Needles City Council
December 9, 2025

CITY OF NEEDLES

REQUEST FOR PROPOSALS
FOR A

COMPREHENSIVE USER FEE STUDY
Agenda Item 16.

City of Needles

REQUEST FOR PROPOSALS

FOR A COMPREHENSIVE USER FEE STUDY

TABLE OF CONTENTS
I. INTRODUCTION
A. General Information
B. Background
C. Terms of Engagement
D. Schedule of Events
E. Scope and Timeline
F. Project Tasks and Deliverables
II. CONTACT INFORMATION
III. QUALIFYING REQUIREMENTS
A. Relevant Experience
B. Non-Discrimination
IV. PROPOSAL REQUIREMENTS
A. Overview
B. Technical Proposal
V. EVALUATION PROCEDURES

A. Evaluation Criteria
B. Final Selection
C. Right to Reject Proposals
Agenda Item 16.

City of Needles

REQUEST FOR PROPOSALS

FOR A COMPREHENSIVE USER FEE STUDY

I. INTRODUCTION
A. General Information
Due: November 19, 2025
The City of Needles is extending a Request for Proposal ("RFP") to qualified firms for a Comprehensive User Fee Study.

The Comprehensive User Fee Study shall include a comprehensive cost of services report and an updated fee schedule, including calculation of fully burdened hourly rates for certain city positions.

A complete copy of this RFP and any amendments may be obtained by going to PlanetBids. All submittals must be submitted electronically via Planet Bids at the following link:
https://vendors.planetbids.com/portal/57515/bo/bo-detail/135214 and submitted no later than 3:30 PM, November 19, 2025.

The proposals will be reviewed by the City Manager and the Finance Director. It is anticipated the selection of a firm will be approved by Council on December 9, 2025. Following the notification of the selected firm it is expected an engagement letter will be executed between both parties within 14 days of approval.

Questions arising from the substance of this RFP must be submitted in PlanetBids no later than November 12, 2025. Questions may then be responded to by amendment in PlanetBids.

The City of Needles reserves the right to accept or reject any or all offers or parts thereto.

There is no expressed or implied obligation for the City of Needles to reimburse firms for any expenses incurred in preparing proposals in response to this request.

B. Background
Needles, California is located on the scenic Colorado River just across the bridge from Arizona, and near the tip of Nevada. Needles is the gateway to California. The fabled Route 66 (the "Mother Road") runs through downtown Needles.

Agenda Item 16.

City of Needles

REQUEST FOR PROPOSALS

FOR A COMPREHENSIVE USER FEE STUDY

Needles is a city with a rich and colorful history, providing a satisfying, less hurried way of life, and a supportive business climate. From the frontier of the Old West to the frontier of the 21st century, Needles commands a strategic position in the evolution of California.

C. Terms of Engagement
The selected firm will be required to enter into a Professional Services Agreement with the City of Needles which includes the City’s standard Terms and Conditions, including insurance requirements contained in Attachment 1.

Additionally, the selected firm will be required to obtain a Business License in the City of Needles.

D. Schedule of Events
Request for Proposal Issued/Published: November 5, 2025 Opening Date for Proposal: November 19, 2025
Dates listed below are tentative dates:

Proposed review of Proposals: November 19 – December 5, 2025 Proposed award of contract by City Council: December 9, 2025 Proposed contract effective date: December 23, 2025
E. Scope and Timeline

1. Scope - The following scope is required as part of the Comprehensive User Fee Study:
 A Cost of Services analysis and report for various governmental services, including a calculation of both direct and indirect costs and fully burdened hourly rates; and,  An updated Fee Schedule, compliant with cost recovery levels identified in Chapter 8 Finance, Article III Fee and Service Charge Revenue/Cost Comparison System, of the Needles Municipal Code, as shown in Attachment 2.

The fees analyzed should include those City fees that are not subject to Proposition 218 or Proposition 26. The City’s current schedule of fees and service charges is included in Agenda Item 16.

City of Needles

REQUEST FOR PROPOSALS

FOR A COMPREHENSIVE USER FEE STUDY

Attachment 3.

2. Timeline - A final copy of the Comprehensive User Fee Study must be received by the City of Needles on or before May 1, 2026. The proposed timeline is subject to change based on demand and/or workload but agreeable by both parties beforehand. The Consultant shall be available to meet with the City Council to present the Comprehensive User Fee Study, if required.

F. Project Tasks and Deliverables
Project tasks shall include, but are not necessarily limited to, those items noted below. If consultant feels that additional tasks are warranted, they must be clearly identified in the consultant proposal.

1. Meet and work with City staff to review the project scope, purpose, uses and goals of the Fee Study to ensure it is accurate, appropriate, and complete to meet the needs of the City. Review the project schedule and answer any questions pertaining to the successful development of the Fee Study.

2. Meet with department staff and conduct interviews as needed to gain an understanding of the City's processes, operations, and fees.

3. Conduct a comprehensive review of the City's existing fees using the existing Fee Schedule of service charges as a guide. Identify the total cost of providing each City service at the appropriate activity level and in a manner consistent with all applicable laws, statutes, rules and regulations governing the collection of fees, rates, and charges by public entities including, but not limited to, Proposition 218 and Proposition

26. 4. Compare service costs with existing recovery levels and recommend appropriate fees and charges based on the consultant's analysis together with information for the City Council to consider when the appropriate subsidy percentage for those fees where full cost may be unrealistic. Recommended fees should be compliant with the cost recovery levels mandated in the Needles Municipal Code (Attachment 2).

5. Identify services for which the City is not currently charging, but could lawfully do so.

6. Identify any factors such as statutory limitations, market conditions or other policy and service considerations which could prevent the implementation of a fee structure based on recovery of costs.

7. Identify the full cost of providing each City service consistent with all applicable laws, statutes, rules, and regulations governing the collection of fees, rates and charges by Agenda Item 16.

City of Needles

REQUEST FOR PROPOSALS

FOR A COMPREHENSIVE USER FEE STUDY

public entities. Update all time estimates included in previous studies.

8. Prepare a report that identifies each and every fee and service charge and provide the methodology for arriving at it, if calculation is necessary. Include at a detail level the present fees, recommended fees, percentage change, cost recovery percentage, revenue impact, and fee comparisons with other small cities or cities in the region that are comparable to Needles.

9. Report on other matters that come to the Consultant's attention in the course of the evaluation that, in its professional opinion, the City should consider.

10. Provide revenue forecasting based on recommended fee levels.

11. The Consultant shall prepare a Draft Comprehensive Fee Study that will be reviewed and discussed with the City Manager and City Staff. Comments and concerns should be collected during the draft phase for inclusion in the final version of the Study. Any modifications are to be discussed and incorporated into the final version of the Study as requested.

12. Prepare a Final Master Fee Study report (including related schedules and cost documentation in an electronic format that can be edited and updated by City staff) and provide ten (10) bound copies of the Final Master Fee study report, one (1) unbound original and a single searchable digital file copy in PDF format to the City.

13. Attend the City Council Meeting(s), if requested, where the Final Master Fee Study is presented for ratification.

14. Prepare an Excel-based model and methodology for adjusting these fees for the next five years. Provide onsite training to City staff of no more than two hours on the methodology to update fees annually.

15. Consult with City staff should it become necessary to defend the City's Fees as a result of any legal or other challenge.

II. CONTACT INFORMATION
Key personnel, with offices located at 817 Third Street in Needles, California:
- Jill Taura, Interim Finance Director, (760) 326-5700 Ext 136, [email protected] - Patrick Martinez, City Manager, (760) 326-2115 Ext 126, [email protected] Inquiries concerning the request for proposals and the subject of the request for proposals must be made in PlanetBids at the following link:

Agenda Item 16.

City of Needles

REQUEST FOR PROPOSALS

FOR A COMPREHENSIVE USER FEE STUDY

https://vendors.planetbids.com/portal/57515/bo/bo-detail/135214

III. QUALIFYING REQUIREMENTS
A. Relevant Experience - The firms submitting proposals must have significant experience with the preparation of Comprehensive User Fee Studies with California local governments.

B. Non-Discrimination - No person shall be denied or subjected to discrimination on account of any services, or activities made possible by or resulting from this agreement on the grounds of sex, race, color, creed, national origin, age, religion, disability, and genetics. Any violation of this provision shall be considered a violation of a material provision of this agreement and shall be grounds for cancellation, termination or suspension in whole or in part of the agreement and may result in ineligibility for further contracts. The Proposer shall at all times in the proposal and contract process comply with all applicable state, and federal anti-discrimination laws, rules, regulations and requirements thereof.

IV. PROPOSAL REQUIREMENTS

A. Overview
The purpose of the technical proposal is to demonstrate the qualifications, competence and capacity of the firms seeking to undertake a Comprehensive User Fee Study for the City of Needles in conformity with the requirements of this RFP. As such, the substance of proposals will carry more weight than their form or manner of presentation. The technical proposal should demonstrate the qualifications of the firm and of the staff to be assigned to this engagement. It should also specify an approach that will meet the RFP requirements.

The technical proposal should address all the points outlined in the RFP. The proposal should be prepared simply, providing a straightforward, concise description of the proposer's capabilities to satisfy the requirements of the request for proposals.

B. Technical Proposal
The following material is required by 3:30 p.m. PST on November 19, 2025 for a proposing firm to be considered. The Proposal shall include the following:

1. Title Page - Title page showing the RFP's subject; the firm's name; the name, address, Agenda Item 16.

City of Needles

REQUEST FOR PROPOSALS

FOR A COMPREHENSIVE USER FEE STUDY

email address, and telephone number of a contact person; and, the date of the proposal.

2. Transmittal Letter - A signed letter of transmittal briefly stating the proposing firm’s understanding of the work to be done, the commitment to perform the work within the time period, a statement why the firm believes itself to be best qualified to perform the engagement and a statement that the proposal is a firm and irrevocable offer for the period covered.

3. Detailed/Technical Proposal – Should include, at a minimum, the following:
 Services to be provided
 Detailed Work Plan
 Firm’s capacity to provide quality service
 Firm qualifications and experience of the firm, including a list of the Project Team members
 Demonstrate that firm is capable and will comply with all federal, state, and local requirements and regulations, and all other authorities having laws, rules, or regulations otherwise applicable to this project
 All applicable licenses and certifications possessed by the firm.  Proposed Fees/Compensation: The proposal should include a schedule of professional fees; presented in the format encompassing all costs that support the total, all-inclusive price for the Comprehensive User Fee Study, including a not-toexceed amount. It should include total cost and individual team member costs, for all the components detailed in this RFP.
 Rates for Travel

4. Completed proposals should be uploaded to PlanetBids.com at the following link:
https://vendors.planetbids.com/portal/57515/bo/bo-detail/135214 Failure to submit a proposal by the deadline will be cause for dismissal from consideration on this request for proposals.

Agenda Item 16.

City of Needles

REQUEST FOR PROPOSALS

FOR A COMPREHENSIVE USER FEE STUDY

V. EVALUATION PROCEDURES
The City Manager and Finance Director will evaluate proposals submitted. All final selections are made solely by the City Council.

A. Evaluation Criteria
The following represent the principal selection criteria, which will be considered during the evaluation process of proposals.

1. Mandatory Elements
 The firm has no conflict of interest with regard to any other work performed by the firm for the City of Needles.
 The firm adheres to the instructions in this request for proposals on preparing and submitting the proposal.

2. Technical Requirements
 Expertise and Experience especially in preparing Comprehensive User Fee Studies for California Municipalities.
 The firm's past experience and performance on comparable engagements.  The quality of the firm's professional personnel to be assigned to the engagement and the quality of the firm's management support personnel to be available for consultation.
 Study approach describing how the firm intends to complete the Comprehensive User Fee Study.

3. Total Price of the Proposal
B. Final Selection
It is anticipated that proposed selection of a firm will be completed by December 5, 2023, with approval given by City Council on December 9, 2025. Following notification of the firm selected, it is expected the professional services contract will be executed between both parties within fourteen days of approval.

Agenda Item 16.

City of Needles

REQUEST FOR PROPOSALS

FOR A COMPREHENSIVE USER FEE STUDY

C. Right to Reject Proposals
Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City of Needles and the firm selected.

The City of Needles reserves the right without prejudice to reject any or all proposals or parts thereof for any reason, to negotiate changes to proposal terms, to waive minor inconsistencies with the request for proposal and to waive formalities.

Agenda Item 16.
1 Attachment 1

CITY OF NEEDLES

PROFESSIONAL SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this ___ day of ____,_____, between the CITY OF NEEDLES, a California Charter City, (hereinafter referred to as the “City”) and ________ (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 Services.

The City solicited proposals to provide City of Needles Professional Auditing Services pursuant to that certain Request for Proposals, which is attached hereto as Exhibit “A.”

2.2 Proposal
Consultant has made a proposal (“Proposal”) to the City dated to provide such professional services, which Proposal is attached hereto as Exhibit “B.”

2.3 Consultant.

City desires to retain Consultant to perform and assume responsibility for the provision of such services required by the City on the terms and conditions set forth in this Agreement. Consultant represents and warrants to City that Consultant possesses the necessary skills, licenses, certifications, qualifications, personnel and equipment to provide such services.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 Professional Services. Consultant agrees to perform the services described herein and in “Exhibit B” (“Services”). All Services shall be performed in the manner and according to the timeframe set forth in the Proposal. Consultant designates ___________________ as Consultant’s professional responsible for overseeing the Services provided by Consultant.

3.1.2 Term. This Agreement shall become effective when executed and shall remain in effect until terminated as provided herein. Notwithstanding Agenda Item 16.
2 anything to the contrary in this Agreement, this Agreement shall automatically terminate after one (2) years unless extended in writing by the Parties with the approval of the City Council of the City.

3.1.3 Conflict. In the event that the terms of the Proposal shall conflict with the terms of this Agreement, or contain additional terms other than the Services to be rendered and the price for the Services, the terms of this Agreement shall govern and said additional or conflicting terms shall be of no force or effect.

3.2 Responsibilities of Consultant.

3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or by its employees under Consultant’s supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. The City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for other clients during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of the City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall determine its own work hours and schedule; provide its own equipment; maintain its own offices; provide its own vehicles; insurance; cell phones and office phones; and Consultant shall be solely responsible for managing and supervising its personnel and employees. Consultant shall further be responsible for all reports and obligations, including, but not limited to:
social security taxes, income tax withholding, payroll taxes, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in Agenda Item 16.
3 the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the applicable standard of care. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of a Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-assigned to perform any Services to City.

3.2.3 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of Services, including all Cal/OSHA requirements, and shall give all notices required by law.

Consultant shall be liable for all violations of such laws and regulations in connection with the Services. If the Consultant performs any work contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold the City, its officials, directors, officers, employees and agents harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.4 Employment Eligibility. Consultant shall be solely responsible for obtaining Employment Eligibility Verification information from Consultant’s employees, in compliance with the Immigration Reform and Control Act of 1986, Pub. L. 99-603 (8 U.S.C. 1324a), and shall ensure that Consultant’s employees are eligible to work in the United States.

3.2.5 CalPers. In the event that Consultant employs, contracts with, or otherwise utilizes any CalPers retirees in completing any of the Services performed hereunder, such instances shall be disclosed in advance to the City and shall be subject to the City’s advance written approval.

3.2.6 Drug-free Workplace Certification. By signing this Agreement, the Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code, Section 8350 et seq.) and will provide a drug-free workplace.

3.2.7 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, Agenda Item 16.
4 state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees, City personnel and third parties appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life-saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

4. Indemnification; Insurance.

4.1 Insurance. Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit “C” attached to and made a part of this Agreement.

4.2 Indemnity for Professional Liability. When the law establishes a professional standard of care for Consultant’s Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless the City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including legal counsel’s fees and costs, caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement.

4.3 Indemnity Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including legal counsel fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or the City for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant.

4.4 Duty to Defend. In the event the City, its officers, employees, agents and/or volunteers are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the Services encompassed by this Agreement, and upon demand by City, Consultant shall have an immediate duty to Agenda Item 16.
5 defend the City at Consultant’s cost or at City’s option, to reimburse City for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters. Payment by City is not a condition precedent to enforcement of this indemnity.

In the event of any dispute between Consultant and City, as to whether liability arises from the sole negligence of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as solely negligent. Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation.

5. Responsibilities of City.

5.1 Requests. The City agrees to comply with all reasonable requests of Consultant and provide reasonable access to documents including objectives and constraints, space, capacity, and performance requirements, flexibility, and expandability, and any budgetary limitations, reasonably necessary to the performance of Consultant's duties under this Agreement. In order to facilitate Consultant’s conformance with the performance schedule, the City shall respond to Consultant’s submittals in a timely manner.

5.2 City Representative. The City designates the City Manager or his designee as City representative (“City Representative”) with respect to the work to be performed under this Agreement. The City Representative shall have complete authority to transmit instructions, receive information, and interpret and define the City’s policy and decisions with respect to materials, equipment, elements, and systems pertinent to the Services covered by this Agreement.

6. Fees and Payments.

6.1 Compensation. City agrees to pay Consultant the amount of $ .

Consultant shall be paid at the rates set forth in the Proposal and shall not increase any rate without the prior written consent of the City. Notwithstanding anything in this Section 6, total fees and charges paid by City under this Agreement shall not exceed $ without approval by the City Council.

6.2 Invoices. Consultant shall submit to the City a monthly itemized statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall have the right to review and audit all invoices prior to or after payment to Consultant. This review and audit may include, but not be limited to City’s:
a. Determination that any hourly fee charged is consistent with this Agreement's approved hourly rate schedule;
b. Determination that the multiplication of the hours billed times the approved rate schedule dollars is correct;
Agenda Item 16.
6 c. Determination that each item charged is the usual, customary, and reasonable charge for the particular item. If City determines an item charged is greater than usual, customary, or reasonable, or is duplicative, ambiguous, excessive, or inappropriate, City shall either return the bill to Consultant with a request for explanation or adjust the payment accordingly, and give notice to Consultant of the adjustment.

6.3 Payment. If the work is satisfactorily completed, City shall pay such invoice within thirty (30) days of its receipt. Should City dispute any portion of any invoice, City shall pay the undisputed portion within the time stated above, and at the same time advise Consultant in writing of the disputed portion.

6.4 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by the City Manager.

6.5 Additional Services. In the event Consultant performs additional or different services than those described herein without the prior written approval of the City Manager and/or City Council of City, Consultant shall not be compensated for such services. Consultant expressly waives any right to be compensated for services and materials not covered by the scope of this Agreement or authorized by the City in writing.

6.6 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. The City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the project site. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

6.7 Accounting Records.

6.7.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of the City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities Agenda Item 16.
7 related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

7. General Provisions.

7.1 Termination of Agreement.

7.1.1 Grounds for Termination. The City or Consultant may, by written notice to the other party, terminate this Agreement at any time and without cause by giving written notice to the other party of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been actually and adequately rendered to the City, and Consultant shall be entitled to no further compensation.

7.1.2 Effect of Termination. If this Agreement is terminated as provided herein, Consultant shall provide all finished or unfinished Documents and Data (as defined below), programming source code, plans reports and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such documents and other information within fifteen (15) days of the request.

7.1.3 Services. In the event this Agreement is terminated in whole or in part as provided herein, the City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

7.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

To Consultant: ___________________
___________________
___________________

To City: City of Needles
817 Third Street
Needles, CA 92363
Attention: City Manager
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be Agenda Item 16.
8 deemed adequate notice on the date actual notice occurred, regardless of the method of service.

7.3 Ownership of Materials and Confidentiality.

7.3.1 City Ownership. All documents and data (“Documents & Data”), including data on electric, digital or magnetic media, prepared by Consultant under this Agreement shall be the property of the City, except that Consultant shall have the right to retain copies of all Documents & Data for its records. The City shall not be limited in any way in its use of the Documents & Data at any time. Should Consultant, either during or following termination of this Agreement, desire to use any Documents & Data prepared in connection with this Agreement, Consultant shall first obtain the written approval of the City Manager.

7.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of the City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use the City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of the City.

7.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

7.5 Entire Agreement. This Agreement contains the entire Agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both Parties.

7.6 Governing Law. This Agreement is entered into and shall be performed in Needles, California and shall be governed by the laws of the State of California. Any claims arising under this Agreement shall be brought in the state or federal courts located in San Bernardino County.

Agenda Item 16.
9 7.7 Time of Essence. Time is of the essence for each and every provision of this Agreement.

7.8 City’s Right to Employ Other Consultants. The City reserves the right to employ other consultants at any time for any purpose.

7.9 Assignment; Sublease; Transfer. Consultant shall not assign, sublease, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior signed written consent of the City Manager. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

7.10 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subcontractors of Consultant, except as otherwise specified in this Agreement. All references to the City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

7.11 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

7.12 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

7.13 No Third Party Beneficiaries. The Needles Public Utility Authority and other City entities shall be intended beneficiaries of this Agreement. Otherwise, there are no intended third party beneficiaries of any right or obligation assumed by the Parties.

7.14 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

7.15 Improper Payment. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to rescind this Agreement without liability.

Agenda Item 16.
10 7.16 Conflict of Interest. For the term of this Agreement, no member, officer, or employee of the City, during the term of his or her service with the City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. Consultant has read and is aware of the provisions of Section 1090 et seq. and Section 87100 et seq. of the Government Code relating to conflicts of interest of public officers and employees. Consultant agrees that they are unaware of any financial or economic interest of any public officer or employee of the City relating to this Agreement. It is further understood and agreed that if such a financial interest does exist at the inception of this Agreement, the City may immediately terminate this Agreement by giving notice thereof. Consultant shall comply with the requirements of Government Code section 87100 et seq. and section 1090 in the performance of and during the term of this Agreement.

7.17 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

7.18 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

7.20 Attorney Fees. If any legal action or proceeding, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorneys’ fees and costs, in addition to any other relief to which that party may be entitled.

7.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

7.22 Contents of Request for Proposal and Proposal. Consultant is bound by the contents of City's Request for Proposal and the Proposal. In the event of conflict, the requirements of City's Request for Proposals and this Agreement shall take precedence over those contained in the Proposal. The incorporation of the Proposal shall be for the Services to be rendered and the price for such Services only, and any other terms and conditions included in the Proposal shall have no force and effect on this Agreement or the relationship between Consultant and/or City, unless expressly agreed to in writing.

Agenda Item 16.
11 IN WITNESS WHEREOF, the Parties hereto have made and executed this Agreement on the date and year set forth above.

CITY: (City of Needles)
BY:

TITLE:

DATE:

ATTEST:

BY:

TITLE:

DATE:

CONSULTANT:

BY:

TITLE:

DATE:

Agenda Item 16.
12 EXHIBIT A
Request for Proposals
[Attached behind this page]
Agenda Item 16.
13 EXHIBIT B
Proposal
[Attached behind this page]
Agenda Item 16.
14 EXHIBIT C
Insurance Requirements
Time for Compliance.

Consultant shall not commence Services under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.

Minimum Requirements.

Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement.

Such insurance shall meet at least the following minimum levels of coverage:
i. General liability. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. ii. Automobile liability. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. iii. Professional liability (errors & omissions). Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the Services required by this Agreement. iv. Worker’s Compensation. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).

Agenda Item 16.
15 Other Provisions or Requirements
• Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insured’s provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents and volunteers. • Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Consultant shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.
• Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.

Best’s rating no less than A:VII, licensed to do business in California, and satisfactory to the City.
• Proof of insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by the City prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract. City reserves the right to require complete, certified copies of all required insurance policies, at any time. • City Approval. All coverage types and limits required are subject to approval, modification and additional requirements by City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.
• Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant Agenda Item 16.
16 or City will withhold amounts sufficient to pay premium from Consultant payments.

In the alternative, City may cancel this Agreement. Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
• Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. • Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.

Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. • Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
• Additional insured status. All policies required herein shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies.
• Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review.
• City’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change Agenda Item 16.
17 results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation.
• Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
• Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

Agenda Item 16.

ATTACHMENT 2
1 NEEDLES MUNICPAL CODE
CHAPTER 8 FINANCE
Article III Fee And Service Charge Revenue/Cost Comparison System (a) Pursuant to Article XIIIB of the California Constitution, it is the intent of the City Council to require the ascertainment and recovery of costs reasonably borne from fees, charges and regulatory license fees levied therefore in providing the regulation, products or services hereinafter enumerated in this article.
(b) The fee and service charge revenue/cost comparison system set forth in this article provides a mechanism for ensuring that fees adopted by the city for services rendered do not exceed the reasonable estimated cost for providing the services for which the fees are charged. (c) The adoption of this article is exempt from the California Environmental Quality Act (Public Resources Code Sections 21080 et seq.), because it approves and sets forth a procedure for determining fees for the purpose of meeting the operating expenses of city departments, as set forth in Public Resources Code Section 21080(b) (8). Sec. 8-12. Delegation of authority and direction to City Manager
(a) The City Manager is hereby delegated the authority and directed to provide documents to the City Council to implement its herein enumerated policy to adjust fees and charges to recover the percentage of costs reasonably borne as established hereby, in providing the regulation, product or service enumerated in this article in the percentage of costs reasonably borne and on the schedule of rate review and revision as hereinafter established in this article. (b) "Costs reasonably borne" shall be as defined in Section 8-13. In recommending adjustments in fees and charges, the City Manager shall consider only the standards and criteria established by this article and the procedures set hereby and by applicable state law.

Sec. 8-13. Costs reasonably borne defined
"Costs reasonably borne", as used and ordered to be applied in this article, are to consist of the following elements:
(a) All applicable direct costs including, but not limited to, salaries, wages, overtime, employee fringe benefits, services and supplies, maintenance and operation expenses, contracted services, special supplies, and any other direct expense incurred. (b) All applicable indirect costs including, but not restricted to, building maintenance and operations, equipment maintenance and operations, communications expenses, computer costs, printing and reproduction, vehicle expenses, insurance, debt service, and like expenses when distributed on an accounted and documented rational proration system.

Agenda Item 16.

ATTACHMENT 2
2 (c) Fixed asset recovery expenses, consisting of depreciation of fixed assets, and additional fixed asset expense recovery charges calculated on the current estimated cost of replacement, divided by the approximate life expectancy of the fixed asset. A further additional charge to make up the diƯerence between book value depreciation not previously recovered and reserved in cash and the full cost of replacement also shall be calculated and considered a cost so as to recover such unrecovered costs between book value and cost of replacement over the remaining life of the asset.
(d) General overhead, expressed as a percentage, distributing and charging the expenses of the City Council, City Attorney, City Manager, City Clerk, Finance Department, Personnel OƯice, and all other staƯ and support service provided to the entire city organization. Overhead shall be prorated between tax-financed services and fee-financed services on the basis of said percentage so that each of taxes and fees and charges shall proportionately defray such overhead costs. (e) Departmental overhead, expressed as a percentage, distributing and charging the cost of each department head and his or her supporting expenses as enumerated in subsections (a), (b), (c), and (f) of this section.
(f) Debt service costs, consisting of repayment of principal, payment of interest, and trustee fee and administrative expenses for all applicable bond, certificate, or securities issues or loans of whatever nature or kind. Any required coverage factors or required or established reserves beyond basic debt service costs also shall be considered a cost if required by covenant within any securities ordinance, resolution, indenture, or general law applicable to the city.

Sec. 8-14. Schedule of fees and service charges
(a) The City Manager, Finance Director and each city department head, under the direction of the City Manager, are to review annually the fees and service charges listed below, and provide an adjusted fee or charge schedule to the City Council for its consideration so as to recover the listed percentage of costs reasonably borne necessary to provide the listed regulation, product or service.

Percentage of Costs Reasonably Borne Regulation, Product or Service To Be Recovered See Exhibit “A”, below incorporated herein and by this reference made a part hereof Exhibit "A" Ref# Description Dept. %
Recovery
S000 Letter of Necessity 100%
S001
Site Plan Development Review
50% through December 31, 2014
75% January 1 through December 31, 2015
50%
75%
Agenda Item 16.

ATTACHMENT 2
3 100% commencing January 1, 2016 100%
S001A
Site Plan Development Existing Bldg.
50% through December 31, 2014
75% January 1 through December 31, 2015
100% commencing January 1, 2016
50%
75%
100%
S001B Zoning Permit 100%
S002 Conditional Use Permit (CUP) 100%
SOO2A Conditional Use Permit Amendment 100%
S003 Variance Processing 100%
S004 Zone Change 100%
S005 Development Agreement 100%
S006 General Plan Amendment 100%
S007 Planned Unit Development 100%
S008 Tentative Parcel Map Review 100%
S008A Tentative Parcel Map Extension 100%
S009 Tentative Tract Map Review 100%
S009A Tentative Tract Map Extension 100%
S010 Environmental Assessment 100%
S011 Environmental Initial Study 100%
S012 Environmental Negative Declaration 100%
S013 EIR/EIS Review 100%
S014 Annexation Review 100%
Agenda Item 16.

ATTACHMENT 2
4 S015 Motel Conversion Review 100%
S016
New Sign Review (Less than 200 sq. ft.)
New Sign Review (200 - 500 sq. ft.)
New Sign Review (500+ sq. ft.)
100%
100%
100%
S017 Temporary Occupancy Review Temporary
Occupancy Review (Single Family)
100%
100%
S018 Special Use Permit 100%
S019 Appeal to Planning Commission 100%
S020 Appeal to City Council 83%
S020A Appeal Directly to City Council 100%
S021 Building Plan Check 100%
S021-EXT Building Plan Check Extension 100%
S021A Building Permits / Inspection 100%
S021A-EXT Building Permit Extension 100%
S021B Other Inspection / Fees 100%
S021C Septic Tank Permit/Inspection 100%
S021D Electric Permit 100%
S021E Plumbing Permit 100%
S022 Extra Plan Check-Beyond 3 100%
S023 Grease Interceptor Plan Check / Inspection 100%
S024 Grading & Drainage Permit / Inspection 100%
S025 Right of Way Plan Check 100%
Agenda Item 16.

ATTACHMENT 2
5 S026 Right of Way Inspection 100%
S027 Retaining Wall Plan Check / Inspection 100%
S028 Final Parcel Map Review 100%
S029 Final Tract Map Review 100%
S030 Final Map Amendment Review 100%
S031 Lot Line Adjustment 100%
S032 Street / R-O-W Abandonment Process 100%
S034 Standard Encroachment Permit 100%
S035 Major Encroachment Permit 100%
S036A Map Reproduction / CAD Plotting 100%
S037 Code Enforcement 100%
S038 Animal Control 6%
S039
Noise Disturbance Response:
1st Response
2nd Response
None
100%
S040 Police False Alarm Response
100% After
3 Alarms
S041 DUI Accident Response Investigation 100%
S042 Impounded / Stored Vehicle Release 100%
S043 Vehicle Equipment Correction Inspection 100%
S044 Police Report Copy Fee Set By
State Law
S046 Youth Sports 15%
Agenda Item 16.

ATTACHMENT 2
6 Basketball
Volleyball
Pee Wee Basketball
15%
15%
S047
Aquatics:

Daily Admission
Nightly Admission-Adult
Nightly Admission-Child
Swim Lessons
Pool Parties
Private Rental of Aquatics Center
10%
10%
10%
10%
10%
10%
S048 Summer Day Camp 5.64%
S049 After School Program None
S050 Recreation Facility Usage / Rental 68%
S050A Concession Contracts 100%
S051 El Garces Rental 100%
S052 Ballfield Rentals 6%
S053 Park Facility Rental 100%
S053A Jack Smith Park Launch Fees 100%
S054
Water Meter Installation 3/4 - 1" meter
Install Meter Only
Water Meter Installation 2" meter
Install Meter Only
Water Meter Installation 3-6" meter
Install Meter Only
100%
100%
100%
Agenda Item 16.

ATTACHMENT 2
7 S054A
Water System Capacity Fee: Residential
Commercial
Industrial
100%
100%
100%
S055
Water Meter Installation 1-2" up to 25'
Provides service to property & install meter
Water Meter Installation 1-2" over 25'
Provides service to property & install meter
Water Meter Installation 3-6" over 25'
Provides service to property & install meter
Water Meter Installation 3-6" over 25'
Provides service to property & install meter
Water Meter Installation 8-12" over 25'
Provides service to property & install meter
Water Meter Installation 8-12" over 25'
Provides service to property & install meter
100%
100%
100%
100%
100%
100%
S056
Pulling and Testing Water Meter 3/4 - 2"
Pulling and Testing Water Meter 3+"
33%
33%
S057 Temporary Hydrant Meter Rental 100%
S059
Sewer Lateral Installation Residential
Sewer Lateral Installation Other
Contractors Take Care of Installation of Sewer
Laterals
None
None
100%
S059A
Wastewater System Capacity Fee:

Residential
Commercial
Industrial
100%
100%
100%
Agenda Item 16.

ATTACHMENT 2
8 S060 Sewage Blockage Check for Private Lines 100%
S061 Sewer Dye Test 100%
S062 Emergency Spill Response 100%
S064 Electric Service Installation 100%
S06A Electric System Capacity Fee 100%
S065
Temp Electric Services Existing Building
Temp Electric Services New
100%
100%
S066
Banner Installation for Commercial
Banner Installation for Community Service
On city park sites only
100%
0%
S070
Burial:

Adult Weekday
Adult Saturday / Holiday
Infant Weekday
Infant Saturday / Holiday
Burial Ash:

Adult Weekday
Adult Saturday / Holiday
Infant Weekday
Infant Saturday / Holiday
100%
100%
100%
100%
100%
100%
100%
100%
S071
Disinterment - Adult
Disinterment - Infant
100%
100%
S072
Install Marker:

With border, single marker
Without border, single marker
100%
100%
Agenda Item 16.

ATTACHMENT 2
9 With border, double marker
Without border, double marker
With border, upright marker
Without border, upright marker
100%
100%
100%
100%
S072A Marker Cleaning 100%
S072B
Install Vase:

With border
Without border
100%
100%
S072C
Install Plaque:

With border
Without border
100%
100%
S073 Transfer of Burial Rights 100%
S074 Cemetery Lot Purchase, Maintenance Burial 16%
S075 Street Sweeping 100%
S076 Damage to City Property Repair 100%
S077
Review and Process New Business License
Applications
100%
S078 Renewal of Business License 100%
S079 New Utility Establishment Fee 100%
S080
Delinquent Utility turn oƯ/on
Collection fee
Re-establishment fee
100%
100%
S081 Temporary Utility Turn oƯ / on 100%
Agenda Item 16.

ATTACHMENT 2
10 S082 Returned Check Fee Limited by
State Law
S083 Makes Copies of City Docs, maps, pubs 100%
S084 Certify Authenticity of City Documents 100%
S085 Electronic Meeting Copies 100%
S086 Process & Filing of Candidate Nomination Papers Fee Set by State Law
S087 After Hour Utility Call Out 40%
S088 Meter Tampering / Theft of Utility 100%
S090 Regulatory Permit Setup 100%
S091 Regulatory Permit Renewal 100%
S094 Short Term Rental Permit Fee 100%
Agenda Item 16.

REF # SERVICE TITLE DESCRIPTION ADOPTED INCREASE
S000 Letter of Necessity $103 $6
S001 Site Plan Development Review
$1,323 Per Application + any outside contractor's charges + any additional staff time at fully burdened hourly rate.
$75
S001A Site Plan Development Review Existing Bldg. $886 Per Application + any additional staff time at fully burdened hourly rate. $50 S001B Zoning Permit $155 Per Application $9
S002 Conditional Use Permit (CUP)
Non-Cannabis Projects $2,856 Per Application + any additional staff time at fully burdened hourly rate. $162 Cannabis Projects
$25,000 Deposit for infill development, $35,000 Deposit for undeveloped land, to cover staff time billed at fully burdened hourly rate + outside agency costs + other expenses.

No Change
S002A Conditional Use Permit (CUP) Amendment $155 Per Application $9 S003 Variance Processing $1,596 Per Application $90
S004 Zone Change $2,614 Per Application + any outside agency costs $148 S005 Development Agreement
$2,800 Deposit; Actual amount for employee's time at fully burdened hrly rate + any outside agency costs.

No Change
S006 General Plan Amendment
$3,500 Deposit; Actual amount for employee's time at fully burdened hrly rate + any outside contractor's charges
No Change
S007 Planned Unit Development
$14,700 Deposit; Actual amount for employee's time at fully burdened hrly rate + any outside contractor's charges
No Change
S008 Tentative Parcel Map Review
$2,262 Per Application + $6,000 deposit for any outside contractor's charges + any additional staff time at fully burdened hourly rate.
$128
S008A Tentative Parcel Map Extension $400 Per Application $23 S009 Tentative Tract Map Review
$4,158 Per Application + $106 per lot for each lot over 10 + $5,000 deposit for any outside agency charges + any ADD'L staff time at fully burdened hourly rate. $240
S009A Tentative Tract Map Extension $400 Per Application $23 S010 Environmental Assessment $254 Per Application + any outside agency costs $14 S011 Environmental Initial Study
$400 Per Application + $6,500 deposit for add'l employee's time at fully burdened hrly rate + any outside agency costs
$23

CITY OF NEEDLES
ADOPTED FEES AND SERVICE CHARGES FY26 (RESOLUTION 2025-30) ATTACHMENT 3
Agenda Item 16.

ADOPTED FEES AND SERVICE CHARGES FY26
RESOLUTION NO. 2025-30
REF # SERVICE TITLE DESCRIPTION ADOPTED INCREASE
S012 Environmental Negative Declaration
$1,211 Per Application + $6,500 deposit for add'l employee's time at fully burdened hrly rate + any outside agency costs
$69
S013 EIR/EIS Review
$6,000 Deposit; Actual amount for employee's time at fully burdened hrly rate + any outside agency charges
No Change
S014 Annexation Review
$2,500 Deposit; Actual amount for employee's time at fully burdened hrly rate + any outside contractor's charges
No Change
S015 Hotel Conversion Review
$5,740 Per Application + $4,000 deposit for any outside agency costs + any additional staff time at fully burdened hourly rate.
$325
S017 Temporary Occupancy Review $493 Per Application $28 Temp Occupancy Review (Single Family) $124 Per Application $7 S018 Special Use Permit
$1,231 Per Application + $2,000 Deposit for any outside agency costs + any additional staff time at fully burdened hourly rate.
$70
S019 Appeal to Planning Commission $400 Per Appeal $23
S020 Appeal to City Council $331 Per Appeal $19
S020A Appeal Directly to City Council $400 Per Appeal $23 S021 Building Plan Check 65% of Building Permit Fee No Change S021-
EXT
Building Plan Check Extension $166 Per Applicant $9
S021A Building Permits/Inspection
Based on Value
$.0162 x Value
Valuation to be determined by current California Building Code building valuation data table
No Change
S021AEXT
Building Permit Extension $166 Per Applicant $9
S021B Other Inspections/Fees
$254 Per Hr.

Inspections outside of normal bus. hrs. - Minimum 2 hr charge Inspections for which no fee is specifically indicated - Minimum 1/2 hr charge Additional plan review req. by changes, additions or rev. - Minimum 1/2 hr charge Use of outside consultants for inspections - Actual Costs $14
S021C Septic Tank Permit/Inspection
$2,000 Deposit; Actual amount for employee's time at fully burdened hrly rate + any outside agency/contractor's charges.

No Change

ATTACHMENT 3
Agenda Item 16.

ADOPTED FEES AND SERVICE CHARGES FY26
RESOLUTION NO. 2025-30
REF # SERVICE TITLE DESCRIPTION ADOPTED INCREASE
S021D Electric Permit $194 Per Permit No Change
S021E Plumbing Permit $194 Per Permit No Change
S022 Extra Plan Check-Beyond 3
Residential - $1,000 Deposit; Commercial-$2,000 Deposit - Actual amount for employee's time at fully burdened hourly rate + any outside agency costs.

No Change
S023 Grease Interceptor Plan Check/Inspection $314 Per Inspection No Change S024 Grading & Drainage Permit/Inspection
$2,000 Deposit; Actual amount for employee's time at fully burdened hrly rate + any outside agency costs.

No Change
S025 Right of Way Plan Check 3% of construction costs/$277 minimum No Change S026 Right of Way Inspection 3% of improvement costs/$60 minimum No Change S027 Retaining Wall Plan Check/Insp.
$2,000 Deposit; Actual amount for employee's time at fully burdened hrly rate + any outside agency costs.

No Change
S028 Final Parcel Map Review
$513 Per map + $2,000 deposit for any outside contractor's chgs or any additional charges + any additional staff time at fully burdened hourly rate. $29
S029 Final Tract Map Review
$895 Per Map + $63 per lot over 10 lots + $5,000 deposit for any outside contractor's charges or any additional charges + any additional
staff time at fully burdened hourly rate.
$54
S030 Final Map Amendement Review
$502 Per Map + $2,000 deposit for any outside contractor's charges or any additional charges + any additional staff time at fully burdened hourly rate. $28
S031 Lot Line Adjustment
$654 Per Application + $2,000 deposit for any outside contractor's charges or any additional charges
$37
S032 Street/R-O-W Abandoment Process
$2,500 Deposit; Actual amount for employee's time at fully burdened hrly rates + any outside contractor's charges.

No Change
S034 Standard Encroachment Permit $294 Per Permit $17
S035 Major Encroachment Permit $548 Per Pemit $31
S036A Map Reproduction/CAD Plotting
Plotter, Size 24 x 36, Color $22.70 per copy $1.30
Large Format Copies, Size 24 x 36, Bond paper, B&W $8.90 per copy $0.50 S037 Code Enforcement
Actual amount for employee's time at fully burdened hrly rates + any outside contractor's fee or any additional charges
No Change
S038 Animal Control
Dog License - Altered $19.25 $1.25
Dog License - Unaltered $28.75 $1.75

ATTACHMENT 3
Agenda Item 16.

ADOPTED FEES AND SERVICE CHARGES FY26
RESOLUTION NO. 2025-30
REF # SERVICE TITLE DESCRIPTION ADOPTED INCREASE
Boarding Fees - per day $14.50 $1
Adoption Fees:

Dogs $34 Adoption fee + $35 Spay/Neuter + $19.25 License fee $5.25 Cats $34 Adoption fee + $35 Spay/Neuter $4
Impound Fees:
1st offense - Licensed animal $19 $1
1st offense - Unlicensed animal $35 $2
2nd offense $56 $3
3rd offense $92 $5
Brought in $11 First time + $3 for add'l $1.25
Picked up $19 for first + $3 for add'l $1.25
Euthanasia Fee - 50 lbs and under $40 $3.50
Euthanasia Fee - Over 50 lbs. $80 $10.25
Dead Animal Fee, including Disposal Fee $28 $2
Dead Animal Fee $17 $1
Vaccine - fee for each vaccine administered $20 $4
Spay/Neuter Actual costs + employees time at fully burdened hrly rate No Change S046 Youth Sports
Basketball $45 per player Resident / $50 per player Non Resident. (+ $150 per team) No Change Volleyball $45 per player Resident / $50 per player Non Resident (+ $150 per team) No Change Flag Football $45 per player Resident / $50 per player Non Resident (+ $150 per team) No Change PeeWee Basketball $35 per player Resident / $40 per player Non Resident (+ $150 per team) No Change PeeWee Soccer $35 per player Resident / $40 per player Non Resident (+ $150 per team) No Change Basketball Tournament $175 per team No Change
Little Girl's Tea Party $25 per participant No Change
PeeWee Derby $20 per participant No Change
Santa's Workshop $25 per participant No Change
S047 Aquatics No Change
Daily Admission $3.00 Per Person No Change
Nightly Admission - Adult $2.25 Per Person No Change
Nightly Admission - Child $1.75 Per Person No Change
Group Swim Lessons $30 Per Person for 8 1/2 Hr Sessions No Change Private Swim Lessons $11 Per 1/2 Hr Session No Change
Pool Party Package $90 Per Party No Change
Private Rental of Aquatics Center $80 Per Hr No Change

ATTACHMENT 3
Agenda Item 16.

ADOPTED FEES AND SERVICE CHARGES FY26
RESOLUTION NO. 2025-30
REF # SERVICE TITLE DESCRIPTION ADOPTED INCREASE
Open Swim Passes
10 Passes $20 No Change
30 Passes $50 No Change
Season Pass $80 No Change
Family Pass $125 + $15 for each add'l family member above 4 No Change Exercise & Lap Swim Passes
Daily Pass $2 No Change
10 Passes $15 No Change
30 Passes $40 No Change
Season Pass $60 No Change
S048 Summer Day Camp $4 per day per participant No Change S049 After School Program None. Cannot charge admission as long as the School District provides snack. No Change S050 Recreation Facility Usage/Rental
Rooms (Smaller Groups) $21 Per Hr $1
Gym $32 Per Hr + Cost of Insurance $2
Entire Rec Facility $53 Per Hr + Cost of Insurance $3
S050A Concession Contracts
Aquatics: 12% of gross sales + Cost of Insurance
Recreation: 12% of gross sales + Cost of Insurance
No Change
Contract Instructor Classes
1-24 students: 12% of gross income
25-50 students: 15% of gross income
51-75 students: 18% of gross income
76+ students: 20% of gross income
No Change
S051 El Garces Rental
Small Room $80 $5
Big Room $371 $21
Big Room - Nonprofits $186 $11
S052 Ballfield Rental $11 Per Hr Per Field $1
S053 Park Facility Rental $21 Per Hr Per Park $1
S053A Jack Smith Park Launch Fees
Per Day $21 $1
Season Pass $191 $11
Non-Boat Parking $5.50 $1

ATTACHMENT 3
Agenda Item 16.

ADOPTED FEES AND SERVICE CHARGES FY26
RESOLUTION NO. 2025-30
REF # SERVICE TITLE DESCRIPTION ADOPTED INCREASE
S054 Water Meter Installation 3/4 - 1" meter
$100 (Employee's time at fully burdened hrly rate) + meter & materials + Capacity Fees (SO54A) as required. Install meter only.
$6
Water Meter Installation 2" meter
$298 (Employee's time at fully burdened hrly rate) + meter & materials + Capacity Fees (SO54A) as required. Install meter only.
$17
Water Meter Installation 3-6" meter
$1,194 (Employee's time at fully burdoned hrly rate) + meter & materials + Capacity Fees (SO54A) as required. Install meter only.
$68
S054A Water System Capacity Fee
Residential $1,346 $76
Commercial $1,802 $102
Industrial $2,703 $153
S055 Water Meter & Serv Installation 1-2" Up to 25'
$2,335 (Employee's time at fully burdened hrly rate) + meter & materials + Capacity Fees (SO54A). Provides service to property & meter install. $132
Water Meter & Serv Installation 1-2" Over 25'
$2,335 (Employee's time at fully burdened hrly rate) + meter & materials + Capacity Fees (A054A) + $92 per ft over 25'. Provides service to property & meter install. $137 Water Meter & Serv Installation 3-6" Up to 25'
$3,114 (Employee's time at fully burdened hrly rate) + meter & materials + Capacity Fees (SO54A). Provides service to property & meter install. $176
Water Meter & Serv Installation 3-6" Over 25'
$3,114 (Employee's time at fully burdened hrly rate) + meter & materials + Capacity Fees (SO54A) + $123 per ft over 25'. Provides service to property & meter install. $183 Water Meter & Serv Installation 8-12" Up to 25'
$4,671 (Employee's time at fully burdened hrly rate, meter & materials) + Capacity Fees (SO54A). Provides service to property & meter install.
$264
Water Meter & Serv Installation 8-12" Over 25'
$4,671 (Employee's time at fully burdened hrly rate, meter & materials) + Capacity Fees(SO54A) + $186 per ft over 25'. Provides service to property & meter install. $275 S056 Pulling & Testing Water Meter 3/4 - 2" $69, refunded if meter runs fast $4 Pulling & Testing Water Meter 3+" $137 + any outside contractor's charges or add'l charges. Refunded if meter runs fast. $8 S057 Temporary Hydrant Meter Rental $500 Deposit; Actual amt $85 + water consumption charges No Change S059 Sewer Lateral Installation Residential City Crew does not perform installation. Contracters install sewer lateral. No Change Sewer Lateral Installation Other City Crew does not perform installation. Contracters install sewer lateral. No Change S059A Wastewater System Capacity Fee $1,664 + lateral and materials costs $94 S060 Sewage Blockage Check for Private Lines $252 per request $14 S061 Sewer Dye Test $169 per request $10

ATTACHMENT 3
Agenda Item 16.

ADOPTED FEES AND SERVICE CHARGES FY26
RESOLUTION NO. 2025-30
REF # SERVICE TITLE DESCRIPTION ADOPTED INCREASE
S062 Emergency Spill Response Actual amt for employee's time at fully burdened hrly rates. No Change S064 Electric Service Installation
Actual amount for employee's time at fully burdened hrly rates + material & equip. charges
No Change
S064A Electric System Capacity Fee $106,000/megawatt (for all customers based on load calculations) $6,000 S065 Temp Electric Svcs Existing Bldg $475 $27
Temp Electric Svcs New Actual amount for employee's time at fully burdened hrly rates + material charges No Change S066 Banner Installation for Commercial
Commercial Banners $475 per banner $27
Community Service Banners $0 No Change
S070 Burial
Adult - Weekday $896 + Fully Alloc Hrly Rate if Over 4 hrs. $51 Adult - Saturday/After Hours $1,277 + Fully Alloc Hrly Rate if Over 4 hrs. $72 Infant - Weekday $599 + Fully Alloc Hrly Rate if Over 3 hrs. $34 Infant - Saturday/After Hours $981 + Fully Alloc Hrly Rate if Over 3 hrs. $56 Burial Ash
Adult/Infant - Weekday $334 + Fully Alloc Hrly Rate if Over 2 hrs. $19 Adult/Infant - Saturday/After Hours $535 + Fully Alloc Hrly Rate if Over 2 hrs. $30 Burial Canopy $106 $6
S071 Disinternments
Adult $1,246 + Fully Alloc Hrly Rate if Over 4 hrs. $71 Infant $1,023 + Fully Alloc Hrly Rate if Over 3 hrs. $58 S072 Install marker
Without border, single marker $223 $13
Without border, double marker $244 $14
Without border, single upright marker $753 $43
Without border, double upright marker $774 $44

ATTACHMENT 3
Agenda Item 16.

ADOPTED FEES AND SERVICE CHARGES FY26
RESOLUTION NO. 2025-30
REF # SERVICE TITLE DESCRIPTION ADOPTED INCREASE
S072A Marker Cleaning $53 $3
S072B Install Vase Without Border $148 $8
S072C Install Plaque Without Border $154 $9
S073 Transfer of Burial Rights $127 Per Request $7
S074 Lot Purchase (Burial & Maintaintenance)
Adult $2,867 (Incl. $300 to Endowment Care Fund) $257
Infant $1,849 (Incl. $300 to Endowment Care Fund) $199
Lot Purchase (Ash & Maintenance)
Adult/Infant $1,768 (Incl. $200 to Endowment Care Fund) $100 S075 Street Sweeping
None. Costs to be recovered as part of Prop 218 Assessment Dist. Or as part of the Refuse bill.

No Change
S076 Damage to City Property Repair Actual amount for employee's time at fully burdened hrly rates + cost of materials No Change S077 Review & process new business license apps $46 processing fee + CA fee + license fee per Chapter 12 of City code $3 S078 Renewal of business licenses $31 processing fee + CA fee + license fee per Chapter 12 of City code $2 S079 New Utility Establishment fee $90 for all 3 utilities: Electric $38, Water $26, Wastewater $26 $5 S080 Delinquent Utility Turn Off/On:

Collection fee for each utility $16 $1
Re-establish Service fee for each utility $27 $2
S081 Temporary Utility Turn Off/On
Electric $16 for 1st request + $11 per add'l request $1 Sewer $11 per request $1
Water $11 per request $1
S082 Returned check fees
1st Time: $25 fee set by State Law
2nd Time and thereafter: $35 fee set by State Law No Change S083 Make copies of City docs, maps, pubs
$0.13 first page
$0.07 each additional page No Change
S084 Certify authenticity of City documents $18.00 Per Document No Change S085 Electronic Meeting Copies $28 No Change
S086 Process & Filing of Candidate Nomination Papers $25 Fee set by State Law No Change S087 After Hours Utility Call Out
$276 minimum per call out, excluding a one time temp turn off per cust/location as defined in the terms and conditions. Billed at employee's time at fully burdened hrly rate + material
$16

ATTACHMENT 3
Agenda Item 16.

ADOPTED FEES AND SERVICE CHARGES FY26
RESOLUTION NO. 2025-30
REF # SERVICE TITLE DESCRIPTION ADOPTED INCREASE
S088 Meter Tampering/Theft of Utility
Charge is based on total annual consumption divided by 12 months x 2 months (average 2 months consumption) + $500 deposit + Employee's time at fully burdened hrly rate, meter & materials
No Change
S090 Regulatory Permit Setup
<10K Facility $339 $19
>10K Facility $420 $24
S091 Regulatory Permit Renewal
<10K Facility $7,498 $424
>10K Facility $9,429 $534
S094 Short Term Rental Permit Fee $568 $32

ATTACHMENT 3
Agenda Item 16.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
City Manager Approval: Date:

Other Department Approval (when required): Date:
12/4/2025
Meeting Date: December 9, 2025
Title: Award the Base Bid and Additive Alternate to Vance Corporation for the Phase V Street Paving Improvements Project
Background: In 2019, The City adopted a 15-year Pavement Management Plan (PMP) for maintenance of 47 miles of city streets. The PMP prioritized street projects by evaluating existing pavement conditions, current vehicle volumes, and identifying areas experiencing repeated water leaks.

The PMP is in the 5th year of the program with Phase V recently designed. This phase includes the paving of the following streets: Parkway Street (Rio Vista to Lillyhill), Lillyhill Drive (Parkway to Coronado), Coronado Street (Lillyhill to Peru), Cortez Street (Desoto to Balboa), Peru Street (Desoto to Balboa and El Monte to Lillyhill), and Balboa Street (Desoto to Rio Vista),
This project was advertised for bids on October 29, 2025, and bids were opened on November 19, 2025. A total of nine (9) Bids were received for this project with the lowest three (3) bids listed below:
• Vance Corporation
• Superior Paving Company, Inc. DBA United Paving Company • S. Christensen Engineering, Inc.
$1,373,796.30
$1,618,632.93
$1,801,391.30
A bid evaluation has been completed and Vance Corporation was found to be the successful low bidder.

Fiscal Impact: $800,000 Budgeted under FY 2026 Measure I Funds and $711,175.93 from General Fund.

Recommended Action: Award the Base Bid and Additive Alternate to Vance Corporation for the Phase V Street Paving Improvements Project in the amount of $1,373,796.30 plus 10% contingency for a total project cost of $1,511,175.93 and authorize staff to execute a Public Works Agreement with Vance Corporation and move forward with the Notice of Award and Notice to Proceed.

Submitted By: Kathy Raasch, Director of Development Services/Capital Projects Agenda Item 17.

City of Needles
Bid Results for Project PHASE V - STREET PAVING IMPROVEMENTS (PW2602) Issued on 10/29/2025
Bid Due on November 19, 2025 3:30 PM (PST)
Exported on 12/04/2025
Line Totals (Unit Price * Quantity)
Item No. Description UOM QTY Vance Corp United Paving S Christensen Onyx Paving Granite Const. McCormick Const JB Bostick LLC Sully-Miller Marjani Builders Eng. Inc.
1 Mobilization / Demobilization LS 1 $56,500.00 $60,588.00 $98,000.00 $66,000.00 $76,000.00 $82,298.55 $10,000.00 $97,000.00 $95,000.00 2 Traffic Control and Safety LS 1 $40,500.00 $42,706.00 $22,000.00 $263,462.00 $15,000.00 $65,000.00 $10,000.00 $154,000.00 $60,000.00 3 SWPPP, Best Management Practice and NPDES Requirements LS 1 $7,750.00 $19,328.00 $5,800.00 $10,000.00 $1,969.50 $2,600.00 $5,000.00 $7,500.00 $125,000.00 4 Encroachment Permit LS 1 $3,288.00 $3,288.00 $3,288.00 $3,288.00 $3,288.00 $3,288.00 $3,288.00 $3,288.00 $3,288.00 5 Pulverize Existing Asphalt Concrete Pavement, In Place, As Shown and Construct 6” Thick Aggregate Base (Pulverized Material). Remove, Haul, and Dispose any Excess Subgrade and/or Pulverized Materials As Required to Maintain Existing Roadway Line and Grade. SF 252500 $148,975.00 $323,200.00 $287,850.00 $308,050.00 $441,875.00 $315,625.00 $189,375.00 $707,000.00 $454,500.00 6 Construct 2” Asphalt Concrete Base Pavement with 1.5” Asphalt Concrete Overlay. TONS 6140 $921,000.00 $917,070.40 $1,166,600.00 $951,700.00 $1,135,900.00 $1,258,700.00 $1,535,000.00 $890,300.00 $1,105,200.00 7 Replace Street Marking "STOP" with 4" LINE as required EA 11 $5,874.00 $7,985.01 $5,940.00 $5,500.00 $5,225.00 $6,050.00 $22,000.00 $5,225.00 $27,500.00 8 Adjust Existing MANHOLE COVER to Grade with New Concrete Collar per Detail EA 13 $22,425.00 $29,059.03 $24,700.00 $26,000.00 $42,835.00 $32,500.00 $32,500.00 $29,575.00 $45,500.00 9 Adjust Existing WATER VALVE CAN COVER with New Concrete Collar per Detail EA 20 $24,000.00 $29,412.00 $15,600.00 $20,000.00 $43,880.00 $36,500.00 $40,000.00 $33,500.00 $13,000.00 Subtotal $1,230,312.00 $1,432,636.44 $1,629,778.00 $1,654,000.00 $1,765,972.50 $1,802,561.55 $1,847,163.00 $1,927,388.00 $1,928,988.00 10 Encroachment Permit LS 1 $537.00 $537.00 $537.00 $537.00 $537.00 $537.00 $537.00 $537.00 $537.00 11 Pulverize Existing Asphalt Concrete Pavement, In Place, As Shown and Construct 6” Thick Aggregate Base (Pulverized Material). Remove, Haul, and Dispose any Excess Subgrade and/or Pulverized Materials As Required to Maintain Existing Roadway Line and Grade. SF 28659 $22,927.20 $66,202.29 $42,988.50 $34,963.98 $50,153.25 $35,823.75 $21,494.25 $74,513.40 $47,287.35 12 Construct 2” Asphalt Concrete Base Pavement with 1.5” Asphalt Concrete Overlay. SF 28659 $111,770.10 $108,904.20 $120,367.80 $107,471.25 $107,471.25 $123,233.70 $157,624.50 $108,904.20 $143,295.00 13 Adjust Existing MANHOLE COVER to Grade with New Concrete Collar per Detail EA 2 $3,450.00 $4,471.00 $4,000.00 $4,027.00 $6,590.00 $5,000.00 $5,000.00 $4,550.00 $7,000.00 14 Adjust Existing WATER VALVE CAN COVER with New Concrete Collar per Detail EA 4 $4,800.00 $5,882.00 $3,720.00 $4,000.76 $8,776.00 $7,300.00 $8,000.00 $6,700.00 $2,600.00 Subtotal $143,484.30 $185,996.49 $171,613.30 $150,999.99 $173,527.50 $171,894.45 $192,655.75 $195,204.60 $200,719.35 Unit Price
Item No. Description UOM QTY Vance Corp United Paving S Christensen Onyx Paving Granite Const McCormick Const JB Bostick LLC Sully-Miller Marjani Builders Eng. Inc.
1 Mobilization / Demobilization LS 1 $56,500.00 $60,588.00 $98,000.00 $66,000.00 $76,000.00 $82,298.55 $10,000.00 $97,000.00 $95,000.00 2 Traffic Control and Safety LS 1 $40,500.00 $42,706.00 $22,000.00 $263,462.00 $15,000.00 $65,000.00 $10,000.00 $154,000.00 $60,000.00 3 SWPPP, Best Management Practice and NPDES Requirements LS 1 $7,750.00 $19,328.00 $5,800.00 $10,000.00 $1,969.50 $2,600.00 $5,000.00 $7,500.00 $125,000.00 4 Encroachment Permit LS 1 $3,288.00 $3,288.00 $3,288.00 $3,288.00 $3,288.00 $3,288.00 $3,288.00 $3,288.00 $3,288.00 5 Pulverize Existing Asphalt Concrete Pavement, In Place, As Shown and Construct 6” Thick Aggregate Base (Pulverized Material). Remove, Haul, and Dispose any Excess Subgrade and/or Pulverized Materials As Required to Maintain Existing Roadway Line and Grade. SF 252500 $0.59 $1.28 $1.14 $1.22 $1.75 $1.25 $0.75 $2.80 $1.80 6 Construct 2” Asphalt Concrete Base Pavement with 1.5” Asphalt Concrete Overlay. TONS 6140 $150.00 $149.36 $190.00 $155.00 $185.00 $205.00 $250.00 $145.00 $180.00 7 Replace Street Marking "STOP" with 4" LINE as required EA 11 $534.00 $725.91 $540.00 $500.00 $475.00 $550.00 $2,000.00 $475.00 $2,500.00 8 Adjust Existing MANHOLE COVER to Grade with New Concrete Collar per Detail EA 13 $1,725.00 $2,235.31 $1,900.00 $2,000.00 $3,295.00 $2,500.00 $2,500.00 $2,275.00 $3,500.00 9 Adjust Existing WATER VALVE CAN COVER with New Concrete Collar per Detail EA 20 $1,200.00 $1,470.60 $780.00 $1,000.00 $2,194.00 $1,825.00 $2,000.00 $1,675.00 $650.00 10 Encroachment Permit LS 1 $537.00 $537.00 $537.00 $537.00 $537.00 $537.00 $537.00 $537.00 $537.00 11 Pulverize Existing Asphalt Concrete Pavement, In Place, As Shown and Construct 6” Thick Aggregate Base (Pulverized Material). Remove, Haul, and Dispose any Excess Subgrade and/or Pulverized Materials As Required to Maintain Existing Roadway Line and Grade. SF 28659 $0.80 $2.31 $1.50 $1.22 $1.75 $1.25 $0.75 $2.60 $1.65 12 Construct 2” Asphalt Concrete Base Pavement with 1.5” Asphalt Concrete Overlay. SF 28659 $3.90 $3.80 $4.20 $3.75 $3.75 $4.30 $5.50 $3.80 $5.00 13 Adjust Existing MANHOLE COVER to Grade with New Concrete Collar per Detail EA 2 $1,725.00 $2,235.50 $2,000.00 $2,013.50 $3,295.00 $2,500.00 $2,500.00 $2,275.00 $3,500.00 14 Adjust Existing WATER VALVE CAN COVER with New Concrete Collar per Detail EA 4 $1,200.00 $1,470.50 $930.00 $1,000.19 $2,194.00 $1,825.00 $2,000.00 $1,675.00 $650.00 Agenda Item 17.

PARKWAY STREET
J STREET BAILEY AVE (Un-Improved) BAILEY AVE BAILEY AVE PARKWAY STREET

LILLYHILL DRIVE

EL MONTE STREET PARKWAY STREET PERU STREET BALBOA STREET

CARTY WAY

PARKWAY STREET

CORTEZ STREET

DESOTO STREET

RIO VISTA STREET CARTY WAY

CARTY PLCARTY CIR

PERU STREET

PERU STREET DESOTO STREET

FLORA VISTA STREET

LUNA VISTA STREET

J STREET
OAK
CIRCLE

SYCAMORE
DRIVE
ELM

CIRCLE BAILEY AVE

CORTEZ STREET RIO VISTA STREET

FLORA VISTA STREET

LUNA VISTA STREET

PARKWAY STREET

LILLYHILL DRIVE

CORTEZ STREET

CARTY WAYCORONADO STREET CORONADO STREET

LILLYHILL DRIVE BALBOA STREET

BALBOA ST

OCOTILLO AV

PUE-TEXT

PHASE V
Phase V Street Improvements

EXHIBIT DRAWING
Z:\-- T ELLMORE\My DRAWINGS\NEW BASE MAP\BASE MAP 2025 - 120125.dwg, CAPITAL PROJECT EXHIBIT, 12/4/2025 1:20:54 PM, Drawn by: Tammy Ellmore Agenda Item 17.

City of Needles, California Request
for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: December 9, 2025
Title: Resolution 2025-51 of the City Council of the City of Needles, California Approving an Exclusive Negotiation Agreement (ENA) between the City of Needles and Palm Communities, A California Corporation in Reference to Assessors Parcel Numbers (APN’s) 0186-095-03-0000 and 0186-095-04-0000
Background: A key goal of the City Council is to expand workforce housing opportunities that support Needles’ local employees and working families. A stated goal of the City of Needles City Council is to encourage additional economic investment into the community in the form of retail, tourism, manufacturing, distribution, and housing. Further, the City Council has communicated a need for new construction housing options that support local employees and working families who are part of the City’s workforce. The City has taken steps to eliminate blight and increase available units, as evidenced by the renovation of the Sage and River Valley motels into micro-apartments.

While these projects have helped advance Council goals, there remains a need for new, modern housing designed to serve local workers and their families.

To support this objective, City staff has met with numerous housing developers to encourage the construction of new units. Notably, City staff has been working with Palm Communities to bring a workforce-oriented development into the community. Before the City Council today is the first step in that process. The item before you is an Exclusive Negotiation Agreement (ENA) between the City of Needles and Palm Communities, a California Corporation (Palm Communities), regarding approximately 2.04 acres of land located along Broadway (Route 66) bounded by G Street, H Street, and Front Street.

By way of background, Palm Communities has been a developer of workforce (family) and senior housing for over thirty (30) years. During that time, they have successfully developed more than 3,000 units of multi-family workforce and senior housing across approximately 40 different projects throughout Southern California, including Riverside, Hemet, San Jacinto, Palm Desert, Indio, Moreno Valley, San Diego, Los Angeles, Hesperia, and Long Beach. In addition to development, Palm Communities is known for its long-term ownership and proactive property management model, maintaining its communities to high standards through on-site management. This approach has resulted in well-kept, durable communities that remain in strong condition over time. Palm Communities is actively working on additional developments in Palm Desert, Hemet, Jurupa Valley, and Elk Grove.

Entering an ENA is a standard first step in determining whether a project is feasible and mutually beneficial. The action today provides an Exclusive Negotiation Agreement between theCity and Palm Communities. This agreement establishes a period between now and April 30, 2026, during which the City of Needles will negotiate solely with Palm Communities regarding the two subject parcels. During this time, Palm Communities will provide a deposit for the City to procure a land appraisal to determine fair market value, and both parties will work toward a potential transaction and development that would bring new multi-family workforce housing to the community.

Fiscal Impact: Approval of an Exclusive Negotiation Agreement has no direct cost to the City of Needles beyond staff and legal time put forward.

Environmental Impact: The approval of an Exclusive Negotiation Agreement (ENA) itself is exempt from the California Environmental Quality Act (CEQA). If a development were to move forward on the subject property, it would need to comply with CEQA at a later date.

Recommended Action: Adopt City Council Resolution 2025-51, Authorizing the City Manager to enter into an Exclusive Negotiation Agreement (ENA) between the City of Needles and Palm Communities, A California Corporation in Reference to Assessors Parcel Numbers (APN’s) 0186-095-03-0000 and 0186-095-04-0000.

Submitted By: Patrick Martinez, City Manager
City Manager Approval: Date: 12/4/2025
Other Department Approval (when required): Date:

Agenda Item 18.

RESOLUTION NO. 2025-51

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEEDLES

APPROVING AN EXCLUSIVE NEGOTIATION AGREEMENT (ENA) BETWEEN

THE CITY OF NEEDLES AND PALM COMMUNITIES, A CALIFORNIA CORPORATION

AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME
WHEREAS, City desires to encourage and promote the development of new multi-family workforce housing serving local employees and working families, and WHEREAS, City has successfully partnered with private developers that rehabilitated the Sage and River Valley Inn (former motels) into micro-apartments, and WHEREAS, City has been working with Palm Communities, a California Corporation which has a thirty (30) year track record as a housing developer and brought over 3,000 multi-family housing units into communities, and
WHEREAS, City owns approximately 2.04 acres of land (Assessor’s Parcel Numbers 0186-095-03-0000 and 0186-095-04-0000) bound by Broadway (Route 66), G Street, H Street and Front Street, and WHEREAS, Palm Communities and the City of Needles jointly desire to explore the opportunity to construct new multi-family workforce housing serving local employees and working families on the Cityowned site.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Needles, California, hereby approves an Exclusive Negotiation Agreement (ENA) with Palm Communities, a California Corporation, which provides for a time period between now and April 30, 2026, for Palm Communities and the City of Needles to negotiate price, terms, and development specifics for a potential new multi-family workforce housing project serving local employees and working families. Further, the City Manager is authorized to make minor and administrative modifications to the Agreement as needed, provided such changes do not alter its intended purpose.

PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Needles, California, held on the 9th day of December 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Janet Jernigan, Mayor
ATTEST:

Candace Clark, City Clerk
APPROVED AS TO FORM:

Lena Wade, Deputy City Attorney
Agenda Item 18.

CONTRACT NO. X-123

EXCLUSIVE NEGOTIATION AGREEMENT
THIS EXCLUSIVE NEGOTIATION AGREEMENT (the "Agreement") is entered into December 9, 2025, by and between the City of Needles, a municipal corporation (the "City") and Palm Communities, a California corporation (the "Developer"), on the terms and provisions set forth below.

THE CITY AND THE DEVELOPER HEREBY AGREE AS FOLLOWS:

I. [§100] Negotiations
A [§101] Good Faith Negotiations
The City and the Developer, , agree for the Negotiation Period (as defined below) to negotiate in good faith the terms and conditions pursuant to which the City may sell and the Developer may purchase for development that certain +/-2.04 acres of real property (the "Site").

The Site is more particularly described in Exhibit A, "Legal Description," attached hereto and incorporated herein by reference, and is shown on the "Map of the Site," attached hereto as Exhibit B and incorporated herein by reference. Except as otherwise provided below, the City agrees, that during the Negotiation Period it will not negotiate with any other person or entity regarding the Site or any portion thereof.

The issues to be n e g o t i a t e d a n d addressed during the Negotiation Period are:
(1) the potential terms and conditions of conveyance of the Site to Developer (2) sale price for the Site; (3) Developer's proposed program to develop the Site; (4) design and aesthetic considerations of the development of the Site, including but not limited to configuration of the development, site density, site circulation and access to surrounding properties including a draft specific plan; (5) all anticipated planning and land entitlement processes and requirements, including preparation of a master plan and a specific plan approval process; (6) all anticipated permitting and environmental reviews and processes; and (7) other City and Housing Authority of the City of Needles (“Housing Authority”) requirements pertaining to the development and use of the Site including potential financial assistance and affordability restrictions to be included in a Development and Disposition Agreement (“DDA”) for the development concept referred to in Section 201 below.

B. [§102] Duration of this Agreement; Effective Date

1. This Agreement (the "Negotiation Period") shall expire on April 30, 2026.

2. In the event the Developer has not continued to negotiate diligently and in good faith during the Negotiation Period, the City shall give written notice thereof to the Developer who shall then have fifteen (15) days to commence negotiating in good faith. Following the receipt of such notice and the failure of the Developer to thereafter commence negotiating in good faith within such fifteen (15) days, this Agreement may be terminated prior to the expiration of the Negotiating Period by the City Manager sending written notice of termination to the Developer.

3. This Agreement will be superseded if and when the City and the Developer execute a DDA mutually acceptable to both the City and the Developer in each’s sole and absolute discretion. For avoidance of doubt, neither the City, the Housing Authority nor the Developer have any obligation to execute a DDA for the acquisition and development of the Site.

C. [§103] Deposit
The City and Developer acknowledge that the Developer has deposited with the City a nonrefundable deposit (the "Deposit") in the amount of two thousand five hundred dollars ($2,500.00) which shall be used by the City to pay for part of the cost of an appraisal of the Site.

II. [§200] Development Concept
A. [§201] Scope of Development
The negotiations undertaken pursuant hereto shall be based on a development concept for the development on the Site as an affordable multi-family residential subdivision which complies with Government Code Section 37364 (“Project”) and this concept shall be required by the terms of the DDA.

Not later than ninety (90) days after the date of execution of this Agreement, the Developer shall Agenda Item 18.

CONTRACT NO. X-123
complete the following:
• Perform due diligence on the Site.
• Submit a preliminary schedule of a proposed closing, entitlement and construction timeline for inclusion in the DDA.
• Submit a preliminary financial proforma for the development of the Project, including funding party.
• Reimburse the City for any amount by which the cost of the appraisal of the Site exceeds two thousand five hundred dollars ($2,500.00) such amount to be due at any time upon demand by the City.

As soon as practicable following the date of execution of this Agreement, the Developer shall commence and complete the actions on the Developer's part described in this Agreement and incorporated herein by this reference prior to the expiration of this Agreement.

B. [§202] Developer's Findings, Determinations Studies and Reports Upon reasonable notice, and as from time-to-time requested by the City, the Developer agrees to make oral and written progress reports advising the City on the status of Developer’s actions being taken under this Agreement. In the event the City and the Developer do not enter into a DDA, the City may request that the Developer submit to the City copies of all studies and reports prepared for the proposed Project by or for the Developer, to the extent the Developer is legally able to do so, and the City may request the right to the use and benefit from all such studies and reports. The Developer shall not unreasonably withhold or delay its consent to the City's access and use of such studies and reports.

III. [§300] Sale of the Site
The sale price and/or other consideration to be paid by the Developer for the Site under the DDA will be equal to at least the appraised fair market value of the Site as determined by the appraisal obtained by City, and will be subject to approval by the City Council after a public meeting(s) or public hearing(s) as required by law. Further, the City will during the term of this Agreement comply with the Surplus Land Act.

IV. • [§400] The Developer
A. [§401] Office of the Developer
The Principal office of the Developer is:

Danavon L. Horn, President Palm Communities
2715 Irvine Center Drive, Suite 140
Irvine, CA 92618
Attn: Reid Bradshaw, Director of Development
B. [§402] Members of the Developer
The managing member of the Developer is:

Danavon Horn, President
C. [§403] Full Disclosure
The Developer has made full disclosure to the City of its principals, officers, major stockholders, major partners, joint venturers, key managerial employees and other associates, and all other material information concerning the Developer and its associates. The Developer shall promptly notify the City Manager in writing of any change in the principals, associates, partners, joint venturers, negotiators, development manager, consultants, professional and directly-involved managerial employees of the Developer. Notwithstanding the foregoing, the Developer reserves the right at its discretion to join and associate with other entities in joint ventures, partnerships or otherwise for the purpose of developing the Site, provided that the Developer retains management and control of such entities, remains fully responsible to the City hereunder and provides all disclosure required by the preceding sentence.

V. [§500] Full Disclosure
The Developer shall disclose to the City details of the financing transaction and parties as requested Agenda Item 18.

CONTRACT NO. X-123
by the City to be used by Developer for the the acquisition and development of the Site.

VI. [§600] City's Responsibilities
D. [§601] City Assistance and Cooperation
The City shall cooperate fully in providing the Developer with appropriate information and assistance with regards to Developer’s proposed development of the Site, including, but not limited to the following:
• Appraisal of the Site, as funded by the Developer as herein provided. • Provide a copy of existing Title Report to Developer. • Provide a right of access to the Site for due diligence investigations, pursuant to a right of entry agreement wherein Developer shall indemnify, defend and hold harmless City from and against any and all claims., liens, liabilities and costs including reasonable attorney’s fees incurred as a result of Developer entering the Site
E. [§602] City and City Council's Public Meeting(s) or Public Hearing(s) If the City and Developer agree to a mutually acceptable DDA during the term of this Agreement as a result of the negotiations hereunder it shall become effective only after and if the DDA has been considered and approved by the City Council in the exercise of its sole and absolute discretion at a public meeting(s) or public hearing(s), as applicable, called for such purpose and executed by Developer and City.

VII. [§700] Real Estate Commissions
The City shall not be liable for any real estate commissions or brokerage fees which may result from this Agreement or a DDA. Developer will indemnify, defend and hold harmless City from any claims, liabilities or costs including reasonable attorney fees incurred as the result of a broker finder or other seeking a commission or fee resulting from the actions of Developer.

VIII. [§800] Limitations of this Agreement
By its execution of this Agreement, the City is not committing itself to or agreeing to undertake: (1) the sale of land ; or (2) any other acts or activities requiring the subsequent independent exercise of discretion by the City or any department thereof. For the sake of clarity, City is under no obligation by virtue of this Agreement to approve any land use entitlement, permit, license or environmental approval under the California Environmental Quality Act. City hereby retains in full its full sovereignty, police power and discretion with regards to all of its actions at all times.

This Agreement does not constitute a disposition of property or exercise of control over property by the City. Execution of this Agreement by the City is merely an agreement to enter into a period of exclusive negotiations according to the terms hereof, reserving final discretion and approval by the City as to any DDA and all land decisions in connection therewith. [SIGNATURES ON FOLLOWING PAGE]
Agenda Item 18.

CONTRACT NO. X-123
IN WITNESS WHEREOF, each of the parties has caused this Agreement to be executed on the day and year first above written.

CITY OF NEEDLES, PALM COMMUNITIES
a municipal corporation a California corporation
By:__________________________ By:__________________________ Patrick Martinez Danavon Horn
City Manager President
ATTEST:
__________________________
Candace Clark
City Clerk
APPROVED AS TO FORM:

By:__________________________
City Attorney
Agenda Item 18.

CONTRACT NO. X-123

EXHIBIT A

LEGAL DESCRIPTION
For APN/Parcel ID(s): 0186-095-03-0-000, and 0186-095-04-0-000

THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF NEEDLES, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS:

PARCELS 1 AND 2 OF PARCEL MAP NO. 19604, IN THE CITY OF NEEDLES, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER MAP FILED IN BOOK 243, PAGES 98 AND 99 OF PARCEL MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.

EXCEPT THEREFROM THE MINERALS, OIL, GAS, AND OTHER HYDROCARBON SUBSTANCES LYING BELOW THE SURFACE OF SAID LAND.

Agenda Item 18.

CONTRACT NO. X-123

EXHIBIT B

MAP OF SITE
Agenda Item 18.

Site
 Approximately 2.04 Acres of Land in front of El Garces (between El Garces and Broadway) Includes the entire block (using an old image) Agenda Item 18.

Examples of Palm Housing
Agenda Item 18.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: December 9. 2025
Title: Resolution 2025-52 A Resolution of the City Council of the City of Needles Approving Employment Agreement with Mark DeMay for the position of Director of Finance and Administrative Services
Background: The Director of Finance position has remained vacant while the City conducted a comprehensive recruitment to identify an experienced municipal finance leader capable of managing budgeting, accounting, payroll, utility billing, internal controls, audits, financial reporting, and long-term financial planning as outlined in the City’s job description.

Following a statewide recruitment, Mr. Mark C. DeMay emerged as the top candidate. Mr. DeMay is a Certified Government Financial Manager (CGFM) with more than 20 years of financial management, auditing, analysis, and accounting experience across municipal, county, higher education, and nonprofit environments. He has served as CFO/Director of Financial Services for the City of Laredo, Assistant Director of Finance for the City of Killeen, Senior Finance Analyst for Ventura County, and held multiple roles involving complex budgeting, debt management, auditing, and financial reporting.

Mr. DeMay brings advanced competency in:
• Multi-year budget development;
• Grant and audit compliance;
• Internal controls and ERP/financial system implementation; • Treasury, investments, and cash management;
• Personnel and organizational leadership.

These qualifications align directly with the City’s expectations for a hands-on Director who can guide long-term financial sustainability, modernize internal systems, and support major capital investments.

The Employment Agreement includes the following principal terms (consistent with the City’s executive employment practices and recruitment materials):
• Salary: $164,279
• Signing Bonus: $5,000 (within first year)
• At-Will Status: Serving at the pleasure of the City Manager • Benefits: CalPERS retirement (2% @ 62), health/dental/vision, life and disability insurance, utility allowance, vacation/sick leave front-loaded at hire, and other benefits as provided to unclassified executive staff
• Hours & Outside Employment: Full-time commitment; no outside business activities without City Manager approval
• Severance: Six (6) months’ salary if terminated without cause; none if with cause • Administrative Leave: 40 hours annually in recognition of after-hours demands attending City Council and Board of Commission Meetings.

Mr. DeMay has expressed strong commitment to relocating to and serving the Needles community, and his extensive public-sector finance leadership makes him well-suited to advance the City’s strategic goals.

Fiscal Impact: The contract is within the existing budget appropriation for FY 25-26.

Recommended Action: Adopt Resolution 2025-52 Approving an Employment Agreement with Mark DeMay for the position Director of Finance and Administrative Services effective December 9, 2025, setting a salary of $164,279 in compliance with SB 1436 and incorporate into the salary schedule FY 2025-2026.

Submitted By: Patrick Martinez, City Manager
City Manager Approval: Date:

Other Department Approval (when required): Date:
12/4/2025
Agenda Item 19.

RESOLUTION NO. 2025-52

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEEDLES,

APPROVING AN EMPLOYMENT AGREEMENT BETWEEN THE CITY OF NEEDLES

AND MARK DEMAY FOR DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES EFFECTIVE DECEMBER 9, 2025
WHEREAS, the City of Needles has conducted a comprehensive recruitment process to fill the vacant position of Director of Finance and Administrative Services; and WHEREAS, following statewide outreach and interviews, the City Manager has determined that Mark DeMay possesses the experience, qualifications, and professional competencies necessary to serve as Director of Finance and Administrative Services; and WHEREAS, the City Council and Mr. DeMay have agreed to the terms and conditions of employment as outlined in the Employment Agreement attached hereto; and WHEREAS, in compliance with SB 1436, prior to taking action, the City Manager has orally summarized the key financial terms of the Employment Agreement in open session.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Needles, California, hereby approves the Employment Agreement between the City of Needles and Mark DeMay for the position of Director of Finance and Administrative Services, effective December 9, 2025, and authorizes the Mayor to sign said Agreement on behalf of the City..

PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Needles, California, held on the 9th day of December 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Janet Jernigan, Mayor
ATTEST:

Candace Clark, City Clerk
APPROVED AS TO FORM:

Lena Wade, Deputy City Attorney
Agenda Item 19.
1 DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES

EMPLOYMENT AGREEMENT
This Director of Finance and Administrative Services Employment Agreement (hereinafter referred to as the “AGREEMENT”) is entered into and made effective the 9th day of December, 2025, by and between the CITY OF NEEDLES, (hereinafter referred to as the “CITY”), and Mark DeMay, an individual (hereinafter referred to as “EMPLOYEE”). For purposes of this AGREEMENT, CITY and EMPLOYEE may be collectively referred to as the “Parties” or individually as a “Party.”

RECITALS
WHEREAS, based on EMPLOYEE’s qualifications and ability, the City Manager desires to appoint EMPLOYEE to serve as Director of Finance and Administrative Services for CITY; and
WHEREAS, EMPLOYEE desires to perform and assume responsibility for the provision of services to CITY in the position of Director of Finance and Administrative Services; and WHEREAS, EMPLOYEE and CITY acknowledge and agree that this Agreement is not covered by and shall supersede any Memorandum of Understanding between City of Needles and the Teamsters Local 1932.; and
WHEREAS, the Parties wish to establish the terms and conditions of EMPLOYEE’s provision of professional services to CITY through this AGREEMENT.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, CITY and EMPLOYEE hereby agree as follows:

1. POSITION, DUTIES AND TERM.

1.1 Incorporation of Recitals. The above recitals are incorporated herein and made a part of this Agreement.

1.2 Position. EMPLOYEE accepts employment with CITY as its Director of Finance and Administrative Services and shall perform all functions, duties and services set forth in Section

1.5 (Duties) of this Agreement.

1.3 Effective Date of Agreement/Term. This Agreement is for an unspecified term and is subject to the “At-Will” provision in Section 1.4 and termination provision in Section 4.

1.4 Employment At-Will.
(a) EMPLOYEE’s employment status with CITY shall be at-will and terminable with or without cause, at either Party’s discretion, subject to the termination provisions provided herein. EMPLOYEE shall serve at the pleasure of the City Manager. EMPLOYEE Agenda Item 19.
2 acknowledges, understands and agrees that EMPLOYEE may not avail himself of any procedures, provisions or protections set forth under CITY’s Employment Policies, as defined herein, in so far as such procedures, provisions or protections limit, restrict, modify, prohibit or regulate EMPLOYEE’s status as an “at-will” employee of CITY or the ability of the City Manager to terminate EMPLOYEE’s employment at any time for cause or for convenience and without cause.

For purposes of this Agreement, the capitalized term “Employment Policies” means and refers to any code, ordinance, resolution, regulation, rule, memorandum of understanding, or other written policy of CITY as the same may be amended, modified or supplemented from time-to-time, and any written employment manual of the CITY which governs, regulates or otherwise relates to employment with CITY. CITY’s Employment Policies shall not apply to EMPLOYEE in so far as such Employment Policies limit, restrict, modify or regulate (or may be interpreted to limit, restrict, modify or regulate) EMPLOYEE’s status as an “at will” employee of the CITY. (b) EMPLOYEE shall not be entitled to any pre-termination hearing or other similar proceeding or appeal proceeding as a precondition to any decision or action by the City Manager to terminate EMPLOYEE’s employment whether for cause or for convenience and without cause. EMPLOYEE shall also not be entitled to any post-termination hearing or appeal proceedings.
(c) Nothing in this Agreement shall confer upon EMPLOYEE any right to any property interest in continued employment with CITY.

1.5 Duties. EMPLOYEE shall serve as the Director of Finance and Administrative Services and shall have the duties and responsibilities of the Director of Finance and Administrative Services, attached hereto as Exhibit “A” and as the same may be amended or modified from time-to-time by the City Manager, City Council, the California Codes, Needles City Code, Needles City Charter or CITY’s policies and procedures approved by the City Council.

EMPLOYEE’s performance of EMPLOYEE's duties shall be subject to the direction of the City Manager. EMPLOYEE shall keep the City Manager fully informed of all significant operations or major undertakings by EMPLOYEE and the Finance Department (“Department”).

EMPLOYEE shall also provide the City Manager with regular status reports on the operations and activities of EMPLOYEE’S Department. EMPLOYEE shall perform such duties as are customary and appropriate to the position Director of Finance and Administrative Services as well as such special duties as may be assigned to EMPLOYEE from time to time by the City Manager. Notwithstanding EMPLOYEE’s duties as Director of Finance and Administrative Services, nothing in this Agreement shall be construed to prohibit direct communications between the City Manager and employees within EMPLOYEE’S Department. EMPLOYEE shall attend all City Council, Board and Commission meetings, unless excused or directed otherwise by the City Manager.

1.6 Work Hours. The position of Director of Finance and Administrative Services is an exempt position under all applicable wage and hour laws. EMPLOYEE’s compensation (whether salary or benefits or other allowances) is not based on hours worked. EMPLOYEE shall not be entitled to any compensation for overtime, missed meal or rest periods, reporting time, or any other wage and hour benefits conferred upon non-exempt employees under state or federal wage and hour laws, including regulations propounded in applicable Industrial Welfare Orders.

Agenda Item 19.
3 EMPLOYEE is expected to engage in those hours of work that are necessary to fulfill the obligations of the Director of Finance and Administrative Services position. EMPLOYEE does not have set hours of work as the Director of Finance and Administrative Services is expected to be available at all reasonable and relevant times.

1.7 Regional and Professional Activities. CITY desires that EMPLOYEE be reasonably active in professional organizations that will promote the standing of CITY and advance CITY’s goals, interests and policy objectives while also providing EMPLOYEE with opportunities for the type of professional development that will enhance EMPLOYEE’S ability to serve CITY and perform EMPLOYEE’S duties as Director of Finance and Administrative Services. Toward this end, EMPLOYEE may, upon reasonable notice and approval by the City Manager, join professional organizations and participate in the activities of such organizations in so far as such participation promotes the interests of CITY and does not unduly interfere with the performance of EMPLOYEE’s duties as Director of Finance and Administrative Services. CITY agrees to budget and, consistent with that budget, pay for the dues, conference and travel fees, and subscriptions of the Director of Finance and Administrative Services necessary for EMPLOYEE’S participation in national, statewide, regional or professional organizations.

1.8 Non-CITY Activities. In accordance with Government Code Section 1126, during the period of EMPLOYEE’S employment, EMPLOYEE shall not accept, without the express prior written consent of the City Manager, any other employment or engage, directly or indirectly, in any other business, commercial, or professional activity (except as permitted under Section 1.7 (Regional and Professional Activity), whether or not for pecuniary advantage that is in direct conflict with the City’s interests.

2. COMPENSATION AND BENEFITS AND REIMBURSEMENTS.

2.1 Base Salary. Commencing on the date EMPLOYEE commences full time work with the CITY, EMPLOYEE shall receive a base annual salary of $164,278.40 per year, (hereinafter, the “Base Salary”). The Parties understand and agree that the amount of the Base Salary, as preliminarily established for the year 2025, may be adjusted from time to time by the CITY MANAGER following a performance evaluation, as provided for in Section 2.2 (below). In no event shall EMPLOYEE’s base salary adjust automatically pursuant to any mechanism, and in no event shall EMPLOYEE’s base salary exceed the maximum amount approved by the City Council, including in the City’s Council approved salary table or other document that may be adopted by the City Council in the future. The Base Salary shall be payable in bi-weekly installments at the same time and in the same manner as other management employees of CITY.

EMPLOYEE’s salary shall be subject to customary withholding for taxes and other required deductions.

2.2 Performance Review. On or before the anniversary date of execution of this Agreement, the City Manager will undertake a job performance review of EMPLOYEE. In connection with such performance review, the City Manager may consider any adjustments in EMPLOYEE’s compensation consistent with CITY’s Council approved salary table. The failure of CITY to undertake a performance evaluation shall not limit CITY’s ability to terminate this Agreement pursuant to Section 4 (Termination).

Agenda Item 19.
4 2.3 Bonus. If EMPLOYEE completes six (6) months of continuous employment, starting from the first day of employment, EMPLOYER will pay EMPLOYEE a one-time bonus of Five Thousand Dollars ($5,000). For purposes of this Section 2.3, “continuous employment” means employment that is uninterrupted by any leave of absences lasting longer than forty (40) continuous hours of absence.

2.4 Benefits. In addition to Base Salary, CITY shall also provide EMPLOYEE with the following benefits:
(a) Health Insurance, Life Insurance, and Reimbursements. EMPLOYEE shall be provided with these benefits to the same extent as those benefits are provided to other City unrepresented management employees.
(b) Business Related Equipment. City shall also provide EMPLOYEE a personal laptop (at work) for use in connection with CITY business. CITY shall be responsible for maintenance of said item. EMPLOYEE acknowledges and agrees that EMPLOYEE has no right to privacy with regard to business related equipment, and CITY shall be apprised of any and all passwords at all times.
(c) Participation in Additional CITY Programs. EMPLOYEE shall be eligible to participate in any other CITY program/employment benefits to the extent they are offered to non-represented CITY management employees.
(d) Cell Phone Stipend. EMPLOYEE shall receive a cell phone stipend to reimburse EMPLOYEE for business-related costs incurred when using their personally owned cell phone. As of the Effective Date, the monthly cell phone stipend is $50.00. CITY may review and adjust the monthly cell phone stipend from time to time. (e) Holidays and Leave. Employee shall accrue sick leave and other leave as required by state or federal law as provided in the City of Needles Employee Handbook. (1) Vacation Leave. In the first year of employment only, the City will front load forty (40) hours of vacation leave. Thereafter, EMPLOYEE will accrue vacation leave at the rate of 6.15 hours per pay period (20 days per year). EMPLOYEE’S total vacation accruals, including the forty (40) hours of vacation benefits frontloaded to EMPLOYEE in the first year of employment, shall not exceed one-hundred and sixty (160) hours. (2) Administrative Leave. To offset the number of evening City Council, Board and Commission meetings EMPLOYEE is entitled to 40 hours of administrative leave per year which cannot be converted to cash. EMPLOYEE may use this administrative leave as he wishes, subject to the City’s approval of the timing and length of leave. The forty (40) hours of administrative leave is frontloaded to Employee on the anniversary of the start date of his employment each year. EMPLOYEE’S total administrative leave accrual shall not exceed forty (40) hours.

Agenda Item 19.
5 (f) PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (PERS) ELIGIBILITY.

The City has contracted with the California Public Employees Retirement System ("CalPERS") for its employees. As used in this Agreement, the terms "Classic Members" and "New Members" shall be the same as those terms are used in the Public Employees' Pension Plan Reform Act of 2013.

As of the Effective Date of this Agreement, EMPLOYEE is a:
_______ Classic Member __x___ New Member
EMPLOYEE shall receive the same CalPERS benefits as other unrepresented management employees of City, as may be amended from time to time by the City in its sole and absolute discretion. The CalPERS benefits are currently as follows:

As to New Members, the Benefits are the 2% at 62 Formula.

3. ILLNESS OR INJURY; DISABILITY AND DEATH.

3.1 Cessation of Work Due to Injury or Disability. In addition to any right of termination set forth under Section 1.4 and Section 4 (Employment With CITY “At-Will”), above, CITY also reserves the right to terminate EMPLOYEE’s employment along with this Agreement if EMPLOYEE ceases to work as a result of injury or disability which results in Employee being unable to perform the essential duties of the Director of Finance and Administrative Services position, with or without accommodation, for a period of twelve (12) consecutive weeks or more, as documented by a healthcare provider. The foregoing notwithstanding, CITY may terminate EMPLOYEE if, in the CITY’S unilateral discretion, the disability poses a direct threat to the safety of CITY, EMPLOYEE or any other employees working for CITY, and any reasonable accommodation attempted by CITY would not mitigate or eliminate such a threat. CITY will not provide a severance payment if EMPLOYEE is terminated under this Section of this Agreement.

3.2 Compensation for Work-Related Illness or Injury. In the event EMPLOYEE suffers a physical or mental illness or disability arising out of the course of employment, EMPLOYEE’s exclusive remedy or remedies against CITY for such illness, injury or disability shall be those legally allowed under the workers’ compensation laws of the State of California.

The Parties further agree that the California Workers Compensation Appeals Board shall be the exclusive venue for any claim of physical or mental illness or disability arising out of the course of EMPLOYEE’S employment with the CITY.

3.3 Medical Examination. EMPLOYEE agrees to submit to a medical and/or psychological examination by a qualified physician or psychiatrist selected by CITY, in the event the CITY determines a medical and/or psychological examination is needed to make a decision under Sections 3.1 through 3.2. CITY and EMPLOYEE shall receive a copy of all medical reports related to the examination.

3.4 Death of Employee. This Agreement along with EMPLOYEE’s employment shall terminate automatically upon EMPLOYEE’s death.

Agenda Item 19.
6 3.5 Compensation Upon Termination. Except as otherwise provided under this Agreement, if EMPLOYEE’s employment is terminated pursuant to this Section 3 (Illness or Injury; Disability and Death), CITY shall pay EMPLOYEE all Base Salary, benefits, and compensation due and owing EMPLOYEE through the last day actually worked. If termination is caused by EMPLOYEE’s death, CITY shall provide the compensation and benefits otherwise due EMPLOYEE to EMPLOYEE’s executor, administrator, heirs, personal representatives, successors, and assigns. CITY will not provide for any “severance payment,” as defined in Section 4, if EMPLOYEE is terminated under the provisions of Section 3.1 through 3.5.

4. TERMINATION.

4.1 Termination by CITY for Convenience and Without Cause.

EMPLOYEE is appointed and serves at the pleasure of the CITY and is an at will employee.

The CITY may terminate EMPLOYEE at any time for convenience and without cause. In the event EMPLOYEE is terminated without cause, at or during such time that EMPLOYEE is willing and able to performed his duties under this AGREEMENT, then CITY agrees to pay EMPLOYEE a severance equal to six (6) months’ Base Salary, less any and all applicable or legally required deductions, provided EMPLOYEE has executed a CITY approved full and final release of any and all actual or potential claims (including a Civil Code Section 1542 release) that EMPLOYEE has or could have against CITY, its officials, employee and/or agents. At the time of termination without cause, EMPLOYEE shall also receive all accrued but unused vacation. The foregoing notwithstanding, in no event shall the “severance payment” include the payment of any sums prohibited pursuant to Government Code Section 53260-53264, and any such sums shall be deducted from the “severance payment.”

4.2 Termination by Employee. EMPLOYEE may terminate EMPLOYEE’S employment for any reason, and at any time, with or without cause. EMPLOYEE shall not receive a “severance payment” in the event EMPLOYEE terminates his employment with CITY pursuant to this Section.

4.3 Termination for Cause by CITY. CITY may immediately terminate EMPLOYEE’s employment with CITY and this Agreement at any time by providing EMPLOYEE written notice of EMPLOYEE’S termination for cause and the reason(s) for the termination. No “severance payment” shall be paid in the event EMPLOYEE’s employment is terminated for cause, except that CITY shall pay EMPLOYEE for all earned but unpaid wages and all accrued and unused vacation, as provided for in this Agreement. The term “cause” shall be defined to include any misconduct materially related to performance of official duties, including but not be limited to any of the following: 1) breach of this AGREEMENT, 2) willful or persistent breach of duties, 3) resume fraud or other acts of material dishonesty, 4) unauthorized absence or leave not otherwise supported by valid documentation from a healthcare provider, 5) conviction of a misdemeanor involving moral turpitude (i.e., offenses contrary to justice, honesty, or morality), conviction of a misdemeanor DUI, or conviction of a felony under California law (the CITY may, in its discretion, place EMPLOYEE on paid or unpaid administrative leave until resolution of charges brought against EMPLOYEE), 6) violation of the CITY’s anti-harassment policies and/or a finding that EMPLOYEE engaged in legally prohibited personal acts of harassment, discrimination, and/or retaliation against a CITY official, CITY employee, or any individual Agenda Item 19.
7 protected by state or federal laws prohibiting harassment, discrimination, and/or retaliation, 7) violation of the Needles City Code, ordinances, rules or regulations, including but not limited to the CITY’s Employee Handbook, 8) use or possession of illegal drugs, 9) engaging in conduct tending to bring embarrassment or disrepute to the CITY, 10) any illegal or unethical act involving personal gain, 11) failure to carry out materially significant and legally constituted directions or policy decisions of the City Council or City Manager, or 12) gross misfeasance or gross malfeasance.

4.4 Termination Obligation. EMPLOYEE agrees that all property, including without limitation, all equipment, tangible, Proprietary Information (as defined below), credit cards, keys, passwords, cell phones, tablets, pagers, documents, records, notes, contracts, and computergenerated materials furnished to or prepared by EMPLOYEE incident to EMPLOYEE’S employment are the property of CITY and shall be returned promptly to CITY upon termination of EMPLOYEE’s employment. EMPLOYEE’s obligations under this subsection shall survive the termination of EMPLOYEE’S employment and the expiration or early termination of this Agreement.

4.5 Benefits Upon Termination. All benefits to which EMPLOYEE is entitled under this Agreement shall cease upon EMPLOYEE’s termination, unless expressly continued under this Agreement, under any specific written policy or benefit plan applicable to EMPLOYEE, or unless otherwise required by law.

5. CONFLICT OF INTEREST.

5.1 EMPLOYEE shall not, during the term of this Agreement, individually, as a partner, joint venture, officer or shareholder, invest or participate in any business venture conducting business in the corporate limits of CITY, except for stock ownership in any company whose capital stock is publicly held and regularly traded, without prior approval of the City Manager and City Council. EMPLOYEE shall also be subject to the conflict of interest provisions of the Government Code of the State of California, the Needles City Code, and any other conflict of interest regulations applicable to EMPLOYEE’s employment with CITY. For and during the Term of this Agreement and any extension term, EMPLOYEE further agrees that except for a personal residence or residential property acquired or held for- future use as EMPLOYEE’S personal residence, EMPLOYEE will not invest in any other real estate or property improvements within the corporate limits of CITY without the prior consent of the City Manager and City Council.

6. ARBITRATION OF DISPUTES.

Any claim, dispute, or controversy which would otherwise require or allow resort to any court or other governmental dispute resolution forum between EMPLOYEE and CITY arising from, related to, or having any relationship or connection whatsoever with EMPLOYEE’S employment or the terms of this Agreement, whether based on tort, contract, statutory, or equitable law, or otherwise, shall be submitted to and determined exclusively by binding arbitration under the Federal Arbitration Act, in conformity with the procedures of the California Arbitration Act (Cal. Code Civ. Proc. sec 1280 et seq.), including section 1283.05 and all of the Acts other Agenda Item 19.

Agenda Item 19.
9 EMPLOYEE harmless from any criminal proceeding, or with regard to any civil, criminal or administrative proceeding initiated by EMPLOYEE.

7.3 Entire Agreement. This Agreement is intended to be the final, complete, and exclusive statement of the terms of EMPLOYEE’s employment by CITY. This Agreement supersedes all other prior and contemporaneous agreements and statements, whether written or oral, express or implied, pertaining in any manner to the employment of EMPLOYEE, and it may not be contradicted by evidence of any prior or contemporaneous statements or agreements. To the extent that the practices, policies, or procedures of CITY, now or in the future, apply to EMPLOYEE and are inconsistent with the terms of this Agreement, the provisions of this Agreement shall control. However, as noted in Section 2.7 above, EMPLOYEE shall be eligible to participate in any other CITY programs/employment benefits to the extent they are offered to CITY’s unrepresented management employees.

7.4 Amendments. This Agreement may not be amended except in a written document signed by EMPLOYEE, approved by the City Manager, City Council and signed by the City Attorney.

7.5 Waiver. Failure to exercise any right under this Agreement shall not constitute a waiver of such right.

7.6 Assignment. EMPLOYEE shall not assign any rights or obligations under this Agreement. CITY may, upon prior written notice to EMPLOYEE, assign its rights and obligations hereunder.

7.7 Severability. If any court of competent jurisdiction holds any provision of this Agreement to be invalid, unenforceable, or void, the remainder of this Agreement shall remain in full force and effect.

7.8 Governing Law. This Agreement is entered into and is to be performed in San Bernardino County, California and shall be governed by and construed in accordance with the controlling laws of the State of California or federal law, whichever is applicable, and the Parties agree that venue in any court proceeding shall be in San Bernardino County, California.

7.9 Interpretation. This Agreement shall be construed as a whole, according to its fair meaning, and not in favor of or against any party. By way of example and not in limitation, this Agreement shall not be construed in favor of the party receiving a benefit or against the party responsible for any particular language in this Agreement. Captions are used for reference purposes only and should be ignored in the interpretation of the Agreement. This Agreement shall not be construed in favor of or against a party on the grounds that they drafted the Agreement or language in dispute.

7.10 Statutory Obligations
a. Abuse of Office or Position. Pursuant to California Government Code Sections 53243, 53243.1 and 53243.2, which became effective on January 1, 2012, if EMPLOYEE Agenda Item 19.
10 is convicted of a crime involving an abuse of EMPLOYEE’S office or position, all of the following shall apply: (1) if EMPLOYEE is provided with an administrative leave pay pending an investigation, EMPLOYEE shall be required to fully reimburse such amounts paid by CITY; (2) if CITY pays for the criminal legal defense of EMPLOYEE (which would be in its sole discretion, as CITY is generally not obligated to pay for a criminal defense), EMPLOYEE shall be required to fully reimburse such amounts paid by CITY; and (3) if this Agreement is terminated, any cash settlement related to the termination of EMPLOYEE by CITY, said amount shall be fully reimbursed to CITY or shall be void if not yet paid to EMPLOYEE. For this Section, abuse of office or position means either: (1) an abuse of public authority, including waste, fraud, and violation of the law under the color of authority; or (2) a crime against public justice, including a crime described in Title 7 commencing with section 92 of the California Penal Code. b. Maximum Cash Settlement Upon Termination of Agreement. Pursuant to California Government Code Sections 53260 and 53261, regardless of the term of this Agreement, if the Agreement is terminated and a dispute arises regarding the termination, the parties agree that the maximum cash settlement that EMPLOYEE may receive shall be equal to the monthly salary of EMPLOYEE multiplied by eighteen and shall not include any other noncash items except health benefits, which may be continued for the same duration of time (18 months) or until employee finds other employment, whichever occurs first.

7.11 Incorporation of Recitals. The Parties repeat and incorporate the recitals set forth above as if fully set forth herein.

7.12 Acknowledgment. EMPLOYEE acknowledges that EMPLOYEE has had the opportunity to consult legal counsel in regard to this Agreement, that EMPLOYEE has read and understands this Agreement, that EMPLOYEE is fully aware of its legal effect, and that EMPLOYEE has entered into it freely and voluntarily and based on EMPLOYEE’S own judgment and not on any representations or promises other than those contained in this Agreement.

IN WITNESS WHEREOF, the Parties executed this AGREEMENT on the date first written above.

Dated:_______________________
“EMPLOYEE”
By:______________________________
Agenda Item 19.
11 Dated:_______________________
“CITY”

CITY OF NEEDLES
By:______________________________
Patrick Martinez, City Manager
Dated:_______________________
ATTEST:

By:________________________

Agenda Item 19.

Exhibit “A”

DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES

EMPLOYMENT AGREEMENT
Exhibit “A”
Job Description
Agenda Item 19.

Agenda Item 19.
2 6. Administers the City’s accounting systems in accordance with proper municipal accounting procedures, including preparation for the annual audit

7. Assists the City Manager in budget management, including monitoring of anticipated revenues and expenditures

8. Ensures that the City’s payroll, employee benefits programs and personnel procedures are carried out correctly

9. Supervises, and is responsible for, the disbursement of all monies and has control of all expenditures so that budget appropriations are not exceeded; oversees the preparation of the warrants register

10. Responsible for all powers and duties set forth in Section 710 of the City Charter
MINIMUM QUALIFICATIONS:

Knowledge of:

1. Municipal finance

2. Human Resource management

3. Principals and practices of governmental budgeting and controls, accounting, auditing, financial reporting, cash management, and investments

4. Computer accounting systems and software
Ability to:

1. Display strong leadership and interpersonal skills; demonstrate oral and written communications skills

2. Manage, plan, schedule and direct complex projects

3. Establish effective working relationships with the City Council, boards and commissions, employees, internal and external customers, and management

4. Use mathematical skill sets and perform financial calculations

5. Recruit, supervise, train and evaluate department staff ESSENTIAL POSITION REQUIREMENTS:

Agenda Item 19.
3 Any combination equivalent to experience and education that would provide the required knowledge and abilities as stated above. A typical way to obtain the knowledge and abilities would be:

1. Possess a Bachelor’s degree with major course work in public administration or business administration or a related field, or an equivalent combination of experience and education that provides the knowledge, skills and abilities to perform the work required. A Masters degree and/or Certified Public Accountant designation is desirable

2. Must have five (5) years of increasing managerial responsibility in local government or private industry with responsibilities that included budgeting long/short term planning, cost and productivity control, financial management, personnel management, contract negotiations, governmental relations, customer and community relations
MARGINAL POSITION REQUIREMENTS:

Possess a valid Class C Driver’s License and demonstrate a satisfactory driving record.

Ability to pass pre-employment physical and drug test.

Be able to qualify for any fidelity or other bonds required for employment as Director of Finance
ESSENTIAL PHYSICAL REQUIREMENTS:

Ability to: Reach, turn, bend or stoop, move from one location to another.

Frequent: speak clearly and correctly, sit for long periods, hear, handle, climb.

Visual acuity near, less than 20 inches
Perform one or more of the following functions simultaneously:

Reach, turn, move, bend or stoop, from one position to another, handle materials, read, write, speak, sit and hear.

ENVIRONMENTAL EXPOSURES:

Moderate: Noise intensity levels, chemicals (office supplies), and lighting. ========================================================== Job Description Modification History
March, 2024
Agenda Item 19.

Agenda Item 19.

Agenda Item 19.

Agenda Item 19.

Agenda Item 19.

UPDATED SALARY AND BENEFITS
The City of Needles
is looking for its next

FINANCE

DIRECTOR
The City of Needles is seeking a teamoriented individual with municipal experience to be its next Finance Director.

If you are a finance professional who is
ready to be a hands-on leader in a fantastic
City, this is the position for you.

This is a transformative time for Needles.

As Finance Director, you will play a pivotal
role in shaping the City’s financial future
amid major investments in infrastructure,
economic development and long-term
planning. Needles continues to foster
a business-friendly environment that
attracts investment and drives growth.

Explore the possibilities and join us in
shaping the next chapter of Needles’ story!
Learn more within.

Agenda Item 19.

ABOUT THE CITY OF NEEDLES
Nestled along the Colorado River, Needles, California, blends small-town charm with big opportunities. Known for its
vibrant community spirit, enhanced public spaces and thriving economy, Needles is the ideal place to live, work and play.

A City on the Rise
Needles is on an upward trajectory, fueled by economic
expansion and infrastructure investment. The City’s
business-friendly policies have attracted over $100 million in new developments across hospitality, retail and cannabis.

The cannabis industry alone generates $4 million in annual tax revenue—reinvested into modernizing roads, water
systems and community spaces.

Recent developments include the Hampton Inn & Suites, which boosts tourism and new housing projects along
the Colorado River that support population growth.

With a streamlined permitting process and strong
partnerships with regional and federal agencies, Needles continues to cultivate a business-friendly environment
where investment and innovation thrive. This is exemplified by Needles’ recognition as the first rural city to receive the California Department of Housing and Community
Development’s Prohousing Designation, positioning the
City as a leader in housing development.

Enhancing Quality of Life
The Needles City Council is investing in infrastructure, recognized by the American Public Works Association
(APWA) for its innovative strategies and revitalized public spaces to make the city a safe, family-friendly destination.

Through its 15-Year Pavement Management Plan, the City
has already rehabilitated 39% of its road network, with $8.5 million invested since 2020.

Recent park improvements reflect the City Council’s
commitment to enhancing livability. Duke Watkins Park
recently underwent a $3.96 million renovation, now featuring a Route 66-themed splash pad and a bike pump track.

The Marilyn Hohstadt Mathews Walking Trail in Jack Smith Park was upgraded with new fitness stations and the Rodeo Grounds received critical enhancements to better support community events. In total, more than $7 million has been invested in modernizing local parks and gathering spaces.

Needles received the Clean California Community
Designation, recognizing its leadership in beautification and clean-up efforts. Together, these investments are
revitalizing public spaces, strengthening community
pride and creating an environment where residents
and visitors can thrive.

As a gateway to outdoor adventure, Needles offers
weekends filled with boating, water skiing or fishing along the scenic Colorado River. Embrace nature at its best with a visit to the nearby Havasu National Wildlife Refuge,
perfect for hiking, birdwatching or a relaxing riverside picnic. In Needles, work-life balance comes
with sunshine and endless recreation.

Community Engagement at its Core
Needles fosters a close-knit, inclusive community
with programs and events for all ages. Upgraded
public parks, expanded recreational programs and
strong collaboration with the Needles Unified School
District—which boasts a 100% graduation rate—create
a supportive environment for families.

Whether you’re exploring career opportunities, seeking
a supportive community or planning your next adventure, Needles, California is ready to welcome you.

About the Finance Department
The Finance Department is responsible for the overall
financial management of the City. It supports the internal and administrative functions of all operating departments while also meeting the direct service needs of residents and businesses.

In recent years, the Department has led key financial
initiatives, including the adoption of multi-year capital improvement plans, implementation of internal service
funds and oversight of grant funding. The team plays a
vital role in advancing infrastructure investments and
ensuring the City’s long-term fiscal sustainability.

Learn more about the Finance Department here:
www.CityOfNeedles.com/Departments/Finance FY 2025/2026 Adopted Budget Agenda Item 19.

LIVE
• Affordable living: The cost of living in Needles is among the lowest in California, making homeownership and everyday life more accessible than in nearby metro areas.
• Family-oriented community: A safe, small-town
atmosphere where neighbors look out for one
another and families thrive.
• Sunshine & scenery: Enjoy 365 days of sunshine in
a desert climate framed by the Colorado River and
nearby mountain ranges.
• Education & youth programs: Needles Unified School
District boasts a 100% graduation rate, supported by strong youth sports, recreation and extracurricular opportunities.

Compared to metro peers in California, Needles offers significantly lower housing and everyday expenses. This affordability, paired with unmatched recreation and community spirit, makes Needles a uniquely desirable place to live, work and play.

By the Numbers
(Sourced from Datausa.io):

NEEDLES
Median Home Value
$134,400
Median Household Income
$39,876

LOS ANGELES COUNTY
Median Home Value
$783,300
Median Household Income:
$87,760

PHOENIX
Median Home Value
$381,900
Median Household Income
$77,041

LAS VEGAS
Median Home Value
$395,300
Median Household Income:
$70,723
Houses for Sale
Play
Outdoor adventure: The only city in California with an Off-Highway Vehicle law, Needles embraces boating, jet skiing, off-roading, hiking, biking, hunting, golf and aquatics programs.

Cultural landmarks: Celebrate Needles’ Route 66 heritage, historic El Garces, Red Dog, Rainbo Café, 19th Hole Bar & Grille and local rodeo traditions.

Community life: A welcoming calendar of festivals, events, and RV resort gatherings builds strong community connections.

Regional access: Just a short drive from Las Vegas, Laughlin, Lake Havasu and the Grand Canyon, Needles puts endless destinations within easy reach.

NEEDLES
San Diego
Joshua Tree
National Park
Lake Havasu
Laughlin
Katherine Landing
Hoover Dam
Death Valley
National Park
Grand Canyon
Los Angeles
Las Vegas
Phoenix
Work
Business-friendly environment: Low
business and utility costs make Needles
attractive for investment and growth.

Connected location: Served by I-40, BNSF
Railway, Needles Airport, and Amtrak’s
Southwest Chief, the city is a regional hub
for commerce and travel.

Pro-growth leadership: The City Council is
committed to streamlined permitting and
fostering new business opportunities.

Agenda Item 19.

THE ROLE: FINANCE DIRECTOR
The Finance Director is a hands-on leader who oversees the full scope of the City’s financial operations, including budgeting, forecasting, accounting, utility billing, risk management and long-term financial planning. This role is responsible for maintaining the City’s fiscal health while helping guide strategic investments that support Needles’ ongoing growth.

Reporting directly to the City Manager, the Finance Director develops and implements policies and practices that ensure transparency, compliance and operational efficiency. The Director also collaborates closely with other departments, providing financial insight that helps shape citywide decisions and priorities.

About The Ideal Candidate
The ideal candidate will bring a wealth of municipal finance experience and demonstrate expertise in managing complex budgets, accounting and financial systems. This individual is ready to step into a leadership role that not only ensures the City’s fiscal health but also advances its strategic goals.

The ideal candidate brings the following:
• Municipal Finance Expertise: A strong background
in municipal finance, including experience with two-year budgets, internal service funds, cost allocations and
financial forecasting
• Budget Development and Oversight: Proven ability
to develop and manage complex multi-year budgets using
advanced financial systems and performance-based tools. • Leadership and Team Management: A seasoned
leader who can effectively manage and mentor a team.

The candidate will also oversee capital projects and
human resources functions.
• System Implementation Experience: Experience leading
financial system implementations and process improvements to enhance accuracy, efficiency and transparency.
• Grant and Audit Knowledge: Strong understanding
of grant finances, disbursements and single audit requirements, ensuring compliance and effective management of external funding.
• Visionary Thinking: A forward-looking individual who
understands forecasting and can advise the City Council, City Manager and executive team on spending strategies
to achieve long-term objectives and capital improvements. • Collaborative Communication: An effective communicator who can present financial information clearly to elected
officials, staff and the community
The ideal candidate is a motivated and innovative leader who is ready to take ownership of the City’s financial future, ensuring it remains on a path of sustainability and growth. They thrive in a collaborative, hands-on environment and are committed to being an integral part of the community.

Qualifications
• Bachelor’s degree from an accredited
four-year college or university in public
administration, business administration,
finance, accounting or related field.
• A minimum of five (5) years of full-time
senior/executive management
experience in finance administration
in a government environment.
• Certified Public Accountant (CPA)
highly desired.

SEE THE FULL JOB DESCRIPTION HERE
Agenda Item 19.

UPDATED SALARY & BENEFITS
The salary range for the Finance Director position is $128,673 – $164,237. • City-Sponsored Benefits: The City covers more
than half of employee benefit costs.
• Work-Life Balance: The City of Needles prioritizes
a healthy work-life balance with flexible scheduling
when feasible.
• Retirement: CalPERS with 2% at 62 formula with a total combined rate of 15.62%. Employees are also able to
enroll in an Empower 457B Deferred Compensation Plan.
• Employer Paid Insurance:
• Life insurance (up to $200K for employees,
$50K for spouses and $10K for dependents).
• Short- and long-term disability insurance.
• Health, Dental and Vision: Employees receive
a Blue Shield of CA PPO plan, Delta Dental PPO
and VSP Vision coverage.
• Time Off: 13 paid holidays per year, plus family,
bereavement, jury duty, witness and sick leave.
• Perks & Allowances:
• NEW Vacation and sick leave are credited at the
start of employment—no waiting period.
• NEW Utility allowance (up to $50/month).
• Travel allowance.
• Educational financial assistance.
• Employee Assistance Program.
• Discounted golf at Rivers Edge Golf Course
($5 per round).
$5,000 signing bonus
during the first year.

How to Apply
To be considered for this position, please submit
your resume and cover letter to Christine Martin
at [email protected]. This position
is open until filled, with the first review on
October 8, 2025.

After the submission deadline, candidates will
be screened for qualifications. If you require
additional information or have questions, please
contact Christine Martin at 949-993-6531.

Agenda Item 19.

City of Needles 817 Third Street, Needles, California 92363 (760) 326-2113 • FAX (760) 326-6765
www.cityofneedles.com
Mayor, Janet Jernigan
Vice Mayor Ellen Campbell
Councilmember Tona Belt
Councilmember Jamie McCorkle
Councilmember JoAnne Pogue
Councilmember Henry Longbrake
Councilmember Larry Ford
City Manager Patrick J. Martinez

MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PATRICK J. MARTINEZ, CITY MANAGER
SUBJECT: WEEKLY MEMORANDUM
DATE: November 21, 2025

1. Storm Response & Roadway Repairs
This week’s storm caused significant flooding and roadway damage across the city, including major impacts along Needles Highway and closures at the Underpass and several residential corridors such as J Street, Bailey, and Lillyhill. Our Public Works team worked diligently throughout the storm, coordinating closely with San Bernardino County Department of Public Works and Phillips Construction to clear debris, reopen access, and stabilize the most heavily affected areas. The majority of damaged sections along Needles Highway have now been repaired, and remaining severe washouts are being documented and submitted to our insurance provider for claim review. City crews acted quickly and strategically to preserve the integrity of our infrastructure and maintain safe travel routes for residents, and additional assessments are underway to determine any further repair needs. Refer to the attached images for a glimpse of the damage. Residents can report concerns by calling 760-326-5700 (press 9) or using the Needles Connect app on Google Play Store (Android) and Apple Store (iOS).

2. SNAP (CalFresh) Benefits – Federal Shutdown Update
As of November 13, CalFresh benefits that were temporarily paused due to the federal government shutdown have now been issued to residents’ EBT cards, with newly eligible households expected to receive benefits through the standard issuance process. The City has shared this update through Needles Connect and referenced the attached County flyer to ensure accurate public information. While benefits have resumed, City staff continues to prioritize food security and coordinate with local partners to support any residents experiencing service gaps. St. Vincent de Paul, Set Free Church, St. Ann Catholic Church (Martha’s Pantry), and Firehouse Ministries remain available to provide free food boxes and hot meals without income restrictions. These partners have confirmed their readiness to meet increased demand as needed. The City will continue targeted outreach to ensure continued access to essential food resources.

3. Active Transportation Plan – Community Engagement & Bike Giveaway The City of Needles continues advancing its Active Transportation Plan (ATP) and encourages residents to participate in upcoming engagement efforts focused on improving walking and biking safety, connectivity, and accessibility throughout the community. Key events include a Community Meeting at the Needles Recreation Center on Wednesday, December 3, from 4:00 to 6:00 p.m., where the City’s engineering consultant, Kimley-Horn, will provide a formal project presentation, followed by School Walk Audits on Thursday, December 4, and a Bike Rodeo at the Holiday Fun Fair on Saturday, December 6, from 10:00 a.m. to 2:00 p.m. To promote active transportation and encourage youth participation, the City will host bike giveaways, including 13 bikes on December 3, 13 bikes plus one E-bike on December 6, and an additional 10 bikes and one E-bike scheduled for distribution in the spring. These efforts directly support the City’s commitment to healthier mobility, safer infrastructure, and communitydriven planning. Residents may also submit input through the interactive map or sign up for project updates. For more details and project updates, please click the link provided. Residents may call 760-326-2113 or email [email protected].

4. Senior Center Outreach – Community Resources & Updates At the invitation of Councilmember Larry Ford, City Manager Patrick Martinez addressed seniors at the Needles Senior Center during the Bonnie Baker Senior Center lunch program, focusing on access, safety, and essential senior services. The presentation included updates on the City’s response to the Rite Aid closure, pharmacy alternatives, Dial-a-Ride transportation, and housing stability support for senior veterans through the Veterans Housing Program.

Staff also highlighted cannabis-funded street repairs and accessibility improvements at Bob Belt Beach Park and Duke Watkins Park. Arrowhead Credit Union attended to share financial planning resources and emphasize the importance of long-term financial stability. Seniors were encouraged to stay informed through the Needles Connect App and explore educational opportunities offered by Palo Verde College. Questions regarding the lunch program can be directed to 760-326-2898. A $5 lunch donation is encouraged, and program registration (60+) and reservations are required. Approximately 90 seniors are served meals daily through this program. (Lunch program services referenced are provided by the San Bernardino County Department of Aging and Adult Services – Public Guardian. The material or product was a result of a project funded by a contract with the California Department of Aging).

5. County Health Resources – Council Presentation & Mobile Clinic The San Bernardino County Department of Public Health will provide a presentation at the next City Council meeting outlining available health programs and support services for Needles residents, including current outreach efforts and opportunities to strengthen collaboration for improved access to care. This presentation reinforces the City’s continued focus on connecting

residents with essential health resources. As a related reminder, the County continues to operate a weekly Mobile Medical Clinic in Needles every Thursday from 8:00 a.m. to 4:00 p.m. at the Transitional Assistance Department lot (1090 E. Broadway). Through the On-The-Go Health initiative, the clinic offers no-cost primary and urgent care services including health screenings, chronic disease management, pregnancy testing, minor wound care, and Medi-Cal enrollment assistance. Services are open to all California residents and no insurance is required. Appointments are strongly encouraged by calling (800) 722-4777 (Press 5). Council is encouraged to help share these resources to expand awareness and improve community access to care.

6. Rivers Edge Golf Course – 19th Hole Kitchen Remodel Update Construction on the 19th Hole Bar & Grill kitchen remodel at Rivers Edge Golf Course is nearing completion, with final work anticipated by the end of December. This $500,039 project is funded through Economic Development Funds generated by local cannabis tax revenues and reflects the City’s strategic reinvestment in strengthening non-cannabis businesses that support Needles’ tourism economy. Improvements include a fully upgraded kitchen, a new ADAaccessible ramp, and parking area enhancements to improve safety and accessibility. The restaurant has remained open during construction with a limited menu to maintain service continuity. This investment enhances a key riverfront amenity and supports the City Council’s goals of expanding recreation, hospitality, and visitor-serving infrastructure.

7. SBCTA Measure I – City Spotlight
The City of Needles was recently featured by the San Bernardino County Transportation Authority (SBCTA) in its Measure I – City Spotlight series, highlighting the Colorado River Bridge and its role in regional connectivity. The feature showcases how Measure I funding supports roadway rehabilitation, improved intersections, and reliable access through extreme conditions in California’s easternmost city. This recognition reinforces the value of continued transportation investment in Needles and its importance as a critical gateway community. Staff will continue to advocate for Measure I resources to advance priority street and infrastructure projects that improve safety, mobility, and longterm system reliability.

8. Route 66 Centennial – Marketing Efforts Kickoff
The City of Needles Route 66 Subcommittee, consisting of Mayor Jernigan, Vice Mayor Campbell, and Councilmember McCorkle, has officially launched the City’s Route 66 Centennial marketing efforts with the placement of a promotional advertisement in the River Cities Newspapers Route 66 Centennial Magazine. The advertisement promotes Needles as an original Route 66 town and highlights the City’s upcoming 2026 Centennial celebration, supporting Council’s goal of expanding tourism, destination branding, and regional visibility.

Readers are encouraged to scan the QR code included in the ad to stay engaged with Route 66 updates, events, and visitor information. Additional marketing efforts will continue throughout the year, with more to report as this campaign progresses.

9. CannaBus Shuttle Grand Opening & Regional Tourism Partnership This week, the City joined regional partners to celebrate the grand opening of the CannaBus Shuttle, providing safe, reliable transportation between Laughlin resorts and Needles’ licensed cannabis lounges. The event was hosted in partnership with the Bullhead, Laughlin, and Needles Area Chambers, reinforcing the Council’s ongoing focus on cross-river collaboration and tourism growth. The shuttle creates a direct visitor pipeline that supports local cannabis retailers, promotes roadway safety, and strengthens Needles’ role within the broader river valley tourism economy. The City thanks the business owner for their investment in our community and commitment to expanding visitor-serving amenities. This initiative aligns with Council goals to enhance tourism, support business-friendly services, and increase economic activity. For a glimpse of the event click on this link or refer to the attached photos.

10.Rivers Edge Golf Course – Tournament Season & Sports Tourism Impact Rivers Edge Golf Course continues to serve as a regional sports tourism asset, with the next several weekends featuring high-profile tournaments including the Turkey Trott Scramble, Jason Smith Memorial Golf Outing, Battle of the Valley Tournament, and the Holiday Shootout. These events attract visitors from across the tri-state area and generate increased activity for local businesses, restaurants, and lodging. Course conditions remain excellent, reflecting the City’s continued investment in quality recreational amenities. Those interested in hosting future tournaments may contact JJ DeLeon at (760) 326-3931 for scheduling and coordination. Please click the event calendar link.

11.Needles Sunday Market – Santa Fe Park
Launched on November 2, the Needles Sunday Market is now entering its fourth week and continuing to grow as a consistent community gathering at Santa Fe Park every Sunday from 8:00 a.m. to 12:00 p.m. through March 31, 2026. The market supports the City Council’s Community Engagement goal by providing a welcoming space for residents to connect and support local vendors. Vendor participation and community attendance continue to grow as the market gains visibility as part of the downtown weekend experience. Interested vendors may contact Market Manager Patrick Lauterio at (760) 848-8289 or [email protected].

12.Mohave Cannabis Co. Hosts Annual Thanksgiving Turkey Giveaway To support residents during the Thanksgiving season and ensure no family goes without a holiday meal, the City recognizes Mohave Cannabis Co. for hosting its Annual Thanksgiving Turkey Giveaway on Friday, November 21. Through this thoughtful initiative, 72 turkeys were distributed to local families in need, providing meaningful relief during a time when many households face added financial strain. This effort, led by community advocate and former Councilmember Zachary Longacre in partnership with Mohave Cannabis Co., reflects the true spirit of the holiday and highlights the positive role local leadership and businesses play in strengthening our community. The City

appreciates this continued commitment to giving back and looks forward to ongoing collaboration that supports and uplifts Needles residents.

13.Youth Meal Distribution – Fall Break Support
Needles Community Partners, in partnership with the Needles Chamber of Commerce, distributed more than 60 meals this week to support local students and families during fall break, when access to school-based meals is temporarily unavailable. Meals were made possible through generous donations from the Arrowheart Foundation and targeted households experiencing limited access to food. This coordinated effort helped ensure youth had reliable, nutritious meals during the holiday period and reduced the strain on families facing food insecurity. The initiative reflects a strong community response and the continued commitment of local organizations to supporting vulnerable families. The City extends its sincere appreciation to all partners involved for stepping in to meet a critical need and providing meaningful relief to our community’s youth.

14.Annual Community Thanksgiving Dinner & Meal Delivery Effort The Needles St. Vincent de Paul Society, in cooperation with Set Free Church and St. Ann’s Catholic Church, will host its FREE Annual Thanksgiving Dinner for Needles and Tri-State residents on Thursday, November 27, 2025 (Thanksgiving Day) from 11:00 AM to 2:00 PM (CA Time) at Fr. Hanley’s Hall, 218 D Street, Needles, CA 92363. All local and Tri-State residents are welcome to attend and enjoy a warm holiday meal in a spirit of unity and community support. This annual tradition reflects the collective commitment of local faith-based and nonprofit partners to ensure no resident goes without a holiday meal. For questions, residents may contact George at 928-299-9875. In addition, a separate coordinated effort will provide 100 individually cooked Thanksgiving meals for elderly and alone Needles residents on Wednesday, November 26, 2025. Meals will be prepared by the Needles Women’s Club, food provided by Tri-State Community Healthcare, kitchen space donated by Needles High School, and delivery carried out by Make Bullhead Better volunteers. This collaborative effort underscores the City’s shared commitment with regional partners to ensure our most vulnerable residents are supported during the holiday season. Eligible residents may sign up for delivery through www.makebullheadbetter.com.

15.Pacific Clinics Needles Clubhouse Program
City staff attended the one-year anniversary celebration of the Pacific Clinics Needles Spike Clubhouse Program, recognizing an important milestone for this critical behavioral health resource. Since opening, the program has welcomed more than 200 new members and continues to expand access to services for adults 18 and older. Support offerings include wellness programs, resilience training, recovery resources, skill-building workshops, and peer support groups that promote stability and positive mental health outcomes. The facility also provides Wi-Fi, computer access, and structured activities that encourage connection and reduce isolation. This milestone reflects the program’s growing impact and its role in strengthening a safe, healthy, and supportive community.

Photos and additional details are included in the attached materials.

16.Expanded Delivery & Grocery Access Now Available in Needles Online Residents now have expanded access to food and essential goods through DoorDash and Walmart delivery services operating in Needles. DoorDash provides delivery from local restaurants and retail businesses, while Walmart delivery offers access to groceries and household merchandise, with discounted options available through Walmart+ Assist for qualifying residents receiving assistance benefits. These services reduce transportation barriers for seniors, homebound residents, and families without reliable vehicles while supporting local consumer access. Residents can place orders through the respective apps or websites using a Needles address.

17.Good Morning Needles – Business & Community Coffee Gathering City officials and local business leaders gathered at the Needles Chamber and Visitor Center for the monthly “Good Morning Needles” coffee event. Guest speaker Michael Thornton of Friends of El Garces highlighted the El Garces Renovation Project and the building’s unique distinction as Needles’ only property listed on the National Register of Historic Places by the U.S.

Department of the Interior, National Park Service. The discussion reinforced the site’s historical significance and the community’s ongoing commitment to preservation and revitalization. The City appreciates the Chamber’s continued partnership in hosting these collaborative forums.

18.Veterans Day Recognition – Heroes Across America Billboard Campaign Over Veterans Day, Needles Military Moms helped share the opportunity to nominate local veterans for Lamar Advertising’s Heroes Across America campaign, which recognizes service members through digital billboard features.

As a result, two Needles veterans — Wyatt Oldewurtel and Joseph Payson — were selected and honored with regional billboard recognition highlighting their service and sacrifice. The City thanks Needles Military Moms and Lamar Advertising for elevating this meaningful recognition and celebrating the contributions of our local heroes. We extend our sincere appreciation to all veterans for their dedication and service to our community and country.

19.Needles Mustangs Advance to NIAA 2A State Championship The Needles Mustangs are returning to the NIAA 2A State Championship Finals, setting up a rematch of the 2018 title game against Pershing County.

Under the leadership of Head Coach Thomas DeLeon, a valued member of the City team, the Mustangs have demonstrated grit, discipline, and community pride throughout the season. This marks the team’s first state championship appearance under Coach DeLeon and reflects the strength of continued collaboration between the City, Needles Unified School District, and the Alumni Association. The championship game will be held Tuesday, November 25, 2025, at 9:00 a.m. at Allegiant Stadium in Las Vegas. The community is encouraged to show strong support as our student-athletes represent Needles on a statewide stage. Ticket information is available through the Hometown app or the provided link.

20.Fall 2025 Pet Vaccination & Licensing Clinic – Results The City of Needles Animal Shelter successfully hosted its Fall 2025 Pet Vaccination & Licensing Clinic, providing critical services that support public health and responsible pet ownership. In partnership with PetSmart Veterinary Services and Dr. Joseph Velasco, the event delivered 100 rabies vaccinations, 60 DA2PP vaccinations for dogs, 10 FVRCP vaccinations for cats, 45 Bordetella vaccinations (kennel cough), and 4 rattlesnake vaccinations. The strong turnout reflects continued community engagement and the value of offering low-cost, accessible animal health services. This clinic supports Council priorities related to animal welfare, neighborhood safety, and proactive public health measures.

21.City of Needles Resource Guide – Reissued for Council Awareness The City has reissued the attached City of Needles Resource Guide to provide the Mayor and City Council with a clear, up-to-date reference for the full range of support services available to residents. The guide includes direct contact information for housing assistance, food programs, shelters, employment resources, utility and transportation assistance, medical and behavioral health services, veterans support, legal aid, emergency hotlines, and senior services, as well as key community and faith-based organizations. This effort reinforces transparency and ensures Council has a practical tool to reference when responding to constituent needs and community concerns. The guide also supports consistent messaging and accurate referrals when assisting residents seeking services. Staff will continue to update and reissue the guide as needed to reflect available resources.

22.Community Events Calendar Now Live
The City’s new website now features a Community Events Calendar—a single source for community events, civic meetings, and community programs. Local organizations are invited to submit or update events through the City Clerk’s Office to keep the calendar current and inclusive. Contact Candace Clark at [email protected] to participate. Residents can subscribe and sync the calendar to mobile devices for real-time updates, making it easier to stay informed and engaged.

23.Thanksgiving Holiday – City Hall Office Closure
City Hall will be closed on Thursday, November 27, 2025, and Friday, November 28, 2025, in observance of the Thanksgiving holiday. Regular operations will resume on Monday, December 1, 2025, at 8:30 a.m. During the closure, residents with urgent matters may contact City Staff at (760) 326-5700, where the after-hours answering service will route calls to the appropriate personnel as needed. Public notice has been posted on the front doors of City Hall, and the attached flyer provides additional visibility for community awareness.

1. STORM RESPONSE

2. SNAP CALFRESH BENEFITS
You’re Invited! –
The City wants to hear from You!
What is an active Transportation plan?
An Active Transportation Plan (ATP) is a living document that provides a comprehensive set of projects, programs, and policies to improve walking and biking conditions in the City. The recommendations are developed based on input from community members and key stakeholders to address existing defi ciencies in the pedestrian and bicycle network. ATPs aim to enhance accessibility, safety, and connectivity across neighborhoods. • Share an Idea on the Interactive map at www.NeedlesATP.com • Sign up for alerts by scanning the QR code
• Call 760-326-2113 or email [email protected]
Get Involved
1 Wednesday, Dec 3, 2025

COMMUNITY WORKSHOP
4 PM - 6 PM
Needles Recreation Center
1705 J St. Needles, CA 92363
The City is hosting a community workshop to share
important information about the Active Transportation Plan and answer questions from members of the community. An
e-bike demonstration will also be hosted at the event.

Active
Transportation
Plan
*FREE
BIKE
RAFFLE
Saturday, Dec 6, 2025
BIKE RODEO (at the Holiday Fun Fair)
10 AM - 2 PM
725 W Broadway St
Needles, CA 92363
3 Children of all ages welcome to join us for a Bike Rodeo to practice bicycling skills with our team!
Thursday, Dec 4, 2025

SCHOOL WALK AUDITS
• Needles MS and Vista Colorado ES: 7 AM
• Needles HS: 8 AM
• Katie Hohstadt ES: 12 PM
2 The project team will be conducting school walk audits across the City to observe existing conditions. Please
walk with us and provide input on barriers to walking and biking to school!
* 13 bikes of all sizes will be raffl ed at each of these events *FREE
BIKE
RAFFLE

3. ATP COMMUNITY ENGAGEMENT

THE CITY OF NEEDLES IS

DEVELOPING THEIR ACTIVE

TRANSPORTATION PLAN,
WE NEED YOUR INPUT!
How will this impact me?
The Active Transportation Plan aims to
create safe, connected, and reliable active
transportation for nearby residents and
businesses in the area! Whether you walk,
bike, or drive to your next destination, the
focus is to meet the community need for a
better, connected environment!
Interactive Map Preview Goals for ATP
• Reducing Greenhouse
Gas Emissions
• Strengthening the Economy
• Improving Public
Health & Environment
Active
Transportation
Plan
• Share an Idea on the Interactive map at www.NeedlesATP.com • Sign up for alerts by scanning the QR code
• Call 760-326-2113 or email [email protected]
Get Involved

4. NEEDLES SENIOR CENTER

5. ON-THE-GO HEALTH

5. ON-THE-GO HEALTH

6. 19th HOLE REMODEL

6. 19th HOLE REMODEL

7. SBCTA SOCIAL MEDIA

NEEDLES
CITYOFNEEDLES.COM
ROUTE 66

NEEDLES VISITOR CENTER

LIVE, WORK, & PLAY

ON THE COLORADO RIVER
950 Front St. Ste. 9
Needles, CA.. 92363

CALIFORNIA

CENTENNIAL

CELEBRATE
WITH NEEDLES IN 2026
an original Route 66 town
FOUNDED 1883
#MAKENEEDLESYOURDESTINATION

9. CANNABUS GRAND OPENING

12. MOHAVE CANNABIS CO. TURKEY GIVEAWAY

13. THANKSGIVING FOOD DELIVERY

14. THANKSGIVING MEALS DELIVERY

15. PACIFIC CLINIC ONE YEAR ANNIVERSARY
@PacificClinics
Clubhouse
Program
Promoting wellness, resiliency
and recovery in a safe
environment with a friendly
atmosphere
Must be over 18 years of age and provide
verification or a reasonable indicator of past or
present lived experience with a mental health
condition. Members must be able to care for
themselves and benefit from the program.

There is no cost to be a member and no insurance is
required.

Learn self-care and positive
coping skills
Wi-Fi/computers access
Assistance finding local
resources
Achieve wellness and reach
recovery goals
Support groups
Access to engaging peer-led and
support groups
Group activities
Crafts, games and celebrations
1060 E. Broadway Street
Needles, CA 92363
626.753.8725
[email protected]
Contact Info
Become a member
Member Benefits
We help our members to develop skills that promote
overall health and well-being. Through education,
peer support and personalized guidance, we
empower members to take control of their health
and achieve meaningful recovery. Our goal is to
support members in living full, satisfying lives as they progress on their recovery journey. We build a path
to improve mental health and wellness.

16. EXPANDED DELIVERY

16. EXPANDED DELIVERY

17. CHAMBER MORNING COFFEE

18. NEEDLES VETERANS

20. FALL VACCINATION CLINIC

LOW INCOME HOUSING
• Needles Housing Authority (760) 326-3222
• Lilly Hill Apartments (760) 326-2433
• Mesa Grande Apartments (760) 326-2404
• Riverview TerraceApartments (760) 326-4800

SOCIAL SERVICES
• Adult Protective Services/In-Home Support
Services (760)326-9328
• Behavioral Health Services(DBH)
(760) 326-9313
• Children and Family Services(760)
326-9339
• Transitional Assistance Department(TAD)
(877) 410-8829
• Social Security Administration
(866) 931-4956
• Fort Mohave Tribal Social Services
(928) 346-1550
• Department of Child Support
(866) 901-3212

EMPLOYMENT RESOURCES
• First Institute (657) 799-6388
• California Indian Manpower Consortium
(CIMC) (800)640-2462
• Department of Labor(800) 333-4636
• Employment Development Department
(EDD) Unemployment (800)300-5616
• Fair Employment and Housing
(800) 884-1684
• Paid Family Leave Act (877) 480-3287
• San Bernardino County Job Line
(909) 387-5611

SHELTERS
• Set Free Church (760) 326-2941
• Salvation Army Emergency Shelter
(909) 888-4880
• Domestic ViolenceUnityHome
(760) 366-9663

FOOD DISTRIBUTION/MEAL PROGRAM
• St. Vincent De Paul (760) 326-4420
• St. Ann’s Catholic Church (760) 326-2721
• Santa Fe Park (760) 326-3522
• Salvation Army (760) 877-3940
• Isabel’s Pantry (760) 443-4342
• Calvary ChurchOf Needles (760) 326-2904
• Bonnie Baker/Meals on
Wheels(760) 326-2898
• Ft. Mohave Tribal Senior Nutrition
Program (760) 629-2371
• Needles CAPK WIC Program
(866)327-3074

UTILITY ASSISTANCE
• Lifeline Telephone Service (866)-272-0349
• Home Energy Assistance Program
(HEAP) (909) 723-1500
• SalvationArmyUtility Help
(760) 228-0114

LOCAL UTILITY COMPANIES
• Needles Public Utility Authority
(NPUA) (760) 326-5700
• Southwest Gas Co. (877) 860-6020
• Rt. 66 Broadband (760) 326-4190
• Frontier Communications (928) 453-0532
• Mohave Broadband (928) 768- 0110

TRANSPORTATION
• Needles Area Transit (NAT)
(866) 669-6309
• Needles Dial-A-Ride (760) 326-4789
• Dial-A-Ride Fort
Mohave/Bullhead Shuttle
(760) 326-4789

MEDICAL SUPPLY
• Shield Healthcare (800) 557-8797
• Anything Medical (928) 763-5959
• Preferred Home Care (928) 704-4654
• Lin-Care (928)704-9033
City Of Needles
Resources
City of Needles
(760) 326-2113

EDUCATIONAL RESOURCES
• Department of Environmental Health
Services (800) 442-2283
• Needles Unified School District
Administration (760) 326-3891
• Katie Hohstadt School
HeadStart/Preschool (760) 326-5221
• Vista Colorado Elementary School
(760) 326-2167
• Needles Middle School (760) 326-3894
• Needles High School/ Educational Training
Center (ETC) (760) 326-2191
• Seventh Day Adventist School
(760) 326-4406
• WIOA Program (760) 326-4590
• SB County Library – Needles Branch
760-326-9255
• Palo Verde Community College
(760) 326-5033
• Mohave Community College
(928) 758-3926
• First 5/ West Care (760) 326-3135

HOMELESS/LOW INCOME VETERANS
• Nations Finest (928) 615-4965 Ask for
Khristina
• VA Loma Linda Healthcare System HCHV
Program (800) 741- 8387
• Veterans National Homeless Call Center
(877) 424- 3838
• VA Crisis Chat Line 988 then press 1
LEGAL
• Inland County Legal Services(888) 805-
6455 Ext: 4520
• Inland Fair Housing and Mediation
(800) 321-0911
• Victim Witness (760) 552-6946
• SB County Superior Court – Needles
(760) 269-4962

HEALTH SERVICES
• Health Department (760) 326-9230
• Colorado River Medical Center (CRMC)
(760) 326-7100
• Valley ViewMedical Center
(928) 788-2273
• Western Arizona Regional Medical Center
(WARMC) (928) 763-2273
• Havasu Regional Medical Center
(928) 855-8185
• Department of VeteransAffairs
(800) 827-1000
• Tri-StateCommunityHealthCare
(760) 326-0222
SAFETY
• Ambulance (760) 326-5299
• Highway Patrol (760) 326-2000
• Fire Department (760) 326-2833
• Sheriff Station (760) 326-9200
• Poison Control (800) 222-1222
• Teen Rescue (800) 494-2200

HOTLINES
• Adult & Elder Abuse (877) 565-2020
• Child Abuse (800) 827-8724
• Database Information 211
• WE TIP (800) 782-7462 Report Crime
• Alcoholics Anonymous(760) 242-9292
• Gamblers Anonymous (760) 261-4267
• Narcotics Anonymous (888) 322-6817
• Victim Witness Services(800) 777-9229
• National Sexual Assault (800) 656-4673

DOMESTIC VIOLENCE
• National Domestic Violence (800) 799-7233
• Faith and Grace (928) 302-9028
• WestCare (928) 763-1945
• Haven Family Rescue Center (928) 505-3153

CHURCHES
• Needles Assembly of God (760) 326-2751
• Christian Church of
Needles (760) 326-2781
• Needles Church of Christ (760) 326-2441
• Church of Jesus Christ of LatterDay Saints (760) 326-3363 • Calvary Chapel (760) 326-2904
• Set Free (760) 326-2941
• Grace Lutheran (760) 326-3128
• Kingdom Hall of Jehovah’s
Witness (760) 326-2520
• St. Ann’s Catholic Church (760) 326-2721
• St. John’s Episcopal Church (760) 326-3552
• Seventh Day Adventist (760) 326-4406
• Church of God in Christ (760) 326-3113
• Fire House Ministries (760) 443-4342

SUPPORT SERVICES
• Department of Social Services
(DSS) (877) 410-8829
• Needles Senior Center (760) 326-4789
• Needles Animal Control (760) 326-4952
• Inland Medical Center (909) 890-3000
• Family Caregiver Support Program (FCSP)
(760) 326-9224
• Department of Veterans
Affairs (800) 827-1000
• Health Insurance Counseling & Advocacy
Program (HTCAP) (800) 434-0222
• California Relay Services (877) 546-7414
• Fort Mohave Tribal Vocational
Rehabilitation (928) 768-1144
• Camp Good Grief (909) 558-8212
• Pacific Clinics (626) 753-8725
NOVEMBER 2025

23. CITY OFFICES CLOSED

City of Needles 817 Third Street, Needles, California 92363 (760) 326-2113 • FAX (760) 326-6765
www.cityofneedles.com
Mayor, Janet Jernigan
Vice Mayor Ellen Campbell
Councilmember Tona Belt
Councilmember Jamie McCorkle
Councilmember JoAnne Pogue
Councilmember Henry Longbrake
Councilmember Larry Ford
City Manager Patrick J. Martinez

MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PATRICK J. MARTINEZ, CITY MANAGER
SUBJECT: WEEKLY MEMORANDUM
DATE: November 28, 2025

1. Needles Mustangs Claim 2025 NIAA 2A State Championship The Needles Mustangs secured the 2025 NIAA 2A State Football Championship with a 22–16 victory over Pershing County at Allegiant Stadium in Las Vegas.

This milestone win completed a successful rematch of the 2018 title game and showcased the team’s determination and discipline throughout the season.

Under the leadership of Head Coach Thomas DeLeon, the Mustangs demonstrated exceptional teamwork and resilience on a statewide stage. The City of Needles proudly welcomed the team home with a community victory parade and celebration at Needles High School. This achievement reflects the strong partnership between the City, Needles Unified School District, and the Alumni Association in supporting youth athletics. The City congratulates the players, coaching staff, and supporters on an outstanding season and a championship victory that brought great pride to the community. This success reinforces the value of continued investment in programs that cultivate leadership, teamwork, and school spirit.

2. Needles Holiday Fun Fair, Tree Lighting & Lighted Parade – Reminder The City of Needles will host the annual Needles Holiday Fun Fair & Lighted Parade on Saturday, December 6, 2025, in partnership with the Needles Youth Development and Education Foundation, Needles Community Partners, the Needles Chamber of Commerce, and the Needles Area Chamber of Commerce.

Festivities will take place from 10:00 a.m. to 4:00 p.m. along Broadway between D and F Street and inside the Palo Verde College Needles Center, featuring vendors, crafts, music, games, Pee Wee Races, and a performance by Dance Trax 51. The Annual Tree Lighting Ceremony will follow at approximately 4:00 p.m. at the corner of Broadway and G Street, providing a meaningful holiday moment for the community. The community is also invited to help decorate the Needles Memory Tree by bringing an “In Memory” ornament between 3:00 p.m. and 4:00 p.m., with the program starting at 4:00 p.m. The evening will conclude with the Lighted Parade beginning at 5:00 p.m., with the City again participating

via a City float. This year’s theme, “It’s a Snoopy Christmas on Rt. 66, Charlie Brown!” sets the tone for a festive and family-friendly celebration that continues to strengthen community spirit and holiday engagement.

3. Library Holiday Opportunity – Santa Visit at Needles Branch Library The Needles Branch of the San Bernardino County Library, located at 1111 Bailey Avenue, continues to serve as a valued community resource, offering residents access to a wide range of services and programs with a library card.

As part of its holiday programming, the library will host a special visit from Santa and Mrs. Claus on Tuesday, December 9, 2025, from 3:00 p.m. to 5:00 p.m., providing families an opportunity to enjoy a festive and memorable afternoon.

This cheerful event supports family-oriented engagement and strengthens community connection during the holiday season. Residents are encouraged to bring their families to celebrate and take advantage of the library’s many yearround resources.

4. 2025 Senior & Children’s Angel Tree Programs
The Colorado River Station/Needles Police Department invites the community to participate in the 2025 Senior and Children’s Angel Tree Programs, creating meaningful opportunities to support local seniors and children during the holiday season. The Senior Angel Tree is displayed at City Hall (817 Third Street), where residents may select a tag and return a wrapped gift with the tag attached to the Sheriff’s Department at 1111 Bailey Avenue by the designated deadline, helping bring joy, dignity, and connection to seniors throughout the community.

In partnership with the Colorado River Sheriff’s and Needles Police, the Children’s Angel Tree supports local children in need, with participants able to visit the lobby at 1111 Bailey Avenue to select a tag and fulfill a child’s holiday wish. Wrapped gifts with the Angel Tag attached must be returned by December 12, 2025, with gifts hand-delivered the week of December 15–19. For additional information, Community Officer Misti Hunt can be reached at (760) 326-9207 regarding the Senior Angel Tree, while Michelle Advocate is the contact for the Children’s Angel Tree at (760) 326-9215.

5. Community Partners Recognized for Thanksgiving Food Efforts The City extends its sincere appreciation to the many organizations and volunteers who worked tirelessly this week to ensure our residents did not go unfed during the Thanksgiving holiday. We thank Mohave Cannabis Co. and community advocate Zachary Longacre for distributing 72 turkeys to local families, as well as Needles Community Partners and the Needles Chamber of Commerce for coordinating youth meal distributions supported by the Arrowheart Foundation. Deep gratitude is also extended to the Needles St.

Vincent de Paul Society, Set Free Church, and St. Ann’s Catholic Church for

hosting the Annual Community Thanksgiving Dinner, along with the collaborative meal delivery effort led by the Needles Women’s Club, Tri-State Community Healthcare, Needles High School, and Make Bullhead Better volunteers who ensured meals reached elderly and isolated residents. These collective efforts reflect the strength of our community partnerships and the compassion that defines Needles during times of need.

6. Active Transportation Plan –Bike Giveaway Reminder
The City’s Active Transportation Plan (ATP) community engagement events will take place next week, offering residents an opportunity to help shape future walking and biking improvements while taking part in family-friendly activities.

The Community Meeting is scheduled for Wednesday, December 3, from 4:00 to 6:00 p.m. at the Needles Recreation Center, followed by School Walk Audits on December 4 and the Bike Rodeo at the Holiday Fun Fair on Saturday, December 6. To encourage youth participation and active transportation, the City will be giving away 26 bikes, including multiple bicycles and an E-bike, during these events. These efforts support safer mobility, improved connectivity, and community-driven planning. Residents are encouraged to attend, share feedback, and take advantage of this opportunity to engage while benefiting from the bike giveaways. Additional details and participation information remain available through the project link, provided. Residents may call 760-326-2113 or email [email protected].

7. Needles Pride Program – Downtown Cleanup & Beautification The City of Needles continues its commitment to the Needles Pride Program through ongoing efforts to enhance cleanliness, safety, and overall visual appeal throughout the community. Following recent storm activity, Public Works crews concentrated on debris removal and sidewalk maintenance along key corridors, including Broadway and surrounding areas. Staff utilized power sweepers and blowers to clear sediment, restore pedestrian pathways, and improve curbside conditions. These targeted efforts ensured the downtown area was presentable for holiday visitors and upcoming community events. The attached photos highlight crews actively restoring storm-affected areas and maintaining public spaces. This work reflects the City’s continued investment in maintaining a clean, welcoming environment for residents, businesses, and visitors. Residents can report concerns by calling 760-326-5700 (press 9) or using the Needles Connect app on Google Play Store (Android) and Apple Store (iOS). Together, we continue to make Needles a brighter and more vibrant place to live.

8. Needles Sunday Market – Santa Fe Park
The Needles Sunday Market is quickly becoming a Sunday morning tradition at Santa Fe Park, offering residents a chance to shop local and enjoy the downtown corridor from 8:00 a.m. to 12:00 p.m. each week through March 31, 2026. Hosted by Tumbleweed Markets Inc. (a 501(c)(3)), the market features a rotating mix of vendors, including fresh produce, baked goods, coffee,

handmade gifts, pottery, candles, and flowers. These weekly events help activate Santa Fe Park, draw families into the downtown area, and advance the City Council’s Community Engagement goal by creating a regular space for neighbors to connect. Organizers are also seeking additional vendors—such as hot food vendors, food trucks, youth businesses, and specialty makers—to further expand offerings. Residents are encouraged to visit, support local small businesses, and share the market with friends and colleagues to help it grow.

Interested vendors may contact Market Manager Patrick Lauterio at (760) 848- 8289 or [email protected]. Refer to the attached flyers for additional information.

9. Community Events Calendar Now Live
The City’s new website now features a Community Events Calendar—a single source for community events, civic meetings, and community programs. Local organizations are invited to submit or update events through the City Clerk’s Office to keep the calendar current and inclusive. Contact Candace Clark at [email protected] to participate. Residents can subscribe and sync the calendar to mobile devices for real-time updates, making it easier to stay informed and engaged.

1. NIAA 2A FOOTBAL STATE CHAMPIONS

1. NIAA 2A FOOTBAL STATE CHAMPIONS

2. HOLIDAY FUN FAIR

2. HOLIDAY FUN FAIR

3. SANTA VISIT NEEDLES BRANCH

4. 2025 SENIOR AND CHILDREN ANGEL TREE

5. COMMUNITY PARTNERS

7. NEEDLES PRIDE

8. SUNDAY MARKET

8. SUNDAY MARKET

8. SUNDAY MARKET