(ACT) ACTION NEEDED
(INF) INFORMATION ONLY
(DIS) DISCRETIONARY
AGENDA
REGULAR MEETING OF THE CITY COUNCIL
NEEDLES PUBLIC UTILITY AUTHORITY
HOUSING AUTHORITY CITY OF NEEDLES
CITY OF NEEDLES, CALIFORNIA
EL GARCES – 950 FRONT STREET, NEEDLES
TUESDAY, MAY 13, 2025
COUNCIL EXECUTIVE SESSION – 5:00 PM
CITY COUNCIL MEETING – 6:00 PM
THE PUBLIC MAY ATTEND VIA TEAMS AND MAY SUBMIT ANY COMMENTS IN WRITING PRIOR TO NOON ON THE DAY OF THE MEETING BY EMAILING [email protected] TO JOIN THE LIVE TEAMS MEETING: log into the City of Needles website at www.cityofneedles.com to access the agenda and Click here to join the meeting If asked, enter the following: Meeting ID: 654 288 701# OR listen in and participate by calling Teams: 1-323-488-2227 - Meeting ID: 654 288 701# The meetings are being recorded.
CALL TO ORDER
ROLL CALL
RECESS THE CITY COUNCIL MEETING AND CONVENE A JOINT COUNCIL / NPUA MEETING
PUBLIC COMMENTS PERTAINING TO THE EXECUTIVE SESSION ITEMS A three-minute time limit per person has been established.
RECESS TO EXECUTIVE SESSION
EXECUTIVE SESSION
a. Conference with Legal Counsel –Significant exposure to litigation pursuant to Government Code § 54956.9(b )and (d)(2): (1 potential case).
b. Conference with legal counsel regarding potential initiation of litigation pursuant to Government Code Section 54956.9(d)(4)
c. Public Employee Appointment Pursuant to Government Code Section 54957 Title of Position:
City Clerk
CALL TO ORDER
ROLL CALL
EXECUTIVE SESSION REPORT - by City Attorney
PLEDGE OF ALLEGIANCE
INVOCATION
APPROVAL OF AGENDA
CONFLICT OF INTEREST
CORRESPONDENCE
INTRODUCTIONS
CITY ATTORNEY – Parliamentary Procedures
As a courtesy to those in attendance, we would ask that cell phones be turned off or set in their silent mode. Thank you
PUBLIC APPEARANCE - Persons wishing to address the NPUA / City Council on subjects other than those scheduled are requested to do so at this time. When called by the Mayor, please announce your name and address for the record. In order to conduct a timely meeting, a three-minute time limit per person has been established by Municipal Code Section 2-18. Amendments to the California Government Code Section 54950 prohibits the City Council from taking action on a specific item until it appears on the agenda.
PRESENTATION
(A ten-minute time limit per presentation has been established per Municipal Code Section 2-18.)
1. Interim City Clerk will perform Oath of Office for Captain Jake Gault.
2. Development Services, in collaboration with our website design consultant, will present a preview of the new City of Needles website to the City Council. This exciting preview will showcase the redesigned City Home Page, City Council Page, and Parks & Recreation Page, reflecting our commitment to innovation, transparency, and enhanced public engagement. The new website is an important step in keeping Needles moving forward, creating a modern platform that will attract more eyes to our city, support growth, and make it easier for residents, visitors, and businesses to connect with city services and information.
PUBLIC COMMENTS PERTAINING TO THE NPUA/COUNCIL ITEMS
A three-minute time limit per person has been established.
NPUA / COUNCIL CONSENT CALENDAR All matters listed on the Consent Calendar are considered to be routine and will be enacted by one motion in the form listed. The Mayor or any member of the NPUA / City Council may pull an item from the Consent Calendar for discussion. Prior to NPUA / Council action, a member of the public may address the NPUA / City Council on matters scheduled on the Consent Calendar. A three-minute time limit per person applies. RECOMMENDED ACTION: Approve Items 3 through 4 on the Consent Calendar by affirmative roll call vote. (ACT)
3. Approve Power Purchase Cost Adjustment (PCA) for months of December through March 2025 and decrease the over-hydro rate from $0.1538 to $0.1238 with a reduction of .03 power cost adjustment as effective June 1, 2025.
4. Authorize the City Manager to execute the U.S. Department of Interior U.S. Geological Survey Joint Funding Agreement for Water Resources Investigations Number 22ZGJFA60101110 – Amendment 1 to extend the period of performance end date from April 30, 2025, to April 30, 2028, to conduct the cooperative study entitled: “Groundwater Flow and Estimation of Total Dissolved Solids Concentrations near the Lower Colorado Water Supply Project, Imperial County, California.”
ADJOURN THE JOINT NPUA / COUNCIL MEETING AND RECONVENE THE CITY COUNCIL MEETING (Roll Call previously taken)
PUBLIC COMMENTS PERTAINING TO THE COUNCIL ITEMS
A three-minute time limit per person has been established.
COUNCIL CONSENT CALENDAR All matters listed on the Consent Calendar are considered to be routine and will be enacted by one motion in the form listed. The Mayor or any member of the City Council may pull an item from the Consent Calendar for discussion. Prior to Council action, a member of the public may address the City Council on matters scheduled on the Consent Calendar. A three-minute time limit per person applies. RECOMMENDED ACTION: Approve Items 5 through 11 on the Consent Calendar by affirmative roll call vote. (ACT)
5. Approve the Warrants Register through May 13, 2025
6. Approve the Minutes of April 22, 2025
7. Accept Change Order No. 1 (Final) in the amount of $118,640 to the Public Works Agreement with Phillips Excavating, Inc. for a final contract amount of $506,933 for the Phase IV-B Water Service Lateral Replacement Project and Authorization Staff to Execute the Notice of Completion for the work.
8. Award Bid to Pyramid Building & Engineering, Inc. for the Water Main and Manifold Improvements Project in the amount of $1,128,676 plus 10% contingency for a total project cost of $1,241,544 contingent upon receiving Final Budget Approval by the State Water Resources Control Board; and, authorize staff to execute a Public Works Agreement with Pyramid Building and Engineering, Inc. and move forward with the Notice of Award and Notice to Proceed.
9. Adopt Resolution 2025-22, Waiving the Sealed Bid Process and Accepting the proposal from West Coast Renovators in the total amount of $259,486 for the Roof Replacement; and $7,360 for ceiling repairs at 1111 Bailey Avenue and authorizing payment using COPS AB 3229/AB1913 grant funds and General Fund in the 2025-2026 fiscal year.
10. Adopt Resolution 2025-21, a list of Projects for Fiscal Year 2025-2026 funded by SB1: The Road Repair and Accountability Act of 2017.
11. Approve Project Funding Agreement No. 25-1003288 with San Bernardino County Transportation Authority (SBCTA) for the Project Approval and Environmental Documentation (PA & ED) Phase of the River Street Paving and Minor Widening Project with a cost Not to Exceed (NTE) $13,500 to be reimbursed by Measure I 2010 – 2040 Colorado River Subarea MLHP funds and Authorize Staff to execute said Agreement.
END OF COUNCIL CONSENT CALENDAR
REGULAR COUNCIL ITEMS
12. Adopt Resolution 2025-23, Accepting One-Year TeamCalifornia Membership Scholarship and Acknowledging Economic Development Partnership with FHLBank San Francisco. (ACT)
13. Cancel the July 22, and August 26, 2025, regular City Council / NPUA / HACN meetings. (ACT)
14. Provide staff direction on Adoption of Social Media Policy (DIS)
CITY ATTORNEY REPORT
CITY CLERK REPORT
CITY MANAGER REPORT
City Manager's Report for the weeks of April 25, and May 2, 2025
COUNCIL REQUESTS
Council Member Longacre
Council Member McCorkle
Vice Mayor Campbell
Council Member Pogue
Council Member Belt
Council Member Longbrake
Mayor Jernigan
ADJOURNMENT
INTERNET ACCESS TO CITY COUNCIL AGENDAS AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT: http://www.cityofneedles.com Posted: May 9, 2025
SB 343-DOCUMENTS RELATED TO OPEN SESSION AGENDAS -- Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the City Clerk’s Office, 817 Third Street, Needles, CA 92363.
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (760) 326-2113 ext 133. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-104 ADA Title II).
I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting.
Dated this 9th day of May 2025
/s/ Candace Clark, CPMC, CMC, Interim City Clerk