Agenda packet — Needles City Council, September 8, 2026 (part 2 of 2)

SPECIAL COVENANTS OR REMARKS
08-SBD-0-NED
STPL-5220(013)
nondiscrimination in the award and administration of Federal-assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).

G. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter.

Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance.

ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date.

H. As a condition for receiving federal-aid highway funds for the PROJECT, the Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Exclusion List. Exclusions can be found at www.sam.gov.

2. A. ADMINISTERING AGENCY shall conform to all State statutes, regulations and procedures (including those set forth in the Local Assistance Procedures Manual and the Local Assistance Program Guidelines, hereafter collectively referred to as "LOCAL ASSISTANCE PROCEDURES") relating to the federal-aid program, all Title 23 Code of Federal Regulation (CFR) and 2 CFR Part 200 federal requirements, and all applicable federal laws, regulations, and policy and procedural or instructional memoranda, unless otherwise specifically waived as designated in the executed project-specific PROGRAM SUPPLEMENT.

B. Invoices shall be formatted in accordance with LOCAL ASSISTANCE PROCEDURES.

C. ADMINISTERING AGENCY must have at least one copy of supporting backup Program Supplement 08-5220F15-F005- ISTEA Page 3 of 7

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SPECIAL COVENANTS OR REMARKS
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documentation for costs incurred and claimed for reimbursement by ADMINISTERING AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup documentation with invoices if requested by State. Acceptable backup documentation includes, but is not limited to, agency's progress payment to the contractors, copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs.

D. Indirect Cost Allocation Plan/Indirect Cost Rate Proposals (ICAP/ICRP), Central Service Cost Allocation Plans and related documentation are to be prepared and provided to STATE (Caltrans Audits & Investigations) for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of indirect costs incurred within each fiscal year being claimed for State and federal reimbursement. ICAPs/ICRPs must be prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of the Local Assistance Procedural Manual, and the ICAP/ICRP approval procedures established by STATE.

E. STATE will withhold the greater of either two (2) percent of the total of all federal funds encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT PROJECT.

F. Payments to ADMINISTERING AGENCY for PROJECT-related travel and subsistence (per diem) expenses of ADMINISTERING AGENCY forces and its contractors and subcontractors claimed for reimbursement or as local match credit shall not exceed rates authorized to be paid rank and file STATE employees under current State Department of Personnel Administration (DPA) rules. If the rates invoiced by ADMINISTERING AGENCY are in excess of DPA rates, ADMINISTERING AGENCY is responsible for the cost difference, and any overpayments inadvertently paid by STATE shall be reimbursed to STATE by ADMINISTERING AGENCY on demand within thirty (30) days of such invoice.

G. ADMINISTERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards.

H. ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost items.

I. Every sub-recipient receiving PROJECT funds under this AGREEMENT shall comply with 2 CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non-A&E services), and other applicable STATE and FEDERAL regulations.

J. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, 23 CFR, 48 CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL regulations, are subject to repayment by ADMINISTERING AGENCY to STATE.

Program Supplement 08-5220F15-F005- ISTEA Page 4 of 7

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SPECIAL COVENANTS OR REMARKS
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K. STATE reserves the right to conduct technical and financial audits of PROJECT WORK and records and ADMINISTERING AGENCY agrees, and shall require its contractors and subcontractors to agree, to cooperate with STATE by making all appropriate and relevant PROJECT records available for audit and copying as required by the following paragraph:

ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractors, and STATE shall each maintain and make available for inspection and audit by STATE, the California State Auditor, or any duly authorized representative of STATE or the United States all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts and ADMINISTERING AGENCY shall furnish copies thereof if requested.

All of the above referenced parties shall make such AGREEMENT, PROGRAM SUPPLEMENT, and contract materials available at their respective offices at all reasonable times during the entire PROJECT period and for three (3) years from the date of submission of the final expenditure report by the STATE to the FHWA.

L. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain a financial management system and records that properly accumulate and segregate reasonable, allowable, and allocable incurred PROJECT costs and matching funds by line item for the PROJECT. The financial management system of ADMINISTERING AGENCY, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles, enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices set to or paid by STATE.

M. ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act of 2 CFR 200 if it expends $750,000 or more in Federal Funds in a single fiscal year of the Catalogue of Federal Domestic Assistance.

N. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS adopting the terms of this AGREEMENT in the schedule of projects to be examined in ADMINISTERING AGENCY's annual audit and in the schedule of projects to be examined under its single audit prepared in accordance with 2 CFR, Part 200.

O. ADMINISTERING AGENCY shall not award a non-A&E contract over $5,000, construction contracts over $10,000, or other contracts over $25,000 [excluding professional service contracts of the type which are required to be procured in accordance with Government Code sections 4525 (d), (e) and (f)] on the basis of a noncompetitive negotiation for work to be performed under this AGREEMENT without the prior written approval of STATE. Contracts awarded by ADMINISTERING AGENCY, if intended as local match credit, must meet the requirements set forth in this AGREEMENT regarding local match funds.

P. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain provisions B, C, F, H, I, K, and L under Section 2 of this agreement.

Program Supplement 08-5220F15-F005- ISTEA Page 5 of 7

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SPECIAL COVENANTS OR REMARKS
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3. Appendix E of the Title VI Assurances (US DOT Order 1050.2A) During the performance of this agreement, the ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractor, (hereinafter referred to as the "contractor") agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:

Pertinent Nondiscrimination Authorities:

A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.

B. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); C. Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), (prohibits discrimination on the basis of sex);
D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; E. The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
F. Airport and Airway Improvement Act of 1982, (49 U.S.C. 4 71, Section 4 7123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal-aid recipients, subrecipients and contractors, whether such programs or activities are Federally funded or not);
H. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; I. The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); J. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
K. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).

4. In the event that construction of this project of the initial federal authorization for right of way is not started by the close of the twentieth fiscal year following the fiscal year in which the right of way is authorized, the ADMINISTERING AGENCY shall repay the Federal Highway Administration through Caltrans the sum of Federal funds paid under the terms of this Program Supplement 08-5220F15-F005- ISTEA Page 6 of 7

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SPECIAL COVENANTS OR REMARKS
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agreement.

Authorizing the ROW phase of a project as Advance Construction does not exempt the project from the provisions of 23 U.S.C. 108(a)(2), and 23 CFR 630.112(c)(1).

Program Supplement 08-5220F15-F005- ISTEA Page 7 of 7

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STAFF REPORT

CITY COUNCIL

CITY OF NEEDLES, CALIFORNIA
Meeting Date: September 8, 2026
Title: Accept TKE Engineering Inc. Proposal to Provide Professional Engineering Services to Complete the Plans, Contract Documents, Engineer’s Estimate; and to Provide Right-of-Way Assistance for the River Road and River Street Rehabilitation Project Background: On April 22, 2025, City Council approved a funding agreement with SBCTA for the Project Approval and Environmental Documentation (PA & ED) phase of the River Road and River Street rehabilitation projects in an amount of $60,000 for River Road and $13,000 for River Street. TKE Engineering Inc. has submitted the required environment documents to Caltrans and are under review at this time.

In May 2025, City of Needles submitted an application to SCAG for the Surface Transportation Block Grant (STBG) program for design and construction of the River Road and River Street project. The STBG program provides federal transportation funding for projects that preserve and improve the conditions and performance of highways, bridges, and public roads; pedestrian and bicycle infrastructure; and transit capital projects.

On Dec. 4, 2025, SCAG Regional Council approved the Federal Fiscal Year 2026-27 and 2027-28 STBG/CMAQ funding recommendations for 132 projects within the SCAG region. Needles was recommended to receive $301,000 of the program contingency funds for the design & right-of-way phases of the River Road and River Street projects. Staff has been working with SCAG and SBCTA on the funding allocation approvals and are ready to move forward with the Supplemental Agreement with Caltrans to administer the project design.

TKE has provided the attached proposal for Professional Consultant Engineering Services to complete the project plans, contract documents, engineer’s estimate; and, to provide right-of-way assistance for the project for a not-toexceed (NTE) amount of $256,000.

Fiscal Impact: $325,000 budgeted in FY27 General Fund Capital Project for the River Road/River Street project to be reimbursed by the SCAG Surface Transportation Block Grant Program administered by Caltrans.

Recommendation: Accept TKE Engineering Inc. Proposal to provide Professional Engineering Services to complete the project plans, contract documents, engineers’ estimate; and to provide right-of-way assistance for the River Road and River Street Rehabilitation Project for a NTE amount of $256,000; and authorize staff to execute the Professional Services Agreement with TKE Engineering, Inc.

Submitted By: Kathy Raasch, Director of Development Services/Capital Projects City Manager Approval: Date:

Other Department Approval (when required): Date:
9/3/2026
9/3/2026

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August 20, 2026
Ms. Kathy Raasch
Director of Development Services/Capital Projects

CITY OF NEEDLES
817 3rd Street
Needles, CA 92363
Subject: Proposal for the River Road Street Improvement Project Plans, Specifications, and Estimates Phase
Dear Ms. Raasch,
Thank you for the opportunity to present our proposal for professional engineering services for the River Road Street Improvement Design Project. Our proposal enclosed herein, outlines TKE Engineering, Inc. (TKE)’s qualifications to provide professional engineering design services to the City of Needles (City). TKE is a full service, multi-disciplinary consulting firm highly qualified to perform any and all design services required to successfully complete the street improvement project. We are enthusiastic about the opportunity to assist the City and are aware of the City’s immediate needs. As such we have already cleared our proposed staff’s workload to begin work for the City at a moment’s notice.

P R O J E C T U N D E R S T A N D I N G
TKE understands the City desires to find a qualified professional engineering design consultant to provide Plans, Specifications, and Estimates (PS&E) phase services for the River Road Street Improvement Project.

This project is partially funded by the San Bernardino County Transportation Authority, thus requiring a consultant with in-depth knowledge of the Caltrans Local Assistance Procedures Manual (LAPM) and Local Assistance Program Guidelines (LAPG) requirements.

The goal of this project is to reconstruct the pavement along River Road between North K Street (Highway 95) and the Jack Smith Park south of Reclamation Road, Needles Highway between North K Street and River Road, and along River Street between the BNSF Railroad and River Road. It will also include minor widening of most segment to meet County fire lane requirements. Of note, River Road also serves a flood control levy for the Colorado River.

TKE is currently under contract to complete the Project Administration and Environmental Documentation (PA&ED) phase of work. As such, the scope of work presented herein is intended to build off of the PA&ED efforts to complete the detailed PS&E phase, including preparation of the necessary right-of-way documentation, for the entire length of the project along River Road and River Street.

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Ms. Kathy Raasch, City of Needles (Cont.)
Proposal for the River Road Street Improvement Project
August 20, 2026 Page 2 of 7
TKE understands that the proposed project will be limited to the pavement rehabilitation and does not include ancillary improvements such as curb, gutter, sidewalk, ramps, evaluation and repair/reconstruction of damaged or deficient PCC improvements within the City right-of-way (i.e., ADA curb ramps, curb gutter, sidewalk, driveway approaches, and cross gutters). The proposed project also includes the evaluation and upgrade of traffic signs, traffic striping and pavement markings to current CA MUTCD standards, utility notifications, research and coordination, acquisition of necessary permits and coordination with City, railroad, Caltrans and any other agency who share jurisdictional authority within the project limits.

S C O P E OF S E R V I C E S
The Project Team’s scope of services is presented in the following paragraphs.

TASK NO. 1 - PROJECT MANAGEMENT
TKE’s Project Manager will be responsible for the entire project team. He will attend all meetings, prepare agendas and corresponding meeting minutes together with collection of signatures for meeting attendees (sign-in sheets). He will meet with the City at appropriate times and will meet as needed with agencies, residents, property owners, and utilities in addition to the meetings presented below. In particular, design review meeting will be held at the 60% and 90% PS&E milestones to acquire Staff’s comments. He will also update the project budget and schedule prior to each City meeting for discussion with staff.

Prior to commencement of PS&E services, we propose to meet City staff to review project obligations and to discuss all project requirements in detail. TKE’s Project Manager and Project Engineer will attend the meeting to determine project protocol and obtain City record drawings.

Deliverables: Agendas, Meeting Minutes, Exhibits, and Project Progress, Schedule and Budget Updates TASK NO. 2 – RECORDS RESEARCH
With a majority of the records research was completed in the PA&ED phase, TKE only anticipates additional records research associated with street rights-of-way, property boundaries, and easements.

The research will consist of assembling copies of title report, grant and easement deeds. We will request the City provide copies of available pertinent City records, such as title reports and grant deeds, for City owned parcels.

Deliverables: Record Data
TASK NO. 3 – DESIGN SURVEY
As part of the PA&ED phase, TKE prepared a Survey Control Plan establishing horizontal and vertical control for the project. Building off said control, TKE will conduct a conventional design survey of the existing roadway improvements and features through the project areas to facilitate precise grading design and to document all constructed improvements. Our field survey crews will collect appropriate detail as required to prepare a topographic map for all areas where street and grading improvements are required.

We will collect 50-foot cross sections with shots extending to right-of-way and 10-feet beyond right-ofway on each side where possible. Survey data will include trees over 2-inches in diameter, buildings,

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Ms. Kathy Raasch, City of Needles (Cont.)
Proposal for the River Road Street Improvement Project
August 20, 2026 Page 3 of 7
walkways, sidewalks, driveways, curbs, gutters, cross gutters, fire hydrants, water valves, manholes, water meters, signs, street lights, power poles, fences, structure, traffic signal poles and all other visible features.

Our crews will set 100-foot stationing along street centerlines and collect existing topography as needed to provide sufficient level of detail for precise design. The crew will also measure invert, top of cone and rim elevations for all existing manholes in the project area and invert and rim elevations for all drainage facilities.

Deliverables: Ground Topography and Survey Data in ASCII Format with Description Codes TASK NO. 4 – BASE CONSTRUCTION DRAWINGS
As part of the PA&ED phase, TKE prepared base construction drawings which include a plan view of the accumulated survey control data, north arrow, graphic scale, property lines, public and private right-ofway, easement areas, assessor parcel numbers, street centerline, and street names. Using AutoCAD 2022 software and the accumulated conventional survey data, TKE will add the existing improvements and utilities (based on both assembled records and field data), building locations, water service location; sewer manhole lids and water valve lids; cross gutters; driveways, pedestrian ramps; traffic stripes and legends; curb returns; details of private improvements, fences, gates, irrigation systems, mailboxes, trees and landscaping, and survey data to the drawings. Once the base drawings are complete, we will perform a careful field review to ensure all underground facilities are shown correctly.

Deliverables: Base Construction Drawings (Plan View)
TASK NO. 5 – GEOTECHNICAL EVALUATION AND REPORT
We would propose to retain Aragon Geotechnical Inc. (AGI) as a subconsultant to provide Geotechnical services for the project. AGI will provide geotechnical evaluations and recommendations of grading, earthwork, and pavement design. They will perform the following:
• Drilling, sampling and logging of necessary borings for evaluation of street structural section. AGI will notify Underground Service Alert and will provide necessary traffic control for the field operations. The borings will be drilled to a depth of at least five feet. The asphalt pavement thickness and base thickness will be noted during the boring operations. • Design of street structural section using City provided traffic indices. • Laboratory testing of representative soil samples to evaluate in-situ moisture content, density tests, infiltration rates, max density and optimum tests, sieve analysis, R-value, direct shear tests, consolidation and collapse tests and corrosivity characteristics of the on-site soils. • Data compilation and geotechnical analysis of existing geotechnical maps, reports, and field and laboratory data to provide recommendations for pavement design. Analysis will include recommendations for new pavement section alternatives, based on the traffic indices and R-value testing.

Following, AGI will prepare a report presenting our findings, conclusions and recommendations pertaining to design, compaction requirements, and subgrade preparation for the street(s). In addition, the report

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Ms. Kathy Raasch, City of Needles (Cont.)
Proposal for the River Road Street Improvement Project
August 20, 2026 Page 4 of 7
will provide recommendations for asphalt pavement recycling and other recommendations, which would include cost saving treatment methods.

Deliverables: Draft and Final Geotechnical Report
TASK NO. 6 - 60% DESIGN
60% Design will include preparation roadway improvement construction drawings, preliminary technical specifications, and engineers’ estimates of probable construction cost.

Building off the conceptual (30%) design approved under the PA&ED phase, the construction drawings will refine the proposed street geometrics including locations of proposed asphalt concrete pavement, AC berms, intersections, drive approaches, and related improvements as required. In addition, TKE will prepare the street grades and cross sections for the roadway.

For the drawings, we will prepare a title sheet, construction notes sheet, demolition sheets, plan sheets, signing and striping sheets, and necessary detail sheets.

The title sheet shall include the title of the job, a vicinity map showing the City in relationship to surrounding communities, a location map showing the project limits, a list of abbreviations used, benchmark data, general notes, construction notes and quantities, an index for the drawings, list of utilities with phone numbers, and references on the City’s standard title block.

The construction note sheet will show general construction notes and project specific requirements.

The demolition sheet will show existing improvement demolition including limits of pavement removal, saw cutting locations and limits and concrete cross gutters and curbs, if required. In addition, the plan will specify relocation of private improvements such as mailboxes fences, drive approaches, etc. as required.

Plan sheets will show proposed improvements at 1”=40’ scale including pavement limits, AC berms, driveways, existing utility relocations, water service relocations, and manhole, valve, and vault cover grade adjustments. For the profile portion of the drawings, we will show existing and proposed pavement elevations at centerline and edge of pavement with appropriate design data.

The construction details will include connections and typical cross sections, all at appropriate drawing scales.

The signing and striping sheets will include all required pavement markings, lane stripes and signage in accordance with the MUTCD, California supplement and all other applicable City requirements, for the project limits. The sheets will be prepared at 1”=40’ scale and include full geometrical layouts at each intersection.

For the specifications, we will amend the City Standards Technical Provisions as required for the projects. The construction specifications will be prepared in Microsoft Word (2019 Version) format in accordance with City standards.

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Ms. Kathy Raasch, City of Needles (Cont.)
Proposal for the River Road Street Improvement Project
August 20, 2026 Page 5 of 7
In addition, we will prepare quantity estimates for all proposed improvements prepared using an excel spreadsheet showing an itemized construction cost breakdown. Descriptions of work, unit prices, and quantities will be included in the spreadsheet.

Deliverables: 60% PS&E Package
TASK NO. 7 – WATER QUALITY MANAGEMENT / STORM WATER PLAN COMPLIANCE TKE will complete a drainage analysis to confirm applicability of Water Quality Management Plan (WQMP) and construction Stormwater Pollution Prevention Plan (SWPPP) requirements. Based on the size of the project, TKE anticipated both will be required. TKE will prepare the draft WQMP and SWPPP. The Plans will identify and applicable elements of the WQMP and SWWPPP programs, recommended BMPs, and related information. Following City review, TKE will address any City comments provided and prepare the final WQMP and SWPPP.

Deliverables: Draft Final WQMP and SWPPP
TASK NO. 8 – RIGHT-OF-WAY ENGINEERING
Based on our analysis to date in the PA&ED phase, existing rights-of-way do not exist for a majority of the roadway segments. Specifically, there are 36 parcels that may require right-of-way documentation; with the City being the owner of several said parcels. As such, the right-of-way engineering needs are not fully defined at this time. Therefore, TKE has included a budget allowance to prepare right-of-way documents including permanent and temporary construction right-of-way deeds and easements, as required. We will prepare legal descriptions and plats for parcels requiring right-of-way dedication. We will assist the City staff as requested, including attendance at meetings with each property owner, to negotiate the dedications. Right-of-way documents would be prepared in accordance with the City requirements. Note, real property appraisals, if required, are not included in this scope of work.

Deliverables: Legals, Plats, and Grant Deeds
TASK NO. 9 – PERMITTING
TKE will coordinate with the pertinent permitting agencies, prepare and submit permit application. TKE will track progress to ensure all required permits are obtained prior to bidding. TKE anticipates only a City encroachment permit will be required.

Deliverables: Permit Applications and Final Permits
TASK NO. 10 – COORDINATION WITH AGENCIES/ UTILITIES
After 60% design is complete, plans will be sent to agencies having facilities in the project areas requesting that they verify their facilities are shown correctly and that they furnish any construction requirements they desire. We will highlight each agency’s facilities and advise each of potential conflicts and relocation requirements. We will request that they respond within two weeks and we will follow up with telephone calls to confirm all agency requirements have been incorporated. We will document all conferences with utilities and agencies and copy the City via e-mail.

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Ms. Kathy Raasch, City of Needles (Cont.)
Proposal for the River Road Street Improvement Project
August 20, 2026 Page 6 of 7
Deliverables: Utility Coordination Matrix and Responses from Utility Agencies TASK NO. 11 – 90% DESIGN
90% design will include incorporation of City comments, final street design and signing and striping plans.

We will verify that the project will comply with City design requirements and that adequate drainage will be achieved.
90% Design will be submitted with a project summary memorandum together with updated project specifications and estimates.

Deliverables: 90% PS&E Package
TASK NO. 12 – 100% DESIGN
100% design will include incorporation of City comments, final plans, specifications, and estimates, ready for public bidding. Final documents will include mylars and hard copy specifications with signatures and electronic copies of final documents.
100% Design will be submitted with a project summary memorandum together with an updated project schedule, additional stakeholder meeting summary, and internal plan review documentation.

Deliverables: 100% Design Plans, Cost Estimate, and Specifications in Hard Copy and Electronic Format TASK NO. 13 – FINAL COORDINATION WITH AGENCIES / UTILITIES After the final drawings are approved by the City, we will again submit them to all agencies/utilities having underground facilities in the project area requesting that they verify their facilities are shown correctly and we will advise them of the project construction schedule and relocation requirements. In addition, we will coordinate final relocation construction prior to project bidding. We will document all meetings and conferences with utilities and agencies.

Deliverables: Utility Coordination Matrix
TASK NO. 14 – REQUEST FOR AUTHORIZATION TO PROCEED WITH CONSTRUCTION Upon completion of design, TKE will prepare the RFA to Proceed with Construction and submit all necessary exhibits to Caltrans to obtain approval from Caltrans. Work includes, but is not limited to, the following:
a) Prepare the Request for Authorization (LAPM Exhibit 3-D), Data Sheets (LAPM Exhibit 3-E), Preliminary Estimate of Cost (LAPM Exhibit 12-A), Finance Letter (LAPM Exhibit 15-N), PS&E Certification (LAPM Exhibit 12-C), PS&E Checklist (LAPM Exhibit 12-D), complete the Right-of-Way Certification form and obtain Caltrans approval, Local Agency Construction Contract Administration Checklist (LAPM Exhibit 15 -A), Local Programs Agreement Checklist (LAPM Exhibit 4-A) to request the State/FHWA agreement (E-76) for federal funding and the Program Supplement Agreement.
b) Submit to City for input and address City comments.

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Ms. Kathy Raasch, City of Needles (Cont.)
Proposal for the River Road Street Improvement Project
August 20, 2026 Page 7 of 7
c) Submit to City Caltrans for approval. Consultant shall address comments, if issued by Caltrans, and resubmit until approvals are obtained.

Deliverables: Draft and Final RFAPC
TASK NO. 15 – ASSISTANCE DURING BIDDING
TKE will attend the pre-construction meeting, including preparation of agenda, minutes, and record of attendance. In addition, TKE will assist the City in respond to Requests for Information (RFIs) during the project advertisement period, and log questions and responses. We will also prepare project addenda at the direction of the City to clarify any changes to the contract documents.

Deliverables: Agenda, Minutes, RFI and Response Log, and Addenda (As Needed) FEE
The Project Team’s proposed project fee of $256,000.00 will include all project management, design, right-of-way documentation, and bidding support services for the PS&E phase of work described in the Scope of Services and detailed on the attached fee schedule. Said fee schedule includes a details breakdown of the staff, rates, and hours required for the work. We will invoice the City monthly in accordance with our rate schedule. Our invoice will not exceed the amount presented above without prior approval.

T E N T A T I V E S C H E D U L E
TKE’s anticipated project schedule is attached. The Project Team is committed to meet any schedule the City wishes to meet. We are a dedicated group, with proven performance with our longstanding clients.

We are notoriously flexible and can speed up or slow down the design as needed to best accommodate the City’s internal timeline, funding requirements, as well as focusing the construction during optimal months.

Again, thank you for the opportunity to submit our proposal to provide professional engineering services for the City. If you have any questions, please contact me at (951) 680-0440.

Sincerely,
Steven W. Ledbetter, PE, QSD
Vice President
TKE Engineering, Inc.

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Subconsultants2.) Total
Task No. Task Hours $ Hours $ Hours $ Hours $ Hours $ Hours $ Hours $ Hours $ $ Scope of Work

1. 8 1,440$ -$ 16 2,720$ -$ -$ -$ 8 760$ -$ 4,920$ 2. 2 360$ 4 720$ 4 680$ -$ 4 640$ 8 1,200$ 8 760$ -$ 4,360$ 3. 2 360$ 8 1,440$ -$ -$ -$ -$ 8 760$ 112 30,800$ 33,360$ 4. 2 360$ 4 720$ 8 1,360$ -$ 20 3,200$ 40 6,000$ -$ -$ 11,640$ 5. 2 360$ -$ 4 680$ -$ 4 640$ -$ 2 190$ -$ 38,500$ 40,370$ 6. 12 2,160$ -$ 24 4,080$ 16 3,040$ 48 7,680$ 72 10,800$ 12 1,140$ -$ 28,900$ 7. 8 1,440$ -$ 24 4,080$ -$ 48 7,680$ 12 1,800$ 8 760$ -$ 15,760$ 8. 20 3,600$ 40 7,200$ 40 6,800$ -$ 60 9,600$ 120 18,000$ 40 3,800$ -$ 49,000$ 9. 2 360$ -$ 4 680$ -$ 8 1,280$ -$ 4 380$ -$ 2,700$

10. 2 360$ -$ 2 340$ -$ 4 640$ -$ 2 190$ -$ 1,530$ 11. 10 1,800$ -$ 20 3,400$ 12 2,280$ 40 6,400$ 60 9,000$ 8 760$ -$ 23,640$ 12. 6 1,080$ -$ 12 2,040$ 4 760$ 24 3,840$ 36 5,400$ 8 760$ -$ 13,880$ 13. 2 360$ -$ 2 340$ -$ 4 640$ -$ 2 190$ -$ 1,530$ 14. 8 1,440$ -$ 16 2,720$ -$ 16 2,560$ -$ 8 760$ -$ 7,480$ 15. 4 720$ -$ 8 1,360$ -$ 8 1,280$ 4 600$ 2 190$ -$ 4,150$ Subtotal: 90 16,200$ 56 10,080$ 184 31,280$ 32 6,080$ 288 46,080$ 352 52,800$ 120 11,400$ 112 30,800$ 38,500$ 243,220$ Reimbursables (@5%) 1.)
: 12,161$
Project Total: 255,381$
Rounded Not-to-Exceed Project Total: 256,000$
Rates: Notes:

Project Manager 180$ /HR 1.) Reimbursables Include Cost for Prints, Copies, Mileage, Etc. and Up To 15 Title ReportsSenior Surveyor 180$ /HR 2.) Subconsultant Fee for Geotechnical AnalysisProject Engineer 170$ /HR 3.) The fee for ROW Engineering is established a not-to-exceed buget allowance.Traffic Engineer 190$ /HRAssociate Engineer 160$ /HRAssistant Engineer/Designer 150$ /HRClerical 95$ /HR2-Man Survey Crew 275$ /HR TKE Engineering, Inc.

Final Coordination with Agencies/Utilities RFA to Proceed with ConstructionAssistance During BiddingPermittingCoordination with Agencies/Utilities 90% Design100% Design City of Needles
River Road Street Improvement Project
Fee Schedule Breakdown
Traffic EngineerSenior SurveyorProject Manager Project Engineer Proposal for Plans, Specifications, and Estimates (PS&E) Phase Services Water Quality Management / Storm Water Plan ComplianceRight-of-Way Engineering3.) Assistant
Engineer/Designer Clerical Survey CrewAssociate Engineer Project Management60% DesignRecords ResearchDesign SurveyBase Construction DrawingsGeotechnical Evaluation and Report 1

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1 CITY OF NEEDLES

PROFESSIONAL SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this September 1, 2026, between the CITY OF NEEDLES, a California Charter City, (hereinafter referred to as the “City”) and TKE Engineering, Inc. (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 Services.

City desires to retain Consultant to provide professional engineering services for the Plans, Specifications, and Estimates phase of the River Road Street Improvement Project, as more particularly described in Consultant’s proposal dated August 20, 2026 (“Proposal”), further incorporated and attached hereto as Exhibit “A”.

2.2 Consultant.

City desires to retain Consultant to perform and assume responsibility for the provision of such services required by the City on the terms and conditions set forth in this Agreement. Consultant represents and warrants to City that Consultant possesses the necessary skills, licenses, certifications, qualifications, personnel and equipment to provide such services.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 Professional Services. Consultant agrees to perform the services described herein and in “Exhibit A” (“Services”). All Services shall be performed in the manner and according to the timeframe set forth in the Proposal. Consultant designates
Steve Ledbetter, P.E., Q.S.D., Vice President as Consultant’s professional responsible for overseeing the Services provided by Consultant.

3.1.2 Term. This Agreement shall become effective when executed and shall remain in effect until terminated as provided herein. Notwithstanding anything to the contrary in this Agreement, this Agreement shall automatically terminate after two (2) years unless extended in writing by the Parties with the approval of the City Council of the City.

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2 3.1.3 Conflict. In the event that the terms of the Proposal shall conflict with the terms of this Agreement, or contain additional terms other than the Services to be rendered and the price for the Services, the terms of this Agreement shall govern and said additional or conflicting terms shall be of no force or effect.

3.2 Responsibilities of Consultant.

3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or by its employees under Consultant’s supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. The City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for other clients during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of the City and shall at all times be under Consultant’s exclusive direction and control.

Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall determine its own work hours and schedule; provide its own equipment; maintain its own offices; provide its own vehicles; insurance; cell phones and office phones; and Consultant shall be solely responsible for managing and supervising its personnel and employees. Consultant shall further be responsible for all reports and obligations, including, but not limited to: social security taxes, income tax withholding, payroll taxes, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the applicable standard of care. Any employee of the Consultant or its sub-consultants who is determined by

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3 the City to be uncooperative, incompetent, a threat to the adequate or timely completion of a Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-assigned to perform any Services to City.

3.2.3 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services. If the Consultant performs any work contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom.

Consultant shall defend, indemnify, and hold the City, its officials, directors, officers, employees and agents harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.4 Employment Eligibility. Consultant shall be solely responsible for obtaining Employment Eligibility Verification information from Consultant’s employees, in compliance with the Immigration Reform and Control Act of 1986, Pub. L. 99-603 (8 U.S.C. 1324a), and shall ensure that Consultant’s employees are eligible to work in the United States.

3.2.5 CalPers. In the event that Consultant employs, contracts with, or otherwise utilizes any CalPers retirees in completing any of the Services performed hereunder, such instances shall be disclosed in advance to the City and shall be subject to the City’s advance written approval.

3.2.6 Drug-free Workplace Certification. By signing this Agreement, the Consultant hereby certifies under penalty of perjury under the laws of the State of California that the Consultant will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code, Section 8350 et seq.) and will provide a drug-free workplace.

3.2.7 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees, City personnel and third parties appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life-saving

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4 equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

4. Indemnification; Insurance.

4.1 Insurance. Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit “B” attached to and made a part of this Agreement.

4.2 Indemnity for Professional Liability. When the law establishes a professional standard of care for Consultant’s Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless the City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including legal counsel’s fees and costs, caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement.

4.3 Indemnity Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including legal counsel fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or the City for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant.

4.4 Duty to Defend. In the event the City, its officers, employees, agents and/or volunteers are made a party to any action, lawsuit, or other adversarial proceeding arising from the performance of the Services encompassed by this Agreement, and upon demand by City, Consultant shall have an immediate duty to defend the City at Consultant’s cost or at City’s option, to reimburse City for its costs of defense, including reasonable attorney’s fees and costs incurred in the defense of such matters. Payment by City is not a condition precedent to enforcement of this indemnity. In the event of any dispute between Consultant and City, as to whether

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5 liability arises from the sole negligence of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as solely negligent.

Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation.

5. Responsibilities of City.

5.1 Requests. The City agrees to comply with all reasonable requests of Consultant and provide reasonable access to documents including objectives and constraints, space, capacity, and performance requirements, flexibility, and expandability, and any budgetary limitations, reasonably necessary to the performance of Consultant's duties under this Agreement. In order to facilitate Consultant’s conformance with the performance schedule, the City shall respond to Consultant’s submittals in a timely manner.

5.2 City Representative. The City designates the City Manager or his designee as City representative (“City Representative”) with respect to the work to be performed under this Agreement. The City Representative shall have complete authority to transmit instructions, receive information, and interpret and define the City’s policy and decisions with respect to materials, equipment, elements, and systems pertinent to the Services covered by this Agreement.

6. Fees and Payments.

6.1 Compensation. City agrees to pay Consultant the amount of $256,000.00.

Consultant shall be paid at the rates set forth in the Proposal and shall not increase any rate without the prior written consent of the City. Notwithstanding anything in this Section 6, total fees and charges paid by City under this Agreement shall not exceed $256,000.00 without approval by the City Council of City.

6.2 Invoices. Consultant shall submit to the City a monthly itemized statement which indicates work completed and hours of Services rendered by Consultant. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall have the right to review and audit all invoices prior to or after payment to Consultant. This review and audit may include, but not be limited to City’s:
a. Determination that any hourly fee charged is consistent with this Agreement's approved hourly rate schedule;
b. Determination that the multiplication of the hours billed times the approved rate schedule dollars is correct;

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6 c. Determination that each item charged is the usual, customary, and reasonable charge for the particular item. If City determines an item charged is greater than usual, customary, or reasonable, or is duplicative, ambiguous, excessive, or inappropriate, City shall either return the bill to Consultant with a request for explanation or adjust the payment accordingly, and give notice to Consultant of the adjustment.

6.3 Payment. If the work is satisfactorily completed, City shall pay such invoice within thirty (30) days of its receipt. Should City dispute any portion of any invoice, City shall pay the undisputed portion within the time stated above, and at the same time advise Consultant in writing of the disputed portion.

6.4 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by the City Manager.

6.5 Additional Services. In the event Consultant performs additional or different services than those described herein without the prior written approval of the City Manager and/or City Council of City, Consultantshall not be compensated for such services. Consultant expressly waives any right to be compensated for services and materials not covered by the scope of this Agreement or authorized by the City in writing.

6.6 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. The City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the project site. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

6.7 Accounting Records.

6.7.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of the City during normal business hours to

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7 examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

7. General Provisions.

7.1 Termination of Agreement.

7.1.1 Grounds for Termination. The City or Consultant may, by written notice to the other party, terminate this Agreement at any time and without cause by giving written notice to the other party of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been actually and adequately rendered to the City, and Consultant shall be entitled to no further compensation.

7.1.2 Effect of Termination. If this Agreement is terminated as provided herein, Consultant shall provide all finished or unfinished Documents and Data (as defined below), programming source code, plans reports and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such documents and other information within fifteen (15) days of the request.

7.1.3 Services. In the event this Agreement is terminated in whole or in part as provided herein, the City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

7.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

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8 To Consultant: TKE Engineering, Inc.
2305 Chicago Ave
Riverside, CA
Attention: Steven Ledbetter, Vice President

To City: City of Needles
817 Third Street
Needles, CA 92363
Attention: City Manager
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

7.3 N/A

7.4 Ownership of Materials and Confidentiality.

7.4.1 City Ownership. All documents and data (“Documents & Data”), including data on electric, digital or magnetic media, prepared by Consultant under this Agreement shall be the property of the City, except that Consultant shall have the right to retain copies of all Documents & Data for its records.

The City shall not be limited in any way in its use of the Documents & Data at any time. Should Consultant, either during or following termination of this Agreement, desire to use any Documents & Data prepared in connection with this Agreement, Consultant shall first obtain the written approval of the City Manager.

7.4.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of the City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant

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9 shall not use the City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of the City.

7.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

7.6 Entire Agreement. This Agreement contains the entire Agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both Parties.

7.7 Governing Law. This Agreement is entered into and shall be performed in Needles, California and shall be governed by the laws of the State of California.

Any claims arising under this Agreement shall be brought in the state or federal courts located in San Bernardino County.

7.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.

7.9 City’s Right to Employ Other Consultants. The City reserves the right to employ other consultants at any time for any purpose.

7.10 Assignment; Sublease; Transfer. Consultant shall not assign, sublease, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior signed written consent of the City Manager.

Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

7.11 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subcontractors of Consultant, except as otherwise specified in this Agreement. All references to the City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

7.12 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

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10 7.13 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

7.14 No Third Party Beneficiaries. The Needles Public Utility Authority and other City entities shall be intended beneficiaries of this Agreement. Otherwise, there are no intended third party beneficiaries of any right or obligation assumed by the Parties.

7.15 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

7.16 Improper Payment. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to rescind this Agreement without liability.

7.17 Conflict of Interest. For the term of this Agreement, no member, officer, or employee of the City, during the term of his or her service with the City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. Consultant has read and is aware of the provisions of Section 1090 et seq. and Section 87100 et seq. of the Government Code relating to conflicts of interest of public officers and employees. Consultant agrees that they are unaware of any financial or economic interest of any public officer or employee of the City relating to this Agreement. It is further understood and agreed that if such a financial interest does exist at the inception of this Agreement, the City may immediately terminate this Agreement by giving notice thereof. Consultant shall comply with the requirements of Government Code section 87100 et seq. and section 1090 in the performance of and during the term of this Agreement.

7.18 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

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11 7.19 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

7.20 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

7.21 Attorney Fees. If any legal action or proceeding, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorneys’ fees and costs, in addition to any other relief to which that party may be entitled.

7.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

7.23 Contents of Request for Proposal and Proposal. Consultant is bound by the contents of City's Request for Proposal and the Proposal. In the event of conflict, the requirements of City's Request for Proposals and this Agreement shall take precedence over those contained in the Proposal. The incorporation of the Proposal shall be for the Services to be rendered and the price for such Services only, and any other terms and conditions included in the Proposal shall have no force and effect on this Agreement or the relationship between Consultant and/or City, unless expressly agreed to in writing.
[Remainder of the page intentionally left blank.]

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12 SIGNATURE PAGE TO

CITY OF NEEDLES

PROFESSIONAL SERVICES AGREEMENT
IN WITNESS WHEREOF, the Parties hereto have made and executed this Agreement on the date and year set forth above.

CITY:

CITY OF NEEDLES
A municipal corporation and charter city
By: ________________________________
Patrick Martinez, City Manager
CONSULTANT:

TKE ENGINEERING INC.

A California Corporation
By: ________________________________
Steven Ledbetter, P.E., Q.S.D.,
Vice-President

ATTEST:

By:________________________
Candace Clark, Interim City Clerk
APPROVED AS TO FORM:

By:___________________________
John O. Pinkney, City Attorney

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EXHIBIT A
Proposal
[Attached behind this page]

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August 20, 2026
Ms. Kathy Raasch
Director of Development Services/Capital Projects

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S C O P E OF S E R V I C E S
The Project Team’s scope of services is presented in the following paragraphs.

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For the drawings, we will prepare a title sheet, construction notes sheet, demolition sheets, plan sheets, signing and striping sheets, and necessary detail sheets.

The construction note sheet will show general construction notes and project specific requirements.

The construction details will include connections and typical cross sections, all at appropriate drawing scales.

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Again, thank you for the opportunity to submit our proposal to provide professional engineering services for the City. If you have any questions, please contact me at (951) 680-0440.

Sincerely,
Steven W. Ledbetter, PE, QSD
Vice President
TKE Engineering, Inc.

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Subconsultants2.) Total
Task No. Task Hours $ Hours $ Hours $ Hours $ Hours $ Hours $ Hours $ Hours $ $ Scope of Work

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14 EXHIBIT B
Insurance Requirements
Time for Compliance.

Consultant shall not commence Services under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.

Minimum Requirements.

Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement.

Such insurance shall meet at least the following minimum levels of coverage:
i. General liability. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. ii. Automobile liability. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
iii. Professional liability (errors & omissions). Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate.

Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the Services required by this Agreement.
iv. Worker’s Compensation. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).

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15 Other Provisions or Requirements
• Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insured’s provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents and volunteers. • Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Consultant shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.
• Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.

Best’s rating no less than A:VII, licensed to do business in California, and satisfactory to the City.
• Proof of insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by the City prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
• City Approval. All coverage types and limits required are subject to approval, modification and additional requirements by City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.
• Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold

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16 amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
• Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
• Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
• Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
• Additional insured status. All policies required herein shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies.
• Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review.
• City’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving

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17 the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation.
• Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
• Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

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STAFF REPORT

CITY COUNCIL

CITY OF NEEDLES, CALIFORNIA
Meeting Date: September 8, 2026
Title: San Bernardino County State of the County Conference 2026 Background: The Annual San Bernardino County State of the County Conference 2026 is scheduled for October 8, 2026, at the Ontario Convention Center in Ontario, CA.

The conference is an opportunity to network with other cities and various county representatives.

Fiscal Impact: Cost for registration is $50. Travel expenses (mileage and per diem) approximately $450 General Fund travel per diem account 2026-2027 budget.

Recommendation: Authorize those interested to attend the 2026 San Bernardino County State of the County Conference on October 8, 2026, at the Ontario Convention Center in Ontario, CA Submitted By: Candace Clark, CPMC, CMC, City Clerk
City Manager Approval: Date:

Other Department Approval (when required): Date:
9/3/2026
9/3/2026

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Join us for an evening filled with County
accomplishments and efforts, networking,
food and live entertainment.

CREDA (formerly NAIOP) Panel ..................3:00 P.M. – 4:30 P.M.

Registration.........................................................4:30 P.M. – 5:30 P.M.

Main Event..........................................................5:30 P.M. – 6:30 P.M.

Networking Reception....................................6:30 P.M. – 8:30 P.M.

LOCATIOn
Ontario Convention Center
2000 E. Convention Center Way Ontario, CA 91764
Program Agenda
By October 8, 2026
$50 Admission Fee
The cost of admission covers networking reception
with heavy hors d’oeuvres and live entertainment.

Board of Supervisors
Col. Paul Cook (Ret.), First District
Jesse Armendarez, Second District
Dawn Rowe, Chairman, Third District
Curt Hagman, Fourth District
Joe Baca, Jr., Vice Chair, Fifth District
Luther Snoke, Chief Executive Officer
October 8, 2026
You’re Invited!
State of the County Hosted by: GOCAL – Greater Ontario California Thank you
to our
sponsors
See 2026 Sponsors on
the registration page.

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STAFF REPORT

CITY COUNCIL

CITY OF NEEDLES, CALIFORNIA
Meeting Date: September 8, 2026
Title: Route 66 Centennial Celebration Update – November 7, 2026 Background: Planning continues for the City’s Third Annual Community Fall Festival and Route 66 Centennial Celebration – “Cruisin’ the Century in Needles,” scheduled for November 7, 2026.

Since the City Council’s approval of the event on January 27, 2026, staff and the Route 66 Centennial Committee have continued coordinating entertainment, vendors, community activities, event logistics, sponsorships, and the planned fireworks display.

The City has also been actively seeking sponsorships and donations to supplement the City’s approved event funding. These efforts have generated additional community and regional support for the celebration, and fundraising efforts are continuing, particularly to support the fireworks display.

The City would like to recognize and thank the following sponsors for their support:

Staff and the Centennial Committee will continue finalizing event activities and pursuing additional sponsorships and donations leading up to November 7.

Fiscal Impact: The City Council previously approved an event budget not-to-exceed $7,500 from General Fund Reserves. Sponsorships and donations received will supplement the approved City funding and support event programming, including the fireworks display. No additional General Fund appropriation is requested at this time.

Recommendation: Information only. No City Council action is required.

Submitted By: Patrick Martinez, City Manager
City Manager Approval: Date:

Other Department Approval (when required): Date:
9/2/2026
Sponsor Sponsorship Level
Local 935 Battalion 9 Rep Route 66 Major Sponsor
River Valley Air Conditioning Route 66 Major Sponsor
SoCalGas Company Supporting Centennial Sponsorship
Teamsters Local 1932 Supporting Centennial Sponsorship
San Bernardino County Sheriff – River Daze Community Sponsor IEHP Sponsor
Colorado River Medical Center Route 66 Major Sponsor
Supervisor Dawn Rowe Office Route 66 Major Sponsor
SBEMP Supporting Centennial Sponsorship

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STAFF REPORT

CITY COUNCIL

CITY OF NEEDLES, CALIFORNIA
Meeting Date: September 8, 2026
Title: Resolution 2026-39 of the City Council of the City of Needles, California Approving the Third Amendment to the City Manager Employment Agreement with Patrick Martinez Background: On April 25, 2023, the City Council approved an Employment Agreement between the City of Needles (“City”) and Patrick Martinez (“City Manager”). The Agreement was for a three-year term commencing October 2, 2023, and continuing through October 1, 2026. TheCity Council subsequently approved a First Amendment on November 12, 2024, and a Second Amendment on November 12, 2025. The parties have now renegotiated certain terms of the Agreement and propose a Third Amendment. A copy of City Council Resolution 2026-XX and the Third Amendment are attached hereto as Attachment “1”. A copy of the City Manager Employment Agreement, the First Amendment and the Second Amendment are collectively attached hereto as Attachment “2”.

Third Amendment to the City Manager Employment Agreement:

1. Term: A new three-year term commencing October 2, 2026, and continuing through October 1, 2029, unless earlier terminated in accordance with the Agreement.

2. Performance Evaluation Date: The Third Amendment revises Article VII of the Agreement to change the timing of the City Manager’s annual performance evaluation. Under the amended provision, the City Manager will meet with the City Council in closed session on or about May 15 of each year to review the City Manager’s performance and the City Council’s evaluation. The change in the evaluation date has no stated fiscal impact.

3. Health Benefits: The City will pay 75% of the actual premium cost for medical, dental, and vision coverage elected by the City Manager, and the City Manager will pay the remaining 25%. The annual City cost will vary based on the coverage elected and then-applicable premium rates.

4. Vehicle Allowance and Mileage Reimbursement: A vehicle allowance of $150 per month ($1,800 annually), plus reimbursement at the then-current IRS mileage rate for authorized City business travel outside the geographic boundaries of the City of Needles, subject to City travel and reimbursement procedures.

5. Section 457(b) Retirement Plan: A flat-rate City contribution of $100 per month ($1,200 annually) to the City Manager’s Section 457(b) deferred compensation plan, subject to applicable plan terms and contribution limits.

Cost Item Stated Cost
Section 457(b) employer contribution $1,200/year
Vehicle allowance $1,800/year
Known fixed annual amounts $3,000/year
Medical, dental and vision premiums Variable
Authorized out-of-City mileage Variable
Salary change under Third Amendment $0
Fiscal Impact: The Third Amendment states the following costs. The City Manager’s salary established by the Second Amendment ($223,510 annually) is not modified by the Third Amendment.

Recommendation: Ad Hoc Negotiations team recommends that the City Council adopt Resolution No. 2026-39 approving the Third Amendment to the City Manager Employment Agreement with Patrick Martinez and authorize the Mayor to execute the Third Amendment on behalf of the City.

Submitted By: Mayor Jernigan, Vice Mayor Campbell and Councilmember Longbrake City Manager Approval: Date:

Other Department Approval (when required): Date:
9/3/2026
9/3/2026

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1 RESOLUTION NO. 2026-39

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEEDLES

APPROVING THE THIRD AMENDMENT TO THE CITY MANAGER EMPLOYMENT AGREEMENT WITH

PATRICK MARTINEZ

WHEREAS, on April 25, 2023, the City Council approved an Employment Agreement between the City of Needles (“City”) and Patrick Martinez (“City Manager”), setting forth the terms and conditions of Mr.

Martinez’s employment as City Manager; and
WHEREAS, the City Council subsequently approved a First Amendment to the Employment Agreement on November 12, 2024, and a Second Amendment to the Employment Agreement on November 12, 2025; and WHEREAS, the City and Mr. Martinez have renegotiated certain terms of the Employment Agreement, which are set forth in the Third Amendment to the City Manager Employment Agreement (“Third Amendment”) attached hereto as Exhibit “A”; and
WHEREAS, the Third Amendment provides for a new three-year term commencing October 2, 2026, and continuing through October 1, 2029; and
WHEREAS, the Third Amendment provides for a flat-rate employer contribution of One Hundred Dollars ($100.00) per month to Mr. Martinez’s Section 457(b) retirement plan, resulting in an annual City cost of One Thousand Two Hundred Dollars ($1,200.00); and
WHEREAS, the Third Amendment establishes a seventy-five percent (75%) City and twenty-five percent (25%) employee contribution allocation for medical, dental, and vision insurance premiums, with the City’s annual cost to depend upon the coverage elected by Mr. Martinez and the applicable premium rates; and WHEREAS, the Third Amendment provides a vehicle allowance of One Hundred Fifty Dollars ($150.00) per month, resulting in an annual City cost of One Thousand Eight Hundred Dollars ($1,800.00), together with reimbursement at the then-current Internal Revenue Service mileage rate for authorized City business travel outside the geographic boundaries of the City of Needles; and WHEREAS, the Third Amendment changes the timing of the City Manager’s annual performance evaluation to on or about May15 of each year; and
WHEREAS, except as expressly modified by the Third Amendment, all other terms and conditions of the Employment Agreement, as previously amended, remain in full force and effect.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Needles, California, as follows:

1. The foregoing recitals are true and correct and are incorporated herein by this reference.

2. The City Council hereby approves the Third Amendment to the City Manager Employment Agreement between the City of Needles and Patrick Martinez, substantially in the form attached hereto as Exhibit “A.”

3. The Mayor is authorized to execute the Third Amendment on behalf of the City.

4. The City Manager, City Clerk, Finance Director, and other appropriate City staff are authorized and directed to take such administrative actions as may be necessary to implement the Third Amendment.

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2 PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Needles, California, held on the 8th day of September 2026, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Janet Jernigan, Mayor

ATTEST:

Candace Clark, City Clerk

APPROVED AS TO FORM:

City Attorney

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RESOLUTION NO. 2025-46

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF NEEDLES APPROVING THE SECOND AMENDMENT TO

THE CITY MANAGER EMPLOYMENT AGREEMENT WITH PATRICK MARTINEZ WHEREAS, at the City Council meeting on April 25, 2023, the Council adopted Resolution 2023-28, whereby the Council approved the Employment Agreement (“Agreement”), attached hereto as Exhibit “A,” between the City of Needles (“City”) and Patrick Martinez, setting forth the terms and conditions of Mr. Martinez’s employment as City Manager commencing on October 2, 2023; and
WHEREAS, at the City Council meeting on November 12, 2024, the Council adopted Resolution 2024-44, whereby the Council approved the First Amendment to the Agreement, attached hereto as Exhibit “B,” between the City and Mr. Martinez, which memorialized the adjustment to Mr. Martinez’s amount of salary following the Council’s performance evaluation of Mr. Martinez; and
WHEREAS, Mayor Jernigan, Vice Mayor Campbell and Councilmember Longbrake, as representatives of the City, and Mr. Martinez renegotiated certain terms of the Agreement, now set forth in a Second Amendment to the City Manager Agreement (“Second Amendment”) attached hereto as Exhibit “C”; and
WHEREAS, the Second Amendment provides for a three percent (3%) adjustment to the City Manager’s annual base salary, effective November 12, 2025, resulting in a new annual salary of $223,510; and
WHEREAS, all of the other provisions of the original Agreement, dated August 13, 2024, remain unchanged.

RESOLVED BE IT RESOLVED that the City Council of the City of Needles, California, hereby approves the Second Amendment to the City Manager Agreement between the City of Needles and Patrick Martinez and authorizes the Mayor to sign same for and on behalf of the City of Needles.

PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Needles, California, held on the 12th day of November, 2025 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Janet Jernigan, Mayor
ATTEST:

Candace Clark, City Clerk
APPROVED AS TO FORM:

Lena Wade, Deputy City Attorney
.

.

.
.

.

.
,
.
, MAYOR JERNIGAN

.

NONE
I hereby certify that this is a true and correct copy of Resolution 2025-46 adopted at the Regularly held meeting of the City Council of the City of Needles on the 12th day of November 2025.

Candace Clark
City Clerk of the City of Needles

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Exhibit “A”
Resolution No. 2023-28
City Manager Employment Agreement
Between the City of Needles and Patrick Martinez
April 25, 2023

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Exhibit “B”
Resolution No. 2024-44
First Amendment to the City Manager Employment Agreement Between the City of Needles and Patrick Martinez
November 12, 2024

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FIRST AMENDMENT
TO

CITY MANAGER EMPLOYMENT AGREEMENT
THIS FIRST AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT (this "Amendment11) is entered into as of the 12 day of November, 2024 ("Effective Date") between the City Council of and on behalf of the City of Needles (the "City") and Patrick Martinez (the "City Manager" or the "Employee").

RECITALS
A. City and Employee executed that certain City Manager Employment Agreement ("Agreement") entered into as of April 25, 2023;
B. The parties now wish to amend the Agreement as set forth below.

AMENDMENT
A. Article II is hereby amended to read as follows:

II. SALARY
"City Manager's salary shall be Two Hundred and Seventeen Thousand Dollars ($217,000.00) per year commencing on the Effective Date, which sum shall be paid pursuant to the procedures regularly established, and as they may be amended by the City in its sole discretion. On each AnniversatJJ of the Agreement, the sala,y may be adjusted in an amount to be determined in the discretion of the City Council.

The position of City Manager is an exempt position under state and federal wage and hour laws. Employee's compensation (whether salmy, benefits or other allowances) is not based on hours worked and Employee shall not be entitled to any compensation for overtime.

Employee is expected to engage in those hours of work that are necessary to fu(fill the obligations of the City Manager position. The City manager does not have set hours of work as the City Manager is expected to dedicate himself 011 a.full-time basis to serving as the City Manager and to be available at all reasonable and relevant times. " B. General. Except as modified by this Amendment, all of the terms of the Agreement shall remain in full force and effect. In the event of a conflict between the terms of this Amendment and the Agreement the terms of this Amendment shall control and supersede any such inconsistent or conflicting terms. Capitalized terms not othe1wisc defined in this Amendment shall have the meanings ascribed to such terms by the Agreement. The recitals in this Amendment are incorporated herein.

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Executed by the Parties to be effective as of the date first written above. "CITY"

CITY OF NEEDLES
ATTEST
By:

Candace
� �
Clark, Acting City Clerk

APPROVED AS TO FORM
By:

John Pinkney
John Pinkney, City Attorney
"EMPLOYEE"
B Patrick Martinez
y: ---------- Patrick Martinez
2

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Exhibit “C”
Second Amendment to the City Manager Employment Agreement Between the City of Needles and Patrick Martinez
November 12, 2025

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SECOND AMENDMENT TO

CITY MANAGER EMPLOYMENT AGREEMENT
THIS SECOND AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT (the “Second Amendment”) is entered into as of the 12
th day of November, 2025 (“Effective Date”)
between the City Council of and on behalf of the City of Needles (the “City”) and Patrick Martinez (the “City Manager” or the “Employee”).

RECITALS
A. City and Employee executed that certain City Manager Employment Agreement (“Agreement”) entered into as of April 25, 2023; and
B. City and Employee executed that certain First Amendment to the Agreement entered into as of November 12, 2024.

C. The parties now wish to amend the Agreement as set forth below.

AMENDMENT
A. Article II is hereby amended to read as follows:

II. SALARY
“City Manager’s salary shall be Two Hundred and Twenty-Three Thousand Five Hundred Ten Dollars ($223,510.00) per year commencing on the Effective Date, which sum shall be paid pursuant to the procedures regularly established, and as they may be amended by the City in its sole discretion. On each Anniversary of the Agreement, the salary may be adjusted in an amount to be determined in the discretion of the City Council.

The position of City Manager is an exempt position under state and federal wage and hour laws. Employee’s compensation (whether salary, benefits or other allowances) is not based on hours worked and Employee shall not be entitled to any compensation for overtime. Employee is expected to engage in those hours of work that are necessary to fulfill the obligations of the City Manager position. The City manager does not have set hours of work as the City Manager is expected to dedicate himself on a full-time basis to serving as the City Manager and to be available at all reasonable and relevant times.”
B. General. Except as modified by this Second Amendment, all of the terms of the Agreement shall remain in full force and effect. In the event of a conflict between the terms of this Second Amendment and the Agreement, the terms of this Second Amendment shall control and supersede any such inconsistent or conflicting terms. Capitalized terms not otherwise defined in this Second Amendment shall have the meanings ascribed to such terms by the Agreement. The recitals in this Amendment are incorporated herein.

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“CITY”
City of Needles
By: _______________________________
Janet Jernigan, Mayor
ATTEST
By: _______________________________
Candace Clark, City Clerk

APPROVED AS TO FORM
By: _______________________________
Lena D. Wade, Deputy City Attorney
“EMPLOYEE”
By: _______________________________
Patrick Martinez
Candace Clark
City Clerk of the City of Needles
I hereby certify that this is a true and correct copy of the Second Amendment to the City Manager Employment Agreement between the City of Needles and Patrick Martinez, City Manager, approved at the Regularly held meeting of the City Council of the City of Needles on the 12th day of November 2025.

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1 THIRD AMENDMENT TO

CITY MANAGER EMPLOYMENT AGREEMENT
THIS THIRD AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT (the “Third Amendment”) is entered into as of the 8th day of September 2026 (“Effective Date”), between the City Council of and on behalf of the City of Needles (the “City”) and Patrick Martinez (the “City Manager” or “Employee”).

RECITALS
A. City and Employee executed that certain City Manager Employment Agreement (“Agreement”) entered into as of April 25, 2023;
B. City and Employee executed that certain First Amendment to the Agreement entered into as of November 12, 2024;
C. City and Employee executed that certain Second Amendment to the Agreement entered into as of November 12, 2025; and
D. The parties now desire to further amend the Agreement as set forth below.

AMENDMENT
A. Term. Article I of the Agreement is hereby amended to read as follows:

I. TERM
The City hereby employs Employee as City Manager for a new three-year term commencing on October 2, 2026, and continuing through October 1, 2029 (“Term”), unless the Agreement is earlier terminated in accordance with its terms.

Unless renewed or extended by a writing executed by both parties, the Agreement shall expire at the conclusion of the Term.

B. Performance Evaluation. Article VII of the Agreement is hereby amended to read as follows:

VII. PERFORMANCE EVALUATION
The City Manager shall meet with the City Council in closed session annually, on or about May 15 of each year, to review the City Manager’s performance and to discuss the City Council’s evaluation of such performance.

Notwithstanding the foregoing, the failure to conduct the annual evaluation shall not inhibit any party’s ability to terminate this Agreement pursuant to Article VIII below. Additional closed sessions may be scheduled at the direction of the City Council to discuss the Employee’s performance as deemed necessary by the City Council.

C. Health Benefits. Article IX.B of the Agreement is hereby amended to read as follows:

B. Health Benefits: The City shall provide medical, dental, and vision benefits to the City Manager. The City shall pay seventy-five percent (75%) of the applicable premium cost for such benefits, and the City Manager shall be responsible for the remaining twenty-five percent (25%) of the applicable premium cost through payroll deduction or such other method as may be established by the City. The City’s contribution obligation under this subsection shall be limited to seventy-five percent (75%) of the actual premium cost for the medical, dental, and vision coverage elected by the City Manager.

D. Automobile Allowance and Mileage Reimbursement. Article IX.E of the Agreement is hereby amended to read as follows:

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2 E. Automobile Allowance and Mileage Reimbursement. The City Manager shall receive a vehicle allowance of One Hundred Fifty Dollars ($150.00) per month, for an annual City cost of One Thousand Eight Hundred Dollars ($1,800.00). In addition to the monthly vehicle allowance, the City Manager shall be entitled to reimbursement for authorized City business travel occurring outside the geographic boundaries of the City of Needles at the then-current mileage reimbursement rate established by the Internal Revenue Service, subject to the City’s applicable travel and reimbursement procedures.

E. Section 457(b) Retirement Plan. Article IX of the Agreement is hereby amended to add the following subsection:

K. Section 457(b) Retirement Plan. The City shall make a flat-rate employer contribution of One Hundred Dollars ($100.00) per month to the City Manager’s Section 457(b) deferred compensation retirement plan, for a total annual City contribution of One Thousand Two Hundred Dollars ($1,200.00).

The contribution shall be made in accordance with the terms of the applicable Section 457(b) plan and all applicable federal and state laws and regulations. The City Manager shall be responsible for ensuring that his total contributions do not exceed any applicable contribution limits.

F. General. Except as expressly modified by this Third Amendment, all terms and provisions of the Agreement, as previously amended by the First Amendment and Second Amendment, shall remain in full force and effect. In the event of a conflict between the terms of this Third Amendment and the Agreement or any prior amendment, the terms of this Third Amendment shall control and supersede any inconsistent or conflicting provision. Capitalized terms not otherwise defined in this Third Amendment shall have the meanings ascribed to them in the Agreement. The recitals set forth above are incorporated herein.

Executed by the parties to be effective as of the Effective Date first written above. “CITY”
City of Needles
By: _______________________________
Janet Jernigan, Mayor
ATTEST:

By: _______________________________
Candace Clark, City Clerk
APPROVED AS TO FORM:

By: _______________________________
John O. Pinkney, City Attorney
“EMPLOYEE”
By: _______________________________
Patrick Martinez

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City of Needles 817 Third Street, Needles, California 92363 (760) 326-2113 • FAX (760) 326-6765
www.cityofneedles.com
Mayor, Janet Jernigan
Vice Mayor Ellen Campbell
Councilmember Tona Belt
Councilmember Jamie McCorkle
Councilmember JoAnne Pogue
Councilmember Henry Longbrake
Councilmember Larry Ford
City Manager Patrick J. Martinez

MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PATRICK J. MARTINEZ, CITY MANAGER
SUBJECT: WEEKLY MEMORANDUM
DATE: August 21, 2026
City Manager's Weekly Highlights
Infrastructure & Community Investment
• Advanced storm recovery and infrastructure improvements, with San Bernardino County Flood Control crews actively working in Needles while City Public Works continued neighborhood cleanup, park maintenance, sidewalk repairs, and other communitywide improvements.
• Continued investment in the City's gateways and public facilities, with the approximately $220,000 City Hall Awning Project completed, the new Welcome to Needles gateway sign entering its final stage, and Caltrans continuing improvements along I-40 and State highway facilities.

Economic Development & Legislative Affairs
• Continued advocacy for AB 1756 and Opportunity Zone 2.0, advancing two major initiatives supporting the City's long-term economic development, tourism, investment, and OHMV strategy, with the State's Opportunity Zone public comment period closing August 28.
• Began evaluating newly issued Colorado River operating guidelines, with staff reviewing potential implications for Needles' water entitlement, water supply, and future shortage conditions ahead of an update to the City Council.

Organizational & Community Progress
• Strengthened financial transparency and organizational capacity, publishing the complete FY 2026/27 Adopted Budget online and completing comprehensive HUD Capital Fund Program training involving Housing, Finance, and executive staff.
• Continued targeted community safety and quality-of-life efforts, including parking enforcement and business-access work along Front Street and coordination with the California Department of Fish and Wildlife regarding increased coyote activity.
• Expanded community engagement, launching the City's new online Community Events Calendar while recognizing City employees giving back to Needles youth through fall sports coaching.

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1. State of the City – October 7, 2026: The City of Needles and the Needles Chamber of Commerce invite the community to the 2026 State of the City Address on Wednesday, October 7, 2026, at 6:00 PM at El Garces, 950 Front Street, Needles. Delivered by Mayor Janet Jernigan, this year’s address will celebrate the City’s accomplishments, provide updates on major projects and investments underway, and look ahead to the opportunities shaping Needles’ future. Residents, business owners, community organizations, and regional partners are encouraged to attend and learn more about the progress being made throughout the community and the priorities ahead. Join us as we celebrate Progress • Momentum • Possibility and continue Building Needles’ Future Together.

2. Opportunity Zone 2.0 – Public Comment Deadline August 28: The State’s public comment period closes August 28. The City continues encouraging residents, businesses, property owners, and regional partners to support the designation of Census Tract 06071010700 as an Opportunity Zone. The City sincerely thanks those who have already submitted letters and comments in support of Needles’ nomination. This is the final week to provide public support before the State’s deadline by clicking here.

3. Colorado River 2027–2028 Operating Guidelines Issued: The U.S.

Department of the Interior and Bureau of Reclamation have issued the Record of Decision for the Decision Framework for Colorado River operations for 2027– 2036, along with operating guidelines for Lake Powell and Lake Mead for 2027 and 2028. City staff is reviewing the Record of Decision and operating guidelines to evaluate their specific implications for the City of Needles, including the City’s Colorado River water entitlement, water supply, and potential future shortage conditions. City staff will present an update to the City Council at the next meeting outlining the new guidelines, what they mean for Needles, and any potential impacts or issues the City should continue to monitor. The Bureau of Reclamation’s Record of Decision and 2027–2028 Operating Guidelines are available here: Bureau of Reclamation – Colorado River Decision Website.

4. County Flood Control Crews Begin Storm Recovery Work: Following the coordination efforts reported last week, San Bernardino County Flood Control crews are now on the ground in Needles actively completing storm-related cleanup and repairs. Heavy equipment was mobilized this week, with crews working within County flood-control facilities to remove accumulated material, restore drainage capacity, and address impacts from recent storm activity. The work represents the next phase of the City and County’s coordinated response—from identifying needs to getting equipment and crews into the field.

The City sincerely thanks San Bernardino County Public Works and the Flood Control District crews working in our community for their continued responsiveness, partnership, and investment in protecting Needles’ infrastructure.

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5. Caltrans Improvements Continue Throughout Needles: Caltrans continues to make visible improvements throughout the Needles area as work progresses along Interstate 40 and surrounding State highway facilities. In addition to the newly resurfaced sections of I-40, crews have been addressing streetlight repairs, trimming trees and vegetation, improving on- and off-ramp areas, and completing other roadside and maintenance work. The City appreciates Caltrans District 8 and its crews for their continued investment in our community and attention to the transportation corridors that serve Needles. These improvements not only enhance roadway conditions and safety but also improve the appearance of key gateways used every day by residents, businesses, visitors, and interstate travelers. The City looks forward to continuing its partnership with Caltrans to identify and address additional opportunities for improvement throughout the Needles area. Residents can also report maintenance concerns along I-40, US-95, or other portions of the State Highway System directly through the Caltrans Customer Service Request portal.

6. Public Works Advances Communitywide Improvements: Public Works crews made progress on several community priorities this week, including sidewalk repairs along Bailey Avenue, cleanup in the Gates neighborhood, maintenance and cleanup at Train Park and Duke Watkins Park, and placement of dirt at El Monte. With major storm-response activities winding down, crews are increasingly focused on restoring public spaces, addressing neighborhood maintenance needs, and completing infrastructure and beautification improvements across the City. Staff will continue working through remaining storm-related items while advancing routine maintenance and other identified community priorities. Residents can help identify areas needing attention by calling 760-326-5700 or submitting a service request through the Needles Connect app.

7. Welcome to Needles Gateway Sign Moves Toward Completion: Public Works crews completed preparation of the gateway sign structure this week along Historic Route 66, including painting and site preparation, and coordinated with the sign contractor for installation of the new “Welcome to Needles – The Gateway to California” sign. With the structure now prepared, the project is entering its final stage. Once installation is complete, the City will schedule a ribbon-cutting and community sign reveal to officially celebrate and showcase the new gateway entrance. Additional details will be announced in the near future.

8. City Hall Awning Project Ribbon Cutting – Completion: The City Hall Awning Project is now complete. The approximately $220,000 project addressed deterioration at the City Hall Administration Building and included the installation of a new architectural awning and improved lighting. These improvements provide greater weather protection, improved visibility and safety, and help protect and maintain City Hall for continued public use. A ribbon-cutting ceremony will be held Thursday, September 3, at 9:00 a.m. at City Hall, 817 Third Street. The community is invited to join the Mayor and City Council as we mark the completion of this public facility improvement.

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9. FY 2026/27 Adopted Budget – Government Transparency: As part of the City’s continued commitment to transparency and public access to financial information, the FY 2026/27 Adopted Budget Book is now available on the City’s website. The budget, approved by the City Council on June 23, 2026, provides the community with detailed information regarding City revenues, expenditures, capital investments, special funds, enterprise operations, and financial priorities.

Making the complete adopted budget readily available online provides residents, businesses, and other stakeholders with direct access to how public resources are budgeted and invested in the community. View the FY 2026/27 Adopted Budget Book

10.Housing Authority Staff Complete HUD Capital Fund Training: Executive Director Patrick Martinez, Housing Manager Angelica Deermer, Finance Director Mark DeMay, and Housing Specialist Sierra Tieman participated this week in a comprehensive two-day HUD Capital Fund Program (CFP) training focused on strengthening the Housing Authority’s administration and oversight of federal capital funding. Training covered capital planning, eligible expenditures, procurement, HUD reporting and financial systems, Annual and Five-Year Action Plans, and critical obligation and expenditure requirements.

The training supports continued efforts to strengthen staff capacity, crossdepartmental coordination, compliance, and responsible management of Housing Authority resources.

11.Code Enforcement Parking & Business Access Efforts: Code Enforcement continued parking enforcement and education efforts throughout the community this week, with additional attention along Front Street consistent with the City Council's previous direction regarding parking conditions in the area. The effort is focused on improving parking turnover, maintaining access for nearby businesses and customers, and addressing long-standing parking concerns.

Staff will continue monitoring conditions and working toward practical solutions that balance enforcement, public safety, and the parking needs of businesses in the area. Residents can report concerns or areas needing attention by calling 760-326-5700 or contacting the City through the Needles Connect app.

12.Coyote Activity – CDFW Coordination and Public Outreach: Following recent reports of increased coyote activity near the Needles Municipal Golf Course and surrounding neighborhoods, City staff coordinated with the California Department of Fish and Wildlife (CDFW) regarding appropriate response measures. CDFW recommends continued public education, reducing food attractants, supervising pets, utilizing appropriate non-lethal deterrence, and reporting concerning encounters. The City is re-sharing its “Coyotes Live Here” educational flyer and encouraging residents to report wildlife incidents through CDFW’s Wildlife Incident Reporting System so activity can be documented and monitored. Resources: CDFW – Coyote Safety & Coexistence | Urban Coyote Research – Management Strategies | CDFW Wildlife Incident Reporting System

13.Community Events Calendar Now Live: The City’s new website now features a Community Events Calendar—a centralized location for community events, public meetings, and civic programs. Local organizations are invited to submit

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events or update existing listings through the City Clerk's Office to help keep the calendar current and inclusive. Residents can subscribe to and sync the calendar with their mobile devices for real-time updates, making it easier to stay informed about local events and civic activities.

14.Needles Unified School District Fall Sports Kick Off: Fall sports are underway at Needles Unified School District, with Needles Mustangs Varsity Football opening its season this week against Parker. The start of the season is also an opportunity to recognize City of Needles employees who give back to local youth through coaching, including Tony Robalcab, Varsity Football Head Coach, and Jesse Fragoso, Middle School Football Head Coach. Their involvement reflects the strong connection between City employees, our schools, and the community. The City wishes all Needles student-athletes, coaches, and families a safe and successful fall sports season.

Go Mustangs!

15.River Communities Coalition Rummage Sale – August 22: The River Communities Coalition’s Community Rummage Sale continues tomorrow, Saturday, August 22, from 7:00 a.m. to 3:00 p.m. at ABC Collision in Needles. Proceeds support RCC community programs, and residents are encouraged to stop by and support this local community event.

COMMUNITY EVENTS & RECOGNITION
I. Community Achievement Awards – Nominations Close August 24:

Nominations for the Laughlin Chamber of Commerce's 29th Annual Community Achievement Awards close August 24. Residents are encouraged to nominate deserving Needles individuals, businesses, organizations, educators, students, and volunteers to ensure our community is well represented.

II. Rivers Edge Summer Scramble – August 29: Rivers Edge Golf Course will host its Summer Scramble on Saturday, August 29, with a threeperson scramble and 7:00 a.m. shotgun start. Registration remains available at $55 per player or $165 per team. For information, contact Rivers Edge at (760) 326-3931.

III. Needles Sunday Market – September 13: The Needles Sunday Market returns to Santa Fe Park on Sunday, September 13, from 10:00 a.m. to 2:00 p.m. PST. Vendor applications remain open for the fall season, featuring local food, handmade goods, art, produce, and small businesses.

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1. 2026 STATE OF THE CITY – OCTOBER 7

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2. OPPORTUNITY ZONE 2.0 – SUPPORT NEEDLES

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4. COUNTY FLOOD CONTROL STORM RECOVERY
WORK

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5. CALTRANS IMPROVEMENTS THROUGHOUT NEEDLES

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5. CALTRANS IMPROVEMENTS THROUGHOUT NEEDLES

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6. PUBLIC WORKS COMMUNITY IMPROVEMENT

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6. PUBLIC WORKS COMMUNITY IMPROVEMENT

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7. WELCOME TO NEEDLES GATEWAY SIGN UPDATE

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8. CITY HALL AWNING PROJECT COMPLETE

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11. PARKING ENFORCEMENT & BUSINESS ACCESS

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12. COYOTE ACTIVITY – COMMUNITY AWARENESS

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14. NEEDLES MUSTANG FALL SPORTS KICK OFF

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15. RCC COMMUNITY RUMMAGE SALE

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I. COMMUNITY ACHIEVEMENT AWARD NOMINATIONS

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II. RIVERS EDGE SUMMER SCRAMBLE

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III. NEEDLES SUNDAY MARKET RETURNS

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MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PATRICK J. MARTINEZ, CITY MANAGER
SUBJECT: WEEKLY MEMORANDUM
DATE: August 28, 2026
City Manager's Weekly Highlights
Economic Development & Legislative Affairs
• Governor Signs AB 1756 – OHMV Pilot Extended Through 2033, providing long-term certainty for recreation, tourism, local businesses, and economic development.
• Opportunity Zone 2.0 Public Comment Effort Completed, concluding the City’s extensive advocacy effort supporting designation of Needles’ eligible census tract.
• Route 66 Grant Opportunities Opening September 1, creating new funding opportunities for eligible public agencies, nonprofits, and independently owned businesses.

Infrastructure & Community Response
• Continued Storm Recovery and Infrastructure Response, with Public Works repairing storm-related potholes reported through Needles Connect and completing storm-damage repairs at the Wastewater Treatment Plant. • Caltrans I-40 Improvements Moving Forward, with a September 2 public hearing providing community input on proposed safety and infrastructure improvements through Needles.

Organizational & Community Progress
• Advanced Housing and Community Services, completing the Housing Authority’s HUD NSPIRE inspection, launching the new Community Events Calendar, and preparing for the September 21 launch of the Needles Care wellness check program.

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1. Governor Signs AB 1756 – Needles OHMV Pilot Extended Through 2033:

Governor Gavin Newsom signed AB 1756 on August 27, extending the City of Needles Off-Highway Motor Vehicle (OHMV) Pilot Program through January 1, 2033. Authored by Assemblymember Jeff Gonzalez, the legislation provides long-term certainty for the City’s designated OHMV route network and allows Needles to continue building opportunities for outdoor recreation, tourism, local businesses, and economic development. Needles remains the only city in California with a designated OHMV route network connecting riders directly from the community to surrounding Bureau of Land Management trail systems. The City sincerely thanks Assemblymember Gonzalez, Governor Newsom, the City Council, City staff, public safety agencies, and the many federal, state, regional, and community partners whose collaboration made this accomplishment possible. A copy of the City’s press release announcing the signing of AB 1756 is attached for the Council’s reference. Additional information is available on the City’s OHMV Pilot Program webpage, including the City’s OHMV program video.

2. Opportunity Zone 2.0 – Public Comment Effort Completed: Today, August 28, marks the final day of the State’s public comment period for 2027 Qualified Opportunity Zone nominations. The City completed an extensive outreach and advocacy effort supporting designation of Census Tract 06071010700, including two public comment submissions with comprehensive support-letter packages and an additional City Manager comment. The City’s case emphasized that Needles is one of only four eligible rural census tracts in San Bernardino County, more than $28 million in public infrastructure and economicdevelopment investment since 2021, Prohousing designation, municipally owned utilities, strategic transportation access, and continued private investment. The City sincerely thanks the elected officials, regional agencies, institutions, businesses, property owners, investors, and community members who supported the nomination. The next major milestone is September 30, when the Governor is scheduled to submit California’s final nominations to the U.S. Department of the Treasury, followed by Treasury certification anticipated in November. Opportunity Zone 2.0 designations become effective January 1, 2027, for a ten-year period. Staff will continue monitoring the process and update the City Council as additional information becomes available.

3. Needles OHMV Program Featured at 2026 ITE International Annual Meeting: The City of Needles’ OHMV program was featured at the 2026 Institute of Transportation Engineers (ITE) International Annual Meeting and Exhibition in Detroit, Michigan, which brought together more than 1,600 transportation professionals from around the world to discuss transportation mobility and safety. Fred Minagar, Principal of Minagar & Associates, presented “Implications of California’s First City to Implement an Off-Highway Motor Vehicle (OHMV) Master Plan & Pilot Project,” highlighting Needles’ approach to transportation planning, traffic engineering, public safety, and integration of OHMVs into the local roadway network. The international exposure highlights Needles’ innovative approach and complements this week’s signing of AB 1756, extending the City’s OHMV Pilot Program through 2033.

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4. Route 66 Grant Opportunities Opening September 1: The National Trust for Historic Preservation will open two Route 66 grant opportunities on September 1, 2026, with applications due November 12, 2026. Both programs will share an application. The Preserve Route 66 Grant Fund provides grants generally ranging from $2,500 to $10,000 to public agencies, tribal governments, and nonprofit organizations for preservation, rehabilitation, planning, and interpretation of historic places connected to Route 66. The Preserve Route 66 Legacy Business Grant Fund provides $5,000 to $10,000, with no matching funds required, to eligible independently owned businesses for capital improvements, planning, marketing, and outreach, including façade and sign restoration, awnings, ADA improvements, electrical and HVAC upgrades, murals, and other improvements supporting historic Route 66 properties and businesses. City staff will evaluate potential City projects and conduct outreach to eligible Needles businesses and community organizations to encourage participation in these funding opportunities. More information: Preserve Route 66 Grant Fund – Public Agencies & Nonprofits | Preserve Route 66 Legacy Business Grant Fund.

5. Housing Authority Completes HUD NSPIRE Inspection: The Housing Authority of the City of Needles completed its scheduled HUD NSPIRE physical inspection on August 26 at the Sycamore public housing development. The inspection evaluated property grounds, common areas, buildings, and a sample of residential units under HUD’s National Standards for the Physical Inspection of Real Estate. Staff immediately began addressing identified health and safety deficiencies and required corrective actions following the inspection. HUD has advised the City that a preliminary inspection score is expected within the next few days and indicated that, based on the inspection results, it anticipates a significantly improved score. Staff will provide the City Council and Housing Commission with the results once the official score is received.

6. Public Works Responds to Storm-Related Potholes Reported Through Needles Connect: Following the recent storms, the City received numerous Needles Connect service requests identifying potholes and roadway damage throughout the community. Public Works crews responded this week and completed repairs at multiple reported locations, including La Cima Road, Redwood Avenue, and Lillyhill Drive. The City appreciates residents taking the time to report these conditions through Needles Connect, helping staff quickly identify problem areas and prioritize repairs. As storm recovery continues, residents and businesses are encouraged to report roadway damage and other areas needing attention by calling 760-326-5700 or submitting a service request through the Needles Connect app.

7. Wastewater Treatment Plant – Storm Damage Repairs Completed: City crews completed repairs to perimeter fencing at the Wastewater Treatment Plant that was damaged during the recent storm. Heavy stormwater runoff caused significant erosion along the property, undermining portions of the fence line and damaging the security fencing. Staff repaired the affected fencing and restored the immediate area to maintain site security. Before-and-after photos are included showing the storm damage and completed repairs. As residents and businesses continue recovering from the recent storms, the City

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encourages the community to report storm-related damage or other areas needing attention by calling 760-326-5700 or submitting a service request through the Needles Connect app.

8. Caltrans I-40 Improvement Project – Public Hearing September 2: Caltrans District 8 is proposing safety and infrastructure improvements along Interstate 40 through the Needles area, including improvements near the Whale Mountain Wash bridges, roadway shoulders, guardrails, signage, and lighting. An open forum public hearing will be held Wednesday, September 2, from 6:00 to 7:00 p.m. in the Needles City Council Chambers, providing the community an opportunity to learn about the project and provide input before final design. The City distributed the hearing information through Needles Connect to encourage community participation. Written comments will be accepted through September 18, 2026, and may be submitted to 08- [email protected] or mailed to Caltrans District 8, 464 West 4th Street, MS 820, San Bernardino, CA 92401-1400. For additional information, contact Caltrans District 8 at (909) 472-1699.

9. Needles Care Community Wellness Check Program Launching September 21: The City of Needles, St. Vincent de Paul Society – St. Jude Conference, and the San Bernardino County Sheriff’s Department are partnering to launch Needles Care, a new community wellness check program providing friendly, regular check-ins to help residents stay connected, supported, and safe. A community kick-off will be held Monday, September 21 at 11:30 a.m. at the Needles Senior Center, 1699 Bailey Avenue. The event is open to the community at no cost, with complimentary pizza provided by the Sheriff’s Department.

10.Community Events Calendar Now Live: The City’s new website now features a Community Events Calendar—a centralized location for community events, public meetings, and civic programs. Local organizations are invited to submit events or update existing listings through the City Clerk's Office to help keep the calendar current and inclusive. Residents can subscribe to and sync the calendar with their mobile devices for real-time updates, making it easier to stay informed about local events and civic activities.

COMMUNITY EVENTS & RECOGNITION
I. City Hall Awning Ribbon Cutting – September 3: The community is reminded that the City will hold a ribbon-cutting ceremony for the completed City Hall Awning Project on Thursday, September 3, at 9:00 a.m. at City Hall, 817 Third Street. Residents and community partners are invited to join the Mayor and City Council as we celebrate the completion of this public facility improvement.

II. Needles Sunday Market – September 13: The Needles Sunday Market returns to Santa Fe Park on Sunday, September 13, from 10:00 a.m. to 2:00 p.m. PST. Vendor applications remain open, and local food vendors, artisans, makers, growers, and small businesses are encouraged to participate.

III. State of the City – The City of Needles and the Needles Chamber of Commerce invite the community to the 2026 State of the City Address on

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Wednesday, October 7, at 6:00 p.m. at El Garces, 950 Front Street.

Mayor Janet Jernigan will highlight the City’s accomplishments, major projects and investments, and priorities for the future. Residents, businesses, community organizations, and regional partners are encouraged to attend.

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1. AB 1756 SIGNED — OHMV PILOT EXTENDED

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1. AB 1756 SIGNED — OHMV PILOT EXTENDED

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3. NEEDLES OHMV PROGRAM GAINS RECOGNITION

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4. ROUTE 66 GRANTS OPEN SEPTEMBER 1

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6. PUBLIC WORKS RESPONDS TO ROAD DAMAGE

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7. STORM DAMAGE REPAIRS COMPLETED

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8. I-40 PUBLIC HEARING SEPTEMBER 2

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CITY HALL RIBBON CUTTING SEPTEMBER 3

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NEEDLES SUNDAY MARKET SEPTEMBER 13

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STATE OF THE CITY OCTOBER 7

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Needles City CouncilSeptember 8, 2026

Needles City Council
September 8, 2026