Regular Meeting of
Nevada City Council
City Hall – Beryl P. Robinson, Jr. Conference Room
317 Broad Street, Nevada City, CA 95959
THURSDAY July 14, 2022 6:30 P.M.
MISSION STATEMENT
The City of Nevada City is dedicated to preserving and enhancing its small town character and historical architecture while providing quality public services for our current and future residents, businesses and visitors.
Doug Fleming, Mayor
Daniela Fernández, Vice Mayor Gary Petersen, Council Member Adam Kline, Council Member Lou Ceci, Council Member
NOTICE TO THE PUBLIC: Please be advised that the Council Chambers are currently open to the public. This meeting is accessible to the public in person, via Zoom video conference, via YouTube, or on the local government cable channel 17. Individual City Council members may participate remotely in accordance with applicable open meeting law requirements. In-person meetings will be conducted in accordance with local and State Department of Public Health orders and guidance and requirements of the California Division of Occupational Safety and Health (CalOSHA).
The public is encouraged to participate or observe this meeting by:
1. Attending this meeting in person at the City of Nevada City Council Chambers located at 317 Broad Street Nevada City, California.
2. Attending this meeting via Zoom video conference by linking to the following site:
https://us02web.zoom.us/j/89009138474 or,
by telephone: Dial 1-669-900-9128 Webinar ID: 890 0913 8474
3. Observing this meeting live from the City of Nevada City YouTube channel at:
https://www.youtube.com/channel/UCXSQwrXtey12YIl3IbyGMYQ
4. Observe this meeting live from the local government cable channel 17 Public comments may be made:
1. In person: Live at the meeting. Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration. Comments for all agenda items are limited to a speaking time of three minutes.
2. Via Zoom: If you choose to join the City Council Meeting via Zoom video conference you will be able to utilize the “Raise Hand”. If joining by telephone: Dial 1-669-900-9128 Webinar ID: 890 0913 8474, dial *9 to “Raise Hand”. The Mayor will call on those who wish to speak at the appropriate time, not to exceed three minutes.
3. In writing: Email your comments to [email protected] Comments will be accepted until 7pm on the Monday prior to the meeting date. Comments will not be read during the City Council meeting (due to virtual participation option above), but will be forwarded to all Council Members prior to the City Council Meeting, so they have time to read them before to the meeting time. When sending an email it is extremely helpful to include the following:
• Full Name
• Address (specific or general, ie: resident in unincorporated Nevada City) • The item number that you are commenting on
Any writing that is a public record that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at City Hall, 317 Broad Street, Nevada City, California during normal business hours. Government Code § 54957.5(b)(1). Copies will also be provided at the appropriate meeting.
In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in this meeting, please contact the Deputy City Clerk at 530-265-0187 Extension 133. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].
CALL TO ORDER
NISENAN TRIBE RECOGNITION: This City Council Meeting Convenes On the Ancestral Territories of the Nevada City Rancheria Nisenan Tribe
PLEDGE OF ALLEGIANCE
ROLL CALL _____ Mayor Fleming
_____ Vice-Mayor Fernández
_____ Councilmember Petersen
_____ Councilmember Kline
_____ Councilmember Ceci
MEETING PROCEDURES: All items on agenda will be open for public comments before final action is taken. Citizens wishing to introduce written material into the record at the public meeting on any item are requested to provide a copy of the written material to the Deputy City Clerk prior to the meeting date so that the material may be distributed to the City Council prior to the meeting.
Speakers must restrict comments to the item as it appears on the agenda and stay within a three minutes time limit (or lesser time if the Mayor determines it necessary due to the number of persons who may wish to speak on an item). The Mayor similarly has the discretion of limiting the total discussion time for an item as may be necessary.
ADOPTION OF THE AGENDA (This is the time for agenda modifications)
PRESENTATIONS
New Council Introduction: Introduction of the City Council for Fiscal Year 2022/23 Proclamation: A Proclamation Honoring the Service of Ted Stec as the Interim Police Chief
Employee Introduction: Introduction of New Police Chief Daniel Foss PUBLIC COMMENT: Government Code Section 54954.3 provides that any member of the public may address the City Council on any matter NOT ON THE AGENDA that is within the subject matter jurisdiction of the city. The Brown Act, with limited exceptions, does not allow the Council or staff to discuss issues brought forth under Public Comment. The Council cannot take action on non-agenda items. Concerns may be referred to staff or placed on a future agenda. Please note that comments from the public will also be taken on each agenda item. At the time it is heard. Speakers must restrict comments to the item as it appears on the agenda and stay within a three minutes time limit (or lesser time if the Mayor determines it necessary due to the number of persons who may wish to speak on an item). The Mayor similarly has the discretion of limiting the total discussion time for an item as may be necessary.
CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine in nature and will be approved by one motion. There will be no separate discussion of these items unless a member of the Council or staff has requested a change under Adoption of the Agenda, in which case the item will be removed for separate consideration. Any item so removed will be taken up following the motion to approve the Consent Agenda
1. Action Minutes June 22, 2022 Regular Meeting
Recommended Action: Review and approve
2. Accounts Payable – June 2022
Recommended Action: Receive and file
3. Police Activity Report June 2022
Recommended Action: Receive and file
4. Building Activity Report June 2022
Recommended Action: Receive and file
5. Consideration of Adoption of Resolution No. 2021-44: A Resolution of the City Council of the City of Nevada City Making the Legally Required Findings to Continue to Authorize the Conduct of Remote “Telephonic” Meetings During the State of Emergency
Recommended Action: Reconfirm resolution
6. Consideration of Approval of the Completed California Office of Emergency Services (CalOES) Form 130 Designating Agents Necessary to Provide for All Matters Pertaining to State and Federal Emergency Management Agency (FEMA) Reimbursements
Recommended Action: Approve the form
7. Consideration of Award of Contract With National Garage Door Company in an Amount Not-To-Exceed $38,774.46 for the Fire Station #5 Apparatus Door & Hardware Replacement Project; Authorize a Project Contingency of 5%, Not-To-Exceed $1,938; and Authorize the City Manager to Execute any Contracts or Related Documents
Recommended Action: Award the contract, authorize the contingency, and authorize the City Manager to execute related documents CONSENT ITEMS FORWARD: Items pulled from the Consent Agenda will be discussed individually with action taken by separate motion.
BUSINESS
8. Consideration of Resolution No. 2022-56: A Resolution of the City Council of the City of Nevada City Approving the Appointment of City Council Members to Internal and External Committees and Regional Bodies for July 1, 2022 Through June 30, 2023 Recommended Action: Adopt the resolution
9. Consideration of the City Manager’s Proposed Process to Develop a CommunityDriven Strategic Plan for the City of Nevada City Including the Invitation for Participation in Work Groups from the Community
Recommended Action: Receive a report and provide direction to the City Manager on the implementation of the City’s Strategic Planning Process
10. Consideration of the 2021 Consumer Confidence Drinking Water Report Recommended Action: Receive a presentation on and file the report
CITY MANAGER, COUNCILMEMBER REPORTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
The meeting will adjourn at 9:30 P.M. unless a decision is made by motion of a Councilmember to extend the time.
Certification of Posting of Agenda
I, Gabrielle Christakes, Administrative Services Manager/Deputy City Clerk for the City of Nevada City, declares that the foregoing agenda for the July 14, 2022 Regular Meeting of the Nevada City City Council was posted July 8, 2022 at the entrance of City Hall. The agenda, along with staff reports, is also posted on the City’s website.
Signed July 8, 2022 at Nevada City, California
____________________________________________________________ Gabrielle Christakes, Administrative Services Manager/Deputy City Clerk Regular Meeting of
Nevada City Council
City Hall – Beryl P. Robinson, Jr. Conference Room
317 Broad Street, Nevada City, CA 95959
THURSDAY July 14, 2022 6:30 P.M.
MISSION STATEMENT
The City of Nevada City is dedicated to preserving and enhancing its small town character and historical architecture while providing quality public services for our current and future residents, businesses and visitors.
Doug Fleming, Mayor
Daniela Fernández, Vice Mayor Gary Petersen, Council Member Adam Kline, Council Member Lou Ceci, Council Member
NOTICE TO THE PUBLIC: Please be advised that the Council Chambers are currently open to the public. This meeting is accessible to the public in person, via Zoom video conference, via YouTube, or on the local government cable channel 17. Individual City Council members may participate remotely in accordance with applicable open meeting law requirements. In-person meetings will be conducted in accordance with local and State Department of Public Health orders and guidance and requirements of the California Division of Occupational Safety and Health (CalOSHA).
The public is encouraged to participate or observe this meeting by:
1. Attending this meeting in person at the City of Nevada City Council Chambers located at 317 Broad Street Nevada City, California.
2. Attending this meeting via Zoom video conference by linking to the following site:
https://us02web.zoom.us/j/89009138474 or,
by telephone: Dial 1-669-900-9128 Webinar ID: 890 0913 8474
3. Observing this meeting live from the City of Nevada City YouTube channel at:
https://www.youtube.com/channel/UCXSQwrXtey12YIl3IbyGMYQ
4. Observe this meeting live from the local government cable channel 17 Public comments may be made:
1. In person: Live at the meeting. Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration. Comments for all agenda items are limited to a speaking time of three minutes.
2. Via Zoom: If you choose to join the City Council Meeting via Zoom video conference you will be able to utilize the “Raise Hand”. If joining by telephone: Dial 1-669-900-9128 Webinar ID: 890 0913 8474, dial *9 to “Raise Hand”. The Mayor will call on those who wish to speak at the appropriate time, not to exceed three minutes.
3. In writing: Email your comments to [email protected] Comments will be accepted until 7pm on the Monday prior to the meeting date. Comments will not be read during the City Council meeting (due to virtual participation option above), but will be forwarded to all Council Members prior to the City Council Meeting, so they have time to read them before to the meeting time. When sending an email it is extremely helpful to include the following:
• Full Name
• Address (specific or general, ie: resident in unincorporated Nevada City) • The item number that you are commenting on
Any writing that is a public record that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at City Hall, 317 Broad Street, Nevada City, California during normal business hours. Government Code § 54957.5(b)(1). Copies will also be provided at the appropriate meeting.
In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in this meeting, please contact the Deputy City Clerk at 530-265-0187 Extension 133. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].
CALL TO ORDER
NISENAN TRIBE RECOGNITION: This City Council Meeting Convenes On the Ancestral Territories of the Nevada City Rancheria Nisenan Tribe
PLEDGE OF ALLEGIANCE
ROLL CALL _____ Mayor Fleming
_____ Vice-Mayor Fernández
_____ Councilmember Petersen
_____ Councilmember Kline
_____ Councilmember Ceci
MEETING PROCEDURES: All items on agenda will be open for public comments before final action is taken. Citizens wishing to introduce written material into the record at the public meeting on any item are requested to provide a copy of the written material to the Deputy City Clerk prior to the meeting date so that the material may be distributed to the City Council prior to the meeting.
Speakers must restrict comments to the item as it appears on the agenda and stay within a three minutes time limit (or lesser time if the Mayor determines it necessary due to the number of persons who may wish to speak on an item). The Mayor similarly has the discretion of limiting the total discussion time for an item as may be necessary.
ADOPTION OF THE AGENDA (This is the time for agenda modifications)
PRESENTATIONS
New Council Introduction: Introduction of the City Council for Fiscal Year 2022/23 Proclamation: A Proclamation Honoring the Service of Ted Stec as the Interim Police Chief
Employee Introduction: Introduction of New Police Chief Daniel Foss PUBLIC COMMENT: Government Code Section 54954.3 provides that any member of the public may address the City Council on any matter NOT ON THE AGENDA that is within the subject matter jurisdiction of the city. The Brown Act, with limited exceptions, does not allow the Council or staff to discuss issues brought forth under Public Comment. The Council cannot take action on non-agenda items. Concerns may be referred to staff or placed on a future agenda. Please note that comments from the public will also be taken on each agenda item. At the time it is heard. Speakers must restrict comments to the item as it appears on the agenda and stay within a three minutes time limit (or lesser time if the Mayor determines it necessary due to the number of persons who may wish to speak on an item). The Mayor similarly has the discretion of limiting the total discussion time for an item as may be necessary.
CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine in nature and will be approved by one motion. There will be no separate discussion of these items unless a member of the Council or staff has requested a change under Adoption of the Agenda, in which case the item will be removed for separate consideration. Any item so removed will be taken up following the motion to approve the Consent Agenda
1. Action Minutes June 22, 2022 Regular Meeting
Recommended Action: Review and approve
2. Accounts Payable – June 2022
Recommended Action: Receive and file
3. Police Activity Report June 2022
Recommended Action: Receive and file
4. Building Activity Report June 2022
Recommended Action: Receive and file
5. Consideration of Adoption of Resolution No. 2021-44: A Resolution of the City Council of the City of Nevada City Making the Legally Required Findings to Continue to Authorize the Conduct of Remote “Telephonic” Meetings During the State of Emergency
Recommended Action: Reconfirm resolution
6. Consideration of Approval of the Completed California Office of Emergency Services (CalOES) Form 130 Designating Agents Necessary to Provide for All Matters Pertaining to State and Federal Emergency Management Agency (FEMA) Reimbursements
Recommended Action: Approve the form
7. Consideration of Award of Contract With National Garage Door Company in an Amount Not-To-Exceed $38,774.46 for the Fire Station #5 Apparatus Door & Hardware Replacement Project; Authorize a Project Contingency of 5%, Not-To-Exceed $1,938; and Authorize the City Manager to Execute any Contracts or Related Documents
Recommended Action: Award the contract, authorize the contingency, and authorize the City Manager to execute related documents CONSENT ITEMS FORWARD: Items pulled from the Consent Agenda will be discussed individually with action taken by separate motion.
BUSINESS
8. Consideration of Resolution No. 2022-56: A Resolution of the City Council of the City of Nevada City Approving the Appointment of City Council Members to Internal and External Committees and Regional Bodies for July 1, 2022 Through June 30, 2023 Recommended Action: Adopt the resolution
9. Consideration of the City Manager’s Proposed Process to Develop a CommunityDriven Strategic Plan for the City of Nevada City Including the Invitation for Participation in Work Groups from the Community
Recommended Action: Receive a report and provide direction to the City Manager on the implementation of the City’s Strategic Planning Process
10. Consideration of the 2021 Consumer Confidence Drinking Water Report Recommended Action: Receive a presentation on and file the report
CITY MANAGER, COUNCILMEMBER REPORTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
The meeting will adjourn at 9:30 P.M. unless a decision is made by motion of a Councilmember to extend the time.
Certification of Posting of Agenda
I, Gabrielle Christakes, Administrative Services Manager/Deputy City Clerk for the City of Nevada City, declares that the foregoing agenda for the July 14, 2022 Regular Meeting of the Nevada City City Council was posted July 8, 2022 at the entrance of City Hall. The agenda, along with staff reports, is also posted on the City’s website.
Signed July 8, 2022 at Nevada City, California
____________________________________________________________ Gabrielle Christakes, Administrative Services Manager/Deputy City Clerk Honoring the Service of Interim Police Chief Ted Stec
PROCLAMATION
WHEREAS, Ted Stec accepted the role of Interim Police Chief for the City of Nevada City on May 1, 2021; and
WHEREAS, Interim Police Chief Stec served Nevada City during its most challenging staffing situation in modern history; and
WHEREAS, Interim Police Chief Stec led the men and women of the Nevada City Police Department through the challenge of the COVID-19 pandemic; and
WHEREAS, Interim Police Chief Stec, out of a profound sense of service, remained the City’s Interim Police Chief long past the original span of service; and
WHEREAS, Interim Police Chief Stec has been praised by community members and business owners for his personal and professional approach to policing; and WHEREAS, Interim Police Chief Stec will end his service to those who live, work, play, and thrive in Nevada City on July 18, 2022 upon the appointment of a permanent Police Chief; and WHEREAS, the City Council and the City of Nevada City wish to recognize and thank Interim Police Chief Stec for his service to the community;
NOW, THEREFORE, be it resolved that the City Council of the City of Nevada City does hereby honor the service of Interim Police Chief Ted Stec and wishes to express its gratitude and appreciation for his dedication to the City.
Dated this 14th day of July 2022
______________________________________
Doug Fleming
Mayor
1 CITY OF NEVADA CITY
ACTION MINUTES
REGULAR CITY COUNCIL MEETING OF JUNE 22, 2022
NOTE: This meeting is available to view on the City’s website www.nevadacityca.gov – Go to Quick Links and Click on Agendas & Minutes and find the Archived Videos in the middle of the screen. Select the meeting date and Click on Video to watch the meeting. For website assistance, please contact Gabrielle Christakes, Deputy City Clerk at (530) 265-2496, ext 133. - City Council Meetings are available on DVD. To order, contact City Hall - cost is $15.00 per DVD. - Closed Session Meetings are not recorded.
CLOSED SESSION – No Closed Session
REGULAR MEETING – 6:30 PM - Call to Order
NISENAN TRIBE RECOGNITION
PLEDGE OF ALLEGIANCE:
Roll Call: Present: Mayor Strawser, Vice Mayor Fleming, Council Members Fernàndez, Petersen, and Minett
ADOPTION OF THE AGENDA:
Action: Motion by Fleming, seconded by Minett to adopt the agenda as presented. (Approved 5-0, - Roll call votes ayes; Minett, Strawser, Petersen, Fleming, Fernàndez PRESENTATIONS:
Proclamation: Award Presentation to Duane Strawser Upon His Dedication to Nevada City and His Term as Mayor in 2021-2022
Proclamation: Award Presentation to Erin Minett Upon Her Dedication to Nevada City and Her Term as Mayor in 2020-2021
BUSINESS FROM THE FLOOR:
PUBLIC COMMENT (Per Government Code Section 54954.3)
Please refer to the meeting video on the City’s website at www.nevadacityca.gov.
CONSENT ITEMS:
1. Action Minutes June 1, 2022 Special Meeting
Recommended Action: Review and approve
2 2. Action Minutes June 8, 2022 Regular Meeting
Recommended Action: Review and approve
3. Fire Activity Report May 2022
Recommended Action: Receive and file
4. Consideration of Adoption of Resolution No. 2022-53: A Resolution of the City Council of the City of Nevada City Acknowledging the Report of Required Annual Inspections of Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code Recommended Action: Adopt the resolution
5. Consideration of Adoption of Resolution No. 2021-44: A Resolution of the City Council of the City of Nevada City Making the Legally Required Findings to Continue to Authorize the Conduct of Remote “Telephonic” Meetings During the State of Emergency Recommended Action: Reconfirm resolution
6. Consideration of Adoption of Resolution No. 2022-54: A Resolution of the City Council of the City of Nevada City Amending Vehicles and Traffic Regulations by Establishing the Intersection of Searls Avenue and Argall Way as an Intersection Where a Stop is Required in all Directions of Travel
Recommended Action: Adopt resolution
7. Consideration of Award of a Contract With Traffic Limited for Annual City Street Striping in an Amount Not-To-Exceed $17,957.28 and Authorize the City Manager to Execute any Contracts or Related Documents
Recommended Action: Award the contract and authorize the City Manager to execute related documents
8. Consideration of Award of a Contract With PSCE to Remove and Dispose of the Existing Barn Building at Nevada City Public Works Yard in an Amount Not-To-Exceed $23,267.00 and Authorize the City Manager to Execute any Contracts or Related Documents Recommended Action: Award the contract and authorize the City Manager to execute related documents
9. Award of Contract with PSCE in an Amount Not-To-Exceed $ 30,630 and Hardcore Construction in an Amount Not-To-Exceed $124,880 for Phase I and Phase II 2022 Sewer Improvements at Various Locations; Authorize a Project Contingency of 10%, Not-ToExceed $15,551; and Authorize the City Manager to Execute any Contracts or Related Documents
Recommended Action: Award the contract, authorize the contingency, and authorize the City Manager to execute related documents
3 10. Consideration of Adoption of Resolution No. 2022-55: A Resolution of the City Council of the City of Nevada City Approving a Date Change Request for the Regular City Council Meetings in July 2022
Recommended Action: Adopt resolution
11. Second Reading and Adoption of Ordinance No. 2022-08: An Ordinance Approving the Annexation and Prezoning of 43.5 Acres Within the Unincorporated Area of Nevada County in Two Distinct Areas Along State Highway 49 and Old Downieville Highway Recommended Action: Hold second reading and adopt Ordinance 2022-08, approving the annexation of 43.5 acres of Nevada County territory into the City of Nevada City and pre-zoning the properties as provided in the Ordinance making findings A-C:
A. That all the proposed annexation territory is within the City’s current Sphere of Influence boundary;
B. That all of the proposed annexation territory will be pre-zoned in a manner that is compatible with the City’s General Plan Land Use designations as may be amended; and C. That the City has the capacity to serve the proposed annexation territory in terms of Police, Fire, and Sewer service.
Action: Motion by Petersen, seconded by Fleming to approve Consent Items 1-11.
Approved 5-0, - Roll call votes ayes; Strawser, Fleming, Fernàndez, Minett and Petersen
PUBLIC HEARINGS
12. Conduct a Public Hearing on the City’s Fiscal Year 2022-2023 Proposed Annual Budget by:
Consideration of Resolution No. 2022-46: A Resolution of the City Council of the City of Nevada City Adopting Fiscal Year 2023-2023 Budget; and
Consideration of Resolution No. 2022-47: A Resolution of the City Council of the City of Nevada City Adopting the Fiscal Year 2022-2023 Citywide Classification and Compensation Plan; and Consideration of Resolution No. 2022-48: A Resolution of the City Council of the City of Nevada City Adopting the Fiscal Year 2022-2023 Citywide Master Fee Schedule; and Consideration of Resolution No. 2022-49: A Resolution of the City Council of the City of Nevada City Certifying Compliance with the 2021-2022 Appropriations Limitation and Establishing the Appropriation Limitation for the 2022-2022 Fiscal Year Adopting the Appropriations Limit for Fiscal Year 2022-2022
Recommended Action: Conduct the public hearing and adopt the resolutions Action: Motion by Minett, seconded by Fernàndez to Adopt Resolutions 2022-46, 2022-47, 2022-48, 2022-49.
Approved 5-0, - Roll call votes ayes; Strawser, Fleming, Fernàndez, Minett and Petersen
BUSINESS
4 13. Consideration of Adoption of Resolution No. 2022-50: A Resolution of the City Council of the City of Nevada City Approving and Adopting the Comprehensive Memorandum of Understanding with the Nevada City Police Officer’s Association With a Term of July 1, 2022 Through June 30, 2025; and
Consideration of Adoption of Resolution No. 2022-51: A Resolution of the City Council of the City of Nevada City Approving and Adopting the Comprehensive Memorandum of Understanding with the Nevada City Management And Supervisory Employee’s With a Term of July 1, 2022 Through June 30, 2025; and
Consideration of Adoption of Resolution No. 2022-52: A Resolution of the City Council of the City of Nevada City Approving and Adopting the Comprehensive Memorandum of Understanding with the Nevada City Miscellaneous Employee’s Association With a Term of July 1, 2022 Through June 30, 2025
Recommended Action: Adopt the resolutions
Action: Motion by Minett, seconded by Petersen to Adopt Resolutions 2022-50, 2022-51 and 2022-52.
Approved 5-0, - Roll call votes ayes; Strawser, Fleming, Fernàndez, Minett and Petersen
14. Consideration of Authorizing the City Manager to Develop and Implement an Interim Sidewalk Dining and Retail Permitting Process and a Trial Bollard Street Closure Schedule for Commercial Street Through September 30, 2022
Recommended Action: Discuss and authorize the City Manager to implement the related plans Action: Motion by Petersen, seconded by Minett to authorize the City Manager to implement the related plan
Approved 5-0, - Roll call votes ayes; Strawser, Fleming, Fernàndez, Minett and Petersen
15. Consideration of the Adoption of the Nevada City Street Sign Replacement Design Program Recommended Action: Direct staff to replace street signs substantially in the style selected by the Planning Commission at their regular meeting held June 16, 2022 Action: Direction to staff
CITY MANAGER AND COUNCILMEMBER REPORTS: Verbal report provided ADJOURNMENT: 8:40 PM
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________________
Duane Strawser, Mayor
ATTEST:
____________________________
5 Niel Locke, City Clerk
Date
Record
Number
Record
Type Description Address Status
6/30/2022 22TMP003501
Express
Permit
Placing a CMU wall with stucco finish with a height of 6 feet max. Placing a Corten steel fencing with a 7 foot height. 300 SPRING STREET, Nevada
City CA 95959
6/30/2022 222432 Express
Permit
DIGITAL. MOVE/REPLACE HVAC DUCTLESS HEAT PUMP MINI
SPLIT SINGLE HEAD SYSTEM LIKE FOR LIKE.This permit
includes one inspection. Final inspection required.
211 BROAD STREET, Nevada
City CA 95959
Issued
6/29/2022 22TMP003443
Express
Permit
Service upgrade 100amp to 200amp and add a second meter for ADU permit #213515
344 LONG STREET, Nevada City
CA 95959
6/28/2022 222386 Express
Permit
Reroof home with fire resistant asphalt shingles. No ducts in the attic.Proof of installed sewer backflow prevention device from Nevada City required at time of inspection for final.This permit includes 2 inspections. Final inspection required. 219 GETHSEMANE STREET,
Nevada City CA 95959 Issued
6/28/2022 222378 Express
Permit
Digital. Ducted Mini Split Install. All new heating and cooling components. Proof from Nevada City of installed sewer
backflow prevention device required to final.This permit includes one inspection. Final inspection required.
567 NORTH PINE STREET,
Nevada City CA 95959 Issued
6/27/2022 22TMP003391
Express
Permit
Replace the existing Zensco 100amp main meter panel with new 200amp main meter panel. NO LOAD CHANGE.
562 NORTH PINE STREET,
Nevada City CA 95959
6/24/2022 222340
Over the
Counter
Permit
18kW standby generator with 200 amp ATS &
SMM.Backflow preventer verification on file.Includes 2
inspections.
207 UPPER PARK AVENUE,
Nevada City CA 95959 Finaled
6/23/2022 222321 Express
Permit
Digital. Replace existing heating and cooling equipment.
System located in/on side of house.Proof of sewer backflow prevention device installed at final from Nevada City.This permit includes one inspection. Final inspection required. 357 NILE STREET, Nevada City
CA 95959
Issued
JUNE 2022 Building Activity Report
6/23/2022 222322 Express
Permit
Digital. Tear off existing roof, install Owens Corning lifetime shingles on residence. No exemption, installing cool
roof.This permit includes one inspection. Final inspection required.
596 RAILROAD AVENUE,
Nevada City CA 95959 Issued
6/21/2022 222281
Over the
Counter
Permit
Upgrade electrical service to 200 amps. Sewer backflow
verified on prior permit.Includes 2 inspections.
137 MINE ROCK ROAD, Nevada
City CA 95959 Issued
6/17/2022 222251 Express
Permit
Install 11.75KW DC Roof Mount. 27 modules. Inverter.
CommercialThis permit includes 2 inspections. Final
inspection required.
728 NEVADA STREET, Nevada
City CA 95959 In Review
6/16/2022 222229
Over the
Counter
Permit
Reactivate electrical service and add sub panel for future improvements under separate permits. Includes 2
inspections.
210 Broad St, Nevada City CA Issued
6/14/2022 222178 Express
Permit
Digital. Re-roof residence, like for like, cool comp 40 squares.This permit includes one inspection. Final inspection required.
630 EAST BROAD STREET,
Nevada City CA 95959 Issued
6/9/2022 222125 Express
Permit
Digital. Re roof, like for like, cool comp 18 squares.This permit includes one inspection. Final inspection required. 615 EAST BROAD STREET,
Nevada City CA 95959 Issued
6/6/2022 222077 Express
Permit
Digital. Re roof, like for like, cool comp 24 squares.This permit includes one inspection. Final inspection required. 545 EAST BROAD STREET,
Nevada City CA 95959 Finaled
6/2/2022 222050
Over the
Counter
Permit
Nevada County ERAC, HHSA remodel. Add four electrical
receptacles in existing office space. No changes in use or occupancy.Includes 2 inspections.
950 MAIDU AVENUE, Nevada
City CA 95959 Issued
6/1/2022 222034 Full Review
DIGITAL: Residential Remodel. Work includes new insulation, drywall, HVAC, electrical & plumbing. Affected Area Approx. 900 sf. Includes 4 inspections.
107 MILL STREET, Nevada City
CA 95959
Issued
6/1/2022 222046 Express
Permit
Digital. Replace old 100A meter main panel with a new 200A panel with distribution.This permit includes two inspections.
Final inspection required.
424 ZION STREET, Nevada City
CA 95959
Issued
CITY OF NEVADA CITY
CITY COUNCIL STAFF REPORT
MEETING OF: July 14, 2022 Agenda Item No. 05
Subject: Consideration of Reaffirming Resolution No. 2021- 44: A Resolution of the City Council of the City of Nevada City Making the Legally Required Findings to Continue to Authorize the Conduct of Remote “Telephonic” Meetings
During the State of Emergency
From: Sean Grayson, City Manager
Date: July 7, 2022
Reviewed & Approved:
City Manager:
City Attorney:
Recommended Action: Reconfirm resolution
ISSUE STATEMENT AND DISCUSSION:
This is the resolution previously adopted by council authorizing the continued use of remote “telephonic” council meetings. As advised by the City Attorney, this resolution must be reaffirmed at each council meeting until such time as the requirement is rescinded.
FINANCIAL AND/OR POLICY IMPLICATIONS:
None.
ENVIRONMENTAL CONSIDERATIONS:
None
ATTACHMENTS:
Resolution No. 2021-44
CITY OF NEVADA CITY
CITY COUNCIL STAFF REPORT
MEETING OF: July 14, 2022 Agenda Item No. 06
Subject: Consideration of Approval of the Completed
California Office of Emergency Services (CalOES) Form 130 Designating Agents Necessary to Provide for All Matters Pertaining to State and Federal Emergency Management
Agency (FEMA) Reimbursements
From: Sean Grayson, City Manager
Date: July 7, 2022
Reviewed & Approved:
City Manager:
City Attorney:
Recommended Action: Approve the form.
ISSUE STATEMENT AND DISCUSSION:
The City is proceeding with the submission of claims for reimbursement for the impacts of the December 2021 snow storm and its related disaster declaration. One of the requirements for submission is that the City have a current California Office of Emergency Services (CalOES) Form 130 on file in which the City Council identifies those persons that are authorized to act as the City’s agents for state and federal reimbursement activities. The current on file form has expired.
A new completed form is attached. The City proposes to designate the City Manager, the Chief Financial Officer, and the Director of Public Works / City Engineer as agents of the City for the related activities.
The new form will remain in effect for all open and future disasters for up to three (3) years following the date of approval.
FINANCIAL AND/OR POLICY IMPLICATIONS:
Not applicable
ENVIRONMENTAL CONSIDERATIONS:
Not applicable
ATTACHMENTS:
CalOES Form 130
STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES Cal OES ID No:
Cal OES 130
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR
NON-STATE AGENCIES
BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)
THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , (Name of Applicant)
a public entity established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under - Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12 TKDW the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.
Cal OES 130 (Rev
)
057-50874
City Council City of Nevada City
the City Manager
the Chief Financial Officer
the Public Works Director / City Engineer
City of Nevada City
City of Nevada City
STATE OF CALIFORNIA
Cal OES 130 (Rev
)
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130
Please check the appropriate box below
This is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval.
This is a disaster/grant specific resolution and is effective for only disaster/grant number(s):
Passed and approved this BBday of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the (Governing Body)
of the on the day of , 20 .
(Name of Applicant)
(Signature) (Title)
(Page 2 of 2)
✔
14 July 22
Doug Fleming, Mayor
Daniela Fernandez, Vice Mayor
Gary Petersen, Councilmember
Gabrielle Christakes Deputy City Clerk
City of Nevada City
City Council
City of Nevada City 14 July 22
Deputy City Clerk
STATE OF CALIFORNIA
Cal OES 130 (Rev
)
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130 - Instructions
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California.
Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor’s Office of Emergency Services regarding grants for which they have applied.
There are two ways of completing this section:
1. Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If “Titles Only” is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document.
The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director). It does not require the Governing Body’s signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.
(Page 1 of 2)
STATE OF CALIFORNIA
Cal OES 130 (Rev
)
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130 - Instructions
Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.
Certification Section:
Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate “Self-Certification.” (Page 2 of 2)
CITY OF NEVADA CITY
CITY COUNCIL STAFF REPORT
MEETING OF: July 14, 2022 Agenda Item No. 07
Subject: Consideration of Award of Contract With
National Garage Door Company in an Amount Not-ToExceed $38,774.46 for the Fire Station #5 Apparatus Door & Hardware Replacement Project; Authorize a
Project Contingency of 5%, Not-To-Exceed $1,938; and
Authorize the City Manager to Execute any Contracts or
Related Documents
From: Mark Buttron, Fire Chief
Date: July 7, 2022
Reviewed & Approved: STG
Recommended Action: Award the contract, authorize the contingency, and authorize the City Manager to execute related documents.
ISSUE STATEMENT AND DISCUSSION:
The project involves replacement of two (2) original apparatus doors, tracks, motors and related equipment. The original doors are 22 years old and failing with limited to no parts available for repair. These doors were identified as needing replacement in the initial assessment of the Grass Valley / Nevada City Fire process and are identified in the contract with Grass Valley as a Nevada City liability.
Staff requested quotes from three vendors. The three vendors participated in the process to evaluate the work, but only National Garage Door Company replied, with the remaining vendors being non-responsive.
Due to the age and state of the existing garage doors, tracks and attachments it is likely that there will be minor adjustments needed to fully complete the work. A 5% contingency not-to-exceed $1,938 is requested to be authorized as need by the City Manager. The City of Grass Valley will oversee the process, contract, and completion of work under Chief Buttron’s authority in coordination with the City Manager.
FINANCIAL AND/OR POLICY IMPLICATIONS:
The estimate for the work is $38,774.46. The contract amount and the authorized contingency will be funded from the FY 2022-23 Fire Department Budget Cottage Account.
ENVIRONMENTAL CONSIDERATIONS:
Not applicable.
LEGAL REVIEW:
City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.
ATTACHMENTS:
National Garage Door Quote
Vendor emails
Picture of Doors
CITY OF NEVADA CITY
CITY COUNCIL STAFF REPORT
MEETING OF: July 14, 2022 Agenda Item No. 08
Subject: Consideration of Adoption of Resolution No. 2022- 56: A Resolution of the City Council of the City of Nevada City Approving the Appointment of City Council Members to Internal and External Committees and Regional Bodies for July 1, 2022 Through June 30, 2023
From: Sean Grayson, City Manager
Date: July 7, 2022
Reviewed & Approved:
City Manager:
City Attorney:
Recommended Action: Adopt the resolution.
ISSUE STATEMENT AND DISCUSSION:
The City of Nevada City reorganizes the City Council on an annual basis with the rotation of the Mayor and Vice Mayor as defined by the City Council Standards and Procedures of the City of Nevada City. Upon the reorganization of the Council, the Mayor makes recommendations for the appointment of City Council Members to various internal and external committees and regional bodies for the fiscal year, in this case July 1, 2022 through June 30, 2023. The Mayor’s appointments are included as Exhibit A of the attached resolution.
The City Council Standards and Procedures of the City of Nevada City provides that, “Council Members shall make a good faith effort to attend all regional meetings that require a quorum of the appointed members to convene a meeting. Attendance should not be less than 75% of all scheduled meetings. If a Council Member is unable to attend, he/she should notify his/her alternate as far in advance of the meeting as possible so as to allow the alternate to attend.”
The City Council adopts the Mayor’s appointments by resolution and staff transmits the appointments to various external bodies and stakeholders. In adopting the resolution the City Council also rescinds all prior appointments. The City Council Member Internal and External Committee and Regional Body Appointments for July 1, 2022 – June 30, 2023 are as follows:
External Committees and Regional Bodies Primary 2nd Primary Alternate 2nd Alternate Local Agency Formation Committee (LAFCo) Petersen Ceci
Solid/Hazardous Waste Kline Ceci
Nevada County Transportation Commission (NCTC) Fernández Petersen Nevada County Economic Resource Council
(NCERC) Fleming Kline
Nevada City / Grass Valley Cultural District Fernández Fleming League of California Cities (voting member) Fleming Fernández Petersen Regional Housing Fleming Fernández
Chamber of Commerce Ceci Kline Kline
Internal Committees Primary 2nd Primary
Parking Petersen Ceci
Fire Safety Advisory Ceci Kline
Policing / Social Justice & Racial Equity Petersen Kline FINANCIAL AND/OR POLICY IMPLICATIONS:
Not applicable
ENVIRONMENTAL CONSIDERATIONS:
Not applicable
ATTACHMENTS:
Resolution No. 2022-56
RESOLUTION NO. 2022-56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEVADA CITY
APPROVING THE APPOINTMENT OF CITY COUNCIL MEMBERS TO INTERNAL AND EXTERNAL COMMITTEES AND REGIONAL BODIES FOR JULY 1, 2022 THROUGH JUNE 30, 2023
WHEREAS, after each annual City Council reorganization and seating of a new Mayor and Vice Mayor, the newly seated Mayor reviews and makes certain appointments of Council Members to serve on various internal and external committees and regional bodies; and WHEREAS, the City Council confirms the Mayor’s appointments by resolution and rescinds all previous appointments; and
WHEREAS, section 3.3 of the City Council Standards and Procedures of the City of Nevada City identifies the requirements of Council Members appointed to these committees and regional bodies; and
WHEREAS, the City Council desires to continue participate in both internal and external committees and regional bodies by assignment;
NOW THEREFORE, BE IT RESOLVED, the City Council of the City of Nevada City hereby approves:
1. That City Council Members are appointed to the internal and external committees and regional bodies as listed in Exhibit A.
2. That all previous assignments to internal and external committees and regional bodies are rescinded.
3. That this resolution is effective immediately upon its enactment by the City Council.
4. That the City Manager and Deputy City Clerk are directed to transmit this resolution to all external committees and regional bodies.
PASSED AND ADOPTED at the regularly scheduled meeting of the Nevada City, City Council held on the 14th day of July, 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____
Doug Fleming, Mayor
ATTEST:
Niel Locke, City Clerk
EXHIBIT A
City Council Member Internal and External Committee and Regional Body Appointments July 1, 2022 – June 30, 2023
External Committees and Regional Bodies Primary 2nd Primary Alternate 2nd Alternate Local Agency Formation Committee (LAFCo) Petersen Ceci
Solid/Hazardous Waste Kline Ceci
Nevada County Transportation Commission (NCTC) Fernández Petersen Nevada County Economic Resource Council
(NCERC) Fleming Kline
Nevada City / Grass Valley Cultural District Fernández Fleming League of California Cities (voting member) Fleming Fernández Petersen Regional Housing Fleming Fernández
Chamber of Commerce Ceci Kline Kline
Internal Committees Primary 2nd Primary
Parking Petersen Ceci
Fire Safety Advisory Ceci Kline
Policing / Social Justice & Racial Equity Petersen Kline
CITY OF NEVADA CITY
CITY COUNCIL STAFF REPORT
MEETING OF: July 14, 2022 Agenda Item No. 09
Subject: Consideration of the City Manager’s Proposed
Process to Develop a Community-Driven Strategic Plan for the City of Nevada City Including the Invitation for Participation in Work Groups from the Community
From: Sean Grayson, City Manager
Date: July 7, 2022
Reviewed & Approved:
City Manager:
City Attorney:
Recommended Action: Receive a report and provide direction to the City Manager on the implementation of the City’s Strategic Planning Process.
ISSUE STATEMENT AND DISCUSSION:
With the adoption of the fiscal year 2022/2023 budget staff presented to the City Council that the citywide strategic planning process would begin in July of 2022. This strategic planning process will be different than previous years where a goal-setting process was conducted with staff and City Council each year to identify a list of discrete actions for the City to undertake in the following year. Under the new process the City will undergo a Community-Driven Strategic Planning process that will make a comprehensive assessment of the City and utilize the input from a broad set of stakeholders to help make an informed and published strategic plan to guide the work of the City over the coming years. The actions of the CommunityDriven Strategic Planning process include:
1. Revise the Mission Statement, giving careful attention to the services and programs currently provided, and which logically can be provided in the future.
2. Revise the Vision Statement.
3. Revise the Values Statements.
4. Define the programs provided to the community.
5. Establish the community’s service program priorities.
6. Establish the community’s expectations of the organization.
7. Identify any concerns the community may have about the organization.
8. Identify the aspects of the organization that the community views positively.
9. Conduct as S.W.O.T. Analysis
a. Identify the Strengths of the organization.
b. Identify any Weaknesses of the organization.
c. Identify areas of Opportunity for the organization.
d. Identify potential Threats to the organization.
10. Identify the organization’s critical issues.
11. Identify the organization’s service gaps.
12. Determine strategic initiatives for organizational improvement.
13. Establish realistic goals for each initiative.
14. In light of the previous work, affirm the Vision statement.
15. Develop organizational and community commitment to accomplishing the plan.
16. Publish and implement ongoing support for Vision 2056: The Roadmap to Nevada City’s Bicentennial (the Nevada City Strategic Plan)
In order to accomplish the noted steps the City will convene a workgroup of various stakeholders to volunteer as participants to attend 2-3 Community Group meetings. Representation would be needed from:
• Residents
• Businesses / Investors
• Non-Profit Organizations
• Faith-Based Organizations
• Education and Community Based Organizations
• Social Justice and Human Rights Groups
• Visitors to the City
Separately the City will convene a workgroup of City employees. Both workgroups will move through a process of addressing the various components of review. The information gathered from the workgroup sessions will be funneled to public meetings of the City Council on similar components. This modular format will allow for the plan to be developed with input from a holistic set of interests. A primer on the why and how of the process is attached to this staff report.
Next steps will be for the City to solicit volunteers to participate in the workgroups, to schedule the meetings of the workgroups and to schedule the subsequent meetings of the City Council. A proposed timeline for the completion of the strategic planning process is below:
July 9, 2022 Volunteer group participants solicitation
July 14, 2022 City Council meeting presentation on the topic August 3, 2022 First community workgroup meeting
August 5, 2022 Employee workgroup meeting
August 13, 2022 First City Council Special Meeting
August 17, 2022 Second community workgroup meeting
September 3, 2022 Second City Council Special Meeting
September 24, 2022 Final City Council Special Meeting
September 28, 2022 City Council Adopt Strategic Plan at Regular Meeting Staff will finalize the schedule for the workgroups and request that the City Council call for the special meeting schedule to be approved at the July 28, 2022 regular City Council meeting.
FINANCIAL AND/OR POLICY IMPLICATIONS:
Not applicable
ENVIRONMENTAL CONSIDERATIONS:
Not applicable
ATTACHMENTS:
Primer to Strategic Planning
City of Nevada City
Strategic Planning Primer: The Why and the How
City Hall · 317 Broad Street · Nevada City, California 95959 · · Phone: (530) 265-2496 · Website: NevadaCityCA.Gov ·
What is Strategic Planning?
There are a multitude of definitions for strategic planning. For reference in the City of Nevada City process we will begin with reference to the definition provided by Goodstein, Nolan, & Pfeiffer:
a continuous and systematic process where the guiding members of an organization make decisions about its future, develop the necessary procedures and operations to achieve that future, and determine how success is to be measured.
A strategic plan is not the destination (or desired outcome), rather it is the vehicle that can take the City to its destination. Planning is not action, and a strategic plan should not be viewed as a goal, but as a process that leads to action.
When some is leaving their house to go somewhere they generally need two things: a destination or where they want to go and a path of travel or roadmap. Strategic planning is the process for the City to move forward to its future. Strategic planning identifies the City’s desired destination, and it creates a path to get there. Accomplishing the plan’s goals and objectives serve as a roadmap with planned timelines and pitstops.
Why Strategic Planning in Nevada City?
Nevada City has entered into a very challenging evolutionary cycle. Public demands continue to increase, while dollars and other resources are growing at a slower pace or, in some cases, shrinking. These trends place increased pressure on the City Council (as Policy makers), City Manager (as Policy implementer), and staff to develop ways to be more effective and more efficient. In many cases, the public is demanding the accomplishment of specific goals, objectives, and services with fewer resources. “Doing more with less” while not possible in application is often an expectation. Accomplishing more within existing constraints however is possible if efficiencies can be had. To work more efficiently with available resources, organizations must establish their direction based on constructive efforts while eliminating programs that do not serve the community. Strategic planning can be a holistic approach to address these challenges.
In 2056 Nevada City will celebrate the City’s bicentennial (200-year anniversary). In order for the City to reach its destination or long-term goals by that point it is essential that the City initiate a strategic planning process; that the process yield a dynamic, flexible and adaptable plan; and that the City pursue continuous quality improvement through exercising the planning process over time. To that end the strategic planning process will be referred to as Vision 2056: The Roadmap to Nevada City’s Bicentennial.
What is a Community-Driven Strategic Plan?
Successful organizations, from government agencies to Fortune 500 companies, have recognized that attaining community focus is essential. Aware of this necessity, Nevada City must strategically plan how we will deliver high-quality products and services to the public through better, more efficient and/or less expensive programs.
Community-Driven Strategic Planning includes leveraging stakeholder input at various levels including: the City Council, residents, visitors, business investors, and City employees. The findings of the stakeholders will be funneled into the process for the City Council to create Vision 2056: The Roadmap to Nevada City’s Bicentennial (the Nevada City Strategic Plan) with input and debate from all.
City of Nevada City
Strategic Planning Primer: The Why and the How
City Hall · 317 Broad Street · Nevada City, California 95959 · · Phone: (530) 265-2496 · Website: NevadaCityCA.Gov ·
Community-Driven Strategic Planning creates a platform for a wide range of beginnings. The approach comes to life by being shared, debated, and implemented in the context of organizational realities. In the context of Nevada City, Community-Driven Strategic Planning can appear to take away the decision-making ability of the City Council or future City Councils after the implementation of the plan. In truth, Community-Driven Strategic Planning simply provides a comprehensive and holistic evaluation of the City from the perspective of all stakeholders allowing the current and future City Councils to make immediate and long-term decisions based upon the needs of the community matched with the current and future resources.
Community-Driven Strategic Planning Actions
1. Revise the Mission Statement, giving careful attention to the services and programs currently provided, and which logically can be provided in the future.
2. Revise the Vision Statement.
3. Revise the Values Statements.
4. Define the programs provided to the community.
5. Establish the community’s service program priorities.
6. Establish the community’s expectations of the organization.
7. Identify any concerns the community may have about the organization.
8. Identify the aspects of the organization that the community views positively.
9. Conduct as S.W.O.T. Analysis
a. Identify the Strengths of the organization.
b. Identify any Weaknesses of the organization.
c. Identify areas of Opportunity for the organization.
d. Identify potential Threats to the organization.
10. Identify the organization’s critical issues.
11. Identify the organization’s service gaps.
12. Determine strategic initiatives for organizational improvement.
13. Establish realistic goals for each initiative.
14. In light of the previous work, affirm the Vision statement.
15. Develop organizational and community commitment to accomplishing the plan.
16. Publish and implement ongoing support for Vision 2056: The Roadmap to Nevada City’s Bicentennial (the Nevada City Strategic Plan)
Community-Driven Strategic Planning Process
The process will involve the convening of several workgroups to undertake the actions above. The information gathered from these workgroups will then be presented to the City Council at a series of public meetings to evaluate and provide direction on the actions culminating with the creation of Vision 2056: The Roadmap to Nevada City’s Bicentennial (the Nevada City Strategic Plan). The following is the proposed process by group and timeline:
The City would solicit volunteer participants to attend 2-3 Community Group meetings. Representation would be needed from:
• Residents
• Businesses / Investors
• Non-Profit Organizations
• Faith-Based Organizations
• Education and Community Based Organizations
City of Nevada City
Strategic Planning Primer: The Why and the How
City Hall · 317 Broad Street · Nevada City, California 95959 · · Phone: (530) 265-2496 · Website: NevadaCityCA.Gov ·
• Social Justice and Human Rights Groups
• Visitors to the City
The deliverables from the meeting of the groups would be:
• Review of existing Mission and comment on missing themes. • Review of the existing Vision and comment on missing direction. • Review of the exiting Values Statements and comment on missing action words. • Review the existing programs provided by the City and make comment. • Establish community service program priorities.
• Establish community expectations of the City as a whole. • Identify community concerns of the City.
• Identify aspects of the City that are positive and should be maintained or enhanced. • Conduct a S.W.O.T. analysis of the City from the stakeholder perspective. • Review existing strategic initiatives and goals and make recommended changes.
The City would conduct a Strategic Shut-Down Day in which City employees (human capital) would provide the same deliverables as the community groups.
The information from the groups meetings and employees meeting would be shared in advance of the City Council Strategic Planning sessions in which the topics would be addressed.
CITY OF NEVADA CITY
CITY COUNCIL STAFF REPORT
MEETING OF: July 14, 2022 Agenda Item No. 10
Subject: Consideration of the 2021 Consumer Confidence
Drinking Water Report
From: Sean Grayson, City Manager
Michael Faudoa, Chief Plant Operator
Date: July 7, 2022
Reviewed & Approved:
City Manager:
City Attorney:
Recommended Action: Receive a presentation on and file the report.
ISSUE STATEMENT AND DISCUSSION:
The City of Nevada City is committed to serving our customers through the transparent and accountable management of our water resources. In addition, the United States Environmental Protection Agency (EPA) and State Water Resources Control Board (Water Board) require water systems to deliver a Consumer Confidence Report (CCR), also known as an annual drinking water quality report, to their customers. These reports provide the Community with information about their local drinking water quality.
In order to comply with US Environmental Protection Agency requirements, the Consumer Confidence Drinking Water Reports must be made available to customers and provided to the state of California by July 1 of each year and must contain specified content. The 2021 edition of the CCR is included as an attachment. The 2021 CCR was mailed to all water customers in the City at the end of June 2022. The 2021 CCR, and previous years CCRs, have been made available on the City website. The July/August 2022 City Newsletter included information on how to access the 2021 CCR and invited attendance at the July 14, 2022 City Council meeting for presentation of this item.
Chief Plant Operator Faudoa will provide a presentation explaining the CCR and offering an opportunity to answer related questions at the City Council meeting.
FINANCIAL AND/OR POLICY IMPLICATIONS:
Not applicable
ENVIRONMENTAL CONSIDERATIONS:
Not applicable
ATTACHMENTS:
2021 Consumer Confidence Report
City of Nevada City
City Hall · 317 Broad Street · Nevada City, California 95959 · (530) 265-2496
FOR IMMEDIATE RELEASE
Date: June 20, 2022
Contact: Bryan McAlister, Public Works Director / City Engineer Michael Faudoa, Chief Plant Operator
Phone: 530-265-2496
Email: [email protected]
[email protected]
Nevada City Drinking Water Consumer Confidence Report 2021
DEAR VALUED CUSTOMER
We are pleased to share the 2021 Drinking Water Consumer Confidence Report for the City of Nevada City.
This report contains important water quality testing results, background on our water resources, and health information for sensitive populations. As you will read, the City has successfully met strict water quality guidelines set by the California Division of Drinking Water (CDDW) and the United States Environmental Protection Agency (USEPA). During this challenging time, the Water team continues its commitment to work hard each and every day to ensure the delivery of safe, clean and reliable drinking water. More than ever, tap water is vital to our community’s health and safety. Please rest assured that our water treatment processes, as they always have, will continue to protect you and your family by removing harmful organisms and viruses. In addition, I am proud that our entire staff have taken all necessary actions to maintain essential water operations during this public health emergency. Through the dedication and commitment of our essential workforce we continue to serve you safe and reliable drinking water. Our skilled and State Certified personnel ensure water treatment facilities are maintained and water quality is monitored, sampled, and tested regularly. All water served to you and your family is treated and tested rigorously to meet state and federal drinking water standards.
The Drinking Water Consumer Confidence Report is available on the City’s website at https://www.nevadacityca.gov/files/documents/2021ConsumeConfidenceReport1338120040062722PM.pdf Information on the report was shared in the Nevada City Summer Newsletter at https://www.nevadacityca.gov/pview.aspx?id=20779
You are invited to attend or watch the Nevada City City Council Meeting on July 14, 2022 during which a presentation will be provided on the report and there will be an opportunity for public input. The agenda for the meeting can be found here
https://www.nevadacityca.gov/agendalist.aspx?categoryid=9947 2015 SWS CCR Form Revised Jan 2016
2021 Consumer Confidence Report
Water System Name: Nevada City WTP 2910002 Report Date: 5/27/2022 We test the drinking water quality for many constituents as required by state and federal regulations. This report shows the results of our monitoring for the period of January 1 - December 31, 2021 and may include earlier monitoring data.
Este informe contiene información muy importante sobre su agua potable. Tradúzcalo ó hable con alguien que lo entienda bien.
Type of water source(s) in use: Surface Water
Name & general location of source(s): Little Deer Creek Watershed, Nevada Irrigation District DS Canal Drinking Water Source Assessment information:
The City of Nevada City water system is located in Nevada County CA, serving a population of 3,010, with approximately 1,252 service connections. Water for the system is provided by surface water in Little Deer Creek watershed, and by the Nevada Irrigation District’s DS Canal. General land uses in the watershed are residential dwellings, managed forests and undeveloped land. A surface water source assessment was competed for the Little Deer Creek watershed in February 2012. This surface water source is considered to be vulnerable to storm drain discharge; historic mining, propane storage tanks, septic systems, use of pesticides and herbicides, fertilizers, managed forests, streets, roads, and water supply wells. A complete copy of NID’s complete assessment is available for review at Nevada City Hall, 317 Broad St., Nevada City CA 95959. You may also contact the State Water Resources Control Board, Division of Drinking Water, 1001 I Street, Sacramento, CA, 95814 to review either of the source water assessment reports.
Time and place of regularly scheduled board meetings for public participation: City Council meetings are held on the 2nd and 4th Wednesdays of each month,
starting at 6:30 PM
For more information, contact: Michael R Faudoa, Chief Plant Operator Phone: (530) 265-8668
TERMS USED IN THIS REPORT
Maximum Contaminant Level (MCL): The highest
level of a contaminant that is allowed in drinking
water. Primary MCLs are set as close to the PHGs (or
MCLGs) as is economically and technologically
feasible. Secondary MCLs are set to protect the odor,
taste, and appearance of drinking water.
Maximum Contaminant Level Goal (MCLG): The
level of a contaminant in drinking water below which
there is no known or expected risk to health. MCLGs
are set by the U.S. Environmental Protection Agency
(USEPA).
Public Health Goal (PHG): The level of a
contaminant in drinking water below which there is no
known or expected risk to health. PHGs are set by the
California Environmental Protection Agency.
Maximum Residual Disinfectant Level (MRDL):
The highest level of a disinfectant allowed in drinking water. There is convincing evidence that addition of a
disinfectant is necessary for control of microbial
contaminants.
Primary Drinking Water Standards (PDWS): MCLs and
MRDLs for contaminants that affect health along with their monitoring and reporting requirements, and water treatment requirements.
Secondary Drinking Water Standards (SDWS): MCLs for
contaminants that affect taste, odor, or appearance of the drinking water. Contaminants with SDWSs do not affect the health at the MCL levels.
Treatment Technique (TT): A required process intended to reduce the level of a contaminant in drinking water.
Regulatory Action Level (AL): The concentration of a
contaminant which, if exceeded, triggers treatment or other requirements that a water system must follow.
Variances and Exemptions: State Board permission to
exceed an MCL or not comply with a treatment technique
under certain conditions.
ND: not detectable at testing limit
ppm: parts per million or milligrams per liter (mg/L)
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Maximum Residual Disinfectant Level Goal
(MRDLG): The level of a drinking water disinfectant
below which there is no known or expected risk to
health. MRDLGs do not reflect the benefits of the use
of disinfectants to control microbial contaminants.
ppb: parts per billion or micrograms per liter (µg/L)
ppt: parts per trillion or nanograms per liter (ng/L)
ppq: parts per quadrillion or picogram per liter (pg/L) pCi/L: picocuries per liter (a measure of radiation)
The sources of drinking water (both tap water and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs, and wells. As water travels over the surface of the land or through the ground, it dissolves naturally-occurring minerals and, in some cases, radioactive material, and can pick up substances resulting from the presence of animals or from human activity.
Contaminants that may be present in source water include:
• Microbial contaminants, such as viruses and bacteria, that may come from sewage treatment plants, septic systems, agricultural livestock operations, and wildlife.
• Inorganic contaminants, such as salts and metals, that can be naturally-occurring or result from urban stormwater runoff, industrial or domestic wastewater discharges, oil and gas production, mining, or farming. • Pesticides and herbicides, that may come from a variety of sources such as agriculture, urban stormwater runoff, and residential uses.
• Organic chemical contaminants, including synthetic and volatile organic chemicals, that are by-products of industrial processes and petroleum production, and can also come from gas stations, urban stormwater runoff, agricultural application, and septic systems.
• Radioactive contaminants, that can be naturally-occurring or be the result of oil and gas production and mining activities.
In order to ensure that tap water is safe to drink, the USEPA and the State Water Resources Control Board (State Board) prescribe regulations that limit the amount of certain contaminants in water provided by public water systems.
State Board regulations also establish limits for contaminants in bottled water that provide the same protection for public health.
Tables 1, 2, 3, 4, 5, 7, and 8 list all of the drinking water contaminants that were detected during the most recent sampling for the constituent. The presence of these contaminants in the water does not necessarily indicate that the water poses a health risk. The State Board allows us to monitor for certain contaminants less than once per year because the concentrations of these contaminants do not change frequently. Some of the data, though representative of the water quality, are more than one year old.
TABLE 1 – SAMPLING RESULTS SHOWING THE DETECTION OF COLIFORM BACTERIA Microbiological
Contaminants
(complete if bacteria detected)
Highest No.
of
Detections
No. of months in
violation MCL MCLG Typical Source of Bacteria
Total Coliform Bacteria (In a mo.) 0 More than 1 sample in a month with a detection
0 Naturally present in the
environment
Fecal Coliform or E. coli (In the year) 0 A routine sample and a repeat sample detect
total coliform and either
sample also detects fecal
coliform or E. coli
0 Human and animal fecal waste
TABLE 2 – SAMPLING RESULTS SHOWING THE DETECTION OF LEAD AND COPPER Lead and Copper
(complete if lead or copper
detected in the last sample set)
Sample
Date
No. of
samples
collected
90th
percentile
level
detected
No. sites
exceeding
AL
AL PHG Typical Source of Contaminant
Lead (ppb) 2020 10 ND 0 15 0.2 Internal corrosion of household water plumbing systems;
discharges from industrial
manufacturers; erosion of natural
deposits
Copper (ppb) 2020 10 ND 0 1300 300 Internal corrosion of household plumbing systems; erosion of
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natural deposits; leaching from
wood preservatives.
TABLE 3 – SAMPLING RESULTS FOR SODIUM AND HARDNESS
Chemical or Constituent
(and reporting units)
Sample
Date
Level
Detected
Range of
Detections MCL PHG(MCLG) Typical Source of Contaminant
Sodium (ppm) 2021 2.5 2.5 none none Salt present in the water and is generally naturally occurring.
Hardness (ppm) 2021 12
12 none none Sum of polyvalent cations present
in the water, generally magnesium
and calcium, and are usually
naturally occurring.
*Any violation of an MCL or AL is asterisked. Additional information regarding the violation is provided later in this report.
TABLE 4 – DETECTION OF CONTAMINANTS WITH A PRIMARY DRINKING WATER STANDARD Chemical or Constituent
(and reporting units)
Sample
Date
Level
Detected
Range of
Detections
MCL
[MRDL]
PHG
(MCLG)
[MRDLG]
Typical Source of Contaminant
Gross Alpha (pCi/L) 2021 Non detected 0.32 15 0 Erosion of natural deposits.
Five Haloacetic Acids
(HAA5) (ppb)
2021 21.45 10-20 60 N/A Byproduct of drinking water
chlorination.
Total Trihalomethanes
(TTHM) (ppb)
2021 30.5 23 – 32 80 N/A Byproduct of drinking water
chlorination.
Chlorine (ppm) 2021 1.5 0.6-2.0 4 4 Drinking water disinfectant.
TABLE 5 – DETECTION OF CONTAMINANTS WITH A SECONDARY DRINKING WATER STANDARD Chemical or Constituent
(and reporting units)
Sample
Date
Level
Detected
Range of
Detections MCL PHG(MCLG) Typical Source of Contaminant
Total Dissolved Solids
(ppm)
2021 38 - 1,000 None Runoff/leaching from natural
sources.
Sulfate as SO4 (ppm) 2021 1.4 - 500 None Runoff/leaching from natural sources.
Chloride (ppm) 2021 2.2 - 500 None Runoff/leaching from natural sources.
Aluminum (ppb) 2021 36.8 14.3-182.9 1000 600 Naturally present and residual from treatment process.
Specific Conductance
(umhos/cm)
2021 41 - 1,600 None Substances that form ions when in
water.
TABLE 6 – DETECTION OF UNREGULATED CONTAMINANTS
Chemical or Constituent
(and reporting units)
Sample
Date
Level
Detected
Range of
Detections Notification Level Health Effects Language
Total Organic Carbon
(ppm) 2021 0.76
0.38 – 1.0
Barium (ppb) 2021 Non detect 100
Total Alkalinity (ppm) 2021 24.4 50
*Any violation of an MCL, MRDL, or TT is asterisked. Additional information regarding the violation is provided later in this report.
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Additional General Information on Drinking Water
Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that the water poses a health risk. More information about contaminants and potential health effects can be obtained by calling the USEPA’s Safe Drinking Water Hotline (1-800-426-4791).
Some people may be more vulnerable to contaminants in drinking water than the general population. Immunocompromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. USEPA/Centers for Disease Control (CDC) guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbial contaminants are available from the Safe Drinking Water Hotline (1-800-426-4791).
Lead-Specific Language for Community Water Systems: If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. The Nevada City Water Treatment Plant is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. [Optional: If you do so, you may wish to collect the flushed water and reuse it for another beneficial purpose, such as watering plants.] If you are concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or at http://www.epa.gov/lead.
Summary Information for Violation of a MCL, MRDL, AL, TT, or Monitoring and Reporting Requirement
VIOLATION OF A MCL, MRDL, AL, TT, OR MONITORING AND REPORTING REQUIREMENT Violation Explanation Duration Actions Taken to Correct the Violation
Health Effects
Language
0 0
For Systems Providing Surface Water as a Source of Drinking Water TABLE 8 - SAMPLING RESULTS SHOWING TREATMENT OF SURFACE WATER SOURCES Treatment Technique (a)
(Type of approved filtration technology used) Conventional Treatment-Filtration Turbidity Performance Standards (b)
(that must be met through the water treatment process)
Turbidity of the filtered water must:
1 – Be less than or equal to 0.3NTU in 95% of measurements in a month. 2 – Not exceed 1.0 NTU for more than eight consecutive hours. 3 – Not exceed 5.0 NTU at any time.
Lowest monthly percentage of samples that met Turbidity Performance Standard No. 1.
100%
Highest single turbidity measurement during the year 0.5 Number of violations of any surface water treatment 0
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requirements
(a) A required process intended to reduce the level of a contaminant in drinking water. (b) Turbidity (measured in NTU) is a measurement of the cloudiness of water and is a good indicator of water quality and filtration performance.
Turbidity results which meet performance standards are considered to be in compliance with filtration requirements. * Any violation of a TT is marked with an asterisk. Additional information regarding the violation is provided below.
Summary Information for Violation of a Surface Water TT
VIOLATION OF A SURFACE WATER TT
TT Violation Explanation Duration Actions Taken to Correct the Violation
Health Effects
Language
0 0
0 Summary Information for Operating Under a Variance or Exemption