Agenda packet — Needles City Council, May 13, 2025

(ACT) ACTION NEEDED
(INF) INFORMATION ONLY
(DIS) DISCRETIONARY
AGENDA

REGULAR MEETING OF THE CITY COUNCIL

NEEDLES PUBLIC UTILITY AUTHORITY

HOUSING AUTHORITY CITY OF NEEDLES

CITY OF NEEDLES, CALIFORNIA
EL GARCES – 950 FRONT STREET, NEEDLES
TUESDAY, MAY 13, 2025
COUNCIL EXECUTIVE SESSION – 5:00 PM
CITY COUNCIL MEETING – 6:00 PM

THE PUBLIC MAY ATTEND VIA TEAMS AND MAY SUBMIT ANY COMMENTS IN WRITING PRIOR TO NOON ON THE DAY OF THE MEETING BY EMAILING [email protected] TO JOIN THE LIVE TEAMS MEETING: log into the City of Needles website at www.cityofneedles.com to access the agenda and Click here to join the meeting If asked, enter the following: Meeting ID: 654 288 701# OR listen in and participate by calling Teams: 1-323-488-2227 - Meeting ID: 654 288 701# The meetings are being recorded.

CALL TO ORDER

ROLL CALL

RECESS THE CITY COUNCIL MEETING AND CONVENE A JOINT COUNCIL / NPUA MEETING

PUBLIC COMMENTS PERTAINING TO THE EXECUTIVE SESSION ITEMS A three-minute time limit per person has been established.

RECESS TO EXECUTIVE SESSION

EXECUTIVE SESSION
a. Conference with Legal Counsel –Significant exposure to litigation pursuant to Government Code § 54956.9(b )and (d)(2): (1 potential case).
b. Conference with legal counsel regarding potential initiation of litigation pursuant to Government Code Section 54956.9(d)(4)
c. Public Employee Appointment Pursuant to Government Code Section 54957 Title of Position:

City Clerk

CALL TO ORDER

ROLL CALL
EXECUTIVE SESSION REPORT - by City Attorney

PLEDGE OF ALLEGIANCE

INVOCATION

APPROVAL OF AGENDA

CONFLICT OF INTEREST

CORRESPONDENCE

INTRODUCTIONS
CITY ATTORNEY – Parliamentary Procedures
As a courtesy to those in attendance, we would ask that cell phones be turned off or set in their silent mode. Thank you
PUBLIC APPEARANCE - Persons wishing to address the NPUA / City Council on subjects other than those scheduled are requested to do so at this time. When called by the Mayor, please announce your name and address for the record. In order to conduct a timely meeting, a three-minute time limit per person has been established by Municipal Code Section 2-18. Amendments to the California Government Code Section 54950 prohibits the City Council from taking action on a specific item until it appears on the agenda.

PRESENTATION
(A ten-minute time limit per presentation has been established per Municipal Code Section 2-18.)

1. Interim City Clerk will perform Oath of Office for Captain Jake Gault.

2. Development Services, in collaboration with our website design consultant, will present a preview of the new City of Needles website to the City Council. This exciting preview will showcase the redesigned City Home Page, City Council Page, and Parks & Recreation Page, reflecting our commitment to innovation, transparency, and enhanced public engagement. The new website is an important step in keeping Needles moving forward, creating a modern platform that will attract more eyes to our city, support growth, and make it easier for residents, visitors, and businesses to connect with city services and information.

PUBLIC COMMENTS PERTAINING TO THE NPUA/COUNCIL ITEMS
A three-minute time limit per person has been established.

NPUA / COUNCIL CONSENT CALENDAR All matters listed on the Consent Calendar are considered to be routine and will be enacted by one motion in the form listed. The Mayor or any member of the NPUA / City Council may pull an item from the Consent Calendar for discussion. Prior to NPUA / Council action, a member of the public may address the NPUA / City Council on matters scheduled on the Consent Calendar. A three-minute time limit per person applies. RECOMMENDED ACTION: Approve Items 3 through 4 on the Consent Calendar by affirmative roll call vote. (ACT)

3. Approve Power Purchase Cost Adjustment (PCA) for months of December through March 2025 and decrease the over-hydro rate from $0.1538 to $0.1238 with a reduction of .03 power cost adjustment as effective June 1, 2025.

4. Authorize the City Manager to execute the U.S. Department of Interior U.S. Geological Survey Joint Funding Agreement for Water Resources Investigations Number 22ZGJFA60101110 – Amendment 1 to extend the period of performance end date from April 30, 2025, to April 30, 2028, to conduct the cooperative study entitled: “Groundwater Flow and Estimation of Total Dissolved Solids Concentrations near the Lower Colorado Water Supply Project, Imperial County, California.”

ADJOURN THE JOINT NPUA / COUNCIL MEETING AND RECONVENE THE CITY COUNCIL MEETING (Roll Call previously taken)

PUBLIC COMMENTS PERTAINING TO THE COUNCIL ITEMS
A three-minute time limit per person has been established.

COUNCIL CONSENT CALENDAR All matters listed on the Consent Calendar are considered to be routine and will be enacted by one motion in the form listed. The Mayor or any member of the City Council may pull an item from the Consent Calendar for discussion. Prior to Council action, a member of the public may address the City Council on matters scheduled on the Consent Calendar. A three-minute time limit per person applies. RECOMMENDED ACTION: Approve Items 5 through 11 on the Consent Calendar by affirmative roll call vote. (ACT)

5. Approve the Warrants Register through May 13, 2025

6. Approve the Minutes of April 22, 2025

7. Accept Change Order No. 1 (Final) in the amount of $118,640 to the Public Works Agreement with Phillips Excavating, Inc. for a final contract amount of $506,933 for the Phase IV-B Water Service Lateral Replacement Project and Authorization Staff to Execute the Notice of Completion for the work.

8. Award Bid to Pyramid Building & Engineering, Inc. for the Water Main and Manifold Improvements Project in the amount of $1,128,676 plus 10% contingency for a total project cost of $1,241,544 contingent upon receiving Final Budget Approval by the State Water Resources Control Board; and, authorize staff to execute a Public Works Agreement with Pyramid Building and Engineering, Inc. and move forward with the Notice of Award and Notice to Proceed.

9. Adopt Resolution 2025-22, Waiving the Sealed Bid Process and Accepting the proposal from West Coast Renovators in the total amount of $259,486 for the Roof Replacement; and $7,360 for ceiling repairs at 1111 Bailey Avenue and authorizing payment using COPS AB 3229/AB1913 grant funds and General Fund in the 2025-2026 fiscal year.

10. Adopt Resolution 2025-21, a list of Projects for Fiscal Year 2025-2026 funded by SB1: The Road Repair and Accountability Act of 2017.

11. Approve Project Funding Agreement No. 25-1003288 with San Bernardino County Transportation Authority (SBCTA) for the Project Approval and Environmental Documentation (PA & ED) Phase of the River Street Paving and Minor Widening Project with a cost Not to Exceed (NTE) $13,500 to be reimbursed by Measure I 2010 – 2040 Colorado River Subarea MLHP funds and Authorize Staff to execute said Agreement.

END OF COUNCIL CONSENT CALENDAR

REGULAR COUNCIL ITEMS

12. Adopt Resolution 2025-23, Accepting One-Year TeamCalifornia Membership Scholarship and Acknowledging Economic Development Partnership with FHLBank San Francisco. (ACT)

13. Cancel the July 22, and August 26, 2025, regular City Council / NPUA / HACN meetings. (ACT)

14. Provide staff direction on Adoption of Social Media Policy (DIS)

CITY ATTORNEY REPORT

CITY CLERK REPORT

CITY MANAGER REPORT
City Manager's Report for the weeks of April 25, and May 2, 2025

COUNCIL REQUESTS
Council Member Longacre
Council Member McCorkle
Vice Mayor Campbell
Council Member Pogue
Council Member Belt
Council Member Longbrake
Mayor Jernigan

ADJOURNMENT

INTERNET ACCESS TO CITY COUNCIL AGENDAS AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT: http://www.cityofneedles.com Posted: May 9, 2025
SB 343-DOCUMENTS RELATED TO OPEN SESSION AGENDAS -- Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the City Clerk’s Office, 817 Third Street, Needles, CA 92363.

In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (760) 326-2113 ext 133. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-104 ADA Title II).

I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting.

Dated this 9th day of May 2025
/s/        Candace Clark, CPMC, CMC, Interim City Clerk Meeting Date: May 13, 2025
CITY COUNCIL Regular Special
Title: Adopt a Power Purchase Cost Adjustment (PCA) for the period from December 2024 to March 2025 and approve a decrease in the over-hydro rate from $0.1338 to $0.1238 effective June 1, 2025 Background: In April 2022, the Board of Public Utilities revised its Statement of Policies to require that the Power Cost Adjustment (PCA) Fund Balance maintain a reserve equal to 20% of annual overhydro budgeted power costs. For Fiscal Year 2025 (FY25), this reserve target is $1,056,000 based on an overhydro budget of $5,280,000.

As of March 2025, the PCA Fund Balance stands at $2,302,408, exceeding the reserve requirement. This surplus results from historically low power purchasing costs, favorable term contracts through September 2025, and limited spot purchases. The original PCA rate of $0.1538 per kilowatt-hour (kWh) was set in October 2024. A $0.02 reduction lowered the rate to $0.1338 in January 2025; however, lower-than-expected over-hydro usage between December 2024 and March 2025 led to a higher fund balance than projected.

To refund the surplus while maintaining the reserve requirement, staff recommends an additional $0.01 per kWh rate reduction, lowering the over-hydro rate to $0.1238 effective June 1, 2025. This adjustment is expected to refund approximately $1,587,398.54 to all customer classes by September 2025.

Forecast Forecast Actual Forecast
Month Over-Hydro KWH .02 rate reduction Refunded .03 rate reduction

0.1338 0.1238
February 4,804,342 96,086.84 95,799.82
March 5,440,841 108,816.82 89,775.16
April 4,472,384 89,447.68 134,171.52
May 5,760,637 115,212.74 172,819.11
June 7,459,366 149,187.32 223,780.98
July 9,397,720 187,954.40 281,931.60
August 10,133,982 202,679.64 304,019.46
September 9,503,363 190,067.26 285,100.89
Total estimated to be refunded to customer
classes 1,139,452.70 1,587,398.54
Fiscal Impact: A $0.03 per kWh rate reduction, lowering the over-hydro rate to $0.1238, will refund approximately $1,587,398.54 to all customer classes through September 2025.

Environmental Impact: None
Recommended Action: Approve a Power Purchase Cost Adjustment for the period December 2024 to March 2025 and reduce the over-hydro rate from $0.1338 to $0.1238, with a reduction of .03 power cost adjustment effective June 1, 2025.

Submitted By: Rainie Torrance, Utility Manager
City Manager Approval: Date:

Other Department Approval (when required): Date:

Approved: Not Approved: Tabled: Other:

Agenda Item: ____________
5//2025
The Board of Public Utilities approved the recommended action on May 6, 2025.

City of Needles, California
Request for City Council Action
NPUA
5/8/2025
Agenda Item 3.

Agenda Item 3.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: May 6, 2025
Title: Authorize the City Manager to Execute the U.S. Department of Interior U.S. Geological Survey Joint Funding Agreement No. 22ZGJFA60101110- Amendment 1 to extend the period of performance end date from April 30, 2025, to April 30, 2028, to allow additional time to conduct the cooperative study entitled: “Groundwater Flow and Estimation of Total Dissolved Solids Concentrations near the Lower Colorado Water Supply Project, Imperial County, California” Background: The City of Needles, Bureau of Reclamation (BOR), and the Metropolitan Water District of Southern California (MWD) entered into an agreement no. 06-XX-30-W0452 in 2007 for the delivery of the Lower Colorado Water Supply Project Water (LCWSP). The city sells excess water from the LCWSP to MWD annually. The average water diverted to MWD is around 8,500 acre-feet annually. MWD pays the city monthly for the operation and maintenance of the project and funds a trust account. The trust account was established by all parties to conduct well monitoring of the LCWSP well field and develop potential alternatives to the project in the event there is no water to pump into the All-American Canal. In 2025, the contributions to the trust fund paused to allow USGS to complete the required study outlined in this agreement.

The purpose of this amendment is to extend the period of performance end date from April 30, 2025, to April 30, 2028, to conduct the cooperative study referenced in the agreement.

The Board of Public Utilities approved the recommended action on May 6, 2025.

Fiscal Impact: No increase
Environmental Impact: No significant environmental impact anticipated Recommended Action: Authorize the City Manager to execute the U.S. Department of Interior U.S.

Geological Survey Joint Funding Agreement for Water Resources Investigations Number 22ZGJFA60101110 – Amendment 1 to extend the period of performance end date from April 30, 2025, to April 30, 2028, to conduct the cooperative study entitled: “Groundwater Flow and Estimation of Total Dissolved Solids Concentrations near the Lower Colorado Water Supply Project, Imperial County, California.”
Submitted By: Rainie Torrance, Utility Manager
Miles Krieger, BBK Law
City Manager Approval: Date:

Other Department Approval (when required): Date:

Approved: Not Approved: Tabled: Other:
5/9/2025
Agenda Item 4.

United States Department of the Interior
U.S. GEOLOGICAL SURVEY
California Water Science Center
6000 J Street
Sacramento, CA 95819
April 15, 2025
Dear Mr. Martinez,
This letter confirms discussions between our respective staffs, on March 3, 2025, concerning the status and continuation of the cooperative water-resources between the City of Needles and the U.S. Geological Survey (USGS).
r
The purpose of this amendment is to extend the Period of Performance end date from April 30, 2025 to April 30, 2028. Total cost of the program to USGS over all fiscal years, remains at $334,134.00. Total cost of the program to City ofNeedles over all fiscal years, remains at $ 2,383,658.00.

The additional time will be used for the continuation of our cooperative study entitled: “Groundwater Flow and Estimation of Total Dissolved Solids Concentrations near the Lower Colorado Water Supply Project, Imperial County, California”. Specific tasks shall include: (1) complete installation of shallow observation wells and estimate local seepage, (2) complete the hydrogeologic framework model, (3) complete the regional threedimensional groundwater-flow and transport model to estimate future TDS concentrations, and (4) publish the hydrogeologic framework and groundwater-flow model reports, and associated Data Releases.

Attached is a digitally signed copy of Joint Funding Agreement (JFA) 22ZGJFA60101110_01 for your approval.

If you are in agreement with this proposed program, please sign and return an executed copy to [email protected]. If you have any questions concerning the program described above, please contact Michael Land at [email protected]. If you have any administrative questions, please contact [email protected].

Sincerely,
Enclosure
22ZGJFA60101110_01
Anke Mueller-Solger
Director, USGS California Water Science Center
Patrick J. Martinez
City Manager
817 Third Street
Needles, California 92363
ANKE MUELLERSOLGER
Digitally signed by ANKE

MUELLER-SOLGER
Date: 2025.04.16
08:29:53 -07'00'
Agenda Item 4.
91366 - 2021-09-24T09 _10_1 l
Form 9-1366 U.S. DEPARTMENT OF THE INTERIOR Customer#:
(May 2018) GEOLOGICAL SURVEY Agreement #:

JOINT FUNDING AGREEMENT
Project#:

TIN#:

Fixed Cost
Agreement
6000001011
22ZGJFA60101110_01
95·6000750
NO
FOR

WATER RESOURCE INVESTIGATIONS
THIS AGREEMENT Is entered Into as of the 15 day of April, 2025 by the U.S. GEOLOGICAL SURVEY, UNITED STATES DEPARTMENT OF THE INTERIOR, partyof the first part, and the CITY OF NEEDLES, party of the second part.

1. The parties hereto agree that subject to availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation Lower Colorado Water Supply Project TDS (Phase 2 & 3) herein called the program. The USGS legal authority Is 43 USC 36C; 43 USC 50; and 43 USC 50b.

2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work directly related to this program. 2(b) includes In-Kind Services in the amount of $0.00 (a) by the party of the first part during the period
Amount Date to Date
$334,134.00 November 1, 2021 April 30, 2028
(b) by the party of the second part during the period
Amount Date to Date
$2,383,658.00 November 1, 2021 April 30, 2028
USGS DUNS Is 1761-38857. Total funding for this agreement, including this amendment is $2,717,792.00. The total USGS portion (2a) of this agreement, including this amendment is $ 334,134.00; total City of Needles portion (2b), including this amendment is $ 2,383,658.00. (c) Contributions are provided by the party of the first part through other USGS regional or national programs, in the amount of: $0.00
Description of the USGS regional/national program:

No additional contributions
(d) Additional or reduced amounts by each party during the above period or succeeding periods as may be determined by mutual agreement and set forth in an exchange of letters between the parties. (e) The performance period may be changed by mutual agreement and set forth in an exchange of letters between the parties.

3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively governing each party.

4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part.

5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their authorized representatives. The methods employed in the field and office shall be those adopted by the party of the first part to insure the required standards of accuracy subject to modification by mutual agreement.

6. During the course of this program, all field and analytical work of either party pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party may terminate this agreement upon 60 days written notice to the other party.

Pagel of2
https://webforms. usgs.gov/ _ layouts/15/F ormServer.aspx?XmlLocation=%2f9 l 366%2f202... 9/24/2021 ZG00DWR
Agenda Item 4.
91366 - 2021-09-24T09 _10_11
9-1366 (ContJnuat1onl Customer#: 6000001011 Agreement#: 22ZGJFA60101110

7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request, copies of the original records will be provided to the office of the other party.

8. The maps, records or reports resulting from this program shall be made available to the public as promptly as possible. The maps, records or reports normally will be published by the party of the first part. However, the party of the second part reserves the right to publish the results of this program, and if already published by the party of the first part shall, upon request, be furnished by the party of the first part, at cost, impressions suitable for purposes of reproduction similar to that for which the original copy was prepared. The maps, records or reports published by either party shall contain a statement of the cooperative relations between the parties.

The Parties acknowledge that scientific information and data developed as a result of the Scope of Work (SOW) are subject to applicable USGS review, approval, and release requirements, which are available on the USGS Fundamental Science Practices website (https://www2.usgs.gov/fsp/).

9. Billing for this agreement will be rendered.

QUARTERLY
Invoices not paid within 60 days from the billing date will bear Interest, Penalties, and Administrative cost at the annual rate pursuant the Debt Collection Act of 1982, (codified at 31 U.S.C. § 3717) established by the U.S. Treasury.

Name:

Address:

Telephone:

Ema II:

U.S. Geological Survey
United States
Department of the Interior
USGS Point of Contact
Name:

Address:

Telephone:

Email:

Signatures and Date
Title: Director, USGS CA Water Science Center Title:

CITY OF NEEDLES
Customer Point of Contact
Rainie Torrance
817 Third Street, Needles, CA 92263
City Manager

Page 2 ends

https://webfonns.usgs.gov/ _layouts/15/FormServer.aspx?XmlLocation=%2f91366%2f202... 9/24/2021 Signature: Date: Signature: Date:
________________________________________________ ________________________________________________ Name: Anke Mueller-Solger Name: Patrick J. Martinez
TIna Dale, Supervisory Budget Analyst
USGS, CA Water Science Center
6000 J Street, Placer Hall Sacramento,
CA 95819
978-627-6161
[email protected]
ANKE
MUELLERSOLGER
Digitally signed by ANKE

MUELLER-SOLGER
Date: 2025.04.16
08:30:52 -07'00'
Agenda Item 4.

Agenda Item 5.

M I N U T E S

REGULAR MEETING OF THE CITY COUNCIL

NEEDLES PUBLIC UTILITY AUTHORITY

HOUSING AUTHORITY CITY OF NEEDLES

CITY OF NEEDLES, CALIFORNIA
EL GARCES – 950 FRONT STREET, NEEDLES
TUESDAY, APRIL 22, 2025 - COUNCIL EXECUTIVE SESSION – 5:00 PM - CITY COUNCIL MEETING – 6:00 PM CALL TO ORDER - Mayor Jernigan called the meeting to order at 5:11 pm

ROLL CALL

PRESENT
Council Member Zachery Longacre
Council Member Jamie McCorkle
Vice Mayor Ellen Campbell (via Teams)
Mayor Janet Jernigan
Council Member JoAnne Pogue (via Teams)
Council Member Tona Belt
Council Member Henry Longbrake
Also present were City Manager Patrick Martinez, Deputy City Attorney Lena Wade (via Teams), Utility Manager Rainie Torrance, Director of Development Services/Capital Projects Kathy Raasch, and Interim City Clerk Candace Clark.

RECESSED THE CITY COUNCIL MEETING AND CONVENED A JOINT COUNCIL MEETING PUBLIC COMMENTS PERTAINING TO THE EXECUTIVE SESSION - None RECESSED TO EXECUTIVE SESSION - 5:12 PM

EXECUTIVE SESSION
a. Public Employee Performance Evaluation pursuant to Government Code §54957 - Title of position: City Clerk
No reportable action
CALL TO ORDER - Mayor Jernigan called the meeting to order at 6:01 pm

ROLL CALL

PRESENT
Council Member Zachery Longacre
Council Member Jamie McCorkle
Vice Mayor Ellen Campbell (via Teams)
Mayor Janet Jernigan
Council Member JoAnne Pogue (via Teams)
Council Member Tona Belt
Council Member Henry Longbrake
EXECUTIVE SESSION REPORT – Deputy City Attorney Lena Wade stated that there was no reportable action on Executive Session Item a, as noted above.

PLEDGE OF ALLEGIANCE - led by Mayor Jernigan
INVOCATION - led by Vice Mayor Campbell

APPROVAL OF AGENDA
Vice Mayor Campbell made a motion, second by Council Member Pogue to approve the agenda. Motion carried by the following roll call vote:

Ayes: Council Members Longacre, McCorkle, Vice Mayor Campbell, Council Members Pogue, Belt, Longbrake
Agenda Item 6.

Noes: None

Absent: None
Abstain: None
CONFLICT OF INTEREST - None
CORRESPONDENCE – Josh Raley provided written comments on Ed Parry / Phillips Field.

Distributed to Mayor and Council Members.

INTRODUCTIONS - Mayor Jernigan acknowledged former Council Members Shawn Gudmundson and Tim Terral in attendance.

CITY ATTORNEY – Parliamentary Procedures given by Deputy City Attorney Lena Wade.

PUBLIC APPEARANCE
James Jones of Firehouse Ministries spoke about the success of the Chili Cook-Off event, thanked those who participated, and thanked Jennifer Valenzuela for her guidance through the process; thanked Patrick Martinez for his help, and complimented the music performed by Class Act.

Wayne Colburn of River Community Coalition thanked city staff, and specifically Jennifer Valenzuela, for help during the process of getting the Chili Cook-Off event scheduled. Wayne reported that there will be a 50th Birthday party for Spike at Palo Verde Community College on August 9.

Mistie Hanson spoke about the Chili Cook-Off event, thanking city staff, Firehouse Ministries, River Community Coalition, and promoted the next event in eleven months.

PRESENTATION

1. Terri Pilawa, OneLegacy Ambassador, shared her story as a transplant recipient and urged citizens to become organ donors. Mayor Jernigan presented a Proclamation declaring April 2025 DMV Donate Life Month in the City of Needles

2. City staff and Atlas Planning Solutions presented the DRAFT 2025 Local Hazard Mitigation Plan (LHMP), a five-year strategic initiative designed to enhance preparedness for hazard events. The plan is funded through a grant from the Federal Emergency Management Agency (FEMA) and is being led by City staff with support from key stakeholders and technical consultants.

PUBLIC COMMENTS PERTAINING TO THE COUNCIL ITEMS - None

COUNCIL CONSENT CALENDAR
Council Member McCorkle made a motion, second by Council Member Longacre to approve Items 3 through 9 on the Consent Calendar. Motion carried by the following roll call vote:

Ayes: Council Members Longacre, McCorkle, Vice Mayor Campbell, Council Members Pogue, Belt, Longbrake
Noes: None

Absent: None
Abstain: None

3. Approved the Warrants Register through April 22, 2025

4. Approved the Minutes of April 8, 2025

5. Waived the reading and adopted Resolution No. 2025-17 approving a Second Amendment to and Extension of Agreement to Provide Operations of a Local Route Deviation Transit Service between the City of Needles and Transportation Concepts.

6. Waived the reading and adopted Resolution No. 2025-18 approving a Fourth Amendment to and Extension of Agreement for Dial-a-Ride and Dial-a-Ride Agenda Item 6.

Medical/Shopper Shuttle Pilot Program Services (AKA Fort Mohave/Bullhead Shuttle) between the City of Needles and Parking Concepts, Inc. dba Transportation Concepts.

7. Waived the reading and adopted Resolution No. 2025-19 approving a Second Amendment to Extend the Lease Agreement (El Garces Unit Lease) between the City of Needles and Parking Concepts, Inc. dba Transportation Concepts

8. Waived the reading and adopted Resolution No. 2025-20 approving a Seventeenth Amendment to and Extension of the License between the City of Needles and Bonnie Baker Senior Center for use of the kitchen and a portion of the dining area in the Needles Senior Citizens Center during the 2025-2026 fiscal year

9. Accepted Change Order No. 1 (final) and the work completed by Superior Paving Company, Inc. DBA United Paving Company for the CDBG Flip Mendez Parkway Paving Improvements Project for a total project amount of $300,266.24 and authorized staff to issue a NOTICE OF COMPLETION to be recorded with the San Bernardino County Recorder’s Office.

END OF COUNCIL CONSENT CALENDAR

REGULAR COUNCIL ITEMS

10. Approve Project Funding Agreement No. 25-1003287 with San Bernardino County Transportation Authority (SBCTA) for the Project Approval and Environmental Documentation (PA & ED) Phase of the River Road Paving and Minor Widening Project and Authorize Staff to execute said Agreement.

City Manager Patrick Martinez gave staff report.

Minimal Council Discussion ensued.

No Public Comment.

Council Member McCorkle made a motion, second by Council Member Longacre to approve Project Funding Agreement No. 25-1003287 with San Bernardino County Transportation Authority (SBCTA) for the Project Approval and Environmental Documentation (PA & ED) Phase of the River Road Paving and Minor Widening Project and Authorize Staff to execute said Agreement.

Motion carried by the following roll call vote:

Ayes: Council Members Longacre, McCorkle, Vice Mayor Campbell, Council Members Pogue, Belt, Longbrake
Noes: None

Absent: None
Abstain: None

11. Provide staff direction on naming the location that consists of Ed Parry Field and Phillips Field to the “Needles Little League Baseball Complex.

City Manager Patrick Martinez gave staff report.

Considerable Council Discussion ensued.

Mayor Jernigan opened public comment
Shawn Gudmundson stated that it is a public facility, and the name should remain the same.

Marianne Jones said it would create confusion if another name was added to the complex.

Mayor Jernigan closed public comment.

Vice Mayor Campbell made a motion, second by Council Member Longacre, to continue the item to another meeting when the person bringing it forward could be present.

Motion carried by the following roll call vote:

Agenda Item 6.

Ayes: Council Members Longacre, McCorkle, Vice Mayor Campbell, Council Members Pogue, Belt and Longbrake
Noes: None

Absent: None
Abstain: None
CITY ATTORNEY REPORT – given by Deputy City Attorney Lena Wade CITY MANAGER REPORT – for the weeks of April 4 and April 11, 2025 - given by City Manager Patrick Martinez

COUNCIL REQUESTS
Council Member Longacre – Requested trees be trimmed at Bob Belt Beach Park and Jack Smith Park fire mitigation; thanked Sheriff for Fentanyl bust; asked about funding to fight fentanyl.

Council Member McCorkle – reported on the success of the egg hunt and Chili Cook off/car show/canine demonstration events; stated Tour busses generated positive feedback.

Council Member Pogue - missed Chili cook off; Art in the Park was successful; thanked Patrick for Governance Training Session; meeting with Dawn Rowe was informative; suggested reaching out to Schultz family for Spike’s birthday event.

Vice Mayor Campbell - commented on the recent community events and good participation; thanked those hosting events; reported Women’s Club flower show April 26; swim team sign-ups and rec center swim lessons coming up; stressed importance of local youth learning to swim.

Council Member Belt – Encouraged citizens to shop local; May 6 is nurses’ week.

Council Member Longbrake – reported it is good to see events in Needles; Art in park, Chili cook off SOAR booth; car show and canine demo were all successful events; reported SOAR sign coming to K & Needles Hwy.

Mayor Jernigan – Reported Easter egg hunt was successful, thanked Grace Hecht; announced upcoming Seligman Bike Run – April 24-27; August 13 – Spike’s 50th birthday & 75th Anniversary Peanuts Gang – Hospital and Museum mural project; Flip Mendez May 3 ADJOURNMENT – Mayor Jernigan adjourned the meeting at 8:45 pm ________________________________________ ________________________________________ Mayor Janet Jernigan Interim City Clerk Candace Clark
Agenda Item 6.

City of Needles, California Request for
City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: May 13, 2025
Title: Accept Change Order No. 1 (Final) to the Public Works Agreement with Phillips Excavating, Inc. for the Phase IV-B Water Service Lateral Replacement Project and Authorization staff to execute the Notice of Completion for the work.

Background: In preparation for the Phase IV-B Street Improvements project, staff went out to bid for a Water Service Lateral Replacement project for streets associated with the paving.

The following streets were included in the project: Carty Way, Carty Circle, Carty Place, El Monte Street, I, Street, H Street, G Street, Crestview Drive and Desoto Street.

The original contract amount was $388,293. This change order, including the use of $19,414.65 in project contingency, brings the final contract total to $506,933. This adjustment accounts for additional water service laterals added on Desoto Street, La Mesa Way, and several vacant lots not identified during the initial planning phase.

The project was advertised for bids in July 2024 and awarded to Phillips Excavating, Inc. in September 2024. Staff allowed a 90-day procurement period for the contractor to purchase long lead time items needed to construct the services. Therefore, construction started in February 2025 and was substantially completed in April 2025.

During the recent paving project, it was determined that a portion of Desoto Street (Coronado to the end) was inadvertently omitted from the water service lateral replacement plans requiring seventeen (17) additional water service laterals to be added to the project at short notice. In addition, four (4) service laterals were replaced on La Mesa Way, a street that was added to the project scope after award; and six (6) service laterals were added to vacant properties that were not originally anticipated.

Therefore, Change Order No. 1 herein, includes final quantity adjustments that occurred during the project resulting in an increase of $99,225.35 to the total project cost after expending $19,414.65 project contingency.

This change order is required due to the discovery of unplanned service lateral replacements during the execution of the project, specifically on streets and properties that were either omitted or not previously identified as requiring service.

Fiscal Impact: $99,225.35 to be funded by Water Asset Replacement funds Recommended Action: Accept Change Order No. 1 (Final) in the amount of $118,640 to the Public Works Agreement with Phillips Excavating, Inc. for a final contract amount of $506,933 for the Phase IV-B Water Service Lateral Replacement Project and Authorization Staff to Execute the Notice of Completion for the work.

Submitted By: Kathy Raasch, Director of Development Services/Capital Projects City Manager Approval: Date: 5/7/2025
Other Department Approval (when required): Date:

Approved: Not Approved: Tabled: Other:
5/8/2025
Agenda Item 7.

CITY OF NEEDLES

C H A N G E O R D E R
PROJECT: Phase IV-B Water Service Lateral Replacement Project ORDER NO: 1 OWNER: City of Needles CONTRACTOR: Phillips Excavating, Inc.

FOLLOWING CHANGES ARE MADE TO THE CONTRACT:

Description of Changes Quantity Unit Price Decrease Contract Increase Contract 1) 1” Water Service (long side) +14 $3,460 $ 48,440
2) 1” Water Service (short side) +13 $3,160 $ 41,080
3) Remove Direct Tap Fitting & +13 $2,240 $ 29,120
Install Ford Saddle & Corp Stop
JUSTIFICATION:

Change Order items above reflect final quantities installed during construction. Added 6 service laterals to vacant properties and 3 service laterals on La Mesa Way. $19,414.65 to be funded by project contingency. $99,225.35 increase to the total project cost to be funded by the Water Asset Replacement Fund.

Original Contract Price $ 388,293.00
Previous Change Order(s) Amount $0.00
Original Contract Price plus previous Change Orders $ 388,293.00 Contract Price Due This Change Order $ 118,640
New Contract Price $ 506,933.00

CHANGE IN CONTRACT TIME
Contract Time will be
(Increased)
Adjusted Date for
Completion of all Work Calendar Days

N/A

APPROVALS REQUIRED
Requested by:

Signature (Project Manager)
Date:

Contractor Acceptance:

Signature (Contractor)
Date:

Approved by: Date: 05/13/2025
Signature (City Manager) CC meeting

C H A N G E O R D E R
Agenda Item 7.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: May 13, 2025
Title: Award Bid from Pyramid Building and Engineering, Inc. for the Water Main and Manifold Improvements Project
Background: The City passed Emergency Resolution 2021-43 on August 10, 2021, pertaining to the fact that two (2) of the City’s three (3) wells have manganese and/or iron levels exceeding levels set by the State of California for drinking water.

The City received emergency grant funding from the State of California’s Drinking Water State Revolving Fund (DWSRF) (Project No. 3610032-006C, Amendment No. 3), to design and replace the treatment system at Well No. 11, install a standby generator and make other necessary improvements at the Well No. 11 site that would allow the removal of iron/manganese from the potable water.

Phase 4B of the grant funding agreement includes the design and construction to demolish and replace the pipe manifold located at the golf maintenance yard; replace deteriorated distribution mains and service laterals along Monterey Avenue and Arizona Avenue; and replace the 6-inch distribution main on River Road near Park Drive.

Advertisement for bids was published on Feb. 27, 2025, and bids were opened on March 19, 2025. The following three (3) bids were received:
• Pyramid Building & Engineering, Inc. $ 1,128,676.00
• Phillips Excavating, Inc. $ 1,158,901.50
• Mike Bubalo Construction Co. Inc. $ 2,402,932.00
TKE Engineering, Inc, City Contract Engineer completed a review of the three (3) bids and finds that Pyramid Building and Engineering Inc. has generally met the bid requirements and is deemed the lowest responsible and responsive bidder.

Fiscal Impact: Grant funding for Phase 4B of the DWSRF (Project No. 3610032- 006C) to reimburse the total project cost of $1,241,544 contingent upon receiving Final Budget Approval by the State Water Resources Control Board.

Environmental Impact: The project is Categorically Exempt under CEQA Guidelines Section 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction).

Recommended Action: Award Bid to Pyramid Building & Engineering, Inc. for the Water Main and Manifold Improvements Project in the amount of $1,128,676 plus 10% contingency for a total project cost of $1,241,544 contingent upon receiving Final Budget Approval by the State Water Resources Control Board; and, authorize staff to execute a Public Works Agreement with Pyramid Building and Engineering, Inc. and move forward with the Notice of Award and Notice to Proceed.

Submitted By: Kathy Raasch, Director of Development Services/Capital Projects City Manager Approval: Date: 5/7/2025
Other Department Approval (when required): Date:

Approved: Not Approved: Tabled: Other:
5/8/2025
Agenda Item 8.

City of Needles
Bid Results for Project WATER MAIN & MANIFOLD IMPROVEMENTS PROJECT (WA2502)Issued on 02/27/2025Bid Due on March 19, 2025 3:30 PM (PDT)Exported on 04/09/2025Line Totals (Unit Price * Quantity)Item Num Section Description UOM Quantity Pyramid Building Phillips Excavating Inc Mike Bubalo and Engineering, Inc. Construction Co., Inc.
1 SCHEDULE A, B & C MOBILIZATION / DEMOBILIZATION LS 1 $55,000.00 $12,000.00 $120,000.00 2 SCHEDULE A, B & C MISC COSTS (TRAFFICE CONTROL AND SURVEY / STAKING) LS 1 $120,000.00 $18,000.00 $50,000.003 SCHEDULE A, B & C NPDEX, SWPPP, AND BEST MANAGEMENT PRACTICES LS 1 $7,500.00 $8,500.00 $18,000.004 SCHEDULE A, B & C ENCROACHMENT PERMIT EA 1 $1,551.00 $1,551.00 $1,551.00 Subtotal $184,051.00 $40,051.00 $189,551.00
5 SCHEDULE A - MANIFOLD REPLACEMENT MANIFOLD REPLACEMENT LUMP SUM COMPLETE LS 1 $244,000.00 $450,500.00 $777,777.00 Subtotal $244,000.00 $450,500.00 $777,777.00
6 SCHEDULE B - RIVER ROAD WATERLINE REPLACEMENT 8" WATER PIPE LF 1320 $231,000.00 $271,920.00 $330,000.007 SCHEDULE B - RIVER ROAD WATERLINE REPLACEMENT 6" WATER PIPE LF 20 $3,500.00 $1,000.00 $16,000.008 SCHEDULE B - RIVER ROAD WATERLINE REPLACEMENT 8" BEND EA 3 $9,000.00 $3,000.00 $3,000.009 SCHEDULE B - RIVER ROAD WATERLINE REPLACEMENT 6" BEND EA 2 $6,000.00 $1,600.00 $2,000.00 10 SCHEDULE B - RIVER ROAD WATERLINE REPLACEMENT 6" SLEEVE EA 1 $1,000.00 $800.00 $1,000.0011 SCHEDULE B - RIVER ROAD WATERLINE REPLACEMENT 8" GATE VALVE EA 3 $15,000.00 $7,500.00 $30,000.0012 SCHEDULE B - RIVER ROAD WATERLINE REPLACEMENT 8" X 6" REDUCER EA 1 $1,000.00 $500.00 $1,000.0013 SCHEDULE B - RIVER ROAD WATERLINE REPLACEMENT CONCRETE ENCASEMENT LF 20 $8,000.00 $3,500.00 $10,000.0014 SCHEDULE B - RIVER ROAD WATERLINE REPLACEMENT SERVICE LATERAL REPLACEMENT EA 1 $3,500.00 $3,500.00 $25,000.0015 SCHEDULE B - RIVER ROAD WATERLINE REPLACEMENT PLUG EX. LINE EA 2 $5,000.00 $3,000.00 $10,000.0016 SCHEDULE B - RIVER ROAD WATERLINE REPLACEMENT ABANDON VALVE BOX EA 2 $4,000.00 $3,000.00 $10,000.0017 SCHEDULE B - RIVER ROAD WATERLINE REPLACEMENT IMPORT ENGINEERED FILL CY 440 $22,000.00 $11,198.00 $88,000.0018 SCHEDULE B - RIVER ROAD WATERLINE REPLACEMENT IMPORT ROAD BASE TON 10 $1,000.00 $300.00 $5,000.0019 SCHEDULE B - RIVER ROAD WATERLINE REPLACEMENT ASPHALT REPLACEMENT SF 435 $10,875.00 $2,501.25 $32,625.00 Subtotal $320,875.00 $313,319.25 $563,625.00
20 SCHEDULE C - MONTEREY AVE SUDIVISION WATERLINE REPLACEMENT 8" CULINARY WATER PIPE LF 20 $3,000.00 $2,500.00 $16,000.0021 SCHEDULE C - MONTEREY AVE SUDIVISION WATERLINE REPLACEMENT 4" CULINARY WATER PIPE LF 800 $88,000.00 $73,600.00 $200,000.0022 SCHEDULE C - MONTEREY AVE SUDIVISION WATERLINE REPLACEMENT 4" HOT TAP w/tapping valve EA 4 $8,000.00 $38,800.00 $40,000.0023 SCHEDULE C - MONTEREY AVE SUDIVISION WATERLINE REPLACEMENT 8" BEND EA 1 $3,000.00 $1,000.00 $1,000.0024 SCHEDULE C - MONTEREY AVE SUDIVISION WATERLINE REPLACEMENT 8" SLEEVE EA 1 $2,000.00 $1,000.00 $1,000.0025 SCHEDULE C - MONTEREY AVE SUDIVISION WATERLINE REPLACEMENT 8" GATE VALVE EA 1 $5,000.00 $2,500.00 $10,000.0026 SCHEDULE C - MONTEREY AVE SUDIVISION WATERLINE REPLACEMENT 4" Temporary Blow-Off EA 4 $4,000.00 $14,000.00 $8,000.0027 SCHEDULE C - MONTEREY AVE SUDIVISION WATERLINE REPLACEMENT FIRE HYDRANT ASSEMBLY EA 1 $16,000.00 $11,500.00 $30,000.0028 SCHEDULE C - MONTEREY AVE SUDIVISION WATERLINE REPLACEMENT DEMO & REMOVE EX. FIRE HYDRANT EA 1 $16,000.00 $2,500.00 $10,000.0029 SCHEDULE C - MONTEREY AVE SUDIVISION WATERLINE REPLACEMENT FIRE HYDRANT TIE-OVER EA 1 $5,000.00 $5,400.00 $20,000.0030 SCHEDULE C - MONTEREY AVE SUDIVISION WATERLINE REPLACEMENT WATER LATERAL REPLACEMENT TAP TO 8" WATERLINE EA 27 $101,250.00 $113,400.00 $209,979.0031 SCHEDULE C - MONTEREY AVE SUDIVISION WATERLINE REPLACEMENT WATER LATERAL REPLACEMENT TAP TO 4" WATERLINE EA 17 $59,500.00 $54,400.00 $85,000.0032 SCHEDULE C - MONTEREY AVE SUDIVISION WATERLINE REPLACEMENT PLUG EX. WATER LINE EA 2 $2,000.00 $3,000.00 $10,000.0033 SCHEDULE C - MONTEREY AVE SUDIVISION WATERLINE REPLACEMENT ABANDON EX. VALVE BOX EA 7 $7,000.00 $10,500.00 $7,000.0034 SCHEDULE C - MONTEREY AVE SUDIVISION WATERLINE REPLACEMENT IMPORT ENGINEERED FILL CY 425 $21,250.00 $10,816.25 $85,000.0035 SCHEDULE C - MONTEREY AVE SUDIVISION WATERLINE REPLACEMENT IMPORT ROAD BASE TONS 65 $3,250.00 $1,950.00 $32,500.0036 SCHEDULE C - MONTEREY AVE SUDIVISION WATERLINE REPLACEMENT ASPHALT REPLACEMENT SF 1420 $35,500.00 $8,165.00 $106,500.00 Subtotal $379,750.00 $355,031.25 $871,979.00Total $1,128,676.00 $1,158,901.50 $2,402,932.00 Agenda Item 8.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: May 13, 2025
Title: Adopt Resolution 2025-22, Waiving the Sealed Bid Process and Accepting a Budgetary Quote from West Coast Renovators for Roof Replacement and Ceiling repairs at 1111 Bailey Avenue
Background: The City is actively collaborating with San Bernardino County Project and Facilities Management Department on the Colorado River Station Remodel Project, which includes essential facility upgrades for the San Bernardino County Sheriff’s Department and Needles Police.

Waiving the sealed bid process is justified due to the urgent need to protect public safety infrastructure, the limited time window for building occupancy, and the fact that West Coast Renovators was competitively selected by the County’s procurement process. The aging roof poses a risk to critical equipment and personnel, and repairs must be completed promptly to maintain operational continuity for the San Bernardino County Sheriff’s Department and Needles Police. This work supports the public safety mission and qualifies for use of COPS AB 3229/AB1913 grant funds.

During these renovations, the roof at 1111 Bailey Avenue was found to be deteriorating and is no longer compliant with modern standards, posing risk to public assets, critical equipment, and operational continuity of public safety services. This repair was not a part of the Sheriff renovation project but was brought to the attention of staff that repairs are necessary to protect the building upgrades.

West Coast Renovators, a subcontractor on the renovation project submitted a proposal to fully replace the roofing system at 1111 Bailey Avenue with a Sarnafil 60-mil PVC roof system, including insulation, flashing, terminations, and safety upgrades, for a total cost of $259,486. In addition, a 2nd proposal was submitted to repair damaged drywall in the City Council Chambers from previous water damage in the amount of $7,360.00.

The Sheriff renovations are near completion and time is of the essence to occupy the building. In addition, the contractor currently performing the work for the San Bernardino Sheriff was selected by the competitive bid process. Therefore, staff is requesting to waive the Sealed Bid process by the City for this work.

Fiscal Impact: $259,486 using COPS AB 3229/AB1913 grant funds and $7,360 general funds
Recommended Action: Adopt Resolution 2025-22, Waiving the Sealed Bid Process and Accepting the proposal from West Coast Renovators in the total amount of $259,486 for the Roof Replacement; and $7,360 for ceiling repairs at 1111 Bailey Avenue and authorizing payment using COPS AB 3229/ AB1913 grant funds and General Fund.

Submitted By: Kathy Raasch, Director of Development Services/Capital Projects City Manager Approval: Date:

Other Department Approval (when required): Date:

Approved: Not Approved: Tabled: Other:
5/7/2025
5/7/2025
Agenda Item 9.

RESOLUTION NO. 2025-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEEDLES, CALIFORNIA,

WAIVING THE SEALED BID PROCESS AND ACCEPTING A BUDGETARY QUOTE FROM WEST COAST RENOVATORS FOR ROOF REPLACEMENT AT 1111 BAILEY AVENUE

AS PART OF THE COLORADO RIVER STATION REMODEL PROJECT
WHEREAS, the City of Needles contracts with the San Bernardino County Sheriff’s Department for law enforcement services; and
WHEREAS, the City is actively collaborating with San Bernardino County Project and Facilities Management Department on the Colorado River Station Remodel Project, which includes essential facility upgrades for the San Bernardino County Sheriff’s Department and Needles Police; and WHEREAS, the project included preparation work in the Council Chambers and original Sheriff’s Administrative Building located at 1111 Bailey Avenue; and WHEREAS, the aging roof at 1111 Bailey Avenue was found to be deteriorating and is no longer compliant with modern standards, posing risk to public assets, critical equipment, and operational continuity of public safety services; and
WHEREAS, West Coast Renovators submitted a proposal to fully replace the roofing system at 1111 Bailey Avenue with a Sarnafil 60-mil PVC roof system, including insulation, flashing, terminations, and safety upgrades, for a total cost of $259,486; and WHEREAS, the City has reviewed West Coast Renovators’ qualifications and proposal and finds that the urgency of this public safety project and the specialized nature of the scope warrant waiving the sealed bid process in accordance with public contract code allowances; and WHEREAS, the City Council has determined that this capital improvement is an eligible and appropriate use of COPS AB 3229/AB1913 grant funds, which exist to enhance front-line law enforcement support infrastructure and operations; and
WHEREAS, allocating these funds toward the Colorado River Station Remodel supports public safety readiness and maximizes the grant’s intent by improving the facilities used daily by the San Bernardino County Sheriff’s Department at no cost to the general fund; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Needles, California, hereby waives the sealed bid process and accepts the proposal from West Coast Renovators in the total amount of $259,486 for the roof replacement at 1111 Bailey Avenue, and authorizes payment using COPS AB 3229/AB1913 grant funds.

PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Needles, California, held on the 13th day of May, 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________________
Mayor
(SEAL)
ATTEST:________________________________________
Interim City Clerk
APPROVED AS TO FORM:
___________________________________
Deputy City Attorney Agenda Item 9.

P.O. Box 8661 Alta Loma Ca 91701 License: B-1033426
Property: 1111 Bailey Ave.

Needels, CA 92363
60mil Sarnafil PVC Roof System
REVISION 4
Base Bid Contract Price:………..…………………………………..$259,486.00 Prices based on regular wage rates during normal working hours between 7am and 5pm, two phases, no weekend or after hour work has been figured. Based on good accessibility to indoor ladder access, load, and staging near building.

1.1-Contractor will supply all necessary labor, materials, and equipment to complete the following Sarnafil 60 mil White PVC Roof System as follows:

1.1 Scope Of Work:
• Remove existing two (2) layers Built-Up Cap sheet roofing material including wall flashings, down to wood deck and haul away all debris. Area discussed at job walk attached herein. Abatement is included per the Asbestos Abatement Report Dated April 8th, 2023.
• Scope includes small pop out roofs on the building noted herein. • Replace dry rot or damaged wood decking. Please note that this will be done at an additional charge based on the wood being replaced and is to be negotiated prior to commencing replacement. • Install 1/2” sloped tapered polyisocyanuate insulation behind equipment curbs for cricketing per manufactures specifications.
• Mechanically attach one-layer 1/4” Dens Deck cover-board over polyiso per manufacturers specifications. • Mechanically attach one (1) layer of Sarnafil S-327 White, 60-mil. PVC Single-Ply Membrane per manufacture’s specifications.
• Fully-adhere one (1) layer of Sarnafil G459, White, 60-mil. PVC Single-Ply Membrane at parapet walls & mechanical curbs using low VOC bonding adhesive per manufacturers specifications. • Flash exhaust fans, drains, and pipe penetrations per manufacturer’s specifications. Seal and caulk all terminations.
• Install new 24g Galv. counter flashing at mechanical roof curbs to achieve proper membrane termination per manufacturers requirements.
• Install up to 126’ ln. ft. walk pad included per plans. • Install new 24-gauge Kynar finished (standard colors only) 16” stretch out coping metal with a 22 gauge galvanized cleat to the top of parapet walls.
• Install new Galvanized metal counter flashing as needed to existing Reglets per manufacture’s specifications. • Clean up and haul away all roof debris.
• New Sarnafil roof to have a two (2) year Contractor warranty against leaking due to workmanship. • New Sarnafil roof to have a Twenty (20) yr. manufacturer’s NDL warranty on labor and materials.

Exclusions: Abatement and or testing of any kind, Patching and repairing of any roof, All Sheet metal not specifically mentioned above, Light weight insulating concrete of any kind, Reglets (re-use existing), Lead sheets or Lead flashings (not needed), Copper or Stainless Steel flashings, Gutters, Leader heads, Down spouts, Splash pans or blocks, Solar panel Removal or Reinstallation, Skylights, Deck replacement, Wood Nailers, Wood Blocking, Raising of any equipment Agenda Item 9.
curb or platform, Insulation other than what is specifically called out above, Tapered insulation (done by framing), Supply or install of Roof hatch, Roof accessories, Vapor barrier, Expansion joints, Crickets, Any wood work Not called out above, Waterproofing, Electrical Work of any kind, Deck Wall or Traffic Coatings, Any mechanical work including disconnect and reconnect, Duct repair or sealing, Drain supply or installation, Interior Damages, Interior protection, Temporary Roofing of any kind, Water testing, Scaffolding, Over time Wages , Permits, Shop Drawings, Allowances, and Bonding. Please note if bonding is required, our bonding rate for a project this size is 2.5%
Roof Diagram
Agenda Item 9.

Notes:

1. Price based on only two (2) layers of existing built up roof system over wood deck.

2. All Safety Standards per CAL/OSHA will be adhered to. Any additional safety requirements beyond CAL/OSHA standards may result in an additional surcharge.

3. Prices are good for 30 days from the bid date unless otherwise noted.

4. All work to be completed in a workmanlike manner according to standard practices.

5. Overtime requirements due to inclement weather, other trade delays and/or delays not related to Rite-Way Roof are not included in this price.

6. Our price to perform this work includes all applicable insurance, taxes, labor, material and equipment.

7. Due to insurance and safety concerns, no work will be performed during inclement or adverse weather conditions i.e., rain or severe wind.

Owner acknowledges that, while contractor may make observations about the general condition of the roof(s) being serviced, nothing in this agreement creates any obligation on the part of contractor to warn, advise or make recommendations to owner concerning conditions observed other than the immediate area(s) repaired by contractor.

West Coast Renovators Owner or Representative:

By:---------------------------- By:----------------------------- Ron Zepnak: C.E.O. Title:---------------------------
Price good for 30 days
Agenda Item 9.

Quote # P.O. Box 8661 Alta Loma Ca 91701 License: B-1033426 (909) 938-0777 PROPOSAL FOR CITY CHAMBER OF COMMERCE : ROOF LEAKING TO 2 LOCATIONS : NORTH WALL OF CHAMBER ROOM & ABOVE MEN'S

RESTROOM
TOTAL COST - $7,360.00
Agenda Item 9.

LABOR DESCRIPTION TOTAL COST

WEST COAST RENOVATORS
City Chamber Of Commerce (CCC) Roof Leaking Fix ( 2 Locations) Total Labor $5,550.24
Total Materials $850.00
Total Equipment $0.00
Total Cost $6,400.24
15% Profit and Overhead $960.04
Total WCR Cost $7,360.28

WEST COAST RENOVATORS
Agenda Item 9.

LABOR DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST
City Chamber Of Commerce (CCC) Roof Leaking Fix ( 2 Locations) A. NORTH WALL OF CHAMBER ROOM
B. ABOVE MEN'S RESTROOM
SCOPE OF WORKS:

1. Demo/Expose Portion of Ceiling Through Roofing

2. Replace Rotten/Damaged structural members ( wood, metal frame, drywall,plywood, roofing materials)

3. Clean and Paint Roof Drains ( unti-rust), apply sealant

4. Paint Ceiling and Wall

5. Replace 2 ceiling acoustic tiles
Manpower
1 Carpenter 24.00 HR @ $ 79.43 = $1,906.32
1 Roofer 24.00 HR @ $ 72.40 = $1,737.60
1 Labor 24.00 HR @ $ 79.43 = $1,906.32
$5,550.24
15% Overhead & Profit $832.54
Total Labor $6,382.78

MATERIAL DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST WOOD

PLYWOOD
ROOFING 1.00 LS @ $ 850.00 = $850.00

UNTI-RUST PAINT

DRYWALL PAINT
Sub-Total $850.00
15% Overhead & Profit $127.50
Total Materials $977.50

EQUIPMENT DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST 1 day @ $ - = $0.00
Equipment Subtotal $0.00
15% Overhead & Profit $0.00
Subcontractor Subtotal $0.00

SERVICES/OTHER EXPENSES DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST LS @ = $0.00
Services/Other Expenses Subtotal $0.00
15% Overhead & Profit $0.00
Services/Other Expenses Subtotal $0.00

MARKUPS
Labor/Material/Equipment/Services Subtotal $7,360.28
Markup on Non-Self Performed Second and Third Tier $0.00 Small Tools and Consumables 1.5% $0.00
Warranty and Punchlist Reserve 1% $0.00
Subtotal - PRIME $7,360.28
LA Gross Receipts Tax 0.0101% $0.00
Subtotal $7,360.28
Subtotal - SECOND
5% Overhead & Profit $0.00
GRAND TOTAL $7,360.28
Agenda Item 9.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: May 13, 2025
Title: Adopt Resolution 2025-21, a list of Projects for Fiscal Year 2025-2026 funded by SB1: The Road Repair and Accountability Act of 2017.

Background: Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide.

The City of Needles must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA).

The City of Needles used a Pavement Management System to develop the SB1 project list to ensure revenues are being used on the most high-priority and cost-effective projects.

Fiscal Impact: The City of Needles will receive an estimated $129,190 in RMRA funding in Fiscal Year 2025-2026 from SB 1 funding. The Current balance in SB-1 funding is $409,486.

Environmental Impact: N/A
Recommended Action: Adopt Resolution 2025-21, a list of Projects for Fiscal Year 2025-2026 funded by SB1: The Road Repair and Accountability Act of 2017 Submitted By: Tammy Ellmore, Engineering Tech II
City Manager Approval: Date:

Other Department Approval (when required): Date:

Approved: Not Approved: Tabled: Other:
5/7/2025
5/08/25
Agenda Item 10.

RESOLUTION NO. 2025-21

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEEDLES, CALIFORNIA ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-2026 FUNDED BY SB-1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS Senate Bill 1 (SB-1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS SB-1 includes accountability and transparency provisions that will ensure the residents of the City of Needles are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS the City of Needles must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB-1, which must include a description and the locations of each proposed project, a proposed schedule for the projects’ completion, and estimated useful life of the improvements; and WHEREAS the City of Needles, will receive an estimated $129,190 in RMRA funding in Fiscal Year 2025-2026 from SB-1; and
WHEREAS the scope to include Grind and Pave 1-1/2 to 2” with Petromat on the Streets identified in the Phase 5A Street Improvements. Lillyhill Dr (Parkway St – Coronado St), Parkway Street (Lillyhill Dr – Rio Vista St) Peru Street (El Monte St – Lillyhill Dr), Peru Street (Desoto St – Balboa St), Cortez Street (Desoto St – Balboa St), Coronado (Lillyhill Dr – Rio Vista), Balboa Street (Desoto St – Rio Vista). Phase 5B Street Improvements. Rio Vista (Parkway – Balboa St), Luna Vista (Parkway – Balboa St), Flora Vista (Parkway – Balboa St), J Street (Parkway St – I-40) Coronado St (Rio Vista – J Street), Balboa Street (Rio Vista – J Street), and Sidewalk Safety Repair Program.

NOW, THEREFORE, IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Needles, California as follows:

1. The foregoing recitals are true and correct

2. The following proposed and previously proposed and adopted projects may utilize fiscal year 2025-2026 Road Maintenance and Rehabilitation Account revenues in their life’s delivery.

With the re-listing of these projects in the adopted fiscal year resolution. The City of Needles is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues.
a. Phase 5A Street Improvements; Lillyhill Dr (Parkway St – Coronado St), Parkway Street (Lillyhill Dr – Rio Vista St) Peru Street (El Monte St – Lillyhill Dr) Peru Street (Desoto St – Balboa St), Cortez Street (Desoto St – Balboa St), Coronado (Lillyhill Dr – Rio Vista) Balboa Street (Desoto St – Rio Vista) Grind & Pave with Petromat. Starting 07/2025 and ending 06/2026 with a useful life of 20 years.
b. Phase 5B Street Improvements; Rio Vista (Parkway – Balboa St), Luna Vista (Parkway – Balboa St), Flora Vista (Parkway – Balboa St), J Street (Parkway St – I-40), Coronado St (Rio Vista – J Street) Balboa Street (Rio Vista – J Street). Grind & Pave with Petromat.

Starting 07/2025 and ending 06/2026 with a useful life of 20 years. c. The Sidewalk Safety Repairs Program consists of removal & replacement of existing broken, lifting or deteriorating sidewalks that are causing hazards and replace with new ADA compliant sidewalks. The locations are generally within the center of Needles proper and described as all streets from Columbus Dr / Needles Hwy South to San Clemente Street and Parkway Street East to the Colorado River. Street cover approx. 3.5 sq miles.

Starting 07/2025 and ending 06/2026 with a useful life of 50 years.

NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Needles hereby adopt Resolution No 2025-21, SB-1 the Road Repair and Accountability Act of 2017 plan to include street Agenda Item 10.
improvements under the Phase 5A & 5B Improvement Plans of the Paving Management Plan and the repair of Public Sidewalks under the Sidewalk Safety Repair Program along with other funds.

PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Needles, California, held on the 13
th day of May 2025 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Janet Jernigan, Mayor
ATTEST:

City Clerk
APPROVED AS TO FORM:

Deputy City Attorney
Agenda Item 10.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: May 13, 2025
Title: Approve Project Funding Agreement No. 25-1003288 with San Bernardino County Transportation Authority (SBCTA) for the Project Approval and Environmental Documentation (PA & ED) Phase of the River Street Paving and Minor Widening Project
Background: The Measure I 2010-2040 Expenditure Plan and the Colorado River Subarea transportation planning partners have identified projects eligible for funding from Measure I 2010-2040 Colorado River Subarea Major Local Highway Projects Program ("MLHP") funds. The River Street Widening Project (“PROJECT”) has been identified as one of the projects eligible for such funding.

The proposed PROJECT will consist of roadway paving and minor widening of River Street from BNSF access road to River Road.

Authorizing this agreement will allow the City to move forward with the Project Approval and Environmental Documentation (PA & ED) Phase of the project for a Not To Exceed (NTE) amount of $13,500. Future phases of the project will be brought forward under separate agreements.

Fiscal Impact: Project cost of Not to Exceed (NTE) $13, 500 to be reimbursed by Measure I 2010 – 2040 Colorado River Subarea MLHP funds Environmental Impact: TBD during Project Approval and Environmental Documentation (PA & ED) Phase of the project
Recommended Action: Approve Project Funding Agreement No. 25-1003288 with San Bernardino County Transportation Authority (SBCTA) for the Project Approval and Environmental Documentation (PA & ED) Phase of the River Street Paving and Minor Widening Project and Authorize Staff to execute said Agreement Submitted By: Kathy Raasch, Director of Development Services/Capital Projects City Manager Approval: Date:

Other Department Approval (when required): Date:

Approved: Not Approved: Tabled: Other:
5/7/2025
5/8/2025
Agenda Item 11.
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PROJECT FUNDING AGREEMENT NO. 25-1003288
FOR

RIVER STREET WIDENING PROJECT
(CITY OF NEEDLES)
THIS Project Funding Agreement (“AGREEMENT”) is made and entered into by and between the City of Needles ("CITY") and the San Bernardino County Transportation Authority ("SBCTA").

SBCTA and CITY are each a “Party” and collectively “Parties.”

RECITALS
A. The Measure I 2010-2040 Expenditure Plan and the Colorado River Subarea transportation planning partners have identified projects eligible for funding from Measure I 2010-2040 Colorado River Subarea Major Local Highway Projects Program ("MLHP") funds; and B. The River Street Widening Project (“PROJECT”) is one of the projects identified as eligible for such funding and is described more fully in Attachment A; and C. The proposed PROJECT will consist of roadway widening of River Street from BNSF to River Road; and
D. CITY identified a need of $13,500 in Measure I 2010-2040 Colorado River Subarea MLHP funds to complete the Project Approval & Environmental Documentation (PA&ED) Phase of the PROJECT; and
E. PROJECT WORK is defined as the PA&ED Phase; and
F. This AGREEMENT is to be carried out in accordance with the policies in the Measure I 2010- 2040 Strategic Plan as adopted by SBCTA; and
G. CITY desires to proceed with the PROJECT WORK in a timely manner; and H. This AGREEMENT is intended to delineate the duties and funding responsibilities of the Parties for the PROJECT WORK.

NOW, THEREFORE, the Parties agree to the following:

SECTION I
SBCTA AGREES:

1. To reimburse CITY for the actual cost of the PROJECT WORK up to a maximum of $13,500 in Measure I 2010-2040 Colorado River Subarea MLHP funds. An estimate of costs for the PROJECT WORK is provided in Attachment B. SBCTA shall have no further Agenda Item 11.
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responsibilities to provide any funding for PROJECT WORK exceeding this amount without an amendment to this AGREEMENT.

2. To reimburse CITY within 30 days after CITY submits an electronic copy of the signed invoices in the proper form covering those actual allowable PROJECT WORK expenditures that were incurred by CITY up to a maximum amount identified in Section I, Paragraph 1 of this AGREEMENT, consistent with the invoicing requirements of the Measure I 2010-2040 Strategic Plan, including backup information. Invoices may be submitted to SBCTA as frequently as monthly.

3. When conducting an audit of the costs claimed under the provisions of this AGREEMENT, to rely to the maximum extent possible on any prior audit of CITY performed pursuant to the provisions of State and Federal laws. In the absence of such an audit, work of other auditors will be relied upon to the extent that work is acceptable to SBCTA when planning and conducting additional audits.

4. To assign a project liaison for the purpose of attending Project Development Team (PDT) meetings.

SECTION II
CITY AGREES:

1. To be the lead agency for PROJECT WORK and to diligently undertake and complete in a timely manner the Scope of Work for the PROJECT WORK as shown in Attachment A.

2. To be responsible for expending that portion of allocated MLHP funds on eligible PROJECT WORK expenses in an amount not to exceed $13,500 in Measure I 2010-2040 Colorado River Subarea MLHP funds unless AGREEMENT is amended and approved increasing PROJECT WORK costs. Reimbursement by SBCTA shall be in accordance with Section I, Paragraph 2. Additionally, expenses relative to time spent on the PROJECT WORK by CITY staff are considered eligible PROJECT expenses and may be charged to the PROJECT, subject to SBCTA’s guidelines.

3. To secure all necessary State and Federal authorizations that are required before releasing an invitation for bids for the Construction Phase of PROJECT.

4. To abide by all applicable SBCTA, CITY, State and Federal laws, regulations, policies and procedures pertaining to the PROJECT WORK.

5. To prepare and submit to SBCTA an electronic copy of signed invoices for reimbursement of eligible PROJECT WORK expenses. Invoices may be submitted to SBCTA as frequently as monthly.

6. To maintain all source documents, books and records connected with its performance under this AGREEMENT for a minimum of five (5) years from the date of the Final Report of Expenditures submittal to SBCTA or until audit resolution is achieved, whichever is later, and to make all such supporting information available for inspection and audit by Agenda Item 11.
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representatives of SBCTA during normal business hours at CITY Hall. Copies will be made and furnished by CITY upon written request by SBCTA.

7. To establish and maintain an accounting system conforming to Generally Accepted Accounting Principles (GAAP) to support CITY’s requests for reimbursement, payment vouchers, or invoices which segregate and accumulate costs of PROJECT WORK elements and produce monthly reports which clearly identify reimbursable costs, matching fund costs, indirect cost allocation, and other allowable expenditures by CITY.

8. To prepare a Final Report of Expenditures, including a final invoice reporting the actual eligible PROJECT WORK costs expended for those activities described in the work activities, and to submit that Final Report of Expenditures and final invoice no later than one hundred twenty (120) days following the completion of those expenditures funded under this AGREEMENT. The Final Report of Expenditures shall be submitted to SBCTA and must state that these PROJECT WORK funds were used in conformance with this AGREEMENT and for those PROJECT WORK-specific work activities described.

9. To cooperate in having a PROJECT-specific audit completed by SBCTA, at SBCTA’s option and expense, upon completion of the PROJECT WORK. The audit must state that all funds expended on the PROJECT WORK were used in conformance with this AGREEMENT.

10. To repay to SBCTA any reimbursement for Measure I costs that are determined by subsequent audit to be unallowable within one hundred twenty (120) days of CITY receiving notice of audit findings, which time shall include an opportunity for CITY to respond to and/or resolve the findings. Should the findings not be otherwise resolved and CITY fail to reimburse moneys due SBCTA within one hundred twenty (120) days of audit findings, or within such other period as may be agreed between both Parties, SBCTA reserves the right to withhold future payments due CITY from any source under SBCTA’s control.

11. To include SBCTA in Project Development Team (PDT) meetings if and when such meetings are held and in related communications on PROJECT WORK progress, to provide at least quarterly schedule updates to SBCTA, and to consult with SBCTA on critical issues relative to the PROJECT WORK.

12. To post signs at the boundaries of the PROJECT noting that PROJECT is funded with Measure I funds. Signs shall bear the logos of SBCTA and CITY.

13. In the case that Measure I 2010-2040 Colorado River Subarea MLHP funds are used in the Construction Phase of the PROJECT, to include in all contracts between CITY and contractors for the Construction Phase the requirement that SBCTA be named as an additional insured under general liability insurance policies maintained by the contractor for the PROJECT.

Agenda Item 11.
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SECTION III
IT IS MUTUALLY AGREED:

1. To abide by all applicable Federal, State and Local laws and regulations pertaining to the PROJECT WORK, including policies in the applicable program in the Measure I 2010- 2040 Strategic Plan, as amended, as of the Effective Date of this AGREEMENT.

2. The final PROJECT WORK cost may ultimately exceed current estimates of PROJECT WORK cost. Any additional eligible costs resulting from unforeseen conditions over the estimated total of the PROJECT WORK cost shall be borne by CITY unless prior authorization has been approved by the SBCTA Board of Directors pursuant to Section III, Paragraph 3 of this AGREEMENT.

3. In the event CITY determines PROJECT WORK costs may exceed the not to exceed amount identified in Section I, Paragraph 1, CITY shall inform SBCTA of this determination and thereafter the Parties shall work together in an attempt to agree upon an amendment to the PROJECT WORK amounts identified in this AGREEMENT. In no event, however, shall SBCTA be responsible for PROJECT WORK costs in excess of the amounts identified herein absent a written amendment to this AGREEMENT that is approved and signed by both Parties.

4. Eligible PROJECT WORK reimbursements shall include only those costs incurred by CITY for PROJECT WORK-specific work activities that are described in this AGREEMENT and shall not include escalation or interest.

5. Neither SBCTA nor any officer or employee thereof is responsible for any injury, damage or liability occurring or arising by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this AGREEMENT. It is understood and agreed that, pursuant to Government Code Section 895.4, CITY shall fully defend, indemnify and save harmless SBCTA, its officers and employees from all claims, suits or actions of every name, kind and description brought for or on account of injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this AGREEMENT. CITY’s indemnification obligation applies to SBCTA’s “active” as well as “passive” negligence but does not apply to SBCTA’s “sole negligence” or “willful misconduct” within the meaning of Civil Code Section 2782.

6. Neither CITY nor any officer or employee thereof is responsible for any injury, damage or liability occurring or arising by reason of anything done or omitted to be done by SBCTA under or in connection with any work, authority or jurisdiction delegated to SBCTA under this AGREEMENT. It is understood and agreed that, pursuant to Government Code Section 895.4, SBCTA shall fully defend, indemnify and save harmless CITY, its officers and employees from all claims, suits or actions of every name, kind and description brought for or on account of injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by SBCTA under or in connection with any work, authority or jurisdiction delegated to SBCTA under this AGREEMENT. SBCTA’s Agenda Item 11.
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indemnification obligation applies to CITY’s “active” as well as “passive” negligence but does not apply to CITY’s “sole negligence” or “willful misconduct” within the meaning of Civil Code Section 2782.

7. In the event CITY and/or SBCTA is found to be comparatively at fault for any claim, action, loss or damage which results from their respective obligations under this AGREEMENT, CITY and/or SBCTA shall indemnify the other to the extent of its comparative fault.

8. This AGREEMENT will be considered terminated upon reimbursement of all eligible costs by SBCTA or June 30, 2029, whichever is sooner, provided that the provisions of Paragraphs 6, 7, 8, 9, and 10 of Section II, and Paragraphs 5, 6 and 7 of Section III, shall survive the termination of this AGREEMENT. The AGREEMENT may also be terminated by SBCTA, in its sole discretion, in the event the PROJECT WORK described in Attachment A has not been initiated by CITY within twelve (12) months of the Effective Date of this AGREEMENT.

9. SBCTA may terminate this Agreement if CITY fails to perform according to the terms of this AGREEMENT and if this failure jeopardizes the delivery of the PROJECT WORK according to the terms herein.

10. The Recitals to this AGREEMENT are true and correct and are incorporated into this AGREEMENT.

11. Attachment A (Description of Project and Milestones) and Attachment B (Summary of Estimated Costs) are attached to and incorporated into this AGREEMENT.

12. The AGREEMENT may be signed in counterparts, each of which shall constitute an original.

13. This AGREEMENT is effective and shall be dated on the date executed by SBCTA (“Effective Date”).

Agenda Item 11.
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IN WITNESS WHEREOF, the Parties have executed this AGREEMENT by their authorized signatories below.

SAN BERNARDINO COUNTY CITY OF NEEDLES

TRANSPORTATION AUTHORITY
By: ______________________________ By: _______________________________ Ray Marquez, President Patrick Martinez
Board of Directors City Manager
Date: _____________________________ Date: ______________________________ APPROVED AS TO FORM: APPROVED AS TO FORM:

By: __________________________________ By: _________________________________ Julianna K. Tillquist John O. Pinkney, SBEMP
SBCTA General Counsel City Attorney
Date: _________________________________ Date: _______________________________ ATTEST:

By: _________________________________
Candace Clark
Interim City Clerk
Date: _______________________________
Agenda Item 11.
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ATTACHMENT A

RIVER STREET WIDENING PROJECT
Description of Project and Milestones
Project Title
River Street Widening Project
Location, Project Limits, Description, Scope of Work, Legislative Description River Street from BNSF to River Road: pulverize and pave 4" Asphalt w/widening 1' to 2' for fire access requirements.

Project Milestone Proposed
Project Study Report Approved 7/1/2025
Begin Environmental (PA&ED) Phase 7/1/2025
Circulate Draft Environmental Document 10/1/2025
Draft Project Report 12/1/2025
End Environmental Phase (PA&ED Milestone) 7/1/2026
Begin Design (PS&E) Phase 7/1/2026
End Design Phase (Ready to List for Advertisement Milestone) 7/1/2027 Begin Right-of-Way Phase N/A
End Right-of-Way Phase (Right-of-Way Certification Milestone) N/A Begin Construction Phase (Contract Award Milestone) 7/1/2027 End Construction Phase (Construction Contract Acceptance Milestone) 7/1/2028 Begin Closeout Phase 7/1/2028
End Closeout Phase (Closeout Report) 12/31/2028
Agenda Item 11.
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ATTACHMENT B

RIVER STREET WIDENING PROJECT
Summary of Estimated Costs
Phase Total Cost SBCTA Funds (1) CITY Funds
Project Approval and
Environmental
Documentation (PA&ED) $13,500 $13,500 $0
TOTAL $13,500 $13,500 $0
Additional Notes:

1. SBCTA's Share can be from sources under control of SBCTA including but not limited to Measure I Major Local Highways Program (MLHP), State Transportation Improvement Program (STIP), Surface Transportation Program (STP), or other funds without necessitating an amendment of this agreement.

Agenda Item 11.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: May 13, 2025
Title: Adopt Resolution 2025-23, Accepting One-Year TeamCalifornia Membership Scholarship and Acknowledging Economic Development Partnership with FHLBank San Francisco
Background: TeamCalifornia is a statewide nonprofit organization that promotes economic development, business attraction, and strategic investment across California. The group consists of public agencies, cities, counties, and private-sector partners, and is active in attending national trade shows, engaging site selectors, and marketing the economic potential of California communities.

The City of Needles has been awarded a one-year membership scholarship through TeamCalifornia’s Community Scholarship Program, funded by the AHEAD Grant from FHLBank San Francisco. This opportunity provides the City with full membership access— valued at $2,500—at no cost to the City.

TeamCalifornia is scheduled to participate in roughly a dozen trade shows over the next 12 months, many of which focus on manufacturing, logistics, and industry-specific development. Through this partnership, the City will leverage TeamCalifornia’s network and presence to improve visibility, attract investment, and align with broader regional economic development efforts.

Staff, including the City’s economic development consultant Michael Bracken of Development Management Group, Inc., will engage in TeamCalifornia events and initiatives throughout the year.

Participation in this program provides a cost-effective way for Needles to engage with decision-makers and prospects the City might not otherwise have access to.

Fiscal Impact: There is no fiscal impact to the City for the one-year membership running from June 1, 2025, to May 31, 2026. Future renewal, estimated at $2,500 to $3,000 per year, will be brought before the Council for approval at that time.

Recommended Action: Adopt Resolution 2025-23, Accepting One-Year TeamCalifornia Membership Scholarship and Acknowledging Economic Development Partnership with FHLBank San Francisco
Submitted By: Patrick Martinez, City Manager
City Manager Approval: Date: 5/7/2025
Other Department Approval (when required): Date:

Approved: Not Approved: Tabled: Other:

Agenda Item 12.

RESOLUTION NO. 2025-23

RESOLUTION ACCEPTING TEAMCALIFORNIA ONE YEAR MEMBERSHIP

SCHOLARSHIP AND ACKNOWLEDGING PARTNERSHIP WITH

FHL BANK SAN FRANCISCO
WHEREAS, TeamCalifornia is a nonprofit organization dedicated to promoting economic development, business attraction and growth across the State of California; and WHEREAS, the City of Needles recognizes the importance of collaborative efforts to enhance economic opportunities and attract investment to the City; and WHEREAS, TeamCalifornia has awarded a membership scholarship to the City of Needles made possible by the AHEAD Grant awarded by FHLBank San Francisco; and WHEREAS, the AHEAD Grant, in partnership with the FHLBank San Francisco provides resources to support economic development efforts, including expanded access to TeamCalifornia’s network and tools; and
WHEREAS, membership in TeamCalifornia will provide the City of Needles with access to resources, tools, and networking opportunities to foster economic growth, enhance visibility and collaborate on statewide initiative.

NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:

1. The City of Needles hereby accepts the TeamCalifornia one-year membership scholarship, funded by the AHEAD Grant awarded by FHLBank San Francisco to advance local and regional economic development goals.

2. The City of Needles extends its gratitude to FHLBank San Francisco for their support and partnership in facilitating the grant and scholarship.

3. The City of Needles commits to active participation in TeamCalifornia initiatives and collaboration with other member organizations to promote economic development opportunities in the City of Needles and region.

4. The City of Needles City Manager or his or her designee is authorized to take such action as may be necessary to implement the objectives of this resolution, including coordinating with TeamCalifornia, FHLBank San Francisco and scholarship partners.

APPROVED, PASSED AND ADOPTED, at the regular meeting of the City Council this 13th day of May 2025.

AYES:

NOES:

ABSENT:

ABSTAIN:

Janet Jernigan, Mayor
ATTEST:

City Clerk
APPROVED AS TO FORM:

Deputy City Attorney
Agenda Item 12.

May 13, 2025
VIA Email: [email protected]
TeamCalifornia
11762 DePalma Road, Suite C #3
Corona, California 92883
Attn: Robin Reimold
Re: Statement of Need TeamCalifornia Community Scholarship Dear Ms. Reimold:

Thank you for the opportunity to apply for a TeamCalifornia Community Scholarship.

As a City of about 6,000 people, we actively seek opportunities to leverage our economic development budget and resources into activities that enhance employment opportunities while building our tax base.

As our resources are limited, the opportunity to participate as a member of TeamCalifornia through the Community Scholarship Program is welcomed and appreciated.

With the beginning of a new partnership, I will be asking our economic development consultant (Michael Bracken of Development Management Group, Inc.) to actively participate in TeamCalifornia and work to bring new economic investment to our community. Our hope is that this one-year Community Scholarship will lead to beneficial investment into the City and region and result in additional investment on our part in the future.

Thank you again for this opportunity. Please feel free to contact me if I can provide any additional information.

Sincerely,
City of Needles
______________________________
By: Patrick Martinez, City Manager
Cc: Michael Bracken, Managing Partner Development Management Group, Inc.

Agenda Item 12.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: May 13, 2025
Title: Consider cancelling the July 22, and August 26, 2025, regular City Council / NPUA / HACN meetings.

Background: In years past the City Council has cancelled the second meeting of the month in June, July, and August, allowing for vacations and an opportunity to catch up. Staff is requesting Council consideration to cancel the July 22 and August 26, 2025, regular City Council / NPUA / HACN meetings to accommodate Mayor, City Council Members and staff vacations.

If urgency matters arise, the City Council / NPUA / HACN may hold their regular meeting or call a special meeting to conduct business.

Fiscal Impact: None
Recommendation: Cancel the July 22 and August 26, 2025, regular City Council / NPUA / HACN meetings.

Submitted By: Mayor Janet Jernigan
City Management Review: ____________ ______ Date: ____
Other Department Approval (when required): Date:

Approved: Not Approved: Tabled: Other:
5/8/2025
Agenda Item 13.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: May 13, 2025
Title: Adoption of Social Media Policy
Background: The City currently utilizes the Needles Connect app to share information with the public. However, the City seeks to expand its outreach by incorporating additional social media platforms such as Facebook, Instagram, and others to more effectively disseminate information regarding City programs, services, events, and strategic initiatives. Social media has become a vital communication tool for local governments. It enables cities to engage directly with residents, visitors, and stakeholders in real-time. In addition to enhancing transparency and access to information, a wellmanaged social media presence can support economic development, promote tourism, and improve emergency communication.

For the City of Needles, the use of social media is a key component of our strategy to attract industry, promote community assets, and highlight Needles as a business-friendly destination. Platforms such as Facebook, Instagram, and LinkedIn offer cost-effective ways to showcase economic development opportunities, local events, and City achievements to a broader audience.

The proposed Social Media Policy outlines the purpose, use, and management of City-managed social media accounts. It establishes clear guidelines for employees and elected officials, ensures compliance with the California Public Records Act, Brown Act, and other applicable laws, and provides standards for content management and public interaction.

Key highlights of the policy include:
• Social media accounts will be managed by the City Manager or their designee. • Posts will be limited to City business and intended for informational purposes only. • Commenting will be disabled wherever possible; where not feasible, comments must adhere to professional and respectful standards.
• Employees and officials must distinguish personal views from official City communication. • All posts are subject to public records laws and will be archived accordingly.

The adoption of this policy is essential not only to mitigate risk and protect the City’s legal interests but also to formalize how social media can be used as a proactive tool in achieving the City Council’s goals.

The implementation of this Social Media Policy is an important step in modernizing the City’s communication efforts. It supports transparency, responsible governance, and economic development efforts, while ensuring the City’s online presence remains compliant, effective, and aligned with the City Council’s strategic priorities.

Fiscal Impact: There is no fiscal impact associated with adopting this policy.

Recommended Action: Provide Staff Direction
Submitted By: Patrick Martinez, City Manager
City Manager Approval: Date:

Other Department Approval (when required): Date:

Approved: Not Approved: Tabled: Other:
5/9/2025
Agenda Item 14.
1 City of Needles
Social Media Policy
I. PURPOSE
The purpose of the City of Needles (“City”) Social Media Policy ("Policy") is to disseminate information by way of Social Media to community members about the City's mission, meetings, services, events, and activities. The City's intended use of its Social Media sites is solely to address matters of City business. The City has an overriding interest and expectation in deciding what is Posted or communicated on behalf of the City on City-managed Social Media.

The City's Social Media sites are not general public forums; all methods of responding/commenting to City Posts shall be disabled.

This Policy establishes guidelines for City employees' and representatives' use of Citymanaged Social Media sites as described in this Policy to further the business of the City.

In the event the City is not able to disable all methods of responding/commenting to City Posts, the City requests Posts and comments on City Social Media Sites be courteous, professional, and respectful. By Posting, commenting on, or using City Social Media Sites or platforms, you agree to abide by this Policy.

II. DEFINITIONS

1. The “City” refers to the City of Needles, the Needles Public Utility Authority and the Needles Housing Authority.

2. "Social Media" means, but is not exclusive to, websites and internet-based applications where user-created content exists electronically. Examples of Social Media include but are not limited to X, Facebook, LinkedIn, and Instagram.

3. "City Social Media Site" means an internet site, page, location, or other means for the collection of digital information on a Social Media platform over which the City controls its Postings, except for advertisements or hyperlinks by the Social Media platform's owners, vendors, or partners.

4. "City Post" or "City Postings" mean information, articles, pictures, videos, or any other form of communication Posted by the City on a City Social Media Site.

5. "Post" or "Postings" mean information, articles, pictures, videos, commentary or any other form of communication Posted by the City or a user on a City Social Media Site.

6. "Personal Social Media" refers to an employee's Personal Social Media accounts or activities not affiliated with or authorized by the City.

7. "Protected Speech" refers to expressions protected by the First Amendment, including but not limited to political speech, religious expression, and speech on matters of public concern.

8. "Concerted Activities" refers to employees' rights under the National Labor Relations Act to discuss terms and conditions of employment for their mutual aid or protection.

Agenda Item 14.
2 III. FIRST AMENDMENT CONSIDERATIONS IN PUBLIC EMPLOYMENT

1. The City recognizes and respects employees' rights to free speech as protected by the First Amendment.

2. This Policy is not intended to infringe upon employees' rights to engage in Protected Speech or Concerted Activities.

3. The City will not retaliate against employees for engaging in lawful speech activities outside of work, provided such activities do not violate other provisions of this Policy or applicable laws.

4. Examples of Protected Speech in public employment and during work hours include, but are not limited to:
a) Discussing working conditions or wages with colleagues; and b) Expressing political views on Personal Social Media accounts

5. Examples of speech that may not be protected in public employment include but are not limited to:
a) Disclosing confidential City information; and
b) Making false or defamatory statements about a person or entity.

6. The City respects employees' rights to engage in political speech and other protected categories of speech on Social Media platforms.

7. When engaging in political speech or other Protected Speech on Personal Social Media, employees should make it clear that they are speaking in their personal capacity and not on behalf of the City.

8. Employees or officials posting about City-related matters on personal accounts must ensure that disclaimers such as "The postings on this site are my own and do not reflect the views of the City" are prominently displayed on their profiles.

IV. GENERAL POLICY

1. These guidelines will be displayed to users or made available by hyperlink on the City's website and Social Media sites.

2. The City reserves the right, in its sole and absolute discretion, to remove any City Post and to terminate any City Social Media Site at any time without notice.

3. All Posts on the City's Social Media sites shall adhere to applicable federal, state, and local laws, regulations, and policies.

4. The City may remove any content or Post that violates this Policy or any applicable law.

5. The City may remove any Posts and/or comments on topics or issues unrelated to City business and not within the subject matter jurisdiction of the City.

Agenda Item 14.
3 6. The City reserves the right, at any time and without prior notice, to deny access to City Social Media Sites to any individual that violates this Policy.

7. Repeat violators of this Policy may be subject to being banned from future Posts on City Social Media Sites

8. Content on City Social Media Sites is subject to the California Public Records Act and may constitute a public record subject to disclosure or discovery in litigation. All such content shall be retained in accordance with the City’s records retention policy, and the City may utilize third-party archiving tools to ensure accurate and complete capture of all Social Media activity.

9. This Policy may be revised at any time with the City's sole and absolute discretion.

10. Use of Social Media sites by City employees that affect productivity or results in any cost, charge, or loss to the City is prohibited and may result in discipline.

V. CONTENT MANAGEMENT

1. The City's Social Media Sites: City Social Media Sites shall be managed and moderated by the City Manager or their designated representative. The establishment of City Social Media Sites requires prior approval by the City Manager or their designated representative. All comments or Posts to the City's Social Media sites will be monitored.

2. Crisis Communication Protocol:

During emergencies or urgent public safety incidents, the City's Social Media Sites may be used to disseminate time-sensitive information. Only the City Manager or their designated representative is authorized to post during such events. Posts will focus on public safety, emergency procedures, and official updates.

3. City-Posted Content: All Posts on behalf of the City on the City's Social Media sites shall be Posted solely by the City Manager or their designated representative. City Posts on its Social Media sites will supplement and not replace the City's required notices and standard methods of communication. The City's official website, https://cityofneedles.com/ is and will remain the primary source of City-related notices, information, and news. Whenever possible, content Posted on the City's Social Media sites will also be available on the City's website. The information Posted by the City to City Social Media Sites must:
a) Directly pertain to City business or City-sponsored programs, services, and/or events.
b) Contain publicly available information that is not confidential or privileged from disclosure as defined by any local, state, or federal law or City policy. c) Comply with all local, federal, and state laws, including the Brown Act. d) Not include content that is contrary or detrimental to the City's mission. e) Not contain messages that endorse, promote or oppose any religion or religious beliefs.

Agenda Item 14.
4 f) Not contain content that conducts or encourages illegal activity. g) Not contain any personal information that would violate any legally protected right to privacy.
h) Not promote, endorse, or oppose any political groups, candidates, or ballot measures.
i) Not contain any profane, obscene, or pornographic language or content or links to such language or content.
j) Not contain content that promotes, fosters, or perpetrates discrimination based on race, color, creed, sex, gender, age, religion, national origin or ancestry, physical or mental disability, veteran status, parentage, marital status, status with regards to public assistance, medical condition, sexual identity, sexual orientation, or any other category protected by federal, state or local laws. k) Not contain solicitations of commerce or advertisement of any private business, product, or commercial activity.

4. Personal Social Media Use: City employees, officials, and members of the City's council, commissions and board of directors (collectively, "City Council Members/Directors") with Personal Social Media accounts that Post or comment on Social Media about official City business should:
a) State their name;
b) Use a disclaimer such as: "The Postings on this site are my own and don't reflect or represent the opinions of the City with which I am affiliated."

5. Posts Are Public: Employees and City representatives should know that Posts about City issues that include or relate to employment complaints or human resources concerns may not be protected even if posted on a Personal Social Media account.

Employees should be mindful of the distinction between sharing personal and agency views.

6. Confidential information: Employees shall not directly or indirectly disclose City confidential, privileged, or proprietary information, nor shall they disclose confidential, private, or proprietary information about City customers, vendors, or suppliers. a) Employees must not disclose any confidential, proprietary, or trade secret information of the City, its clients, or business partners on any Social Media platform.

7. Media Inquiries: All media inquiries about City Social Media Sites and Posts shall be referred to the City Manager or their designated representative.

8. Compliance with Applicable Laws: Use of the City's Social Media sites shall be in compliance with all applicable laws, including the Ralph M. Brown Act ("Brown Act").

City Council Members/Directors shall not repost, "like", retweet or in any way respond to or comment upon Posts by other City Council Members/Directors where such Posts relate to City business or matters within the City's subject matter jurisdiction as such activity may result in a violation of the Brown Act. City directors, in order to assure compliance with the Brown Act, should identify themselves as such when Posting a Agenda Item 14.
5 comment on City Social Media Sites. City Council Members/Directors should not use City Social Media Sites to blog or engage in serial meetings, or otherwise discuss, deliberate or express opinions on any issues within the subject matter jurisdiction of the City, as doing so could result in a Brown Act violation. City employees and officials are expected to demonstrate the highest standards of personal integrity, honesty, and conduct in all activities in order to inspire public confidence and trust in the City.

9. Discipline for Violations: City employees who Post content in violation of this Policy may be subject to disciplinary action. Violations of this Policy will be addressed in accordance with the City’s established personnel rules, procedures, and any applicable labor agreements, ensuring due process and consistency in enforcement.

10. Free Speech: Nothing in this Policy is intended to restrict or limit City employees' right to free speech or rights to engage in protected concerted activity under applicable law.

11. Posts in Private Capacity: City Council Members/Directors and employee activity on Social Media sites outside of work must not be attributable to the City or the employee's job function at the City. Examples include the following:
 City employees and Council Members should not use their work e-mail address to register for Social Media and other sites unless authorized by the City to do so and where the purpose is directly related to their job and/or official City duties.
 City employees and Council Members should not display the City's logos, emblems, or patches on personal social networking accounts.  City employees and Council Members should not state or imply that they speak for the City, or for City officials unless expressly authorized by the City to do so.

12. Externally Posted Content: Posts by members of the public (including comments, photos, and links) on City sites containing any of the following are not permitted and, to the extent allowed by law, may be removed by the City from its Social Media sites:
a) Profane, obscene or pornographic language or content or links to such language or content.
b) Solicitations of commerce, including but not limited to advertising of any business, product, or commercial activity.
c) Content that conducts or encourages illegal activity. d) Information that is illegal to disseminate or that might compromise the safety or security of the public or public systems.
e) Content that violates another party's legal ownership interest, such as copyright or trademark.
f) Defamatory statements.
g) Threats of violence or injury to any person, property, or organization. h) Content that violates any federal, state, or local law.

Agenda Item 14.
6 i) Content that promotes, fosters, or perpetuates discrimination based on race, color, creed, sex, gender, age, religion, national origin or ancestry, physical or mental disability, veteran status, parentage, marital status, status with regard to public assistance, medical condition, sexual identity, sexual orientation, or any other category protected by federal, state, or local laws. j) Duplicate Posts by the same commenter.
k) Comments that contain spam or include links to other sites.

13. Disclaimer: The City is not responsible for, and neither endorses nor opposes, the opinions or comments placed on City Social Media Sites by visitors or third parties.

The City further disclaims any and all responsibility or liability for any Posts/content that cannot lawfully be removed or for Posts/content that the City deems inappropriate for Posting but which cannot be or are not removed expeditiously.

14. No Expectation of Privacy: Given that Posts on City Social Media Sites are publicly viewable and available, users, Posters, and employees do not have a reasonable expectation of privacy in content Posted to City Social Media Sites.

15. Intellectual Property: Use of the City's logo, trademarks, intellectual property, proprietary graphics, or photographs without the City's written permission is strictly prohibited.

16. Indemnity: By Posting content, a user agrees to defend, indemnify and hold harmless the City, its officials, officers, directors, and employees, against any damages, losses, liabilities, judgments, causes of action, costs, or expenses (including reasonable attorneys' fees and costs) arising out of any claim relating to any material user has Posted on any City-managed Social Media.

17. Terms of Use Policies: All comments Posted to City Social Media Sites are also bound by the platform or host's specific use policy. The City reserves the right to report any violation of a Social Media host's use policy with the intent of taking appropriate and reasonable responsive action.

18. Questions: If you have any questions concerning the operation of a City's Social Media site, please contact the City Office at (760) 326-2113.

VI. CONCLUSION
Social Media is a 24/7 medium; however, the City's moderation capabilities are not. The City may not detect every inappropriate comment immediately and must rely on the maturity of Social Media participants and the community to ignore false, misleading, inappropriate, or harmful speech. The City disclaims any and all responsibility for any Post/content the City has not expressly authorized.

Agenda Item 14.

Page 1 of 5 ends

City of Needles
8 17 Third Street, Needles, California 92363
(760) 326-2113 • FAX (760) 326-6765
www.cityofneedles.com
Mayor, Janet Jernigan
Vice Mayor Ellen Campbell
Councilmember Tona Belt
Councilmember Jamie McCorkle
Councilmember JoAnne Pogue
Councilmember Henry Longbrake
Councilmember Zachery Longacre
City Manager Patrick J. Martinez

MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PATRICK J. MARTINEZ, CITY MANAGER
SUBJECT: WEEKLY MEMORANDUM
DATE: May 2, 2025

1. Mayor Jernigan and the City of Needles invite you to join us tomorrow, Saturday, May 3, from 7:00 a.m. to 8:00 a.m., for a community cleanup along Park Road and National Trails Road near Needles Highway. We’ll be tackling illegal dumping and roadside litter—gloves, bags, and pickers will be provided, just bring your energy (and maybe a few friends or teammates to help!). This effort is part of the expanding Needles Pride Program, a citywide initiative that empowers residents to take ownership of their neighborhoods and help maintain clean, safe, and welcoming public spaces. These actions align with the City Council’s adopted Ordinance 639-AC, which reinforces the city's commitment to removing visual blight and improving aesthetics by requiring that all signs be properly maintained or removed if no longer in use. Code Enforcement has been working closely with local property owners to bring outdated or damaged signs into compliance, helping clean up high-visibility corridors and support ongoing beautification goals. Refer to the attached image to get a glimpse of the efforts.

Public safety and beautification go hand in hand. This week, City crews quickly removed a fallen Salt Cedar tree at the 6th hole of Rivers Edge Golf Course—just in time for the sold-out 26th Annual Flip Mendez Youth Fundraiser—ensuring the area was safe and accessible. These hands-on, community-driven projects are civic pride in action. Together, we're building a better Needles. Residents are encouraged to report potholes, sidewalk damage, or overgrown vegetation by calling 760-326-2115 (press #9) or using the Needles Connect app on Google Play Store and the Apple Store. Refer to the attached images for a glimpse.

2. The City of Needles is pleased to share information about the upcoming Mobile Dental Clinic, which will be available at the Colorado River Medical Center from May 12–15, 2025. Operated by the San Bernardino County Department of Public Health, this clinic will offer exams, cleanings, fillings, and additional dental services to Medi-Cal and uninsured patients. Appointments are strongly recommended and can be made by calling 1 (800) 722-4777. More

Page 2 of 5 ends

information is available at dph.sbcounty.gov/clinics. The City extends its sincere appreciation to San Bernardino County for their continued support and commitment to community wellness. This initiative directly supports the City Council’s goal of improving quality of life by expanding access to essential healthcare services for residents in Needles. For more information refer to the attached flyer.

3. While downtowns across America face decline, many communities in our region are reversing that trend through bold planning and communitydriven revitalization. In alignment with the City Council’s goal to revitalize Downtown Needles, Mayor Jernigan, Councilmember Longacre, the City Manager, and Development Services City Staff participated in a regional site visit to Downtown Kingman to draw inspiration and explore effective revitalization strategies. Sincere thanks are extended to Councilwoman Stehly and City Manager Tim Walsh for their warm hospitality and informative presentation. Their leadership and firsthand experience in transforming Downtown Kingman offered valuable takeaways that will help guide our efforts in Needles. Click here to watch their inspirational video of the transformation and Click here to review the PowerPoint presentation. The visit emphasized the importance of vision, coordination, and persistence in creating a vibrant downtown—reinforcing our commitment to building a connected and economically resilient city core. City staff will pursue grant opportunities to develop a Specific Plan for the downtown area, establishing standards and policies that attract investment and support business development. Refer to the attached image for a glimpse of the opportunity ahead.

4. The City of Needles participated in the Southern California Association of Governments (SCAG) 60th Annual Regional Conference and General Assembly held this week in Palm Desert. The conference brought together regional leaders to address key issues including housing, infrastructure, and economic development, marking six decades of collaborative planning across Southern California. Mayor Jernigan and City Manager Patrick Martinez represented the City of Needles at the event and held productive meetings with staff representatives from Assemblymember Jeff Gonzalez, State Senator Padilla, and Congressman Dr. Raul Ruiz. These conversations provided a valuable opportunity to share the City’s priorities and advocate for legislative support on behalf of the Needles community. Direct engagement with legislative partners strengthens intergovernmental relationships, builds strategic connections with decision-makers, and advances the City Council’s goal of positioning Needles for long-term growth and success. Refer to the attached images for highlights from the conference.

5. With summer just around the corner, the Needles Recreation Center is excited to offer a variety of fun, active, and educational programs for local youth and families. Our Summer Day Camp runs June 2 through August 1 for children ages 5–12 and takes place Monday through Thursday from 1:00 PM to 5:00 PM. Jr. and Pee Wee Basketball is available for ages 3–8 (1st and 2nd

Page 3 of 5 ends

grade), with games held in June and July. Join us for the Pool Opening on Saturday, June 7, from 2:00 to 6:00 PM at the Needles Aquatic Center.

Swim Lessons begin June 9, with multiple sessions and times available for all skill levels. Group and private lessons are offered at affordable rates, led by certified instructors. For more details, including registration, pricing, and session times, please refer to the attached flyer or contact the Recreation Center at 760-326-3866.

6. To advance the City’s housing efforts, Mayor Jernigan and City Manager Patrick Martinez met with City Economist Michael Bracken in preparation for the Building Industry Association (BIA) Coachella Valley Chapter Government Affairs Workshop. This event provided a key opportunity to engage with regional builders and promote Needles as a strong market for residential development. The City’s recent Housing Study highlights over $100 million in development potential, with a need for 550 new units—350– 400 for-sale homes and 150–200 rentals. Market strengths include 6% annual wage growth, an aging housing inventory (60% built before 1980), rising mid-income households, low land costs, and limited competition. With unified support from City leadership and policies supporting diverse housing types (ADUs, townhomes, etc.), this effort directly supports the City Council’s goal to expand housing options and attract private investment for long-term community growth.

7. This week marks another major milestone in our ongoing commitment to infrastructure excellence as we wrap up work on the Phase IV-B Street Improvement Project—a clear example of how we are celebrating progress on street improvements while advancing Council goals. A key component of this phase was the full replacement of the Senior Center Parking Lot, providing a safer and more accessible space for our senior residents and community gatherings. Adding to the visual impact, newly stenciled Historic Route 66 markings were installed to complement the freshly paved downtown streets—specifically I Street, H Street, and G Street. These enhancements not only reflect our city’s historic roots but also support the City Council’s broader goals to beautify and revitalize key corridors. As we celebrate this momentum, we’re also strengthening our long-term street maintenance capabilities. The Crafco EZ 1500 Crack Seal Trailer and Sullair 375 Compressor, approved by the City Council as part of a $184,972 investment, have arrived on site. City staff will now begin training to operate this specialized equipment, which will allow crews to proactively seal pavement cracks, extend the life of our roadways, and reduce long-term repair costs. Funded through local cannabis tax revenues, Phase IV-B reflects our focus on strategic reinvestment in community infrastructure. It is part of the City’s 15-year Pavement Management Plan and contributes to the over $11 million invested in street and infrastructure upgrades since 2020. We are proud to deliver on the Council’s vision of public safety, enhanced quality of life, and long-term community resilience. Thank you to City staff, residents, and all partners involved in making this progress possible—Needles continues to move forward.

Refer to the attached images for a glimpse at the progress.

Page 4 of 5 ends

8. As previously approved by the City Council, a new Dial-a-Ride (DAR) vehicle is being ordered to replace one of the City’s aging specialized transit units. This purchase is fully funded through $181,000 in State Transit Assistance (STA) capital funds provided by the San Bernardino County Transportation Authority (SBCTA), with no impact to the General Fund. The vehicle is currently in the ordering phase, with an expected delivery timeline of 12 to 15 months. The new unit will feature the specialized Dial-a-Ride logo that was approved earlier this year by Council, giving the service a refreshed, visible brand identity. Please see the attached image for a preview of the final vehicle graphic. As a public service reminder, the Dial-a-Ride program offers curbto-curb transportation for seniors, individuals with disabilities, and other qualifying residents needing access to medical appointments, shopping, and essential services. Riders can access medical transport and the DAR Shopper Shuttle with advance reservation and prepayment. To learn more or schedule a ride, residents may contact the Needles Senior Center at (760) 326-4789. Additional information is also available through the Needles Connect App and the City’s website. This new investment and continued service enhancement reflect our commitment to providing safe, reliable, and accessible public transportation for our community.

9. Tomorrow, Dance Trax 51, in collaboration with the Needles Recreation Center, will present its annual showcase, “A Night at the Movies,” at the Needles High School Auditorium. There will be two performances at 2:00 PM and 6:00 PM. Tickets are available for $8 pre-sale or $10 at the door. This event highlights the talents of local youth and supports the arts within the community. It aligns with the Needles City Council’s goals to promote familyoriented programming, expand recreational opportunities, and foster community pride and engagement. Refer to the attached flyer for more information.

10.The City of Needles Animal Shelter is hosting its Spring 2025 Vaccination and Licensing Clinic on Saturday, May 17, 2025, from 9:00 AM to 12:30 PM at 1662 Flip Mendez Parkway. This public clinic is provided by PetSmart Veterinary Services under the care of Dr. Joseph Velasco and offers a range of essential pet vaccinations, including Rabies ($10), DA2PP ($15), Bordetella ($15), and Rattlesnake ($20). Microchipping will also be available for $30. In accordance with City ordinance, all dogs over six months of age must have a current rabies vaccination and a valid City of Needles dog license. To assist residents in meeting these requirements, the clinic will offer special City of Needles Dog License pricing—$15 for altered pets and $25 for unaltered pets.

Please note: CASH ONLY will be accepted for all services. These bi-annual events are designed to support responsible pet ownership, increase compliance with local regulations, and improve overall public and animal health. For full details on available services and pricing, please see the attached flyer or contact the Animal Shelter at (760) 326-4952.

Page 5 of 5 ends

11.The Needles Women's Club hosted its 95th Annual Tri-State Flower Show on Saturday, April 26, 2025, at the Needles Women's Clubhouse. This year's event featured 35 entries across the Tri-State area, showcasing a vibrant mix of flowers, herbs, and garden displays. A special highlight was the entry submitted by Krikit Glass, featuring vegetables and herbs grown by students from the Needles Recreation Center at Lynne's Gardens, which earned Best in Show. This cherished community tradition reflects our residents' pride, creativity, and collaboration and directly supports the City Council's goals of fostering community engagement and celebrating local talent.

Please refer to the attached images for highlights from the celebration.

12.Needles Unified School District is proud to represent the community in the upcoming 2025 Nevada Interscholastic Activities Association (NIAA) Class 2A Southern League Baseball and Softball Championships, hosted by Laughlin High School. The girls' softball team will take the field on Thursday, May 8, at 1:30 PM, followed by the boys' baseball team at 3:30 PM. The City of Needles remains committed to supporting regional athletic events that showcase youth achievement, foster community pride, and strengthen Needles’ role as a growing sports tourism destination. These championships align directly with the City Council’s strategic priorities—expanding recreational opportunities, promoting community engagement, and boosting economic vitality through increased participation and visitation. The City encourages all residents to attend and show support for these talented student-athletes as they compete for Southern League titles. Tournament brackets are attached for additional event details.

13.IMPORTANT UPCOMING DATES:

City staff have carefully curated a comprehensive community events calendar to inform residents about Needles' diverse activities and happenings. The community events calendar can now be found on the Needles Connect App! Organizations are encouraged to collaborate with the City Clerk's Office to add or update events, ensuring a vibrant and inclusive calendar. For contributions or modifications, please get in touch with Candace Clark at [email protected]. Your active participation helps strengthen our community and enrich local experiences. Check the attached calendar for the remaining 2025 events, and stay engaged with all Needles offers!

1. BEAUTIFICATION
Needles Pride
City-Wide Beautification
In effort to clean up the City and remove the appearance of blight, Ordinance 639-AC amended the City of Needles Municipal Code to ensure that every sign in the City of Needles is continuously maintained.

Every sign and/or sign structure advertising a use no longer being conducted on the property for a continuous period of 90 days or more shall be removed, replaced with an opaque panel or painted over in a solid color.

Failure to maintain a sign shall result in a Notice of Violation by the City. Failure to correct the violation(s) shall result in an Administrative Citation pursuant to Chapter 2A, and abatement and/or removal of the sign.

Please take the time to evaluate your property and work to correct any violations your property may have.

If you have any questions regarding the City Code, please call Code Enforcement Officer Bernard Hatz II (760) 326-5740 ext. 129.

Example:

Version 09/01/2021

2. MOBILE DENTAL CLINIC

3. KINGMAN DOWNTOWN TOUR

4. SCAG CONFERENCE

5. RECREATION CENTER

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY 6:30- 8:00 am
8:00- 9:15 am
9:00-10:00 am
10:00-10:30 am
10:30-11:00 am
11:00-11:30 am
11:30-12:00 pm
12:00-4:00 pm OPEN SWIM
4:00-6:30 pm
6:30-7:00 pm
7:00-9:00 pm
9:00- 10:00 pm
14 children and 2 adults:
*Family of Four $125.00 Exercise & Lap Swim
Exercise & Lap Swim runs thru end of September
Minimum of 4 lessons. Dates & times to be arranged with instructor Session 4 July 21- July 31
Group Rates: $30.00 for eight 1/2 hour sessions

S W I M L E S S O N S
30 Visit Pass $40.00
2 Large Pizzas
24 Cupcakes
2 Gallons Lemonade
Cups, plates, forks & napkins (4-5 yr.olds eligible)
Groups renting the facility must
provide proof of insurance, or
purchase insurance from the City
of Needles for an additional
minimal charge of $207.05)
We will also crown:

Miss Freedom & Mr. Firecracker
Season $60.00

S W I M L E S S O N S
Season $80.00 (Save 50%)
*Plus $15.00 for each additional 10 Visit Pass $15.00
30 Visit Pass $50.00 (Save 33%)
Adult/Child/Senior - Open Swim
10 Visit Pass $20.00 (Save 25%)
S W I M L E S S O N S Aquatic Center is available for Private Rentals Fri - Sun after 6pm

OPEN SWIM

MORNING EXERCISE

LAP SWIM
Monday through Thursday for 2 weeks
1661 J Street Needles, California 760 326-3866 (FUNN)

LAP SWIM
Sat/Sun Open Swim is 2pm-6pm for
the month of June

PRIVATE LESSONS

P A S S S A L E S
Private Rental
Rates Celebrate Freedom
** Parent-Tot Lessons are taught during Session 2
* Evening Lessons are taught during Session 1 - 3

NEEDLES MUNICIPAL AQUATICS CENTER
DAYTIME: $3.00 (3 & Under is free)
NIGHT: Child $1.75 Adult $2.25

A D M I S S I O N P R I C E S
TIMES
Join us for great family fun.

Lots of games and prizes! We have once
again partnered with the Needles Elks
Lodge to make this event
FREE ADMISSION FOR ALL AGES!!
Up to 4 hours of swim fun for
$90.00
~PLUS~ $80.00 per Hour
Session 2 June 23 - July 3
Session 3 July 7 - July 17
Private Rates: $11.00 for each 1/2 hour session
Pool Parties July 4th
Session 1 June 9 - June 19

S W I M L E S S O N S

NEEDLES SANDSHARKS SWIM TEAM PRACTICE
Opening Day - Saturday, June 7, 2025

PRIVATE LESSONS
(Daily rate without a pass: $2.00)

STAFF INSERVICE
Life Jacket & Mat Rentals:
$1.00 per day

5. RECREATION CENTER

6. HOMEBUILDER RECRUITMENT

7. STREET MAINTENANCE

7. PHASE IV-B

7. PHASE IV-B
www.cityofneedles.com/transit
Specialized
Transportation
www.cityofneedles.com/transit

NEEDLES
□□□
Dial-a-Ride
Specialized Transportation
AR BOC SPECIAL TY VEHICLES CLAIMS PROPRIETARY RIGHTS IN THE MATERIAL DISCLOSED HEREON. NEITHER

THIS DRAWING NOR ANY REPRODUCTION THERE OF MAY BE JSED TO MANUFACTURE ANYTHING SHOWN HEREON WITHOUT PERMJSSIOIJ IN WRITING FROM AR BOC SP:CIAL TY VEHICLES TO THE USER SPECIFICALLY REFERRING TO THE DRAWINGS. INFORMATION CONTAINED rEREON MAY BE THE EXPRESS PROPERTY OF AR BOC SPECIAL TY VEHICLES .L.ND PROTECTED IN THE FORM OF A U.S. PATENT. 0 TOLERANCES:

FLOOR PLAN DI MS: ± 1/8"
FRACTIONAL DIMS:± 1/16"
2 PLACE DECIMAL DIMS:± .01"
3 PLACE DECIMAL DIMS:± .005"
NAME:

Senior Shuttle
• ,.....------.i-v------
0 0
0 www.cltyufnaedlu.conv1:ranaH
Needles Senior Shuttle

ST, LDUIS PAINT ELEVATION PRINT
DRAWN BY:

NAM
DATE:
3/2/2022
DRAWING NUMBER: REVISION: SHEET:

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8. DIAL-A-RIDE
ante Trax

PRESENTS
WITH
Needles Recreation Center
Saturday May :t, zozs
z:oo pm 8 6100 pm
Needles High School Auditorium
$8 pre-sale ⇒ $10 at door

9. DANCE TRAX

11. FLOWER SHOW
2025 Nevada Interscholastic Activities Association
Class 2A Southern League Baseball Playoffs
(May 8-10, 2025)
at Laughlin High School
1-
4-
2-
3-
G1, Thu, 1 p.m.

G4, Fri, 12:30 p.m.

G2, Thu, 3:30 p.m.

Champ and if game
Sat., 10 a.m.

G5, Fri, 30 mins after G4
G3, Fri., 10 a.m.

Southern League
champion
G4 loser
G1 loser
G2 loser
2025 Nevada Interscholastic Activities Association
Class 2A Southern League Softball Playoffs
(May 8-10, 2025)
at Laughlin High School
1-
G1, Thu, 1:30 p.m.
4-
2-
G2, Thu, 4 p.m.
3-
G4, Fri, 1 p.m.

Champ and if game
Sat., 10 a.m.

G5, Fri, 30 mins after G4
Southern League
champion
G4 loser
G1 loser
G3, Fri., 10:30 a.m.

G2 loser

12. NUSD
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Page 1 of 6 ends

City of Needles 817 Third Street, Needles, California 92363 (760) 326-2113 • FAX (760) 326-6765
www.cityofneedles.com
Mayor, Janet Jernigan
Vice Mayor Ellen Campbell
Councilmember Tona Belt
Councilmember Jamie McCorkle
Councilmember JoAnne Pogue
Councilmember Henry Longbrake
Councilmember Zachery Longacre
City Manager Patrick J. Martinez

MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PATRICK J. MARTINEZ, CITY MANAGER
SUBJECT: WEEKLY MEMORANDUM
DATE: April 25, 2025

1. The Needles Women’s Club will host the 95th Annual Tri-State Flower Show tomorrow, Saturday, April 26, 2025, at the Needles Women’s Clubhouse, located at 305 W. Broadway. Entries will be accepted from 8:00 a.m. to 9:30 a.m., followed by judging until noon and public viewing from 12:00 p.m. to 2:00 p.m. Admission is free and open to the public. The event will feature a variety of flower, herb, and garden displays, along with an Opportunity Drawing and Plant Sale. Children’s entries are welcome, encouraging participation from young gardeners. This long-standing community tradition directly supports the City Council’s goals to enhance community engagement and celebrate local creativity.

2. The California Department of Forestry and Fire Protection (CAL FIRE) has released updated Fire Hazard Severity Zone (FHSZ) maps as required under Government Code 51178. The City of Needles has been designated Moderate, the lowest possible hazard rating under the state’s classification system. Since joining the San Bernardino County Fire District in 2015, the Fire District has been responsible for managing fire protection services for the City, including oversight of the FHSZ mapping and public review process. In compliance with state law, the required public comment link has been posted on the City of Needles website: Fire Hazard Severity Zone Public Comment Portal. All public comments submitted through this portal will be collected and reviewed by the San Bernardino County Fire District before the formal reading and adoption of the ordinance. Participation in this process directly supports the City Council’s goals of enhancing public safety, ensuring compliance with state regulations, and promoting community resilience. A copy of the official correspondence from the State Fire Marshal is attached for reference.

3. Yesterday, Thursday, April 24, 2025, the City of Needles Utility Department successfully responded to a 6-inch water main break on Coronado Street.

Water service had been temporarily shut down on Desoto Street, Carty Way, and parts of Coronado Street. Still, the team efficiently completed repairs

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and restored full water service within a few hours. Swift and effective response to incidents like this is critical to protecting public health, ensuring reliable infrastructure, and minimizing disruptions to residents and businesses. These efforts directly support the City Council’s goals to maintain essential services, enhance community resilience, and improve the overall quality of life across Needles. The City of Needles thanks the Utility Department for their professionalism and quick action in successfully resolving the issue. Residents are encouraged to report water leaks by calling 760-326-2115 (press #9) or using the Needles Connect app on Google Play Store and the Apple Store.

4. This week, community members, City officials, and City staff gathered to celebrate the ribbon cutting for the Phase IV-B Street Improvement Project at the intersection of "G" Street and Broadway Street. Construction activities began earlier, with grinding operations starting Monday and paving commencing Tuesday. The project, funded through local cannabis tax revenues, represents a $1.4 million investment to enhance road safety, reduce maintenance costs, and improve driving conditions. Phase IV-B improvements include Desoto Street, El Monte Street, Carty Way, Carty Circle, Carty Place, I Street, H Street, G Street, Crestview Drive, La Mesa Way, and the Senior Center Parking Lot. This effort is part of the City's 15-year Pavement Management Plan, adopted in 2019, which has already resulted in approximately 18 miles of rehabilitated roadway. Recognizing the need for long-term solutions, the City Council has allocated $3.6 million for street improvements this fiscal year. It has invested more than $11 million toward street and infrastructure upgrades since 2020. The Phase IV-B project directly supports the City Council's goals of improving public safety, enhancing quality of life, and ensuring long-term community resilience. Special thanks are extended to S. Christensen Engineering, Inc., City staff, and the community for their continued support. Refer to the attached images for highlights from the event.

5. As part of the City Council’s commitment to local economic development and strengthening our small business economy, we are pleased to share several updates that highlight the importance of supporting Needles' businesses:
• Hardware Express, located at 419 W Broadway, continues to serve the community with a wide variety of products including cleaning supplies, automotive supplies, pool and gardening supplies, irrigation equipment — and even local Mystic Maze Honey.
• Jolted Coffee Arcade, located at 109 F Street, has expanded its offerings and serves fresh, made-to-order sandwiches. Customers can order ahead on their website, carry out, or have their food delivered via DoorDash.
• The Sweet Spot has officially reopened for the summer season at 1401 Needles Highway. It will operate daily from noon to 6:00 p.m. and offer a variety of cold treats and refreshments.
• Krispy Krunchy Chicken will soon join the Needles business community at the West Side Chevron (2321 Needles Highway).

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Planning approval was granted this week, and the business is expected to open in mid-May.

Shopping local matters. Every dollar spent at a Needles business supports local jobs, keeps tax dollars in our city, and builds a stronger, more resilient economy. By supporting our small businesses — buying everyday supplies, grabbing a sandwich, or enjoying a local treat — we invest directly into our community's future. Thank you to the City Council for your ongoing leadership and commitment to fostering a thriving local economy.

6. The City of Needles proudly welcomes our newest business addition, Come N Go Food and Fuel, at 301 J Street. This week marks the long-anticipated reopening of the gas station at the corner of J Street and Third Street — the first time this key location has been operational in years. The return of services at this intersection will reinvigorate activity in the area, drive new economic opportunities, and generate additional sales tax revenue that supports vital city services. This investment directly advances the City Council’s goals of strengthening our local economy, revitalizing underutilized spaces, and fostering a more vibrant, business-friendly environment in Needles. We congratulate the owner and look forward to seeing this important corner thrive once again.

7. This week, from April 21–27, 2025, Route 66 Bike Week is taking place, celebrating the iconic spirit of the Mother Road with riders traveling from Needles, California to Seligman, Arizona. This weeklong event showcases the adventure, freedom, and vibrant culture of Route 66, drawing visitors from across the country to experience the historic highway. Hosting the start of Route 66 Bike Week is an important opportunity for the City of Needles. It supports the City Council’s goals to boost tourism, support local businesses, and enhance the city's reputation as a gateway to historic Route 66 experiences. Events like this stimulate the local economy through visitor spending on lodging, dining, fuel, and shopping, while also reinforcing Needles' place in the growing tourism market tied to Route 66 heritage and recreation.

8. The Needles Pride Program continues to grow, inspiring residents to take ownership of their neighborhoods, uphold community standards, and build a lasting sense of local pride. This citywide effort remains focused on beautifying neighborhoods, enhancing public safety, and improving the overall appearance of Needles. These actions directly support the City Council’s goals to promote community engagement, preserve vital infrastructure, and enhance the quality of life for everyone who lives, works, and visits our city.

Get involved and make a difference! The next community cleanup is scheduled for next Saturday, May 3rd, from 7:00 a.m. to 8:00 a.m., focusing on Park Road and National Trails Highway. Volunteers will help remove illegal dumping and litter. Bags, gloves, and pickers will be provided. Bring your energy and a few friends, and help spread the word. Volunteers are needed! This week, Public Works crews continued advancing public safety efforts by

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trimming trees at Bob Belt Beach Park to reduce fire risks — another example of our proactive approach to maintaining safe and welcoming public spaces.

Additionally, City staff completed rehabilitation of the shade structures at the Needles Aquatics Center, ensuring residents will have improved shaded areas during the peak summer heat. These improvements directly support the City Council’s goals to enhance public safety, invest in recreational amenities, and improve the overall quality of life in Needles.

These community-driven projects reflect civic pride in action, demonstrating our shared commitment to making Needles a cleaner, safer, and more vibrant community. Residents are encouraged to report potholes, sidewalk damage, overgrown vegetation, or other maintenance by calling 760-326-2115 (press #9) or using the Needles Connect app on Google Play Store and the Apple Store. Refer to the attached images for a glimpse.

9. This week, from April 23–25, 2025, Vice Mayor Ellen Campbell and Councilmember Pogue attended the California League of Cities City Leaders Summit at the SAFE Credit Union Convention Center in Sacramento. The summit served as a key platform for city officials to advocate for Needles' top priorities, including housing development, protection of local revenues, economic growth, and enhanced public safety. A major highlight of the summit was the opportunity for Vice Mayor Campbell and Councilmember Pogue to meet directly with Assemblymember Jeff Gonzalez and State Senator Steve Padilla. These meetings were critical in strengthening Needles' voice at the State Capitol, building relationships with key decision-makers, and advancing legislative support for issues impacting our community's future. In addition to advocacy efforts, the summit provided indepth sessions on leadership development, emerging policy challenges, and best practices in municipal governance, offering valuable opportunities for professional growth and collaboration with peers across the state.

Participation in events like the City Leaders Summit directly advances the City Council's goals to strengthen intergovernmental relations, secure legislative support, and position Needles for continued growth and success. Refer to the attached images for a glimpse of the summit.

10.The City of Needles is pleased to introduce Wes Carrico as the newest Capital Projects Technician within our Development Services Department.

Mr. Carrico has over 20 years of experience in new construction, residential, and commercial projects, which will be invaluable in strengthening our capital projects and helping ensure they are completed on time and under budget.

His extensive background in construction management will support a smooth transition and enhance the department’s ability to serve the community effectively. Please join us in welcoming and congratulating Wes Carrico on his new role with the City of Needles.

11.The Animal Shelter successfully held its bi-annual Spay and Neuter Clinic this week, providing services to over 40 dogs and cats. The clinic sold out quickly — residents are encouraged to sign up early next time to secure a

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spot. A sincere thank you to our Animal Shelter team for organizing this valuable event, and to Dr. Angelina Beeks of Angel's Touch Mobile Veterinary Unit, a trusted partner since April 2022. In recognition of her continued support and dedication to animal welfare in our community, Mayor Jernigan personally thanked Dr. Beeks and presented her with a Certificate of Appreciation. We also extend our appreciation to those who generously donated to the Animal Shelter. Thanks to this community support, residents only paid a deposit, with all services covered by public contributions. This initiative directly supports the City Council’s goals of enhancing public health, promoting community engagement, and improving quality of life in Needles. Refer to the attached image for more details.

12.Last Saturday, the City of Needles hosted two highly successful community events that advanced the City Council’s civic engagement goals, familyfriendly programming, and local economic development. At Jack Smith Park, Tri-State Community Healthcare presented the Third Annual Needles Easter Egg Hunt, featuring over 5,000 Easter eggs, prize giveaways, face painting, and photos with the Easter Bunny. The event fostered a strong sense of community and was enjoyed by regional families. At Santa Fe Park, the River Community Coalition and Firehouse Ministries hosted the 1st Annual World-Famous Chili Cook-off and Car Show, featuring chili tastings, live entertainment, K-9 demonstrations, arts and crafts, and a classic car show, helping to activate our downtown corridor and support local economic activity.

The City extends its appreciation to the organizing partners, volunteers, and sponsors for their efforts in making these events a success. Their contributions reflect the strong community partnerships that continue to move Needles forward. Refer to the attached images for highlights from both events.

13.This week, the City of Needles proudly honored Captain Ross Tarangle for his 38 years of distinguished service with the San Bernardino County Sheriff's Department, including 15 years serving the Needles and Colorado River area communities. During his retirement celebration, Mayor Janet Jernigan presented Captain Tarangle with a City proclamation, recognizing his exceptional leadership, commitment to public safety, and lasting contributions.

Captain Tarangle began his career on September 26, 1987, and was promoted to Captain of the Colorado River Station in July 2013. On May 13, 2025, at the City Council meeting, Lieutenant Jake Gault will officially succeed Captain Tarangle as the new Captain of the Colorado River Station, ensuring continued strong leadership for our community. The City of Needles sincerely thanks Captain Tarangle for his outstanding service and wishes him a happy and well-deserved retirement. Please see the attached image for a glimpse of the celebration.

14.On Saturday, May 3, 2025 — next Saturday — Dance Trax 51, in collaboration with the Needles Recreation Center, will present its annual showcase, “A Night at the Movies,” at the Needles High School Auditorium.

There will be two performances at 2:00 PM and 6:00 PM. Tickets are available

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for $8 pre-sale or $10 at the door. This event highlights the talents of local youth and supports the arts within the community. It aligns with the Needles City Council’s goals to promote family-oriented programming, expand recreational opportunities, and foster community pride and engagement.

Refer to the attached flyer for more information.

15.Next week, from May 8–10, 2025, Needles Unified School District is proud to participate in the 2025 Nevada Interscholastic Activities Association Class 2A Southern League Baseball and Softball Championships hosted by Laughlin High School. The City of Needles is committed to supporting regional athletic events that strengthen community ties, promote youth achievement, and enhance our position as a sports tourism destination.

Hosting and participating in events like these directly advance the City Council's goals of fostering community engagement, promoting recreational activities, and encouraging economic vitality through increased visitation.

We encourage everyone to come out and support our student athletes as they compete for the Southern League titles. For more information, please refer to the attached tournament brackets.

16.IMPORTANT UPCOMING DATES:
• City staff have carefully curated a comprehensive community events calendar to inform residents about Needles' diverse activities and happenings. The community events calendar can now be found on the Needles Connect App! Organizations are encouraged to collaborate with the City Clerk's Office to add or update events, ensuring a vibrant and inclusive calendar. For contributions or modifications, please get in touch with Candace Clark at [email protected]. Your active participation helps strengthen our community and enrich local experiences.

Check the attached calendar for the remaining 2025 events, and stay engaged with all Needles offers!

STATE OF CALIFORNIA-NATURAL RESOURCES AGENCY

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

OFFICE OF THE STATE FIRE MARSHAL
P.O. Box 944246
SACRAMENTO, CA 94244-2460
(916) 568-3800
Website: www.fire.ca.gov
March 24, 2025
Dear: City Manager,
Re: Official Transmittal of Fire Hazard Severity Zones
Gavin Newsom, Governor
The State Fire Marshal is mandated by Government Code (GC) 51178 to identify levels of fire hazard based on consistent statewide criteria and the expected severity of fire hazards.

Government Code 51179 requires the State Fire Marshal to make recommendations of fire hazard severity zones to local agencies, as defined per GC 51177(e), for their designation and adoption by ordinance. This letter serves as the official transmittal of the recommendation. For the Statutory requirements for local adoption please review California Code, GOV 51179.

Your City/County has been identified as having Moderate, High, Very High or a combination of Fire Hazard Severity Zones (FHSZ) within your jurisdiction. The maps and data are available in the FHSZ HUB at https:ljfire-hazard-severity-zones-rollout-calfire-forestry.hub.arcgis.com/.

Please complete the Public Contact Survey in the FHSZ HUB using the link above. This information will be used for a public Webmap on the CAL FIRE-Office of State Fire Marshal website to guide your constituents to the appropriate contact person or website for the Local Responsibility Area FHSZ in your jurisdiction.

If you have additional questions, please feel free to contact our Team at [email protected].

Sincerely,
Daniel Berlant
State Fire Marshal
CAL FIRE -Office of the State Fire Marshal
"The Department of Foresl!y and Fire Protection serves and safeguards the people and protects the property and resources of California. "

2. CAL FIRE

3. WATER MAIN BREAK

4. PHASE IV-B

6. COME N GO GAS STATION

8. NEEDLES PRIDE

9. LEADERSHIP SUMMIT

11. SPAY AND NEUTER CLINIC

12. EASTER EGG HUNT

12. CAR SHOW CHILI COOK-OFF

12. CHILI COOK-OFF

13. SBCSD CAPTAIN RETIREMENT
ante Trax

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WITH
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Needles High School Auditorium
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2025 Nevada Interscholastic Activities Association
Class 2A Southern League Baseball Playoffs
(May 8-10, 2025)
at Laughlin High School
1-
4-
2-
3-
G1, Thu, 1 p.m.

G4, Fri, 12:30 p.m.

G2, Thu, 3:30 p.m.

Champ and if game
Sat., 10 a.m.

G5, Fri, 30 mins after G4
G3, Fri., 10 a.m.

Champ and if game
Sat., 10 a.m.

G5, Fri, 30 mins after G4
Southern League
champion
G4 loser
G1 loser
G3, Fri., 10:30 a.m.

G2 loser

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Needles City CouncilMay 13, 2025

Needles City Council
May 13, 2025