AGENDA
REGULAR MEETING OF THE CITY COUNCIL
NEEDLES PUBLIC UTILITY AUTHORITY
HOUSING AUTHORITY CITY OF NEEDLES
CITY OF NEEDLES, CALIFORNIA
COUNCIL CHAMBERS, 1111 BAILEY AVENUE
TUESDAY, JUNE 23, 2026
COUNCIL EXECUTIVE SESSION – 5:00 PM
CITY COUNCIL MEETING – 6:00 PM
THE PUBLIC MAY ATTEND VIA TEAMS AND MAY SUBMIT ANY COMMENTS IN WRITING PRIOR TO NOON ON THE DAY OF THE MEETING BY EMAILING [email protected] TO JOIN THE LIVE TEAMS MEETING: log into the City of Needles website at www.cityofneedles.com to access the agenda and Click here to join the meeting If asked, enter the following: Meeting ID: 480 703 240# OR listen in and participate by calling Teams: 1-323-488-2227 - Meeting ID: 480 703 240# The meetings are being recorded.
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS PERTAINING TO THE EXECUTIVE SESSION ITEMS A three-minute time limit per person has been established.
RECESS TO EXECUTIVE SESSION
EXECUTIVE SESSION
a. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to Government Code section 54956.8 Property within Final Tract Map Rustic Acres #5 Negotiator: Patrick Martinez, City Manager or designee Negotiating Parties: Lane Stromberg; Under Negotiation: Price and terms of payment b. Conference with labor negotiators pursuant to government code section 54957.6. Agency designated representatives: Mayor Janet Jernigan, Vice Mayor Ellen Campbell, and Council Member Henry Longbrake. Unrepresented Employee: City Clerk c. Conference with labor negotiators pursuant to government code section 54957.6. Agency designated representatives: Mayor Janet Jernigan, Vice Mayor Ellen Campbell, and Council Member Henry Longbrake. Unrepresented Employee: City Manager
CALL TO ORDER
ROLL CALL
EXECUTIVE SESSION REPORT - by City Attorney
PLEDGE OF ALLEGIANCE
INVOCATION
APPROVAL OF AGENDA
CONFLICT OF INTEREST
CORRESPONDENCE
INTRODUCTIONS
CITY ATTORNEY – Parliamentary Procedures
As a courtesy to those in attendance, we would ask that cell phones be turned off or set in their silent mode. Thank you
PUBLIC APPEARANCE - Persons wishing to address the NPUA / City Council on subjects other than those scheduled are requested to do so at this time. When called by the Mayor, please announce your name and address for the record. In order to conduct a timely meeting, a three-minute time limit per person has been established by Municipal Code Section 2-18. Amendments to the California Government Code Section 54950 prohibits the City Council from taking action on a specific item until it appears on the agenda.
PRESENTATION
(A ten-minute time limit per presentation has been established per Municipal Code Section 2-18.)
1. Needles Chamber of Commerce will give an update on the Business Directory Sign Program
PUBLIC HEARING
2. City of Needles, Needles Public Utility Authority (NPUA), & Housing Authority of the City of Needles (HACN) Public Hearing on the Proposed Budgets for Fiscal Year 2026-2027; and, approval of Resolutions 2026-23, 06-23-2026-NPUA, and 2026-15-HACN adopting the Fiscal Year 2026-2027 Annual Operating and Capital Budgets (ACT)
Staff Report
Council questions of staff
Mayor to open the public hearing
Public Comment
Mayor to close the public hearing
Council Discussion / Deliberation
3. Adopt Resolution 2026-25 calling for the holding of a General Municipal Election to be held on Tuesday, November 3, 2026, for the election of certain officers as required by the provisions of the Charter and requesting the Board of Supervisors of the County of San Bernardino to consolidate a General Municipal Election, with the Statewide General Election to be held on that date pursuant to §10403 of the Elections Code (ACT)
Staff Report
Council questions of staff
Mayor to open the public hearing
Public Comment
Mayor to close the public hearing
Council Discussion / Deliberation
COUNCIL CONSENT CALENDAR All matters listed on the Consent Calendar are considered to be routine and will be enacted by one motion in the form listed. The Mayor or any member of the City Council may pull an item from the Consent Calendar for discussion. Prior to Council action, a member of the public may address the City Council on matters scheduled on the Consent Calendar. A three-minute time limit per person applies. RECOMMENDED ACTION: Approve Items 4 through 7 on the Consent Calendar by affirmative roll call vote. (ACT)
4. Approve the Warrants Register through June 23, 2026
5. Approve the Minutes of June 9, 2026
6. Authorize the Mayor to execute a Letter of Support for River Communities Coalition's USDA Rural Business Development Grant application
7. Authorize the Mayor to Submit a Letter of Support for Assembly Bill 1821 Regarding Updates to the California Public Records Act
END OF COUNCIL CONSENT CALENDAR
REGULAR COUNCIL ITEMS
8. Receive and file the presentation from Urban Futures, Inc. regarding potential ballot measures and provide direction to staff regarding potential placement of measures on the November 3, 2026 General Municipal Election ballot (ACT)
9. Accept Notice of Completion for work completed by Pyramid Building and Engineering, Inc. for the Water Main and Manifold Improvements project and authorize a Notice of Completion to be recorded with the San Bernardino County Recorder’s Office (ACT)
10. Adopt Resolution 2026-20 establishing the appropriations subject to the limit for Fiscal Year 2026- 2027 (ACT)
11. Adopt Resolution 2026-24, approving the City of Needles Annual Statement of Investment Policy and Rescinding Resolution 2025-31 (ACT)
12. Ordinance 682-AC Amending Chapter 12 of the Needles Municipal Code regarding business license requirements for vendors participating in approved community events (First Read) (ACT)
13. Adopt Resolution 2026-26 Determining the Needles Off Highway Motor Vehicle (OHMV) Staging Area Project is Exempt from the California Environmental Quality Act (CEQA) and Directing Staff to File a Notice of Exemption (NOE) with the State of California Office of Planning and Research, State Clearinghouse, and the San Bernardino County Clerk (ACT)
CITY ATTORNEY REPORT
CITY CLERK REPORT
CITY MANAGER REPORT
City Manager's Report for the weeks of June 5 and 12, 2026
COUNCIL REQUESTS
Council Member Ford
Council Member McCorkle
Vice Mayor Campbell
Council Member Pogue
Council Member Belt
Council Member Longbrake
Mayor Jernigan
ADJOURNMENT
INTERNET ACCESS TO CITY COUNCIL AGENDAS AND STAFF REPORT MATERIAL IS AVAILABLE PRIOR TO CITY COUNCIL MEETINGS AT: http://www.cityofneedles.com Posted: June 18, 2026
SB 343-DOCUMENTS RELATED TO OPEN SESSION AGENDAS -- Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the City Clerk’s Office, 817 Third Street, Needles, CA 92363.
In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (760) 326-2113 ext 133. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-104 ADA Title II).
I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted at the front entrance of City Hall not less than 72 hours prior to the meeting.
Dated this 18th day of June 2026
/s/ Candace Clark, CPMC, CMC, City Clerk
City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA HACN Regular Special
Meeting Date: June 23, 2026
Title: City of Needles, Needles Public Utility Authority, and Housing Authority of the City of Needles Second Public Hearing on the Proposed Fiscal Year 2026- 2027 Budgets; and Adoption of Resolutions 2026-23, 06-23-2026-NPUA, and 2026-15-HACN Adopting the Fiscal Year 2026-2027 Annual Operating and Capital Budgets
Background: A Budget Workshop was held at the joint City Council, Needles Public Utility Authority (NPUA), and Housing Authority of the City of Needles (HACN) meeting on May 26, 2026. At that meeting, the City Council, NPUA Board of Directors, and HACN Board of Commissioners reviewed the City Manager's Proposed Fiscal Year 2026-2027 Budget and provided direction regarding budget priorities and capital improvement projects.
On June 9, 2026, the City Council, NPUA Board, and HACN Board conducted the first public hearing on the proposed Fiscal Year 2026-2027 Budget and received public input regarding the proposed operating and capital budgets.
Since the Budget Workshop and first public hearing, staff has finalized the proposed budget and incorporated adjustments based on updated revenue projections, expenditure estimates, grant funding allocations, insurance costs, personnel allocations, and other operational needs. In addition, the Capital Improvement Program was updated to include a portable cooling center and downtown angled parking improvements consistent with City Council direction.
The proposed Fiscal Year 2026-2027 General Fund Budget remains structurally balanced. General Fund revenues are projected at approximately $12.3 million and expenditures are projected at approximately $12.5 million. Compared to the prior year budget, revenues increased by approximately $187,550 while expenditures decreased by approximately $808,776.
Notable expenditure adjustments include approximately $139,200 associated with the Sheriff's contract, approximately $24,400 associated with converting a temporary part-time Animal Control position to a permanent part-time position, and approximately $80,824 in additional support for Cemetery operations.
The proposed General Fund budget projects an ending cash reserve balance of approximately $4.15 million as of June 30, 2027. After accounting for the planned $1.5 million General Fund Street Improvement allocation, available reserves are projected at approximately $2.65 million, representing 21.3% of General Fund operating expenditures. This exceeds the City's Financial Planning Policy requirement to maintain reserves equal to at least 10% of General Fund operating expenditures. The budget also includes approximately $2.49 million in street and transportation-related projects funded through General Fund, SB1, and Measure I funding sources.
This item serves as the second public hearing and budget adoption hearing for Fiscal Year 2026-2027.
Following the public hearing, the City Council, NPUA Board, and HACN Board may consider adoption of the Fiscal Year 2026-2027 Annual Operating and Capital Budgets.
Fiscal Impact: The budget summaries containing the operating and capital budgets for all departments are attached. Also attached is the Authorized Position List, which includes all the positions included in the departmental budgets, and the City’s financial policies.
Environmental Impact: None. Agenda Item 2.
Recommended Action: Conduct the second public hearing and adopt Resolutions 2026-23, 06-23- 2026-NPUA, and 2026-15-HACN approving the Fiscal Year 2026-2027 Annual Operating and Capital Budgets.
Submitted By: Mark C. DeMay, Director of Finance and Administrative Services City Manager Approval: Date:
Other Department Approval (when required): Date:
6/18/2026
Agenda Item 2.
CITY OF NEEDLES
General Fund Summary
FY 2026 / 2027
2026 2027 Comments
2024 2025 Revised Requested Percent
Actuals Actuals Budget Budget Change
General Fund Revenues
General Government 13,180,528 $ 13,011,884 $ 11,804,142 $ 11,976,305 $ 1.5% } - - - S e eAquatics 17,705 $ 17,868 $ 11,500 $ 10,900 $ -5.2% } - - - n e x tJack Smith Park 250,016 $ 276,009 $ 248,700 $ 264,000 $ 6.2% } - - - p a g e f o rRecreation 55,498 $ 53,788 $ 52,000 $ 52,500 $ 1.0% } - - - d e t a i l s Total General Fund Revenues 13,503,747 $ 13,359,549 $ 12,116,342 $ 12,303,705 $ General Fund Expenditures
City Attorney 82,315 $ 66,703 $ 80,000 $ 80,000 $ 0.0% } - - - City Manager $ 226,556 238,949 $ 302,105 $ 352,125 $ 16.6% } - - - Finance $ 1,242,871 $ 819,237 $ 1,615,458 $ 1,361,907 -15.7% } - - - Mayor / Council / Clerk $ 298,533 $ 303,896 $ 316,626 $ 311,480 -1.6% } - - - Planning / Zoning 164,923 $ 192,484 $ 247,192 $ 263,912 $ 6.8% } - - - Engineering 361,785 $ 313,574 $ 300,133 $ 270,309 $ -9.9% } - - - S e eCommunity Promotions $ 81,045 42,025 $ 106,875 $ 116,925 $ 9.4% } - - - Senior Center 67,830 $ 80,107 $ 85,440 $ 119,896 $ 40.3% } - - - n e x tPolice 3,753,813 $ 3,826,839 $ 4,347,164 $ 4,486,390 $ 3.2% } - - - Animal Shelter / Control 302,129 $ 357,904 $ 353,904 $ 379,523 $ 7.2% } - - - p a g eBuilding & Safety 297,700 $ 300,074 $ 446,270 $ 404,930 $ -9.3% } - - - Code Enforcement $ 566,757 643,962 $ 627,914 $ 583,439 $ -7.1% } - - - f o rPublic Works $ 904,786 720,207 $ 1,149,189 $ 870,339 $ -24.3% } - - - Sanitation $ 136,937 175,962 $ 176,555 $ 214,202 $ 21.3% } - - - d e t a i l sAquatics 221,716 $ 245,119 $ 338,004 $ 295,329 $ -12.6% } - - - Parks / Buildings / Grounds $ 810,302 691,148 $ 979,576 $ 960,342 $ -2.0% } - - - Jack Smith Park $ 99,429 96,068 $ 166,027 $ 157,036 $ -5.4% } - - - Recreation 421,191 $ 391,478 $ 463,161 $ 492,737 $ 6.4% } - - - Transfer to Other Funds 2,739,641 $ 2,725,804 $ 1,165,013 $ 736,944 $ -36.7% } - - - Total Expenditures 12,562,768 $ 12,449,031 $ 13,266,606 $ 12,457,765 $ Projected Cash
06/30/26
NET CHANGE IN
FY 27
Projected Cash
reserve 06/30/27
Projected Cash $ (154,060) 4,301,743 $ 4,147,683 $
Less proposed General Fund capital street projects FY 27 $ 1,500,000 2,647,683 21.3% Fund 210-SB1 Funds - project FY 27 $ 548,000
Fund 214-Measure I-street projects FY 27 $ 446,220
$ 2,494,220
V:\Budgets\Budget 27\Annual\Binder\Final\SUM-GF-27
Finance Dept
6/14/2026
Agenda Item 2.
Base Level Comparison - GENERAL FUND FY 27
Revenues
Operating
Expenses
Base level from adjusted budget FY 26 12,116,342 $ 13,266,606 Revenue Increases / (Decreases)
Documentary tax (4,000) Anticipated decreaseSales tax (50,000) Anticipated decreaseShort Term Rental 10,000 Increase in salesUtility users tax 63,000 Increase in salesGas Franchise 4,000 Anticipated increaseCable Franchise Fees (1,400) Anticipated decreaseSanitation Franchise/Billing fees (53,000) Decrease due to calculation as % of billed (26k*2)Interest Earnings (LAIF) 80,000 Increase due to market conditionsIntergovernmental Transfers 226,600 Increase due to Fair Share AllocationGas Tax (4,600) Transfer from Gas TaxTransfers from Transit (2,100) Transit transfers DAR, NATOther revenues/misc (7,600) Decrease as unpredictableCredit Card fees (2,000) Decrease in credit card usage/feesLicenses and Permits (5,000) Decrease in activity projectedSenior Center 1,200 Increase in activity projectedPlanning (6,000) Decrease in activity projectedEngineering (18,500) Decrease in encrochmentBuilding & Safety (17,000) Decrease in activity projectedCode Enforcement (39,500) Decrease in City Code FinesAnimal Control (1,250) Decrease adoption fees Aquatics (600) Decrease in pool rentalJack Smith Park 15,300 Increase in launch passes 187,550
Departments
City Manager 43,000 Increase in payroll related costs, HR under CMCity Manager 7,300 Increase from Arizona PropertyFinance (140,600) FY 25 a portion of the Cannabis audits completed Finance (119,300) Decrease in payroll related costs and professional services Mayor / Council / Clerk 15,000 Increase in payroll, election and legal costs Planning / Zoning 16,500 Increase in payroll related costsEngineering (29,800) Decrease from professional services and payroll related costs Community Promotions 10,100 Increase in advertising and economic develop consulting V:\Budgets\Budget 27\Annual\Binder\Final\SUM-GF-27
Finance Dept
6/14/2026 Agenda Item 2.
Base Level Comparison - GENERAL FUND FY 27
Revenues
Operating
Expenses
Senior Center 34,400 Increase in utilities and insurance, duct cleaning and fridge maint Police (Sheriff contract) 139,200 Incr from Sheriff contract , dec from capital project completionAnimal Shelter / Control 24,400 Increase in payroll related costs, converted PT to permanent Building & Safety (43,000) Decrease in payroll related costs Code Enforcement (47,900) Decrease in legal expense
Public Works (336,700) Capital purchase,Storm repairs, completed in FY 25, offset increase in payroll related costs and sidewalks Sanitation (400) No Change
Aquatics (42,700) Increase pool chemicals offset decrease in payroll related costs, completed capital purchase in FY 25 Parks / Buildings / Grounds (28,000) Decrease in payroll related costs and insurance Jack Smith Park (11,700) Decrease in payroll related costs offset purchase of AEDRecreation 28,600 Increase in payroll related costs, offset by utilities decrease Transfers to Golf (408,000) Decrease in Golf subsidy
Transfers to Other 80,824 Increase in Cemetery subsidy
FY 27 adjusted proposed budget-06/09/26 12,303,892 12,457,830 Increase / (decrease) from adjusted budget 187,550 (808,776) V:\Budgets\Budget 27\Annual\Binder\Final\SUM-GF-27
Finance Dept
6/14/2026 Agenda Item 2.
CAPITAL IMPROVEMENT PLAN
FY 2027 - FY 2031
(in priority order as identified by dept. managers) Cost Estimate Funding Source
ADMIN FACILITY
1. Remodel/expansion 1,500,000 *
ANIMAL SHELTER
1. Bathroom/Euthanasia room 150,000 Donations
AQUATICS
1. Pool Feeder 30,000 *
2. Re-plaster main pool/replace deck 650,000 *
3. Seam dismantle and repair on slide 75,000 *
Either/or 4. Replace microprocessor for automatic main pool filter (new sys 40,000 * Either/or 5. Install valves & gauges for manual filter operation 20,000 *
COUNCIL/MAYOR/CLERK
1. Laserfiche ($16,057 +3% reoccruing costs Yr 3) 35,874 *
JACK SMITH PARK MARINA
1. Bollards / cable along south side of River Rd. (Dike Rd.) 110,000 *2. Improvements to restrooms on no. side of parking lot 20,000 *
PARKS / BUILDINGS / GROUNDS
1. Walking Trail along "J" Street, Lillyhill 24,000 *2. Aquatics Center improvements 5,200,000 Extreme Heat3. OHV - Parking, Staging, CA State Parks 1,000,000 *4. Jack Smith Park playground ground cover+shade structure 150,000 Grant Funding5. Jack Smith Park - Pickleball Courts 350,000 Prop 4 Funding6. Duke Watkins Pump Track Expansion E-bikes 1,500,000 Prop 4 Funding7. Bleacher shade structures for Franz Flowers 150,000 *8. Duke Watkins pump track turf installation 100,000 *9. 200 tons of rock to landscape grounds near pool/park 6,500 *10. New parking lot behind Nikki Bunch / Franz fields (28k sf) 105,000 *11. Marilyn Hodstadt Mathews walking trail extension 250,000 Park grant12. Fleet - Lease 2 pickup trucks-annual cost 24,000 Park grant13. Duke Watkins Mulch In-Fill (Wood/Rubber) 60,00014. PARKS -Truck w/ Utility Boxes (60 month lease $1005. month 71,60015. Portable Cooling Center (Mister) - General Use 35,000
PUBLIC WORKS
1. New dump truck 75,000 *2. New water truck 500,000 *3. Shade structures for equipment 150,000 *
4. North K Railroad underpass flood prevention 200,000 *5. City yard rehab. / asphalt repave 180,000 *6. General Plan - Angled Parking Downtown 1,500,000 * General Fund Total (estimate) 14,261,974
6/14/2026 Page 1 of 2 Capital imp plan-27 GF
Agenda Item 2.
CAPITAL IMPROVEMENT PLAN
FY 2027 - FY 2031
(in priority order as identified by dept. managers) Cost Estimate Funding Source
CEMETERY
1. New irrigation system within Cemetery & future site 400,000 *2. Solar shade cover at maintenance yard 100,000 grant funded ?3. Pioneer Cemetery security & hillside stabilization 125,000 *4. Pet and/or human/pet burial section 10,000 *5. Automated cemetery records (incl. cost of data input) 15,000 *6. Standalone onsite columbarium (cremains only) 25,000 *7. Install new well on grounds for irrigation 850,000 *8. Use of reclaimed water (in lieu of new well) 1,200,000 * Cemetery Total (estimate) 2,725,000
GOLF COURSE MAINTENANCE
1. Gator 12,500 *2. Fairway Mower 32,500 *3. Spray Rig 30,000 *4. Tractor 35,000 *5. DG Maintenance Yard 50,000 * Golf Total (estimate) 160,000
Grand Total 17,146,974
* Pending funding
6/14/2026 Page 2 of 2 Capital imp plan-27 GF
Agenda Item 2.
CITY OF NEEDLES
Recreation Division
FY 2026 / 2027
FY 2026 FY 2027 Comments
2024 2025 Revised Proposed Percent
Actuals Actuals Budget Budget Change
REVENUES
Aquatics 17,705 $ 5,190 $ 11,500 $ 10,900 $ -5.2% Decrease in Pool rentalsJack Smith Park 250,016 $ 276,009 $ 248,700 $ 264,000 $ 6.2% Increase in Launch PassesRecreation 55,497 $ 53,788 $ 52,000 $ 52,500 $ 1.0% no changeAquatics, JSP & Rec Rev. 323,218 $ 334,987 $ 312,200 $ 327,400 $ Golf 650,044 $ 718,587 $ 722,940 $ 745,800 $ 3.2% Increase in Green Fees Sales Golf Grant Revenue 324,685 $ 375,127 $ - $ - $ Grant revenue in FY 25
EXPENDITURES
Aquatics 223,721 $ 245,119 $ 338,004 $ 295,329 $ -12.6% Decrease in payroll related costs offset by increase in pool chemicals Parks/Buildings/Grounds 691,148 $ 810,302 $ 979,576 $ 979,372 $ 0.0% no changeJack Smith Park 96,069 $ 99,429 $ 166,027 $ 157,036 $ -5.4% Decrease in payroll related costs offset by purchase AED machineRecreation 421,195 $ 391,478 $ 463,161 $ 492,737 $ 6.4% Increase in payroll related costsAq., Rec, JSP & Pks. Exp. 1,432,133 $ 1,546,328 $ 1,946,768 $ 1,924,474 $ Golf 1,091,830 $ 1,284,596 $ 1,628,627 $ 1,216,920 $ -25.3% Incr in Prof Services, insurance, utilities and maint and increase in mgmt agreement due to contracted incentive. Decrease due to grant exp of $710,000 in FY 25 V:\Budgets\Budget 27\Annual\Binder\Final\FY 26-27 Budget Aquatics-Recreation-JSP Finance Dept
6/14/2026
Agenda Item 2.
CITY OF NEEDLES
Golf Course
FY 2026 / 2027
FY 2026 FY 2027
FY 2024 FY 2025 Revised Requested
Golf Revenues Actuals Actuals Budget BudgetRevenues 646,546 $ 1,080,746 $ 698,852 $ 721,800 $ Increase in green fees - projected Surcharges for G.C. improvements 21,695 $ 22,851 $ 24,088 $ 24,000 $ Transfer From General Fund 195,252 $ 365,244 $ 879,723 $ 471,120 $ Facility 19th Hole completed in FY 26Total Golf Revenues 863,493 $ 1,468,841 $ 1,602,663 $ 1,216,920 $ Golf ExpendituresGolf Maintenance 648,620 $ 700,085 $ 665,673 $ 702,955 $ Incr in Prof Services and insurance Golf Maintenance Capital 411,054 $ 102,776 $ - $ - $ Golf Pro Shop 342,753 $ 423,329 $ 404,731 $ 389,653 $ Increase in insurance, decrease in utilities due to 19th hole paying percentage of electric and water Golf Pro Shop Capital 54,315 $ 58,406 $ 558,223 $ 124,312 $ Facility 19th Hole completed in FY 26Total Golf Expenditures 1,456,742 $ 1,284,596 $ 1,628,627 $ 1,216,920 $ Revenue
Projected Cash less Projected Ending Cash
6/30/2026 Expenditures 06/30/27
$ - 701 $ 701 $
V:\Budgets\Budget 27\Annual\Binder\Final\FY 26-27 Budget Golf Finance Dept
6/14/2026
Agenda Item 2.
CITY OF NEEDLES
Development Division
FY 2026 / 2027
FY 2026 FY 2027 Comments
2024 2025 Revised Proposed Percent
Actuals Actuals Budget Budget Change
REVENUE
Planning / Zoning 86,228 $ 50,048 $ 62,550 $ 56,550 $ -9.6%Engineering 45,709 $ 32,243 $ 54,500 $ 36,000 $ -33.9%Building & Safety 150,332 $ 181,976 $ 115,000 $ 98,000 $ -14.8%Code Enforcement 439,280 $ 373,330 $ 367,900 $ 328,400 $ -10.7% Total Group Revenue $ 637,597 721,550 $ 599,950 $ 518,950 $
EXPENDITURES
Planning / Zoning 166,746 $ 192,484 $ 247,192 $ 263,912 $ 6.8%Engineering 343,398 $ 313,574 $ 300,133 $ 270,309 $ -9.9%Building & Safety $ 297,191 $ 300,074 $ 446,270 $ 404,930 -9.3%Code Enforcement 470,509 $ 566,757 $ 627,914 $ 583,439 $ -7.1% Total Group Expenditures $ 1,372,889 1,277,845 $ 1,621,509 $ 1,522,590 $ V:\Budgets\Budget 27\Annual\Binder\Final\FY 26-27 Budget Planning-Engineering-BuildingSafety-CodeEnforcement Finance Dept
6/15/2026
Agenda Item 2.
C I T Y O F N E E D L E S
FINANCE DEPARTMENT
8 1 7 T H I R D S T R E E T
N E E D L E S , C A 9 2 3 6 3
Question: What is an INTERNAL SERVICE FUND?
Explanation: There are certain activities that effect the entire City, but are charged to an Internal Service Fund.The Internal Service Funds are as follows:
NAME OF FUND: PURPOSE OF FUND:
Utility Business Office The operation of billing and collecting utility payments, banking, and General Fund and Golf Course cash deposits.Management Info. Systems Computer operations and maintenance, WIFI, website, cloud and network services.Central Purchasing Purchasing of general supplies for City Hall and all City and NPUA departments.Fleet Maintenance Maintaining all City-owned and NPUA-owned vehicles, trucks, and heavy equipment.Vehicle Replacement Fund Based on the existing fleet of vehicles, a "savings account" is increased each year to use for future replacement of vehicles.It is based on an average life of six years per vehicle.
As expenditures occur, they are charged to the appropriate Internal Service Fund.A monthly allocation is made to all departments of the City and NPUA to cover the expenses of each InternalService Fund. This allocation is based on the particular department's percentage of usage of that fund.
V:\Budgets\Budget 27\Annual\Binder\Final\FY 26-27 Budget BO-MIS-AF-Fleet-VehReplmt Finance Dept
6/11/2026
Agenda Item 2.
CITY OF NEEDLES
Internal Service Funds - Expenses
FY 2026 / 2027
FY 2026 FY 2027
FY 2024 FY 2025 Revised Requested
Actuals Actuals Budget Budget
Utility Business Office $ 429,921 417,007 $ 508,992 $ 480,907 $ Decrease in payroll related costsManagement Info. Systems $ 300,493 270,368 $ 358,200 $ 305,100 $ Completed File Server added in FY 26Central Purchasing $ 206,346 232,810 $ 492,966 $ 394,750 $ Increase for awning work at City Hall-est'd $100,000 over FY 26 & Lattice/Wall FY 27 Fleet Maintenance $ 255,889 230,930 $ 330,508 $ 337,960 $ Increase in payroll related costs and proper allocation of repair and maint costsVehicle Replacement Fund $ 85,028 96,956 $ 93,340 $ 113,340 $ No Change Budgets\Budget 27\Annual\Binder\Final\FY 26-27 Budget BO-MIS-AF-Fleet-VehReplmt Finance Dept
6/14/2026
Agenda Item 2.
CITY OF NEEDLES
Special Revenue Funds
FY 2026 / 2027
FY 2026 FY 2027
FY 2024 FY 2025 Revised Requested
FUND Description Actuals Actuals Budget Budget
102 Clean CA Grant 583,425 $ 1,474,943 $ - $ - $ Project completed in FY 25 (Marina Park First Beach)102 River Road/River Street - $ - $ - $ 325,000 $ 205 CDBG 7,896 $ 182,881 $ 7,900 $ - $ Project completed in FY 25 (Flip Mendez Parkway) 206 Cemetary 198,035 $ 250,292 $ 277,124 $ 302,574 $
Increase in payroll costs, water, and insurance and decrease in capital costs 208 Caltrans Grants 73,255 $ 1,027,753 $ - $ 169,355 $ Clean California210 Special Gas Tax - $ - $ - $ 408,646 $ HUTA and Prior Year Savings210 RMRA - SB1 Funds 139,164 $ 138,360 $ 143,684 $ 139,000 $ Streets SB1213 Dept. of Housing & Community Develop. 34,780 $ 457,410 $ - $ - $ Projects completed in FY 25-LEAP program and PIP214 Measure I - Local (SBCTA) - $ - $ 800,000 $ 446,220 $ new projections and carryover from prior yrs accumulation225 COPS - AB 3229 Supplemental 224,076 $ 304,181 $ 351,264 $ 187,338 $ new projections227 Hazard Mitigation 5,108 $ 47,330 $ 15,000 $ - $ carryover from FY 25 for Hazard Mitigation Plan233 Jack Smith Park Grant 170,078 $ - $ - $ - $ Project completed in FY 24238 State Recreation Grants 1,605,963 $ 1,341,801 $ - $ - $ Project completed in FY 25239 CA Conservation Recycling Grant 17,914 $ 15,117 $ 5,000 $ 5,000 $ add'l for Emergency Response mgmt239 Emergency Management Program Grant - $ - $ 13,227 $ 13,227 $ 243 Active Transportation Prog. - $ 35,771 $ 533,560 $ 1,450,000 $ $292K ATP safe sidewalks design/right of way acquisition prog & $267K ATP study, $1,300K Construction phase
Totals $ 5,275,839 3,059,694 $ 2,146,759 $ 3,446,360 $
V:\Budgets\Budget 27\Annual\Binder\Final\SUM-Special Rev Grants-27 Finance Dept
6/11/2026
Agenda Item 2.
CITY OF NEEDLES
Cemetery
FY 2026 / 2027
FY 2026 FY 2027
FY 2024 FY 2025 Revised Requested
Actuals Actuals Budget Budget
Cemetery Revenues
Cemetery Revenues 46,319 $ 47,837 $ 31,750 $ 36,750 $
Transfer from General Fund 127,752 $ 215,196 $ 185,000 $ 265,824 $ Increase in payroll costs, water, and insurance and decrease in capital costs Total Cemetery Revenues 174,071 $ 263,033 $ 216,750 $ 302,574 $ Cemetery Expenditures
Cemetery O & M 198,035 $ 231,184 $ 277,124 $ 302,574 $
Increase in payroll costs, water, and insurance and decrease in capital costs Capital Projects - $ 19,108 $ - $ - $
Total Cemetery Expenditures 198,035 $ 250,292 $ 277,124 $ 302,574 $ Projected
NET Ending Fund Balance
Projected Fund Balance at 06/30/26 CHANGE 06/30/27
O&M $ - 53,167 $ $ 53,167
Endowment 262,467 $ $ 262,467
V:\Budgets\Budget 27\Annual\Binder\Final\FY 26-27 Budget Attny- Mgr-CommPromo-SC-Police-Cemtry-COPS Finance Dept
6/11/2026Agenda Item 2.
CITY OF NEEDLES
Successor Agency to the RDA (SARDA)
FY 2026 / 2027
FY 2026 FY 2027
FY 2024 FY 2025 Revised Requested
Actual Actual Budget Budget
Fund 270 - Operations
Revenues $ - 96,589 $ - $ - $ Expenditures $ - 185,551 $ - $ - $ Fund 470 - Low to Mod Income Housing Fund
Revenues $ - - $ - $ - $ Expenditures $ 56,476 32,090 $ 56,726 $ - $ Close out Program Budgets\Budget 27\Annual\Binder\Final\FY 26-27 Budget Finance Finance Dept
6/11/2026
Agenda Item 2.
CITY OF NEEDLES
Transit Funds
FY 2026 / 2027
FY 2026 FY 2027
FY 2024 FY 2025 Revised Requested
Actual Actual Budget Budget
Dial-A-Ride
Revenues $ 88,431 104,581 $ 629,992 $ 475,912 $ Decrease in Transit Asset Capital Expenditures $ 109,329 119,693 $ 629,992 $ 475,912 $ Decrease in Transit Asset Capital Dial-A-Ride Medical Transport
Revenues $ 23,672 21,408 $ - $ - $ New Fund 522-Ft Mohave/Bullhead Shuttle Expenditures $ 23,672 19,105 $ - $ - $ New Fund 522-Ft Mohave/Bullhead Shuttle Ft Mohave/Bullhead Shuttle
Revenues $ - - $ 281,084 $ 56,545 $
New Fund 522-Ft Mohave/Bullhead Shuttle, replacing fund 521 Expenditures $ - - $ 55,211 $ 56,545 $
New Fund 522-Ft Mohave/Bullhead Shuttle, replacing fund 521 Needles Area Transit (NAT)
Revenues $ 434,257 694,181 $ 524,907 $ 729,843 $ Increase in Transit Asset Capital Expenditures $ 548,959 516,584 $ 524,907 $ 729,843 $ Increase in Transit Asset CapitalChanges are contractual and grant driven; revenue neutral funds.
V:\Budgets\Budget 27\Annual\Binder\Final\FY 26-27 Budget Transit Finance Dept
6/11/2026
Agenda Item 2.
CITY OF NEEDLES
Housing Authority of the City of Needles
FY 2026 / 2027
FY 2026 FY 2027
FY 2024 FY 2025 Revised Requested
Actual Actual Budget Budget
Operations
Revenues $ 876,416 763,494 $ 896,550 $ 881,682 $ Decrease HUD / SEC 8 HUD SUBSIDY DEPOSIT Expenditures $ 1,092,607 852,439 $ 1,097,023 $ 1,106,315 $ Increase Salaries and Legal Fees Capital Improvements Plan
Revenues $ 352,228 376,334 $ 169,500 $ 174,000 $ Increase per HUD Capital Funding Expenditures $ - 19,228 $ 331,568 $ 174,000 $ Increase per HUD Capital Funding Projected
Projected
Fund Balance NET Ending Fund Balance
06/30/26 CHANGE 06/30/27
$ (224,633) 420,013 $ 195,380 $
Budgets\Budget 27\Annual\Binder\Final\FY 26-27 Budget Housing Authority Finance Dept
6/14/2026
Agenda Item 2.
NEEDLES PUBLIC UTILITY AUTHORITY
Operating Budget
FY 2027
FY 2026 FY 2027
2024 FY 2025 Revised Proposed
Revenues Actuals Actuals Budget BudgetInterest 142,214 $ 164,784 $ 175,000 $ 150,000 $ -14.3% Misc 246 $ - $ - $ - $ 0.0%
ExpendituresArbitrage Computations 2,950 $ 3,200 $ 4,000 $ 4,000 $ 0.0% Bank Charges net of CC Conv Fee 6,677 $ (5,348) $ - $ - $ 0.0% Bond Payments 1,442,385 $ 1,442,385 $ 1,442,386 $ 1,442,386 $ 0.0% Trustee fees 6,130 $ 5,980 $ 6,700 $ 6,700 $ 0.0%
Purchase Payment 518,640 $ 508,713 $ 535,421 $ 535,421 $ 0.0% Total NPUA Expenditures 1,976,782 $ 1,954,930 $ 1,988,507 $ 1,988,507 $ Projected
Operating
Cash NET
Projected
Operating Cash
06/30/26 CHANGE 06/30/27
$ NPUA (1,838,507)$ Water 539,856$ Wastewater 727,394$ Electric 954,877$ All Amer. Canal - $ 4,676,330 4,292,710 $
Rate Stabilization Fund 699,972 $ 699,972 $
PCA Balancing Fund 700,000 $ 700,000 $
Projected ending balances 06/30/26:
Water Asset Replacement Fund 259,473 $ NPUA (703,151) $ City side Wastewater Asset Replacement Fund 157,708 $ NPUA 276,462 $ City side Electric Asset Replacement Fund 3,875,529 $ NPUA 998,498 $ City side 4,874,027 Electric ↑ ARF total
V:\Budgets\Budget 27\Annual\Binder\Final\SUM-NPUA-27
Finance Dept
6/15/2026 Agenda Item 2.
Base Level Comparison FY 2027
Revenues Operating Expenses
WATER
Base level from adjusted budget FY 26 3,398,300 2,524,154 Increases
Increase in payroll related costs 43,453
Increase legal fees 17,000
Increase other professional fees 11,900
Increase inventory 10,800
Increase in repairs & maint/Well #11 10,000
Increase in internal & fair share allocations 7,700
Increase in asset replacement 40,400
Decreases
Decrease Excess Usage Charge (60,000)
Decrease in central costs (10,300)
Decrease in Public education (14,667)
Decrease in audit fees (5,600)
FY 27 Adjusted Proposed Budget-06/10/25 3,338,300 2,634,840 Increase / (decrease) (60,000) 110,686
WASTEWATER
Base level from adjusted budget FY 26 2,323,842 1,439,966 Increases
Increase in rates - 5% COLA 100,000
Icrease in payroll related costs 7,665
Increase in allocable internal service costs 44,800
Increase in repairs & maint and supplies 11,800
Increase in professional/consulting services 11,300
Increase in insurance 1,600
Decreases
Decrease in legal services (24,000)
Decrease in regulatory costs (2,800)
FY 27 Adjusted Proposed Budget-06/10/25 2,423,842 1,490,331 Increase / (decrease) 100,000 50,365
ELECTRIC
Base level from adjusted budget FY 26 14,466,000 12,900,934 Increases
Increase in transformers sales and misc revenue 205,000 Increase in utilties 15,500
Increase in supplies 98,000
Increase in insurance & phone 18,400
Increase in professional/consulting services 121,500
Increase in power and plant 92,800
Decreases
Decrease in base usage charge (400,000)
Decrease in connection, establishment, poles fees (24,000) Decrease in payroll related costs (75,733)
Decrease in professional services (9,500)
Decrease in dues memebership (10,000)
Decrease in repairs & maint (54,500)
FY 27 Adjusted Proposed Budget-06/10/25 14,247,000 13,097,401 Increase / (decrease) (219,000) 196,467
V:\Budgets\Budget 27\Annual\Binder\Final\SUM-NPUA-27
Finance Dept
6/15/2026 Agenda Item 2.
CAPITAL IMPROVEMENT PLAN - NPUA
FY 2027 - FY 2031
(in priority order as identified by dept. managers)
Cost
Estimate Funding Source
WATER DEPT.
1. X-Ray Locator Reliable 12 Feet 15,000 Asset replacement funds
2. Water Service Replacements (Pavement Management Plan) Phase 5B 500,000 BOR Water Smart/Asset Replacement
3. Water Service Replacements (Pavement Management Plan) Phase 6A 500,000 BOR Water Smart/Asset Replacement
4. Water Service Replacements (Pavement Management Plan) Phase 6B 500,000 BOR Water Smart/Asset Replacement
5. Water Service Replacements (Pavement Management Plan) Phase 7A 500,000 BOR Water Smart/Asset Replacement
6. Construct 1.5 Million Gallon Water Reservoir 2,380,000 State Water Resources Control Board7. Main replacement in the Vista Street area & new services 1,300,000 Asset replacement funds8. Replace Deteriorating Pipe in Chestnut Street 195,165 Asset replacement funds9. Replace Deteriorating Pipe in Chesney's Subdivision (Housing) 416,637 Asset replacement funds10. Replace Deteriorating Pipe in Coronado Street area 1,381,668 Asset replacement funds11. Replace Deteriorating Pipe in Casa Linda Street area 530,589 Asset replacement funds
12. Main replacement at Verde Shores under the pond and Chesney development (Fire line into Verde Shores) 400,000 Asset replacement funds
13. Fire hydrant replacements 15,000 Asset replacement funds
14. Well #15 Steel Building 300,000 Asset replacement funds15. Extension into North Needles 8,400,000 DIF / Privately funded Water Department Total (estimate) 17,334,059
WASTEWATER DEPT.
1. Replace 18" Gravity Line at Wastewater Plant Sleeve 300,000 Asset replacement funds2. Manhole rehab program (ongoing) 150,000 Asset replacement funds3. Railroad crossing at Bazoobuth lift station 170,000 Asset replacement funds4. Mini excavator & tilt trailer 120,000 Asset replacement funds5. Jet Vac / Trailer 150,000 Asset replacement funds6. Plant grit separator 300,000 Asset replacement funds7. Sludge/Filtrate Pump 20,000 Asset replacement funds V:\Budgets\Budget 27\Annual\Binder\Capital\CIP\Capital imp plan-27 NPUA Pg 1 of 2 Finance Dept
6/15/2026 Agenda Item 2.
CAPITAL IMPROVEMENT PLAN - NPUA
FY 2027 - FY 2031
(in priority order as identified by dept. managers)
Cost
Estimate Funding Source
8. Influent and Backflush Valve 20,000 Asset replacement funds9. Manhole replacement and upsize project 1,660,920 Asset replacement funds10. Upsize deficient sewer lines on 15 blocks of Front St. 1,484,724 Asset replacement funds11. Upsize deficient sewer lines from T St. to Front St. 885,145 Asset replacement funds12. North Needles sewer line extension (engineering only) 72,000 Privately funded13. North Needles sewer line extension 3,500,000 DIF / Privately funded14. Hydrostop Valve Tapping Equipment 120,000 DIF / Privately funded Wastewater Department Total (estimate) 8,952,789
ELECTRIC DEPT.
1. Substation SCADA (Eagle Pass / Yoney) 250,000 Asset replacement funds2. Wire trailer 50,000 Asset replacement funds3. Wastewater Plant Road Solar Farm (2-3 MW) 3,000,000 Asset replacement funds/DOE Grant4. Construction of South Hwy 95 Substation (cemetery site) 3,200,000 Developer funded5. Upgrade power lines feeding Park Moabi 3,000,000 Developer funded6. Mohave line rehabilitation 4,500,000 Developer funded7. Eagle Pass to Cemetery site 2,000,000 Developer funded8. Cure Farms substation (behind Needles Town Center) 1,100,000 Developer funded9. Double bucket truck 80 ft 360,000 Asset replacement / Vehicle replacement10. Substation Metering 500,000 Asset replacement funds11. 230kv line 30,000,000 Developer funded Electric Department Total (estimate) 47,960,000
V:\Budgets\Budget 27\Annual\Binder\Capital\CIP\Capital imp plan-27 NPUA Pg 2 of 2 Finance Dept
6/15/2026 Agenda Item 2.
WATER
Operating Budget
FY 2027
FY 2026 FY 2027
2024 FY 2025 Revised Proposed
Utility Revenues Actuals Actuals Budget BudgetWater Revenues 2,858,162 $ 2,985,505 $ 3,398,300 $ 3,338,300 $ -1.8% Total Water Revenues $ 2,985,505 2,858,162 $ 3,398,300 $ 3,338,300 $ Utility ExpendituresOperating Expenses 1,835,668 $ 1,818,200 $ 2,524,154 $ 2,634,840 $ 4.4% Transfer to Water Asset Repl. Fund 259,308 $ 229,704 $ 259,473 $ 163,604 $ -36.9% Total Water Expenditures $ 2,047,904 2,094,976 $ 2,783,627 $ 2,798,444 $ $ 937,601 763,186 $ 614,673 $ 539,856 $ NET CHANGE
% of total utility
revenue budget:
Utility User Tax 16.7%
Bond ratio:
Bank & Trustee Charges 2,354 $ 22%Bond Payments 2016 issue 317,324 $ 22%Purchase Payment 117,793 $ 22% Water only
Electric fund repayment 92,785 $ 100%
Allocable costs $ 530,256
V:\Budgets\Budget 27\Annual\Binder\Final\SUM-NPUA-27
Finance Dept
6/15/2026 Agenda Item 2.
WASTEWATER
Operating Budget
FY 2027
FY 2026 FY 2027
2024 FY 2025 Revised Proposed
Utility Revenues Actuals Actuals Budget BudgetWastewater Revenues 2,197,020 $ 2,154,161 $ 2,323,842 $ 2,423,842 $ 4.3% Total Wastewater Revenues $ 2,154,161 2,197,020 $ 2,323,842 $ 2,423,842 $ Utility ExpendituresOperating Expenses 1,209,678 $ 1,158,743 $ 1,439,966 $ 1,490,331 $ 3.5% Transfer to WW Asset Repl. Fund 35,676 $ 81,925 $ 157,708 $ 206,117 $ 30.7% Total Wastewater Expenditures $ 1,240,668 1,245,354 $ 1,597,674 $ 1,696,448 $ $ 913,493 951,666 $ 726,168 $ 727,394 $ NET CHANGE
% of total utility
revenue budget:
Utility User Tax 12.1%
Bond ratio:
Bank & Trustee Charges 3,317 $ 31%Bond Payments 2016 issue 449,875 $ 31%Purchase Payment 165,981 $ 31% Wastewater only
Electric fund repayment 93,672 $ 100%
Allocable costs $ 712,844
V:\Budgets\Budget 27\Annual\Binder\Final\SUM-NPUA-27
Finance Dept
6/15/2026 Agenda Item 2.
ELECTRIC
Operating Budget
FY 2027
FY 2026 FY 2027
2024 FY 2025 Revised Proposed
Utility Revenues Actuals Actuals Budget BudgetElectric Revenues 15,116,443 $ 14,610,448 $ 14,466,000 $ 14,247,000 $ -1.5% Total Electric Revenues $ 14,610,448 15,116,443 $ 14,466,000 $ 14,247,000 $ Utility ExpendituresOperating Expenses 11,523,717 $ 10,803,550 $ 12,900,934 $ 13,097,401 $ 1.5% Transfer to Electric Asset Repl. Fund 355,080 $ 552,000 $ 999,737 $ 194,722 $ -80.5% Total Electric Expenditures $ 11,355,550 11,878,797 $ 13,900,671 $ 13,292,123 $ $ 3,254,898 3,237,646 $ 565,329 $ 954,877 $ NET CHANGE
% of total utility
revenue budget:
Utility User Tax 71.2%
Bond ratio:
Bank & Trustee Charges 5,029 $ 47%Bond Payments 2016 682,350 $ 47%Purchase Payment 251,648 $ 47% Allocable costs $ 939,027
V:\Budgets\Budget 27\Annual\Binder\Final\SUM-NPUA-27
Finance Dept
6/15/2026 Agenda Item 2.
CITY OF NEEDLES
Sanitation FY 2026 / 2027
FY 2026 FY 2027
FY 2024 FY 2025 Revised Requested
Utility Revenues Actuals Actuals Budget Budget
Sanitation Revenues 1,776,084 $ 1,778,919 $ 1,852,015 $ 1,827,016 $ COLA increase Total Sanitation Revenues $ 1,778,919 1,776,084 $ 1,852,015 $ 1,827,016 $ Utility Expenditures
Sanitation Expenditures 1,523,476 $ 1,735,341 $ 1,898,015 $ 1,827,016 $ Decrease contract and franchise/billing fees
Total Sanitation Expenditures $ 1,735,341 1,523,476 $ 1,898,015 $ 1,827,016 $ V:\Budgets\Budget 27\Annual\Binder\Final\FY 26-27 Budget Water-WW-Sanit-AAC-Elec Finance Dept
6/15/2026
Agenda Item 2.
ALL AMERICAN CANAL
Operating Budget
FY 2027
FY 2026 FY 2027
2024 FY 2025 Revised Proposed
Utility Revenues Actuals Actuals Budget BudgetAAC Revenues 1,079,027 $ 1,128,897 $ 1,246,800 $ 1,265,083 $ 1.5% Total AAC Revenues $ 1,128,897 1,079,027 $ 1,246,800 $ 1,265,083 $ Utility ExpendituresOperating Expenses 1,017,070 $ 1,112,187 $ 1,246,800 $ 1,265,083 $ 1.5% Total AAC Expenditures $ 1,112,187 1,017,070 $ 1,246,800 $ 1,265,083 $ $ 16,710 61,957 $ - $ $ - NET CHANGE
$ -
V:\Budgets\Budget 27\Annual\Binder\Final\FY 26-27 Budget Water-WW-Sanit-AAC-Elec Finance Dept
6/15/2026 Agenda Item 2.
CITY OF NEEDLES FY 27
Listing of Authorized Positions by Department
Department Name Job Title
S/PT P/T F/T
1 City Manager City Manager
0 Secretary to City Manager
1 Human Resource Analyst
1 Community Services Manager1 City Clerk City Clerk0 Assistant City Clerk1 Finance Director of Finance0 Assistant Finance Director0 Finance Manager1 Accounting Manager0 Senior Accountant0 Accountant III0 Accountant II1 Accountant I0 Accounts Payable Manager0 Accounts Payable Supervisor0 Accounting Clerk0 Accounts Payable Clerk0 Clerk II2 Clerk I0 Payroll Manager 1 Human Resource Analyst
0 Payroll Specialist/Analyst0 Planning Assistant City Manager0 Director of Development Services1 Director of Dev Serv / Proj Management1 City Planner0 Associate Planner 6/14/2026 Pg 1 of 5 V:\HR-Finance info\BUDGET\Budget FY 27\Auth Position List FY27 Agenda Item 2.
CITY OF NEEDLES FY 27
Listing of Authorized Positions by Department
Department Name Job Title
S/PT P/T F/T
1 Engineering Engineering Tech II
1 Capital Project Eng Tech1 Building & Safety Building Official0 Building Inspector1 Building Permit Technician 1 File Clerk
1 Code Enforcement Senior Code Enforcement Officer1 Code Enforcement Officer1 Public Works Director of Public Works0 Equipment Operator IV0 Equipment Operator I2 MCW II2 MCW I1 MCWIII Foreman1 Fleet Maintenance Mechanic0 Mechanic's Assistant 1 Animal Control Senior Animal Control Officer 1 Animal Control Officer
0 Animal Control Officer (grant funded)
1 Animal Control Assistant
1 Senior Center Senior Center Aide
6/14/2026 Pg 2 of 5 V:\HR-Finance info\BUDGET\Budget FY 27\Auth Position List FY27 Agenda Item 2.
CITY OF NEEDLES FY 27
Listing of Authorized Positions by Department
Department Name Job Title
S/PT P/T F/T
Recreation /Jack Smith / Aquatics
Recreation:
1 Recreation Services Manager0 Recreation Coordinator
1 Recreation Leader0 Recreation Aide II
3 3 Recreation Aide
Jack Smith Park:
3 Jack Smith Park Attendant
0 MCW III Foreman0 MCW II
1 Park Ranger0 Park Ranger
Aquatics:
1 Pool Tech1 0 MCWI / Pool Tech
1 Head Guard1 Lifeguard Shift Leader II1 Lifeguard Shift Leader I2 Lifeguard III4 Lifeguard II2 Lifeguard I 0 Parks/Building/Grounds/Cemetery Grounds Supervisor
1 MCW III Foreman3 MCW I1 Mechanic Asst.
6/14/2026 Pg 3 of 5 V:\HR-Finance info\BUDGET\Budget FY 27\Auth Position List FY27 Agenda Item 2.
CITY OF NEEDLES FY 27
Listing of Authorized Positions by Department
Department Name Job Title
S/PT P/T F/T
1 Utilities Services Utilities Manager
0 Assistant Utilities Manager1 Materials Coordinator / Serviceperson1 Customer Service Business Office Manager1 Customer Service Rep II2 Customer Service Rep I1 WW Operator I/Meter Tech0 Meter Technician I1 Electric Line Crew Supervisor3 Powerline Technician2 Powerline Technician (Apprentice)0 Electric Service Planner1 Water Chief Water Plant Operator1 Water Foreperson0 Assistant Water Foreperson0 Senior Water Operator4 Associate Water Operator0 Water Operator-in-training0 Wastewater Chief Plant Operator0 Wastewater Foreman1 WW Tech II0 WW Tech I / Meter Tech0 WW Tech Operator-in-Training 6/14/2026 Pg 4 of 5 V:\HR-Finance info\BUDGET\Budget FY 27\Auth Position List FY27 Agenda Item 2.
CITY OF NEEDLES FY 27
Listing of Authorized Positions by Department
Department Name Job Title
S/PT P/T F/T
1 Housing Authority Housing Authority Manager1 Housing Specialist2 MCWI Note: 0 means position(s) is(are) authorized, but under-filled and/or unappropriated.
Position Totals (filled):
S/PT P/T F/T
18 11 61
6/14/2026 Pg 5 of 5 V:\HR-Finance info\BUDGET\Budget FY 27\Auth Position List FY27 Agenda Item 2. 2026 / 2027 BUDGET
CITY OF NEEDLES - COST RECOVERY BY PROGRAM
PROGRAM NAME TITLE
580
EL
502
WA
503
WW
4730
SANI
506
AAC
508
CS
511
FM
1020
CM
1025
FN
1030
CC
1035
PL
1040
EN
1070
SC
2020
AC
2025
BS
2030
CE
3010
PW
5770
AQ
5772
PK
5774
REC
206
CEM
270
RDA
5761
GM
5773
JSP
5515
HA Total
City Manager City Manager 33% 12% 20% 35% 100%City Manager Community Services Manager 15% 15% 15% 47% 8% 100%City Manager Human Resources Analyst 50% 50% 100%Senior Center Senior Center Aide 100% 100% City Clerk City Clerk 10% 10% 10% 70% 100%Finance Director of Finance 17% 17% 16% 50% 100%Finance Accounting Manager 10% 10% 10% 70% 100% Finance Accountant I 10% 10% 10% 70% 100%Finance Accounting Clerk 10% 10% 10% 70% 100%Finance Accounts Payable Clerk 10% 10% 10% 70% 100%Business Office Business Office Manager 100% 100%Business Office Cust. Service Rep II 100% 100%Business Office Cust. Service Rep I 100% 100%Business Office WW Operator I / Meter Tech 20% 80% 100%Planning City Planner 4% 3% 3% 85% 5% 100% Engineering Director of Dev Srv / Proj Mgr 25% 25% 25% 25% 100%Engineering Engineering Tech. II 20% 20% 10% 50% 100% Engineering Capital Proj Eng Tech 25% 25% 50% 100%Bldg & Safety Building Official 100% 100%Bldg & Safety Building Inspector 100% 100%Bldg & Safety Building Permit Tech. 100% 100%Bldg & Safety Senior Code Enf. Officer 100% 100%Bldg & Safety Code Enf. Officer 100% 100%Bldg & Safety File Clerk 33% 33% 33% 100%Public Works Director of Public Works 30% 30% 30% 10% 100%Public Works MCW III Foreman 20% 40% 40% 100%Public Works MCW I I 20% 40% 40% 100%Public Works MCW I 50% 50% 100%Fleet Maint Mechanic 100% 100% Animal Shelter Sr. Animal Control Officer 100% 100%Animal Shelter Animal Control Officer 100% 100%Animal Shelter Animal Control Asst. 100% 100% Electric Utilities Manager 30% 15% 10% 45% 100%Electric Line Crew Supervisor 100% 100% Electric Powerline Tech. 100% 100%Electric Powerline Tech. - Appr. 100% 100%Electric Materials Crd./Svcman 85% 15% 100%Wastewater Wastewater Foreman 100% 100%Wastewater Wastewater Tech. l I 100% 100%Water Chief Water Plant Op. 100% 100%Water Water Foreperson 100% 100%Water Associate Water Op. 100% 100% Water Water Op In Traning 100% 100%Parks Golf Mechanic 50% 50% 100%Parks MCW I I 20% 40% 40% 100%Parks Parks / MCW I 40% 40% 20% 100%Parks Parks / MCW I 25% 25% 50% 100% Aquatic Pool Tech (p/t) 100% 100%Aquatic Pool Tech (p/t) 100% 100%Aquatic Head Lifeguard 100% 100% 6/14/2026 Pg 1 of 2 V:\HR-Finance info\BUDGET\Budget FY 27\Cost recovery by prog FY27 Agenda Item 2.
2026 / 2027 BUDGET
CITY OF NEEDLES - COST RECOVERY BY PROGRAM
PROGRAM NAME TITLE
580
EL
502
WA
503
WW
4730
SANI
506
AAC
508
CS
511
FM
1020
CM
1025
FN
1030
CC
1035
PL
1040
EN
1070
SC
2020
AC
2025
BS
2030
CE
3010
PW
5770
AQ
5772
PK
5774
REC
206
CEM
270
RDA
5761
GM
5773
JSP
5515
HA Total
Aquatic Lifeguard Shift Leader II 100% 100%Aquatic Lifeguard Shift Leader I 100% 100%Aquatic Lifeguard III 100% 100%Aquatic Lifeguard II 100% 100%Aquatic Lifeguard I 100% 100% Recreation Rec. Services Manager 90% 10% 100%Recreation Rec. Coordinator 100% 100%Recreation Recreation Leader 100% 100%Recreation Recreation Aide 100% 100%JSP Ranger 100% 100% JSP Ranger 100% 100%JSP JSP Attendant 100% 100%JSP MCW III Foreman 20% 20% 20% 40% 100%Housing Admin Housing Mgr 100% 100%Housing Admin Housing Specialist 100% 100%Housing Admin MCWI 100% 100% 6/14/2026 Pg 2 of 2 V:\HR-Finance info\BUDGET\Budget FY 27\Cost recovery by prog FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
CITY MANAGER 101-1020
City Manager 35% 86,247 $ 6,598 $ 12,016 $ 6,839 $ 111,701 $ Community Services Manager 47% 47,179 $ 3,609 $ 15,643 $ 5,624 $ 72,054 $ Human Resource Analyst 50% 45,427 $ 3,475 $ 525 $ 3,602 $ 53,029 $ Vacation / Old Sick Buyout 100% 3,861 $ 295 $ - $ - $ 4,156 $ CalPERS Benefit Replacement Fund 100% - $ - $ - $ 2,650 $ 2,650 $ Dept. Overtime 500 $ 38 $ - $ - $ 538 $
TOTAL 183,214 $ 14,015 $ 28,184 $ 18,715 $ 244,128 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
FINANCE 101-1025
Director of Finance 50% 86,246 $ 6,598 $ 6,954 $ 6,840 $ 106,638 $ Accounting Manager 70% 81,463 $ 6,232 $ 16,415 $ 3,223 $ 107,333 $ Accountant I 70% 61,196 $ 4,681 $ 16,415 $ 2,776 $ 85,067 $ Accounting Clerk 70% 50,581 $ 3,869 $ 13,439 $ 3,459 $ 71,349 $ Accounts Payable Clerk 70% 50,581 $ 3,869 $ 327 $ 3,138 $ 57,915 $ Human Resource Analyst 50% 45,427 $ 3,475 $ 525 $ 3,602 $ 53,029 $ Retiree FY 2025 100% - $ - $ 17,744 $ - $ 17,744 $
Vacation Buyout 100% 1,400 $ 107 $ - $ - $ 1,507 $
Dept. Overtime 2,500 $ 191 $ - $ - $ 2,691 $
Higher Classification Pay 3,000 $ 230 $ - $ - $ 3,230 $ TOTAL 382,395 $ 29,252 $ 71,819 $ 23,038 $ 506,504 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
MAYOR / COUNCIL / CLERK 101-1030
City Clerk 70% 81,172 $ 6,210 $ 15,819 $ 6,438 $ 109,639 $ Vacation buyout 100% 1,809 $ 138 $ - $ - $ 1,947 $
Dept. Overtime 3,420 $ 262 $ - $ - $ 3,682 $
TOTAL $ 6,610 86,401 $ 15,819 $ 6,438 $ 115,268 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
PLANNING 101-1035
City Planner 85% 85,324 $ 6,527 $ 778 $ 6,766 $ 99,395 $ Dir. Dev Svcs / Cap Proj 25% 41,817 $ 3,199 $ 5,138 $ 3,316 $ 53,470 $ File Clerk (temp) 33% 5,811 $ 445 $ - $ - $ 6,256 $ Dept. Overtime 4,923 $ 377 $ - $ - $ 5,300 $ Vacation Buyout 766 $ 59 $ 825 $ TOTAL 138,641 $ 10,607 $ 5,916 $ 10,082 $ 165,246 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
ENGINEERING 101-1040
Director Dev Srvs / Capital Proj 25% 41,817 $ 3,199 $ 5,138 $ 3,316 $ 53,470 $ Engineering Tech. II 50% 35,423 $ 2,710 $ 9,683 $ 4,223 $ 52,039 $ Capital Proj Eng Tech 50% 38,023 $ 2,909 $ 6,840 $ 3,015 $ 50,787 $ Vacation Buyout 100% 2,129 $ 163 $ - $ - $ 2,292 $ Dept. Overtime 1,097 $ 84 $ - $ - $ 1,181 $ TOTAL 118,489 $ 9,065 $ 21,661 $ 10,554 $ 159,769 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
SENIOR CENTER 101-1070
Senior Center Aide (p/t) July 26 -Dec 26 100% 11,830 $ 905 $ - $ 938 $ 13,673 $ Jan 27 - Jun 27 12,600 $ 964 $ - $ 999 $ 14,563 $
TOTAL $ 1,869 24,430 $ - $ 1,937 $ 28,236 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
ANIMAL CONTROL 101-2020
Senior Animal Control Officer 100% 74,464 $ 5,696 $ 1,351 $ 5,905 $ 87,416 $ Animal Control Officer (p/t) 100% 35,544 $ 2,719 $ - $ 2,819 $ 41,082 $ Animal Control Assistant 100% 60,424 $ 4,622 $ 648 $ 7,203 $ 72,897 $ Dept. On Call 26,618 $ 2,036 $ - $ - $ 28,654 $ Dept. Overtime 7,825 $ 599 $ - $ - $ 8,424 $ Vacation Buyout 100% 2,594 $ 198 $ - $ - $ 2,792 $ Higher Classification Pay - $ - $ - $ - $ - $ TOTAL 207,469 $ 15,870 $ 1,999 $ 15,927 $ 241,265 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
BUILDING & SAFETY 101-2025
Building Official 100% 110,885 $ 8,483 $ 13,388 $ 8,793 $ 141,549 $ Building Permit Technician 100% 71,552 $ 5,474 $ 9,804 $ 5,674 $ 92,504 $ Dir. Dev Svcs / Cap Proj 25% 41,817 $ 3,199 $ 5,138 $ 3,316 $ 53,470 $ File Clerk (temp) 33% 5,811 $ 445 $ - $ - $ 6,256 $ Vacation Buyout 100% 766 $ 59 $ - $ - $ 825 $ Dept. Overtime 6,398 $ 489 $ - $ - $ 6,887 $ TOTAL 237,229 $ 18,149 $ 28,330 $ 17,783 $ 301,491 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
CODE ENFORCEMENT 101-2030
Senior Code Enforcement Officer 100% 90,126 $ 6,895 $ 25,299 $ 7,147 $ 129,467 $ Code Enforcement Officer 100% 74,547 $ 5,703 $ 535 $ 5,912 $ 86,697 $ City Planner 5% 5,020 $ 384 $ 46 $ 398 $ 5,848 $ Dir. Dev Svcs / Cap Proj 25% 41,817 $ 3,199 $ 5,138 $ 3,316 $ 53,470 $ File Clerk (temp) 33% 5,811 $ 445 $ - $ - $ 6,256 $ Vacation Buyout 100% 2,500 $ 191 $ - $ - $ 2,691 $ Dept. Overtime 12,166 $ 931 $ - $ - $ 13,097 $ TOTAL 231,987 $ 17,748 $ 31,018 $ 16,773 $ 297,526 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
PUBLIC WORKS 101-3010
Director of Public Works 30% 37,859 $ 2,896 $ 10,051 $ 4,513 $ 55,319 $ Mechanic Assistant 50% 32,063 $ 2,453 $ 12,795 $ 3,822 $ 51,133 $ MCWIII Foreman 40% 30,385 $ 2,324 $ 10,243 2,410 45,362 $ MCW III Foreman 20% 15,193 $ 1,162 $ 5,124 $ 1,811 $ 23,290 $ MCW I 25% 15,106 $ 1,156 $ 6,388 $ 1,198 $ 23,848 $
MCW I 40% 24,170 $ 1,849 $ 13,864 $ 2,882 $ 42,765 $
MCW I 40% 24,170 $ 1,849 $ 5,157 $ 1,917 $ 33,093 $
MCW I 50% 31,127 $ 2,381 $ 12,346 $ 2,469 $ 48,323 $
MCW I 50% 30,212 $ 2,311 $ 339 $ 2,396 $ 35,258 $
MCW II 40% 26,724 $ 2,044 $ 7,652 $ 2,119 $ 38,539 $
MCW II 40% 28,064 $ 2,147 $ 5,157 $ 2,226 $ 37,594 $
Higher Classification Pay 1,711 $ 131 $ - $ - $ 1,842 $ Dept. Overtime 23,244 $ 1,778 $ - $ - $ 25,022 $
Vacation Buyout 100% 7,531 $ 576 $ - $ - $ 8,107 $
Retiree (FY 2022) 50% 7,328 $ 7,328 $
TOTAL 327,559 $ 25,057 $ 96,444 $ 27,763 $ 476,823 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
SANITATION 101-4730
Utilities Manager 10% 20,591 $ 1,575 $ 332 $ 1,633 $ 24,131 $ MCWIII Foreman 20% 15,193 $ 1,162 $ 5,122 $ 1,205 $ 22,682 $ MCWII 20% 13,362 $ 1,022 $ 3,826 $ 1,060 $ 19,270 $ MCWII 20% 14,032 $ 1,073 $ 2,579 $ 1,113 $ 18,797 $ Dept. Overtime 1,253 $ 96 $ - $ - $ 1,349 $ Higher Classification Pay 20% 172 $ 13 $ - $ - $ 185 $ TOTAL 64,603 $ 4,941 $ 11,859 $ 5,011 $ 86,414 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
AQUATICS 101-5770 (p/t)
Pool Technician (p/t) 100% 19,563 $ 1,497 $ - $ 3,606 $ 24,666 $ Pool Technician (p/t) 100% 22,188 $ 1,697 $ - $ - $ 23,885 $ Head Lifeguard 100% 9,548 $ 730 $ - $ - $ 10,278 $ Lifeguard Shift Leader II 100% 9,366 $ 716 $ - $ - $ 10,082 $ Lifeguard Shift Leader I 100% 9,229 $ 706 $ - $ - $ 9,935 $ Lifeguard III 100% 8,405 $ 643 $ - $ - $ 9,048 $ Lifeguard III 100% 8,405 $ 643 $ - $ - $ 9,048 $ Lifeguard II 100% 8,324 $ 637 $ - $ - $ 8,961 $ Lifeguard II 100% 8,324 $ 637 $ - $ - $ 8,961 $ Lifeguard II 100% 8,324 $ 637 $ - $ - $ 8,961 $ Lifeguard II 100% 8,324 $ 637 $ - $ - $ 8,961 $ Lifeguard I 100% 8,324 $ 637 $ - $ - $ 8,961 $ Lifeguard I 100% 8,324 $ 637 $ - $ - $ 8,961 $ TOTAL 136,648 $ 10,454 $ - $ 3,606 $ 150,708 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
PARKS / BUILDINGS / GROUNDS 101-5772
Director of PW 30% 37,859 $ 2,896 $ 10,051 $ 4,513 $ 55,319 $ Mechanic Assistant 50% 32,063 $ 2,453 $ 12,795 $ 3,822 $ 51,133 $ MCWIII Foreman 40% 30,385 $ 2,324 10,243 2,410 45,362 $ MCW III Foreman 20% 15,193 $ 1,162 $ 5,124 $ 1,811 $ 23,290 $ MCW I 25% 15,106 $ 1,156 $ 6,388 $ 1,198 $ 23,848 $
MCW I 40% 24,170 $ 1,849 $ 13,864 $ 2,882 $ 42,765 $
MCW I 40% 24,170 $ 1,849 $ 5,157 $ 1,917 $ 33,093 $
MCW I 50% 31,127 $ 2,381 $ 12,346 $ 2,469 $ 48,323 $
MCW I 50% 30,212 $ 2,311 $ 339 $ 2,396 $ 35,258 $
MCW II 40% 26,724 $ 2,044 $ 7,652 $ 2,120 $ 38,540 $
MCW II 40% 28,064 $ 2,147 $ 5,157 $ 2,226 $ 37,594 $
Higher Classification Pay 515 $ 39 $ - $ - $ 554 $
Dept. Overtime 11,756 $ 899 $ - $ - $ 12,655 $
Vacation Buyout 100% 7,531 $ 576 $ - $ - $ 8,107 $
Retiree (FY 2022) 50% 7,328 $ 7,328 $
TOTAL 314,875 $ 24,086 $ 96,444 $ 27,764 $ 463,169 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
JACK SMITH PARK 101-5773
Recreation Services Manager 10% 10,038 $ 768 $ 1,460 $ 1,197 $ 13,463 $ JSP Attendant (p/t) 100% 18,468 $ 1,413 $ - $ - $ 19,881 $ JSP Attendant (p/t) 100% 12,999 $ 994 $ - $ - $ 13,993 $ JSP Attendant (p/t) 100% 12,468 $ 954 $ - $ - $ 13,422 $ MCW III Foreman 40% 30,384 $ 2,324 $ 10,247 $ 3,622 $ 46,577 $ Park Ranger (pt) 100% 17,090 $ 1,307 $ 18,397 $ Dept. Overtime 40% 877 $ 67 $ - $ - $ 944 $ Vacation Buyout 40% 585 $ 45 $ - $ - $ 630 $ HCP 40% 343 $ 26 $ - $ - $ 369 $ TOTAL 103,252 $ 7,898 $ 11,707 $ 4,819 $ 127,676 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
RECREATION 101-5774
Recreation Services Manager 90% 90,343 $ 6,911 $ 13,138 $ 10,769 $ 121,161 $ Recreation Coordinator 100% 60,174 $ 4,603 $ 32,869 $ 4,171 $ 101,817 $ Recreation Leader (perm p/t) 100% 28,082 $ 2,148 $ - $ 2,749 $ 32,979 $ Recreation Aide (p/t) 100% 9,908 $ 758 $ - $ - $ 10,666 $ Recreation Aide (p/t) 100% 9,908 $ 758 $ - $ - $ 10,666 $ Recreation Aide (p/t) 100% 9,908 $ 758 $ - $ - $ 10,666 $ Recreation Aide (p/t) 100% 9,908 $ 758 $ - $ - $ 10,666 $ Recreation Aide (p/t) 100% 9,908 $ 758 $ - $ - $ 10,666 $ Recreation Aide (p/t) 100% 9,908 $ 758 $ - $ - $ 10,666 $ Overtime 4,125 $ 316 $ 4,441 $
HCP 100% $1,476 113 $ 1,589 $ Vacation Buyout 100% 3,656 $ 280 $ - $ - $ 3,936 $ TOTAL 247,304 $ 18,919 $ 46,007 $ 17,689 $ 329,919 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
CEMETERY 206-5771
Community Services Manager 8% 8,031 $ 614 $ 2,663 $ 958 $ 12,266 $ Director of Public Works 10% 12,620 $ 965 $ 3,351 $ 1,505 $ 18,441 $ MCW I 20% 12,085 $ 925 $ 6,594 $ 1,441 $ 21,045 $ MCW I 20% 12,085 $ 925 $ 2,579 $ 959 $ 16,548 $ MCW I 50% 30,212 $ 2,311 $ 12,775 $ 2,396 $ 47,694 $ MCW III Foreman 20% 15,193 $ 1,162 $ 5,124 $ 1,811 $ 23,290 $ HCP 20% 172 $ 13 $ - $ - $ 185 $ Dept. Overtime 3,698 $ 283 $ - $ - $ 3,981 $ TOTAL 94,096 $ 7,198 $ 33,086 $ 9,070 $ 143,450 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY SS MCARE MEDICAL PERS
TOTAL DEPT.
BENEFITS &
SALARY
WATER 502-4710
Chief Water Plant Operator 100% 116,522 $ 8,914 $ 26,666 $ 9,240 $ 161,342 $ Water Foreperson 100% 105,602 $ 8,079 $ 33,785 $ 8,374 $ 155,840 $ Associate Water Operator 100% 75,962 $ 5,811 $ 25,678 $ 6,024 $ 113,475 $ Associate Water Operator 100% 75,962 $ 5,811 $ 844 $ 6,024 $ 88,641 $ Associate Water Operator 100% 75,962 $ 5,811 $ 32,935 $ 6,024 $ 120,732 $ Associate Water Operator 100% 75,962 $ 5,811 $ 12,803 $ 6,024 $ 100,600 $ Work Planner 15% 10,399 $ 796 $ 5,026 $ 825 $ 17,046 $
City Manager 12% 29,571 $ 2,262 $ 4,120 $ 2,345 $ 38,298 $ Community Services Manager 15% 15,058 $ 1,152 $ 4,993 $ 1,795 $ 22,998 $ City Clerk 10% 11,596 $ 887 $ 2,466 $ 920 $ 15,869 $
City Planner 3% 3,012 $ 230 $ 28 $ 239 $ 3,509 $
Engineering Tech. II 20% 14,169 $ 1,084 $ 3,873 $ 1,689 $ 20,815 $ Capital Proj Eng Tech 25% 19,012 $ 1,454 $ 3,420 $ 1,508 $ 25,394 $ Director of Finance 17% 29,324 $ 2,243 $ 2,365 $ 2,326 $ 36,258 $ Accounting Manager 10% 11,638 $ 890 $ 2,345 $ 460 $ 15,333 $ Accountant I 10% 8,742 $ 669 $ 2,345 $ 397 $ 12,153 $
Accounting Clerk 10% 7,226 $ 553 $ 1,920 $ 494 $ 10,193 $ Accounts Payable Clerk 10% 7,226 $ 553 $ 47 $ 448 $ 8,274 $ Utilities Manager 15% 20,591 $ 1,575 $ 497 $ 2,450 $ 25,113 $ Retiree (FY2024) 100% - $ - $ 17,744 $ - $ 17,744 $
Dept. Overtime 60,055 $ 4,594 $ - $ - $ 64,649 $
Higher Classification Pay - $ - $ - $ - $ - $
Dept. On Call 37,200 $ 2,846 $ - $ - $ 40,046 $
Vacation Buyout 100% 10,115 $ 774 $ - $ - $ 10,889 $
TOTAL 820,906 $ 62,799 $ 183,900 $ 57,606 $ 1,125,211 $ 6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
WASTEWATER 503-4720
Wastewater Foreman 100% 77,501 $ 5,929 $ 24,943 $ 6,146 $ 114,519 $ WW Oper I / Meter Tech 20% 1,404 $ 107 $ 6,568 $ 1,114 $ 9,193 $ Community Services Manager 15% 10,039 $ 768 $ 4,993 $ 1,795 $ 17,595 $ City Clerk 10% 11,596 $ 887 $ 2,466 $ 920 $ 15,869 $
City Planner 3% 3,012 $ 230 $ 28 $ 239 $ 3,509 $
Engineering Tech. Il 10% 7,085 $ 542 $ 1,937 $ 845 $ 10,409 $ Director of Finance 16% 27,599 $ 2,111 $ 2,226 $ 2,189 $ 34,125 $ Accounting Manager 10% 11,638 $ 890 $ 2,345 $ 460 $ 15,333 $ Accountant I 10% 8,742 $ 669 $ 2,345 $ 397 $ 12,153 $
Accounting Clerk 10% 7,226 $ 553 $ 1,920 $ 494 $ 10,193 $ Accounts Payable Clerk 10% 7,226 $ 553 $ 47 $ 448 $ 8,274 $ Vacation Buyout 100% 2,840 $ 217 $ - $ - $ 3,057 $
Dept. On Call 9,851 $ 754 $ - $ - $ 10,605 $
Dept. Overtime 8,865 $ 678 $ - $ - $ 9,543 $
TOTAL 194,624 $ 14,888 $ 49,818 $ 15,047 $ 274,377 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS 2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
ALL AMERICAN CANAL 506-4713
Utilities Manager 45% 92,658 $ 7,088 $ 1,490 $ 7,348 $ 108,584 $ City Manager 20% 49,284 $ 3,770 $ 6,867 $ 3,909 $ 63,830 $ TOTAL $ 10,858 141,942 $ 8,357 $ 11,257 $ 172,414 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
GOLF PRO SHOP 507-5762
Retiree (FY 2017) 100% - $ - $ 17,744 $ - $ 17,744 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
UTILITY BUSINESS OFFICE 508-4810
Business Office Manager 100% 78,270 $ 5,988 $ 13,231 $ 9,330 $ 106,819 $ Customer Service Rep. I 100% 44,491 $ 3,404 $ 483 $ 3,528 $ 51,906 $ Customer Service Rep. I 100% 42,349 $ 3,240 $ 467 $ 3,358 $ 49,414 $ Customer Service Rep. I 100% 42,349 $ 3,240 $ 9,584 $ 3,358 $ 58,531 $ WW Oper I / Meter Tech 80% 56,160 $ 4,296 $ 26,272 $ 4,454 $ 91,182 $ Higher Classification Pay 2,733 $ 209 $ - $ - $ 2,942 $ Vacation Buyout 100% 2,855 $ 218 $ - $ - $ 3,073 $ Dept. Overtime 2,400 $ 184 $ - $ - $ 2,584 $ TOTAL 271,607 $ 20,779 $ 50,037 $ 24,028 $ 366,451 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS
& SALARY
FLEET MAINTENANCE 511-3020
Director of Public Works 30% 37,859 $ 2,896 $ 10,051 $ 4,513 $ 55,319 $ Mechanic 100% 83,907 $ 6,419 $ 33,173 $ 6,654 $ 130,153 $ Vacation Buyout 100% 1,614 $ 123 $ 1,737 $ Dept. Overtime 100% 2,338 $ 179 $ - $ - $ 2,517 $
TOTAL 125,718 $ 9,617 $ 43,224 $ 11,167 $ 189,726 $
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY SS MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS &
SALARY
HOUSING 575-5555
Housing Manager 100% 90,875 $ 6,952 $ 13,283 $ 7,206 $ 118,316 $ Housing Specialist 100% 68,765 $ 5,261 $ 19,175 $ 5,453 $ 98,654 $ MCWI 100% 60,424 $ 4,622 $ 9,700 $ 4,792 $ 79,538 $
MCWI 100% 57,554 $ 4,403 $ 12,756 $ 4,564 $ 79,277 $
Dept. Overtime 13,783 $ 1,054 $ - $ $ - $ 14,837
Dept. On Call $ 23,597 $ 1,805 $ - $ - $ 25,402
TOTAL $ 314,998 $ 24,097 $ 54,914 $ 22,015 $ 416,024
6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
CITY OF NEEDLES
DEPARTMENT SALARIES & BENEFITS2026 / 2027
TITLE DEPT. %
DEPT.
SALARY
SS
MCARE MEDICAL PERS
TOTAL
DEPT.
BENEFITS &
SALARY
ELECTRIC 580-4750
Line Crew Supervisor 100% 146,494 $ 11,207 $ 3,368 $ 17,462 $ 178,531 $ Powerline Technician 100% 114,234 $ 8,739 $ 26,186 $ 13,617 $ 162,776 $ Powerline Technician 100% 114,234 $ 8,739 $ 33,452 $ 13,617 $ 170,042 $ Powerline Technician 100% 93,974 $ 7,189 $ 33,243 $ 7,452 $ 141,858 $ Powerline Technician - Apprentice 100% 86,445 $ 6,613 $ 2,114 $ 6,855 $ 102,027 $ Powerline Technician - Apprentice 100% 82,326 $ 6,298 $ 33,079 $ 6,528 $ 128,231 $ Work planner 85% 58,928 $ 4,508 $ 28,476 $ 4,674 $ 96,586 $ City Manager 33% 81,319 $ 6,221 $ 11,330 $ 6,449 $ 105,319 $ Community Services Manager 15% 15,058 $ 1,152 $ 4,993 $ 1,795 $ 22,998 $ City Planner 4% 4,016 $ 307 $ 37 $ 319 $ 4,679 $
Engineering Tech. II 20% 14,169 $ 1,084 $ 3,873 $ 1,689 $ 20,815 $ Capital Proj Eng Tech 25% 19,012 $ 1,454 $ 3,420 $ 1,508 $ 25,394 $ Director of Finance 17% 29,324 $ 2,243 $ 2,365 $ 2,326 $ 36,258 $ Accounting Manager 10% 11,638 $ 890 $ 2,345 $ 460 $ 15,333 $ Accountant I 10% 8,742 $ 669 $ 2,345 $ 397 $ 12,153 $
Accounting Clerk 10% 7,226 $ 553 $ 1,920 $ 494 $ 10,193 $ Accounts Payable Clerk 10% 7,226 $ 553 $ 47 $ 448 $ 8,274 $ City Clerk 10% 11,596 $ 887 $ 2,466 $ 920 $ 15,869 $
Utilities Manager 30% 61,772 $ 4,726 $ 994 $ 4,899 $ 72,391 $ Higher Classification Pay 424 $ 32 $ - $ 50 $ 506 $
Dept. Overtime 56,522 $ 4,324 $ - $ - $ 60,846 $
Dept. On Call 46,222 $ 3,536 $ - $ - $ 49,758 $
Vacation/Old Sick Buyout 100% 23,149 $ 1,771 $ - $ - $ 24,920 $ TOTAL 1,094,050 $ 83,695 $ 196,053 $ 91,960 $ 1,465,757 $ 6/14/2026 V:\HR-Finance info\BUDGET\Budget FY 27\Payroll Salary Sheets FY27 Agenda Item 2.
Affiliated Agencies
COMPREHENSIVE FINANCIAL MANAGEMENT POLICIES OVERVIEW
Binding City Policy
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Policy
The City of Needles is accountable to the community for the use of public dollars.
Municipal resources will be used wisely to ensure adequate funding for the services, public facilities and infrastructure necessary to meet the community's present and future needs. Financial management policies serve as the blueprint to achieve the fiscal stability required to meet the City's goals and objectives.
City Goals and Objectives
The City's goals and objectives provide the foundation for the City's financial management policies. The City Council periodically adopts strategic goals and priorities. One of its top priority goals is the City's fiscal stability. This policy implements that goal. These policies will be developed, implemented and maintained to ensure that the City is financially able to meet its immediate and long-term service objectives.
In addition, the City as an institution has multiple partners, including community members, taxpayers, businesses, employees, affiliated entities, and other government agencies.
As a major institutional, economic and service force in the region, it is important that the City promotes strong relationships with its partners by adopting clear and comprehensive financial policies.
Financial Policy Objectives
The objectives for comprehensive financial management policies are to:
1. Advise the City Council and City Manager on policy decisions with significant fiscal impact.
2. Support planning for long-term needs.
3. Maintain and protect City assets and infrastructure.
4. Set forth operating principles that minimize the financial risk in providing City services.
5. Optimize the efficiency and effectiveness of services to reduce costs and improve service quality.
6. Employ balanced and fair revenue policies that provide adequate funding for desired programs.
7. Maintain financial stability and sufficient financial capacity for present and future needs by implementing operating capital and reserve policy goals.
8. Promote sound financial management by providing accurate and timely information on the City's financial condition.
9. Maintain and enhance the City's credit ratings and prevent default on any Agenda Item 2.
Affiliated Agencies
municipal financial obligations.
10. Ensure the legal use of financial resources through an effective system of internal controls.
11. Promote cooperation and coordination within the City, with other governments and with the private sector in the financing and delivery of services.
Affiliated Agencies
A number of agencies/entities have been created through voter approval, City Council action, intergovernmental agreements, and state laws. These entities are affiliated with the City and should be managed in accordance with the same financial standards as the City. To protect the City's and its entities’ fiscal status and avoid adverse impacts on the City, affiliated agencies/entities will be accountable for financial compliance and reporting standards as described in the City's financial management policies. The City may audit financial records and performance data to ensure funds are spent in accordance with Mayor and City Council directions and policies. Affiliated agencies/entities include, but are not limited to, entities created by voter approval or City Council action, entities with leadership appointed by the Mayor and City Council and entities receiving funds from the City. Affiliated agencies/entities include, but are not limited to, the Housing Authority of the City of Needles, the Needles Public Financing Authority, and the Needles Public Utilities Authority, for which the City provides management services pursuant to a management agreement.
Responsibility
The City Manager will issue, oversee and administer the City's comprehensive financial management policies. The City Manager will engage competent financial personnel to assist in the planning, implementation, and monitoring of the City's finances. The City Manager will review, develop and implement these policies. The City Manager will develop and implement guidelines and procedures consistent with these policies. The City Manager shall periodically review these policies and recommend updates as necessary. City directors and managers will ensure that they comply with these policies and procedures, and will issue department specific procedures, as needed, that are consistent with these policies.
Agenda Item 2.
1 BUDGET
Binding City Policy
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Policy
The City will develop and implement a budget process that will:
• Make prudent use of public resources.
• Include financial forecast information to ensure that the City is planning adequately for current and future needs.
• Involve community members, elected officials, employees and other key stakeholders.
• Provide performance measurement data to assist in assessing program effectiveness.
• Comply with applicable federal, state and local law.
The City Manager will develop and present a proposed City budget to the City Council for consideration and adoption. The City Manager's proposed budget will identify major financial and service issues, identify funding requirements and sources of funds, provide supplemental information on programs and service areas, include budget and performance details for all City organizations and relate recommendations to the City's vision and goals.
The City Manager will issue guidelines and rules for the preparation and review of the department budget requests to the City Council, including a proposed annual budget process and calendar. The proposed process and calendar will support community participation and Council deliberations. These documents will be published in the finance section of the City website.
Budget Monitoring
The City Manager will maintain a system for financial monitoring and control of the City's budget during the fiscal year. This system will provide the Mayor and City Council with information on revenues, expenditures and performance at both the department and fund level. The system will include provisions for amending the budget during the year to comply with State of California budgetary statutes and to address unanticipated needs or emergencies. The City Manager will coordinate the process for budget adjustments requiring Council approval.
The City Manager will periodically publish General Fund financial status reports on the revenues and expenditures to date, and the estimated year-end balances. At least two times a year, the City Manager will review all City financial operations, report to the City Council on financial results and recommend financial management actions necessary to meet the adopted budget's financial planning goals.
For the mid-year budget monitoring process, General Fund discretionary revenue that exceeds budgeted beginning balance (adjusted) will be added to the General Fund contingency at the discretion of the City Manager, except for funds allocated to infrastructure maintenance or replacement.
Agenda Item 2.
2 Funds that had been reserved to pay for General Fund encumbrances but are not needed for this purpose may also be added to the General Fund contingency. These funds will be included as a resource in the annual budget process for the upcoming fiscal year.
Review of Council Actions
The City Manager will review ordinances and significant administrative decisions submitted for City Council action. The objective of these reviews will be to ensure compliance with the City's budget direction and to identify financial and service issues for the Council. The City Manager will establish and issue procedures and forms to submit fiscal impact statements for proposed City Council action.
Operating Policies
1. Balanced Budget. In each fund, resources shall be equal to or exceed requirements.
Each City fund budget must identify ongoing resources that at least match expected ongoing requirements. One-time cash transfers and non-recurring ending balances may either be applied to reserves or used to fund one-time expenditures; they will not be used to fund ongoing programs, except as provided in section 2 below.
2. One-time Funds. One-time funds are General Fund resources designed to be used for projects and purchases that are usually non-recurring and can be accomplished within the fiscal year. One-time funds will not be planned for ongoing operations such as wage increases or permanent personnel positions. Examples of one-time revenues include, but are not limited to sales of municipal assets, legal settlements, sales of city-owned land/real estate, and auction revenues.
3. General Discretionary Revenues. Unless otherwise stated explicitly by the City Council, the City will not dedicate discretionary revenues for specific purposes in the General Fund. This will preserve the ability of the City Council to determine the best use of available revenues to meet changing service requirements.
4. Surplus Revenue and Fund Balances. From time to time additional revenue (grants or surplus beginning fund balances) will be available to departments or funds. The City will budget only the amount of revenue that is needed to fund projected expenditures within the fiscal year. Anticipated resources not needed to fund fiscal year spending or unforeseen contingencies shall be budgeted as an unappropriated balance or reserves.
The City will not increase accruals and non-cash enhancements to revenues as a means to influence fund balances at year-end.
5. Efficiency and Effectiveness. The City will optimize the efficiency and effectiveness of its services to reduce costs and improve service quality. The City will coordinate its service delivery with other applicable public and private service providers.
6. Self-supporting/Full Cost Recovery Basis. City enterprise operations will be run on a self-supporting basis where doing so will increase efficiency in service delivery or recover the cost of providing the service by a user fee or charge.
Agenda Item 2.
3 7. Contingencies. The City, when possible, will budget a contingency account for each operating fund adequate to address reasonable but unforeseen requirements within the fiscal year.
Current Appropriation Level
The City Manager will calculate a Cost Allocation amount for each General Fund department each year. The calculation will be for the following fiscal year and will be completed and distributed to all General Fund departments in time for the departments to use their allocation to prepare their budget requests for the coming fiscal year.
The calculation will be based on the prior year's ongoing funding level from discretionary money in the General Fund and General Fund overhead, where applicable. Adjustments will be made to include any inflation factors, changes due to City Council-adopted policy, Mayor and City Council-approved contracts and City Council-adopted ordinances directing the City Manager to revise a department's Cost Allocation.
Fund Management
Creation of new funds or elimination of existing funds shall be done by the City Council. A review and report by the City Manager will be required prior to Council action. The City Manager will conduct an annual review to assess if each fund is needed.
Each fund in the City will have a statement of purpose, adopted by the City Council that contains several required elements; internal service funds have additional required elements.
Funds That Receive General Fund Support
For funds that receive General Fund support in addition to fees and charges or other dedicated revenues, a rationale for the General Fund support will be included, along with a means for determining the level of that support or conditions under which the support should be eliminated.
Enterprise Funds
For enterprise funds, the required level of debt service coverage for the fund and a description of the relationship between operating and construction funds will be included.
Responsibility
The City Manager will coordinate the overall preparation and administration of the City's budget. As an independent assessment of the quality of the City's budget presentation, the City will annually seek to prepare the Budget in compliance with the criteria included in distinguished budget presentation from the Government Finance Officers Association.
Agenda Item 2.
1 FINANCIAL PLANNING
Binding City Policy
------------------------------------------------------------------------------------------------------------------------------ Policy
The City of Needles will prepare long-range financial plans to advise the City Council in adopting the City budget and to assist Council in ensuring the delivery of needed services through all types of economic cycles. The financial plans will help the City Council and community evaluate the impact of financial needs of all programs within the regional and local economic communities. The plans will assist in coordinating funding needs among enterprise, special revenue and General Fund functions and activities.
Financial planning and budgeting will be based on the following principles:
• Revenue estimates will be prepared on a conservative basis to minimize the possibility that economic fluctuations could jeopardize ongoing service delivery during the fiscal year.
• Expenditure estimates will anticipate needs that are reasonably predictable. • Operating capital of 60 days based on annual revenue. • Reserves, including contingency funds, equal to no less than 10% of General Fund operating expenses.
• Forecasts will rely on a City set of basic economic assumptions that will be established, updated and distributed by the City Manager. The forecasts will identify other assumptions used in their preparation and associated risks. Examples of risks can include rates, legislation and legal rulings that affect City liability, pension obligations, health benefit plans, as well as regional economic trends that affect City revenues. The City will constantly assess both its financial planning methodology and use of planning tools in order to provide timely and accurate information that is widely disseminated throughout the City.
Financial Plans and Forecasts
• The City Manager will prepare an annual City financial assessment report. This report will include a comprehensive overview of the City's financial condition. • Five-year financial plans will be prepared annually for the General Fund, General Fund department, major enterprise funds, special revenue funds and internal service funds.
Plans will be based on current service levels and funding sources, as well as anticipated changes to service levels and funding. If appropriate, the plans will identify additional resources needed to continue current service levels or identified service adjustments.
• General Fund departments will forecast and monitor their own revenues and expenditures. The City Manager will assist departments in developing appropriate systems, will retain fiscal oversight responsibility for the General Fund and will publish regular General Fund status reports on revenues and expenditures. • Enterprise and special revenue fund forecasts will identify any impact on rates. The forecasts will discuss how standards for debt service coverage and operating reserves Agenda Item 2.
2 are established and maintained. Departments that manage enterprise, special revenue and internal service funds will prepare and coordinate with the City Manager on the presentation of regular status reports on revenues and expenditures.
Capital Plans
• Each department that has major capital assets will develop and maintain five-year capital improvement plans.
• The City will annually prepare a Citywide five-year Capital Improvement Plan that includes prioritized department needs for capital replacement, additions and major maintenance. The plan will include estimated project costs and operating costs and will identify funding sources.
• The City will annually adopt a Capital Improvement List that will include estimated resources and capital expenditures based on the first year of the current Capital Improvement Plan.
• The City will adopt a Capital Financing Policy that will limit the amount of General Fund revenues to 5% of annual revenues to be allocated towards debt service.
Operation and Maintenance
• The City will preserve its current physical assets and plan in an orderly manner for future capital investments, including the operating and maintenance costs associated with new or additional capital improvements or major equipment. • The City will identify and include full costs of future maintenance needs and operating costs of new capital improvements and equipment prior to funding as part of the Capital Budget.
• In general, all assets will be maintained at a level that protects capital investment and minimizes future maintenance and replacement costs. A high priority should be placed on maintenance where deferring maintenance will result in greater costs to restore or replace neglected facilities.
• Each department with major capital assets will maintain accurate information on the condition and lifespan of its major assets to assist in long-term planning. Each department with major capital assets will develop replacement cost data for major assets to assist in City asset management and investment decisions. • Maintenance and operations of major capital assets should be given priority over acquisition of new assets, unless an analysis indicates a net benefit or the funding source to acquire or develop a new asset cannot be used for operations and maintenance.
• Factors that reduce operating and maintenance costs, such as upgrades, remodels and/or technological advances, will be considered when reviewing operation and maintenance requests. Priority may be given to projects that do not require operation and maintenance adjustments or that reduce those costs. • The budget will provide sufficient funding for adequate operations, maintenance, scheduled replacement and enhancements of capital assets and equipment.
Agenda Item 2.
3 Whenever departments identify that there is a significant discrepancy between the need to maintain or modernize City infrastructure or facilities and the funds available for such improvements, the Department Director along with City Manager will present a strategy for meeting these needs to the Council.
• Departments will identify operating and maintenance costs at the time a capital project or asset is planned or requested.
Responsibility
The City Manager will coordinate the presentation of the City's financial plans; department directors will prepare department plans. The City Manager will develop and issue the list of departments and funds required to submit financial and capital improvement plans, define the required elements for the plans and determine the membership of the Asset Managers Group.
Agenda Item 2.
1 REVENUE
Binding City Policy
------------------------------------------------------------------------------------------------------------------------- Policy
The City will maximize and diversify its revenue base to raise sufficient revenue to support essential City services and to maintain services during periods of declining economic activity. City services providing private benefits should be paid for by fees and charges as much as possible to maximize flexibility in the use of City general revenue sources to meet the cost for services of broader public benefit. The City's overall revenue structure will be designed to recapture some of the financial benefits resulting from City economic and community development investments. Revenue collection efforts that produce positive net income for City service delivery will be the highest budget priority.
Departments that primarily or exclusively operate with non-General Fund revenue will minimize reliance on General Fund support for programs that are not supported with fees.
Cost Recovery
Charges for services that benefit specific users should recover full costs, including all direct costs, General Fund overhead, cost of interest and depreciation on capital plant and equipment. Department overhead rates and General Fund overhead allocations will be established annually by the City Manager.
The City may subsidize the services funded primarily by user fees based on other City objectives such as remaining competitive within the region. However, all such services will be presumed to be 100 percent cost reimbursable unless the City Manager makes a specific exception.
Additional Resources
The City will use and obtain resources according to the following principles:
1. The City will use and collect, as efficiently as possible, the resources that it already collects and is entitled.
2. The City will seek new resources, consistent with its financial policies and City goals.
3. The City will strive to keep a total revenue mix that encourages growth and keeps Needles competitive in the Tri-State Region.
4. The City will enforce its authority to collect revenue due to the City, including litigation if necessary.
Grants
The City will avoid using grants to meet ongoing service delivery needs. Prior to a grant application submittal, or acceptance if an application is not required, all grants will be reviewed by the City Manager to ensure compliance with state, federal and local regulations. The City will budget revenues and expenditures for grant funds only after Agenda Item 2.
2 receipt of the grant award or letter of commitment and only for the amount of the grant.
Unfunded Mandates
The City will oppose state or federal actions that mandate expenditures that the City Council consider unnecessary and are unfunded. The City will pursue intergovernmental funding to support the incremental cost of such mandates.
Department-generated Revenues
City services that benefit a specific user and whose quantity, quality, and/or number of units may be specified should be paid for by fees and charges. All department charging fees are required to complete fee studies based upon cost-of-service principles. These studies are to be updated periodically and provided to the City Manager. Fees will be adjusted by the CPI for the previous 12 months or per a prescribed fee schedule.
Departments that provide utility services will update their annual rates as approved.
The fee studies and structures will consider (City goals):
• The degree to which a service provides a general benefit in addition to the private benefit provided to a specific business, property or individual. • The economic impact of new or expanded fees, especially in comparison with other governments within the region.
• The true or comprehensive cost of providing a service, including the cost of fee collection and administration.
• The impact of imposing or increasing fees on economically at-risk populations and on businesses.
Revenue Projections, Surpluses and Shortfalls
• Revenue Projections shall be conservatively estimated. • Revenue Surpluses shall be retained by the generating department where applicable. Surpluses above the budgeted revenue estimate will be used to reduce any General Fund subsidy available to the department for appropriation through the budget process. Any additional appropriations will be used for activities that support the function or program generating the fees. • Revenue Shortfalls requiring additional discretionary General Fund resources will result in a departments current appropriation level reduction. The reduction shall be equal to discretionary resources above budget amounts and will be made in the following fiscal year and only for that fiscal year. In the event of a current fiscal year projected total revenue shortfall, the department is required to document other offsetting revenues or reduce its budget within the regular budget monitoring process. Additional General Fund discretionary appropriation will not be transferred to cover revenue shortfalls without City Council authorization.
Agenda Item 2.
3 Responsibilities
The City Manager will oversee compliance of this policy with the participation of all departments and will issue roles and responsibilities for the departments.
Agenda Item 2.
1 CITY OF NEEDLES
Fiscal Stability Objectives
The budget document allocates City of Needles resources such as personnel, materials, and equipment in tangible ways to achieve the general goals of the City. It is prudent, therefore, for the City to have adopted fiscal policies to advise the City administration and City Council through the budget decision-making process. These policies are:
Operational Efficiencies
• To implement internal operating efficiencies wherever possible. • To utilize private contractors when the same or higher level of service can be obtained at lower total cost.
• To staff each department according to adopted service levels, and to utilize consultants and temporary help instead of hiring staff for special projects or peak workload periods.
• To develop agreements with the other public agencies including the school district to combine certain operations and provide program assistance where appropriate.
• To enter into joint operating arrangements with other agencies so as to provide services more cost effectively.
Voter Approved Revenues
• To utilize revenues derived from the Utility Users Tax {UUT), Transient Occupancy Tax (TOT), and cannabis business tax to fund programs and services important to the community.
• To establish the appropriate rates and assessments to best manage and operate the City's enterprise operations and capital maintenance needs.
Reserves
• To maintain a minimum reserve equal to 10% of the General Fund operating expenses, be set aside in a reserve account by annually committing the funds necessary to achieve this objective.
Infrastructure
• To provide sufficient routine maintenance each year to avoid a deferred maintenance backlog.
Agenda Item 2.
2 Employee Development
• To attract and retain competent employees by providing a professional work environment, safe working conditions, adequate training opportunities, and competitive salaries as finances may allow.
Economic Development
• To aggressively pursue new developments and businesses that add to the City's economic base, particularly those that generate sales tax and property tax revenue.
• To promote a mix of businesses that contributes to a balanced community. • To develop programs to enhance and retain existing business.
New Services
• To add new services only when a need has been identified and a sustainable funding source developed for at least 5 years.
• To allocate CDBG funds and other discretionary grants to programs with the greatest benefit to the community.
• To require agreements for specific services and monitor performance on an ongoing basis.
Construction of New Facilities
• To plan for new facilities only if construction and maintenance costs will not adversely impact the operating budget.
Fiscal Management
• To generate additional revenue by marketing City services to other entities on a contract basis and to charge the true cost to provide services. • To maximize revenues by fully utilizing grants from other agencies for primarily capital projects.
• To charge fees for services that reflect the true cost of providing such services and to review fee schedules on a regular basis.
• To fully account for the cost of enterprise operations to avoid any subsidy and to charge Enterprise Funds their fair share of the cost of City support services.
• To maintain accurate accounting records to keep the City Manager and Agenda Item 2.
3 City Council always informed of the financial condition of the City. • To file a quarterly report of investments that adhere to both state law and City policy, and which follow reasonable and prudent guidelines for investment of the City's idle cash.
• To prepare and maintain a rolling 5-Year financial forecast for all major funds including: General Fund, Enterprise and Special Funds, and Recreation.
Agenda Item 2.
1 CITY OF NEEDLES
CASH MANAGEMENT POLICY AND PROCEDURES
SCOPE
This policy applies to all funds of the City of Needles.
OBJECTIVE
The purpose of cash management policy is to ensure adequate cash is available to pay the bills as they come due and invest the temporarily idle cash in accordance with the Investment Policy.
PROCEDURES
• Finance reviews the daily cash flow needs of the City. • Finance will ensure that there are adequate funds in the checking account(s) to meet the daily needs.
• Cash inflows include, but are not limited to, funds from fees, taxes, grants, investment income, and investment maturities.
• Cash outflows include, but are not limited to, payment of accounts payable invoices, payroll, payment of other obligations of the City, and investments of idle funds.
• In anticipating and planning of cash flows special attention should be paid to non-recurring large payments for capital projects and debt obligations.
• All investments of funds are governed by the Investment Policy.
The improper handling of City funds is subject to disciplinary action at the discretion of the Department Head and City Manager, up to and including dismissal.
In addition to the policies above, a new policy for cash handling positions was adopted in FY 21 for a background check to be completed on any new hires that will have cash handling duties.
Agenda Item 2.
2 CITY OF NEEDLES
SUBJECT: PETTY CASH FUNDS
PURPOSE: To establish a policy for the request, approval, and use of petty cash funds.
General Policy: The City has established several petty cash funds and operating drawers to provide reimbursements to employees who incur expenses while on City business or when purchasing minor items for the City. Under no circumstances are these funds and drawers to be used for anything but City or Utility purposes. Expenses for overnight travel or conference registration fees shall not be reimbursed through petty cash. Petty cash funds have also been established at various City facilities and shall be utilized by the departments and divisions located at these facilities.
Provisions:
A. Petty Cash Funds
The following tables present the established funds (banks and drawers), the authorized amounts, and assigned custodians.
Bank
Location
Authorized
Amount
Assigned
Custodian
City Hall $4,000 Finance Director
Rec. Center $ 500 Recreation Manager
Aquatics $ 100 Recreation Manager
Jack Smith Park $ 200 Recreation Manager
Golf Pro Shop $ 500 Golf Pro - Manager
Cash drawers are maintained where there is cash business being conducted.
Operating cash drawers are as follows: Custodian
Rec. Center $ 150 Recreation Manager
Jack Smith Park $ 200 Recreation Manager
Aquatics $ 50 Recreation Manager
Animal Shelter $ 30 Senior Animal Control Officer
Golf Course $ 200 Golf Pro - Manager
Utility Office (3 drawers):
Drawer #1 $ 200 Business Office Manager
Drawer #2 $ 200 Business Office Manager
Drawer #3 $ 200 Business Office Manager
B. Cash Limit
Employees may request reimbursement for expenses incurred or to purchase minor items Agenda Item 2.
3 for the City up to an established reimbursement limit set by department directors. These petty cash reimbursement limits may be waived with City Manager approval due to time urgency where no other payment method is available.
Petty Cash Reimbursement:
1. Requests for reimbursement for petty cash expenditures shall be submitted to the custodian. An approved petty cash voucher will be completed by the designated custodian or designee when funds are disbursed.
2. The party receiving the funds shall sign the voucher in the space provided as evidence of the reimbursement. The custodian or designee shall date and initial the voucher as further evidence that the monies were properly dispersed.
3. Custodians are encouraged to accumulate their out-of-pocket expenditures and submit a request for reimbursement through normal processing procedures. When the exact amount of out-of-pocket expenditures is known or unknown in advance of the anticipated purchase, a request for an advance may be used.
D. Replenishment of Petty Cash Fund
When the petty cash fund is substantially depleted, a request is to be prepared and submitted to the City Finance Department for replenishment. All petty cash vouchers and receipts equaling the amount requested are to be attached to the request.
When necessary an accounts payable warrant shall be issued, which will then be cashed by the designated persons and the proceeds will be placed in the petty cash fund. At all times, the total petty cash on hand plus the amount of signed receipts or petty cash vouchers at any one time must equal the total amount of petty cash authorized.
E. Security
Petty cash funds represent City assets in the form of currency and coin. To guard against the misappropriation of such funds, strict security shall be enforced. All petty cash shall be maintained under lock with access limited to the fund custodian and/or a specified designee. It is the department manager's responsibility to ensure that appropriate security measures are enforced.
F. Audit of Petty Cash Funds
All petty cash funds will be audited at least once annually by a representative from the Finance Department, and on an unannounced date at the location of the fund or drawer. The money will be counted and reconciled to the amount recorded on the General Ledger and any sales and/or remittance logs and be reported to City management and the external auditors annually.
Agenda Item 2.
1 CITY OF NEEDLES
FIXED ASSETS INVENTORY POLICY AND PROCEDURES
SCOPE
This policy applies to all funds of the City of Needles.
OBJECTIVE
The purpose of this policy is to establish a set of standard policies and procedures required to implement an effective fixed asset system. The fixed asset system shall be maintained in accordance with generally accepted accounting principles and in compliance with governmental auditing practices. The Finance Department is tasked with the responsibility and authority for developing, maintaining, and administering the City's fixed asset policies and procedures as stated herein.
DEFINITION
Fixed Assets are defined as tangible property having a value greater than or equal to five thousand dollars ($5,000).
FIXED ASSET CLASSIFICATIONS
In addition to the consideration given up to acquire a fixed asset, ancillary costs associated with preparing the property for its intended use shall be capitalized.
Land: This account includes the cost of land itself and the cost of preparing land for its intended uses. Examples of ancillary costs include title search costs, attorneys' fees, liens assumed, taxes assumed, grading costs, and land improvements with an indefinite life.
Buildings: This account includes the cost of construction, purchase or improvement of buildings and attorneys' fees, architects' fees, and inspection and building permits. All costs incurred starting with excavation to completion of the building are considered part of the building costs.
Improvements (Other Than Buildings): This account is used for permanent (nondetachable) improvements that add value to land (i.e., fences, retaining walls, etc.).
Equipment: This account includes office equipment, machinery, furniture and fixtures, furnishings, and similar fixed assets. The cost of such assets includes the purchase price, freight charges, installation costs, and setup costs.
Construction in Progress: This account is used for capturing amounts expended on uncompleted buildings, pipelines, or other capital construction projects. When the project is complete, the cumulative costs are then transferred to the appropriate fixed asset accounts.
Agenda Item 2.
2 Infrastructure: Infrastructure is defined, for purposes of financial reporting, as any fixed asset that is immovable and of value only to the City. Examples include roads, sidewalks, bridges, and streetlights.
TAGGING
The supply of bar coded asset tags shall be maintained by the Finance Department.
Items shipped directly to the departments shall be tagged with the cooperation of the departments.
The receiving departments shall have the responsibility of recording the asset tag number, location, person responsible, manufacturer, model and serial number and submitting this information to Finance.
PHYSICAL INVENTORY
The objectives of a physical inventory are to ensure that the fixed assets recorded in the system physically exist; to detect whether unrecorded or improperly recorded transactions have occurred, and to identify any excess, defective, or obsolete assets on hand.
A complete physical inventory of all the City's fixed assets shall be conducted at least once every 5 years. More frequent inventories may be performed of assets that are susceptible to errors or other irregularities, such as annual parts and materials inventories that are conducted by the utility departments.
TRANSFERS AND DISPOSITIONS
Transfers are defined as any movement of an asset (including vehicles) by virtue of change in location, either by department, building, floor, or room. All items sold, traded-in, scrapped, abandoned or in any way removed from service during the current fiscal year are classified as disposals.
Property shall not be transferred, turned-in or disposed of without prior approval of the proper Department Manager and the City Manager. The operating departments shall be responsible for initiating transfer/disposition processing.
RESPONSIBILITIES OF THE FINANCE DEPARTMENT
The Finance Department has the responsibility of ensuring that the fixed asset policies and procedures, as stated within these regulations, are following generally accepted accounting principles and audit guidelines. A member of the Finance Department will be tasked with maintaining the City's fixed asset records, tables, programs, and documentation. Finance will work in close cooperation with each of the departments in order to be informed of all additions, transfers, and disposals of any assets which are included in the fixed asset system.
Agenda Item 2.
3 RESPONSIBILITIES OF OPERATING DEPARTMENTS
The operating departments shall be held accountable for the property issued to or purchased by their respective departments. In addition, each of the operating departments shall be responsible for maintaining accurate information of their fixed assets in the fixed asset system.
Each of the departments must designate a department steward for the property in their department. This individual may or may not use the assets daily. This person will become the contact person for that department's fixed assets; for questions regarding availability, condition, and usage of the assets, as well as the contact during the physical inventory process. The steward must ensure that departmental fixed assets are kept up-to-date in the fixed asset system and notify Finance of any corrections that need to be made.
At the end of each fiscal year, Finance will provide the current listing of fixed assets to the department stewards. It is required that an inventory of the listed property be conducted by the department steward, and any discrepancies be resolved. The department steward will sign the listing verifying the property on hand in their department. This process should be completed, and the listing signed with noted changes and returned to Finance within 10 business days.
Agenda Item 2.
4 CITY OF NEEDLES
SUBJECT: MOTOR FLEET
PURPOSE: To establish guidelines for the acquisition and use of City vehicles General Policy: The City of Needles and affiliated agencies/entities have an inventory of motor vehicles such as cars, vans, buses, heavy duty trucks, mini pick-ups, and specialized rolling stock such as a boom-truck and street sweepers. It is the City's policy to keep the vehicles clean and in good repair, not only for the upkeep and longevity of the fixed assets, but for the safety and comfort of the users and the general public. At all times, City owned vehicles should be operated in accordance with the vehicle code.
Fleet maintenance is the responsibility of the Fleet Department Manager under the general direction of the City Manager. The motor fleet operates as an internal service fund with the budget established by the City Manager and Fleet Department Manager. Beginning in FY 21, the City has entered into a master lease agreement with Enterprise for vehicle replacement for the Electric, Water, Wastewater, Utility Business Office, Code Enforcement and Public Works departments.
Provisions (these apply to all City vehicles):
A. Replacement Schedule
1. A replacement schedule will be developed and updated annually using the following guidelines.
a. City pool vehicles will be considered for replacement every six years or 70,000 miles, whichever comes first.
b. Mini trucks, motorcycles, heavy duty vehicles, such as water storage trucks and dump trucks, and specialized rolling stock will be considered for replacement every seven to ten years.
2. The mileage and repair experience for each vehicle is reviewed each year and considered when the replacement schedule is updated.
B. Purchasing
1. The City will purchase a common make of vehicle (i.e., General Motors Co., Ford Motor Co., etc.) whenever possible because of the greater variety in the companies' product lines and the large number of dealers for customer support. The availability of parts, and the standardized shop equipment and tools necessary for maintenance and repairs will increase efficiency and reduce vehicle downtime.
2. Needles vendors will be given the opportunity to submit bids for vehicle purchases. Staff will consider local vendor preference, account sales tax return, and maintenance support when analyzing the bids' purchasing value.
Agenda Item 2.
5 3. When appropriate, staff will include state and county cooperative purchasing programs in their analysis of best purchasing value.
4. Priority will be given to vehicles with better fuel efficiency and low emissions in accordance with Air Quality Management District regulations.
C. Vehicle Identification
1. City vehicles will be white in color and will have an approved City logo.
2. Every City vehicle will be assigned an identification number.
D. Funding
1. The City's policy is to acquire vehicles by outright purchase whenever possible.
A lease purchase may be appropriate in some instances, especially for new vehicles or if there are insufficient funds for outright purchase.
2. Certain departments have the use of specific vehicles. These departments will contribute to the Motor Fleet Fund an amount equal to the City’s cost of maintaining and operating those vehicles. Funds collected for replacement versus those for operating and maintaining will be accounted for separately.
Programs with special purpose vehicles which will not be replaced will not pay into the replacement fund.
E. Assignment of Vehicles
1. The City Manager designates which pool cars are assigned, to the extent, vehicles shall be assigned to department pools rather than individuals through written authorization from the City Manager, which will include provisions and restrictions of use. Other vehicles, such as heavy duty pick-up trucks are assigned for use during the work shift by department managers.
2. A department head may revoke the assignment of a vehicle at any time.
3. City owned vehicles shall be parked at the City yard facility overnight and on weekends when not in use for conducting City Business.
4. Individual 24-hour assignments shall be made by the City Manager only when one or more of the following conditions apply:
• Assignee oversees operations on a 24-hour basis and/or multiple locations
• Assignee is subject to frequent emergency call-outs
• Assignee has contractual requirements for 24-hour use of City vehicles
5. Under no circumstances are City owned vehicles to be used for personal business.
Agenda Item 2.
6 F. Maintenance
1. All City vehicles, except those assigned to a specific employee on a 24-hour basis and pool cars, i.e., those available for use by many employees during the workday, will be parked at the City Yard except when in use.
2. The employee using a City vehicle is responsible for putting fuel in it. Vehicles should not be returned with less than one-half tank of fuel.
3. All City owned vehicles are maintained by the Fleet Maintenance Department's Motor Fleet staff. Employees using City vehicles must arrange with Motor Fleet employees for maintenance and repair. They are encouraged to use the car wash, frequently enough to keep the vehicles looking neat and clean.
4. Preventative maintenance will be performed according to the manufacturer's maintenance schedule. The maintenance is correlated with mileage and shall be programmed into the City's fleet maintenance system. The vehicle user and garage mechanics will be alerted when it is time for maintenance service.
5. City mechanics will perform repairs and maintenance on City vehicles except:
a. When the job cannot be done in a timely manner or requires specialized or extensive (expensive) equipment.
b. When City staff does not have the necessary skills or certifications; such as the repair involves a hazardous substance (e.g., freon).
G. Tax Impacts/Reporting
1. Some employees are assigned to City vehicles on a 24-hour basis for work purposes. Any authorized use of vehicle for purposes, including commuting between an employee’s residence and work location, may constitute a taxable benefit in accordance with applicable Internal Revenue Service (IRS) regulations. The Finance Department shall provide guidance regarding the calculation, reporting, and documentation requirements associated with such use.
Employees authorized to commute in a City vehicle may be required to reimburse the City for excess mileage or personal use in accordance with applicable IRS regulations, City policy, and approved administrative procedures.
H. Disposing of Vehicles
1. When a vehicle is removed from the City's inventory, the Fleet Maintenance Manager will consult with the department director to which it is assigned.
2. Disposal of vehicles shall be the responsibility of the Fleet Maintenance Manager who will coordinate the bidding, auction, private sale, or trade-in in accordance with the City's Purchasing Rules and Regulations.
Agenda Item 2.
7 I. Reporting of Accidents and Damage
1. Any accident or damage to a City vehicle shall be reported immediately to the assigned department director. A report shall be filed on City prescribed forms.
Agenda Item 2.
RESOLUTION 06-23-2026-NPUA
A RESOLUTION OF THE NEEDLES PUBLIC UTILITY AUTHORITY
OF THE CITY OF NEEDLES, CALIFORNIA
ADOPTING THE PROPOSED BUDGET FOR FISCAL YEAR 2026 – 2027 WHEREAS the Proposed Budget for the operations of the NPUA for fiscal year 2026-27 has been prepared and submitted to the Needles Public Utility Authority, WHEREAS the Board of Public Utilities approved the budget on June 2, 2026, NOW, THEREFORE, BE IT RESOLVED that the Needles Public Utility Authority Board of Directors of the City of Needles, California does hereby approve and adopt the 2026 – 2027 fiscal year budget for the operation of the Needles Public Utility Authority as submitted, PASSED, APPROVED, AND ADOPTED at a regular meeting of the Needles Public Utility Authority of the City of Needles, California, held on the 23rd day of June 2026 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Janet Jernigan, Mayor
ATTEST:
Candace Clark, City Clerk
APPROVED AS TO FORM:
City Attorney
Agenda Item 2.
RESOLUTION 2026-15-HACN
A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF NEEDLES, CALIFORNIA ADOPTING THE PROPOSED BUDGET FOR FISCAL YEAR 2026 – 2027 WHEREAS the Proposed Budget for the operations of the Housing Authority of the City of Needles, California for fiscal year 2026-27 has been prepared and submitted to the Board of Commissioners of the Housing Authority of the City of Needles,
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Housing Authority of the City of Needles, California does hereby approve and adopt the 2026 – 2027 fiscal year budget for the operation of the Housing Authority of the City of Needles as submitted, PASSED, APPROVED, AND ADOPTED at a regular meeting of the Housing Authority of the City of Needles, California, held on the 23rd day of June 2026 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Janet Jernigan, Mayor
ATTEST:
Candace Clark, City Clerk
APPROVED AS TO FORM:
City Attorney
Agenda Item 2.
RESOLUTION 2026-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEEDLES, CALIFORNIA ADOPTING THE PROPOSED BUDGET FOR FISCAL YEAR 2026 – 2027 WHEREAS the Proposed Budget for the operations of the City of Needles, California for fiscal year 2026-27 has been prepared and submitted to the City Council, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Needles, California does hereby approve and adopt the 2026 – 2027 fiscal year budget for the operation of the City of Needles as submitted,
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Needles, California, held on the 23rd day of June 2026 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Janet Jernigan, Mayor
ATTEST:
Candace Clark, City Clerk
APPROVED AS TO FORM:
City Attorney
Agenda Item 2.
City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: June 23, 2026
Title: November 3, 2026, General Municipal Election
Background: Resolutions must be adopted in order to call for and to consolidate with the County of San Bernardino to conduct the November 3, 2026, General Municipal Election.
The City Charter provides for City elections to be held pursuant to the State Elections Code. These resolutions comply with the City Charter and State Code and must be adopted to implement the November 3, 2026, election for the Mayor and three Council Members to the City Council.
Fiscal Impact: Funds have been budgeted in fiscal year 2026-2027.
Recommendation: Adopt Resolution No. 2026-25 calling for the holding of a General Municipal Election to be held on Tuesday, November 3, 2026, for the election of certain officers as required by the provisions of the Charter and requesting the Board of Supervisors of the County of San Bernardino to consolidate a General Municipal Election to be held on Tuesday, November 3, 2026, with the Statewide General Election to be held on that date pursuant to §10403 of the Elections Code.
Prepared By: Candace Clark, City Clerk
City Manager Approval: Date:
Other Department Approval (when required): Date:
6/18/2026
Agenda Item 3.
RESOLUTION NO. 2026-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEEDLES, CALIFORNIA,
CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026, FOR THE ELECTION OF CERTAIN MUNICIPAL OFFICERS
AS REQUIRED BY THE CITY CHARTER, AND REQUESTING THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO TO ORDER CONSOLIDATION OF THE
GENERAL MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO CALIFORNIA ELECTIONS CODE SECTION 10403 WHEREAS, under the provisions of the City Charter, a General Municipal Election shall be held in the City of Needles on Tuesday, November 3, 2026, for the election of one Mayor for a full term of two (2) years and three (3) Members of the City Council for full terms of four (4) years; and WHEREAS, a Statewide General Election will be held in the County of San Bernardino on Tuesday, November 3, 2026; and
WHEREAS, the City Council desires, pursuant to California Elections Code Section 10403, to request that the Board of Supervisors of the County of San Bernardino order the consolidation of the City of Needles General Municipal Election with the Statewide General Election to be held on the same date; and WHEREAS, the City Council acknowledges that the consolidated election shall be held and conducted in the manner prescribed by law.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NEEDLES DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. Pursuant to the requirements of the City Charter and applicable law, there is hereby called and ordered to be held in the City of Needles, California, on Tuesday, November 3, 2026, a General Municipal Election for the purpose of electing one Mayor for a full term of two (2) years and three (3) Members of the City Council for full terms of four (4) years.
SECTION 2. Pursuant to California Elections Code Section 10403, the Board of Supervisors of the County of San Bernardino is hereby respectfully requested to order the consolidation of the City of Needles General Municipal Election to be held on November 3, 2026, with the Statewide General Election to be held in the County of San Bernardino on the same date.
SECTION 3. The Board of Supervisors of the County of San Bernardino is hereby further respectfully requested to authorize the San Bernardino County Registrar of Voters, or other appropriate County elections official, to place upon the same ballot as that provided for the Statewide General Election the names of the candidates for the following municipal offices:
One Mayor, to be elected on a citywide basis for a full term of two (2) years; and Three Members of the City Council, each to be elected on a citywide basis for a full term of four (4) years.
SECTION 4. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The City of Needles acknowledges that the consolidated election shall be conducted in accordance with California Elections Code Section 10418 and all other applicable provisions of law.
SECTION 5. The Board of Supervisors of the County of San Bernardino is hereby respectfully requested to authorize the San Bernardino County Registrar of Voters, or other appropriate County elections official, to conduct the election, canvass the returns, and certify the results of the election to the City Council of the City of Needles as required by law.
SECTION 6. The Board of Supervisors of the County of San Bernardino is hereby further respectfully requested to authorize and permit the San Bernardino County Registrar of Voters, or other appropriate County elections official, to perform all services necessary or appropriate for the consolidation and conduct of the City of Needles General Municipal Election, including but not limited to:
a) Preparing, printing, and supplying ballots and election materials for the election; b) Including the City of Needles municipal offices, candidate names, and any authorized candidate statements in the County Voter Information Guide, sample ballot materials, vote-by-mail materials, electronic materials, and/or any other election materials as applicable; Agenda Item 3.
c) Establishing and operating vote centers, polling places, ballot drop-off locations, and/or other voting locations as required by law;
d) Conducting the election, processing ballots, canvassing returns, and certifying the election results; and
e) Performing such other services as may be necessary to conduct the consolidated election in accordance with law.
SECTION 7. The vote centers, polling places, ballot drop-off locations, and/or other voting locations for the election shall be open and operated as required by applicable provisions of the California Elections Code and procedures established by the San Bernardino County Registrar of Voters.
SECTION 8. Candidate Statements. Pursuant to California Elections Code Section 13307, each candidate for elective office may prepare and submit a candidate statement on the form provided by the City Clerk and in accordance with applicable City and County election procedures. Each candidate who elects to file a candidate statement shall be responsible for payment of the estimated cost of printing, handling, translating, mailing, and electronically distributing the candidate statement, as determined by the San Bernardino County Registrar of Voters. Payment of the estimated cost shall be made at the time the candidate statement is filed, unless otherwise required by law or County procedure. If the actual cost of the candidate statement is greater or less than the estimated cost, the candidate shall be responsible for paying any additional amount due or shall be refunded any overpayment, as applicable.
SECTION 9. The City of Needles agrees to reimburse the County of San Bernardino in full for the City’s share of the costs of services performed by the County in connection with the consolidation and conduct of the City of Needles General Municipal Election, upon presentation of a bill by the County.
SECTION 10. The City Clerk is hereby authorized and directed to take all actions necessary and appropriate to carry out the intent of this Resolution, including but not limited to issuing and receiving nomination documents, coordinating candidate statements, publishing or posting notices as required by law, and transmitting required documents to the County of San Bernardino.
SECTION 11. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.
SECTION 12. The City Clerk is hereby directed to deliver a certified copy of this Resolution to the Board of Supervisors of the County of San Bernardino and to transmit an electronic copy to the Board of Supervisors and the San Bernardino County Registrar of Voters.
PASSED, APPROVED and ADOPTED this 23rd day of June 2026, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Janet Jernigan, Mayor
ATTEST:
Candace Clark, City Clerk
APPROVED AS TO FORM:
City Attorney
Agenda Item 3.
Agenda Item 4.
Agenda Item 4.
Agenda Item 4.
Agenda Item 4.
Agenda Item 4.
Agenda Item 4.
Agenda Item 4.
Agenda Item 4.
Agenda Item 4.
Agenda Item 4.
Agenda Item 4.
Agenda Item 4.
Agenda Item 4.
Agenda Item 4.
MINUTES
REGULAR MEETING OF THE CITY COUNCIL
NEEDLES PUBLIC UTILITY AUTHORITY
HOUSING AUTHORITY CITY OF NEEDLES
CITY OF NEEDLES, CALIFORNIA
COUNCIL CHAMBERS, 1111 BAILEY AVENUE.
TUESDAY, JUNE 9, 2026, COUNCIL EXECUTIVE SESSION – 5:00 PM CITY COUNCIL MEETING – 6:00 PM CALL TO ORDER - Mayor Jernigan called the meeting to order at 5:03 pm
ROLL CALL
PRESENT
Council Member Larry Ford
Council Member Jamie McCorkle
Vice Mayor Ellen Campbell
Mayor Janet Jernigan
Council Member Tona Belt – arrived at 5:23 pm
Council Member Henry Longbrake
Council Member JoAnne Pogue
PUBLIC COMMENTS PERTAINING TO THE EXECUTIVE SESSION - None RECESSED TO EXECUTIVE SESSION - 5:02 pm
EXECUTIVE SESSION
a) Conference with Legal Counsel Regarding Potential Initiation of Litigation Pursuant to Government Code Section 54956(9)(d)(4). One potential case.
No reportable action
b) Conference with Legal Counsel – Anticipated Litigation – Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) and/or (3). One potential case.
No reportable action
CALL TO ORDER – Mayor Jernigan called the meeting to order at 6:02 pm ROLL CALL – All present as noted above
EXECUTIVE SESSION REPORT – given by City Attorney Robert Patterson as noted above PLEDGE OF ALLEGIANCE - led by Mayor Jernigan
INVOCATION - given by Vice Mayor Campbell
APPROVAL OF AGENDA
Vice Mayor Campbell made a motion, seconded by Council Member Pogue, to approve the agenda.
Motion carried by the following roll call vote:
Ayes: Ford, McCorkle, Campbell, Pogue Belt, Longbrake
Noes: None
Absent: None
Abstain: None
CONFLICT OF INTEREST – None
CORRESPONDENCE – None
INTRODUCTIONS – Mayor Jernigan acknowledged former Council Members Tim Terral in attendance.
PUBLIC APPEARANCE
Wayne Colburn requested staff agendize signing a letter of support for River Communities Coalition to pursue grant funding for a coop grocery store.
PRESENTATION
Agenda Item 5.
1. City Manager Martinez gave presentation on results of the voter survey that was conducted regarding the funding of City Projects as possible ballot measures.
PUBLIC HEARING
2. Public Hearing on Vacancies to Comply with Assembly Bill 2561 City Manager Martinez gave staff report
Council had no questions
Mayor Jernigan opened public comment at 6:12 pm
No Public Comment
Mayor Jernigan closed public comment at 6:12 pm
Council Member Pogue made a motion, second by Vice Mayor Campbell, to Receive and file this report in compliance with AB2561
Motion carried by the following vote:
Ayes: Ford, McCorkle, Campbell, Pogue, Belt, Longbrake
Noes: None
Absent: None
Abstain: None
3. Conduct the public hearing, receive public testimony, provide direction as appropriate, and introduce the proposed FY 2026-27 Annual Operating and Capital Budgets for adoption.
City Manager Martinez gave staff report
Council had no questions
Mayor Jernigan opened public comment at 6:16 pm
No Public Comment
Mayor Jernigan closed public comment at 6:16 pm
NPUA / HACN / COUNCIL CONSENT CALENDAR
Vice Mayor Campbell made a motion, seconded by Council Member Pogue, to approve NPUA/HACN/Council Consent Calendar items 4 through 6.
Motion carried by the following roll call vote:
Ayes: Ford, McCorkle, Vice Mayor Campbell, Mayor Jernigan, Pogue Belt, Longbrake Noes: None
Absent: None
Abstain: None
4. Authorized a Joint Use of Poles between the City of Needles and Citizen Utilities Rural Company DBA Frontier Communications
5. Ratified the Utility Manager's Signature dated May 12, 2026, for the California Energy Commission 2025 Power Source Disclosure Annual Report
6. Adopted Joint Resolution Nos. 2026-19, 6-9-2026-NPUA, and 2026-14-HACN approving the FY 2026-27 LAIF Authorized Persons List.
COUNCIL CONSENT CALENDAR
Vice Mayor Campbell made a motion, seconded by Council Member McCorkle, to approve Consent Calendar items 7 through 10.
Motion carried by the following roll call vote:
Ayes: Ford, McCorkle, Campbell, Pogue Belt, Longbrake
Noes: None
Absent: None
Abstain: None
7. Approved the Warrants Register through June 9, 2026
8. Approved the Minutes of May 26, 2026
Agenda Item 5.
9. Accepted and filed the May 2026 Treasurer’s Report
10. Adopted Resolution No. 2026-22 authorizing the submission of an Active Transportation Program (ATP) Cycle 8 grant application for the Needles Multimodal Loop Project Phase 1.
END OF COUNCIL CONSENT CALENDAR
REGULAR COUNCIL ITEMS
11. Accept Parcel Map No. 20989 located at 193 Morgan Drive and accept dedication of Public Utility Easements shown on the Final Map.
City Manager Martinez gave staff report
Council had no questions
Mayor Jernigan opened public comment at 6:20 pm
No Public Comment
Mayor Jernigan closed public comment at 6:20 pm
Council Member Ford made a motion, second by Council Member McCorkle, to Accept Parcel Map No. 20989 located at 193 Morgan Drive and accept dedication of Public Utility Easements shown on the Final Map.
Motion carried by the following vote:
Ayes: Ford, McCorkle, Campbell, Pogue, Belt, Longbrake
Noes: None
Absent: None
Abstain: None
12. Provide Direction Regarding the Preparation and Submittal of an Application to the CalRecycle Beverage Container Redemption Innovation Grant Program Cycle 9 for the Needles Pilot Reverse Vending Machine Project.
Utility Manager Torrance and City Manager Martinez gave staff report Council asked questions and discussion ensued.
Mayor Jernigan opened public comment at 6:39 pm
Tim Terral said this is a great idea and spoke about one he used when he lived in Highland several years earlier.
Wayne Colburn asked about the user accounts and if there could be multiple accounts for one household.
Utility Manager Torrance responded and stated that more details will be provided.
City Manager Martinez responded to Council questions and provided more clarification.
Mayor Jernigan closed public comment at 6:42 pm
13. Authorize those interested to attend the 2026 Operation Dry Water Press Conference in Lake Havasu City, AZ on June 29, 2026, and authorize reimbursement of approved travel related expenses in accordance with City policy.
City Manager Martinez gave staff report
Mayor Jernigan and Vice Mayor Campbell expressed interest in attending Council asked questions and discussion ensued.
Mayor Jernigan opened public comment at 6:46 pm
No Public Comment
Mayor Jernigan closed public comment at 6:46 pm
Vice Mayor Campbell made a motion, second by Council Member Longbrake, to Authorize Mayor Jernigan and Vice Mayor Campbell to attend the 2026 Operation Dry Water Press Conference in Lake Havasu City, AZ on June 29, 2026, and authorize reimbursement of approved travel related expenses in accordance with City policy.
Motion carried by the following vote:
Ayes: Ford, McCorkle, Campbell, Pogue, Belt, Longbrake
Noes: None
Absent: None
Abstain: None
CITY ATTORNEY REPORT – City Attorney Patterson had nothing to report CITY CLERK REPORT – given by City Clerk Candace Clark
CITY MANAGER REPORT – given by City Manager Patrick Martinez Agenda Item 5.
COUNCIL REQUESTS
Council Member Ford
• The banner on the railroad crossing is too small. Suggested it be moved to the front of El Garces and replaced with a larger banner.
• Requested landscaping around the Needles sign at G and H • Reported the pedestrian crossing on J street outside council chambers is faded and should be repainted Council Member McCorkle
• Likes the QR code on the banner
• Reported salt cedar trees on River Road need to be cleaned up Vice Mayor Campbell
• Reported that the parking lot at the old county building is in disrepair Council Member Pogue
• Stated that the Palo Verde Graduation ceremony in Needles was nice Council Member Belt
• Requested staff trim trees at Bob Belt Beach Park
• Needles High School graduation – this was the 120th year Council Member Longbrake
• Requested more signage in the city to prevent tourists from getting lost • Reported several streetlights are still out – Broadway by hardware store, Santa Fe Park, J Street between Coronado and Erin
Mayor Jernigan
• Reported on her attendance at the Victorville fair
• She hosted a couple visiting from London who write periodicals and enjoyed seeing the City of Needles • Thanked Michael Wright from the museum
• Reported on the success of the Texas BBQ Caravan and 72-ounce steak challenge • Received Visit California Route 66 Passbooks and is distributing them ADJOURNMENT – Mayor Jernigan adjourned the meeting at 7:04 pm ________________________________________ ________________________________________ Mayor Janet Jernigan City Clerk Candace Clark
Agenda Item 5.
City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: June 23, 2026
Title: Letter of Support for River Communities Coalition USDA Rural Business Development Grant Application
Background: On March 14, 2023, the City Council adopted Resolution No. 2023-19 designating the City of Needles as a Food Desert based upon data identifying limited access to healthy and affordable food options within the community.
River Communities Coalition (RCC) has submitted an application to the USDA Rural Business Development Grant Program for the River Communities Grocery Cooperative Feasibility and Organizational Development Initiative. The proposed grant would fund a feasibility study, community outreach, and organizational development activities to evaluate potential approaches to improving food access within Needles and the surrounding Colorado River region.
The requested Letter of Support is limited to RCC's grant application for planning and feasibility activities. Approval of the Letter of Support does not constitute approval of any future grocery cooperative project, financial assistance, use of City property, or other future City action that may result from the study. Any future proposal requiring City participation would be subject to separate City Council review and approval.
Assemblymember Jeff Gonzalez and San Bernardino County Third District Supervisor Dawn Rowe have also submitted letters supporting RCC's grant application.
Fiscal Impact: None. Approval of the Letter of Support does not create any financial obligation or commitment by the City.
Recommendation: Authorize the Mayor to execute the attached Letter of Support for River Communities Coalition's USDA Rural Business Development Grant application.
Submitted By: Patrick Martinez, City Manager
City Management Review: ____________ ______ Date: ____
Other Department Approval (when required): Date:
6/17/2026
Agenda Item 6.
June 15, 2026
The Honorable Bryan Anguiano
California State Director for Rural Development
U.S. Department of Agriculture Rural Development
430 G Street, Agency 4169
Davis, CA 95616
RE: Letter of Support – River Communities Grocery Cooperative Feasibility and Organizational Development Initiative – USDA Rural Business Development Grant Application Dear Director Anguiano:
As the Third District Supervisor for San Bernardino County, I am pleased to provide this letter of support for River Communities Coalition's application for funding through the USDA Rural Business Development Grant Program for the River Communities Grocery Cooperative Feasibility and Organizational Development Initiative.
As the County Supervisor representing the eastern portion of the county, I recognize the unique challenges faced by rural and geographically isolated communities such as Needles. Residents of the Colorado River region often travel significant distances, and frequently across state lines, to access a full-service grocery store and other essential services. These transportation challenges can create additional hardships for seniors, individuals with disabilities, families on fixed incomes, and residents with limited transportation options.
The proposed project will fund a professional feasibility study and organizational development activities designed to evaluate whether a community-owned grocery cooperative can provide a viable, sustainable, and locally driven solution to improve food access within the region. The project represents a responsible approach to community development by utilizing objective analysis, stakeholder engagement, and leadership development before future decisions are made.
River Communities Coalition has demonstrated a commitment to engaging residents, building partnerships, and exploring innovative solutions to local challenges. The organization's efforts to evaluate food access opportunities align with broader goals of strengthening rural communities, supporting economic development, and improving quality of life for local residents.
Agenda Item 6.
This letter of support does not constitute a financial commitment by San Bernardino County. Rather, it reflects support for the proposed feasibility study and organizational development activities and recognizes the potential value this project may provide to residents of Needles and the surrounding Colorado River communities.
I respectfully encourage USDA Rural Development to give favorable consideration to this application. Should you have any questions or require additional information, please do not hesitate to contact me directly at (909) 387-4855 or at [email protected].
Sincerely,
Dawn Rowe
Third District Supervisor
San Bernardino County
Agenda Item 6.
June 4, 2026
The Honorable Bryan Anguiano
California State Director for Rural Development
U.S. Department of Agriculture
430 G Street, Agency 4169
Davis, CA 95616
RE: Letter of Support – River Communities Grocery Cooperative Feasibility and Organizational Development Initiative – USDA Rural Business Development Grant Application
Dear Director Anguiano,
I write in strong support of River Communities Coalition's (RCC) application for funding through the U.S. Department of Agriculture Rural Business Development Grant (RBDG) Program in support of the River Communities Grocery Cooperative Feasibility and Organizational Development Initiative. This project represents an important opportunity to evaluate solutions that may improve food access, strengthen community capacity, and support long-term economic development in Needles, California, and surrounding Colorado River communities.
The proposed initiative will fund a professional feasibility study, community outreach, leadership development, cooperative education, and organizational planning activities designed to determine whether a community-owned grocery cooperative can provide a viable and sustainable solution to local food access challenges. The project will also strengthen local leadership and community engagement while providing objective information necessary for responsible decision-making.
Residents of Needles and the surrounding region face unique challenges associated with geographic isolation, transportation barriers, limited healthy food options, and extreme desert temperatures that frequently exceed 120 degrees during summer months. Many residents must travel significant distances, often crossing state lines, to access full-service grocery stores and fresh food options. These challenges can place an additional burden on seniors, individuals with disabilities, households living on fixed incomes, and residents with limited transportation resources.
River Communities Coalition has demonstrated a strong commitment to community engagement through public meetings, outreach efforts, volunteer activities, and community development initiatives. The organization has worked diligently to bring residents, stakeholders, and Agenda Item 6.
community partners together to explore practical solutions to local challenges and improve opportunities throughout the Colorado River region.
The proposed feasibility and organizational development initiative represents a responsible, datadriven approach to evaluating future food access solutions. By combining professional analysis with leadership development and community engagement, RCC is ensuring that future decisions will be based upon sound information, community participation, and long-term sustainability.
I strongly support River Communities Coalition's application and respectfully request USDA's favorable consideration of this funding request. This investment will help provide the information, leadership development, and organizational capacity necessary to evaluate and potentially advance a community-driven solution to an important regional need.
Sincerely,
Jeff Gonzalez
Assemblyman, 36th District
Agenda Item 6.
City of Needles
817 Third Street, Needles, California 92363
(760) 326-2113 FAX (760) 326-6765
www.cityofneedles.com
Mayor Janet Jernigan
Vice Mayor Ellen Campbell
Councilmember Tona Belt
Councilmember Jamie McCorkle
Councilmember JoAnne Pogue
Councilmember Henry Longbrake
Councilmember Larry Ford
City Manager Patrick Martinez
June 23, 2026
The Honorable Bryan Anguiano
California State Director for Rural Development
U.S. Department of Agriculture Rural Development
430 G Street, Agency 4169
Davis, CA 95616
RE: Letter of Support – River Communities Grocery Cooperative Feasibility and Organizational Development Initiative USDA Rural Business Development Grant Application Dear Director Anguiano:
On behalf of the City Council of the City of Needles, California, I am pleased to provide this letter of support for the River Communities Coalition's application for funding through the USDA Rural Business Development Grant Program for the River Communities Grocery Cooperative Feasibility and Organizational Development Initiative.
The City of Needles recognizes the importance of ensuring that residents have reliable access to affordable and nutritious food options. Like many rural communities, Needles faces challenges associated with geographic isolation, transportation limitations, and the need for residents to travel outside the community to access a full-service grocery store. These conditions can create hardships for seniors, individuals with disabilities, families on fixed incomes, and other residents throughout the region.
The proposed project will support a professional feasibility study and organizational development activities designed to evaluate potential approaches to improving food access within Needles and the surrounding Colorado River region. The City believes that conducting a thorough feasibility assessment is a responsible approach that will provide valuable information to community leaders, residents, and stakeholders before any future development decisions are considered.
The City of Needles supports efforts to conduct a feasibility study and evaluate potential approaches that may improve food access, strengthen local economic opportunities, and enhance quality of life for residents throughout the Colorado River region. We believe the proposed feasibility study and organizational development activities align with the goals of fostering sustainable rural development and informed community planning.
Thank you for your consideration of River Communities Coalition's application. We respectfully encourage USDA Rural Development to give favorable consideration to this application.
Sincerely,
Jan Jernigan
Mayor
City of Needles
Agenda Item 6.
City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: June 23, 2026
Title: Letter of Support for Assembly Bill 1821 Regarding Updates to the California Public Records Act.
Background: Assembly Bill 1821 proposes updates to the California Public Records Act (“CPRA”). The bill was amended in the Senate on June 10, 2026, and continues to include an important clarification changing certain CPRA response periods from calendar days to business days, including the initial response period and extension period.
The CPRA establishes the process by which members of the public may request access to public records maintained by local agencies. The City supports transparency, public access, and accountable government, while also recognizing the need for clear, workable procedures that allow public agencies to respond to records requests accurately and efficiently.
The proposed change from calendar days to business days would provide local agencies with more practical response timelines, particularly when requests are received before weekends, holidays, City Hall closures, or during periods when necessary staff may be unavailable. This clarification would assist agencies in providing complete and accurate responses while maintaining the public’s right to access records.
The June 10, 2026 amendments also include provisions related to designated methods for submitting public records requests, including a required physical office location and specified email address, as well as agency authority to designate other reasonable submission methods, such as an online portal. The amendments further address search and review fees for certain commercial use requests, exemptions for specified requesters, and a court process for determining whether a request was submitted with malicious intent before search and review fees may be imposed in that circumstance.
Authorization from the City Council would allow the Mayor to sign the attached letter of support and direct the City Clerk to submit the City's position through the Legislature's official position letter portal in accordance with the City's legislative advocacy procedures.
Fiscal Impact: None.
Recommended Action: Authorize the Mayor to Submit a Letter of Support for Assembly Bill 1821 Regarding Updates to the California Public Records Act.
Submitted By: Candace Clark, City Clerk
City Manager Approval: Date:
Other Department Approval: Date:
(when required)
6/18/2026
Agenda Item 7.
City of Needles
817 Third Street, Needles, California 92363
(760) 326-2113 FAX (760) 326-6765
www.cityofneedles.com
Mayor, Janet Jernigan
Vice Mayor Ellen Campbell
Councilmember Tona Belt
Councilmember Jamie McCorkle
Councilmember JoAnne Pogue
Councilmember Henry Longbrake
Councilmember Larry Ford
City Manager Patrick Martinez
June 23, 2026
The Honorable Blanca Pacheco
California State Assembly
1021 O Street, 4510
Sacramento, CA 95814
Re: Assembly Bill 1821 — California Public Records Act: Methods of Submission, Fees, and Agency Response Time — SUPPORT (As Amended June 10, 2026)
Dear Assemblymember Pacheco:
On behalf of the City of Needles, I write in support of Assembly Bill 1821, which would make several important updates to the California Public Records Act, including preserving the clarification that certain agency response periods are calculated in business days rather than calendar days. As amended June 10, 2026, the bill also addresses designated methods for submitting public records requests and limited fee authority for commercial use requests and requests determined by a court to have been submitted with malicious intent.
Public agencies are committed to transparency and providing timely access to public records. At the same time, the volume, complexity, and format of public records have changed significantly. Requests now routinely involve large volumes of email, text messages, electronic files, audio and video recordings, body-worn camera footage, and other digital records that must be searched, reviewed, and, when legally required, redacted before release. This work often requires coordination among multiple departments, information technology staff, legal counsel, and records personnel.
Current law requires an agency to make its initial determination within 10 calendar days, with a possible 14- calendar-day extension under unusual circumstances. Because those timeframes include weekends and holidays, agencies may not receive the full number of working days needed to conduct a careful and legally compliant review.
AB 1821 would provide a more practical and consistent framework by changing those periods to 10 business days and 14 business days. This important change remains in the bill as amended June 10, 2026.
The June 10 amendments also recognize the importance of clear intake procedures for public records requests. AB 1821 would require agencies to designate a physical office location and specified email address for submission of requests, while allowing agencies to identify other reasonable submission methods, such as a mailing address or online portal. This would help provide clarity to both requesters and agencies, reduce confusion about whether a request has been properly submitted, and support timely processing through established public-facing channels.
This adjustment is especially important for local agencies where staffing is limited and public records responsibilities are often carried out by employees who also support public meetings, elections, boards and commissions, agenda management, contract routing, records management, and other core services. A business-day standard would not reduce an agency’s obligation to respond to records requests or make disclosable records available. Rather, it would help ensure that agencies have a reasonable opportunity to identify responsive records, determine whether exemptions apply, protect confidential or legally protected information, and provide accurate responses.
Agenda Item 7.
AB 1821 would also provide limited authority to recover search and review costs for commercial use requests, while exempting requests made by educational or non-commercial scientific institutions, government agencies, and representatives of the news media. The bill would also allow an agency to petition the superior court for a determination that a request was submitted with malicious intent before imposing search and review fees in that circumstance. These provisions are aimed at preserving access for public-interest requesters while recognizing the significant staff time and public resources that may be required to process certain requests.
For the City of Needles, public records requests have become more voluminous and complex, requiring more interdepartmental coordination in recent years. In FY 2026, the agency received a 200 percent increase in requests, and many requests required review of emails, video footage, contracts, and personnel-related records. Even when staff work diligently, weekends and holidays can materially reduce the actual time available to complete the required review. AB 1821 would provide a more realistic timeline while preserving the public’s right to access disclosable public records.
California’s local agency clerks, records managers, and other public records professionals see firsthand how important it is to balance prompt public access with careful legal compliance. AB 1821 supports that balance. It recognizes that public records work is not simply a matter of locating a document; it frequently requires thoughtful review to protect privacy, privileged communications, confidential information, and other records exempt from disclosure under state or federal law.
For these reasons, the City of Needles supports AB 1821 and we thank you for your leadership on this most important issue.
Please do not hesitate to contact Janet Jernigan, Mayor at 760-326-5700, or email [email protected], should you have any questions or wish to discuss our position.
Sincerely,
Janet Jernigan
Mayor
City of Needles
cc:
Honorable Members of the Senate Judiciary Committee
Senator Steve Padilla
Assemblymember Jeff Gonzalez
California Municipal Clerks Association
Agenda Item 7.
City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: June 23, 2026
Title: November 3, 2026 General Municipal Election – Presentation of Ballot Measure Feasibility Analysis and Survey Results
Background: On February 10, 2026, the City Council directed staff to evaluate potential funding measures that could be presented to voters to address long-term community priorities and infrastructure needs. Subsequently, the City Council established an Ad Hoc Committee and authorized Urban Futures, Inc. (UFI) to conduct voter research, financial analysis, and feasibility assessments related to potential ballot measures.
Urban Futures has completed its analysis and community survey efforts and will present its findings to the City Council regarding three potential ballot measures: (1) a General Obligation Bond to accelerate implementation of the City's Pavement Management Program; (2) an increase to the City's Transient Occupancy Tax (TOT); and (3) an increase to the City Council stipend. The presentation will provide voter sentiment data, feasibility analysis, and recommendations for City Council consideration regarding the potential placement of these measures on a future ballot.
Fiscal Impact: None. This item is for discussion, presentation, and direction only.
Recommendation: Receive and file the presentation from Urban Futures, Inc. regarding potential ballot measures and provide direction to staff regarding potential placement of measures on the November 3, 2026 General Municipal Election ballot.
Prepared By: Patrick Martinez, City Manager
City Manager Approval: Date:
Other Department Approval (when required): Date:
6/18/2026
Agenda Item 8.
1470 Maria Lane, Ste. 315 - Walnut Creek, CA 94596
Survey Results Presentation for the
City of Needles
by
Urban Futures, Inc.
June 2026
Agenda Item 8.
2 There are 2,200 registered voters in the City City of Needles The City of Needles is currently assessing the feasibility of placing a Transient Occupancy Tax (TOT) measure and/or a general obligation bond measure on an upcoming ballot.
A phone and text survey was conducted from Tuesday June 2nd through Monday June 8th to assess support for the proposed measures.
The survey tested voter attitudes regarding the City, projects to be funded by the proposed measures, and tax tolerances.
111 households (140 individuals) were contacted, which represents approximately 10% of voters with a working phone number.
Methodology
Agenda Item 8.
3 Majority of voters satisfied with the quality of City services City of Needles Right Direction
36%
Don't Know
30%
Wrong
Direction
34%
Excellent
5%
Good
41%
Fair
30%
Don't
Know
1%
Poor
23%
Generally speaking, would you say the
City of Needles is headed in the right
direction or the wrong direction?
From what you know or what you’ve
heard, would you rate the quality of
services provided by the City of Needles
as Excellent, Good, Fair, or Poor?
General Questions
Agenda Item 8.
4 City of Needles
General Questions
Voters are supportive of the City
Now I would like to ask you several questions regarding different aspects of the City of Needles. For each please tell me whether you would rate it is as Excellent, Good, Fair, or Poor?
0% 20% 40% 60% 80% 100%
The condition of city streets and roads
City Council
Mayor
Sheriff and fire departments
The condition of city parks and facilities
Excellent Good Fair Don't Know Poor
Agenda Item 8.
5 39% of voters surveyed would support a salary increase City of Needles Much/Somewhat
More Likely
39%
No
Difference
6%
Don't
Know
6%
Much/Somewhat
Less Likely
49%
Currently, the Needles City Council makes a monthly salary of $1.00. There is talk of increasing that salary to $250.00 a month. Based on your opinion of the job the Needles City Council is doing, if an election were held today, would you be more likely or less likely to vote for a salary increase for city council members? City Council Salary
Agenda Item 8.
6 Support for measure is below the required two-thirds vote City of Needles Yes
47.7%
Lean Yes
7.2%
Undecided
13.5%
Lean No
4.5%
No
27.0%
“To improve the City of Needles including
roads and transportation infrastructure;
repairing and repaving streets; fixing
potholes; maintaining community safety;
improving parks and recreational
facilities; and revitalizing downtown Main
Street; shall the City of Needles measure
be adopted issuing $24,500,000 of bonds
at legal rates, generating on average
$1,400,000 annually while bonds are
outstanding at a rate of $119 per
$100,000 assessed value, with annual
audits, independent citizens’ oversight,
NO money for salaries and all money
staying in Needles?”
At this time, the City of Needles is looking to make significant infrastructure improvements and is considering placing a bond measure before voters in your community on an upcoming ballot. If the election were held today, would you vote YES in favor of the measure or would you vote NO to oppose the measure? Bond Measure
Agenda Item 8.
7 All projects tested below received two-thirds support and above City of Needles 0% 20% 40% 60% 80% 100%
Maintain safety and security in the
community
Fix potholes on our streets
Repair and repave roads
Much More Likely Somewhat More Likely No Difference Don't Know Somewhat Less Likely Much Less Likely For each project, please tell me whether it would make you More Likely or Less Likely to vote in favor of the measure if you knew funds would be used to:
67%
Bond Measure Projects
Agenda Item 8.
8 All projects tested below received less than two-thirds support City of Needles 0% 20% 40% 60% 80% 100%
Improve parks and recreational facilities
Make ADA improvements for those with
disabilities
Revitalize Main Street in downtown Needles
Renovate the aquatic center/pool
Much More Likely Somewhat More Likely No Difference Don't Know Somewhat Less Likely Much Less Likely For each project, please tell me whether it would make you More Likely or Less Likely to vote in favor of the measure if you knew funds would be used to:
67%
Bond Measure Projects
Agenda Item 8.
9 Voters were sensitive to tax rates tested City of Needles The proposed measure would cost property owners $120/$100/$80 per $100,000 of assessed valuation per year, would you be More or Less Likely to vote “yes” in Favor of or “no” to Oppose the measure?
$120.00 $80.00
Tax Tolerances
Yes
32%
Lean Yes
10%
Don't Know
13%
Lean No
4%
No
41%
$100.00
Yes
31%
Lean Yes
9%
Don't Know
12%
Lean No
11%
No
37%
Yes
38%
Lean Yes
6%
Don't Know
12%
Lean No
5%
No
39%
Agenda Item 8.
10 Support increased with lower rates City of Needles
The proposed measure would cost property owners $60/$40 per $100,000 of assessed valuation per year, would you be More or Less Likely to vote “yes” in Favor of or “no” to Oppose the measure?
$60.00 $40.00
Tax Tolerances
Yes
42%
Lean Yes
7% Don't Know
10%
Lean No
6%
No
35%
Yes
50%
Lean Yes
6%
Don't Know
13%
Lean No
4%
No
27%
Support crosses 50% only at $40–$60 range.
Agenda Item 8.
11 Support decreased after voter education City of Needles Yes
37.8%
Lean Yes
12.6%
Undecided
12.6%
Lean No
5.4%
No
31.5%
Now that you have heard some more information regarding the proposed measure, projects, and cost, if the election were held today, would you vote YES in favor of the measure or would you vote NO to oppose the measure?
Bond Measure
Pre-benchmark
Post-benchmark
Yes
47.7%
Lean Yes
7.2%
Undecided
13.5%
Lean No
4.5%
No
27.0%
Agenda Item 8.
12 Support for measure is above the simple majority threshold City of Needles Yes
53.2%
Lean Yes
8.1%
Undecided
11.7%
Lean No
1.8%
No
25.2%
Additionally, the City of Needles is considering placing a Transient Occupancy Tax, or TOT, on an upcoming ballot. A TOT measure is voted on by local voters but paid for by tourists and guests who stay in local hotels and motels in Needles.
These tax dollars would then be used to pay for street and road improvements, to revitalize the downtown, and other needed projects. If a TOT measure were on the ballot today to increase the rate from the current 10% to 14%, would you vote YES or NO?
Transient Occupancy Tax (TOT)
Agenda Item 8.
13 39% of voters would support both measures City of Needles TOT Measure
Only
12.6%
Bond Measure
Only
5.4%
Both Measures
38.7%
Don't Know
18.0%
Neither
Measure
25.2%
Now that you have received information about the two funding options the City is considering, if an election were held today, would you vote for… TOT or G.O. Bond Measure?
Agenda Item 8.
Conclusions and Recommendations
Agenda Item 8.
15 Majority of voters believe in more funding City of Needles Conclusions & Recommendations
36% of voters believe the City is headed in the right direction; 39% support a Council salary increase.
Bond measure support stands at 37.8% (Yes + Lean Yes) after information — below the 2/3 threshold.
Three of seven projects (especially road repair, pothole fixes, and public safety) received strong 2/3+ support.
Voters are highly sensitive to tax rates — support rises significantly at $40–$60 per $100k assessed value.
$60 Assessment = $10M in bond proceeds through two issues (2027 and 2029) $40 Assessment = $6.7M in bond proceeds through two issues (2027 and 2029) TOT measure enjoys solid 53.2% (Yes + Lean Yes) support and remains viable even when paired with a bond (51.3%).
Recommendation: Place the TOT increase on the November 2026 ballot. Continue community education on popular projects and explore refined bond options with lower tax rates or phased implementation..
Agenda Item 8.
City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: June 23, 2026
Title: Accept NOTICE OF COMPLETION for work completed by Pyramid Building and Engineering, Inc. for the Water Main and Manifold Improvements Project Background: On May 13, 2025, the City Council awarded a contract to Pyramid Building and Engineering, Inc. for construction of the Water Main and Manifold Improvements Project in the amount of $1,128,676, plus a 10% contingency, for a total authorized project budget of $1,241,544.
On September 23, 2025, City Council approved Change Order No. 1 to the contract with Pyramid increasing the total construction cost to $1,218,376.82; on January 13, 2026, City Council approved Change Order No. 2 to the contract with Pyramid increasing the total construction cost to $1,302,710.42; and on May 12, 2026, City Council approved Change Order No. 3 to the contract increasing the total construction cost to $1,498,988.88.
The City's contract engineer and the California State Water Resources Control Board (SWRCB) reviewed and approved all project work. All eligible project costs are fully reimbursable through grant funding.
Construction was substantially completed in May 2026, and all final project documentation was completed by June 12, 2026. Staff therefore recommends acceptance of the Water Main and Manifold Improvements Project and authorization to file the Notice of Completion.
Fiscal Impact: The City received Grant Amendment #4 to the original Grant Agreement with the California State Water Resources Control Board in the amount of $14,315,640.00 for water system improvements. The Water Main and Manifold Improvements Project is identified as Phase 4B of the overall grant-funded project. The project is eligible for 100% reimbursement through the California State Water Resources Control Board grant program.
Environmental Impact: N/A
Recommendation: Accept NOTICE OF COMPLETION for work completed by Pyramid Building and Engineering, Inc. on the Water Main and Manifold Improvements Project and authorize staff to record the Notice of Completion with the San Bernardino County Recorder's Office.
Submitted By: Kathy Raasch, Director of Development Services/Capital Projects City Manager Approval: Date:
Other Department Approval (when required): Date:
6/18/2026
Agenda Item 9.
RECORDING REQUESTED BY:
City of Needles
817 Third Street
Needles, CA 92363
AND WHEN RECORDED MAIL TO:
City of Needles
817 Third Street
Needles, CA 92363
No fee per Govt. Code § 27383 ~ SPACE ABOVE FOR RECORDER’S USE ONLY ~
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
The undersigned is OWNER or AGENT OF THE OWNER of the interest or estate stated below in the property hereinafter described.
The full NAME of the OWNER is CITY OF NEEDLES
The ADDRESS of the OWNER is 817 THIRD STREET, NEEDLES, CA 92363 The NATURE OF THE INTEREST or estate of the undersigned is In FEE Street Address / APN (if applicable)
The full name(s) and address(es) of all persons, if any, who hold such interest or estate with the undersigned as joint tenants or as tenants in common are:
Contractor’s Name Contractor’s Address:
I, am the
(Name of below signor) (Owner, President, Authorized Agent, Partner, etc.) the declarant of the foregoing Notice of Completion. I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Notice of Completion 03-17-2023
The property on which said work of improvement was completed is in the City of Needles, County of San Bernardino, State of California, and was approved by the Needles City Council by minute action at the meeting and is DESCRIBED AS FOLLOWS:
Improvement on the property hereinafter described and COMPLETED on Improvements described as
Date: Signature:
Patrick J. Martinez, City Manager, City of Needles
Patrick J. Martinez City Manager
06/24/2026
WATER MAIN AND MANIFOLD IMPROVEMENTS PROJECT, PROJECT NO. WA 2502 06/12/2026
PYRAMID BUILDING AND ENGINEERING, INC P.O. BOX 401080, HESPERIA, CA 92340 River Rd, Monterey Ave and City Owned Property 0186-021-02 (1300 River Road), Needles CA
06/23/2026
Agenda Item 9.
City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: June 23, 2026
Title: Adoption of Resolution Number 2026-20 establishing the annual appropriations subject to limit for fiscal year 2026-2027.
Background: The adoption of this resolution is a requirement of Article XIII B of the Constitution of the State of California, Section 7902 (a). Also known as the Gann Appropriations Limit, it was approved on November 6, 1979, by California voters. Under the Gann Limit, a maximum amount is established for tax-funded government services. That amount is to be adjusted each year depending on changes in population, inflation, qualified capital outlay, and the transfer of financial responsibility for various government activities from one level of government to another. Any significant amount of state tax revenue received above that Gann Limit may lead to future tax rebates or tax cuts. The total annual budget appropriations subject to limitations shall not exceed the appropriations limit.
For fiscal year 2026-2027 the City of Needles is limited to $14,663,532 in tax revenue appropriations. The current budget appropriation is $9,139,796.
The Fiscal Year 2026-2027 Annual Budget adopted by Council on June 23, 2026, is within the City’s Appropriation Limitation.
Fiscal Impact: None.
Environmental Impact: None.
Recommended Action: Adopt Resolution Number 2026-20 establishing the appropriations subject to the limit for Fiscal Year 2026-2027.
Submitted By: Mark C. DeMay, Director of Finance and Administrative Services City Manager Approval: Date:
Other Department Approval: Date:
(when required)
6/18/2026
Agenda Item 10.
RESOLUTION. 2026-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEEDLES, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026 - 2027
FOR THE CITY OF NEEDLES IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE I OF THE CALIFORNIA GOVERNMENT CODE WHEREAS, Article XIII B of the Constitution of the State of California as proposed by the Initiative Measure approved by the people at the special statewide election held on November 6, 1979, and amended in June 1990 by the People of the State of California (Proposition III), provides that the total annual appropriations subject to limitations of each local government shall not exceed the appropriations limit of such entity for the prior year, adjusted for changes in the cost of living and population, except as otherwise specifically provided for in said Article; and
WHEREAS, the State Legislature added Division 9 (commencing with Section 7900) to Title I of the Government Code of the State of California to implement Article XIII B of the California Constitution; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting; and WHEREAS, Proposition III was approved by the voters of the State of California, and requires a recorded vote of the City Council regarding the annual adjustment factors which have been selected each year; and WHEREAS, at the time of adoption of this Resolution, data necessary to calculate the increase in nonresidential assessed valuation was not available from the County Assessor’s office; and WHEREAS, Section 7902 (a) of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year 2026 - 2027; and WHEREAS, the City Council of the City of Needles wishes to establish the appropriations limit for the fiscal year 2026 – 2027 for the City of Needles;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Needles, California, as follows:
Section 1: That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Needles for the fiscal year 2026 – 2027 was available to the public in the Finance Department of said City at least fifteen days prior to this date.
Section 2: That the growth in California Per Capita Income and City Population were selected for the 2026 – 2027 fiscal year.
Section 3: That there may be a need to amend the inflation factor selected and adjust the Appropriations Limit once the nonresidential assessed valuation data becomes available from the County Assessor’s Office.
Section 4: That the appropriations limit for the City of Needles as established in accordance with section 7902 (a) of the California Government Code is: $14,663,532.
PASSED, APPROVED, AND ADOPTED at an adjourned regular meeting of the City Council of the City of Needles, California, held on the 23rd day of June 2026.
AYES:
NOES:
ABSENT:
ABSTAIN:
Janet Jernigan, Mayor
ATTEST:
Candace Clark, City Clerk
APPROVED AS TO FORM:
City Attorney
Agenda Item 10.
Appropriations Subject to Limitation FY 2027
Fiscal Year 2026-2027 approved tax revenues:
Property Taxes 2,000,000 $
Documentary Transfer Tax 10,000
Sales & Use Taxes 550,000
1/2 Cent Public Safety Tax 90,000
Transient Lodging Tax 900,000
Marijuana Dispensary Tax 1,200,000
Marijuana Cultivation Tax 3,800,000
Utility Users' Tax 512,296
Business Licenses 70,000
Vehicle License Tax (VLF) 7,500
Subtotal tax revenues 9,139,796 $
Less:
Qualified Capital Outlay (1,500,000)
Plus:
User fees in excess of cost -
Total Appropriations Subject to Limitation 7,639,796
Appropriations Limit for Fiscal Year 2024-2025
Fiscal year 2025-2026 appropriation limit, adopted 13,950,654 A. Price inflation adjustment, 6.44% 4.95% 1.0495
B. Population adjustment, .15% 0.15% 1.0015
Change factor (A x B) 1.0511
Fiscal year 2026-2027 appropriation limit 14,663,532
Remaining appropriation limit 7,023,736
48%
CITY OF NEEDLES
Annual Appropriations Subject to Gann Limit
Fiscal Year 2026-2027
Agenda Item 10.
City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA HACN Regular Special
Meeting Date: June 23, 2026
Title: Annual Statement of Investment Policy and Delegation of Investment Authority to the City Treasurer
Background: California State law - Government Code Section 53607 requires that the City Council adopt an annual Statement of Investment Policy when the investment authority for the city’s cash and investments is delegated to the City Treasurer.
Attached is the Fiscal Year 2026-2027 Annual Statement of Investment Policy for Council’s adoption that outlines all of Council’s policies with respect to safekeeping the city’s funds. The previous Statement of Investment Policy has been comprehensively updated and is fully compliant with State law. This ensures that city funds are protected and safeguarded each year.
Fiscal Impact: None.
Environmental Impact: None.
Recommended Actions: Adopt Resolution No. 2026-24 of The City Council of The City of Needles, California which adopts the City of Needles Annual Statement of Investment Policy and Rescinds Resolution 2025-31
Submitted By: Mark C. DeMay, Director of Finance and Administrative Services City Manager Approval: Date:
Other Department Approval (when required): Date:
6/18/2026
Agenda Item 11.
RESOLUTION 2026-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEEDLES
ADOPTING THE ANNUAL STATEMENT OF INVESTMENT POLICY
AND RESCINDING RESOLUTION 2025-31
WHEREAS, California Government Code Section requires that the Statement of Investment Policy to be adopted annually by local agencies;
WHEREAS, California Government Code Section 53607 requires the governing bodies of local agencies delegate investment authority to the City Treasurer annually; WHEREAS, Resolution No. 1-25-00-01 establishing a policy for the investment of City funds and delegating investment authority to the City Treasurer; and, WHEREAS, the City of Needles has consistently maintained a policy of due diligence in minimizing the risk of the investment surplus funds.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Needles do hereby resolve, determine, and order as follows:
SECTION 1. The attached Exhibit, The City of Needles Annual Statement of Investment Policy is hereby adopted and made part of this resolution.
SECTION 2. Resolution 1-25-00-01 is hereby rescinded.
SECTION 3. Effective Date. This resolution shall go into full force and effect after adoption.
PASSED, APPROVED AND ADOPTED this 23rd day of June 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Janet Jernigan, Mayor
ATTEST:
Candace Clark, City Clerk
APPROVED AS TO FORM:
City Attorney
Agenda Item 11.
1 CITY OF NEEDLES
ANNUAL STATEMENT OF INVESTMENT POLICY
Fiscal Year 2026-2027
TABLEOF CONTENTS
Policy ......................................................................................................2 Scope .....................................................................................................2 Standard of Prudence .............................................................................2 Investment Objectives.............................................................................2 Authorized Dealers and Institutions.........................................................3 Authorized and Suitable Investments ......................................................4 Collateralization.......................................................................................5 Safekeeping and Custody .......................................................................5 Diversification..........................................................................................6 Maximum Maturities ................................................................................6 Performance Standards ..........................................................................6 Delegation of Authority............................................................................6 Investment Procedures ...........................................................................7 Internal Controls......................................................................................7 Ethics and Conflicts of Interest................................................................7 Review of Investment Portfolio................................................................7 Reporting ................................................................................................8 Investment Policy Adoption .....................................................................8 Glossary..................................................................................................9 Agenda Item 11.
2 Policy
The City of Needles, including its component units Needles Public Utility Authority (NPUA) and Housing Authority of the City of Needles (HACN), shall invest public funds in such a manner as to comply with state and local laws; ensure prudent money management; provide for daily cash flow requirements; and meet the objectives of this Policy, in priority order of safety, liquidity and return on investment. If state law is more restrictive than this Policy, state law controls; if this Policy is more restrictive than state law, this Policy controls.
Scope
This investment policy applies to all investment activities and financial assets of the City of Needles. The funds covered by this policy are accounted for and incorporated in the City of Needles Annual Comprehensive Financial Report (ACFR) and include General Fund, Special Revenue Funds, Debt Service Funds, Capital Project Funds, Enterprise Funds, and Internal Service Funds.
Prudent Investor Standard
Pursuant to California Governmental Code Section 53600.3, the City Treasurer and/or designee are subject to the “prudent investor” standard which shall be applied in the context of managing the overall portfolio. Persons authorized to make investment decisions on behalf of local agencies investing public funds are trustees and therefore fiduciaries subject to the prudent investor standard which states, “When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency”. (Gov. Code sec. 53600.3.) For local agency investment funds in the state treasury (LAIF), California Government Code ARTICLE 11. Local Agency Investment Fund sections [16429.1 - 16429.4], authorizes the “City” to appoint an official as trustee or fiscal agent who is permitted to deposit funds in the state pool to earn interest. Under these state codes the City’s funds are protected from impoundment, seizure, or withholding by state officials; and are guaranteed a right to withdraw upon demand that cannot be altered, impaired, or denied by any state official or agency even if the state fails to adopt a budget by the start of the fiscal year.
Investment Objectives
Pursuant to California Government Code section 53600.5, the primary objectives of the City’s investment activities, in priority order, shall be:
1. SAFETY: Safety of principal is the foremost objective of the investment program. Investments of the City shall be undertaken in a manner that seeks to ensure the Agenda Item 11.
3 preservation of capital in the overall portfolio. To attain this objective, the City will diversify its investments by investing funds among a variety of securities with independent returns.
The City shall minimize Credit Risk, the risk of loss due to the failure of the security issuer or backer, by:
Limiting investments to the safest types of securities. Pre-qualifying the financial institutions, broker/dealers, intermediaries, and advisers with which the City will do business.
Diversifying the investment portfolio to minimize the impact any single industry/investment class can have on the portfolio.
To minimize Interest Rate Risk, the negative impact of material changes in the market value of securities in the portfolio, the City shall:
Structure the investment portfolio so that securities mature concurrent with cash needs to meet anticipated demands, thereby avoiding the need to sell securities on the open market prior to maturity.
Invest operating funds primarily in shorter-term securities and the State of California Local Agency Investment Fund (LAIF).
2. LIQUIDITY: The City’s investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated without requiring a sale of securities.
3. YIELD: The City’s investment portfolio shall have the objective of attaining a comparative performance measurement or an acceptable rate of return throughout budgetary and economic cycles. These measurements should be commensurate with the City’s investment risk constraints identified in the investment policy and the cash flow characteristics of the portfolio. The core of investments is limited to relatively low risk securities in anticipation of earning a fair rate of return relative to the risk being assumed.
Authorized Dealers and Institutions
Pursuant to California Government Code Section 53601.5, unless purchased directly from the issuer, investments authorized under this Policy shall be purchased only from institutions authorized by law, including broker-dealers licensed by the State of California, members of federally regulated securities exchanges, national or state-chartered banks, savings associations or federal associations, or brokerage firms designated as primary government dealers by the Federal Reserve Bank.
Pursuant to California Government Code section 53601.5, the City Treasurer or designee will maintain a list of approved financial institutions authorized to provide investment services to the City to purchase, hold and sell securities allowable under this investment policy. These may include “primary” dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (uniform net capital rule). The City’s practices shall include the following:
1. A determination that all approved broker/dealer firms, and individuals Agenda Item 11.
4 covering the public agency, are reputable and trustworthy.
2. The broker/dealer firms should have the ability to meet all their financial obligations in dealing with public agency.
3. The firms, and individuals covering the agency, should be knowledgeable and experienced in Public Agency investing and the investment products involved.
4. No public deposit shall be made except in a qualified public depository as established by the established State laws.
5. All financial institutions and broker/dealers who desire to conduct investment transactions with the public agency may supply the City Treasurer or designee with audited financial statements, proof of FINRA certification, trading resolution, proof of State registration, a completed broker/dealer questionnaire, certification of having read the Public Agency’s investment policy and depository contracts.
An annual review of the financial condition and registrations of qualified bidders may be conducted by the City Treasurer or designee, and a current audited financial statement requested for each financial institution and broker/dealer in which the City invests.
Authorized and Suitable Investments
From the governing body perspective, special care must be taken to ensure that the list of instruments includes only those allowed by law, under the relevant California Government Code sections pertaining to local government investments. Local investment managers are required to be trained and competent to handle.
This investment policy authorizes the investment instruments for the City shown in the following table. The City is empowered by California statute to invest in each of these investment instruments.
Any security type or structure not specifically listed in the following table, even though it may be allowable under California statute, is prohibited under this policy.
AUTHORIZED AND SUITABLE INVESTMENTS
INVESTMENT TYPE
MAXIMUM
REMAINING
MATURITY
MAXIMUM
SPECIFIED %
OF
PORTFOLIO
MINIMUM
QUALITY
REQUIREMEN
TS
AUTHORIZ
ED UNDER
CALIF.
GOVT
CODE
State of California Local Agency
Investment Fund (LAIF)
(Limited under State law to $75 million
per agency account)
N/A None None 16429.1
Agenda Item 11.
5 U.S. Treasury Obligations 5 years None None 53601(b)
U.S. Agency Obligations 5 years None None 53601(f)
State Obligations: California & Others 5 years None None 53601(c) 53601(d)
Local Agency (Municipal) Bonds 5 years None None 53601(a) California Local Agency Obligations 5 years None None 53601(e) Negotiable Certificates of Deposit 5 years 30% None 53601(i) Non-negotiable Certificates of Deposit
(Traditional CDs)
5 years None None 53630 et seq.
Agenda Item 11.
6 Collateralization
Pursuant to California Government Code Sections 53630 through 53686, including Sections 53651 and 53652, collateralization is required for local agency deposits to the extent required by law. To anticipate market changes and provide a level of security for all funds, the collateralization level will be 110% of the market value for Certificates of Deposit for all invested funds above the $250,000 FDIC insurance limit.
The City chooses to limit collateral to U.S. Treasury securities, Federal agency securities and state local agency investment pools. Collateral will always be held by an independent third party with whom the entity has a current custodial agreement. Clearly marked evidence of ownership (safekeeping receipt) must be supplied to the entity and retained. The right of collateral substitution is granted.
Safekeeping and Custody
Pursuant to California Government Code section 53608, all security transactions, including collateral for certificates of deposit, entered into by the City should be conducted on a delivery-versus-payment (DVP) basis. Securities will be held by a third-party custodian designated by the City Treasurer or designee and evidenced by safekeeping receipts.
California Government Code section 53635.2 states that all local agency money may be invested in investments set forth in section 53601 or deposited for safekeeping in state or national banks, public banks, savings associations, federal associations, credit unions, or federally insured industrial loan companies in this state. It also specifies certain requirements that such financial institutions must satisfy to hold local agency money.
The minimum legal requirement for an institution to receive local agency money, including deposits for the purchase of Non-Negotiable Certificates of Deposit, is that the financial institution must receive an overall rating of not less than “satisfactory” from the appropriate federal supervisory agency for meeting the criteria specified in section 2906 of Title 12 of the U.S. Code (Community Reinvestment Act of 1977 (“Act”)). The Act requires financial institutions to demonstrate their commitment to meeting the credit needs of local communities in which they are chartered to do business. For purposes of the Act, the appropriate federal supervisory agency includes:
The Comptroller of the Currency with respect to national banks. The Board of Governors of the Federal Reserve System with respect to state-chartered banks that are members of the Federal Reserve system and bank holding companies.
The Federal Deposit Insurance Corporation (FDIC) with respect to statechartered banks, public banks, and savings banks that are not members of the Federal Reserve system and the deposits of which are insured by the FDIC.
The Director of Office of Thrift Supervision with respect to savings Agenda Item 11.
7 associations (the deposits of which are insured by the FDIC) and savings holding companies.
The National Credit Union Administration (NCUA) through the National Credit Union Share Insurance Fund (NCUSIF).
Diversification
The City will diversify investments by security type and institution. Except for LAIF and U.S. Treasury securities, no more than twenty percent (20%) of the City’s total investment portfolio will be invested in a single security type or with a single institution.
Maximum Maturities
To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than 5 years from the date of settlement, unless the City Council, NPUA Board, and HACN Board have granted express authority to make that investment. Additionally, reserve funds may be invested in securities exceeding 5 years if the maturity of such investments is made to coincide as nearly as practicable with the expected use of the funds. Forward settlement on new issues may not exceed 45 days from time of investment.
Performance Standards
The City’s investment goal is to maintain maximum investment of all funds not required to meet immediate cash flow needs, using a passive investment strategy whereby securities are generally held to maturity. The investment portfolio shall be designed with the objective of obtaining a reasonable rate of return throughout budgetary and economic cycles and under current market conditions, commensurate with the investment risk constraints and the City’s cash flow needs.
Securities shall not be sold prior to maturity with the following exceptions:
A security with declining credit sold early to minimize loss of principal. A security swap that would improve the quality, yield, or target duration of the portfolio.
Unforeseen liquidity needs of the portfolio require that the security be sold.
Given this strategy, the basis used by the City to determine whether market yields are being achieved shall be to identify the quarter-to-date LAIF quarterly apportionment rate, the 90-day U.S. Treasury Bill and the two-year U.S. Treasury Note shall be considered useful benchmarks of the investment portfolio performance. Benchmarks may change over time based on changes in market conditions or cash flow requirements.
Delegation of Authority
The City Council, NPUA Board and HACN Board, as permitted under California Government Code section 53607, delegates responsibility to invest or reinvest the funds of the City or to sell or exchange securities so purchased, to the City Treasurer or designee, for a period of one year.
Agenda Item 11.
8 The City Treasurer or designee shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of appointed subordinate officials or deputies, pursuant to California Government Code section 41006, and their procedures in the absence of the City Treasurer.
Investment Procedures
The City Treasurer or designee shall establish written investment procedures for the operation of the investment program consistent with State law and this policy. The procedures should include reference to safekeeping, master repurchase agreements, wire transfer agreements, banking service contracts and collateral/depository agreements. Such procedures shall include explicit delegation of authority to the persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the City Treasurer or designee.
Internal Controls
The City is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft, fraud, or misuse.
Internal controls shall address:
1. Control of collusion
2. Separation of transaction authority from accounting and recordkeeping
3. Custodial safekeeping
4. Deliver versus payment (DVP)
5. Clear delegation of authority to subordinate staff members
6. Written confirmations of transactions for investments and wire transfers
7. Wire transfer agreements
Accordingly, the City shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures.
Ethics and Conflicts of Interest
Investment officials shall refrain from personal business activity that could conflict with proper execution and management of this policy and the investment program, or which could impair their ability to make impartial decisions. Investment officials must provide a public disclosure document by February 1 of each year or when material interest in financial institutions or personal investment positions require it. Furthermore, Investment officials must refrain from undertaking personal investment transactions with the same individual(s) employed by the financial institution with whom business is conducted on behalf of the City.
Review of Investment Portfolio
The securities held by the City must be in compliance with the stated Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with the Authorized and Suitable Investments after the date of purchase, the City Treasurer or designee shall review the portfolio monthly to identify any securities that do not comply. The City Treasurer or designee shall report monthly to the City Council, NPUA Board and HACN Board any major and critical incidences of noncompliance identified through the monthly review of the portfolio. Agenda Item 11. 9 Reporting
Pursuant to California Government Code section 53607, the authority of the legislative body to invest or to reinvest funds of a local agency, or to sell or exchange securities so purchased, may be delegated for a one-year period by the legislative body to the City Treasurer or designee, of the local agency, who shall thereafter assume full responsibility for those transactions until the delegation of authority is revoked or expires.
The City Treasurer or designee shall make a monthly report of those transactions to the legislative body. Subject to review, the legislative body may renew the delegation of authority pursuant to this section each year.
Further, the City elects under California Government Code section 53646(b) that the City Treasurer or designee is required to submit the report to the City Council, NPUA Board and HACN Board on a monthly basis, instead of quarterly. The monthly report shall be submitted within 45 days after month end pursuant to California Government Code section 53646. Also under section 53646, the monthly report shall contain the following:
Type of Investment
Issuer Name
Date of Maturity
Stated Yield
Yield at 365
Par Value
Cost (or Book Value, if available) of all securities, investments and monies held
Current market value of all investments held by the local agency and under management of any outside party that is not also a local agency or LAIF and the source of the valuation.
Portfolio’s compliance with the requirements of the investment policy or an explanation for non-compliance.
A statement demonstrating that the City’s expenditure requirements can be met during the next six months or an explanation of why sufficient money will not be available if that is the case.
Local agency funds that have been placed in LAIF, an FDIC insured bank deposits, National Credit Union Shared Insurance Fund-insured accounts in a credit union, accounts insured or guaranteed pursuant to California Financial Code section 14858, or some combination of the above, may substitute the most recent account statement received from those entities in lieu of the information recommended above.
Investment Policy Adoption
Pursuant to California Government Code section 53646 and, specifically with regard to the annual delegation of investment authority, California Government Code section 53607, the City’s investment policy shall be adopted by July 31 of each fiscal year by resolution of the City Council. The policy shall be reviewed annually by the City Treasurer or designee and any modifications made thereto must be approved by the City Council, NPUA Board, and HACN Board.
Agenda Item 11.
10 Glossary
ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR): The official annual report of the public agency. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical section.
AGENCIES: Federal agency securities and/or Government Sponsored Enterprises (GSE) which include Federal Home Loan Bank (FHLB), Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHLMC), Federal Farm Credit Bank (FFCB), and Federal Agricultural Mortgage Association (Farmer Mac).
ASK: The price at which securities are offered for sale; also known as offering price.
BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments.
BID: The price offered by a buyer of securities. When selling a security, a bid is asked.
BOOK VALUE: The value at which a debt security is shown on the holder’s balance sheet. Book value is often acquisition cost plus or minus amortization and accretion, which may differ significantly from the security’s current market value.
BROKER: A broker brings buyers and sellers together for a commission.
CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a Certificate. Large- denomination CDs are typically negotiable.
COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.
COUPON: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. (b) A certificate attached to a bond evidencing interest due on a payment date.
CREDIT QUALITY: The measurement of the financial strength of a bond issuer. The measurement helps an investor understand an issuer’s ability to make timely interest payments and repay the loan principal upon maturity. Generally, the higher the credit quality of a bond issuer, the lower the interest rate paid by the issuer because the risk of default is lower. Credit quality ratings are provided by a Nationally Recognized Statistical Rating Organization (NRSRO).
CREDIT RISK: The risk to an investor that an issuer will default in the payment of interest and/or principal on a security.
CUSTODIAN: A bank or other financial institution that keeps custody of stock certificates and other assets.
CURRENT YIELD (CURRENT RETURN): A yield calculation determined by dividing the annual interest received on a security by the current market price of that security.
DEALER: A dealer, as opposed to a broker, acts as the principal in all transactions, buying and selling for his own account.
DEBENTURE: A bond secured only by the general credit of the issuer.
DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities:
delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.
DIVERSIFICATION: Dividing investment funds among a variety of securities by sector, maturity and quality ratings offering independent returns.
DURATION: A measure of the sensitivity of the price (the value of principal) of a fixedincome investment to a change in interest rates. Duration is expressed as a number of Agenda Item 11.
11 years. Rising interest rates mean falling bond prices, while declining interest rates mean rising bond prices.
FACE (PAR) VALUE: The amount of principal that must be paid at maturity. Also referred to as the face amount of a bond, normally quoted in $1,000 increments per bond.
FEDERAL CREDIT AGENCIES: Agencies of the Federal Government set up to supply credit to various classes of institutions and individuals, e.g., savings and loan associations, small-business firms, students, farmers, farm co-operatives, and exporters.
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): The federal agency that insures bank deposits up to $250,000 per deposit at participating banking institutions. To increase consumer confidence in the banking system, the previous $100,000 insurance limit was temporarily increased to $250,000 in 2008, extended to 2013, and then permanently increased on July 21, 2010, with the passage of the Wall Street Reform and Consumer Protection Act.
FEDERAL FARM CREDIT BANKS FUNDING CORPORATION (FFCB): A government-sponsored
enterprise (GSE) created by Congress in 1916 as the funding arm of the Farm Credit System. FFCB provides credit and liquidity to the agricultural industry. It issues discount notes and coupon securities that are used to provide loans and credit to farmers, ranchers, and rural communities. Although not backed by the full faith and credit of the federal government, these U.S. Agency securities are considered very safe from default risk.
FEDERAL AGRICULTURAL MORTGAGE CORPORATION (FAMC): A governmentsponsored enterprise (GSE) that operates as a secondary market for agricultural loans and rural infrastructure, created by Congress under the Agricultural Credit Act of 1987 in response to the national farm crisis of the 1980’s. Also known as Farmer Mac, it is organized under the Farm Credit Administration. FAMC issues discount notes, coupon securities, and mortgage-backed securities. Although not backed by the full faith and credit of the federal government, these U.S. Agency securities are considered very safe from default risk.
FEDERAL HOME LOAN BANKS (FHLB): A government-sponsored wholesale banks (currently eleven regional banks) that lend funds in the housing market and provide correspondent banks services to member commercial banks, thrift institutions, credit unions and insurance companies. FHLB issues discount notes, coupon securities, and mortgage-backed securities. Although not backed by the full faith and credit of the federal government, these U.S. Agency securities are considered very safe from default risk.
FEDERAL HOME LOAN MORTGAGE CORPORATION (FHLMC): FHLMC, a government-sponsored enterprise (GSE) like FHLB, was established to provide credit and liquidity in the housing market. Commonly known as Freddie Mac, FHLMC issues discount notes, coupon securities, and mortgage-backed securities. Although not backed by the full faith and credit of the federal government, these U.S. Agency securities are considered very safe from default risk.
FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, governmentsponsored enterprise (GSE) like FHLB and FHLMC, was established to provide credit and liquidity in the housing market. FNMA was created in 1938 during the Great Depression and is the largest single provider of residential mortgage funds in the United States. Commonly known as Fannie Mae, it operates under the auspices of the Department of Housing and Urban Development (HUD). FNMA issues discount notes, coupon securities, and mortgage-backed securities. Although not backed by the full faith and credit of the federal government, these U.S. Agency securities are considered very safe from default risk.
FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the 12 Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the Agenda Item 11.
12 other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.
FINANCIAL INDUSTRY REGULATORY AUTHORITY (FINRA): A private corporation that acts as a self-regulatory organization (SRO) of all stock market operations in the United States, including brokerage firms and exchange markets. Its regulatory mandate includes authority over firms that distribute mutual fund shares as well as other securities.
GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA): GNMA, known as Ginnie Mae, is a government-owned corporation. GNMA is a key player in the housing finance system and supports affordable housing initiatives. GNMA issues securities backed by pools of mortgages that are insured or guaranteed by federal agencies, including the Federal Housing Administration (FHA) and Department of Veterans Affairs (VA). Payment of principal and interest on securities issued by GNMA are guaranteed directly by the full faith and credit of the U.S. Government. This level of backing makes them comparable to U.S. Treasuries in terms of safety.
GOVERNMENT SECURITIES: An obligation of the U.S. government, backed by the full faith and credit of the government. These securities are regarded as the highest quality of investment securities available in the U.S. securities market. See “Treasury Bills, Treasury Notes, and Treasury Bonds.”
INTEREST RATE RISK: The risk associated with declines or rises in interest rates which cause an investment in a fixed-income security to increase or decrease in value.
INTERNAL CONTROLS: An internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure is designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that 1) the cost of a control should not exceed the benefits likely to be derived and 2) the valuation of costs and benefits requires estimates and judgments by management. Internal controls should address the following points:
Control of collusion - Collusion is a situation where two or more employees are working in conjunction to defraud their employer.
Separation of transaction authority from accounting and record keeping - By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved.
Custodial safekeeping - Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party for custodial safekeeping. Avoidance of physical delivery securities - Book-entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities.
Clear delegation of authority to subordinate staff members - Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities.
Written confirmation of transactions for investments and wire transfers - Due to the potential for error and improprieties arising from telephone and electronic transactions, all transactions should be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and if the safekeeping institution has a list of authorized signatures. Agenda Item 11. 13 Development of a wire transfer agreement with the lead bank and thirdparty custodian - The designated official should ensure that an agreement will be entered into and will address the following points: controls, security provisions, and responsibilities of each party making and receiving wire transfers.
LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.
LOCAL AGENCY INVESTMENT FUND (LAIF): Chapter 730, Statutes of 1976 of the State of California, established the Local Agency Investment Fund. This fund enables local governmental agencies to remit money not required for immediate needs to the State Treasurer for the purpose of investment. To derive the maximum rate of return possible, the State Treasurer has elected to invest these monies with State monies as a part of the Pooled Money Investment Account. Each local governmental unit has the exclusive determination of the length of time its money will be on deposit with the State Treasurer. At the end of each calendar quarter, all earnings derived from investments are distributed by the State Controller to the participating government agencies in proportion to each agency's respective amounts deposited in the Fund and the length of time such amounts remained therein. Prior to the distribution, the State's costs of administering the program are deducted from the earnings.
MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold.
MATURITY (OR MATURITY DATE): The date upon which the principal or stated value of an investment becomes due and payable.
NATIONALLY RECOGNIZED STATISTICAL-RATING ORGANIZATION (NRSRO):
Standard and Poor's,
Moody's, and Fitch Financial Services are examples of such organizations.
OFFER: An indicated price at which market participants are willing to sell a security or commodity. Also referred to as the "Ask" or "Ask Price".
PAR VALUE: The amount of principal that must be paid at maturity. Also referred to as the face amount of a bond, normally quoted in $1,000 increments per bond.
PORTFOLIO: Collection of securities held by an investor.
PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC)-registered securities broker-dealers, banks, and a few unregulated firms.
PRINCIPAL: (1) The face amount or par value of a debt instrument. (2) One who acts as a dealer buying and selling for his own account.
PRUDENT PERSON RULE: An investment standard. In some states, the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state — the so-called legal list. In other states the trustee may invest in a security if it is one which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital.
PUBLIC BANK: A corporation, organized as either a nonprofit mutual benefit corporation or a nonprofit public benefit corporation for the purpose of engaging in the commercial banking business or industrial banking business that is wholly owned by a local agency, as specified, local agencies, or a joint powers authority.
RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the Agenda Item 11.
14 current income return.
REINVESTMENT RISK: The risk that a fixed-income investor will be unable to reinvest income proceeds from a security holding at the same rate of return currently generated by that holding.
RISK: Degree of uncertainty of return on an asset.
SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection.
SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution.
SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation.
SEC RULE 15C3-1: See Uniform Net Capital Rule.
SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution.
SWAP: Trading one asset for another.
TREASURY BILLS: Short-term U. S. government non-interest-bearing discounted debt securities with maturities of no longer than 1 year and issued in minimum denominations of $10,000. Auctions of 3- and 6-month bills are weekly, while auctions of 1 -year bills are monthly. The yields on these bills are monitored closely in the money markets for signs of interest rate trends. Treasury Bills are backed by the full faith and credit of the federal government.
TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities issued as a direct obligation of the U.S. Government and having an initial maturity of more than 10 years and issued in minimum denominations of $1,000. Treasury Bills are backed by the full faith and credit of the federal government.
TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities issued as a direct obligation of the U.S. Government and having an initial maturity of from 1 to 10 years and issued in denominations ranging from $1,000 to $1 million or more. Treasury Bills are backed by the full faith and credit of the federal government.
UNIFORM NET CAPITAL RULE: Securities and Exchange Commission (SEC) Rule 15C3-1 outlining requirements that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.
VOLATILITY: A degree of fluctuation in the price and valuation of securities.
YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.
Agenda Item 11.
City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: June 23, 2026
Title: Ordinance 682-AC, Amending Chapter 12 of the Needles Municipal Code regarding business license requirements for vendors participating in approved community events
Background: At its May 26, 2026, meeting, the City Council reviewed business license requirements applicable to vendors participating in community events and directed staff to prepare amendments to Chapter 12 of the Needles Municipal Code. Specifically, the City Council directed staff to develop an ordinance that would waive City administrative processing fees for qualifying vendors participating in approved community events while maintaining all other applicable licensing, permitting, and regulatory requirements.
The attached Ordinance No. 682-AC implements the City Council's direction by establishing a fee exemption for qualifying vendors participating in Approved Community Events. The ordinance defines Approved Community Events to include festivals, fairs, farmers markets, swap meets, Route 66 events, nonprofit events, community celebrations, and similar City-approved events.
Under the proposed ordinance, vendors with annual gross receipts of $15,000 or less who participate in Approved Community Events would be exempt from the City's administrative processing fee. Vendors remain subject to all applicable federal, state, county, and local permits, licenses, registrations, inspections, and approvals required by law. The ordinance does not waive any state-mandated fees, county fees, health permits, regulatory fees, or other charges the City is required to collect.
The ordinance further clarifies business license requirements applicable to vendors participating in Approved Community Events and provides that qualifying vendors are not required to obtain a separate City food catering license solely for activities conducted within an Approved Community Event.
The proposed amendments are intended to encourage participation in community events, support local entrepreneurship and small business development, reduce barriers for occasional vendors, and promote community engagement while maintaining appropriate public health, safety, and regulatory oversight.
Fiscal Impact: The proposed ordinance is primarily administrative in nature and is not anticipated to have a material impact on City revenues.
Recommendation: Approve Ordinance 682-AC, Amending Chapter 12 of the Needles Municipal Code regarding business license requirements for vendors participating in approved community events
Submitted By: Patrick Martinez, City Manager
City Management Review: ____________ ______ Date: ____
Other Department Approval (when required): Date:
6/17/2026
06/17/26
Agenda Item 12.
ORDINANCE 682-AC
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NEEDLES, CALIFORNIA, AMENDING CHAPTER 12 OF THE NEEDLES MUNICIPAL CODE REGARDING BUSINESS
LICENSE REQUIREMENTS FOR VENDORS PARTICIPATING IN
APPROVED COMMUNITY EVENTS
WHEREAS, the City of Needles ("City") regulates businesses operating within the City through the business licensing provisions contained in Chapter 12 of the Needles Municipal Code; and WHEREAS, the City regularly hosts and permits community events including festivals, fairs, swap meets, farmers markets, Route 66 events, nonprofit events, and similar temporary gatherings involving vendors and public attendance; and
WHEREAS, the City Council has reviewed business licensing requirements applicable to vendors participating in such events and desires to encourage participation in community events while maintaining appropriate public health, safety, and welfare protections; and WHEREAS, the City seeks to amend certain provisions of Chapter 12 to clarify the regulation of special events and vendors participating in such events; and
WHEREAS, the City Council desires to waive certain City administrative processing fees for qualifying vendors participating in approved community events while maintaining applicable City licensing and regulatory requirements.
NOW, THEREFORE, the City Council of the City of Needles does ordain as follows:
SECTION 1. Incorporation of Recitals. The recitals reflected above are true and correct and are incorporated by this reference herein as the cause and foundation for the action taken by and through this Ordinance.
SECTION 2. Amendment of Chapter 12. Chapter 12 of the Needles Municipal Code is amended as set forth in Exhibit “A,” attached hereto and incorporated herein by reference.
SECTION 3. Effective Date. This Ordinance shall become effective thirty (30) days after its adoption by the City Council as provided by law.
SECTION 4. Severability. If any section or provision of this Ordinance is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, or contravened by reason of any preemptive legislation, the remaining sections and provisions of this Ordinance shall remain valid. The City Council hereby declares that it would have adopted this Ordinance, and each section and provision thereof, regardless of the fact that any one or more sections or provisions may be declared invalid, unconstitutional, or preempted.
SECTION 5. Certification. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published and posted as required by law.
Agenda Item 12.
INTRODUCED AND READ for the first time and ordered posted at a regular meeting of the City Council of the City of Needles, California, held on the 23rd day of June 2026, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Janet Jernigan, Mayor
ATTEST: ___________________________
Candace Clark, City Clerk
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Needles, California, held on the 14th day of July 2026, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
Janet Jernigan, Mayor
ATTEST: ___________________________
Candace Clark, City Clerk
Approved as to form: ___________________________
City Attorney
Agenda Item 12.
EXHIBIT “A”
Amendment of Needles Municipal Code
CHAPTER 12 LICENSES
Section 12-1 is amended to add the following definitions:
12-1 Definitions:
"Approved Community Event" means a festival, fair, farmers market, swap meet, Route 66 event, nonprofit event, community celebration, or similar event conducted pursuant to a permit, authorization, or approval issued by the City.
"Vendor" means any person or business selling, displaying, offering for sale, or providing goods, merchandise, food, beverages, services, or other products at an Approved Community Event.
Section 12-5 is amended to add a new subsection (10) to read as follows:
12-5 Same-Exceptions:
(g) Waiver of Processing Fees for Vendors and Peddlers Participating in Approved Community Events.
(1) For the purpose of promoting local entrepreneurship, home-based businesses, and small business development within the City of Needles, any Vendor with annual gross receipts of Fifteen Thousand Dollars ($15,000.00) or less shall be exempt from payment of the City's administrative processing fee otherwise required under this Chapter.
(2) Vendors claiming this exemption shall remain subject to all applicable provisions of this Code and shall obtain all permits, licenses, registrations, and approvals otherwise required by federal, state, county, and local law.
(3) The exemption provided herein shall apply only to City-imposed business administrative processing fees and shall not apply to any state-mandated fee, regulatory fee, permit fee, inspection fee, or other charge that the City is required by law to collect. (4) If the City determines that an applicant has knowingly provided false information regarding eligibility for this exemption, the applicant shall immediately become liable for all unpaid fees and any penalties otherwise authorized by this Code.
(5) Nothing in this subsection shall exempt any person from obtaining a business license as required by this Chapter.
(h) Nothing in this section shall exempt any person from complying with any of the regulations, measures or provisions of this chapter, except the payment of license fees; and any license exempt of fee under the provisions of this chapter is nontransferable. (i) The provisions of this chapter shall not be deemed or construed to require the payment of a license fee by any person carrying on, or engaging in, the renting or letting of three or less residential units, to serve as a primary residence for a period in excess of thirty days, for purposes of dwelling, sleeping or lodging (i.e., apartments, boarding houses and other residential property rentals). (Ord. 215 N.S.; Ord. 32-AC; Ord. 440-AC; Ord. 555-AC.)
Section 12-29, formerly deleted by Ordinance No 88-AC is now replaced with 12-29 Temporary Event Vendor License:
Section 12-29 is amended to read as follows:
12-29 Temporary Event Vendor License. This section regulates individual vendors participating in temporary events. Nothing in this section shall eliminate or replace any permit, license, approval, or authorization otherwise required for the operation of an event, festival, carnival, circus, concert, exhibition, or other activity regulated by Sections 12-30 through 12-37 of this Chapter. The Temporary Agenda Item 12.
Event Vendor License applies only to individual vendors participating in such events and shall not authorize the organization, promotion, or operation of the event itself. (a) License Required. Any person selling, offering for sale, displaying, or providing goods, merchandise, food, beverages, crafts, services, or other products at a temporary event within the City shall obtain a Temporary Event Vendor License.
(b) Temporary Event Defined. For purposes of this section, a Temporary Event shall include any festival, fair, farmers market, swap meet, Route 66 event, nonprofit event, community celebration, or similar gathering conducted for a limited duration within the City. (c) Duration. The license shall be valid only for the event, location, and dates specified in the application and shall automatically expire upon conclusion of the event. (d) A person holding a current and valid City business license shall not be required to obtain a Temporary Event Vendor License for activities otherwise authorized under that business license. (e) Issuance of a Temporary Event Vendor License shall not exempt any person from obtaining any permit, registration, certification, or approval otherwise required by federal, state, county, or local law.
Section 12-32 is amended to read as follows:
Section 12-32 Same—Concerts, Lectures, Theatricals, Etc.
For every person engaging in, conducting, managing or carrying on any place of amusement, entertainment or exhibition for the purpose of holding lectures, concerts, theatricals or any other form of entertainment or exhibition, except outdoor festivals as hereafter defined in section 12-35, for profit, and not otherwise paying a license under another provision of this Chapter, the amusement license fee shall be ten dollars ($10.00) per day.
Processing fees shall not apply to Vendors at Approved Community Events that are exempt pursuant to Section 12-5(g).
Section 12-56 is amended to read as follows:
Section 12-56 Food Catering Service:
For every person engaged in, managing, conducting, or carrying on the business of a food catering service, the license fee shall be thirty dollars ($30.00) per year or fraction thereof, provided it is not part of a regularly established business licensed under another section of this Code.
A Vendor participating in an Approved Community Event pursuant to Section 12-5(g) shall not be required to obtain a separate City food catering license solely for activities conducted within the Approved Community Event.
Section 12-68 is amended to add the following paragraph:
Section 12-68 Businesses and Professions Generally
For every person engaging in, managing, operating or carrying on the business of selling any goods, wares or merchandise, or conducting or carrying on any trade, occupation, calling or business, not otherwise specifically licensed by other sections of this chapter, the gross annual receipts of which are as follows, the respective license fees shall be as follows:
Less than $15,000 $30.00 per year
$15,000 and less than $30,000 $35.00 per year
$30,000 and less than $45,000 $50.00 per year
$45,000 and less than $60,000 $60.00 per year
Agenda Item 12.
$60,000 and less than $75,000 $70.00 per year
$75,000 and less than $90,000 $85.00 per year
$90,000 and less than $105,000 $105.00 per year
$105,000 and less than $120,000 $120.00 per year
$120,000 and less than $150,000 $140.00 per year
$150,000 and less than $225,000 $165.00 per year
$225,000 and less than $300,000 $195.00 per year
$300,000 and less than $375,000 $230.00 per year
$375,000 and less than $450,000 $280.00 per year
$450,000 and less than $600,000 $340.00 per year
$600,000 and less than $750,000 $450.00 per year
$750,000 and over $500.00 per year
Notwithstanding any other provision of this Chapter, a business participating in an Approved Community Event, as defined in Section 12-1, and qualifying for the exemption set forth in Section 12-5(g) shall not be required to pay the administrative processing fee but shall remain responsible for any state, federal, county, or locally mandated fee required by law.
Agenda Item 12.
City of Needles, California
Request for City Council Action
CITY COUNCIL NPUA Regular Special
Meeting Date: June 23, 2026
Title: Resolution No. 2026-26 Determining the Needles OHMV Staging Area Project is Exempt from the California Environmental Quality Act (CEQA) and Directing Staff to File a Notice of Exemption.
Background: The City of Needles has established California's only legislatively authorized Off-Highway Motor Vehicle (OHMV) Pilot Program pursuant to California Vehicle Code Section 38026.2. As part of the implementation of the City's OHMV Master Plan, the City is pursuing the development of an OHMV Staging Area that will provide organized access to the City's designated OHMV route network and surrounding Bureau of Land Management trail systems.
The proposed project consists of improvements to an existing dirt parking area, including trailer parking, ADA-accessible parking, a prefabricated restroom facility, informational kiosk, monument signage, traffic circulation improvements, landscaping, and associated site improvements. The project is intended to improve public safety, reduce informal roadside parking, protect natural resources by concentrating vehicle activity within a designated area, and enhance the visitor experience.
City staff evaluated the proposed project pursuant to the California Environmental Quality Act (CEQA) and determined the project is categorically exempt under CEQA Guidelines Sections 15303 (New Construction or Conversion of Small Structures), 15304 (Minor Alterations to Land), and 15332 (In-Fill Development Projects). Staff further determined that none of the exceptions contained within CEQA Guidelines Section 15300.2 apply to the project.
The attached Resolution No. 2026-26 formally determines that the project is exempt from CEQA and authorizes staff to file a Notice of Exemption with the Governor's Office of Planning and Research and the San Bernardino County Clerk.
Fiscal Impact: There is no direct fiscal impact associated with the adoption of Resolution No. 2026-26. Adoption of the resolution is an administrative action required to document the City's CEQA determination. The proposed OHMV Staging Area Project is currently included in the City's application to the California State Parks Off-Highway Motor Vehicle Recreation Grants and Cooperative Agreements Program, which requests approximately $995,911 in grant funding. Project construction remains subject to future funding awards and City Council authorization.
Recommendation: Adopt Resolution No. 2026-26 determining the Needles OHMV Staging Area Project is categorically exempt from CEQA pursuant to CEQA Guidelines Sections 15303, 15304, and 15332 and directing staff to file a Notice of Exemption.
Submitted By: Patrick Martinez, City Manager
City Management Review: ____________ ______ Date: ____
Other Department Approval (when required): Date:
6/18/2026
Agenda Item 13.
RESOLUTION 2026-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEEDLES DETERMINING
THE NEEDLES OHMV STAGING AREA PROJECT IS EXEMPT FROM CEQA AND
DIRECTING STAFF TO FILE A NOTICE OF EXEMPTION
WHEREAS, the City of Needles is a remote, rural, and disadvantaged community with approximately 5,200 residents; and
WHEREAS, the Legislature recognized the City's geographic isolation and economic reliance on tourism and declared that a unified Off-Highway Motor Vehicle (OHMV) system would substantially support the local economy; and
WHEREAS, the City of Needles has established a legislatively authorized Off-Highway Motor Vehicle (OHMV) Pilot Program pursuant to California Vehicle Code §38026.2 and has adopted a 9.20-mile designated combined-use OHMV route network connecting Bureau of Land Management (BLM) trails to lodging, fuel, and service facilities within the City. The City has identified and designated an OHMV Staging Area within the OHMV route network to support the OHMV Pilot Program and provide organized access to Bureau of Land Management (BLM) trails and related recreational opportunities; and WHEREAS, the City of Needles proposes to renovate an existing dirt parking lot and construct an OHMV staging area that will consolidate trailer parking, eliminate informal roadside access, protect soils and habitat by concentrating impacts, improve ADA accessibility, and provide sanitation facilities; and
WHEREAS, the Needles OHMV Staging Area Project includes construction of a paved parking area, ADA-accessible parking spaces, a prefabricated restroom, informational kiosks, signage, fencing, drainage improvements, landscaping, utility connections, and related site improvements on City-owned property identified as APN 0185-233-60; and WHEREAS, the project aligns directly with the purpose of the OHMVR Grants and Cooperative Agreements Program by supporting well-managed, high-quality OHV recreation while sustaining wildlife, soils, and habitat; and
WHEREAS, the City is the Lead Agency under the California Environmental Quality Act (CEQA) for the proposed Needles OHMV Staging Area Project and staff have evaluated the Project as required under CEQA; and
WHEREAS, City staff have determined that the Needles OHMV Staging Area Project is categorically exempt from CEQA pursuant to CEQA Guidelines Sections 15303 (New Construction or Conversion of Small Structures), 15304 (Minor Alterations to Land), and 15332 (In-Fill Development Projects), and that none of the exceptions contained in CEQA Guidelines Section 15300.2 apply; and
WHEREAS, the Needles City Council has independently reviewed and considered the administrative record, staff report, testimony, and all documentary evidence presented regarding the Project and the proposed Notice of Exemption; and NOW, THEREFORE, BE IT RESOLVED by the CITY COUNCIL of the City of Needles as follows:
1) Pursuant to the California Environmental Quality Act (CEQA), the Needles OHMV Staging Area Project is exempt from CEQA; and
Agenda Item 13.
2) Staff is directed to file the Notice of Exemption (NOE) for the Needles OHMV Staging Area Project with the State of California, Governor’s Office of Planning and Research - State Clearinghouse, and the San Bernardino County Clerk.
PASSED, APPROVED AND ADOPTED this 23rd day of June 2026 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________
Mayor
(Seal)
Attest:
___________________
City Clerk
Approved as to form:
_______________________________
City Attorney
Agenda Item 13.
Agenda Item 13.
Statutory Exemptions. State code number:
_______________________________________________
Print Form
Notice of Exemption Appendix E
To: Office of Planning and Research From: (Public Agency): ____________________________ P.O. Box 3044, Room 113 _______________________________________________ Sacramento, CA 95812-3044 County Clerk
(Address)
___________________________
___________________________
County of: __________________
Project Title: ____________________________________________________________________________ Project Applicant: ________________________________________________________________________ Project Location - Specific:
Project Location - City: ______________________ Project Location - County:
Description of Nature, Purpose and Beneficiaries of Project:
_____________________
Name of Public Agency Approving Project: _____________________________________________________ Name of Person or Agency Carrying Out Project: ________________________________________________ Exempt Status: (check one):
Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
Reasons why project is exempt:
Lead Agency
Contact Person: ____________________________ Area Code/Telephone/Extension: _______________ If filed by applicant:
1. Attach certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No Signature: ____________________________ Date:
Signed by Lead Agency Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:
Reference: Sections 21108, 21152, and 21152.1, Public Resources Code. _______________
Categorical Exemption. State type and section number: ____________________________________ ______________________________________________
______________ Title: _______________________
Revised 2011
City of Needles
385 N. Arrowhead Avenue, 2nd Floor
Needles OHMV Staging Area Project
City of Needles
Needles San Bernardino
City of Needles
City of Needles
X
Irene Romero, City Planner (760) 326-2115 X127
06/17/26 City Planner
817 Third Street
Needles, Ca 92363
San Bernardino
San Bernardino, CA 92415-0130
The project consists of development of a public Off-Highway Motor Vehicle (OHMV) staging area to support the City's existing OHMV route network. Improvements include construction of a paved parking area with ADA-accessible spaces, installation of a prefabricated restroom, informational kiosks and signage, fencing, landscaping, drainage improvements, utility connections, and associated site improvements. The project will provide organized parking, sanitation facilities, visitor information, and improved access management for OHMV users and visitors.
APN 0185-233-60, City-owned parcel adjacent to the Needles Rodeo Grounds Sections 15303 (Class 3), 15304 (Class 4) and 15332 (Class 32) The project consists of development of a public OHMV staging area on a previously disturbed site within the incorporated City of Needles. The project includes construction of parking improvements, a prefabricated restroom, signage, fencing, landscaping, drainage facilities, utility connections, and associated site improvements. The project qualifies for categorical exemptions pursuant to CEQA Guidelines Sections 15303, 15304, and 15332. The project is located on a previously disturbed urban site, is served by existing public infrastructure and utilities, and will not result in significant impacts related to traffic, noise, air quality, water quality, biological resources, or cultural resources.
■
Agenda Item 13.
State of California - The Resources Agency OFF-HIGHWAY MOTOR VEHICLE RECREATION DIVISION
DEPARTMENT OF PARKS AND RECREATION GRANTS AND COOPERATIVE AGREEMENTS PROGRAM
ENVIRONMENTAL REVIEW DATA SHEET
Rev. 12/24
ITEM 1 – CEQA Notice of Determination
Has a CEQA Notice of Determination (NOD) been filed for the Project? ☐ YES ☒ NO
If YES, stop here.
If NO, continue to ITEM 2.
ITEM 2 – Two-phased Project
Does the proposed Project include a request for funding for CEQA and/or NEPA document preparation prior to implementing the remaining Project Deliverables (i.e., is it a two-phased Project pursuant to Section 4970.06.1(b))?
☐ YES ☒ NO
If YES, stop here. A subsequent ERDS shall be prepared prior to the OHMVR Division approval of the second Project phase if an NOD has not been filed at that time.
If NO, continue to ITEM 3.
ITEM 3 – Project under CEQA
Are the proposed activities a “project” under CEQA Guidelines Section 15378? ☒ YES ☐ NO
If YES, complete ITEMS 4 –13. If unsure, mark YES and complete ITEMS 4 –13.
If NO, check the appropriate box below:
☐ The Application is requesting funds solely for personnel and support to enforce OHV laws and ensure public safety. These activities would not cause any physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and are thus not a “project” under CEQA.
☐ Other. Explain why proposed activities would not cause any physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and are thus not a “project” under CEQA. E.g., Project activities involving heavy equipment, grading, etc. typically are considered a project under CEQA. DO NOT complete ITEMS 4 – 13.
Insert explanation here if applicable.
NOTE: If the proposed activities are considered a “Project” under CEQA Guidelines Section 15378, the Applicant must provide an explanation for answers to ITEMS 4 – 13. Simple YES or NO responses without an explanation shall not be accepted. If an explanation can be found in NEPA or other documentation, then summarize and list the page number from which the Applicant is summarizing. For ITEMS 5–13, the Applicant may refer to Best Management Practices (BMPs), Standard Operating Practices or Procedures (SOPs), and Limited Operating Periods (LOPs), or similar standard measures described in ITEM 4, that will avoid adverse effects from the Applicant’s activities.
APPLICANT NAME: City of Needles APPLICATION YEAR: G26
PROJECT TITLE: Needles OHMV Staging Area Project
Agenda Item 13.
State of California - The Resources Agency OFF-HIGHWAY MOTOR VEHICLE RECREATION DIVISION
DEPARTMENT OF PARKS AND RECREATION GRANTS AND COOPERATIVE AGREEMENTS PROGRAM
ENVIRONMENTAL REVIEW DATA SHEET
Rev. 12/24
ITEM 4 – Standard measures
Specify all standard measures (e.g., BMPs, established SOPs, or similar) within the Project description that have been incorporated into the Project to avoid potential impacts to biological resources, cultural resources, or other resources evaluated in the ERDS.
Construction activities shall comply with applicable stormwater BMPs, dust control measures, and standard construction practices. In the event previously unknown cultural resources or human remains are encountered, work shall cease in the vicinity of the discovery until appropriate evaluation is completed.
The project includes a paved parking area, prefabricated restroom, kiosk, signage, fencing, landscaping, drainage improvements, and associated utility connections on a previously disturbed site.
ITEM 5 – Wetlands, navigable waters, special-status species, and sensitive habitats Evaluate the impact of this Project on wetlands, navigable waters, special-status species (including threatened and endangered species), and sensitive habitats. All Applicants must address all special-status species that have the potential to occur in the Project Area. Describe what analysis was completed as a part of the evaluation to determine potential impacts.
Applicants are encouraged to refer to the California Department of Fish and Wildlife California Natural Diversity Database (CNDDB) to identify special-status species that have a potential to occur within and surrounding the Project Area. If the applicant does not have a CNDDB subscription, contact your grant representative for assistance conducting this record search.
Applicants are encouraged to refer to the United States Fish and Wildlife Service (USFWS) Information for Planning and Consultation (IPaC) to identify special-status species, not captured by CNDDB, and USFWS designated critical habitats that have a potential to occur within and surrounding the Project Area.
Applicants are encouraged to refer to the USFWS National Wetlands Inventory (NWI) to identify wetlands or other waters within and surrounding the Project Area.
The project site consists of previously disturbed land within an urbanized area and contains little to no native vegetation. Based on existing site conditions and available information, no wetlands, sensitive habitat, or suitable habitat for special-status species have been identified within the project footprint.
ITEM 6 –dkfls Designated critical habitat
Does USFWS final or proposed designated critical habitat(s) for threatened and/or endangered species exist within or surrounding the Project Area?
☐ YES ☒ NO
Applicants are encouraged to refer to the USFWS IPaC to identify designated critical habitat(s) within and surrounding the Project Area.
If yes, list the designated critical habitat(s):
Based on available information, no designated critical habitat is known to occur within the project footprint.
Agenda Item 13.
State of California - The Resources Agency OFF-HIGHWAY MOTOR VEHICLE RECREATION DIVISION
DEPARTMENT OF PARKS AND RECREATION GRANTS AND COOPERATIVE AGREEMENTS PROGRAM
ENVIRONMENTAL REVIEW DATA SHEET
Rev. 12/24
ITEM 7 – Cumulative impacts
Evaluate cumulative impacts from this Project along with others of the same type in the same general place, such as increased noise or traffic. If applicable, refer to the cumulative impacts discussion in the NEPA analysis, the Environmental Impact Statement, the land management plan, or other sources as appropriate. Describe what analysis was completed as a part of the evaluation to determine potential impacts.
The project will not create new OHV riding opportunities or expand the City's adopted OHMV route network.
Instead, the project provides support facilities for an existing OHMV program, including organized trailer parking, sanitation facilities, educational kiosks, signage, and waste collection facilities.
The project is expected to reduce informal roadside parking and unmanaged staging activities that currently occur within the community. Any temporary construction-related traffic, dust, or noise impacts would be localized and short-term.
The project is not expected to contribute to significant cumulative impacts related to traffic, noise, air quality, biological resources, or public services.
ITEM 8 – Soil erosion and loss of topsoil
Discuss whether the proposed Project could have a significant effect on the environment due to substantial soil erosion or the loss of topsoil. Describe what analysis was completed as a part of the discussion to determine potential effects.
The project site is relatively flat and previously disturbed. The project includes paving improvements, drainage controls, landscaping, and a WQMP detention basin designed to manage stormwater runoff and minimize erosion.
Temporary soil disturbance will occur during construction activities, including grading and installation of utilities and drainage facilities. Construction BMPs and stormwater controls will be implemented to prevent erosion and sediment transport.
Following construction, the site will be substantially stabilized through pavement, concrete improvements, drainage controls, and landscaped areas. Therefore, the project is not expected to result in substantial soil erosion or loss of topsoil.
ITEM 9 – Scenic resources
Discuss the potential for damage to scenic resources within the viewshed of a highway officially designated as a state scenic highway. Describe what analysis was completed as part of the discussion to determine potential impacts.
The project site is located within an urbanized area of the City of Needles and consists of improvements to a previously disturbed site.
The project does not involve the removal of scenic resources, damage scenic vistas, or substantially alter visual character. Improvements consist of parking facilities, restroom facilities, landscaping, fencing, signage, and drainage infrastructure commonly associated with public recreational support facilities.
The project is not expected to adversely affect scenic resources associated with a designated State Scenic Highway.
Agenda Item 13.
State of California - The Resources Agency OFF-HIGHWAY MOTOR VEHICLE RECREATION DIVISION
DEPARTMENT OF PARKS AND RECREATION GRANTS AND COOPERATIVE AGREEMENTS PROGRAM
ENVIRONMENTAL REVIEW DATA SHEET
Rev. 12/24
ITEM 10 – Hazardous materials
Is the proposed Project Area located on a site included on any list compiled pursuant to Section 65962.5 of the California Government Code (hazardous materials)? ☐ YES ☒ NO
Refer to the Cortese List data resources at the following website to identify documented toxic hazards at the Project site:
www.calepa.ca.gov/SiteCleanup/CorteseList/default.htm
If YES, describe the location of the hazard relative to the Project Area, the level of hazard and the measures to be taken to minimize or avoid the hazards.
The project site is not known to be located on a hazardous waste site identified pursuant to Government Code Section 65962.5.
ITEM 11 – Historical or cultural resources
Discuss the potential for the proposed Project to have any substantial adverse impacts to historical or cultural resources. Describe what analysis was completed as a part of the discussion to determine potential impacts.
No known historical or cultural resources have been identified within the project footprint. If previously unknown archaeological resources or human remains are encountered during construction, work shall cease in the immediate area and appropriate evaluation shall be conducted.
ITEM 12 – Indirect significant impacts
Discuss the potential for the Project to cause indirect significant impacts, such as by causing user groups to go elsewhere, causing significant impacts off-site, or significantly increasing use in the vicinity of the Project Area. Describe what analysis was completed as a part of the discussion to determine potential impacts.
The project provides support facilities for an existing OHMV route network previously adopted by the City. The project does not create new riding areas, new trail mileage, or new off-highway vehicle opportunities.
The primary purpose of the project is to organize existing use patterns by providing designated parking, sanitation facilities, educational information, and waste collection facilities. The project is expected to reduce informal roadside parking and improve management of existing OHMV activity.
As a result, the project is not expected to generate significant indirect impacts to surrounding neighborhoods, biological resources, public services, or adjacent properties.
ITEM 13 – Existing baseline conditions
Discuss if the approval of the proposed project would change the existing baseline conditions and/or change OHV facility operations.
The project would improve an existing disturbed site currently used informally for parking and staging activities associated with OHMV recreation and community events.
The project would improve existing conditions through construction of paved parking, ADA-accessible spaces, a prefabricated restroom, signage, landscaping, fencing, drainage improvements, and waste collection facilities.
The project would not change the City's adopted OHMV route network or expand OHV riding opportunities. Instead, it would improve public safety, visitor services, sanitation, and access management associated with existing OHMV operations.
Agenda Item 13.
City of Needles 817 Third Street, Needles, California 92363 (760) 326-2113 • FAX (760) 326-6765
www.cityofneedles.com
Mayor, Janet Jernigan
Vice Mayor Ellen Campbell
Councilmember Tona Belt
Councilmember Jamie McCorkle
Councilmember JoAnne Pogue
Councilmember Henry Longbrake
Councilmember Larry Ford
City Manager Patrick J. Martinez
MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PATRICK J. MARTINEZ, CITY MANAGER
SUBJECT: WEEKLY MEMORANDUM
DATE: June 5, 2026
1. Needles Aquatics Center Opens June 6: The Needles Aquatics Center will officially open for the 2026 summer season. The facility will offer open swim, lap swim, water exercise classes, swim lessons, swim team activities, pool party packages, and private rentals throughout the summer. Families and community groups may reserve pool party packages during open swim hours, while exclusive private rentals are available on Friday, Saturday, and Sunday evenings after 6:00 p.m. The Aquatics Center remains one of the City's premier recreational amenities, providing affordable opportunities for residents of all ages to stay active, learn water safety skills, and enjoy the summer season.
Staff appreciates the Recreation Department and seasonal employees for their efforts in preparing the facility for opening day. Refer to the attached flyer for more information on aquatics programming.
2. Palo Verde College Graduation Ceremony: Palo Verde College hosted its 2026 Graduation Ceremony at the Needles Educational Center on June 4, recognizing 19 graduates and continuing a positive trend of increasing participation and student success at the Needles Center. The ceremony brought together graduates, families, faculty, and community leaders to celebrate this important milestone and featured remarks from Dr. Garry Cameron, Superintendent of Needles Unified School District. The event was attended by Ed Knudson, Interim Superintendent/President of Palo Verde College, reflecting the strong partnership between local educational institutions and their shared commitment to expanding educational opportunities in Needles.
Assemblymember Jeff Gonzalez's office also recognized the graduates by providing each student with a California State Assembly Certificate of Recognition. The Needles Educational Center continues its proud history of serving as a local pathway to higher education, workforce development, and lifelong learning. The City of Needles congratulates the Class of 2026 and wishes each graduate continued success in their educational, professional, and personal endeavors.
3. Needles Little League Tournament of Champions Recap: The Needles Little League Tournament of Champions was successfully held May 26–29 at Ed
Perry and Phillips Fields, welcoming teams, families, and visitors from throughout the region. Staff congratulates the Blythe Majors and Lake Havasu Minors teams on their championship victories and extends its appreciation to Needles Little League, its Board of Directors, volunteers, sponsors, and community partners for hosting an outstanding event. The tournament promoted youth athletics, sports tourism, and local economic activity while showcasing Needles' recreation facilities and community pride. Staff thanks all those involved for their dedication and looks forward to the tournament's return next year.
4. Needles Library Summer Reading Program Kick-Off: The Needles Branch Library will host a community kick-off event for its 2026 Summer Reading Program on Monday, June 8, at 11:00 a.m. at the Library, located at 1111 Bailey Avenue. The event will feature a donation presentation from the San Bernardino County Sheriff's Department and will officially launch this year's Summer Reading Program. Residents are encouraged to attend and help celebrate the start of another summer of reading, learning, and family-friendly activities. The City of Needles appreciates the Library's continued commitment to promoting literacy and educational opportunities within the community. A copy of the Summer Reading Program schedule is attached for reference.
5. Rivers Edge Golf Course Summer Golf Camp: Registration remains open for the Rivers Edge Golf Course Summer Golf Camp, which begins June 10, 2026.
Led by Golf Instructor JJ DeLeon, the eight-week program is designed for youth ages 5–17 and provides instruction in golf fundamentals, sportsmanship, and skill development. The camp offers an affordable opportunity for local youth to learn the game of golf while promoting outdoor recreation, healthy lifestyles, and positive youth engagement. Staff appreciates the efforts of Rivers Edge Golf Course personnel in providing recreational and educational opportunities for the community's youth throughout the summer season.
6. Commission Appointments: The City is pleased to welcome Wendy Welt and Alisia Hernandez to the Planning Commission and Shivam Bhakta to the Housing Commission. The Planning Commission serves as an advisory body to the City Council on land use, planning, zoning, subdivision, and development matters, conducting public hearings and providing recommendations on projects that shape the future of the community. The Housing Commission oversees the operations of the Needles Housing Authority, reviews housing-related policies and programs, and advises on affordable housing opportunities and initiatives.
Staff looks forward to the valuable contributions each commissioner will bring through their service to the residents of Needles and extends its appreciation for their willingness to serve the community.
7. Economic Development & Community Trends: Recent California Department of Finance population estimates indicate that the City of Needles experienced a modest population increase during 2025, growing from 4,789 to 4,796 residents, representing a 0.15% increase. During the same period, San Bernardino County experienced a slight population decline of 0.06%. While modest, the increase reflects continued stability within the community and compares favorably with broader countywide population trends.
8. Route 66 Centennial Banner Installed on Historic Cavalier Sign: Staff is pleased to report that a new Route 66 Centennial banner has been installed on the historic Cavalier sign along West Broadway. The banner highlights Needles' role in celebrating the upcoming 100th anniversary of Historic Route 66 and serves as a visible reminder of the City's commitment to promoting tourism, community pride, and economic development. The installation supports City Council goals related to enhancing public spaces, strengthening community identity, and preparing for Route 66 Centennial activities in 2026. Staff appreciates the efforts of those involved in designing and installing the banner and looks forward to additional Centennial-themed enhancements throughout the community in the months ahead.
9. Route 66 Centennial Regional Partnership Efforts: Mayor Janet Jernigan represented the City of Needles at the Route 66 Centennial Car Show & Fan Fest held during the San Bernardino County Fair on May 29. The event brought together Route 66 advocates, tourism organizations, museums, chambers of commerce, and community leaders from across the historic corridor to coordinate efforts leading up to the Route 66 Centennial in 2026. Mayor Jernigan joined San Bernardino County Supervisor Dawn Rowe, Freddy Bi, President and CEO of Discover Inland Empire, Delvin Roy Harbour of the California Historic Route 66 Association, and representatives from regional Route 66 organizations and attractions throughout the Inland Empire and Mojave Desert. Participation in these regional partnerships helps strengthen Needles' position as a premier Route 66 destination, supports tourism promotion efforts, and creates opportunities to attract additional visitors, investment, and economic activity to the community as Centennial celebrations continue throughout the coming year.
10.Kiwanis Club Presentation: City Manager Patrick Martinez provided a community update to the Bullhead City Morning Kiwanis Club on June 2, highlighting recent accomplishments and future priorities for the City of Needles.
The presentation focused on infrastructure investments, park and recreation improvements, economic development initiatives, the Route 66 Centennial, the Off-Highway Motor Vehicle (OHMV) Pilot Program, and the City's vision for continued growth and community investment. The presentation also emphasized the importance of partnerships and community involvement in advancing the City Council's goals and priorities.
11.Community Blood Drive: The Transitional Assistance Department and LifeStream Blood Bank will host a community blood drive on June 18, 2026, from 9:00 a.m. to 2:00 p.m. at 1090 E. Broadway Street. Community members are encouraged to consider donating blood to help maintain an adequate regional blood supply and support lifesaving medical needs throughout the region. Additional information and appointment scheduling are available through LifeStream Blood Bank.
12.Penny Rounding Notice: The City of Needles has launched a public information campaign regarding the City's new cash transaction rounding policy.
Due to the declining availability of pennies, cash payments made to the City may be rounded to the nearest $0.05 when exact penny change cannot be
made. The policy does not increase any City fees, utility rates, taxes, fines, or other charges, and all amounts owed will continue to be calculated to the exact cent. Credit cards, debit cards, checks, and electronic payments will continue to be charged the exact amount. Rounding applies only to cash transactions and may result in totals being rounded either up or down to the nearest five cents.
Staff has prepared informational materials and outreach through Needles Connect and other communication channels to ensure residents understand the policy and that there is no impact on City rates or fees.
13.Commercial Truck Parking Ordinance (680-AC): Ordinance 680-AC becomes effective on June 11, 2026, and prohibits commercial trucks over 26,000 pounds GVWR from parking on residential streets and within City parks. The ordinance was adopted to improve neighborhood safety and livability, protect public parks, reduce noise and visual impacts, and minimize damage to streets and public infrastructure caused by heavy commercial vehicles. Staff is currently installing the required regulatory signage throughout the City and conducting public outreach to educate residents and truck operators regarding the new requirements. In accordance with the ordinance, enforcement will commence upon installation of the required signage. Exemptions remain in place for deliveries, active loading and unloading, utility and municipal vehicles, emergency vehicles, transit vehicles, and other essential service providers.
Violations may be subject to administrative citations, including fines authorized under the ordinance.
14.Community Events Calendar Now Live: The City’s new website now features a Community Events Calendar—a centralized location for community events, civic meetings, and community programs. Local organizations are invited to submit or update events through the City Clerk's Office to help keep the calendar current and inclusive. Residents can subscribe and sync the calendar to mobile devices for real-time updates, making it easier to stay informed and engaged.
COMMUNITY EVENTS & RECOGNITION
I. Needles High School Graduation Ceremony: Needles High School will host its 2026 Graduation Ceremony on Friday, June 5, 2026, at 8:00 PM at the NHS Football Field. As students, families, educators, and community members gather to celebrate this important milestone, the City of Needles extends its congratulations to the Class of 2026 and wishes graduates continued success in their future educational, professional, military, and personal endeavors.
II. Route 66 Centennial Caravan & 72 Oz. Steak Challenge: The City of Needles will welcome the Route 66 Centennial Caravan on June 8, 2026, at the Palo Verde College Needles Center. As part of the evening's activities, community members will participate in a 72 Oz. Steak Challenge, a Route 66-themed event designed to celebrate the historic highway and attract visitors to the community. Participants include Tony Rubalcaba representing the City of Needles, Deputy Smith representing the San Bernardino County Sheriff's Department, and two community at-large participants. The event will
also feature live music, classic vehicles traveling the Route 66 Centennial Caravan, and opportunities for residents and visitors to participate in the celebration. The event highlights Needles' continued role as a key destination along Historic Route 66 and supports ongoing tourism and economic development efforts within the community.
III. Needles Animal Shelter – Adoption Initiative: The Needles Animal Shelter is currently at capacity and is seeking the community's assistance in finding permanent homes for several adoptable dogs, including Daisy, Kelly, Buddy, Raven, Slate, Perry, Maverick, and Moe. These animals represent a variety of breeds, ages, and temperaments and are ready to join loving families.
Spay and neuter vouchers are provided for eligible animals at the time of adoption. Every adoption helps reduce overcrowding, improves animal welfare, and creates space for future shelter intakes. Residents interested in adopting are encouraged to contact the Needles Animal Shelter at (760) 326-4952 or visit the shelter at 1662 Flip Mendez Parkway, Monday through Friday from 8:00 a.m. to 2:00 p.m.
IV. Take Credit Financial Literacy Workshop: Arrowhead Credit Union successfully hosted its annual "Take Credit" Financial Literacy Workshop at the Needles Recreation Center on May 30, providing local youth with handson instruction in budgeting, saving, credit management, and financial decision-making. The free program welcomed students from throughout the community and offered practical lessons designed to help participants develop financial literacy skills and make informed financial choices. Staff appreciates Arrowhead Credit Union's continued commitment to investing in local youth and providing valuable educational opportunities within the Needles community. Special thanks are extended to Stefanie Villalobos, Vice President of Philanthropy & Community Impact, and Darin Woinarowicz, President and CEO of Arrowhead Credit Union, for their leadership and ongoing support of youth education and financial literacy initiatives in Needles.
1. NEEDLES AQUATICS CENTER
1. NEEDLES AQUATICS CENTER
2. PALO VERDE GRADUATION
3. NEEDLES LITTLE LEAGUE
4. NEEDLES LIBRARY SUMMER PROGRAM
5. RIVERS EDGE GOLF CAMP
7. ECONOMIC DEVELOPMENT TRENDS
Source: California Department of Finance, January 1, 2026 Population Estimates.
8. ROUTE 66 CENTENNIAL BANNER
9. ROUTE 66 CENTENNIAL REGIONAL PARTNERSHIP
10. KIWANIS CLUB
10. KIWANIS CLUB
11. BLOOD DRIVE VOLUNTEERS WANTED
12. PENNY ROUNDING POLICY
13. PARKING ORDINANCE IMPLEMENTATION
I. NUSD GRADUATION
II. ROUTE 66 CENTENNIAL CARAVAN
III. ANIMAL SHELTER ADOPTION
IV. ARROWHEAD CREDIT UNION
City of Needles 817 Third Street, Needles, California 92363 (760) 326-2113 • FAX (760) 326-6765
www.cityofneedles.com
Mayor, Janet Jernigan
Vice Mayor Ellen Campbell
Councilmember Tona Belt
Councilmember Jamie McCorkle
Councilmember JoAnne Pogue
Councilmember Henry Longbrake
Councilmember Larry Ford
City Manager Patrick J. Martinez
MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PATRICK J. MARTINEZ, CITY MANAGER
SUBJECT: WEEKLY MEMORANDUM
DATE: June 12, 2026
1. OHMV Pilot Program Ribbon Cutting Ceremony and Signage Installation:
The City of Needles will officially launch the Needles Off-Highway Motor Vehicle (OHMV) Pilot Program with a ribbon-cutting ceremony on Wednesday, June 24, 2026, at 10:00 a.m. at 100 G Street. This milestone represents the culmination of years of planning, public outreach, coordination, and collaboration among the City, community stakeholders, public safety partners, and federal land management agencies. In preparation for the official launch, the City has begun implementing the adopted OHMV Wayfinding and Signage Master Plan, including the installation of route markers, directional signage, staging area signs, and educational signs throughout the designated route network. The signage system is designed to improve rider safety, assist visitors in navigating the approved routes, and provide easy access to program information through QR codes. Residents and visitors are encouraged to attend the ceremony and learn more about the program. Additional information, route maps, safety requirements, FAQs, and program updates are available through the City's OHMV webpage and QR codes located on program signage.
2. Assemblymember Jeff Gonzalez Town Hall: Assemblymember Jeff Gonzalez will host a Town Hall meeting in Needles on Wednesday, July 15, 2026, from 5:30 p.m. to 6:30 p.m. at El Garces. The event will provide residents and community stakeholders with an opportunity to engage directly with their State Assembly representative, discuss legislative priorities, and share feedback on issues affecting the Needles community. Staff encourages interested residents to attend and participate in the discussion. RSVP information is available on the attached flyer or by clicking on this registration link.
3. Sandbag Availability and Storm Preparedness: With monsoon season officially beginning on June 15 and continuing through September 30, residents are encouraged to prepare in advance for potential storm activity. San Bernardino County Fire Protection District has identified Needles Fire Station No. 32, located at 1113 E. Broadway Street, as a sandbag distribution location.
Sandbags are available at no cost to residents on a first-come, first-served basis
while supplies last. Residents should not rely solely on emergency supplies and are encouraged to obtain sandbags and other preparedness materials before storm events occur. Additional information regarding sandbag availability and storm preparedness is available through the San Bernardino County Fire Protection District website.
4. Needles High School Graduation: Needles High School recently celebrated its 120th Commencement Ceremony, recognizing approximately 60 graduates from the Class of 2026. The ceremony marked an important milestone for students, families, educators, and the broader community as graduates prepare to pursue higher education, workforce opportunities, military service, and other career pathways. In addition to earning their diplomas, members of the graduating class received approximately $1.262 million in scholarships, grants, and educational assistance, reflecting a significant investment in the future of Needles' youth. The City of Needles congratulates the Class of 2026 on this remarkable achievement and wishes each graduate continued success in their future endeavors.
5. Route 66 Centennial Caravan: The City of Needles welcomed the Route 66 Centennial Caravan on June 8, 2026, as travelers from across the United States and around the world visited the community in celebration of the upcoming 100th anniversary of Historic Route 66. The event included the Big Texan 72-Ounce Steak Challenge and provided an opportunity to showcase Needles' hospitality, local businesses, and Route 66 heritage to visitors from across the nation and around the world. Staff appreciates the efforts of the California Historic Route 66 Association, The Big Texan Steak Ranch & Brewery, public safety partners, volunteers, local businesses, and community members who helped make the event a success. The event highlighted the important role heritage tourism plays in supporting local businesses and promoting Needles as a destination along Historic Route 66.
6. Needles Eagles Aerie 2599 Sponsors Free Swim Admission for Children:
Needles Eagles Aerie 2599 will host the Swim With an Eagle event on Saturday, June 27, 2026, from 2:00 p.m. to 6:00 p.m. at the Needles City Aquatics Center. This community event will provide local youth and families with an opportunity to enjoy an afternoon of summer recreation and community engagement. Through the generosity of Needles Eagles Aerie 2599, admission for children will be provided at no cost. The City appreciates the organization's continued commitment to supporting local families and partnering with the City to provide positive recreational opportunities for the community. Residents are encouraged to attend and participate in this family-friendly event.
7. Coalition to Protect Community Services: As previously directed by the City Council, the City of Needles has joined the Coalition to Protect Community Services, a statewide effort led by the California Joint Powers Insurance Authority (CJPIA). The coalition is advocating for reforms to California's liability laws to ensure public agencies are responsible only for their proportionate share of damages and to address the rapidly increasing costs of public agency liability claims and litigation. Coalition members contend that escalating liability costs are diverting resources away from essential local services, including public
safety, infrastructure maintenance, parks, recreation, and other community programs. Staff will continue to monitor legislative developments and provide updates as they become available.
8. Rivers Edge Golf Course Aeration: Staff recently completed annual aeration activities at Rivers Edge Golf Course as part of the City's ongoing commitment to maintaining high-quality playing conditions. Aeration is a critical maintenance practice that improves soil health, enhances water infiltration, promotes stronger root development, and supports long-term turf quality. While the process may temporarily impact course conditions, it plays an essential role in ensuring the course remains healthy, resilient, and well-prepared for overseeding activities later this year. Attached photos highlight the hard work and dedication of the Rivers Edge Golf Course staff during this important maintenance activity.
9. Community Events Calendar Now Live: The City’s new website now features a Community Events Calendar—a centralized location for community events, civic meetings, and community programs. Local organizations are invited to submit or update events through the City Clerk's Office to help keep the calendar current and inclusive. Residents can subscribe and sync the calendar to mobile devices for real-time updates, making it easier to stay informed and engaged.
COMMUNITY EVENTS & RECOGNITION
I. Rivers Edge Golf Course Summer Golf Camp: The Rivers Edge Golf Course Summer Golf Camp began on June 10, 2026, with strong attendance and enthusiastic participation from local youth. The eight-week program, led by Golf Instructor JJ DeLeon, provides golf instruction, skill development, and positive recreational opportunities for participants ages 5–17. Staff appreciates the efforts of the Rivers Edge Golf Course team in making this program a success.
II. CITY HALL CLOSED: City Hall will be closed on Friday, June 19, 2026, in observance of Juneteenth National Independence Day, a federally recognized holiday commemorating the emancipation of enslaved African Americans in the United States. Regular business hours will resume on Monday, June 22, 2026, at 8:30 a.m. For urgent matters during the closure, residents may call 760-326-5700, where our after-hours answering service will route calls to the appropriate City personnel. A notice has been posted at the entrance of City Hall to inform the public.
1. OHMV RIBBON CUTTING
1. OHMV EDUCATIONAL SIGNAGE
2. ASSEMBLYMAN GONZALEZ VISIT
3. ARMY CORPS SANDBAG GUIDANCE
5. ROUTE 66 CENTENNIAL CARAVAN
6. EAGLES POOL PARTY
7. JPIA COALITION
8. RIVERS EDGE AERATION
I. RIVERS EDGE GOLF CAMP