Agenda packet — Needles City Council, November 12, 2025

(ACT) ACTION NEEDED
(INF) INFORMATION ONLY
(DIS) DISCRETIONARY
AGENDA

REGULAR MEETING OF THE CITY COUNCIL

NEEDLES PUBLIC UTILITY AUTHORITY

CITY OF NEEDLES, CALIFORNIA
COUNCIL CHAMBERS, 1111 BAILEY AVENUE
WEDNESDAY, NOVEMBER 12, 2025
COUNCIL EXECUTIVE SESSION – 5:00 PM
CITY COUNCIL MEETING – 6:00 PM

THE PUBLIC MAY ATTEND VIA TEAMS AND MAY SUBMIT ANY COMMENTS IN WRITING PRIOR TO NOON ON THE DAY OF THE MEETING BY EMAILING [email protected] TO JOIN THE LIVE TEAMS MEETING: log into the City of Needles website at www.cityofneedles.com to access the agenda and Click here to join the meeting If asked, enter the following: Meeting ID: 202 746 159# OR listen in and participate by calling Teams: 1-323-488-2227 - Meeting ID: 202 746 159# The meetings are being recorded.

CALL TO ORDER

ROLL CALL

PUBLIC COMMENTS PERTAINING TO THE EXECUTIVE SESSION ITEMS A three-minute time limit per person has been established.

RECESS TO EXECUTIVE SESSION

EXECUTIVE SESSION
a. Conference with Legal Counsel – Anticipated Litigation (Gov’t Code § 54956.9(d)(4)) In re: 419 D Street, Needles, CA.
b. Conference with legal counsel regarding existing litigation pursuant to Government Code 54956.9(d)(1) City of Needles, Terry Reed, et al., Superior Court of the County of San Bernardino, Case No. CIVSB2316434

CALL TO ORDER

ROLL CALL
EXECUTIVE SESSION REPORT - by City Attorney

PLEDGE OF ALLEGIANCE

INVOCATION

APPROVAL OF AGENDA

CONFLICT OF INTEREST

CORRESPONDENCE

INTRODUCTIONS
CITY ATTORNEY – Parliamentary Procedures
As a courtesy to those in attendance, we would ask that cell phones be turned off or set in their silent mode. Thank you
PUBLIC APPEARANCE - Persons wishing to address the NPUA / City Council on subjects other than those scheduled are requested to do so at this time. When called by the Mayor, please announce your name and address for the record. In order to conduct a timely meeting, a three-minute time limit per person has been established by Municipal Code Section 2-18. Amendments to the California Government Code Section 54950 prohibits the City Council from taking action on a specific item until it appears on the agenda.

PRESENTATIONS
(A ten-minute time limit per presentation has been established per Municipal Code Section 2-18.)

1. Presentation to Stephen Moffitt and Phillip LeJeune for years of service on the Board of Public Utilities

2. Presentation by Christian Schafer: Truck Parking at Ice Plant Road and Highway 95

BOARD OF PUBLIC UTILITIES CHAIRMAN TO CALL THE BOARD MEETING TO ORDER IN JOINT

SESSION WITH THE NEEDLES PUBLIC UTILITY AUTHORITY / CITY COUNCIL - ROLL CALL OF

THE BOARD MEMBERS

PUBLIC HEARINGS

3. Board of Public Utilities / NPUA / Council: Public hearing noticed to consider all evidence and testimony for or against a proposed increase in water rates for water services  Staff Report
 Board / NPUA / Council questions of staff
 Mayor to open the public hearing
 Public Comment
 Mayor to close the public hearing
 City Clerk will announce the final number of written protests received under Prop 218 and whether a majority protest exists
 Board / NPUA / Council Discussion / Deliberation
 BOARD ACTION: Waive the reading and adopt Resolution No. 11-12-25 BPU establishing and recommending rates for water service effective February 1, 2026; and rescinding all prior resolutions relating to the establishment of water rates subject to adoption of new rates by the City Council and Needles Public Utility Authority (ACT)  NPUA ACTION: Waive the reading and adopt Resolution No. 11-12-2025-NPUA approving rates for water service effective February 1, 2026, and rescinding all prior resolutions relating to the establishment of water rates (ACT)
 COUNCIL ACTION: Waive the reading and adopt Resolution No. 2025-47 approving rates for water service effective February 1, 2026, and rescinding all prior resolutions relating to the establishment of water rates (ACT)

4. Board of Public Utilities / NPUA / Council: Public hearing noticed to consider all evidence and testimony for or against a proposed increase in wastewater rates for wastewater services  Staff Report
 Board / NPUA / Council questions of staff
 Mayor to open the public hearing
 Public Comment
 Mayor to close the public hearing
 City Clerk will announce the final number of written protests received under Prop 218 and whether a majority protest exists
 Board / NPUA / Council Discussion / Deliberation
 BOARD ACTION: Waive the reading and adopt Resolution No. 11-12-25-1 BPU establishing and recommending rates for wastewater service effective February 1, 2026; and rescinding all prior resolutions relating to the establishment of wastewater rates subject to adoption of new rates by the City Council and Needles Public Utility Authority (ACT)  NPUA ACTION: Waive the reading and adopt Resolution No. 11-12-2025-1-NPUA approving rates for wastewater service effective February 1, 2026, and rescinding all prior resolutions relating to the establishment of water rates (ACT)
 COUNCIL ACTION: Waive the reading and adopt Resolution No. 2025-48 approving rates for wastewater service effective February 1, 2026, and rescinding all prior resolutions relating to the establishment of wastewater rates (ACT)

BOARD OF PUBLIC UTILITIES CHAIRMAN TO DECLARE THE SPECIAL MEETING ADJOURNED

5. Public hearing noticed to consider all evidence and testimony for or against Purchasing Ordinance Number 678-AC, Amending Chapter 8, Article II of the Needles Municipal Code (First Read)  Staff Report
 Council questions of staff
 Mayor to open the public hearing
 Public Comment
 Mayor to close the public hearing
 Waive full reading and adopt Ordinance Number 678-AC, Amending Chapter 8, Article II of the Needles Municipal Code (First Read) (ACT)
COUNCIL CONSENT CALENDAR All matters listed on the Consent Calendar are considered to be routine and will be enacted by one motion in the form listed. The Mayor or any member of the City Council may pull an item from the Consent Calendar for discussion. Prior to Council action, a member of the public may address the City Council on matters scheduled on the Consent Calendar. A threeminute time limit per person applies. RECOMMENDED ACTION: Approve Items 6 through 9 on the Consent Calendar by affirmative roll call vote. (ACT)

6. Approve the Warrants Register through November 12, 2025

7. Approve the Minutes of October 28, 2025

8. Accept and file the October 2025 Treasurer’s Report.

9. Waive full reading and adopt City Council Resolution 2025-46 of the City Council of the City of Needles approving the Second Amendment to the City Manager Employment Agreement with Patrick Martinez

END OF COUNCIL CONSENT CALENDAR

REGULAR COUNCIL ITEMS

10. Approve Amendment No. 30 to Contract No. 99-376 with the County of San Bernardino amending Schedule A to reflect an MOU increase for certain personnel effective as of October 4, 2025; and Increase appropriations by $172,195 for the Sheriff’s contract and $25,000 for overtime funded with $197,195 of General Fund reserves. (ACT)

11. Authorize those interested to attend the League of California Cities Mayor and Council Member Academy January 21-23, 2026 in Sacramento, CA. (ACT)

12. Provide staff direction to extend the existing 3-ton gross vehicle weight restriction to include San Carlos Street E and Goodwill Street, and prepare the necessary ordinance amendment to update the Needles Municipal Code accordingly. (DIS)

CITY ATTORNEY REPORT

CITY CLERK REPORT

CITY MANAGER REPORT
City Manager's Report for the weeks of October 24 and 31, 2025

COUNCIL REQUESTS
Council Member Ford
Council Member McCorkle
Vice Mayor Campbell
Council Member Pogue
Council Member Belt
Council Member Longbrake
Mayor Jernigan

ADJOURNMENT

INTERNET ACCESS TO CITY COUNCIL AGENDAS AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT: http://www.cityofneedles.com Posted: November 7, 2025
SB 343-DOCUMENTS RELATED TO OPEN SESSION AGENDAS -- Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the City Clerk’s Office, 817 Third Street, Needles, CA 92363.

In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (760) 326-2113 ext 133. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-104 ADA Title II).

I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting.

Dated this 7th day of November 2025
/s/        Candace Clark, CPMC, CMC, City Clerk
City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: November 12, 2025
Title: Public hearing notice to consider all evidence and testimony for or against a proposed increase in water rates for water services
Background: The Needles Public Utility Authority (NPUA) / Board of Public Utilities (BPU) last completed a Cost of Service Study for the water utility in 2019 and adopted proposed rates in 2020. Per the NPUA/BPU, a water utility rate study shall be initiated every five (5) years.

In mid-2024, the NPUA/BPU initiated a rate review beginning with a Cost of Service Study and hired a third party to complete the review. The NPUA and BPU established an ad hoc committee. The purpose of the Cost of Service study is to determine the cost of providing the water service overall and to develop a rate structure to allocate to each customer class so that the proposed rate structure is aligned with those costs. The State Constitution requires that the NPUA cannot charge more than the actual cost of providing water service.

The study included evaluation of several multi-year planning scenarios through interactive work sessions with City staff and the ad hoc rate committee. The analysis evaluated the required rate revenue based on various operation and capital improvement plans, bond issuance, and financial policy alternatives. This process provided a comprehensive understanding of the potential implications of numerous financial management and planning decisions.

Staff provided a comprehensive Capital Improvement Plan that includes water supply, pipe replacement, and system expansion projects. Water supply projects include a new well and reservoir to provide needed source redundancy in the City’s water supply infrastructure. The pipeline and system replacement projects prioritize the infrastructure with great deficiencies.

The result was a financial plan that uses the most current data to develop a multi-year projection, meeting the need for important system investments and key financial performance objectives while minimizing rate adjustments to the extent possible. The final Water Cost of Service study was adopted by the BPU and NPUA in early September and initiated the process required by the California Constitution (Proposition 218, 1998).

Additionally, staff conducted three (3) community meetings and met with individuals at which ratepayers could receive comprehensive information and determine the proposed rate impact on them and their property, and fully understand the water utility and its funding needs.

Fiscal Impact: 3% Increase in revenues to provide the cost of service.

Environmental Impact: None.

Recommended Action: Waive the reading and adopt NPUA Resolution 11-12-2025-NPUA and City Council Resolution 2025-47, approving rates for water service effective February 1, 2026, and rescinding all prior resolutions relating to the establishment of water rates.

Submitted By: Rainie Torrance, Utility Manager
City Manager Approval: Date:

Other Department Approval (when required): Date:

Acting City Manager 11/6/2025
Agenda Item 3.
11-12-25 BPU Page 1 of 3
RESOLUTION NO. 11-12-25 BPU

A RESOLUTION OF THE BOARD OF PUBLIC UTILITIES OF

OF THE CITY OF NEEDLES, CALIFORNIA, RESCINDING
RESOLUTION NO. 10-6-20 BPU AND ESTABLISHING AND

RECOMMENDING RATES FOR WATER SERVICE EFFECTIVE
FEBRUARY 1, 2026; AND RESCINDING ALL PRIOR RESOLUTIONS

RELATING TO THE ESTABLISHMENT OF WATER RATES SUBJECT

TO ADOPTION OF NEW RATES BY THE CITY COUNCIL

AND NEEDLES PUBLIC UTILITY AUTHORITY
WHEREAS, it is the responsibility of the Board of Public Utilities (“Board”) to establish and recommend water rates sufficient to cover all costs of the operations and maintenance of the water department, including but not limited to purchase payments, debt service and asset replacement; and WHEREAS, the establishment of such rates is subject to approval by the City Council and the Needles Public Utility Authority (“NPUA”); and
WHEREAS, it is necessary that rates for water service be sufficient to cover the City’s cost to provide such service, now and in the future; and
WHEREAS, on October 15, 2024, the Board accepted a proposal from Raftelis Financial Consultants, Inc. to prepare a cost of service study for the three utilities; and WHEREAS, on September 2, 2025, the Board voted to accept the Raftelis Water and Wastewater Cost of Service Ratemaking Study dated August 2025; and WHEREAS, Section 6 of Article XIIID of the California Constitution (commonly known as “Proposition 218”) sets forth notice, hearing and protest requirements applicable to the increase of water service rates; and
WHEREAS, on September 19, 2025, a notice of public hearing was mailed to all property owners regarding the recommended rate increases; and
WHEREAS, on November 12, 2025, the Board, in joint session with the Needles Public Utility Authority and City Council, conducted and concluded a duly noticed public hearing concerning the recommended rate increases and considered all written and oral comments presented; and WHEREAS, at the close of such joint public hearing, no majority written protest to the recommended increases was presented under Proposition 218.

NOW, THEREFORE, BE IT RESOLVED that the Board of Public Utilities of the City of Needles, California, hereby recommends and approves the rate increases, to be effective February 1, 2026, as established, including cost-of-living adjustments (COLA), for water services as follows:

Agenda Item 3.
11-12-25 BPU Page 2 of 3
That, subject to approval of the City Council and NPUA, the Board of Public Utilities hereby rescinds Resolution No. 10-6-20 BPU in its entirety and all prior resolutions relating to establishment of water rates and recommends the establishment of water rates, including cost-of-living adjustments (COLA), for water service according to Attachment ‘A’ - Schedule of Rates - including annual cost-ofliving adjustments (COLA) as provided below.

BE IT FURTHER RESOLVED that the rates for water service shall take effect as set forth herein, which includes a cost-of-living adjustment (COLA) to all rates on October 1st of each year beginning October 1, 2026 up through and including October 1, 2029.

PASSED, APPROVED AND ADOPTED at a special meeting of the Board of Public Utilities of the City of Needles, California, held on the 12th day of November, 2025 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

Chairman Secretary
Agenda Item 3.
11-12-25 BPU Page 3 of 3

ATTACHMENT A

SCHEDULE OF RATES - WATER
RATE

SCHEDULE

CURRENT

RATES &

CHARGES

PROPOSED RATES / EFFECTIVE DATE
FEB. 1,
2026
OCT. 1,
2026
OCT. 1,
2027
OCT. 1,
2028
OCT. 1,
2029

MONTHLY BASIC SERVICE CHARGE
5/8" X 3/4" $48.86 $48.78 $50.25 $51.76 $53.32 $54.92
1" $79.10 $75.75 $78.03 $80.38 $82.80 $85.29
1 1/2" $177.30 $143.17 $147.47 $151.90 $156.46 $161.16
2" $225.36 $ 224.07 $230.80 $237.73 $244.87 $252.22
3" $611.58 $439.82 $453.02 $466.62 $480.62 $495.04
4" $801.89 $ 682.54 $703.02 $724.12 $745.85 $768.23
6" $1,437.60 $1,356.76 $1,397.47 $1,439.40 $1,482.59 $1,527.07 8" $2,259.31 $2,165.82 $2,230.80 $2,297.73 $2,366.67 $2,437.68 10" $1,977.70 $5,671.75 $5,841.91 $6,017.17 $6,197.69 $6,383.63

VOLUMETRIC RATE
USAGE

RATE (PER
HCF*)
$3.07 $3.37 $3.48 $3.59 $3.70 $3.82
Agenda Item 3.

RESOLUTION NO. 11-12-2025-NPUA

A RESOLUTION OF THE NPUA OF THE CITY OF NEEDLES, CALIFORNIA, APPROVING RATES FOR WATER SERVICE EFFECTIVE FEBRUARY 1, 2026 AND RESCINDING

ALL PRIOR RESOLUTIONS RELATING TO THE ESTABLISHMENT OF WATER RATES WHEREAS, it is the responsibility of the Board of Public Utilities (“Board”) to establish and recommend water rates sufficient to cover all costs of the operations and maintenance of the water department, including but not limited to purchase payments, debt service and asset replacement; and WHEREAS, the establishment of such rates is subject to approval by the Needles Public Utility Authority (“NPUA”) and the City Council; and
WHEREAS, it is necessary that rates for water service be sufficient to cover the City’s cost to provide such service, now and in the future; and
WHEREAS, on October 22, 2024 the City Council accepted a proposal from Raftelis Financial Consultants to prepare a cost of service study for the three utilities; and
WHEREAS, on September 9, 2025 the City Council voted to accept the Raftelis Water, and Wastewater Cost of Service Ratemaking Study dated August 2025; and
WHEREAS, Section 6 of Article XIIID of the California Constitution (commonly known as “Proposition 218”) sets forth notice, hearing and protest requirements applicable to the increase of water service rates; and WHEREAS, on September 19, 2025, a notice of public hearing was mailed to all property owners regarding the recommended rate increases; and
WHEREAS, on November 12, 2025, a duly noticed joint public hearing was conducted and concluded with the Board, NPUA, and City Council concerning the recommended rate increases, at which time, all written and oral comments presented were considered; and;
WHEREAS, at the close of such joint public hearing, no majority written protest to the recommended increases was presented under Proposition 218.

WHEREAS, following the joint public hearing on November 12, 2025, the Board of Public Utilities adopted their Resolution No. 11-12-25 BPU establishing rates for water service, subject to approval by the NPUA and City Council.

NOW, THEREFORE, BE IT RESOLVED that the Needles Public Utility Authority hereby accepts the Board of Public Utilities of the City of Needles, California, recommendations and approves the rate increases as established by Board Resolution No. 11-12-25 BPU, including cost-of-living adjustments (COLA), for water service according to Attachment ‘A’ – Schedule of Rates.

BE IT FURTHER RESOLVED that the Needles Public Utility Authority hereby rescinds all prior resolutions of the Authority related to the establishment of water service rates.

BE IT FURTHER RESOLVED that the rates for water service shall take effect as set forth herein, and a cost of living adjustment (COLA) shall be added to all rates on October 1st of each year beginning October 1, 2026 up through and including October 1, 2029.

PASSED, APPROVED, AND ADOPTED at a regular meeting of the NPUA/City Council of the City of Needles, California, held on the 12th day of November 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Janet Jernigan, Mayor
ATTEST:

Candace Clark, City Clerk
APPROVED AS TO FORM:

Lena Wade, Deputy City Attorney
Agenda Item 3.

RESOLUTION NO. 2025-47

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEEDLES, CALIFORNIA, APPROVING RATES FOR WATER SERVICE EFFECTIVE FEBRUARY 1, 2026 AND RESCINDING

ALL PRIOR RESOLUTIONS RELATING TO THE ESTABLISHMENT OF WATER RATES WHEREAS, it is the responsibility of the Board of Public Utilities (“Board”) to establish and recommend water rates sufficient to cover all costs of the operations and maintenance of the water department, including but not limited to purchase payments, debt service and asset replacement; and WHEREAS, the establishment of such rates is subject to approval by the Needles Public Utility Authority (“NPUA”) and the City Council; and
WHEREAS, it is necessary that rates for water service be sufficient to cover the City’s cost to provide such service, now and in the future; and
WHEREAS, on October 22, 2024 the City Council accepted a proposal from Raftelis Financial Consultants to prepare a cost of service study for the three utilities; and WHEREAS, on September 9, 2025 the City Council voted to accept the Raftelis Water, and Wastewater Cost of Service Ratemaking Study dated August 2025; and
WHEREAS, Section 6 of Article XIIID of the California Constitution (commonly known as “Proposition 218”) sets forth notice, hearing and protest requirements applicable to the increase of water service rates; and WHEREAS, on September 19, 2025, a notice of public hearing was mailed to all property owners regarding the recommended rate increases; and
WHEREAS, on November 12, 2025, a duly noticed joint public hearing was conducted and concluded with the Board of Public Utilities, NPUA, and City Council concerning the recommended rate increases, at which time, all written and oral comments presented were considered; and; WHEREAS, at the close of such joint public hearing, no majority written protest to the recommended increases was presented under Proposition 218.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby accepts the Board of Public Utilities recommendation and approves the rate increases as established by Board of Public Utilities Resolution No. 11-12- 25 BPU, and Needles Public Utility Authority Resolution 11-12-2025-NPUA, including cost-of-living adjustments (COLA), for water service according to Attachment ‘A’ – Schedule of Rates.

BE IT FURTHER RESOLVED that the City Council hereby rescinds all prior resolutions related to the establishment of water service rates.

PASSED, APPROVED, AND ADOPTED at a regular meeting of the NPUA/City Council of the City of Needles, California, held on the 12th day of November 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Janet Jernigan, Mayor
ATTEST:

Candace Clark, City Clerk
APPROVED AS TO FORM:

Lena Wade, Deputy City Attorney
Agenda Item 3.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: November 12, 2025
Title: Public hearing notice to consider all evidence and testimony for or against a proposed increase in wastewater rates for wastewater services
Background: The Needles Public Utility Authority (NPUA) / Board of Public Utilities (BPU) last completed a Cost of Service Study for the water utility in 2019 and adopted proposed rates in 2020.

Per the NPUA/BPU, a wastewater utility rate study shall be initiated every five (5) years.

In mid-2024, the NPUA/BPU initiated a rate review beginning with a Cost of Service Study and hired a third party to complete the review. The NPUA and BPU established an ad hoc committee. The purpose of the Cost of Service study is to determine the cost of providing the wastewater service overall and to develop a rate structure to allocate to each customer class so that the proposed rate structure is aligned with those costs. The State Constitution requires that the NPUA cannot charge more than the actual cost of providing water service.

Staff provided a comprehensive Capital Improvement Plan that includes wastewater supply, rehabilitating manholes and upsizing existing pipelines
The result was a financial plan that uses the most current data to develop a multi-year projection, meeting the need for important system investments and key financial performance objectives while minimizing rate adjustments to the extent possible. The final Wastewater Cost of Service study was adopted by the BPU and NPUA in early September and initiated the process required by the California Constitution (Proposition 218, 1998).

Public notice was issued (mailed) on September 19, 2025, identifying the amount of the existing and proposed rates, the basis upon which the proposed rates were calculated, and the reason for the proposed rate increase, and setting a time and place for a public hearing for the BPU and NPUA/City Council. Additionally, staff conducted three (3) community meetings and met with individuals at which ratepayers could receive comprehensive information and determine the proposed rate impact on them and their property, and fully understand the water utility and its funding needs.

Fiscal Impact: 6% Increase in revenues to provide the cost of service.

Recommended Action: Waive the reading and adopt NPUA Resolution 11-12-2025-1-NPUA and City Council Resolution 2025-48 approving rates for wastewater service effective February 1, 2026, and rescinding all prior resolutions relating to the establishment of wastewater rates.

Submitted By: Rainie Torrance, Utility Manager
City Manager Approval: Date:

Other Department Approval (when required): Date:

Acting City Manager 11/6/2025
Agenda Item 4.
11-12-25-1 BPU Page 1 of 3
RESOLUTION NO. 11-12-25-1 BPU

A RESOLUTION OF THE BOARD OF PUBLIC UTILITIES OF

OF THE CITY OF NEEDLES, CALIFORNIA, RESCINDING
RESOLUTION NO. 10-6-20-1 BPU AND ESTABLISHING AND

RECOMMENDING RATES FOR WASTEWATER SERVICE
EFFECTIVE FEBRUARY 1, 2026; AND RESCINDING ALL PRIOR

RESOLUTIONS RELATING TO THE ESTABLISHMENT OF

WASTEWATER RATES SUBJECT TO ADOPTION OF

NEW RATES BY THE CITY COUNCIL AND

NEEDLES PUBLIC UTILITY AUTHORITY
WHEREAS, it is the responsibility of the Board of Public Utilities (“Board”) to establish and recommend wastewater rates sufficient to cover all costs of the operations and maintenance of the wastewater department, including but not limited to purchase payments, debt service and asset replacement; and
WHEREAS, the establishment of such rates is subject to approval by the City Council and the Needles Public Utility Authority (“NPUA”); and
WHEREAS, it is necessary that rates for wastewater service be sufficient to cover the City’s cost to provide such service, now and in the future; and WHEREAS, on October 15, 2024, the Board accepted a proposal from Raftelis Financial Consultants, Inc. to prepare a cost of service study for the three utilities; and WHEREAS, on September 2, 2025, the Board voted to accept the Raftelis Water and Wastewater Cost of Service Ratemaking Study dated August 2025; and WHEREAS, Section 6 of Article XIIID of the California Constitution (commonly known as “Proposition 218”) sets forth notice, hearing and protest requirements applicable to the increase of wastewater service rates; and
WHEREAS, on September 19, 2025, a notice of public hearing was mailed to all property owners regarding the recommended rate increases; and WHEREAS, on November 12, 2025, the Board, in joint session with the Needles Public Utility Authority and City Council, conducted and concluded a duly noticed public hearing concerning the recommended rate increases and considered all written and oral comments present; and
WHEREAS, at the close of such joint public hearing, no majority written protest to the recommended increases was presented under Proposition 218.

Agenda Item 4.
11-12-25-1 BPU Page 2 of 3
That, subject to approval of the City Council and NPUA, the Board of Public Utilities hereby rescinds Resolution No. 10-6-20-1 BPU in its entirety and all prior resolutions relating to establishment of wastewater rates and recommends the establishment of wastewater rates, including cost-of-living adjustments (COLA), for wastewater service according to Attachment ‘A’ - Schedule of Rates - including annual cost-of-living adjustments (COLA) as provided below.

BE IT FURTHER RESOLVED that the rates for wastewater service shall take effect as set forth herein, and a cost of living adjustment (COLA) shall be added to all rates on October 1st of each year beginning October 1, 2026 through October 1, 2029.

PASSED, APPROVED, AND ADOPTED at a special meeting of the Board of Public Utilities of the City of Needles, California, held on the 12th day of November, 2025 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

Chairman Secretary
Agenda Item 4.
11-12-25-1 BPU Page 3 of 3
ATTACHMENT ‘A’
SCHEDULE OF RATES.

Rate
Current
Rates
$/EDU
Proposed Rates/Effective Date – $ per EDU
Components Feb. 1,
2026
Oct. 1,
2026
Oct. 1,
2027
Oct. 1,
2028
Oct. 1,
2029
Customer Class $52.85 $56.03 $59.40 $62.97 $66.75 $70.76 Customer EDU RADIO Units
Single Family Residential 1.00 Per account
Hotel 0.70 Per room
Hospitals 0.75 Per bed
Multi-Family 1.00 Per account
Garden & Nurseries 1.00 Per account
Schools 0.23 Per student
General Commercial 1.65 Per account
Beauty Salon & Barber Shop 0.50 Per sink
Needles Marina 0.55 Custom
Religious Organizations 0.02 Per seat
Seventh Day Adventist 0.01 Custom
Food Establishments 0.18 Per seat
Government 1.65 Per employee
Gas Stations 2.90 Per pump (side)
Shell/Dairy Queen 0.74 Custom
Native Village 109 Per account
Agenda Item 4.

NPUA RESOLUTION NO. 11-12-2025-1-NPUA

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEEDLES, CALIFORNIA, APPROVING RATES FOR WASTEWATER SERVICE EFFECTIVE FEBRUARY 1, 2026 AND RESCINDING

ALL PRIOR RESOLUTIONS RELATING TO THE ESTABLISHMENT OF WASTEWATER RATES WHEREAS, it is the responsibility of the Board of Public Utilities (“Board”) to establish and recommend wastewater rates sufficient to cover all costs of the operations and maintenance of the wastewater department, including but not limited to purchase payments, debt service and asset replacement; and WHEREAS, the establishment of such rates is subject to approval by the City Council and the Needles Public Utility Authority (“NPUA”); and
WHEREAS, it is necessary that rates for wastewater service be sufficient to cover the City’s cost to provide such service, now and in the future; and
WHEREAS, on October 22, 2024 the City Council accepted a proposal from Raftelis Financial Consultants to prepare a cost of service study for the three utilities; and WHEREAS, on September 9, 2025 the City Council voted to accept the Raftelis Water, and Wastewater Cost of Service Ratemaking Study; and
WHEREAS, Section 6 of Article XIIID of the California Constitution (commonly known as “Proposition 218”) sets forth notice, hearing and protest requirements applicable to the increase of wastewater service rates; and WHEREAS, on September 19, 2025 a notice of public hearing was mailed to all property owners regarding the recommended rate increases; and
WHEREAS, on November 12, 2025, a duly noticed joint public hearing was conducted and concluded with the Board of Public Utilities, NPUA, and City Council concerning the recommended rate increases, at which time, all written and oral comments presented were considered; and; WHEREAS, at the close of such joint public hearing, no majority written protest to the recommended increases was presented under Proposition 218.

WHEREAS, following the joint public hearing on November 12, 2025, the Board of Public Utilities adopted their Resolution No. 11-12-25-1 BPU establishing rates for wastewater service, subject to approval by the NPUA and City Council.

NOW, THEREFORE, BE IT RESOLVED that the Needles Public Utility Authority hereby accepts the Board of Public Utilities recommendation and approves the rate increases as established by Board of Public Utilities Resolution No. 11-12-25-1 BPU, including cost-of-living adjustments (COLA), for wastewater service according to Attachment ‘A’ – Schedule of Rates.

BE IT FURTHER RESOLVED that the Needles Public Utility Authority hereby rescinds all prior resolutions related to the establishment of wastewater service rates.

PASSED, APPROVED, AND ADOPTED at a regular meeting of the NPUA/City Council of the City of Needles, California, held on the 12th day of November 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Janet Jernigan, Mayor
ATTEST:

Candace Clark, City Clerk
APPROVED AS TO FORM:

Lena Wade, Deputy City Attorney
Agenda Item 4.

RESOLUTION NO. 2025-48

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEEDLES, CALIFORNIA, APPROVING RATES FOR WASTEWATER SERVICE EFFECTIVE FEBRUARY 1, 2026 AND RESCINDING

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby accepts the Board of Public Utilities recommendation and approves the rate increases as established by Board of Public Utilities Resolution No. 11-12- 25-1 BPU, and Needles Public Utility Authority Resolution 11-12-2025-1-NPUA, including cost-of-living adjustments (COLA), for wastewater service according to Attachment ‘A’ – Schedule of Rates.

BE IT FURTHER RESOLVED that the City Council hereby rescinds all prior resolutions related to the establishment of wastewater service rates.

PASSED, APPROVED, AND ADOPTED at a regular meeting of the NPUA/City Council of the City of Needles, California, held on the 12th day of November 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Janet Jernigan, Mayor
ATTEST:

Candace Clark, City Clerk
APPROVED AS TO FORM:

Lena Wade, Deputy City Attorney
Agenda Item 4.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: November 12, 2025
Title: Purchasing Ordinance Number 678-AC, Amending Chapter 8, Article II of the Needles Municipal Code (First Reading)
Background: Purchasing Ordinance 524-AC, adopted in 2006, increased purchasing limits for all materials, supplies, equipment and professional services. Under Ordinance 524-AC, purchases between $5,000 and $14,999 require staff to solicit 3 informal bids and purchases of $15,000 or more require a formal bid.

Purchasing Ordinance 658-AC, adopted in 2023, increased the formal bid limit solely for “utility related” projects, supplies and equipment to $100,000 or more, with no informal bid requirement. However, Ordinance 524-AC still governs non-utility related ordinary purchases for materials, supplies, equipment, and professional services.

In the two decades since Ordinance 524-AC was adopted, the rate of inflation has increased 59.46 percent, effectively eroding the purchasing power of the dollar and requiring bids on what now are standard and ordinary purchases necessary for daily city operations. In today’s dollars, the $5,000 limit for small purchases is only $3,136.

Staff reviewed a number of Purchasing Ordinances from other well-run, small cities in California to determine if higher purchasing limits are in force in cities elsewhere in the state. Staff found that nearly every other city surveyed had higher purchasing limits and most were significantly higher. The table below summarizes the findings:

Although other cities have much higher bid limits, staff recommends the following increases for nonutility-related materials, supplies, equipment and professional services. Staff believes these levels are appropriate for the City of Needles at this time.

Proposed Bid Limits:

Small Purchases: <$15,000
Informal Bids: $15,000 to $29,999
Formal Bids: $30,000 or More
Agenda Item 5.

Additionally, the Purchasing Ordinance revision proposes increasing the capitalization threshold from $5,000 to $10,000 consistent with the Federal OMB Uniform Guidance (2 CFR Part 200) for federal grants and financial assistance, which was increased to the same threshold on October 1, 2024. The City’s independent auditors agree with this change.

Lastly, the proposed revision cleans up the language and reorganizes this section of the Municipal Code for clarity.

There are no changes proposed to the bid limits for utility-related purchases nor to the limits for nonutility public projects. The Needles Charter requires formal bids for all non-utility public projects greater than $15,000 and changes to the City Charter require voter approval or staff would have proposed raising that threshold as well.

Fiscal Impact: None. However, the higher bid limits will significantly reduce staff and finance time to procure materials, supplies, equipment, and professional services.

Additionally, it will increase operational efficiency across all departments.

Environmental Impact: None.

Recommended Action: Waive full reading and Adopt Purchasing Ordinance Number 678-AC, Amending Chapter 8, Article II of the Needles Municipal Code (First Reading) Submitted By: Jill Taura, Interim Finance Director
City Manager Approval: Date:

Other Department Approval (when required): Date:
11/5/2025
Agenda Item 5.
1 ORDINANCE NUMBER 678-AC

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NEEDLES, CALIFORNIA AMENDING AND RESTATING ARTICLE II OF CHAPTER 8 OF THE

CITY OF NEEDLES MUNICIPAL CODE
WHEREAS, the City Council of the City of Needles desires to update its purchasing code limits to reflect reasonable limits reflecting the current costs for goods and services, streamline administrative processes, and align with comparable cities; and
WHEREAS, the purchasing limits have not been increased since 2006, and the cumulative Consumer Price Index (“CPI”) increase from 2006 to 2025 is approximately 59.46%; and WHEREAS, the City Council finds that the current requirement for purchase orders on every item over $5,000 is administratively burdensome and that updating these limits will improve efficiency and expedite payment processes without creating undue risk due to inadequate internal controls; and WHEREAS, the City Council further desires to authorize the City Manager to approve combined change orders on a purchase order up to his/her signature authority, consistent with best practices in other cities; WHEREAS, the City Council has determined that amendments to Article 2 of Chapter 8 of the Needles Municipal Code are necessary and appropriate; and
WHEREAS, the City Council has determined that such amendments are in the best interests of the City and its residents; and
WHEREAS, this ordinance has been introduced and considered by the City Council in accordance with applicable law.

NOW, THEREFORE, the City Council of the City of Needles does ordain as follows:

SECTION 1. Incorporation of Recitals. The recitals reflected above are true and correct and incorporated herein by this reference as the cause, purpose, and foundation for the action taken by the City Council through this Ordinance.

SECTION 2. CEQA. The City Council finds that the actions contemplated by this Ordinance are exempt from the California Environmental Quality Act (“CEQA”) pursuant to 15061(b)(3), CEQA review is not required because there is no possibility that this Ordinance may have a significant effect upon the environment and the proposed text amendments constitute a minor alteration in a land use limitation under CEQA Guidelines Section 15305, and such a land use limitation is a permissible exercise of the City's zoning powers.

SECTION 3. Severability. The City Council hereby declares that if any provision, section, paragraph, sentence, or word of this Ordinance is rendered or declared to be invalid or unconstitutional by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, such invalidity shall not affect the other provisions, sections, paragraphs, sentences, or words of this Ordinance, and to this end the provisions of this Ordinance are severable. The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any particular portion thereof and intends that the invalid portions should be severed and the balance of the Ordinance enforced.

SECTION 4. Prosecution of Prior Ordinances. Neither the adoption of this Ordinance nor the repeal of any other ordinance of this City shall in any manner affect the prosecution of any violation of any City ordinance or provision of the City of Beaumont Municipal Code, committed prior to the effective date hereof, nor be construed as a waiver of any penalty or the penal provisions applicable to any violation thereof.

SECTION 5. Amendment to Needles Municipal Code. Chapter 8, Article II of the Needles Municipal Code is hereby amended and restated in its entirety as set forth in Exhibit “A” attached hereto and incorporated herein by this reference.

SECTION 6. Repeal of Certain Ordinances and Resolution. Ordinances 524-AC and 658-AC and Resolution 2023-13 are hereby repealed.

SECTION 7. Findings. The City Council HEREBY FINDS AND DETERMINES that facts do exist to approve an amendment to the Needles Municipal Code.

Agenda Item 5.
2 SECTION 8. Approval. The City Council HEREBY APPROVES Ordinance 678-AC amending and restating Needles Municipal Code Chapter 8, Article II to read as set forth in Exhibit “A”.

SECTION 9. Effective Date. This action shall become final and effective thirty (30) days after this decision by the City Council as provided by the Needles Municipal Code.

SECTION 10. Severability. If any section or provision of this Ordinance is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, or contravened by reason of any preemptive legislation, the remaining sections and/or provisions of this Ordinance shall remain valid. The City Council hereby declares that it would have adopted this Ordinance, and each section or provision thereof, regardless of the fact that any one or more section(s) or provision(s) may be declared invalid or unconstitutional or contravened via legislation.

SECTION 11. Certification. The City Clerk shall certify the introduction and adoption of this Ordinance.

INTRODUCED AND READ for the first time and ordered posted at a regular meeting of the City Council of the City of Needles, California, held on the 12th day of November 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Janet Jernigan, Mayor
ATTEST: __________________________________
Candace Clark, City Clerk
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Needles, California, held on the 9th day of December 2025.

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Janet Jernigan, Mayor
ATTEST: __________________________________
Candace Clark, City Clerk
Approved as to form:
_______________________________
Lena Wade, Deputy City Attorney
Agenda Item 5.
3 EXHIBIT “A”

CITY OF NEEDLES MUNICIPAL CODE
CHAPTER 8 FINANCE ARTICLE II PURCHASING
Sec. 8-4. Purchasing system adopted - Purpose of system A purchasing system is hereby adopted which ensures efficient and timely purchasing of supplies, services and equipment for the city. The system is designed to encourage such purchases be made at the lowest possible price, at the appropriate quality level, and with adequate financial controls, authority levels and accountabilities to discourage abuse or misuse of the system and to ensure timely payment of suppliers.

Sec. 8-5. Purchasing officer
The responsibility and authority for the purchases of supplies, services and equipment is hereby vested in the city manager. As the purchasing officer, the city manager shall have authority to:
(a) Purchase or contract for supplies, services and equipment required by the city in accordance with the procedures described in this article, or other rules and regulations as approved by the city council; (b) Establish administrative procedures and policies for the management and operation of the purchasing system which may include the delegation of purchasing responsibilities to other management, departments or individual employees;
(c) Establish quality standards and specification procedures that will ensure the city is purchasing supplies, services and equipment that will meet or exceed the desired performance or expectations, and that such supplies, services and equipment, when received, are inspected and/or tested, as appropriate, to verify such standards and specifications have been delivered by the supplier; (d) Establish supplier selection criteria that considers the "total cost" of supplies, services and equipment, for evaluating a vendor. The criteria may include such items as warranty or guarantees, ability to service after sale, delivery schedules, estimated useful life, parts availability, repair or parts delivery guarantees, training, type of support documentation such as user's manuals, parts lists, training guides, etc.; (e) Develop supplier "partnerships" that may include single-source agreements referred to in Section

8.9(c), when approved by council, for reasonable periods of time. These arrangements shall be based upon either price, enhanced support services, supplier warehousing, guaranteed quantity purchases, technical design and support, training, or similar criteria;
(f) Create written policies, documentation and forms needed for the purchasing system; (g) Obtain full and open competition wherever possible on all purchases; (h) The city manager and finance director shall certify that this purchasing chapter has been followed when submitting the warrants to council for approval.

Sec. 8-6. Centralized purchasing procedure
Supplies, services and equipment purchases shall be completed through a centralized purchasing system to ensure conformity to applicable policies and procedures, accuracy of documentation and consistency with policies and procedures. Exceptions to centralized purchasing can be approved by the city manager, when the item(s) being purchased are necessary to restore a customer(s) utility service(s), or to protect the health, safety or welfare of employees or the public; or when the use of the centralized purchasing system would be detrimental to the best interests of the city. Exception to the use of the centralized purchasing system means that the city manager may authorize any city department to purchase or contract for specified supplies, materials, equipment and services independently of the purchasing department, provided that such purchases or contracts be made in conformity with the procedures set forth in this chapter.

Sec. 8-7. Encumbrance of funds
Except in cases of an emergency or in cases where specific authority has been first obtained from the city council, the city manager shall not issue any purchase order for supplies, services or equipment unless there exists an unencumbered appropriation in the department budget against which such purchase is to be charged. With the exception of salaries and associated expenses and capital items the department may move appropriated funds between accounts in the same department. All departments needing additional appropriation of funds must get city council approval for an amendment to the budget. For accounting purposes, the capitalization threshold will be ten thousand dollars ($10,000.00).

Sec. 8-8. Purchasing procedures
(a) Purchasing procedures shall be developed by the city manager which support the centralized purchasing system, minimize costs, avoid delays and provide adequate controls and financial accountability.

Agenda Item 5.
4 The system shall use purchase orders, except for purchases which may be exempted from this requirement, such pre-approved purchase agreements; and purchases of fifteen-thousand dollars ($15,000.00) or less.

Splitting or separating any purchase or project into smaller purchases or projects to avoid following the requirements in this chapter is prohibited.
(b) The dollar limits established in this Article shall apply to the original contract or purchase as well as to any amendments, modifications or change orders. Individual and cumulative amendments, modifications or change orders shall remain within the city manager’s signature authority for amounts of fifteen thousand dollars ($15,000) or less. Any amendments, modifications or change orders, individually or in the aggregate, of more than fifteen thousand dollars ($15,000) shall be subject to the approval requirements applicable to the higher contract amount as provided in this Article.

Sec. 8-9. Purchasing
(a) Preference to Local Vendors.
(1) "Local vendor" means any individual, limited liability company, partnership or corporation which regularly maintains a place of business and an inventory of merchandise or services for sale within the corporate limits of the city and holds a valid city business license. (2) The city manager may recommend and/or approve the awarding of a purchase to local vendors for supplies, services or equipment when the purchase is being made with an informal bid, even if the local vendor's price is not the lowest. Such awards may only be made when the local vendor can provide the quality and quantity required by the purchase order specifications, and if the difference in price does not exceed five percent(5%).
(3) The city council may approve the awarding of bids or contracts to a local vendor when the purchase is being made with a formal bid, even if the local vendor's price is not the lowest. Such awards may only be made, when the local vendor can provide the quality and quantity required by the purchase order specifications, and if the difference in price does not exceed five percent (5%). (4) The net return of any sales tax to the city shall be utilized as a bid evaluation factor in determining the lowest bid.
(b) Preferred Vendor.
(1) The city manager may identify a preferred vendor for supplies, services and equipment. A preferred vendor shall only be selected when the supplies, services or equipment from the vendor will either minimize spare parts inventory, eliminate equipment operation problems (such as configuration, coordination, downtime), expedite parts or equipment delivery, reduce employee training requirements, reduce customer outages or restoration time, or add significant life to the system. (2) A preferred vendor may be selected only if the above criteria have been met, and the supply, service or equipment price does not exceed five percent (5%) of the low bid or price of like supplies, services, or equipment. Support services and replacement parts for existing systems or equipment are exempt from the five percent (5%) price requirement.
(3) The council may authorize the use of a preferred vendor when the price exceeds five percent (5%) of the low bid or price, when system maintenance and/or operation demands consistency and uniformity. (4) Supplies, services and equipment being purchased from a preferred vendor shall be informally bid annually to establish the low bid or price for the five percent (5%) comparison. (5) Purchases from preferred vendors shall comply with the other applicable provisions of this Article applicable to purchases of supplies, services and equipment. (c) Single-Source Agreements
(1) The city may enter into a "single-source" or "partner" agreement with a vendor for services, supplies and equipment, if the agreement reduces the cost of purchasing or other costs such as inventory warehousing; and/or the agreement provides additional services such as maintenance, training, engineering; and/or the agreement provides other benefits which either reduce costs or increase customer service for the city.
(2) Single-source agreements may only be awarded, upon council approval, and only after a formal contract or bidding procedure has been completed. The contract and bidding procedure must include a published invitation to bid in at least one newspaper of general circulation and on the city’s website. (3) Single-source agreements may be awarded for a period of no longer than three (3) years.

Agenda Item 5.
5 (4) The city manager may develop and implement written purchasing procedures specific to a singlesource agreement, as required by that agreement. (d) Purchases from County, State and Federal Agencies. The city manager is authorized to procure supplies, services, equipment and motor vehicles through direct purchase from county, state or federal agencies when he or she deems it is in the best interest of the city to do so. All purchases from these agencies are exempt from the provisions of subsection (g) of this section, provided that purchases in excess of thirty thousand dollars ($30,000.00) shall require city council approval unless otherwise exempted under this Article.
(e) Bidding Requirements for Public Projects.
(1) Pursuant to Charter Section 1109, purchases for public projects meaning the construction or improvement of public buildings, works, streets, drains, sewers, utilities, parks or playgrounds, or for supplies and materials of such construction or improvement shall not be completed without a formal bid and written contract, when the amount being purchased exceeds fifteen thousand dollars ($15,000.00). (2) Formal Bid Requirements for public projects.
(A) The city manager shall establish a dollar amount in the purchasing procedures of public projects, for the required use of formal bids and contracts. All purchases greater than fifteen thousand dollars ($15,000.00) for public projects shall be by formal bid, unless otherwise authorized by the city council. (B) Purchases requiring the use of formal bid and written contract shall be approved by the city council, and other appropriate review boards or commissions, prior to advertising for proposals. (C) The formal bid procedure shall include criteria for inviting bids, publication of solicitations, bidder security, bid openings, bid rejection, "tie breaker" selection, notification and award of successful bids, performance and other bond requirements, contractor license requirements, recordkeeping, etc. (D) Except as otherwise provided in this article, formal bids shall be awarded by the city council to the lowest responsible and most responsive qualified bidder. The decision of the city council shall be final.

Projects for the extension or development of any public utility operated by the city or for the purchase of supplies or equipment for any such utility are excepted from the requirements of this Article up to the amount of one hundred thousand dollars ($100,000.00).
(f) Bidding requirements for maintenance and general services (1) Informal Bid Requirements for maintenance and general services. (A) The city manager shall establish a maximum dollar amount in the purchasing procedures for purchases which can be made without the use of a formal bid and/or contract. The amount to be authorized in the procedures for such informal bid purchases shall not exceed thirty thousand dollars ($30,000.00), unless authorized by the city council
(B) Purchases that do not exceed the dollar amount, established in the purchasing procedures, may be made without solicitation of sealed proposals or bids. However, when such a purchase exceeds five fifteen thousand dollars ($15,000.00), it shall be made only after three written or verbal bids are obtained for the supplies, services or equipment being purchased.

Agenda Item 5.
6 (C) Informal bid purchases shall be made from the low-cost vendor, unless local preference is being given, (which must be approved by the city manager), or the low-cost vendor cannot supply the quality, quantity or comply with "supplier selection criteria." (D) Informal written or verbal bids or prices for supplies, services or equipment may be used for additional purchases up to twelve months.
(2) Formal Bid Requirements for maintenance and general services. (A) The city manager shall establish a dollar amount in the purchasing procedures, for the required use of formal bids and contracts. All purchases for maintenance and general services greater than thirty thousand dollars ($30,000.00) shall be by formal bid, unless otherwise authorized by the city council. (B) Purchases requiring the use of formal bid and contract shall be approved by the city council, and other appropriate review boards or commissions. (C) The formal bid procedure shall include criteria for inviting bids, publication of solicitations, bidder security, bid openings, bid rejection, "tie breaker" selection, notification and award of successful bids, performance and other bond requirements, contractor license requirements, recordkeeping, etc. (D) Except as otherwise provided in this article, formal bids shall be awarded by the city council to the lowest responsible and most responsive qualified bidder. The decision of the city council shall be final.

For purposes of this chapter, "lowest responsible and most responsive qualified bidder" means that bidder which best responds in price, quality, service, fitness, or capacity to the particular requirements of the city as determined by the city council. Price alone shall not be the determining factor but shall be considered along with the other factors including, but not limited to, the ability of the bidder to deliver, availability of parts or service, prior experience with the bidder, and other factors relating to the particular needs of the city for the materials, supplies, equipment or services to be purchased. (g) Bidding requirements for materials, supplies and equipment. (1) Informal Bid Requirements for materials, supplies and equipment. (A) The city manager shall establish a maximum dollar amount in the purchasing procedures for purchases of materials, supplies, and equipment that may be made without the use of a formal bid and/or contract. The amount authorized for informal bid purchases shall not exceed thirty thousand dollars ($30,000.00), unless otherwise approved by the city council. (B) Purchases that do not exceed the dollar amount established in the purchasing procedures may be made without solicitation of sealed proposals or bids. However, when such a purchase exceeds fifteen thousand dollars ($15,000.00), it shall be made only after three written or verbal bids are obtained for the materials, supplies, or equipment being purchased.
(C) Informal bid purchases shall be made from the low-cost vendor, unless a local preference is authorized by the city manager, or the low-cost vendor cannot supply the required quality, quantity, or otherwise fails to meet the city’s supplier selection criteria. (D) Informal written or verbal bids or prices for materials, supplies, or equipment may be relied upon for additional purchases for a period of up to twelve months, unless otherwise determined by the city manager.
(2) Formal Bid Requirements for materials, supplies and equipment. (A) The city manager shall establish a dollar threshold in the purchasing procedures for the required use of formal bids and contracts. All purchases greater than thirty thousand dollars ($30,000.00) for materials, supplies, and equipment shall be made by formal bid, unless otherwise authorized by the city council.
(B) Purchases requiring the use of formal bid and contract shall be approved by the city council, and other appropriate review boards or commissions, prior to advertising for proposals. (C) The formal bid procedure shall include criteria for inviting bids, publication of solicitations, bidder security, bid openings, bid rejection, "tie breaker" selection, notification and award of successful bids, performance and other bond requirements, contractor license requirements, recordkeeping, etc. (D) Except as otherwise provided in this article, formal bids shall be awarded by the city council to the lowest responsible and most responsive qualified bidder. The decision of the city council shall be final.

For purposes of this chapter, "lowest responsible and most responsive qualified bidder" means that bidder which best responds in price, quality, service, fitness, or capacity to the particular requirements of the city as determined by the city council. Price alone shall not be the determining factor but shall be considered along Agenda Item 5.
7 with the other factors including, but not limited to, the ability of the bidder to deliver, availability of parts or service, prior experience with the bidder, and other factors relating to the particular needs of the city for the materials, supplies, equipment or services to be purchased. (h) Emergency Purchases. The purchase of emergency supplies and/or equipment may be exempted from the requirements of chapter 8, article 2, including the requirement for formal or informal bid process, if the city manager determines that an emergency exists such that the purchase of such supplies and/or equipment must be made immediately to prevent or remedy a disruption of service, damage to the utility systems or other property, or injury to personnel or other persons. In such emergency situations, the city manager is authorized to purchase supplies and/or equipment in an amount not to exceed one hundred thousand dollars ($100,000.00) without prior council approval. The city manager shall immediately notify each member of the city council of the intent to make any emergency purchase. For purchases in excess of twenty-five thousand dollars ($25,000.00), the city manager shall wait, if feasible, to make the emergency purchase until forty-eight hours after notification of the city council members to allow the city council the opportunity to call a special meeting to consider the purchase. In any case, the city manager shall report all emergency purchases at the next meeting of the city council. (i) Exceptions to Bid Policy. Bidding shall not be required under the following conditions:
(1) When the amount of the purchase is not more than fifteen thousand dollars ($15,000.00); (2) When deemed to be of urgent necessity for the preservation of life, health or property; (3) When the purchase can be obtained from only one vendor and no equivalents or alternatives exist; (4) When the city council deems specific purchases as specialized and require specific technical knowledge or licenses, certification or other similar accreditation to complete the purchase; (5) When the council approves services for consulting or other similar support services and the award is based on professional qualification, experience or other such criteria; (6) When purchases are being made through the state's cooperative purchasing program; (7) When item(s) are purchased for resale;
(8) When item(s) fall under the demand order system
(9) Pursuant to section 1109 of the Charter, projects for the extension or development of any public utility operated by the City or for the purchase of supplies or equipment for any such utility may be excepted from the requirements of the purchasing procedures adopted by the City, provided the City Council so determines by at least five affirmative votes.
(j) Demand Order System. The purpose of the demand order system is to accommodate those expenditures that are not amenable to the city’s purchase order system, such as subscriptions, membership dues, conference/seminar registrations, travel expenses, books, and similar expenditures where payment is required to accompany the order. In addition, the demand system may be used to request payment for purchases of supplies or services of fifteen thousand dollars ($15,000.00) or less for which the vendor does not require a purchase order.

Sec. 8-10. Disposal of surplus supplies and equipment
(a) All departments and agencies shall submit to the city manager, upon request, reports listing all supplies and equipment which are no longer used or which have become obsolete or worn out. The city manager shall have authority to exchange or trade in these items for new supplies and equipment. (b) The city manager, with permission of the city council, may authorize the sale of any supplies or equipment which are no longer usable or which have become obsolete or worn out, to the public by sale either through public auction, or through a surplus sales site accessible to the public. (c) Surplus Sale Site. The city manager may sell excess or obsolete supplies and equipment at a surplus sale site(s) accessible to the public, if it is determined that such a sale may generate a better revenue for the city than an auction. The city manager, with permission of the city council, may designate all supplies and equipment of a general category or type be sold at such sales sites. Prices shall be established by the city manager and will reflect approximate resale market value of the item, without discouraging purchase.

Discounts to large quantity purchasers may be given by the city manager, if such discounts would be available to the purchaser in a retail/wholesale market environment. (d) Public Auction. The city manager may auction the supplies and equipment either through written or active competitive bid sale. Any individual, association or entity may bid at such a sale, including employees Agenda Item 5.
8 of the city. Notice of public sale shall be published in a newspaper having general circulation in the city at least thirty days, but not more than sixty days prior to the sale. The notice of public sale shall include the date of the sale, location of the sale and any bidder security requirements. (1) Active Competitive Bid. The supplies and equipment shall be sold by an auctioneer selected by the city manager. The cost of an auctioneer, if any, shall be paid from the proceeds of the auction. The supplies or equipment shall be sold on the date of the sale to the person, association or entity submitting the highest bid. The highest bidder shall pay for the item at the completion of the bidding, or may deposit ten percent (10%) of the bid and make arrangements for payment of the balance at the time of pick up, if such deposit is approved by the city manager. All items purchased must be removed from the sale premises upon the published removal date. If the highest bidder fails to fulfill his bid, or fails to pick up the items purchased upon the removal date, then the next highest bidder, with permission of the city manager, shall have the option of purchasing the supplies or equipment for the amount of his bid. If the next highest bidder does not desire to purchase the items, then the supplies and equipment may be disposed of as scrap, salvage or other, with permission of the city manager. If bidder security has been required, the city manager shall retain such security from the highest bidder upon default. All other bidders' security deposits shall be returned. (2) Written Competitive Bid. The supplies or equipment shall be sold on the date of the sale to the person, association or entity submitting the highest written bid. A written notice of award shall be given to the highest bidder within ten days from the date of the sale. If the highest bidder fails to fulfill his bid within ten days from the date of mailing of the notice of award, then the next highest bidder, with the permission of the city manager, shall have the option of purchasing the supplies or equipment for the amount of this submitted bid. If bidder security has been required, the city manager shall retain such security from the highest bidder upon default. All other bidders' security deposit shall be returned.

All items purchased must be removed from the sale premises upon the published removal date. If the highest bidder fails to pick up the items purchased upon the removal date, then the next highest bidder, with permission of the city manager, shall have the option of purchasing the supplies or equipment for the amount of his bid. If the next highest bidder does not desire to purchase the items, then the supplies and equipment may be disposed of as scrap, salvage or other, with permission of the city manager. If bidder security has been required, the city manager shall retain such security from the highest bidder upon default. All other bidders' security deposits shall be returned.

Footnote 3: For state law as to purchasing of supplies and equipment by cities, see Government Code Sections 54201 to 54205. For charter provisions as to purchasing of supplies, etc., by city manager, see Charter Section 525. See also Charter Sections 1107, 1115.

Agenda Item 5.

City of Needles, California
Request for City Council Action
� CITY COUNCIL O NPUA
Meeting Date: NOVEMBER 12, 2025
Title: Warrants
Background: n/a
Fiscal Impact: See attached Warrant Registers
Environmental Impact: n/a
� Regular D Special
Recommended Action: Approve the Warrant Registers through November 12, 2025.

Submitted By: Jill Taura, Interim Director of Finance
City Manager Approval:________________
Date: ____ _
Other Department Approval (when required)
: _______ _ Date: ____ _
14/5/2025
Agenda Item 6.

Agenda Item 6.

Agenda Item 6.
11/5/2025
Agenda Item 6.

Agenda Item 6.

Agenda Item 6.
11/5/2025
Agenda Item 6.

Agenda Item 6.

MINUTES

REGULAR MEETING OF THE CITY COUNCIL

NEEDLES PUBLIC UTILITY AUTHORITY

HOUSING AUTHORITY CITY OF NEEDLES

CITY OF NEEDLES, CALIFORNIA
COUNCIL CHAMBERES, 1111 BAILEY AVE, NEEDLES
TUESDAY, OCTOBER 28, 2025 - COUNCIL EXECUTIVE SESSION – 5:00 PM - CITY COUNCIL MEETING – 6:00 PM CALL TO ORDER - Mayor Jernigan called the meeting to order at 5:02 pm

ROLL CALL

PRESENT
Vice Mayor Ellen Campbell
Mayor Janet Jernigan
Council Member JoAnne Pogue
Council Member Tona Belt arrived at 5:04 PM
Council Member Henry Longbrake
Council Member Larry Ford
ABSENT
Council Member McCorkle
Also present were City Manager Patrick Martinez, Deputy City Attorney Lena Wade, Utilities Manager Rainie Torrance, Director of Development Services/Capital Projects Kathy Raasch, City Planner Irene Romero, and City Clerk Candace Clark.

PUBLIC COMMENTS PERTAINING TO THE EXECUTIVE SESSION - None Agency Negotiators Mayor Janet Jernigan, Vice Mayor Ellen Campbell, and Council Member Henry Longbrake met in the conference room with City Manager Patrick Martinez prior to Executive Session, from 5:04 to 5:20 pm.

Patrick left the Conference Room at 5:20 pm, Negotiators continued to meet until 5:28 pm.

RECESSED TO EXECUTIVE SESSION - 5:28 PM Council Members Pogue and Belt joined the rest of Council in the Conference Room and Executive session began.

City Manager Patrick Martinez returned to Executive Session at 5:35 pm.

EXECUTIVE SESSION
a. Public Employee Performance Evaluation Pursuant to Government Code Section 54957. Title:

City Manager
No reportable action
b. Conference with Labor Negotiators Pursuant to Government Code Section 54957.6 Agency Negotiators: Mayor Janet Jernigan, Vice Mayor Ellen Campbell, and Council Member Henry Longbrake. Unrepresented Employee: City Manager
No reportable action
CALL TO ORDER - Mayor Jernigan called the meeting to order at 6:02 pm

ROLL CALL

PRESENT
Vice Mayor Ellen Campbell
Mayor Janet Jernigan
Council Member JoAnne Pogue
Council Member Tona Belt
Council Member Henry Longbrake
Council Member Larry Ford
ABSENT
Council Member McCorkle
Mayor Jernigan asked for a motion to excuse the absence of Council Member McCorkle.

Agenda Item 7.

Vice Mayor Campbell made a motion, second by Council Member Ford, to excuse the absence of Council Member McCorkle.

Motion carried by the following roll call vote:

Ayes: Council Member Ford, Vice Mayor Campbell, Council Members Pogue, Belt, Longbrake Noes: None

Absent: Council Member McCorkle
Abstain: None
EXECUTIVE SESSION REPORT – Deputy City Attorney Lena Wade gave report as noted above.

PLEDGE OF ALLEGIANCE - led by Mayor Jernigan
INVOCATION - led by Vice Mayor Campbell

APPROVAL OF AGENDA
Mayor Jernigan announced that Item 13 would be pushed to the November 12, 2025, Regular Council Meeting, and asked for a motion to approve the agenda as amended.

Vice Mayor Campbell made a motion, second by Council Member Pogue, to approve the agenda as amended.

Motion carried by the following roll call vote:

Ayes: Council Member Ford, Vice Mayor Campbell, Council Members Pogue, Belt, Longbrake Noes: None

Absent: Council Member McCorkle
Abstain: None
CONFLICT OF INTEREST – None
CORRESPONDENCE – None
INTRODUCTIONS - Mayor Jernigan acknowledged former Council Member Tim Terral in attendance.

CITY ATTORNEY – Parliamentary Procedures given by Deputy City Attorney Lena Wade.

PUBLIC APPEARANCE
Christian Schafer expressed concern about illegal parking and dangerous conditions caused by commercial trucks on Ice Plant Road and Highway 95.

PRESENTATION

1. Presentation from League of California Cities Mountain Desert Division Chair Art Bishop Helen Putnam Award.

Art Bishop was unable to attend. City Manager Patrick Martinez presented the award to Council.

PUBLIC HEARING

2. Adopt Purchasing Ordinance Number 678-AC, Amending Chapter 8, Article II of the Needles Municipal Code (First Reading) CONTINUED TO NOVEMBER 12, 2025.

3. Adopt Resolution 2025-44 City of Needles Local Hazard Mitigation Plan (LHMP) as required by the Federal Emergency Management Agency (FEMA) to maintain eligibility for federal hazard mitigation grant funding.

City Manager Patrick Martinez introduced City Planner Irene Romero, who gave staff report.

Council did not have any questions.

Mayor Jernigan opened public comment at 6:18 pm.

No public comment.

Mayor Jernigan closed Public Comment at 6:18 pm.

Vice Mayor Campbell made a motion, second by Council Member Pogue, to adopt Resolution 2025-44 City of Needles Local Hazard Mitigation Plan (LHMP) as required by the Federal Emergency Management Agency (FEMA) to maintain eligibility for federal hazard mitigation grant funding.

Motion carried by the following roll call vote:

Agenda Item 7.

Ayes: Council Member Ford, Vice Mayor Campbell, Council Members Pogue, Belt, Longbrake Noes: None

Absent: Council Member McCorkle
Abstain: None

NPUA / COUNCIL CONSENT CALENDAR
Member/Council Member Pogue made a motion, second by Member/Council Member Ford, to approve Items 4 through 7 on the Consent Calendar.

Motion carried by the following roll call vote:

Ayes: Member/Council Member Ford, Member/Vice Mayor Campbell, Member/Mayor Jernigan, Member/Council Members Pogue, Belt, Longbrake
Noes: None

Absent: Member/Council Member McCorkle
Abstain: None

4. Authorized a License Agreement for the Joint Use of Poles between the City of Needles and Route 66 Broadband for Cable Attachment to City Poles dated 2025.

5. Authorized Reliable Pump Inc. to rebuild the Hydromatic Pump for the Wastewater Pump, not to exceed $18,081.96, including sales tax in the amount of $1,114.43 for a total project cost of $19,196.39 to be funded by the Wastewater Asset Replacement Fund

6. Ratified the Utility Manager's purchase of Greenhouse Gas Emissions Instruments for the calendar year 2024 compliance period from Amerex for a total cost of $80,851.50

7. Adopted Resolution 2025-45 rescinding Chapter 6C, establishing Terms and Conditions for the Sale of Electric Services, of the Needles Municipal Code in its Entirety, and adopting a new Chapter 6C, Electric Services, regarding the terms and conditions for the sale of electric services.

END OF NPUA CONSENT CALENDAR

COUNCIL CONSENT CALENDAR
Vice Mayor Campbell made a motion, second by Council Member Ford, to approve Items 8 through 12 on the Consent Calendar.

Motion carried by the following roll call vote:

Ayes: Council Member Ford, Vice Mayor Campbell, Council Members Pogue, Belt, Longbrake Noes: None

Absent: Council Member McCorkle
Abstain: None

8. Approved the Warrants Register through October 28, 2025

9. Approved the Minutes of October 14, 2025

10. Accepted and filed the September 2025 Treasurer’s Report

11. Approved the extension of the FY 2024 Audit Contract with Vasquez Company LLC to March 31, 2026

12. Adopted Resolution No. 2025-43 approving an Agreement between the San Bernardino County Transportation Authority and City of Needles for Senate Bill 125 Funds Administration; and authorized the creation of a new fund to account for the restricted revenues and expenditures associated with the new shuttle service and move the existing current year budget to the new fund.

END OF COUNCIL CONSENT CALENDAR

REGULAR COUNCIL ITEMS

13. Approve Amendment No. 30 to Contract No. 99-376 with the County of San Bernardino for law enforcement services in the City of Needles and increase appropriations by $172,195 for the Sheriff's contract and $25,000 for overtime funded with $197,195 of General Fund reserves.

Item 13 continued to November 12, 2025. Agenda Item 7.

14. Recommend City Council acknowledge the findings of the October 20, 2025 Visitor Center Committee meeting, defer pursuit of California Welcome Center certification due to cost and sustainability considerations, and direct staff to focus on leveraging the existing Visitor Center and the City’s marketing partnership to promote Needles during the Route 66 Centennial and attract visitors to the Colorado River Valley region.

City Manager Patrick Martinez gave staff report.

Council discussion ensued. Several Council members expressed their desire to revisit this issue at a later time when financially feasible.

Council reached a consensus to follow staff recommendation to defer pursuit of a California Welcome Center due to cost and sustainability concerns and focus on leveraging the existing marketing partnership with the Visitor Center to promote the City of Needles.

Mayor Jernigan opened public comment at 6:29 pm.

No public comment.

Mayor Jernigan closed Public Comment at 6:29 pm.

CITY ATTORNEY REPORT – given by Deputy City Attorney Lena Wade CITY MANAGER REPORT – for the week of October 10, 2025, given by City Manager Patrick Martinez

COUNCIL REQUESTS
Council Member Ford
No requests
Council Member McCorkle
Absent
Vice Mayor Campbell
• Reported on SWAT (Solid Waste Advisory Task force) attendance • Wished everyone a safe and Happy Halloween
• Offered condolences to the family of Officer Anthony Nunez, who was killed in the line of duty.

Council Member Pogue
• Offered condolences to the family of Officer Anthony Nunez, who was killed in the line of duty.

Council Member Belt
• Wished everyone a safe and Happy Halloween
Council Member Longbrake
No requests
Mayor Jernigan
• Reported on her and Vice Mayor Campbell’s participation in the Fort Mojave Days Parade • Reported on SBCTA Executive Director Carrie Schindler’s visit to Needles • November 8 Veterans’ Day Pancake Breakfast is in El Garces ADJOURNMENT – Mayor Jernigan adjourned the meeting at 6:45 PM ________________________________________ ________________________________________ Mayor Janet Jernigan City Clerk Candace Clark
Agenda Item 7.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA HACN Regular Special
Meeting Date: November 12, 2025
Title: October 2025 Treasurer’s Report
Background: Pursuant to California Government Code Section 53607, the City Treasurer is required to make a monthly report of the investment portfolio to the legislative body.

Attached is the October 2025 Treasurer’s Report that contains information on the cash and investments held in the portfolio by the City of Needles, Needles Public Utility Authority, and Housing Authority of the City of Needles.

In October, $5 million of the NPUA’s cash and $792,000 of the Housing Authority’s cash was invested in LAIF, allowing staff to close the two savings accounts earning virtually no interest due to the extraordinarily low interest rates. The NPUA savings account was earning only 0.10 percent and the Housing Authority’s savings account was earning 0.63%. At month-end, the combined LAIF balance for the City, NPUA and Housing Authority was $21,919,263.

The most recent LAIF rate for the September quarter was 4.34 percent. However, we expect a small reduction in the LAIF rate over the current quarter. At its October meeting, the Federal Open Market Committee (the “Fed”), for a second time, lowered the Fed Funds Rate by 0.25 percent to a range of 3.75-4.00 percent, based on continuing concern over the weak labor market. Fed Chairman, Jerome Powell, stated that this most recent reduction in the Fed Funds Rate brought the rate into a “neutral” level, indicating there might not be room for an additional reduction at the next meeting in December. The Fed is in a difficult position balancing inflation, which is still above the target inflation rate of 2 percent, and lowering interest any further to spur the labor market which could cause inflation to spike. Additionally, with the ongoing Federal government shutdown, there is no economic or labor data available, so it is unlikely that the Fed would reduce the rate any further without having hard data.

Page 2 ends

Fund and the NPUA 2016 Refunding Revenue Bonds. The All American Canal Trust Fund was created by the US Bureau of Reclamation, the City of Needles and the Metropolitan Water District for the maintenance, capital and operation of the All American Canal. In exchange, Needles received a local water allotment from the Colorado River since it has no formal water rights. The canal is owned by the US Bureau of Reclamation and operated and maintained by NPUA. The trust funds, managed by NPUA in its fiduciary capacity, are held at Zions Bank as the third-party trustee, for canal capital and maintenance. The market value of the funds held at Zion Bank on October 31 was $12,138,755.

US Bank acts as the trustee for the NPUA 2016 Revenue Refunding Bonds. The balances in the accounts at US Bank are usually small, unless funds have been sent to cover upcoming bond payments. These various bond accounts are used simply to receive scheduled bond payments from the NPUA, and then the payments to bondholders are made by US Bank; the NPUA does not repay bondholders directly. The total residual cash held by US Bank was only $188, since the next semi-annual debt service payments are not due again until February 2026.

The City’s investment portfolio conforms to the City’s Investment Policy in all respects. The City Treasurer certifies that the City has sufficient funds to meet its expenditure obligations during the next six months.

Fiscal Impact: LAIF interest is paid quarterly. Accrued interest on LAIF balances for the month of October was $74,340, compared to $55,300 last month. During the month of October, the NPUA and Housing Authority savings accounts balances were transferred to LAIF and those small accounts closed. The interest earned on interest-bearing checking accounts, before transferring the savings balances to LAIF, was $98.

Recommended Action: Accept and file the October 2025 Treasurer’s Report.

Submitted By: Jill Taura, Interim Finance Director
City Manager Approval: Date:

Other Department Approval (when required): Date:
11/5/2025
Agenda Item 8.

Agenda Item 8.

Date:

Wade Date: 11/12/2025
11/05/25
City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: November 12, 2025
Title: City Council Resolution 2025-46 of the City Council of the City of Needles Approving the Second Amendment to the City Manager Employment Agreement with Patrick Martinez
Background: On April 25, 2023, the City Council of the City of Needles adopted Resolution No. 2023-28 approving an Employment Agreement (“Agreement”) between the City of Needles (“City”) and Patrick Martinez wherein Mr. Martinez was hired as the City Manager. The Agreement was for a three (3) year term, commencing on October 2, 2023, and continuing through October 1, 2026. The Agreement is attached hereto as Exhibit “A”.

On November 12, 2024, the City Council of the City of Needles adopted Resolution No. 2024-44 approving a First Amendment to the City Manager Agreement attached hereto as Exhibit “B”.

Mayor Jernigan, Vice Mayor Campbell and Council Member Longbrake, as representatives of the City, and Mr. Martinez renegotiated certain terms of the Agreement set forth in Resolution 2025-46 approving a Second Amendment to the City Manager Agreement (“Second Amendment”) attached hereto as Exhibit “C”.

Second Amendment to the City Manager Agreement:

The proposed Second Amendment to the Agreement adjusts the amount of salary increases, and bases said salary increases on performance and substantial accomplishment of mutually agreed upon goals. The amended terms are:

II. City Manager’s salary shall be Two Hundred and Twenty-Three Thousand Five Hundred Ten Dollars ($223,510.00) per year commencing on the Effective Date, which sum shall be paid pursuant to the procedures regularly established, and as they may be amended by the City in its sole discretion. On each Anniversary of the Agreement, the salary may be adjusted in an amount to be determined in the discretion of the City Council.

The position of City Manager is an exempt position under state and federal wage and hour laws.

Fiscal Impact: The contract is within the existing budget appropriation for FY 25-26.

Recommended Action: It is the recommendation of a majority of the negotiations team that the Second Amendment to the City Manager Agreement be approved.

Submitted By: Mayor Jernigan, Vice Mayor Campbell and Council Member Longbrake Deputy City Attorney Approval: /s/ Lena D.

Other Department Approval (when required):

Agenda Item 9.

Exhibit “A”
Resolution No. 2023-28
City Manager Employment Agreement
Between the City of Needles and Patrick Martinez
April 25, 2023
Agenda Item 9.

Item 9. Agenda Item 9.

Exhibit “B”
Resolution No. 2024-44
First Amendment to the City Manager Employment Agreement Between the City of Needles and Patrick Martinez
November 12, 2024
Agenda Item 9.

Agenda Item 9.

FIRST AMENDMENT
TO

CITY MANAGER EMPLOYMENT AGREEMENT
THIS FIRST AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT (this "Amendment11) is entered into as of the 12 day of November, 2024 ("Effective Date") between the City Council of and on behalf of the City of Needles (the "City") and Patrick Martinez (the "City Manager" or the "Employee").

RECITALS
A. City and Employee executed that certain City Manager Employment Agreement ("Agreement") entered into as of April 25, 2023;
B. The parties now wish to amend the Agreement as set forth below.

AMENDMENT
A. Article II is hereby amended to read as follows:

II. SALARY
"City Manager's salary shall be Two Hundred and Seventeen Thousand Dollars ($217,000.00) per year commencing on the Effective Date, which sum shall be paid pursuant to the procedures regularly established, and as they may be amended by the City in its sole discretion. On each AnniversatJJ of the Agreement, the sala,y may be adjusted in an amount to be determined in the discretion of the City Council.

The position of City Manager is an exempt position under state and federal wage and hour laws. Employee's compensation (whether salmy, benefits or other allowances) is not based on hours worked and Employee shall not be entitled to any compensation for overtime.

Employee is expected to engage in those hours of work that are necessary to fu(fill the obligations of the City Manager position. The City manager does not have set hours of work as the City Manager is expected to dedicate himself 011 a.full-time basis to serving as the City Manager and to be available at all reasonable and relevant times. " B. General. Except as modified by this Amendment, all of the terms of the Agreement shall remain in full force and effect. In the event of a conflict between the terms of this Amendment and the Agreement the terms of this Amendment shall control and supersede any such inconsistent or conflicting terms. Capitalized terms not othe1wisc defined in this Amendment shall have the meanings ascribed to such terms by the Agreement. The recitals in this Amendment are incorporated herein.

Agenda Item 9.

Executed by the Parties to be effective as of the date first written above. "CITY"

CITY OF NEEDLES
ATTEST
By:

Candace
� �
Clark, Acting City Clerk

APPROVED AS TO FORM
By:

John Pinkney
John Pinkney, City Attorney
"EMPLOYEE"
B Patrick Martinez
y: ---------- Patrick Martinez
2 Agenda Item 9.

Agenda Item 9.

Exhibit “C”
Resolution No. 2025-46
Second Amendment to the City Manager Employment Agreement Between the City of Needles and Patrick Martinez
November 12, 2025
Agenda Item 9.

RESOLUTION NO. 2025-46

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF NEEDLES APPROVING THE SECOND AMENDMENT TO

THE CITY MANAGER EMPLOYMENT AGREEMENT WITH PATRICK MARTINEZ WHEREAS, at the City Council meeting on April 25, 2023, the Council adopted Resolution 2023-28, whereby the Council approved the Employment Agreement (“Agreement”), attached hereto as Exhibit “A,” between the City of Needles (“City”) and Patrick Martinez, setting forth the terms and conditions of Mr. Martinez’s employment as City Manager commencing on October 2, 2023.

WHEREAS, at the City Council meeting on November 12, 2024, the Council adopted Resolution 2024-44, whereby the Council approved the First Amendment to the Agreement, attached hereto as Exhibit “B,” between the City and Mr. Martinez, which memorialized the adjustment to Mr. Martinez’s amount of salary following the Council’s performance evaluation of Mr. Martinez; and WHEREAS, Mayor Jernigan, Vice Mayor Campbell and Councilmember Longbrake, as representatives of the City, and Mr. Martinez renegotiated certain terms of the Agreement, now set forth in a Second Amendment to the City Manager Agreement (“Second Amendment”) attached hereto as Exhibit “C”; and
WHEREAS, the Second Amendment adjusts the amount of salary, and bases said salary increase on performance and substantial accomplishment of mutually agreed upon goals.

NOW, THEREFORE, BE IT RESOLVED BE IT RESOLVED that the City Council of the City of Needles, California, hereby approves the Second Amendment to the City Manager Agreement between the City of Needles and Patrick Martinez and authorizes the Mayor to sign same for and on behalf of the City of Needles.

PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Needles, California, held on the 12th day of November, 2025 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Janet Jernigan, Mayor
ATTEST:

Candace Clark, City Clerk
APPROVED AS TO FORM:

Lena Wade, Deputy City Attorney
Agenda Item 9.

SECOND AMENDMENT TO

CITY MANAGER EMPLOYMENT AGREEMENT
THIS SECOND AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT (the “Second Amendment”) is entered into as of the 11th day of November, 2025 (“Effective Date”) between the City Council of and on behalf of the City of Needles (the “City”) and Patrick Martinez (the “City Manager” or the “Employee”).

RECITALS
A. City and Employee executed that certain City Manager Employment Agreement (“Agreement”) entered into as of April 25, 2023; and
B. City and Employee executed that certain First Amendment to the Agreement entered into as of November 12, 2024.

C. The parties now wish to amend the Agreement as set forth below.

AMENDMENT
A. Article II is hereby amended to read as follows:

II. SALARY
“City Manager’s salary shall be Two Hundred and Twenty-Three Thousand Five Hundred Ten Dollars ($223,510.00) per year commencing on the Effective Date, which sum shall be paid pursuant to the procedures regularly established, and as they may be amended by the City in its sole discretion. On each Anniversary of the Agreement, the salary may be adjusted in an amount to be determined in the discretion of the City Council.

The position of City Manager is an exempt position under state and federal wage and hour laws.

Employee’s compensation (whether salary, benefits or other allowances) is not based on hours worked and Employee shall not be entitled to any compensation for overtime. Employee is expected to engage in those hours of work that are necessary to fulfill the obligations of the City Manager position. The City manager does not have set hours of work as the City Manager is expected to dedicate himself on a full-time basis to serving as the City Manager and to be available at all reasonable and relevant times.” B. General. Except as modified by this Second Amendment, all of the terms of the Agreement shall remain in full force and effect. In the event of a conflict between the terms of this Second Amendment and the Agreement, the terms of this Second Amendment shall control and supersede any such inconsistent or conflicting terms. Capitalized terms not otherwise defined in this Second Amendment shall have the meanings ascribed to such terms by the Agreement. The recitals in this Amendment are incorporated herein. “CITY”
City of Needles ATTEST:

Janet Jernigan, Mayor Candace Clark, City Clerk
“EMPLOYEE” APPROVED AS TO FORM:

Patrick Martinez, City Manager Lena Wade, Deputy City Attorney Agenda Item 9.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: November 12, 2025
Title: Approve Amendment No. 30 to Contract No. 99-376 with the County of San Bernardino for law enforcement services in the City of Needles and increase appropriations by $172,195 for the Sheriff's contract and $25,000 for overtime funded with $197,195 of General Fund reserves
Background: The City was notified by the San Bernardino County Sheriff’s Department that the Sheriff's Employees' Benefit Association (SEBA) received an MOU increase, effective October 4, 2025, that will increase the cost of the overall law enforcement contract by approximately 6.9%. The original contract, previously approved by Council, was $3,675,205. This amendment will increase the overall contract by $252,195 to a total of $3,927,400 for Fiscal Year 2025-2026.

In anticipation of County’s labor negotiations, the City Manager budgeted a contingency of $80,000 for the salary portion of the contract and an additional $15,000 for associated overtime costs. However, due to the unanticipated size of the increase, the budget is short by $172,195 for the base contract and $25,000 in associated overtime. The Sheriff’s Department anticipates an additional 4% increase in year 2 and another 4% in year 3 over the term of the contract.

Fiscal Impact: $197,195 in General Fund reserves are needed to cover the increased costs of the contract with the County Sheriff’s Department. This contract amendment has no effect on the Sheriff's Service Specialist, which is funded using COPS funds, or the contractual arrangement with the Needles Unified School District that pays 50% of the costs of that position.

Environmental Impact: None
Recommended Action: That Council:

1. Approve Amendment No. 30 to Contract No. 99-376 with the County of San Bernardino amending Schedule A to reflect an MOU increase for certain personnel effective as of October 4, 2025; and,

2. Increase appropriations by $172,195 for the Sheriff’s contract and $25,000 for overtime funded with $197,195 of General Fund reserves.

Submitted By: Patrick Martinez, City Manager
City Manager Approval: Date:

Other Department Approval (when required): Jill Taura, Interim Finance Director. Date: 11/4/2025 11/5/2025
Agenda Item 10.

Standard Contract Page 1 of 4

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY Sheriff/Coroner/Public Administrator
Department Contract Representative Carolina Mendoza, Chief Deputy Director of Sheriff’s Administration
Telephone Number (909) 387-0640
Contractor City of Needles
Contractor Representative Janet Jernigan, Mayor
Telephone Number (909) 799-2800
Contract Term 07/01/2025 through 06/30/2026
Original Contract Amount $3,675,205
Amendment Amount $252,195
Total Contract Amount $3,927,400
Cost Center 4414351000
IT IS HEREBY AGREED AS FOLLOWS:

AMENDMENT No. 30
Effective October 4, 2025, Contract No. 99-376 to provide law enforcement service to the City of Needles is hereby amended by replacing Schedule A referred to in Section II. CONSIDERATION, with the Schedule A attached hereto and incorporated herein by this reference.

Except as amended, all other terms and conditions of this Contract remain as stated therein.

Contract Number
99-376 A-30
SAP Number
N/A
Agenda Item 10.

Page 2 of 4 ends

[With the exception of signatures, this page is intentionally left blank].

FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department Grace B. Parsons, Deputy County Counsel Carolina Mendoza, Chief Deputy Director of Sheriff’s Administration
Date Date Date
SAN BERNARDINO COUNTY City of Needles
(Print or type name of corporation, company, contractor, etc.) By
Dawn Rowe, Chair, Board of Supervisors (Authorized signature - sign in blue ink) Dated: Name Janet Jernigan
SIGNED AND CERTIFIED THAT A COPY OF THIS (Print or type name of person signing contract)

DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD Title Mayor
Lynna Monell
Clerk of the Board of Supervisors
San Bernardino County
(Print or Type)
By Dated:

Deputy
Address 817 Third Street
Needles, CA 92363-2933
Agenda Item 10.

Page 3 of 4 ends

SCHEDULE A
Law Enforcement Services Contract
City of Needles
2025-26
COST

MOU INCREASES
(EFF. 10/4/25)

TOTAL NEW

CONTRACT AMOUNT
(EFF. 10/4/25)

0.31 Lieutenant $ 124,648 1 $ 10,705 1 $ 135,353 1

1.35 Sergeant 437,153 1 34,745 1 471,898 1

1.00 Detective/Corporal 275,764 1 25,227 1 300,991 1

8.42 Deputy Sheriff 1,933,628 1 181,518 1 2,115,146 1

0.90 Sheriff’s Service Specialist 85,989 1 85,989 1

0.50 Office Specialist 49,534 1 49,534 1

4.00 Marked Unit 90,634 2 90,634 2

1.00 Unmarked Unit 11,395 2 11,395 2

0.90 Pickup truck 9,884 2 9,884 2

1.00 Citizen Patrol Truck 8,763 2 8,763 2
Dispatch Services 217,072 1 217,072 1

11.90 HTs (Amortization, Access & Maintenance) 19,064 19,064

10.00 Taser Replacement (Amortized over 5-years) 10,316 10,316 Administrative Support 17,208 17,208
Office Automation 42,341 42,341
Body Worn Cameras 14,646 14,646
Vehicle Insurance 22,887 22,887
Personnel Liability & Bonding 262,978 262,978
Workers' Comp Experience Modification (12,185) (12,185) County Administrative Cost 53,487 53,487
Cost for FY2025-26 $ 3,675,205 1-5 $ 252,195 1 $ 3,927,400 1-5 Monthly Payment Schedule
1st payment due July 15, 2025: $306,268
2nd through 3rd payments due the 5th of each month: $306,267 4th payment due October 5, 2025: $334,294
5th through 12th payments due the 5th of each month: $334,288 1 2
3 4
5 Personnel costs include salary and benefits and are subject to change by Board of Supervisors’ action. Changes in salary and benefit costs will be billed to the City on a quarterly invoice.

Vehicle costs do not include fuel and maintenance. The City is responsible for fuel, repair and maintenance of all contract vehicles, including collision damage. All fuel, repair and maintenance costs incurred by the County will be billed to the City on a quarterly invoice.

No replacement cost is included for grant funded or donated vehicles.

Services and supplies will be billed to the City on a quarterly invoice.

Grant funded, donated and non-replaceable vehicles will incur a vehicle insurance and equipment connection cost for the period the vehicle is in use.

LEVEL OF SERVICE
Agenda Item 10.

Page 4 of 4 ends

SCHEDULE A
Law Enforcement Services Contract
City of Needles
2025-26
Additional Costs Billed Quarterly:

The City will be billed on a quarterly basis for the following items:
• Increase to salaries and benefits resulting from Board of Supervisors-approved changes to Memoranda of Understanding with the County’s various employee organizations. • Actual overtime costs.
• Actual on-call costs.
• Actual costs of vehicle fuel, repair and maintenance, including the costs of collision repair. • Actual costs for services and supplies.

SAFETY: GENERAL:

Lieutenant - 0.31 Sheriff's Service Specialist - 0.90
Sergeant - 1.35 Office Specialist - 0.50
Detective/Corporal - 1.00 Dispatchers - 1.40
Deputy Sheriff Tier 2 - 8.42 2.80

11.08 VEHICLES: DONATED VEHICLES LIST:

Marked Patrol Units - 4.00 Command Post Trailer - 1.00 * Safety Unmarked Units - 1.00 Polaris UTV - 1.00 *
Pickup Trucks - 0.90 Message Board Trailer - 1.00 *
Citizen Patrol 1.00 3.00 *
Donated Vehicles-Ins Only - 3.00 *

9.90 * (Included for insurance costs only)

LEVEL OF SERVICE SUMMARY
Agenda Item 10.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: November 12, 2025
Title: League of California Cities 2026 Mayor and Council Member Academy January 21-23, 2026 in Sacramento, CA
Background: The League of California Cities 2026 Mayor and Council Member Academy is at the Hyatt Regency in Sacramento, CA
Fiscal Impact: Cost for the full conference is $675
Hotel accommodations per person are approximately $900 for three nights. Round Trip flights per person are approximately $350.

Additional travel expenses (mileage to and from airport in Las Vegas, parking, food per diem) are approximately $325 per person. Estimated total cost per councilmember is approximately $2,250. General Fund travel per diem account 2025-2026 budget
Recommended Action: Authorize those interested to attend the League of California Cities Mayor and Council Member Academy January 21-23, 2026, in Sacramento, CA.

Submitted By: City Clerk Candace Clark on behalf of Mayor Jernigan

City Manager Approval: Date:

Other Dept. Approval (when required): Date:
11/5/2025
Agenda Item 11.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: November 12, 2025
Title: Provide Staff Direction to Draft an Ordinance Amending the Needles Municipal Code to Extend the 3-Ton Gross Vehicle Weight Restriction to San Carlos Street E and Goodwill Street
Background: During public comment at the September 9, 2025, City Council meeting, residents expressed concern regarding heavy truck traffic along Monterey Street. While Monterey already carries a posted 3-ton gross vehicle weight (G.V.W.) restriction, adjacent corridors—San Carlos Street E and Goodwill Street—currently have no such limits, resulting in trucks rerouting through residential areas. Under California Vehicle Code § 35701, cities may restrict streets to vehicles under a specified gross weight while still allowing access for local deliveries.

To ensure consistent regulation and protect neighborhood safety, staff recommends extending the existing 3-ton G.V.W. restriction to San Carlos Street E and Goodwill Street, installing appropriate regulatory signage, and including standard local-delivery exemptions consistent with state law.

Fiscal Impact: The fiscal impact is minimal. Implementation would require installation of new regulatory signage on San Carlos Street E and Goodwill Street at both ends of each corridor. The estimated cost for fabrication and installation of four signs is approximately $1,000, to be funded from the Public Works Street Maintenance budget. No additional ongoing costs are anticipated beyond routine maintenance and enforcement within existing Sheriff’s Department patrol operations.

Recommended Action: Provide staff direction to draft an ordinance amending the Needles Municipal Code to extend the existing 3-ton gross vehicle weight restriction to include San Carlos Street E and Goodwill Street, consistent with California Vehicle Code § 35701.

Submitted By: Patrick Martinez, City Manager
City Manager Approval: Date:

Other Department Approval (when required): Date:
11/5/2025
Agenda Item 12.
3-Ton Weight Limit – San Carlos & Goodwill Streets
400 ft
N
➤
Image © 2025 Airbus
Image © 2025 Airbus
Image © 2025 Airbus
Agenda Item 12.

Exhibit Goodwill Street
Agenda Item 12.

Exhibit Monterey Street
Agenda Item 12.

Exhibit San Carlos Street
Agenda Item 12.

Page 1 of 4 ends

City of Needles 817 Third Street, Needles, California 92363 (760) 326-2113 • FAX (760) 326-6765
www.cityofneedles.com
Mayor, Janet Jernigan
Vice Mayor Ellen Campbell
Councilmember Tona Belt
Councilmember Jamie McCorkle
Councilmember JoAnne Pogue
Councilmember Henry Longbrake
Councilmember Larry Ford
City Manager Patrick J. Martinez

MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PATRICK J. MARTINEZ, CITY MANAGER
SUBJECT: WEEKLY MEMORANDUM
DATE: October 24, 2025

1. Colorado River Station Ribbon Cutting
On October 23, the San Bernardino County Sheriff’s Department hosted a ribbon cutting for the remodeled Colorado River Station in Needles. Sheriff Shannon Dicus and Board Chair Dawn Rowe joined City officials and partners to celebrate the station’s first major upgrade in 35 years. The modernized facility serves as a regional hub for law enforcement across 5,200 square miles—from Big River to Kelbaker Road—improving operational efficiency and response capabilities. Sheriff Dicus called the station “a true home base for our deputies,” underscoring the County’s long-term commitment to Needles. The City appreciates this investment in public safety and continued collaboration to keep Needles a safe place to live, work, and visit.

2. Supervisor Rowe Stakeholder Visit – October 23, 2025 Supervisor Dawn Rowe convened a stakeholder luncheon in Needles with the Sheriff’s Department, NUSD, CHP, Colorado River Medical Center, and community partners. Discussion focused on expanding City–County collaboration in public safety, behavioral health outreach, and homelessness prevention. Key actions include increasing mobile wellness clinics, Naloxone (Narcan) training, and youth engagement with Palo Verde College and NUSD.

The City acknowledged the County’s $50,000 homelessness assistance grant, which supports local resource events connecting residents to employment, veterans’ services, and health programs. The meeting reaffirmed Council goals to enhance interagency coordination and improve access to essential services.

3. Monster Truck Insanity Next Level Tour – Rescheduled Event The Monster Truck Insanity Next Level Tour is rescheduled to January 30–31, 2026, at the Needles Rodeo Grounds. The family-friendly event will feature freestyle competitions, a free Insanity Fest pre-show meet-and-greet, and rides in a real monster truck. This attraction advances Council priorities to position Needles as a regional recreation and tourism destination while stimulating local spending. The promoter is notifying ticketholders from the original November

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date; general ticket sales will open soon. The City will support promotion to encourage strong regional attendance and community participation.

4. Second Annual Community Fall Festival — November 1, 2025 The City of Needles will host its Second Annual Community Fall Festival on Saturday, November 1, 2025, at El Garces (950 Front Street). This free, familyfriendly event reflects the City Council’s commitment to community engagement, support for local schools, and sustainable economic growth. In partnership with Vista Elementary School, the festival will feature games, a cake walk, the annual kiddie parade, bounce houses, food and craft vendors, and live entertainment by DJ Southwest. With strong participation from local vendors, the event remains low-cost to the City while delivering high community impact. See the attached flyer for details and share with your networks. For questions or vendor applications, contact Jennifer Valenzuela at [email protected] or 760-326-2814.

5. Third Annual Veterans Day Ceremony & Pancake Breakfast Join us Saturday, November 8, 2025, 8:00–11:00 a.m., at El Garces, 950 Front Street, for the Third Annual Needles Honoring Veterans Day Ceremony and Honor Guard Pancake Breakfast. The ceremony honors veterans of the Army, Navy, Marine Corps, Air Force, and Space Force. Breakfast is complimentary for local veterans and $5 for all others. The City thanks our partners: Fort Mojave Indian Tribe, VFW Post 404, Needles Military Moms, Hampton Inn, and Wagon Wheel Restaurant. This community tradition reflects our shared commitment to service, unity, and civic pride.

6. City of Needles Social Media Engagement
Guided by the City’s adopted Social Media Policy, communication continues to expand across LinkedIn, Facebook, and the Needles Connect app. Over the past month, LinkedIn generated 1,768 impressions (+552%), 52 reactions, and 5 reposts, driven by content highlighting the 2025 Helen Putnam Award for Excellence. The Parks & Recreation and Needles Recycles Facebook pages remain active channels for events and program updates. Residents are encouraged to follow City platforms and download Needles Connect to receive notifications, report issues, and access services.

7. Vaccination & Licensing Clinic — Fall 2025
The Needles Animal Shelter will host its Fall 2025 Vaccination and Licensing Clinic on Saturday, November 15, 2025, from 9:30 a.m. to 12:30 p.m. at 1662 Flip Mendez Parkway. PetSmart Veterinary Services (Dr. Joseph Velasco) will provide rabies, DA2PP (dogs), FVRCP (cats), Bordetella, rattlesnake vaccinations, and microchipping. City pet licenses will be available at special event rates — $15 (altered) / $25 (unaltered). Please ensure cats are in carriers and dogs are on leashes. For questions, call 760-326-4952. This clinic supports Council priorities in public health, animal welfare, and responsible pet ownership. See attached flyer for details.

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8. Route 66 Centennial Celebration Kickoff
The City has launched its Route 66 Centennial campaign with a new commemorative logo now displayed on City vehicles. The design celebrates Needles as California’s Gateway to Route 66 and its historic role on America’s Mother Road. This is the first step toward the 2026 Centennial, which will feature community events, beautification projects, and regional tourism promotions. The initiative aligns with Council goals to elevate heritage tourism, strengthen community identity, and support local businesses ahead of this milestone year.

9. Needles Animal Shelter – “Adopt a Pet, Don’t Shop”
The Needles Animal Shelter is at capacity and encouraging adoptions. Through November 26, 2025, fees are $10, with an additional $3 City license discount for Needles residents. Several dogs are awaiting permanent homes, offering families the chance to provide care and companionship while supporting local animal welfare. For information or to schedule a visit, contact 760-326-4952, Monday–Friday, 8:00 a.m.–2:00 p.m. The City appreciates residents’ support in reducing shelter crowding.

10.County Behavioral Health Partnership – Fentanyl Awareness Training On October 22, 2025, the San Bernardino County Department of Behavioral Health (DBH) hosted a Naloxone (Narcan) training at Colorado River Medical Center as part of its Fentanyl Awareness Initiative. The Mobile Wellness Outreach team provided hands-on instruction in overdose recognition and response, equipping attendees with lifesaving skills and resources. DBH will partner with the City to host a larger community-wide training in early 2026. For support, contact Jason Phillips, Alcohol and Drug Counselor, 1600 Bailey Avenue, 760-326-9321 x69321, or the Community Crisis Response Team at 800-398-0018.

11.County Mobile Dental Clinic – Colorado River Medical Center From October 20–24, 2025, the San Bernardino County Department of Public Health operated a Mobile Dental Clinic at Colorado River Medical Center. The clinic delivered exams, cleanings, fillings, and limited root canals for Medi-Cal recipients and uninsured residents. Appointments were fully booked with strong daily turnout, underscoring the demand for accessible oral health care. The City appreciates the County’s continued partnership in expanding preventive services and improving wellness for Needles residents.

12.Needles Pride Program & Infrastructure Improvements
The Needles Pride Program completed installation of decorative light fixtures along Broadway and at Santa Fe Park, enhancing nighttime visibility and the downtown experience ahead of the holidays. This investment supports Council priorities for infrastructure renewal and public space revitalization. Residents can report concerns by calling 760-326-5700 (press #9) or using the Needles Connect app on Google Play Store (Android) and Apple Store (iOS). Together, we continue to make Needles a brighter and more vibrant place to live.

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13.SBCTA Executive Director Visit – City of Needles
On October 23, 2025, SBCTA Executive Director Carrie Schindler met with Mayor Janet Jernigan, City leadership, and staff to discuss regional transportation priorities. SBCTA administers Measure I, which provides local transportation funding for infrastructure improvements. Ms. Schindler emphasized SBCTA’s ongoing commitment to sustainable mobility, project delivery, and continued investment in Needles’ transportation network. Her visit reflects strong collaboration between the City and regional transportation agencies.

14.Community Events Calendar Now Live
The City’s new website now features a Community Events Calendar—a single source for community events, civic meetings, and community programs. Local organizations are invited to submit or update events through the City Clerk’s Office to keep the calendar current and inclusive. Contact Candace Clark at [email protected] to participate. Residents can subscribe and sync the calendar to mobile devices for real-time updates, making it easier to stay informed and engaged.

1. COLORADO RIVER STATION RIBBON CUTTING

2. SUPVERVISOR ROWE STAKEHOLDER LUNCHEON

3. MONSTER TRUCK RESCHEDULED

4. SECOND ANNUAL FALL FESTIVAL

6. CITY OF NEEDLES SOCIAL MEDIA

7. ANIMAL SHELTER FALL EVENT

8. ROUTE 66 CENTENNIAL

9. ANIMAL SHELTER ADOPTION

10. COUNTY BEHAVIORAL HEALTH PARTNERSHIP

11. COUNTY MOBILE DENTAL CLINIC

12. NEEDLES BEAUTIFICATION

13. SBCTA VISIT

Page 1 of 5 ends

MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PATRICK J. MARTINEZ, CITY MANAGER
SUBJECT: WEEKLY MEMORANDUM
DATE: October 31, 2025

1. SNAP (CalFresh) Benefit Pause – Local Coordination
The City issued a press release today regarding the temporary pause in SNAP (CalFresh) benefits scheduled for November 1, as announced by the U.S.

Department of Agriculture (USDA). The release provides residents with the latest information on the federal status of SNAP and highlights local food distribution partners offering immediate assistance. Earlier today, City staff met with St. Vincent De Paul, Set Free Church, St. Ann Catholic Church (Martha’s Pantry), and Firehouse Ministries to coordinate service capacity and align community outreach efforts. Each organization confirmed readiness to meet increased demand through expanded food box distribution and meal services.

The City will continue to provide updates through Needles Connect, the City website, and local media if federal or state funding is restored. This proactive coordination reinforces the City’s commitment to ensuring that no resident goes without access to food during this temporary interruption. Refer to the attached press release.

2. City of Needles Off-Highway Motor Vehicle (OHMV) Master Plan The City of Needles is pleased to announce that the California Highway Patrol has officially approved its Off-Highway Motor Vehicle (OHMV) Master Plan and Routes – Pilot Project. Needles is the only city in California authorized under Assembly Bill 2152 to designate combined-use highways within city limits, connecting Bureau of Land Management trails, recreation areas, and essential services. The Needles City Council adopted the Final OHMV Master Plan and Routes – Pilot Project Technical Memorandum on September 9, 2025. This milestone highlights strong collaboration to expand recreation access, promote tourism, and strengthen the regional economy. The approved plan establishes

9.20 miles of designated routes limited to 35 mph, requiring driver licensing, helmets, and insurance. With final CHP concurrence secured, the City is entering the implementation phase—launching community education efforts, including a public workshop and a dedicated website landing page to keep

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residents informed. Needles continues to set the standard for safe, sustainable rural recreation.

3. Second Annual Community Fall Festival — Tomorrow, November 1, 2025 The City of Needles will host the Second Annual Community Fall Festival tomorrow, Saturday, November 1, from 9:00 a.m. to 2:00 p.m. at Santa Fe Park (950 Front Street). This free, family-focused event advances Council goals for community engagement, school partnerships, and a vibrant downtown. In collaboration with Vista Elementary School and the Needles Unified School District, the festival features games, a cake walk, bounce houses, crafts, food vendors, and live music by DJ Knoxx. Over 30 local vendors are participating, helping reduce City costs while maximizing community impact. Residents are encouraged to attend and enjoy a safe, high-energy event that showcases strong public-community partnerships. For questions, contact Jennifer Valenzuela at [email protected] or (760) 326-2814.

4. Economic Development and Business Attraction Efforts This week, the City’s economic development consultant, Michael Bracken of Development Management Group, Inc., brought a prospective developer to Needles to meet with City officials and explore opportunities for new investment.

Mr. Bracken continues to work collaboratively with the City Council and City staff to advance the City’s Economic Investment Marketing and Branding Strategic Plan (2022–2025), which identifies four priority areas for growth: industrial development, hospitality and tourism, housing, and retail. Through targeted outreach, trade show participation, and direct engagement with regional brokers and investors, the City is strategically positioning Needles to attract businesses that meet community needs and expand local employment opportunities. These efforts are part of a broader strategy to strengthen the City’s economic base, enhance services, and create a sustainable future for residents and visitors alike.

5. Needles Sunday Market Kicks Off
The Needles Sunday Market kicks off this weekend at Santa Fe Park from 8 a.m. – 12p.m. Organized by local vendors and community partners, the market will run every Sunday through March 31, 2026, featuring a variety of booths offering food, handmade crafts, and locally produced goods. The City proudly supports these community-led efforts that align with the City Council’s goals to foster a business-friendly environment, strengthen community engagement, and enhance local quality of life. Residents are encouraged to stop by, shop local, and enjoy this vibrant new addition to Needles’ weekend scene.

6. Needles Pride Program & Infrastructure Improvements
The City of Needles remains committed to enhancing community cleanliness, safety, and overall appeal. The City Council continues to prioritize beautification efforts to ensure Needles remains a welcoming destination for residents and visitors alike. This week, Public Works crews repainted curbs along J Street and prepared key community spaces for upcoming events, including improvements to the Recreation Center parking lot for Trunk or Treat and Santa Fe Park for the

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Second Annual Community Fall Festival. These investments reflect the Council’s focus on public space revitalization and community pride. Residents can report concerns by calling 760-326-5700 (press 9) or using the Needles Connect app on Google Play Store (Android) and Apple Store (iOS). Together, we continue to make Needles a brighter and more vibrant place to live.

7. League of California Cities Annual Conference – CCMF Panel Participation City Manager Patrick Martinez represented the City of Needles as a featured panelist during the California City Management Foundation’s session, “Overcoming Organizational Challenges: Reframing Career Challenges as Leadership Milestones,” held at the 2025 League of California Cities Annual Conference. The discussion focused on resilience, leadership growth, and reframing professional challenges as opportunities for advancement. Mr.

Martinez joined fellow city managers from Rolling Hills Estates and Suisun City to share strategies for navigating organizational transitions with intention. His participation reflects Needles’ increasing visibility and leadership within the statewide city management community. Additional details are provided in the attached CCMF article highlighting the panel and its focus on advancing excellence in local government leadership.

8. 6th Annual Trunk or Treat — October 30, 2025
The City of Needles extends its appreciation to the San Bernardino County Sheriff’s Department for hosting the 6th Annual Trunk or Treat on October 30, 2025, at the Needles Recreation Center. The event drew an outstanding turnout and provided a safe, festive environment for families to celebrate Halloween.

Creativity was on full display with decorated trunks, costumes, and themed activities that delighted children and families alike. Special recognition goes to Officer Misty Hunt for her exceptional leadership and coordination in organizing this community favorite. The City also thanks its many partners—county agencies, local businesses, schools, service organizations, and community volunteers—for their participation and support. Their efforts made this year’s event a success and demonstrated the City Council’s ongoing commitment to family engagement, safety, and community pride.

9. Spring 2026 Registration Now Open at Palo Verde College Empower your future close to home — registration for Spring 2026 classes at Palo Verde College’s Needles Educational Center opens November 2, 2025.

Located at 725 W. Broadway Street, the Center continues to expand opportunities for higher education, career training, and lifelong learning right here in Needles. This aligns with the City Council’s commitment to building a family-friendly and education-driven community. Learn more and register today at www.paloverde.edu or scan the QR code featured on the attached flyer.

10.Needles Elks Lodge Membership Drive — November 2, 2025 The Needles Elks Lodge will host a Membership Drive on Sunday, November 2, from 10:00 a.m. to 2:00 p.m. at 1000 Lillyhill Drive. The event invites community members to learn more about the Elks’ ongoing efforts to support youth programs, assist veterans, and enhance local quality of life. The City

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encourages residents to attend, enjoy refreshments, and consider joining this long-standing organization dedicated to service and community improvement.

Becoming an Elk is a great way to make a positive difference in Needles!

11.49th Annual Fort Mojave Days Parade — October 2025
The City of Needles proudly participated in the 49th Annual Fort Mojave Days Parade with the City’s historic 1923 American LaFrance Fire Truck, making its inaugural parade appearance. Mayor Janet Jernigan and Vice Mayor Ellen Campbell represented the City aboard the restored vehicle, joining the celebration of the Fort Mojave Indian Tribe’s rich heritage and enduring contributions to the region. This participation supports the City Council’s goal of strengthening government-to-government relationships and honoring cultural traditions that unite the community. The parade served as a meaningful opportunity to celebrate the Fort Mojave Indian Tribe and its vital role in the tristate area’s history and future. A heartfelt thank-you goes to the Public Works Department and dedicated volunteer Tim Wahlstrand, whose craftsmanship and commitment brought the historic fire truck back to life—a symbol of shared pride, unity, and respect for the people and traditions of the Fort Mojave Indian Tribe.

12.Household Hazardous Waste Collection Event — October 4, 2025 The San Bernardino County Fire Protection District (SBCFPD) successfully conducted the semi-annual Household Hazardous Waste (HHW) Collection event on October 4, 2025, in Needles. A total of 3,313 pounds of hazardous and electronic waste were collected from 30 participants, marking a continued improvement in community engagement compared to prior years. The event provided residents with a safe and convenient way to dispose of items such as latex paint, motor oil, e-waste, and household batteries. The HHW Collection program, held twice annually in March and October, reflects the City’s commitment to promoting environmental responsibility and public safety.

Residents are encouraged to participate in the next event scheduled for March 2026. Full event data provided by SBCFPD is attached for reference.

13.Duke Watkins Park Splash Pad – Seasonal Closure and Maintenance The splash pad at Duke Watkins Park will close for the winter season beginning Monday, November 3, and will reopen in Spring. This seasonal closure helps conserve water and allows staff to perform preventive maintenance and system checks ahead of the spring reopening. The City extends its appreciation to the Public Works Department and the Parks and Recreation team for their ongoing efforts to keep the facility well-maintained and accessible throughout the year.

Their dedication ensures that families can continue to enjoy a safe and reliable recreational space during the warmer months.

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[email protected] to participate. Residents can subscribe and sync the calendar to mobile devices for real-time updates, making it easier to stay informed and engaged.

FOR IMMEDIATE RELEASE
City of Needles Shares Local Food Resources Following Temporary Pause in SNAP Benefits
Needles, California – Friday, October 31, 2025 – The U.S. Department of Agriculture (USDA), which oversees the Supplemental Nutrition Assistance Program (SNAP), has announced a temporary interruption in benefit distribution, with no benefits scheduled to be issued on November 1st.

In response, the City of Needles and its local food distribution partners are sharing the following community resources available to any residents affected by this pause in SNAP benefits:
• St. Vincent De Paul – 839 Front Street | (760) 326-4420 Open Tuesday through Saturday, 9:00 a.m. – 2:00 p.m.

No income restrictions; free food boxes available to all residents. • Set Free Church – 404 F Street | (760) 326-2941 | Cell: (760) 877-3940 Serves three hot meals daily at 8 a.m., 12 p.m., and 5 p.m.

Provides snack lunches and free food boxes on request; delivery available for homebound residents.
• St. Ann Catholic Church (Martha’s Pantry) – 218 D Street | (760) 326-2721 Provides bag lunches on Wednesdays and Thursdays from 8:30 a.m. – 9:00 a.m. • Firehouse Ministries – 809 Bush Street | (760) 443-4342 Weekly food distribution every Thursday, 9:00 a.m. – 12:00 p.m.

Monthly event: November 15 at F Street & Broadway.

Hot meals Wednesdays at 5:00 p.m. and Sundays at 9:00 a.m.; snack lunches Mondays and Fridays.

The City of Needles is committed to ensuring that no resident goes hungry.

Additional community food drives will be announced as they are organized.

Residents are encouraged to follow Needles Connect or contact City Hall at (760) 326-2113 for updates.

If federal or state funding is restored, benefits may resume. The City will share updates as soon as more information is available.
##
Media Contact
Office of the City Manager – Patrick Martinez
City of Needles, California
Phone: (760) 326-2113
Email: [email protected]
Website: www.cityofneedles.com

1. SNAP BENEFIT PAUSE
November CalFresh Benefits
Due to the federal government shutdown, the
U.S. Department of Agriculture is not sending money
to states for November CalFresh (SNAP) benefits.

This means your county cannot add money to
your EBT card until federal funding is restored.

This impacts all CalFresh
households and cannot be
appealed.

You can keep using your
existing benefits as usual.

If you need food now, visit
cafoodbanks.org/find-food to
find your local food bank. QR Code Link: CDSS CalFresh FAQs Visit cdss.ca.gov for the latest information.

OFF-HIGHWAY MOTOR VEHICLE (OHMV) MASTER PLAN & ROUTES - Pilot Project Final Technical Memo

CITY OF NEEDLES, CA
5 Figure 2: Proposed Allowable Off-Highway Motor Vehicle (OHMV) Routes Within the City of Needles & Connection to BLM Interface Point

CITY CONNECTION
POINTS
Not Exceeding 35 MPH

2. OHMV MASTERPLAN
OFF-HIGHWAY MOTOR VEHICLE (OHMV) MASTER PLAN & ROUTES - Pilot Project Final Technical Memo

CITY OF NEEDLES, CA
6 Table 1: Proposed Allowable OHMV Routes Roadway Characteristics Summary Street Name From To Distance (mi) Posted Speed Limit Sign Designated Bike Lane Street Lighting Sight Distance Other Roadway Characteristics Eagle Pass
Rd*
Slightly
Past El
Monte Dr.

S L St 1.88* None No None Good
- 1 Lane in each direction, Unpaved
- No clear roadway markings/striping or shoulder
- Topography: Flat
- Adjacent Infrastructure: Little to none
J St Parkway
St.

U.S. Rte
66/ W.

Broadway

1.00 35
MPH No Yes Good
- 1 Lane in each direction
- Partial striping, sidewalks, and shoulder east of Balboa St - Clear striping, sidewalks, and shoulder west of Balboa St - Presence of driveways
- Topography: Flat
- Adjacent Infrastructure: residential, civic & institutional, park Lillyhill Dr Parkway
St. Cibola St 1.5 30 MPH No Yes Good
- Partial striping and sidewalks, no shoulder
- Wider roadway with on-street parking on both sides of the road between Bailey Ave and Clary Dr
- Presence of driveways
- Topography: moderate horizontal curves, occasional
vertical dips
- Adjacent Infrastructure: residential on Lillyhill
Clary Dr
Clary Dr*
Lillyhill Dr.

San
Clemente
San
Clemente
St.

0.30 0.19*
None
(within
these
limits)
No Partial Good
- 1 Lane in each direction
- No clear striping, shoulder or sidewalks
- Presence of a few driveways
- Topography: flat, moderate horizontal curves
- Adjacent Infrastructure: sparse residential & vacant lands Columbus Dr. Pashard
St.

Columbus
Dr. (End
Pavement)

0.13 None No None Good
- 1 Lane in each direction
- No clear roadway markings/striping or shoulder
- Topography: Flat
- Adjacent Infrastructure: Commercial
Bridge/ River
Rd N. K St. Jack Smith Park 1.67
25 &
25 MPH
No Partial Fair -
Poor
- 1 Lane in each direction
- No Sidewalk/Shoulder
- Topography: Mostly flat with occasional dip
N. & S. K St. Front St. Needles
Bridge 0.69 30 MPH No Yes Good
- Mostly 1 Lane in each direction
- One to two sidewalks
- Presence of Driveways & Businesses
- Traverses under a 3-RR X-ing
- Presence of two Traffic Signals along the way
Needles Hwy N. K St. WB I-40
Ramps 1.26 30 MPH No Partial Good
- Generally 1-2 Lanes in each direction
- With sidewalks on both sides
- Presence of two Traffic Signals along the way
- Mixed Land uses along the way
Parkway St. Lillyhill Dr. J St. 0.53
None
(within
these
limits)
No Partial Good
- 1 Lane in each direction
- No clear striping, shoulder or sidewalks
- Presence of a few driveways
- Topography: flat, moderate horizontal curve
Ciabola St. E.

Broadway D St. 0.46 25 MPH No Yes Good
- 1 Lane in each direction
- Sidewalks
- Presence of a driveways
- Topography: flat, moderate horizontal curve
W. Broadway/
Hist.

U.S./County
Rte 66
Ciabola
St. L St. 1.02 30 MPH No Partial Good
- Mostly 2 Lanes in each direction
- Mixed land uses
- Presence of Two Traffic Signals along the way
- With and without sidewalks on both sides
- Topography: flat, moderate horizontal curve
L St. Front St. Eagle Pass Rd. 0.13 None No None Good
- 1 Lane in each direction
- No clear roadway markings/striping or shoulder
- With sidewalks on both sides, presence of few driveways - Topography: Flat
- Adjacent Infrastructure: Residential
Front St. N. K St. L St. 0.05 None No None Good
- 1 Lane in each direction
- With sidewalks on one side, presence of few driveways - Topography: Flat
- Adjacent Infrastructure: Residential
Bailey Ave. J St. Lillyhill Dr. 0.46 35
MPH No Yes Good
- 2 Lanes in each direction
- Sidewalks on both sides till 1600 Bailey Ave.
- Presence of a few driveways
- Topography: flat
Total Distance of Proposed Paved OHMV Routes: 9.20 Miles *Unpaved City Roadway (not to be counted as a part of total OHMV Routes)

3. SECOND ANNUAL FALL FESTIVAL

4. ECONOMIC DEVELOPMENT EFFORTS

5. NEEDLES SUNDAY MARKET

6. NEEDLES PRIDE
CCMF October 2025 Panel Recaps: League of
California Cities Annual Conference and ICMA
Annual Conference
During the month of October, CCMF hosted two insightful panel discussions, one at the 2025 League of California Cities (LOCC) Annual Conference and the other at the 2025 ICMA Annual Conference. These panels, “Overcoming Organizational Challenges:

Reframing Career Challenges as Leadership Milestones” and “Mental Health and WellBeing in Turbulent Times: Tips and Best Practices for Facing Work Challenges & Personal Crises,” brought together experienced leaders to share their expertise on two critical aspects of city management, career transitions and mental health.

Navigating Career Changes with Intention
The LOCC panel, “Overcoming Organizational Challenges: Reframing Career Challenges as Leadership Milestones,” focused on how city leaders can transform unexpected obstacles into opportunities for growth, with insights on building resilience and reframing difficulties as valuable learning experiences. The discussion was moderated by CCMF Board Member and El Cerrito City Manager Karen Pinkos and featured panelists:

Patrick Martinez, City Manager, City of Needles
Alexa Davis, Assistant City Manager, City of Rollings Hills Estates Bret Prebula, City Manager, City of Suisun City
The conversation highlighted how embracing intentionality during career transitions can empower leaders to turn professional setbacks into stepping stones for purposeful leadership and long-term success.

Centering Mental Health and Well-Being in City Management The ICMA panel, “Mental Health and Well-Being in Turbulent Times: Tips and Best 
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7. LEAGUE OF CITIES CCMF
October 28th, 2025
Practices for Facing Work Challenges & Personal Crises” highlighted strategies for supporting mental health in the workplace and beyond, with ICMA West Coast Regional Director Pat Martel, CCMF Board Director Ken Pulskamp and licensed psychotherapist Beverly Foo-Colon, LCSW, leading the discussion.

As awareness of burnout and stress grows in public administration, this panel emphasized the importance of proactive mental health support and accessible resources for city leaders.

CCMF is also proud to have sponsored the Annual Conference Reception at ICMA. The event, co-hosted with the Cal Cities City Manager’s Department, Cal-ICMA, MMANC and MMASC, brought local government professionals together for an evening of networking and celebration.

CCMF thanks all who attended and contributed to these important conversations. The panels offered city managers an opportunity to reflect on their career journeys, exchange valuable insights and engage in thoughtful dialogue about the future of local government leadership.

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8. SBCSD TRUNK OR TREAT

9. PALO VERDE SPRING 2026

10. ELKS LODGE MEMBERSHIP DRIVE

11. ANNUAL FORT MOJAVE PARADE
2824 East W Street ● San Bernardino, CA 92415-0799 ● (909) 382-5401 ● Fax (909) 382-5413

BOARD OF DIRECTORS
Col. Paul Cook (Ret.) Jesse Armendarez Dawn Rowe Curt Hagman Joe Baca, Jr. Luther Snoke First District Second District Chairman, Third District Fourth District Vice Chair, Fifth District Chief Executive Officer

SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT
Office of the Fire Marshal
Household Hazardous Waste Section
sbcfire.org
Daniel R. Munsey
Fire Chief/Fire Warden
Monica S. Ronchetti
Fire Marshal
October 31, 2025
Rainie Torrance
Utility Manager
City of Needles
817 Third Street
Needles, California 92363
Subject: October 4, 2025 Household Hazardous Waste/E-waste Collection Dear Rainie,
The following waste was collected from 30 participants at the October 4, 2025 Needles HHW Collection:

Waste Amounts (lbs.) Waste Amounts (lbs.)
Flammable Solid/Liquid 128 Antifreeze 0
Oil Based Paint 117 Motor Oil 283
Toxics 0 Used Oil Filters 0
Corrosive Acids 0 Fluorescent Tubes 19
Corrosive Bases 0 Household Batteries 30
Oxidizers 0 Lead Acid Batteries 57
Latex Paint 976 CRTs/Misc E-waste 1,582
Aerosols 48 Compressed Gas Cylinder 5
Pharmaceuticals 20 Sharps 18
Fertilizers 0 Materials Exchange 30
Fire Extinguishers 0 Cooking Oil 0
Total 3,313
If you have any questions, please call or e-mail me at (909) 382-5401 [email protected] Sincerely,
Michael VanGese,
Environmental Specialist

12. HHWC

Needles City CouncilNovember 12, 2025

Needles City Council
November 12, 2025