold onto it with one hand; be ready to move with your shelter if it shifts.

If not under shelter, hold on to your head and neck with both arms and hands.
o Studies of injuries and deaths caused by earthquakes over the last several decades show that you are much more likely to be injured by falling or flying objects. The main goal of “Drop, Cover, and Hold On” is to protect you from falling and flying debris and other nonstructural hazards, and to increase the chance of your ending in a Survivable Void Space if the building actually collapses.  These three actions are NOT recommended to protect yourself during earthquakes:
o DO NOT run outside or to other rooms during shaking.
o DO NOT stand in a doorway. In modern homes, doorways are no stronger than any other part of the house. Doorways do not protect you from the most likely source of injury – falling or flying objects.

You also may not be able to brace yourself in the door during strong shaking.
o DO NOT get in the “triangle of life”. The “triangle of life” and some other actions recommended as an alternative to the long- established “Drop, Cover, and Hold On” advice are potentially life threatening as they are based on several wrong assumptions.

If you are OUTSIDE during an earthquake, the United States Geological Survey (USGS) recommends: to get into the OPEN, away from buildings, powerlines, chimneys, and anything else that might fall on you.

If you are DRIVING during an earthquake, the United States Geological Survey (USGS) recommends:
 To stop, but carefully.
 Move your car as far out of traffic as possible.
 DO NOT stop on or under a bridge or overpass or under trees, light posts, power lines, or signs.
 STAY INSIDE your car until the shaking stops.
 When you resume driving, watch for breaks in the pavement, fallen rocks, and bumps in the road at bridge approaches.

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Appendix F | Emergency Situations and Disaster Response 39

3.4. Wildfires
Wildfires are uncontrolled fires that spread rapidly through vegetation or built areas and are driven by wind, dry conditions, and flammable materials.

The CalFire Go! Evacuation Guide is a resource for preparing and executing evacuation procedures during wildfire emergencies. This guide includes pre- evacuation preparation steps, power outage information, evacuation procedures, and animal evacuation.

CalFire’s guidance if trapped during a wildfire includes:
 If in your vehicle,
o
Stay calm.
o
Park in an area clear of vegetation.
o Close all vehicle windows and vents.
o
Cover up with a wool blanket or jacket.
o
Lie on the vehicle floor.
o Use your cell phone to call 9-1-1.
 If on foot,
o Stay calm.
o
Move to a clear area, like a ditch or flat ground.
o Lie face down and cover your body.
o
Use your cell phone to call 9-1-1.
 If at home,
o Stay calm.
o
Gather your family.
o
Use your cell phone to call 9-1-1.
o Fill sinks and tubs with cold water.
o Keep doors and windows closed but unlocked.
o Stay inside, away from outside walls and windows.

3.5. Excessive
Heat
San Diego County Health and Human Services Agency (HHSA) defines Excessive Heat as temperatures that are much hotter and/or humid than average for a particular location and the time of year. This puts people at risk of heat related illnesses and heat related deaths.

Heat illness occurs when the body cannot cool down. The body normally cools itself by sweating, however, sometimes that is not enough. Types of heat related illness include heat rash, heat cramps, heat exhaustion, and heat stroke. If not addressed on time, heat stroke can cause permanent damage or can lead to death.

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Appendix F | Emergency Situations and Disaster Response 40 It most situations, the following actions are recommended when a heat related illness is expected:
 Heat Rash
o
Stay in a cool, dry place.
o Keep the rash dry.
o Soothe rash with powder, such as baby powder.
 Heat
Cramps
o Stop physical activity and move to a cool place.
o Drink water or sports drink.
o
Wait for cramps to go away before doing more physical activity. o Get medical help if cramps last more than 1 hour, you are on a low sodium diet,
and/or if you have heart problems.
 Heat
Exhaustion
o Move to a cool place.
o Loosen your clothes.
o Put cool, wet clothes on your body or take a cool bath. o
Sip water.
o Get medical help right away if you are throwing up, your symptoms get worse, or your sympt
oms last longer than 1 hour.
 Heat Stroke
o
Call 9-1-1 right away. Heat Stroke is a medical emergency. o Move the person to a cooler place.
o
Help lower the person’s temperature with cool cloths or a cool bath. o Do not give the person anything to drink.

3.6. Power Outages and Winter Storms
Power outages are the loss of electrical power, which can be planned or caused by severe weather, operational failures, or accidents impacting the power grid.

Winter Storms are severe winter events characterized by significant snowfall, ice, sleet, and freezing temperatures.

Follow all federal, state, and local guidance when confronted with these emergency situations. Feeding San Diego will evaluate the safety of the situation regarding volunteers, Neighbors, and staff involved with a distribution and will provide additional guidance regarding the status of a food distribution.

3.7. Other Emergencies
Other emergencies can include hurricanes, tropical storms, tsunamis, tornadoes, pandemics, and/or terrorism. In the event of these situations, please follow all federal, state, and local guidance. Feeding San Diego will evaluate the safety of the situation regarding volunteers, Neighbors, and staff involved with a distribution and will provide additional guidance regarding the status of a food distribution.

Page 114 of 373 ends

Appendix F | Emergency Situations and Disaster Response 41

4. Disaster Recovery and Relief

4.1. Communication with Feeding San Diego
In the event
of an emergency, Feeding San Diego will provide additional guidance and updates that align with federal, state, and local guidelines regarding the status of a food distribution. If an emergency has occurred and Feeding San Diego has not contacted any of the Program Partners, Program Partners are urged to reach out to their Feeding San Diego Direct Service Coordinator.

4.2. Disaster Recovery and Relief Distributions
Feeding San Diego works alongside federal, state, county, city officials, and other non-profit organizations to coordinate and provide quick action and relief efforts to communities impacted by natural disasters and other emergencies. In the Agreement, Host Organizations are asked to make reasonable efforts to support Disaster Recovery and Relief Operations upon request.

Program Partners may also request Disaster Recovery and Relief Distributions to support communities impacted by natural disasters and other emergencies. If a request for a Disaster Recovery and Relief Distribution is not aligned with Feeding San Diego’s current Emergency Response plan, resources will be provided for volunteers and community members to find Disaster Recovery and Relief Distribution Sites.

Page 115 of 373 ends

Appendix G | Glossary 42
Appendix G
Glossary

1. Terms and Definitions

1.1. Scope
This Glossa
ry sets out the meaning of certain (not all) terms used in the Network Charter and the Agreement.

1.2. Definitions
The following terms have these meanings:

Terms Definitions
Accident
Refers to any unplanned incident that occurs causing the injury to people, the damage to products or property, and/or incidents that require the services of emergency responders such as police, fire rescue, or emergency medical services (EMS).

Agency Partners
Agency Partners operate hunger relief programs under their own organizational authority and in partnership with Feeding San Diego. This is not a Direct Service Program.

Cancellations
If a distribution on a Site’s Delivery schedule is unable to occur and unable to be rescheduled, the delivery and distribution will be cancelled.

Choice Models
Choice Models of Distribution refer to the level of choice that Neighbors have when attending a food distribution. This is closely connected to the Distribution style. Options include: No Choice, Limited Choice, Modified Choice, and Full Choice.

Delivery Day
Refers to the Day of the week that a delivery is received. Options include Monday, Tuesday, Wednesday, Thursday, Friday, and Saturday. Approval of Delivery Day is dependent on Driver availability.

Delivery Frequency
Refers to the number of deliveries that are received by a Distribution Site each month. Options include: “Bi-weekly”, “Monthly”, and “Weekly”.
*Weekly was almost entirely phased out due to the inconsist ency
of 5th weeks which neg
atively impacted our ability to efficiently
source food.

Delivery Rotation
Refers to the Week Number(s) that a delivery is received.

For “Bi-weekly”, options include “1st & 3rd ” or “2nd & 4th ”.

For “Monthly”, options include 1st, 2nd, 3rd, or 4th.

Page 116 of 373 ends

Appendix G | Glossary 43
Delivery Schedule
Refers to the specific dates that are scheduled for a distribution site through the entirety of Feeding San Diego’s Fiscal Year (July 1 to June 30).

Delivery Window
Refers to the time at which a delivery is scheduled to arrive at a Distribution Site. Feeding San Diego’s transportation Team requires a minimum of a two-hour delivery window that must take place before the distribution.

Approval of Delivery Window is dependent on Driver availability.

Includes both start and stop times.

Direct Service Program
Model
Refers to a categorization system used by Feeding San Diego to organize and label different types of food distributions. Each program targets different groups of neighbors and might vary in terms of operational approaches. These program models are outlined further in Appendix A.

Direct Service Site Also referred to as the “Distribution Site”. Term used to refer to the food distributions hosted by the Program Partners.

Direct Service Site and
Volunteer Agreement
Also referred to as the “Agreement”. This document outlines the policies, procedures, and expectations that all parties agree to when participating and supporting one of Feeding San Diego’s Direct Service Sites.

Distribution Area The physical space that a food distribution is operated in. The Distribution Area should be identified on the Site Layout.

Distribution Guests
Individuals and/or organizations visiting a food distribution. This is NOT inclusive of Neighbors. This does include public officials, news/media/photographers, representatives from Agency
Partners or member Programs, or other invited guests.

Distribution Location Refers to the physical address that Product is delivered to.

Distribution Partner
An external organization, although not the property owner, manages and oversees the operational aspects of our food distribution events on-site on Feeding San Diego’s behalf.

Distribution Style
Also referred to as Distribution Model. For clarity in this document, Distribution Style is used. Refers to how a distribution is set up to serve Neighbors. For Direct Services, this includes Walk-Ups, Drive-Throughs, Onsite Pantries, and Hybrid distributions.

Distribution Supplies Single-use consumable items intended for one-time use during the process of food distribution.

Distribution Window
Refers to the time at which the food distribution operates.

Approval of Distribution Window is dependent on the Delivery Window and the Distribution Style. Includes both start and stop times.

Feeding San Diego
Equipment
Tools that are intended for repeated use at a food distribution that are owned and provided by Feeding San Diego.

Page 117 of 373 ends

Appendix G | Glossary 44
Feeding San Diego’s
Direct Service Network
Also referred to as the “Network”. The Network includes all Program Partners for each Direct Service Site.

Food Recalls
Proactive safety measures that are taken to remove food(s) from distribution when they are found to be unsafe, contaminated, or pose a potential health risk to consumers. These notices are sent out by manufacturers, producers, and regulatory authorities such as the US Food and Drug Administration (FDA).

Food Vendors Food distributors that Feeding San Diego sources and purchases food from to provide additional variety to Neighbors.

Heavy Equipment
Large machinery that requires specific training, licensing, and/or certification to use.

Host Organization
An organization that collaborates with Feeding San Diego by providing access to their premises for the purpose of hosting food distribution events.

Households (HH) or
Households Delivered
Refers to a single household (families and/or individuals) and is a base unit of measurement used by Feeding San Diego.

In the context of scheduling, Households Delivered describes the amount of food that is delivered.

Local Donors Food donors that are located throughout San Diego County and are crucial to Feeding San Diego’s food rescue operations.

Member Programs
Also known as Agency-Sponsored Programs, operate hunger relief programs under the authority of an Agency Partner. At this time, Member Programs are not considered a part of Direct Services.

Neighbors The individuals and families served during a food distribution event.

Non-Local Donors
Food donors that are typically spread out across the state of California (sometimes across the country) and are crucial to Feeding San Diego’s food rescue operations.

Primary Lead
The main individual who is responsible for overseeing on-site operations during food distribution events, in addition to managing key responsibilities as outlined in Section 2 of the Agreement.

Probation Accountability action that provides Program Partners with the opportunity to address and resolve performance issues.

Product Staple food items, refrigerated foods, frozen foods, and/or fresh produce.

Program Partners Term used when collectively speaking about the Host Organization, Distribution Partner, and Site Leads.

Page 118 of 373 ends

Appendix G | Glossary 45
Redistribution
Redistribution is strictly PROHIBITED. Redistribution is when an individual or organization receives Product from a Feeding San Diego Direct Service Distribution the individual or organization hosts an organized food distribution.

Reschedules
If a distribution on a Site’s Delivery Schedule is unable to occur, Site Leads should work with their Direct Service Coordinator to reschedule the date of their delivery and distribution.

Secondary Lead The individual who assumes the Primary Lead’s responsibilities and roles in their absence.

Site Layout Documentation of the set-up and execution for a specific Direct Service Site.

Site Leads Term used to reference both the Primary Lead and the Secondary Lead.

Site Overview Documentation of delivery and distribution information for a specific Direct Service Site.

Site Specific Packets
Site Specific Packets are documents that are directly associated with a Direct Service Site. This includes a Site Overview, the Site Layout, and other documentation that might be required for a Site Lead to have on hand at a distribution.

Term
The window of time in which the Agreement is in effect. For this Agreement, the Term starts on June 3, 2025, and ends on June 30, 2026.

Term Extension
Agreement
Document provided to Program Partners at the end of the Agreement Term to expedite the renewal of the Agreement.

Termination When an Agreement is voided by Feeding San Diego.

Withdrawal
Host Organizations, Distribution Partners, and/or Site Leads have the option to withdraw from the Agreement with the delivery of a written 30-day notice if they wish to no longer participate in the Direct Service Site. Feeding San Diego will make reasonable efforts to continue the Direct Service Site, but failure to replace a Program Partner may result in the termination of a Direct Service Site.

Page 119 of 373 ends

Appendix H | Site Specific Packets 46
Appendix H
Site Specific Packets

1. Documentation of Site Information

1.1. Introduction
Site Specific Packets are
intended to gather all key information regarding a Direct Service Site into a single location for quick reference.

Site Specific Packets will only be updated by Feeding San Diego at the time of Agreement Extension, and upon specific request by Program Partners.

1.2. Packet Contents
Site Specific Packets will include the following documents provided by Feeding San Diego:

Distribution
Site Information
 Site Layouts
It is recommended that
Program Partners also include any documents required for monitoring visits in Site Specific Packets, which may include:
 Food Handler’s Certification or Feeding San Diego equivalent course certificat
ion.
 Pest Control Plan (applicable only to Onsite Pantries)  Background Check Lists (applicable only to School Pantry and Backpack Programs), including on
ly names and dates of the last background check
conducted.

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RESOLUTION NO. 2025 -

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA,

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH FEEDING SAN DIEGO FOR A FREE FOOD PANTRY AT CASA DE SALUD, LOCATED AT 1408 HARDING AVENUE.

WHEREAS, Feeding San Diego , a designated 501 (c)(3) non -profit funded by philanthropic and community support , provides a Free Food Pantry program to community partners to ensure every child has access to the nutrition they need to thrive; and

WHEREAS, the City of Nationa l City’s (“City”) Manuel Portillo Casa de Salud Youth Center, commonly known as Casa de Salud, serves as a safe place for youth when school is not in session, providing essential services to ensure health and wellbeing; and

WHEREAS, City and Feed San Diego seek to partner to establish a food pantry at Casa de Salud, at no cost to the City; and

WHEREAS, City staff recommends executing the agreement with Feeding San Diego for establishment of a free food pantry at Casa de Salud.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1: That the City Council hereby authorizes the Mayor to execute an agreement with Feeding San Diego for a Free Food Pantry at Casa de Salud.

Section 2: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED and ADOPTED this 3rd day of June, 2025.

Ron Morrison, Mayor
ATTEST:

Shelley Chapel, MMC, City Clerk

APPROVED AS TO FORM:

Barry J. Schultz, City Attorney

Page 121 of 373 ends

AGENDA REPORT

Department: Finance
Prepared by: Kecia Carrasco, Accountant
Meeting Date: Tuesday, June 3, 2025
Approved by: Scott W. Huth, Interim City Manager

SUBJECT:

Investment Transactions for the Month Ended February 28, 2025.

RECOMMENDATION:

Accept and File the Investment Transaction Ledger for the Month Ended February 28, 2025.

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

In accordance with California Government Code Section 53646 and Section XIIA of the City of National City’s investment policy, a monthly report shall be submitted to the legislative body accounting for transactions made during the reporting period.

The attached listing reflects investment transactions of the City of National C ity’s investment portfolio for the month ending February 28, 2025.

FINANCIAL STATEMENT:

In this period, there were acquisitions of $2,389,846.84 and dispositions of $2,117,268.62.

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Balanced Budget and Economic Development

ENVIRONMENTAL REVIEW:

This is not a project under CEQA and is therefore not subject to environmental review. CCR15378; PRC 21065.

PUBLIC NOTIFICATION:

The Agenda Report was posted at least 72 hours before the Regular Meeting date and time, and 24 hours before a Special Meeting in accordance with the Ralph M. Brown Act.

ORDINANCE:

Not Applicable

EXHIBIT:

Exhibit A – Investment Transaction Ledger 2025-0228

Page 122 of 373 ends

MONTHLY ACCOUNT STATEMENT
City of National City | Account | As of February 28, 2025 CHANDLER ASSET MANAGEMENT | chandlerasset.com
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures at the end of the statement.

Chandler Team:

For questions about your account, please call (800) 317-4747, or contact [email protected]
Custodian:

Bank of New York Mellon

Page 123 of 373 ends

PORTFOLIO SUMMARY
Portfolio Characteristics
Sector Allocation
Performance Review
Account Summary
Maturity Distribution
Top Issuers
Credit Quality (S&P)
Total Rate of Return** 1M 3M YTD 1YR 2YRS 3YRS 5YRS 10YRS Since Inception (03/01/12)
City of National City 1.03% 1.42% 1.57% 5.61% 5.05% 2.13% 1.28% 1.55% 1.33% Benchmark Return 0.97% 1.40% 1.47% 5.32% 4.71% 1.68% 0.95% 1.29% 1.13% Average Modified Duration 2.60
Average Coupon 3.50%
Average Purchase YTM 3.67%
Average Market YTM 4.17%
Average Credit Quality* AA+
Average Final Maturity 2.97
Average Life 2.88
End Values as of
01/31/2025
End Values as of
02/28/2025
Market Value 38,295,052.52 38,689,738.91
Accrued Interest 324,082.66 326,464.20
Total Market Value 38,619,135.18 39,016,203.11
Income Earned 109,582.45 106,839.79
Cont/WD (8,190.51) 0.00
Par 38,961,676.61 39,045,028.19
Book Value 38,760,875.41 38,828,605.25
Cost Value 38,760,875.41 38,828,605.25
Government of The United States 51.16%
Federal Home Loan Banks 6.18%
Farm Credit System 4.48%
FHLMC 3.85%
International Bank for Recon and Dev 2.16%
Apple Inc. 1.75%
Morgan Stanley 1.32%
Northern Trust Corporation 1.29%
**Periods over 1 year are annualized.

Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index Secondary Benchmark:
*The average credit quality is a weighted average calculation of the highest of S&P , Moody’s and Fitch.

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STATEMENT OF COMPLIANCE
Rules Name Limit Actual Compliance
Status Notes

AGENCY MORTGAGE SECURITIES (CMOS)
Max % (MV) 20.0 3.8 Compliant
Max % Issuer (MV) 5.0 3.8 Compliant
Max Maturity (Years) 5.0 3.6 Compliant
Min Rating (AA by 1) 0.0 0.0 Compliant

ASSET-BACKED SECURITIES (ABS)
Max % (MV) 20.0 3.4 Compliant
Max % Issuer (MV) 5.0 1.0 Compliant
Max Maturity (Years) 5 4 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant

BANKERS' ACCEPTANCES
Max % (MV) 40.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Days) 180 0.0 Compliant
Min Rating (A- by 2, A-1 by 2) 0.0 0.0 Compliant

CERTIFICATE OF DEPOSIT PLACEMENT SERVICE (CDARS)
Max % (MV) 30.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant

COMMERCIAL PAPER
Max % (MV) 25.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Days) 270 0.0 Compliant
Min Rating (A by 2, A-1 by 2) 0.0 0.0 Compliant

CORPORATE MEDIUM TERM NOTES
Max % (MV) 30.0 24.9 Compliant
Max % Issuer (MV) 5.0 1.8 Compliant
Max Maturity (Years) 5 4 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant

FDIC INSURED TIME DEPOSITS (NON-NEGOTIABLE CD/
TD)
Max % (MV) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant

FEDERAL AGENCIES

Page 125 of 373 ends

STATEMENT OF COMPLIANCE
Rules Name Limit Actual Compliance
Status Notes
Max % (MV) 100.0 11.8 Compliant
Max Maturity (Years) 5 3 Compliant

LOCAL AGENCY INVESTMENT FUND (LAIF)
Max Concentration (MV) 75.0 0.0 Compliant

MONEY MARKET MUTUAL FUNDS
Max % (MV) 20.0 0.6 Compliant
Max % Issuer (MV) 20.0 0.6 Compliant
Min Rating (AAA by 2) 0.0 0.0 Compliant

MORTGAGE-BACKED SECURITIES (NON-AGENCY)
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant
Min Rating (AA by 1) 0.0 0.0 Compliant

MUNICIPAL SECURITIES (CA, LOCAL AGENCY)
Max % (MV) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant
Min Rating (A- by 2) 0.0 0.0 Compliant

MUTUAL FUNDS
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 10.0 0.0 Compliant
Min Rating (AAA by 2) 0.0 0.0 Compliant

NEGOTIABLE CERTIFICATES OF DEPOSIT (NCD)
Max % (MV) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant
Min Rating (A by 2, A-1 by 2 if > FDIC Limit) 0.0 0.0 Compliant

SUPRANATIONAL OBLIGATIONS
Max % (MV) 30.0 4.3 Compliant
Max % Issuer (MV) 10.0 2.2 Compliant
Max Maturity (Years) 5 4 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant
U.S. TREASURIES
Max % (MV) 100.0 51.2 Compliant

Page 126 of 373 ends

STATEMENT OF COMPLIANCE
Rules Name Limit Actual Compliance
Status Notes
Max Maturity (Years) 5 4 Compliant

Page 127 of 373 ends

RECONCILIATION SUMMARY
Accrual Activity Summary
Fair Market Activity Summary
Month to Date Fiscal Year to Date
(07/01/2024)
Beginning Book Value 38,760,875.41 38,302,695.14
Maturities/Calls (750,000.00) (2,305,000.00)
Principal Paydowns (35,349.07) (268,672.23)
Purchases 2,380,766.22 11,884,539.29
Sales (1,490,958.90) (8,548,445.65)
Change in Cash, Payables, Receivables 1,290.27 (34,195.48) Amortization/Accretion 0.00 0.00
Realized Gain (Loss) (38,018.68) (202,315.82)
Ending Book Value 38,828,605.25 38,828,605.25
Month to Date Fiscal Year to Date
(07/01/2024)
Beginning Market Value 38,295,052.52 37,169,370.25
Maturities/Calls (750,000.00) (2,305,000.00)
Principal Paydowns (35,349.07) (268,672.23)
Purchases 2,380,766.22 11,884,539.29
Sales (1,490,958.90) (8,548,445.65)
Change in Cash, Payables, Receivables 1,290.27 (34,195.48) Amortization/Accretion 0.00 0.00
Change in Net Unrealized Gain (Loss) 326,956.54 994,458.54 Realized Gain (Loss) (38,018.68) (202,315.82)
Ending Market Value 38,689,738.91 38,689,738.91
Maturities / Calls
Month to Date (750,000.00)
Fiscal Year to Date (2,305,000.00)
Principal Paydowns
Month to Date (35,349.07)
Fiscal Year to Date (268,672.23)
Purchases
Month to Date 2,380,766.22
Fiscal Year to Date 11,884,539.29
Sales
Month to Date (1,490,958.90)
Fiscal Year to Date (8,548,445.65)
Interest Received
Month to Date 112,229.15
Fiscal Year to Date 797,631.80
Purchased / Sold Interest
Month to Date (7,770.90)
Fiscal Year to Date (16,235.43)

Page 128 of 373 ends

TRANSACTION LEDGER
Transaction Type Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/
Sold Total Amount Gain/Loss
Purchase 02/26/2025 91282CKJ9 500,000.00 UNITED STATES TREASURY

4.5 04/15/2027 100.816 4.09% (504,082.03) (8,282.97) (512,365.00) 0.00 Purchase 02/28/2025 60934N807 8,984.38 FEDERATED HRMS GV O SVC 1.000 4.03% (8,984.38) 0.00 (8,984.38) 0.00
Total Purchase 2,378,854.29 (2,380,766.22) (9,080.62) (2,389,846.84) 0.00 TOTAL
ACQUISITIONS 2,378,854.29 (2,380,766.22) (9,080.62) (2,389,846.84) 0.00

DISPOSITIONS
Maturity 02/12/2025 3137EAEP0 (625,000.00)

FEDERAL HOME LOAN
MORTGAGE CORP 1.5
02/12/2025
100.000 1.50% 625,000.00 0.00 625,000.00 (27,443.75)
Total Maturity (625,000.00) 625,000.00 0.00 625,000.00 (27,443.75) Sale 02/07/2025 91324PEC2 (500,000.00) UNITEDHEALTH GROUP INC 1.15 05/15/2026 95.903 1.61% 479,515.00 (1,309.72) 480,824.72 (10,580.00) Sale 02/14/2025 60934N807 (499,078.90) FEDERATED HRMS GV O SVC 1.000 4.01% 499,078.90 0.00 499,078.90 0.00
Sale 02/26/2025 60934N807 (491,679.38) FEDERATED HRMS GV O SVC 1.000 4.00% 491,679.38 0.00 491,679.38 0.00
Sale 02/26/2025 60934N807 (20,685.62) FEDERATED HRMS GV O SVC 1.000 4.00% 20,685.62 0.00 20,685.62 0.00
Total Sale (1,511,443.90) 1,490,958.90 (1,309.72) 1,492,268.62 (10,580.00) TOTAL
DISPOSITIONS (2,136,443.90) 2,115,958.90 (1,309.72) 2,117,268.62 (38,023.75) OTHER

TRANSACTIONS
Call Redemption 02/06/2025 857477BR3 (125,000.00) STATE STREET CORP 1.746 02/06/2026 100.000 1.75% 125,000.00 0.00 125,000.00 0.00 Total Call
Redemption (125,000.00) 125,000.00 0.00 125,000.00 0.00 Coupon 02/01/2025 3137FG6X8 0.00 FHMS K-077 A2 3.85
05/25/2028 4.36% 2,310.00 0.00 2,310.00 0.00

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TRANSACTION LEDGER
Transaction Type Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/
Sold Total Amount Gain/Loss
Coupon 02/15/2025 47800AAC4 0.00 JDOT 2022-B A3 3.74
02/16/2027 3.74% 270.86 0.00 270.86 0.00
Coupon 02/15/2025 4581X0EN4 0.00

INTER-AMERICAN

DEVELOPMENT BANK

4.125 02/15/2029

4.32% 9,796.88 0.00 9,796.88 0.00
Coupon 02/15/2025 89239TAD4 0.00 TAOT 2024-D A3 4.4
06/15/2029 4.40% 440.00 0.00 440.00 0.00
Coupon 02/15/2025 438516CJ3 0.00

HONEYWELL
INTERNATIONAL INC 4.95
02/15/2028

4.44% 11,137.50 0.00 11,137.50 0.00
Coupon 02/15/2025 34535VAD6 0.00 FORDO 2024-D A3 4.61
08/15/2029 4.61% 883.58 0.00 883.58 0.00
Coupon 02/15/2025 161571HT4 0.00 CHAIT 2023-1 A 5.16
09/15/2028 5.17% 1,698.50 0.00 1,698.50 0.00
Coupon 02/15/2025 756109CF9 0.00 REALTY INCOME CORP

4.75 02/15/2029 5.21% 10,687.50 0.00 10,687.50 0.00
Coupon 02/21/2025 43815GAC3 0.00 HAROT 2021-4 A3 0.88
01/21/2026 0.89% 10.62 0.00 10.62 0.00
Coupon 02/21/2025 43813YAC6 0.00 HAROT 2024-3 A3 4.57
03/21/2029 4.57% 894.96 0.00 894.96 0.00
Coupon 02/25/2025 096919AD7 0.00 BMWOT 2024-A A3 5.18
02/26/2029 5.18% 712.25 0.00 712.25 0.00
Coupon 02/28/2025 91282CFJ5 0.00 UNITED STATES TREASURY

3.125 08/31/2029 3.47% 7,031.25

0.00 7,031.25 0.00
Coupon 02/28/2025 91282CFH9 0.00 UNITED STATES TREASURY

3.125 08/31/2027 3.99% 1,953.13 0.00 1,953.13 0.00
Total Coupon 0.00 111,862.11 0.00 111,862.11 0.00
Principal Paydown 02/15/2025 47789QAC4 5,834.74 JDOT 2021-B A3 0.52 03/16/2026 0.52% 5,834.74 -- 5,834.74 0.52
Principal Paydown 02/15/2025 43815BAC4 8,648.51 HAROT 2022-1 A3 1.88 05/15/2026 1.88% 8,648.51 -- 8,648.51 1.30
Principal Paydown 02/15/2025 47787JAC2 6,125.80 JDOT 2022 A3 0.36 09/15/2026 2.33% 6,125.80 -- 6,125.80 1.35
Principal Paydown 02/15/2025 47800AAC4 10,430.96 JDOT 2022-B A3 3.74 02/16/2027 3.74% 10,430.96 -- 10,430.96 0.99

Page 130 of 373 ends

TRANSACTION LEDGER
Transaction Type Settlement
Date CUSIP Quantity Security Description Price Acq/Disp Yield Amount Interest Pur/
Sold Total Amount Gain/Loss
Principal Paydown 02/21/2025 43815GAC3 4,309.06 HAROT 2021-4 A3 0.88 01/21/2026 0.89% 4,309.06 -- 4,309.06 0.91
Total Principal
Paydown 35,349.07 35,349.07 -- 35,349.07 5.07

TOTAL OTHER
TRANSACTIONS (89,650.93) 272,211.18 0.00 272,211.18 5.07

Page 131 of 373 ends

IMPORTANT DISCLOSURES
Chandler Asset Management, Inc. (“Chandler”) is an SEC registered investment adviser. For additional information about our firm, please see our current disclosures (Form ADV).

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BENCHMARK INDEX & DISCLOSURES
Benchmark Disclosure
ICE BofA 1-5 Yr US Treasury & Agency
Index
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AGENDA REPORT

Department: Police Department
Prepared by: Ron Gutlay, Management Analyst II
Meeting Date: Tuesday, June 3, 2025
Approved by: Scott W. Huth, Interim City Manager

SUBJECT:

Purchase of Forty ( 40) Panasonic Toughbook Mobile Data Computers (MDC’s) for Police Department Officers for Use in Patrol Vehicles.

RECOMMENDATION:

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

The Police Department assigns Panasonic Toughbook Mobile Data Computers (MDCs) to its officers for use in patrol vehicles to support them in performing their duties. A significant challenge lies ahead, as Microsoft will discontinue support for a key component of Windows 11 in October 2025 that will make the current MDCs obsolete . In anticipation of this, the department has proactively allocated funding within the current fiscal year to replace existing MDCs. This forward planning is intended to stay ahead of nationwide demand, mitigate potential supply chain delays, and provide adequate lead time for our IT staff to test and configure the new devices to ensure operational readiness.

The Department has successfully procured 10 new MDCs at a total cost of under $49,621.66 and needs to order forty (40) additional units at a cost of $198,486.65. Each unit, which includes a five (5) year warranty, is priced at $4,962.17. Given that agencies across the country are preparing for the same transition, the availability of these devices is expected to become increasingly limited as the support deadline approaches. The equipment will be purchased from CDW-G, a large IT solution provider that focuses on serving federal, state and local governments, through the National IPA Technology Solutions Contract #2018011.

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in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase.

National City’s Purchasing staff has confirmed that the National IPA Technology Solutions Contract #2018011 was competitively bid through a Request for Proposals (RFP) process, and that the National IPA Technology Solutions procurement procedures are in substantial compliance with those of National City.

FINANCIAL STATEMENT:

If approved, the cost to purchase the equipment will be $198,486.65. The expenditure will be charged to account number 100-70-21-21100-7502- Computer Equipment (Police Department).

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Public Safety

ENVIRONMENTAL REVIEW:

This is not a project under CEQA , and is therefore , not subject to environmental review.

CCR15378; PRC 21065.

PUBLIC NOTIFICATION:

The Agenda Report was posted at least 72 hours before the Regular Meeting date and time, and 24 hours before a Special Meeting in accordance with the Ralph M. Brown Act

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A – Quote PKZC981
Exhibit B – Resolution

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Hardware Software Services ITSolutionsBrandsResearchHub TRACI WHITED,Thank you for considering CDWG for your technology needs. The details of your quote are below. If you are an eProcurement or single sign on customer, please log into your system to access the CDW site. You can search for your quote to retrieve and transfer back into your system for processing.For all other customers, click below to convert your quote to an order.

Convert Quote to Order
QUOTE# QUOTEDATE QUOTEREFERENCE CUSTOMER# GRANDTOTALPKZC9815/9/202540 TOUGHBOOKS7328975$198,486.65 IMPORTANT-PLEASEREADFees applied to item(s): 8237857
QUOTEDETAILSITEM QTY CDW# UNITPRICE EXT.PRICEPanasonic Toughbook 55 - 14 FHD 1000-nit Gloved Multi-Touch - Intel Core 40 8237857$3,597.10$143,884.00Mfg. Part#: FZ-55JV-35BMContract: National IPA Technology Solutions (2018011)Panasonic Ultimate Care Protection - accidental damage coverage - 5 years40 4920648$1,046.32$41,852.80Mfg. Part#: FZ-SVCTPUCNF5YUNSPSC: 81111811Electronic distribution - NO MEDIAContract: National IPA Technology Solutions (2018011)RECYCLINGFEEDETAILSITEM QTY CDW# UNITPRICE EXT.PRICERECYCLING FEE 4" TO LESS THAN 15"Fee Applied to Item: 823785740 654809$4.00$160.00 SUBTOTAL $185,736.80SHIPPING $0.00RECYCLINGFEE $160.00SALESTAX $12,589.85GRANDTOTAL $198,486.65 PURCHASERBILLINGINFO DELIVERTO

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Billing Address:CITY OF NATIONAL CITYACCOUNTS PAYABL1243 NATIONAL CITY BLVDNATIONAL CITY, CA 91950-4397Phone: (619) 336-4200Payment Terms: Net 30 Days-Govt State/Local Shipping Address:NATIONAL CITY POLICE DEPARTMENTTRACI WHITED1200 NATIONAL CITY BLVDNATIONAL CITY, CA 91950Shipping Method: TForce Freight, Special Services Pleaseremitpaymentsto:CDW Government75 Remittance DriveSuite 1515Chicago, IL 60675-1515 Sales Contact Info
Brian Clouser | (866) 339-4119 | [email protected]
NeedHelp?
MyAccount
Support
Call 800.800.4239
About Us |Privacy Policy |Terms and Conditions This order is subject to CDW's Terms and Conditions of Sales and Service Projects athttp://www.cdwg.com/content/terms-conditions/product-sales.aspxFor more information, contact a CDW account manager. © 2025 CDWGLLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239

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RESOLUTION NO. 2025 -

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY , CALIFORNIA,

WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE

CITY TO PIGGYBACK ONTO NATIONAL IPA TECHNOLOGY SOLUTIONS CONTRACT #2018011 WITH CDW-G LLC FOR THE PURCHASE OF FORTY PANASONIC TOUGHBOOK MOBILE DATA COMPUTERS IN A NOT -TO-EXCEED AMOUNT OF $198,486.65 FOR THE NATIONAL CITY POLICE DEPARTMENT.

WHEREAS, the National City Police Department assigns Panasonic Toughbook Mobile Data Computers (“MDCs”) to its officers for use in patrol vehicles for law enforcement purposes; and

WHEREAS, as of October 202 5, Microsoft will no longer support a key component of Windows 11, rendering current MDCs obsolete and incompatible for law enforcement purposes as they are currently utilized by the department; and

WHEREAS, the City of National City has an opportunity to piggyback onto National IPA Technology Solutions Contract #2018011 with CDW-G LLC to allow for the purchase of forty (40) MDCs for use in department patrol vehicles; and

WHEREAS, Section 2.60.260 of the National City Municipal Code provides that the City may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined to be in substantial compliance with the City’s procurement procedures, and such a determination has been made in this case, therefore, it is recommended that the purchase be made without complying with the competitive bidding procedure set forth in the Municipal Code; and

WHEREAS, National City’s Purchasing staff has confirmed that the National IPA Technology Solutions Contract #2018011 with CDW -G LLC was competitively bid through a Request for Proposals process, and that the National IPA Technology Solutions procurement procedures are in substantial compliance with those of National City; and

WHEREAS, City staff recommends adoption of the resolution as stated.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1: That t he City Council hereby authorizes waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto National IPA Technology Solutions Contract #2018011 with CDW-G LLC for the purchase of forty (40) Panasonic Toughbook Mobile Data Computers in a not-to-exceed amount of $198,486.65 for the National City Police Department.

Section 2: That t he City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

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PASSED and ADOPTED this 3rd day of June, 2025.

Ron Morrison, Mayor

ATTEST:

Shelley Chapel, MMC, City Clerk

APPROVED AS TO FORM:

Barry J. Schultz, City Attorney

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AGENDA REPORT

Department: Community Development
Prepared by: David McEachern, Housing Programs Specialist II Meeting Date: Tuesday, June 3, 2025
Approved by: Scott W. Huth, Interim City Manager

SUBJECT:

Ratification of a Subordination Agreement for an Affordable Housing Density Bonus Development Located at 1628 Orange St.

RECOMMENDATION:

Adopt the Resolution Entitled , “Resolution of the City Council of the City of National City, California, Ratifying a Subordination Agreement with Orange St. Partners, LLC , a California Limited Liability Company, and ARV Finance Inc., Subordinating the Performance Deed of Trust to the Lender Deed of Trust and Subordinating the Lender Deed of Trust to the Affordable Housing Density Bonus Agreement for 1628 Orange St. in National City.”

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

The Density Bonus Agreement was approved by the City Council on January 17, 2023 , as Resolution No. 2023-01.

EXPLANATION:

On January 17, 2023, the City Council approved by Resolution 2023 -01 a Density Bonus Agreement (“Agreement”) that obligates Orange St. Partners, LLC (“Developer”) to restrict one (1) unit as affordable to very low-income households for fifty-five (55) years. A Performance Deed of Trust was recorded to secure the Agreement on the property.

Developer has secured refinancing for the development with ARV Finance Inc. (“Lender”). This Subordination Agreement (Exhibit “A”) will ensure that the Agreement will remain superior to the Lender Deed of Trust, and the Performance Deed of Trust will be made subordinate and subject to the Lender Deed of Trust. Due to the necessity of securing the financing swiftly, the Subordination Agreement was signed by the City Manager on April 28, 2025, and is being taken to the City Council for ratification on June 3, 2025.

FINANCIAL STATEMENT:

The Housing Authority collected a Subordination Fee of $375.00 to cover legal fees and staff time.

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Housing and Community Development

ENVIRONMENTAL REVIEW:

This is not a project under CEQA , and is therefore , not subject to environmental review.

CCR15378; PRC 21065.

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PUBLIC NOTIFICATION:

The Agenda Report was posted at least 72 hours before the Regular Meeting date and time, and 24 hours before a Special Meeting in accordance with the Ralph M. Brown Act.

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A - Recorded Subordination Agreement
Exhibit B - Resolution

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RESOLUTION NO. 2025-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,

CALIFORNIA, RATIFYING A SUBORDINATION AGREEMENT WITH ORANGE ST

PARTNERS, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY, AND ARV FINANCE INC., SUBORDINATING THE PERFORMANCE DEED OF TRUST TO THE

LENDER DEED OF TRUST AND SUBORDINATING THE LENDER DEED OF TRUST TO THE AFFORDABLE HOUSING DENSITY BONUS AGREEMENT FOR 1628 ORANGE ST. IN NATIONAL CITY.

WHEREAS, on January 17, 2023, the City Council approved by Resolution 2023-01 a Density Bonus Agreement (“Agreement”) that obligates Orange St. Partners, LLC (“Developer”) to restrict one (1) unit as affordable to very low-income households for fifty- five (55) years; and

WHEREAS, the Agreement was entere d into on December 12, 2022 and recorded with the Office of the Recorder of the County of San Diego on January 27, 2023; and

WHEREAS, a Performance Deed of Trust was recorded concurrently with the Agreement on January 27, 2023 to secure the Agreement on the property located at 1628 Orange St. in National City; and

WHEREAS, Orange St. Partners, LLC requested that the City expedite the Subordination Agreement process in order to secure refinancing for the development and , on April 28, 2025, the City Manager executed the Subordination Agreement with Developer and ARV Finance Inc. (“Lender”) incorporated herein as Exhibit “A”; and

WHEREAS, the Deed of Trust securing the performance of the Agreement was made subordinate and subject to Lender’s Deed of Trust through the Subordination Agreement; and

WHEREAS, the Density Bonus Agreement will remain a lien superior to Lender’s Deed of Trust.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1: That the City Council hereby ratifies the Subordination Agreement with Orange St. Partners, LLC and ARV Finance Inc., subordinating the Deed of Trust to the performance of an Affordable Housing Density Bonus Agreement entered into on January 17, 2023.

Section 2: That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

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PASSED and ADOPTED this 3rd day of June, 2025.

Ron Morrison, Mayor

ATTEST:

Shelley Chapel, MMC, City Clerk

APPROVED AS TO FORM:

Barry J. Schultz, City Attorney

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AGENDA REPORT

Department: Community Development
Prepared by: Sophia Depew, Assistant Planner
Meeting Date: Tuesday, June 3, 2025
Approved by: Scott W. Huth, Interim City Manager

SUBJECT:

Resolution of the City Council of the City of National City authorizing the Mayor to execute a Mills Act Historic Preservation Contract for 523 ‘F’ Avenue. (Applicants: Patrick & Shaniece McCartney) (Case File 2025-08 M)

RECOMMENDATION:

Adopt the Resolution Entitled: “R esolution of the City Counci l of the City of National City, California, Authorizing the Mayor to Execute a Mills Act Historic Preservation Contract for 523 ‘F’ Avenue - Applicants: Patrick and Shaniece McCartney, Case File No. 2025-08 M.”

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

The property owners of 523 ‘F’ Avenue are requesting a Mills Act contract. The structure is a two- story Victorian era house constructed in a Queen Anne style, located in the Small Lot Residential (RS-2) zone. The house is constructed with traditional wood siding, fish-scaled shingles, and a steeply pitched gable roof with asymmetrical dormer windows. The home was constructed in the late 19th century and has been used as a single-family home.

Mills Act contracts are historic preservation tools that provide property tax savings for owners in exchange for a commitment to maintain and/or restore a historic structure. This property was part of a list of historic properties designated by the City Council in 2018. The residence is in decent condition, but requires some maintenance and repair work . Future work i ncludes repair (and replacement, as necessary) of exterior woodwork, windows, foundation, fencing, and remediation of the exterior paint. The Mills Act contract is valid for 10 years and automatically extends for one year on the anniversary date. The City may cancel the contract if breached or opt not to renew it if proper notice is provided. There are currently 20 Mills Act contracts in the City.

FINANCIAL STATEMENT:

If the Mills Act restriction on this property is approved, the County Assessor will determine the assessed value of the property based on the requirements of California Revenue and Taxation Code sections 4 39-439.4. The Assessor is required to annually review and value (reassess) properties with Mills Act restrictions. Any impact on the City’s property tax revenues from year to year is expected to be insignificant.

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Not Applicable

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ENVIRONMENTAL REVIEW:

This is not a project under CEQA and is therefore not subject to environmental review. CCR15378; PRC 21065.

PUBLIC NOTIFICATION:

Agenda Report posted within 72 hours of meeting date and time in accordance with Brown Act.

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit 1 - Overhead
Exhibit 2 - Site Photos
Exhibit 3 - Maintenance Plan
Exhibit 4 - List of current Mills Act contracts
Exhibit 5 - Mills Act Contract
Exhibit 6 - Resolution

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ATTACHMENT 1
2025-08 M – 523 ‘F’ Avenue – Overhead

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Plan for 523 F Avenue
Add wrought iron roof cresting
Add finials at peaks of gables
Porch re-model
- Restore columns
- Replace rotten wood planks
- Replace railing
- Add Victorian brackets/spandrels
o Wooden Stick and ball or gothic revival wrought iron
Add gable trim, as was appropriate for Victorian style homes in the late and early 1900s.

Restore fencing to something that provides continuity with the house Replace modern vinyl windows to more period appropriate wooden sash windows.

Remediate lead paint on exterior of house.

Re-grade the grounds surrounding the house to prevent water from entering crawlspace.

Repair foundation footing and piers so that the house can stand for another 100+ years.

Restore front and back gardens with period appropriate and sustainable/drought tolerant plants. - Garden beds in front and back
- Brick foot paths
- Remove damaged cement driveway in back garden and replace with lawn and garden beds
- Remove ficus tree (invasive species, currently ruining the foot paths and is encroaching on the footprint of the house.

Add uplighting to house and surrounding gardens for visibility at night.

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NATIONAL CITY MILLS ACT CONTRACTS
CASE FILE NO. ADDRESS: APPLICANT
1 M-2002-1 3600 E. 8th Street Moncrieff Family Limited
Partnership
2 M-2002-2 926 A Avenue Janice Martinelli
3 M-2002-3 1941 Highland Avenue Celia,
Josefina Hernandez
4 M-2003-1 916 A Avenue Jeannette Salazar
5 M-2003-2 928 A Avenue Jeannette Salazar
6 M-2003-3 1433 E. 24th Street Jim Ladd
7 M-2003-4 45 East Plaza Blvd. Janice Martinelli
8 M-2003-5 907 A Avenue Louise Branch
9 M-2005-1 906 A Avenue Janice Martinelli
10 M-2006-1 910 A Avenue Janice Martinelli
11 M-2006-2 934 A Avenue Janice Martinelli
12 2007-44 M 2824 L Avenue Sherri Steliga
13 2010-9 M 2525 N Avenue ICF
14 2010-28 M 940 E. 16th Street Janice Martinelli
15 2018-10 M 1430 E. 24th Street Stephani Norton
16 2020-01 M 555 E. 1st Street Justin Tjalma
17 2020-04 M 204 E. 2nd Street Jerry Overbey
18 2020-10 M 540 E Avenue McNeil Family Trust
19 2021-04 M 538 C Avenue Christopher & Tang
Warnke
20 2022-27 M 520 F Avenue Christine E. and William R.

Dunfey & Joseph Dzida

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Recording Requested by and When
Recorded Please Mail to:

City Clerk
City of National City
1243 National City Boulevard
National City, CA 91950-4301

APN(s): 556-233-17-00 Above Space for Recorder’s Use Only.

MILLS ACT CONTRACT

For property located at 523 ‘F’ Avenue

THIS MILLS ACT CONTRACT (“Contract”) is entered into by and between THE CITY OF NATIONAL CITY, a municipal corporation (“CITY”) and Patrick & Shaniece McCartney (“OWNER”).

RECITALS

WHEREAS, California Government Code Section 50280, et seq., referred to as the Mills Act, authorizes cities to enter into contracts with the owners of “qualified historic properties,” defined in Government Code Section 50280.1, to provide for the use, maintenance, and restoration of such historic properties so as to retain their characteristics as properties of historic significance.

WHEREAS, OWNER possesses fee title to that certain real property, together with associated structures and improvements thereon, Assessor’s Parcel No. 556-233-17-00, and located at the street address 523 ‘F’ Avenue, National City, California (the “Historic Site”), on property generally described as:

LOTS 4 AND 5 IN BLOCK 42 OF MC COY’S SUBDIVISION OF TEN ACRE LOT 11 IN QUARTER SECTION 155 OF RANCHO DE LA NACION, IN THE CITY OF NATIONAL

CITY, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, ACCORDING TO MAP THEREOF NO. 6, FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY, APRIL 26, 1881.

WHEREAS, the City Council of the City of National City designated the above

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Mills Act Agreement Page 2 of 9 City of National City and Patrick T. and
Shaniece V. McCartney

property as a Historic Site and it is so listed and currently eligible for listing in the “List of Identified Historic Sites in National City.” A copy of such listing is attached to this Contract as Attachment A.

WHEREAS, City and OWNER, for their mutual benefit, now desire to enter into this Contract both to protect and preserve the characteristics of historic significance of the Historic Site and to qualify the Historic Site for an assessment of valuation pursuant to the provisions of Article 1.9 (commencing with Section 439) of Chapter 3 of Part 2 of Division 1 of the California Revenue and Taxation Code, and of Article 12 (comme ncing with Section 50280) of Chapter 1 of Part 1 of Division 1 of the California Government Code.

AGREEMENT

NOW THEREFORE, in consideration of the mutual benefits and covenants, CITY and OWNER agree as follows:

1. Effective Date and Term of Contract . Thi s Contract shall be effective and commence on June 3, 2025 (“Effective Date”), and shall remain in effect for a term of ten (10) years thereafter. The initial ten -year term, and any extension pursuant to Section 2, shall collectively be referred to hereafter as the “Term.”

2. Automatic Renewal and Notice of Non-Renewal.

a. Renewal. Each year on the anniversary of the effective date of this Contract (the “Renewal Date”), a year shall automatically be added to the initial term of this Contract unless notice of non-renewal is served as provided herein.

b. Non-Renewal. If either OWNER or CITY desires, in any year, not to renew this Contract, OWNER or CITY shall serve written notice of non-renewal on the other party in advance of the annual Renewal Date of the Contract.

Unless such notice is served by OWNER to CITY, in writing to the City Council, at least ninety (90) days prior to the annual Renewal Date , or served by CITY to OWNER at least sixty (60) days prior to the annual Renewal Date, one (1) year shall automatically be added to the Term as provided herein. If either CITY or OWNER serve notice to the other of non- renewal in any year, the Contract shall remain in effect for the balance of the Term then remaining, either from its original execution or from the last renewal of the Contract, whichever may apply.

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Mills Act Agreement Page 3 of 9 City of National City and Patrick T. and
Shaniece V. McCartney

(1) Protest. Upon receipt by OWNER of a notice of non -renewal from CITY, OWNER may make a written protest of the notice to the City Council. Any protest must be received by the CITY no later tha n 15 days from the date of the notice of non-renewal.

c. Withdrawal of Non-Renewal. CITY may, at any time prior to the Renewal Date of the Contract, withdraw its notice of non-renewal.

d. City Non-Renewal. If CITY serves notice of non -renewal in any year, the existing Term of the Contract shall remain in effect for the bala nce of the period remaining since the original execution or the last renewal of the Contract, as the case may be.

3. [Reserved]

4. Eligibility. To be eligible for this Contract, the Historic Site shall be listed and shall remain eligible for listing in the “List of Identified Historic Sites in National City.” (Attachment A.)

5. Standards for Historic Site. During the Term, the Historic Site shall be subject to the following conditions, requirements, and restrictions:
a. OWNER shall preserve and maintain the characteristics of the cultural and historical significance of the Historic Site, and, when necessary, restore and rehabilitate the Historic Site to conform to the rules and regulations of the Office of Historic Preservation of the Department of California State Parks, the United States Secretary of the Interior’s Standards for Rehabilitation, and the State Historical Building Code, as amended from time to time. Work shall be done in accordance with the maintenance schedule drafted by the OWNER, attached to this Contract as Attachment B.

b. OWNER shall maintain all buildings, structures, yards and other improvements in a manner which does not detract from the appearance of the immediate neighborhood. The following conditions are prohibited:

(1) Dilapidated, deteriorating, or unrepaired structures, such as: fences, roofs, doors, walls and windows;
(2) Scrap lumber, junk, trash, or debris;
(3) Abandoned, discarded or unused objects or equipment, such as automobiles, automobile parts, furniture, stoves, refrigerators, cans,

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Mills Act Agreement Page 4 of 9 City of National City and Patrick T. and
Shaniece V. McCartney

containers, or similar items;
(4) Stagnant water or excavations, including swimming pools or spas; (5) Any device, decoration, design, structure or vegetation which is unsightly by reason of its height, condition, or i ts inappropriate location.

c. Five years after the Effective Date, and every five years thereafter, City shall inspect the interior and exterior of the Historic Site to determine OWNER’S continued compliance with the C ontract. Inspections required by this Section must:

(1) Be scheduled by prior appointment between City and OWNER, and

(2) Occur no later than thirty days from the five -year anniversary described in this Section.

d. OWNER shall allow visibility of the exterior of the structure from the public right-of-way. OWNER shall not block th e view to the exterior of structure with any new structure, such as walls, fences, or shrubbery.

e. If OWNER applies to CITY for a permit for demolition, substantial exterior alteration, or removal of the Historic Site, OWNER shall attend and participate in a scheduled hearing regarding such application before the board or commission designated by the City Council to oversee CITY’S historic resources prior to the issuance of such permit . CITY will endeavor to schedule such hearing within three (3) weeks after OWNER submits such application to CITY.

f. Notwithstanding the foregoing Section 5(e), if OWNER applies to CITY for a permit for the demolition, substantial exterior alteration, or removal of the Historic Site, OWNER shall comply with all CITY and State of California environmental regulations, policies , and requirements prior to CITY’S issuance of the requested permit.

6. Information of Compliance. OWNER hereby agrees to furnish CITY with any and all information requested by CITY which CITY deems necessary or helpful to determine compliance with the terms and provisions of this Contract.

7. Breach of Contract; Cancellation . If CITY determines that the OWNER has breached any of the condit ions of the Contract , or have allowed the Historic Site

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Mills Act Agreement Page 5 of 9 City of National City and Patrick T. and
Shaniece V. McCartney

to deteriorate to the point that it no longer meets the standards for a “qualified historical property” as defined by Government Code Section 50280.1, CITY shall do one of the following:

a. Public Hearing. Cancel this Contract after CITY has given written notice of, and has held, a public hearing on the proposed cancellation. Notice of such hearing shall be mailed to the last known address of the OWNER within the historic zone and shall be published pursuant to Government Code Section 6061. If CITY cancels the Contract pursuant to Section 7(a), OWNER shall pay those cancellation fees set forth in Government Code Section 50286.

b. Court Action. Bring any action in court, pursuant to Section 14(e) necessary to enforce the Contract, including, but not limited to, an action to enforce the Contract by specific performance or injunction.

8. OWNER’S Cancellation Alternative . As an alternative to cancellation of the Contract, OWNER may bring any action in c ourt, pursuant to Section 14(e), necessary to enforce the Contract, including, but not limited to, an action to enforce the Contract by specific performance or injunction.

9. Binding Effect of Contract . OWNER hereby subject s the Historic Site to the covenants, reservations , and restrictions set forth in this Contract. CITY and OWNER hereby declare their specific intent that the covenants, reservations, and restrictions as set forth in this Contract shall be deemed covenants r unning with the land and shall pass to and be binding upon OWNER’S successors and assigns in title or interest to the Historic Site. Each and every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Site, or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the covenants, reservations, and restrictions expressed in this Contract regardless of whether such covenants, reservations, and restrictions are set forth in such contract, deed, or other instrument. CITY and OWNER hereby declare their understanding and intent that the burden of the covenants, reservations, and restrictions set forth herein touch and concern the land, in that OWNER’S legal interest in the Historic Site is rendered less valuable thereby.

CITY and OWNER hereby further declare their understanding and intent that the benefit of such covenants, reservations , and restrictions touch and concern the land by enhancing and maintaining the historic c haracteristics and significance of the Historic Site for the benefit of CITY, the public, and OWNER.

Page 170 of 373 ends

Mills Act Agreement Page 6 of 9 City of National City and Patrick T. and
Shaniece V. McCartney

10. Processing Fee. OWNER shall pay to CITY a processing fee of $2,270.00.

11. Notice. Any notice required to be given by the terms of this Contract shall be provided at the address of the respective parties as specified below or at any other address as may be later specified by either party.

To CITY:

City of National City
Director of Community Development
1243 National City Boulevard
National City, CA 91950
To OWNER:

Patrick T. and Shaniece V.

McCartney
523 F Avenue
National City, CA 91950

12. Indemnity and Hold Harmless of City . OWNER shall defend, indemnify and hold harmless the CITY, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death, of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys’ fees, and defense costs, of any kind or nature, including workers’ compensation claims, of or by anyone whomsoever, resulting from or arising out of the OWNER’S performance or other obligations, including (a) maintenance of the Historic Site by OWNER or any contractor, subcontractor, agent, lessee, or any other person under this Contract, and also arising out of (b) any restrictions on the use or development of the Historic Site, from application or enforcement of the National City Municipal Code or from enforcement of this Contract; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the defense of any action, and OWNER shall employ competent counsel, reasonably acceptable to the City Attorney of the City of National City.

The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agre ement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the Term of this Agreement and shall not be restricted to insurance proceeds, if any, received by the CITY, officers, officials, agents, employees, and volunteers.

13. Eminent Domain. If the Historic Site is acquired in whole or in part by eminent domain or other acquisition by any entity authorized to exercise the power of eminent domain, and the acquisition is determined by the CITY to frustrate the

Page 171 of 373 ends

Mills Act Agreement Page 7 of 9 City of National City and Patrick T. and
Shaniece V. McCartney

purpose of this Contract, the Contract shall be canceled and no fee shall be imposed under Government Code Section 50286. The Contract shall be deemed null and void for all purposes of determining the value of the property so acquired.

14. General Provisions.

a. None of the terms, provisions, or conditions of this Contract shall be deemed to create a partnership between the parties and any of their heirs, successors, or assigns, nor shall such terms, provisions, or conditions cause them to be consider ed joint ventures or members of any joint enterprise.

b. All of the agreements, rights, covenants, reservations, and restrictions contained in this Contract shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns and all persons acquiring any part or portion of the Historic Site, whether by operation of law or in any manner whatsoever.

c. If any of the provisions of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby.

d. This Contract shall not take effect unless and until OWNER’S signature is notarized by a notary public. Furthermore, if an agent or representative of OWNER signs this Contract on behalf of OWNER, the agent or representative must furnish proof to the satisfaction of CITY, that the agent or representative has authority to act on OWNER’S behalf.

e. This Contract shall be governed by the laws of the State of California. The venue for any action shall be a court of competent jurisdiction in the County of San Diego, State of California.

f. OWNER or an agent of OWNER shall provide written notice of this Contract to the State Office of Historic Preservation within six (6) months of entering into the Contract.

15. Consultation with State Commission. CITY and OWNER may consult with the State Historical Resources Commission for its advice and counsel on matters relevant to historical property contracts.

Page 172 of 373 ends

Mills Act Agreement Page 8 of 9 City of National City and Patrick T. and
Shaniece V. McCartney

16. Recordation. No later than twenty (20) days after the parties execute and enter into this Contract, the City Clerk shall cause this Contract to be recorded in the office of the County Recorder of the County of San Diego.

17. Amendments. This Contract may be amended only by a written and recorded instrument executed by the parties hereto.
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Mills Act Agreement Page 9 of 9 City of National City and Patrick T. and
Shaniece V. McCartney

18. Statutory References: A reference anywhere in this Contract to a Government Code section, or other statutory authority, means a reference to that section as may be later amended.

CITY OF NATIONAL CITY

Date: June 3, 2025

By: ______________________________
Ron Morrison, Mayor

OWNERS OF RECORD

Date: ____________________

By: ____________________________
Patrick T. McCartney
(Notarized Signature)

Date: ____________________

Attest:

By: ______________________________
City Clerk

Date: ____________________

By: ____________________________
Shaniece V. McCartney
(Notarized Signature)

APPROVED AS TO FORM:

______________________
Barry J. Schultz
City Attorney

Date: ____________________

By: ____________________________

OWNER PLEASE HAVE NOTARY PUBLIC ATTACH A SEPARATE PROOF OF NOTARY PAGE WITH SIGNATURE AND SEAL.

Page 174 of 373 ends

1/2 3/12/2020
Identified Historic Sites in National City
National Register (date filed)
Brick Row 7/16/73 906-940 ‘A’ Avenue, 45 E. Plaza Blvd.

St. Matthew’s Episcopal Church 10/25/73 521 E. 8th Street Granger Music Hall 3 / 1 8 / 7 5 1615 E. 4th Street
S a n t a F e D e p o t 4 / 1 8 / 9 6 900 W. 23rd Street (California Southern Terminus Depot)
Locally Designated Significant Buildings

1. 907 ‘A’ Avenue E l i z u r S t e e l / C randall/Ennis House

2. 921 ‘A’ Avenue F r a n k K i m b a l l H o u s e

3. 939 ‘A’ Avenue John Proctor House

4. 602 ‘B’ Avenue

5. 538 ‘C’ Avenue P i n n e y H o u s e

6. 907 ‘D’ Avenue B o y d - V u r g a s o n H o u s e

7. 1108 ‘D’ Avenue F r e d Copeland House

8. 540 ‘E’ Avenue William Burgess House

9. 305 ‘F’ Avenue M i t c h e l l - W e b s t e r H o u s e

10. 341 ‘F’ Avenue T y s o n H o u s e

11. 520 ‘F’ Avenue

12. 523 ‘F’ Avenue

13. 618 ‘F’ Avenue

14. 642 ‘F’ Avenue

15. 1808 ‘F’ Avenue S t e i n F a m i l y F a r m

16. 405 ‘G’ Avenue D o c t o r ’ s H o u s e

17. 437 ‘G’ Avenue P a r s o n - O c h s n e r H o u s e

18. 1605 ‘J’ Avenue

19. 1723 ‘J’ Avenue

20. 1735 ‘J’ Avenue G e o r g e B e e r m a k e r H o u s e

21. 2565 ‘J’ Avenue

22. 1515 ‘L’ Avenue G e o r g e K i m b a l l H o u s e

23. 2824 ‘L’ Avenue M c K n i g h t H o u s e

24. 2525 ‘N’ Avenue O l i v e r N o y e s H o u s e

25. 555 East 1
st S t r e e t Willoughby House

26. 31 East 2nd Street

27. 204 East 2nd Street

28. 636 E. 2 nd S t r e e t John Steele House
Attachment A

Page 175 of 373 ends

2/2 3/12/2020

29. 1105 East 2nd Street

30. 1112 East 2nd Street

31. 1116 East 2nd Street

32. 211 East 3rd Street

33. 141 E 4th Street

34. 441 East 7th Street

35. 926 E. 7 th S t r e e t B a r b e r - F e r b i t a H o u s e

36. 3600 E. 8 th S t r e e t W e l l i n g t o n E s t a t e

37. 2202 E. 10 th S t r e e t T o w e r H o u s e o f M o s e s K i m b a l l

38. 940 E. 16 th S t r e e t H e r t e l H a w k e n H o u s e

39. 1129 E. 16 th Street Mrs. Eimar Home

40. 1041 East 17th Street

41. 2221 East 18th Street

42. 2323 East 18th Street

43. 539 E. 20 th S t r e e t C h a r l e s K i m b a l l H o u s e

44. 1504 E. 22 nd S t r e e t D . K . H o r t o n H o u s e

45. 541 E. 24 th S t r e e t O l i v e w o o d C l u bhouse

46. 1333 East 24th Street

47. 1430 E. 24 th S t r e e t W a l l a c e D i c k i n s o n H o u s e

48. 1433 E. 24 th Street Dickinson Boal House

49. 1206 Coolidge Avenue

50. 1240 Harding Avenue

51. 1507 Harding Avenue

52. 1941 Highland Avenue Floyd Home

53. 913 Hoover Avenue

54. 2333 Prospect Avenue

55. 425 Shell Avenue J o s s e l y n H o u s e

56. 1905-1907 Wilson Avenue

Page 176 of 373 ends

Restore fencing to something that provides continuity with the house Replace modern vinyl windows to more period appropriate wooden sash windows.

Remediate lead paint on exterior of house.

Re-grade the grounds surrounding the house to prevent water from entering crawlspace.

Repair foundation footing and piers so that the house can stand for another 100+ years.

Add uplighting to house and surrounding gardens for visibility at night.

Attachment B

Page 177 of 373 ends

EXHIBIT 6

RESOLUTION NO. 2025-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ,

CALIFORNIA, AUTHORIZING THE MAYOR TO EXECUTE A MILLS ACT HISTORIC PRESERVATION CONTRACT FOR 523 ‘F’ AVENUE - APPLICANTS: PATRICK AND SHANIECE MCCARTNEY, CASE FILE NO. 2025-08 M

WHEREAS, the property located at 523 ‘F’ Avenue was part of the original list of historic properties, adopted during a Public Hearing in 2018; and

WHEREAS, the property owners of 52 3 ‘F’ Avenue have requested to enter into a Mills Act Historic Preservation Contract with the City of National City.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1: The Mayor is hereby authorized to execute a Mills Act Contract for 523 ‘F’ Avenue, attached to the Agenda Report as Exhibit 5. Said contract shall be on file in the Office of the City Clerk.

Section 2: The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED and ADOPTED this 3rd day of June, 2025.

__________________________
Ron Morrison, Mayor

ATTEST:

_________________________________
Shelley Chapel, MMC, City Clerk

APPROVED AS TO FORM:

__________________________________
Barry J. Schultz, City Attorney

Page 178 of 373 ends

AGENDA REPORT

Department: Finance
Prepared by: Karla Apalategui, Sr. Accounting Assistant Meeting Date: Tuesday, June 3, 2025
Approved by: Scott W. Huth, Interim City Manager

SUBJECT:

Warrant Register No. 40 for the Period of 3/28/25 through 4/03/25 in the Amount of $2,432,092.92

RECOMMENDATION:

Ratify Warrants Totaling $2,432,092.92

BOARD/COMMISSION/COMMITTEE PRIOR ACTION:

Not Applicable.

EXPLANATION:

Per Government Section Code 37208, below are the payments issued for the period of 3/28/25 – 4/03/25. Consistent with the Department of Finance’s practice, listed below are all payments above $50,000.

Vendor Check/Wire Amount Explanation
Musco Corp 374088 292,320.00 Light Structure System for Kimball Ballfield Keyser Marston 374081 61,831.25 On-Call Consulting Services Tyler Tech 374126 51,769.06 Pace 10 Tyler CAD Support Axon Enterprise 374039 55,857.60 Axon Fleet 3 Basic

FINANCIAL STATEMENT:

Warrant Register Total $2,432,092.92

RELATED CITY COUNCIL 2020-2025 STRATEGIC PLAN GOAL:

Not Applicable

ENVIRONMENTAL REVIEW:

This is not a project under CEQA , and is therefore , not subject to environmental review.

CCR15378; PRC 21065.

PUBLIC NOTIFICATION:

The Agenda Report was posted at least 72 hours before the Regular Meeting date and time, and 24 hours before a Special Meeting in accordance with the Ralph M. Brown Act

ORDINANCE:

Not Applicable

EXHIBITS:

Exhibit A – FY25 Warrant Register No. 40

Page 179 of 373 ends

CHK NO AMOUNT
374043 6,232.10
374044 17,789.80
374071 3,437.55
374078 184.00
374078 22.50
374118 133.80
374119 133.80
374120 133.80
28,067.35
374028 500.00
374028 500.00
374028 533.00
374028 533.00
374028 533.00
374028 533.00
374047 1,210.03
374065 4,925.00
374065 1,225.00
10,492.03
374037 890.00
374050 2,032.11
374050 3,037.24
374073 550.00
374083 3,382.65
374085 900.00
374117 324.64
374123 4,746.46
15,863.10
374066 13,967.66
374066 5,159.42
374066 5,460.00
374066 5,460.00
374066 5,159.42
374115 151.85
374115 22.48
35,380.83
374029 4,153.92
374030 958.08
374036 13,770.00
374052 4,760.46
374052 31,739.47
374052 9,040.22
374052 38.68
Warrant Register #40
3/28/2025 to 4/3/2025

PAYEE DESCRIPTION DATE
BIG HILL OZ, LLC REFUND A PORTION OF THE DEMO DEPOSIT 4/3/ 2025 FRIEDMAN IMAGING PRC#14594 SCANNING TO LASERFISCHE 4/3/ 2025

A/P PAYMENTS
Building
BIG HILL OZ, LLC REFUND A PORTION OF THE DEMO DEPOSIT 4/3/ 2025 SUNRUN INSTALLATION REFUND A PORTION OF PERMIT FEES FOR BD24-00 4/3/2025 SUNRUN INSTALLATION REFUND A PORTION OF PERMIT FEES FOR BD24-00 4/3/2025 INTERNATIONAL CODE C 2021 INTERNATIONAL CODE BOOKS FOR J.SOLIS 4/3/2025 INTERNATIONAL CODE C 2021 INTERNATIONAL CODE BOOKS FOR J.SOLIS 4/3/2025 City Atty
CEB WESTLAW SERVICES FOR CAO 4/1/2025
SUNRUN INSTALLATION REFUND A PORTION OF PERMIT FEES FOR BD24-00 4/3/2025 Total for Building
CEB WESTLAW SERVICES FOR CAO 4/1/2025
CEB WESTLAW SERVICES FOR CAO - 4/1/2025
CEB WESTLAW SERVICES FOR CAO 4/1/2025
CEB WESTLAW SERVICES FOR CAO 4/1/2025
DEVANEY PATE MORRIS LEGAL SERVICES FOR THE PORT OF 4/3/2025 DEVANEY PATE MORRIS LEGAL SERVICES FOR THE PORT OF 4/3/2025 CEB PRACTITIONER LIBRARIES - CEB 4/1/2025
CEB WESTLAW - CAO - MUNICIPAL LAW HANDBOOKS 4/3/2025
COUNTY OF SAN DIEGO MAIL POSTAGE BILLING - DECEMBER 2024 4/3/2025 COUNTY OF SAN DIEGO MAIL POSTAGE BILLING - JANUARY 2025 4/3/2025 Total for City Atty
City Mgr
ASCAP LICENSE FEE - JANUARY 1- DECEMBER 31, 2025 4/3/2025 LEAGUE OF CALIFORNIA 2025 MEMBERSHIP DUES AND PREPAID LUNCH 4/3/ 2025 STAPLES BUSINESS ADV OFFICE SUPPLIES FOR CMO 4/3/2025
GONZALEZ, DANIEL CASH ADVANCE CONFERENCE - APRIL 5-APRIL 9 - A 4/3/2025 KOSMONT & ASSOCIATES REAL ESTATE ADVISORY CONSULTING SERVICES 4/3/2025 Comm Svcs
EXOS WORKS, INC EXOS DECEMBER PROFESSIONAL SERVICES FY25/ 4/3/2025 TERRA REALTY ADVISOR REAL ESTATE ADVISORY CONSULTING SERVICES 4/3/2025 Total for City Mgr
EXOS WORKS, INC EXOS FEBRUARY MANAGEMENT FEE FY25/CSD 4/3/2025 EXOS WORKS, INC EXOS FEBRUARY PROFESSIONAL SERVICES FY25/C 4/3/2025 EXOS WORKS, INC EXOS JANUARY PROFESSIONAL SERVICES FY25/CS 4/3/2025 EXOS WORKS, INC EXOS JANUARY MANAGEMENT FEE FY25/CSD 4/3/2025 Total for Comm Svcs
Eng/PW
J&S INVESTMENT SEWER REFUND FOR APN# 560-12-05-00- 41. E 18TH 4/1/2025 SMART & FINAL MOP 45756 CASA SPRING FUN SUPPLIES/CSD 4/3/ 2025 SMART & FINAL MOP 45756 MESSY PLAY PROGRAM AT CAMACHO/C 4/3/2025 D-MAX ENGINEERING IN FY24 - FY25 WASTWATER SERVICES INCLUDING FO 4/3/2025 D-MAX ENGINEERING IN FY24 -FY25 STORM WATER SERVICES 4/3/2025 ORHUN OSKAY SWR REFUND FY22-23 & FY23-24 APN# 557-440-60-2 4/1/2025 ANSER ADVISORY MANAG CIP 19-25 WAYFINDING SIGNG SWEETWATER RD P 4/3/2025 D-MAX ENGINEERING IN ENV SVCS -PARADISE CREEK RESTORATION IN KIM 4/3/2025 D-MAX ENGINEERING IN CIP 22-09 EASTSIDE I805 COMM GREENBELT 4/3/2025 1

Page 180 of 373 ends

CHK NO AMOUNT
Warrant Register #40
3/28/2025 to 4/3/2025

PAYEE DESCRIPTION DATE
374052 1,124.96
374053 62.86
374053 269.04
374053 3,095.02
374054 186.07
374054 160.67
374054 164.98
374067 33.57
374067 33.84
374067 233.16
374072 2,225.00
374072 3,000.00
374072 4,100.00
374072 7,200.00
374072 14,800.00
374072 25,500.00
374074 453.61
374074 47.90
374074 383.56
374077 1,493.66
374079 154.61
374079 3,000.00
374080 36,597.80
374082 4,330.46
374084 3,195.13
374086 1,200.00
374086 8,300.00
374088 292,320.00
374092 2,010.50
374092 10,402.29
374092 2,752.68
374092 51.50
374092 1,967.30
374092 118.45
374092 185.40
374093 35.97
374094 61.79
374094 108.39
374095 20.29
374095 89.95
374097 19.84
374097 43.58
374097 75.81
374097 206.22
374097 11.72
374097 97.28
374097 49.49
374097 121.27
374097 157.70

D-MAX ENGINEERING IN ENV SVCS -PARADISE CREEK RESTORATION IN KI M 4/3/2025
D-MAX ENGINEERING IN T&A 90710: PACIFIC PLAZA RESIDENCES 4/3/2025 DANIELS TIRE SERVICE BPO: TIRES FOR CITY FLEET FY25-PW/EQM 4/3/2025 DANIELS TIRE SERVICE BPO: TIRES FOR CITY FLEET FY25-PW/EQM 4/3/2025 D-MAX ENGINEERING IN FOR T&A 90626- UNION TOWER APARTMENTS PRO 4/3/2025 D-MAX ENGINEERING IN FY24 - FY25 WASTWATER SERVICES INCLUDING FO 4/3/2025 FERGUSON ENTERPRISES MOP 45723 BUILDING SUPPLIES FY25-PW/FAC 4/3/2025 FERGUSON ENTERPRISES MOP 46453 BUILDING SUPPLIES FY25-PW/FAC 4/3/2025 DANIELS TIRE SERVICE BPO: TIRES FOR CITY FLEET FY25-PW/EQM 4/3/2025 FERGUSON ENTERPRISES MOP 45723 BUILDING SUPPLIES FY25-PW/FAC 4/3/2025 GEOSYNTEC CONSULTANT GRATE REMOVAL SERVICES - PARADISE AND PLAZ 4/3/2025 GEOSYNTEC CONSULTANT 6-MONTH STEEL PLATE INSTALLATION/RENTAL VAL 4/3/2025 GEOSYNTEC CONSULTANT STEEL PLATE ADJUSTMENT- 16TH AND M AVE 4/3/ 2025 GEOSYNTEC CONSULTANT 4 MONTH STEEL PLATE INSTALLATION/RENTAL 16T 4/3/2025 GRAINGER MOP 65179 BUILDING SUPPLIES FY25-PW/FAC 4/3/2025 GRAINGER MOP 65179 BUILDING SUPPLIES FY25-PW/FAC 4/3/2025 GEOSYNTEC CONSULTANT DE-VEGETATION ACTIVITIES - HARBISON AND PLAZ 4/3/2025 GEOSYNTEC CONSULTANT GEOTECH ASSESS AND ENG DESIGN HONEYSUCK 4/3/ 2025 JIMENEZ, JAIME T&A 90706 REFUND FOR PROJECT 1023 E 7TH ST. 4/3/2025 JIMENEZ, JAIME T&A 90722 REFUND FOR PROJECT BOND 1023 E 7T 4/3/2025 GRAINGER MOP 65179 BUILDING SUPPLIES FY25-PW/FAC 4/3/2025 IBRAHIM, RAY T&A 90664 REFUND FOR 1200 HARBOR DR. 4/3/2025 LANDMARK DESIGN & T&A 90647 REFUND FOR PROJECT E 12TH & E PLAZ 4/3/2025 LEIGHTON CONSULTING GEOTECH EXPLORATION FOR KIMBALL BALLFIELD 4/3/2025 JOAO CARDOSO CIP 24-23 POLICE WALKWAY WATERPROOFING IM P 4/3/2025 KIMLEY HORN AND CIP 20-09 NC EASTSIDE I-805 COMMUNITY 4/3/2025 NV5 INC CONTRACT SERVICES- UTILITY PERMIT PLAN REVI 4/3/2025 NV5 INC CONTRACT SERVICES- UTILITY PERMIT PLAN REVI 4/3/2025 LEIGHTON CONSULTING GEOTECH EXPLORATION FOR KIMBALL BALLFIELD 4/3/2025 MUSCO CORPORATION LIGHT-STRUCTURE SYSTEM FOR KIMBALL PARK BA 4/3/2025 NV5 INC T&A 90717- GRADING- INTEGRITY CHARTER SCHOO 4/3/2025 NV5 INC FOR T&A 90677- DUTCH BROS. COFFEE- 1638 E PLA 4/3/2025 NV5 INC T&A 90717- GRADING- INTEGRITY CHARTER SCHOO 4/3/2025 NV5 INC T&A 90720- PARKING LOT IMPROVEMENTS AT 1313 4/3/2025 PARTS AUTHORITY METR MOP 75943 AUTO SUPPLIES FY25-PW/EQM 4/3/2025 PARTS AUTHORITY METR MOP 75943 AUTO SUPPLIES FY25-PW/EQM 4/3/2025 NV5 INC T&A 90677- DUTCH BROS. COFFEE- 1638 E PLAZA B 4/3/2025 PARTS AUTHORITY METR MOP 75943 AUTO SUPPLIES FY25-PW/EQM 4/3/2025 PRO BUILD COMPANY MOP 45707 GENERAL SUPPLIES FY25-PW/FAC 4/3/2025 PRO BUILD COMPANY MOP 45707 GENERAL SUPPLIES FY25-PW/FAC 4/3/2025 PARTS AUTHORITY METR MOP 75943 AUTO SUPPLIES FY25-PW/EQM 4/3/2025 PARTS AUTHORITY METR MOP 75943 AUTO SUPPLIES FY25-PW/EQM 4/3/2025 PRO BUILD COMPANY MOP 45707 GENERAL SUPPLIES FY25-PW/FAC 4/3/2025 PRO BUILD COMPANY MOP 45707 GENERAL SUPPLIES FY25-PW/FAC 4/3/2025 PRO BUILD COMPANY MOP 45707 GENERAL SUPPLIES FY25-PW/FAC 4/3/2025 PRO BUILD COMPANY MOP 45707 GENERAL SUPPLIES FY25-PW/FAC 4/3/2025 PRO BUILD COMPANY MOP 45707 GENERAL SUPPLIES FY25-PW/FAC 4/3/2025 PRO BUILD COMPANY MOP 45707 GENERAL SUPPLIES FY25-PW/FAC 4/3/2025 PRO BUILD COMPANY MOP 45707 GENERAL SUPPLIES FY25-PW/FAC 4/3/2025 2

Page 181 of 373 ends

CHK NO AMOUNT
Warrant Register #40
3/28/2025 to 4/3/2025

PAYEE DESCRIPTION DATE
374099 28.75
374099 45.11
374101 485.00
374103 368.75
374103 1,693.25
374109 4,135.21
374109 99.50
374109 45.39
374109 46.17
374109 249.37
374109 11.45
374109 104.73
374110 3,593.06
374111 11,142.00
374117 43.94
374117 (5.20)
374121 127.62
374125 331.17
374127 105.97
374127 222.50
374127 44.29
374127 276.09
519,908.27
373917 560.00
373918 400.00
373919 600.00
373920 780.00
373921 280.00
373922 460.00
373923 460.00
373924 135.00
373925 700.00
373926 540.00
374045 611.42
374070 315.00
374104 3,100.05
374105 10,016.85
374117 25.03
374129 4,750.00
374130 2,500.00
26,233.35
374032 165.13
374042 222.50
374049 184.00
374055 250.00
374075 2,406.30
374076 1,087.82
PRUDENTIAL OVERALL S MOP 45742 LAUNDRY SERVICES FY25-PW/FAC 4/3/ 2025 RANDALL LAMB ASSOCIA NC PD STANDBY POWER CONVERSION 4/3/2025

RANDALL LAMB ASSOCIA NC PD STANDBY POWER CONVERSION FUEL TAN K 4/3/2025
PRUDENTIAL OVERALL S MOP 45742 LAUNDRY SERVICES FY25-PW/FAC 4/3/ 2025 R & R CONTROLS, INC ENVIRONMENTAL CONTROL SYSTEMS FY25-PW/FA 4/3/2025 SAN DIEGO GAS & ELEC GAS AND ELECTRIC FOR STREETS MAR FY25-PW/S 4/3/2025 SAN DIEGO GAS & ELEC GAS AND ELECTRIC FOR STREETS MAR FY25-PW/S 4/3/2025 SAN DIEGO GAS & ELEC GAS AND ELECTRIC FOR FACILITIES MAR FY25-PW 4/3/2025 SAN DIEGO GAS & ELEC GAS AND ELECTRIC FOR STREETS MAR FY25-PW/S 4/3/2025 SAN DIEGO GAS & ELEC GAS AND ELECTRIC FOR STREETS MAR FY25-PW/S 4/3/2025 SAN DIEGO GAS & ELEC GAS AND ELECTRIC FOR FACILITIES MAR FY25-PW 4/3/2025 SAN DIEGO GAS & ELEC GAS AND ELECTRIC FOR FACILITIES MAR FY25-PW 4/3/2025 SAN DIEGO GAS & ELEC GAS AND ELECTRIC FOR STREETS MAR FY25-PW/S 4/3/2025 STAPLES BUSINESS ADV MOP 45704 CREDIT FOR OFFICE SUPPLIES FY25-PW 4/3/2025 SWEETWATER AUTHORITY WATER FOR FACILITIES JAN-MAR FY25-PW/FAC 4/3/2025 SAN DIEGO MECHANICAL MAINTENANCE OF PUMP STATIONS FY25-PW/WW 4/3/2025 STAPLES BUSINESS ADV MOP 45704 OFFICE SUPPLIES FY25-PW/ENG 4/3/2025 VALLEY INDUSTRIAL SP MOP 46453 BUILDING SUPPLIES FY25-PW/FAC 4/3/2025 VALLEY INDUSTRIAL SP MOP 46453 BUILDING SUPPLIES FY25-PW/FAC 4/3/2025 TURF STAR INC ROLLER FOR LARGE MOWER #091-PW/EQM 4/3/2025 VALLEY INDUSTRIAL SP MOP 46453 BUILDING SUPPLIES FY25-PW/FAC 4/3/2025 Finance
AGUIRRE, OSCAR RETIREE HEALTH BENEFITS - APRIL 2025 4/1/2025 VALLEY INDUSTRIAL SP MOP 46453 BUILDING SUPPLIES FY25-PW/FAC 4/3/2025 Total for Eng/PW
IBARRA, JOE RETIREE HEALTH BENEFITS - APRIL 2025 4/1/2025 MCCABE, TOM RETIREE HEALTH BENEFITS - APRIL 2025 4/1/2025 CORNEJO, JAVIER RETIREE HEALTH BENEFITS - APRIL 2025 4/1/2025 FLORES, RICHARD M RETIREE HEALTH BENEFITS - APRIL 2025 4/1/2025 ROARK, LANNY RETIREE HEALTH BENEFITS - APRIL 2025 4/1/2025 WRIGHT, MARIA ELENA RETIREE HEALTH BENEFITS - APRIL 2025 4/1/2025 MEEKS, JEFFREY RETIREE HEALTH BENEFITS - APRIL 2025 4/1/2025 PIERSON, DARREN P RETIREE HEALTH BENEFITS - APRIL 2025 4/1/2025 FORVIS MAZARS, LLP RSWA - STATE CONTROLLERS REPORT PREP FO R 4/3/2025 RELIANCE STANDARD MAR 2025 ADJMT- GRP VAI826233, VCI801146, VG180 4/3/2025 YBARRA, ANTONIO RETIREE HEALTH BENEFITS - APRIL 2025 4/1/2025 BRINK'S INCORPORATED TRANSPORTATION - BILLING PERIOD 03/01/25 - 03/3 4/3/2025 WOODRUFF & SMART RSWA - GENERAL MANAGER MONTHLY INVOICE AP 4/3/2025 WOODRUFF & SMART RSWA - LEGAL SERVICES - APRIL 2025 4/3/2025 RELIANCE STANDARD APRIL 2025 - GRP VAI826233, VCI801146, & VG180848 4/3/2025 STAPLES BUSINESS ADV PLANNER / FIN DEPT / STAPLES EPROCUREMENT 4/3/ 2025 BERRY, CHRISTOPHER REIMBRSMNT, CA STATE PARAMEDIC LICENSE 202 4/3/2025 CONCEPT2, INC. REPLACING BROKEN PIECE OF EQUIPMENT 4/3/2025 Total for Finance
Fire
ACE UNIFORMS & ACCES CLASS B, CLASS A AND UNIFORM ACCESSORY 4/3/ 2025 HOWMEDICA OSTEONICS VIDEO LARYNGOSCOPE BLADES 4/3/2025 DANNLEY-JOHNSTON, BO REIMBRSMNT, PARAMEDIC LICENSE FEE, 2025 4/3/2025 HARKEN, INC. FOR NEW ENGINE ANCONFINED SPACE RESCUE T 4/3/ 2025 3

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National City City CouncilJune 3, 2025

National City City Council
June 3, 2025