Agenda packet — Needles City Council, January 23, 2024

(ACT) ACTION NEEDED
(INF) INFORMATION ONLY
(DIS) DISCRETIONARY
AGENDA

REGULAR MEETING OF THE CITY COUNCIL

NEEDLES PUBLIC UTILITY AUTHORITY

HOUSING AUTHORITY CITY OF NEEDLES

CITY OF NEEDLES, CALIFORNIA

CITY COUNCIL CHAMBERS
1111 BAILEY AVENUE, NEEDLES
TUESDAY, JANUARY 23, 2024
THE 5:00 P.M. PORTION OF THE CITY COUNCIL MEETING WILL BE RECESSED BY THE CITY CLERK TO 5:30 P.M.

CITY COUNCIL MEETING – 6:00 PM

THE PUBLIC MAY ATTEND VIA TEAMS AND MAY SUBMIT ANY COMMENTS IN WRITING PRIOR TO NOON ON THE DAY OF THE MEETING BY EMAILING [email protected] TO JOIN THE LIVE TEAMS MEETING: log into the City of Needles website at www.cityofneedles.com to access the agenda and Click here to join the meeting
If asked, enter the following: Meeting ID: 999 427 961# OR listen in and participate by calling Teams: 1-323-488-2227 - Meeting ID: 999 427 961# The meetings are being recorded.

Council Member Campbell will be participating via teams from 526 Desnok, Needles, CA 92363

CALL TO ORDER

ROLL CALL

RECESS THE CITY COUNCIL MEETING AND CONVENE A JOINT COUNCIL / NPUA MEETING

PUBLIC COMMENTS PERTAINING TO THE EXECUTIVE SESSION ITEMS A three-minute time limit per person has been established.

RECESS TO EXECUTIVE SESSION

EXECUTIVE SESSION
a. Public Employee Performance Evaluation pursuant to Government Code §54957 - Title of position:

City Clerk
EXECUTIVE SESSION REPORT - by City Attorney

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

INVOCATION

APPROVAL OF AGENDA

CONFLICT OF INTEREST

CORRESPONDENCE

INTRODUCTIONS
CITY ATTORNEY – Parliamentary Procedures
As a courtesy to those in attendance, we would ask that cell phones be turned off or set in their silent mode. Thank you
PUBLIC APPEARANCE - Persons wishing to address the NPUA / City Council on subjects other than those scheduled are requested to do so at this time. When called by the Mayor, please announce your name and address for the record. In order to conduct a timely meeting, a three-minute time limit per person has been established by Municipal Code Section 2-18. Amendments to the California Government Code Section 54950 prohibits the City Council from taking action on a specific item until it appears on the agenda. 1 PRESENTATIONS
(A ten-minute time limit per presentation has been established per Municipal Code Section 2-18.)

1. Interim Deputy Chief of Operations Scott Tuttle, San Bernardino County Fire Protection District, will be making a presentation (INF)

PUBLIC COMMENTS PERTAINING TO THE NPUA/COUNCIL ITEMS
A three-minute time limit per person has been established.

NPUA / COUNCIL CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and will be enacted by one motion in the form listed. The Mayor or any member of the NPUA / City Council may pull an item from the Consent Calendar for discussion. Prior to NPUA / Council action, a member of the public may address the NPUA / City Council on matters scheduled on the Consent Calendar. A three-minute time limit per person applies. RECOMMENDED ACTION: Approve Items 2 through 4 on the Consent Calendar by affirmative roll call vote (ACT)

2. Authorize a change order for the purchase of a Terex TC55 Optima 2023 Freightliner bucket truck not to exceed $23,400 utilizing the electric vehicle replacement funds

3. Authorize Reliable Pump Inc. to complete two Hydromatic pump repairs not to exceed $15,531.74 to be funded by the Wastewater Asset Replacement Fund

4. Award bid to Phillips Excavating, Inc. for the Water Service Lateral Replacement Project in the amount of $990,399.00 plus 5% contingency for a total project cost of $1,039,918.95 and authorize staff to execute a Public Works Agreement with Phillips Excavating, Inc. and move forward with the Notice of Award and Notice to Proceed.

END OF NPUA CONSENT CALENDAR

ADJOURN THE JOINT NPUA/COUNCIL MEETING AND CONVENE A JOINT HACN/COUNCIL MEETING (Roll Call Previously Taken)

PUBLIC COMMENTS PERTAINING TO THE HACN/COUNCIL ITEMS
A three-minute time limit per person has been established.

HACN / COUNCIL REGULAR ITEMS

5. Accept Change Order No. 2 (Final) for a total contract amount of $448,309.03 and a total project cost of $448,309.03 for work completed by Final Touch Construction for the Needles Housing Authority Window Replacement Project and authorize staff to execute said Change Order; and Accept the Notice of Completion for the Work. (ACT)

ADJOURN THE HOUSING AUTHORITY OF THE CITY OF NEEDLES MEETING AND RECONVENE THE CITY COUNCIL MEETING (Roll Call previously taken)

PUBLIC COMMENTS PERTAINING TO THE COUNCIL ITEMS
A three-minute time limit per person has been established.

COUNCIL CONSENT CALENDAR All matters listed on the Consent Calendar are considered to be routine and will be enacted by one motion in the form listed. The Mayor or any member of the City Council may pull an item from the Consent Calendar for discussion. Prior to Council action, a member of the public may address the City Council on matters scheduled on the Consent Calendar. A three-minute time limit per person applies. RECOMMENDED ACTION: Approve Items 6 through 12 on the Consent Calendar by affirmative roll call vote. (ACT)

6. Approve the Warrants Register through January 23, 2024

7. Approve the Minutes of January 9, 2024

8. Waive the reading and adopt Resolution 2024-3 prioritizing and approving the dollar amount of Needles eligible projects for the Community Development Block Grant Funding in fiscal year 2024-2025

9. Authorize the Mayor to execute the award acceptance letter to CARB for the Needles Active Transportation Plan

10. Adopt Resolution 2024-6 approving a Categorical Exemption for the Proposed Golf Course Irrigation Efficiency Project, Phase 1; and authorize staff to proceed with the implementation; and direct staff to file 2 the Notice of Exemption (NOE) with the State of California, Office of Planning and research, State Clearinghouse, and the San Bernardino County Clerk.

11. Route 66 Drive-Through Arch along Front Street

12. Authorize the City to cosponsor the Run for the Wall with an approximate amount of $2,000 for services

END OF COUNCIL CONSENT CALENDAR

REGULAR COUNCIL ITEMS

13. Award the 2024 Edible Food Recovery Grant (ACT)

14. Waive the reading and adopt Resolution 2024-5 continuing Council Member McCorkle as representative to MDAQMD, and appoint an alternate. (ACT)

15. Name Jack Smith Walking Trail after Marilyn Hohstadt Mathews (ACT)

16. Hearing on Appeal of City’s Notice of Revocation of Cannabis Business License/Permit for the following Cannabis Businesses:
3247 Needles Highway, Suite E, Needles, CA (2103 D, LLC); 3247 Needles Highway, Suite A, Needles CA (3247 AM, LLC) 3241 Needles Highway, Needles, CA (NCA Management Co., LLC) 3253 Needles Highway, Needles CA (Medical Investor Holdings, LLC) HEARING CONTINUED TO FEBRUARY 13, 2024 (INF)

CITY ATTORNEY REPORT

CITY CLERK REPORT

CITY MANAGER REPORT

17. MANAGERS REPORT

COUNCIL REQUESTS
Councilmember Campbell
Councilmember McCorkle
Vice Mayor Merritt
Council Member Pogue
Councilmember Belt
Councilmember Longbrake
Mayor Jernigan

ADJOURNMENT

INTERNET ACCESS TO CITY COUNCIL AGENDAS AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT: HTTP://WWW.CITYOFNEEDLES.COM Posted: January 19, 2024
SB 343-DOCUMENTS RELATED TO OPEN SESSION AGENDAS -- Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the City Clerk’s Office, 817 Third Street, Needles, CA 92363.

In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (760) 326-2113 ext 145. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR

35.102-104 ADA Title II).

I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting.

Dated this 19th day of January 2024
/s/        Dale Jones, CMC, City Clerk
3 4
Item 2.

ORDER NUMBER:

Invoice Date:

Due Date
Branch
Delivery Method
Bill To: Ship To:

PO Box 773385
Chicago, IL 60677-3385
Customer # Customer Purchase Order Doc Date Sales Representative Division Store For questions regarding your invoice - contact (909) 356-6899 Sale
Misc.

Tax
TOTAL

Page 1 of 1 ends

Qty Item Description Unit Price / Rate Ext. Price
Total Due
$247,885.00

SALES INVOICE
$247,885.00
JobID: 938733966024862834OIS606PF
$0.00
$0.00
$247,885.00
Fontana Office
Custom Truck &
Equipment, LLC
7701 E. 24 Hwy
Kansas City, MO 64125
Prepayments $0.00
817 3RD ST
NEEDLES, CA - 92363
817 3RD ST
NEEDLES, CA - 92363

CITY OF NEEDLES, CA CITY OF NEEDLES, CA
Delivery Terms
1000190805
12/20/23
101323EL 12/20/23 BBJERKE USA FON
EXW
2062011
10/13/23
FTL
1 100_03674 FREIGHTLINER M2106/TC55 OPTIM $243,785.00 $243,785.00 Ex Works: KANSAS CITY, MO
ATTACHMENT S/N: 2230882714
CHASSIS VIN: 3ALDCXFE4RDVD8614
SERIALIZED BEDS & BODIES S/N: LKWGTC-192-22-0103
Unit Attributes:

CHASSIS MODEL:M2106 CHASSIS MAKE:FREIGHTLINER
CHASSIS YEAR:2024 CHARACTERISTIC TYPE:55' BUCKET TRK
NEW/USED:NEW ENGINE MAKE:CUMMINS
CHASSIS CLASS:CLASS 7 CHASSIS ENGINE MODEL:L9 D
TRANSMISSION MODEL:3000RDS AXLE CONFIGURATION:4X4
BRAKES:AIR ATTACHMENT MODEL:TC55 OPTIMA
ATTACHMENT MAKE:TEREX UT ATTACHMENT YEAR:2023
BED/BODY MAKE:FREEDOM TRUCK EQUIPMENT BED/BODY MODEL:FTETC55MU126UL PTO OPTIONS:YES E-PTO:TBD
CA OR CT:124 WHEELBASE:190
FRONT AXLE CAPACITY:14000 REAR AXLE CAPACITY:21000
FRAME:11125356438S CAB TYPE:REGULAR CAB
REAR SUSPENSION:SPRING TAG AXLE:NONE
PUSHER AXLE(S):NONE RAIL GEAR:NO
G.V.W.R.:33000 ON-HWY/OFF-ROAD:ON-HIGHWAY
1 750_00010 FREIGHT-WHOLEGOODS DELIVERY $4,100.00 $4,100.00 Ex Works: KANSAS CITY, MO
CUSTOMER WILL HANDLE TT&L.
5 Item 2.

CAB FEATURES:
106” BBC Flat Roof Cab
Conventional, Aluminum
Fiberglass Hood
Single 14” Round Hadley Air Horn
Dual Electric Horns
(5) Amber Marker Lights
Daytime Running Lights
Dual West Coast Heated Mirrors
Bright Finish
Opal Gray Vinyl Interior
Interior Convenience Package
Heater, Defroster, A.C.

Hi-Back Air Ride Driver Seat
Hi-Back Rider Seat
(1) 12V Power Supply In-Dash
97 DB Backup Alarm
AM/FM/WB Radio w/ Front Aux.

Input
White Paint
GVWR
33,000
PRICE: $243,785 USD Ex Works: Kansas City, MO
Price Is Subject To Change Without Notice And Is Not Guaranteed Due To Fluctuation In Material Or Component Prices, Including Manufacturer’s Surcharges.

Sample 60 Month Lease Payment: $3,920 Subject To Approval For More Details Call Custom Truck Capital (833) CTC-FIN1 Terex TC55 Optima
2023 Freightliner M2106 4x4
QR-045360 Sourcewell #110421-TER
CARB 2022 COMPLIANCE IS NOT INCLUDED IN PRICE
CALIFORNIA AND OTHER OPT-IN STATES ADD UP TO $4,500

CHASSIS SPECS EQUIPMENT SPECS
QUOTE NUMBER: LE1.08-H_22 EXPIRATION DATE: 10-30-23
ENGINE
Cummins 300HP
(2) Alliance 12V Batteries

18.7 CFM Air Compressor
115V Block Heater

TRANSMISSION
Allison Automatic
w/ PTO Provision

FRONT AXLE
FAWR: 14,000 lbs
Tires: 11R22.5 14-Ply
Aluminum Wheels
Suspension:

Taperleaf 14,600 lbs
Front Shock Absorbers
Ratio 5.57

REAR AXLES
DA-RS-21.0-4 Rear Axle
RAWR: 21,000 lbs R-Series
Tires: 11R22.5 14-Ply
Steel Wheels
Differential Lock
Suspension:

Variable Multi-Leaf 23,000 lbs.
52” w/ Rubber Helper
Ratio 5.56

FUEL TANKS
50 Gal. Aluminum-LH
6 Gallon DEF Tank

BRAKE SYSTEM
Air Brakes

BODY & EQUIPMENT
168” Line Body With Streetside & Curbside Compartmentation, and Hotstick Shelf
Master Lock System on Body, Adjustable Shelves w/ Dividers and/or Material Hooks in Compartments, Wheel Chock Storage w/ (2) Chocks.

Outrigger Pads & Storage.

ASK ABOUT THE CUSTOMIZED AND FLEXIBLE LEASING & FINANCING

SOLUTIONS AVAILABLE FROM CUSTOM TRUCK CAPITAL
DISCLAIMER: Specifications are believed to be correct, but may contain errors and/or omissions.

Pictures are representative and may not be identical.
888-684-8146 www.customtruck.com

SAMPLE PHOTO
AERIAL SPECIFICATIONS:

Terex Hi-Ranger Optima TC55 Insulated Non-Overcenter Aerial Device Providing A Working Height Of 60.0 Ft And A Side Reach Of 42.8 Ft.

A Self Locking Worm Gear Rotation Drive Is Provided And Equipped With A Bi-Directional Motor.Continuous & Unrestricted Rotation
Boom w/116 Degree Lower Boom Articulation To Ground Access In The Non-Overcenter Position.Lower Boom: Filament Wound High Strength Fiberglass Insert Providing An Insulation Gap.Upper Boom: Filament Wound Tapered Fiberglass Boom Providing A Clear Span Insulation Gap.Upper Boom Rest With A Cam Type Tie Down Strap. Boom Tip With Hydraulic Platform Rotator. Upper Controls: “Control-Plus” Single Stick Controller.

Platform Leveling Control, Hydraulic Platform Tilt Is Provided At Platform And Lower Controls.Engine Stop/Start Controlled At Platform And Lower Controls. Engine Throttle Advance
Dual Hydraulic Tool Outlets At Platform With Flow ControlLower Controls: Individual Control Levers Are Provided And Located In An Accessible Location On The Turntable.

An Upper/Lower Control Selector Provides Override Of Platform Controls.

Aerial Device Is Designed As A Category B Machine In Accordance With ANSI/SIA A92.2-2015.

The Upper And Lower Boom Will Be Articulated Independently.

Terex South Dakota Inc. Can Only Test Up To 69kv When This Option Is Ordered. Can Be Rated From 46KV Up To 69KV Per ANSI/SIA A92.2-2015 Depending On: Model, Options And Fiberglass Length - Must Specify KV Rating When Ordering.

Demand Throttle Disable
Side Mounted Fiberglass Platform 24” X 48” X 42”: (Curbside) 700 Lbs. Rated Platform Capacity.Insulated Platform Liner For 24” X 48” X 42” Platform Vinyl Platform And Control Cover For 24” X 48” Platform Simplified Compact Hydraulic Extend Under Load Jib And Winch Infinite Positioning Through The 120-Degree Articulation Envelope (-20 To +105 Degrees) Load Radius Of 0 To 65” - Hydraulic Extension To Reposition The Jib (No Re-Pinning Required).Includes A 2000 Lb. Full Drum Capacity Self-Locking Worm Gear Winch Complete With 1/2” X 75’ Load. Line With Swivel Hook And Latch And A Load Chart.

Auxiliary Let Down For Use With Open Center Hydraulics
30 Gallon Hydraulic Oil Reservoir
Subframe Constructed With An Open Center. Tie Down Kit. (2) Heavy Duty A-Frame Outriggers With Swivel Type Stabilizer Pads.

Controls For 2-Sets Of Outriggers And Auxiliary Tool Outlets (Open Center Systems) Outrigger Interlock
Pump For Systems Requiring 14 Gallons Per Minute
Option: 20K Front Bumper Winch Package Add: $13,250
6 Item 2.
7 Item 3.

Estimate
Date
12/19/2023
Estimate #
17802
Name / Address
City of Needles
817 Third Street
Needles, CA 92363
Ship To
City of Needles
817 Third Street
Needles, CA 92363
P.O. No. Terms
Net 30
Rep
BB
FOB
RPM Shop
Ship Via
Will Call
Signature:

Total
Subtotal
Sales Tax (0.0%)
Date: ___________________________________
Reliable Pump, Inc.

P.O. Box 31115
Las Vegas, NV 89173
Ph: 702-243-5116 Fax: 702-240-9319
Upon approval, sign at bottom and fax to 702-240-9319.

Estimate expires within 30 days from date shown above. Any alteration or deviation from above specifications, involving extra costs will be executed and become an extra charge over and above the Estimate.

Notice: Due to a global spike in demand, combined with material and labor shortages, we are experiencing shipping delays with some of our manufactures. Any quoted lead times cannot be guaranteed.

Item Description Qty Price Total
RE: Sewage Lift Station - W439197
Repair of Hydromatic model S12LXP4000FA, S/N
10652740, submersible solids handling pump, 40HP
460V 3PH 870RPM, 61FLA, 14.13" impeller, Date
Code: 0620
Upon inspection our technician found that the stator was shorted to ground and needs to be replaced. This repair will fall under the extended warranty and be covered by the manufacturer.

The impeller and wear ring were also damaged and need
to be replaced. This damage is not covered under the
extended warranty and will not be covered by the
manufacturer.

Shop Labor to inspect, diagnose, and perform warranty
repairs.

Shop 6.6667 0.00 0.00
27973D003 STATOR 30-40HP, 870RPM 8P, 230-460V/3PH 1 0.00 0.00 27996A000 SEAL-SHAFT Silcar/Carbon Nitrile 1 0.00 0.00
03718-300-1 SEAL-SHAFT 3.0 TYPE2100 B/CA/SC 1 0.00 0.00 08565A026 Hydromatic BEARING BALL N.DEPT.#3309 3.93 1 0.00 0.00 07167-019-1 Hydromatic Ball Bearing, Double Row 1 0.00 0.00

Page 1 ends

Item 3.

Total
Subtotal
Sales Tax (0.0%)
Date: ___________________________________
Reliable Pump, Inc.

P.O. Box 31115
Las Vegas, NV 89173
Ph: 702-243-5116 Fax: 702-240-9319
Upon approval, sign at bottom and fax to 702-240-9319.

Notice: Due to a global spike in demand, combined with material and labor shortages, we are experiencing shipping delays with some of our manufactures. Any quoted lead times cannot be guaranteed.

Item Description Qty Price Total
Shop Labor to inspect, diagnose, and perform
non-warranty repairs.

Shop 4 135.00 540.00
Cord cap rebuild ... Materials needed to rebuild cord cap (35FT, 6-4, 18-5) 1 436.74 436.74 25456E568 IMPELLER 14.25" S12LXP 1 5,438.80 5,438.80
25458D000 WEAR RING, S12L(X)P 1 916.80 916.80
Parts Income O-Rings, as required 1 15.00 15.00
Misc. Supplies: Oil (13 Gallons), oil disposal, paint,
hardware, connectors, etc.

Supplies Income 1 635.00 635.00
Motor insulation test, performed with Crown Model 2109
insulation tester, S/N 90014, 115V 60Hz 6A. Cal.
5-17-2021
Insulation Test 1 0.00 0.00
Estimated lead time is 3-5 Weeks ARO.

Pentair Hydromatic has a price increase that is going into effect on January 1st, 2024. Repairs must be approved
before noon on 12/29/23 for above pricing to be honored.

Page 2 ends

_____________________________________
$7,982.34
$7,982.34
$0.00
9 Item 3.

Estimate
Date
12/19/2023
Estimate #
17653
Name / Address
City of Needles
817 Third Street
Needles, CA 92363
Ship To
City of Needles
817 Third Street
Needles, CA 92363
P.O. No. Terms
Net 30
Rep
BB
FOB
RPM Shop
Ship Via
Will Call
Signature:

Total
Subtotal
Sales Tax (0.0%)
Date: ___________________________________
Reliable Pump, Inc.

P.O. Box 31115
Las Vegas, NV 89173
Ph: 702-243-5116 Fax: 702-240-9319
Upon approval, sign at bottom and fax to 702-240-9319.

Notice: Due to a global spike in demand, combined with material and labor shortages, we are experiencing shipping delays with some of our manufactures. Any quoted lead times cannot be guaranteed.

Item Description Qty Price Total
RE: Sewage Lift Station - W440060
Repair of Hydromatic model S12LXP4000FA, S/N
10726414, submersible solids handling pump, 40HP
460V 3PH 870RPM, 61FLA, 14.25" impeller, Date
Code: 0122
Upon inspection our technician found that the impeller
bolt had worked loose then broke off with 1/4" of the bolt still left in the shaft. After the impeller dropped it was still connected to shaft to some degree and the pump kept running causing severe damage to both the impeller and
wear ring.

The above repair can not be made under warranty as all
indications show that the damage was caused by the
pump running in reverse.

Our technician also found that the stator wiring insulation had failed and that the stator needs to be replaced. This portion of the repair will fall under the extended warranty and be covered by the manufacturer.

Shop Labor to inspect, diagnose, and perform warranty
repairs on pump.

Shop 6.6667 0.00 0.00

Page 1 ends

Item 3.

Total
Subtotal
Sales Tax (0.0%)
Date: ___________________________________
Reliable Pump, Inc.

P.O. Box 31115
Las Vegas, NV 89173
Ph: 702-243-5116 Fax: 702-240-9319
Upon approval, sign at bottom and fax to 702-240-9319.

Notice: Due to a global spike in demand, combined with material and labor shortages, we are experiencing shipping delays with some of our manufactures. Any quoted lead times cannot be guaranteed.

Item Description Qty Price Total
27973D003 STATOR 30-40HP, 870RPM 8P, 230-460V/3PH 1 0.00 0.00 27996A000 SEAL-SHAFT Silcar/Carbon Nitrile 1 0.00 0.00
03718-300-1 SEAL-SHAFT 3.0 TYPE2100 B/CA/SC 1 0.00 0.00 08565A026 Hydromatic BEARING BALL N.DEPT.#3309 3.93 1 0.00 0.00 07167-019-1 Hydromatic Ball Bearing, Double Row 1 0.00 0.00 Shop Shop Labor to perform non-warranty repairs on pump. 2 135.00 270.00 03879-002-1 Screw, Cap (Socket Head), 3/4-16 1 107.20 107.20 01945-001-3 Washer, Impeller Retainer 1 166.60 166.60
25456E568 IMPELLER 14.25" S12LXP 1 5,438.80 5,438.80
25458D000 WEAR RING, S12L(X)P 1 916.80 916.80
Parts Income O-Rings, as required 1 15.00 15.00
Misc. Supplies: Oil (13 Gallons), oil disposal, paint,
hardware, connectors, etc.

Pentair Hydromatic has a price increase that is going into effect on January 1st, 2024. Repairs must be approved
before noon on 12/29/23 for above pricing to be honored.

Page 2 ends

_____________________________________
$7,549.40
$7,549.40
$0.00
11 Item 3.
12 Item 4.

City of Needles
Bid Results for Project Water Service Lateral Replacement Project (PW2401) Issued on 12/21/2023
Bid Due on January 10, 2024 3:30 PM (PST)
Exported on 01/16/2024
Line Totals (Unit Price * Quantity)
Item No. Description UOM Quantity Phillips Excavating Inc Christensen Brothers EverLevel Holdings, LLC J&L Constructors Inc General Engineering, Inc.
1 Mobilization / Demobilization LS 1 $10,000.00 $50,000.00 $60,000.00 $40,000.00 2 Traffic Control and Safety LS 1 $22,000.00 $63,000.00 $100,000.00 $40,000.00 3 SWPPP, Best Management Practice and NPDES Requirements LS 1 $9,000.00 $23,600.00 $30,000.00 $40,944.00 4 Encroachment Permits LS 1 $9,306.00 $9,306.00 $9,306.00 $9,306.00 5 Construct 4" Hot Tap Connection to Existing 12" PVC Watermain, Including Tee, 4" Gate Valve and Thrust Block EA 3 $19,398.00 $23,400.00 $7,500.00 $30,000.00 6 Install 4" DR 14 C900 Class 305 PVC Waterline, Fully Restrained, and DI Fittings LF 605 $78,045.00 $71,390.00 $90,750.00 $272,250.00 7 Install Temporary Blow-Off with 4" Ecc. Reducting Flange with 2" Threaded Outlet 2" Galvanized Steel Pipe and Fittings, 2" Gate Valve and Thrust Block EA 3 $12,300.00 $7,890.00 $11,550.00 $15,000.00 8 Remove and Install Existing 3/4" Water Service Lateral EA 245 $786,450.00 $833,000.00 $882,000.00 $980,000.00 9 Remove and Install Existing 1-1/2" Water Service Lateral EA 3 $12,300.00 $12,000.00 $11,700.00 $15,000.00 10 Remove and Install Existing 2" Water Service Lateral EA 3 $13,500.00 $14,400.00 $12,000.00 $22,500.00 11 Remove Existing Water Service Lateral and Install New 3/4" Water Service Lateral to New Watermain EA 3 $14,100.00 $11,220.00 $11,700.00 $15,000.00 12 Cut, Plug, and abandon Existing Waterline EA 2 $4,000.00 $7,800.00 $6,000.00 $20,000.00 Subtotal $990,399.00 $1,127,006.00 $1,232,506.00 $1,500,000.00 Total $990,399.00 $1,127,006.00 $1,232,506.00 $1,500,000.00 Unit Price
Item No. Description UOM Quantity Phillips Excavating Inc Christensen Brothers EverLevel Holdings, LLC J&L Constructors Inc General Engineering, Inc.
1 Mobilization / Demobilization LS 1 $10,000.00 $50,000.00 $60,000.00 $40,000.00 2 Traffic Control and Safety LS 1 $22,000.00 $63,000.00 $100,000.00 $40,000.00 3 SWPPP, Best Management Practice and NPDES Requirements LS 1 $9,000.00 $23,600.00 $30,000.00 $40,944.00 4 Encroachment Permits LS 1 $9,306.00 $9,306.00 $9,306.00 $9,306.00 5 Construct 4" Hot Tap Connection to Existing 12" PVC Watermain, Including Tee, 4" Gate Valve and Thrust Block EA 3 $6,466.00 $7,800.00 $2,500.00 $10,000.00 6 Install 4" DR 14 C900 Class 305 PVC Waterline, Fully Restrained, and DI Fittings LF 605 $129.00 $118.00 $150.00 $450.00 7 Install Temporary Blow-Off with 4" Ecc. Reducting Flange with 2" Threaded Outlet 2" Galvanized Steel Pipe and Fittings, 2" Gate Valve and Thrust Block EA 3 $4,100.00 $2,630.00 $3,850.00 $5,000.00 8 Remove and Install Existing 3/4" Water Service Lateral EA 245 $3,210.00 $3,400.00 $3,600.00 $4,000.00 9 Remove and Install Existing 1-1/2" Water Service Lateral EA 3 $4,100.00 $4,000.00 $3,900.00 $5,000.00 10 Remove and Install Existing 2" Water Service Lateral EA 3 $4,500.00 $4,800.00 $4,000.00 $7,500.00 11 Remove Existing Water Service Lateral and Install New 3/4" Water Service Lateral to New Watermain EA 3 $4,700.00 $3,740.00 $3,900.00 $5,000.00 12 Cut, Plug, and abandon Existing Waterline EA 2 $2,000.00 $3,900.00 $3,000.00 $10,000.00 13 Item 4.
14 Item 5.

CITY OF NEEDLES

C H A N G E O R D E R
PROJECT: NHA Windows Replacement Project Order No. 2
OWNER: City of Needles CONTRACTOR: Final Touch Construction FOLLOWING CHANGES ARE MADE TO THE CONTRACT:

Description of Changes Decrease Contract Price Increase Contract Price

1. Purchase replacement glass for future repairs $ 1,685.03 JUSTIFICATION:

1. Purchase replacement glass for future repairs. One (1) extra panel for each size window to be kept on hand at the maintenance facility for breakage repairs. Having the glass panels on hand will allow staff to make repairs quickly and efficiently.
$1,685.03 increase from project contingency
Original Contract Price $408,289.00
Previous Change Order(s) Amount $ 38,335.00
Original Contract Price plus previous Change Orders $446,622.00 Additions Due This Change Order $1,685.03
New Contract Price $448,307.03

CHANGE IN CONTRACT TIME
Contract Time will
be
(Increased)
Adjusted Date for
Completion of all
Work
Calendar Days

N/A N/A

N/A

APPROVALS

REQUIRED
Requested by:

Signature (Project Manager)
Date:

Contractor Acceptance:

Signature (Contractor)
Date:

Approved by: Date: 1/23/24
Signature (City Manager) CC meeting

C H A N G E O R D E R
15 Item 5.

RECORDING REQUESTED BY:

City of Needles
817 Third Street
Needles, CA 92363
AND WHEN RECORDED MAIL TO:

City of Needles
817 Third Street
Needles, CA 92363
No fee per Govt. Code § 27383 ~ SPACE ABOVE FOR RECORDER’S USE ONLY ~

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or AGENT OF THE OWNER of the interest or estate stated below in the property hereinafter described.

The full NAME of the OWNER is CITY OF NEEDLES
The ADDRESS of the OWNER is 817 THIRD STREET, NEEDLES, CA 92363 The NATURE OF THE INTEREST or estate of the undersigned is In FEE Street Address / APN (if applicable)
The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

Contractor’s Name Contractor’s Address:

I, am the
(Name of below signor) (Owner, President, Authorized Agent, Partner, etc.) the declarant of the foregoing Notice of Completion. I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Notice of Completion 03-17-2023
The property on which said work of improvement was completed is in the City of Needles, County of San Bernardino, State of California, and was approved by the Needles City Council by minute action at the meeting and is DESCRIBED AS FOLLOWS:

Improvement on the property hereinafter described and COMPLETED on Improvements described as
Date: Signature:

Patrick J. Martinez, City Manager, City of Needles
Patrick J. Martinez City Manager
Remove and Replaced Windows, Doors and Hardware at the Needles Housing Authority. 11/15/2023
FINAL TOUCH CONSTRUCTION & DESIGN 16466 FOOTHILL BL, FONTANA, CA 92335 0185-245-01-0000
01/23/2024
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38 Item 6.

MINUTES

REGULAR MEETING OF THE CITY COUNCIL

NEEDLES PUBLIC UTILITY AUTHORITY

HOUSING AUTHORITY CITY OF NEEDLES

CITY OF NEEDLES, CALIFORNIA

CITY COUNCIL CHAMBERS
1111 BAILEY AVENUE, NEEDLES
TUESDAY, JANUARY 9, 2024
COUNCIL EXECUTIVE SESSION – 5:30 PM
CITY COUNCIL MEETING – 6:00 PM
CALL TO ORDER - Mayor Jernigan called the meeting to order at 5:32 pm

ROLL CALL

PRESENT
Council Member Jamie McCorkle
Vice Mayor Kirsten Merritt
Mayor Janet Jernigan
Council Member Tona Belt
Council Member Henry Longbrake
City Attorney Pinkney reported that Council Members Campbell and Pogue have a conflict of interest on the Executive Session item because their sons work for MIH.

RECESS THE CITY COUNCIL MEETING AND CONVENE A JOINT COUNCIL / NPUA MEETING PUBLIC COMMENTS PERTAINING TO THE EXECUTIVE SESSION ITEMS - None RECESSED TO EXECUTIVE SESSION at 5:34 pm

EXECUTIVE SESSION
a. NPUA/Council: Conference with legal counsel – anticipated litigation pursuant to Government Code Section 54956.9(d) 2, 3 and/or 4 (regarding potential litigation with Medical Investor Holdings LLC, NCA Management, 3247 AM LLC and 2103 D, LLC related to Cannabis taxes).

EXECUTIVE SESSION REPORT – Mayor Jernigan stated that City Attorney Pinkney had nothing to report.

CALL TO ORDER - Mayor Jernigan called the meeting to order at 6:02 pm

ROLL CALL

PRESENT
Council Member Ellen Campbell
Council Member Jamie McCorkle
Vice Mayor Kirsten Merritt
Mayor Janet Jernigan
Council Member JoAnne Pogue
Council Member Tona Belt
Council Member Henry Longbrake
PLEDGE OF ALLEGIANCE - Led by Mayor Jernigan
INVOCATION - Given by Council Member Campbell
APPROVAL OF AGENDA - Council Member Pogue moved, second by Vice Mayor Merritt to approve the agenda. Motion carried by the following roll call vote:

Ayes: Council Members Campbell, McCorkle, Merritt, Pogue, Belt, and Longbrake Noes: None

Absent: None
CONFLICT OF INTEREST - None
CORRESPONDENCE - None
39 Item 7.

INTRODUCTIONS - Mayor Jernigan acknowledged former Council Member Tim Terral, Commissioners Campbell, Rath, Beard, and Ford; former Commissioner Kidd, and Code Enforcement Officer Adrian Chavez in attendance.

CITY ATTORNEY – Parliamentary Procedures given by City Attorney John Pinkney

ADJOURN THE JOINT NPUA/COUNCIL MEETING & RECONVENE THE CITY COUNCIL MEETING CALL TO ORDER (Roll Call Previously Taken) at 6:05 pm

PUBLIC APPEARANCE
Sheila Miller spoke about a disturbance at her daughter's house on Earl Court. Police were called and they responed to the incident.

Larry Ford requested speed limit signs be installed on the dirt road leading to the water tanks, from Lilly Hill to the cement circle.

PRESENTATIONS

1. Presentation to Linda Kidd for her service on the Planning Commission and the City of Needles Plaque given to former Commissioner Kidd by Mayor Jernigan

2. Presentation given by Michael Fink, CPA with Fechter & Company. Council Member Campbell moved, second by Vice Mayor Merritt, to accept and file the City fiscal year ended June 30, 2022 audit report completed by Fechter & Company. Motion carried by the following roll call vote:

Ayes: Council Members Campbell, McCorkle, Merritt, Pogue, Belt, and Longbrake Noes: None

Absent: None

PUBLIC HEARING

3. Public Hearing held- noticed to receive public input on a proposed fare increase for ridership on the Senior/Disabled Dial-a-Ride (DAR) transportation service effective as of February 1, 2024 Staff Report given by City Manager Patrick Martinez
Council Questions of Staff - none
Mayor opened the public hearing at 6:40 pm
Public Comment - none
Mayor closed the public hearing at 6:40 pm
Council Discussion / Deliberation - none
Council Member Campbell moved, second by Vice Mayor Merritt, to waive the reading and adopt Resolution No. 2024-1 approving a fare increase for ridership on the Senior/Disabled Dial-a-Ride (DAR) transportation service effective as of February 1, 2024. Motion carried by the following roll call vote:

Ayes: Council Members Campbell, McCorkle, Merritt, Pogue, Belt, and Longbrake Noes: None

Absent: None
PUBLIC COMMENTS PERTAINING TO THE COUNCIL ITEMS - None

COUNCIL CONSENT CALENDAR
Vice Mayor Merritt moved, second by Council Member Campbell, to approve items 4 through 10 on the consent calendar. Motion carried by the following roll call vote:

Ayes: Council Members Campbell, McCorkle, Merritt, Pogue, Belt, and Longbrake Noes: None

Absent: None

4. Approved the Warrants Registers of December 26, 2023 and January 9, 2024

5. Approved the Special & Regular Meetings Minutes of December 12, 2023 40 Item 7.

6. Released the Temporary Certificate of Occupancy Agreement with H-Street Patient Care for the building located at 101 W. Spikes Road, Also known as APN# 0650-431-10-0000

7. Ratified the City Managers signature dated December 19, 2023, accepted the Regents of the University of California grant for the City of Needles Animal Shelter award and authorized an FY 24 budget adjustment in the amount of $112,000

8. Hearing on Appeal of City’s Notice of Revocation of Cannabis Business License/Permit for the following Cannabis Businesses:
3247 Needles Highway, Suite E, Needles, CA (2103 D, LLC); 3247 Needles Highway, Suite A, Needles CA (3247 AM, LLC) 3241 Needles Highway, Needles, CA (NCA Management Co., LLC) 3253 Needles Highway, Needles CA (Medical Investor Holdings, LLC) HEARING CONTINUED UNTIL JANUARY 23, 2024

9. Accepted Minagar and Associates, Inc. Proposal to Provide Engineering Services for the Design and Project Management of the Active Transportation Plan Cycle 6 - City of Needles Schools and Seniors Sidewalk Project for a not to exceed amount of $215,940 and authorized staff to execute the Professional Services Agreement and issue a Notice to Proceed.

10. Waived the reading and adopted Resolution 2024-02, Authorizing City Manager to Execute Program Supplement No. 00000A384 to Administering Agency-State Agreement for State Funded Projects No. 08-5220S21 with the State of California Department of Transportation (Caltrans) for the administration of State funds for the Schools and Seniors Sidewalk Project.

END OF COUNCIL CONSENT CALENDAR

CITY ATTORNEY REPORT
Given by City Attorney John Pinkney

CITY MANAGER REPORT

11. MANAGERS REPORT
Given by City Manager Patrick Martinez

COUNCIL REQUESTS
Councilmember Campbell reported pavement damage on El Monte street and asked staff to look into making repairs.

Councilmember McCorkle Congratulated the NHS Boys and Girls Basketball teams.

Vice Mayor Merritt thanked Linda Kidd for her years of service and thanked Barbara DiLeo for assisting the auditors.

Council Member Pogue asked about the road repairs and the pavement management schedule.

Councilmember Belt requested a Visitor Center meeting
Councilmember Longbrake had no requests
Mayor Jernigan commented on the success of the Registrar of Voters Ballot Mobile; announced the upcoming resource fair on March 20 from 10am - 2pm at El Garces; spoke about the upcoming Route 66 100th anniversary in 2026 and requested approval of a location for a drive through shield; requested that the walking trail at Jack Smith Park be dedicated to Marilyn Mathews; thanked Linda Kidd for her service.

ADJOURNMENT
Mayor Jernigan adjourned the meeting at 6:51 pm
ATTEST:

Mayor Janet Jernigan City Clerk Dale Jones, CMC
41 Item 7.
42 Item 8.

Needles Targeted Area
Approved Project: FLIP MENDEZ PARKWAY - DUKE WATKINS PARK Legend

PROJECT LOCATION
700 ft
N
➤
43 Item 8.
44 Item 9.
arb.ca.gov 1001 I Street • P.O. Box 2815 • Sacramento, California 95812 [email protected] January 12, 2024
Rainie Torrance
Utility Manager
City of Needles
817 Third Street
Needles, CA 92363
[email protected]
Dear Rainie Torrance,
Thank you for submitting the City of Needles application for the California Air Resources Board’s (CARB) Fiscal Year 2022-23 joint request for Applications (RFA) under Planning and Capacity Building (Planning), Clean Mobility for Schools (CMIS), and the Sustainable Transportation Equity Project (STEP). The City of Needles submitted a comprehensive and equity-driven application that meets the objectives and goals of the RFA. CARB is pleased to preliminarily offer a Planning Grant award for $370,729.67 to support the City of Needles implementation of the Needles Active Transportation Plan. As a contingency to this offer, CARB requests that the City of Needles work with CARB to update the project scope for the Grant Agreement to include steps to meaningfully engage with, and, as feasible, directly partner with the Fort Mojave Indian Tribe.

Planning Grants will be administered by a Statewide Planning and Capacity Building Administrator (PCB Administrator). The PCB Administrator is responsible for activities such as executing the grant agreement, reviewing and approving disbursements requests, disbursing funds in accordance with the RFA, project implementation support, and generally providing oversight and accountability. Planning Grantees will primarily coordinate with the PCB Administrator throughout the grant term.

The PCB Administrator has been selected and will be announced in January 2024. The process for getting the PCB Administrator onboarded will take several months. In the meantime, CARB will work with you on all preliminary steps needed prior to successfully executing your Grant Agreement with the PCB Administrator by July 2024.

CARB is requesting an official response to this preliminary award offer. Please draft a response letter on the City of Needles letterhead using the attached template and email it to Violet Martin at [email protected] by January 26, 2024. The letter should indicate whether you accept or do not accept the preliminary award offer, including whether you accept or do not accept modifying the scope as described above. If the response is an acceptance of the offer, please also indicate whether you will need council or board approval before signing a Grant Agreement with the PCB Administrator.

CARB will confirm receipt of your award acceptance letter once received. In February, we will assign a CARB liaison who will send you the templates and forms needed to complete 45 Item 9.

Rainie Torrance, Utility Manager
January 12, 2024

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the post-award requirements outlined below and will work with you on developing the Grant Agreement until work activities transition to the PCB Administrator.

The City of Needles must provide the following additional information to CARB by May 14, 2024:
• Letter from regional planning agency that documents which strategies in the most recently adopted Sustainable Community Strategy the project will contribute to implementing.
• Completed Payee Data Record, based on a form provided by CARB. • Resolution(s) of its governing board that commits the entity to do the following things:
o Comply with the requirements of the Grant Agreement.
o Accept the grant funds.
o Allocate and authorize any resource contributions that the City of Needles has committed as part of the application.
o CARB recommends the resolution allow for grant amendments without governing board approval.

As a reminder, no agreement is in effect until the Grant Agreement is signed by both your authorizing signatory and the PCB Administrator. Therefore, any work completed prior to this time will not be compensated or reimbursed. Administrative efforts that occur after the issuance of this preliminary award letter and before the execution of the Grant Agreement can be counted toward the project’s resource contributions. Please do not publicly announce this preliminary award without coordination and advanced approval from CARB.

Congratulations on your preliminary selection. We look forward to working with your team to make the Needles Active Transportation Plan a success for the benefit of the City of Needles. If you have any questions or need further clarification, please reach out to Violet at (279) 842-9962 or by email at [email protected].

Sincerely,
Tabetha Willmon, Manager
Clean Transportation Outreach Section
Mobile Source Control Division
[email protected]
(279) 842-9682
cc: Lisa Macumber, Branch Chief, Mobile Source Control Division Violet Martin, Air Pollution Specialist, Mobile Source Control Division 46 Item 9.

Rainie Torrance, Utility Manager
January 12, 2024

Page 3 ends

Attachments
• Acceptance letter template
47 Item 9.

City of Needles
817 Third Street, Needles, California 92363
(760) 326-2113  FAX (760) 326-6765
www.cityofneedles.com
Mayor Janet Jernigan
Vice Mayor Kirsten Merritt
Councilmember Tona Belt
Councilmember Ellen Campbell
Councilmember Jamie McCorkle
Councilmember JoAnne Pogue
Councilmember Henry Longbrake
City Manager Patrick Martinez
January 23, 2024
California Air Resources Board
Attn: Violet Martin
1001 I Street
PO Box 2815
Sacramento, CA 95812
Subject: Letter of Acceptance – Needles Active Transportation Plan Dear Ms. Martin,
On behalf of the City of Needles, I am pleased to accept the California Air Resources Board grant award of $370,729.67 to implement the Needles Active Transportation Plan. The city is fully committed to working with CARB, sub-applicants, community partners and our community stakeholders to completing the Needles Active Transportation Plan.

The City Manager has signing authority for the forthcoming Grant Agreement for the Needles Active Transportation Plan.

If you have additional questions or need further information, please contact Rainie Torrance at 760-326-5700 X140 or by email at [email protected] Sincerely,
Janet Jernigan, Mayor
48 Item 9.
49 Item 10.
50 Item 10.
51 Item 10.

RESOLUTION 2024-6

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEEDLES

APPROVING A NOTICE OF EXEMPTION FOR PROPOSED GOLF COURSE IRRIGATION

EFFICIENCY PROJECT
WHEREAS, the City wishes to enhance the efficiency of the existing irrigation system at the City’s Rivers Edge Golf Course; and
WHEREAS, the City has proposed a Golf Course Irrigation Efficiency Project that would allow the City to install new irrigation service lines, permanent sprinkler heads, and timed sprinkler values to increase the efficiency of the existing irrigation system and provide annual water savings; and WHEREAS, the City has been awarded funding from the Urban and Multibenefit Drought Relief Program for Phase 1 of a Golf Course Irrigation Project to procure new water-efficient sprinkler heads, and to complete the overall design of the proposed the irrigation; and WHEREAS, the City is the Lead Agency under the California Environmental Quality Act (CEQA) for the proposed Golf Course Irrigation Efficiency Project and staff have evaluated the Project as required under CEQA; and
WHEREAS, City staff have determined that the Golf Course Irrigation Efficiency Project is categorically exempt under Section 15300 of the State CEQA Guidelines. City staff have determined that the Golf Course Irrigation Efficiency Project meets the requirements for Categorical Exemptions as defined by Section 15301, Class 1 exemption; and
WHEREAS, the Needles City Council has sufficiently considered all testimony and any documentary evidence presented to them in order to make the following determination.

NOW, THEREFORE, BE IT RESOLVED by the CITY COUNCIL of the City of Needles as follows:
1) Pursuant to the California Environmental Quality Act (CEQA), the Golf Course Irrigation Efficiency Project is exempt from CEQA, and
2) Staff is directed to file the Notice of Exemption (NOE) for the Golf Course Irrigation Efficiency Project with the State of California, Governor’s Office of Planning and Research - State Clearinghouse, and the San Bernardino County Clerk.

PASSED, APPROVED AND ADOPTED this 23rd day of January 2024 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Mayor Jernigan
(Seal) Attest:

Dale Jones, CMC, City Clerk
Approved as to form:
_______________________________
City Attorney
52 Item 10.

NOTICE OF EXEMPTION
To: County of San Bernardino From: City of Needles
County Clerk-Recorder 817 3rd Street
222 W. Hospitality Lane Needles, CA 92363
1st Floor
San Bernardino, CA 92415
Project Title: Needles Golf Course Irrigation Efficiency Project Project Location: The City’s Rivers Edge Golf Course project site is located in the City of Needles near the intersection of River Road and Marina Drive.

Project Location - City: City of Needles
Project Location - County: San Bernardino County
Description of Nature, Purpose,
and Beneficiaries of the Project: The propose of the proposed Needles Golf Course Irrigation Efficiency Project is to enhance the efficiency of the existing irrigation system. The proposed improvements include the instillation of new irrigation service lines, permanent sprinkler heads, and timed sprinkler valves. All of the above proposed activities will occur within the footprint of existing disturbed areas at the Rivers Edge Golf Course.

Name of Public Agency Approving Project: City of Needles Name of Person or Agency Carrying Out Project: City of Needles Exempt Status: (Check One)
Ministerial (Sections 21080(b)(1); 15268)
Declared Emergency (Sections 21080(b)(3); 15269(a))
Emergency Project (Sections 21080(b)(4); 15269)
✔ Categorical Exemption (Sections 21084; 15301(b))
Reasons why project is exempt: The State CEQA Guidelines provide a series of Categorical Exemptions for projects that have been deemed to have minimal impacts on the environment. The proposed Needles Golf Course Irrigation Efficiency Project has been determined to have no potential to cause significant adverse effects on the environment and will ensure the facility continues to function at higher efficiency and as originally designed. Categorical Exemption Class I exempts “operation, repair, maintenance. or minor alteration of existing public or private structures, facilities and mechanical equipment...involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination.” The exceptions to the issuance of Categorical Exemptions have been evaluated for the proposed project activities. The proposed Project has been determined not to have a potential to cause significant adverse environmental effects as a result of any of the exceptions. Therefore, this proposed action is not forecast to cause any potential for significant adverse environmental impacts and qualifies with the requirements for Class 1 exemption.

Lead Agency
Contact Person: Patrick J. Martinez Telephone: (760) 326-2115 Signature: Title: City Manager Date:
53 Item 10.

Rivers Edge Golf Course
Aerial Photogtaph
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60 Item 13.
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63 Item 13.

Edible Food Recovery Proposal
2024
Organization: Firehouse Ministries
Address: 809 Bush St.

Non-Profit Number: 82-3081269
Edible Food Recovery Proposed Project Scope:

To Recover, categorize, storage, and distribution of reclaimed groceries with of monthly goal of 10,000 lbs.

Proposed Edible Food Generators which will support the project scope:

The following corporations support the project scope: Walmart, Smiths, Safeway, Dollar General, Starbucks.

Proposed record keeping of edible food recovered:

Edible foods are inventoried by pound upon receipt and recorded in the St. Mary’s data system weekly/monthly.

Proposed use of funds:

Funds received will be used to transport recovered groceries to storage and distribution location. Costs to include truck maintenance, fuel, and license. Utility cost associated for storage facilities; walk-in refrigerators and freezers.

Pastor James Jones________ Pastor James Jones
Authorized Signature Printed Name
January 14, 2024
Date
64 Item 13.
65 Item 14.

RESOLUTION 2024-05

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEEDLES, CALIFORNIA RESCINDING RESOLUTION NUMBER
2023-01 AND APPOINTING COUNCIL MEMBERS TO REPRESENT

THE CITY OF NEEDLES TO THE MOJAVE DESERT AIR QUALITY
MANAGEMENT DISTRICT (MDAQMD) THROUGH THE END OF 2024
WHEREAS, Council Member Jamie McCorkle was appointed as the city’s representative per Resolution 2023-01 to the Mojave Desert Air Quality Management District Board of Directors; and WHEREAS, Council Member Henry Longbrake was appointed as the alternate per Resolution No. 2023-01; and
WHEREAS, Council Member Longbrake has resigned his seat as alternate for MDAQMD.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Needles, California, hereby continues Council Member McCorkle as the representative and appoints Council Member as the alternate to the Mojave Desert Air Quality Management District.

BE IT FURTHER RESOLVED that the City Clerk is hereby directed to forward a certified copy of this resolution to the Mojave Desert Air Quality Management District.

PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Needles, California, held on the 23rd day of January 2024, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_ ______________________
Mayor
(Seal) Attest: _ ______________________
City Clerk
Approved as to form:
_______________________________
City Attorney
66 Item 14.
67 Item 15.

RESOLUTION 2022-52

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEEDLES, CALIFORNIA, ESTABLISHING A POUCY

NAMING/RENAMING OF CITY-OWNED LAND,

BUILDINGS, AND FACILITIES
WHEREAS, On June 14, 2022, City Council requested City Staff look into a policy to name/rename City-owned Land, Buildings, and Facilities; and WHEREAS, the City would like to establish a Policy Naming/Renaming of City-owned Land, Buildings, and Facilities; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NEEDLES DOES HEREBY RESOLVE, DECLARE AND DETERMINE AS FOLLOWS:

Section 1. The text of the Policy is attached as Exhibit A.

The City Clerk shall ce1tify as to the adoption of this Resolution and shall cause the same to be processed in the manner required by law.

PASSED, ADOPTED, AND APPROVED, this 28 day of June 2022, by the following vote:

AYES:

NOES:

ABSENT:

Council Members Campbell,
None
ABSTAIN:

Mayor Williams
None
ATTEST:

Dal~
APPROVED AS TO FORM:

Jo~~~y
Evans, Merritt, Belt and Longacre
68 Item 15.

Exhibit A
Text of the Naming/Renaming of City-owned land, buildings, and facilities.

POLICY TITLE NAMING OF CITY PARKS, FACILITIES AND FACILITY

AMENITIES
POLICY STATEMENT:

This policy intends to address the following naming situations:

I. The opening or reopening of parks, facilities, and facility amenities

2. Providing recognition of financial contributions

3. Honoring individuals or organizations in recognition of their significant contributions to the community.

The criteria for naming will include the following:

1. The person or organization has a longstanding affiliation with the City

2. The name provides a sense of place, reflecting the geographic location, community, neighborhood or street where the park, facility or amenity is located

3. The name recognizes the historical significance of the area or reflects unique characteristics of the site

4. The names of persons, organizations, corporations, foundations or families will be considered when they have made a significant contribution to the City by:
a. Enhancing the quality of life and well-being of the City b. Contributing to the historical or cultural preservation of the City c. Contributing toward the acquisition, development or conveyance of land or building
d. Making exemplary or meritorious contributions to the City

5. If named in memorial, the individual must be deceased at least one (I) year and/or have made a significant contribution to the community in terms of improvement of quality of life.

Names will not be chosen that:

1. Cause confusion due to duplication or names sounding similar to existing locations within the City of Needles.

2. Are the name of persons or companies whose business is substantially derived from the sale of alcohol, tobacco, cannabis, firearms and/or pornography

3. Are discriminatory or derogatory considering race, gender, creed, religious or political affiliation, or other similar factors.

Where the naming opportunity is the result of a financial contribution, the following factors must be considered:

1. The significance of the contribution made, relative to the construction and/or operating costs of the parks, facilities, and amenities within those facilities

2. The cost of establishing the naming option ( costs to be determined by the responsible Department on an individual basis).

The duration of naming rights of parks, facilities, and amenities within those facilities shall be decided on a case-by-case basis.
69 Item 15.

Existing names will not be changed without consideration of the historical significance of the existing name, the impact on the individual or organization previously named, the cost and impact of changing existing signs, rebuilding community recognition and updating records (i.e. letterhead, databases, and promotional materials).

The City Council may initiate the name of a City-owned land, buildings and facilities.

Requests by individuals for naming or renaming of City-owned land, buildings and facilities shall be filed with the City Clerk for transmittal to the Mayor in writing, accompanied by a statement summarizing the justification for the recommended name(s).

The City Council will make its determination as to the naming or renaming of Cityowned land, buildings and facilities at a regularly scheduled meeting. The decision of the City Council will be final.
70 Item 15.

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City of Needles 817 Third Street, Needles, California 92363 (760) 326-2113 • FAX (760) 326-6765
www.cityofneedles.com
Mayor, Janet Jernigan
Vice Mayor Kirsten Merritt
Councilmember Tona Belt
Councilmember Ellen Campbell
Councilmember Jamie McCorkle
Councilmember JoAnne Pogue
Councilmember Henry Longbrake
City Manager Patrick J. Martinez

MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PATRICK J. MARTINEZ, CITY MANAGER
SUBJECT: WEEKLY MEMORANDUM
DATE: January 5, 2024

1. On January 5, 2024, a groundbreaking initiative commenced as the San Bernardino County Registrar of Voters unveiled the inaugural BallotMobile: a pioneering Traveling Voter Education event. The BallotMobile embarked on its journey from Needles and is slated to traverse all 24 cities, disseminating vital voter education materials, offering giveaways, and facilitating voter registrations. The event garnered participation from members of the public, City Staff, and the esteemed City Council, as depicted in the attached photo.

2. The City Staff's dedication shines through their proactive approach to promptly addressing streetlight outages. Their weekly inspections ensure swift replacement within a day of detection. In this recent instance, City Staff efficiently tackled outages along Lillyhill Drive, as depicted in the attached photo. For any streetlight outage reports, the public can engage by reaching out to the City of Needles billing office at 760-326-2115 press #9 or leveraging the convenient Needles Connect app, available for download on both Android and Apple products (refer to attached Needles Connect download instructions).

3. On January 3, 2024, the Planning Commission greenlighted a 160-foot Telecommunication Tower (monopole) designated for Verizon Wireless on National Old Trails Highway. This project is designed to accommodate up to four additional wireless carriers and involves installing a chain-link fence enclosure, complete with privacy slates encompassing the proposed 50’x50’ leased area. Moreover, the project incorporates the installation of multiple Verizon Antennas strategically located adjacent to an existing tower on the same parcel. To ensure safety, the Planning Commission conditioned the inclusion of a flashing lighting system on the structure to alert low-flying aircraft. Refer to the attached image of the project. 71 Item 17.

Page 2 of 2 ends

4. On January 3, 2024, the Planning Commission appointed Bob Rath as Chair and Michael Wright as Vice Chair for 2024, entrusting them with leadership roles pivotal to the commission's operations and decisions.

5. On the evening of Monday, January 1, 2024, City Staff received an alert regarding a sewer overflow at the golf course's back nine bathroom. The issue originated from a surge at the River Road lift station triggered by a high water alarm. This surge activated both pumps, resulting in a significant overflow of wastewater into the line connected to the golf course restrooms, as the golf course directly ties into the River Road Lift Station.

In a swift response on Tuesday morning, January 2, 2024, City Staff confirmed an approximate spillage of 500 gallons of effluent. They promptly identified the cause and immediately cleaned and sanitized the affected area, eliminating any potential hazards to the public. Adhering to the guidelines outlined in the Needles Sewer Overflow Prevention and Response Plan, the City Staff notified the State Water Resources Control Board.
72 Item 17.

1. BALLOTMOBILE: TRAVELING VOTER EDUCATION
73 Item 17.

2. STREETLIGHT OUTAGE REPLACEMENT PROGRAM
74 Item 17.
75 Item 17.

Proposed 160'-0" APC Tower
Existing 120'-0" Tower on Parcel
Existing Lattice Tower
on Adjacent Parcel

3. PLANNING COMMISSION 160-FOOT TELECOMMUNICATION TOWER 76 Item 17.

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City of Needles
817 Third Street, Needles, California 92363
(760) 326-2113 • FAX (760) 326-6765
www.cityofneedles.com
Mayor, Janet Jernigan
Vice Mayor Kirsten Merritt
Councilmember Tona Belt
Councilmember Ellen Campbell
Councilmember Jamie McCorkle
Councilmember JoAnne Pogue
Councilmember Henry Longbrake
City Manager Patrick J. Martinez

MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PATRICK J. MARTINEZ, CITY MANAGER
SUBJECT: WEEKLY MEMORANDUM
DATE: January 12, 2024

1. City Staff has invited sealed bids for the purchase of miscellaneous equipment and vehicles. Sealed bids will be received at the Office of the Clerk, 817 Third Street, Needles, California until 3:00pm on, January 31, 2024 at which time the bids will be publicly opened. Auction details can be found at www.cityofneedles.com. Reference the attached advertisement for bids.

2. In collaboration with St. Vincent de Paul, the Needles Unified School District, and City Staff, we have successfully submitted a Capacity Building application to the California Air Resources Board (CARB). We are pleased to announce that we have been preliminarily awarded a Planning Grant of $370,730.This substantial grant will catalyze our joint efforts to craft a comprehensive critical infrastructure plan with both entities. The primary objective is to make tangible improvements that positively impact the lives of our community's residents. We are enthusiastic about this project's possibilities and are dedicated to fostering a community with enhanced infrastructure and improved quality of life for all its members. Reference the attached Preliminary Award Letter.

3. In 2009, the owner of the Sage Motel embarked on a transformative journey to convert the property into a senior assisted living facility. After 14 years of dedicated effort, I am delighted to announce that the building has obtained a Certificate of Occupancy. This milestone signifies that Sage Motel is officially ready to proceed with its intended purpose – providing housing for medical services to serve our community better.

4. The Firetruck Restoration Project has been a continuous effort over several years, relying on donations as they become available. In September of last year, the City purchased the remaining specialized parts, including the radiator and water pump, to make the firetruck operational.
77 Item 17.

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City staff recently met with the dedicated volunteers working on the restoration, and together, we identified a few remaining small items necessary to mobilize the firetruck fully, totaling a few thousand dollars. An additional $15,000 will be needed to finalize this significant community initiative. In collaboration with the restoration volunteers, City Staff is actively working on launching a fundraising campaign to secure the additional funds required to complete the Fire Truck Restoration Project. 78 Item 17.
1 ADVERTISEMENT FOR BIDS
NOTICE IS HEREBY GIVEN that the City of Needles invites sealed bids for the purchase of miscellaneous equipment and vehicles. Bids will be received at the Office of the City Clerk, 817 Third Street, Needles, California 92363, until 3:00 P.M. on, January 31, 2024 at which time they will be publicly opened and read aloud. Each sealed bid shall be clearly marked on the outside of the envelope: “Sealed Bid – CITY OF NEEDLES – MISCELLANEOUS EQUIPMENT AND VEHICLES.” (SPECIFY ITEM NUMBER(S) ON BID

ENVELOPE)
Item # Description Minimum Bid
1 Clark Equipment LPG Forklift, 2850 capacity – Hours 577 $1,000.00 2 Various Pole Mount Transformers – Sized 10-167.5 kVA 100 available $ 1.25/kVA 3 Various Pad Mount Transformers – Sized 25-1000 kVA 45 available $ 1.25/kVA 4 Wire Scraps – Sized #6 – 750MCM $ 100.00
5 1995 International Double Bucket Boom Truck 4X4 – Hours 880 – Mileage 83274 $ 10,000.00 6 2005 Chevy 2500 – Mileage 142,624 $ 100.00
7 2005 Chevy Colorado - Mileage 80,862 $ 500.00
8 1996 Chevy 1500 - Mileage 155,928 $ 100.00
9 1996 Chevy 2500 – Mileage 152,320 $ 100.00
10 2006 Ford Ranger – Mileage 103,482 $ 100.00
11 1996 Chevy 2500 – Mileage 65,445 $ 1,000.00
12 2007 Chevy 2500 Diesel 4X4 – Mileage 291,826 $ 1,000.00 13 Burlap Sacks
Approximately 80 Bundles of 1,000 bags per bundle, two sizes 18x30, 22x36. $ 50.00 14 Miscellaneous Blue Fence $ 40.00
15 JCB Backhoe Tractor – Hours 113 $ 1,000.00
16 Miscellaneous Scrap Metal $ 500.00
17 Miscellaneous Winches $ 50.00
18 Condor Lift – Hours 85 $ 500.00
19 Massey Ferguson Gannon Tractor – Hours 555 $1,500.00 20 John Deere Pump Engine – Hours 1.4 $ 100.00
21 Chevy S10 – Mileage 291,826 $ 100.00
22 Pallet Jack $ 20.00
23 Brass Meters (approximately 1,700) $ 1,500.00
24 Miscellaneous Scrap $ 1,000.00
25 2008 El Dorado Aerolite Transit Van Unit #54 – Mileage 92,145 $ 1,000.00 26 2012 Elkhart Transit Van Unit #N7 – Mileage 166,676 $ 2,500.00 27 1995 Chevy S10 – Mileage 103,073 $ 1,000.00
Place your sealed bid with the item number(s) and description(s) of what you are bidding on and return to 817 Third Street. Bidder will be responsible for loading and removal of items within five (5) business days of opening. Waiver of liability is required by the City of Needles. Photos of the items are listed at the City of Needles website, www.cityofneedles.com - most items are available for public viewing at the City Yard, 122 Robuffa, 7:00 a.m. – 2:00 p.m. Monday through Friday. Please call Dale Jones at 760-326-2113 X145 if you have any questions. It is the responsibility of the bidder to see that any bid sent through the mail shall have sufficient time to be received by the City Clerk prior to bid opening time. Late bids will be returned to the bidder unopened. Electronic and telephone bids will NOT be accepted.

The City reserves the right to reject any and all bids, or to award any portion herein, or to waive any informalities and/or irregularities in any bid, and to award the bid to the highest responsible and/or the most qualified bidder based upon criteria established by the City. //s// Dale Jones, CMC, City Clerk
Posted January 4, 2024
79 Item 17.
arb.ca.gov 1001 I Street • P.O. Box 2815 • Sacramento, California 95812 [email protected] January 12, 2024
Rainie Torrance
Utility Manager
City of Needles
817 Third Street
Needles, CA 92363
[email protected]
Dear Rainie Torrance,
Thank you for submitting the City of Needles application for the California Air Resources Board’s (CARB) Fiscal Year 2022-23 joint request for Applications (RFA) under Planning and Capacity Building (Planning), Clean Mobility for Schools (CMIS), and the Sustainable Transportation Equity Project (STEP). The City of Needles submitted a comprehensive and equity-driven application that meets the objectives and goals of the RFA. CARB is pleased to preliminarily offer a Planning Grant award for $370,729.67 to support the City of Needles implementation of the Needles Active Transportation Plan. As a contingency to this offer, CARB requests that the City of Needles work with CARB to update the project scope for the Grant Agreement to include steps to meaningfully engage with, and, as feasible, directly partner with the Fort Mojave Indian Tribe.

CARB will confirm receipt of your award acceptance letter once received. In February, we will assign a CARB liaison who will send you the templates and forms needed to complete 80 Item 17.

Rainie Torrance, Utility Manager
January 12, 2024

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the post-award requirements outlined below and will work with you on developing the Grant Agreement until work activities transition to the PCB Administrator.

Rainie Torrance, Utility Manager
January 12, 2024

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Attachments
• Acceptance letter template
82 Item 17.

Needles City CouncilJanuary 23, 2024

Needles City Council
January 23, 2024