Nevada City City Council
June 14, 2023

Sewer Fund - Accounts for revenues received and expenditures made related to the City's wastewater operations and capital improvements.

Sewer - AB 1600 Fund - Accounts for revenues received and expenditures made related to Development Impact Fees charged by the City to an applicant in connection with approval of a development project. 14 CITY OF

NEVADA CITY
Funding
Source
Beginning
Fund
Balance
Proposed
Revenues
Proposed
Project
Appropriations
Operating
Budget
Ending
Fund
Balance

DEVELOPMENT IMPACT FEES
AB 1600 155,226 - - - 155,226
Parks & Recreation Quimby 6,479 - - - 6,479
Water - AB 1600 72,712 - - - 72,712
Sewer - AB 1600 47,001 - - - 47,001
TOTAL DEVELOPMENT IMPACT FEES 281,418 - - - 281,418

TRANSPORTATION FUNDS
Gas Tax 359,425 197,318 500,000 - 56,743
Traffic Congestion Relief 11,039 - - - 11,039
Regional Traffic Mitigation 26,861 26,861 - - 53,722
TOTAL TRANSPORTATION FUNDS 397,325 224,179 500,000 - 121,504 GRANTS
Dept. of Transporation LPP 300,000 - 300,000 - -
HBP Grant (220,999) 5,752,500 5,531,501 - -
CMAQ 22,071 701,070 701,070 - 22,071
FEMA (744,250) 744,250 - - -
PSPS Grant 37,706 - - - 37,706
Land Water Conservation 25,020 - - - 25,020
Little Deer Creek 18,154 - - - 18,154
Brownsfield EPA (325) - - - (325)
CDBG (14,529) - - - (14,529)
RTP Grant (17,482) 219,000 - 219,000 (17,482)
CABY Misc. Agency 205,353 - - - 205,353
Permanent Local Housing 109,274 - - - 109,274
Proposition 64 1 (73,781) 600,000 - 1,746,158 (1,219,939) Proposition 68 (6,917) 216,411 154,949 - 54,545
TOTAL GRANTS (360,705) 8,233,231 6,687,520 1,965,158 (780,152) Five-Year CIP
FY 2024-2028

CAPITAL IMPROVEMENT PROGRAM

SOURCES AND USES
FY 2023-24
15 CITY OF

NEVADA CITY
Funding
Source
Beginning
Fund
Balance
Proposed
Revenues
Proposed
Project
Appropriations
Operating
Budget
Ending
Fund
Balance
OTHER
General Fund 4,219,722 6,319,821 542,864 6,294,880 3,701,799 Capital Projects - - - - -
Donation Projects 6,034 - - - 6,034
Indian Trails 46,387 - - - 46,387
Tax - Fire Department 54,429 18,635 - - 73,064
2003 Fire Tax 148,252 35,900 - - 184,152
Proposition 172 (2,532) 40,000 - - 37,468
MATHIVET 11,854 - - - 11,854
Suppl. Law Enforcement 416,345 100,000 - 100,000 416,345 ARPA 372,101 376,534 - - 748,635
Measure L 684 - - - 684
Measure C 486,200 688,795 - 930,669 244,326
Water Fund 2,610,692 916,700 150,000 895,786 2,481,606
Sewer Fund 5,829,311 1,605,999 150,000 1,547,148 5,738,162 Constitution Day Parade - - - - -
Measure M (3,982) 925,000 637,500 127,956 155,562
Becker 19,099 - - 1,000 18,099
TOTAL OTHER 14,214,596 11,027,384 1,480,364 9,897,439 13,864,177 TOTAL 14,532,634 19,484,794 8,667,884 11,862,597 13,486,947 Notes:
1 There is a deficit fund balance due to the timing and availability of grant revenues and will be eliminated in future fiscal years as revenues become available.

Five-Year CIP
FY 2024-2028
FY 2023-24

CAPITAL IMPROVEMENT PROGRAM

SOURCES AND USES
16 CITY OF

NEVADA CITY
Funding
Source
Beginning
Fund
Balance
Proposed
Revenues
Proposed
Project
Appropriations
Operating
Budget
Ending
Fund
Balance

DEVELOPMENT IMPACT FEES
AB 1600 155,226 - - - 155,226
Parks & Recreation Quimby 6,479 - - - 6,479
Water - AB 1600 72,712 - - - 72,712
Sewer - AB 1600 47,001 - - - 47,001
TOTAL DEVELOPMENT IMPACT FEES 281,418 - - - 281,418

TRANSPORTATION FUNDS
Gas Tax 56,743 100,000 100,000 - 56,743
Traffic Congestion Relief 11,039 - - - 11,039
Regional Traffic Mitigation 53,722 26,861 - - 80,583
TOTAL TRANSPORTATION FUNDS 121,504 126,861 100,000 - 148,365 GRANTS
Dept. of Transporation LPP - 10,800,000 10,800,000 - -
HBP Grant - - - - -
CMAQ 22,071 3,628,595 3,628,595 - 22,071

FEMA - - - - -
PSPS Grant 37,706 - - - 37,706
Land Water Conservation 25,020 - - - 25,020
Little Deer Creek 18,154 - - - 18,154
Brownsfield EPA (325) - - - (325)
CDBG (14,529) - - - (14,529)
RTP Grant (17,482) - - - (17,482)
CABY Misc. Agency 205,353 - - - 205,353
Permanent Local Housing 109,274 - - - 109,274
Proposition 64 1 (1,219,939) 600,000 - 277,930 (897,869) Proposition 68 54,545 - - - 54,545
TOTAL GRANTS (780,152) 15,028,595 14,428,595 277,930 (458,082) Five-Year CIP
FY 2024-25
FY 2024-2028

CAPITAL IMPROVEMENT PROGRAM

SOURCES AND USES
17 CITY OF

NEVADA CITY
Funding
Source
Beginning
Fund
Balance
Proposed
Revenues
Proposed
Project
Appropriations
Operating
Budget
Ending
Fund
Balance
OTHER
General Fund 3,701,799 6,509,416 150,000 6,389,303 3,671,912 Capital Projects - 3,000,000 3,000,000 - -
Donation Projects 6,034 - - - 6,034
Indian Trails 46,387 - - - 46,387
Tax - Fire Department 73,064 18,635 - - 91,699
2003 Fire Tax 184,152 35,900 - - 220,052
Proposition 172 37,468 40,000 - - 77,468
MATHIVET 11,854 - - - 11,854
Suppl. Law Enforcement 416,345 100,000 - 100,000 416,345 ARPA 748,635 - - - 748,635
Measure L 684 - - - 684
Measure C 244,326 688,795 - 779,246 153,875
Water Fund 2,481,606 916,700 475,000 895,786 2,027,520
Sewer Fund 5,738,162 1,605,999 668,750 1,547,148 5,128,262 Constitution Day Parade - - - - -
Measure M 155,562 938,875 960,000 133,074 1,363
Becker 18,099 - - 1,000 17,099
TOTAL OTHER 13,864,177 13,854,319 5,253,750 9,845,557 12,619,189 TOTAL 13,486,947 29,009,775 19,782,345 10,123,487 12,590,890 Notes:
1 There is a deficit fund balance due to the timing and availability of grant revenues and will be eliminated in future fiscal years as revenues become available.

Five-Year CIP
FY 2024-2028
FY 2024-25

CAPITAL IMPROVEMENT PROGRAM

SOURCES AND USES
18 CITY OF

NEVADA CITY
Funding
Source
Beginning
Fund
Balance
Proposed
Revenues
Proposed
Project
Appropriations
Operating
Budget
Ending
Fund
Balance

DEVELOPMENT IMPACT FEES
AB 1600 155,226 - - - 155,226
Parks & Recreation Quimby 6,479 - - - 6,479
Water - AB 1600 72,712 - - - 72,712
Sewer - AB 1600 47,001 - - - 47,001
TOTAL DEVELOPMENT IMPACT FEES 281,418 - - - 281,418

TRANSPORTATION FUNDS
Gas Tax 56,743 100,000 100,000 - 56,743
Traffic Congestion Relief 11,039 - - - 11,039
Regional Traffic Mitigation 80,583 26,861 - - 107,444
TOTAL TRANSPORTATION FUNDS 148,365 126,861 100,000 - 175,226 GRANTS
Dept. of Transporation LPP - 700,000 700,000 - -
HBP Grant - - - - -
CMAQ 22,071 882,742 882,742 - 22,071

FEMA - - - - -
PSPS Grant 37,706 - - - 37,706
Land Water Conservation 25,020 - - - 25,020
Little Deer Creek 18,154 - - - 18,154
Brownsfield EPA (325) - - - (325)
CDBG (14,529) - - - (14,529)
RTP Grant (17,482) - - - (17,482)
CABY Misc. Agency 205,353 - - - 205,353
Permanent Local Housing 109,274 - - - 109,274
Proposition 64 1 (897,869) 600,000 - 289,047 (586,915)
Proposition 68 54,545 - - - 54,545
TOTAL GRANTS (458,082) 2,182,742 1,582,742 289,047 (147,128) FY 2024-2028
Five-Year CIP
FY 2025-26

CAPITAL IMPROVEMENT PROGRAM

SOURCES AND USES
19 CITY OF

NEVADA CITY
Funding
Source
Beginning
Fund
Balance
Proposed
Revenues
Proposed
Project
Appropriations
Operating
Budget
Ending
Fund
Balance
OTHER
General Fund 3,671,912 6,704,698 70,000 6,517,089 3,789,521 Capital Projects - - - - -
Donation Projects 6,034 - - - 6,034
Indian Trails 46,387 - - - 46,387
Tax - Fire Department 91,699 18,635 - - 110,334
2003 Fire Tax 220,052 35,900 - - 255,952
Proposition 172 77,468 40,000 - - 117,468
MATHIVET 11,854 - - - 11,854
Suppl. Law Enforcement 416,345 100,000 - 100,000 416,345 ARPA 748,635 - - - 748,635
Measure L 684 - - - 684
Measure C 153,875 702,571 - 779,246 77,200
Water Fund 2,027,520 916,700 187,500 895,786 1,860,934
Sewer Fund 5,128,262 1,605,999 1,337,500 1,547,148 3,849,613 Constitution Day Parade - - - - -
Measure M 1,363 938,875 650,000 138,397 151,841
Becker 17,099 - - 1,000 16,099
TOTAL OTHER 12,619,189 11,063,378 2,245,000 9,978,666 11,458,900 TOTAL 12,590,890 13,372,981 3,927,742 10,267,713 11,768,416 Notes:

Five-Year CIP

CAPITAL IMPROVEMENT PROGRAM

SOURCES AND USES
FY 2025-26
1 There is a deficit fund balance due to the timing and availability of grant revenues and will be eliminated in future fiscal years as revenues become available.

FY 2024-2028
20 CITY OF

NEVADA CITY
Funding
Source
Beginning
Fund
Balance
Proposed
Revenues
Proposed
Project
Appropriations
Operating
Budget
Ending
Fund
Balance

DEVELOPMENT IMPACT FEES
AB 1600 155,226 - - - 155,226
Parks & Recreation Quimby 6,479 - - - 6,479
Water - AB 1600 72,712 - - - 72,712
Sewer - AB 1600 47,001 - - - 47,001
TOTAL DEVELOPMENT IMPACT FEES 281,418 - - - 281,418

TRANSPORTATION FUNDS
Gas Tax 56,743 100,000 100,000 - 56,743
Traffic Congestion Relief 11,039 - - - 11,039
Regional Traffic Mitigation 107,444 26,861 - - 134,305
TOTAL TRANSPORTATION FUNDS 175,226 126,861 100,000 - 202,087 GRANTS
Dept. of Transporation LPP - - - - -
HBP Grant - - - - -
CMAQ 22,071 500,000 500,000 - 22,071

FEMA - - - - -
PSPS Grant 37,706 - - - 37,706
Land Water Conservation 25,020 - - - 25,020
Little Deer Creek 18,154 - - - 18,154
Brownsfield EPA (325) - - - (325)
CDBG (14,529) - - - (14,529)
RTP Grant (17,482) - - - (17,482)
CABY Misc. Agency 205,353 - - - 205,353
Permanent Local Housing 109,274 - - - 109,274
Proposition 64 1 (586,915) 600,000 - 300,609 (287,524)
Proposition 68 54,545 - - - 54,545
TOTAL GRANTS (147,128) 1,100,000 500,000 300,609 152,263 Five-Year CIP
FY 2024-2028

CAPITAL IMPROVEMENT PROGRAM

SOURCES AND USES
FY 2026-27
21 CITY OF

NEVADA CITY
Funding
Source
Beginning
Fund
Balance
Proposed
Revenues
Proposed
Project
Appropriations
Operating
Budget
Ending
Fund
Balance
OTHER
General Fund 3,789,521 6,704,698 20,000 6,647,431 3,826,788 Capital Projects - - - - -
Donation Projects 6,034 - - - 6,034
Indian Trails 46,387 - - - 46,387
Tax - Fire Department 110,334 18,635 - - 128,969
2003 Fire Tax 255,952 35,900 - - 291,852
Proposition 172 117,468 40,000 - - 157,468
MATHIVET 11,854 - - - 11,854
Suppl. Law Enforcement 416,345 100,000 - 100,000 416,345 ARPA 748,635 - - - 748,635
Measure L 684 - - - 684
Measure C 77,200 716,622 - 779,246 14,576
Water Fund 1,860,934 916,700 150,000 895,786 1,731,848
Sewer Fund 3,849,613 1,605,999 150,000 1,547,148 3,758,464 Constitution Day Parade - - - - -
Measure M 151,841 938,875 200,000 143,933 746,782
Becker 16,099 - - 1,000 15,099
TOTAL OTHER 11,458,900 11,077,429 520,000 10,114,544 11,901,785 TOTAL 11,768,416 12,304,290 1,120,000 10,415,153 12,537,553 Notes:
1 There is a deficit fund balance due to the timing and availability of grant revenues and will be eliminated in future fiscal years as revenues become available.

Five-Year CIP
FY 2024-2028

CAPITAL IMPROVEMENT PROGRAM

SOURCES AND USES
FY 2026-27
22 CITY OF

NEVADA CITY
Funding
Source
Beginning
Fund
Balance
Proposed
Revenues
Proposed
Project
Appropriations
Operating
Budget
Ending
Fund
Balance

DEVELOPMENT IMPACT FEES
AB 1600 155,226 - - - 155,226
Parks & Recreation Quimby 6,479 - - - 6,479
Water - AB 1600 72,712 - - - 72,712
Sewer - AB 1600 47,001 - - - 47,001
TOTAL DEVELOPMENT IMPACT FEES 281,418 - - - 281,418

TRANSPORTATION FUNDS
Gas Tax 56,743 100,000 100,000 - 56,743
Traffic Congestion Relief 11,039 - - - 11,039
Regional Traffic Mitigation 134,305 26,861 - - 161,166
TOTAL TRANSPORTATION FUNDS 202,087 126,861 100,000 - 228,948 GRANTS
Dept. of Transporation LPP - - - - -
HBP Grant - - - - -
CMAQ 22,071 - - - 22,071

FEMA - - - - -
PSPS Grant 37,706 - - - 37,706
Land Water Conservation 25,020 - - - 25,020
Little Deer Creek 18,154 - - - 18,154
Brownsfield EPA (325) - - - (325)
CDBG (14,529) - - - (14,529)
RTP Grant (17,482) - - - (17,482)
CABY Misc. Agency 205,353 - - - 205,353
Permanent Local Housing 109,274 - - - 109,274
Proposition 64 1 (287,524) 600,000 - 312,476 -
Proposition 68 54,545 - - - 54,545
TOTAL GRANTS 152,263 600,000 - 312,476 439,787
FY 2027-28
Five-Year CIP
FY 2024-2028

CAPITAL IMPROVEMENT PROGRAM

SOURCES AND USES
23 CITY OF

NEVADA CITY
Funding
Source
Beginning
Fund
Balance
Proposed
Revenues
Proposed
Project
Appropriations
Operating
Budget
Ending
Fund
Balance
OTHER
General Fund 3,826,788 6,905,839 20,000 6,780,380 3,932,247 Capital Projects - - - - -
Donation Projects 6,034 - - - 6,034
Indian Trails 46,387 - - - 46,387
Tax - Fire Department 128,969 18,635 - - 147,604
2003 Fire Tax 291,852 35,900 - - 327,752
Proposition 172 157,468 40,000 - - 197,468
MATHIVET 11,854 - - - 11,854
Suppl. Law Enforcement 416,345 100,000 - 100,000 416,345 ARPA 748,635 - - - 748,635
Measure L 684 - - - 684
Measure C 14,576 716,622 - 779,246 (48,047)
Water Fund 1,731,848 916,700 150,000 895,786 1,602,762
Sewer Fund 3,758,464 1,605,999 150,000 1,547,148 3,667,314 Constitution Day Parade - - - - -
Measure M 746,782 938,875 200,000 149,690 1,335,967
Becker 15,099 - - 1,000 14,099
TOTAL OTHER 11,901,785 11,278,570 520,000 10,253,250 12,407,105 TOTAL 12,537,553 12,005,431 620,000 10,565,726 13,357,258 Notes:

FY 2027-28
1 There is a deficit fund balance due to the timing and availability of grant revenues and will be eliminated in future fiscal years as revenues become available.

Five-Year CIP
FY 2024-2028

CAPITAL IMPROVEMENT PROGRAM

SOURCES AND USES
24 CITY OF

NEVADA CITY
Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Remodel Barn Building (Public Works Yard) $ - $ 500,000 $ - $ - $ - $ - $ 500,000 Carriage House Roof - - 50,000 - - - 50,000
Firehouse 1 Maintenance - - 50,000 50,000 - - 100,000
Playground Improvements - 13,000 - - - - 13,000
Sugarloaf Trail - 29,864 - - - - 29,864
Swimming Pool Bathrooms - - 30,000 - - - 30,000
Swimming Pool Annual Improvements - - 20,000 20,000 20,000 20,000 80,000 Total Funding Source $ - $ 542,864 $ 150,000 $ 70,000 $ 20,000 $ 20,000 $ 802,864 Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Parking Improvements - Clark, Spring, or Main $ - $ - $ 3,000,000 $ - $ - $ - $ 3,000,000 Total Funding Source $ - $ - $ 3,000,000 $ - $ - $ - $ 3,000,000 Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Upper Broad Street $ - $ 300,000 $ - $ - $ - $ - $ 300,000 Sacramento Street/Lower Zion - - - 700,000 - - 700,000
SR 49 Multi-Modal Corridor Improvement Project - - 10,800,000 - - - 10,800,000 Total Funding Source $ - $ 300,000 $ 10,800,000 $ 700,000 $ - $ - $ 11,800,000 Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Nevada Street Bridge $ - $ 5,531,501 $ - $ - $ - $ - $ 5,531,501 Total Funding Source $ - $ 5,531,501 $ - $ - $ - $ - $ 5,531,501 Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Upper Broad Street $ - $ 400,000 $ - $ - $ - $ - $ 400,000 Pavement Program Annual $ - $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 Total Funding Source $ - $ 500,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 900,000 FUND 115 - CAPITAL PROJECTS
FUND 210 - GAS TAX
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE
FUND 100 - GENERAL FUND
FUND 206 - DEPARTMENT OF TRANSPORTATION
FUND 209 - HIGHWAY BRIDGE PROJECT
25 CITY OF

NEVADA CITY
Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Railroad Avenue Sidewalk $ - $ - $ 628,595 $ - $ - $ - $ 628,595 Searls Avenue Sidewalk - - - 632,742 - - 632,742
Boulder Street Sidewalk - 301,070 - - - - 301,070
Nevada Street Sidewalk Replacement - - - - 500,000 - 500,000 SR 49 Multi-Modal Corridor Improvement Project - - 3,000,000 - - - 3,000,000 Clark Street Parking/Foot Bridge - 400,000 - - - - 400,000 Spring Street Improvements - - - 250,000 - - 250,000
Total Funding Source $ - $ 701,070 $ 3,628,595 $ 882,742 $ 500,000 $ - $ 5,712,407 Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Sugarloaf Trail $ - $ 219,000 $ - $ - $ - $ - $ 219,000 Total Funding Source $ - $ 219,000 $ - $ - $ - $ - $ 219,000 Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Tennis Court Improvements $ - $ 114,949 $ - $ - $ - $ - $ 114,949 Playground Improvements - 40,000 - - - - 40,000
Total Funding Source $ - $ 154,949 $ - $ - $ - $ - $ 154,949 Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Annual Water Main Replacements $ - $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 Backwash Pond System Improvements - - 37,500 37,500 - - 75,000 Motor Operated Valves - - 50,000 - - - 50,000
Water Treatment Plant Instrumentation - SCADA - - 100,000 - - - 100,000 Automatic Tank Valves - - 37,500 - - - 37,500
Water Treatment Plant Upgrade - SCADA - - 100,000 - - - 100,000 Total Funding Source $ - $ 150,000 $ 475,000 $ 187,500 $ 150,000 $ 150,000 $ 1,112,500 FUND 215 - CMAQ GRANT
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE
FUND 256 - REGIONAL TRAILS PROGRAM GRANT
FUND 600 - WATER FUND
FUND 289 - PROP 68 PER CAPITA GRANT
26 CITY OF

NEVADA CITY
Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Annual Sewer Main Replacements $ - $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 Headworks - - 200,000 - - - 200,000
Biosolids Processing - - 200,000 625,000 - - 825,000
Wastewater Treatment Plant Security - - 18,750 - - - 18,750 Wastewater Treatment Plant Instrumentation - SCADA - - 100,000 - - - 100,000 Primary Equilization - - - 250,000 - - 250,000
Aeration Basin Improvement - - - 150,000 - - 150,000
Covers for Clarifiers - - - 100,000 - - 100,000
Sand Filter Media - - - 62,500 - - 62,500
Total Funding Source $ - $ 150,000 $ 668,750 $ 1,337,500 $ 150,000 $ 150,000 $ 2,456,250 Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Upper Broad Street $ - $ 300,000 $ - $ - $ - $ - $ 300,000 Nevada Street Bridge - 287,500 460,000 - - - 747,500
Main Street Boardwalk/Rail - - 200,000 - - - 200,000
Sacramento Street/Lower Zion - - 50,000 - - - 50,000
Sidewalk Replacement Annual - 50,000 50,000 50,000 50,000 50,000 250,000 Pavement Program Annual - - - 150,000 150,000 150,000 450,000 Clark Street Parking/Foot Bridge - - 200,000 - - - 200,000 Curb Replacement - - - 200,000 - - 200,000
Spring Street Improvements - - - 250,000 - - 250,000
Total Funding Source $ - $ 637,500 $ 960,000 $ 650,000 $ 200,000 $ 200,000 $ 2,647,500 FUND 650 - SEWER FUND
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE
FUND 715 - MEASURE M
27 CITY OF

NEVADA CITY
Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Remodel Storage Building at Park $ - $ - $ 100,000 $ - $ - $ - $ 100,000 Firehouse 2 Remodel - - - - 500,000 - 500,000
Well Pump at Park - - 100,000 - - - 100,000
Backwash Pond System Improvements - - 225,000 - - - 225,000 Motor Operated Valves - - 150,000 - - - 150,000
Water Treatment Plant Instrumentation - SCADA - - 300,000 - - - 300,000 Automatic Tank Valves - - 112,500 - - - 112,500
Raw Water Pipe to Cascade Canal - - - 1,000,000 - - 1,000,000 Clearwell Tank Upgrade - Canada H - - - 750,000 - - 750,000 Headworks - - 600,000 - - - 600,000
Biosolids Processing - - 1,875,000 - - - 1,875,000
Wastewater Treatment Plant Security - - 56,250 - - - 56,250 Wastewater Treatment Plant Instrumentation - SCADA - - 100,000 - - - 100,000 Primary Equilization - - - 750,000 - - 750,000
Aeration Basin Improvement - - - 450,000 - - 450,000
Covers for Clarifiers - - - 300,000 - - 300,000
Sand Filter Media - - - 187,500 - - 187,500
Conversion to UV - - - - - 6,000,000 6,000,000
Total Funding Source $ - $ - $ 3,618,750 $ 3,437,500 $ 500,000 $ 6,000,000 $ 13,556,250 Grand Total of Funding Sources $ - $ 8,886,884 $ 23,401,095 $ 7,365,242 $ 1,620,000 $ 6,620,000 $ 47,893,221

MISCELLANEOUS GRANTS
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE
28 CITY OF

NEVADA CITY
Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Railroad Avenue Sidewalk $ - $ - $ 628,595 $ - $ - $ - $ 628,595 Upper Broad Street - 1,000,000 - - - - 1,000,000
Searls Avenue Sidewalk - - - 632,742 - - 632,742
Boulder Street Sidewalk - 301,070 - - - - 301,070
Nevada Street Bridge - 5,819,001 460,000 - - - 6,279,001 Nevada Street Sidewalk Replacement - - - - 500,000 - 500,000 Main Street Boardwalk/Rail - - 200,000 - - - 200,000
Sacramento Street/Lower Zion - - 50,000 700,000 - - 750,000 Sidewalk Replacement Annual - 50,000 50,000 50,000 50,000 50,000 250,000 Pavement Program Annual - 100,000 100,000 250,000 250,000 250,000 950,000 SR 49 Multi-Modal Corridor Improvement Project - - 13,800,000 - - - 13,800,000 Clark Street Parking/Foot Bridge - 400,000 200,000 - - - 600,000 Curb Replacement - - - 200,000 - - 200,000
Parking Improvements - Clark, Spring, or Main - - 3,000,000 - - - 3,000,000 Spring Street Improvements - - - 500,000 - - 500,000
Total Roads/Streets/Sidewalks $ - $ 7,670,071 $ 18,488,595 $ 2,332,742 $ 800,000 $ 300,000 $ 29,591,408 Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Remodel Barn Building (Public Works Yard) $ - $ 500,000 $ - $ - $ - $ - $ 500,000 Remodel Storage Building at Park - - 100,000 - - - 100,000 Carriage House Roof - - 50,000 - - - 50,000
Firehouse 1 Maintenance - - 50,000 50,000 - - 100,000
Firehouse 2 Remodel - - - - 500,000 - 500,000
Total Buildings $ - $ 500,000 $ 200,000 $ 50,000 $ 500,000 $ - $ 1,250,000 Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Tennis Court Improvements $ - $ 114,949 $ - $ - $ - $ - $ 114,949 Playground Improvements - 53,000 - - - - 53,000
Well Pump at Park - - 100,000 - - - 100,000
Total Pioneer Park $ - $ 167,949 $ 100,000 $ - $ - $ - $ 267,949

ROADS/STREETS/SIDEWALKS

BUILDINGS
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM BY FUNCTION

PIONEER PARK
29 CITY OF

NEVADA CITY
Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Sugarloaf Trail $ - $ 248,864 $ - $ - $ - $ - $ 248,864 Total Trails $ - $ 248,864 $ - $ - $ - $ - $ 248,864
Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Swimming Pool Bathrooms $ - $ - $ 30,000 $ - $ - $ - $ 30,000 Swimming Pool Annual Improvements - - 20,000 20,000 20,000 20,000 80,000 Total Roads/Streets/Sidewalks $ - $ - $ 50,000 $ 20,000 $ 20,000 $ 20,000 $ 110,000 Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Annual Sewer Main Replacements $ - $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 Total Sewer Collection System $ - $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Annual Water Main Replacements $ - $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 Total Water Distribution System $ - $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Backwash Pond System Improvements $ - $ - $ 262,500 $ 37,500 $ - $ - $ 300,000 Motor Operated Valves - - 200,000 - - - 200,000
Water Treatment Plant Instrumentation - SCADA - - 400,000 - - - 400,000 Automatic Tank Valves - - 150,000 - - - 150,000
Raw Water Pipe to Cascade Canal - - - 1,000,000 - - 1,000,000 Water Treatment Plant Upgrade - SCADA - - 100,000 - - - 100,000 Clearwell Tank Upgrade - Canada H - - - 750,000 - - 750,000 Total Roads/Streets/Sidewalks $ - $ - $ 1,112,500 $ 1,787,500 $ - $ - $ 2,900,000

SEWER COLLECTION SYSTEM

SWIMMING POOL

WATER TREATMENT PLANT
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM BY FUNCTION

WATER DISTRIBUTION SYSTEM
TRAILS
30 CITY OF

NEVADA CITY
Project Name Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 Total Headworks $ - $ - $ 800,000 $ - $ - $ - $ 800,000
Biosolids Processing - - 2,075,000 625,000 - - 2,700,000 Wastewater Treatment Plant Security - - 75,000 - - - 75,000 Wastewater Treatment Plant Instrumentation - SCADA - - 200,000 - - - 200,000 Primary Equilization - - - 1,000,000 - - 1,000,000
Aeration Basin Improvement - - - 600,000 - - 600,000
Covers for Clarifiers - - - 400,000 - - 400,000
Sand Filter Media - - - 250,000 - - 250,000
Conversion to UV - - - - - 6,000,000 6,000,000
Total Wastewater Treatment Plant $ - $ - $ 3,150,000 $ 2,875,000 $ - $ 6,000,000 $ 12,025,000 Grand Total of Functions $ - $ 8,886,884 $ 23,401,095 $ 7,365,242 $ 1,620,000 $ 6,620,000 $ 47,893,221

WASTEWATER TREATMENT PLANT
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM BY FUNCTION
31 CITY OF

NEVADA CITY

PROJECT TITLE
Current Project % Funded
Project Dev. 100% Complete
Design/PS&E 100% Complete
FUNCTION Environmental 50% Summer 2024
Right-of-Way 50% Summer 2024
Construction 0% Fall 2024

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ - - 628,595 - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
TOTAL $ - $ - $ 628,595 $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
- 628,595 - - -
- - - - -
TOTAL $ - $ 628,595 $ - $ - $ -
Project Costs
NOTES:

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Adopted Budget Projected Budget
Preliminary Engineering/Project Dev.

Design/PS&E
Construction
Environmental
Right-of-Way
Project Administration/Management
Construction Admin/Inspection
Five-Year CIP
2024-2028
Railroad Avenue Sidewalk
Roads/Streets/Sidewalks
Public Works/Engineering

JUSTIFICATION
The project will close gaps for pedestrians on Railroad Avenue and will provide pedestrian access to the commercial and residential areas along Railroad Avenue.

PROJECT PHASES, % COMPLETE, AND SCHEDULE
Project Status and Type:

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
Bryan McAlister

PROJECT DESCRIPTION
0%
This project constructs approximately 1,500 feet of sidewalk along the east side of Railroad Avenue.
32 CITY OF

NEVADA CITY

PROJECT TITLE
Current Project % Funded
Project Dev. 100% Complete
Design/PS&E 100% Complete
FUNCTION Environmental 100% Summer 2024
Right-of-Way 100% Summer 2024
Construction 0% Fall 2024

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - 300,000 - - - -

CMAQ - - - - - -
CTC LPP - 300,000 - - - -
Gas Tax - 150,000 - - - -
SB1 - 250,000 - - - -
Other - - - - - -
TOTAL $ - $ 1,000,000 $ - $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
1,000,000 - - - -
- - - - -
$ 1,000,000 $ - $ - $ - $ -
NOTES:

Utility relocation work is being completed as a separate project. Undergrounding is being done in 2022 by PGE, ATT and Comcast with Electric Rule 20 and Telecommunication Rule 32 funds. Waterline replacement will be bid for construction in winter 2022/2023.

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Public Works/Engineering
The project will enhance the safety of pedestrians and provide convenient and efficient access within the Downtown Historic District along with improving the Pavement Quality Index (PQI) rating of the street.

Bryan McAlister
Adopted Budget Projected Budget
Upper Broad Street This project consists of roadway rehabilitation of Broad Street within the project limits. The sidewalk will be widened and enhanced at intersections to provide safe, convenient, and efficient pedestrian access within the Downtown Historic District.

Pavement improvements include replacement of deteriorated pavement and improvements to cross-slope for drainage.

Project Status and Type:

Roads/Streets/Sidewalks
100%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 33 CITY OF

NEVADA CITY

PROJECT TITLE
Current Project % Funded
Project Dev. 100% Complete
Design/PS&E 100% Complete
FUNCTION Environmental 50% Summer 2025
Right-of-Way 50% Summer 2025
Construction 0% Fall 2025

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ - - - 632,742 - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
TOTAL $ - $ - $ - $ 632,742 $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
- - 632,742 - -
- - - - -
$ - $ - $ 632,742 $ - $ -
NOTES:

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Public Works/Engineering
The project will provide pedestrian access and enhanced safety in the residential area along this portion of Searls Avenue.

Bryan McAlister
Adopted Budget Projected Budget
Searls Avenue Sidewalk
This project constructs sidewalks along Searls Avenue between Valley Street and Sacramento Street.

Project Status and Type:

Roads/Streets/Sidewalks
0%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 34 CITY OF

NEVADA CITY

PROJECT TITLE
Current Project % Funded
Project Dev. 100% Complete
Design/PS&E 100% Complete
FUNCTION Environmental 50% Summer 2024
Right-of-Way 50% Summer 2024
Construction 0% Fall 2024

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ - 301,070 - - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
TOTAL $ - $ 301,070 $ - $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
301,070 - - - -
- - - - -
$ 301,070 $ - $ - $ - $ -
NOTES:

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Public Works/Engineering
The project will close gaps and enhance safety for pedestrians on Boulder Avenue where the two existing portions of sidewalk are lacking connection.

Bryan McAlister
Adopted Budget Projected Budget
Boulder Street Sidewalk
This project constructs a new sidewalk along the south side of Boulder Street between two existing sidewalks.

Project Status and Type:

Roads/Streets/Sidewalks
0%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 35 CITY OF

NEVADA CITY

PROJECT TITLE
Current Project % Funded
Project Dev. 100% Complete
Design/PS&E 100% Complete
FUNCTION Environmental 50% Spring 2023
Right-of-Way 50% Spring 2023
Construction 0% 2024 - 2025

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M (Revenues) - 287,500 460,000 - - -

CMAQ - - - - - -
Caltrans HBP Grant - 5,531,501 - - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
TOTAL $ - $ 5,819,001 $ 460,000 $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
2,324,946 4,000,000 - - -
- - - - -
$ 2,324,946 $ 4,000,000 $ - $ - $ -
NOTES:

Utility improvements will begin in Spring 2023 with construction on the new bridge beginning in Winter 2024.

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Public Works/Engineering
The existing Nevada Street Bridge over Deer Creek (BR#17C-0002) is structurally deficient and requires replacement. The replacement of the existing bridge with a new and more structurally sound bridge, along with the additional work that includes utilities, drainage, grading, paving and sidewalk improvements, will enhance safety and greatly improve the City's aging infrastructure.

Bryan McAlister
Adopted Budget Projected Budget
Nevada Street Bridge
This project replaces the existing Nevada Street Bridge over Deer Creek with a new bridge. The new bridge will be 68 ft. long by 44 ft. wide. Bridge approach reconstruction will include approximately 160 ft. of Nevada Street north of the bridge and 200 ft. south of the bridge into the Broad, Boulder, and Sacramento Streets intersection. Additional work will include utilities, drainage, grading, paving and sidewalk improvements.

Project Status and Type:

Roads/Streets/Sidewalks
100%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 36 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 100% Complete
Design/PS&E 0% Winter 2024
FUNCTION Environmental 0% Winter 2024
Right-of-Way 0% Winter 2024
Construction 0% Spring 2024

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ - - - - 500,000 -
Other - - - - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
TOTAL $ - $ - $ - $ - $ 500,000 $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
- - - 500,000 -
- - - - -
$ - $ - $ - $ 500,000 $ -
NOTES:

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Public Works/Engineering
This project will replace broken sections of existing walk and construct new sidewalk on Nevada Street to connect to the intersections of Willow Valley Road, Bourbon Hill, and Washington Street. This project will enhance pedestrian safety and provide pedestrian access to the Northridge Restaurant and residential area.

Bryan McAlister
Adopted Budget Projected Budget
Nevada Street Sidewalk Replacement
This project will replace broken sections of existing walk and construct new sidewalk on Nevada Street to connect to the intersections of Willow Valley Road, Bourbon Hill, and
Washington Street.

Project Status and Type:

Roads/Streets/Sidewalks
0%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 37 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% Complete
Design/PS&E 0% Winter 2024
FUNCTION Environmental 0% Winter 2024
Right-of-Way 0% Winter 2024
Construction 0% Spring 2024

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - 200,000 - - -

CMAQ - - - - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
TOTAL $ - $ - $ 200,000 $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
- 200,000 - - -
- - - - -
$ - $ 200,000 $ - $ - $ -
NOTES:

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Public Works/Engineering
This wooden boardwalk on Main Street has aged considerably and is need of repair to ensure pedestrian safety.

Bryan McAlister
Adopted Budget Projected Budget
Main Street Boardwalk/Rail
This project will replace the wooden boardwalk on Main Street.

Project Status and Type:

Roads/Streets/Sidewalks
0%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 38 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 100% Complete
Design/PS&E 0% Fall 2024
FUNCTION Environmental 0% Spring 2025
Right-of-Way 0% Spring 2025
Construction 0% Summer 2025

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - 50,000 - - -

CMAQ - - - - - -
CTC LPP - - - 700,000 - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
TOTAL $ - $ - $ 50,000 $ 700,000 $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- 15,000 - - -
- 35,000 - - -
- - - - -
- - - - -
- - 700,000 - -
- - - - -
$ - $ 50,000 $ 700,000 $ - $ -
NOTES:

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Public Works/Engineering
This project will enhance pedestrian and roadway safety as a result of widening and reconstructing sidewalks, providing new drainage and pavement with enhanced crosswalks.

Bryan McAlister
Adopted Budget Projected Budget
Sacramento Street/Lower Zion This project will reconstruct Sacramento Street between the Golden Center Freeway and Zion Street through the removal of trees and stumps from banks, the widening and reconstruction of sidewalks, and new drainage and pavement with enhance
crosswalks.

Project Status and Type:

Roads/Streets/Sidewalks
0%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 39 CITY OF

NEVADA CITY

PROJECT TITLE
Current Project % Funded
Project Dev. 100% Complete
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% 2023 - 2028

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - 50,000 50,000 50,000 50,000 50,000

CMAQ - - - - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
TOTAL $ - $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
50,000 50,000 50,000 50,000 50,000
- - - - -
$ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000
NOTES:

Contract awarded on October 26, 2022 to Hansen Bros. Enterprises in the amount of $151,477 for the replacement of the wooden stairs between Tribulation Trail and Jordan Street with new concrete stairs and railing; replacement of gutter on Argall at the entrance to California Organics; and sidewalk replacement at various locations including Washington, Nimrod, and Sacramento Streets.

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Public Works/Engineering
This project will enhance pedestrian safety and ensure compliance with the American Disabilities Act.

Bryan McAlister and Shane Kinne
Adopted Budget Projected Budget
Sidewalk Replacement Annual
This project will provide sidewalk improvements, crosswalk enhancements, and ADA ramps citywide.

Project Status and Type:

Roads/Streets/Sidewalks
100%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 40 CITY OF

NEVADA CITY

PROJECT TITLE
Current Project % Funded
Project Dev. 100% Complete
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% 2023 - 2028

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - 150,000 150,000 150,000

CMAQ - - - - - -
Gas Tax - 100,000 100,000 100,000 100,000 100,000
Other - - - - - -
Other - - - - - -
Other - - - - - -
TOTAL $ - $ 100,000 $ 100,000 $ 250,000 $ 250,000 $ 250,000 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
100,000 100,000 150,000 150,000 150,000
- - - - -
$ 100,000 $ 100,000 $ 150,000 $ 150,000 $ 150,000
NOTES:

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Public Works/Engineering
This project will enhance pedestrian and roadway safety while concurrently improving the Pavement Quality Index of the City's various streets and roads.

Bryan McAlister and Shane Kinne
Adopted Budget Projected Budget
Pavement Program Annual
This project is the City's Measure M Street Rehabilitation consisting of paving, sidewalks, and drainage. Pavement work consists of overlays or full reconstruction depending on pavement condition.

Project Status and Type:

Roads/Streets/Sidewalks
100%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 41 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 100% Complete
Design/PS&E 0% 2024 - 2025
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% 2025 - 2027

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
Caltrans ATP Grant - - 10,800,000 - - -
CMAQ - - 3,000,000 - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
TOTAL $ - $ - $ 13,800,000 $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- 250,000 - - -
- - - - -
- - - - -
- 1,750,000 3,800,000 8,000,000 -
- - - - -
$ - $ 2,000,000 $ 3,800,000 $ 8,000,000 $ -
NOTES:

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Public Works/Engineering
This project will enhance pedestrian and roadway safety while concurrently improving the Pavement Quality Index of the City's various streets and roads.

Bryan McAlister
Adopted Budget Projected Budget
SR 49 Multi-Modal Corridor Improvement Project
This NCTC/Caltrans sponsored multi-modal corridor project includes new roundabout and sidewalk/trail connections at West Broad, Cement Hill, and to adjacent properties.

Project Status and Type:

Roads/Streets/Sidewalks
0%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 42 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 100% Complete
Design/PS&E 0% 2024 - 2025
FUNCTION Environmental 0% Winter 2025
Right-of-Way 0% Winter 2025
Construction 0% Summer 2025

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - 200,000 - - -
CMAQ Grant - 400,000 - - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
TOTAL $ - $ 400,000 $ 200,000 $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
100,000 - - - -
- - - - -
- - - - -
200,000 300,000 - - -
- - - - -
$ 300,000 $ 300,000 $ - $ - $ -
NOTES:

This project would require an easement for the foot bridge from a property owner on Cabin Street, or another option would be to construct the footbridge within Caltrans right-of-way near the freeway bridge across Deer Creek.

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PICTURE(S)/EXHIBIT(S)
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Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Public Works/Engineering
This project will enhance pedestrian safety and complement the City's existing recreational trail system.

Bryan McAlister
Adopted Budget Projected Budget
Clark Street Parking/Foot Bridge
This project will construct parking at Clark Street (city property between Clark and freeway) and will construct a foot bridge across Deer Creek with a trail that connects to Miners Trail downtown at Cabin Street and Spring Street (city parking lot).

Project Status and Type:

Roads/Streets/Sidewalks
0%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 43 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 100% Complete
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% Summer 2025

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - 200,000 - -
CMAQ Grant - - - - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
TOTAL $ - $ - $ - $ 200,000 $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
- - 200,000 - -
- - - - -
$ - $ - $ 200,000 $ - $ -
NOTES:

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PICTURE(S)/EXHIBIT(S)
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Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Public Works/Engineering
This project will enhance pedestrian safety.

Bryan McAlister
Adopted Budget Projected Budget
Curb Replacement
This project will reconstruct portions of existing curb along Terpentine Drive, Martin, Long, and Galena.

Project Status and Type:

Roads/Streets/Sidewalks
0%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 44 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 25% 2023 - 2024
Design/PS&E 0% Fall 2024
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% Spring 2025

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Capital Projects (Bond) - - 3,000,000 - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
TOTAL $ - $ - $ 3,000,000 $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - 50,000 - -
- - 50,000 - -
- - - - -
- - - - -
- - 2,700,000 - -
- - 200,000 - -
$ - $ - $ 3,000,000 $ - $ -
NOTES:

The Parking Demand Study is in progress (Nov 2022-Feb 2023). The Parking Demand Study will include a determination of the quantity of parking stalls needed.

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Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Public Works/Engineering
This project will provide much needed parking for City residents and visitors.

Bryan McAlister
Adopted Budget Projected Budget
Parking Improvements - Clark, Spring, or Main
This project will provide for parking improvements on City property at Spring Street behind the National Exchange Hotel, Clark, or Main per the parking study.

Project Status and Type:

Roads/Streets/Sidewalks
0%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 45 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% Complete
Design/PS&E 0% Fall 2025
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% Spring 2026

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - 250,000 - -
CMAQ Grant - - - 250,000 - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
TOTAL $ - $ - $ - $ 500,000 $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - 10,000 - -
- - 30,000 - -
- - - - -
- - - - -
- - 410,000 - -
- - 50,000 - -
$ - $ - $ 500,000 $ - $ -
NOTES:

This project is postponed until the parking improvements on Spring Street behind the National Exchange Hotel, Clark, or Main per the parking study are completed.

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PICTURE(S)/EXHIBIT(S)
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Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Public Works/Engineering
The project will enhance the safety of pedestrians and provide convenient and efficient access within the Downtown Historic District along with improving the Pavement Quality Index (PQI) rating of the street.

Bryan McAlister
Adopted Budget Projected Budget
Spring Street Improvements
This project will remove the diagonal stalls and widen the sidewalks on Spring Street after completion of the parking improvements on City property at Spring Street behind the National Exchange Hotel. It is anticipated that the street enhancements on Spring Street will be completed in conjunction with business improvements along the back of buildings that face Broad Street.

Project Status and Type:

Roads/Streets/Sidewalks
0%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 46 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 100% Complete
Design/PS&E 100% Complete
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% Summer 2023

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ 178,172 $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Other - - - - - -
Other - - - - - -
Other - - - - - -
General Fund (Reserves) - 321,828 - - - -
TOTAL $ - $ 500,000 $ - $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
500,000 - - - -
- - - - -
$ 500,000 $ - $ - $ - $ -
NOTES:

INSERT

PICTURE(S)/EXHIBIT(S)
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Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Public Works/Engineering
This project will reconstruct the barn building used by Public Works for daily activities and storage.

Bryan McAlister
Adopted Budget Projected Budget
Remodel Barn Building (Public Works Yard)
This project will rebuild the barn building that collapsed during December 2021 storm event.

Project Status and Type:

Buildings
0%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 47 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - - - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - 100,000 - - -
TOTAL $ - $ - $ 100,000 $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- 10,000 - - -
- - - - -
- - - - -
- 90,000 - - -
- - - - -
$ - $ 100,000 $ - $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Remodel Storage Building at Park
This project will improve drainage and structural components of building foundations, in addition to replacing dryrot framing with subsequent rehabilitation.

Project Status and Type:

Pioneer Park
0%

JUSTIFICATION
Parks and Recreation
The storage building at Pioneer Park needs significant repairs to the foundation and framing due to dryrot. Improvements to drainage and structural components needed to mitigate future issues.

Bryan McAlister and Dawn Zydonis
Adopted Budget Projected Budget
NOTES:

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PICTURE(S)/EXHIBIT(S)
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Project Costs
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Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL
48 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ 50,000 $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - - - - -
Prop 68 Grant - - - - - -
RTP Grant - - - - - -
TOTAL $ - $ - $ 50,000 $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
- 50,000 - - -
- - - - -
$ - $ 50,000 $ - $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Carriage House Roof
This project will replace the Carriage House roof.

Project Status and Type:

Buildings
0%

JUSTIFICATION
Parks and Recreation
The Carriage House roof is in need of repair before any other potential uses of the building are considered.

Dawn Zydonis
Adopted Budget Projected Budget
NOTES:

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PICTURE(S)/EXHIBIT(S)
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Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL
49 CITY OF

NEVADA CITY

PROJECT TITLE
Current Project % Funded
Project Dev. 100% Complete
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% 2023 - 2025

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ 50,000 $ 50,000 $ - $ - Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - - - - -
Prop 68 Grant - - - - - -
RTP Grant - - - - - -
TOTAL $ - $ - $ 50,000 $ 50,000 $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
- 50,000 50,000 - -
- - - - -
$ - $ 50,000 $ 50,000 $ - $ -
NOTES:

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PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Parks and Recreation
Firehouse 1 is in need of much needed repairs and maintenance to protect this valuable City asset.

Dawn Zydonis
Adopted Budget Projected Budget
Firehouse 1 Maintenance
This project will provide much needed repairs and maintenance to Firehouse 1.

Project Status and Type:

Buildings
0%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 50 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - - - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - - - 500,000 -
TOTAL $ - $ - $ - $ - $ 500,000 $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
- - - 500,000 -
- - - - -
$ - $ - $ - $ 500,000 $ -
NOTES:

The City will apply for a grant pertaining to historic building renovation to fund the project.

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PICTURE(S)/EXHIBIT(S)
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Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Parks and Recreation
Firehouse 2 needs to be remodeled for the City to use the building.

Dawn Zydonis
Adopted Budget Projected Budget
Firehouse 2 Remodel
This project will remodel Firehouse 2.

Project Status and Type:

Buildings
0%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 51 CITY OF

NEVADA CITY

PROJECT TITLE
Current Project % Funded
Project Dev. 100% Completed
Design/PS&E 100% Completed
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 33% Spring 2023

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - - - - -
Prop 68 Grant 114,949 - - - -
Other - - - - - -
TOTAL $ - $ 114,949 $ - $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
114,949 - - - -
- - - - -
$ 114,949 $ - $ - $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Tennis Court Improvements
The Tennis Court Improvements project will replace the lighting and resurface the tennis court at Pioneer Park.

Project Status and Type:

Pioneer Park
100%

JUSTIFICATION
Parks and Recreation
The tennis court and lighting at the court are in need of replacement and resurfacing to meet the high quality standards that the City has for its various park and recreation ammenities.

Dawn Zydonis
Adopted Budget Projected Budget
NOTES:

Lighting completed in 2022. Court resurfacing is anticipated to be completed in Spring 2023.

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Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL
52 CITY OF

NEVADA CITY

PROJECT TITLE
Current Project % Funded
Project Dev. 100% Ongoing
Design/PS&E 100% Ongoing
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 33% Ongoing

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ 13,000 $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - - - - -
Prop 68 Grant - 40,000 - - - -
Other - - - - - -
TOTAL $ - $ 53,000 $ - $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
53,000 - - - -
- - - - -
$ 53,000 $ - $ - $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Playground Improvements
The Playground Improvements project will replace existing playground equipment at Pioneer Park with ADA compliant playground equipment.

Project Status and Type:

Pioneer Park
100%

JUSTIFICATION
Parks and Recreation
The playground equipment is in need of replacement to meet ADA and compliance standards.

Dawn Zydonis
Adopted Budget Projected Budget
NOTES:

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Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL
53 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - - - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - 100,000 - - -
TOTAL $ - $ - $ 100,000 $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- 10,000 - - -
- - - - -
- - - - -
- 90,000 - - -
- - - - -
$ - $ 100,000 $ - $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Well Pump at Park
This project will design and construct a raw water
pump/storage/piping system for irrigation of the lower field.

Project Status and Type:

Pioneer Park
0%

JUSTIFICATION
Parks and Recreation
Well tests performed in 2022 indicate there is adequate water for irrigation use.

Bryan McAlister
Adopted Budget Projected Budget
NOTES:

Anticipate construction of a system to bring online by Summer 2025. A future project could later extend piping to the upper field.

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Design/PS&E
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TOTAL
54 CITY OF

NEVADA CITY

PROJECT TITLE
Current Project % Funded
Project Dev. 100% Ongoing
Design/PS&E 100% Ongoing
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 33% Ongoing

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ 29,864 $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - - - - -
Prop 68 Grant - - - - - -
RTP Grant - 219,000 - - - -
TOTAL $ - $ 248,864 $ - $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
10,000 - - - -
- 15,000 - - -
- 10,000 - - -
- - - - -
- 213,864 - - -
- - - - -
$ 10,000 $ 238,864 $ - $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Sugarloaf Trail
This project will construct a new trail between Highway 49 and Sugarloaf.

Project Status and Type:

Trails
100%

JUSTIFICATION
Parks and Recreation
The City prides itself on its trail system and is receiving a Regional Trails Program (RTP) grant in the amount of $219,000 from the State of California.

Dawn Zydonis
Adopted Budget Projected Budget
NOTES:

The City is required to provide a 12% match, or $29,864, toward the RTP grant award of $219,000. As such, the total project cost is $248,864.

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Design/PS&E
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TOTAL
55 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ 30,000 $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - - - - -
Prop 68 Grant - - - - - -
RTP Grant - - - - - -
TOTAL $ - $ - $ 30,000 $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
- 30,000 - - -
- - - - -
$ - $ 30,000 $ - $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Swimming Pool Bathrooms
This project will rehabilitate the restrooms, provide a roof, and install new piping and insullation.

Project Status and Type:

Swimming Pool
0%

JUSTIFICATION
Parks and Recreation
The City's swimming pool bathroom currently does not have a roof for year-round use of the restroom. In addition, new piping with insullation needs to be installed to protect the piping from cold weather.

Dawn Zydonis
Adopted Budget Projected Budget
NOTES:

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Design/PS&E
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Construction
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TOTAL
56 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ 20,000 $ 20,000 $ 20,000 $ 20,000 Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - - - - -
Prop 68 Grant - - - - - -
RTP Grant - - - - - -
TOTAL $ - $ - $ 20,000 $ 20,000 $ 20,000 $ 20,000
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
- 20,000 20,000 20,000 20,000
- - - - -
$ - $ 20,000 $ 20,000 $ 20,000 $ 20,000
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Swimming Pool Annual Improvements
This project will provide ongoing repairs and replacements annually to the swimming pool and related pool equipment.

Project Status and Type:

Swimming Pool
0%

JUSTIFICATION
Parks and Recreation
Repairs, replacements, and improvements to the swimming pool and its related equipment are necessary if the swimming pool is anticipated to be used year-round.

Dawn Zydonis
Adopted Budget Projected Budget
NOTES:

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Construction
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TOTAL
57 CITY OF

NEVADA CITY

PROJECT TITLE
Current Project % Funded
Project Dev. 100% Ongoing
Design/PS&E 100% Ongoing
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 100% Ongoing

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - 150,000 150,000 150,000 150,000 150,000
Other - - - - - -
Other - - - - - -
Other - - - - - -
TOTAL $ - $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
150,000 150,000 150,000 150,000 150,000
- - - - -
$ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000
NOTES:

Sewer mains that have been identified for replacement are: S. Pine-Clark to Sacramento, park near pool, Walrath, Long RR, N. Pine and Winters, Dean Alley, American/Drumm, Heilman, B Street, and Sacramento Street. In addition, pipes and manholes at other sites will be replaced based on annual assessments.

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TOTAL

JUSTIFICATION
Public Works/Engineering
The typical life span of a sewer main is 75 to 100 years, depending on the material of the pipe. The City's sewer collection system consists of approximately 27 linear miles of sewer mains, of which approximately 42,000 linear feet of sewer mains are greater than 110 years old. This annual project will replace 3,200 linear feet (or 0.6 linear mile) annually. The list of projects will be augmented by results of future CCTV recordings.

Bryan McAlister and Shane Kinne
Adopted Budget Projected Budget
Annual Sewer Main Replacements This is an annual project that will replace 0.6 linear miles of sewer main, including all manholes and service laterals, with an equivalent diameter pipe. All sewer mains being replaced shall be appropriately sized to accomodate the land use designated in the General Plan. New manholes will be installed where not in place.

Project Status and Type:

Sewer Collection
100%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 58 CITY OF

NEVADA CITY

PROJECT TITLE
Current Project % Funded
Project Dev. 100% Ongoing
Design/PS&E 100% Ongoing
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 100% Ongoing

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - 150,000 150,000 150,000 150,000 150,000
Other - - - - - -
Other - - - - - -
TOTAL $ - $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
150,000 150,000 150,000 150,000 150,000
- - - - -
$ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Annual Water Main Replacements This is an annual project that will replace 0.5 linear mile of water main, including all fire hydrants, service laterals, and valves. All water mains shall be replaced with 8" water mains for fire flow.

All water mains being replaced shall be appropriately sized to accomodate the land use designated in the General Plan. New valves shall be installed where currently not in place.

Project Status and Type:

Water Distribution
100%

JUSTIFICATION
Public Works/Engineering
The typical life span of a water main is 75 to 100 years, depending on the materials, soils, and other factors. The City's water distribution system consists of approximately 20 linear miles of water mains, of which approximately 25,300 linear feet (or 4.8 linear miles) are greater than 140 years old. This project will replace 2,500 linear feet (or 0.5 linear mile annually).

Bryan McAlister and Shane Kinne
Adopted Budget Projected Budget
NOTES:

Water mains that have been identified for replacement are: Nevada Street, Upper Broad, Old Downieville, B Street, and S. Pine Bridge. In addition, pipes and valves at other sites will be replaced based on annual assessments.

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TOTAL
59 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - 37,500 37,500 - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - 225,000 - - -
TOTAL $ - $ - $ 262,500 $ 37,500 $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- 15,000 - - -
- - - - -
- - - - -
- 135,000 150,000 - -
- - - - -
$ - $ 150,000 $ 150,000 $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Backwash Pond System Improvements
This project will add a redundant backwash tank - bolted steel tank constructed to modern seismic standards and
interconnecting piping between both tanks to operate in parallel or independently.

Project Status and Type:

Water Treatment Plant
25%

JUSTIFICATION
Water and Wastewater The backwash tank supplies treated water for use during backwash and for plant process water. There is one 35,000 gallon redwood tank located on the hillside northeast of the plant. Operations staff report that the backwash tank and supply pump has adequate capacity for providing backwash and process flow. The condition of the backwash tank is fair; redwood tanks can last a long time. However, there is no redundancy if the tank were to fail or had to be taken out of service for major maintenance. There is no means to backwash the filters in the event the backwash tank was out of service. The filters will become clogged and unable to treat water without backwashing, which is generally performed about once every Mike Faudoa four days. The level sensor in the tank is also not functioning properly and should be repaired and integrated into the SCADA system.

Adopted Budget Projected Budget
NOTES:

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TOTAL
60 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - 50,000 - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - 150,000 - - -
TOTAL $ - $ - $ 200,000 $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- 15,000 - - -
- - - - -
- - - - -
- 135,000 - - -
- - - - -
$ - $ 150,000 $ - $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Motor Operated Valves
This project will continue rebuilding actuators and replace/rehab valves and actuators within the filter gallery as needed. Replace or repair worn valves prone to leaking. Replace or rehabilitate the controllers to allow operations staff to automate the flow adjustment via the controller, and more importantly, will engage the electro/mechanical locking mechanism and prevent inlet raw water flows from drifting.

Project Status and Type:

Water Treatment Plant
25%

JUSTIFICATION
Water and Wastewater
The filter gallery includes the filter piping and control valves to configure the filter operation including filter to waste, backwash and normal operation. Properly operating valves are critical to the operation of the plant. The valves must open and close when necessary and seat properly with a water tight seal. The existing valves and actuators were installed during the initial construction of the WTP. Operations staff have expertise in maintaining these types of pneumatic systems and have been rebuilding the units. Operations staff must manually set the control valves to allow the proper flow into the WTP. The valves in their current operational mode do not lock in place and over a short period of time drift, allowing additional flow into the plant which will then cause treatment problems as the dosages begin to drift. Automated control valves and control system (SCADA) is needed to allow offsite monitoring and automated controls.

Mike Faudoa
Adopted Budget Projected Budget
NOTES:

Determination of replacement versus rehabilitation and connection will be made. Ultimately replace all critical valves with motor operated valves controlled by SCADA.

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TOTAL
61 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - 100,000 - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - 300,000 - - -
TOTAL $ - $ - $ 400,000 $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ 350,000 $ - $ - $ -
- - - - -
- 50,000 - - -
- - - - -
- - - - -
- - - - -
- - - - -
$ - $ 400,000 $ - $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Water Treatment Plant Instrumentation - SCADA
This project will provide staff and outside contractor assistance to continue implementation of a control based SCADA system to complement the current monitoring system that has been
installed.

Project Status and Type:

Water Treatment Plant
25%

JUSTIFICATION
Water and Wastewater An XIO monitoring system has been installed that provides a means for operations staff to monitor WTP and storage tank status. The system also provides a text based alarm system that provides redundancy to the existing phone based autodialer. The XIO system does not provide any ability to control or make adjustments to the WTP processes, and was selected as a low cost monitoring system until a full SCADA system with control capability was installed. A parallel SCADA system designed to allow operations staff to control the various processes at water treatment plant will increase operational efficiency and improve reliability. This is required for State of California compliance. Mike Faudoa Adopted Budget Projected Budget
NOTES:

SCADA systems can be constructed in phases and integrate additional control and monitoring points over time as additional capabilities are desired. It is recommended that one integrator be used so that the SCADA system software is fully integrated with all of its control abilities with a service contract for maintenance.

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TOTAL
62 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - 37,500 - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - 112,500 - - -
TOTAL $ - $ - $ 150,000 $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
- 150,000 - - -
- - - - -
$ - $ 150,000 $ - $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Automatic Tank Valves
This project will install automatic tank valves at the City's various storage tanks throughout the distribution system.

Project Status and Type:

Water Treatment Plant
25%

JUSTIFICATION
Water and Wastewater
The tanks are located at the same elevation throughout the distribution system. Water level in the tanks rise and fall during the course of the day depending on the WTP output and system demands. Hydraulic restrictions in the distribution system cause the tanks to fill and drain at different rates. During the summer, the Canada Hill Tank (closest to the WTP) is often isolated to increase system pressure to drive water across the distribution system, through town and into the Sugar Loaf Tank. The increased pressure overflows the CD F Tank, while the Sugar Loaf Tank has trouble filling. Isolation of the Canada Hill Tank prevents the tank from overflowing and reduces the operational capacity of the system during periods of peak demand. Installation of the control valves at the tanks will provide operational control and eliminate the overflow problem, improving system efficiency and reliability.

Mike Faudoa
Adopted Budget Projected Budget
NOTES:

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TOTAL
63 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - - - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - - 1,000,000 - -
TOTAL $ - $ - $ - $ 1,000,000 $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - 50,000 - -
- - - - -
- - - - -
- - 950,000 - -
- - - - -
$ - $ - $ 1,000,000 $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Raw Water Pipe to Cascade Canal
This project will install pipeline along the shoulder of Banner Mountain Trail roadway to Cascade Canal.

Project Status and Type:

Water Treatment Plant
0%

JUSTIFICATION
Water and Wastewater In October, NID typically stops flow at the DS Canal but continues flow at the Cascade Canal. The City continues to purchase water in October/November until rains begin to allow the natural filling of the City's reservoir from its source water at Little Deer Creek. Installation of a raw water pipe connection to the Cascade Canal will allow the City to purchase water from the Cascade Canal without losing water during these months. Currently there is no pipe and the dry creek bed is used for conveyance, resulting in a loss of a large percentage of the water that is being purchased from NID. Bryan McAlister and Mike Faudoa
Adopted Budget Projected Budget
NOTES:

Easements are needed for the upper portion of the proposed pipeline. NID has easements in this area but the City does not.

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TOTAL
64 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - 100,000 - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - - - - -
TOTAL $ - $ - $ 100,000 $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
- 100,000 - - -
- - - - -
$ - $ 100,000 $ - $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Water Treatment Plant Upgrade - SCADA
This project will install SCM to monitor and optimize coagulant dose. Addition of new feed piping into the clarifier floc basins, valving, and metering. Meter capable of providing signal to SCADA that will enable plant staff to adjust flow to limit recycle stream to 10-percent or less in accordance with DDW regulatory guidance. Sampling line and pump to provide easy access to recycle flow turbidity.

Project Status and Type:

Water Treatment Plant
100%

JUSTIFICATION
Water and Wastewater
The addition of a streaming current monitor (SCM) is recommended to assist operations staff in controlling coagulant dose. SCMs have been very effective in optimizing coagulant dose which increases filtered water quality, reduces the amount of coagulant, and reduces sludge production.

SCMs work with many types of coagulants including polymers and alum. City staff has recently replaced other water quality monitoring equipment including chlorine, turbidity, and pH analyzers that are up to date and in good condition.

The backwash return system transfers clarified backwash water to the plant headworks. Upgrade to the system to automate the process and provide an accurate means to monitor water quality and maintain the proper ratio of recycled water to raw water per regulatory requirements is essential.

Mike Faudoa
Adopted Budget Projected Budget
NOTES:

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TOTAL
65 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - - - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - - 750,000 - -
TOTAL $ - $ - $ - $ 750,000 $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
- - 750,000 - -
- - - - -
$ - $ - $ 750,000 $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Clearwell Tank Upgrade - Canada H
This project will modify the tank to include separate inlet/outlet, modify site piping and valving to provide tank fill through new inlet and a bypass around the tank, install control valves between the WTP and the tank, install a booster pump station on plant outlet to provide additional head to drive water to the Sugar Loaf and CDF tanks, and modify plant controls to integrate these improvements into SCADA.

Project Status and Type:

Water Treatment Plant
0%

JUSTIFICATION
Water and Wastewater
The Division of Drinking Water (DDW) is requiring that the next plant upgrade includes the addition of a clearwell. The clearwell will provide chlorine contact time. Operations staff is currently able to achieve the required contact time, but rely on prechlorination to provide the additional time necessary to allow the chlorine to inactivate pathogens. Prechlorinating involves adding chlorine at the plant headworks and allowing it to mix with the water in the flocculation/sedimentation basin. Water in the flocculation/sedimentation basin has organic material present and reacts with chlorine and form disinfection byproducts. Addition of a clearwell will provide a location where filtered water to mix with the chlorine and will likely reduce the formation of disinfection by products. The Canada Hill Tank can be modified with a separate inlet/outlet to route water through the tank and eliminate the existing common inlet/outlet.

Mike Faudoa
Adopted Budget Projected Budget
NOTES:

The State Water Board has requested that the City undertake this project in order for the City to qualify for future grant funding.

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TOTAL
66 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - 200,000 - - -
Water - - - - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - 600,000 - - -
TOTAL $ - $ - $ 800,000 $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- 20,000 - - -
- 50,000 - - -
- - - - -
- - - - -
- 730,000 - - -
- - - - -
$ - $ 800,000 $ - $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Headworks
This project will install mechanical grit removal and washing systems, in addition to redesigning and constructing the headworks system for increased capacity. This project will also require grading and retaining walls due to the site constraints.

Project Status and Type:

Wastewater Treatment Plant
25%

JUSTIFICATION
Water and Wastewater During winter's large storm events, peak flows exceed 3 mgd. The grit channels currently have limited flow capacity and have had to be pumped during storm flows to avoid overflowing. The bypass channel around the mechanical screens is a bottleneck and when used can result in large particles making thier way into the treatment system. The plant also can recieve large rocks and pipe fragments in the influent sewer to the plant during storm events. This large debris can hit and puncture the mechanical screens. Many plants have mechanical grit removal and washing systems to increase the longevity of downstream pumps. Currently the grit channels must be periodically vactored out and continually monitored Mike Faudoa during high flows.

Adopted Budget Projected Budget
NOTES:

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TOTAL
67 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - 200,000 625,000 - -
Water - - - - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - 1,875,000 - - -
TOTAL $ - $ - $ 2,075,000 $ 625,000 $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- 200,000 - - -
- - - - -
- - - - -
- - 2,500,000 - -
- - - - -
$ - $ 200,000 $ 2,500,000 $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Biosolids Processing
This project will install a biosolids processing system.

Project Status and Type:

Wastewater Treatment Plant
31%

JUSTIFICATION
Water and Wastewater
Solids are wasted from the secondary clarifiers to the day tank and then pumped to the belt press for dewatering with polymer addition. The dewatered cake is pumped into a truck trailer and hauled to landfill. It is critical that all excess solids be wasted and dewatered so that solids do not build up in the treatment process, which could hamper performance. The solids disposal method is becoming more costly due to landfill requirements throughout the State. The belt press is also at a point where major components are in need of replacement.

Bryan McAlister and Mike Faudoa
Adopted Budget Projected Budget
NOTES:

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL
68 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - 18,750 - - -
Water - - - - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - 56,250 - - -
TOTAL $ - $ - $ 75,000 $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- 10,000 - - -
- - - - -
- - - - -
- 65,000 - - -
- - - - -
$ - $ 75,000 $ - $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Wastewater Treatment Plant Security This project will install and repair fencing, in addition to the installation of video surveillance systems and motorized swing gate operators at the three vehicle gates. All buildings should be equipped with fire and intrusion alarms. These are typically tied into the SCADA and alarm system, notifying the on-call operator when these are activated.

Project Status and Type:

Wastewater Treatment Plant
25%

JUSTIFICATION
Water and Wastewater
The Wastewater Treatment Plant needs an effective security system, especially for the office and disinfection building. Because of its remote location, the Wastewater Treatment Plant is vulnerable to intruders. Theft or vandalism could compromise permit compliance.

Mike Faudoa
Adopted Budget Projected Budget
NOTES:

Will require a contract with a security company paid through the operating budget to provide alarm notifications (or to tie to the SCADA system).

The City will start with a few cameras and expand the system over time.

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL
69 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - 100,000 - - -
Water - - - - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - 100,000 - - -
TOTAL $ - $ - $ 200,000 $ - $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ 200,000 $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
$ - $ 200,000 $ - $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Wastewater Treatment Plant Instrumentation - SCADA
This project will provide staff and outside contractor assistance to continue implementation of a control based SCADA system to complement the current monitoring system that has been
installed.

Project Status and Type:

Wastewater Treatment Plant
50%

JUSTIFICATION
Water and Wastewater The City is currently using a SCADA system to provide monitoring and process control. SCADA systems are typically designed with the ability to expand over time and be modified as conditions change. Improvements to the SCADA system is recommended for compliance and to ensure longevity of this critical part of the control system. The specific nature of the work would be determined by a qualfied consulant, but could include additional PLCs, conduit/wire programming, addition of remote monitoring/control points, etc. The effluent and sludge dewatering buildings should also be incorporated into the SCADA system so that they can be monitored and controlled from one central location. Mike Faudoa Adopted Budget Projected Budget
NOTES:

SCADA systems can be constructed in phases and integrate additional control and monitoring points over time as additional capabilities are desired. It is recommended that one integrator be used so that the SCADA system software is fully integrated with all of its control abilities with a service contract for maintenance.

INSERT

PICTURE(S)/EXHIBIT(S)
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Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL
70 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - 250,000 - -
Water - - - - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - - 750,000 - -
TOTAL $ - $ - $ - $ 1,000,000 $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - 50,000 - -
- - - - -
- - - - -
- - 950,000 - -
- - - - -
$ - $ - $ 1,000,000 $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Primary Equilization
This project will install mechanical piping and SCADA controls.

Project Status and Type:

Wastewater Treatment Plant
25%

JUSTIFICATION
Water and Wastewater
Flow control system to modulate peak flow through the treatment process. Influent to the plant can exceed 3MGD for short durations during storm events. The Equilization basin would be used with automated valves that modulate the peak flow with storage and piping connections that temporarily hold back the flow into the treatment process.

Mike Faudoa
Adopted Budget Projected Budget
NOTES:

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL
71 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - 150,000 - -
Water - - - - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - - 450,000 - -
TOTAL $ - $ - $ - $ 600,000 $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - 50,000 - -
- - - - -
- - - - -
- - 550,000 - -
- - - - -
$ - $ - $ 600,000 $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Aeration Basin Improvement This project will add mixers and associated power supply at each anoxic zone consistent with the original design. Three mixers are likely needed on each train. Consider mixing swing zones. Add additional davit cranes. Due to the depth of the basins this project will require specialized equipment.

Project Status and Type:

Wastewater Treatment Plant
25%

JUSTIFICATION
Water and Wastewater
There are a total of six anoxic zone mixers locations. Removal of grit from the basins and repairs to the aeration system piping is needed.

Additional mixers are needed to effectively keep solids in suspension, which would require power supply and mounting additions. Floating solids quickly accumulate on the surface of the anoxic zones, requiring monitoring and removal with a hand skimmer.

Mike Faudoa
Adopted Budget Projected Budget
NOTES:

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL
72 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - 100,000 - -
Water - - - - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - - 300,000 - -
TOTAL $ - $ - $ - $ 400,000 $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - 30,000 - -
- - - - -
- - - - -
- - 370,000 - -
- - - - -
$ - $ - $ 400,000 $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Covers for Clarifiers
This project will install covers on both clarifiers. This would consist of framing and roof cover over each clarifier with a height that allows maintenance access. This project will require specialized equipment.

Project Status and Type:

Wastewater Treatment Plant
25%

JUSTIFICATION
Water and Wastewater
Clarifier Weirs require regular cleaning and removal of algae from the V-notches. Algae or any organic sludge of solids can overload the filters.

Installation of covers on the Clarifiers will prevent the algae growth. This will improve the quality of influent to the filter system which will in turn improve the effectiveness of filtration and backwash system and disinfection process.

Mike Faudoa
Adopted Budget Projected Budget
NOTES:

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL
73 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - 62,500 - -
Water - - - - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - - 187,500 - -
TOTAL $ - $ - $ - $ 250,000 $ - $ -
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
- - 250,000 - -
- - - - -
$ - $ - $ 250,000 $ - $ -
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE Sand Filter Media
This project will replace the sand media.

Project Status and Type:

Wastewater Treatment Plant
25%

JUSTIFICATION
Water and Wastewater
The Sand Filter Media was last replaced using FEMA/OES funds from the 2017 Storm Event. The media needs to be replaced approximately every 5 years. Sand Filters are continually used 24-hrs/day and backwashed. New sand is added periodically to replace any sand that is washed out or lost.

Mike Faudoa
Adopted Budget Projected Budget
NOTES:

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL
74 CITY OF

NEVADA CITY

PROJECT TITLE
Future Project % Funded
Project Dev. 0% N/A
Design/PS&E 0% N/A
FUNCTION Environmental 0% N/A
Right-of-Way 0% N/A
Construction 0% N/A

DEPARTMENT

PROJECT MANAGER

PROJECT LOCATION
Funding Sources Est. Carryover FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 General Fund (Revenues) $ - $ - $ - $ - $ - $ -
Measure M - - - - - -
CMAQ Grant - - - - - -
Sewer - - - - - -
Water - - - - - -
Prop 68 Grant - - - - - -
Miscellaneous Grant - - - - - 6,000,000
TOTAL $ - $ - $ - $ - $ - $ 6,000,000
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
$ - $ - $ - $ - $ -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - 6,000,000
- - - - -
$ - $ - $ - $ - $ 6,000,000
NOTES:

INSERT

PICTURE(S)/EXHIBIT(S)
HERE
Project Costs
Project Administration/Management
Preliminary Engineering/Project Dev.

Design/PS&E
Environmental
Right-of-Way
Construction
Construction Admin/Inspection
TOTAL

JUSTIFICATION
Water and Wastewater
This project will help the City with State Permit Compliance.

Mike Faudoa
Adopted Budget Projected Budget
Conversion to UV
This project will convert to UV and eliminate the need for chlorine gas.

Project Status and Type:

Wastewater Treatment Plant
0%
Five-Year CIP
2024-2028

CAPITAL IMPROVEMENT PROGRAM PROJECT DETAIL SHEET
PROJECT DESCRIPTION PROJECT PHASES, % COMPLETE, AND SCHEDULE 75 CITY OF

NEVADA CITY
Department Type Make Model Year Mileage/HRS FY to Replace in 2023-2028
Replacement
Cost
Annual
Maintenance
Public Works Tractor MiniX 2023 $ 115,000 $ 2,500
Public Works Truck Chevy 2500 2001 60,053 2024 40,000 500 Police Department SRO 2024 90,000 1,000
Police Department SUV Ford Explorer/UT 2013 102,589 2024 90,000 1,000 Water/Wastewater Truck 2024 60,000 1,000
Water/Wastewater Truck Ford F150XLT 2012 181,130 2024 40,000 1,000 City Hall Car Ford Fusion- Hybrid 2015 165,000 2025 40,000 1,000 Public Works Truck Chevy 3500 HD 2009 13,334 2025 40,000 1,000 Police Department Police Lt 2025 90,000 1,000
Police Department School Cart 2025 20,000 1,000
Police Department SUV Chevy Tahoe 2015 110,888 2025 90,000 1,000 Water/Wastewater Truck Ford F150XLT 2014 190,098 2025 40,000 1,000 Public Works Truck Chevy 3500 HD 2009 62,356 2026 40,000 1,000 Fire Department SUV Chevy Tahoe/Utility 2016 59,732 2026 90,000 1,000 Police Department SUV Chevy Tahoe 2015 85,656 2026 90,000 1,000 Public Works Utility Cart GEM 2P 2009 7,141 2027 15,000 250 Police Department SUV Chevy Tahoe 2016 43,988 2027 90,000 1,000 Public Works Utility Cart GEM 2P 2009 4,238 2028 15,000 250 Public Works Truck Ford F350 2011 194,964 2028 55,000 1,000 Fire Department Fire Apparatus INTL Fire Engine 2011 51,850 2028 650,000 Police Department SUV Chevy Tahoe 2016 - 2028 90,000 1,000 Public Works Equipment New Generator City Hall
Public Works Equipment Used Generator City Hall
Public Works Equipment Boss Pipehunter 6541D 2001 698 HRS 500 Public Works Equipment O'Brien Jetter 2017 152.9 HRS 500 Public Works Truck GMC PK 2006 71,080
Public Works Truck GMC PK 2006 69,955
Public Works Equipment VACTR FB 2008 4,296 2,500
Public Works Equipment Kohler Propane Generator 250
Public Works Equipment Solar Sign Board 250
Public Works Equipment Solar Sign Board 250
Public Works Trailer Diablo Trailer 1990 250
Public Works Equipment Vermeer Chipper 2020 500
Public Works Tractor Cat Roller 2,500
Public Works Tractor Case Backhoe 2011 1998 HRS 5,000
Public Works Tractor Case Skid Steer 2011 773 HRS 5,000 Public Works Truck Chevy Dump Truck 3500 2020 2,031 1,000 Public Works Street Sweeper Izuzu Elgin Broom Badger (front engine) 2020 4,086 2,500 Public Works Street Sweeper Izuzu Elgin Broom Badger (rear engine) 2020 727.7 HRS Public Works Truck Chevy Colorado 2019 21319 1,000
Five-Year CIP
2024-2028

ROLLING STOCK REPLACEMENT PROGRAM

ROLLING STOCK
76 CITY OF

NEVADA CITY
Department Type Make Model Year Mileage/HRS FY to Replace in 2023-2028
Replacement
Cost
Annual
Maintenance
Public Works Trailer BIGTEX DUMP TRAILER 2020 $ 500
Public Works Tractor Masticator 2022 52.3 HRS 5,000
Public Works Trailer MDSOT MASTICATOR TRAILER 2022 250
Fire Department Fire Apparatus FWD Fire Engine (Reserve) 1951 9,991 500 Fire Department Trailer Trailer Carrier 1991 - 250
Fire Department Fire Apparatus Pierce Saber Fire Engine 2005 89,800 Fire Department Fire Apparatus KME Fire Engine 2020 18,431 Fire Department SUV Ford Explorer Interceptor 2015 91,749 Parks and Recreation SUV Ford Explorer Interceptor 2013 106,181 1,000 Police Department Truck Chevy Silverado 2020 12,000 1,000 Police Department Truck Chevy Silverado 2020 11,212 1,000 Police Department Car Ford Fusion 2019 19,399 1,000
Police Department SUV Chevy Tahoe 2023 NEW 1,000
Police Department SUV Chevy Tahoe 2023 NEW 1,000
Police Department Motorcycle MC MC 2016 673 250
Police Department Motorcycle MC MC 2016 759 250
Police Department ATV Polaris AT 2019 279 250
Police Department SUV Chevy Tahoe 2020 31,268 1,000
Police Department SUV Chevy Tahoe 2021 16,255 1,000
Totals $ 1,890,000 $ 56,750
Five-Year CIP
2023-2027

ROLLING STOCK REPLACEMENT PROGRAM

ROLLING STOCK (CONTINUED)
77 CITY OF

NEVADA CITY
Department Location Project Proposed
Funding Source
Administration City Hall Replace website Prop 64 40,000 Administration City Hall Data Management and Records Software Prop 64 40,000 Engineering SPD Saw Shop Redevelopment Public-Private Project Engineering Clark Street Lot Create and pave permanent lot Parking Project 200,000 Fire Fire Station 5 Roof Replacement Prop 64 100,000
Fire Fire Station 5 Generator Replacement Prop 64 75,000 Fire Fire Station 5 Apparatus Bay Door Replacement Prop 64 40,000 Fire Fire Station 5 Asphalt Reseal General Fund 10,000
Fire Fire Station 5 Communications Antanae General Fund 2,500 Fire Fire Station 5 Plymovent Replacement General Fund 30,000 Fire Fire Station 5 Perimeter Fencing General Fund 50,000 Fire Fire Station 5 Mechanical CPR Device General Fund 30,000 Parks Pool Controller General Fund 10,000
Parks Pool Chlorinator General Fund 20,000
Parks Pool Acid Tank General Fund 10,000
Parks Pool Pump General Fund 15,000
Parks Pool Filters General Fund 40,000
Parks Pool Heater General Fund 100,000
Parks Pool Lifeguard Stand General Fund 2,500
Parks Seaman's Lodge Paint, HVAC Upgrade, Strip & Stain Floors General Fund 15,000 Parks 425A Nimrod House Update Structure for City Use General Fund 25,000 Parks 425 Nimrod House Demo Fence and Update Structure for City Use General Fund 50,000 Public Works Chamber of Commerce Exterior Paint and Weather Tight General Fund 5,000 Public Works Harmony Books Exterior Paint and Weather Tight General Fund 5,000 Public Works Historical Society Exterior Paint and Weather Tight General Fund 5,000 Public Works Fire House No.2 Exterior Stairs, Paint, Weather Tight General Fund 50,000 Police City Hall Upstairs Office Space Optimization General Fund 50,000 Police City Hall Downstairs Locker Room Shower Remodel General Fund 150,000 Police City Hall Garage Leak Fix and Redo Sheet Rock General Fund 25,000 Police Various Locations License Plate Reader Cameras / Evacuation Routing General Fund 40,000 Water Water Plant Electric Gates Prop 64 50,000
Wastewater Wastewater Plant Electric Gates Prop 64 25,000 Water All Water Tank Sites Perimeter Security Fencing Prop 64 100,000 $ 1,410,000
Project Cost
Five-Year CIP
2024-2028

DEFERRED CAPITAL AND MAINTENANCE ITEMS

DEPARTMENTAL CAPITAL IMPROVEMENT PROJECTS
78 CITY OF

NEVADA CITY
Location Occupant Maintenance Categories
424 Broad Street Good & Company Roof, HVAC, Exterior Paint $ 3,000 412 Commercial Street Remedy Garden Roof, HVAC, Exterior Paint 3,000 5 Kidder Court Railroad Museum Roof, HVAC, Exterior Paint 3,000 130 Main Street Chamber of Commerce Roof, HVAC, Exterior Paint 3,000 132 Main Street Harmony Books Roof, HVAC, Exterior Paint 3,000 214 Main Street Historical Society (Fire House No.1) Roof, HVAC, Exterior Paint 3,000 422 Broad Street Fire House No.2 Roof, HVAC, Exterior Paint 3,000 423 Nimrod Street Seaman's Lodge Roof, HVAC, Interior Paint, Exterior Paint 5,000 425A Nimrod Street House Pioneer Park Roof, HVAC, Exterior Paint 1,000 425 Nimrod Street House Pioneer Park Roof, HVAC, Exterior Paint 1,000 775 Zion Street SPD Saw Shop Redevelop -
211 N. Pine Street Dorris Foley Library Roof, Exterior Paint 5,000 255 Boulder Street Corporation Yard Roof, HVAC, Interior Paint, Exterior Paint 12,000 317 Broad Street City Hall Roof, HVAC, Interior Paint, Exterior Paint 10,000 421 Nimrod Street Band Shell Paint 1,000
411 Commercial Street Barn Behind Fire House No.2 Roof, Siding 500 421 Nimrod Street Carriage House Roof, Exterior Paint 1,500 201 Providence Mine Road Fire Station 5 Roof, HVAC, Interior Paint, Exterior Paint 10,000 Commercial Street Commercial Street Lot Surfacing, Striping, Signage, Bathrooms 10,000 Nevada Street Nevada Street Lot Surfacing, Striping, Signage 5,000 Spring Street Spring Street Lot Surfacing, Striping, Signage 5,000 Clark Street Clark Street Lot Surfacing, Striping, Signage 5,000 Main Street Robinson Plaza Ground Maintenance, Bathrooms 5,000 Total Annualized Maintenance $ 98,000
Annualized Maintenance

FACILITIES MAINTENANCE AND OPERATIONS
Five-Year CIP
2024-2028

DEFERRED CAPITAL AND MAINTENANCE ITEMS
79 CITY OF

NEVADA CITY
Location Annualized
Maintenance
403 Old Downieville Highway 0.7 $ 5,000
Calanan Park 0.2 2,000
Deer Creek Environs 40 15,000
Fire Station 5 Property 1 5,000
Hirschman's Pond & Indian Trails 87.1 30,000
Old Airport 120 50,000
Penzance Park 0.1 2,000
Pioneer Park 17.4 50,000
Roadside Clearing 20 50,000
Slivers 10 20,000
Stiles Mill / Nevada Mine 1.61 5,000
Street Trees 0 50,000
Sugar Loaf 36 50,000
Trails 20 10,000
Wastewater Treatment Plan 5.5 10,000
Water Tanks 5 15,000
Water Treatment Plant 48.7 35,000
Totals 413.3 $ 404,000
Acreage
Five-Year CIP
2024-2028

DEFERRED CAPITAL AND MAINTENANCE ITEMS

OPEN SPACE MAINTENANCE AND OPERATIONS
80 CITY OF

NEVADA CITY
Five-Year CIP
2024-28

GLOSSARY OF CIP TERMS
Accounting System. The methods and records established to identify, assemble, analyze, classify, record, and report a government’s transactions and to maintain accountability for the related assets and liabilities.

Adoption. Formal action by the City Council that sets the spending limits for the fiscal year.

Abatement. Abatement usually applies to tax levies, special assessments, and service charges.

Accountability. The state of being obliged to explain one’s actions, to justify what one does. Accountability requires governments to answer to the citizenry -- to justify the raising of public resources and the purposes for which they are used.

Audit. A systematic examination of resource utilization concluding in a written report. It is a test of management’s internal accounting controls and is intended to: (1) ascertain whether financial statements fairly present financial position and results of operations; (2) test whether transactions have been legally performed; (3) identify areas for possible improvements in accounting practices and procedures; (4) ascertain whether transactions have been recorded accurately and consistently; and (5) ascertain the stewardship of officials responsible for governmental resources.

Balanced Budget. A budget in which available resources exceed or equal expenditures.

Basis of Accounting/Budgeting. A term used to refer to when revenues, expenditures, expenses and transfers – and the related assets and liabilities – are recognized in the accounts and reported in the financial statements.

Appropriated Budget. The expenditure authority created by the appropriation bills or ordinances, which are signed into law, and the related estimated revenues. The appropriated budget would include all reserves, transfers, allocations, supplemental appropriations, and other legally authorized legislative and executive changes.

Appropriation. Amount of money budgeted for a given program. Appropriations do not mean the money will be fully expended, but are the means by which legal authority is given to expend public monies.

Assets. Property which has monetary value and is owned by a government.

Budget. A plan of financial and program operation which lists appropriations and the means of financing them for a given time period.

Budget Adoption. Formal adoption by the City Council which sets the spending path for the year.

Accrual Basis. Revenues are recognized when earned, and expenses are recognized when incurred. 81 CITY OF

NEVADA CITY
Budgetary Control. The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues.

Five-Year CIP
2024-28

GLOSSARY OF CIP TERMS
Budget Calendar. The schedule of key dates or milestones that a government follows in the preparation and adoption of the budget.

Construction Engineering. Engineering work during the construction process that ensures projects are constructed in accordance with design parameters and specifications. The primary functions are construction inspection, laboratory services, field surveys, and design plan update or interpretation.

Continuing Appropriation (Carryover). An appropriation that, once established, is automatically renewed without further legislative action, period after period, until altered or revoked.

Contingency. A budgetary reserve set aside for emergencies or unanticipated expenditure and/or revenue shortfalls.

Capital Improvements. New, replacement, or improved infrastructure which has a minimum life expectancy of five years and a minimum expense of $25,000. However, some capital projects fall outside this definition, for example: one-time expenditures for initial studies that are associated with other capital improvement projects.

Capital Improvement Plan. Annual appropriations in the City’s budget for capital purposes such as street improvements, building construction, and park improvements.

Expenditures. Expenditures include current operating expenses which require the current or future use of net current assets, service and capital outlays.

Department. An organizational unit comprised of divisions. Each department is managed by a single director.

Depreciation. Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of physical elements, inadequacy, or obsolescence.

Environmental Impact Report. A study of all the factors which a land development or construction project would have on the environment in the area, including population, traffic, schools, fire protection, endangered species, archeological artifacts, and community beauty.

Circulation Element. The circulation element is part of the general plan and sets forth a comprehensive strategy for planning, developing, and maintaining a citywide transportation system, including the creation of new transportation corridors, to serve existing and planned land uses.

Encumbrances. Financial commitments related to unperformed services or contracts for goods for which part of an appropriation has been reserved.
82 CITY OF

NEVADA CITY
Fiscal Year. A twelve-month period of time used for budgeting, accounting, or tax collection purposes which may differ from a calendar year. Nevada City operates on a July 1 to June 30 fiscal year. 2024-28

GLOSSARY OF CIP TERMS
Five-Year CIP
Infrastructure. Facilities on which the continuance and growth of a community depend, such as roads, water lines, sewers, public buildings, parks, and so forth.

In-Lieu Tax. Tax levied in place of another tax or taxes. The State of California provides in-lieu motor vehicle fees to local governments to compensate for local personal property, not subject to property tax.

Interfund Transfers. Transfers are classified into residual equity transfers and operating transfers. Residual equity transfers are non-recurring or non-routine transfers of equity between funds. Operating transfers reflect ongoing operating subsidies between funds. An example of an operating transfer is when the General Fund would report its annual subsidy to fund capital improvements in the Capital Projects Fund.

Grant. Contributions or gifts of cash or other assets from another governmental or private entity to be used or expended for a specific purpose, activity, or facility.

Impact Fees. Fees charged to developers to cover, in whole or in part, the anticipated cost of improvements that will be necessary as a result of the development (e.g., parks, sidewalks).

Fund Type. The highest level in the City’s budget account structure. The level includes General, Special Revenue, Capital Projects, and Enterprise. Included in each Fund Type may be several funds.

General Fund. The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use.

General Plan. A plan of a city, county or area which establishes zones for different types of development, uses, traffic patterns and future development.

Fund. An independent fiscal and accounting term used to record all financial transactions related to the specific purpose for which the fund was created.

Fund Balance. The amount of financial resources available for use. Generally, this represents a summary of all the annual operating surpluses and deficits since the fund’s inception.

Expenses. Decreases in net total assets. Expenses represent total cost of operations during a period, regardless of the timing of related expenditures.

Fee. The payment for direct receipt of a public service by the party who benefits from the service.

Intergovernmental Revenue. Funding from Federal, State, and local grants and revenue sharing programs. 83 CITY OF

NEVADA CITY
Municipal. In its broadest sense, an adjective denoting the State and all subordinate units of government. In a more restricted sense, an adjective denoting a city or village as opposed to other local governments.

Municipal Code. A book that contains the City Council approved ordinances currently in effect. The Municipal Code defines City policy. The Municipal Code contains the “laws” of the City.

Internal Control. A plan of organization for purchasing, accounting and other financial activities which, among other things, provides that: (1) the duties of employees are subdivided so that no single employee handles a financial action from beginning to end; (2) proper authorizations from specific responsible officials are obtained before key steps in the processing of a transaction are completed; and, (3) records and procedures are arranged appropriately to facilitate safekeeping and effective control.

Measurement Focus. The accounting convention that determines (1) which assets and which liabilities are included on a government’s balance sheet and where they are reported in therein, and (2) whether an operating statement presents information on the flow of financial resources (revenues and expenditures) or information on the flow of economic resources (revenues and expenses).

Modified Accrual Basis. The accrual basis of accounting adapted to the governmental fund-type measurement focus. Under it, revenues and other financial resource increments (e.g., bond issue proceeds) are recognized when they become susceptible to accrual, meaning that is when they become both “measurable” and “available to finance expenditures of the current period.” “Available” means collectible in the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recognized when the fund liability is incurred except for (1) inventories of materials and supplies that may be considered expenditures either when purchased or when used, and (2) prepaid insurance and similar items that may be considered expenditures either when paid for or when consumed.

Mitigation. The measures to avoid or substantially reduce a project’s impact on the environment.

Obligations. Amounts a government may be required legally to meet out of its resources. They include not only actual liabilities, but also unliquidated encumbrances.

Operating Budget. A financial, programmatic, and organization plan for furthering the goals of the City Council through the City departments, which does not include one-time capital improvement projects.

Master Plan. A comprehensive master development plan that identifies the distribution, location, and extent of land uses within a development site and identifies regulations and criteria for the development site.

Maintenance and Operations. A budget category which accounts for all the supplies, goods, and services required to support a program or activity. (See “Expenditure Categories”.) Five-Year CIP
2024-28

GLOSSARY OF CIP TERMS
84 CITY OF

NEVADA CITY
Ordinance. A formal legislative enactment by the City Council. An ordinance has the full force and effect of law within the City boundaries, unless it is in conflict with any higher form of law, such as a State statute or constitutional provision. An ordinance has a higher legal standing than a resolution.

GLOSSARY OF CIP TERMS
Five-Year CIP
2024-28
Revenue. Amount received for taxes, fees, permits, licenses, interest, use of property, and intergovernmental sources during the fiscal year.

Quimby Act In-Lieu Fees. Authorized under the 1975 Quimby Act of the California Government Code Section 66477, AB 1600 (Section 66025 of the California Government Code), these payments from developers are fees in-lieu of dedication of land for park and recreation purposes in residential subdivisions.

Specific Plan. A systematic implementation of the General Plan for specific areas or projects.

Resources. Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances.

Right-of-Way-Acquisition. A property acquired by the City that is needed for the City’s current or future infrastructure.

Special Revenue Funds. These funds are separately administered because revenues are restricted by the the State of California, the Federal government, or other governmental agencies as to how the City may spend them.

Resolution. A special order of the City Council, which requires less legal formality than an ordinance, in terms of public notice, and the number of public readings prior to approval. A resolution has lower legal standing than an ordinance.
85 RESOLUTION NO. 2023-29

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEVADA CITY ADOPTING THE FISCAL YEAR 2024-2028 FIVE-YEAR CAPITAL IMPROVEMENT

PROGRAM
WHEREAS, the city annually adopts its annual budget for the period July 1 through June 30 of each year; and
WHEREAS, the City of Nevada City Fiscal Year 2022-2023 Budget was adopted on June 22, 2023 by City Council Resolution 2022-46; and
WHEREAS, the City Council held a special meeting on May 3, 2023 on the proposed annual budget for fiscal year 2023-2024 and the draft fiscal year 2024-2028 five-year capital improvement program and provided opportunity for public input; and WHEREAS, direction was provided to incorporate several amendments to the draft fiveyear capital improvement program that have been included in the attached document; and WHEREAS, the City Council reviewed the proposed budget and the draft five-year capital improvement plan at a duly Noticed Public Hearing on June 14, 2023 and received public input; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Nevada City that the document titled “City of Nevada City Fiscal Year 2024-2028 Five-Year Capital Improvement Program” is hereby adopted.

PASSED AND ADOPTED this 14th day of June 2023 by the following vote:

AYES:

NOES:

ABSENT;
ABSTAIN:
________________________________
Doug Fleming
Mayor
ATTEST:
_______________________________
Niel Locke
City Clerk
RESOLUTION NO. 2023-30

A RESOLUTON OF THE CITY COUNCIL OF THE CITY OF NEVADA CITY ADOPTING THE FISCAL YEAR 2023-2024 CITYWIDE CLASSIFICATION AND

COMPENSATION PLAN
WHEREAS, the City of Nevada City employees are compensated based on a five-step hourly rate plan; and
WHEREAS, the City Council of the City of Nevada City adopted Resolution 2022-47 on June 22, 2022, establishing the City Master Compensation Schedule; and WHEREAS, the City Master Compensation Schedule has been updated to reflect raises effective July 1, 2023, with the updated schedule included as Appendix A; and WHEREAS, the City desires to adopt a Master Compensation Schedule and to align with the fiscal year 2023-2024 budget collectively as the Fiscal Year 2022-2023 Citywide Classification and Compensation Plan; and
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Nevada City that the Citywide Classification and Compensation Plan including the attached hereto and made a part hereof by reference as though fully set forth herein is adopted.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Nevada City on the 14th day June 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Doug Fleming, Mayor
ATTEST:
___________________________________
Niel Locke, City Clerk
City of Nevada City Resolution 2023-30 Appendix A
Salary Range Worksheet
Effective July 1, 2023 (4% contract raise)
Hourly Monthly Annual
Range Step Step Step Step Step Step Step Step Step Step Step Step Step Step Step

A B C D E A B C D E A B C D E
1 15.43 16.21 17.02 17.87 18.76 2675.16 2808.92 2949.36 3096.83 3251.67 32101.89 33706.98 35392.33 37161.95 39020.05 2 15.82 16.61 17.44 18.31 19.23 2742.04 2879.14 3023.09 3174.25 3332.96 32904.44 34549.66 36277.14 38091.00 39995.55 3 16.22 17.03 17.88 18.77 19.71 2810.83 2951.37 3098.94 3253.88 3416.58 33729.91 35416.41 37187.23 39046.59 40998.92 4 17.42 18.29 19.20 20.16 21.17 3019.11 3170.06 3328.56 3494.99 3669.74 36229.27 38040.74 39942.77 41939.91 44036.91 5 17.04 17.90 18.79 19.73 20.72 2954.14 3101.84 3256.94 3419.78 3590.77 35449.66 37222.14 39083.25 41037.41 43089.28 6 17.47 18.35 19.26 20.23 21.24 3028.66 3180.09 3339.10 3506.05 3681.36 36343.92 38161.12 40069.18 42072.63 44176.27 7 17.91 18.81 19.75 20.74 21.77 3105.09 3260.35 3423.37 3594.53 3774.26 37261.12 39124.18 41080.38 43134.40 45291.12 8 18.37 19.28 20.25 21.26 22.32 3183.44 3342.61 3509.74 3685.23 3869.49 38201.25 40111.31 42116.87 44222.72 46433.85 9 18.83 19.77 20.75 21.79 22.88 3263.02 3426.17 3597.48 3777.36 3966.23 39156.28 41114.09 43169.80 45328.29 47594.70 10 19.30 20.26 21.27 22.34 23.45 3344.60 3511.83 3687.42 3871.79 4065.38 40135.18 42141.94 44249.04 46461.49 48784.57 11 19.78 20.77 21.81 22.90 24.04 3428.21 3599.62 3779.61 3968.59 4167.02 41138.56 43195.49 45355.27 47623.03 50004.18 12 20.27 21.29 22.35 23.47 24.64 3513.92 3689.61 3874.10 4067.80 4271.19 42167.03 44275.38 46489.15 48813.61 51254.29 13 20.78 21.82 22.91 24.05 25.26 3601.77 3781.86 3970.95 4169.50 4377.97 43221.20 45382.26 47651.38 50033.95 52535.64 14 21.30 22.36 23.48 24.66 25.89 3691.81 3876.40 4070.22 4273.73 4487.42 44301.73 46516.82 48842.66 51284.80 53849.04 15 21.83 22.92 24.07 25.27 26.54 3784.11 3973.31 4171.98 4380.58 4599.61 45409.28 47679.74 50063.73 52566.92 55195.26 16 22.38 23.50 24.67 25.90 27.20 3878.71 4072.64 4276.28 4490.09 4714.60 46544.51 48871.74 51315.32 53881.09 56575.14 17 22.94 24.08 25.29 26.55 27.88 3975.68 4174.46 4383.18 4602.34 4832.46 47708.12 50093.53 52598.20 55228.12 57989.52 18 23.51 24.69 25.92 27.22 28.58 4075.07 4278.82 4492.76 4717.40 4953.27 48900.83 51345.87 53913.16 56608.82 59439.26 19 24.10 25.30 26.57 27.90 29.29 4176.95 4385.79 4605.08 4835.34 5077.10 50123.35 52629.51 55260.99 58024.04 60925.24 20 24.70 25.94 27.23 28.59 30.02 4281.37 4495.44 4720.21 4956.22 5204.03 51376.43 53945.25 56642.51 59474.64 62448.37 21 25.32 26.58 27.91 29.31 30.77 4388.40 4607.82 4838.21 5080.13 5334.13 52660.84 55293.88 58058.58 60961.51 64009.58 22 25.95 27.25 28.61 30.04 31.54 4498.11 4723.02 4959.17 5207.13 5467.49 53977.36 56676.23 59510.04 62485.54 65609.82 23 26.60 27.93 29.33 30.79 32.33 4610.57 4841.09 5083.15 5337.31 5604.17 55326.80 58093.14 60997.79 64047.68 67250.07 24 27.26 28.63 30.06 31.56 33.14 4725.83 4962.12 5210.23 5470.74 5744.28 56709.97 59545.46 62522.74 65648.87 68931.32 25 27.95 29.34 30.81 32.35 33.97 4843.98 5086.18 5340.48 5607.51 5887.88 58127.71 61034.10 64085.81 67290.10 70654.60 26 28.64 30.08 31.58 33.16 34.82 4965.08 5213.33 5474.00 5747.70 6035.08 59580.91 62559.95 65687.95 68972.35 72420.97 27 29.36 30.83 32.37 33.99 35.69 5089.20 5343.66 5610.85 5891.39 6185.96 61070.43 64123.95 67330.15 70696.66 74231.49 28 30.09 31.60 33.18 34.84 36.58 5216.43 5477.25 5751.12 6038.67 6340.61 62597.19 65727.05 69013.40 72464.07 76087.28 29 30.85 32.39 34.01 35.71 37.49 5346.84 5614.19 5894.89 6189.64 6499.12 64162.12 67370.23 70738.74 74275.67 77989.46 30 31.62 33.20 34.86 36.60 38.43 5480.51 5754.54 6042.27 6344.38 6661.60 65766.17 69054.48 72507.21 76132.57 79939.20 31 32.41 34.03 35.73 37.52 39.39 5617.53 5898.40 6193.32 6502.99 6828.14 67410.33 70780.84 74319.89 78035.88 81937.68 32 33.22 34.88 36.62 38.46 40.38 5757.97 6045.86 6348.16 6665.56 6998.84 69095.59 72550.37 76177.88 79986.78 83986.12 33 34.05 35.75 37.54 39.42 41.39 5901.91 6197.01 6506.86 6832.20 7173.81 70822.98 74364.12 78082.33 81986.45 86085.77 34 34.90 36.65 38.48 40.40 42.42 6049.46 6351.94 6669.53 7003.01 7353.16 72593.55 76223.23 80034.39 84036.11 88237.91 35 35.77 37.56 39.44 41.41 43.48 6200.70 6510.73 6836.27 7178.08 7536.99 74408.39 78128.81 82035.25 86137.01 90443.86 36 36.67 38.50 40.43 42.45 44.57 6355.72 6673.50 7007.18 7357.54 7725.41 76268.60 80082.03 84086.13 88290.44 92704.96 37 37.58 39.46 41.44 43.51 45.68 6514.61 6840.34 7182.36 7541.47 7918.55 78175.31 82084.08 86188.28 90497.70 95022.58 38 38.52 40.45 42.47 44.60 46.83 6677.47 7011.35 7361.92 7730.01 8116.51 80129.70 84136.18 88342.99 92760.14 97398.15 39 39.49 41.46 43.53 45.71 48.00 6844.41 7186.63 7545.96 7923.26 8319.43 82132.94 86239.59 90551.57 95079.14 99833.10 40 40.47 42.50 44.62 46.85 49.20 7015.52 7366.30 7734.61 8121.34 8527.41 84186.26 88395.58 92815.35 97456.12 102328.93 41 41.49 43.56 45.74 48.03 50.43 7190.91 7550.46 7927.98 8324.38 8740.60 86290.92 90605.47 95135.74 99892.53 104887.15 42 42.52 44.65 46.88 49.23 51.69 7370.68 7739.22 8126.18 8532.49 8959.11 88448.19 92870.60 97514.13 102389.84 107509.33 43 43.59 45.77 48.05 50.46 52.98 7554.95 7932.70 8329.33 8745.80 9183.09 90659.40 95192.37 99951.99 104949.58 110197.06 44 44.68 46.91 49.26 51.72 54.30 7743.82 8131.01 8537.57 8964.44 9412.67 92925.88 97572.18 102450.78 107573.32 112951.99 45 45.79 48.08 50.49 53.01 55.66 7937.42 8334.29 8751.00 9188.55 9647.98 95249.03 100011.48 105012.05 110262.66 115775.79 46 46.94 49.28 51.75 54.34 57.05 8135.85 8542.65 8969.78 9418.27 9889.18 97630.25 102511.77 107637.36 113019.22 118670.18 47 48.11 50.52 53.04 55.69 58.48 8339.25 8756.21 9194.02 9653.73 10136.41 100071.01 105074.56 110328.29 115844.70 121636.94 48 49.31 51.78 54.37 57.09 59.94 8547.73 8975.12 9423.87 9895.07 10389.82 102572.79 107701.43 113086.50 118740.82 124677.86 49 50.55 53.07 55.73 58.51 61.44 8761.43 9199.50 9659.47 10142.45 10649.57 105137.11 110393.96 115913.66 121709.34 127794.81 50 51.81 54.40 57.12 59.98 62.98 8980.46 9429.48 9900.96 10396.01 10915.81 107765.53 113153.81 118811.50 124752.08 130989.68 51 53.11 55.76 58.55 61.48 64.55 9204.97 9665.22 10148.48 10655.91 11188.70 110459.67 115982.66 121781.79 127870.88 134264.42 52 54.43 57.15 60.01 63.01 66.16 9435.10 9906.85 10402.19 10922.30 11468.42 113221.16 118882.22 124826.33 131067.65 137621.03 53 55.79 58.58 61.51 64.59 67.82 9670.97 10154.52 10662.25 11195.36 11755.13 116051.69 121854.28 127946.99 134344.34 141061.56 54 57.19 60.05 63.05 66.20 69.51 9912.75 10408.39 10928.81 11475.25 12049.01 118952.98 124900.63 131145.67 137702.95 144588.10 55 58.62 61.55 64.63 67.86 71.25 10160.57 10668.60 11202.03 11762.13 12350.23 121926.81 128023.15 134424.31 141145.52 148202.80 56 60.08 63.09 66.24 69.55 73.03 10414.58 10935.31 11482.08 12056.18 12658.99 124974.98 131223.73 137784.92 144674.16 151907.87 57 61.59 64.67 67.90 71.29 74.86 10674.95 11208.69 11769.13 12357.58 12975.46 128099.35 134504.32 141229.54 148291.02 155705.57 58 63.13 66.28 69.60 73.08 76.73 10941.82 11488.91 12063.36 12666.52 13299.85 131301.84 137866.93 144760.28 151998.29 159598.20 59 64.70 67.94 71.34 74.90 78.65 11215.37 11776.13 12364.94 12983.19 13632.35 134584.38 141313.60 148379.28 155798.25 163588.16 60 66.32 69.64 73.12 76.78 80.61 11495.75 12070.54 12674.06 13307.77 13973.16 137948.99 144846.44 152088.77 159693.20 167677.86 61 67.98 71.38 74.95 78.69 82.63 11783.14 12372.30 12990.92 13640.46 14322.48 141397.72 148467.60 155890.98 163685.53 171869.81 62 69.68 73.16 76.82 80.66 84.70 12077.72 12681.61 13315.69 13981.47 14680.55 144932.66 152179.29 159788.26 167777.67 176166.56 63 71.42 74.99 78.74 82.68 86.81 12379.66 12998.65 13648.58 14331.01 15047.56 148555.98 155983.78 163782.97 171972.11 180570.72 64 73.21 76.87 80.71 84.75 88.98 12689.16 13323.61 13989.80 14689.28 15423.75 152269.88 159883.37 167877.54 176271.42 185084.99 65 75.04 78.79 82.73 86.86 91.21 13006.39 13656.70 14339.54 15056.52 15809.34 156076.62 163880.46 172074.48 180678.20 189712.11 66 76.91 80.76 84.80 89.04 93.49 13331.55 13998.12 14698.03 15432.93 16204.58 159978.54 167977.47 176376.34 185195.16 194454.92 67 78.84 82.78 86.92 91.26 95.83 13664.83 14348.08 15065.48 15818.75 16609.69 163978.00 172176.90 180785.75 189825.04 199316.29 68 80.81 84.85 89.09 93.54 98.22 14006.45 14706.78 15442.12 16214.22 17024.93 168077.45 176481.33 185305.39 194570.66 204299.20 69 82.83 86.97 91.32 95.88 100.68 14356.62 15074.45 15828.17 16619.58 17450.56 172279.39 180893.36 189938.03 199434.93 209406.68 70 84.90 89.14 93.60 98.28 103.19 14715.53 15451.31 16223.87 17035.07 17886.82 176586.37 185415.69 194686.48 204420.80 214641.84 City of Nevada City Resolution 2023-30 Appendix A
Classification Salary Range
Effective July 1, 2023 (4% contract raise)
Classification Range Hourly Monthly Annual
Step Step Step Step Step Step Step Step Step Step Step Step Step Step Step

A B C D E A B C D E A B C D E
Elected Positions
City Council N/A
City Clerk N/A
City Treasurer N/A 200 2400
Non-Exempt Personnel
Accounting Technician 21 25.32 26.58 27.91 29.31 30.77 4388.40 4607.82 4838.21 5080.13 5334.13 52660.84 55293.88 58058.58 60961.51 64009.58 Administrative Services Technician 18 23.51 24.69 25.92 27.22 28.58 4075.07 4278.82 4492.76 4717.40 4953.27 48900.83 51345.87 53913.16 56608.82 59439.26 Code Enforcement Officer 15 21.83 22.92 24.07 25.27 26.54 3784.11 3973.31 4171.98 4380.58 4599.61 45409.28 47679.74 50063.73 52566.92 55195.26 Customer Service Representative 18 23.51 24.69 25.92 27.22 28.58 4075.07 4278.82 4492.76 4717.40 4953.27 48900.83 51345.87 53913.16 56608.82 59439.26 Fuels Reduction Equipment Operator 28 30.09 31.60 33.18 34.84 36.58 5216.43 5477.25 5751.12 6038.67 6340.61 62597.19 65727.05 69013.40 72464.07 76087.28 Maintenance Worker I 9 18.83 19.77 20.75 21.79 22.88 3263.02 3426.17 3597.48 3777.36 3966.23 39156.28 41114.09 43169.80 45328.29 47594.70 Maintenance Worker II 17 22.94 24.08 25.29 26.55 27.88 3975.68 4174.46 4383.18 4602.34 4832.46 47708.12 50093.53 52598.20 55228.12 57989.52 Parking Enforcement Officer 10 19.30 20.26 21.27 22.34 23.45 3344.60 3511.83 3687.42 3871.79 4065.38 40135.18 42141.94 44249.04 46461.49 48784.57 Police Officer 28 30.09 31.60 33.18 34.84 36.58 5216.43 5477.25 5751.12 6038.67 6340.61 62597.19 65727.05 69013.40 72464.07 76087.28 Police Corporal / School Resource Officer 31 32.41 34.03 35.73 37.52 39.39 5617.53 5898.40 6193.32 6502.99 6828.14 67410.33 70780.84 74319.89 78035.88 81937.68 Police Sergeant 34 34.90 36.65 38.48 40.40 42.42 6049.46 6351.94 6669.53 7003.01 7353.16 72593.55 76223.23 80034.39 84036.11 88237.91 Records Clerk 16 22.38 23.50 24.67 25.90 27.20 3878.71 4072.64 4276.28 4490.09 4714.60 46544.51 48871.74 51315.32 53881.09 56575.14 Wastewater/Water Operator-In-Training 25 27.95 29.34 30.81 32.35 33.97 4843.98 5086.18 5340.48 5607.51 5887.88 58127.71 61034.10 64085.81 67290.10 70654.60 Wastewater/Water Operator II 30 31.62 33.20 34.86 36.60 38.43 5480.51 5754.54 6042.27 6344.38 6661.60 65766.17 69054.48 72507.21 76132.57 79939.20 Exempt Personnel
Administrative Services Manager/Deputy City Clerk 34 34.90 36.65 38.48 40.40 42.42 6049.46 6351.94 6669.53 7003.01 7353.16 72593.55 76223.23 80034.39 84036.11 88237.91 Chief Plant Operator 42 42.52 44.65 46.88 49.23 51.69 7370.68 7739.22 8126.18 8532.49 8959.11 88448.19 92870.60 97514.13 102389.84 107509.33 City Planner 40 40.47 42.50 44.62 46.85 49.20 7015.52 7366.30 7734.61 8121.34 8527.41 84186.26 88395.58 92815.35 97456.12 102328.93 Community Risk Reduction Outreach Officer 34 34.90 36.65 38.48 40.40 42.42 6049.46 6351.94 6669.53 7003.01 7353.16 72593.55 76223.23 80034.39 84036.11 88237.91 Division Fire Chief 48 49.31 51.78 54.37 57.09 59.94 8547.73 8975.12 9423.87 9895.07 10389.82 102572.79 107701.43 113086.50 118740.82 124677.86 Parks/Recreation Manager 29 30.85 32.39 34.01 35.71 37.49 5346.84 5614.19 5894.89 6189.64 6499.12 64162.12 67370.23 70738.74 74275.67 77989.46 Public Works Superintendent 33 34.05 35.75 37.54 39.42 41.39 5901.91 6197.01 6506.86 6832.20 7173.81 70822.98 74364.12 78082.33 81986.45 86085.77 Contract Positions
City Manager Contract 14239.48 170873.79
City Engineer/Public Works Director** 52 54.43 57.15 60.01 63.01 66.16 9435.10 9906.85 10402.19 10922.30 11468.42 113221.16 118882.22 124826.33 131067.65 137621.03 Interim Assistant City Manager Contract 11275.00 135300.00 Police Chief Contract 11942.66 143311.96
RESOLUTION NO. 2023-31

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEVADA CITY ADOPTING THE FISCAL YEAR 2023-2024 CITYWIDE MASTER FEE SCHEDULE WHEREAS, on June 22, 2022, the City Council adopted Resolution 2022-48 establishing the Citywide Master Fee Schedule to coincide with the Fiscal Year 2022-2023 Budget; and WHEREAS, the City Council desires to update the Citywide Master Fee Schedule in conjunction with the adoption of the Fiscal Year 2023-2024 Budget; and WHEREAS, the fees set forth in Exhibit A represent the Citywide Master Fee Schedule for all City departments and programs and are reasonable and accurate estimates of the costs to the City of Nevada City for providing the services listed (attached hereto).

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Nevada City as follows:

1. All previous resolutions which are in conflict with the terms of this Resolution are hereby repealed.

2. The Fiscal Year 2023-2024 Citywide Master Fee Schedule is adopted and directed to be implemented effective July 1, 2023.

PASSED AND ADOPTED at a regular scheduled meeting of the City Council held on this 14th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Doug Fleming, Mayor
ATTEST:
____________________________
Niel Locke, City Clerk

NEVADA CITY

CITYWIDE MASTER FEE

SCHEDULE FISCAL YEAR
2023-2024
Effective
July 1, 2023
City of Nevada City Fees by Category
• General Administration
• Transient Occupancy Tax (TOT)
• Business License
• Cannabis Tax
• Animal Control
• City Hall Facility Use
• Planning and Engineering
• AB1600 (Development Impact Fees)
• Fire Department
• Parks and Recreation
• Police Department
• Parking and Vehicle Code Fines and Fees (Bail Schedule) • Water / Wastewater Fees and Rates
City of Nevada City Citywide Master Fee Schedule Fiscal Year 2023-2024 2 Effective July 1, 2023 General Administration
Item Adopted FY 23/24 Rate
Photocopy / Duplication / Reproduction on Paper 8 1/2" x 11" or smaller single sided $0.35 per page Photocopy / Duplication / Reproduction on Paper 8 1/2" x 11" or smaller double sided $0.60 per page Photocopy / Duplication / Reproduction on Paper 11" x 17" single sided $0.50 per page Photocopy / Duplication / Reproduction on Paper 11" x 17" double sided $0.85 per page Labor Cost for special services provided by City staff where special interests are served Fully Burdened Rate Certification of documents $9.00 per page
Standard Appeal Fee of Staff Decision to the City Council (refunded if appelant prevails) $345 Returned Check Fee $25
Hang a Banner Over Zion Street $25
Real Property Transfer Tax $0.275 per $500 transaction
Franchise Fees Per individual contract
Permit for the Scattering of Cremated Human Remains on City Property $12 Filming Permit Fee $200 per day
Transient Occupancy Tax (TOT)
Item Adopted FY 23/24 Rate
Transient Occupant Tax Hotel and Motel 10% of the rent charged Transient Occupant Tax Short Term Rental 10% of the rent charged Business License
Item Adopted FY 23/24 Rate
Business License 1 year less than 10 employees or no fixed location of business 128 + $4 state fee Business License 1 year 10 or more employees 189 + $4 state fee Business License 3 year less than 10 employees or no fixed location of business 365 + $4 state fee Business License 3 year 10 or more employees 539 + $4 state fee Event Vendor Business License $20 + $4 state fee
Home Occupation Permit $128
Business License Reissue or Duplicate $25
Business License Late Fee $25
Horse Drawn Vehicle and Carriage Permit $128
Horse Drawn Vehicle and Carriage Parking Fee $1000 annually Tobacco Retailer's License $300 annually
Cannabis Tax
Item Adopted FY 23/24 Rate
Cannabis Cultivation canopy space in facility that uses exclusively artificial lighting $4 per square foot annually Cannabis Cultivation canopy space in facility that uses combinantion natural & artificial lighting $3 per square foot annually Cannabis Cultivation canopy space in a facility that uses no artificial lighting $1 per square foot annuallly Cannabis Cultivation canopy space in a nursery $0.50 per square foot annually Cannabis Business Tax laboratory testing 2% of gross receipts Cannabis Business Tax dispensary or delivery 4% of gross receipts Cannabis Business Tax manufacturing, processing, distribution, other not described 4% of gross receipts City of Nevada City Citywide Master Fee Schedule Fiscal Year 2023-2024 3 Effective July 1, 2023 Animal Control
Item Adopted FY 23/24 Rate
Animal Control Capture Actual Cost of Capture
Animal License Fee - Dog (spayed or neutered) $28 every 2 years Animal License Fee - Dog (unaltered) $56 every 2 years
Animal License Fee - Replacement Dog Tag $5
Kennel License $123
Wild and Exotic Animal Permit $123
Animal Control License or Capture Late Fee $25
City Hall Facility Use
Item Adopted FY 23/24 Rate
Council Chambers Rental 4-Hours $100
Council Chamber Rental Cleaning Deposit $100
Set-Up One Day Prior to Event Fee $25
Clean-Up One Day After Event $25
Cleaning Fee for Facility Left Unclean Actual Cost, minimum $100 City Hall Lost Key $100
Special Event Fees
Item Adopted FY 23/24 Rate
Timely application for single new even or old event with new sponsor $100 Timely application for repeat of event with same sponsor $50 Each additional application for new event by the same sponsor $25 Each additional application for repeat of event with same sponsor $10 Additional fee for application filed less than 90 days in advance of an event $75 Rental fee for Robinson Plaza or Calanan Park $100
Cleaning deposit for Robinson Plaza or Calanan Park $100 Additional refundable security deposit (special needs) $500 City of Nevada City Citywide Master Fee Schedule Fiscal Year 2023-2024 4 Effective July 1, 2023 Planning and Engineering
Application Type Fee / Deposit Adopted FY 23/24 Rate
Tentative Parcel Map Deposit $650 + $410 per parcel
Tentative Final Map Deposit $1425 + $230 per parcel
Planned Unit Development Deposit $11,000
Lot Line Adjustment Deposit $825
Reversion to Acreage Map Deposit $110
Commerical Industrial Site Plan Deposit $2,200
Conditional Use Permit Deposit $2,200
Conditional Use Permit Ground Level Office in the General Business District Flat Fee $2,200
Second Dwelling Permit Flat Fee $275
Minor Architectural Review: Like for Like Change Flat Fee $110 Minor Architectural Review: <25% Residential Change Flat Fee $220 Architectural Review: Non-Residential Flat Fee $1,100
Architectural Review: >25% Residential Change Flat Fee $1,100 Sign Review: Within the Historic District Flat Fee $220 Sign Review: Not Within the Historic District Flat Fee $110 Change of Occupancy Flat Fee $110
Tree Removal: Staff Level Approval Flat Fee $110
Tree Removal: Clearly Dead / Dying Flat Fee $0
Tree Removal: Planning Commission Level Review Flat Fee $220 Demolition: Accessory Structure Flat Fee $220
Demolition: Primary Structure Flat Fee $825
Zone Change / Pre-Zoning Deposit $2,200
General Plan Amendment Deposit $2,200
Specic Plans Deposit $2,200
Environmental Review: NOE Deposit $220
Environmental Review: IS, MND, ND Deposit $1,100
EIR Preparation Deposit Actual consultant cost
estimate paid at application
EIR, RFP and Processing Deposit $3,850
Variance Deposit $825 + CEQA
Extension of Time Deposit $200
Appeal Deposit $800 initial, billed after each
$2000 interval
Improvement Grading Plan: Plan Checking Deposit 1.5% of engineers estimate Improvement Grading Plan: TI Plan Check (commerical with exterior improvements) Deposit $100 initial deposit, 1.5% of engineers estimate Improvement Grading Plan: TI Plan Check (residential or interior commercial) Deposit $50
Improvement Grading Plan: Engineer Inspection Deposit $100 initial deposit, 4.5% of engineers estimate
Improvement Grading Plan: Planning Inspection Deposit $60 Encroachment Permit Deposit $350
Formal Pre-Application Review Deposit $1,100
Staff Consultation Flat Fee Actual Staff Time and
Management Cost
Map Check for Recordation: Final Map Deposit $825
Map Check for Recordation: Parcel Map Deposit $275
Easement or Road Abandonement Deposit $275
Quit Claim Deed Processing Deposit $275
Certificate of Compliance Deposit $550
Hosted Short Term Rental Registration and Annual Renewal Flat $110 Parklet Dining Encroachment Permit Flat $1,500
City of Nevada City Citywide Master Fee Schedule Fiscal Year 2023-2024 5 Effective July 1, 2023 Sidewalk Dining Encroachment Permit Flat $300
Parklet Lease Fee – if paid monthly Flat $316
Parklet Lease Fee – if paid annually Flat $3,000
Parklet Dining Encroachment Renewal Flat $220
Sidewalk Dining Encroachment Renewal Flat $300
After the Fact Application: Any Permit Identified Above With Fee Deposit 2x Permit + Staff Time and Management Cost
After the Fact Application: Any Permit Identifed Without a Fee Deposit $120 + Staff Time and Manageement Cost
After the Fact Application: Zoning Ordinance Copy Not Applicable copy service not offered After the Fact Application: Land Use Map Copy Not Applicable copy service not offered Cannabis Business Application Deposit $5,000
Medical Cannabis Business Application Deposit $1,500
Cannabis Business Application - Additional Use Deposit $2,500 Cannabis Business Renewal - For Each Use Flat Fee $2,000 Cannabis Business Limited Expansion Application Flat Fee $220 Wireless Facility Conditional Use Permit or Master
Deployment Plan Fee Flat Fee $2,000
Wireless Facility Conditional Use Permit or Master
Deployment Plan Deposit Deposit $9,450
Wireless Facility Administrative Permit Fee Flat Fee $500 Wireless Faciity Administrative Permit Deposit Deposit $1,200 In-Lieu Parking Fee Flat Fee $3,000
Annexation Quimby - Parks/Recrecation Annexation Fee Flat Fee $880 per acre Fire Annexation Fee Flat Fee $856 per acre
Sewer Annexation Fee Flat Fee $2,657 per-gallon, per-day capacity
City of Nevada City Citywide Master Fee Schedule Fiscal Year 2023-2024 6 Effective July 1, 2023 Facility Improvement Fees
AB1600

SINGLE FAMILY RESIDENTIAL FEE
Administration $ 101.62
Police $ 589.35
Roads $ 3,073.98
Drainage $ 983.60
Fire $ 205.02
Sewer $ 1,652.54
Water (does not apply if in NID) 2,810.75 $
Recreation $ 918.09

MULTI FAMILY RESIDENTIAL FEE
Administration $ 83.33
Police $ 483.27
Roads $ 2,520.66
Drainage $ 806.55
Fire $ 168.12
Sewer $ 1,355.08
Water (does not apply if in NID) 2,304.42 $
Recreation $ 753.25
NON-RESIDENTIAL Industrial Warehouse Retail <50k Retail>50k AB1600 FEE BY SERVICE $ PER FT. $ PER FT. $ PER FT. $ PER FT.

Administration 0.00006 0.00004 0.00041 0.00078
Police 0.00036 0.00023 0.00237 0.00453
Roads 0.01031 0.00908 0.03878 0.07426
Drainage 0.00348 0.00343 0.00180 0.00344
Fire 0.00012 0.00008 0.00082 0.00158
Sewer 0.00100 0.00066 0.00664 0.01272
Water (does not apply if in NID) 0.00170 0.00112 0.01129 0.02163 Recreation 0.00056 0.00037 0.00369 0.00706
TOTAL $ PER SQUARE FOOT 0.01760 0.01500 0.06580 0.12600 NON-RESIDENTIAL Industrial Warehouse Retail <50k Retail>50k NID WATER PER SQ FT $ PER FT. $ PER FT. $ PER FT. $ PER FT.

Administration 0.0001 0.0000 0.0004 0.0008
Police 0.0004 0.0002 0.0021 0.0045
Roads 0.0103 0.0092 0.0343 0.0744
Drainage 0.0035 0.0035 0.0016 0.0034
Fire 0.0001 0.0001 0.0007 0.0016
Sewer 0.0010 0.0007 0.0059 0.0127
Recreation 0.0006 0.0004 0.0033 0.0071
TOTAL $ PER SQUARE FOOT 0.0158 0.0140 0.0482 0.1046
Facility Improvement Fees
Regional Transportation Fee
Cost Per Trip Residential $485.40
Cost Per Trip Commercial $85.72
Regional Transportation Fee applied per Regional Transportation Mitigation Fee Calculation Form Resolution 2022-24 / 16.08.010
Authorization
Ordinance 92-02 / 3.36.020
Authorization
City of Nevada City Citywide Master Fee Schedule Fiscal Year 2023-2024 7 Effective July 1, 2023 Fire Department
Fee Activity Adopted FY 23/24 Rate
Standard Inspection $95 hourly
Residential / Child Care 1-12 $100
Residential / Child Care >12 $195
Inspections After Business Hours $195 hourly
Special Inspections $195 hourly
Fire Plan Review New Occupancy 1-2499 square feet $195
Fire Plan Review New Occupancy 2500-4999 square feet $420 Fire Plan Review New Occupancy 5000-9999 square feet $625 Fire Plan Review New Occupancy 10000-24999 square feet $1,447 Fire Plan Review New Occupancy 25000-39,999 square feet $1,925 Fire Plan Review New Occupancy 40,000 and > square feet $2,420 Fire Plan Review Existing Occupancy 1-2499 square feet $195 Fire Plan Review Existing Occupancy 2500-4999 square feet $287 Fire Plan Review Existing Occupancy 5000-9999 square feet $574 Fire Plan Review Existing Occupancy 10000-24999 square feet $961 Fire Plan Review Existing Occupancy 25000-39,999 square feet $1,159 Fire Plan Review Existing Occupancy 40,000 and > square feet $1,448 Fire Alarm System Plan Review New 1-9999 square feet $195 Fire Alarm System Plan Review New 9999 and > square feet $287 Fire Alarm System Plan Review Existing 1-999 square feet $98 Fire Alarm System Plan Review Existing 999 and > square feet $100 Hood Duct System Plan Review $193
Spray Booth Suppresion Plan Review $242
Fire Sprinkler System Plan Review New 1-49 heads $481
Fire Sprinkler System Plan Review New 50-99 heads $578
Fire Sprinkler System Plan Review New > 99 heads $678
Fire Sprinkler System Plan Review Alteration or Add to Existing 1-49 heads $100 Fire Sprinkler System Plan Review Alteration or Add to Existing > 49 heads $195 Fire Sprinkler System Plan Review Residential $195
Underground Supply Line for Fire Sprinkler Systems $195 Hydrant Flow Test $145 per hydrant
Hydrant Plan Review $300
Subdivision or Other Site Design Approval Second Dwelling $242 Subdivision or Other Site Design Approval 1-4 parcels $242 Subdivision or Other Site Design Approval 5-9 parcels $242 Subdivision or Other Site Design Approval > 9 parcels $481 Subdivision or Other Site Design Approval Use Permit $98 Subdivision or Other Site Design Approval Other Site Plan Submission $98 Fuel Tank Installation Above or Below Ground First Tank $286 Fuel Tank Installation Above or Below Ground Additional Tank $44 Fuel Tank Removal Above or Below Ground First Tank $193 Fuel Tank Removal Above or Below Ground Additional Tank $44 City of Nevada City Citywide Master Fee Schedule Fiscal Year 2023-2024 8 Effective July 1, 2023 Hazardous Materials Response Actual Cost
Debris Burn Response Actual Cost
Fire Alarm Activations 3rd and Subsequent in 12 months $128 + Actual Cost False Calls, Negligent Calls, Calls for Assistance from Care Facilities Actual Cost DUI Emergency Response Actual Cost Minimum $182
Incident Report Actual Cost Minimum $10
Investigation Report 1-10 pages $10
Investigation Report 11-20 pages $20
Investigation Report each page over 20 $1
Photographs 8x10 with thumbnail $15
Photo CD with pictures $25
Yard Debris Removal Actual Cost
Annual Permit Same As Inspection Fee
Fire and Rescue Fee - Vehicle Accident Level 1 $435
Fire and Rescue Fee - Vehicle Accident Level 2 $495
Fire and Rescue Fee - Vehicle Accident Level 3 $605
Fire and Rescue Fee - Vehicle Accident Level 4 $1,800
Fire and Rescue Fee - Vehicle Accident Level 5 $2,100
Defensible Space Inspection $100
Fire Performance Permit (single occurrence) $35
Fire Performance Permit (annual for designated location) $93 Solar Plan Review 1-2,2499 square feet $93
Solar Plan Review >2,499 square feet $184
Hydrant Plan Review includes plan review, (1) field inspection, hydro test, and flow test Fire Alarm Systems Plan Review includes plan review, (2) inspections, and testing of the system Hood and Duct Systems Plan Review includes plan review, (1) inspection and testing of the system Spray Booth / Suppresion Plan Review includes plan review, (1) inspection and testing of the system Fire Sprinkler Systems Plan Review includes plan review, hydro test, pipling inspection and final inspection Underground Supplyline for Sprinkler Systems Plan Review includes plan review, hydro test, (1) inspection, and flushing City of Nevada City Citywide Master Fee Schedule Fiscal Year 2023-2024 9 Effective July 1, 2023 Parks and Recreation
Item Adopted FY 23/24 Rate
Public Swim: Child 1-17 years old $3.25
Public Swim: Adult $4.25
Public Swim: Senior (65 years and older) $2.25
Public Swim: Infant (12 months and under) $2.25
Public Swim: Military discount July 1-2 $1.00
Adult Program Swim: Drop In $6.00
Adult Program Swim: Puch Card (10 entries) $54.00
Splash Bash Swim: During Public Swim (20 people) $88.00 Off Season Facility Rental 120% regular rate
Private / School Pool Rental: 1-50 people $185.00
Private / School Pool Rental: 51-100 people $238.00
Private / School Pool Rental: 101-150 people $297.00
Junior Lifeguard Program (3 day) $54.00
Swimming Lessons: Group (8 day program) $77.00
Swimming Lessons: Private 1 person (6 days) $155.00
Swimming Lessons: Private 2 person $190.00
Swimming Lessons: Private 3 person $225.00
Season Swim Pass: Family Pass $285.00
Season Swim Pass: Individual Adult $143.00
Season Swim Pass: Individual Child $91.00
Lifeguard Training: Full Class $195.00
Lifeguard Training: Recertification Class $100.00
Camp Fair Booth $50.00
Summer Day Camp 20% of registration
Online Recreation Processing Fee 6.10% of fee
Refund Processing Fee 10% of refund
Seaman's Lodge Rental: Weekday More Than 5 Times Per Calendar Year (first 4 hours) $60 Seaman's Lodge Rental: Weekday More Than 5 Times Per Calendar Year (additional hours) $20 hourly Seaman's Lodge Rental: Weekday Less Than 6 Times Per Calendar Year (first 4 hours) $85 Seaman's Lodge Rental: Weekday Less Than 6 Times Per Calendar Year (additional hours) $20 hourly Seaman's Lodge Rental: Weekend Hourly (non-profit) $45 hourly Seaman's Lodge Rental: Weekend Hourly (private) $65 hourly Seaman's Lodge Rental: Weekend Daily (non-profit) $225
Seaman's Lodge Rental: Weekend Daily (private) $325
Firehouse No. 2 Rental: Weekday More Than 5 Times Per Calendar Year (first 4 hours) $50 Firehouse No. 2 Rental: Weekday More Than 5 Times Per Calendar Year (additional hours) $15 hourly Firehouse No. 2 Rental: Weekday Less Than 6 Times Per Calendar Year (first 4 hours) $60 Firehouse No. 2 Rental: Weekday Less Than 6 Times Per Calendar Year (additional hours) $15 hourly Rental Deposit: Credited to Rental Fee $25
Rental Security Deposit $100
Early or Late Set-Up / Clean-Up Fee $25
Cleaning Rate $30/hour actual time
Lost Key $100
Event Sound Inspection Fee $200
City of Nevada City Citywide Master Fee Schedule Fiscal Year 2023-2024 10 Effective July 1, 2023 Event Sound Inspection Fee (events exceeding 4 hours) $250 City Alcohol Permit at Pioneer Park without a Facility Rental $20 Picnic Area; 25 people or less $50 daily
Picnic Area; 26-50 people $80 daily
Picnic Area: 51-75 people $120 daily
Picnic Area: 76 + people $155 daily
Picnic-Left & Picnic-Right (400 max) $265 daily
Bandshell: Up to 200 people $220 daily
Bandshell: 201-400 people $320 daily
Bandshell: 401+ people $520 daily
Bandshell Refudnable Security Deposit: Up to 200 people $100 Bandshell Refundable Security Deposit: 200+ people $200 Bandshell Parade Barricade (if less than 401 people) $5/barricade Bandshell A-frame Barricade to be delivered by Public Works $10/barricade Bandshell Additional Garbage or Recycle Containers $10
Bandshell Picnic Table to moved to the facility by Public Works $20/table Bandshell Broken Sprinkler Head (Fee is per sprinkler head, plus time to repair) $50 City of Nevada City Citywide Master Fee Schedule Fiscal Year 2023-2024 11 Effective July 1, 2023 Police Department
Fee Activity Adopted FY 23/24 Rate
Civil Subpoena for Officer $275
Daily Meter Rental $40
Parking Permit $40 per month
Parking Meter Hourly Rate $0.50 per hour
Police Report $10 for 5 pg. then $0.75 page
Transportation Permit Yearly $200
Transportation Permit Daily $40
Parking in Disabled $290
Release Vehicle From Impound $50
Notice of Violation Appeal $200
Administrative Ticket Conetest $25
Alcohol Daily License Permit $10 per license
Fix-It Ticket Sign-Off $15 per infraction
Special Event Clearance $1,000 refundable
Clearance Letter $20
Local OWN Criminal History Review $20
Vehicle Abatement $225
Litter Fee $1 per item sold
Graffiti Removal $100/hour
Special Service Fee $50 deposit + cost
False Alarm Response Fee 1st occurence after notice $40 False Alarm Response Fee 2nd occurence after notice $90 False Alarm Response Fee 3rd and subsequent occurence $150 DUI Investigation Report / Recovery $1.80 per minute
Vacant building registration processing $175
Vacant building monitoring (paid each quarter) $225
City of Nevada City Citywide Master Fee Schedule Fiscal Year 2023-2024 12 Effective July 1, 2023 Vehicle Code Fees
Violations and Bail
Citation Bail Delinquent Bail Delinquent With
DMV hold + $3
Handicapped Parking $300 $350 $400
Parking - Red Zone $50 $75 $100
Parking - Yellow Zone $50 $75 $100
Parking - White Zone $50 $75 $100
Parking - Green Zone $50 $75 $100
Posted No Parking $50 $75 $100
Blocking Crosswalk $50 $75 $100
Blocking Driveway $50 $75 $100
On Sidewalk $50 $75 $100
Double Parked $50 $75 $100
Over 18 in. from Curb $50 $75 $100
Facing Wrong Way $50 $75 $100
Parked in Traffic Lane $50 $75 $100
Meter Parking Overtime $50 $75 $100
Wheel Cramp $50 $75 $100
Permit Parking $50 $75 $100
Fire Hydrant $50 $75 $100
Overtime Parking $50 $75 $100
Parking Out of Space $50 $75 $100
Use of Street Storage $50 $75 $100
Expired Registration Tags $50 $75 $100
All Other Violations $50 $75 $100
Authorization
Ordinance 2023-01 / 10.28.610
Delinquent Bail (if Bail not Paid within 15 days of date of citation) City of Nevada City Citywide Master Fee Schedule Fiscal Year 2023-2024 13 Effective July 1, 2023 Water Delivery Rates
Item Adopted FY 23/24 Rate
Water Flat Fee 5/8" Connection $24 monthly
Water Flat Fee 3/4" Connection $35 monthly
Water Flat Fee 1" Connection $59 monthly
Water Flat Fee 2" Connection $194 monthly
Water Flow Fee Per 1,000 Gallons First 8,000 Gallons $2.39 monthly Water Flow Fee Per 1,000 Gallons After 8,000 Gallons $3.10 monthly Water Fees
Item Adopted FY 23/24 Rate
Water Installation new Actual Cost
Water Connection Fee 5/8" $1,000
Water Connection Fee 3/4" $1,400
Water Connection Fee 1" $2,115
Water Connection Fee 1 1/2" $4,365
Water Connection Fee 2" $7,560
Water Connection Fee Multi-Family First Unit 5/8" $1,000 Water Connection Fee Multi-Family Each Additional Unit 5/8" $750 Water Connection Fee Multi-Family First Unit 3/4" $1,065 Water Connection Fee Multi-Family Each Additional Unit 3/4" $750 Water Connection Fee Multi-Family First Unit 1" $1,075
Water Connection Fee Multi-Family Each Additional Unit 1" $750 Water Connection Fee Multi-Family First Unit 1 1/2" $1,550 Water Connection Fee Multi-Family Each Additional Unit 1 1/2" $750 Water Connection Fee Multi-Family First Unit 2" $2,000
Water Connection Fee Multi-Family Each Additional Unit 2" $750 Connection for Private Fire Protection (in addtion to water connection) $250 Private Fire Protection Monthly Standby Fee Meter Size 2" $7.50 Private Fire Protection Monthly Standby Fee Meter Size 3" $25 Private Fire Protection Monthly Standby Fee Meter Size 4" $26.25 Private Fire Protection Monthly Standby Fee Meter Size 6" $30 Private Fire Protection Monthly Standby Fee Meter Size 8" $37 Private Fire Protection Monthly Standby Fee Meter Size 10" $47 Utility Billing Late Fee $25
Utility Billing Door Tag $30
Utility Billing Reconnection $50
Wastewater (Sewer) Collection Rates
Item Adopted FY 23/24 Rate
Wastewater Fixed Fee January 1, 2022 monthly $54.70 monthly Waste Water Flow Charge January 1, 2022 $9.46 per 1,000 gallons* Wastewater Fixed Fee January 1, 2023 monthly $58.13 monthly Waste Water Flow Charge January 1, 2023 $10.05 per 1,000 gallons* * above 2000 gallon base
City of Nevada City Citywide Master Fee Schedule Fiscal Year 2023-2024 14 Effective July 1, 2023 Wastewater (Sewer) Fees
Item Adopted FY 23/24 Rate
Sewer Installation Actual Cost
Sewer Connection Single Family Home $1,230
Sewer Connection Duplex $1,900
Sewer Connection Apartment (includes first two units) $1,900 Sewer Connection Apartment Each Unit in Excess of Two $470 Sewer Connection Condominium (includes first two units) $2,215 Sewer Connection Condominium Each Unit in Excess of Two $630 Sewer Connection Hotel/Motel/Bed&Breakfast (includes first two units) $1,900 Sewer Connection Hotel/Motel/Bed&Breakfast Each Unit in Excess of Two $185 Utility Billing Late Fee $25
Utility Billing Door Tag $30
Utility Billing Reconnection $50
City of Nevada City Citywide Master Fee Schedule Fiscal Year 2023-2024 15 Effective July 1, 2023 RESOLUTION NO. 2023-32

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEVADA CITY CERTIFYING COMPLIANCE WITH THE 2022-2023 APPROPRIATIONS

LIMITATION AND ESTABLISHING THE APPROPRIATIONS LIMITATION FOR THE 2023-2024 FISCAL YEAR
WHEREAS, the City Council of the City of Nevada City hereby certifies that the estimated actual appropriations for the fiscal year 2022-2023 will fall within the appropriation limit for the 2022-2023 fiscal year; and
WHEREAS, the City Council must establish the appropriation limitation for the fiscal year 2023-2024, as calculated in attachment A;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Nevada City that the 2022-2023 fiscal year expenditures fall within the established limitations and the limitations for the 2023-2024 fiscal year are hereby established at $$6,184,002.94.

PASSED AND ADOPTED this 14th day of June 2023 by the following vote:

AYES:

NOES:

ABSENT;
ABSTAIN:
________________________________
Doug Fleming
Mayor
ATTEST:
_______________________________
Niel Locke
City Clerk
Attachment A
CALCULATION OF FY 2023-24 APPROPRIATIONS LIMIT
Gann Limit for Fiscal Year 2022-23: $ 5,768,809.28
Adjustment Factors:

City's population growth (2.64%) 1.0264
Growth in California Per Capita Personal Income (4.44%) 1.0444 Composite factor 1.07197216
Annual Adjustment $ 415,193.66
Gann Limit for Fiscal Year 2023-24: $ 6,184,002.94
FY 2023-24 ESTIMATED TAX PROCEEDS SUBJECT TO APPROPRIATIONS LIMIT Property Taxes (Including In-Lieu of VLF) $ 1,981,338.00 Sales Tax 1,495,602.00
Transient Occupancy Tax 510,000.00
Medical Cannabis Tax 735,000.00
Total Tax Revenues Subject to Limit $ 4,721,940.00
FY 2023-24 ESTIMATED APPROPRIATIONS EXEMPT FROM APPROPRIATIONS LIMIT Debt Service $ 91,744.00
Qualified Capital Outlay 500,000.00
Total Appropriations Exempt from Limit $ 591,744.00
FY 2023-24 SUBJECT TO APPROPRIATIONS LIMIT $ 4,130,196.00 FY 2023-24 Estimated Leeway $ 2,053,806.94

CITY OF NEVADA CITY

COMPUTATION OF THE GANN LIMIT
FISCAL YEAR 2023-2024
RESOLUTION NO. 2023-37

A RESOLUTON OF THE CITY COUNCIL OF THE CITY OF NEVADA CITY

ADOPTING A FIXED ASSETS CAPITALIZATION AND INVENTORY CONTROL POLICY; ACCOUNTS RECEIVABLE POLICY; AND ACCOUNTS PAYABLE POLICY WHEREAS, the City Council of the City of Nevada City has adopted a Budget and Financial Management Policy and an Investment Policy; and WHEREAS, through the administrative recommendations and as a result of Financial Audits, the City has determined a need for additional Financial Policies; and WHEREAS, a Fixed Assets Capitalization and Inventory Control Policy, an Accounts Receivable Policy, and an Accounts Payable Policy are needed; and WHEREAS, it is the intent that all Financial Polices be reviewed annually in conjunction with the annual budget process; and
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Nevada City that the Fixed Assets Capitalization and Inventory Control Policy, Accounts Receivable Policy, and Accounts Payable Payment Processing Policy including the attached hereto and made a part hereof by reference as though fully set forth herein are adopted.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Nevada City on the 14th day June 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Doug Fleming, Mayor
ATTEST:
___________________________________
Niel Locke, City Clerk

FIXED ASSETS CAPITALIZATION

AND INVENTORY CONTROL

FINANCIAL POLICY
Adopted: June 14, 2023
The City invests in capital assets such as property, plant, equipment, facilities and infrastructure. Preservation of such investments through regular maintenance and longterm renovation planning is necessary to preserve the value of such capital investments.

The City must also plan for the replacement of capital investments (particularly vehicles and equipment). The following policy requirements are intended to ensure the proper accounting and preservation of capital investments; and to provide a sound economic base for their replacement.

A. Policy
The budget should provide sufficient funding for adequate maintenance, renovation and the orderly replacement of capital assets such as equipment, fleet, facilities, streets and parks. All capital assets should be maintained at a level that protects capital investment and minimizes future maintenance and replacement costs. A five-year schedule of equipment replacement and maintenance needs, as well as facilities, streets and parks renovation and maintenance needs should be prepared on an annual basis. Expenditures consistent with such plans shall be included in annual budget appropriations.

B. Capital Assets Definition, Classes, and Capitalization Thresholds The City defines capital assets as any assets used in operations with an estimated useful life in excess of three years that have a value equal to or greater than the capitalization threshold for their respective asset class. The Asset Classes and Capitalization Thresholds have been established as follows:

Asset Class Threshold
Land $50,000
Buildings/Building Improvements $50,000/$7,000
Improvements Other than Buildings $7,000
Vehicles, Machinery, Specialty and Office Equipment $7,000 Intangibles $100,000
Infrastructure $200,000
Construction in Progress $50,000
Lease Purchase Assets Use threshold for
appropriate asset class
The threshold will generally not be applied to components of fixed assets.

Fixed Assets Capitalization
and Inventory Control

June 14, 2023

1. Cost of Capital Assets
Capital Assets are recorded at historical cost or estimated historical cost if purchased or constructed. The cost should include ancillary charges necessary to place the asset into its intended location and condition for use.

Items to include in the cost of capital asset are as follows:
a) Original contract or invoice price
b) Freight and transportation charges
c) Handling and storage charges
d) In-transit insurance charges
e) Sales, use, and other taxes imposed on the acquisition f) Installation charges
g) Charges for testing and preparation for use
h) Site preparation costs
i) Professional fees
j) Capitalized interest should be included in the cost of a proprietary fund asset when it meets the criteria of Governmental Accounting Standards Board No. 34.

The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized.

Donated capital assets are valued at their fair value on the date of donation.

2. Depreciating Capital Assets
Property, plant and equipment, depreciable infrastructure and intangible assets of the City shall be depreciated using the straight-line method.

Asset Class Years
Buildings/Building Improvements 10-40
Improvements Other than Buildings 3-10
Vehicles, Machinery, Specialty and Office Equipment 3-20 Intangibles (subject to depreciation/amortization) As limited by contractual or
legal provisions
Infrastructure 10-40
It is the City’s policy that capital assets have no residual value at the end of their lives. Land, Construction-in-Progress and certain intangible assets are not depreciated.

Fixed Assets Capitalization
and Inventory Control

June 14, 2023

3. Capital Asset Classes
Land
The surface of the earth, which can be used to support structures and roadways. Land is characterized as having an unlimited life (inexhaustible).

Includes the cost of land itself and the cost of preparing land for its intended uses. Examples of items that might be capitalized as part of the cost of land include basic site improvements (e.g., excavation, fill, and grading), as well as the cost of removing, relocating, or reconstructing the property of others (e.g., power lines).

Buildings and Building Improvements
A structure that is permanently attached to the land, has a roof, is partially or completely enclosed by walls, and is not intended to be transportable or moveable.

Improvements to existing buildings that materially extend the useful life of a building, increase the value of a building, or both should be capitalized. The improvement must meet one of the following criteria:
a) The improvement adds square footage to the existing building. b) The improvement is a major renovation that prepares an existing building for a new use.
c) The improvement expenditure increases the life or value of the building by 25 percent of the original life or cost.

The cost of an improvement (or betterment) normally is added to the cost of the related structure, rather than treated as a separate asset.

Examples of expenditures to be capitalized as building improvements are as follows:
a) The improvement adds square footage to the existing building b) Replacement of an old shingle roof with a new fireproof tile roof c) Upgrade of heating and cooling systems
d) Structures attached to the building such as covered patios, sunrooms, garages, carports, enclosed stairwells, etc.
e) Structural changes such as reinforcement of floors or walls, installation or replacement of beams, joists, steel grids, or other interior framing.

Fixed Assets Capitalization
and Inventory Control

June 14, 2023
The following are examples of expenditures not to capitalize as improvements to buildings. Instead, these items should be recorded as maintenance expense:
a) Adding, removing and/or moving of walls relating to renovation projects that are not considered major rehabilitation projects and do not increase the value or life of the building
b) Plumbing or electrical repairs
c) Cleaning, pest extermination, or other periodic maintenance d) Interior decoration, such as draperies, blinds, curtain rods, wallpaper
e) Maintenance-type interior renovation, such as repainting, touch-up, plastering, replacement of carpet, tile, or panel sections; sink and fixture refinishing, etc.
f) Maintenance-type exterior renovation such as repainting, replacement of deteriorated siding, roof, or masonry sections g) Replacement of a part or component of a building with a new part of the same type and performance capabilities, such as
replacement of an old boiler with a new one of the same type and performance capabilities
Improvements Other Than Buildings
This major asset class is used for permanent (i.e., non-moveable) improvements, other than buildings, that add value to land, but do not have an indefinite useful life. Examples include fences, retaining walls, parking lots, and most landscaping. Moveable items (e.g., picnic table in a park) should be classified as furnishings and equipment.

Vehicles, Machinery, Specialty and Office Equipment
Fixed or movable tangible assets to be used for operations, the benefits of which extend beyond one year from date of acquisition and rendered into service. Examples of expenditures to be capitalized in this class include, but are not limited to:
a) Vehicles
b) Computers and servers
c) Machinery
d) Furniture and fixtures
Fixed Assets Capitalization
and Inventory Control

June 14, 2023
Intangible Assets
Intangible assets are characterized as lacking physical form (e.g., computer software, water rights, easements, and patents). Certain intangibles provide benefits indefinitely. In that case, no amortization expense would be recognized. Intangibles with the length of their life limited by contractual or legal provisions should be amortized over the period stated in the provisions. Easements are interest in land owned by another that entitles its holder to a specific limited use. The estimated value of easements is immaterial and therefore will not be capitalized. A right-of-way is a type of easement in which title remains with the property owner and therefore is not capitalized.

Infrastructure
Long-lived capital assets that normally are stationary in nature and are of value only to the City. Include, but are not limited to: roads and streets, curbs, gutters, bridges, streetlights, sidewalks, streetscape, bike paths, storm-water drainage improvements, roadway resurfacing, basin and stream environment zone construction, ramps, airfields and runways in Airport Enterprise fund. For the purpose of reporting this major class is separated into subclasses, such as Streets/Roads/Sidewalks, Trails, etc.

Construction in Progress
This major class is used for costs incurred to construct or develop a tangible or intangible capital asset before it is substantially ready to be placed into service. The costs should remain in this category until all retention money has been paid (at which time the asset would be reclassified into the appropriate major class).

C. Capital Assets Accountability and Control
When capital assets are acquired or deeded to the City, copies of related documents shall be routed to the Finance Department in a timely manner to ensure these assets are recorded in the City’s financial records.

Department heads are ultimately responsible for safeguarding its fixed assets from theft or loss. However, the Finance Department does recognize and acknowledge its responsibility to establish and maintain systems and procedures that enable department heads and program managers to properly safeguard their assets.

In general, inventory control is applied only to movable fixed assets (generally these falling into the “Vehicles, Machinery and Equipment” category), and not to Fixed Assets Capitalization
and Inventory Control

June 14, 2023
land, buildings, or other immovable fixed assets. Fixed assets subject to inventory control will be accounted for and controlled through the same systems and procedures used to account and control fixed assets subject to capitalization.

Fixed assets will be subject to inventory control if they meet at least one (1) of the following criteria:
a) The original cost of the fixed asset is equal to or greater than $7,000 if classified as equipment, $50,000 if classified as buildings or land, or $200,000 if classified as infrastructure.
b) Any asset less than the capitalization threshold, as recommended by the Assistant City Manager. This may include certain machinery and equipment that, due to portability, value outside of the office, or character, are susceptible to theft and/or loss. It may include computer equipment and electronic devices such as laptops and iPhones, guns, weapons, and other movable items. Also included may be any asset requested by a department to be controlled in order to satisfy an internal (operational) or external requirement. c) Any asset required to be controlled and separately reported pursuant to grant conditions or any other externally imposed reporting requirement.

Procedure: The goal is to tag all fixed assets that fall within the above categories without affecting the functionality or value of the product. Tags should be placed on the back of the equipment, somewhere where they can be found, but not necessarily stand out. The fixed asset addition form should be filled out as much as possible. A complete description of the asset should be obtained showing manufacturer, model, serial #, color and any other identifying criteria. The date purchased and cost should be entered when known. If not known, please estimate and mark (est.) after the data. It is understood that logistically some items cannot be tagged. These items still need to be inventoried and the information maintained in a department file.

Capital Assets Utilizing Federal Funds: In addition to the procedures above and the following list, departments must follow Code of Federal Regulations CFR §200.313 and §200.439. These guidelines can be found at the link below:
https://www.ecfr.gov/cgi-bin/text-idx?node=se2.1.200_1439&rgn=div8 Fixed Assets Capitalization
and Inventory Control

June 14, 2023
a) Federal capital expenditures are allowable as direct costs, provided items with a unit cost of $5,000 or more have the prior written approval of the Federal awarding agency or pass-through entity. b) Notify A/P through e-mail or notation on invoice when purchasing equipment with Federal Funds costing $5,000 or more. A/P will provide an inventory tag to track the item as noted below. c) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the Federal Award Identification Number), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property
d) A physical inventory of the property must be taken, and the results reconciled with the property records at least once every two years.

Surplus Property shall be identified by the department, officially declared to the City Council, and after approval, eliminated from the fixed asset accountability list and sold at auction or to any organization or non-employee willing to pay fair market price. Alternatively, the city council may elect to donate or destroy the same in accordance with whatever provision and/or terms and conditions the city council may, in its discretion, elect. In the event any single item of property is less than $7,000, the finance director shall have the authority to dispose of such surplus supplies or equipment by donation to local schools or nonprofit organizations, or if surplus has no value, by disposal at a refuse company. Proceeds from sale of surplus property will be allocated to the City’s General fund or Vehicle Replacement fund unless the property was originally purchased under contractual obligations with monies from a specific fund, in which case, the proceeds will be returned to that fund.

Disposal of any real property shall be conducted in accordance with all applicable requirements of the Government Code, including but not limited to Government Code sections 50569, 65402, and 54220, et seq. Before disposing of any surplus property, the applicable department head shall ascertain the source of funds used to purchase the property and ensure that disposal will not violate any grant Fixed Assets Capitalization
and Inventory Control

June 14, 2023
conditions or other applicable restrictions.

Accounting for Leases: Leases that do not transfer substantially all the benefits and risks of ownership are operating leases. Capitalize a lease that transfers substantially all of the benefits and risks of property ownership, provided the lease is non-cancelable (only non-cancelable leases may be capitalized). One or more of four criteria must be met:
1) Transfers ownership to the lessee.
2) Contains a bargain purchase option.
3) Lease term is equal to or greater than 75 percent of the estimated economic life of the leased property.
4) The present value of the minimum lease payments (excluding executor costs) equals or exceeds 90 percent of the fair value of the lease property

ACCOUNTS RECEIVABLE

FINANCIAL POLICY
Adopted: June 14, 2023
The purpose of this policy is to ensure that all reasonable diligence has been used to collect accounts receivable and ensure the most efficient use of City revenue collection resources.

A. Policy
It is the intent of the City of Nevada City to reflect the accurate value of its accounts receivable. All accounts receivable should be entered into the City’s financial software system to allow for an aging analysis. Outstanding accounts receivable are reviewed on a monthly basis. Efforts will be made for the timely collection of all accounts receivable in the manner stated in this policy.

B. Scope
This policy applies to all City departments and funds. Types of receivables covered by this policy include but are not limited to: certain delinquent items in regards to business license tax; transient occupancy tax; regulatory and development impact fees; fees for services; recovery for damage to City property; fines and penalties; benefit payments, rents and leases; contract payments and Legal judgments.

C. Procedures

1. Revenue Billings
The timely identification of outstanding revenue owed and/or losses is an essential element in accurately measuring the value of the City’s assets. a) Customer statements: customers have 30 days from Statement date to ensure timely payment with no late fees assessed; unless a date is specified differently in an individual contract. b) 1st Overdue Notice: over 30 days; notice statement, late fees, penalties and/or interest assessed.
c) 2nd Overdue Notice: 60-90 days; late notice statement; additional fees, penalties, interest assessed.
d) Collection and/or Legal Notice: 90 days and over. Submit account to Collection Agency for revenue collection or City Attorney’s Office to initiate legal proceedings.

Accounts Receivable Page 2 of 3 Financial Policy
June 14, 2023

2. Uncollectible Receivable
a) Designation of an Account as Uncollectible
An account may be considered uncollectible after the appropriate collection procedures have been followed if it meets one or more of the following criteria:
1) The debt is disputed and the City has insufficient
documentation to pursue collection efforts;
2) The cost of further collection efforts will exceed the estimated recovery amount;
3) The account remains unpaid after the lesser of four years or the applicable period for commencement of a recovery action; 4) The debtor cannot be located, nor any of the debtor’s assets; 5) The debtor has no assets and there is no expectation they will have any in the future;
6) The debtor has died and there is no known estate or
guarantor;
7) The debt is discharged through legal action (bankruptcy or court judgment);
8) The debt has been forgiven by action of the City Council. b) Write-Off Thresholds
Uncollectible receivables will be written-off in the manner below:
1) Assistant City Manager may approve write-off transactions up to $5,000.00
2) City Manager may approve write-off transactions over $5,000.00 up to $10,000.00
3) City Council authorization required for transactions over $10,000.00
Accounts Receivable Page 3 of 3 Financial Policy
June 14, 2023
It is the responsibility of the Finance Department to provide the City Manager and/or the City Council with an aging report as needed, identifying all outstanding receivable with a value of $5,000.00 or more per transaction determined to be delinquent or uncollectible, including the basis for collection and the actions taken.

A write-off of uncollectible accounts receivable from the City’s accounting records does not constitute forgiveness of the debt or gift of public funds.
c) Accounting Procedures
1) Once an account is determined to be uncollectible, the invoice is reversed off the system.
2) Accounts written off will be charged back to the accounts credited/debited when the invoice was generated.
3) Revenue received from Collection Agency will be deposited into the account the invoice was originally generated.

ACCOUNTS PAYABLE

PAYMENT PROCESSING

FINANCIAL POLICY
Adopted: June 14, 2023
A. Purpose
The purpose of this policy is to create clear guidelines for the processing of vendor payments. It is necessary for the City of Nevada City to maintain a satisfactory credit standing with vendors and prompt payment ensures this.

B. Policy
It is the City’s policy to make accurate and prompt vendor payments. This includes all payments on purchase orders, warrant requests, travel expense vouchers, and petty cash reimbursements.

C. Procedures

1. Departments should notify all vendors to mail original invoices to the Finance Department – Accounts Payable.

2. Accounts Payable will periodically distribute to departments a schedule of processing deadlines.

3. Accounts Payable may distribute original invoices to departments for processing.

4. A processed payment should, but may not necessarily, include five (5) elements:
a) Completed warrant request form
b) Original invoice
c) Expenditure account number (Fund-Object-Account)
d) Transaction description and purchase order number if not clearly stated by vendor on the original invoice
e) Authorized signature indicating the goods/services have been received

5. Unprocessed payments will be returned to the requesting department for correction.

6. Inquiries from vendors regarding the status of unpaid invoices are generally handled by Accounts Payable personnel.

Accounts Payable
Payment Processing

June 14, 2023

7. Payment requests should be received by Accounts Payable on Fridays before 4:00pm, for inclusion in the weekly Tuesday payable processing cycle.

8. Occasionally checks will be lost, stolen, or incorrect, and will necessitate a stop payment on the original check and the reissuance of a replacement check. The Assistant City Manager/City Treasurer or Accounts Payable staff is responsible for processing the stop payment. Accounts Payable will reissue a replacement check after the service bank has confirmed the stop payment request.

9. All checks shall be mailed to vendors by Accounts Payable unless authorized by the Assistant City Manager/City Treasurer.

Notice of Public Hearing pub 6/14 Gabrielle - Page 2 of 2

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: June 14, 2023 Agenda Item No. 13
Subject: Consideration of Resolution No. 2023-33: A
Resolution of the City Council of the City of Nevada City Requesting the Nevada County Auditor-Controller and Tax Collector to Collect Nevada City’s 2002 Special Tax (Measure K) for Fiscal Year 2022/23 and Resolution No. 2023-34: A Resolution of the City Council of the City of Nevada City Requesting the Nevada County Auditor-Controller and Tax Collector to Collect Nevada City’s Special Tax (1986) for Fiscal Year 2023/24
From: Stephen Erlandson, Interim Assistant City Manager Date: May 24, 2023
Reviewed & Approved:

City Manager: STG
City Attorney:

Recommended Action: Adopt the resolutions.

ISSUE STATEMENT AND DISCUSSION:

The City of Nevada City had adopted two special taxes pursuant to the provisions of California Government Code Section 53978. The voters approved the first in November 1986 while the second, Measure K, was approved November 5, 2002.

The county collects these taxes on behalf of the city of Nevada City to be applied to improved parcels on real property in tax code areas (02-000, 02-002 and 02-005). The county retains an appropriate administration fee for its expenses in the billing and collection of the taxes on the secured tax roll. These are collected in the same manner as ad valorem taxes.

Resolutions requesting the collection of the taxes are annually brought to the city council for adoption in May for submittal to the county by July 1.

FINANCIAL AND/OR POLICY IMPLICATIONS:

No policy implications are associated with this action. There is no impact to the city’s General Fund as these tax revenues are appropriately accounted for as special revenue funds due to their intended special use.

ENVIRONMENTAL CONSIDERATIONS:

Not applicable.

ATTACHMENTS:

Resolution No. 2023-33
Resolution No. 2023-34
Exhibit “A” to resolutions
Exhibit “B” to resolutions
RESOLUTION 2023-33

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEVADA CITY

REQUESTING THE NEVADA COUNTY AUDITOR-CONTROLLER AND TAX COLLECTOR TO COLLECT NEVADA CITY’S 2002 SPECIAL TAX (MEASURE K)
FOR FISCAL YEAR 2023-2024
WHEREAS, Nevada City has duly adopted a special tax pursuant to the provisions of California Government Code Section 53978 that was approved by the voters as Measure K on November 5, 2002; and
WHEREAS, Ordinance 2002-06 provides for the County to collect said tax on behalf of the City of Nevada City that is to be applied to improved parcels on real property in tax code areas (02-000, 02- 002, and 02-005) and for the County to retain an appropriate fee for its expense in collection; NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Nevada City as follows:

1. That the County Auditor-Controller and Tax Collector are hereby requested and authorized to collect the City’s special tax as proposed by Nevada City’s Ordinance 2002-06 for the fiscal year 2023-2024 and in accordance with the following schedules which are attached as Exhibits “A” and “B” and incorporated herein by reference and the County Board of Supervisors is requested to instruct the County Auditor-Controller and Tax Collector to bill on the secured tax roll and collect in the same manner as ad valorem county taxes on the secured rolls.

2. The County of Nevada shall be entitled to deduct the reasonable costs of collection and administration of this special tax before remitting the tax revenues collected to Nevada City.

PASSED AND ADOPTED at a regularly scheduled meeting of the City Council of Nevada City held on the 14th day of June 2023 by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Doug Fleming, Mayor
ATTEST:
_______________________________
Niel Locke, City Clerk
RESOLUTION 2023-34

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEVADA CITY

REQUESTING THE NEVADA COUNTY AUDITOR-CONTROLLER
AND TAX COLLECTOR TO COLLECT NEVADA CITY’S SPECIAL TAX (1986) FOR FISCAL YEAR 2023-2024
WHEREAS, Nevada City has duly adopted a special tax pursuant to the provisions of California Government Code Section 53978 and which was approved by the voters on November 1986; and WHEREAS, Ordinance 86-06 provides for the County to collect said tax on behalf of the City of Nevada City that is to be applied to improved parcels on real property in tax code areas (02-000, 02-002, and 02-005) and for the County to retain an appropriate fee for its expense in collection; NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Nevada City as follows:

1. That the County Auditor-Controller and Tax Collector are hereby requested and authorized to collect the City’s special tax as proposed by Nevada City’s Ordinance 86-06 for fiscal year 2023-2024 fiscal year and in accordance with the following schedules which are attached as Exhibits “A” and “B” and incorporated herein by reference and the County Board of Supervisors is requested to instruct the County Auditor-Controller and Tax Collector to bill on the secured tax roll and collect in the same manner as ad valorem county taxes on the secured rolls.

2. The County of Nevada shall be entitled to deduct the reasonable costs of collection and administration of this special tax before remitting the tax revenues collected to Nevada City.

PASSED AND ADOPTED at a regularly scheduled meeting of the City Council of Nevada City held on the 14th day of June 2023 by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_____________________________
Doug Fleming, Mayor
ATTEST:
_______________________________
Niel Locke, City Clerk

EXHIBIT A
OLD NEW TAX AREA CODE INSTALL #1 INSTALL #2
005101006 002002 $12 $12
005101007 002002 $12 $12
005101008 002002 $12 $12
FY 2023-24 ADDITIONS, DELETIONS, AND CHANGES TO FIRE DEPARTMENT

SPECIAL TAX
(As submitted in Exhibits A & B)
2002 Tax (Code 598/Measure K)

EXHIBIT B
OLD NEW TAX AREA CODE INSTALL #1 INSTALL #2
005101006 002002 $6 $6
005101007 002002 $6 $6
005101008 002002 $6 $6
FY 2023-24 ADDITIONS, DELETIONS, AND CHANGES TO FIRE DEPARTMENT

SPECIAL TAX
(As submitted in Exhibits A & B)
1986 Tax (Code 306)
Special Fire Tax 22/23 - Page 2 of 2

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: June 14, 2023 Agenda Item No. 14
Subject: Conduct a Public Hearing in Consideration of
Consideration of Resolution No. 2023-36: A Resolution of the City Council of the City of Nevada City Requesting the Nevada County Board of Supervisors to Authorize the County AuditorController and the County Tax Collector to Levy and Collect Delinquent Sewer and/or Water Service Charges Against
Certain Properties within the City of Nevada City
From: Stephen Erlandson, Interim Assistant City Manager

Date: June 7, 2023
Reviewed & Approved:

City Manager: STG
City Attorney:

Recommended Action: Adopt the resolution
ISSUE STATEMENT AND DISCUSSION:

Health and Safety Code Section 5473 authorizes the City to place delinquent sewer and/or water service charges on the tax roll for collection after the approval by a two-thirds vote by the members of the city’s legislative body. This is done in the same manner as property taxes are handled. The city uses this option for sewer and/or water accounts where service cannot be discontinued as a collection method. The county’s distribution of tax revenues is non-teetered for FY 2023-24 and the city will receive payment on delinquent sewer and/or water bills that are placed on the tax roll even if a property owner does not pay the tax bill.

The method is very effective and allows the city to collect charges from customers that have not made payment.

All affected property owners have been notified as required by the Health and Safety Code. Any amounts received from customers prior to submitting this request will be removed from the list.

FINANCIAL AND/OR POLICY IMPLICATIONS:

This action will provide the city with the ability to be reimbursed for services provided. The total delinquent amount as of June 7, 2023 is $24,512.84.

ENVIRONMENTAL CONSIDERATIONS:

Not applicable
ATTACHMENTS:

Resolution 2023-36
Exhibit “A” Delinquent Charges
RESOLUTION 2023-36

A RESOLUTION REQUESTING THE NEVADA COUNTY BOARD OF SUPERVISORS TO

AUTHORIZE THE COUNTY AUDITOR-CONTROLLER AND THE COUNTY TAX

COLLECTOR TO LEVY AND COLLECT DELINQUENT SEWER AND/OR WATER

SERVICE CHARGES AGAINST CERTAIN PROPERTIES

WITHIN THE CITY OF NEVADA CITY
WHEREAS, the City of Nevada City has submitted bills to certain property owners for sewer and/or water charges assessed in accordance with Nevada City Municipal Code Chapter 13.12; and WHEREAS, the recipients of sewer and/or water services applicable to those charges have not made payment; and
WHEREAS, the California Health and Safety Code Section 5473 authorizes a city to place delinquent sewer and/or water charges on the tax roll after the approval by a two-thirds vote by the members of the legislative body;
NOW, THEREFORE, BE IT RESOLVED by the council of the City of Nevada City, as follows:

1. That the Nevada County Board of Supervisors is hereby requested to authorize the Nevada County Tax Collector to levy and collect unpaid sewer and/or water charges in the amount and against the parcel and owners of record as set forth in Exhibit “A” attached hereto and incorporated herein by reference.

2. Exhibit “A” represents charges that are 180 days or more delinquent as of May 25, 2023.

Exhibit “A” is subject to deletion for owners rendering payment prior to submitting to the County.

3. That the City Council understands that costs for this service will be charged in accordance with the “Standard Form Tax Collection Services” contract between the City of Nevada City and the County of Nevada.

PASSED AND ADOPTED at a regularly scheduled meeting of the City Council of Nevada City held on this 14th day of June 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Doug Fleming, Mayor
ATTEST:

Niel Locke, City Clerk

EXHIBIT A

CITY OF NEVADA CITY - DELINQUENT WATER AND SEWER
ACCOUNT # TYPE STREET # STREET NAME FIRST NAME LAST NAME SERVICE TYPE TOTAL ROUTE # STATUS APN WIS0001 OWNER 312 BROCK RD PHILLIP AND AMY WISER SEWER $ 502.60 005-0160 ACTIVE 005-250-043 MOU0003 OWNER 405 GRACIE MOUNTIAN VALLEY PM SEWER $ 790.28 005-0320 ACTIVE 037-050-047 SAS0001 OWNER 104 WOODS CT RONALD SASAKI SEWER $ 1,691.78 005-1490 ACTIVE 037-420-007 PAT0002 OWNER 106 PERSEVERANCE MINE MARIGOLD PATTERSON SEWER $ 366.04 007-0080 ACTIVE 005-540-008 HEY0003 OWNER 303 LONG ST MURRAY HEYWOOD WATER/SEWER $ 512.63 010-2060 ACTIVE 005-430-040 HEY0004 OWNER 320 ADAMS ST MURRAY HEYWOOD WATER/SEWER $ 93.19 010-2650 ACTIVE 005-430-042 GAR0009 OWNER 342 CLAY ST LAUREN GARRISON WATER/SEWER $ 714.44 010-2730 ACTIVE 005-450-047 STO0001 OWNER 120 MARTIN ST JOSEPH STOGNER WATER/SEWER $ 342.56 010-2810 ACTIVE 005-490-025 CAS0006 OWNER 9 GALENA WAY JAMES CASCI WATER/SEWER $ 641.82 010-3040 ACTIVE 005-490-032 WHI0002 OWNER 521 NEVADA ST NORALYN WHISENAND WATER/SEWER $ 1,189.84 020-0180 ACTIVE 005-360-003 REC0001 OWNER 449 WASHINGTON ST JOHN RECTOR WATER/SEWER $ 530.68 020-1050 ACTIVE 005-370-041 4CO0001 OWNER 300 SPRING ST 4-CORNERS LLC WATER/SEWER $ 622.80 020-1340 ACTIVE 005-398-008 GOL0018 OWNER 101 CHIEF KELLY DR GOLDEN STATE REALTY SRV WATER/SEWER $ 294.56 020-2940 ACTIVE 005-060-058 KRA0002 OWNER 318 BRIDGE WAY ERIC AND KRISTINE KRAUS WATER/SEWER $ 721.19 030-0880 ACTIVE 005-240-039 SPD0006 OWNER 118-A ARGALL WAY SPD MARKET WATER/SEWER $ 159.79 030-0942 ACTIVE 005-250-065 SPD0005 OWNER 118-B ARGALL WAY SPD MARKET WATER/SEWER $ 157.40 030-0943 ACTIVE 005-250-065 SDP0004 OWNER 124 ARGALL WAY SPD MARKET WATER/SEWER $ 1,081.58 030-0944 ACTIVE 005-250-065 KEN0001 OWNER 422 CROSS ST BOB KENNEDY WATER/SEWER $ 286.60 030-1950 ACTIVE 005-160-040 HEN0007 OWNER 416 ZION ST LAURA HENRY WATER/SEWER $ 245.01 030-2640 ACTIVE 005-160-002 BRA0020 OWNER 515 SACRAMENTO ST BROOK BRADY WATER/SEWER $ 3,507.44 030-2790 ACTIVE 005-180-068 USP0001 OWNER 200 COYOTE ST US POST OFFICE WATER/SEWER $ 317.19 040-0030 ACTIVE 005-392-008 DRE0002 OWNER 220 MAIN ST HALLIDAY DRESSER WATER/SEWER $ 734.13 040-0330 ACTIVE 005-391-004 BAK0011 OWNER 300 ALEXANDER ST KEN BAKER WATER/SEWER $ 595.68 040-0590 ACTIVE 005-076-005 FOR0007 OWNER 508 DEAN ALLEY SUSAN AND LEONARD FORTE WATER/SEWER $ 732.82 040-0630 ACTIVE 005-350-020 LAW0006 OWNER 340 ALEXANDER ST DICK LAW WATER/SEWER $ 360.76 040-0640 ACTIVE 005-350-012 VAU0002 OWNER 121 ORCHARD ST JOHN VAUGHAN WATER/SEWER $ 862.48 040-1140 ACTIVE 005-060-015 BRO0034 OWNER 561 E BROAD ST AMY AND CARLA BROOKS AND SMITH WATER/SEWER $ 3,200.59 040-1170 ACTIVE 005-073-004 SLA 0007 OWNER 423 BROAD ST ROBERT AND PHILLIS SLACK WATER/SEWER $ 1,970.64 040-2290 ACTIVE 005-120-072 THE0002 OWNER 235 COMMERCIAL ST THE BRICK LLC WATER/SEWER $ 1,067.52 040-2760 ACTIVE 005-396-002 $ 24,294.04
Gabrielle Christakes publish 5/26 - Page 2 of 2

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: June 14, 2023 Agenda Item No. 15
Subject: Consideration of Award of Contract and
Authorization to Purchase Playground Equipment from Miracle Play Systems in an Amount Not-to-Exceed $65,973.81 and
Authorize the City Manager to Execute the Contract and any Related Documents.

From: Dawn Zydonis, Parks & Recreation Manager
Bryan McAlister, City Engineer
Date: June 9, 2023
Reviewed & Approved:

City Manager: STG
City Attorney:

Recommended Action: Award the Contract and authorize the City Manager to execute related documents.

ISSUE STATEMENT AND DISCUSSION:

On June 5, 2018, California voters passed Proposition 68 by 57.6 percent. The $4 billion “Parks, Environment, and Water Bond Act of 2018” is detailed in Division 45 of the Public Resources Code. The City was eligible for Per Capita funding through this Proposition. The Per Capita Funds were available for local park rehabilitation, creation, and improvement grants on a per capita basis. The City applied for the funds and in February 2021, California State Parks Department awarded $177,952 to the City. The following year Nevada County accepted applications for projects under this same program. The County was also awarded Per Capita funding but made the funds available to the City’s and Recreation Departments in the County through an application process. The City applied for those funds and was awarded $53,000 of pass-through funds from the County.

The City Council approved the use of the funds for tennis court improvements and playground improvements. These projects were decided upon based on public workshops held by the City to gather public input on their priorities and desires for Pioneer Park. We focused on Pioneer Park because other recreational properties owned by the City would have required matching funds.

City staff, Lions Club members and parents who have children in the Challenger Baseball program met with a representative from Miracle Play Systems in February 2021 to discuss options for ADA playground equipment. A piece called the “Inclusive Whirl Playground Spinner” was decided on. A video showing the use of this equipment is available at: https://www.miracle-recreation.com/top-inclusive-and-sensoryproducts/ The City of Nevada City is a member of Sourcewell which provides combined buying power of 50,000 government, education, and nonprofit organizations using ready-to-use, competitively solicited contracts.

Miracle Play Systems is a vendor through Sourcewell Cooperative Purchasing contracts. The use of Sourcewell and their RFP process is consistent with the City’s purchasing ordinance and process.

The delivery estimate for the mini excavator is four to eight months from issuance of a purchase contract with an anticipated in-service date of March 2024.

FINANCIAL AND/OR POLICY IMPLICATIONS:

This project is partially funded by Prop 68-Per Capita funds, including pass through funds from the County of Nevada. The City committed to contributing $13,000 to the playground project. This will include staff time, materials and supplies for prepping the playground for the new surfacing and equipment. The $13,000 will be funded from Parks and Recreation capital funds appropriated by the City Council in the fiscal year 2022-2023 mid-year budget action.

STRATEGIC PLAN ALIGNMENT:

This action is consistent with the strategic initiative of Parks: Parks, Open Space, Recreation, Programming & Community Facilities, specifically goal #7, “Actively pursue grants including Prop 68 and regional partnership grant opportunities.”
ENVIRONMENTAL CONSIDERATIONS:

A Notice of Exemption (NOE) was completed as part of the City’s Prop 68 – Statewide Park Program grant application that included playground improvements.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:
 Miracle Play Systems Quote
 Sourcewell RFP for Playground Equipment
 Sourcewell Proposal Opening Record and Contract for Playpower  Staff Report from 10.14.20 Prop 68 Per Capita Resolution 5/16/2023
P21_0211_Pioneer Park: Retro Fit
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853

Job Number:

Job: P21_0211_Pioneer Park: Retro Fit
Quote Name: Quote--21_0211_Pioneer Park: Retro Fit_001
Quote Number: Q-02124
Prepared by:

KarlManiglia
[email protected]
Terms: Net 30
Remit to: Miracle Playsystems, Inc.
1276 S Main St., Salinas, CA 93901
Sub Total: $59,560.50
Freight: $3,278.08
Estimated Tax: $3,135.23
Total: $65,973.81
Miracle
Product Code Description Qty Rate Total Estimated Tax ( if applicable)
EQUIP1 Miracle Recreation Play Equipment to
include Inclusive Whirl, Concerto
Cabasas (medium), and a Magic Ball
Panel (per design
21_0211_PioneerParkRetrofit_001)
1 $19,792.50 $19,792.50 $1,657.62
Percussion Play
Product Code Description Qty Rate Total Estimated Tax ( if applicable)
EQUIP11 Percussion Play Petal Drum, Sunflower,
Ground Fix
1 $2,415.00 $2,415.00 $202.26
EQUIP11 Percussion Play Harmony Flowers
(Major Posy), Ground Fix
1 $2,065.00 $2,065.00 $172.94
5/16/2023
P21_0211_Pioneer Park: Retro Fit
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853

Installation Services
Product Code Description Qty Rate Total Estimated Tax ( if applicable)
B15 Install Miracle structure per plan 1 $13,350.00 $13,350.00 $0.00 Rubber/Turf Surfacing
Product Code Description Qty Rate Total Estimated Tax ( if applicable)
C5 Rubber surfacing material 1 $13,163.00 $13,163.00 $1,102.41 C1 Installation of 975 SQF of 50/50 Color
PIP (6 ft CFH)
1 $8,775.00 $8,775.00 $0.00
Sub Total: $59,560.50
Total Freight: $3,278.08
Total Estimated Tax: $3,135.23
Grand Total: $65,973.81
Company: ________________________________________
Signature: ________________________________________
Name: ___________________________________________
Date: ____________________________________________
5/16/2023
P21_0211_Pioneer Park: Retro Fit
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853

Please confirm or edit order information below.

End User Company:

Nevada City Parks and Recreation
End User Contact:

End User Email:

Delivery Contact:

Dawn Zydonis
Delivery Email:
[email protected]
Delivery Phone:

Delivery Address:
425 Nimrod St Nevada City
CA 95959.

Site Address:
425 Nimrod St
Nevada City
Bill To Email:

Bill To:
,
,
, ,
Customer Reference #:

INDEMNITY
Client/Owner shall defend, indemnify and hold harmless Miracle Playsystems, Inc., its officers, directors, board of trustees, agents, or employees and each of them, from any and all claims, demands, causes of action in law or in equity, damages, penalties, costs, expenses, reasonable attorneys’ fees, reasonable experts’ fees, reasonable consultants’ fees, judgments, losses or liabilities, of every kind and nature whatsoever arising out of or in any way connected with or incidental to, the performance of the services under this Agreement or any of the obligations contained in this Agreement (“Claims”). Without limitation, “damages” include personal injury, including, but not limited to bodily injury, emotional injury, sickness or disease, or death to persons, including, but not limited to, any employees or agents of Miracle Playsystems, Inc., or any other person; or other damages of any kind to anyone including, without limitation, economic loss, property damage and loss of use thereof. It is expressly acknowledged and agreed that each of the foregoing indemnities is independent, that each shall be given effect, and that each shall apply despite any acts or omissions, misconduct or negligent conduct, whether active or passive, on the part of, or other contractor(s); provided, however, Miracle Playsystems, Inc. duty to indemnify shall be limited to the percentage or the degree Miracle Playsystems, Inc. comparative negligence caused any damages.

STANDARD NOTES
• Price quotation is good for 30 days. Accurate color selections must be made in writing prior to equipment going into production. Colors to be confirmed with your local sales representative.
• PLEASE MAKE PURCHASE ORDER TO MIRACLE PLAYSYSTEMS, INC at PO Box 263 Alamo, CA 94507 • PLEASE REMIT CHECKS TO: MIRACLE PLAYSYSTEMS INC., 1276 S MAIN ST, SALINAS, CA 93901 • Please email/fax quotation with your signature to accept this quote and place order. Fax 510-893-2163 or email [email protected] • Unless otherwise specified, Miracle Playsystems, Inc DOES NOT include the following in this proposal:
• Engineered drawings
• Installation of equipment or other site amenities
• Specialty trades, equipment, power supply required to install equipment • Any insurance requiring in excess of $1M/$2M per occurrence, special insurance coverage or wording, Prevailing/Certified wage rates, local permitting, bid/performance bonds, temp fencing, geo tech surveys, playground safety inspection, equipment offload, and testing services. • Inspect equipment upon delivery. Color discrepancy must be reported at time of delivery. Installation constitutes acceptance of colors. • Warranty does not cover labor for reinstallation.
5/16/2023
P21_0211_Pioneer Park: Retro Fit
MIRACLE PLAYSYSTEMS, INC. – PO BOX 263, ALAMO, CA 94507 – (800) 879-7730 – (510) 893-2163 (FAX) CSL: 981433 (Exp Date 03/23) – DIR: 1000015853

TERMS & CONDITIONS
• Purchase contract terms & conditions of sale: The client/customer’s acceptance and understanding of these terms & conditions and all other supporting documentation provided as part of this package is evidenced by signing of this estimate/quote. • Payment terms: Standard terms (on approved credit), unless otherwise noted are 50% with order and balance to ship equipment (no retention). Should any changes be required to the products after order is placed, modifications or changes will be at client/customers expense. Miracle Playsystems, Inc maintains a no return policy and asks all clients to determine feature, layout and color selection prior to ordering. Should any order be cancelled after production has started a 30% restocking fee will be charged to client. Credit card convenience fee is 3.5% which will be added to all credit card charges • Lead times: Estimated lead times for the time the order is released into production until it is delivered will vary. • Lead times may currently be extended due to reasons such as supply chain issues, shipping delays, raw material shortages, and other COVID-19 related impacts. • Custom play feature lead times are determined on a case by case basis.

CONSTRUCTION SERVICES (if applicable)
Unless otherwise noted, we exclude responsibility for material delivery & offloading equipment, removal & disposal of packaging accumulated by equipment packaging, project security, landscape & hardscape repair based on access route to site, delays or returns due to layout conflicts or delay of other trades, removal of spoils from job site, locating underground: utilities, pipes, obstructions in work area, conditions unforeseen and/or not disclosed at time of estimate, permits, engineering, material testing, soil samples, CPSI. Conditions: Grades; stable, compacted & workable with 95% compaction and less than 1% grade, adequate access to site for labor, materials, tools and equipment. Estimate good for 90 days from quote or Dec. 31 of current calendar year, whichever comes first. Terms: Upon completion.

GENERAL TERMS
• THIS QUOTE IS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN: Miracle Playsystems, Inc. objects to any other terms proposed by client, in writing or otherwise, as material alterations, and all such proposed terms shall be void. Client authorizes Miracle Playsystems, Inc. to ship equipment and agrees to pay the total specified. Shipping terms are FOB the place of shipment via common carrier. • Client and owner/operator agree to indemnify and hold Miracle Playsystems, Inc. harmless from and against all liabilities, losses, penalties, damages and expenses, including costs and attorney fees, resulting from any and all claims, liens, damages, actions, suits, judgments or settlements, injuries arising or alleged to arise out of their failure, or failure of architect, contractors, subcontractors, installers, employees, agents and assigns to assemble, install, inspect and/or maintain the play equipment and impact absorbing surfacing in full compliance with each manufacturers installation instructions and safety requirements and their misuse and/or alteration of the play equipment.

Company: ______________________________________
Signature: ______________________________________
Name: ______________________________________
Date: ______________________________________
REPORT TO CITY COUNCIL City of Nevada City
317 Broad Street
Nevada City, CA 95959
October 14, 2020 www.nevadacityca.gov
_____________________________________________________________________________________ TITLE: Resolution of Application for Prop 68 – Per Capita Funds RECOMMENDATION: Pass Resolution 2020-XX, a Resolution of the City Council of the City of Nevada City approving application(s) for Per Capita Grant funds and authorize the Mayor to sign.

CONTACT: Dawn Zydonis, Parks & Recreation Manager
BACKGROUND / DISCUSSION:

The City has been awarded $177,952 from the State of California through the Proposition 68 Per Capita Funding Program. Although the City has already been awarded the funding, we are required to complete an application to have our project approved. Details of the Per Capita Funds includes the following:
• Projects must be used for capital outlay for recreational purposes, either acquisition or development.
• Multiple projects may be completed under one contract, but each project requires a separate application.
• A project can only have one location.
• Grantees are encouraged to partner with other grantees on projects. • A 20% match is required if the project is not serving a “severely disadvantaged community”.

City staff recommend that the project be something in Pioneer Park. Projects on any other City property will require a 20% match, but any project within Pioneer Park meets the criteria for a “severely disadvantaged community”.

Workshops for Prop 68 – SPP funding have been completed along with a public survey.

The elements included in the City’s 2019 SPP Grant application were prioritized for this year’s application. The top three priorities were:

1. Trails & Access Points

2. Renovate Tennis Courts

3. Playground Improvements
Staff recommend that the application for the Per Capita funds focus on the Tennis Courts. The trails and access points that were discussed during public workshops is not a recreational amenity, but helps to navigate the park easier. The Tennis Court element with new lights, new nets, new bench and shade for the bench qualifies for the Per Capita funds as capital outlay of a recreational feature.

If the tennis court rehabilitation does not require the entire $177,952 that is available we will complete a second application for playground elements.

The attached Resolution is due to the state on December 31, 2020. The Application packet is due June 30, 2021.

ENVIRONMENTAL CONSIDERATIONS: California Environmental Quality Act documentation has already been completed on all projects proposed for this funding.

FISCAL IMPACT: The tennis court project would be fully funded by the Prop 68 – Per Capita Funds.

ATTACHMENTS:
 Resolution 2020-XX, a Resolution of the City Council of the City of Nevada City Approving Application(s) for Per Capital Grant Funds
Rev. 2/2020 Sourcewell RFP #010521
Playground and Water Play Equipment with Related Accessories and Services

RFP #010521

REQUEST FOR PROPOSALS
for
Playground and Water Play Equipment with Related Accessories and Services Proposal Due Date: January 5, 2021, 4:30 p.m., Central Time Sourcewell, a State of Minnesota local government agency and service cooperative, is requesting proposals for Playground and Water Play Equipment with Related Accessories and Services to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than January 5, 2021, at 4:30 p.m. Central Time, and late proposals will not be considered.

Solicitation Schedule
Public Notice of RFP Published: November 10, 2020
Pre-proposal Conference: December 3, 2020, 10:00 a.m., Central Time Question Submission Deadline: December 23, 2020, 4:30 p.m., Central Time Proposal Due Date: January 5, 2021, 4:30 p.m., Central Time Late responses will not be considered.

Opening: January 5, 2021, 6:30 p.m., Central Time **
** SEE RFP SUB-SECTION V. G. “OPENING”
Rev. 2/2020 Sourcewell RFP #010521
Playground and Water Play Equipment with Related Accessories and Services

I. ABOUT SOURCEWELL PARTICIPATING ENTITIES
A. SOURCEWELL
Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and contract award process for the benefit of its 50,000+ participating entities across the United States and Canada. Sourcewell’s solicitation process complies with State of Minnesota law and policies, conforms to Canadian trade agreements, and results in cooperative contracting solutions from which Sourcewell’s Participating Entities procure equipment, products, and services.

Cooperative contracting provides participating entities and vendors increased administrative efficiencies and the power of combined purchasing volume that result in overall cost savings. At times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing volume of their membership into a single solicitation and contract expanding the reach of contracted vendors’ potential pool of end users.

Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which all proposals to this RFP must be submitted.

B. USE OF RESULTING CONTRACTS
In the United States, Sourcewell’s contracts are available for use by:
• Federal and state government entities;
• Cities, towns, and counties/parishes;
• Education service cooperatives;
• K-12 and higher education entities;
• Tribal government entities;
• Some nonprofit entities; and
• Other public entities.

In Canada, Sourcewell’s contracts are available for use by:
• Provincial and territorial government departments, ministries, agencies, boards, councils, committees, commissions, and similar agencies; • Regional, local, district, and other forms of municipal government, municipal organizations, school boards, and publicly-funded academic, health, and social service entities referred to as MASH sector (this should be construed to include but not be limited to the Cities of Calgary, Edmonton, Toronto, Calgary, Ottawa, and Winnipeg), as well as any corporation or entity owned or controlled by one or more of the preceding entities;
Rev. 2/2020 Sourcewell RFP #010521
Playground and Water Play Equipment with Related Accessories and Services

• Crown corporations, government enterprises, and other entities that are owned or controlled by these entities through ownership interest; • Members of the Rural Municipalities of Alberta (RMA) and their represented Associations, Saskatchewan Association of Rural Municipalities (SARM), Saskatchewan Urban Municipalities Association (SUMA), Association of Manitoba Municipalities (AMM), Local Authority Services (LAS), Municipalities Newfoundland and Labrador (MNL), Nova Scotia Federation of Municipalities (NSFM), and Federation of Prince Edward Island Municipalities (FPEIM).

For a listing of current United States and Canadian Participating Entities visit Sourcewell’s website (note: there is a tab for each country’s listing): https://www.sourcewellmn.gov/sourcewell-for-vendors/agency-locator.

Access to contracted equipment, products, or services by Participating Entities is typically through a purchase order issued directly to the applicable vendor. A Participating Entity may request additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary and Participating Entities retain the right to obtain similar equipment, products, or services from other sources.

To meet Participating Entities’ needs, public notice of this RFP has been broadly published, including notification in the United States to each state-level procurement department for possible re-posting.

Proof of publication will be available at the conclusion of the solicitation process.

II. EQUIPMENT, PRODUCTS, AND SERVICES
A. SOLUTIONS-BASED SOLICITATION
This RFP and contract award process is a solutions-based solicitation; meaning that Sourcewell is seeking equipment, products, or services that meet the general requirements of the scope of this RFP and that are commonly desired or are required by law or industry standards.

B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
It is expected that Proposers will offer a wide array of equipment, products, or services at lower prices and with better value than what they would ordinarily offer to a single government entity, a school district, or a regional cooperative.

1. Sourcewell is seeking proposals for Playground and Water Play Equipment with Related Accessories and Services, including, but not to be limited to:
a. Playground equipment, site furnishings, site amenities, and accessories; Rev. 2/2020 Sourcewell RFP #010521
Playground and Water Play Equipment with Related Accessories and Services

b. Water play and aquatic recreational structures and equipment, such as splash pads, waterparks, waterslides, playable fountains, ground sprays and activity towers; c. Playground surfacing and fall protection, and water play and aquatic recreational surfacing; and,
d. Services related to the solutions described in subsections 1. a. - c. above, including design-build services, site assessment, site preparation, installation, maintenance or repair, and warranty programs. However, this solicitation should NOT be construed to include “service‐only” solutions. Proposers may include related services to the extent that these solutions are complementary to the offering of the equipment and products being proposed.

2. This solicitation does not include those equipment, products, or services covered under categories included in contracts currently maintained by Sourcewell:

1. Athletic Surfacing with Related Materials, Supplies, Installation, and Services (RFP #060518)

2. Athletic and Physical Education Equipment and Supplies with Related Accessories (RFP #071819)

3. Flooring Materials, with Related Supplies and Services (RFP #080819) Proposers may include related equipment, accessories, and services to the extent that these solutions are complementary to the equipment, products, or service(s) being proposed.

A Proposer may elect to offer a materials-only solution, a turn-key solution, or an alternative solution. Generally, a turn-key solution is most desirable to Sourcewell and its Participating Entities, however, it is not mandatory or required.

Generally, the solutions for Participating Entities are turn-key solutions, providing a combination of equipment, products and services, delivery, and installation to a properly operating status. However, equipment or products only solutions may be appropriate for situations where Participating Entities possess the ability, either in-house or through local thirdparty contractors, to properly install and bring to operation the equipment or products being proposed.

Sourcewell prefers vendors that provide a sole source of responsibility for the products and services provided under a resulting contract. If Proposer requires the use of dealers, resellers, or subcontractors to provide the products or services, the Proposal should address how the products or services will be provided to Participating Entities and describe the network of dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting contract.

Rev. 2/2020 Sourcewell RFP #010521
Playground and Water Play Equipment with Related Accessories and Services

Sourcewell desires the broadest possible selection of equipment, products, and services being proposed over the largest possible geographic area and to the largest possible cross-section of Sourcewell current and future Participating Entities.

C. REQUIREMENTS
It is expected that Proposers have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products, or services to Participating Entities.

1. Safety Requirements. All items proposed must comply with current applicable safety or regulatory standards or codes.

2. Deviation from Industry Standard. Deviations from industry standards must be identified with an explanation of how the equipment, products, and services will provide equivalent function, coverage, performance, and/or related services.

3. New Equipment and Products. Proposed equipment and products must be for new, current model; however, Proposer may offer certain close-out equipment or products if it is specifically noted in the Pricing proposal.

4. Delivered and operational. Unless clearly noted in the Proposal, equipment and products must be delivered to the Participating Entity as operational.

5. Warranty. All equipment, products, supplies, and services must be covered by a warranty that is the industry standard or better.

D. ANTICIPATED CONTRACT TERM
Sourcewell anticipates that the term of any resulting contract(s) will be four (4) years. Up to two one-year extensions may be offered based on the best interests of Sourcewell and its Participating Entities.

E. ESTIMATED CONTRACT VALUE AND USAGE
Based on past volume of similar contracts, the estimated annual value of all transactions from contracts resulting from this RFP are anticipated to be USD $70 Million; therefore, proposers are expected to propose volume pricing. Sourcewell anticipates considerable activity under the contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract are not guaranteed.

F. MARKETING PLAN
Proposer’s sales force will be the primary source of communication with Participating Entities.

The Proposer’s Marketing Plan should demonstrate Proposer’s ability to deploy a sales force or dealer network to Participating Entities, as well as Proposer’s sales and service capabilities. It is expected that Proposer will promote and market any contract award.

Rev. 2/2020 Sourcewell RFP #010521
Playground and Water Play Equipment with Related Accessories and Services

G. ADDITIONAL CONSIDERATIONS

1. Contracts will be awarded to Proposers able to best meet the need of Participating Entities. Proposers should submit their complete line of equipment, products, or services that are applicable to the scope of this RFP.

2. Proposers should include all relevant information in its proposal, since Sourcewell cannot consider information that is not included in the Proposal. Sourcewell reserves the right to verify Proposer’s information and may request clarification from a Proposer, including samples of the proposed equipment or products.

3. Depending upon the responses received in a given category, Sourcewell may need to organize responses into subcategories in order to provide the broadest coverage of the requested equipment, products, or services to Participating Entities. Awards may be based on a subcategory.

4. A Proposer’s documented negative past performance with Sourcewell or its Participating Entities occurring under a previously awarded Sourcewell contract may be considered in the evaluation of a proposal.

III. PRICING
A. REQUIREMENTS
All proposed pricing must be:

1. Either Line-Item Pricing or Percentage Discount from Catalog Pricing, or a combination of these:
a. Line-item Pricing is pricing based on each individual product or services. Each line must indicate the Vendor’s published “List Price,” as well as the “Contract Price.” b. Percentage Discount from Catalog or Category is based on a percentage discount from a catalog or list price, defined as a published Manufacturer’s Suggested Retail Price (MSRP) for the products or services. Individualized percentage discounts can be applied to any number of defined product groupings. Proposers will be responsible for providing and maintaining current published MSRP with Sourcewell, and this pricing must be included in its proposal and provided throughout the term of any Contract resulting from this RFP.

2. The Proposer’s ceiling price (Ceiling price means that the proposed pricing will be considered as the highest price for which equipment, products, or services may be billed to a Participating Entity). However, it is permissible for vendors to sell at a price that is lower than the contracted price;

3. Stated in U.S. and Canadian dollars (as applicable); and

4. Clearly understood, complete, and fully describe the total cost of acquisition (e.g., the cost of the proposed equipment, products, and services delivered and operational for its intended purpose in the Participating Entity’s location).

Rev. 2/2020 Sourcewell RFP #010521
Playground and Water Play Equipment with Related Accessories and Services

Proposers should clearly identify any costs that are NOT included in the proposed product or service pricing. This may include items such as installation, set up, mandatory training, or initial inspection. Include identification of any parties that impose such costs and their relationship to the Proposer. Additionally, Proposers should clearly describe any unique distribution and/or delivery methods or options offered in the Proposal.

B. ADMINISTRATIVE FEES
Proposers are expected to pay to Sourcewell an administrative fee in exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally calculated as a percentage of the total sales to Participating Entitiesfor all contracted equipment, products, or services made during a calendar quarter, and is typically one percent (1%) to two percent (2%). In some categories, a flat fee may be an acceptable alternative.

IV. CONTRACT
Proposers awarded a contract will be required to execute a contract with Sourcewell (see attached template). Only those modifications the Proposer indicates in its proposal will be available for discussion. Much of the language in the Contract reflects Minnesota legal requirements and cannot be altered. Numerous and/or onerous exceptions that contradict Minnesota law may result in the Proposal being disqualified from further review and evaluation.

To request a modification to the Contract terms, conditions, or specifications, a Proposer must complete and submit the Exceptions to Terms, Conditions, or Specifications table, with all requested modifications, through the Sourcewell Procurement Portal at the time of submitting the Proposer’s Proposal. Exceptions must:

1. Clearly identify the affected article and section, and

2. Clearly note what language is requested to be modified.

Unclear requests will be automatically denied.

Only those exceptions that have been accepted by Sourcewell will be included in the contract document provided to the awarded vendor for signature.

If a Proposer receives a contract award resulting from this solicitation it will have up to 30 days to sign and return the contract. After that time, at Sourcewell’s sole discretion, the contract award may be revoked.

V. RFP PROCESS
A. PRE-PROPOSAL CONFERENCE
Sourcewell will hold an optional, non-mandatory pre-proposal conference via webcast on the date and time noted on page one of this RFP and on the Sourcewell Procurement Portal. The Rev. 2/2020 Sourcewell RFP #010521
Playground and Water Play Equipment with Related Accessories and Services

purpose of this conference is to allow potential Proposers to ask questions regarding this RFP and Sourcewell’s competitive contracting process. Information about the webcast will be sent to all entities that have registered for this solicitation opportunity through their Sourcewell Procurement Portal Vendor Account. Pre-proposal conference attendance is optional.

B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION
Questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.

The deadline for submission of questions is found in the Solicitation Schedule and on the Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to this RFP. Repetitive questions will be summarized into a single answer and identifying information will be removed from the submitted questions.

All questions, whether specific to a Proposer or generally related to the RFP, must be submitted using this process. Do not contact individual Sourcewell staff to ask questions or request information as this may disqualify the Proposer from responding to this RFP. Sourcewell will not respond to questions submitted after the deadline.

C. ADDENDA
Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to potential Proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability in connection with the delivery of any addenda.

Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if any, must be acknowledged by the Proposer by checking the box for each addendum. It is the responsibility of the Proposer to check for any addenda that may have been issued up to the solicitation due date and time.

If an addendum is issued after a Proposer submitted its proposal, the Sourcewell Procurement Portal will WITHDRAW the submission and change the Proposer’s proposal status to INCOMPLETE. The Proposer can view this status change in the “MY BIDS” section of the Sourcewell Procurement Portal Vendor Account. The Proposer is solely responsible to check the “MY BIDS” section of the Sourcewell Procurement Portal Vendor Account periodically after submitting its Proposal (and up to the Proposal due date). If the Proposer’s Proposal status has changed to INCOMPLETE, the Proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) ensure the re-submitted proposal is received through the Sourcewell Procurement Portal no later than the Proposal Due Date and time shown in the Solicitation Schedule above.

Rev. 2/2020 Sourcewell RFP #010521
Playground and Water Play Equipment with Related Accessories and Services

D. PROPOSAL SUBMISSION
Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule. Any other form of proposal submission, whether electronic, paper, or otherwise, will not be considered by Sourcewell. Late proposals will not be considered. It is the Proposer’s sole responsibility to ensure that the proposal is received on time.

It is recommended that Proposers allow sufficient time to upload the proposal and to resolve any issues that may arise. The time and date that a Proposal is received by Sourcewell is solely determined by the Sourcewell Procurement Portal web clock.

In the event of problems with the Sourcewell Procurement Portal, follow the instructions for technical support posted in the portal. It may take up to twenty-four (24) hours to respond to certain issues.

Upon successful submission of a proposal, the Portal will automatically generate a confirmation email to the Proposer. If the Proposer does not receive a confirmation email, contact Sourcewell’s support provider at [email protected].

To ensure receipt of the latest information and updates via email regarding this solicitation, or if the Proposer has obtained this solicitation document from a third party, the onus is on the Proposer to create a Sourcewell Procurement Portal Vendor Account and register for this solicitation opportunity.

Within the Procurement Portal, all proposals must be digitally acknowledged by an authorized representative of the Proposer attesting that the information contained in in the proposal is true and accurate. By submitting a proposal, Proposer warrants that the information provided is true, correct, and reliable for purposes of evaluation for potential contract award. The submission of inaccurate, misleading, or false information is grounds for disqualification from a contract award and may subject the Proposer to remedies available by law.

E. GENERAL PROPOSAL REQUIREMENTS
Proposals must be:
• In substantial compliance with the requirements of this RFP or it will be considered nonresponsive and be rejected.
• Complete. A proposal will be rejected if it is conditional or incomplete. • Submitted in English.
• Valid and irrevocable for 90 days following the Proposal Due Date.

Any and all costs incurred in responding to this RFP will be borne by the Proposer.

F. PROPOSAL WITHDRAWAL
Rev. 2/2020 Sourcewell RFP #010521
Playground and Water Play Equipment with Related Accessories and Services

Prior to the proposal deadline, a Proposer may withdraw its proposal.

G. OPENING
The Opening of Proposals will be conducted electronically through the Sourcewell Procurement Portal. A list of all Proposers will be made publicly available in the Sourcewell Procurement Portal after the Proposal Due Date, but no later than the Opening time listed in the Solicitation Schedule.

To view the list of Proposers, verify that the Sourcewell Procurement Portal opportunities list search is set to “All” or “Closed.” The solicitation status will automatically change to “Closed” after the Proposal Due Date and Time.

VI. EVALUATION AND AWARD
A. EVALUATION
It is the intent of Sourcewell to award one or more contracts to responsive and responsible Proposer(s) offering the best overall quality, selection of equipment, products, and services, and price that meet the commonly requested specifications of Sourcewell and its Participating Entities. The award(s) will be limited to the number of Proposers that Sourcewell determines is necessary to meet the needs of Participating Entities. Factors to be considered in determining the number of contracts to be awarded in any category may include the following:
• The number of and geographic location of:
o Proposers necessary to offer a comprehensive selection of equipment, products, or services for Participating Entities’ use.
o A Proposer’s sales and service network to assure availability of product supply and coverage to meet Participating Entities’ anticipated needs. • Total evaluation scores.
• The attributes of Proposers, and their equipment, products, or services, to assist Participating Entities achieve environmental and social requirements, preferences, and goals. Information submitted as part of a proposal should be as specific as possible when responding to the RFP. Do not assume Sourcewell’s knowledge about a specific vendor or product.

B. AWARD(S)
Award(s) will be made to the Proposer(s) whose proposal conforms to all conditions and requirements of the RFP, and consistent with the award criteria defined in this RFP.

Sourcewell may request written clarification of a proposal at any time during the evaluation process.

Rev. 2/2020 Sourcewell RFP #010521
Playground and Water Play Equipment with Related Accessories and Services

Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator Scoring Guide (available in the Sourcewell Procurement Portal):

Conformance to RFP Requirements 50
Financial Viability and Marketplace Success 75
Ability to Sell and Deliver Service 100
Marketing Plan 50
Value Added Attributes 75
Warranty 50
Depth and Breadth of Offered Equipment, Products, or Services 200 Pricing 400
TOTAL POINTS 1000
C. PROTESTS OF AWARDS
Any protest made under this RFP by a Proposer must be in writing, addressed to Sourcewell’s Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.

Box 219, Staples, MN 56479. The protest must be received no later than 10 calendar days’ following Sourcewell’s notice of contract award(s) or non-award and must be time stamped by Sourcewell no later than 4:30 p.m., Central Time.

A protest must include the following items:
• The name, address, and telephone number of the protester; • The original signature of the protester or its representative; • Identification of the solicitation by RFP number;
• A precise statement of the relevant facts;
• Identification of the issues to be resolved;
• Identification of the legal or factual basis;
• Any additional supporting documentation; and
• Protest bond in the amount of $20,000, except where prohibited by law or treaty.

Protests that do not address these elements will not be reviewed.

D. RIGHTS RESERVED
This RFP does not commit Sourcewell to award any contract and a proposal may be rejected if it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain false statements or do not support an attribute or condition stated by the Proposer may be rejected.

Sourcewell reserves the right to:
• Modify or cancel this RFP at any time;
• Reject any and all proposals received;
Rev. 2/2020 Sourcewell RFP #010521
Playground and Water Play Equipment with Related Accessories and Services

• Reject proposals that do not comply with the provisions of this RFP; • Select, for contracts or for discussion, a proposal other than that with the lowest cost; • Independently verify any information provided in a Proposal; • Disqualify any Proposer that does not meet the requirements of this RFP, is debarred or suspended by the United States or Canada, State of Minnesota, Participating Entity’s state or province; has an officer, or other key personnel, who have been charged with a serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a reasonable prospect;
• Waive or modify any informalities, irregularities, or inconsistencies in the proposals received;
• Clarify any part of a proposal and discuss any aspect of the proposal with any Proposer; and negotiate with more than one Proposer;
• Award a contract if only one responsive proposal is received if it is in the best interest of Participating Entities; and
• Award a contract to one or more Proposers if it is in the best interest of Participating Entities.

E. DISPOSITION OF PROPOSALS
All materials submitted in response to this RFP will become property of Sourcewell and will become public record in accordance with Minnesota Statutes Section 13.591, after negotiations are complete. Sourcewell considers that negotiations are complete upon execution of a resulting contract. It is the Proposer’s responsibility to clearly identify any data submitted that it considers to be protected. Proposer must also include a justification for the classification citing the applicable Minnesota law.

Sourcewell will not consider the prices submitted by the Proposer to be confidential, proprietary, or trade secret materials. Financial information, including financial statements, provided by a Proposer is not considered trade secret under the statutory definition.

The Proposer understands that Sourcewell will reject proposals that are marked confidential or nonpublic, either substantially or in their entirety.
11/12/2020
Addendum No. 1
Solicitation Number: RFP 010521
Solicitation Name: Playground and Water Play Equipment with Related Accessories and Services
Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

We manufacture site amenities such as tables, bollards, benches, trash receptacles and more. We do not manufacture playgrounds or water play equipment. Based on this, can we bid as a provider of the equipment and installation of our product scope? Answer 1:

Each proposer, in its discretion, will propose the equipment, products, and services that it deems to fall within Sourcewell’s requested equipment, products, and services as described in RFP Section II. B (Requested Equipment, Products and Services).

Question 2:

Do we need to be able to provide all the items listed in the Requested Equipment, Products, or Services to respond to the RFP?
Answer 2:

Sourcewell is seeking “… the broadest possible selection of products/equipment and services being proposed … to the largest possible cross-section of Sourcewell current and future Participating Entities.” A proposer is not required to offer all possible products or services within the scope of the solicitation to be considered for award.

Only those products and services within the scope of the RFP will be included in any contract awarded by Sourcewell as a result of this solicitation. Proposals are evaluated based on the criteria stated in the RFP.

End of Addendum
Acknowledgement of this Addendum to RFP 010521 posted to the Sourcewell Procurement Portal on 11/12/2020, is required at the time of proposal submittal. 11/13/2020
Addendum No. 2
Solicitation Number: RFP 010521
Solicitation Name: Playground and Water Play Equipment with Related Accessories and Services
Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

We are a manufacturer’s representative in New York. Will that disqualify us from an award?
Answer 1:

A proposer is not required to cover every geographic region to be considered for award.

Sourcewell is seeking solutions to serve the largest possible cross-section of current and potential Sourcewell Participating Entities. Refer to the RFP Article on Participating Entities and Use of the Resulting Contracts for details. Each proposal is evaluated based on the criteria stated in the RFP.

Question 2:

Are you looking for pour in place rubber surfacing? This will be hard to provide, as it is dependent on the equipment being used for fall height and location of the playground or park.

Answer 2:

Sourcewell utilizes a competitive, solutions-based solicitation approach that is not based on detailed specifications or finite quantities for our cooperative contract awards. A proposer can propose its entire line of equipment, products, and services falling within the scope of the RFP. Section II. B. of the RFP addresses the Requested Equipment, Products, or Services for this solicitation.

End of Addendum
Acknowledgement of this Addendum to RFP 010521 posted to the Sourcewell Procurement Portal on 11/13/2020, is required at the time of proposal submittal. 11/19/2020
Addendum No. 3
Solicitation Number: RFP 010521
Solicitation Name: Playground and Water Play Equipment with Related Accessories and Services
Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

Is this RFP the same as the previous Recreation and Playground Equipment, Accessories, and Supplies contract that expires on 4/14/21?
Answer 1:

The Sourcewell RFP is an open and competitive solicitation process. Each proposer, in its discretion, will propose the equipment, products, and services that it deems to fall within Sourcewell’s requested equipment, products, and services as described in the RFP. Only those products within the scope of the RFP will be included in any contract awarded by Sourcewell as a result of the solicitation and each Proposal will be evaluated based on the criteria stated in the RFP. Each RFP is an opportunity independent of any other prior, current or future RFPs.

End of Addendum
Acknowledgement of this Addendum to RFP 010521 posted to the Sourcewell Procurement Portal on 11/19/2020, is required at the time of proposal submittal. 12/7/2020
Addendum No. 4
Solicitation Number: RFP 010521
Solicitation Name: Playground and Water Play Equipment with Related Accessories and Services
Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

We are a manufacturer with dealers and sales partners in many states and provinces. If awarded a contract, are we able to assign the contract to the local partner so that we do not need to be registered to collect tax in every state and province? Answer 1:

Refer to RFP Section II. B. – Requested Equipment, Products, or Services – “… If Proposer requires the use of dealers, resellers, or subcontractors to provide the products or services, the Proposal should address how the products or services will be provided to Participating Entities and describe the network of dealers, resellers, and/or subcontractors that will be available to serve Participating Entities under a resulting contract.” It is left to the discretion of each proposer to determine the information or documentation necessary to best demonstrate their ability to serve Sourcewell Participating Entities and satisfy all the requirements of the RFP and the questionnaire tables. Proposals are evaluated based on the criteria stated in the RFP.

For additional detail on the requirement for awarded suppliers with respect to distributor/dealer networks, refer to Sourcewell Contract Template Section 2. C. – Dealers, Distributors, and/or Resellers.

End of Addendum
Acknowledgement of this Addendum to RFP 010521 posted to the Sourcewell Procurement Portal on 12/7/2020, is required at the time of proposal submittal. 12/18/2020
Addendum No. 5
Solicitation Number: RFP 010521
Solicitation Name: Playground and Water Play Equipment with Related Accessories and Services
Consider the following Question and Answer to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

Is Table 5 required for submission? Will bid be considered incomplete without it? Answer 1:

It is left to the discretion of each proposer to determine the documentation necessary to satisfy all the requirements included in the questionnaire tables. All proposals are evaluated based on the criteria as stated in the RFP.

End of Addendum
Acknowledgement of this Addendum to RFP 010521 posted to the Sourcewell Procurement Portal on 12/18/2020, is required at the time of proposal submittal. 12/22/2020
Addendum No. 6
Solicitation Number: RFP 010521
Solicitation Name: Playground and Water Play Equipment with Related Accessories and Services
Consider the following Questions and Answers to be part of the above-titled solicitation documents. The remainder of the documents remain unchanged.

Question 1:

Can we email our financial statements to a procurement representative for review rather than submitting in the portal?
Answer 1:

Proposer’s complete proposal must be submitted through the Sourcewell Procurement Portal no later than the date and time specified in the Solicitation Schedule (RFP Section V. D.), and all relevant information should be included in the proposal (RFP Section II., G.) It is left to the discretion of each proposer to determine the method it deems best suited to submit its relevant information in a timely fashion through the Sourcewell Procurement Portal.

Question 2:

Are you selecting multiple suppliers for award?
Answer 2:

Refer to RFP Section VI. - EVALUATION AND AWARD, subsections A. and B., for information regarding Sourcewell’s intent with respect to awards. No limit (floor or ceiling) on the number of awards has been imposed.

End of Addendum
Acknowledgement of this Addendum to RFP 010521 posted to the Sourcewell Procurement Portal on 12/22/2020, is required at the time of proposal submittal.

Proposal Opening Record
Date of opening:January 5, 2021
Sourcewell posted Request for Proposal #010521, for the procurement of Playground and Water Play Equipment with Related Accessories and Services, on the Sourcewell Procurement Portal [proportal.sourcewellͲmn.gov] on Tuesday, November 10, 2020, and the solicitation remained in an open status within the portal until January 5, 2021, at 4:30 pm CT. The RFP required that all proposals be submitted through the Sourcewell Procurement Portal no later than 4:30 pm CT on January 5, 2021, the date and time specified in the Solicitation Schedule.

The undersigned certify that all responses received on Request for Proposal #010521 were submitted through the Sourcewell Procurement Portal, and that each Proposer’s response material was digitally sealed upon submission and remained inaccessible until the due date and time specified in the Solicitation Schedule.

Responses were received from the following:

ABC WATER PRODUCTS, INC.ͲSubmitted 12/30/20 at 6:37:54 AM AquaWorx, Inc.ͲSubmitted 1/04/21 at 9:14:51 AM
BCI Burke Company, LLCͲSubmitted 1/05/21 at 9:24:22 AM Berliner Seilfabrik Play Equipment CorporationͲSubmitted 1/05/21 at 3:15:28 PM Columbia Cascade CompanyͲSubmitted 1/05/21 at 1:59:57 PM CXT, Inc.ͲSubmitted 1/04/21 at 1:19:37 PM
Ecore InternationalͲSubmitted 12/22/20 at 3:42:29 PM
Henderson Recreation Equipment, LimitedͲSubmitted 1/04/21 at 8:53:07 AM Industrial Shadeports, Inc.ͲSubmitted 1/05/21 at 8:58:33 AM Keystone Ridge Designs, Inc.ͲSubmitted 1/04/21 at 2:46:38 PM Landscape Structures, Inc.ͲSubmitted 1/05/21 at 2:56:03 PM North West RubberͲSubmitted 1/05/21 at 12:18:57 PM
PlayPowerͲSubmitted 1/05/21 at 4:13:14 PM
Prophet Corp.ͲSubmitted 1/05/21 at 1:25:02 PM
Public Restroom CompanyͲSubmitted 1/04/21 at 7:45:28 PM Raindrop Products, LLCͲSubmitted 1/05/21 at 12:46:52 PM Rubbercycle, LLCͲSubmitted 1/04/21 at 7:20:16 PM
RyͲLecia Corp.ͲSubmitted 12/23/20 at 7:22:41 AM






 






Saris Cycling GroupͲSubmitted 1/05/21 at 2:09:39 PM
SofSurfaces, Inc.ͲSubmitted 1/05/21 at 12:39:03 PM
The Fountain PeopleͲSubmitted 1/05/21 at 2:44:21 PM
The Recreational GroupͲSubmitted 1/05/21 at 9:18:30 AM TLMV, Inc. dba American Fence CompanyͲSubmitted 1/05/21 at 3:10:39 PM Vortex USAͲSubmitted 1/05/21 at 7:40:03 AM
Waterplay SolutionsͲSubmitted 1/05/21 at 1:13:40 PM
The Proposals were opened electronically, and a list of all Proposers was made publicly available in the Sourcewell Procurement Portal, on January 5, 2021, at 4:31:19 PM CT. All responsive proposals were then submitted for review by the Sourcewell Evaluation Committee. _________________________________________________________________ Kim Austin, CPPB, Procurement Lead AnalystCarol Jackson, Procurement Analyst 





 







ABC WATER PRODUCTS
INC AquaWorx, Inc. BCI Burke Company, LLC
Berliner Seilfabrik Play
Equipment Corporation
Columbia Cascade
Company CXT Inc Ecore International
Henderson Recreation
Equipment Limited Industrial Shadeports Inc.

Keystone Ridge Designs,
Inc. Landscape Structures Inc. North West Rubber PlayPower Possible Points
Conformance to RFP
Requirements 50 32 39 42 37 37 35 37 41 35 43 44 41 43
Pricing 400 322 335 329 278 308 344 323 322 334 336 330 325 342Financial Viability andMarketplace Success 75 49 54 66 54 51 61 60 57 52 62 66 56 68Ability to Sell and Deliver Service 100 69 81 83 71 65 78 78 78 65 81 83 80 87
Marketing Plan 50 36 42 43 35 37 39 38 37 38 42 43 37 44Value Added Attributes 75 45 59 65 57 57 63 60 61 62 63 67 56 67Warranty 50 42 43 44 42 39 38 40 44 43 42 42 41 43Depth and Breadth of Offered Equipment,Products, or Services 200 156 155 166 147 148 123 141 154 135 144 177 138 178 Total Points 1,000 751 808 838 721 742 781 777 794 764 813 852 774 872Rank Order 20 10 5 23 22 14.5 16 13 19 8 2 17 1 Prophet Corp.

Public Restroom
Company Raindrop Products LLC Rubbercycle LLC RyͲLecia Corp Saris Cycling Group SofSurfaces, Inc The Fountain People The Recreational Group TLMV Inc dba American
Fence Company Vortex USA Waterplay Solutions
Possible Points
Conformance to RFP
Requirements 50 42 38 41 37 36 36 43 36 41 37 41 44
Pricing 400 332 316 343 330 259 328 333 311 346 307 299 341 Financial Viability andMarketplace Success 75 58 62 64 60 51 56 62 60 57 49 64 64 Ability to Sell and Deliver
Service 100 78 73 83 80 60 74 85 76 76 62 84 82
Marketing Plan 50 44 43 45 36 30 40 44 40 42 37 43 43
Value Added Attributes 75 62 61 66 60 34 60 65 58 58 52 62 67 Warranty 50 45 43 43 43 37 41 46 43 42 42 40 42
Depth and Breadth of
Offered Equipment,Products, or Services 200 158 130 166 151 136 115 148 157 147 134 166 164 Total Points 1,000 819 766 851 797 643 750 826 781 809 720 799 847 Rank Order 7 18 3 12 25 21 6 14.5 9 24 11 4
Kim Austin, MBA, CPPB, Procurement Lead Analyst Michael Muñoz, CPPB, Procurement Analyst Carol Jackson, Procurement Analyst Beverly Hoemberg, Procurement Analyst Proposal Evaluation
Playground and Water Play Equipment with Related Accessories and Services RFP #010521 







  
 

 

010521-LTS
Rev. 10/2020 1
Solicitation Number: RFP #010521

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and PlayPower, Inc., 11515 Vanstory Drive #100, Huntersville, NC 28078 (Vendor).

Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Playground and Water Play Equipment with Related Accessories and Services from which Vendor was awarded a contract.

Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires February 17, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.

C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.







 





010521-LTS
Rev. 10/2020 2
All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Vendor’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that is effective past the expiration of the Vendor’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable 






 





010521-LTS
Rev. 10/2020 3
time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery.

Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing 






 





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restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at governmentowned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance, Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract. 






 





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Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Vendor in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or

3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable. 






 





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B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).

The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State/Province;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Vendor’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter. 






 





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Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.

D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.

E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their 






 





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respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. LIABILITY

Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications.

12. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.

If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article.

Each party will be responsible for any breach of this Article by any of their respective sublicensees.

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a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos.
b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.

D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.







 





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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:







 





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x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit







 





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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Professional/Technical, Errors and Omissions, and/or Miscellaneous Professional Liability. During the term of this Contract, Vendor will maintain coverage for all claims the Vendor may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Vendor’s professional services required under this Contract.

Minimum Limits:
$2,000,000 per claim or event
$2,000,000 – annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance 






 





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maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.

Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government. 






 





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The following list only applies when a Participating Entity accesses Vendor’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 






 





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hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any 






 





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agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.







 





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22. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.

Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell PlayPower, Inc.

By: __________________________ By: __________________________ Jeremy Schwartz W. Todd Brinker
Title: Director of Operations &
Procurement/CPO
Title: Senior Vice President Global Sales &
Marketing Outdoor Play
Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________







 










 











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From: Tim Robinson
To: Public Comment
Subject: Pride Flags
Date: Thursday, June 8, 2023 2:08:36 PM
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Thank you for the opportunity to express my disappointment in the City of Nevada City's decision to fly the Pride flags in town. These deeply offend me.

I support personal freedom and freedom of choice. Let people be lesbian, gay, trans...whatever. They can do this in peace but as a city, we do not need to promote their sexual preferences and choices. We don't need this in our face for a month straight.

In my opinion, the only flags that should be flown by any government entity are the US or military flags.

I can guarantee I am not the only person that feels this way.

Tim Robinson
Cell: 530-559-5633
From: Miriam Morris
To: Public Comment
Subject: Public Comment: Nevada City Council Meeting Item 12 Date: Monday, June 12, 2023 5:04:54 PM
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Dear Council,
I have just a few comments on the proposed budget item.

There are several mentions of the proposed conversion of a field at 7-Hills to a “turf” field, starting with the creation of a bid process March 2024.

I am interpreting “turf” to mean a synthetic grass field.

Please read this excerpted content from a news story published last fall:

Boston’s mayor, Michelle Wu, has ordered no new artificial turf to be installed in city parks, making Boston the largest municipality in a small but growing number around the nation to limit use of the product because it contains dangerous chemicals.

All artificial turf is made with toxic PFAS compounds and some is still produced with ground-up tires that can contain heavy metals, benzene, VOCs and other carcinogens that can present a health threat. The material also emits high levels of methane, a potent greenhouse gas, and sheds microplastics and other chemicals into waterways. “We already know there are toxic chemicals in the products, so why would we continue to utilize them and have children roll around on them when we have a safe alternative, which is natural grass?” asked Sarah Evans, an environmental health professor for the Icahn School of Medicine at Mount Sinai.

There are many reasons why an artificial turf field and park are not aligned with Nevada City’s goals: Exposing our children to increased toxins, creating a “heat island” in a time of hotter summers, using plastics that will shed microplastics and have little ability to be recycled, possibly infiltrating the Deer Creek watershed with toxins. Why would this even be considered?
Thank you for your time.

Miriam Morris