Regular Meeting of
Nevada City Council
City Hall – Beryl P. Robinson, Jr. Conference Room
317 Broad Street, Nevada City, CA 95959
WEDNESDAY May 10, 2023 6:30 P.M.
MISSION STATEMENT
The City of Nevada City is dedicated to preserving and enhancing its small town character and historical architecture while providing quality public services for our current and future residents, businesses and visitors.
Doug Fleming, Mayor
Daniela Fernández, Vice Mayor Gary Petersen, Council Member Adam Kline, Council Member Lou Ceci, Council Member
NOTICE TO THE PUBLIC:
The public is encouraged to participate in or observe this meeting by:
1. Attending this meeting in person at the City of Nevada City Council Chambers located at 317 Broad Street Nevada City, California.
2. Observing this meeting live from the City of Nevada City YouTube channel at:
https://www.youtube.com/channel/UCXSQwrXtey12YIl3IbyGMYQ
3. Observe this meeting live from the local government cable channel 17 Public comments may be made:
1. In person: Live at the meeting. Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration. Comments for all agenda items are limited to a speaking time of three minutes.
2. Via Zoom: If you choose to join the City Council Meeting via Zoom video conference you will be able to utilize “Raise Hand”. If joining by internet:
https://us02web.zoom.us/j/89009138474 If joining by telephone: Dial 1-669-900- 9128 Webinar ID: 890 0913 8474, dial *9 (push the asterisks button followed by the five button) to “Raise Hand”. The Mayor will call on those who wish to speak at the appropriate time, not to exceed three minutes.
3. In writing: Email your comments to [email protected] Comments will be accepted until 7pm on the Monday prior to the meeting date. Comments will not be read during the City Council meeting (due to virtual participation option above) but will be forwarded to all Council Members prior to the City Council Meeting, so they have time to read them before to the meeting time. When sending an email it is extremely helpful to include the following:
• Full Name
• Address (specific or general, ie: resident in unincorporated Nevada City) • The item number that you are commenting on
Any writing that is a public record that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at City Hall, 317 Broad Street, Nevada City, California during normal business hours. Government Code § 54957.5(b)(1). Copies will also be provided at the appropriate meeting.
In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in this meeting, please contact the Deputy City Clerk at 530-265-0187 Extension 133. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].
CALL TO ORDER
NISENAN TRIBE RECOGNITION: This City Council Meeting Convenes On the Ancestral Territories of the Nevada City Rancheria Nisenan Tribe
PLEDGE OF ALLEGIANCE
ROLL CALL _____ Mayor Fleming
_____ Vice-Mayor Fernández
_____ Councilmember Petersen
_____ Councilmember Kline
_____ Councilmember Ceci
MEETING PROCEDURES: All items on agenda will be open for public comments before final action is taken. Citizens wishing to introduce written material into the record at the public meeting on any item are requested to provide a copy of the written material to the Deputy City Clerk prior to the meeting date so that the material may be distributed to the City Council prior to the meeting.
Speakers must restrict comments to the item as it appears on the agenda and stay within a three minute time limit (or lesser time if the Mayor determines it necessary due to the number of persons who may wish to speak on an item). The Mayor similarly has the discretion of limiting the total discussion time for an item as may be necessary.
ADOPTION OF THE AGENDA (This is the time for agenda modifications) ANNOUNCEMENT OF ACTION FROM CLOSED SESSION (if needed)
PRESENTATIONS
New Employee Introduction: K-9 Officer Ruby
Proclamation: National Public Works Week May 21-27, 2023 PUBLIC COMMENT: Government Code Section 54954.3 provides that any member of the public may address the City Council on any matter NOT ON THE AGENDA that is within the subject matter jurisdiction of the city. The Brown Act, with limited exceptions, does not allow the Council or staff to discuss issues brought forth under Public Comment. The Council cannot take action on non-agenda items. Concerns may be referred to staff or placed on a future agenda. Please note that comments from the public will also be taken on each agenda item at the time it is heard. Speakers must restrict comments to the item as it appears on the agenda and stay within a three minutes time limit (or lesser time if the Mayor determines it necessary due to the number of persons who may wish to speak on an item). The Mayor similarly has the discretion of limiting the total discussion time for an item as may be necessary.
CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine in nature and will be approved by one motion. There will be no separate discussion of these items unless a member of the Council or staff has requested a change under Adoption of the Agenda, in which case the item will be removed for separate consideration. Any item so removed will be taken up following the motion to approve the Consent Agenda
1. Action Minutes April 26, 2023, Regular Meeting
Recommended Action: Review and approve the minutes
2. Accounts Payable – April 2023
Recommended Action: Receive and file the report
3. Police Activity Report April 2023
Recommended Action: Receive and file the report
4. Building Activity Report April 2023
Recommended Action: Receive and file the report
5. Consideration of Receipt of the Nevada County Transportation Commission (NCTC) Draft FY 2023/24 Overall Work Program (OWP) and Request for Approval of Resolution 2023-18: A Resolution of the City Council of the City of Nevada City Approving the Projects Proposed for Inclusion in the Nevada County Transportation Commission’s FY 2023/24 Overall Work Program Recommended Action: Receive and file the overall workplan and adopt the resolution
6. Consideration of a City Investment Report for the 1st Quarter 2023 Recommended Action: Receive and file the report.
7. Consideration of Resolution No. 2023-19: A Resolution of the City Council of the City of Nevada City to Extend for 60 Days Proclamation No. 2023-02 and Resolution No. 2023-09 Declaring the Existence of a Local Emergency Due to the February 24, 2023 Winter Storm
Recommended Action: Adopt the resolution
8. Consideration of Resolution No. 2023-20: A Resolution of the City Council of the City of Nevada City Authorizing the City Manager to Execute the Agreement and Any Documents Related to the Application, Acceptance, Implementation, and Close Out of the Proposition 64 Public Health and Safety Cohort 3 Grant Agreement Number BSCC 954-22
Recommended Action: Adopt the resolution
9. Consideration of the Special Event Street Closure Request for Friar Tuck’s 50th Anniversary
Recommended Action: Review, approve, and authorize the special event street closure requests per the submitted application
CONSENT ITEMS FORWARD (if needed): Items pulled from the Consent Agenda will be discussed individually with action taken by separate motion.
PUBLIC HEARINGS:
Notice to the Public:
The City Council, when considering the matter scheduled for hearing, will take the following actions:
a) Open the Public Hearing
b) Presentation by Staff
c) Presentation by Applicant or Appellant (if applicable) d) Accept Public Testimony
e) Applicant or Appellant Rebuttal Period (if applicable) f) Close the Public Hearing
g) Council Comments and questions
h) Council Action
Once the hearing is closed, no further public comment will be taken. If you wish to challenge in court any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you, or someone else, raised orally at the public hearing or in written correspondence received by the city at or before the public hearing.
Public hearings listed for continuance will be continued as noted and posting of this agenda serves as notice of continuance. Any matter not noted for continuance will be posed separately.
10. Conduct a Public Hearing in Consideration of Ordinance 2023-05: An Ordinance of the City Council of the City of Nevada City, State of California, Repealing and Replacing Chapter 15.04 (“Building Standards”) and Chapter 15.08 (“Fire Safety Standards and California Fire Code Amendments”) to Title 15 (“Buildings and Construction”) to the Nevada City Municipal Code Adopting the 2022 California Building Standard Codes and the 2022 California Fire Code Both with Local Amendments
Recommended Action: Hold first reading, waive reading of Ordinance in its entirety, read by title only, and schedule for second reading and adoption for May 24, 2023
BUSINESS
11. Consideration of Presentation on Biomass Electricity Purchase Options in Coordination with Pioneer Community Energy to Fulfill SB1383 Recovered Organic Waste Product Requirements
Recommended Action: Receive the presentation and provide direction to the City Manager to pursue a future contract for biomass electricity purchase
12. Consideration of a Public Improvement Agreement Between the City of Nevada City and Jonathan Rowe to Provide Funding for the Sidewalk, Little Deer Creek Drainage, and Parking Improvements at the Stonehouse and Adjacent City Rightof-Way Recommended Action: Approve the agreement and authorize the City Manager to execute any related documents
13. Consideration of Purchase Orders to Caselle, Inc. for ERP and Community Development Suite in an Amount Not-To-Exceed $136,590 Cumulatively and Authorize the City Manager to Execute any Related Documents Recommended Action: Approve the purchase orders and authorize the City Manager to execute any related documents
CITY MANAGER, COUNCILMEMBER REPORTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
The meeting will adjourn at 9:30 P.M. unless a decision is made by motion of a Councilmember to extend the time.
Certification of Posting of Agenda
I, Gabrielle Christakes, Deputy City Clerk, for the City of Nevada City, declare that the foregoing agenda for the May 10, 2023, Regular Meeting of the Nevada City City Council was posted May 5, 2023, at the entrance of City Hall. The agenda, along with staff reports, is also posted on the City’s website.
Signed May 5, 2023, at Nevada City, California
____________________________________________________________ Gabrielle Christakes, Deputy City Clerk
Regular Meeting of
Nevada City Council
City Hall – Beryl P. Robinson, Jr. Conference Room
317 Broad Street, Nevada City, CA 95959
WEDNESDAY May 10, 2023 6:30 P.M.
MISSION STATEMENT
The City of Nevada City is dedicated to preserving and enhancing its small town character and historical architecture while providing quality public services for our current and future residents, businesses and visitors.
Doug Fleming, Mayor
Daniela Fernández, Vice Mayor Gary Petersen, Council Member Adam Kline, Council Member Lou Ceci, Council Member
NOTICE TO THE PUBLIC:
The public is encouraged to participate in or observe this meeting by:
1. Attending this meeting in person at the City of Nevada City Council Chambers located at 317 Broad Street Nevada City, California.
2. Observing this meeting live from the City of Nevada City YouTube channel at:
https://www.youtube.com/channel/UCXSQwrXtey12YIl3IbyGMYQ
3. Observe this meeting live from the local government cable channel 17 Public comments may be made:
1. In person: Live at the meeting. Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration. Comments for all agenda items are limited to a speaking time of three minutes.
2. Via Zoom: If you choose to join the City Council Meeting via Zoom video conference you will be able to utilize “Raise Hand”. If joining by internet:
https://us02web.zoom.us/j/89009138474 If joining by telephone: Dial 1-669-900- 9128 Webinar ID: 890 0913 8474, dial *9 (push the asterisks button followed by the five button) to “Raise Hand”. The Mayor will call on those who wish to speak at the appropriate time, not to exceed three minutes.
3. In writing: Email your comments to [email protected] Comments will be accepted until 7pm on the Monday prior to the meeting date. Comments will not be read during the City Council meeting (due to virtual participation option above) but will be forwarded to all Council Members prior to the City Council Meeting, so they have time to read them before to the meeting time. When sending an email it is extremely helpful to include the following:
• Full Name
• Address (specific or general, ie: resident in unincorporated Nevada City) • The item number that you are commenting on
Any writing that is a public record that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at City Hall, 317 Broad Street, Nevada City, California during normal business hours. Government Code § 54957.5(b)(1). Copies will also be provided at the appropriate meeting.
In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in this meeting, please contact the Deputy City Clerk at 530-265-0187 Extension 133. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].
CALL TO ORDER
NISENAN TRIBE RECOGNITION: This City Council Meeting Convenes On the Ancestral Territories of the Nevada City Rancheria Nisenan Tribe
PLEDGE OF ALLEGIANCE
ROLL CALL _____ Mayor Fleming
_____ Vice-Mayor Fernández
_____ Councilmember Petersen
_____ Councilmember Kline
_____ Councilmember Ceci
MEETING PROCEDURES: All items on agenda will be open for public comments before final action is taken. Citizens wishing to introduce written material into the record at the public meeting on any item are requested to provide a copy of the written material to the Deputy City Clerk prior to the meeting date so that the material may be distributed to the City Council prior to the meeting.
Speakers must restrict comments to the item as it appears on the agenda and stay within a three minute time limit (or lesser time if the Mayor determines it necessary due to the number of persons who may wish to speak on an item). The Mayor similarly has the discretion of limiting the total discussion time for an item as may be necessary.
ADOPTION OF THE AGENDA (This is the time for agenda modifications) ANNOUNCEMENT OF ACTION FROM CLOSED SESSION (if needed)
PRESENTATIONS
New Employee Introduction: K-9 Officer Ruby
Proclamation: National Public Works Week May 21-27, 2023 PUBLIC COMMENT: Government Code Section 54954.3 provides that any member of the public may address the City Council on any matter NOT ON THE AGENDA that is within the subject matter jurisdiction of the city. The Brown Act, with limited exceptions, does not allow the Council or staff to discuss issues brought forth under Public Comment. The Council cannot take action on non-agenda items. Concerns may be referred to staff or placed on a future agenda. Please note that comments from the public will also be taken on each agenda item at the time it is heard. Speakers must restrict comments to the item as it appears on the agenda and stay within a three minutes time limit (or lesser time if the Mayor determines it necessary due to the number of persons who may wish to speak on an item). The Mayor similarly has the discretion of limiting the total discussion time for an item as may be necessary.
CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine in nature and will be approved by one motion. There will be no separate discussion of these items unless a member of the Council or staff has requested a change under Adoption of the Agenda, in which case the item will be removed for separate consideration. Any item so removed will be taken up following the motion to approve the Consent Agenda
1. Action Minutes April 26, 2023, Regular Meeting
Recommended Action: Review and approve the minutes
2. Accounts Payable – April 2023
Recommended Action: Receive and file the report
3. Police Activity Report April 2023
Recommended Action: Receive and file the report
4. Building Activity Report April 2023
Recommended Action: Receive and file the report
5. Consideration of Receipt of the Nevada County Transportation Commission (NCTC) Draft FY 2023/24 Overall Work Program (OWP) and Request for Approval of Resolution 2023-18: A Resolution of the City Council of the City of Nevada City Approving the Projects Proposed for Inclusion in the Nevada County Transportation Commission’s FY 2023/24 Overall Work Program Recommended Action: Receive and file the overall workplan and adopt the resolution
6. Consideration of a City Investment Report for the 1st Quarter 2023 Recommended Action: Receive and file the report.
7. Consideration of Resolution No. 2023-19: A Resolution of the City Council of the City of Nevada City to Extend for 60 Days Proclamation No. 2023-02 and Resolution No. 2023-09 Declaring the Existence of a Local Emergency Due to the February 24, 2023 Winter Storm
Recommended Action: Adopt the resolution
8. Consideration of Resolution No. 2023-20: A Resolution of the City Council of the City of Nevada City Authorizing the City Manager to Execute the Agreement and Any Documents Related to the Application, Acceptance, Implementation, and Close Out of the Proposition 64 Public Health and Safety Cohort 3 Grant Agreement Number BSCC 954-22
Recommended Action: Adopt the resolution
9. Consideration of the Special Event Street Closure Request for Friar Tuck’s 50th Anniversary
Recommended Action: Review, approve, and authorize the special event street closure requests per the submitted application
CONSENT ITEMS FORWARD (if needed): Items pulled from the Consent Agenda will be discussed individually with action taken by separate motion.
PUBLIC HEARINGS:
Notice to the Public:
The City Council, when considering the matter scheduled for hearing, will take the following actions:
a) Open the Public Hearing
b) Presentation by Staff
c) Presentation by Applicant or Appellant (if applicable) d) Accept Public Testimony
e) Applicant or Appellant Rebuttal Period (if applicable) f) Close the Public Hearing
g) Council Comments and questions
h) Council Action
Once the hearing is closed, no further public comment will be taken. If you wish to challenge in court any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you, or someone else, raised orally at the public hearing or in written correspondence received by the city at or before the public hearing.
Public hearings listed for continuance will be continued as noted and posting of this agenda serves as notice of continuance. Any matter not noted for continuance will be posed separately.
10. Conduct a Public Hearing in Consideration of Ordinance 2023-05: An Ordinance of the City Council of the City of Nevada City, State of California, Repealing and Replacing Chapter 15.04 (“Building Standards”) and Chapter 15.08 (“Fire Safety Standards and California Fire Code Amendments”) to Title 15 (“Buildings and Construction”) to the Nevada City Municipal Code Adopting the 2022 California Building Standard Codes and the 2022 California Fire Code Both with Local Amendments
Recommended Action: Hold first reading, waive reading of Ordinance in its entirety, read by title only, and schedule for second reading and adoption for May 24, 2023
BUSINESS
11. Consideration of Presentation on Biomass Electricity Purchase Options in Coordination with Pioneer Community Energy to Fulfill SB1383 Recovered Organic Waste Product Requirements
Recommended Action: Receive the presentation and provide direction to the City Manager to pursue a future contract for biomass electricity purchase
12. Consideration of a Public Improvement Agreement Between the City of Nevada City and Jonathan Rowe to Provide Funding for the Sidewalk, Little Deer Creek Drainage, and Parking Improvements at the Stonehouse and Adjacent City Rightof-Way Recommended Action: Approve the agreement and authorize the City Manager to execute any related documents
13. Consideration of Purchase Orders to Caselle, Inc. for ERP and Community Development Suite in an Amount Not-To-Exceed $136,590 Cumulatively and Authorize the City Manager to Execute any Related Documents Recommended Action: Approve the purchase orders and authorize the City Manager to execute any related documents
CITY MANAGER, COUNCILMEMBER REPORTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
The meeting will adjourn at 9:30 P.M. unless a decision is made by motion of a Councilmember to extend the time.
Certification of Posting of Agenda
I, Gabrielle Christakes, Deputy City Clerk, for the City of Nevada City, declare that the foregoing agenda for the May 10, 2023, Regular Meeting of the Nevada City City Council was posted May 5, 2023, at the entrance of City Hall. The agenda, along with staff reports, is also posted on the City’s website.
Signed May 5, 2023, at Nevada City, California
____________________________________________________________ Gabrielle Christakes, Deputy City Clerk
PROCLAMATION
National Public Works Week May 21-27, 2023
WHEREAS, public works professionals focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life and well-being of the people of the City of Nevada City; and, WHEREAS, these infrastructure, facilities and services could not be provided without the dedicated efforts of public works professionals, who are engineers, managers, and employees at all levels of government and the private sector, who are responsible for rebuilding, improving, and protecting our nation’s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and, WHEREAS, it is in the public interest for the citizens, civic leaders and children in the City of Nevada City to gain knowledge of and to maintain an ongoing interest and understanding of the importance of public works and public works programs in their respective communities; and, WHEREAS, the year 2023 marks the 63rd annual National Public Works Week sponsored by the American Public Works Association/Canadian Public Works Association and this year’s theme is “Connecting the World Through Public Works”; and,
WHEREAS, the dedicated team of Nevada City public works employees recently safely delivered the community through floods, blizzards, and power outages not seen in the last 100 years; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Nevada City hereby proclaim the week May 21–27, 2023 as National Public Works Week and urge all citizens to join with representatives of the American Public Works Association and government agencies in activities, events, and ceremonies designed to pay tribute to our public works professionals, engineers, managers, and employees and to recognize the substantial contributions they make to protecting our national health, safety, and quality of life.
Dated this 10th day of May 2023
______________________________________
Doug Fleming, Mayor
1 CITY OF NEVADA CITY
ACTION MINUTES
REGULAR CITY COUNCIL MEETING OF APRIL 26, 2023
NOTE: This meeting is available to view on the City’s website www.nevadacityca.gov – Go to Quick Links and Click on Agendas & Minutes and find the Archived Videos in the middle of the screen. Select the meeting date and Click on Video to watch the meeting. For website assistance, please contact Gabrielle Christakes, Deputy City Clerk at (530) 265-2496, ext 133. - City Council Meetings are available on DVD. To order, contact City Hall - cost is $15.00 per DVD. - Closed Session Meetings are not recorded.
REGULAR MEETING – 6:30 PM - Call to Order
NISENAN TRIBE RECOGNITION
PLEDGE OF ALLEGIANCE:
Roll Call: Present: Mayor Fernàndez, Council Members Petersen, Kline, and Ceci
Absent: Vice Mayor Fleming
ADOPTION OF THE AGENDA:
Action: Motion by Kline, seconded by Ceci to adopt the Agenda for April 26, 2023 Meeting (Approved 4-0) Fernàndez, Petersen, Kline, and Ceci
PUBLIC COMMENT (Per Government Code Section 54954.3)
Please refer to the meeting video on the City’s website at www.nevadacityca.gov.
PRESENTATIONS
In Memoriam:Beryl P. Robinson Jr.
Proclamation: Grand Opening and Ribbon Cutting of Espirituart Gallery Café Proclamation: 54th Annual Municipal Clerks Week April 30 - May 6, 2023 CONSENT ITEMS:
1. Action Minutes April 12, 2023, Regular Meeting
Recommended Action: Review and approve the minutes
2. Fire Activity Report – February 2023
Recommended Action: Receive and file the report
3. Business Development Fee Waiver Program Activity Report February 2023 Recommended Action: Receive and file the report
2 4. Consideration of Resolution 2023-17: A Resolution of the City Council of the City of Nevada City Repealing and Replacing Resolution 2023-11 and Approving the Appointment of City Council Members to Internal and External Committees and Regional Bodies Through June 30, 2023, to Appoint a Councilmember as the Alternate to the Pioneer Community Energy JPA Board
Recommended Action: Adopt the Resolution
5. Consideration of the Fire Safety Advisory Committee Recommendation for the Appointment of the Nancy Weber to Fill the Vacant Committee Member Position Through the Term Ending September 15, 2024
Recommended Action: Approve the appointment
6. Second Reading and Consideration of Ordinance No. 2023-04: An Ordinance of the City Council of the City of Nevada City, State of California, Adding Chapter 8.05 (“Vacant Building and Storefront Nuisances”) to Title 8 (“Health and Safety”) to the City of Nevada City Municipal Code, Relating to Vacant Building and Storefront Nuisances Recommended Action: Hold second reading and adopt the ordinance Action: Motion by Petersen, Seconded by Ceci to approve items 1-6 on Consent (Approved 4-0) Fernàndez, Petersen, Kline, and Ceci
BUSINESS
7. Consideration of a Request from Magic Lantern Corporation DBA Nevada City Film Festival for Monetary Sponsorship in the Amount of $2500 for the Nevada City Film Festival and for Fee Waiver of $1130 for Use of the Pioneer Park Bandshell and Adjacent Field for the “Movies Under the Pines” Outdoor Film Exhibition on June 23, July 7, and July 28, 2023 Recommended Action: Receive a presentation from the applicant, review, approve, and authorize the sponsorship and fee waiver
Action: Motion by Kline, Seconded by Petersen to receive a presentation from the applicant, review, approve, and authorize the sponsorship and fee waiver (Approved 4-0) Fernàndez, Petersen, Kline, and Ceci
8. Consideration of a Contract with Cal Poly Humboldt Sponsored Programs Foundation to Develop a Cannabis Equity Assessment and Program in an Amount Not-To-Exceed $30,000 Recommended Action: Approve the contract
Action: Motion by Kline, Seconded by Ceci to Approve the contract with Cal Poly Humboldt Sponsored Programs Foundation to Develop a Cannabis Equity Assessment and Program in an Amount Not-To-Exceed $30,000
(Approved 4-0) Fernàndez, Petersen, Kline, and Ceci
9. Consideration of Resolution No. 2023-16: A Resolution of the City Council of the City of Nevada City, California Authorizing Submission of an Application for Funding Under the Local Housing Trust Fund Grant Program, Certifying Use of a Future Award of Local Housing Trust Funds (LHTF) in Accordance with Applicable State and Federal Statutes, Rules, Regulations, and Laws Regarding the LHTF Program, Compliance With any and all Contracts With the California Department of Housing and Community Development (HCD), Complying With Matching Requirements Under the LHTF Award, and Authorizing the Western Nevada County 3 Regional Housing Trust Fund to act as Trustee in Connection with the Funds on Eligible Projects; and Authorize Appropriation of $10,000 of American Rescue Plan Act (ARPA) funds to be used as Matching Funds for the LHTF application
Recommended Action: Adopt the resolution and authorize the ARPA appropriations Action: Motion by Ceci, Seconded by Petersen to Adopt the resolution and authorize the ARPA appropriations
(Approved 4-0) Fernàndez, Petersen, Kline, and Ceci
CITY MANAGER AND COUNCILMEMBER REPORTS: Verbal report provided ADJOURNMENT: 7:38 PM
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________________
Doug Fleming, Mayor
ATTEST:
____________________________
Gabrielle Christakes, Deputy City Clerk
CITY OF NEVADA CITY
CITY COUNCIL STAFF REPORT
MEETING OF: May 24, 2023 Agenda Item No. 02
Subject: Accounts Payable Activity Report April 2023
From: Brittnie Neundorfer, Accounting Technician
Date: May 1, 2023
Reviewed & Approved:
City Manager: STG
City Attorney:
Recommended Action: Receive and file the report.
ISSUE STATEMENT AND DISCUSSION:
The attached Accounts Payable Report for April 2023 reviews the accounts payable and check register for the month.
FINANCIAL AND/OR POLICY IMPLICATIONS:
None.
STRATEGIC PLAN ALIGNMENT:
This action, reporting on the program, is consistent with the embedded strategic initiative of Engagement:
Community engagement and communications with stakeholders.
ENVIRONMENTAL CONSIDERATIONS:
None.
LEGAL REVIEW:
City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.
ATTACHMENTS:
Accounts Payable Report April 2023
CITY OF NEVADA CITY
CITY COUNCIL STAFF REPORT
MEETING OF: May 10, 2023 Agenda Item No. 03
Subject: Police Activity Report April 2023
From: Dan Foss, Chief of Police
Date: May 3, 2023
Reviewed & Approved:
City Manager: STG
City Attorney:
Recommended Action: Receive and file the report.
ISSUE STATEMENT AND DISCUSSION:
Attached is the monthly statistical crime report from April 2023, for the Nevada City Police Department.
Refer to the attached spreadsheet for additional information.
This month’s big news for the Nevada City Police Department is the addition of our newest officer, Ruby.
Ruby is a six-month-old bloodhound and will be partnered with Officer Greg Anderson for the entirety of her law enforcement career. Ruby and Officer Anderson started training on May 4th, which will last approximately two months. At the completion of their training, Ruby will be certified in article searching (locating specific items) and in tracking and location of people. Ruby will be a great addition to the department and will provide our community with a new level of safety. We are very excited for the community to meet our newest officer.
Nevada City Police Department (NCPD) will always be available for comments and will notify the council of any concerns.
STRATEGIC PLAN ALIGNMENT:
This action is consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.
FINANCIAL AND/OR POLICY IMPLICATIONS:
None.
ENVIRONMENTAL CONSIDERATIONS:
None.
LEGAL REVIEW:
None.
ATTACHMENTS:
April 2023 Case Report
CURRENT PERIOD SAME PERIOD LAST YEAR CHANGE
Type Number Percent Cleared* Percent Number Percent Cleared* Percent Number Percent Case Report Type
0 0% 0 0% 0 0% 0 0% 0 0%
ANIMAL 3 4% 0 0% 1 2% 0 0% 2 200%
ASSAULT - A 1 1% 0 0% 0 0% 0 0% 1 100%
ASSAULT - S 1 1% 0 0% 1 2% 0 0% 0 0%
BURGLARY 4 5% 0 0% 0 0% 0 0% 4 400%
CODE ENFORCEMENT 1 1% 0 0% 0 0% 0 0% 1 100%
COURTESY REPORT 1 1% 0 0% 1 2% 0 0% 0 0%
DECEASED PERSON 2 3% 0 0% 0 0% 0 0% 2 200%
DISORDERLY 7 9% 1 14% 3 6% 1 33% 4 400%
DOMESTIC DISPUTE 0 0% 0 0% 1 2% 0 0% -1 -100%
DOMESTIC VIOLENCE 1 1% 1 100% 0 0% 0 0% 1 100%
DUI 2 3% 0 0% 3 6% 0 0% -1 -100%
ELDER 1 1% 0 0% 0 0% 0 0% 1 100%
FOUND PROPERTY 4 5% 0 0% 6 12% 0 0% -2 -200%
FRAUD 1 1% 0 0% 0 0% 0 0% 1 100%
GENERAL 2 3% 0 0% 0 0% 0 0% 2 200%
HIT-RUN 0 0% 0 0% 1 2% 0 0% -1 -100%
LIQUOR LAWS 1 1% 1 100% 0 0% 0 0% 1 100%
MISC INFO RPT 10 13% 0 0% 4 8% 0 0% 6 600%
MVSTOP 2 3% 0 0% 0 0% 0 0% 2 200%
NARCOTICS 4 5% 0 0% 0 0% 0 0% 4 400%
PROPERTY 0 0% 0 0% 1 2% 0 0% -1 -100%
RECOVERED VEHICLE 0 0% 0 0% 1 2% 0 0% -1 -100%
RUNAWAY JUVENILE 1 1% 0 0% 0 0% 0 0% 1 100%
SEX OFFENSE 1 1% 0 0% 1 2% 0 0% 0 0%
THEFT 0 0% 0 0% 6 12% 0 0% -6 -600%
TOW 1 1% 0 0% 2 4% 0 0% -1 -100%
TRAFFIC COLLISION 3 4% 0 0% 2 4% 0 0% 1 100%
TRESPASS 1 1% 1 100% 1 2% 0 0% 0 0%
VANDALISM 3 4% 0 0% 4 8% 0 0% -1 -100%
VOIDED CASE NUMBER 1 1% 0 0% 2 4% 0 0% -1 -100%
WARRANT ARREST 2 3% 1 50% 3 6% 1 33% -1 -100%
Total Case Reports 61 5 44 2 17
CURRENT PERIOD SAME PERIOD LAST YEAR CHANGE
Type Number Percent Cleared* Percent Number Percent Cleared* Percent Number Percent Arrest Type
Adult Arrests Felony 3 14% 1 33% 2 17% 0 0% 1 100%
Adult Arrests Misd 17 77% 4 24% 10 83% 2 20% 7 700%
Juvenile Arrests Felony 1 5% 0 0% 0 0% 0 0% 1 100%
Juvenile Arrests Misd 1 5% 0 0% 0 0% 0 0% 1 100%
Warrant Arrests** 0 0% 0 0% 0 0% 0 0% 0 0%
All Other Arrests 0 0% 0 0% 0 0% 0 0% 0 0%
Total Arrests 22 5 12 2 10
RMS-185 v1.10 Printed 5/2/2023 11:52:23 AM Page 1 of 1 Total Pages * Cleared - Is determined by the case disposition where the case is cleared by an arrest or an exception. ** Arrest Type, Warrant Arrests - Are Warrant reports where warrant type = 'ARREST'.
CITY OF NEVADA CITY
317 BROAD ST.
POLICE DEPARTMENT
MONTHLY STATISTICAL REPORT
CLEARED BY DISPO STATUS
REPORT PERIOD
April 2023
NEVADA CITY, CA 95959
(530) 265-4700
CITY OF NEVADA CITY
CITY COUNCIL STAFF REPORT
MEETING OF: May 10, 2022 Agenda Item No. 04
Subject: Building Activity Report April 2023
From: Amy Wolfson, City Planner
Date: May 3, 2023
Reviewed & Approved:
City Manager: STG
City Attorney:
Recommended Action: Receive and file the report.
ISSUE STATEMENT AND DISCUSSION:
The attached Building Activity Report for April 2023 reviews the actions and activities for the month.
FINANCIAL AND/OR POLICY IMPLICATIONS:
None.
STRATEGIC PLAN ALIGNMENT:
This action, reporting on the program, is consistent with the embedded strategic initiative of Engagement:
Community engagement and communications with stakeholders.
ENVIRONMENTAL CONSIDERATIONS:
None.
LEGAL REVIEW:
City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.
ATTACHMENTS:
Building Activity Report April 2023
Date
Record
Number Record Type Description Address Status
4/28/2023 231457 Full Review
Digital. 28.84kw Roof mount solar, (79) Certainteed CT365HC11-06 modules, (79) Enphase IQ8PLUS micro inverters, Three separate systems- (32) panels, (33) panels, (14) panels, Three separate points of interconnection (3 utility meters) - Line side taps in (E) 100A service disconnect with 60A fusible disconnects, 50A fuses in the two larger systems and 30A fuses on the third smaller system.
Installed sewer backflow prevention device to be verified at final.
Includes 2 inspections. Final required.
203 YORK STREET, Nevada
City CA 95959 Issued
4/27/2023 231438 Express Permit
30 - QCell 400 Watt Modules1 - SolarEdge Energy Hub 10000H Inverter
443 SEARLS AVENUE,
Nevada City CA 95959 Issued
4/26/2023 231416 Express Permit
Digital. Change out gas/electric package unit. Includes one inspection. Final required.
317 SOUTH PINE STREET,
Nevada City CA 95959 Issued
4/25/2023 231387 Express Permit
DIGITAL: 9.6kw roof mount solar, (24) Certainteed CTM10400HC11- 06 modules, (24) Enphase IQ8PLUS micro inverters, point of interconnection - 40A breaker in (E) 200A MSP. Installed sewer backflow prevention device to be verified at final.PERMIT INCLUDES 2 INSPECTIONS.
116 NEVADA STREET,
Nevada City CA 95959 Issued
4/25/2023 231376 Express Permit
DIGITAL: Install 4.86 kW PV system on home. 12) MODULES 405w with MICRO-INVERTERS. NEW 125a MSP with 100amp MSB.
Installed sewer backflow prevention device to be verified at final.PERMIT INCLUDES 2 INSPECTIONS.
403 LONG STREET, Nevada
City CA 95959 Issued
4/25/2023 231373
Over the
Counter Permit
Tear off and reroof detached accessory building. Painting as 2nd unrelated trade for B-license.NC backflow preventer verified by City. Includes 2 inspections.
323 CLAY STREET, Nevada
City CA 95959 Finaled
4/24/2023 231364 Express Permit
Replace (3) windows, retrofit on residence. Sewer backflow device installed per NC.This permit includes one inspection.
410 FACTORY STREET,
Nevada City CA 95959 Finaled
4/24/2023 231352
Over the
Counter Permit Platinum Roofing Program Application: Frye Roofing 950 MAIDU AVENUE,
Nevada City CA 95959
Ready to
Issue
BUILDING ACTIVITY REPORT - April 2023
4/20/2023 231326 Express Permit
Digital. Installation of three 120 volt 20 amp Receptacles. Includes one inspection. Final required.
531 SEARLS AVENUE,
Nevada City CA 95959 Issued
4/19/2023 231289 Full Review
DIGITAL: Tenant Improvement for a Cannabis Cultivation & Processing Facility. 4,335 sf. Includes inspections.
545 SEARLS AVENUE,
Nevada City CA 95959 In Review
4/19/2023 231285
Over the
Counter Permit
Construct permanent outdoor dinning Patio canopy.PERMIT INCLUDES 2 INSPECTIONS.
211 COMMERCIAL STREET,
Nevada City CA 95959 Issued
4/14/2023 231202
Over the
Counter Permit
Interior remodel of master bath and add half bath in living room.
Sewer backflow verification to be provided to inspector upon final inspection.Includes 3 inspections.
510 MAIN STREET, Nevada
City CA 95959 Issued
4/14/2023 231201 Express Permit
Digital. Install new PV system on home. SYSTEM SIZE: 8.51 kW-DC | 6.83 kW-AC. (21) modules with microinverters. Installed sewer backflow prevention device to be verified at final. Includes 2 inspections. Final required.
752 LINDLEY AVENUE,
Nevada City CA 95959 Issued
4/11/2023 231136 Full Review
DIGITAL: Tenant improvement for a cannabis cultivation and process facility 3,000 sqft total.Includes 5 inspections. 201 GOLD FLAT COURT,
Nevada City CA 95959 In Review
4/5/2023 231055 Express Permit
Replace existing windows with new dual-glazed wood frame nail fin windows. Installed sewer backflow prevention device to be verified at final. Includes 2 inspections. Final required.
234 AMERICAN HILL ROAD,
Nevada City CA 95959 Issued
4/5/2023 231049
Over the
Counter Permit
80sf bathroom remodel, new plumbing fixtures, electrical, plumbing and mechanical work included. includes 4 inspection. 215 PROSPECT STREET,
Nevada City CA 95959 Issued
4/5/2023 231048 Express Permit
Tear off existing and re-roof 21 squares of Owens corning TruDef Duration Fiberglass Class A shingles. Cool roof. Installed sewer backflow prevention device to be verified at final. Platinum member one inspection. Final required.
625 SPRING STREET,
Nevada City CA 95959 Issued
4/4/2023 231026 Express Permit
Digital. Remove roof from house and attached garage. New Owens Corning Duration composition roof. No ducts in the attic. Installed sewer backflow prevention device to be verified at final. Platinum member one inspection. Final required.
515 NURSERY STREET,
Nevada City CA 95959 Issued
CITY OF NEVADA CITY
CITY COUNCIL STAFF REPORT
MEETING OF: May 10, 2023 Agenda Item No. 05
Subject: Receipt of Nevada County Transportation
Commission’s (NCTC) Draft FY 2023/23 Overall Work
Program (OWP) and Request for Approval of Resolution
2023-18: A Resolution of the City Council of the City of Nevada City Approving the Projects Proposed for Inclusion in the Nevada County Transportation Commission’s FY 2023/24 Overall Work Program
From: Bryan McAlister, City Engineer
Date: May 3, 2023
Reviewed & Approved:
City Manager: STG
City Attorney:
Recommended Action: Receive and file the overall workplan and adopt the resolution.
ISSUE STATEMENT AND DISCUSSION:
The Nevada County Transportation Commission (NCTC) annually develops an Overall Work Program (OWP) outlining the scope of work and budget for various transportation planning activities. The purpose of the Fiscal Year (FY) 2023/24 OWP is:
1. To show how the Federal Planning Factors will be integrated into the OWP Work Elements.
2. To outline continuing and new activities.
3. To present a summary of the expected revenues and expenditures for the fiscal year.
A final OWP will be considered by the NCTC at their May 2023 meeting. A summary of the Draft FY 2023/24 Overall Work Program is attached to this report.
FINANCIAL AND/OR POLICY IMPLICATIONS:
The Draft OWP includes a summary of projected revenues and expenditures for FY 2023/24.
STRATEGIC PLAN ALIGNMENT:
This action is consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.
ENVIRONMENTAL CONSIDERATIONS:
Not applicable.
LEGAL REVIEW:
City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.
ATTACHMENTS:
Resolution No. 2023-18 Approving the Projects Proposed for Inclusion in the Nevada County Transportation Commission’s FY 2023/24 Overall Work Program NCTC Draft FY 2023/24 Overall Work Program for Nevada City Memo to City of Nevada City Proposed Projects FY 23/24 OWP 04-11-23 RESOLUTION NO. 2023-18
RESOLUTION APPROVING THE PROJECTS PROPOSED FOR INCLUSION IN THE NEVADA COUNTY TRANSPORTATION COMMISSION'S FY 2022/23 OVERALL
WORK PROGRAM
WHEREAS, on November 21, 1991, the City Council authorized the Mayor to execute a Memorandum of Understanding on behalf of the City of Nevada City with the Nevada County Transportation Commission relating to regional transportation planning; and WHEREAS, in accordance with the above referenced Memorandum of Understanding, the Nevada County Transportation Commission has submitted the projects to be included in its FY 2023\24 Overall Work Program for the review and approval of the Council of the City of Nevada City.;
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Nevada City, as follows:
1. That the Council hereby acknowledges its approval of the projects proposed for inclusion in the FY 2023/24 Overall Work Program of the Nevada County Transportation Commission as submitted.
2. That the Council encourages the Nevada County Transportation Commission to continue its efforts to coordinate the regional transportation planning process and to work closely with the staff of the City of Nevada City to identify and resolve issues that are of common concern.
PASSED, APPROVED AND ADOPTED this 10th day of May 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Doug Fleming, Mayor
ATTEST:
______________________________________
Niel Locke, City Clerk
101 Providence Mine Road, Suite 102, Nevada City, California 95959 (530) 265-3202 Fax (530) 265-3260 E-mail: [email protected] Web Site: www.nctc.ca.gov
File:1030.0
MEMORANDUM
TO: Mayor, City of Nevada City
FROM: Mike Woodman, Executive Director
SUBJECT: Proposed Projects for Nevada County Transportation Commission’s FY 2023/24 Overall Work Program
DATE: April 11, 2023
RECOMMENDATION: In accordance with the Memorandum of Understanding regarding regional transportation planning (attached), Nevada County Transportation Commission (NCTC) is requesting the Nevada City City Council review and approve the projects proposed for inclusion in the NCTC’s FY 2023/24 Overall Work Program (OWP).
BACKGROUND: Annually each Regional Transportation Planning Agency (RTPA) develops an OWP for formal adoption by its governing board. The OWP outlines the scope of work and budget for various transportation planning activities. The OWP is a requirement of NCTC’s Master Fund Transfer Agreement with the State of California and includes the following three components: Introduction, Work Elements (W.E.), and Budget. The purpose of this draft OWP for the FY 2023/24 is:
1. To show how the Federal Planning Factors will be integrated into the OWP Work Elements.
2. To outline continuing and new activities.
3. To present a summary of the expected revenues and expenditures for the fiscal year.
A final OWP will be presented for approval at the May 17, 2023 NCTC meeting.
FEDERAL PLANNING FACTORS FOR FY 2022/23
As shown in the chart on page I-5 in the Draft OWP, the Federal Planning Factors that are included in Fixing America’s Surface Transportation Act (Section 134(h), FAST Act, 2015) have been integrated into NCTC’s FY 2023/24 OWP:
1. Support the economic vitality of the region, especially by enabling global competitiveness, productivity, and efficiency.
2. Increase the safety of the transportation system for motorized and non-motorized users.
3. Increase the security of the transportation system for motorized and non-motorized users.
4. Increase the accessibility and mobility of people and for freight.
MICHAEL WOODMAN, Executive Director
AARON HOYT, Deputy Executive Director
DANIELA FERNANDEZ – Nevada City City Council
SUSAN HOEK – Nevada County Board of Supervisors
TOM IVY – Grass Valley City Council
ED SCOFIELD – Nevada County Board of Supervisors, Chair JAY STRAUSS – Member-At-Large
DUANE STRAWSER – Member-At-Large
JAN ZABRISKIE – Town of Truckee
Grass Valley • Nevada City Nevada County • Truckee
Proposed Projects for NCTC FY 2023/24 Overall Work Program
5. Protect and enhance the environment, promote energy conservation, improve the quality of life, and promote consistency between transportation improvements and State and local planned growth and economic development patterns.
6. Enhance the integration and connectivity of the transportation system, across and between modes, for people and freight.
7. Promote efficient system management and operation.
8. Emphasize the preservation of the existing transportation system.
9. Improve the resiliency and reliability of the transportation system and reduce or mitigate stormwater impacts of surface transportation.
10. Enhance travel and tourism.
OWP WORK ELEMENTS
NCTC's OWP integrates the Commission's organizational activities of Planning, Communication, and Coordination into two broad Work Elements: Communication and Coordination, and Regional Planning.
Each Work Element is further subdivided into projects that accomplish specific tasks or objectives.
The following ongoing activities have been integrated into the Draft FY 2023/24 OWP:
1. STIP Projects:
A. SR 49 Widening from La Barr Meadows Road to McKnight Way: NCTC will continue to participate with Caltrans District 3 in the preparation of the Project Approval and Environmental Documentation for a future construction project (WE 2.2).
2. Planning/Administration Projects:
A. Congestion Mitigation and Air Quality (CMAQ) Funding: Monitor project activities as shown on the multi-year project listing (WE 2.1).
B. Air Quality Conformity Process: Monitor changes in EPA requirements (WE 2.1).
C. Nevada County Regional Transportation Plan (RTP) Update: NCTC staff secured a consulting firm to assist with the RTP update and the work is ongoing.
D. Regional Transportation Mitigation Fee Update: Work is progressing, and staff anticipates that the Fee Update will be completed by June 2023. (W.E. 2.2.1) E. Eastern Nevada County Transit Development Plan: NCTC staff anticipates releasing a Request for Proposals in Spring of 2023. (W.E. 2.3.3)
F. Rural Counties Task Force Rural Induced Demand Study: NCTC staff secured a consulting firm to assist with the study and work is ongoing. (W.E. 2.4.4) G. Zero Emission Vehicle Transition Plan for County of Nevada: A Request for Proposals was released, and a consultant contract was approved at the March 1, 2023, Commission meeting.
The following Work Elements are included in the work program each year as they are activities that the NCTC must conduct to fulfill its statutory responsibilities:
WORK ELEMENT 1 - ADMINISTRATION
Project 1.1 - General Services and Communication
Proposed Projects for NCTC FY 2023/24 Overall Work Program
Project 1.2 – Fiscal Administration
WORK ELEMENT 2 - REGIONAL TRANSPORTATION PLANNING
Project 2.1 - Transportation Planning
Project 2.2 - Transportation Improvement Programs
Project 2.3 - Transit and Paratransit Programs
If you have any questions, please feel free to call me at 530-265-3202. attachments
cc: Bryan McAllister, Sean Grayson, Gabrielle Christakes Nevada County
Transportation Commission
2023/24 Overall Work Program
Draft – March 1, 2023
TABLE OF CONTENTS
Page
NCTC MISSION STATEMENT............................................................................................I-1 NCTC ORGANIZATION FLOW CHART .........................................................................I-2 OVERALL WORK PROGRAM INTRODUCTION .........................................................I-3 WORK ELEMENT 1 – COMMUNICATION AND COORDINATION...............................1 Project 1.1 General Services and Communication..............................................................2 Project 1.2 Fiscal Administration........................................................................................3 WORK ELEMENT 2 - REGIONAL TRANSPORTATION PLANNING ............................5 Project 2.1 Transportation Planning...................................................................................7 Project 2.1.1 Nevada County Regional Transportation Plan Update....................................9 Project 2.2 Transportation Improvement Programs.........................................................11 Project 2.3 Transit and Paratransit Programs...................................................................12 Project 2.3.3 Eastern Nevada County Transit Development Plan.......................................14 Project 2.4 Coordination of Regional Planning ...............................................................15 Project 2.4.2 Airport Land Use Commission Planning and Reviews .................................18 Project 2.4.4 Rural Counties Task Force Rural Induced Demand Study…........................19 Project 2.4.6 Zero Emission Vehicle Transition Plan for County of Nevada ..........................21 WORK ELEMENT 3 - CALTRANS ACTIVITIES WITH NCTC......................................23 Glossary of Terms and Acronyms ...........................................................................................24 BUDGET TABLES:
TABLE 1 Budget Summary............................................................................................B-1 TABLE 2 Direct Costs....................................................................................................B-2 TABLE 3 Indirect Costs.................................................................................................B-3 TABLE 4 Revenues ........................................................................................................B-4 TABLE 5 Expenditures...................................................................................................B-5 TABLE 6 Budget Detail .................................................................................................B-6 I-1
NEVADA COUNTY TRANSPORTATION COMMISSION
CREATING A BETTER FUTURE BY BUILDING UPON SUCCESSES OF THE PAST
MISSION STATEMENT
The mission of the Nevada County Transportation Commission is to plan, communicate, and coordinate with the citizens and decision makers of Grass Valley, Nevada City, Nevada County, Town of Truckee, and with Caltrans to identify transportation needs, propose solutions, and assist in implementing projects to create a balanced regional transportation system, while protecting the rural qualities and historic character of Nevada County.
Activities to Achieve the Mission Include, But are not Limited to, the Following:
NCTC develops a Regional Transportation Plan (RTP) which includes the actions, funding recommendations, and policy direction necessary to meet the needs of each transportation system component in the region.
NCTC interacts with the community through workshops, news media, the NCTC website and electronic newsletter.
NCTC develops and adopts a Regional Transportation Improvement Program (RTIP) that is consistent with the RTP.
NCTC conducts a comprehensive planning process in the development of its annual Overall Work Program so that funds expended on planning projects will implement the goals of the RTP. NCTC reviews transportation plans and programs of member agencies and endorses them based on consistency with the RTP and RTIP. In keeping with this responsibility, NCTC strives to be creative in assisting the region in developing the revenues to construct improvement projects. NCTC communicates and participates in workshops with Caltrans on proposed projects to be developed in the County of Nevada to ensure that the policies and goals of the RTP are implemented. NCTC coordinates with regional transportation planning agencies on legislation and statewide policy issues to ensure the region receives appropriate attention and funding from the State of California and the Federal government.
NCTC participates in interregional planning projects to ensure Nevada County projects support both regional and statewide transportation goals.
NCTC administers Transportation Development Act funds to ensure all statutory requirements are met, including the identification of the region's transit needs. NCTC manages Regional Surface Transportation Program funds, Regional Transportation Mitigation Fee funds, Congestion Mitigation and Air Quality Improvement Program funds, and Regional Improvement Program funds in accordance with Federal acts and statutes promulgated by the State of California, selecting and funding eligible transportation improvement projects based upon those that are most effective and beneficial to the region.
I-2
Nevada County Transportation Commission
Organization Flow Chart
Nevada County Transportation Commission (NCTC)
NCTC is a Regional Transportation Planning Agency (RTPA) created pursuant to Title 7.88 of the State of California Government Code, Section 67920. As the RTPA for Nevada County, NCTC coordinates transportation planning for Grass Valley, Nevada City, Nevada County, and the Town of Truckee. The NCTC board has seven members. Four members are appointed by the Board of Supervisors and three are appointed by the incorporated municipalities in the County. The Board of Supervisors appoints two of its members and two County at-large representatives. The municipalities appoint three city/town council members; one each from Nevada City, Grass Valley, and the Town of Truckee.
Technical Advisory Committee (TAC)
The TAC is made up of representatives of public transit operators, local public works and planning departments, public airport operators, the air pollution control district, and Caltrans. The Committee provides technical input on transportation issues and ensuresthere is coordination and cooperation in the transportation planning process.
Social Services Transportation Advisory Council (SSTAC) The SSTAC is made up of potential transit users who are representatives of the general public; seniors and/or disabled; social service providers for seniors, disabled, and persons of limited means; local social service and consolidated transportation providers; and Truckee residents who represent the senior and Hispanic communities. The goal of the SSTAC is to maintain and improve transportation services to the residents of Nevada County, particularly the underserved and under represented members of the community, such as the elderly and disabled. The SSTAC recommends action to the Commission relative to the unmet transit needs findings, and advises the Commission on transit issues, including coordination and consolidation of specialized transportation services.
Airport Land Use Commissions (ALUCs)
The Nevada County Transportation Commission has been designated as the Airport Land Use Commission for the Nevada County Airport and provides staff for the Truckee Tahoe ALUC. The purpose of Airport Land Use Commissions is to protect public health, safety, and welfare by ensuring the orderly expansion of airports and adoption of land use measures that minimize the public's exposure to excessive noise and safety hazards within the areas around the airports, to the extent that these areas are not already devoted to incompatible uses.
Nevada County Demographics
As of January 1, 2022, the population of Nevada County was estimated at 101,242. The largest municipality is Truckee with a population of 17,100, followed by Grass Valley at 13,617 and Nevada City at 3,334. The population of the unincorporated portion of the County was 67,191. The Race and Ethnicity data for Nevada County on Census.gov reported the racial makeup of the county as 83.5% White, followed by 10.2% Hispanic,
1.4% Asian, 1.0% Native American, 0.4% Black or African American, 0.1% Native Hawaiian and Pacific Islander, and 3.4% Some Other Race. The data at Census.gov indicates that 13.6% of the population was below the poverty level.
I-3
OVERALL WORK PROGRAM INTRODUCTION
NCTC annually adopts a budget through the preparation of an Overall Work Program (OWP). This work program describes the planning projects and activities or work elements that are to be funded, and the type of funds that will pay for the expenditures, such as Rural Planning Assistance (RPA), Local Transportation Funds (LTF), or Federal Transit Administration (FTA). A Memorandum of Understanding (MOU) between NCTC, the Cities of Grass Valley and Nevada City, the Town of Truckee, and the County of Nevada provides for the coordination of regional transportation planning with local governments in Nevada County.
The Commission staff prepares a draft OWP and in accordance with the MOU, solicits and integrates comments from each of the jurisdictions. The proposed work program is then submitted to the Commission for approval and forwarded to Caltrans. Caltrans, as the grantor of Rural Planning Assistance funds and Federal Transit Assistance funds, approves the OWP. The budget reflects the on-going regional transportation planning process in Nevada County. Major concerns of each of the jurisdictions and Caltrans are reflected in the elements and levels of funding. The OWP is updated each year to report on the progress of identified projects, propose new or continuing projects for the ensuing year, and to provide an estimate of the required funding of the OWP elements.
Public Participation
Public involvement is a major component of the transportation planning and programming processes.
NCTC makes a concerted effort to solicit public input from all Nevada County residents, including underrepresented groups, in many aspects of transportation planning within Nevada County. Specific examples are listed below:
• NCTC maintains a website (www.nctc.ca.gov), and a Facebook page to keep the public informed of transportation planning and programming efforts underway in Nevada County. Agendas are posted on the bulletin boards of local jurisdictions and emailed to mobile home parks, residential homeowners associations, senior centers, environmental advocates, associations representing the private sector, and individuals that have asked to be included on the distribution list. • Articles on the preparation of the Regional Transportation Plan (RTP) and Regional Transportation Improvement Program (RTIP), as well as the public comment periods, are posted on the NCTC website.
• Copies of the Draft RTP are made available for review at the main public libraries in western and eastern Nevada County, as well as on the NCTC website.
• Press releases are sent to the media establishments in western and eastern Nevada County announcing the Draft RTP is available for review and comment and noting some key findings. • Public hearings are held and noticed in the main newspapers in western and eastern Nevada County prior to adoption of the RTP and RTIP.
• Each year public notifications are sent out to encourage participation in transportation planning processes, such as the annual unmet transit needs public hearing held by the Transit Services Commission (TSC) and numerous public workshops relating to the transportation projects and planning activities of NCTC.
• In accordance with SB52, NCTC conducts outreach and Tribal Consultation on any projects for which NCTC is lead agency and files a Notice of Preparation, Notice of Mitigated Negative Declaration or Notice of Negative Declaration. While there are currently no federally recognized tribes located within Nevada County, NCTC consults with the Native American Heritage Commission to identify Native American tribal organizations with historic or cultural interests regarding lands in Nevada County. These groups include but are not limited to the Nisenan of the Nevada City Rancheria and United Auburn Indian Community (UAIC). • NCTC consults with USDA Forest Service Tahoe National Forest and Bureau of Land Management.
• Citizens are encouraged to attend and speak at NCTC meetings on any matter included for discussion on the agenda at that meeting. During the COVID-19 restrictions on public gatherings, NCTC meetings and public workshops were held via teleconference (Zoom) and the public was invited to participate.
I-4
Regional Issues, Needs, and Goals
The main transportation issues in western Nevada County are related to providing adequate infrastructure and services to meet the needs of the County, while maintaining and enhancing the rural character and environmental qualities of the area. In western Nevada County, interregional traffic adds to the existing challenge and need to maintain and improve the transportation system.
In eastern Nevada County, the issues also stem from the challenges to meet the needs related to the high volumes of traffic generated by travelers taking advantage of the world-class recreational opportunities available in the Truckee-North Tahoe area. To address these issues requires a multi-modal approach to transportation planning in the region.
Acquiring adequate and timely funding for transportation improvements is the central need within all of the Nevada County issues. Implementation of highway and regional roadway improvements will be key to providing efficient operations, while improving safety and air quality. The 2020 Census reported that approximately 28.5% of the county population was over 65 years of age, between 2010 and 2020 that population increased from 19.6% to 28.5%, and it is projected that by 2030 this population is expected to increase to over 40%. As the population of residents over the age of 65 increases, it will result in increased demand for public transit services in Nevada County. Additional state and federal transit operating and capital revenues will be necessary in order to meet the additional demand placed on the public transit systems.
Transportation issues facing Nevada County which have been identified as regionally significant include the following:
• Insufficient state, federal, and local transportation revenues • Air quality/greenhouse gas emission reductions
• Coordination of land use, air quality, and transportation planning • Providing and maintaining a transportation system that enhances safety, the efficient movement of all people, goods, services, and information, and environmental quality • Efficient implementation of new technologies
Recognition of these issues leads to the overall goal of the Regional Transportation Plan, which is to provide and maintain a transportation system that enhances safety, the efficient movement of all people, goods, and services, and environmental quality. In the Policy Element this overarching goal is divided into the following four goals:
1) Provide for the safe and efficient movement of all people, goods, services, and information; 2) Reduce adverse impacts on the natural, social, cultural, and historical environment and the quality of life;
3) Develop an economically feasible transportation system; 4) Create and maintain a comprehensive, multi-modal transportation system to serve the needs of the County.
The following list of projects and planning efforts indicates progress made toward implementing the goals of the Regional Transportation Plan:
• Support of ongoing operation of Gold Country Connects, Truckee Tahoe Area Regional Transit, and associated paratransit services
• SR 49-La Barr Meadows Road Signalization and Widening project, constructed 2013 • SR 20/49 Dorsey Drive Interchange project, constructed 2014 • SR 49 Bicycle and Pedestrian Improvement project, constructed 2014 • SR 49 Signal Pre-emption, programmed 2012 STIP, constructed 2015/16 • SR 89 “Mousehole” Grade Separation, programmed 2012 STIP, constructed 2015/16 • Northeast Grass Valley Sidewalk Improvements, constructed 2015/16 • Newtown Road Class II/III Bike Lanes, constructed 2016/17 • Nevada County Active Transportation Plan, 2018/19
• SR 49 Multimodal Corridor Plan, 2019/20
• SR 174/20 Intersection Analysis, 2019/2020
• NCTC Travel Demand Model Update, 2019/20
• Western Nevada County Transit Development Plan 2021/22 • SR 49 Comprehensive Multimodal Corridor Plan 2021/22
• SR 49-La Barr Meadows to McKnight Way, Environmental Impact Report 2021/22, Plans, Specifications, and Estimates 2023/24
• Ready Nevada County Extreme Climate Event Mobility and Adaptation Plan, 2021/22 Federal Planning Factors:
As shown in the chart below, the Federal Planning Factors have been integrated into NCTC’s FY 2023/24 OWP:
1. Support the economic vitality of the region, especially by enabling global competitiveness, productivity, and efficiency.
2. Increase the safety of the transportation system for motorized and non-motorized users.
3. Increase the security of the transportation system for motorized and non-motorized users.
4. Increase the accessibility and mobility of people and for freight.
5. Protect and enhance the environment, promote energy conservation, improve the quality of life, and promote consistency between transportation improvements and State and local planned growth and economic development patterns.
6. Enhance the integration and connectivity of the transportation system, across and between modes, for people and freight.
7. Promote efficient system management and operation.
8. Emphasize the preservation of the existing transportation system.
9. Improve the resiliency and reliability of the transportation system and reduce or mitigate stormwater impacts of surface transportation.
10. Enhance travel and tourism.
Planning Factors WE
1.1 WE
1.2 WE
2.1 WE
2.1.1 WE
2.2 WE
2.3 WE
2.3.3 WE
2.4 WE
2.4.2 WE
2.4.4 WE
2.4.6 Economic Vitality X X X X X X X X
Safety X X X X X X X X X
Security X X X X X X X X
Accessibility X X X X X X X X
Environment X X X X X X X X X
Connectivity X X X X X X X X X
System Management &
Operation X X X X X X X X X X X
Preservation X X X X X X X X X
Resiliency & Reliability X X X X X X X X X X
Travel & Tourism X X X X X X X
I-5
NCTC 2023/24 Draft Overall Work Program May 2023 1
WORK ELEMENT 1 - COMMUNICATION AND COORDINATION
Public involvement is a major component of NCTC's planning process. The activities and products from Project 1.1, General Services and Communication, are intended to provide the public with complete information and timely notices, thereby giving full public access to key decisions.
Work Element 1 incorporates the following activities that are an integral part of accomplishing NCTC's Mission:
NCTC interacts with the community through workshops, news media, and the internet. NCTC conducts a comprehensive planning process in the development of its annual Overall Work Program so that funds expended on planning projects will implement the goals of the RTP.
NCTC has the statutory responsibility to administer Transportation Development Act (TDA) funds, and to ensure that all expenditures of TDA funds are in conformity with the Regional Transportation Plan (RTP). NCTC also administers funds received from the Regional Surface Transportation Program (RSTP) and the Regional Transportation Mitigation Fee (RTMF) program. The work performed under Project 1.2, Fiscal Administration, has been incorporated into the NCTC Mission as follows:
NCTC administers Transportation Development Act funds to ensure all statutory requirements are met, including the identification of the region's transit needs. NCTC manages Regional Surface Transportation Program funds, Regional Transportation Mitigation Fee funds and Regional Improvement Program funds in accordance with Federal acts and statutes promulgated by the State of California, selecting and funding eligible transportation improvement projects based upon those that are most effective and beneficial to the region.
Through communication, collaboration, and public outreach activities, Work Element 1 incorporates the ten Federal Planning Factors (see page I-5) into the NCTC planning program.
Information and data developed through these activities are included in the Regional Transportation Plan and in transit planning documents.
NCTC 2023/24 Draft Overall Work Program May 2023 2
WORK ELEMENT 1 - COMMUNICATION AND COORDINATION (continued) Project 1.1 - General Services and Communication
Purpose: Conduct communication and public outreach activities. Provide administrative and financial support for the operation of the Nevada County Transportation Commission and its advisory committees through the activities listed below.
Additional/Continuing Work:
• Public information and outreach activities (LTF)
• Preparation of agendas, minutes, notices, and correspondence (LTF) • Track legislation pertinent to the transportation planning process (LTF) • Technical Advisory Committee (TAC) activities (LTF)
• Provide staff services to SSTAC (LTF)
• Personnel administration (LTF)
• Maintain and update the NCTC website (LTF)
• Office lease (LTF)
• Purchase equipment (LTF)
• Maintain the Commission's office and equipment (LTF)
• Press releases and electronic newsletter (LTF)
• Reports on legislative measures (LTF)
• Update Conflict of Interest Code (LTF)
• Update DBE Program (LTF)
• Coordination with public safety agencies regarding the safety and security of the transportation system (LTF)
• Coordinate implementation of projects in the Regional Transportation Mitigation Fee (RTMF) Program. (LTF)
• Work with Nevada County, Grass Valley, and Nevada City to implement projects included in the multi-year Congestion Mitigation Air Quality (CMAQ) project listing. (LTF) • Apply for FTA planning grants. (LTF)
Products:
• Documentation of Commission and/or TAC meetings (Bimonthly) • Executive Director's Reports (Bimonthly)
• Personnel reviews (Annual)
• FTA Section 5311 Program of Projects (Mar 24)
Budget 1.1
Revenues:
LTF $267,607.26
RTMF $5,000.00
Total $272,607.26
Expenditures:
Staff $230,716.88
Indirect $36,890.38
Consulting $5,000.00
Total $272,607.26
Indirect costs are paid with local funds (see Budget Table 5).
NCTC 2023/24 Draft Overall Work Program May 2023 3
WORK ELEMENT 1 - COMMUNICATION AND COORDINATION (continued) Project 1.2 - Fiscal Administration
Purpose: Administer funds held by NCTC in accordance with the provisions of the TDA Guidelines and State and Federal requirements through the activities listed below.
Previous Work:
• Develop and oversee Overall Work Program and annual budgets • Oversee fiscal and performance audits, as required
• Provide assistance to claimants in completing claims and resolving audit findings and/or recommendations
• Preparation of State Controller's Annual Report
• Annual "Unmet Transit Needs" public hearing (SSTAC)
• Preparation of monthly financial reports
• Review and process claims for TDA funds
• Reports to Caltrans regarding FTA grants and RPA funds • Update transportation/transit claim guidelines and forms • Administer the Regional Surface Transportation Program • Accounting/payroll
• Coordination of community transit services and funding with Consolidated Transportation Service Agencies
• Triennial Performance Audit for FY 2018/19, 2019/20, and 2020/21 Additional/Continuing Work:
• Develop and oversee Overall Work Program and annual budgets (LTF) • Oversee fiscal and performance audits, as required (LTF) • Provide assistance to claimants in completing claims and resolving audit findings and/or recommendations (LTF)
• Preparation of State Controller's Annual Report (LTF) • Annual "Unmet Transit Needs" public hearing (LTF)
• Preparation of monthly financial reports (LTF)
• Review and process claims for TDA funds (LTF)
• Reports to Caltrans regarding FTA grants and RPA funds (LTF) • Update transportation/transit claim guidelines and forms (LTF) • Administer the Regional Transportation Mitigation Fee Program (RTMF) • Administer the Regional Surface Transportation Program (LTF) • Accounting/payroll (LTF)
• Coordination of community transit services and funding with Consolidated Transportation Service Agencies (LTF)
• Administer Federal Transit Administration revenues (5311, Cares Act, and CRRSAA) (LTF) Products:
• Closeout FY 2022/23 OWP (Sept 23)
• Manage FY 2023/24 Overall Work Program (July 23-June 24) • Draft FY 2024/25 Overall Work Program (Mar 24)
• Final FY 2024/25 Overall Work Program (May 24)
• Completed Fiscal and Compliance Audit (Mar 24 )
NCTC 2023/24 Draft Overall Work Program May 2023 4
WORK ELEMENT 1 - COMMUNICATION AND COORDINATION (continued) Project 1.2 - Fiscal Administration
• State Controller's Annual Report (Dec 23)
• Accounting Reports/Payroll/Payment Authorizations/Tax Reports (Ongoing) • Financial reports (Monthly)
• Findings of Apportionment (Feb 24)
Budget 1.2
Revenues:
LTF $353,885.12
Total $353,885.12
Expenditures:
Staff $259,368.49
Indirect $41,471.62
Fiscal Audits $53,045.00
Total $353,885.12
Totals may not equal addition of amounts in columns due to rounding.
NCTC 2023/24 Draft Overall Work Program May 2023 5
WORK ELEMENT 2 - REGIONAL TRANSPORTATION PLANNING
NCTC has the responsibility to prepare and adopt a Regional Transportation Plan (RTP) directed to the achievement of a coordinated and balanced regional transportation system. The plan is to be action-oriented and pragmatic, considering both the short-and-long term future, and is to present clear, concise policy guidance to local and state officials. Projects 2.1 (Transportation Planning),
2.1.1 (Nevada County Regional Transportation Plan Update), 2.2 (Transportation Improvement Programs), 2.3 (Transit and Paratransit Programs), and 2.4 (Coordination of Regional Planning), are tied to the NCTC Mission by the following activities:
NCTC develops a Regional Transportation Plan (RTP) which includes the actions, funding recommendations, and policy direction necessary to meet the needs of each transportation system component in the region.
NCTC develops and adopts a Regional Transportation Improvement Program that is consistent with the RTP.
NCTC reviews transportation plans and programs of member agencies and endorses them based on consistency with the RTP and RTIP. In keeping with this responsibility, the NCTC strives to be creative in assisting the region in developing the revenues to construct improvement projects.
NCTC communicates and participates in workshops with Caltrans on proposed projects to be developed in the County of Nevada to ensure that the policies and goals of the RTP are implemented.
NCTC coordinates with regional transportation planning agencies on legislation and statewide policy issues to ensure the region receives appropriate attention and funding from the State of California and the Federal government. NCTC participates in interregional planning projects to ensure Nevada County projects support both regional and statewide transportation goals.
The following activities and products included in Work Element 2 are appropriate uses of Rural Planning Assistance Funds:
Participate in Federal and State Clean Air Act transportation related air quality planning activities. (Projects 2.1 and 2.2)
Develop and/or modify tools that allow for better assessment of transportation impacts on community livability (e.g. integration of GIS and census data into the regional traffic model and development of performance measurement tools and strategies). (Projects 2.1 and 2.4) Identify and document transportation facilities, projects, and services required to meet the regional and interregional mobility and access needs. (Projects 2.1, 2.2, and 2.3) Define solutions and implementation issues in terms of the multimodal transportation system, land use and economic impacts, financial constraints, air quality and environmental concerns (including wetlands, endangered species and cultural resources). (Projects 2.1 and 2.2) Assess the operational and physical continuity of transportation system components within and between metropolitan and rural areas, and interconnections to and through regions. (Projects
2.1, 2.3, and 2.4)
Conduct transit needs public hearings and prepare transit development plans and transit marketing plans as appropriate. (Project 2.3)
NCTC 2023/24 Draft Overall Work Program May 2023 6
WORK ELEMENT 2 - REGIONAL TRANSPORTATION PLANNING (continued) Investigate methods to reduce vehicle travel and methods to expand and enhance travel services. (Projects 2.3 and 2.4)
Incorporate transit and intermodal facilities, bicycle transportation facilities, and pedestrian walkways in projects where appropriate. (Projects 2.1, 2.2 and 2.3) Participate with regional, local and state agencies, the general public, and the private sector in planning efforts to identify and implement policies, strategies, programs and actions that maximize and implement the regional transportation infrastructure. (Projects 2.1, 2.2, 2.3, and
2.4)
Conduct collaborative public participation efforts to further extend transportation planning to communities previously not engaged in discussion. (Project 2.1 and 2.3) Create, strengthen, and use partnerships to facilitate and conduct regional planning activities between Caltrans, RTPAs, Metropolitan Planning Organizations (MPOs), transit districts, cities, counties, the private sector, and other stakeholders. (All WE 2 Projects) Use partners to identify and implement policies, strategies, programs and actions that enhance the movement of people, goods, services, and information. (Projects 2.1 and 2.3) Ensure that projects developed at the regional level are compatible with statewide and interregional transportation needs. (Projects 2.2 and 2.4) Conduct planning and project activities (including corridor studies, and other transportation planning studies) to identify, develop, and monitor current and future STIP projects. (Projects
2.1 and 2.2)
Implement ways to meet transportation needs by using existing transportation facilities more efficiently. Encourage owners and operators of transportation facilities/systems to work together to develop operational objectives and plans maximizing utilization of existing facilities. (Projects 2.1, 2.3 and 2.4)
Document environmental and cultural resources and develop and improve coordination between agencies using Geographic Information Systems (GIS), Intelligent Transportation Management Systems (ITMS), and other computer-based tools. (Projects 2.1 and 2.4) Work Element 2, Regional Transportation Planning, incorporates the ten Federal Planning Factors into the NCTC planning program (see page I-5).
Monitoring safety and operational data of transportation facilities and services in Projects 2.1 and
2.3 will aid NCTC efforts to incorporate “safety” and “security” within the planning process.
Through expanded Technical Advisory Committee meetings, transportation planning will be coordinated with emergency preparedness plans in the region. Systems management and operational data will be used to identify opportunities to increase transit ridership and develop operational improvements for regional transportation facilities. Management and operations data will also be key components in guiding capital investment plans for regional transportation system facilities and services. Planning activities will include coordination with nonemergency human service transportation providers. NCTC will also provide information to regional transit operators to ensure appropriate safety, security, and operational training opportunities are provided.
NCTC 2023/24 Draft Overall Work Program May 2023 7
WORK ELEMENT 2 - REGIONAL TRANSPORTATION PLANNING (continued) Project 2.1 - Transportation Planning
Purpose: Regional planning and implementation, monitoring the regional transportation system, and implementation of the Regional Transportation Plan through the activities listed below. • Update travel demand models and circulation plans.
• Coordinate the RTP with Caltrans planning documents.
• Coordinate the RTP with county, town, and city general plans. • Complete planning studies on projects in the RTP to be programmed in the RTIP. • Plan and coordinate local, regional, state, and federal funding for RTP projects (e.g., RTMF, STIP, RSTP, SHOPP, CMAQ, and federal grants).
Previous Work:
• Update travel demand model to address new Vehicle Miles Traveled (VMT) requirements. (Consultant)
• Development of regional transportation models. (Consultant) • Development of the Regional Transportation Mitigation Fee program. (Consultant) • Assist member agencies with review and update of transportation capital improvement programs (CIPs) and master plans.
• Incorporate local agency transportation CIPs and master plans into the RTP and RTIP as appropriate.
• Update traffic model land use files.
• Participate in updates of Nevada County, Truckee, Grass Valley, Nevada City General Plans. • Conduct and update planning studies as needed for regional projects identified by NCTC, TAC, and member agencies.
• Analyze alternative growth scenarios and report on related infrastructure needs and costs. • Identify Right-of-Way needed for future transportation projects. • Conduct technical studies necessary to support policies and projects included in the RTP. • Work with Nevada County's GIS staff to ensure the following airport information is included in the GIS data base: airport locations, airport boundaries, noise contours, airport influence area, and ground access routes to airports.
Additional/Continuing Work:
• Monitor implementation of the Comprehensive Multimodal Corridor Plan (CMCP) recommendations. (NCTC) (RPA, LTF, & PPM)
• Solicit input from citizens and transportation stakeholders, including the Native American community, and agencies regarding transportation issues. (NCTC) (RPA & LTF) • Update capital improvement needs lists. (NCTC) (RPA, LTF, & PPM) • Work with Northern Sierra Air Quality Management District (NSAQMD) to determine air quality impacts of regional transportation plans and improvement programs. (NCTC) (RPA & LTF)
• Participate with NSAQMD, Caltrans, and other agencies in planning related to Federal 8-hour ozone standards. (NCTC) (RPA & LTF)
• Develop information to evaluate goods movement impacts on the region'stransportation system and consider air quality issues related to goods movement. (NCTC) (RPA, LTF, & PPM) • Update Highway Performance Monitoring System (HPMS) data. (NCTC) (RPA, LTF, & PPM) • Coordinate with public safety agencies. (NCTC) (RPA & LTF) • Local participation in regional planning and updating traffic counts (NCTC, Grass Valley, Nevada City, Town of Truckee, Nevada County) (RPA)
NCTC 2023/24 Draft Overall Work Program May 2023 8
WORK ELEMENT 2 - REGIONAL TRANSPORTATION PLANNING (continued) Project 2.1 - Transportation Planning (continued)
• Monitor existing traffic conditions and safety data. (NCTC) (RPA & LTF) • Coordinate with Caltrans to develop and implement performance measures in the regional planning process. (NCTC) (RPA & LTF)
• Coordinate with Northern Sierra Air Quality Management District (NSAQMD) and California Air Resources Board (CARB) to assist in development of the Statewide Implementation Plan (SIP) for western Nevada County. (NCTC) (RPA & LTF)
• Review and compare the California State Transportation Agency Final Climate Action Plan for Transportation Infrastructure (CAPTI) to the RTP policies, regional needs, and projects to determine if the projects align with proposed investment strategies. (NCTC) (RPA & LTF) • When developing regional transportation projects and updating planning documents, NCTC will consider and incorporate transit services, intermodal facilities, and pedestrian bicycle facilities whenever appropriate. (NCTC) (RPA & LTF)
• Planning activities related to CMAQ program including preparation and releasing of call for projects, review and ranking applications, project selection, and programming. (NCTC) (RPA & LTF)
• Coordinate review of safety and design concerns of state highway projects. (NCTC) (RPA,
LTF, & PPM)
• Identify and analyze issues relating to integration of regional transportation and community goals and objectives in land use, housing, economic development, social welfare and environmental preservation. (NCTC) (RPA & LTF)
• SB743 VMT Forecasting Tool and Web Hosting. (NCTC/Consultant) (LTF) • Analyze climate related impacts to the transportation system and identify strategies to address resiliency. (NCTC) (RPA & LTF)
• Participate in update of Town of Truckee General Plan (NCTC) (RPA & LTF) Products:
• Reports on air quality issues (Annual)
• Reports on traffic conditions and safety data (Annual) • Reports on new issues and projects to be included in the RTP (Annual) • Progress reports on project planning activities (Bimonthly) Budget 2.1
Revenues:
RPA Formula $44,477.07
LTF $4,330.47
LTF Carryover $1,865.43
STIP Planning PPM $79,154.84
Total $129,827.81
Expenditures:
Staff $47,921.36
Indirect $16,906.46
Traffic Engineering $25,000.00
Local Agency $30,000.00
Traffic Counts $10,000.00
Total $129,827.81
Totals may not equal addition of amounts in columns due to rounding NCTC 2023/24 Draft Overall Work Program May 2023 9
WORK ELEMENT 2 - REGIONAL TRANSPORTATION PLANNING (continued) Project 2.1.1 – Nevada County Regional Transportation Plan (RTP) Update Purpose: Update the Nevada County Regional Transportation Plan (RTP) in compliance with California Government Code Section 65041.1. Every Regional Transportation Planning Agency (RTPA) is required by law to prepare a long-range transportation plan to ensure that the region’s vision and goals are clearly identified. The long-range plan, known as the RTP, is an important policy document that is based on the unique needs and characteristics of a region, helps shape the region’s transportation system, economy, and environment, and communicates the regional transportation vision to the state and federal government. As fundamental building blocks of the State’s transportation system, the RTP also supports state goals for transportation, environmental quality, economic growth, and social equity.
Previous Work:
• 2015 Performance Based Regional Transportation Plan.
• Incorporated into the RTP, policies, strategies, programs, and actions that enhance movement of people, goods, services, and information.
• Prepared and distributed a Request for Proposals to qualified consultants to update the RTP.
Reviewed proposals, selected consultant, and executed contract to update the RTP. • RTP administrative draft and draft EIR
Additional/Continuing Work:
• Integrate system safety and security elements into the RTP. (NCTC/Consultant) (RPA) • Review and analyze data from the SR 49 Highway Safety Assessment report to be incorporated into the next update of the Regional Transportation Plan. (NCTC/Consultant) (RPA)
• Project Advisory Committee activities. (NCTC/Consultant) (RPA & STIP) • Project meetings and coordination. (NCTC/Consultant) (RPA & STIP) • Project support and administration of grant. (NCTC/Consultant) (RPA & STIP) • Prepare quarterly reports and invoices. (NCTC) (RPA & STIP) • Project initiation and baseline information/data collection. (NCTC/Consultant) (RPA & STIP) • Consultant to update content, graphics, and EIR for update of RTP. (NCTC/Consultant) (PPM) • Review and confirm RTP goals and objectives. (NCTC/Consultant) (RPA & STIP) • Analysis of previous performance measures. (NCTC/Consultant) (RPA & STIP) • Identify trends and targets for each performance measure. (NCTC/Consultant) (RPA & STIP) • Develop system performance report. (NCTC/Consultant) (RPA & STIP) • Prepare forecast of future conditions and needs. (NCTC/Consultant) (RPA & STIP) • Identify policies, strategies, and investments that will support attainment of performance targets and desired trends. (NCTC/Consultant) (RPA & STIP) • Prepare financial plan regarding implementation of adopted strategies in RTP. (NCTC/Consultant) (RPA & STIP)
• Prepare media releases and hold public workshops. (NCTC/Consultant) (RPA & STIP) • Prepare Draft RTP and environmental documentation. (Consultant) (RPA & STIP) • Prepare Final RTP and environmental documentation. (Consultant) (RPA & STIP) Products:
• Draft 2045 Nevada County Regional Transportation Plan (Aug 2023) • Final 2045 Nevada County Regional Transportation Plan & Addendum EIR (Nov 2023) NCTC 2023/24 Draft Overall Work Program May 2023 10
WORK ELEMENT 2 - REGIONAL TRANSPORTATION PLANNING (continued) Project 2.1.1 – Nevada County Regional Transportation Plan (RTP) Update (continued) Budget 2.1.1
Revenues:
RPA Formula $57,813.65
STIP PPM $75,000.00
RSTP $69,997.82
Total $202,811.47
Expenditures:
Staff $57,813.65
Consultant $144,997.82
Total $202,811.47
NCTC 2023/24 Draft Overall Work Program May 2023 11
WORK ELEMENT 2 – REGIONAL TRANSPORTATION PLANNING (continued) Project 2.2 – Transportation Improvement Programs
Purpose: To monitor implementation of the Regional Transportation Improvement Program (RTIP) and provide policy analysis and recommendations regarding the RTIP and the State Transportation Improvement Program (STIP) through the activities listed below.
Previous Work:
• Communicate and coordinate with Caltrans to identify and implement incremental projects to accelerate the safety improvements to the SR 49 corridor between Grass Valley and the Combie/Wolf Road intersection.
• Submission of the 2020 Regional Transportation Improvement Program projects to the CTC • Monitor planning, design, and construction of improvement projects on SR 49 widening between the Wolf/Combie Road intersection and Grass Valley, to ensure consistency with the adopted Transportation Improvement Program.
• Participate with Caltrans in developing the SR 49 Comprehensive Multimodal Corridor Plan (CMCP). (RPA & LTF)
• 2022 RTIP adoption November 17, 2021
Additional/Continuing Work:
• Monitor STIP implementation. (NCTC) (RPA & LTF)
• Encourage interagency coordination necessary to identify and develop new RTIP projects. (NCTC) (RPA & LTF)
• Communicate and coordinate with Caltrans to identify and implement incremental projects to accelerate the safety improvements to the SR 49 corridor between Grass Valley and the Combie/Wolf Road intersection. (NCTC) (RPA & LTF)
• Coordinate with Caltrans regarding Interregional Transportation Improvement Program (ITIP) participation in STIP funded projects in Nevada County. (NCTC) (RPA & LTF) • Begin preparation of draft 2024 RTIP - October 2023 (NCTC) (RPA & LTF) • Public hearing and adoption of 2024 RTIP - November 2023 (NCTC) (RPA& LTF) • Submittal of 2024 RTIP to the CTC - December 2023 (NCTC) (RPA & LTF) • Review consistency of future RTIP projects with the Climate Action Plan for Transportation Infrastructure and California Transportation Plan 2050 (NCTC) (RPA & LTF) Products:
• Status reports on Nevada County’s STIP projects (Bimonthly) • Reports regarding implementation of the Nevada County RTIP (Ongoing) • Reports on implementation of the Caltrans SR 49 Comprehensive Multimodal Corridor Plan (Annual)
• Adopt FY 23/24 RTIP (Nov 23)
Budget 2.2
Revenues:
RPA Formula $41,915.19
LTF $6,702.01
Total $48,617.21
Expenditures:
Staff $41,915.19
Indirect $6,702.01
Total $48,617.21
NCTC 2023/24 Draft Overall Work Program May 2023 12
WORK ELEMENT 2 – REGIONAL TRANSPORTATION PLANNING (continued) Project 2.3 – Transit and Paratransit Programs
Purpose: Work with city, county, and town staff to improve efficiency, productivity, and cost effectiveness of existing transit and paratransit systems through the activities listed below.
Previous Work:
• 2021 Western Nevada County Transit Development Plan
• 2021 Nevada County Coordinated Public Transit-Human Services Transportation Plan. • Monitor ridership, expenditures, and revenue for each system. • Hold coordination meetings with transit and paratransit providers. • Check operational performance indicators for each system. • Develop and present information regarding alternative forms of transportation that are practical for Nevada County.
• Coordinate with human service transportation providers. • Distribute press releases and other educational information regarding alternative forms of transportation.
• Participate on the Accessible Transportation Coalition Initiative-Mobility Action Partners Coalition.
• Administer Federal Transit Administration revenues (5311, Cares Act, and CRRSAA). • Assisted transit operators with analysis of impacts due to COVID-19.
Additional/Continuing Work Activities:
• Assist in implementation of Transit Development Plans and Nevada County Coordinated Public Transit-Human Services Transportation Plan. (LTF & RPA) • Monitor ridership, expenditures, and revenue for each system. (LTF & RPA) • Hold coordination meetings with transit and paratransit providers. (LTF & RPA) • Check operational performance indicators for each system. (LTF & RPA) • Develop and present information regarding alternative forms of transportation that are practical for Nevada County. (LTF & RPA)
• Coordinate with human service transportation providers. (LTF & RPA) • Distribute press releases and other educational information regarding alternative forms of transportation. (LTF & RPA)
• Participate on the Accessible Transportation Coalition Initiative-Mobility Action Partners Coalition. (LTF & RPA)
• Assist transit operators with feasibility analysis of transit electrification mandate. (LTF & RPA)
• Products:
• Reports to the Commission regarding staff participation in the transit and paratransit planning processes (Bimonthly)
• Quarterly ridership, expenditure, and revenue reports for each system • Quarterly operational performance reports for each system • Bi-monthly minutes of the Accessible Transportation Coalition Initiative-Mobility Action Partners Coalition
NCTC 2023/24 Draft Overall Work Program May 2023 13
WORK ELEMENT 2 – REGIONAL TRANSPORTATION PLANNING (continued) Project 2.3 – Transit and Paratransit Programs (continued) Budget 2.3
Revenues:
RPA Formula $36,518.76
LTF $9,802.41
LTF Carryover $18,051.42
Total $64,372.59
Expenditures:
Staff $49,517.04
Indirect $14,855.55
Total $64,372.59
Totals may not equal addition of amounts in columns due to rounding NCTC 2023/24 Draft Overall Work Program May 2023 14
WORK ELEMENT 2 - REGIONAL TRANSPORTATION PLANNING (continued) Project 2.3.3 - Eastern Nevada County Transit Development Plan Update Purpose: To update the Five-Year Transit Development Plan (TDP) for eastern Nevada County.
This project will guide the growth of services over the next five years and will be accomplished through the following activities:
Previous Work:
• Eastern Nevada County TDP Update, 2017.
• Triennial Performance Audits.
• Nevada County Coordinated Public Transit-Human Services Transportation Plan, 2020. • Scope of Work (May 23)
• Request for Proposals (June 23)
Additional/Continuing Work Activities:
• Prepare and distribute a Request for Proposal to qualified consultants. (NCTC) (RPA) • Review proposal, select consultant, and execute a contract. (NCTC) (RPA) • Finalize the work program and refine the scope of work. (NCTC/Consultant) (RPA/LTF) • Project initiation and data collection. (NCTC/Consultant) (RPA/LTF) • Assess transit needs. (NCTC/Consultant) (RPA/LTF)
• Assess current transit services. (NCTC/Consultant) (RPA/LTF) • Analyze transit demand. (NCTC/Consultant) (RPA/LTF)
• Analyze and incorporate information from the Town of Truckee micro-transit feasibility study. (NCTC/Consultant) (RPA/LTF)
• Develop transit service alternatives (including consideration of services provided through a regional cooperative process). (NCTC/Consultant) (RPA/LTF) • Develop capital, financial, management, marketing alternatives. (NCTC/Consultant) (RPA/LTF) • Preparation and presentation of draft TDP. (NCTC/Consultant) (RPA/LTF) • Modify draft TDP and prepare final plan. (NCTC/Consultant) (RPA/LTF) • Project meetings and coordination. (NCTC/Consultant) (RPA/LTF) • Project Advisory Committee (PAC) activities. (NCTC/Consultant) (RPA/LTF) • Public outreach activities. (NCTC/Consultant) (RPA/LTF) • Project support and administration of grant. (NCTC/Consultant) (RPA/LTF) Products:
• Consultant contract (July 23)
• Technical Memoranda (Mar 24)
• Draft Report (Apr 24)
• Final Report (June 24)
Budget 2.3.3
Revenues:
RPA Formula $43,391.36
LTF $75,000.00
Total $118,391.36
Expenditures:
Staff $43,391.36
Consulting $75,000.00
Total $118,391.36
NCTC 2023/24 Draft Overall Work Program May 2023 15
WORK ELEMENT 2 - REGIONAL TRANSPORTATION PLANNING (continued) Project 2.4 - Coordination of Regional Planning
Purpose: Enhance NCTC's regional planning efforts through the following activities:
• Coordinate local land use planning with regional transportation planning. • Analyze regional transportation impacts of proposed development projects. • Improve Transportation Systems Management (TSM) and Transportation Demand Management (TDM) efforts in the region.
• Provide for Commission participation in studies done by other agencies. • Promote cooperation between regional planning agencies. • Promote regional transportation services (e.g. connections to Capitol Corridor rail service). • Participate and coordinate in regional evacuation planning efforts.
Previous Work:
• Review of local development projects and environmental documents. • Traffic model analyses of development projects, and modifications to regional and local transportation facilities proposed by public agencies.
• Study to extend Capitol Corridor train service to Truckee/Tahoe area. • Participate in the SR 49 Corridor Study with Placer County Transportation Planning Agency (PCTPA) and Caltrans.
• Participate in the Tahoe Gateway Intelligent Transportation Study. • Coordinate with Placer County, PCTPA, Nevada County, and Caltrans as a Technical Advisory Committee for the SR 49 Corridor Study.
• Coordinate with Caltrans, SACOG, El Dorado Transportation Commission, Sierra County Transportation Commission, and Placer County Transportation Planning Agency to update and maintain the Tahoe Gateway ITS Regional Architecture.
• Participate with Caltrans and RTPAs to pursue rail projects that will improve goods movement and enhance passenger rail service.
• Work with the Northern Sierra Air Quality Management District (NSAQMD) to develop and implement transportation control measures consistent with the region's air quality nonattainment plan and regional transportation plan. • In conjunction with PCTPA and Caltrans, actively pursue, develop, and implement funding for SR 49 corridor improvements.
• Participate as a member of the Tahoe Gateway Architecture Maintenance Team. • Coordinate with member agencies to reestablish and enhance Transportation Demand Management (TDM) programs in Nevada County.
• Assist with modeling and traffic analyses as requested by jurisdictions and approved by NCTC. • Analyze transportation impacts of development proposals. • Analyze proposed modifications to city and county land use plans. • Participate in the North State Super Region “North State Transportation for Economic Development Study.”
• Review updates of the Circulation and Land Use Elements of General Plans for Nevada County, cities of Grass Valley and Nevada City, and the Town of Truckee to ensure consistency with the adopted Airport Land Use Compatibility Plans (ALUCPs) for the Nevada County and Truckee Tahoe airports.
• Participate in inter-regional planning projects (e.g. North State Super Region (NSSR), I-80 Corridor Management Plan, and Trans-Sierra Transportation Coalition). (RPA & LTF) NCTC 2023/24 Draft Overall Work Program May 2023 16
WORK ELEMENT 2 - REGIONAL TRANSPORTATION PLANNING (continued) Project 2.4 - Coordination of Regional Planning (continued) Additional/Continuing Work:
• Participate in Regional Transportation Planning Agency group meetings and California Rural Counties Task Force meetings. (LTF)
• Participate in Federal and State Clean Air Act transportation related air quality planning activities. (LTF)
• Participate in the Truckee/North Tahoe Transportation Management Association (TNT/TMA) and Resort Triangle Transportation Planning Coalition (RTTPC) meetings. (LTF) • Review and comment on Caltrans Systems Plans and related documents. (LTF) • Coordination with the Nevada County Economic Resource Council. (LTF) • Monitor legislation that impacts transportation planning. (LTF) • Monitor planning efforts in Grass Valley, Nevada City, Nevada County, Truckee. (LTF) • Present information to local civic groups regarding regional transportation planning. (LTF) • Participate in local ad hoc committees. (LTF)
• Maintain formal consultation with Native American Tribal Governments. (LTF) • Maintain formal consultation with the U.S Forest Service and Bureau of Land Management. (LTF)
• Monitor implementation of the Nevada County Active Transportation Plan. (LTF) • Participate in the “Zero Traffic Fatalities Task Force”. (LTF) • Participate in Critical Freight Corridors Working Group. (LTF) • Participate in SR 49 Stakeholders Committee. (LTF)
• Distribute press releases. (LTF)
• California Local Streets and Roads Needs Assessment Oversight Committee Participation (LTF)
• Coordinate with partner agencies to implement the federal performance-based approach in the scope of the transportation planning process. (LTF)
• Participate in the California Federal Programming Group (CFPG). (LTF) • Participate in the Transportation Cooperative Committee. (LTF) • Participate on the Truckee Transit Center Study Project Advisory Committee. (LTF) • Coordinate with local jurisdictions in the identification of pedestrian and bicycle projects that meet the requirements for Active Transportation Program grant funding and plan to resubmit grant applications. (LTF)
• Coordinate with partners to identify policies, strategies, programs and actions that enhance the movement of people, goods, services and information on the regional, interregional, and state highway systems. (LTF)
• Participate in Interregional Transportation Strategic Plan (ITSP) Workshops. (LTF) • Participate in Federal Rescission working group. (LTF) • Participate with North Tahoe SSTAC and Placer County SSTAC in coordination of unmet needs hearings.
• Participate in the preparation of the SR 49 Comprehensive Multimodal Corridor Plan (CMCP). (LTF)
• Participate on the Project Advisory Committee for the SR 49 Safety Assessment. (LTF) • Participate with CalSTA in development and implementation of the Climate Action Plan for Transportation Infrastructure (CAPTI). (LTF)
• Participate with PCTPA and Caltrans to develop update of Sacramento to Reno Passenger Rail Service Planning Study – Truckee/Tahoe/Reno (LTF)
NCTC 2023/24 Draft Overall Work Program May 2023 17
WORK ELEMENT 2 - REGIONAL TRANSPORTATION PLANNING (continued) Project 2.4 - Coordination of Regional Planning (continued) • Coordinate with California State Association of Counties and Rural County Representatives of California regarding transportation policy (LTF)
• Participate and coordinate evacuation planning with the Nevada County Office of Emergency Services, Nevada County Sheriff’s Department, CAL FIRE NEU, California Highway Patrol, and other local emergency responders. (LTF)
Products:
• Reports regarding participation in regional coordination activities (e.g. Zero Traffic Fatalities Task Force, Critical Freight Corridors Working Group, ITSP Workshops, Sacramento to Reno Passenger Rail Service Planning Study – Truckee/Tahoe/Reno, and Critical Freight Corridors Working Group). (Bimonthly)
• Reports on coordination with the Nevada County Economic Resource Council. (Bimonthly) • Reports on SR 49 Corridor improvements. (Bimonthly)
• Reports to the Commission regarding North State Super Region meetings and activities. (Bimonthly)
• Reports regarding RTPA and RCTF meetings. (Bimonthly) • Reports regarding TNT/TMA and RTTPC activities. (Bimonthly) Budget 2.4
Revenues:
STIP PPM Planning
LTF $29,747.44
LTF Carryover $157,275.85
Total $187,023.29
Expenditures:
Staff $97,970.32
Indirect $30,567.97
Rural Counties Task Force $2,000.00
PCTPA Rail Study $5,735.00
Statewide Local Streets and Roads $750.00
State Advocacy $50,000.00
Total $187,023.29
NCTC 2023/24 Draft Overall Work Program May 2023 18
WORK ELEMENT 2 - REGIONAL TRANSPORTATION PLANNING (continued) Project 2.4.2 – Airport Land Use Commission Planning and Reviews Purpose: Enhance NCTC's regional planning efforts through the following activities:
• Coordinate local land use planning with airport land use compatibility plans. • Promote cooperation between land use planning agencies and airport land use commissions. • Conduct reviews of projects near Nevada County and Truckee Tahoe Airport for consistency with adopted ALUCPs.
• Provide staff support to Nevada County and Truckee Tahoe Airport Land Use Commissions. • Participate in statewide ALUC meetings.
Previous Work:
• Review airport land use compatibility issues.
• Conduct reviews of projects near Nevada County and Truckee Tahoe Airport for consistency with adopted ALUCPs. (ALUC Fees, LTF)
Additional/Continuing Work:
• Review airport land use compatibility issues.
• Conduct reviews of projects near Nevada County and Truckee Tahoe Airport for consistency with adopted ALUCPs. (ALUC Fees, LTF)
Products:
• Reports on airport land use compatibility issues. (Ongoing) Budget 2.4.2
Revenues:
LTF $23,321.46
ALUC Fees $15,000.00
Total $38,321.46
Expenditures:
Staff $23,321.46
ALUC Reviews $15,000.00
Total $38,321.46
NCTC 2023/24 Draft Overall Work Program May 2023 19
WORK ELEMENT 2 – REGIONAL TRANSPORTATION PLANNING (continued) Project 2.4.4 – Rural Counties Task Force Rural Induced Demand Study Purpose: On behalf of the Rural Counties Task Force, the Nevada County Transportation Commission is managing a study to be conducted by qualified transportation consulting firms in partnership with legal firms with expertise in the California Environmental Quality Act (CEQA) to review the previous research on induced demand, as well as current available data, related guidance documents, and causal factors, to determine the significance and applicability of induced demand on rural highway improvements. In addition, the study will provide recommendations on how to appropriately address induced demand on rural highway improvements, including recommendations for addressing these rural highway improvements in relation to CEQA and recommendations for incorporating the study findings into future updates of state guidance documents.
Previous Work:
• Draft Report (Jun 23)
Work Activities:
• Prepare and distribute a Request for Qualifications to qualified consultants (NCTC) (RPA Formula, LTF)
• Establish Project Selection Committee and Project Advisory Committee (NCTC) (RPA Formula, LTF)
• Review and rank proposals, conduct oral interviews, and finalize consultant ranking (NCTC) (RPA Formula, LTF)
• Select consultant and execute contract (NCTC) (RPA Formula, LTF) • Finalize the work program and refine scope of work (NCTC/Consultant) (RPA Formula, LTF) • Project meetings and coordination (NCTC/Consultant, RPA Formula) (RPA Grant, LTF) • Project Advisory Committee activities (NCTC/Consultant, RPA Formula) (RPA Grant, LTF) • Project support and administration of grant (NCTC/Consultant) (RPA Formula, LTF) • Prepare quarterly reports and invoices (NCTC) (RPA Formula, LTF) • Project initiation and data collection (NCTC/Consultant) (RPA Formula, RPA Grant, LTF) • Review previous research on induced demand and document findings related to rural highway improvements (NCTC/Consultant) (RPA Formula, RPA Grant, LTF) • Review state guidance documents in relation to induced demand for transportation projects (NCTC/Consultant) (RPA Formula, RPA Grant, LTF)
• Review and collect available data on induced demand related to rural highway improvements (NCTC/Consultant) (RPA Formula, RPA Grant, LTF)
• Review and document the causal factors related to the induced demand, including a review of their presence on rural highway projects (NCTC/Consultant) (RPA Formula, RPA Grant, LTF) • Determine the significance and applicability of induced demand for roadway improvement projects in various rural corridors (NCTC/Consultant) (RPA Formula, RPA Grant, LTF) • Provide recommendations on how to appropriately address induced demand on rural highway improvements, including recommendations for addressing these rural highway improvements in relation to CEQA and recommendations for incorporating the study findings into future updates of state guidance documents (NCTC/Consultant) (RPA Formula, RPA Grant, LTF) • Develop recommended methodologies and thresholds for each jurisdiction (NCTC/Consultant) (RPA Formula, RPA Grant, LTF)
• Prepare Working Papers (NCTC/Consultant) (RPA Formula, RPA Grant, LTF) • Prepare Administrative Draft (NCTC/Consultant) (RPA Formula, RPA Grant, LTF) • Prepare Draft Report (NCTC/Consultant) (RPA Formula, RPA Grant, LTF) WORK ELEMENT 2 – REGIONAL TRANSPORTATION PLANNING (continued) NCTC 2023/24 Draft Overall Work Program May 2023 20
Project 2.4.4 – Rural Counties Task Force Rural Induced Demand Study (continued) • Present Draft Report to the Rural Counties Task Force (NCTC/Consultant) (RPA Formula, RPA Grant, LTF)
• Prepare Final Report (NCTC/Consultant) (RPA Formula, RPA Grant, LTF) Products:
• Revised Draft Report (July 23)
• Final Report (Oct 23)
Budget 2.4.4
Revenues:
RPA Grant Carryover $125,000.00
RPA Formula $43,391.36
Total $168,391.36
Expenditures:
Staff $43,391.36
Consulting $125,000.00
Total $168,391.36
NCTC 2023/24 Draft Overall Work Program May 2023 21
WORK ELEMENT 2 – REGIONAL TRANSPORTATION PLANNING (continued) Project 2.4.6 – Zero Emission Vehicle Transition Plan for County of Nevada Purpose: On behalf of the County of Nevada, the Nevada County Transportation Commission will manage a fleet electrification planning study to identify how the County of Nevada can make the transition to electrification of public fleets to comply with upcoming California Air Resource Board (CARB) regulations related to the Innovative Clean Transit and lightweight, medium-duty, and heavy-duty public fleet electrification regulations.
The study will guide Nevada County in its endeavor to meet the regulations by evaluating and identifying a detailed plan to successfully convert the county vehicle fleet to electric vehicles within the timeline specified by CARB. The infrastructure needs for power delivery and charging, maintenance needs, and capital replacement considerations will be incorporated into the overall plan. Where electrification of certain vehicle fleet mix (e.g. heavy duty trucks) may not be possible due to market readiness, other zero-carbon alternatives will be explored and evaluated for fleet replacement and infrastructure improvements needs.
Previous Work:
• Small Transit Agency Rollout Plan (April 2023)
• RFP (Feb 2023)
• Contract Executed (Mar 23)
Work Activities:
• Prepare and distribute a Request for Proposals to qualified consultants (NCTC) (RPA Formula)
• Establish Project Selection Committee and Project Advisory Committee (NCTC) (RPA Formula)
• Review and rank proposals, conduct oral interviews, and finalize consultant ranking (NCTC) (RPA Formula)
• Select consultant and execute contract (NCTC) (RPA Formula) • Finalize the work program and refine scope of work (NCTC) (RPA Formula) • Project meetings and coordination (NCTC/Consultant) (RPA Formula, RPA Grant) • Project Advisory Committee activities (NCTC/Consultant) (RPA Formula, RPA Grant) • Project support and administration of grant (NCTC) (RPA Formula) • Prepare quarterly reports and invoices (NCTC) (RPA Formula) • Develop electric vehicle conversion plan for lightweight, medium, and heavy-duty vehicle fleet (Consultant) (RPA Grant)
• Develop electric vehicle conversion plan for the public transit fleet (Consultant) (RPA Grant) • Recommend electric vehicle charging stations plan, including location and type of charges and electric infrastructure improvement plan (Consultant) (RPA Grant) • Develop electric vehicle transition plan by fleet type (Consultant) (RPA Grant) • Develop required Small Transit Rollout Plan for Nevada County Transit (Consultant) (RPA Grant)
• Develop funding plan to identify possible funding source to leverage incentives and rebate programs (Consultant) (RPA Grant)
• Prepare Administrative Draft (NCTC/Consultant) (RPA Formula, RPA Grant) • Prepare Draft Report (NCTC/Consultant) (RPA Formula, RPA Grant) • Prepare Final Report (NCTC/Consultant) (RPA Formula, RPA Grant) NCTC 2023/24 Draft Overall Work Program May 2023 22
WORK ELEMENT 2 – REGIONAL TRANSPORTATION PLANNING (continued) Project 2.4.6 – Zero Emission Vehicle Transition Plan for County of Nevada (continued) Products:
• Administrative Draft Report (January 2024)
• Draft Report (March 2024)
• Final Report (May 2024)
Budget 2.4.6
Revenues:
RPA Formula $26,492.60
RPA Grant $230,000.00
Total $256,492.60
Expenditures:
Staff $26,492.60
Consulting $230,000.00
Total $256,492.60
NCTC 2023/24 Draft Overall Work Program May 2023 23
WORK ELEMENT 3 - CALTRANS ACTIVITIES WITH NCTC FOR FY 2023/24
ACTIVITY DESCRIPTION PRODUCTS
System Planning Completion of system planning
products used by Caltrans and its
transportation partners
Caltrans District 3 System
Planning documents consistent
with the Caltrans District 3
System Planning Five-Year Work
Plan.
Advance Planning Completion of pre-programming
studies (e.g., Project Initiation
Documents) so as to be ready to
program resources for capital
projects
Project Initiation Documents
(PID), as indicated in the TwoYear PID Work Plan.
Regional Planning Participate in and assist with
various regional planning projects
and studies
Participation in the following
projects and studies:
• Rural Counties Task Force Rural
Induced Demand Study
• SR 49 CSMP Update
• Assisting with SR 49 TCEP, SCCP,
RAISE, Rural Surface
Transportation Program Grant
Applications
• Oversight of Planning Studies/
Conceptual Projects pertaining to the
State Highway System
Local Development Review
Program
Review of local development
proposals potentially impacting
the State Highway System
Assistance to lead agencies to
ensure the identification and
mitigation of local development
impacts to the State Highway
System that is consistent with the
State’s smart mobility goals.
NCTC 2023/24 Draft Overall Work Program May 2023 24
Glossary of Terms and Acronyms
Active Transportation Plan: Identifies a network of pedestrian and bicycle facilities and projects to support pedestrian and bicycle safety for people of all ages and abilities. Specifically, the Active Transportation Plan aims to:
• Identify barriers and innovative solutions to encourage walking and bicycling as viable travel modes • Effectively build on recently completed and current active transportation planning efforts • Develop walking/bicycling networks supportive of existing and future land uses and projects • Develop a clearly-defined implementation strategy with specific, creative, yet practical and financially feasible projects matched to specific funding opportunities Active Transportation Program (ATP): Created in 2013 by the passage of SB 99 and AB 101, the Active Transportation Program consolidates existing federal and state transportation programs into a single program with a focus to make California a national leader in active transportation. The purpose of the Active Transportation Program is to encourage increased use of active modes of transportation by achieving the following goals:
• Increase the proportion of trips accomplished by biking and walking, • Increase safety and mobility for non-motorized users, • Advance the active transportation efforts of regional agencies to achieve Greenhouse Gas (GHG) reduction goals, pursuant to SB 375 (of 2008) and SB 341 (of 2009), • Enhance public health and ensure that disadvantaged communities fully share in the benefits of the program, and
• Provide a broad spectrum of projects to benefit many types of active transportation users.
Airport Land Use Commission (ALUC): The fundamental purpose of ALUCs is to promote land use compatibility around airports. As expressed in state statutes, this purpose is “… to protect public health, safety, and welfare by ensuring the orderly expansion of airports and the adoption of land use measures that minimize the public’s exposure to excessive noise and safety hazards within areas around public airports to the extent that these areas are not already devoted to incompatible uses.” The statutes give ALUCs two principal powers by which to accomplish this objective:
1. ALUCs must prepare and adopt an airport land use plan; and
2. ALUCs must review the plans, regulations, and other actions of local agencies and airport operators for consistency with that plan.
Airport Land Use Compatibility Plan (ALUCP): A document referred to by ALUCs and individuals seeking to review standards for land use planning in the vicinity of an airport. The ALUCP defines compatible land uses for noise, safety, airspace protection, and overflight within the Airport Influence Area (AIA).
Allocation: A distribution of funds by formula or agreement. With regard to Transportation Development Act funds, allocation is the discretionary action by the RTPA which designates funds for a specific claimant for a specific purpose.
Apportionment: Distribution of funds by a formula. Apportionment under the Transportation Development Act is the determination by the RTPA of each area’s share of anticipated LTF for the ensuing fiscal year.
California Environmental Quality Act (CEQA): A statute that requires state and local agencies to identify the significant environmental impacts of their actions and to avoid or mitigate those impacts, if feasible.
Capital Improvement Program (CIP) or Capital Improvement Plan: A short-range plan, which identifies capital projects and equipment purchases, provides a planning schedule and identifies options for financing the plan.
Congestion Mitigation and Air Quality (CMAQ): A federal funding program that is available in western Nevada County for transportation projects that demonstrate emission reductions to help attain federal air quality standards. Western Nevada County was classified in 2004 as “non-attainment” for 8-hour ozone standards.
Project categories eligible for CMAQ funding include:
NCTC 2023/24 Draft Overall Work Program May 2023 25
• Alternative fuels and vehicles
• Congestion reduction and traffic flow improvements
• Transit improvements
• Bicycle and pedestrian facilities
• Public education and outreach
• Diesel engine retrofits
• Car pooling and van pooling
Projects are submitted by local jurisdictions for consideration and are ranked based on air quality benefits and project readiness. NCTC then reviews the ranking and chooses projects to be funded.
Corridor System Management Plan (CSMP): Foundational documents supporting a partnership-based, integrated management of all travel modes (cars, trucks, transit, bicycles, and pedestrians) and infrastructure (highways, roads, rail tracks, information systems and bike routes) so that mobility along a corridor is provided in the most efficient and effective manner possible.
Federal Highway Administration (FHWA): An agency within the U.S. Department of Transportation that supports state and local governments in the design, construction, and maintenance of the Nation's highway system (Federal Aid Highway Program) and various federally and tribal owned lands (Federal Lands).
Federal Transit Administration (FTA): A federal agency that provides financial and technical assistance to local public transit systems, including buses, subways, light rail, commuter rail, trolleys and ferries.
Findings of Apportionment: Prior to March 1 of each year, Nevada County Transportation Commission (NCTC), pursuant to the California Code of Regulations Section 6644, transmits “Findings of Apportionment” for all prospective claimants. The apportionments are determined from the Nevada County Auditor-Controller's estimate of Local Transportation Funding (LTF) for the ensuing fiscal year, less those funds allocated for Transportation Development Act (TDA) administration, transportation planning and programming, pedestrian/ bicycle projects, and community transit services. The remaining funds are then apportioned according to the population of each applicant's jurisdiction in relation to the total population of the County.
Fixing America’s Surface Transportation (FAST) Act: A federal law enacted in 2015 to provide long-term funding for surface transportation infrastructure planning and investment. The FAST Act authorizes $305 billion over fiscal years 2016 through 2020 for highway, highway and motor vehicle safety, public transportation, motor carrier safety, hazardous materials safety, rail, and research, technology, and statistics programs.
FTA Section 5310: This program set forth in United States Code (U.S.C.) Title 49 Section 5310 provides formula funding to states for the purpose of assisting private nonprofit groups in meeting the transportation needs of older adults and people with disabilities when the transportation service provided is unavailable, insufficient, or inappropriate to meeting these needs.
FTA Section 5311: This program set forth in United States Code (U.S.C.) Title 49 Section 5311 provides grants for Rural Areas providing capital, planning, and operating assistance to states to support public transportation in rural areas with populations of less than 50,000 where many residents often rely on public transit to reach their destinations.
Interregional Transportation Improvement Program (ITIP): The ITIP is a five-year program of projects funded through the State Transportation Improvement Program (STIP) that obtains funding primarily through the per-gallon State tax on gasoline. The ITIP is prepared by the California Department of Transportation (Caltrans) and is submitted to the California Transportation Commission (CTC) for approval.
Level of Service (LOS): A qualitative measure used to relate the quality of traffic service. LOS is used to analyze highways by categorizing traffic flow and assigning quality levels of traffic based on performance measures like speed, density, etc. North American highway LOS standards use letters A through F, with A being the best and F being the worst, similar to academic grading.
Local Transportation Fund (LTF): The LTF is derived from a 1/4-cent general sales tax collected statewide.
The State Board of Equalization, based on the sales tax collected in each county, returns the sales tax revenues NCTC 2023/24 Draft Overall Work Program May 2023 26
to each county’s LTF. The LTF was created in 1971when legislation was passed to provide funding to counties for transit and non-transit related purposes.
Memorandum of Understanding (MOU): An agreement between two (or more) parties. It expresses a convergence of will between the parties, indicating an intended common line of action. Many government agencies use MOUs to define a relationship between agencies.
Metropolitan Planning Organization (MPO): MPOs are the regional planning entities in urbanized areas, usually an area with a population of 50,000 or more. There are 18 MPOs in California, accounting for approximately 98% of the state’s population.
Nevada County Airport Land Use Commission (NCALUC): The Nevada County Transportation Commission was designated by the Nevada County Board of Supervisors and the city selection committee as the ALUC for the Nevada County Airport in May 2010. The NCTC Executive Director serves as the NCALUC Executive Director with support from the NCTC staff.
Nevada County Airport Land Use Compatibility Plan (NCALUCP): The basic function of this plan is to promote compatibility between the airport and surrounding land uses. The plan serves as a tool for use by the NCALUC in fulfilling its duty to review airport and adjacent land use development proposals. Additionally, the plan sets compatibility criteria applicable to local agencies and their preparation or amendment of land use plans and ordinances and to land owners in their design of new developments.
North State Super Region (NSSR): Regional transportation planning agencies from 16 counties in Northern California came together on October 20, 2010 to sign a memorandum of agreement. This agreement created an alliance between the agencies to work together and support each other on issues related to transportation and to have a unified voice representing the North State.
Northern Sierra Air Quality Management District (NSAQMD): The Northern Sierra Air Quality Management District was formed in 1986 by the merging of the Air Pollution Control Districts of Nevada, Plumas and Sierra Counties. The District is required by state law to achieve and maintain the federal and state Ambient Air Quality Standards, which are air quality standards set at levels that will protect the public health.
The District is composed of three primary entities, each with a specific purpose: District staff, Governing Board of Directors, and Hearing Board.
Overall Work Program (OWP): NCTC annually adopts a budget through the preparation of an Overall Work Program. This work program describes the planning projects and activities or work elements that are to be funded, and the type of funds that will pay for the expenditures.
Planning, Programming, and Monitoring (PPM): PPM is funding allocated by the California Transportation Commission (CTC) through the State Transportation Improvement Program (STIP). Designated uses of PPM include:
• Regional transportation planning – includes development and preparation of the regional transportation plan;
• Project planning – includes the development of project study reports or major investment studies conducted by regional agencies or by local agencies, in cooperation with regional agencies; • Program development – includes the preparation of regional transportation improvement programs (RTIPs) and studies supporting them; and
• Monitoring the implementation of STIP projects – includes project delivery, timely use of funds, and compliance with state law and CTC guidelines.
Plans, Specifications, and Estimates (PS&E): In this stage of project development, the scope of the selected alternative is refined; design surveys and photogrammetric mapping is obtained; and reports including traffic data, hydrology and hydraulics, geotechnical design, pavement design, and materials and sound wall design reports are completed. Final right-of-way requirements are determined, and procurement is initiated. At the completion of the PS&E stage, a complete set of project plans have been developed that will allow a competent contractor to bid and build the project. These plans include a refined estimate of the construction costs and any required specifications on how the work is to proceed.
Project Approval and Environmental Documentation (PA/ED): The PA/ED step of project development reinforces the philosophy of balancing transportation needs with community goals and values. Outputs of the NCTC 2023/24 Draft Overall Work Program May 2023 27
PA / ED step are the project report and environmental document. The project report is an engineering document that evaluates the various alternatives for selection of a preferred alternative. The environmental document is a disclosure document that assesses the potential impacts of the project on the environment.
Project Initiation Document (PID): a report that documents the purpose, need, scope, cost, and schedule for a transportation project. The PID identifies and describes the viable alternatives to a transportation problem.
Project Study Report (PSR): A report of preliminary engineering efforts, including a detailed alternatives analysis, cost, schedule, and scope information for a transportation project. A PSR also includes estimated schedule and costs for environmental mitigation and permit compliance.
Public Transportation Modernization Improvement & Service Enhancement Account (PTMISEA):
PTMISEA was created by Proposition 1B, the Highway Safety, Traffic Reduction, Air Quality, and Port Security Bond Act of 2006. Of the $19.925 billion available to Transportation, $3.6 billion dollars was allocated to PTMISEA to be available to transit operators over a ten-year period. PTMISEA funds may be used for transit rehabilitation, safety or modernization improvements, capital service enhancements or expansions, new capital projects, bus rapid transit improvements, or rolling stock (buses and rail cars) procurement, rehabilitation or replacement. Funds in this account are appropriated annually by the Legislature to the State Controller’s Office (SCO) for allocation in accordance with Public Utilities Code formula distributions: 50% allocated to Local Operators based on fare-box revenue and 50% to Regional Entities based on population.
Regional Improvement Program (RIP): The RIP is one of two funding programs in the State Transportation Improvement Program (STIP). The RIP receives 75% of the STIP funds and the second program, the Interregional Improvement Program receives 25% of STIP funds. RIP funds are allocated every two years by the California Transportation Commission (CTC) to projects submitted by Regional Transportation Planning Agencies (RTPAs) in their Regional Transportation Improvement Programs (RTIPs).
Regional Surface Transportation Program (RSTP): The RSTP was established by the State of California to utilize federal Surface Transportation Program funds for a wide variety of transportation projects. The State exchanges these federal funds for less restrictive state funds to maximize the ability of local agencies to use the funds for transportation purposes including planning, construction of improvements, maintenance and operation of public streets, and pedestrian and bicycle projects.
Regional Transportation Improvement Program (RTIP): NCTC submits regional transportation projects to the California Transportation Commission (CTC) for funding in a list called the RTIP. The RTIP is a five-year program that is updated every two years. Projects in the RTIP are funded from the Regional Improvement Program (RIP).
Regional Transportation Mitigation Fee (RTMF): The Western Nevada County Regional Transportation Mitigation Fee Program was established in 2001 through a partnership of Nevada County, City of Nevada City, City of Grass Valley, and the Nevada County Transportation Commission (NCTC). The RTMF Program was developed to collect impact fees from new development to help fund transportation improvement projects needed to accommodate growth in the region of western Nevada County.
Regional Transportation Plan (RTP): The Regional Transportation Plan has been developed to document transportation policy, actions, and funding recommendations that will meet the short- and long-term access and mobility needs of Nevada County residents over the next 20 years. This document is designed to guide the systematic development of a comprehensive multi-modal transportation system for Nevada County.
Regional Transportation Planning Agency (RTPA): County or multi-county entities charged by state law in meeting certain transportation planning requirements. As the RTPA for Nevada County, NCTC coordinates transportation planning for Grass Valley, Nevada City, Nevada County, and the Town of Truckee.
Request for Proposal (RFP): A document that solicits proposals, often made through a bidding process, by an agency or company interested in procurement of a commodity, service, or valuable asset, to potential suppliers to submit business proposals.
Rural Counties Task Force (RCTF): There are 26 rural county Regional Transportation Planning Agencies (RTPAs) or Local Transportation Commissions represented on the Rural Counties Task Force (RCTF). The RCTF is an informal organization with no budget or staff that generally meets every other month. A member of NCTC 2023/24 Draft Overall Work Program May 2023 28
the CTC usually acts as liaison to the RCTF, and CTC and Caltrans staff typically attend these meetings to explain and discuss changing statewide transportation issues that may be of concern to the rural counties.
Rural Planning Assistance (RPA): Annually the 26 rural RTPAsreceive state transportation planning funding, known as RPA, on a reimbursement basis, after costs are incurred and paid for using local funds.
Social Services Transportation Advisory Council (SSTAC): Consists of representatives of potential transit users including the general public, seniors and/or disabled; social service providers for seniors, disabled, and persons of limited means; local consolidated transportation service agencies; and Truckee residents who represent the senior and Hispanic communities. The SSTAC meets at least once annually and has the following responsibilities:
• To maintain and improve transportation services to the residents of Nevada County, particularly the elderly and disabled.
• Review and recommend action to the NCTC relative to the identification of unmet transit needs and advise the Commission on transit issues, including coordination and consolidation of specialized transportation services.
• Provide a forum for members to share information and concerns about existing elderly and handicapped transportation resources.
State Highway Operations and Protection Program (SHOPP): The SHOPP is a four-year listing of projects prepared by Caltrans.
State Transit Assistance (STA): These funds are provided by the State for the development and support of public transportation needs. They are allocated by the State Controller’s Office to each county based on population and transit performance.
State Transportation Improvement Program (STIP): The STIP is a multi-year capital improvement program of transportation projects on and off the State Highway System, funded with revenues from the Transportation Investment Fund and other funding sources. STIP programming generally occurs every two years. The STIP has two funding programs, the Regional Improvement Program and the Interregional Improvement Program.
Technical Advisory Committee (TAC): The Technical Advisory Committee (TAC) is made up of representatives of local public works and planning departments, Caltrans District 3, public airport operators, the air pollution control district, public transit operators, and the NCTC consultant engineer on retainer. Members are assigned by staff of local jurisdictions and other participating organizations. Any decisions made or actions proposed by the TAC shall be subject to the review and approval of the NCTC.
TAC responsibilitiesinclude:
• Provide technical input, assistance, and recommendations to the Commission to ensure there is comprehensive coordination and cooperation in the transportation planning process for Nevada County. • Review and comment on comprehensive regional transportation plans for the area, which include the Regional Transportation Plan (RTP), the Regional Transportation Improvement Program (RTIP), and the Overall Work Program (OWP).
• Coordinate efforts and discussions to create and maintain circulation elements of the General Plan and specific plans of the member governments.
Transit Development Plan (TDP): Transit Development Plans study the County’s transit services. They help identify transit service needs, prioritize improvements and determine the resources required for implementing modified or new service. The plans also provide a foundation for requests for State and federal funding, Transit Services Commission (TSC): This commission oversees and advises as necessary the daily operations of the western Nevada County transit system. The TSC has the following responsibilities:
• Establish fares;
• Adopt the level of transit and paratransit services, including route structure and service areas; • Monitor public response;
• Approve proposed purchase of additional vehicles;
NCTC 2023/24 Draft Overall Work Program May 2023 29
• Review and approve the annual budget for transit and paratransit operations.
Transportation Development Act (TDA): The Transportation Development Act was enacted in 1971 and provides two major sources of funding for public transportation: the Local Transportation Fund (LTF) and the State Transit Assistance fund (STA). The TDA funds a wide variety of transportation programs, including planning and programming activities, pedestrian and bicycle facilities, community transit services, and public transportation projects. One of NCTC’s major responsibilities is the administration of TDA funding in Nevada County.
Travel Demand Model (also Traffic Model): A computer model used to estimate travel behavior and travel demand for a specific future time frame, based on a number of assumptions. In general, travel analysis is performed to assist decision makers in making informed transportation planning decisions. The strength of modern travel demand forecasting is the ability to ask critical “what if” questions about proposed plans and policies.
Truckee North Tahoe Transportation Management Association (TNT/TMA): The Truckee North Tahoe Transportation Management Association is dedicated to fostering public-private partnerships and resources for the advocacy and promotion of innovative solutions to the unique transportation challenges of the Truckee-North Lake Tahoe Resort Triangle. The TNT/TMA is a planning stakeholder and partner with NCTC.
Truckee Tahoe Airport Land Use Commission (TTALUC): The Truckee Tahoe Airport is an "intercounty" airport situated in both Nevada County and Placer County; therefore, a special ALUC with representatives from both counties was formed. Six members are selected, one each, by Placer and Nevada Counties' Board of Supervisors, City Selection Committees, and Airport Managers of each county. A seventh member is chosen by the other six members to represent the general public. NCTC authorized its staff on May 19, 2010 to provide staff support to the TTALUC.
Truckee Tahoe Airport Land Use Compatibility Plan (TTALUCP): A document referred to by the TTALUC and individuals seeking to review standards for land use planning in the vicinity of the Truckee Tahoe Airport.
The plan defines compatible land uses for noise, safety, airspace protection, and overflight. The TTALUC performs consistency determinations for proposed projects in the area covered by the Compatibility Plan as needed.
Vehicle Miles Traveled (VMT): VMT is a metric of the total miles traveled by vehicles in a defined area over a defined period of time and is often used to estimate the environmental impacts of driving, such as Greenhouse Gases and air pollutant emissions. Factors that influence VMT include travel mode, number of trips, and distance traveled. California jurisdictions are transitioning from a Level of Service (LOS) metric to a Vehicle Miles Traveled (VMT) metric within the California Environmental Quality Act’s (CEQA) transportation analysis.
NCTC Budget FY2023/24 DRAFT Page B-1 March 2023
Table 1
Budget Summary FY 2023/24 DRAFT
Revenues Draft Amendment 2
Difference
FY 2023/24 FY 2022/23
LTF Administration 621,492.38 572,216.49 49,275.89
LTF Planning 148,903.80 143,995.41 4,908.39
LTF Contingency 122,052.87 166,215.11 -44,162.24
Rural Planning Assistance (RPA) Formula 294,000.00 294,000.00 0.00 Rural Planning Assistance (RPA) Formula Carryover 0.00 21,731.55 -21,731.55 Rural Planning Assistance (RPA) Grants 0.00 230,000.00 -230,000.00 Rural Planning Assistance (RPA) G rants Carryover 355,000.00 125,000.00 230,000.00 Regional Transportation Mitigation Fees (RTMF) 5,000.00 152,361.98 -147,361.98 STIP Planning Funds (PPM) 213,154.84 155,669.84 57,485.00 ALUC Fees 15,000.00 15,000.00 0.00
Regional Surface Transportation Program (RSTP) 69,997.82 69,997.82 0.00 LTF Carryover 177,192.70 179,017.63 -1,824.93
TOTAL 2,021,794.41 2,125,205.82 -103,411.42
Expenditures DRAFT Amend 2
Difference
FY 2023/24 FY 2022/23
Salary 698,472.58 661,966.72 36,505.86
Benefits 223,347.14 223,905.36 -558.22
Direct (Table 2) 771,527.82 869,920.24 -98,392.42
Indirect (Table 3) 147,394.00 147,394.00 0.00
Contingency 181,052.87 222,019.50 -40,966.63
TOTAL 2,021,794.41 2,125,205.82 -103,411.41
Estimated estmated Difference
Fund Balance FY 2023/24 FY 2022/23
$64,630.20 $241,822.90 ($177,192.70)
NCTC Budget FY2023/24 DRAFT Page B-2 March 2023
Table 2
Direct Costs Budget FY 2023/24
Work Element Draft 23/24 FY 22/23
Amendment 2 Difference Source
1.1 Human Resources Consulting $5,000.00 $5,000.00 $0.00 LTF
1.2 Fiscal Auditor $53,045.00 $51,500.00 $1,545.00 LTF
2.1 Traffic Counts $10,000.00 $10,000.00 $0.00 RPA, LTF, PPM
2.1 Transportation Engineering $25,000.00 $25,000.00 $0.00 LTF, PPM
2.1 Local Agencies Participation in Regional Planning $30,000.00 $30,000.00 $0.00 RPA, LTF, PPM
2.1.1 Regional Transportation Plan Update $144,997.82 $144,997.82 $0.00 RPA, PPM, RSTP
2.2.1 RTMF Update $0.00 $99,937.42 ($99,937.42) RTMF
2.3.3 Eastern Nevada County Transit Development Plan $75,000.00 $75,000.00 $0.00 RPA, LTF
2.4 Coordination of Regional Planning/Intergovernmental Advocacy $58,485.00 $58,485.00 $0.00 RPA, LTF
2.4.2 Airport Land Use Commission Planning & Reviews $15,000.00 $15,000.00 $0.00 ALUC, LTF
2.4.4 RCTF Rural Induced Demand Study $125,000.00 $125,000.00 $0.00 RPA
2.4.6 Zero Emission Vehicle Transition Plan for County of Nevada $230,000.00 $230,000.00 $0.00 RPA Grant TOTAL $771,527.82 $869,920.24 ($98,392.42)
NCTC Budget FY2023/24 DRAFT Page B-3 March 2023
Table 3
Indirect Costs Budget FY 23/24
ACCT ITEM DRAFT AMEND 2 Variance Variance %
FY 23/24 FY 22/23
13.2 Nevada County Auditor/Controller $21,800 $21,800 $0 0.00%
13.1 Legal Counsel $15,000 $15,000 $0 0.00%
13.3 TNT/TMA Membership $4,125 $4,125 $0 0.00%
13.21 Website Update/Maintenance $11,500 $11,500 $0 0.00%
13.17 Nevada County ERC Membership $1,000 $1,000 $0 0.00% Insurance $24,750 $24,750 $0 0.00%
1.1 General Liability & Errors and Omissions $18,250 $18,250 $0 0.00%
1.3 Workers' Compensation $6,500 $6,500 $0 0.00%
Office Expenses $26,904 $26,904 $0 0.00%
2.1 Phones $1,500 $1,500 $0 0.00%
2.2 Equipment Rental $500 $500 $0 0.00%
2.3 Records Storage $1,600 $1,600 $0 0.00%
2.4 Equipment Maintenance Agreements $1,000 $1,000 $0 0.00%
2.5 Publications/Legal Notices $2,500 $2,500 $0 0.00%
2.6 Janitoral Services $900 $900 $0 0.00%
2.7 Payroll Service $1,800 $1,800 $0 0.00%
2.8 Supplies $2,500 $2,500 $0 0.00%
2.9 Printing & Reproduction $250 $250 $0 0.00%
2.10 Subscriptions $300 $300 $0 0.00%
2.11 Computer Software & Network Maintenance $10,254 $10,254 $0 0.00%
2.12 Postage $300 $300 $0 0.00%
2.13 Telework Reimbursement $3,500 $3,500 $0 0.00%
3 Equipment $4,800 $4,800 $0 0.00%
Copier/Printer $800 $800 $0 0.00%
Office Furniture $500 $500 $0 0.00%
Laptop /Computer $3,000 $3,000 $0 0.00%
Miscellaneous $500 $500 $0 0.00%
5 Training and Conferences $1,000 $1,000 $0 0.00%
6 Office Lease $28,000 $28,000 $0 0.00%
7 Utilities $3,000 $3,000 $0 0.00%
8 Travel - Meals & Lodging $750 $750 $0 0.00%
9 Travel - Mileage/Fares/Parking $1,250 $1,250 $0 0.00% 10 Professional & Service Organization $3,515 $3,515 $0 0.00% TOTAL $147,394 $147,394 $0 0.00%
Table 4
Revenues - FY 2023/24 OWP DRAFT
Work Element 23/24 LTF LTF
Carryover RPA Grants RPA Grant
Carryover RPA Formula RPA Formula
Carryover ALUC Fees RTMF STIP Planning
PPM RSTP TOTAL
1.1 General Services 267,607.26 5,000.00 272,607.26
1.2 Fiscal Administration 353,885.12 353,885.12
2.1 Regional Transportation Plan 4,330.47 1,865.43 44,477.07 79,154.84 129,827.81
2.1.1 Regional Transportation Plan Update 57,813.65 75,000.00 69,997.82 202,811.47
2.2 Transportation Improvement Program 6,702.01 41,915.19 48,617.21
2.3 Transit & Paratransit Programs 9,802.41 18,051.42 36,518.76 64,372.59
2.3.3 Eastern Nevada County Transit Development Plan 75,000.00 43,391.36 118,391.36
2.4 Coordination of Regional Planning 29,747.44 157,275.85 187,023.29
2.4.2 Airport Land Use Commission Planning & Reviews 23,321.46 15,000.00 38,321.46
2.4.4 RCTF Rural Induced Demand Study 125,000.00 43,391.36 168,391.36
2.4.6 Zero Emission Vehicle Transition Plan 230,000.00 26,492.60 256,492.60 Contingency 122,052.87 59,000.00 181,052.87
Totals 892,449.04 177,192.70 0.00 355,000.00 294,000.00 0.00 15,000.00 5,000.00 213,154.84 69,997.82 2,021,794.41 Totals may not equal addition of amounts in columns due to rounding.
NCTC Budget FY2023/24 DRAFT Page B-4 March 2023
Table 5
Expenditures - FY 2023/24 DRAFT
Work Elements PY Staff Indirect Transportation
Engineering Consulting Local Agency Other Total
1.1 General Services 1.55 230,716.88 36,890.38 5,000.00 272,607.26
1.2 Fiscal Administration 1.58 259,368.49 41,471.62 53,045.00 (1) 353,885.12
2.1 Regional Transportation Plan 0.26 47,921.36 16,906.46 25,000.00 40,000.00 (2) 129,827.81
2.1.1 Regional Transportation Plan Update 0.32 57,813.65 144,997.82 202,811.47
2.2 Transportation Improvement Program 0.23 41,915.19 6,702.01 48,617.21
2.3 Transit & Paratransit Programs 0.26 49,517.04 14,855.55 64,372.59
2.3.3 Eastern Nevada County Transit Development Plan 0.22 43,391.36 75,000.00 118,391.36 Nev. Co. Coordinated Public Transit-Human Service 0.00 0.00 0.00 0.00
2.4 Coordination of Regional Planning 0.51 97,970.32 30,567.97 50,000.00 (4) 8,485.00 (3) 187,023.29
2.4.2 Airport Land Use Commission Planning & Reviews 0.13 23,321.46 15,000.00 38,321.46
2.4.3 READY Nevada County 0.00 0.00 0.00 0.00
2.4.4 RCTF Rural Induced Demand Study 0.22 43,391.36 125,000.00 168,391.36
2.4.6 Zero Emission Vehicle Transition Plan 0.14 26,492.60 230,000.00 256,492.60 Contingency 181,052.87 181,052.87
TOTAL 5.44 921,819.72 147,394.00 25,000.00 644,997.82 40,000.00 242,582.87 2,021,794.41 Notes:
Totals may not equal addition of amounts in columns due to rounding. (1) $53,045 Fiscal Audit Contract
(2) $10,000 Traffic Counts, Local Agency (WE 2.1): Nev. Co. $7,500; Truckee $7,500; Nevada City $7,500; Grass Valley $7,500. (3) $2,000 Rural Counties Task Force, $5,735 PCTPA Rail Study, $750 Statewide Local Streets and Roads (4) State Advocacy $50,000
Indirect Costs are paid with local funds, no RPA or STIP planning funds are used.
NCTC Budget FY2023/24 DRAFT Page B-5 March 2023
Table 6 Budget Detail FY 2023/24 DRAFT
ACCT ITEM ALLOCATION
1 Insurance 24,750.00
1.1 General Liability & Errors and Omissions 18,250.00
1.3 Workers' Compensation 6,500.00
2 Office Expenses 26,904.00
2.1 Phones 1,500.00
2.2 Equipment Rental 500.00
2.3 Records Storage 1,600.00
2.4 Equipment Maintenance Agreements 1,000.00
2.5 Publications/Legal Notices 2,500.00
2.6 Janitorial Services - carpets, blinds, interior painting, etc. 900.00
2.7 Payroll Service 1,800.00
2.8 Supplies 2,500.00
2.9 Printing & Reproduction 250.00
2.10 Subscriptions 300.00
2.11 Computer Software & Network Maintenance 10,254.00
2.12 Postage 300.00
2.13 Telework Reimbursement 3,500.00
3 Equipment 4,800.00
5 Training and Conferences 1,000.00
6 Office Lease 28,000.00
7 Utilities 3,000.00
8 Travel - Meals & Lodging 750.00
9 Travel - Mileage/ Fares/ Parking 1,250.00
10 Professional & Service Organizations 3,515.00
Subtotal Items 1-10 93,969.00
11 Contingency 181,052.87
12 Salaries, Wages, & Benefits 921,819.72
12.1 Executive Director 240,246.49
12.11 Deputy Executive Director 210,385.86
12.2 Administrative Services Officer 152,234.50
12.3 Transportation Planner 146,558.50
12.4 Administrative Assistant 103,786.43
12.8 Temporary Employee 68,607.95
13 Other Services 824,952.82
13.1 Legal Counsel 15,000.00
13.2 Nevada County Auditor/Controller 21,800.00
13.3 TNT/TMA Membership 4,125.00
13.4 Fiscal Audits (WE 1.2) 53,045.00
13.7 Traffic Counts (WE 2.1) 10,000.00
13.8 Transportation Engineering (WE 2.1) 25,000.00
13.11a Local Agencies (WE 2.1) 30,000.00
13.13 Reg. Transp. Mitigation Fee Update (WE 2.2.1) 0.00
13.16a Rural Counties Task Force Membership (WE 2.4) 2,000.00
13.16b Statewide Local Streets and Roads Needs Assessment (WE 2.4) 750.00
13.17 Nevada County ERC Membership 1,000.00
13.19 Eastern Nev. Co. Transit Development Plan (WE 2.3.3) 75,000.00
13.21 Website Update/Maintenance 11,500.00
13.23 Regional Transportation Plan Update (WE 2.1.1) 144,997.82
13.30 Airport Land Use Commission Project Reviews (WE 2.4.2) 15,000.00
13.48 Human Resources Consulting (WE 1.1) 5,000.00
13.57 RCTF Rural Induced Demand Study (WE 2.4.4) 125,000.00
13.58 Zero Emission Vehicle Transition Plan for County of Nevada (WE 2.4.6) 230,000.00
13.59 State Advocacy (WE 2.4) 50,000.00
13.60 PCTPA Rail Study (WE 2.4) 5,735.00
TOTAL Budget Items 1-13 2,021,794.41
Indirect Costs
Accounts 1 through 10 93,969.00
Legal 15,000.00
Nevada Co. Auditor/Controller 21,800.00
TNT/TMA 4,125.00
Nevada Co. ERC Membership 1,000.00
Website Update/Maintenance 11,500.00
Total Indirect Costs 147,394.00
Calculated Indirect Rate Indirect Cost / Salaries & Benefits 15.99% NCTC Budget FY2023/24 DRAFT Page B-6 March 2023
CITY OF NEVADA CITY
CITY COUNCIL STAFF REPORT
MEETING OF: May 10, 2023 Agenda Item No. 06
Subject: Consideration of a City Investment Report for the 1st Quarter 2023.
From: Stephen Erlandson, Interim Assistant City Manager Date: May 2, 2023
Reviewed & Approved:
City Manager: STG
City Attorney:
Recommended Action: Receive and file the report.
ISSUE STATEMENT AND DISCUSSION:
The City Council adopted an amended Investment Policy on January 25, 2023. The City Investment Policy requires the City Manager to submit a quarterly cash and investment report to the City Council that contains a summary of investment transactions including investment types, percent of portfolio, yield, purchase date, maturity date, issuer or institution, par and dollar amount invested, market value, source of market valuation, and the portfolio’s average weighted yield and maturity.
The quarterly cash and investment report provides a summary of the cash and investment accounts held by the City for the quarter ended March 31, 2023. In order to manage its cash and investments, the City combines cash resources from all funds into a single pool consisting of a number of accounts and securities.
The balance in the pooled cash account includes cash and liquid investments that are available to meet the City’s current cash needs. Cash in excess of the City’s current cash needs is invested in interest-bearing investments with various maturities.
Time Value Investments, Inc. (TVI) manages and makes recommendations for $1,234,918.47 (market value) of the City’s investment portfolio. City staff directly manages the LAIF pooled investment of $528,718.97 and all of the City’s Tri Counties checking accounts.
Detailed information regarding the securities contained in the City’s investment portfolio is provided in the City’s Investment Report (Attached).
FINANCIAL AND/OR POLICY IMPLICATIONS:
There is no fiscal impact as a result of this action.
STRATEGIC PLAN ALIGNMENT:
This action, reporting on the program, is consistent with the embedded strategic initiative of Engagement:
Community engagement and communications with stakeholders.
ENVIRONMENTAL CONSIDERATIONS:
None.
LEGAL REVIEW:
City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.
ATTACHMENTS:
Investment Report for the Quarter Ended March 31, 2023
CITY OF NEVADA CITY
INVESTMENT REPORT
as of
March 31, 2023
Sean Grayson
CITY MANAGER
Stephen Erlandson
INTERIM ASSISTANT CITY MANAGER
May 10, 2023
CITY OF NEVADA CITY
INVESTMENT REPORT
TABLE OF CONTENTS
Statement of Compliance/Non-Compliance 1
Report of Cash and Investments 2
LAIF Investment Reports 3
Time Value Investments Statement 6
City of Nevada City
Statement of Compliance/Non-Compliance
with the City's Investment Policy
The undersigned officers of the City of Nevada City hereby certify that:
As of March 31, 2023, the City of Nevada investment report includes all cash and investments of the City and is in conformance with all State laws and in compliance with the Investment Policy adopted at the January 25, 2023 Regular City Council Meeting. At the time of the report, there is sufficient liquidity from cash, cash equivalents, and anticipated revenues available to meet the City's budgeted expenditure requirements for the next six months.
Sean Grayson
City Manager G;lf%;zt;OQ
Interim Assistant City Manager
1 Description
Settlement
Date
Maturity
Date
Shares/
Par Value
Coupon
Rate Yield Cost
Percent of
Portfolio
Market *
Value
Cash in Bank
Petty Cash $ 1,300.00 1,300.00 $
Tri Counties Bank General Checking 4,204,519.13 4,204,519.13Tri Counties Bank Core Cannabis Checking 2,665,623.42 2,665,623.42Tri Counties Bank Fire Checking 22,740.05 22,740.05Time Value Investments Money Market 47,955.25 47,955.25 Total - Cash in Bank $ 6,942,137.85 79.79% 6,942,137.85 $ Pooled Investments
Local Agency Investment Fund 2.831% 528,718.97 $ 528,718.97 $ Total - Pooled Investments $ 6.08% 528,718.97 528,718.97 $ Certificates of Deposit
American Express National Bank- 02589AC67 4/13/22 4/14/25 246,000.00 $ 2.600% 2.710% 246,000.00 $ 234,925.08 $ Capital One Bank - 14042TFJ1 4/13/22 4/13/27 246,000.00 2.700% 2.910% 246,000.00 226,270.80Comenity Capital Bank - 20033A2Z8 4/14/22 4/14/26 249,000.00 2.600% 2.760% 249,000.00 232,854.84 Total - Certificates of Deposit 741,000.00 $ 741,000.00 $ 8.52% 694,050.72 $ US Treasury Notes
9128286R6 4/30/19 4/30/24 250,000.00 $ 2.250% 2.320% 242,147.50 $ 243,760.00 $ 91282CBX8 4/30/21 4/30/23 250,000.00 0.125% 0.120% 246,562.50 249,152.50 Total - US Treasury Notes 500,000.00 $ 488,710.00 $ 5.62% 492,912.50 $ $ 1,229,710.00 1,241,000.00 $ 14.13% 1,186,963.22 $
$ 1,715,682.19 1,758,428.97 $ $ 100.00% 8,657,820.04 8,700,566.82 $ 843 Days589 Days
2.13%2.35%
NOTE: Market value disclosure is for informational purposes only. City policy is to hold all investments until maturity; therefore, any unrealized gain or loss reflected between the cost and market value of an investment will not be realized.Average weighted maturity of investements, excluding investment poolsAverage weighted maturity of investements, including investment poolsAverage weighted yield of investements, excluding investment poolsAverage weighted yield of investements, including investment pools * Market Value of City investments provided by Time Value Investments (see attached statement).
Total City Cash and Investments
City of Nevada City
Report of Cash and Investments
for the Quarter Ended March 31, 2023
Total City Investments, Excluding Pooled InvestmentsTotal City Investments, Including Pooled Investments 2 March 2.831
February 2.624
January 2.425
0.00007493902135155
0.986510329
LAIF Earnings Ratio(2):
LAIF Fair Value Factor(1):
PMIA Daily(1): 2.87
LAIF Apportionment Rate 2.74 (2):
PMIA Quarter to Date(1): 2.63
PMIA Average Life 275 (1):
Treasuries
64.15%
Agencies
21.72%
Certificates of
Deposit/Bank Notes
6.48%
Time
Deposits
2.74%
Commercial
Paper
4.47%
Corporate
Bonds
0.24%
Loans
0.20%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a).
Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 04/19/23
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 03/31/23
Chart does not include $3,085,000.00 in mortgages, which equates to 0.002%. Percentages may not total 100% due to rounding.
Pooled Money Investment Account
Monthly Portfolio Composition (1)
03/31/23
$191.2 billion
3 Carrying Cost Plus
Description Accrued Interest Purch. Amortized Cost Fair Value Accrued Interest United States Treasury:
Bills 29,418,545,599.25 $ 29,779,495,353.47 $ 29,757,207,000.00 $ NA Notes 93,242,224,235.91 $ 93,212,620,838.86 $ 90,945,077,500.00 $ 288,849,618.00 $ Federal Agency:
SBA 322,209,737.47 $ $ 322,209,737.47 $ 321,868,141.12 $ 1,291,571.96 MBS-REMICs $ 3,084,994.85 $ 3,084,994.85 $ 3,058,806.67 $ 13,760.19 Debentures $ 10,349,812,980.86 $ 10,349,583,675.33 $ 10,206,571,800.00 $ 45,703,340.00 Debentures FR $ - $ - $ - $ -
Debentures CL $ 2,550,000,000.00 $ 2,550,000,000.00 $ 2,495,849,500.00 $ 25,411,824.00 Discount Notes $ 25,242,636,340.20 $ 25,554,072,104.18 $ 25,548,182,500.00 NA Supranational Debentures $ 3,074,194,538.58 $ 3,074,194,538.58 $ 3,010,317,500.00 $ 11,201,903.00 Supranational Debentures FR $ - $ - $ - $ -
CDs and YCDs FR $ - $ - $ - $ -
Bank Notes $ 200,000,000.00 $ 200,000,000.00 $ 200,045,234.42 $ 2,003,194.45 CDs and YCDs $ 12,200,000,000.00 $ 12,200,000,000.00 $ 12,194,072,815.39 $ 141,674,375.01 Commercial Paper $ 8,539,926,819.43 $ 8,629,619,069.50 $ 8,625,697,222.20 NA Corporate:
Bonds FR $ - $ - $ - $ -
Bonds $ 454,676,266.87 $ 454,676,266.87 $ 432,355,270.00 $ 3,364,631.80 Repurchase Agreements $ - $ - $ - $ -
Reverse Repurchase $ - $ - $ - $ -
Time Deposits $ 5,237,000,000.00 $ 5,237,000,000.00 $ 5,237,000,000.00 NA PMIA & GF Loans $ 376,839,000.00 $ 376,839,000.00 $ 376,839,000.00 NA TOTAL $ 191,211,150,513.42 $ 191,943,395,579.11 $ 189,354,142,289.80 $ 519,514,218.41 Fair Value Including Accrued Interest $ 189,873,656,508.21 Repurchase Agreements, Time Deposits, PMIA & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost).
The value of each participating dollar equals the fair value divided by the amortized cost (0.986510329).
As an example: if an agency has an account balance of $20,000,000.00, then the agency would report its participation in the LAIF valued at $19,730,206.58 or $20,000,000.00 x 0.986510329.
State of California
Pooled Money Investment Account
Market Valuation
3/31/2023
4 Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
May 02, 2023
LAIF Home
PMIA Average Monthly
Yields
CITY OF NEVADA CITY
CITY CLERK
317 BROAD STREET
NEVADA CITY, CA 95959
Account Number: 98-29-580
March 2023 Statement
Tran Type Definitions
Account Summary
Total Deposit: 0.00 Beginning Balance: 528,718.97
Total Withdrawal: 0.00 Ending Balance: 528,718.97
5 6
7 8
9 10
11 12
CITY OF NEVADA CITY
CITY COUNCIL STAFF REPORT
MEETING OF: May 10, 2023 Agenda Item No. 07
Subject: Consideration of Resolution No. 2023-19: A
Resolution of the City Council of the City of Nevada City to Extend for 60 Days Proclamation No. 2023-02 and Resolution No. 2023-09 Declaring the Existence of a Local Emergency Due to the February 24, 2023 Winter Storm
From: Sean Grayson, City Manager
Date: May 3, 2023
Reviewed & Approved:
City Manager:
City Attorney:
Recommended Action: Adopt the resolution.
ISSUE STATEMENT AND DISCUSSION:
On March 8, 2023, Council adopted Resolution No. 2023-09 ratifying a declaration of emergency (Proclamation No. 2023-02) issued on March 3, 2023, by the City Manager, acting in his capacity as Director of Civil Defense and Disaster for the City, declaring a local emergency based on the existence of conditions of extreme disaster or extreme peril to the safety of persons and property in the city caused by the February 24, 2023, winter storm.
There remains storm debris, damage to structures and property and other impacts from the storm. The City continues to process claims, provide remediation and repair damages. The City has not received any federal or state reimbursement for storm damage expenses. The impacts of the storm persist as a local emergency to the City.
Council must act to extend an emergency declaration every 60 days to keep in effect the mandates of the proclamation. By adopting Resolution No. 2023-19, the extension will provide for those provisions to be effective until July 9, 2023. Action can be taken sooner if conditions change to terminate the order. If conditions remain, another resolution will need to be adopted to extend the emergency.
FINANCIAL AND/OR POLICY IMPLICATIONS:
None with the adoption of the resolution. Ratification of the proclamation by adoption of the resolution may allow for the City to submit requests for reimbursement of costs associated with the storm through state and federal programs. Staff is in the process of making damage assessments along with cost estimates.
STRATEGIC PLAN ALIGNMENT:
This action is consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.
ENVIRONMENTAL CONSIDERATIONS:
Not applicable.
LEGAL REVIEW:
City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.
ATTACHMENTS:
Proclamation 2023-02
Resolution 2023-09
Resolution 2023-19
RESOLUTION NO. 2023-19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEVADA CITY TO EXTEND FOR 60 DAYS PROCLAMATION NO. 2023-02 AND RESOLUTION NO. 2023- 09 DECLARING THE EXISTENCE OF A LOCAL EMERGENCY DUE TO THE FEBRUARY 24, 2023, WINTER STORM
WHEREAS, the city manager, acting in her capacity as the Director of Civil Defense and Disaster declared existence of an emergency pursuant to Government Code Section 8630 and Nevada City Municipal Code Section 2.44.0505(A)(1) and enacted Proclamation 2023-02 on March 3, 2023; and
WHEREAS, the City Council ratified the proclamation on March 8, 2023 by adopting Resolution No. 2023-09; and
WHEREAS, the proclamation provides that:
- the City was inundated by winter storm that created excessive amounts of snow in an area that generally does not received much snow;
- the impacts of the storm resulted in a large number of fallen trees and limbs creating safety hazards throughout the city as well as downed power lines and loss of power; - the conditions presented by the storm have taxed the city’s small staff to the limit and conditions created by the storm are beyond the control, capacity and resources of the city’s
WHEREAS, while power has been restored, the other conditions of downed trees and other debris combined with limited staff and resources continue to exist and warrant continuation of the emergency declaration; and
WHEREAS, the declaration must be renewed every 60 days to maintain its full force and effect; and
WHEREAS, the conditions cited in the proclamation continue to exist in and around the city; and
WHEREAS, a true and correct copy of Proclamation 2023-02 is attached hereto and incorporated by reference;
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Nevada City that Proclamation 2023-02 declaring an emergency is hereby continued in full force and effect.
PASSED, APPROVED AND ADOPTED this 10th day of May 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Doug Fleming, Mayor
ATTEST:
______________________________________
Niel Locke, City Clerk
PROCLAMATION NO. 2023-02
APROCLAMATION BYTHE CITYMANAGER OFTHE CITY OF NEVADA
CITY, CALIFORNIA,ACTINGASTHEDIRECTOROFCIVILDEFENSEAND
DISASTER, DECLARING THE EXISTENCE OF A LOCAL EMERGENCY
DUE TO THE FEBRUARY 24, 2023, WINTER
STORMS
WHEREAS, the CityManager, acting in his capacity asDirector ofCivil Defense and Disaster for Nevada City, is authorized by Section 2.44.050(A)(l) ofthe Nevada City Municipal Code to declare the existence orthreatened existence of a local emergency or disaster when the City is affected or likely to be affected by a public calamity; and WHEREAS, as Director of Civil Defense and Disaster all of the authorities contained in Section 2.44.050(A)(l) are being invoked and activated; and WHEREAS, Government Code Section 8550 et seq., including Section 8558(c), and 8630 authorize the City Managerto proclaim a local emergency when the City is threatened by conditions of disaster or extreme peril to the safety of persons and property within the City that arelikelytobebeyondthe controloftheservices,personnel, equipment,andfacilitiesofthe City; and
WHEREAS, the City of Nevada City on February 24, 2023, and continuing through at least March 3, 2023, was inundated by winter storms that created high winds and excessive amounts of snow in an area that generally does not receive such a volume of snow in such a small period of time, and damaging freezing; and WHEREAS, the impacts of the storms resulted in a large number of fallen trees and limbs blocking city streets and sidewalks creating safety hazards and damage throughout the city; and
WHEREAS, the City’s water and wastewater treatment facilities operated on generator power and experienced an inundation of snow and debris causing operations impacts and damage to infrastructure; and
WHEREAS, portionsofthe cityexperiencedlossofpower, lossofphone, andlossof internet due to Pacific Gas & Electric (PG&E) lines being torn down by the fallen trees and limbs as well as many utility poles being downed; and
WHEREAS, the conditions presented by this storm have taxed the city's small staff to the limit and conditions created by the storm are beyond the control, capacity and resources of the city's resources, services, equipment, and facilities of the city; and WHEREAS, those same conditions constitute and warrant a proclamation of the existence of a local emergency; and
WHEREAS, on March 1, 2023, the County of Nevada issued a Proclamation of a State of Emergency throughout the County for the severe winter storms; and WHEREAS, on March 1, 2023, California Governor Gavin Newsom issued a Proclamation of State of Emergency to support disaster response and relief in twelve California counties including Nevada County; and
WHEREAS, the Director of Civil Defense and Disaster finds that a declaration of a local emergency will assist in a coordinated public safety response to the stated storm event emergency to protect lives and property of the citizens of Nevada City and constitutes an emergency situation as set forth in California Government Code sections 8558 and 8630; and WHEREAS, Government Code Section 8630 authorizesthe City Manager, in his capacity as Director of Civil Defense and Disaster, to declare the existence of a local emergency or disaster which shall go into immediate effect and remain in effect for 7 days until ratified by the City Council;
NOW, THEREFORE, IT IS PROCLAIMED AND ORDERED by the City Manager, the Director of Civil Defense and Disaster for Nevada City, as follows:
A. As contemplated in the Emergency Services Act contained in Government Code Section 8550 et. Seq., including Section 8558(c) and Section 2.44.050(A)(l) of the Nevada City Municipal Code, a local emergency exists based on the existence of conditions of disaster or extreme peril to the safety of persons and property caused by the December 31, 2022, winter storm as detailed above.
B. The City Council shall review and ratify this proclamation within 7 days as required by state law, and if ratified, shall continue to exist until the City Council proclaims the termination of this local emergency. The City Council shall review the need for continuing the local emergency as required by state law until it terminates the local emergency and shall terminate the local emergency at the earliest possible date that conditions warrant.
C. During the existence of this local emergency, the powers, functions, and duties of the emergency organization of this City shall be those prescribed by state law and by ordinances, resolutions, and orders of this City, including but not limited to Chapter 2.44 of the Nevada City Municipal Code
D.That the City of Nevada City orders that, within the boundaries of the City of Nevada City, the orders and/or recommendations of the Director of Civil Defense and Disaster be deemed mandatory.
E. That the Emergency Waiver Provisions in the Memorandums of Understanding (MOU) for Management and Supervisory Employees and Miscellaneous Employees is hereby invoked suspending the provisions of the City's Personnel Rules and MOUs as they relate to the City's ability to respond to this emergency.
F. That a copy of this proclamation be forwarded to the Director of California Governor's Office of Emergency Services requesting that the Director find it acceptable in accordance with State Law; that the Governor of California, pursuant to the Emergency Services Act, issue a proclamation declaring an emergency in the City of Nevada City; that the Governor waive regulations that may hinder response and recovery efforts; that recovery assistance be made available under the California Disaster Assistance Act; and that the State expedite access to State and Federal- resources and any other appropriate federal disaster relief programs.
Proclaimed this 3rd day of March 2023
____________________________________ ________________________________ Sean Grayson, City Manager Dean Pucci, City Attorney
Director of Civil Defense and Disaster
____________________________________
Gabrielle Christakes, Deputy City Clerk
RESOLUTION NO. 2023-09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEVADA
CITY, CALIFORNIA, RATIFYING PROCLAMATION NO. 2023-02 OF
THE CITY MANAGER ACTING IN HIS ROLE AS THE DIRECTOR OF
CIVIL DEFENSE AND DISASTER DECLARING AN EMERGENCY DUE
TO THE FEBRUARY 24, 2023, WINTER STORM
THE CITY COUNCIL OF NEVADA CITY DOES HEREBY RESOLVE AS FOLLOWS:
WHEREAS, the City Manager, acting in his role as the Director of Civil Defense and Disaster is authorized to declare the existence of an emergency pursuant to Government Code section 8630 and Nevada City Municipal Code section 2.44.050(A)(1) when the City is affected or likely to be affected by a public calamity; and
WHEREAS, Government Code Section 8550 et seq., including Section 8558(c), and 8630 authorize the City Manager to proclaim a local emergency when the City is threatened by conditions of disaster or extreme peril to the safety of persons and property within the City that are likely to be beyond the control of the services, personnel, equipment, and facilities of the City; and WHEREAS, the City of Nevada City on February 24, 2023, and continuing through at least March 3, 2023, was inundated by winter storms that created high winds and excessive amounts of snow in an area that generally does not receive such a volume of snow in such a small period of time, and damaging freezing; and
WHEREAS, the impacts of the storms resulted in a large number of fallen trees and limbs blocking city streets and sidewalks creating safety hazards and damage throughout the city; and WHEREAS the City’s water and wastewater treatment facilities operated on generator power and experienced an inundation of snow and debris causing operations impacts and damage to infrastructure; and
WHEREAS, portions of the city experienced loss of power, loss of phone, and loss of internet due to Pacific Gas & Electric (PG&E) lines being torn down by the fallen trees and limbs as well as many utility poles being downed; and
WHEREAS, the conditions presented by this storm have taxed the city’s small staff to the limit and conditions created by the storm are beyond the control, capacity and resources of the city’s resources, services, equipment and facilities of the city; and
WHEREAS, those same conditions constitute and warrant a proclamation of the existence of a local emergency; and
WHEREAS, on March 1, 2023, the County of Nevada issued a Proclamation of a State of Emergency throughout the County for the severe winter storms; and WHEREAS, on March 1, 2023, California Governor Gavin Newsom issued a Proclamation of State of Emergency to support disaster response and relief in twelve California counties including Nevada County; and
WHEREAS, on March 3, 2023, the City Manager for Nevada City, acting in his capacity as Director of Civil Defense and Disaster, issued Proclamation No. 2023-02 declaring the existence of an emergency. A true and correct copy of this Proclamation is attached hereto and incorporated by reference.
NOW, THEREFORE, IT IS ORDERED by the City Council of the City of Nevada City as follows:
A. The City Manager’s Proclamation of an Emergency No. 2023-02 dated March 3, 2023, and orders contained therein, are hereby ratified.
B. As contemplated in the Emergency Services Act contained in Government Code Section 8550, et seq., including Section 8558(c), and Chapter 2.44 of the Nevada City Municipal Code, a local emergency exists based on the existence of conditions of disaster or of extreme peril to the safety of persons and property caused by the impacts of the December 31, 2022, snowstorm as detailed in the recitals set forth above.
C. The area of the City which is endangered/imperiled is the entire City.
D. City Manager, acting in his capacity as Director of Civil Defense and Disaster, is authorized to perform all duties as outlined in section 2.44.050 of the Nevada City Municipal Code to protect life and property for the duration of the Emergency.
E. During the existence of this emergency, the powers, functions, and duties of the emergency organization of this City shall be those prescribed by state law and by ordinances, resolutions, and orders of this City.
F. The following orders shall remain in effect for the duration of this Emergency:
1. The orders and/or recommendations of the Director of Civil Defense and Disaster are deemed mandatory.
2. The Emergency Waiver Provisions in the Memorandums of Understanding (MOU) for Management and Supervisory Employees and Miscellaneous Employees is invoked suspending the provisions of the City’s Personnel Rules and MOUs as they relate to the City’s ability to respond to this emergency.
G. A copy of this resolution and the emergency proclamation shall be forwarded to the Director of California Governor’s Office of Emergency Services requesting that the Director find it acceptable in accordance with State Law; that the Governor of California, pursuant to the Emergency Services Act, issue a proclamation declaring an emergency in the City of Nevada City; that the Governor waive regulations that may hinder response and recovery efforts; that recovery assistance be made available under the California Disaster Assistance Act; and that the State expedite access to State and Federal resources and any other appropriate federal disaster relief programs.
H. This local emergency shall continue to exist until the City Council proclaims the termination of this local emergency. The City Council shall review the need for continuing the local emergency at least once every sixty (60) days until the City Council terminates the emergency.
PASSED, APPROVED AND ADOPTED this 8th day of March 2023. ______________________________
Doug Fleming, Mayor
ATTEST:
_________________________________
Gabrielle Christakes, Deputy City Clerk
APPROVED AS TO FORM:
_________________________________
Dean J. Pucci, City Attorney
CITY OF NEVADA CITY
CITY COUNCIL STAFF REPORT
MEETING OF: May 10, 2023 Agenda Item No. 08
Subject: Consideration of Resolution No. 2023-20: A
Resolution of the City Council of the City of Nevada City Authorizing the City Manager to Execute the Agreement and Any Documents Related to the Application, Acceptance,
Implementation, and Close Out of the Proposition 64 Public Health and Safety Cohort 3 Grant Agreement Number BSCC
954-22
From: Sean Grayson, City Manager
Date: May 3, 2023
Reviewed & Approved:
City Manager:
City Attorney:
Recommended Action: Adopt the resolution.
ISSUE STATEMENT AND DISCUSSION:
On April 19, 2023, the City was notified by the California Board of State and Community Corrections (BSCC) that the City was awarded a grant under the Proposition 64 Public Health & Safety Grant Cohort
3. The grant is for $3 million over a five-year period. On May 4, 2023, the City received the grant agreement from the BSCC that must be executed in order to implement any of the grant activities. The BSSC requires that, in order to execute the grant agreement, the city must “submit a resolution delegating authority to the individual authorized to execute the grant agreement. The attached Resolution 2023-20 provides this delegation to the City Manager. The complete contract is attached.
FINANCIAL AND/OR POLICY IMPLICATIONS:
None with the adoption of the resolution. The resolution is required in order to execute the contract. The $3 million grant award requires the adoption of the resolution.
STRATEGIC PLAN ALIGNMENT:
This action is consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.
ENVIRONMENTAL CONSIDERATIONS:
Not applicable.
LEGAL REVIEW:
City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.
ATTACHMENTS:
Resolution 2023-20
Proposition 64 Public Health and Safety Cohort 3 program agreement number BSCC 954-22 RESOLUTION NO. 2023-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEVADA CITY
AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND ANY
DOCUMENTS RELATED TO THE APPLICATION, ACCEPTANCE,
IMPLEMENATION, AND CLOSE OUT OF THE PROPOSITION 64 PUBLIC HEALTH AND SAFETY COHORT 3 GRANT AGREEMENT NUMBER BSCC 954-22
WHEREAS, the City of Nevada City applied for and was award a grant under the Proposition 64 Public Health and Safety Cohort 3 program (agreement number BSCC 954-22); and
WHEREAS, the Board of State and Community Corrections (BSCC) is the state contracting agency for the grant; and
WHEREAS, BSSC requires that, in order to execute the grant agreement, the city must “submit a resolution delegating authority to the individual authorized to execute the grant agreement; and
WHEREAS, the City Manager is authorized to execute contracts and agreements on behalf of the City; and
WHEREAS, the City Council wishes to delegate authority to the City Manager in relation to the grant; and
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Nevada City that the City Manager is authorized to execute the Proposition 64 Public Health and Safety Cohort 3 program (agreement number BSCC 954-22) agreement and any documents related to the application, acceptance, implementation, and close out of the grant.
PASSED, APPROVED AND ADOPTED this 10th day of May 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Doug Fleming, Mayor
ATTEST:
______________________________________
Niel Locke, City Clerk
STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID: 5227-BSCC95422 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER (If Applicable) STD 213 (Rev 03/2019) BSCC 954-22 BSCC-5227
1. This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTOR NAME
CITY OF NEVADA CITY
2. The term of this Agreement is:
START DATE
MAY 1, 2023
THROUGH END DATE
OCTOBER 31, 2028
3. The maximum amount of this Agreement is:
$3,000,000.00
4. The parties agree to comply with the terms and conditions of the following exhibits and attachments, which are by this reference made a part of the Agreement.
EXHIBITS TITLE PAGES
Exhibit A Scope of Work 4
Exhibit B Budget Detail and Payment Provisions 5
Exhibit C General Terms and Conditions (04/2017) 4
Exhibit D Special Terms and Conditions 5
Attachment 1* Proposition 64 Public Health & Safety (Prop 64 PH&S) Grant Request for Proposals * Attachment 2 Proposition 64 PH&S Grant Program Cohort 3 Application for Funding 27 Appendix A Proposition 64 PH&S Grant Program Cohort 3 Scoring Panel Roster 1 Appendix B Criteria for Non-Governmental Organizations Receiving BSCC Funds (attached separately) 2 * This item is hereby incorporated by reference and can be viewed at:
http://www.bscc.ca.gov/proposition-64-public-health-safety-grant-program/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)
CITY OF NEVADA CITY
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
317 Broad Street Nevada City CA 95959
PRINTED NAME OF PERSON SIGNING TITLE
SEAN GRAYSON City Manager
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Ste 200 Sacramento CA 95833
PRINTED NAME OF PERSON SIGNING TITLE
RICARDO GOODRIDGE Deputy Director
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06 City of Nevada City
BSCC 954-22
EXHIBIT A
SCOPE OF WORK
1. GRANT AGREEMENT – Proposition 64 Public Health & Safety Grant This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and City of Nevada City (hereafter referred to as the Grantee).
2. PROJECT SUMMARY AND ADMINISTRATION
A. The Prop 64 PH&S Grant Program is funded by a portion of tax revenue generated from the cultivation and retail sale of legal adult-use cannabis or cannabis products. $150,000,000 is available from the combination of the Fiscal Year 2023-24 State Budget appropriation and prior fiscal year Budget Act appropriations for local assistance grants for the Proposition 64 Public Health and Safety (Prop 64 PH&S) Cohort 3 Grant Program, administered by the BSCC.
The purpose of this grant program is to fund projects that assist with law enforcement efforts, fire protection efforts, or other local projects addressing public health and safety associated with the implementation of the Control, Regulate and Tax Adult Use of Marijuana Act (AUMA)
B. Grantee agrees to administer the project in accordance with Attachment 1: Proposition 64 PH&S Grant Program Cohort 3 Request for Proposals (incorporated by reference) and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding which is attached and hereto and made part of this agreement.
3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, performance, or payment for work performed under this Grant Agreement.
B. The Grantee’s project officials shall be those identified as follows:
Authorized Officer with legal authority to sign:
Name: Sean Grayson
Title: City Manager
Address: 317 Broad Street, Nevada City, CA 95959
Phone: 530-265-2496
Email: [email protected]
City of Nevada City
BSCC 954-22
EXHIBIT A
SCOPE OF WORK
Designated Financial Officer authorized to receive warrants:
Name: Victoria Knoll
Title: Chief Financial Officer
Address: 317 Broad Street, Nevada City, CA 95959
Phone: 530-265-2496
Email: [email protected]
Project Director authorized to administer the project:
Name: Sean Grayson
Title: City Manager
Address: 317 Broad Street, Nevada City, CA 95959
Phone: 530-265-2496
Email: [email protected]
C. Either party may change its project representatives upon written notice to the other party.
D. By signing this Grant Agreement, the Authorized Officer listed above warrants that they have full legal authority to bind the entity for which they sign.
4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Prop 64 PH&S Grant Program Cohort 3 Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding.
5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:
Progress Report Periods Due no later than:
1. May 1, 2023 to June 30, 2023 August 15, 2023
2. July 1, 2023 to September 30, 2023 November 15, 2023
3. October 1, 2023 to December 31, 2023 February 15, 2024
4. January 1, 2024 to March 31, 2024 May 15, 2024
5. April 1, 2024 to June 30, 2024 August 15, 2024
6. July 1, 2024 to September 30, 2024 November 15, 2024
7. October 1, 2024 to December 31, 2024 February 15, 2025
8. January 1, 2025 to March 31, 2025 May 15, 2025
9. April 1, 2025 to June 30, 2025 August 15, 2025
10.July 1, 2025 to September 30, 2025 November 15, 2025 City of Nevada City
BSCC 954-22
EXHIBIT A
SCOPE OF WORK
11.October 1, 2025 to December 31, 2025 February 15, 2026
12.January 1, 2026 to March 31, 2026 May 15, 2026
13.April 1, 2026 to June 30, 2026 August 15, 2026
14.July 1, 2026 to September 30, 2026 November 15, 2026
15.October 1, 2026 to December 31, 2026 February 15, 2027
16.January 1, 2027 to March 31, 2027 May 15, 2027
17.April 1, 2027 to June 30, 2027 August 15, 2027
18.July 1, 2027 to September 30, 2027 November 15, 2027
19.October 1, 2027 to December 31, 2027 February 15, 2028
20.January 1, 2028 to March 31, 2028 May 15, 2028
21.April 1, 2028 to April 30, 2028 June 15, 2028
Note: Service delivery period ends April 30, 2028. The period of May 1, 2028 to October 31, 2028 is for completion of Local Evaluation Report and financial audit only.
B. Evaluation Documents Due no later than:
1. Local Evaluation Plan September 30, 2023
2. Final Local Evaluation Report October 31, 2028
C. Other Due no later than:
Financial Audit October 31, 2028
Grantees shall submit all other reports and data as required by the BSCC.
6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.
B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project. Source documentation includes copies of all awards, applications, approved modifications, financial records, and narrative reports.
C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time.
Time and effort reports are also required for all subcontractors and consultants.
D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.
City of Nevada City
BSCC 954-22
EXHIBIT A
SCOPE OF WORK
E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.
F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later.
7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Prop 64 PH&S Cohort 3 Scoring Panel (See Appendix A) from receiving funds awarded under the Prop 64 PH&S Cohort 3 RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the Prop 64 PH&S Cohort 3 Scoring Panel membership roster (see Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the Prop 64 PH&S Cohort 3 Scoring Panel.
B. In cases of an actual conflict of interest with a Prop 64 PH&S Cohort 3 Scoring Panel member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.
8. FINANCIAL AUDIT
Grantees are required to provide the BSCC with a financial audit no later than the end of the contract term, October 31, 2028. The financial audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county’s or city’s project financial management functions. Expenses for this final audit may be reimbursed for actual costs up to $25,000.
City of Nevada City
BSCC 954-22
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
1. INVOICING AND PAYMENTS
A. The Grantee shall be paid quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.
Quarterly Invoicing Periods: Due No Later Than:
1. May 1, 2023 to June 30, 2023 August 15, 2023
2. July 1, 2023 to September 30, 2023 November 15, 2023
3. October 1, 2023 to December 31, 2023 February 15, 2024
4. January 1, 2024 to March 31, 2024 May 15, 2024
5. April 1, 2024 to June 30, 2024 August 15, 2024
6. July 1, 2024 to September 30, 2024 November 15, 2024
7. October 1, 2024 to December 31, 2024 February 15, 2025
8. January 1, 2025 to March 31, 2025 May 15, 2025
9. April 1, 2025 to June 30, 2025 August 15, 2025
10.July 1, 2025 to September 30, 2025 November 15, 2025
11.October 1, 2025 to December 31, 2025 February 15, 2026
12.January 1, 2026 to March 31, 2026 May 15, 2026
13.April 1, 2026 to June 30, 2026 August 15, 2026
14.July 1, 2026 to September 30, 2026 November 15, 2026
15.October 1, 2026 to December 31, 2026 February 15, 2027
16.January 1, 2027 to March 31, 2027 May 15, 2027
17.April 1, 2027 to June 30, 2027 August 15, 2027
18.July 1, 2027 to September 30, 2027 November 15, 2027
19.October 1, 2027 to December 31, 2027 February 15, 2028
20.January 1, 2028 to March 31, 2028 May 15, 2028
21.April 1, 2028 to April 30, 2028 June 15, 2028
Final Invoicing Periods*: Due no later than:
1. May 1, 2028 to June 30, 2028 August 15, 2028
2. July 1, 2028 to October 31, 2028 December 15, 2028
*Note: Service delivery period ends April 30, 2028. The period of May 1, 2028 to October 31, 2028 is for completion of Local Evaluation Report and financial audit only.
B. All grant project expenditures (excluding costs associated with the completion of the Final Local Evaluation Report and the financial audit) must be incurred by the end of the grant project service period, April 30, 2028, and included on the final invoice City of Nevada City
BSCC 954-22
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
due no later than June 15, 2028. Project costs incurred after April 30, 2028 will not be reimbursed/eligible for contribution.
C. The Final Local Evaluation Report is due to BSCC by October 31, 2028.
Expenditures incurred solely for the completion of the Final Local Evaluation Report during the period of May 1, 2028 to October 31, 2028 must be submitted during the Final Expenditure Periods, with the final invoice due no later than December 15, 2028. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.
D. The financial audit is due to BSCC by October 31, 2028. Expenditures incurred solely for the completion of the financial audit during the period of May 1, 2028 to October 31, 2028 must be submitted during the Final Expenditure Periods, with the final statement of expenditure due no later than December 15, 2028. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.
E. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.
F. Supporting documentation must be submitted for expenditures upon BSCC’s request. All supporting documentation must be maintained by the grantee on site and be readily available for review during BSCC site visits.
2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award. Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.
B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement.
3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid and enforceable only if sufficient funds are made available through the Proposition 64 Initiative (the Control, Regulate and Tax Adult Use of Marijuana Act) via the State and Local Government Law Enforcement Account. On or before July 15th of each fiscal year, the State Controller shall deposit funds derived from Proposition 64 taxes into the State and Local Government Law Enforcement Account pursuant to Revenue and Taxation Code section 34019, subdivision (f)(3). The grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability City of Nevada City
BSCC 954-22
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
of sufficient funding made available to the BSCC pursuant to Revenue and Taxation Code section 34019, subdivision (f)(3)(C).
B. If Prop 64 PH&S funding is reduced or falls below estimates contained within the Prop 64 PH&S Request for Proposals Cohort 3, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.
C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect.
In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be required to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.
4. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. “Eligible” and “ineligible” project costs are set forth in the July 2020 BSCC Grant Administration Guide, which can be found under Quick Links here:
https://www.bscc.ca.gov/s_correctionsplanningandprograms/ The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein. To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.
B. Grantee is responsible for ensuring that statements of expenditures submitted to the BSCC claim actual expenditures for eligible project costs.
C. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions, or commitments of this Grant Agreement.
D. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose. Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.
5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.
City of Nevada City
BSCC 954-22
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.
B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and 3) submittal and approval of any additional required reports, including but not limited to the Final Local Evaluation Report and the financial audit.
C. The BSCC will not approve grantee expenditures for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee.
D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.
7. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
City of Nevada City
BSCC 954-22
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
8. PROJECT BUDGET
Budget Line Items Grant Funds
1. Salaries and Benefits $974,100
2. Services and Supplies $131,900
3. Professional Services $100,000
4. Non-Governmental Organization (NGO) Subcontracts $75,000
5. Indirect Costs / Administrative Overhead
(may not exceed 10% of grant award) $300,000
6. Equipment / Fixed Assets $1,313,000
7. Data Collection / Enhancement $0
8. Program Evaluation $75,000
9. Sustainability Planning $0
10. Other (include travel & training costs) $6,000
11. Financial Audit $25,000
TOTALS $3,000,000
City of Nevada City
BSCC 954-22
EXHIBIT C
GENERAL TERMS AND CONDITIONS
General Terms and Conditions – GTC 04/2017
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and hold harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.
City of Nevada City
BSCC 954-22
EXHIBIT C
GENERAL TERMS AND CONDITIONS
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).
10.NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.
Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
11.CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 (https://www.dgs.ca.gov/OLS/Resources/PageContent/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language) are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.
12.TIMELINESS: Time is of the essence in this Agreement.
City of Nevada City
BSCC 954-22
EXHIBIT C
GENERAL TERMS AND CONDITIONS
13.COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.
14.GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.
15.ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.
A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.
B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid.
Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.
C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.
D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.
16.CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
City of Nevada City
BSCC 954-22
EXHIBIT C
GENERAL TERMS AND CONDITIONS
A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
17.UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
18.PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.
19.SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Gov. Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20.LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).) City of Nevada City
BSCC 954-22
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC are solely for the purpose of proper administration of grant funds and shall not be deemed to relieve or restrict the Grantee’s responsibility.
B. Grantee is responsible for the performance of all project activities identified in Attachment 1: Proposition 64 PH&S Cohort 3 Grant Program Cohort 3 Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding.
C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.
D. Grantee shall immediately notify the BSCC if there is change in circumstances so that grantee no longer meets the eligibility criteria of the Proposition 64 PH&S Cohort 3 Program Request for Proposals. Grantee must immediately notify the BSCC if there is a change in grantee’s nonprofit status or loss of good standing in the State of California (e.g., suspension or rescission of legal status by the Secretary of State for any reason, including but not limited to, failing to file forms, paying required fees, or making tax payments).
2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.
B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Proposition 64 PH&S Grant Program Cohort 3 Request for Proposal and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding, documents, amendments, approved modifications, and communications filed in support of its request for grant funds.
C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.
3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail.
City of Nevada City
BSCC 954-22
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.
C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the Prop 64 PH&S Grant Cohort 3 RFP and described in Appendix B.
D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.
E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:
1) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement, and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees.
2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant-funded project.
4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant period.
City of Nevada City
BSCC 954-22
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.
B. Grantees are required to provide the BSCC with a financial audit within no later than the end of the contract term (October 31, 2028). The financial audit shall be performed by a Certified Public Accountant or a participating county or city auditor that is organizationally independent from the participating county’s or city’s project financial management functions. Expenses for this final audit may be reimbursed for actual costs up to $25,000.
C. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.
6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:
1. debarred by any federal, state, or local government entities during the period of debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state, or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.
BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.
All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Appendix F of the original Proposal Package).
City of Nevada City
BSCC 954-22
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in the Attachment 1: Proposition 64 PH&S Grant Program Cohort 3 Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding. Changes shall not be implemented by the project until authorized by the BSCC.
8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a material and substantial breech of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1: Proposition 64 PH&S Grant Program Cohort 3 Request for Proposals and Attachment 2: Proposition 64 PH&S Grant Program Cohort 3 Application for Funding, or approved modifications;
3) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement; and
4) if grantee no longer meets the criteria of an eligible applicant. A grantee no longer meets the criteria of an eligible applicant if grantee’s nonprofit status changes or grantee is no longer in good standing with the State of California. A loss of good standing may include suspension or rescission of legal status by the California Secretary of State for any reason, including but not limited to, failing to file forms, pay required fees, or making tax payments.
B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in accordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 9.
Settlement of Disputes.
9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be fully supported by factual City of Nevada City
BSCC 954-22
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
information. The BSCC Corrections Planning and Grant Programs Division Deputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a decision adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30- day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.
B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agreement.
Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.
C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.
D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.
10.WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.
SECTION I -
APPLICANT
INFORMATION
This section requires information about the applicant (County/City), grant funds being requested, proposed project synopsis and project officials.
Name of Applicant
('Name' County or
City of 'Name')
City of Nevada City
Tax Identification
Number
94-6000979
Grant Funds
Requested - Whole
dollars only
3,000,000
Applicant's Physical
Address
317 Broad Street
Nevada City
CA
95959
US
Applicant's Mailing
Address (if different
than physical
address)
n/a
Mailing Address For
Reimbursement
Payments
317 Broad Street
Nevada City
CA
95959
US
Project Title The Nevada City Cannabis Health, Safety, Environment, and Compliance Project
Project Summary The Nevada City Prop 64 grant project has a heavy emphasis on our schools, local youth, safety, and environmental impact. Included is a full time School Resource Officer whose primary focus will be cannabis youth outreach and education. The project will place vape detection and cameras as local schools to identify and reduce cannabis use by youth. It also includes the creation of a year-round cannabis free turf field park / school field environment that provides environmental, public safety and youth benefit. The project includes fire station apparatus bay doors, a fire department generator, and roof to increase response efficiency. Also included is the hiring of a fuels reduction equipment operator to clear high fire risk areas in support of public safety, cannabis businesses and reducing irrigation demand. The project includes operational efficiency for the City as they pertain to cannabis permitting and receipting of cannabis fees, taxes and submissions in a cash-only format.
Proposed Project
County/City Size for
Funding Distribution
Small-sized county or a city within a small-sized county Project Purpose
Areas (PPAs)
PPA 1: Youth Development/Youth Prevention and Intervention PPA 3: Public Safety
PPA 4: Environmental Impacts
PPA 2: Public Health
Lead Public Agency
(LPA) Information
This sub-section requires information about the governmental agency with local authority of or within the county or city that will be acting as the LPA. Additionally, this section requires names and contact information for the individuals identified as the Project Director, Financial Officer, Day-to-Day Project Contact, Day-to-Day Fiscal Contact, and the Authorized Officer with signing authority.
Lead Public Agency
(LPA)
City of Nevada City
Project Director Sean
Grayson
Project Director's
Title
City Manager
Project Director's
Physical Address
317 Broad Street
Nevada City
CA
95959
US
Project Director's
Mailing Address (if
different than
physical address)
n/a
Project Director's
Email Address
[email protected]
Project Director's
Phone Number
+15302652496
Financial Officer Victoria
Knoll
Financial Officer's
Title
Chief Financial Officer
Financial Officer's
Physical Address
317 Broad Street
Nevada City
CA
95959
US
Financial Officer's
Mailing Address (if
different than
physical address)
n/a
Financial Officer's
Email Address
[email protected]
Financial Officer's
Phone Number
+15302652496
Day-To-Day Program
Contact
Sean
Grayson
Day-To-Day Program
Contact's Title and
Agency/Department/Organization
City Manager, City of Nevada City
Day-To-Day Program
Contact's Physical
Address
317 Broad Street
Nevada City
CA
95959
US
Day-To-Day Program
Contact's Email
Address
[email protected]
Day-To-Day Program
Contact's Phone
Number
+15302652496
Day-To-Day Fiscal
Contact
Brittnie
Neundorfer
Day-To-Day Fiscal
Contact's Title with
Agency/Department/Organization
Accounting Technician, City of Nevada City
Day-To-Day Fiscal
Contact's Physical
Address
317 Broad Street
Nevada City
CA
95959
US
Day-To-Day Fiscal
Contact's Email
Address
[email protected]
Day-To-Day Fiscal
Contact's Phone
Number
+15302652496
Name of Authorized
Officer*
Sean
Grayson
I hereby certify I am
vested by the
Applicant with the
authority to enter into
contract with the
BSCC, and the
grantee and any
subcontractors will
abide by the laws,
policies, and
procedures
governing this
funding.
checked
Date of Assurance 11/29/2022
Authorized Officer's
Title and
Agency/Department
City Manager, City of Nevada City
Authorized Officer's
Physical Address
317 Broad Street
Nevada City
CA
95959
US
Authorized Officer's
Email Address
[email protected]
Authorized Officer's
Phone Number
+15302652496
SECTION II -
PROPOSAL
ABSTRACT
The Proposal Abstract should provide a brief summary of the proposed project. This section will not be included in the rating of the proposal.
PROPOSAL
ABSTRACT
Nevada City is considered to be among the best-preserved California Gold Rush town and was the 18th City established in the state when it incorporated in 1856. It has a vibrant, thriving community and serves as an entertainment destination nestled in the Sierra Nevada foothills.
The City has 3,334 residents and is the County seat for Nevada County. The City enacted an ordinance allowing a variety of cannabis businesses to operate. There have been impacts to youth, public health, public safety, and the environment related to legal adult cannabis. This project seeks to address needs of the city and community related to those impacts. A school resource officer (SRO) will be established and vape detectors and cameras will be installed at two city schools. A custom cannabis education program will be deployed by the Nevada City School District. A referral program for Nevada City youth to existing programming by Bright Futures for Youth a local non-profit will be established. A Fuels Reduction Equipment Operator and related equipment will be funded to provide hazardous vegetation abatement throughout the city. A generator, apparatus bay doors and roof will be replaced at the City’s fire station. Software and hardware for cannabis licensing and cash and coin processing will be acquired for the City. Existing school land will be converted into a year-round turf field that will become a city park and cannabis free zone as well as the site for cannabis education for youth. The field will reduce hazardous vegetation, reduce demand for treated water for irrigation, reduce concealment opportunities for youth to use cannabis, and be a prominent location to address multiple needs arising from legal adult cannabis.
SECTION III -
PROPOSAL
NARRATIVE
This section requires responses
Proposal Narrative
Instructions
The Proposal Narrative section must address the following Rating Factors- Project Need, the Project Description, and the Project Evaluation - as outlined in the Prop 64 Cohort 3 RFP Information Packet, beginning on page 18 of the Prop 64 Cohort 3 RFP Instruction Packet. Narrative in this section must clearly identify and delineate each Factor Section (i.e., Project Need, the Project Description, and the Project Evaluation) when responding. Sources cited must be included within Proposal Narrative or may be referenced within the optional RFP- Additional Information attachment . It is up to the applicant to determine how best to use the total character limit in addressing each section (i.e., Project Need, the Project Description, and the Project Evaluation) . However, the Applicant may use the percent of total point value for each section as a guide. The Rating Factors and weighted value are provided in the Prop 64 Cohort 3 RFP Instruction Packet (Page 15). The Project Work Plan must also be uploaded to this Section as it is rated under the Project Description Rating Factor (2.6).
Proposal Narrative 1. Project Need:
1.1 – Nevada City has one of the oldest historical districts in California and the downtown core is on the National Register of Historic Places. The City is considered to be among the bestpreserved California Gold Rush town and was the 18th City established in the state when it incorporated in 1856. It has a vibrant, thriving community and serves as an entertainment destination nestled in the Sierra Nevada foothills. The City has 3,334 residents and is the County seat for Nevada County.
The City boasts a diverse local economy with many small businesses, local government employment, and tourism. In 2017, the City diversified its revenue base by enacting a Cannabis Ordinance that allowed a number of cannabis business licenses to operate in the City limits. The City currently has one retail dispensary, fifteen manufacturers (all permit types); twelve of the manufacturers also have distribution permits with three additional distribution only businesses, one nursery cultivation permit, one processing cultivation and one testing laboratory. The cannabis industry has become a thriving sector of Nevada City’s local economy, providing excise and sales tax, along with permitting revenue. With the passage of Prop 64 and the establishment of local cannabis businesses, the City began to assess the impact of this new industry on Public Health, Public Safety, the Environment, and the City’s youth. These impacts include broadly:
• An increased access and/or exposure to cannabis in the community by youth and the related use of cannabis by youth.
• An increased burden on fire and emergency services response and threat to the industry as the City is entirely within a Very High Fire Severity Zone.
• An increased demand for treated water from the City related to cultivation, production and sale of cannabis products.
• A significant impact on City activities to permit, inspect and interact with the cannabis industry. Specifically, the cannabis industry is a cash-based industry meaning the City must process all permitting, taxation and related fees in cash and coin.
1.2a – Although Prop 64 ushered in the era of Adult Use cannabis throughout California, Nevada County has been a cannabis county for many years due to the abundance of illegal cannabis cultivation and legal medical cannabis sales. So, the impacts of cannabis have been in effect throughout Nevada County and Nevada City for many years. Having witnessed a significant increase in adolescent cannabis use at local schools, the current and potential impact of Adult Use cannabis legalization on our City’s youth is a primary area of concern for the Nevada City Council, the Nevada City Police Department (NCPD), the Nevada City School District and the community. Therefore, focusing a significant portion of this funding on Youth Development, Prevention and Intervention is a critical aspect of this application. So that the risks do not exceed the benefit to the community of the increased revenue generation, the City must create effective mitigation measures for the potential social, emotional and educational impacts of cannabis on youth. A school resource officer (SRO) is a year-round need to address the impacts of cannabis on youth and to connect to school based educational programming and referrals to existing youth programming through area nonprofit organizations. The City has been successful in identifying and reducing cannabis vaping through the deployment of vape detectors and integrated camera systems. There is a need to expand upon this success in all schools within the City.
1.2b – The current needs as they relate to the other PPAs are as follows: It is common knowledge that marijuana cultivation and processing can cause environmental degradation to air, water, land and wildlife. Therefore, due to the fact that the City is located in heavily forested terrain, the Nevada City Fire Department (NCFD) has identified a need to conduct hazardous vegetation removal in and around businesses conducting cannabis manufacturing, processing and cultivation. Additionally, the is a nexus between hazardous vegetation growth and the use of cannabis by youth as the overgrowth allows for concealment locations for use. Hiring a Fuels Reduction Equipment Operator will allow the City to create a mowing mastication plan to abate hazardous vegetation to keep the businesses safe and reduce opportunities for youth cannabis use.
The NCFD is underequipped and underfunded, the City has identified the need for additional measures to improve the resiliency and effectiveness of the City’s fire station, specifically to replace a nonfunctional generator that is the only emergency power supply to the station, two fire apparatus bay doors that would allow expedited response from the station, and the replacement of a fire station roof that currently limits station operations during the rainy seasons. The NCFD has applied for funding to purchase of this needed equipment in three federal grant applications to no avail.
Due to limited funding, the City is using an antiquated software for issuing permits and business licenses for cannabis and other business and uses outdated computers for the same. The City also does not have the ability to provide mobile inspection data entry. The City has a need to rectify this with the acquisition of software and related hardware. Finally, in order to process cash and coin payments for taxes, fees and related submission from the cash only cannabis industry the City has a need to efficiently count cash and coins.
There is overlap in the impact of the cannabis industry on wildfire safety, treated water demand, youth access to cannabis, and a lack of public park sites for year-round healthy activities for youth. The City seeks to address this need by converting existing school land into a year-round turf field that will become a city park and cannabis free zone as well as the site for cannabis education for youth. The field will reduce hazardous vegetation, reduce demand for treated water for irrigation, reduce concealment opportunities for youth to use cannabis, and be a prominent location to address multiple needs arising from legal adult cannabis.
1.3 – Atypical for a small city, Nevada City has a full-service Police and Fire Department. The impacts of legal adult cannabis stretch an already tight City budget and impinges on the City’s ability to fund purchases of costly equipment and upgrades needed to protect the health and safety of City residents, business and visitors, as well as run an efficient city government that effectively manages and monitors its cannabis businesses. In addition, the Pandemic has had a devastating impact on City revenue streams since many City businesses have had to close or reduce operations and services.
The Nevada City School District is the smallest district in rural Nevada County and has a limited budget that does not allow for significant purchases or the ability to offer many extracurricular classes for their students. The Free and Reduced Lunch rate at Seven Hills Middle School is approximately 40% which indicates a level of poverty and translates to about 144 students out of a total student population of 360.
1.4 – A recent study (e-Cigarette Use Among Youth in the United States, 2019 by the Jama Network) found that 28% of high schoolers and 11% of middle schoolers frequently vape. Schools across the country are spending thousands of dollars to outfit their campuses with vaping detectors. This measure is being used in an effort to police student behavior, however it is realized that without an effective focus on intervention and prevention this method is unlikely to change behavior permanently. The California Healthy Kids Survey for Nevada County 2019-2020, which assessed alcohol, cannabis and drug use by 7th, 9th and 11th graders, indicated that 5% of the County’s 7th graders admitted vaping cannabis. However, by 9th grade this increased to 22% and 32% by 11th grade showing a significant progression in cannabis use among the County’s youth.
1.5 – A needs assessment was conducted to determine the current or potential impact of the local cannabis industry on all four Project Priority Areas.
For PPA 1: The City spoke with John Baggett the Superintendent of the Nevada City School District (NCSD) and the Principals Seven Hills Middle School (Seven Hills), Sierra Academy of Expeditionary Learning (SAEL), and Forest Charter School. All indicated a challenge of youth cannabis use and the significant challenge of vaping especially in bathrooms and locker rooms. Notably the challenges in identifying vape pens as they are now made in various clandestine forms such as phone cases, USB drives, regular pens,
smartwatches, backpacks and even Vape Hoodies, with vape pens concealed in the drawstrings. These constantly evolving methods of subterfuge allow students to vape at home and on campus (even in class on occasion!) with less chance of being detected. Bright Futures for Youth provided insight to their Youth Development and Prevention programs for students’ afterschool when, as they stated, kids tend to engage in more risky, unsupervised behavior.
For PPAs 2-4: The Nevada City Fire Department (NCFD) Division Chief Goodspeed was contacted regarding needs to address the potential Public Safety and environmental impact from cannabis businesses.
The adjoining jurisdiction of Grass Valley provided information on their successful school partnership to create a new turf field to become a city park on a school site and how it impacted perceived and actual youth drug use including cannabis. NCPD Chief Foss provided essential insight into the needs of the City with regards to potential Public Health and Safety as it relates to Adult Use cannabis sales and businesses. City Manager Grayson provided precise information on the City’s needs for administrative and money handling processes.
2. Project Description:
2.1 – PPA 1: Youth Development/Youth Prevention and Intervention the project seeks to create effective mitigation measures for the potential social, emotional and educational impacts of cannabis on youth through:
• Placement of a year-round school resource officer (SRO) for all schools in the City to address the impacts of cannabis on youth and to connect to school based educational programming and referrals to existing youth programming through area non-profit organizations. o 500 youth in city schools and more than 2000 youth that utilize City Parks, programs and facilities are the broad beneficiaries. • Placement of vape detectors and integrated camera systems at two additional schools in the city.
o 350 youth in the identified schools are the focus group with the schools self-identifying the bathrooms and locker rooms as the primary challenges and sites of cannabis vaping and related uses. • Funding an evidenced-based custom cannabis education and deterrence program through the Nevada City School District. o 500 youth in city schools and more than 2000 youth that utilize City Parks, programs and facilities are the broad beneficiaries. The focus group will be two grades of middle school during the school year and all youth attending summer educational programs. The middle school age was selected based upon evidence that most local youth are exposed to cannabis prior to entering high school.
• Referring Nevada City youth to Bright Futures for Youth and their existing after-school and summer youth programing.
o The target is Nevada City youth that need or would benefit from referral to the existing programming through the schools or SRO.
PPA 2: Public Health, PPA 3: Public Safety, PPA 4: Environmental Impacts
• Abatement of hazardous vegetation to meet the safety need of the community and reduce the concealed spaces available for youth to use cannabis
• Improve resiliency and effectiveness of fire operations and response through fires station upgrades to meet the health and safety needs identified.
• Upgrading city software and equipment to address the efficiency of government needs unique to cannabis permitting and cash processing.
• Creating a year-round turf field as a new park at an existing school as a cannabis free education zone to address the needs of hazardous vegetation removal, reduction of treated water demand, eliminated concealment for cannabis use by youth.
2.2 – The Work Plan identifies goals and objectives of the project.
The goals include one or more Project Purpose Areas (PPAs) and the objectives are created aligned with the needs identified with each PPA:
Goal 1: PPA 1 - Reduce the Number of City Youth Vaping and/or Smoking Cannabis.
A. After the installation of the Vape Detectors and Cameras at SAEL school and Forest Charter school restrooms, incidents of vaping/smoking cannabis will be reduced.
B. The School Resource Officer (SRO) will monitor schools and City Parks (including the new 7-Hills turf field) to deter and prevent youth from consuming or using cannabis in the schools and parks; The SRO will engage youth caught consuming cannabis or other substances in prevention education.
Goal 2: PPA 1, PPA 2 and PPA 4 Increase the number City Youth engaging in healthy activities and recreation to help build protective factors against substance use.
A. Nevada City School District will deliver a customized cannabis prevention program for all 5th and 8th graders at 7-Hills middle school and all summer school participants.
B. Bright Futures for Youth (BFFY) will accept referral of 30 or more Nevada City youth annually into their existing after school and summer programs.
C. A year-round cannabis free zone Turf Field will be installed to support youth, the 7-Hills school, and the community as it is converted into a City park.
D. By end of grant year 1, PRO will develop a Cannabis Awareness & Prevention Toolkit containing Education Materials with current, evidence-based info, a Drug Free pledge and other resources to aid positive youth development and resiliency.
Goal 3: PPA 2 and PPA 4 Increase Efficiency in City Hall through permitting and cash banking services enhancement, and update Fire Emergency Response capacity from City Fire Station.
A. Nevada City Hall will increase operational efficiency for cannabis related permitting and cash banking.
B. Nevada City Fire Station No. 5 will increase fire emergency response capacity.
Goal 4: PPA 3 and PPA 4 Increase Public Safety and reduce environmental impact by supplying the City with equipment and staffing that will help enhance fire protection and reduce cannabis use in City Parks, open spaces, trails and other open areas.
A. The City will increase fire safety in the City annually by developing a Mastication and Mowing Vegetation Management Plan each year during the grant period.
B. The City will remove wooded areas in City Parks, open spaces, trails and other open areas where Youth gather to vape, smoke cannabis.
2.3 – The Project will consist of a multistakeholder approach to provide the most effective and comprehensive approach for mitigating the potential impacts of cannabis on Nevada City residents, the community and especially youth.
Youth Development / Youth Prevention: The Nevada City School District will be contracted to provide a custom cannabis education and prevention program. Seven Hills will develop a custom program based upon Project Success. Project Success has been a wellregarded national program for over 25 years that helps students discover their potential and mitigate destructive behaviors. The customized version of Project Success will have an enhanced focus on cannabis education. This is typically an 8-week prevention education series that is designed to be pushed into health education or PE classes. For those that indicate a need, there would be a referral for Brief Intervention survey (BI) for additional support and/or SUD treatment. Finally, students who show a need and/or interest will be referred to Bright Futures for Youth, which provides a comprehensive after school and summer program aimed at helping empower and educate youth who face challenges of poverty, abuse, addiction and trauma between the ages of 10 and 18. An overarching goal of this Project is that students are diverted out of the juvenile justice system into intervention and treatment programs.
Intervention: Four Vape Detectors and cameras will be installed in each of the bathrooms at two different schools. The SRO will be tasked with working with school students and administration to help address challenges around vaping and general cannabis use, as well as, other drug and alcohol use by students on campus and at home.
A School Resource Officer was requested to help foster a positive image of Law Enforcement and to assist struggling students and parents. The SRO will be trained in conducting the Brief Intervention (BI) student-centered, non-judgmental therapy. Based on a harm reduction paradigm, BI aims to reduce a person's substance consumption to complete abstinence. All programs and interventions are culturally relevant, developmentally appropriate, community driven, trauma informed, and evidence based.
Public Health, Public Safety, Environmental Impacts: the proposed activities are based upon industry best practices to address the identified needs and are innovative practices for the City. • Abatement of hazardous vegetation based upon a City established standard for treatment type based upon location.
• Improve resiliency and effectiveness of fire operations and response through fires station upgrades to match industry identified standards.
• Upgrading city software and equipment to address the efficiency of government.
• Creating a year-round turf field as a new park at an existing school as a cannabis free education zone to address the needs of hazardous vegetation removal, reduction of treated water demand, eliminated concealment for cannabis use by youth. This activity is connected to the other project activities and its creation and use will be tied to the NCSD cannabis education program upon completion.
2.4 – The project will capitalize on the existing relationships and shared successes in similar project delivery among the City, Nevada City School District (NCSD), and Bright Futures for Youth (BFFY).
Existing BFFY programs will be used with Nevada City youth referred to them. Significant to the hazardous fuels abatement through mowing and mastication is that proposed Fire Reduction Equipment Operator position requested will be using a $200,000 masticator previously acquired through grants to provide the programmatic fuels abatement. The project will not supplant or replace any City budgeted positions or activities but will allow the continuation of the School Resource Officer and the cannabis education relationship with the NCSD.
2.5 – The City will leverage the experience and knowledge of the staff and partners contacted in the needs assessment and assigned to the project. The School Resource Officer will be the focal point for project implementation and data collection from the Nevada City School District, Sierra Academy of Expeditionary Learning, Forest Charter School and Bright Futures for Youth who have all submitted letters of commitment which are included in this application submission. The City has worked with each of these groups in the past on successful projects.
2.6 – The Project Work Plan is attached to the grant submission. It identifies the project’s goals by PPAs and measurable objectives by need. Project team members responsible for individual activities and reporting are identified with start and end dates.
3. Project Evaluation:
3.1 – The project evaluation will be conducted by City staff experienced in research and grants management with the
professional assistance of an experienced research and evaluation consultant. Project evaluation practices will be reviewed with staff and the consultant at time of application, execution of contracts, and during defined intervals including the creation of the Local Evaluation Program and prior to submission of quarterly reports.
Training will be conducted with all internal and external stakeholders involved in the grant process to identify and document shared expectations for routine monitoring activities all parties. During the Start-Up phase the Project Director (City Manager) will convene the stakeholder team to brief on responsibilities and ensure initial workproduct expectations. During the Implementation phase contract language and other instruments will be developed and shared with the group to ensure all parties understand reporting requirements and hierarchies. The School Resource Officer will be the primary point of contact and collector of data for program evaluation and monitoring activities from partner agencies. During the service delivery phase, the team will conduct monthly information sharing meeting and quarterly review of all evaluation and monitoring activities to integrated into required grant reporting.
3.2 – The Work Plan identifies the following process and outcome measures for the goals and objectives of the project.
Goal 1: PPA 1 - Reduce the Number of City Youth Vaping and/or Smoking Cannabis.
1.1. Restroom incidents of vaping/smoking cannabis will be reduced by 25% in year 1; 50% by year 2; 75% year 3; and by 90% by year 4 and 5.
1.2. The SRO will engage 50% of youth caught consuming cannabis or other drugs in restrooms in evidence based, harm reduction education on dangers of cannabis, fentanyl and other drugs and alcohol in year 1 and 2; 75% in year 3 and 4; and 100% by year 5.
Goal 2: PPA 1, PPA 2 and PPA 4 Increase the number City Youth engaging in healthy activities and recreation to help build protective factors against substance use.
2.1. Nevada City School District will select a customized cannabis prevention program and collect delivery data for outcome measures to reduce reported cannabis use by youth participants by 20% in each grant year after year 1 reporting.
2.2. BFFY will onboard 30 new youth into their existing programs in year 1 and maintain or exceed the number of youth in their programs and report on referral processes from schools, the SRO, and other City sources.
2.3. The Turf Field will be used for 10 annual drug deterrence activities in each year after installation.
2.4. The Turf Field will reduce treated water consumption by 20% for the 7-Hills school campus.
2.5. 100% of City Youth who engage in prosocial activities and recreation at the new turf field, City Parks, and in G.R.E.A.T. Program, will sign a Drug Free pledge, receive educational materials on dangers of cannabis and other drugs, and recreation support.
Goal 3: PPA 2 and PPA 4 Increase Efficiency in City Hall through permitting and cash banking services enhancement, and update Fire Emergency Response capacity from City Fire Station.
3.1. The City will update computers, permitting software, acquire mobile devices for cannabis permitting, and money counting infrastructure in support of the cannabis cash-based industry.
3.2. The City will update and make resilient for response the City's fire station.
Goal 4: PPA 3 and PPA 4 Increase Public Safety and reduce environmental impact by supplying the City with equipment and staffing that will help enhance fire protection and reduce cannabis use in City Parks, open spaces, trails and other open areas.
4.1. The City will hire Fuels Reduction Equipment Operator (FREO) to a use a Masticator (including the replacement tracks in the grant) and the electric mower to reduce all hazardous vegetation in critical areas as identified in the Management Plan with 50% of hazardous vegetation addressed in Year 1 and 100% of hazardous vegetation addressed annually in years 2 through 5.
4.2. The FREO will use the Masticator and mower to reduce identified wooded areas in City Parks, open spaces, trails and other open spaces where Youth gather to consume cannabis and other substances by 100% during grant period.
3.3 – The Project Director (City Manager) will publish schedule for weekly meetings with the Police Chief and SRO to receive monitoring updates. The SRO will schedule weekly meetings with partner agencies providing services or activities with the grant program.
Monthly meetings with all team members will be scheduled to be led by the SRO for monitoring and information sharing. Quarterly reviews will be scheduled with all internal and external stakeholders to provide feedback and forward tasking prior to quarterly report submissions.
3.4 –The Nevada City School District (NCSD) providing cannabis education and Bright Futures for Youth (BFFY) accepting referrals into their existing programs from the schools and SRO with have a contract with the City that will require, among other standards, the reporting of previous programs and evaluations and the sharing of baseline data where available. Where no baseline data is available the SRO will coordinate assessment or survey instruments to establish baseline status for purposes of program evaluation.
Outcome data will be standardized for the NCSD and BFFY with submission via pre-established forms. All data will be required to be reported monthly, collated by SRO and then submitted to monitoring process as identified. The SRO will record outcome data from education and intervention based upon standards as identified in the work plan. The following identifies collection by outcome and process measures:
• The NCSD will report aggregate data from pre and post surveys conducted with program participants.
• The overall effectiveness of the SRO will be evaluated by Nevada City Police Department Policy using the expectations, data collection, and outcomes requirements of the grant and the position. • The SRO will collect data from vape detectors and cameras and school staff surveys to measure the use and effectiveness of the devices over the grant period.
• The SRO will maintain a log of youth caught in connection to cannabis use, the education and interaction provided and correlate that to occurrence over time and vape detector data.
• The SRO will create a standard reporting and collection measure for the use of the turf field for drug deterrence and other activities. • The NCSD will report treated water consumption for the two years preceding the installation of the turf field and treated water consumption for each year of the grant period after installation. • The City will track the purchase, installation and use of computers, permitting software, acquired mobile devices for cannabis permitting, and money counting infrastructure.
• The City will track the purchase, installation and use of the generator, bay doors and roof at the fire station and compare the number of days of out of service status for the facility prior to and after the change.
• The City will track the locations and acreage of vegetation removed and or mitigated under the Mastication and Mowing program field fillable digital forms using a mobile device and will report other fuels mitigation and fire safety activities conducted that overlap the program.
• The SRO will track the number of cannabis businesses and infrastructure secured and the occurrence of crime and youth crime related to cannabis businesses.
3.5 – The NCSD cannabis education program methodology will be a combination of mixed observational groups, surveys, interviews, and focus groups with sample population defined by students at the participating grade levels and those attending summer camps through the schools. Baseline data from previous assessments on cannabis use and interventions will be used to establish ongoing evaluation.
BFFY will accept referrals into their existing evidence-based programs and will provide demographic data on referrals and aggregate data resultant of the assessments and outcomes of their existing programs that youth were referred to.
The SRO and City will education, interventions and activities will include a combination of observational groups, surveys, interviews, and focus groups.
n/a
1 Applicants must complete a Project Work Plan. This Project Work Plan identifies measurable goals and objectives, activities and services, responsible parties for those activities and services, and estimated timelines. Completed plans should (1) identify the project’s top goals and objectives; (2) identify how the top goals will be achieved in terms of the activities, responsible staff/partners, and start and end dates; and (3) provide goals and objectives with a clear relationship to the need and intent of the grant. As this grant term is for five (5) years, the Project Work Plan must attempt to identify activities/services and estimate timelines for the entire grant term. Include data and sources that will be used to measure project outcomes.
Applicants must use the Project Work Plan provided below. You will be prompted to upload this document to the BSCC-Submittable Application. (1) Goal: > PPA 1 - Reduce the Number of City Youth Vaping and/or Smoking Cannabis.
Objectives
(A., B., etc.)
> 1.A. The installation of vape detectors and cameras at SAEL School and Forest Charter School restrooms, will reduce incidents of vaping/smoking cannabis by youth as measured by a decrease from 2022 baseline measure of documented occurrences by 25% by Year 1; 50% by Year 2; 75% by Year 3, and by 90% by Years 4 and 5.
1.B The School Resource Officer (SRO) will provide evidence-based education and harm reduction education on the dangers of cannabis, fentanyl, and other drugs, and provide referrals for other support as indicated, annually to at least 50% of youth caught consuming cannabis/other drugs in school restrooms and City Parks in Year 1 and 2; 75% in Year 3; and 100% in Years 4 and 5.
Process &
Outcome
Measures:
> 1.A. Number of incidents of youth vaping/smoking cannabis in or near school restrooms
1.B. Determination of "peak times" for youth congregation at city parks; amount of time SRO monitors these Parks during peak times for youth congregation/SRO's overall hours worked
1.B. Number of youth that SRO engages in educational efforts/number of youth apprehended by the SRO for consuming cannabis or other drugs in school restrooms and City Parks Project activities/services that support the identified goal and objectives:
>
Police Chief will hire SRO
The City will purchase vape detectors and cameras and will work with SAEL school and Forest Charter School staff to install them in and outside of restrooms.
SRO will DEVELOP AN INTERVENTION PROTOCOL FOR YOUTH
CAUGHT VAPING/SMOKING USING OTHER DRUGS IN SCHOOL
RESTROOMS AND CITY PARKS.
SRO, SAEL, and Forest Charter School will track: 1) number of youth (and adults) caught vaping/smoking cannabis in Target Area Restrooms; 2) the intervention protocol for every youth caught; the type of educational materials and resources provided.
SRO will develop a schedule and will patrol and monitor school and city PARK restrooms for vaping/smoking, as well as the new turf field park to deter/prevent youth from using school restrooms to consume cannabis or other drugs.
SRO will review stored detector readings and video to screen for cannabis vaping/smoking.
Responsible
staff/ partners
Timeline
Start Date End Date
> Police Chief
Public Works,
NCPD, City
Manager
SRO
SRO
SRO
SRO
> 5/1/23
6/1/23
8/1/23
12/1/23
12/1/23
12/1/23
> 5/1/24
12/1/23
9/1/23
4/30/28
4/30/28
4/30/28
Prop 64 PH&S Grant Program
Project Work Plan
2 SRO will provide youth caught consuming cannabis and/or other substances with educational materials, harm reduction education and referral for additional support as needed.
SRO 12/1/23 4/30/28
List data and sources to be used to measure outcomes: >
1.A. Vape detector records; camera footage; SRO records (for number of incidents of youth caught vaping/smoking cannabis/consuming other substances in school restrooms
1.B. SRO'S determination of "peak times" for youth congregation at parks (program documentation); SRO's monitoring time schedule
1.C. School/SRO records of youth caught vaping/smoking cannabis or using other drugs at schools/in parks; number of youth engaged in education activities (i.e., evidence-based education, harm reduction education, counseling, educational materials provided, referrals for additional support, warnings given, etc.). All data will be tracked in a grant management database and/or excel spreadsheets on the SRO's laptop for use in the field. (2) Goal: > PPA 1: Increase engagement of Nevada City youth in prosocial drug deterrence/awareness recreational activities to build protective factors against substance use.
Objectives
(A., B., etc.)
> 2.A. Annually, Nevada City School District (NCSD) will deliver a customized cannabis prevention program for all 5th and 8th graders at Seven Hills Middle School and all summer school participants.
2.B. Participants in NCSD's cannabis prevention program participants will report lower rates of cannabis use in last 30 days by 20% annually from Year 1 and 80% of participants will report increased perception of harm from adolescent cannabis use.
2.C. Annually, Bright Futures for Youth (BFFY) will accept referrals from at least 30 Nevada City youth into their existing year-round (after school/summer) youth programs.
2.D. By Year 1, a year-round Cannabis Free Zone Turf Field will be installed to support youth at Seven Hills School and the community as it is converted into a City park, with annual delivery of 10 prosocial drug deterrence/awareness recreational activities by the SRO.
2.E. By end of Year 1, the SRO will develop a Cannabis Awareness & Prevention Toolkit containing current, evidence-based education materials, a Drug Free pledge, and other resources and deliver it to 100% of youth participants at the Cannabis Free Zone Turf Field during events.
Process &
Outcome
Measures:
> 2.A. NCSD's development and implementation of customized cannabis prevention program
2.B. Number of youth participants in NCSD's cannabis prevention program; participants reporting cannabis use in previous 30 days/number of youth cannabis prevention program participants; number and percent of youth increasing perception of harm from adolescent cannabis use (pre/post surveys)
2.C. Number of NCSD student enrollments in BFFY's year-round (after school/summer) youth programs.
2.D. Cannabis Free Zone installation at Turf Field by Nevada City; documented delivery of 10 annual prosocial drug deterrence/awareness recreational activities at Turf Field by the SRO.
2.E. SRO development of Cannabis Awareness and Prevention Toolkit; number of drug deterrence/awareness recreational activities delivered at the Cannabis Free Zone Turf Field; number of youth receiving Cannabis Awareness and Prevention Toolkits; number of youth signing Drug Free pledge/number of City youth participants at prosocial drug deterrence/awareness recreational activities.
Project activities/services that support the identified goal and objectives:
>
BFFY with work with SRO and school staff to coordinate referral process.
NCSD will coordinate delivery of the cannabis education curriculum with the SRO and BFFY for continuity of services to youth.
The City Engineer will design, bid, and contract for installation of the Turf Field which will be completed by the end of the grant period SRO will research current best practices and EBP tools to include in Cannabis Awareness and Prevention Toolkit, including development of application, liability waivers, parent permission forms to participate in Cannabis Free Zone Turf Field prosocial events.
SRO will develop and implement Cannabis Awareness and Prevention Toolkit to distribute during prosocial drug deterrence/awareness recreational activities at new Turf Field.
Responsible
staff/ partners
Timeline
Start Date End Date
> BFFY
NCSD
City Engineer,
Contractors
SRO
SRO
> 5/1/23
6/1/23
5/1/23
7/1/23
12/1/23
> 8/1/23
4/30/28
4/30/28
12/1/23
5/1/24
3 SRO will plan and deliver 10 annual prosocial drug
deterrence/awareness activities at Cannabis Free Zone Turf Field.
SRO 8/1/23 4/30/28
List data and sources to be used to measure outcomes: >
2.A. NCSD documentation of development of cannabis prevention education; NCSD SRO records of delivery of cannabis prevention program
2.B. SRO collection and maintenance of spreadsheet of will maintain a spreadsheet of events, attendance in NCSD prevention program; survey results of participants previous 30-day cannabis use
2.C. BFFY records of NCSD referrals into year-round youth programs, and program outcomes of referred youth.
2.D. Nevada City program records, installation of Turf Field; SRO documentation of delivery of 10 pro-social drug deterrence/awareness activities per year; participation numbers
2.E. SRO records of number of prevention Toolkits delivered during pro-social drug deterrence/awareness events; Drug Pledges signed.
(3) Goal: > PPA 3 Increase Nevada City's operational efficiency and effectiveness in processing cannabis business permitting and cash banking systems.
Objectives
(A., B., etc.)
> 3.A. By Year 1, Nevada City will update computers, purchase and put into service permitting software, finance software, cash/coin money counters, and mobile devices for staff, and provide training on all tools to improve efficiency of cannabis permitting and finance department operations around cannabis businesses, as measured by purchase agreements, receipts, and staff training documentation.
3.B. Annually Nevada City Hall will increase operational efficiency of permitting process for cannabis businesses through infrastructure and staff technology improvements and training, as measured by a 20% decrease from baseline in permit processing time by Year 2; and a 35% decrease from baseline by Year 5.
3.C. Annually, Nevada City Hall will increase operational efficiency of finance operations for cannabis businesses through infrastructure and staff technology improvements and training, as measured by a 20% decrease from baseline in financial processes of cannabis permitting/other fees, and cash processing by Year 2; and a 35% decreased from baseline by Year 5.
Process &
Outcome
Measures:
> 3.A. Purchase records and computer update records for infrastructure improvements; occurrence of staff training related to all infrastructure improvements;
3.B. Permitting Department records of baseline processing time for permitting operations around cannabis business; improvements in processing time for the same during grant period;
3.C. Finance Department records of baseline processing time for finance operations around cannabis businesses; improvements in processing time for the same during the grant period.
Project activities/services that support the identified goal and objectives:
>
Permitting and Finance Departments will update computer hardware, purchase software.
Finance will purchase cash and coin money counters.
The City will purchase seven iPads for cannabis inspection.
Each Department will train staff in new computer updates, software purchases, money counters, and iPads.
Responsible
staff/ partners
Timeline
Start Date End Date
> CFO
CFO
Cty Manager
Permitting Mgr,
CFO
> 5/1/23
5/1/23
5/1/23
DATE
> 12/1/23
12/1/23
12/1/23
DATE
List data and sources to be used to measure outcomes: > The supplies will be purchased and inventoried for acquisition and use. The equipment / fixed assets will be bid, purchased, inventoried and/or installed. Staff training records will be kept by Permit Department Manager and CFO. (4) Goal: > PPA 3 and PPA 4: Increase Public Safety by supplying the City with equipment and staffing that will increase response times for all emergencies and enhance fire protection and reduce cannabis use in City Parks, open spaces, trails and other open areas.
Objectives
(A., B., etc.)
> 4.A. By Year 1, Nevada City Fire Station No. 5 will increase readiness and capacity to improve response through infrastructure improvements as measured by purchase records.
4.B. By Year 2, Nevada City Fire Station No. 5 infrastructure enhancements will result in improved response times as measured by 10% improvement over baseline in response times for emergency calls; and a 15% improvement over baselines in Years 3 through 5; and an annual reduction of days Fire Station No. 5 is out of service from period before purchase of generator, bay doors, and roof installation, and after improvements.
4 4.C. By Year 1, Nevada City Fire Department (NCFD) will improve wildfire risks and reduce access to areas known for cannabis use by youth by hiring a Fuels Reduction Equipment Operator (FREO) and developing a Mastication and Mowing Vegetation Management Plan (MMVWP) to eradicate heavily wooded areas in open spaces, trails, and within City Parks where youth gather to vape/smoke cannabis as measured by City purchase records and MMVWP development documentation.
4.D. By 2028, the City will increase fire safety in the City and reduce youth access to heavily wooded areas in open spaces, trails and parks where they gather to smoke/vape cannabis, by implementing the MMVWP schedule of abatement of priority areas, as measured by abating 100% of vegetation planned for removal each year.
Process &
Outcome
Measures:
> 4.A. Planned items purchased per City records;
4.B. Measures of Fire Station No. 5 baseline response times; post-infrastructure enhancements measures of emergency response times; number of days station is out of service pre/post improvements.
4.C. Documentation of hiring of the FREO; development of the MMVWP.
4.D. Implementation of MMVWP (i.e., documented abatement of priority areas per the plan/the number of priority areas specified within the plan for removal each year of the grant period).
Project activities/services that support the identified goal and objectives:
>
City will purchase a fire station emergency generator and replace two fire station bay doors.
The City will install a new fire station roof.
Public Works Superintendent will, hire the FREO and research and purchase masticator.
NCFD and Nevada City Police Department (NCPD) will develop a list of wooded areas in open spaces, trails, and in City Parks where youth gather to consume cannabis and other substances.
The Fire Division Chief will develop an annual MMVMP to identify a list of priority areas to be abated.
The FREO will treat/masticate priority areas in Plan annually.
Responsible
staff/ partners
Timeline
Start Date End Date
>
Fire Chief
Fire Chief
Public Works
Superintendent
NCFD and
NCPD
Fire Division
Chief
FREO
>
5/1/23
5/1/23
5/1/23
5/1/23
5/1/23
2/1/24
>
6/1/24
12/1/24
12/1/23
12/1/23
12/1/23
4/30/28
List data and sources to be used to measure outcomes: > Public Works Superintendent bid solicitations received for masticator and documentation of factors in final choice.
The Fire Division Chief will create spreadsheet or database with list of masticator and mower target areas and will update after each target is cleared. FREO will track acreage cleared. The Fire Division Chief will create a spreadsheet or database with list of wooded areas to be removed and the FREO will update after each area is cleared.
Grant Funds
$974,100
$131,900
$100,000
$75,000
$1,313,000
$0
$75,000
$0
$6,000
$25,000
$300,000
$3,000,000
Grant Funds
$26,352
$45,000
$562,716
$411,384
$974,100
Salaries and Benefits Narrative:
Grant Funds
$87,500
$30,000
$30,000
$4,000
$4,000
$3,000
Request for Proposals Section IV: Project Budget and Budget Narrative Proposition 64 Grant Program Cohort 3 Applicant: City of Nevada City Project Budget: Enter estimated costs for reimbursement for the full five (5) year grant term.
Note: This top table will auto-populate based on the information entered in the sections below.
Budget Line Item
1. Salaries and Benefits
2. Services and Supplies
3. Professional Services
4. Non-Governmental Organizations (NGO) Contracts
5. Equipment / Fixed Assets
Title
Example (Hourly): Fiscal Manager
Example (FTE): Counselor
1. Salaries and Benefits
6. Data Collection / Enhancement
7. Program Evaluaiton
11. Indirect Costs/Administrative Overhead (Costs may be charged at an amount not to exceed ten percent (10%) of the actual total direct project costs.) TOTAL
(% FTE or Hourly Rate) & Benefits
$60/hour x 10 hours/month x 3 years = $21,600 + benefits @ 22% = $4,752 .25 FTE @ $60,000 x 3 years = $45,000
8. Sustainability Planning
9. Other (include any travel and/or training costs)
10. Financial Audit (Up to $25,000 may be allocated for an end of project financial audit.) School Resource Officer
Fuels Reduction Equipment Operator
$6699/month x 5 years = $401,940 + benefits @ 40% = $160,776 $5620/month x 5 years = $337,200 + benefits @ 22% = $74,184 One unit at $3000
TOTAL
Example: Supportive Services (bus passes, gas
cards, office supplies, uniforms)
Vape detectors and cameras Forest Charter
Emergency 2-Way Radio for School Officer
The City proposes to implement a full-time sworn school resource officer (SRO). Some of the roles and responsibilities of the position will be to improve the lives of children by meeting their basic physical, developmental, and social needs and assisting them in becoming competent and successful young adults. This position will also be the police department employee responsible for putting on youth prevention and intervention programs addressing substance abuse, addiction, and other topics that can be closely associated with cannabis use. This position will also be the liaison to the three schools and one non-profit participating in cannabis education and services for youth under the grant. The position is under PPA 1: Youth Development/Youth Prevention and Intervention and includes salary and benefits for one full-time SRO for each of the five years of the grant period for a total request of $562,716.
The City proposes to implement a full-time fuels reduction equipment operator. This position will deliver on the City's fuels mitigation plan to address wildfire risk and reduce water consumption from vegetation overgrowth in the community including to critical infrastructure and to cannabis businesses. This position will used already acquired implements as well as the riding mower identified in the equipment / fixed assets request for this grant. This position is under PPA 3: Public Safety and PPA 4: Environmental Impacts.
2. Services and Supplies
Description of Services or Supplies Calculation for Expenditure $350 x 50 Participants for each of the 5 years
4 vape detectors, 6 cameras and installation (no item over $5000 per unit) Electric Campus Bicycle for School Officer
Mobile Data Computer for School Resource Officer
Vape detectors and cameras SAEL school 4 vape detectors, 6 cameras and installation (no item over $5000 per unit) One unit at $4000
One unit at $4000
$20,000
$2,500
$8,400
$24,000
$6,000
$131,900
Description of Professional Service(s) Grant Funds
$110,000
$100,000
$100,000
Description of Subcontract Grant Funds
$18,000
$75,000
$75,000
Description of Equipment/Fixed Asset Grant Funds
$85,000
Contract with Nevada City School District (NCSD)
The City has ten (10) distinct supplies request items. Under PPA 1: Youth Development/Youth Prevention and Intervention the City proposes four vape detectors and six security cameras to be installed at Forest Charter School (for a total of $30,000 with no item over $5000 per unit) and four vape detectors and six security cameras to be installed at SAEL school (for a total of $30,000 with no item over $5000 per unit). The vape detectors will be installed in bathrooms where the Nevada City Police Department and school staff have identified elicit cannabis use by youth. The cameras will be placed in public areas outside the bathrooms so that school staff and the SRO can identify impacted youth when the detectors activate. These will match devices already used at 7-Hills Middle School in the City that have proved to identify cannabis use and allow for intervention and use reduction.
Under PPA 2: Public Health the City proposes five finance computers for a total of $20,000; two cash counters and two coin counters for a total of $2500; seven iPads for a total of $8400; and Cannabis Permitting software for a total of $24,000 (initial acquisition and five years use at $4000 per). These items will be used to increase operational efficiencies at City Hall addressing the specific challenges and needs of the cannabis industry in relation to permitting, inspection, and cash banking.
Under PPA 3: Public Safety the City proposes a mobile data computer ($4000); and electric bicycle for campus use ($4000), and an emergency 2-way radio ($3000) for use by the School Resource Officer (SRO) identified in Salaries and Benefits. The items will be used to facilitate the work of the SRO including the taking and keeping of reports specific to youth cannabis education.
Under PPA 4: Environmental Impacts the City proposes two pair of replacement masticator tracks for a total of $6000. These tracks will be used on a previous acquired masticator by the Fuels Reduction Equipment Operator identified in Salaries and Benefits. The tracks allow for the masticator to be used to meet the Mastication and Mowing Vegetation Management Plan to be developed in goal #4 in addition to the riding mower identified in the equipment / fixed asset request.
3. Professional Services
Example: Contract with Social Marketing Firm to
design content for website, social media channels
and support.
Calculation for Expenditure
Initial year $50,000 for design and implementation
Each subsequent year technical support and ongoing monitoring/maintenance for website. $15,000 per year for 4 years
Custom youth cannabis education program $20,000 per year for 5 years Cannabis permitting software
Replacement masticator tracks
Services and Supplies Narrative:
Finance Computers
Money Counters
iPads for Inspection and meeting use
Five units at $4000 per unit = $20,000
Two cash counters at $500 each & two coin counters at $750 each = $2500 Seven units at $1200 each = $8400
Initial acquisition of $4000 and annual use of $4000 x 5 years = $24,000 Two pair at $3000 per pair = $6000
TOTAL
Professional Services Narrative:
The City proposes to contract with the Nevada City School District on behalf of 7-Hills Middle School to provide an industry best practice, validated cannabis prevention and education program to two grade levels each of the 5 years of the grant period during the school year and to participants in summer camp. The program delivery is $20,000 per year for 5 years for a total of $100,000. This is under PPA 1: Youth Development/Youth Prevention and Intervention.
TOTAL
4. Non-Governmental Organizations (NGO) Subcontracts
Example: NGO Contract- To be identified
Contract with Bright Futures for Youth
Calculation for Expenditure
Cannabis Prevention Classes $150 x 24 classes per year (x 5 years) 30 youth per year at $500 per youth = $15,000 per year for 5 years Non-Governmental Organizations (NGO) Subcontracts Narrative:
The City will contract with Bright Futures for Youth (BFFY) an NGO experienced in providing services to youth including cannabis deterrence and access to resources within the community. BFFY will accept referrals of at least 30 Nevada City students per year from 7-Hills Middle School, SAEL school, Forest Charter school, or the School Resource Officer into the existing BFFY after-school and summer programming. The cost is $500 per referral for the first 30 referrals for a total of $15,000 annually and $75,000 for the five year grant period. BFFY will take additional referrals above the 30 per year into their program, when space is available, at no additional cost. This is under PPA 1: Youth Development/Youth Prevention and Intervention
5. Equipment/Fixed Assets
TOTALS
Example: Purchase of Vehicle 4x4 Truck and tow package as available (Market Value) Calculation for Expense
$95,000
$20,000
$60,000
$50,000
$80,000
$8,000
$1,000,000
$1,313,000
Grant Funds
$10,329
$0
Grant Funds
$25,750
$75,000
$75,000
Grant Funds
$8,575
$0
Purchase of vehicle for School Resource Officer
Purchase of electric utility vehicle for schools
4x4 SUV with law enforcement package and related equipment Plug-in electric vehicles for use on school campuses
Purchase and install self-contained emergency generator for fire station operations Purchase and installation of two bay doors, lifts and related equipment for fire station Purchase electric riding lawnmower
Purchase turf field
Equipment/Fixed Assets Narrative:
Description
Example: Data ad hoc reporting and upgrades for BSCC Quarterly Progress Report measures Purchase all electric (rechargable) riding lawn mower
Purchase and install year-round turf field
TOTALS
Purchase of emergency generator for fire station
Purchase of fire station bay doors
Installation of fire station roof Remove and replace existing roof with new roof in conjunction with generator install Data Collection / Enhancement Narrative:
TOTAL
The City has seven (7) distinct equipment / fixed assets request items: Under PPA 3: Public Safety the City proposes the purchase of a fully outfitted emergency vehicle with installed related equipment, for a total of $95,000, and an electric utility vehicle, for a total of $20,000, for use at schools both for the School Resource Officer (SRO) identified in salaries and benefits. The items facilitate the work of the SRO including traveling between schools, parks, and other congregations of youth as well as for use on the new turf field.
Under PPA 2: Public Health and PPA 4: Environmental Impacts the City proposes to purchase and emergency generator for $60,000, two bay doors for $50,000 and installation of a new roof for $80,000 all for the City fire station. Together these items update fire response capabilities from the fire station which serves all of the City's cannabis permitted businesses including the dispensary. Also under these PPAs the City proposes to purchase a riding lawn mower for $8000 for the Fuels Reduction Equipment Operator to utilize to meet the Mastication and Mowing Vegetation Management Plan. Finally, the City proposes the purchase and installation of a new turf field at 7-Hills School and converting the school resource into a City Park focused as a cannabis free zone with facilities for youth to engage in health activities and recreation to help build protective factors against substance abuse. The total cost of the turf field project is $1,000,000 with engineering and project management support provided in-kind by the City separate from this grant request.
6. Data Collection / Enhancement
7. Program Evaluation
Description
Example: Contract with ABC Researchers to develop Evaluation Plan, Final Report, and assist with Quarterly Progress Reports Contract with Mulholland Research & Evaluation for Evaluation Plan, Final Report, assist with Quarterly Progrss Reports, and compliance monitoring TOTAL
Program Evaluation Narrative:
The City proposes to contract with an independent evaluator to conduct comprehensive evaluation the project and to assist with required submissions. The evaluation will be conducted throughout the 5 year grant period and include the Local Evaluation Plan and comprehensive final report.
8. Sustainability Planning
Description
9. Other (Travel, Training, etc.)
Example: Room rental for quarterly strategic planning meeting for community & gov't partners to continue services post-award.
TOTAL
Sustainability Planning Narrative:
Grant Funds
$7,500
$4,000
$2,000
$6,000
Grant Funds
$25,000
$25,000
$25,000
Grant Funds
$300,000
Indirect Costs Narrative:
The City is requesting 10% toward indirect costs for administering the grant and coordinating the requested projects.
Description
Training classes for school resource officer
Training classes for cannabis code enforcement
Other (Travel, Training, etc.) Narrative:
The City plans to send one person to a comprehensive school resource officer course(s) to effectuate the duties of the SRO based upon industry best practices at a cost of $4000. The City plans to send two personnel to cannabis code enforcement training to make use of the cannabis inspection software and devices purchased to make inspections more efficient for the City and the businesses at a cost of $2000. These are under both PPA 2: Public Health and PPA 3: Public Safety.
TOTAL
11. Indirect Costs
10. Financial Audit
Description
Example: Contract with XYZ Certified Public Accountant to provide final fiscal audit Contract with Certified Public Accountant firm (based upon bid for services) to provide final fiscal audit Calculation for Expense
$2,500/partipant x 3 participants; includes training costs, travel, and per diem. $4000 for one participant; includes training costs, travel and per diem $2000 for two participants; includes training costs, travel and per diem Example: Training Classes for Enforcement Officers
TOTAL
Description: Indirect costs may be charged at an amount not to exceed ten percent (10%) of the actual total direct project costs.
TOTAL
Financial Audit Narrative:
The City is requesting $25,000 to complete a comprehensive financial audit of the program at the end of the 5 year grant period.
City of Nevada City
BSCC 954-22