Needles City Council
March 24, 2026

(ACT) ACTION NEEDED
(INF) INFORMATION ONLY
(DIS) DISCRETIONARY
AGENDA

REGULAR MEETING OF THE CITY COUNCIL

NEEDLES PUBLIC UTILITY AUTHORITY

HOUSING AUTHORITY CITY OF NEEDLES

CITY OF NEEDLES, CALIFORNIA
COUNCIL CHAMBERS, 1111 BAILEY AVENUE.

TUESDAY, MARCH 24, 2026
COUNCIL EXECUTIVE SESSION – 5:00 PM
CITY COUNCIL MEETING – 6:00 PM

THE PUBLIC MAY ATTEND VIA TEAMS AND MAY SUBMIT ANY COMMENTS IN WRITING PRIOR TO NOON ON THE DAY OF THE MEETING BY EMAILING [email protected] TO JOIN THE LIVE TEAMS MEETING: log into the City of Needles website at www.cityofneedles.com to access the agenda and Click here to join the meeting If asked, enter the following: Meeting ID: 480 703 240# OR listen in and participate by calling Teams: 1-323-488-2227 - Meeting ID: 480 703 240# The meetings are being recorded.

CALL TO ORDER

ROLL CALL

PUBLIC COMMENTS PERTAINING TO THE EXECUTIVE SESSION ITEMS A three-minute time limit per person has been established.

RECESS TO EXECUTIVE SESSION

EXECUTIVE SESSION
a. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to Government Code section 54956.8 Property within the Fort Mojave Indian Tribe California Village Agency Negotiator: Patrick Martinez, City Manager or designee Negotiating Parties: Fort Mohave Indian Tribe Under Negotiation: Price and terms of payment
b. Conference with legal counsel regarding existing litigation pursuant to Government Code section 54956.9(d)(1) Jane Doe v. City of Needles, et al., Superior Court of the County of San Bernardino, Case No. CIVSB2603777
c. Conference with legal counsel regarding existing litigation pursuant to Government Code 54956.9(d)(1) Sylvia Miledi v. City of Needles, et al., Superior Court of the County of San Bernardino, Case No. CIVSB2510533

CALL TO ORDER

ROLL CALL
EXECUTIVE SESSION REPORT - by City Attorney

PLEDGE OF ALLEGIANCE

INVOCATION

APPROVAL OF AGENDA

CONFLICT OF INTEREST

CORRESPONDENCE

INTRODUCTIONS
CITY ATTORNEY – Parliamentary Procedures
As a courtesy to those in attendance, we would ask that cell phones be turned off or set in their silent mode. Thank you
PUBLIC APPEARANCE - Persons wishing to address the NPUA / City Council on subjects other than those scheduled are requested to do so at this time. When called by the Mayor, please announce your name and address for the record. In order to conduct a timely meeting, a three-minute time limit per person has been established by Municipal Code Section 2-18. Amendments to the California Government Code Section 54950 prohibits the City Council from taking action on a specific item until it appears on the agenda.

COUNCIL CONSENT CALENDAR All matters listed on the Consent Calendar are considered to be routine and will be enacted by one motion in the form listed. The Mayor or any member of the City Council may pull an item from the Consent Calendar for discussion. Prior to Council action, a member of the public may address the City Council on matters scheduled on the Consent Calendar. A three-minute time limit per person applies. RECOMMENDED ACTION: Approve Items 1 through 3 on the Consent Calendar by affirmative roll call vote. (ACT)

1. Approve the Warrants Register through March 24, 2026

2. Approve the Minutes of March 10, 2026

3. Accept and File the Treasurer's Report for the month of February 2026

END OF COUNCIL CONSENT CALENDAR

REGULAR COUNCIL ITEMS

4. Accept Change Order No. 3 to the Design-Build Contract with Pacific Hydrotech Corporation for the Well 11 Treatment Facility project resulting in an increase to the contract in the amount of $69,394.32 for a final contract amount of $6,330,480.22; and authorize staff to execute said Change Order and record the Notice of Completion for the work.

5. Appoint Three (3) Council Members to Serve on an Ad Hoc Committee to Evaluate Potential Ballot Measures for the November 3, 2026 General Election (Action)

6. Approve Agreement with Hinderliter, de Llamas and Associates (HdL) for Sales and Use Tax Audit and Information Services and Authorize the City Manager to Execute the Agreement

7. Appoint a delegate to the San Bernardino Regional Housing Trust (SBRHT) to serve as the City of Needles representative on the Board of Directors (ACT)

CITY ATTORNEY REPORT

CITY CLERK REPORT

CITY MANAGER REPORT
City Manager's Report for the weeks of March 6 and 13, 2026

COUNCIL REQUESTS
Council Member Ford
Council Member McCorkle
Vice Mayor Campbell
Council Member Pogue
Council Member Belt
Council Member Longbrake
Mayor Jernigan

ADJOURNMENT

INTERNET ACCESS TO CITY COUNCIL AGENDAS AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT: http://www.cityofneedles.com Posted: March 20, 2026
SB 343-DOCUMENTS RELATED TO OPEN SESSION AGENDAS -- Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the City Clerk’s Office, 817 Third Street, Needles, CA 92363.

In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (760) 326-2113 ext 133. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-104 ADA Title II).

I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting.

Dated this 20th day of March 2026
/s/        Candace Clark, CPMC, CMC, City Clerk
City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA HACN Regular Special
Meeting Date: March 24, 2026
Title: WARRANTS
Background: N/A
Fiscal Impact: See attached Warrant Registers
Environmental Impact: N/A
Recommendation: Approve the Warrant Registers through March 24, 2026 *Does not include most current check payroll run
Submitted By: Mark C. DeMay, CGFM, Director of Finance
City Manager Approval: �?Lf' /@ �,,,.0
Other Department Approval (when re�
red)
: _______ _
Date:

Date: ____ _
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MINUTES

REGULAR MEETING OF THE CITY COUNCIL

NEEDLES PUBLIC UTILITY AUTHORITY

HOUSING AUTHORITY CITY OF NEEDLES

CITY OF NEEDLES, CALIFORNIA
COUNCIL CHAMBERES, 1111 BAILEY AVE, NEEDLES
TUESDAY, MARCH 10, 2026 - COUNCIL EXECUTIVE SESSION – 5:00 - CITY COUNCIL MEETING – 6:00 PM CALL TO ORDER - Mayor Jernigan called the meeting to order at 5:02 pm and announced an excused absence for Council Member McCorkle.

ROLL CALL

PRESENT
Council Member Larry Ford
Vice Mayor Ellen Campbell
Mayor Janet Jernigan
Council Member JoAnne Pogue
Council Member Tona Belt
Council Member Henry Longbrake
ABSENT
Council Member McCorkle
PUBLIC COMMENTS PERTAINING TO THE EXECUTIVE SESSION - None RECESSED TO EXECUTIVE SESSION - 5:04 PM

EXECUTIVE SESSION
Deputy City Attorney Lena Wade announced that Council Member Ford would recuse himself from item b because he used to work with Recreation Manager Jennifer Valenzuela a. Conference with legal counsel regarding existing litigation pursuant to Government Code section 54956.9(d)(1) Sylvia Miledi v. City of Needles, et al., Superior Court of the County of San Bernardino, Case No. CIVSB2510533
No reportable action
b. Conference with legal counsel regarding existing litigation pursuant to Government Code section 54956.9(d)(1) Hayley Dominguez v. City of Needles, et al., Superior Court of the County of San Bernardino, Case No. CIVSB2603518
No reportable action
CALL TO ORDER - Mayor Jernigan called the meeting to order at 6:00 pm and announced an excused absence for Council Member McCorkle.

ROLL CALL (previously taken, as noted above)
EXECUTIVE SESSION REPORT – Deputy City Attorney Lena Wade gave report as noted above.

PLEDGE OF ALLEGIANCE - led by Mayor Jernigan
INVOCATION - given by Vice Mayor Campbell

APPROVAL OF AGENDA
Vice Mayor Campbell made a motion, seconded by Council Member Pogue, to approve the agenda.

Motion carried by the following roll call vote:

Ayes: Council Member Ford, Vice Mayor Campbell, Council Members Pogue, Belt, Longbrake Noes: None

Absent: Council Member McCorkle
Abstain: None
CONFLICT OF INTEREST – None
CORRESPONDENCE – None
INTRODUCTIONS - Mayor Jernigan acknowledged former Council Member Tim Terral in attendance.

CITY ATTORNEY – Parliamentary Procedures given by Deputy City Attorney Lena Wade.

PUBLIC APPEARANCE
Gina Guzman stated that some children were not allowed to participate in the basketball tournament and further asserted that areas outside of Needles were influenced by Needles’ City Staff Agenda Item 2.

Daniel Guzman reasserted the previous resident’s response and questioned the reported participant capacity of the tournament.

PRESENTATION

1. Representative Jay Markle and Chris Klein from Republic Services gave a presentation.

2. City Planner Irene Romero gave a presentation on the City Entitlement Process & Timeline.

REGULAR NPUA / COUNCIL ITEMS

3. Authorize Reliable Pump to Repair one Hydromatic 40 HP Pump, not to exceed $20,383.39 Utilizing the Wastewater Asset Replacement Fund
City Manager Martinez gave staff report
Council asked minimal questions
Mayor Jernigan opened public comment at 6:28pm
No Public Comment
Mayor Jernigan closed public comment at 6:28pm
Vice Mayor Campbell made a motion, seconded by Council Member Ford, to authorize Reliable Pump to Repair one Hydromatic 40 HP Pump, not to exceed $20,383.39 Utilizing the Wastewater Asset Replacement Fund.

Motion carried by the following roll call vote:

Ayes: Members/Council Members Ford, Campbell, Mayor Jernigan, Members/Council Members Pogue, Belt, Longbrake
Noes: None

Absent: Member/Council Member McCorkle
Abstain: None

4. Accept the work completed by Phillips Excavating, Inc. for the Well 11 to Well 15 Intertie project and authorize a Notice of Completion to record with the San Bernardino County Recorder’s office.

City Manager Martinez gave staff report
Council had no questions
Mayor Jernigan opened public comment at 6:31pm
No Public Comment
Mayor Jernigan closed public comment at 6:31pm
Vice Mayor Campbell made a motion, seconded by Council Member Ford, to accept the work completed by Phillips Excavating, Inc. for the Well 11 to Well 15 Intertie project and authorize a Notice of Completion to record with the San Bernardino County Recorder’s office.

Motion carried by the following roll call vote:

Ayes: Members/Council Members Ford, Campbell, Mayor Jernigan, Members/Council Members Pogue, Belt, Longbrake
Noes: None

Absent: Member/Council Member McCorkle
Abstain: None

COUNCIL CONSENT CALENDAR
Council Member Ford made a motion, seconded by Council Member Pogue, to approve items 5-6 on the Consent Calendar.

Motion carried by the following roll call vote:

Ayes: Council Member Ford, Vice Mayor Campbell, Council Members Pogue, Belt, Longbrake Noes: None

Absent: Council Member McCorkle
Abstain: None

5. Approved the Warrants Register through March 10, 2026

6. Approved the Minutes of February 24, 2026

END OF COUNCIL CONSENT CALENDAR
REGULAR COUNCIL ITEMS Agenda Item 2.

7. Adopt Resolution 2026-7 Authorizing an Application for and Receipt of Prohousing Incentive Pilot Program Funds not to exceed $520,000
City Manager Martinez gave staff report
Council asked minimal questions
Mayor Jernigan opened public comment at 6:34pm
No Public Comment
Mayor Jernigan closed public comment at 6:34pm
Vice Mayor Campbell made a motion, seconded by Council Member Longbrake, to adopt Resolution 2026-7 Authorizing an Application for and Receipt of Prohousing Incentive Pilot Program Funds not to exceed $520,000 Motion carried by the following roll call vote:

Ayes: Council Member Ford, Vice Mayor Campbell, Council Members Pogue, Belt, Longbrake Noes: None

Absent: Council Member McCorkle
Abstain: None

8. Accept proposal from Pacific Clinics to provide Homeless Services to Support Housing Access and Stability for a not-to-exceed contract amount of $50,000 and authorize staff to execute a Professional Services Agreement and Notice of Award for the work.

City Manager Martinez gave staff report
Maria Murillo and Mauricio Cruz, of Pacific Clinics, reported on their program.

Council asked minimal questions and applicant responded Mayor Jernigan opened public comment at 6:41pm
No Public Comment
Mayor Jernigan closed public comment at 6:41pm
Vice Mayor Campbell made a motion, seconded by Council Member Longbrake, to accept proposal from Pacific Clinics to provide Homeless Services to Support Housing Access and Stability for a not-to-exceed contract amount of $50,000, and authorize staff to execute a Professional Services Agreement and Notice of Award for the work.

Motion carried by the following roll call vote:

Ayes: Council Member Ford, Vice Mayor Campbell, Council Members Pogue, Belt, Longbrake Noes: None

Absent: Council Member McCorkle
Abstain: None

9. Adopt Resolution 2026-6 approving the Measure I Continuation Expenditure Plan.

City Manager Martinez gave staff report
Otis Greer, from SBCTA, gave report and responded to Council questions.

Mayor Jernigan opened public comment at 6:44pm
No Public Comment
Mayor Jernigan closed public comment at 6:44pm
Council Member Pogue made a motion, seconded by Vice Mayor Campbell, to adopt Resolution 2026-6 approving the Measure I Continuation Expenditure Plan.

Motion carried by the following roll call vote:

Ayes: Council Member Ford, Vice Mayor Campbell, Council Members Pogue, Belt, Longbrake Noes: None

Absent: Council Member McCorkle
Abstain: None

10. Adopt Resolution 2026-8 Approving participation in the Joint Powers Authority (JPA) for the establishment of the San Bernardino Regional Housing Trust (SBRHT).

City Manager Martinez gave staff report
Council had no questions
Mayor Jernigan opened public comment at 6:47pm
No Public Comment
Mayor Jernigan closed public comment at 6:47pm Agenda Item 2.

Vice Mayor Campbell made a motion, seconded by Council Member Ford, to adopt Resolution 2026-8 Approving participation in the Joint Powers Authority (JPA) for the establishment of the San Bernardino Regional Housing Trust (SBRHT).

Motion carried by the following roll call vote:

Ayes: Council Member Ford, Vice Mayor Campbell, Council Members Pogue, Belt, Longbrake Noes: None

Absent: Council Member McCorkle
Abstain: None

11. Authorize those interested to attend the League of California Cities 2026 Annual Conference and Expo scheduled for September 23-25 at the Anaheim Convention Center and designate a voting delegate and alternate (s).

City Manager Martinez gave staff report
Council discussion ensued. Vice Mayor Campbell is the LCC Delegate and Mayor Jernigan is the Alternate. Both expressed interest in attending.

Mayor Jernigan opened public comment at 6:49pm
No Public Comment
Mayor Jernigan closed public comment at 6:49pm
Council Member Ford made a motion, seconded by Council Member Pogue, to authorize Vice Mayor Campbell as the Delegate, and Mayor Jernigan as the Alternate, to attend the League of California Cities 2026 Annual Conference and Expo scheduled for September 23-25 at the Anaheim Convention Center.

Motion carried by the following roll call vote:

Ayes: Council Member Ford, Vice Mayor Campbell, Council Members Pogue, Belt, Longbrake Noes: None

Absent: Council Member McCorkle
Abstain: None

12. Authorize those interested to attend the ICSC Western Event at the San Diego Convention Center on September 14-16, 2026.

City Manager Martinez gave staff report
Council discussion ensued. Vice Mayor Campbell expressed an interest in attending.

Mayor Jernigan opened public comment at 6:53pm
No Public Comment
Mayor Jernigan closed public comment at 6:53pm
Council Member Belt made a motion, seconded by Council Member Pogue, to authorize Vice Mayor Campbell to attend the ICSC Western Event at the San Diego Convention Center on September 14-16, 2026.

Motion carried by the following roll call vote:

Ayes: Council Member Ford, Vice Mayor Campbell, Council Members Pogue, Belt Noes: Council Member Longbrake

Absent: Council Member McCorkle
Abstain: None
CITY ATTORNEY REPORT – given by Deputy City Attorney Lena Wade CITY CLERK REPORT – given by City Clerk Candace Clark
CITY MANAGER REPORT – given by City Manager Patrick Martinez

COUNCIL REQUESTS
Council Member Ford
• Thanked staff for the Automated External Defibrillator (AED) installations • Requested staff research using the old overhead RR signal by El Garces and installing a Rt 66 Banner and possible permanent archway
Vice Mayor Campbell
• Reported on positive feedback she has been receiving on all the events happening in Needles • Thanked staff and Sheriffs’ department for their presence in town and positive interactions with residents Council Member Pogue Agenda Item 2.
• Requested staff look into missing street signs at cross streets at San Clemente - like Casa Linda Council Member Belt
• Asked Patrick to check on status of replacement of all street signs that was previously approved • Reminded staff to stay ahead of seasons and use city equipment to drag sand and clean the beaches, remove weeds
Council Member Longbrake
• Agreed with Tona – keep beaches clean
• West side gas stations sidewalks in front are uneven and dangerous • Cannabis smell on west side is bad at night
• Received a report there is debris around the old Denny’s • Reported on a citizen who claims to have been a victim of racism in Needles Mayor Jernigan
• Reported on the upcoming Resource Fair – 34 agencies will be participating – encouraged residents to participate
• Reported on recent Baseball, Softball, Basketball Tournaments – she attended the Needles High School Baseball Tournament where Danny Medrano, a volunteer of over 40 years, was honored. • Reported on Amboy Anniversary event – car show had 400 cars participate – received a lot of positive comment about Needles and everything that is happening here. • Asked staff about empty signs – money was given by Dawn Rowe for the Business Directory Sign program, and nothing has been done with them – they are still empty – urged staff to look into this and bring the Chamber before Council to address why they have not been done.

ADJOURNMENT – Mayor Jernigan adjourned the meeting at 7:18 PM ________________________________________ ________________________________________ Mayor Janet Jernigan City Clerk Candace Clark
Agenda Item 2.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA HACN Regular Special
Meeting Date: March 24, 2026
Title: February 2026 Treasurer’s Report
Background: Pursuant to California Government Code Section 53607, the City Treasurer is required to make a monthly report of the investment portfolio to the legislative body.

Attached is the February 2026 Treasurer's Report that contains information on the cash and investments held in the portfolio by the City of Needles, Needles Public Utility Authority, and Housing Authority of the City of Needles. In January, no additional investments were made into LAIF. At month-end, the combined LAIF balance for the City, NPUA and Housing Authority remained at $22,145,828. The most recent LAIF rate for the month end of February 2026 was 3.871 percent.

Major factor affecting the LAIF interest rate, Federal Open Market Committee (the "Fed") lowers or increases the Fed Funds rate to keep the national economy in balance, a corresponding change is reflected in the LAIF rate (and overall market rates), but usually with a smaller impact due to holdings in the LAIF portfolio that were previously invested in market securities when market conditions were different. At its January Federal Open Market Committee meeting, the Board maintained the Fed Funds Rate with no change at a range of 3.50-3.75 percent. The Fed is in a difficult position of balancing inflation, which is still above the target inflation rate of 2 percent, and lowering interest rates any further to spur the labor market, which could cause inflation to spike. In a related action, the Board of Governors of the Federal Reserve System voted unanimously to approve the establishment of the primary credit rate at the existing level of 3.75 percent.

The Treasurer's Report shows the cash held by fiscal agents related to the All-American Canal Trust Fund and the NPUA 2016 Refunding Revenue Bonds. The All-American Canal Trust Fund was created by the US Bureau of Reclamation, the City of Needles and the Metropolitan Water District (MWD) or the maintenance, capital and operation of the All-American Canal. In exchange, Needles received a local water allotment from the Colorado River since it has no formal water rights. The canal is owned by the US Bureau of Reclamation and operated and maintained by NPUA. The trust funds, managed by the NPUA in its fiduciary capacity, are held at Zions Bank as the third-party trustee, for canal capital and maintenance. The market value of the funds held at Zion Bank on February 28 was $12,281,312.

US Bank acts as the trustee for the NPUA 2016 Revenue Refunding Bonds. The balances in the accounts at US Bank are usually small, unless funds have been sent to cover upcoming bond payments. These various bond accounts are used simply to receive scheduled bond payments from the NPUA, and then the payments to bondholders are initiated by US Bank; the NPUA does not repay bondholders directly. The total residual cash held by US Bank was slightly up this month at $190, the next semi-annual debt service payments are not due again until August 2026.

The City's investment portfolio conforms to the City's Investment Policy in all respects. The City Treasurer certifies that the City has sufficient funds to meet its expenditure obligations during the next six months.

Fiscal Impact: LAIF interest is paid quarterly. Interest on LAIF balances for the month of February was $70,460, compared to $73,208 accrued in January. Interest earned on the balance in the Arrowhead Credit Union money market account, which holds a portion of the City's Vehicle Replacement Funds, was $26.

Environmental Impact: N/A
Recommendation: Accept and file the February 2026 Treasurer's Report.

Submitted By: Mark C. DeMay, CGFM, Director of Finance
City Manager Approval: Date:

Other Department Approval (when required): Date:
3/20/26
Agenda Item 3.

Agenda Item 3.

Agenda Item 3.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: March 24, 2024
Title: Accept Change Order No. 3 (Final) to the Design-Build Contract with Pacific Hydrotech Corporation for the Well 11 Treatment Facility and accept the work as complete Background: On October 25, 2022, Pacific Hydrotech Corporation was awarded the Design-Build Contract for design and construction of the Well 11 Treatment Facility for a total contract amount of $5,759,400.00. On May 14, 2024 contract Change Order #1 was approved resulting in an increase to the contract by $338,607.66; and on December 10, 2024, Change Order No. 2 was approved increasing the contract by $163,078.25.

During start up of the new treatment facility, the Well 11 pump motor was leaking fluid that raised concerns by the project engineer and staff. Therefore, Change Order No. 3 was presented to the State for approval to replace the well pump motor as part of this project. This Change resulted in a $69,394.32 increase to the agreement with Pacific Hydrotech Corporation for a new total contract amount of $6,330,480.22.

Fiscal Impact: The City received Grant Amendment #3 to the original Grant Agreement with the California State Water Resources Control Board in the amount of $14,315,640.00 for water system improvements. The Well 11 Treatment Facility is identified as Phase 6A of the total project in the amount of $5,759,500 with a $717,104 allowable contingency.

Change Order No. 3 for a total of $69,394.32 is reimbursable from the contingency funds and results in a final contract amount of $6,330,480.22.

Recommended Action: Accept Change Order No. 3 to the Design-Build Contract with Pacific Hydrotech Corporation for the Well 11 Treatment Facility project resulting in an increase to the contract in the amount of $69,394.32 for a final contract amount of $6,330,480.22; and authorize staff to execute said Change Order and record the Notice of Completion for the work.

Submitted By: Kathy Raasch, Director of Development Services/Capital Projects City Manager Approval: Date:

Other Department Approval (when required): Date: 03/19/26 3/19/2026
Agenda Item 4.

CITY OF NEEDLES

C H A N G E O R D E R
PROJECT: Well 11 Treatment Facility ORDER NO: 3 (Final) OWNER: City of Needles CONTRACTOR: Pacific Hydrotech Corp. (PHC) FOLLOWING CHANGES ARE MADE TO THE CONTRACT:

Description of Changes Decrease Contract Price Increase Contract Price 1) Pump Motor Replacement $ 69,394.32
JUSTIFICATION:

Justification for all change order items listed above has been provided by the design engineer and approved by the California State Water Resources Control Board for reimbursement under project contingency funds allocated in the grant agreement.

Original Contract Price $5,759,400.00
Previous Change Order(s) Amount $ 501,685.91
Original Contract Price plus previous Change Orders $6,261,085.91 Contract Price Due This Change Order $ 69,394.32
New Contract Price $6,330,480.23

CHANGE IN CONTRACT TIME
Contract Time will be
(Increased)
Adjusted Date for
Completion of all Work Calendar Days

*See notation below 1/9/2026 *See notation below

APPROVALS REQUIRED
Requested by:

Signature (Project Manager)
Date: 3/19/26
Contractor Acceptance:

Signature (Contractor)
Date:

Approved by: Date: 03/24/26
Signature (City Manager) CC meeting

C H A N G E O R D E R
Agenda Item 4.

RECORDING REQUESTED BY:

City of Needles
817 Third Street
Needles, CA 92363
AND WHEN RECORDED MAIL TO:

City of Needles
817 Third Street
Needles, CA 92363
No fee per Govt. Code § 27383 ~ SPACE ABOVE FOR RECORDER’S USE ONLY ~

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

The undersigned is OWNER or AGENT OF THE OWNER of the interest or estate stated below in the property hereinafter described.

The full NAME of the OWNER is CITY OF NEEDLES
The ADDRESS of the OWNER is 817 THIRD STREET, NEEDLES, CA 92363 The NATURE OF THE INTEREST or estate of the undersigned is In FEE Street Address / APN (if applicable)
The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:

Contractor’s Name Contractor’s Address:

I, am the
(Name of below signor) (Owner, President, Authorized Agent, Partner, etc.) the declarant of the foregoing Notice of Completion. I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Notice of Completion 03-17-2023
The property on which said work of improvement was completed is in the City of Needles, County of San Bernardino, State of California, and was approved by the Needles City Council by minute action at the meeting and is DESCRIBED AS FOLLOWS:

Improvement on the property hereinafter described and COMPLETED on Improvements described as
Date: Signature:

Patrick J. Martinez, City Manager, City of Needles
Patrick J. Martinez City Manager
03/25/2026
Design and Construct the Well 11 Water Filtration Plant and install a Standby Generator. Project No. WA2203. 02/09/2026
Pacific Hydrotech Corp 314 E. 3rd Street, Perris, CA 92570 1307 River Road / 0186-021-10-0000
03/24/2026
Agenda Item 4.

Agenda Item 4.

Agenda Item 4.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: March 24, 2026
Title: Appoint Ad Hoc Committee to Evaluate Potential Ballot Measures for the November 3, 2026 General Election
Background: At the February 10, 2026, City Council meeting, the Council discussed potential ballot measures for the November 3, 2026 General Election, including a Tourism Business Improvement District (TBID), a road repair bond, and a potential adjustment to Council and Mayor stipends.

To advance this effort, the City Council may appoint a three-member Ad Hoc Committee to further evaluate these potential measures. The Ad Hoc Committee will review legal requirements and deadlines, analyze fiscal and policy considerations, consider community priorities and stakeholder input, and develop recommendations for consideration by the full City Council.

Fiscal Impact: To Be Determined
Environmental Impact: N/A
Recommended Action: Appoint three (3) City Council Members to serve on an Ad Hoc Committee to evaluate potential ballot measures for the November 3, 2026 General Election and provide recommendations to the City Council.

Submitted By: Candace Clark, City Clerk
City Manager Approval: Date:

Other Department Approval (when required): Date:
3/20/2026
Agenda Item 5.



  

  


 

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x-],P1,^2P-\,/-q^^PQv2<y[],/P,zR.P,S{3   Y%A!w |}~}€€‚ 03/20/26 Agenda Item 6.
1269745.1 Page 1 of 14

MASTER SERVICES AGREEMENT
THIS MASTER SERVICES AGREEMENT (this “Agreement”) is entered into as of March 24, 2026 (the “Agreement Date”) by and between Hinderliter de Llamas and Associates (“Consultant”), and City of Needles (“Client”), which is located within the state of California (the “State”).

W I T N E S S E T H:

WHEREAS, Consultant is engaged in the business of providing consulting, software and other services that help public agencies understand and maximize their collection of sales, use and transactions taxes, business license taxes, property and lodging taxes, and other revenues, as well as their delivery of public services (collectively, “Consultant’s Business”); and WHEREAS, Client desires to contract with Consultant to obtain one or more of the services included within Consultant’s Business (as provided for in Section 1) upon the terms and conditions contained in this Agreement;
WHEREAS, Consultant desires to contract with Client to render such services upon the terms and conditions contained in this Agreement.

NOW THEREFORE, in consideration of the covenants and promises contained herein, Client and Consultant mutually agree as follows:

1. Services.

1.1 Consultant will perform those services included within Consultant’s Business that are described in any and all schedule(s) referencing this Agreement and signed by Client and Consultant as of the Agreement Date or hereafter (individually and collectively, the “Schedule(s)”), upon the terms and conditions contained in this Agreement (including the Schedules) (such services are, collectively, the “Services”). In performing the Services, Consultant is acting as an independent contractor (and not as an agent or employee of Client).

1.2 Client acknowledges and agrees that any other public agency (including, without limitation, any participating government agency) located within or outside of the State (e.g., city, municipality, county, district, public authority or other political subdivision) may procure services for fees and other terms and conditions that are substantially similar to any of the Services, Fees and other terms and conditions set forth in this Agreement, provided that such other public agency executes a separate agreement with Consultant wherein the services rendered to such other public agency, the fees payable by such other public agency, and the other terms and conditions of such separate agreement are the responsibility of Consultant and such other public agency and not Client.

1.3 This Agreement does not limit the right of Consultant to enter into additional contracts with Client or to contract with third parties to provide them with merchandise or services of any kind whatsoever, including, but not limited to, services similar to the Services. During the Term of this Agreement, Client will not, directly or indirectly (except through Consultant), engage any third party to provide the Services or any services similar to the Services.

Agenda Item 6.
1269745.1 Page 2 of 14

2. Fees. As compensation for performing the Services, Client will pay Consultant the fees, costs and expenses as described in the Schedules (individually and collectively these fees and costs are, the “Fees”). Consultant may perform the Services using professionals from its staff or Consultant’s affiliated entities, and such Services will be invoiced to Client under the same terms applicable to Consultant’s staff. Consultant may increase the Fees from time to time (including, without limitation, as may be described in any of the Schedules). Other than a Fee increase as described in the Schedules, Client may notify Consultant of a request that such Fee increase be modified or revoked and, if Consultant fails to do so to Client’s satisfaction within thirty (30) days after the receipt of such request, Client may terminate this Agreement without cause pursuant to Section 7.3.

3. Invoices; Payment.

3.1 Consultant will invoice Client for the Fees earned and/or incurred by Consultant pursuant to this Agreement.

3.2 Invoices are due and payable upon receipt. Interest will begin to accrue on the thirty-first (31st) day following the invoice date on all unpaid balances at a rate of one and onehalf percent (1½%) per month, or the maximum rate permitted by law, whichever is less. Payments will first be credited to interest and then to principal. In the event that Client disputes an invoice, only that portion so disputed in good faith will be withheld from payment, and the undisputed portion must be timely paid. Interest will accrue on any disputed portion of the invoice not timely paid and will be payable immediately if the disputed invoice is resolved in favor of Consultant.

3.3 If Client fails to fully pay an invoice within 30 days after the invoice date, Consultant may, after giving five (5) days’ prior written notice to Client, suspend the rendering of Services under this Agreement until said invoice is paid in full, together with all interest that has accrued thereon. In the event of such a suspension of Services, Consultant will have no liability to Client for any delays or damages arising therefrom.

4. Insurance. Throughout the term of this Agreement, Consultant will maintain the following insurance in not less than the referenced amounts: (a) workers compensation and employers liability insurance as may be required by the State; (b) property damage liability of $1,000,000 per incident; (c) bodily injury liability of $1,000,000 per incident; and (d) professional liability for any errors or omissions of $1,000,000.

5. Client Support.

5.1 Client will promptly provide in writing to Consultant all data and other information relating to or which may be necessary for Consultant’s performance of the Services.

Without limiting the foregoing, Client will keep Consultant informed on a timely basis in writing as to the existence and amendments of the laws, ordinances and/or regulations under which Consultant is performing the Services (including any adopted by Client). Consultant will be permitted to rely on the accuracy, timeliness and completeness of the information provided by Client, and in no event will Consultant be liable to Client or others as a result of such reliance.

5.2 Client will examine all of Consultant’s reports, specifications, notices, proposals and other documents. In the event that Consultant asks for a decision from Client in Agenda Item 6.
1269745.1 Page 3 of 14
order for Consultant to perform the Services, Client will render such decision in writing in a timely manner.

5.3 Promptly following any request from Consultant, Client will adopt and maintain in full force and effect resolutions in forms acceptable to Client and in accordance with applicable law authorizing Consultant to examine the confidential sales tax and other relevant records of Client throughout the Term and, for so long as any Fees are still accruing pursuant to this Agreement, after the Term.

5.4 Client will assist Consultant in obtaining such licenses, permits and approvals as may be required by law for performing the Services, and Client will pay all fees, assessments and taxes related to the application, issuance and maintenance thereof.

5.5 The Services do not include services to support, prepare, document, bring, respond to subpoenas, act as a witness, defend or otherwise assist in litigation undertaken or defended by Client, which Consultant may be required by legal process or otherwise or requested by Client to provide (collectively, “Litigation Services”). In this regard, if Consultant agrees with Client or is otherwise required to perform Litigation Services, Client will promptly pay or reimburse Consultant for all of Consultant’s costs and expenses related to Litigation Services (including, without limitation, Consultant’s attorneys’ fees and costs) at Consultant’s actual cost, plus ten percent (10%) thereof (all of which are deemed to be additional Fees).

6. Confidentiality; Software Use and Warranty; Records.

6.1 Consultant will comply with the requirements of the applicable laws, ordinances and/or regulations of which it has been informed by Client pursuant to Section 5.1 concerning the confidentiality of tax records. Consultant may publicly state that it performs Services for Client.

6.2 As used herein, the term “proprietary information” means all information, techniques, processes, services or material that has or could have commercial value or other utility for Consultant or in Consultant’s Business, including without limitation, (i) software, computer or data processing programs; (ii) data processing applications, routines, subroutines, techniques or systems; (iii) desktop or web-based software; (iv) audit, tax or fee collection/administration or business processes, methods or routines; (v) marketing plans, analyses and strategies; (vi) materials, techniques and intellectual property used; and (vii) the Software and the Software’s documentation. Except as otherwise required by law, Client must hold in confidence and may not use (except as expressly authorized by this Agreement) or disclose to any other party any proprietary information provided, learned of or obtained by Client in connection with this Agreement. The terms of this Section 6.2 do not apply to information that is public information; provided, however, that proprietary information will not qualify as public information if it became public due to Client’s (or its employees’ or agents’) disclosure.

6.3 If access to any software which Consultant owns is provided to Client as part of the Services under this Agreement (including, without limitation, if Client chooses to subscribe to such software and/or related reports as part of the Services pursuant to a Schedule to this Agreement) (such Consultant-owned software is, collectively, the “Software”), Consultant hereby Agenda Item 6.
1269745.1 Page 4 of 14
provides a limited, non-exclusive, non-transferable license to Client (including such of Client’s staff as may be designated from time to time by Client and approved by Consultant in writing) to use the Software pursuant to and during the Term of this Agreement.

6.4 The Software must only be used by such authorized Client staff, and Client must not sublicense, sublet, duplicate, modify, decompile, reverse engineer, disassemble, or attempt to derive the source code of the Software. The license granted hereunder does not imply ownership by Client or any of Client’s staff of the Software nor any rights of Client or any of Client’s staff to sublicense, transfer or sell the Software, or rights to use the Software for the benefit of others. Client may not create (or allow the creation of) any derivative work or product based on or derived from the Software or the Software’s documentation, nor modify (or allow the modification of) the Software or the Software’s documentation without the prior written consent of Consultant. In the event of a breach of this provision (and without limiting Consultant’s remedies), such modification, derivative work or product based on the Software or the Software’s documentation is hereby deemed assigned to Consultant. Upon termination of this Agreement or this Software license, this Software license will be deemed to have expired and Client must immediately deactivate, cease using and remove, delete and destroy all the Software (including, without limitation, from Client’s computers and network). Consultant warrants that the Software will perform in accordance with the Software’s documentation.

6.5 Notwithstanding anything to the contrary in this Agreement (including any Schedule hereto), if access to any software which Consultant does not own is provided to Client as part of the Services pursuant to this Agreement (including pursuant to any Schedule hereto), Client hereby agrees (i) to comply with all of the terms and conditions imposed on Client’s access to such software (including, without limitation, by Consultant, such software’s owner, and pursuant to applicable law), and (ii) Consultant has no obligation during the Term of this Agreement or thereafter to provide Client with access to such software.

6.6 All documents, preliminary drafts, communications and any and all other work product related to the Services and provided by Consultant to Client either in hard copy or electronically are the joint property of Client and Consultant. This does not include the Software or any other software, any programs, any methodologies or any systems used in the creation of such work product, nor does it include any drafts, notes or internal communications prepared by Consultant in the course of performing the Services that were not otherwise provided to Client in either hardcopy or electronic form, all of which may be protected by Consultant or third party copyrights or other intellectual property and remain Consultant’s or such third parties’ exclusive property (as the case may be). It is possible that any documents, drafts, communications or other work product provided to Client may be alleged to be public records under applicable law and/or may be discoverable through litigation. To the extent any records relating to this Agreement are requested under the California Public Records Act (“CPRA”), Client shall determine, in its reasonable discretion, whether such records are subject to disclosure in accordance with applicable law. Client shall make reasonable efforts to notify Consultant of any CPRA request seeking records that Consultant has clearly identified in writing as confidential or proprietary, and shall provide Consultant a reasonable opportunity to assert any applicable exemption. Consultant shall be responsible for identifying specific grounds for exemption under the CPRA and for seeking any judicial relief necessary to prevent disclosure. Nothing in this Agreement shall be construed to require Client to assert any exemption from disclosure or to withhold records where Client Agenda Item 6.
1269745.1 Page 5 of 14
determines disclosure is required by law. The parties acknowledge that Client’s obligations under the CPRA control in the event of any conflict with this Agreement.

6.7 Subject to applicable law, Consultant is responsible for retaining all final documents and other final work product related to the Services for a period of not less than three (3) years from the date provided to Client. Retention of any other documents, preliminary drafts, communications and any and all other work product provided to Client by Consultant is the responsibility of Client. Consultant has no responsibility to retain any drafts, notes, communications, emails or other writings created or received by Client in the course of performing the Services (other than the final documents and other final work product related to the Services and provided to Client for the term of years referenced above).

7. Term and Termination.

7.1 The initial term of this Agreement commences as of the Agreement Date and, unless terminated earlier pursuant to any of this Agreement's express provisions, will continue in effect for five (5) years from such date (the “Initial Term”). This Agreement may be renewed for two twelve (12) month terms unless earlier terminated as set forth in Section 7.2 or 7.3 (each a “Renewal Term” and, collectively, together with the Initial Term, the “Term”).

7.2 This Agreement may be terminated by either party for cause upon not less than forty-five (45) days’ prior written notice given to and received by the other party, if the other party has materially breached this Agreement through no fault of the notifying party and fails to (i) commence correction of such material breach within thirty (30) days of receipt of the abovereferenced written notice and (ii) diligently complete the correction thereafter.

7.3 In addition, either party may terminate this Agreement without cause upon not less than sixty (60) days’ prior written notice to the other party.

7.4 On termination, Client will pay Consultant for all Fees and other compensation (including for Litigation Services) earned and/or incurred through the termination date and will thereafter timely pay Consultant for all other Fees and compensation to which Consultant may be entitled pursuant to this Agreement (including the Schedules hereto).

8. Indemnification.

8.1 Consultant, on behalf of itself and its directors, officers, employees, agents, direct and indirect equity holders, and affiliates (collectively, “Consultant Group”), agrees to fully and promptly protect, defend, indemnify, reimburse and hold harmless Client, its directors, officers, employees, agents, direct and indirect equity holders, and affiliates (collectively, “Client Group”), from and against any and all liabilities, losses, claims, damages, personal injuries, death, expenses, and costs (including, without limitation, for attorneys’ fees and costs) (each, a “Liability”, and collectively, “Liabilities”) which are the direct or indirect result of (a) any breach of any representation, warranty or covenant made by or given on behalf of Consultant under this Agreement, or (b) any gross negligence or willful misconduct on the part of any one or more of Consultant Group.

Agenda Item 6.
1269745.1 Page 6 of 14

8.2 Client, on behalf of itself and the other members of Client Group, agrees to fully and promptly protect, defend, indemnify, reimburse and hold harmless Consultant and the other members of Consultant Group from and against any and all Liabilities which are the direct or indirect result of (a) any breach of any representation, warranty or covenant made by or given on behalf of Client under this Agreement, or (b) any action or failure to act on the part of any one or more of Consultant Group where such action or failure to act was in good faith believed by any of Consultant Group at the time to be in conformity with this Agreement, except to the extent caused by Consultant’s negligence, recklessness, or willful misconduct, or (c) otherwise related to or arising out of any act or omission by any one or more Client Group. In this regard, Client hereby acknowledges that it is responsible for instructing Consultant regarding Consultant’s performance of Services under this Agreement, as well as the interpretation and meaning of the ordinances and/or regulations under which Consultant is performing Services under this Agreement.

In no event shall Client be required to indemnify, defend, protect, or hold harmless Consultant or any member of Consultant Group for any claim or liability arising from Consultant’s negligent acts, errors, or omissions, breach of this Agreement, or willful misconduct.

8.3 Promptly after any member of Client Group or any member of Consultant Group (in each case, the “Indemnified Group”) receives notice of the commencement of any proceeding for which Client or Consultant (as the case may be) intends to make a claim for indemnification under this Agreement, it should notify the other party (the “Indemnifying Party”), but the failure to so notify will not result in the loss of any rights of any of the Indemnified Group to indemnification hereunder except to the extent that the Indemnifying Party does not otherwise become aware of such proceeding and is actually adversely affected thereby to a material extent. The Indemnifying Party will assume the defense of the Indemnified Group (including the employment of legal counsel reasonably satisfactory to the Indemnified Group) and payment of such counsel’s fees and disbursements (including retainers). Should the Indemnified Group reasonably determine that separate counsel is necessary (whether due to the existence of different defenses, potential conflicts of interest or otherwise), or if the Indemnifying Party has not assumed the defense, then any of the Indemnified Group may employ separate legal counsel, and the Indemnifying Party will pay such counsel’s reasonable fees and disbursements as incurred (including retainers). The obligations of defense and indemnification under this Agreement apply, without limitation, to those situations where someone brings a cross claim for indemnity or contribution against any one or more of the Indemnified Group.

8.4 Neither Consultant nor Client shall, without the other party’s prior written consent, settle, compromise or consent to the entry of any judgment in any pending or threatened claim, action, or proceeding or investigation in respect of which indemnification could be sought hereunder (whether or not any of the other party or any other member of the Indemnified Group is an actual or potential party to such claim, action or proceeding or investigation), unless such settlement, compromise or consent includes an unconditional release of the other party and any other member of the Indemnified Group from all liability arising out of such claim, action, proceeding or investigation and includes an explicit disclaimer of responsibility of any kind on the part of the other party and any other member of the Indemnified Group.

9. Liability Limitations; Governing Law; Dispute Resolution.

Agenda Item 6.
1269745.1 Page 7 of 14

9.1 To the maximum extent permitted by law and notwithstanding anything to the contrary in this Agreement:

9.1.1 Except for Consultant’s gross negligence or willful misconduct in connection with the performance of its obligations under this Agreement, Client’s sole and exclusive remedies for any breaches of Consultant’s obligations under this Agreement (including, without limitation, for any breaches relating to the Services or the Software, including any breaches of warranty, express or implied) (i) are limited to making reasonable and necessary repairs, replacements or corrections without additional cost to the Client, and (ii) will not exceed, under any circumstances, the amount of the Fees paid by Client to Consultant for the twelve-month period prior to the alleged breaches, calculated without reference to any payments constituting the payment of costs or expenses. All amounts paid to Consultant hereunder are deemed first to be for the reimbursement of costs or expenses and then any excess will be regarded as payments for other portions of the Fees under this Agreement. Any references to breaches of this Agreement will include any supplements, additions or amendments to this Agreement.

9.1.2 Except as may otherwise be expressly set forth in this Agreement, Consultant makes no warranty of any kind with respect to the Services or the Software, express or implied. Consultant hereby disclaims all other warranties, express or implied, including the implied warranties of merchantability, fitness for a particular purpose, title and non infringement.

Consultant disclaims all warranties and responsibility for third party software.

9.1.3 In no event will any of Consultant Group be liable for any lost revenues or lost profits, or any special, incidental, or consequential damages of any nature whatsoever, even if such restrictions deprive one or more remedies of their essential purpose. This damage exclusion is independent of any remedies provided for herein.

9.1.4 None of Consultant Group will have any Liability (whether direct or indirect, in contract or tort or otherwise) related to, arising out of, or in connection with this Agreement or to any of Client Group acting on any advice given or opinion rendered by any of Consultant Group, except to the extent that such Liability is found by a court of competent jurisdiction in a judgment which has become final and that it is no longer subject to appeal or review to have resulted solely from such Consultant Group’s willful misconduct or gross negligence.

9.1.5 No claim may be brought by Client against any one or more of Consultant Group arising out of this Agreement (including, without limitation, in connection with the Services or the Software) more than three years after the date on which such claim arose (regardless of the date when Client may have discovered a basis for the claim); provided, however, that this limitation shall not apply to claims based upon Consultant’s gross negligence or willful misconduct, which claims shall be subject to the otherwise applicable statute of limitations under California law. .

9.1.6 Client acknowledges that this Agreement is with Consultant in its capacity as a corporation or a limited liability company, and Client agrees that in no event will it seek to hold any of the Consultant Group (other than Consultant) responsible for any Liabilities.

9.2 The law of the State of California will govern the validity of this Agreement, its interpretation and performance, and any other claims related to it, without regard to the State’s Agenda Item 6.
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conflict of laws rules. Venue for any legal action arising out of this Agreement will be proper only in the State courts or the federal courts located within San Bernardino County, California. The parties hereby submit to the exclusive jurisdiction of such courts and waive any other venue to which either party might be entitled by domicile or otherwise.

9.3 If either party is required to bring legal action to enforce its rights under this Agreement or as the result of a breach of this Agreement, the costs and expenses of the prevailing party, including reasonable attorneys’ fees, will be paid by the non-prevailing party.

9.4 A breach of this Agreement by either party may cause the other party hereto irreparable harm, the amount of which may be difficult to ascertain, and therefore such other party will have the right to apply to a court of competent jurisdiction for specific performance and/or an order restraining and enjoining any further breach and for such other relief as such other party may deem appropriate. Such right is in addition to the remedies otherwise available to such other party at law or in equity. The parties hereto expressly waive the defense that a remedy in damages will be adequate and any requirement in an action for specific performance or injunction hereunder for the posting of a bond.

10. General Legal Provisions.

10.1 Authorization to Proceed. Each Schedule must be signed by both Client and Consultant before such Schedule will be binding on the parties hereto.

10.2 Force Majeure. Consultant is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, epidemics, pandemics or other health emergencies, or other events beyond the control of Consultant.

10.3 Amendment; Waiver. Any provisions of this Agreement (including, without limitation, any Schedules or provisions within any Schedules) may be amended or terminated if in writing and signed by both Client and Consultant. No waiver by any party of any default, misrepresentation or breach of warranty or covenant hereunder, whether intentional or not, will be deemed to be valid unless acknowledged by such party in writing, and such waiver will not extend to any prior or subsequent default, misrepresentation or breach of warranty or covenant hereunder or affect in any way any rights arising by virtue of any prior or subsequent such occurrence.

10.4 Severability and Survival. If any provision in this Agreement is held illegal, invalid or unenforceable, the enforceability of the remaining provisions will not be impaired thereby. Notwithstanding any other provisions of this Agreement (including, without
limitation, Section 7), Sections 3, 5.5, 6, 7, 8, 9 and 10 will survive the termination of this Agreement.

Agenda Item 6.
1269745.1 Page 9 of 14

10.5 No Third-Party Beneficiaries; Services Limited to Agreement. Except as set forth in Section 8, this Agreement gives no rights or benefits to anyone other than Client and Consultant and has no third-party beneficiaries. The Services to be performed for Client by Consultant are defined solely by this Agreement (including the Schedules), and not by any other contract or agreement that may be associated with performing the Services.

10.6 Assignment. This is a bilateral personal services agreement. Neither party will have the power to or will assign any of the duties or rights or any claim arising out of or related to this Agreement, whether arising in tort, contract or otherwise, without the written consent of the other party. Any unauthorized assignment is void and unenforceable. This Agreement is binding on the successors and assigns of the parties hereto. Notwithstanding anything to the contrary, Consultant may, from time to time, utilize one or more third parties to provide certain of the Services (including, but not limited to, as may be set forth in one or more of the Schedules).

10.7 Notices. All notices under this Agreement must be in writing and will be deemed to have been given when such notice is received (i) from United States Postal Service First Class Certified Mail, Return Receipt Requested, (ii) by courier service, or (iii) by email; provided, however, that notices received on a weekend or holiday or on a business day after 4:00 p.m. local time will be deemed to have been received on the next business day. Notices will, unless another address is specified in writing, be sent to the addresses indicated below (each of which must include a street address and an email address): Consultant: 120 S. State College Blvd.#200, Brea, CA 92821, Attn: Contracts, Email: [email protected]; and Client: 817 Third St Needles, CA 9236, Attn: Finance Director, Email: [email protected].

10.8 Entire Agreement; Conflict. This Agreement (which includes any Schedules or amendments dated as of the Agreement Date or hereafter, including without limitation, amendments of the main body of this Agreement or the Schedules that may add to, subtract from, modify or clarify the Term, the scope of Services and/or the amount of Fees) constitutes the entire agreement between the parties and supersedes any prior understandings, agreements, or representations by or between the parties, written or oral, to the extent they relate in any way to the subject matter hereof. Should there ever be a conflict between the terms and conditions of any Schedules and the remainder of this Agreement as set forth in the main body of this Agreement, the terms and conditions of the remainder of this Agreement as set forth in the main body of this Agreement will prevail and be controlling; provided, however, that should there ever be a conflict between the terms and conditions of this Agreement (including any Schedules) and (i) any amendments hereof, the terms and conditions of the amendments hereof will prevail and be controlling, and (ii) the terms and conditions of any Schedule that expressly provides for them to supersede any terms and conditions of the main body of this Agreement, such terms and conditions of such Schedule will prevail and be controlling.

Agenda Item 6.
1269745.1 Page 10 of 14

10.9 Counterparts; Electronic Signatures; Authority. This Agreement may be signed in any number of counterparts, each of which will constitute an original and all of which, when taken together, will constitute one agreement. Any signed signature pages of this Agreement transmitted by email or other electronic means in a portable document format (PDF) or other clear and visible electronic format will have the same legal effect as an original. Each of the persons signing on behalf of a party hereto represents that he or she has the authority to sign this Agreement on such party’s behalf.

10.10 No Adverse Construction. Both parties acknowledge having had the opportunity to participate in the drafting of this Agreement. This Agreement will not be construed against either party based upon authorship. The section headings contained in this Agreement are inserted for convenience only and will not affect in any way the meaning or interpretation of this Agreement.
[Signatures are on the next page]
Agenda Item 6.
1269745.1 Page 11 of 14
IN WITNESS WHEREOF, the parties hereto have entered into this Agreement through their duly authorized representatives as of the Agreement Date.

CONSULTANT:

Hinderliter de Llamas and Associates
By:

Andrew Nickerson, President/CEO
CLIENT:

City of Needles
By:
[Any Schedule or Schedules may (but is/are not required to) be attached hereto] Agenda Item 6.
1269745.1 Page 12 of 14

SCHEDULE A
BASIC SERVICES – Sales and Use Tax

1. Sales and Use Tax and Economic Analysis/Reports

1.1. Establish a special database with California Department of Tax and Fee Administration (“CDTFA”) registration data for businesses within applicable district boundaries holding seller’s permit accounts.

1.2. Consultant shall make available to CITY the HdL proprietary software program and database containing all applicable registration and quarterly allocation information for CITY business outlets registered with the Department of Tax and Fee Administration. The database will be updated quarterly.

1.3. Consultant shall provide updated reports each quarter identifying changes in allocation totals by individual businesses, business groups and by categories. Quarterly aberrations due to State audits, fund transfers, and receivables, along with late or double payments, will also be identified.

2. Allocation and Audit Recovery Services

2.1. Conduct (when mutually agreed with City) initial and on-going sales and use tax audits of businesses to help identify and correct allocation errors, and to proactively affect favorable registration, reporting or formula changes thereby generating previously unrealized sales and use tax income for the City and/or recovering misallocated tax from registered taxpayers. Common errors that will be monitored and corrected include but are not limited to: transposition errors resulting in misallocations; erroneous consolidation of multiple outlets; misreporting of “point of sale” to the wrong location; delays in reporting new outlets; misallocating use tax payments to the allocation pools or wrong jurisdiction; and erroneous fund transfers and adjustments.

2.2. Initiate contacts with sales, management and accounting officials in companies that have businesses where a probability of error exists to endeavor to help verify whether current tax receipts accurately reflect the local sales activity. Such contacts will be conducted in a professional and courteous manner.

2.3. Prepare and submit to the CDTFA information for the purpose of correcting any identified allocation errors, and follow-up with individual businesses and the CDTFA to promote recovery by the City of back or prospective quarterly payments that may be owing.

2.4. If, during the course of its audit, Consultant finds businesses located in the City’s jurisdiction that are properly reporting sales and use tax but have the potential for modifying their operation to provide an even greater share to City, Consultant may so advise City and collaborate with those businesses and City to encourage such changes.

3. Consulting and Other Optional Services
Consultant may from time to time in its sole discretion, consult with City’s staff, including without limitation, regarding (i) technical questions and other issues related to sales, use and transactions tax, (ii) utilization of reports to enhance business license collection efforts, (iii) sales tax projections for proposed annexations, economic development projects and budget planning, (iv) negotiating/review of Agenda Item 6.
1269745.1 Page 13 of 14
tax sharing agreements, (v) establishing purchasing corporations, (vi) meeting with taxpayers to encourage self-assessment of tax obligations, and (vii) other sales, use or transactions tax revenuerelated matters.

FEES – Sales and Use Tax Services

4. Sales and Use Tax and Economic Analysis/ Reports

4.1. Fees for performing the sales tax and economic analysis Services as described above shall initially be $225 per month, commencing with the month of the Effective Date (hereafter referred to as “monthly fee”). The monthly fee shall be invoiced quarterly in arrears, and shall be paid by City no later than 30 days after the invoice date.

4.2. Consultant will increase the non-hourly Fees established above once a year with reference to the 12-month percent change in the most recently published annual Consumer Price Index for All Urban Consumers (CPI-U), as reported by the U.S. Bureau of Labor Statistics (the “CPI Change”).

5. Allocation and Audit Recovery Services

5.1. Fees for performing the allocation and audit recovery Services described above shall be 18% of all new, increased and recovered sales and use tax revenue received by the City as a result, in whole or in part, of the allocation audit and recovery services (hereafter referred to as “audit fee”).

The fee shall be paid notwithstanding any related City assistance, work in parallel, and/or incurrence of attorneys’ fees or other costs or expenses in connection, with the relevant Services.

5.2. The Fee described above include, without limitation, State fund transfers received for back quarter reallocations and monies received in the second eight (8) consecutive reporting quarters following completion of Consultant’s allocation audit and confirmation of the corrections by the CDTFA.

5.3. These Fees shall be paid by City upon Consultant’s submittal of evidence of Consultant’s relevant Services in support thereof, including, without limitation, copies of relevant communications between Consultant and the CDTFA and/or taxpayers.

ADDITIONAL TERMS – Sales, Use and Transactions Tax Services

6. Consulting and Other Optional Services

6.1. Fees for performing other optional services are described below:

6.1.1. Fees for performing City Staff training, public representation, or technical seminars for elected officials shall be $3,000 for one-time service and $2,000 for recurring service

6.1.2. Fees for performing transactional tax ballot measure estimates shall be $2,600 per report.

6.1.3. On-site travel to the city shall be $2,600 plus any associated travel expenses per visit

6.1.4. Incremental non-core packet reporting shall be $2,600 for a one-time report and $700 for recurring reporting service

6.2. Any other consulting and optional Services not listed shall be based on the following initial hourly rates: (i) Principal - $325; (ii) Programmer - $295; (iii) Senior Analyst - $245; and (iv) Analyst - $195

7. General Provisions Relating to Fees
Agenda Item 6.
1269745.1 Page 14 of 14

7.1. Fees for travel and lodging expenses will be invoiced at cost and applied to all meetings (including implementation, training, operations and support). Travel expenses only apply to out of scope travel and must therefore be pre-approved by City.

7.2. Fees will be invoiced monthly to City for Services performed during the prior month. To the extent that Consultant has commercially reasonable means to do so, Fees will be netted out of City’s monthly revenue disbursement.

12. Confidentiality Information
Section 7056 of the State of California Revenue and Taxation Code (“R&T Code”) specifically limits the disclosure of confidential taxpayer information contained in the records of the CDTFA. Section 7056 specifies the conditions under which a city, county or district may authorize persons other than such city, county or district’s officers and employees to examine state sales and use tax records.

The following conditions specified in Section 7056-(b)(1) of the State of California R&T Code are hereby made part of this Agreement:

12.1. Consultant is authorized by this Agreement to examine sales, use or transactions and use tax records of the CDTFA provided to City pursuant to contract under the Bradley-Burns Uniform Local Sales and Use Tax Law R&T Code Section 7200 et.seq.

12.2. Consultant is required to disclose information contained in, or derived from, those sales or transactions and use tax records only to an officer or employee of City who is authorized by City resolution provided to the CDTFA to examine the information.

12.3. Consultant is prohibited from performing consulting services for a retailer (as defined in R&T Code Section 6015), during the term of this agreement.

12.4. Consultant is prohibited from retaining the information contained in or derived from those sales, use or transactions and use tax records after this agreement has expired.

Information obtained by examination of the CDTFA records shall be used only for purposes related to collection of local sales and use tax or for other governmental functions of the City as set forth by resolution adopted pursuant to Section 7056 (b) of the Revenue and Taxation Code. The resolution shall designate the Consultant as a person authorized to examine sales and use tax records and certify that this agreement meets the requirements set forth above and in Section 7056 (b), (1) of the Revenue and Taxation Code.

Agenda Item 6.

City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: March 24, 2026
Title: Appoint City Council Representative to the San Bernardino Regional Housing Trust (SBRHT) Board of Directors
Background: On March 10, 2026, the City Council adopted Resolution No. 2026-8 approving participation in the Joint Powers Authority (JPA) establishing the San Bernardino Regional Housing Trust (SBRHT).

As part of the JPA, each member agency is authorized to appoint one elected official to serve on the SBRHT Board of Directors. Appointment of a representative will ensure the City of Needles is represented in regional housing funding and policy discussions.

Fiscal Impact: N/A
Recommendation: Appoint one (1) City Council Member to serve as the City of Needles representative on the San Bernardino Regional Housing Trust (SBRHT) Board of Directors.

Submitted By: Candace Clark, City Clerk
Patrick Martinez, City Manager
City Manager Approval: Date:

Other Department Approval (when required): Date:
3/20/2026
Agenda Item 7.

City of Needles 817 Third Street, Needles, California 92363 (760) 326-2113 • FAX (760) 326-6765
www.cityofneedles.com
Mayor, Janet Jernigan
Vice Mayor Ellen Campbell
Councilmember Tona Belt
Councilmember Jamie McCorkle
Councilmember JoAnne Pogue
Councilmember Henry Longbrake
Councilmember Larry Ford
City Manager Patrick J. Martinez

MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PATRICK J. MARTINEZ, CITY MANAGER
SUBJECT: WEEKLY MEMORANDUM
DATE: March 6, 2026

1. OHV Pilot Program – Community Education Meeting
The City of Needles will host a community education meeting regarding the OffHighway Vehicle (OHV) Pilot Program on March 26, 2026 at 5:00 p.m. in the City Council Chambers, 1111 Bailey Avenue. The meeting will provide an overview of how the OHV Pilot Program will operate within the City, including designated routes, operational requirements, and compliance expectations.

Representatives from local law enforcement will also be present to discuss enforcement procedures, safety guidelines, and answer questions from residents and OHV users. This meeting is part of the City’s ongoing effort to ensure the community has a clear understanding of the program prior to implementation. Residents are encouraged to attend and participate in the discussion. Please refer to the attached flyer for additional information.

2. Needles Spring Classic Basketball Tournament
The City of Needles continues to strengthen its reputation as a destination for sports tourism by hosting the 19th Annual Needles Spring Classic Basketball Tournament from March 6–8, 2026. Games are being played at the Needles Recreation Center, Needles High School, and Desert Star Academy, bringing teams and families from across the region to compete in this long-standing community event. Pool play has been competitive and well attended, generating activity for local restaurants, hotels, and small businesses throughout the weekend. Events such as this support the City Council’s goals of promoting sports and recreational tourism, activating public facilities, and strengthening Needles’ identity as the Gateway to California along Route 66 and the Colorado River. Championship games conclude tomorrow, further highlighting Needles as a reliable host community for regional youth athletics.

3. 19th Hole Bar & Grill Now Open at Rivers Edge Golf Course The City of Needles is pleased to welcome the 19th Hole Bar & Grill to the community following final approval from the San Bernardino County Department of Public Health. The project represents a $500,000 investment by the City to establish the restaurant at the Rivers Edge Golf Course, adding another dining destination along the Colorado River. The City extends its appreciation to the City Council for their leadership and investment in this project, as well

as to Development Services Director Kathy Raasch, Building Inspector Will Guzman, Director of Golf JJ DeLeon, Economic Development Consultant Michael Bracken for his assistance in structuring the lease agreement, and business owner Kristin Hoebel for her investment in the community. This new restaurant supports the City Council’s goals of strengthening economic development, enhancing recreational amenities, and expanding dining options for residents and visitors. The 19th Hole Bar & Grill is now open and serving the community, and the City will coordinate a ribbon-cutting event in the near future to formally celebrate the opening.

4. State Recognition for Red Dog Saloon & Community Engagement Today, staff from the office of Assemblymember Jeff Gonzalez visited Needles to present a proclamation recognizing the opening of the Red Dog Saloon and the investment made by owners Andy and Jay in the downtown district. The City appreciates the Assemblymember’s support and the time his office took to travel to Needles to recognize this important local business milestone. Investments like the Red Dog Saloon contribute to the continued revitalization of the downtown corridor and strengthen the local economy. The City thanks Assemblymember Gonzalez for his leadership and partnership with the Needles community, and also extends appreciation to Jacinto for making the trip to present the proclamation. Assemblymember Gonzalez’s office will also have staff present at the 4th Annual Resource & Job Fair on March 18, 2026, from 10:00 a.m. to 1:00 p.m. at El Garces Historic Train Depot, providing residents an opportunity to connect directly with the Assemblymember’s team while also meeting with employers and community partners offering job opportunities and essential services.

5. Colorado River Round Up Rodeo – Upcoming Reminder
The 48th Annual Colorado River Round Up Rodeo will return to Needles on April 3–4, 2026, at the Needles Rodeo Grounds. Hosted by the Needles Rodeo Association, this longstanding event continues to draw residents and regional visitors for a weekend celebrating western heritage, rodeo competition, and family-friendly activities. The Rodeo Store will be open at 920 W Broadway in Needles from March 30 through April 2, 2026, from 10:00 a.m. to 4:00 p.m., where presale tickets and official event shirts featuring the 48th Colorado River Round Up graphic will be available. Shirts are priced at $20 (sizes M–2X).

Presale ticket prices are $10 per day for ages 18 and over, $5 per day for ages 6–17, and free for children 5 and under. Two-day tickets are available for $15 (ages 18+) and $5 (ages 6–17) and are available only at the Rodeo Store.

Community members are encouraged to mark their calendars and support this historic Needles tradition. For additional information, call 760-333-5255, and please refer to the attached flyer.

6. Jack Smith Park Boat Launch – Season Opening Tomorrow The City of Needles is excited to welcome residents and visitors back to the Colorado River as the Jack Smith Park Boat Launch Facility opens for the season tomorrow, March 7, 2026. The launch will operate on weekends throughout March, with daily access beginning April 1 through the end of September before returning to weekend operations in October. Boaters can purchase a $20 Day-Use Launch Pass or a $180 Annual Launch Pass at the on-site kiosk, and residents are encouraged to secure their annual pass early—

last year all 700 passes sold out before July. With warmer weather arriving and another busy river season ahead, we look forward to seeing our community and visitors enjoying one of Needles’ most popular recreational destinations. For additional information, please contact Jennifer Valenzuela at (760) 326-2814.

7. Red Dog Saloon Reopening & Route 66 Utility Box Art Unveiling – Recap The Red Dog Saloon celebrated its ribbon cutting this past weekend, marking the reopening of one of Downtown Needles’ longstanding establishments. The City of Needles thanks the Needles Chamber of Commerce for hosting the event and recognizes Jay and Andy for their investment in revitalizing this historic business following the passing of former owner Ty Cavanaugh. Their commitment represents another positive step in the continued reinvestment occurring throughout the downtown corridor. During the event, the City also unveiled the Route 66 Centennial Utility Box Art Project, transforming nine utility boxes along Historic Route 66 into vibrant public art that reflects the community’s pride and connection to the Mother Road. The artwork, completed by artist Gabriel Pecina, enhances the downtown streetscape and supports the City’s ongoing beautification efforts during the Route 66 Centennial year. The City also thanks Caltrans District 8 for their partnership in helping bring this project to life.

8. Needles Little League Opening Ceremonies
Needles Little League kicked off its 2026 season this week with Opening Ceremonies held at Ed Parry and Phillips Field. A total of 112 youth athletes, ages 4–12, are participating this season, beginning with Tee Ball and continuing through the various Little League divisions. The event brought the community together to celebrate the start of the season and recognize the importance of youth sports in Needles. During the ceremony, Needles Little League honored the legacy of Pete Rodriguez V by retiring the #5 jersey in his memory. The City also thanks Curtis Devine for his generous donation to Needles Little League in support of fundraising efforts for the Little League Shade Structure Project. The organization is currently seeking an additional $20,000 to complete the project.

Community members interested in supporting the effort may contact Josh Raley directly at (760) 220-7886.

9. Spring Into Action – Community Cleanup Day
This past weekend, the City of Needles successfully kicked off its spring cleanup efforts with the Spring Into Action – Community Cleanup Day held at Third Street and J Street. Approximately a dozen volunteers came out to support the effort, collecting numerous bags of debris and helping improve the appearance of this key corridor. The City provided cleanup supplies, including bags, gloves, and pickers, and we appreciate the residents and community members who took the time to participate. Their efforts reflect the strong sense of pride and community spirit that continues to make Needles a special place. The City will continue hosting additional spring cleanup opportunities throughout the month as part of our seasonal beautification efforts.

10.Code Enforcement – Community Cleanup Efforts
Code Enforcement continues working with property owners throughout the community to address overgrown vegetation and general property maintenance.

A recent example is the downtown Nursery property, where the property owners

hired a private crew to remove overgrown vegetation and clean up the site, improving visibility, reducing potential fire hazards, and enhancing the appearance of a key downtown corridor. The City appreciates property owners who take proactive steps to maintain their properties, as these efforts directly support the City Council’s goals of strengthening neighborhood pride, improving community aesthetics, and maintaining a safe and welcoming environment. To further support community cleanup efforts, the City will host its Annual Bulky Waste Drop-Off Event on March 21, 2026, from 8:00 a.m. to 12:00 p.m. at multiple neighborhood locations (see attached flyer for details). Residents are encouraged to take advantage of this opportunity and continue participating in the Needles Pride initiative as we work together to keep Needles clean, safe, and well maintained.

11.Needles Pride – Crews Continue Vegetation Removal Across City This week, Utility and Public Works crews continued advancing the City’s Needles Pride initiative by addressing overgrown vegetation and improving several highly visible areas throughout the community. Crews removed two dead trees along Front Street, cleared overgrown vegetation around the railroad underpass, and completed cleanup efforts near the Historic Needles Wagon monument. Staff also focused on Train Park, where crews worked throughout the week removing weeds and overgrowth, with final cleanup scheduled for completion today. Crews also completed vegetation removal along key corridors, including N Street, K Street, and Broadway leading to the stop sign.

These efforts help improve the appearance of key gateways and public spaces while supporting safety and community pride. The City continues to lead by example through the Needles Pride Program and encourages residents to assist by maintaining their properties and reporting concerns through the Needles Connect app, available on the Google Play Store (Android) and Apple App Store (iOS) or by calling 760-326-2115 (press #9).

12.Household Hazardous Waste Collection – Tomorrow
Residents are reminded that the Household Hazardous Waste Collection event will take place tomorrow, Saturday, March 7, 2026, from 7:00 a.m. to 11:00 a.m. at the Needles Public Works Yard, 112 Robuffa Street. Residents may safely dispose of items such as paint, batteries, motor oil and filters, electronics, medications, and home-generated sharps in approved containers. The event is for household waste only; business waste will not be accepted. Proper disposal helps protect the environment and prevents hazardous materials from entering landfills and storm drains. For more information, residents may contact the San Bernardino County Fire Protection District Household Hazardous Waste Program or visit www.sbcfire.org/hhw.

13.Homebound Meal Program – Community Support
Tri-State Community Healthcare, in partnership with Route 66 Pharmacy, Colorado River Home Health, Direct Hospice, and the Needles Women’s Club, will host a Homebound Meal Program for residents of Needles on March 10, 2026. The program provides free meals for homebound residents to help ensure members of the community with limited mobility have access to a warm and nutritious meal. The meal of the day will be a Pulled Pork Burrito Bowl with rice and beans, prepared by the Needles Women’s Club. Homebound residents interested in participating are encouraged to register in advance, as

meals are limited and available while supplies last. Residents may register by visiting the following link. For additional information, please contact [email protected].

14.PVC Needles Center – 5K Color Run (Last Chance to Register) Palo Verde College Needles Center will host its annual 5K Color Run & Walk Scholarship Event on March 21, 2026, beginning at 9:00 a.m., with check-in at 7:30 a.m. at 725 W. Broadway. This community event supports scholarships for students attending the Needles Center and helps invest in the future of local education. Registration is $25 per participant and includes an event T-shirt, race bib, lunch, snacks, and a participation certificate, with awards for top finishers in each age category. The deadline to register and guarantee event items is March 14, 2026, making this the last chance to register. Last year’s inaugural event welcomed 88 participants and raised more than $8,500 to support Needles Center students. Community members may register at https://bit.ly/Ndls5k. Residents who wish to support local students but are unable to participate may donate to the Palo Verde College Foundation (501(c)(3)), with proceeds benefiting scholarships for Needles Center students at this link. For more information, contact (760) 326-5033 or visit www.paloverde.edu.

15.Needles Sunday Market – Season Extended
The Needles Sunday Market at Santa Fe Park continues to see strong community participation and has now been extended through April 2026, as shown in the attached announcement. Hosted by Tumbleweed Markets Inc., the weekly market brings together residents, visitors, and local vendors offering fresh produce, baked goods, coffee, flowers, handmade items, and other locally produced goods. The market is held every Sunday from 8:00 a.m. to 12:00 p.m. at Santa Fe Park, located at 950 Front Street. Continued participation from the community helps support small businesses, local entrepreneurs, and community engagement. The City appreciates the efforts of Tumbleweed Markets and the vendors who contribute to the success of this weekly event and encourages residents to continue supporting the market.

16.Community Events Calendar Now Live
The City’s new website now features a Community Events Calendar—a single source for community events, civic meetings, and community programs. Local organizations are invited to submit or update events through the City Clerk’s Office to keep the calendar current and inclusive. Contact Candace Clark at [email protected] to participate. Residents can subscribe and sync the calendar to mobile devices for real-time updates, making it easier to stay informed and engaged.

1. OHMV COMMUNITY MEETING

2. SPRING CLASSIC REC BASKETBALL TOURNAMENT

3. 19TH HOLE BAR & GRILL RESTAURANT

4. RED DOG STATE RECOGNITION

5. NEEDLES RODEO

7. THE RED DOG RIBBON CUTTING

7. THE RED DOG RIBBON CUTTING

7. THE RED DOG RIBBON CUTTING

7. THE RED DOG RIBBON CUTTING

7. THE RED DOG RIBBON CUTTING

8. LITTLE LEAGUE OPENING CEREMONY

8. LITTLE LEAGUE OPENING CEREMONY

9. SPRING CLEANUP EVENT

10. CODE ENFORCEMENT CLEANUP

10. CODE ENFORCEMENT CLEANUP

11. CITY LEAD BEAUTIFICATION

11. CITY LEAD BEAUTIFICATION

11. CITY LEAD BEAUTIFICATION

11. CITY LEAD BEAUTIFICATION

11. CITY LEAD BEAUTIFICATION

11. CITY LEAD BEAUTIFICATION

12. COUNTY WASTE COLLECTION EVENT

13. HOMEBOUND MEAL PROGRAM

14. PALO VERDE 5K RUN

15. NEEDLES SUNDAY MARKET EXTENSION

City of Needles 817 Third Street, Needles, California 92363 (760) 326-2113 • FAX (760) 326-6765
www.cityofneedles.com
Mayor, Janet Jernigan
Vice Mayor Ellen Campbell
Councilmember Tona Belt
Councilmember Jamie McCorkle
Councilmember JoAnne Pogue
Councilmember Henry Longbrake
Councilmember Larry Ford
City Manager Patrick J. Martinez

MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PATRICK J. MARTINEZ, CITY MANAGER
SUBJECT: WEEKLY MEMORANDUM
DATE: March 13, 2026

1. Public Works Preparing Parks and Riverfront for Summer Season Public Works crews continued preparing Jack Smith Park, Bob Belt Beach Park, and Duke Watkins Park for the upcoming summer season. Crews utilized the City’s CAT 265 Compact Track Loader, purchased last summer for $107,829.94, to clear and groom beaches along the Colorado River at Jack Smith Park. This equipment has significantly expanded the City’s in-house maintenance capabilities, allowing staff to perform beach grooming, vegetation control, and right-of-way clearing more efficiently without relying on outside contractors. Crews also completed crack sealing in the Bob Belt Beach Park area to preserve pavement conditions ahead of increased seasonal visitation.

The Water Department installed a new backflow prevention assembly at Jack Smith Park to protect the City’s potable water system and improve reliability for irrigation and park facilities. In addition, Public Works constructed a new curb and drainage feature at the Duke Watkins Park Splash Pad to improve runoff management and protect surrounding landscaping. These efforts reflect the City’s ongoing commitment to maintaining parks, riverfront amenities, and recreational facilities as the community prepares for the busy summer season.

2. Regional Roadway Improvements
San Bernardino County has provided an update on the Needles Highway Improvement Project – Segment 1C, which will improve a 2.3-mile section of Needles Highway from David Drive to just north of Not’cho Road. The project includes roadway rehabilitation and related improvements intended to enhance safety, improve driving conditions, and extend the useful life of this important corridor serving the Needles area. Construction is currently anticipated to begin in late April 2026 and continue through August 2026, with additional updates expected as the County finalizes the construction schedule and mobilization timeline. In addition, Caltrans will begin a $12.7 million pavement rehabilitation project on U.S. Route 95 extending from Interstate 40 to approximately 0.5 miles north of Goffs Road, with construction scheduled to start March 16, 2026, and crews working Monday through Friday from 7:00 a.m. to 6:00 p.m. The project will include pavement overlay, lane restriping, rumble strips, updated signage, and upgraded

guardrails to improve roadway safety and accessibility. Motorists should expect lane closures during certain operations with a pilot car assisting traffic through work zones.

3. AED Installation at Multiple City Facilities
Last December, City staff completed CPR, AED, and First Aid training to strengthen emergency preparedness and workplace safety. Building on that training, Public Works crews installed Automated External Defibrillators (AEDs) at multiple City facilities, including the Council Chambers and the Needles Senior Center. AEDs significantly improve survival outcomes during sudden cardiac arrest when used quickly alongside CPR. By pairing trained staff with accessible life-saving equipment, the City continues to enhance emergency response capabilities while supporting the City Council’s goal of maintaining safe community facilities.

4. 19th Hole Restaurant & Bar Ribbon Cutting Celebration The City of Needles, in partnership with the Needles Chamber of Commerce, will host a Grand Reopening and Ribbon Cutting Ceremony for the 19th Hole Restaurant & Bar at Rivers Edge Golf Course on March 17, 2026, at 11:00 AM. The reopening of the 19th Hole enhances the overall experience for golfers, residents, and visitors while supporting the City’s ongoing efforts to promote recreation, tourism, and economic activity along the Colorado River and Historic Route 66. The event coincides with St. Patrick’s Day, and the restaurant will feature festive food and green beer specials. Community members are encouraged to attend and help celebrate this exciting addition to Rivers Edge Golf Course.

5. 4th Annual Resource & Job Fair – Next Week at the El Garces The 4th Annual Resource & Job Fair will take place on March 18, 2026, from 10:00 a.m. to 1:00 p.m. at the El Garces Historic Train Depot. The event will bring together San Bernardino County agencies, employers, the Needles Housing Authority, and community partners to connect residents with essential services. The County Assessor-Recorder-County Clerk Mobile Unit will provide certificate copies, notary services, fictitious business name filings, and property information, while the Public Defender’s Office will assist individuals interested in beginning the record-clearing process. Representatives from Assemblymember Gonzalez’s office and State Senator Padilla’s office will also be onsite to assist residents with state resources. The event will include the Active Transportation Plan Community Workshop, allowing residents to provide input on future improvements to sidewalks, bike lanes, and pedestrian safety. Public health partners will offer vaccinations and health information, and KTOX Radio will broadcast live from the event.

6. Public Input Needed – OHMV Staging Area Grant Application The City of Needles has submitted an application to the California State Parks Off-Highway Motor Vehicle Recreation Division under the OHMVR Grants and Cooperative Agreements Program (Grant Cycle G26) for a proposed $995,911 OHMV Staging Area Project. The project is designed to support the City’s 9.20-mile designated combined-use OHMV route network, which connects Bureau of Land Management trail systems with lodging, fuel, and service facilities within Needles. If funded, the staging area would help

consolidate trailer parking, improve roadside safety and access, protect surrounding soils and habitat by concentrating use, and provide ADA accessibility and sanitation facilities for riders and visitors. Public input is an important component of the grant scoring process, and community comments help demonstrate support for the project. The public comment period is open March 3 through May 4, 2026. Individuals wishing to provide comments may visit https://olga.ohv.parks.ca.gov/egrams_ohmvr, select “Review Preliminary Applications,” and choose “City of Needles” to view the proposal and submit comments.

7. VA Loma Linda Visit – HUD-VASH Veterans Housing Partnership Earlier this week, the City Manager, serving as Executive Director of the Housing Authority of the City of Needles, along with Housing Manager Angelica Deermer, met with representatives from the U.S. Department of Veterans Affairs at VA Loma Linda. The visit focused on strengthening partnerships under the HUD-VASH Veterans Housing Program and encouraging referrals of veterans seeking stable housing opportunities in Needles. Staff highlighted available housing units and the community support network that helps veterans transition into permanent housing. The Housing Authority currently has HUD-VASH vouchers available and is ready to assist veterans seeking housing. Please contact the Housing Authority of the City of Needles at 760-326-3222 or visit 908 Sycamore Drive for assistance.

8. Mayor Janet Jernigan Recognized as Woman of Distinction Mayor Janet Jernigan was recently honored by Assemblymember Jeff Gonzalez as a 2026 Woman of Distinction for Assembly District 36 during a regional recognition ceremony held in Brawley. Assembly District 36 spans a large and diverse region—from Indio and Anza to Needles, Blythe, and Imperial County—making this recognition especially significant. The honor highlights the positive impact of local leadership and further elevates the visibility of the City of Needles within regional discussions. The City congratulates Mayor Jernigan on this well-deserved recognition and thanks Assemblymember Gonzalez for his continued partnership and support.

9. Assemblymember Gonzalez Attending Colorado River Round Up Rodeo Assemblymember Jeff Gonzalez has confirmed he will attend the 48th Annual Colorado River Round Up Rodeo on Friday evening, April 3, 2026, at the Needles Rodeo Grounds. Hosted by the Needles Rodeo Association, the rodeo will take place April 3–4, 2026. Presale tickets will be available at the Rodeo Store located at 920 W Broadway, open March 30 through April 2 from 10:00 a.m. to 4:00 p.m. Come by and have an opportunity to meet your elected official.

10.Leadership Development Training Completion
The City would like to recognize Housing Manager Angelica Deermer, Senior Code Enforcement Officer Bernie Hatz, Public Works staff Ken Mann and David Calderon, and Billing Office Manager Kimberly Krasinski for successfully completing their Leadership Development Training Program.

Their commitment to professional growth reflects the dedication of our staff to strengthening the organization and improving service to the community.

Investing in leadership development helps ensure the City continues to operate effectively while building the next generation of leaders within the organization.

11.19th Annual Needles Spring Classic Basketball Tournament Success The City of Needles Recreation Department hosted the 19th Annual Needles Spring Classic Youth Basketball Tournament from March 6–8, 2026, welcoming 34 teams from across the region, including Las Vegas, Kingman, Bullhead City, 29 Palms, Beaumont, and Needles. Games were played at the Needles Recreation Center, Needles High School, and Desert Star Academy, with 68 games held throughout the weekend. The tournament brought families and visitors to the community, generating activity for local hotels, restaurants, and small businesses while supporting the City Council’s goals of promoting sports tourism and activating public facilities. Congratulations to the Needles 7/8th Grade Girls team for winning the tournament, and to the Needles 5/6th Grade Girls and Needles 3/4th Grade Girls teams for earning 3rd place finishes in their respective divisions. The City also thanks the Needles Unified School District and Superintendent Dr. Cameron for the use of the gymnasium, along with Desert Star Academy for hosting games. Special thanks to Jennifer Valenzuela and the Parks and Recreation staff for organizing another successful tournament for the community and visiting teams.

We wish our Needles All-Stars the best of luck as they compete in Beaumont this weekend and 29 Palms next week.

12.Needles Youth Basketball Season Awards Ceremony
The City of Needles Recreation Department recently concluded another successful youth basketball season with its Youth Basketball Awards Ceremony held on March 11 at the Needles Recreation Center, recognizing players from 3rd through 8th grade divisions. The ceremony celebrated the participation, sportsmanship, and accomplishments of the many youth athletes who took part in the program this season. Programs such as youth basketball support the City Council’s goals of promoting recreational opportunities for local families, encouraging youth engagement, and activating community facilities.

Special thanks to Jennifer Valenzuela and the Parks and Recreation staff for their continued dedication in organizing a successful season and hosting a memorable awards ceremony for participants and their families.

13.Needles Chamber “Teeing Off on Route 66” Golf Tournament Last weekend, the Needles Area Chamber of Commerce successfully hosted its 3rd Annual “Teeing Off on Route 66” Golf Tournament at Rivers Edge Golf Course. The event brought together local businesses, residents, and visitors for a day of golf, networking, and community engagement while celebrating the historic significance of Route 66 as the City continues building momentum toward the Route 66 Centennial in 2026. The tournament highlighted the growing role of Rivers Edge Golf Course as a community gathering place and showcased recent investments at the facility, including the 19th Hole Bar & Grill. The City appreciates the Chamber of Commerce, event sponsors, volunteers, and participants who helped make this year’s tournament a successful community event and continued to promote Needles as the Gateway to California along the Mother Road.

14.Flip Mendez Youth Fundraiser Golf Tournament
The 27th Annual Flip Mendez Youth Fundraiser Golf Tournament scheduled for May 2, 2026, at Rivers Edge Golf Course is officially sold out, reflecting the strong community support for this long-standing event. The tournament supports the Flip Mendez Youth Fund, which helps provide scholarships and financial assistance so local youth can participate in sports programs and activities throughout the community. While team registration has reached capacity, there is still time for businesses and community members to participate by becoming hole sponsors, helping ensure continued support for youth athletics and scholarships. Events like this highlight the community’s commitment to youth programs and align with the City Council’s goals of supporting recreational opportunities and community engagement.

15.Tri-State Community Healthcare Easter Egg Hunt
Tri-State Community Healthcare will host the Fourth Annual Needles Easter Egg Hunt on Saturday, April 4, 2026, at Jack Smith Park (1000 River Road, Needles, CA). The event will take place from 9:00 a.m. to 10:00 a.m., with the egg hunt beginning at 9:30 a.m. Families and children are invited to enjoy a fun-filled morning featuring 5,000 eggs with prizes and gift baskets, along with face painting and photos with the Easter Bunny. This community event, organized by Tri-State Community Healthcare, continues to bring families together for a festive Easter celebration in Needles. Please refer to the attached flyer for additional details.

16.Dance Trax 51 Spring Recital – Save the Date
The City of Needles would like to share an upcoming community event as Dance Trax 51 presents its Spring Recital on May 1 and May 2 at 6:00 PM at the Needles High School Auditorium. The recital will showcase the hard work and talent of local youth dancers and provide an opportunity for families and the community to come together in support of the arts. Events such as this highlight the important role that youth programs and performing arts play in strengthening community engagement and supporting opportunities for local youth to develop their talents. Residents are encouraged to attend and support these young performers.

17.PVC Needles Center – 5K Color Run (Last Day to Register) Palo Verde College Needles Center will host its annual 5K Color Run & Walk Scholarship Event on March 21, 2026, beginning at 9:00 a.m., with check-in at 7:30 a.m. at 725 W. Broadway. This community event supports scholarships for students attending the Needles Center and helps invest in the future of local education. March 14, 2026, is the final day to register and guarantee event items, including an event T-shirt, race bib, lunch, snacks, and a participation certificate, with awards for top finishers in each age category. Registration is $25 per participant, and community members may register at https://bit.ly/Ndls5k. Last year’s inaugural event welcomed 88 participants and raised more than $8,500 to support Needles Center students. For more information, contact (760) 326-5033 or visit www.paloverde.edu.

18.Needles Sunday Market – Season Extended
The Needles Sunday Market at Santa Fe Park continues to see strong community participation and has now been extended through April 2026, as

shown in the attached announcement. Hosted by Tumbleweed Markets Inc., the weekly market brings together residents, visitors, and local vendors offering fresh produce, baked goods, coffee, flowers, handmade items, and other locally produced goods. The market is held every Sunday from 8:00 a.m. to 12:00 p.m. at Santa Fe Park, located at 950 Front Street. Continued participation from the community helps support small businesses, local entrepreneurs, and community engagement. The City appreciates the efforts of Tumbleweed Markets and the vendors who contribute to the success of this weekly event and encourages residents to continue supporting the market.

19.Community Events Calendar Now Live
The City’s new website now features a Community Events Calendar—a single source for community events, civic meetings, and community programs. Local organizations are invited to submit or update events through the City Clerk’s Office to keep the calendar current and inclusive. Contact Candace Clark at [email protected] to participate. Residents can subscribe and sync the calendar to mobile devices for real-time updates, making it easier to stay informed and engaged.

20.Last Chance – Needles Elks Lodge #1608 See’s Candy Fundraiser This is the last opportunity to support the Needles Elks Lodge #1608 See’s Candy fundraiser benefiting the Elks Junior Golf Program. Orders must be submitted by March 15, 2026, to ensure delivery in time for Easter, with shipments scheduled no later than March 20, 2026. Orders may be placed in person at the Elks Lodge, 1000 Lillyhill Drive, or online using the ordering link.

Proceeds directly support youth golf programming and development opportunities for local youth in our community. For additional information, please contact the Elks Lodge at (760) 326-1608.

1. PARK IMPROVEMENTS

1. PARK IMPROVEMENTS

1. PARK IMPROVEMENTS

1. PARK IMPROVEMENTS

2. REGIONAL ROADWAY IMPROVEMENTS

3. AED INSTALLATION CITY FACILITIES

4. 19TH HOLE RIBBON CUTTING

5. 4TH ANNUAL RESOURCE FAIR

5. ACTIVE TRANSPORTATION PLAN WORKSHOP

6. OHMV GRANT OPPORTUNITY PUBLIC INPUT

7. VA LOMA LINDA VISIT

8. WOMAN OF DISTINCTION

9. COLORADO RIVER ROUND UP RODEO

11. SPRING CLASSIC REC TOURNAMENT

11. SPRING CLASSIC REC BASKETBALL

TOURNAMENT

12. NEEDLES REC CENTER AWARDS

13. CHAMBER ROUTE 66 GOLF TOURNAMENT

14. FLIP MENDEZ SPONORSHIPS

15. EASTER EGG HUNT

16. DANCE TRAX 51 RECITAL

17. PALO VERDE 5K RUN

20. NEEDLES ELKS FUNDRAISER