Agenda packet, regular meeting, first session — Nevada City City Council, October 4, 2023

City of Nevada City
City Council

REGULAR MEETING
City Hall – Beryl P. Robinson, Jr. Conference Room
317 Broad Street, Nevada City, CA 95959
WEDNESDAY October 4, 2023 6:30 PM

MISSION STATEMENT
The City of Nevada City is dedicated to preserving and enhancing its small-town character and historical architecture while providing quality public services for our current and future residents, businesses, and visitors.

Daniela Fernández, Mayor
Gary Petersen, Vice Mayor Doug Fleming, Council Member
Adam Kline, Council Member Lou Ceci, Council Member
NOTICE TO THE PUBLIC:

The public is encouraged to participate in or observe this meeting by:

1. Attending this meeting in person at the City of Nevada City Council Chambers located at 317 Broad Street Nevada City, California.

2. Observing this meeting live from the City of Nevada City YouTube channel at:
https://www.youtube.com/channel/UCXSQwrXtey12YIl3IbyGMYQ

3. Observe this meeting live from the local government cable channel 17 Public comments may be made:

1. In person: Live at the meeting. Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration. Comments for all agenda items are limited to a speaking time of three minutes.

2. Via Zoom: If you choose to join the City Council Meeting via Zoom video conference you will be able to utilize “Raise Hand”. If joining by internet:
https://us02web.zoom.us/j/89009138474 If joining by telephone: Dial 1-669-900-9128 Webinar ID: 890 0913 8474, dial *9 (push the asterisks button followed by the five button) to “Raise Hand”. The Mayor will call on those who wish to speak at the appropriate time, not to exceed three minutes.

3. In writing: Email your comments to [email protected] or provide your comments in writing to the Deputy City Clerk at City Hall. Comments will be accepted until 7pm on the Monday prior to the meeting date. Comments will not be read during the City Council meeting (due to virtual participation option above) but will be forwarded to all Council Members and made available for public review prior to the City Council Meeting. When sending an email, it is extremely helpful to include the following:
• Full Name
• Address (specific or general, i.e.: resident in unincorporated Nevada City) • The item number that you are commenting on
Any writing that is a public record that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at City Hall, 317 Broad Street, Nevada City, California during normal business hours. Government Code § 54957.5(b)(1). Copies will also be provided at the appropriate meeting.

In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in this meeting, please contact the Deputy City Clerk at 530-265-0187 Extension 133. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].

MEETING PROCEDURES:

All items on agenda will be open for public comments before final action is taken. Speakers must restrict comments to the item as it appears on the agenda and stay within a three-minute time limit (or lesser time if the Mayor determines it necessary due to the number of persons who may wish to speak on an item). The Mayor similarly has the discretion of limiting the total discussion time for an item as may be necessary.

Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council. These Standards and Procedures shall apply to all City Council Meetings, members of the public:
(a) Shall limit comment time to that listed on the agenda; (b) May criticize City policies, procedures, programs and/or services or the acts or omissions of Council Members in carrying out their responsibilities as public officials, but shall refrain from disruptive behavior;
(c) Shall speak only from the podium when recognized by the Mayor, and shall address comments to the Mayor and not to staff or members of the audience; (d) Shall not approach individual Council Members while a meeting is in progress; (e) May provide written materials (10 copies recommended) to the Council during a meeting by giving the materials directly to the City Clerk.

The Mayor or presiding member of the Council has the authority to remove, or designate a person to remove, an individual for disrupting the Council meeting. Disruptive behavior is any action that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting.

Before taking this action, the Mayor/presiding member shall warn the individual that their behavior is disruptive and that failure to cease this behavior may result in their removal. If the behavior does not promptly cease, the individual may be removed.

No warning is required to precede removal if an individual engages in behavior that is a true threat of force. A true threat of force has sufficient indicia of intent and seriousness so that a reasonable observer would perceive it to be an actual threat to use force by the person who makes the threat.

CALL TO ORDER
NISENAN TRIBE RECOGNITION: This City Council Meeting Convenes on the Ancestral Territories of the Nevada City Rancheria Nisenan Tribe

PLEDGE OF ALLEGIANCE
ROLL CALL _____ Mayor Fernández
_____ Vice-Mayor Petersen
_____ Councilmember Fleming
_____ Councilmember Kline
_____ Councilmember Ceci
ADOPTION OF THE AGENDA (This is the time for agenda modifications) ANNOUNCEMENT OF ACTION FROM CLOSED SESSION (if needed)

PRESENTATIONS
Proclamation: Breast Cancer Awareness Month
Proclamation: Code Enforcement Appreciation Week
Proclamation: National Fire Prevention Week
Proclamation: National Community Planning Month
PUBLIC COMMENT: Government Code Section 54954.3 provides that any member of the public may address the City Council on any matter NOT ON THE AGENDA that is within the subject matter jurisdiction of the city. The Brown Act, with limited exceptions, does not allow the Council or staff to discuss issues brought forth under Public Comment. The Council cannot take action on non-agenda items. Concerns may be referred to staff or placed on a future agenda. Please note that comments from the public will also be taken on each agenda item at the time it is heard. Speakers must adhere to the meeting procedures identified above.

CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine in nature and will be approved by one motion. There will be no separate discussion of these items.

Councilmembers or the City Manager may remove items from the Consent Agenda for separate discussion and action by City Council. Members of the public may request to remove items from the Consent Agenda, during Consent Agenda public comment, for separate discussion and action by the City Council, but action is required by the City Council to do so by motion, second and roll call vote. Unless the City Council removes an item from the Consent Calendar for separate discussion, public comments are invited as to the consent calendar as a whole and limited to three minutes per person (or lesser time if the Mayor determines it necessary due to the number of persons who may wish to speak on the Consent Calendar). Any item removed for separate discussion and action will be taken up following the motion to approve the Consent Agenda.

1. Action Minutes September 27, 2023, Regular Meeting
Recommended Action: Review and approve the minutes

2. Accounts Payable – September 2023
Recommended Action: Receive and file the report

3. Police Activity Report September 2023
Recommended Action: Receive and file the report

4. Building Activity Report September 2023
Recommended Action: Receive and file the report

5. Consideration of the Special Event Street Closure Request for the Updated Nevada City Chamber of Commerce Seven Hills Event on October 28, 2023 Recommended Action: Approve and authorize the special event street closure requests per the updated submitted application

6. Consideration of a Legal Services Agreement for City Attorney Services with the Law Offices of Jones Mayer and Authorize the City Manager to Sign and Related Documents
Recommended Action: Approve the agreement
CONSENT ITEMS FORWARD (if needed): Items pulled from the Consent Agenda will be discussed individually with action taken by separate motion.

BUSINESS

7. Consideration of a Commercial Lease Agreement for 420 Broad Street (Historic Firehouse No. 2), Nevada City, to Nevada County Professional Firefighters IAFF Local 3800 (Local) and Authorize the City Manager to Execute the Lease Recommended Action: Approve the lease

8. Discussion on a Potential Tax to Fund the Needs Identified in a Comprehensive Citywide Wildfire Risk Reduction Action Plan
Recommended Action: Provide direction on a potential tax

9. Consideration of Approval of Grant Writing Services Request for Proposal (RFP) Award to California Consulting Inc. and Authorize the City Manager to Negotiate Final Rates and Execute any Related Documents Recommended Action: Approve the contract award and authorize the City Manager to negotiate rates and execute any related documents.

CITY MANAGER, COUNCILMEMBER REPORTS AND FUTURE AGENDA ITEMS

ADJOURNMENT
The meeting will adjourn at 9:30 P.M. unless a decision is made by motion of a Councilmember to extend the time.

Certification of Posting of Agenda
I, Gabrielle Christakes, Deputy City Clerk for the City of Nevada City, declare that the foregoing agenda for the October 4, 2023, Regular Meeting of the Nevada City City Council was posted September 29, 2023, at the entrance of City Hall. The agenda, along with staff reports, is also posted on the City’s website.

Signed September 29, 2023, at Nevada City, California
____________________________________________________
Gabrielle Christakes, Deputy City Clerk
City of Nevada City
City Council

REGULAR MEETING
City Hall – Beryl P. Robinson, Jr. Conference Room
317 Broad Street, Nevada City, CA 95959
WEDNESDAY October 4, 2023 6:30 PM

Daniela Fernández, Mayor
Gary Petersen, Vice Mayor Doug Fleming, Council Member
Adam Kline, Council Member Lou Ceci, Council Member
NOTICE TO THE PUBLIC:

The public is encouraged to participate in or observe this meeting by:

1. Attending this meeting in person at the City of Nevada City Council Chambers located at 317 Broad Street Nevada City, California.

2. Observing this meeting live from the City of Nevada City YouTube channel at:
https://www.youtube.com/channel/UCXSQwrXtey12YIl3IbyGMYQ

3. Observe this meeting live from the local government cable channel 17 Public comments may be made:

MEETING PROCEDURES:

CALL TO ORDER
NISENAN TRIBE RECOGNITION: This City Council Meeting Convenes on the Ancestral Territories of the Nevada City Rancheria Nisenan Tribe

CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine in nature and will be approved by one motion. There will be no separate discussion of these items.

1. Action Minutes September 27, 2023, Regular Meeting
Recommended Action: Review and approve the minutes

2. Accounts Payable – September 2023
Recommended Action: Receive and file the report

3. Police Activity Report September 2023
Recommended Action: Receive and file the report

4. Building Activity Report September 2023
Recommended Action: Receive and file the report

BUSINESS

8. Discussion on a Potential Tax to Fund the Needs Identified in a Comprehensive Citywide Wildfire Risk Reduction Action Plan
Recommended Action: Provide direction on a potential tax

CITY MANAGER, COUNCILMEMBER REPORTS AND FUTURE AGENDA ITEMS

ADJOURNMENT
The meeting will adjourn at 9:30 P.M. unless a decision is made by motion of a Councilmember to extend the time.

Signed September 29, 2023, at Nevada City, California
____________________________________________________
Gabrielle Christakes, Deputy City Clerk

PROCLAMATION
Breast Cancer Awareness Month October 2023
WHEREAS, breast cancer is the second most commonly diagnosed form of cancer for women in the United States, expected to be detected in nearly 300,000 American Women in 2023; and WHEREAS, breast cancer remains the second leading cause of cancer death among American women. It is projected that it will claim more than 40,000 women in the United States in 2023; and WHEREAS, although men are not as susceptible to developing this form of cancer as women, 2,360 men are expected to be diagnosed with breast cancer this year. While survival rates for men and women with breast cancer are similar at parallel stages, men report symptoms less frequently, and are therefore at a greater risk of developing an advanced case of breast cancer before detection; and WHEREAS, death rates from breast cancer have been declining, and this change is believed to be the result of earlier detection and improved treatment; and
WHEREAS, researchers, scientists, numerous nonprofit organizations, and breast cancer survivors are dedicated to discovering the cure for breast cancer. During the month of October, we acknowledge the extraordinary commitment and effort invested in this cause, and support those who are working towards a cure; and
WHEREAS, we recognize the breast cancer survivors among us and honor their faith and courage. Over two and a half million American breast cancer survivors today give us hope of a better future for those affected by breast cancer; and
WHEREAS, increased breast cancer screening increases early detection; reduces death; increases life expectancy; decreases late-stage cancer diagnoses; and increases five-year survival rates; and WHEREAS, the City of Nevada City joins communities across our nation to increase the awareness about the importance for people to make an informed decision with their health care provider about early detection and testing for breast cancer;
NOW, THEREFORE, be it resolved that the City Council of the City of Nevada City does hereby recognize October 2023 as Breast Cancer Awareness Month in our nation and City.

Dated this 4th day of October 2023
______________________________________
Daniela Fernández, Mayor

PROCLAMATION
Code Enforcement Officer Appreciation Week
October 8-14, 2023
WHEREAS, Code Enforcement Officers provide for the safety, health, and welfare of those who live, work, play, and thrive in Nevada City through the enforcement of various building, zoning, housing, animal control, environmental, and health and safety codes and laws; and WHEREAS, Code Enforcement Officers have challenging and demanding roles and improve the quality of live for residents and businesses of Nevada City; and
WHEREAS, Code Enforcement Officers are dedicated, highly qualified and trained professionals who share the goals of preventing neighborhood deterioration, enhancing the community, and ensuring community safety; and
WHEREAS, Code Enforcement Officers often have a highly visible role in the community and regularly interact with the public; and
WHEREAS, the City of Nevada City wishes to recognize and honor our Code Enforcement Officer and acknowledge her role in leading the way to improve quality of live within our communities; NOW, THEREFORE, be it resolved that the City Council of the City of Nevada City does hereby recognize October 8-14, 2023, as Code Enforcement Officer Appreciation Week in Nevada City.

Dated this 4th day of October 2023
______________________________________
Daniela Fernández, Mayor

PROCLAMATION
Fire Prevention Week
October 8-14, 2023
WHEREAS, the City of Nevada City is committed to ensuring the safety and security of all those living in and visiting our community; and
WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and
WHEREAS, home fires killed more than 2,800 people in the United States in 2021, according to the National Fire Protection Association® (NFPA®), and fire departments in the United States responded to 338,000 home fires; and
WHEREAS, cooking is the leading cause of home fires in the United States and fire departments responded to more than 166,400 annually between 2016 and 2020; and WHEREAS, two of every five home fires start in the kitchen with 31% of these fires resulting from unattended cooking and more than half of reported non-fatal home cooking fire injuries occurred when the victims tried to fight the fire themselves; and
WHEREAS, children under five face a higher risk of non-fire burns associated with cooking than being burned in a cooking fire; so residents should turn pot handles toward the back of the stove; always keep a lid nearby when cooking; keep a three-foot kid-free zone around the stove, oven, and other things that could get hot; watch what they heat; and set a timer to remind them that they are cooking; and WHEREAS, residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire and working smoke alarms cut the risk of dying in reported home fires almost in half; and
WHEREAS, Nevada City first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; residents are responsive to public education measures and are able to take personal steps to increase their safety from fire, especially in their homes; NOW, THEREFORE, be it resolved that the City Council of the City of Nevada City does hereby recognize October 8-14, 2023, as Fire Prevention Week in Nevada City.

Dated this 4th day of October 2023
______________________________________
Daniela Fernández, Mayor

PROCLAMATION
National Community Planning Month
October 2023
WHEREAS, change is constant and affects all cities, towns, suburbs, counties, boroughs, townships, rural areas, and other places; and
WHEREAS, community planning and plans can help manage this change in a way that provides better choices for how people work and live; and
WHEREAS, community planning provides an opportunity for all residents to be meaningfully involved in making choices that determine the future of their community; and WHEREAS, the full benefit of planning requires public officials and citizens who understand, support, and demand excellence in planning and plan implementation; and WHEREAS, the month of October is designated as National Community Planning Month throughout the United States of America and its territories; and
WHEREAS, American Planning Association endorses National Community Planning Month as an opportunity to highlight how planning is essential to recovery and how planners can lead communities to equitable, resilient and long-lasting recovery; and
WHEREAS, the celebration of National Community Planning Month gives us the opportunity to publicly recognize the participation and dedication of the members of the planning commission and our City Planner who have contributed their time and expertise to the improvement of Nevada City; and NOW, THEREFORE, be it resolved that the City Council of the City of Nevada City does hereby recognize October 2023, as Community Planning Month in Nevada City.

Dated this 4th day of October 2023
______________________________________
Daniela Fernández, Mayor

1 CITY OF NEVADA CITY

ACTION MINUTES
REGULAR CITY COUNCIL MEETING OF SEPPTEMBER 27, 2023
NOTE: This meeting is available to view on the City’s website www.nevadacityca.gov – Go to Quick Links and Click on Agendas & Minutes and find the Archived Videos in the middle of the screen. Select the meeting date and Click on Video to watch the meeting. For website assistance, please contact Gabrielle Christakes, Deputy City Clerk at (530) 265-2496, ext 133. - City Council Meetings are available on DVD. To order, contact City Hall - cost is $15.00 per DVD. - Closed Session Meetings are not recorded.

CLOSED SESSION: 5:30 Call to Order
Roll Call: Present: Mayor Fernàndez, Councilmembers Petersen, Kline, Ceci

Absent: Councilmember Fleming
6:00 PM Adjourned
No Reportable Action
REGULAR MEETING – 6:30 PM - Call to Order

NISENAN TRIBE RECOGNITION
PLEDGE OF ALLEGIANCE:

Roll Call: Present: Mayor Fernàndez, Vice Mayor Petersen, Councilmembers Fleming, Kline, Ceci ADOPTION OF THE AGENDA:

Action: Motion by Fleming, seconded by Ceci to adopt the Agenda for September27, 2023 Meeting (Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci PUBLIC COMMENT (Per Government Code Section 54954.3)
Please refer to the meeting video on the City’s website at www.nevadacityca.gov.

PRESENTATIONS
Swearing In Ceremony: K-9 Police Officer Ruby
City Teamwork: Police Department and Public Works
CONSENT ITEMS:

1. Action Minutes September 13, 2023, Regular Meeting
Recommended Action: Review and approve the minutes

2. Fire Activity Report – August 2023
Recommended Action: Receive and file the report
2 3. Consideration of the Surplus of One Nevada City Police Department Ford Fusion (Vehicle #30) and Authorize the City Manager to Dispose of the Vehicle for Best Value Consistent with the Purchasing Policy
Recommended Action: Surplus the vehicle

4. Second Reading and Consideration of Ordinance 2023-09: An Ordinance of the City Council of the City of Nevada City Adding Chapter 2.38 (“Public Arts Commission”) to Title 2 (“Administration and Personnel”) of the City of Nevada City Municipal Code, Relating to the Establishment of a Public Arts Commission
Recommended Action: Hold second reading and adopt the ordinance Action: Motion by Ceci, Seconded by Petersen, to approve items 1 through 3 on Consent (Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci Item #4 Pulled by Ceci for further discussion
Action: Motion by Kline, Seconded by Fleming, to approve item 4 on Consent (Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci

BUSINESS

5. Consideration of Adoption of Resolution 2023-45: A Resolution of the City Council of the City of Nevada City, California Approving a Date Change for the Regular City Council Meetings in October 2023
Recommended Action: Adopt the resolution
Action: Motion by Ceci, Seconded by Petersen to Approve Resolution 2023-48 of the City Council of the City of Nevada City, California Approving a Date Change for the Regular City Council Meetings in October 2023
(Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci

6. Consideration of a City Grants Management Policy
Recommended Action: Adopt the policy
Action: Motion by Petersen, Seconded by Kline to Adopt the Grants Management Policy (Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci

7. Consideration of Approval of the Purchase, Installation, and Two-Year Maintenance Agreement for Six Security Cameras from Flock Safety in the amount of $40,500.00 and Authorize the City Manager to Sign and Required Documents Recommended Action: Approve the purchase
Action: Motion by Fleming, Seconded by Petersen to Approve the Purchase, Installation, and Two-Year Maintenance Agreement for Six Security Cameras from Flock Safety in the amount of $40,500.00 and Authorize the City Manager to Sign and Required Documents (Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci 3 8. Consideration of Adoption of Resolution No. 2023-46: A Resolution of the City Council of the City of Nevada City, California Adopting a Records Retention Schedule, Authorizing Destruction of Certain Records, and Rescinding Resolution 2015-36 Recommended Action: Adopt the resolution
Action: Motion by Kline, Seconded by Ceci to Adopt Resolution 2023-46 of the City Council of the City of Nevada City, California Adopting a Records Retention Schedule, Authorizing Destruction of Certain Records, and Rescinding Resolution 2015-36
(Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci CITY MANAGER AND COUNCILMEMBER REPORTS: Verbal report provided ADJOURNMENT: 806 PM
AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Daniela Fernàndez, Mayor
ATTEST:
____________________________
Niel Locke, City Clerk

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: October 4, 2023 Agenda Item No. 02
Subject: Accounts Payable Activity Report September 2023 From: Brittnie Neundorfer, Accounting Technician
Date: September 29, 2023
Reviewed & Approved:

City Manager: STG
City Attorney:

Recommended Action: Receive and file the report.

ISSUE STATEMENT AND DISCUSSION:

The attached Accounts Payable Report for September 2023 reviews the accounts payable and check register for the month.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None.

STRATEGIC PLAN ALIGNMENT:

This action, reporting on the program, is consistent with the embedded strategic initiative of Engagement:

Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

None.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

Accounts Payable Report September 2023

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: October 04, 2023 Agenda Item No. 03
Subject: Monthly Statistical Crime Data September 2023
From: Dan Foss, Chief of Police
Date: September 28, 2023
Reviewed & Approved:

City Manager: STG
City Attorney:

Recommended Action: Receive and file.

ISSUE STATEMENT AND DISCUSSION:

Attached is the monthly statistical crime report from September 2023, for the Nevada City Police Department. Refer to the attached spreadsheet for additional information.

For September, one of our focuses was on working with local business owners to encourage people, who traditionally have been loitering in specific areas and frequently drinking alcohol in public, to move along.

Officers contacted managers and owners of the businesses that sell alcoholic beverages in Nevada City.

The Officers explained that providing or selling alcoholic beverages to a person who frequently drinks outside the establishment or is known to abuse alcohol could be a violation of their ABC license. Businesses were receptive and compliant with the information provided, and there was a noticeable change in the number of people drinking in public in and around our downtown area. NCPD personnel will always be available to help anyone seeking aid for substance abuse, and limiting the availability of certain substances is an integral part of the process.

Code enforcement for the Nevada City Police Department this month focused heavily on assisting property owners in gaining compliance with all required fees and licenses for short-term rentals. Working closely with the planning department, Code Enforcement sent out several information packets detailing how to obtain all required licenses. Code Enforcement is creating a spreadsheet listing all known short-term rentals and their current compliance with the required licensing and fees. We will continue working with rental property owners until we have full compliance.

Nevada City Police Department will always be available for comments and will notify the council of any concerns.

STRATEGIC PLAN ALIGNMENT:

This action is consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None.

ENVIRONMENTAL CONSIDERATIONS:

None.

LEGAL REVIEW:

None.

ATTACHMENTS:

September 2023 Case Report

CURRENT PERIOD SAME PERIOD LAST YEAR CHANGE
Type Number Percent Cleared* Percent Number Percent Cleared* Percent Number Percent Case Report Type
ANIMAL 1 1% 0 0% 0 0% 0 0% 1 100%
ASSAULT - A 1 1% 0 0% 0 0% 0 0% 1 100%
ASSAULT - S 1 1% 0 0% 0 0% 0 0% 1 100%
AUTO THEFT 1 1% 0 0% 1 1% 0 0% 0 0%
BURGLARY 2 3% 0 0% 0 0% 0 0% 2 200%
CODE ENFORCEMENT 0 0% 0 0% 2 2% 0 0% -2 -200%
COPP/DIRECTED PATROL 0 0% 0 0% 2 2% 0 0% -2 -200%
COURT ORDER 2 3% 0 0% 0 0% 0 0% 2 200%
DISORDERLY 5 7% 0 0% 0 0% 0 0% 5 500%
DOMESTIC DISPUTE 0 0% 0 0% 1 1% 0 0% -1 -100%
DUI 6 9% 0 0% 3 3% 1 33% 3 300%
FOUND PROPERTY 5 7% 0 0% 7 8% 0 0% -2 -200%
FRAUD 1 1% 0 0% 0 0% 0 0% 1 100%
GENERAL 0 0% 0 0% 8 9% 3 38% -8 -800%
HIT-RUN 0 0% 0 0% 1 1% 0 0% -1 -100%
HIT-RUN-N 1 1% 0 0% 0 0% 0 0% 1 100%
LIQUOR LAWS 3 4% 1 33% 1 1% 0 0% 2 200%
MENTAL HEALTH 0 0% 0 0% 1 1% 0 0% -1 -100%
MISC INFO RPT 5 7% 0 0% 17 19% 0 0% -12 -1200%
MISSING 0 0% 0 0% 1 1% 0 0% -1 -100%
MUNI CODE 0 0% 0 0% 2 2% 0 0% -2 -200%
MVSTOP 2 3% 0 0% 5 6% 0 0% -3 -300%
NARCOTICS 2 3% 1 50% 5 6% 2 40% -3 -300%
OA 0 0% 0 0% 1 1% 0 0% -1 -100%
OTHER OFFENSE 0 0% 0 0% 1 1% 0 0% -1 -100%
PROPERTY 2 3% 0 0% 0 0% 0 0% 2 200%
RECOVERED VEHICLE 0 0% 0 0% 1 1% 0 0% -1 -100%
RESIST 1 1% 0 0% 1 1% 0 0% 0 0%
RUNAWAY JUVENILE 1 1% 0 0% 0 0% 0 0% 1 100%
SEX OFFENSE 1 1% 0 0% 1 1% 0 0% 0 0%
STOLEN PROPERTY 1 1% 0 0% 1 1% 0 0% 0 0%
THEFT 1 1% 0 0% 1 1% 0 0% 0 0%
THREATS 1 1% 0 0% 0 0% 0 0% 1 100%
TOW 4 6% 0 0% 4 4% 0 0% 0 0%
TRAFFIC 0 0% 0 0% 1 1% 0 0% -1 -100%
TRAFFIC COLLISION 1 1% 0 0% 0 0% 0 0% 1 100%
TRESPASS 1 1% 0 0% 2 2% 1 50% -1 -100%
VANDALISM 2 3% 0 0% 2 2% 1 50% 0 0%
VOIDED CASE NUMBER 1 1% 0 0% 3 3% 0 0% -2 -200%
WARRANT ARREST 3 4% 1 33% 7 8% 1 14% -4 -400%
Total Case Reports 58 3 83 9 -25
RMS-185 v1.10 Printed 9/28/2023 11:12:42 AM Page 1 of 2 Total Pages

CITY OF NEVADA CITY
317 BROAD ST.

POLICE DEPARTMENT

MONTHLY STATISTICAL REPORT

CLEARED BY DISPO STATUS

REPORT PERIOD
September 2023
NEVADA CITY, CA 95959
(530) 265-4700

CURRENT PERIOD SAME PERIOD LAST YEAR CHANGE
Type Number Percent Cleared* Percent Number Percent Cleared* Percent Number Percent Arrest Type
Adult Arrests Felony 4 15% 1 25% 7 19% 1 14% -3 -300%
Adult Arrests Misd 22 85% 2 9% 28 78% 8 29% -6 -600%
Juvenile Arrests Felony 0 0% 0 0% 0 0% 0 0% 0 0%
Juvenile Arrests Misd 0 0% 0 0% 0 0% 0 0% 0 0%
Warrant Arrests** 0 0% 0 0% 0 0% 0 0% 0 0%
All Other Arrests 0 0% 0 0% 1 3% 0 0% -1 -100%
Total Arrests 26 3 36 9 -10
RMS-185 v1.10 Printed 9/28/2023 11:12:42 AM Page 2 of 2 Total Pages * Cleared - Is determined by the case disposition where the case is cleared by an arrest or an exception. ** Arrest Type, Warrant Arrests - Are Warrant reports where warrant type = 'ARREST'.

CITY OF NEVADA CITY
317 BROAD ST.

POLICE DEPARTMENT

MONTHLY STATISTICAL REPORT

CLEARED BY DISPO STATUS

REPORT PERIOD
September 2023
NEVADA CITY, CA 95959
(530) 265-4700

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: October 4, 2023 Agenda Item No. 04
Subject: Building Activity Report September 2023
From: Lisa McCandless, Interim City Planner
Date: September 28, 2023
Reviewed & Approved:

City Manager: STG
City Attorney:

Recommended Action: Receive and file the report.

ISSUE STATEMENT AND DISCUSSION:

The attached Building Activity Report for September 2023 reviews the actions and activities for the month.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None.

STRATEGIC PLAN ALIGNMENT:

This action, reporting on the program, is consistent with the embedded strategic initiative of Engagement:

Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

None.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

Building Activity Report September 2023
Building Activity Report - September 2023
Date Record Number Record Type Description Address Status 9/27/2023 23TMP-004330 Express Permit
tear off existing and reroof 23 sq's of
Owens corning trudef duration cool
fiberglass Class A composite shingles.
212 CLAY STREET, Nevada City
CA 95959
9/27/2023 233327 Express Permit
Remove 23 squares asphalt shingles and
replace with OC Duration CoolRoof
shingles.Replace and paint approx. 100
lin ft of 2x4 barge rafters.Install backflow
preventer.
316 JORDAN STREET, Nevada
City CA 95959 Received
9/26/2023 233304 Full Review
Studio/Shed with electrical 200sf with
Deck 160sfThis permit includes up to 6
inspections. Final inspection required.
116 PARKSIDE PLACE, Nevada
City CA 95959 In Review
9/26/2023 233303
Over the Counter
Permit
22kW standby generator with ATS &
SMM. Dedicated 1.25" NG line from
meter. Installed sewer backflow
prevention device to be verified at final.

Includes 2 inspections.
412 NEVADA STREET, Nevada
City CA 95959 Issued
9/26/2023 233301 Express Permit
Install 2 new Franklin batteries with 28.6
Wh
510 MAIN STREET, Nevada City
CA 95959 Received
9/26/2023 233309 Express Permit
Add non-bearing walls to enclose an
area for a half bath in an existing lower
level sewing room.
543 WEST BROAD STREET,
Nevada City CA 95959 Received
9/22/2023 233274 Express Permit
Web. Replace existing heating and
cooling equipment. System located
in/on side of house. Installed sewer
backflow prevention device to be
verified at final. Includes one inspection.

Final required.
320 GRACIE ROAD, Nevada City
CA 95959 Issued
9/19/2023 233223 Express Permit
Web. HVAC change-out with a matching
system and completely new duct
system. More than 25 feet of ducting.

Installed sewer backflow prevention
device to be verified at final. Includes
one inspection. Final required.
211 PARK AVENUE, Nevada City
CA 95959 Issued
9/19/2023 233224 Express Permit
Web. Install new 14KW generator with
100A ATS and new 100A sub-panel for
backed up loads in backyard. Backflow
prevention device verified. Includes two
inspections. Final required.
341 CLAY STREET, Nevada City
CA 95959 Issued
9/15/2023 233206
Over the Counter
Permit
Generac 22kW Installation with ATS.

Includes 2 inspections. Final required.
318 DRUMMOND STREET,
Nevada City CA 95959 Issued
9/14/2023 233184 Express Permit
Web. Add new 40 amp circuit and run
approximately 65â€™ 6 AWG wire in
Â¾â€• EMT conduit with 10 AWG ground
to new Juicebox for EV charging. Charger
uses 32 Amps. Overcurrent protection
device. Installed sewer backflow
prevention device to be verified at final.

Includes one inspection. Final required.
505 LONG STREET, Nevada City
CA 95959 Received
9/13/2023 233175 Express Permit
Agricultural electrical service for well
100amp to supply irrigation to native
cultural significant plant garden.
0 Champion, Nevada City CA
95959 Received
9/12/2023 233160 Express Permit
Web. Reroof. Cool Comp. 30 squares.

Installed sewer backflow prevention
device to be verified at final. PPR One
inspection. Final required.
508 LONG STREET, Nevada City
CA 95959 Received
9/12/2023 233166 Full Review
ADU 1 Bedroom 1 Bath 499 SF. 75 SF
Front Covered Porch. Includes 9
inspections. Final required.
430 SEARLS AVENUE, Nevada
City CA 95959 In Review
9/12/2023 233154 Express Permit
Web. Remove furnace and add ac.

Installed sewer backflow prevention
device to be verified at final. Includes
one inspection. Final required.
235 COMMERCIAL STREET,
Nevada City CA 95959 Finaled
9/5/2023 233081 Express Permit
Reroof. Cool Comp. 30 squares.

Installed sewer backflow prevention
device to be verified at final.
541 EAST BROAD STREET,
Nevada City CA 95959 Received
9/5/2023 233080 Express Permit
Web. Installation of PGE gas meter for
future backup generator. PGE handling
trenching/meter install. Distance from
meter to generator approx. 18 inches.

Installed sewer backflow prevention
device to be verified at final. Includes
one inspection. Final required.
227 BOURBON HILL ROAD,
Nevada City CA 95959 Issued
9/1/2023 233041 Express Permit
Web. Replace existing cooling
equipment only. System located in/on
side of house. Installed sewer backflow
prevention device to be verified at final.

Includes one inspection. Final required.
544 EAST BROAD STREET,
Nevada City CA 95959 Issued

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: October 4, 2023 Agenda Item No. 05
Subject: Consideration of the Special Event Street Closure Request for the Updated Nevada City Chamber of Commerce Seven Hills Event on October 28, 2023.

From: Sean Grayson, City Manager
Date: September 28, 2023
Reviewed & Approved:

City Manager:

City Attorney:

Recommended Action: Approve and authorize the special event street closure request per the submitted application.

ISSUE STATEMENT AND DISCUSSION:

On February 22, 2023, the City Council approved the Nevada City Chamber of Commerce 2023 and January/February 2024 special event applications. The applications included a Bikes and Brews event on June 3, 2023, in the Seven Hills District. The Nevada City Bicycle Classic that was scheduled for June 4, 2023, was cancelled so the Chamber also cancelled the related June 3, 2023, event. The Chamber agreed in its contract with the City to provide an inaugural Seven Hills District event in 2023 and they are rescheduling the cancelled June event and creating a new Seven Hills merchant focused event on Saturday October 28, 2023.

The proposed event hours are 1:00pm to 5:00pm with set-up and parking lot closures beginning at 10:00am and breakdown complete with parking lots reopen at 9:00pm. There are no street closures, but Argall Way and Searls Avenue will be impacted by the event occurring in parking lots on either side of the road.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None as this replaces a previously approved event with that had the same associated fees.

STRATEGIC PLAN ALIGNMENT:

This action is aligned with the Business Strategic Initiative: Business, Industry, and Cannabis Support.

Specifically, this action addresses, in part, goal #6, “Support tourism as a funding mechanism for our businesses.” This action is also consistent with the embedded strategic initiative of Engagement:

Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

Not applicable.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

Street Closure/Special Event Application

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: October 4, 2023 Agenda Item No. 06
Subject: Consideration of a Legal Services Agreement for City Attorney Services with the Law Offices of Jones Mayer and Authorize the City Manager to Sign and Related Documents.

From: Sean Grayson, City Manager
Date: September 28, 2023
Reviewed & Approved:

City Manager:

City Attorney:

Recommended Action: Approve the agreement.

ISSUE STATEMENT AND DISCUSSION:

The City uses the law firm of Jones Mayer for City Attorney services. Dean Pucci, a Jones Mayer attorney is the appointed City Attorney. Jones Mayer has requested a new agreement for a rate increases as follows:
• General legal services: Increase from $175/hour to $245/hour • Specialty matters/litigation: Increase from $185/hour to $285/hour • Paralegal services: Increase from $100/hour to $125/hour The current rates have been in place since 2015 and this is the first rate increase during that time. The increases represent an approximate 4% annual increase since the original rates were set. Although the City Attorney and other staff from Jones Mayer work with the City Manager and other City staff, the City Council is the appointing body for the position of City Attorney and must authorize both the assignment of Dean Pucci as City Attorney and the Jones Mayer contract. The City Council has reviewed the services provided by Dean Pucci and Jones Mayer and is pleased with the quality of legal advice and overall level of service provided.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None. The increased cost is budgeted for in the adopted fiscal year 2023/2024 budget.

STRATEGIC PLAN ALIGNMENT:

This action is consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

None.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

Legal Service Agreement – Jones Mayer
1 LEGAL SERVICES AGREEMENT

FOR CITY ATTORNEY SERVICES

CITY OF NEVADA CITY
This Legal Services Agreement for City Attorney Services ("Agreement") is made and entered into by and between the LAW OFFICES OF JONES MAYER ("Jones Mayer) and the CITY OF NEVADA CITY (the "City"), a municipal corporation of the State of California.

RECITALS
A. Jones Mayer is a firm in the general practice of law with extensive municipal experience, and is fully able to carry out the duties described in this Agreement.

B. Jones Mayer has been performing the duties of City Attorney for City since 2015.

C. The City and Jones Mayer desire to continue to contract with Jones Mayer to provide legal services to the City.

D. The previous Legal Services Agreement between the City and Jones Mayer from 2015 is hereby rescinded and replaced with this Agreement.

AGREEMENT
NOW, THEREFORE, in consideration of the mutual terms and conditions set forth in this Agreement, Jones Mayer and the City agree as follows:

1. APPOINTMENT OF CONTRACT CITY ATTORNEY
A. Dean Pucci is hereby designated and appointed as Contract City Attorney (“City Attorney”) of the City, and shall serve and be compensated as provided by this Agreement. The City Attorney shall process, coordinate, and direct, as necessary, all legal services provided under this Agreement in order to maximize the timeliness and usefulness of the delivery of such services. To the extent required by the City Council, the City Attorney shall attend all City Council meetings and other meetings, and be available at all reasonable times to the Mayor and City Council, the City Manager, and persons designated by the City Manager, in relationship to all legal services to be furnished by Jones Mayer under this Agreement. The City Attorney shall also direct and coordinate all internal activities so that all services provided by Jones Mayer under this Agreement to the City shall be fully competent, professional, consistent, timely, and in accordance with the standards prevalent in the industry. It is expressly understood that the experience, knowledge, capability, and reputation of the designated and appointed City Attorney are a substantial inducement for the City to enter into this Agreement. The City Attorney shall be responsible during the term of this Agreement for directing all activities of Jones Mayer on behalf of the City and devoting such time as necessary to personally supervise such services.

The primary assignment of the City Attorney shall not be changed by Jones Mayer without the express approval of the City.
2 B. All attorneys of Jones Mayer assigned to perform approved City business shall, at all times while this Agreement is in effect and at their sole cost and expense, be fully qualified and licensed to practice law in the State of California and before all appropriate federal courts and other bodies and tribunals.

C. The term of this Agreement shall commence on October 1, 2023, and shall continue unless it is terminated in accordance with Section 11 of this Agreement, or amended by mutual written agreement of the parties.

2. SCOPE OF WORK
A. Jones Mayer agrees to perform all necessary legal services as Contract City Attorney, and shall:

1. Attend all regularly scheduled and special City Council meetings and City Council study sessions.

2. Attend other meetings at City Hall or via conference call as required by the City Council or the City Manager.

4. Advise the City Council; appointed Commissions, Committees, and Boards; City staff; and other City officials on all legal matters pertaining to City business.

5. Prepare, review, and approve as to form, contracts, agreements, resolutions, ordinances, and all other standard City documents.

6. Prepare such written and oral legal opinions as shall, from time to time, be requested by the City.

7. Perform such other routine legal services as are required, from time to time, by the City Council or the City Manager.

8. Represent the City and the City's officials, officers, and employees in litigation and administrative proceedings as directed by the City Council or the City Manager.

9. At the request of the City, Jones and Mayer may be asked to provide an estimate of hours and cost to complete a special project or task assigned by the City Manager, or designee, the City Council.

10. Prosecution of Nevada City Municipal Code violations shall be provided by Jones Mayer, if requested under this Agreement. The City Prosecutor or his/her designees shall provide those legal services which are determined to be reasonably required to represent City, and shall take reasonable steps to keep City informed of progress and to respond to City’s inquiries. City understands that the City Prosecutor and his designees will be exercising their independent prosecutorial judgment in connection with all code enforcement matters in consultation with City’s staff.
3 B. The City reserves the right to retain, at its sole option, other legal counsel for specialized legal matters. The City Attorney will supervise outside legal counsel’s work. This reservation of rights does not preclude the City from assigning these matters to Jones Mayer as part of the scope of duties under this Section 2 or requesting recommendations concerning the selection of outside legal counsel.

3. COMPENSATION
Jones and Mayer shall be compensated under the terms of this Agreement as follows:

A. General Legal Services
The City shall pay Jones Mayer attorneys at the rate of $245 per hour for general legal services. The City shall pay Jones Mayer paralegals at the rate of $125 per hour.

B. Specialized Legal Services/Special Projects/Litigation Specialized projects and litigation shall be billed to the City at the rate of $285 per hour.

All costs and expenses, except for those as set forth in Section 3.D below shall be deemed included in the foregoing hourly billing rates. All costs and expenses, except for those as set forth in Section 3.D below shall be deemed included in the foregoing hourly billing rates.

C. Billing and Rate Increases
Jones Mayer shall provide a monthly billing report indicating actual time spent under general legal services, litigation matters, and additional specialized projects.

The foregoing hourly rates shall remain in full force and effect for one (1) year.

Thereafter, the foregoing billing rates shall be adjusted annually (effective as of the anniversary date of this Agreement) to reflect any increase in the cost of living based on the Consumer Price Index increase for the prior year utilizing the standard as established by the Bureau of Labor Statistics of the U.S. Department of Labor for consumers in the Nevada County area, or another mutually agreed upon index based on comparable data should the Consumer Price Index established by the Bureau of Labor Statistics be unavailable not to exceed 5% per year.

D. Billable Activities for General Legal Services/Expenses Under General Legal Services, Jones Mayer will bill one hour each way for travel to and from our offices to the City. Otherwise, the firm does not bill mileage, fax, word processing, small reproduction matters (under 100 pages), or simple computer legal research costs.

Additionally, it is agreed that the cost for administrative staff to perform clerical duties including but not limited to reviewing emails, scheduling meetings or general office filing will not be billable expenditures. When billing for legal research, the entry must reflect a description of the topic researched and its relevance to the effort.
4 Jones Mayer shall be reimbursed for direct out-of-pocket expenses actually and necessarily incurred in the course of providing legal services under this Agreement in preparation for and maintaining the prosecution or defense of litigation, including without limitation: court costs, jury fees, service costs, witness fees, deposition costs, reporters' fees, title reports, photographs, diagrams, maps, and similar expenses.

E. Monthly Statements
Jones Mayer shall submit statements of all payments due under this Agreement on a monthly basis to the City Manager. All work performed by Jones Mayer shall be billed in increments of tenths of an hour. The statement shall be in a form approved by the City, and shall set forth a description of all work performed, the hours worked, the identity of each person performing the work, the rate charged, the identity of the person requesting work, and any litigation costs or expenses eligible for reimbursement.

F. Payment
All hours shall be billed by the 15th day of each month following the close of the month for which hours are being provided. Payment for hours shall be due and payable within thirty days following submission of the billing statement to the City.

4. PROHIBITION AGAINST SUBCONTRACTING DELEGATING OR ASSIGNMENT Jones Mayer shall not contract with or delegate to any individual or other entity to perform on the City's behalf, in whole or in part, any of the services required under this Agreement without the prior express approval of the City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior express approval of the City.

5. CONFLICT OF INTEREST
Jones Mayer shall at all times avoid conflicts of interest in the performance of this Agreement. In the event that a conflict arises, Jones Mayer shall immediately notify City.

Within thirty (30) days following execution of this Agreement, Jones Mayer shall file a conflict of interest disclosure statement setting forth any information related to potential conflicts of interest to the extent such disclosure is required by law, including City’s adopted conflict of interest code.

6. INDEPENDENT CONTRACTOR
Jones Mayer shall perform all services required under this Agreement as an independent contractor of the City, and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Jones Mayer shall not at any time or in any manner represent that it or any of its employees or agents are City employees.

7. DISPUTE RESOLUTION
5 If any dispute or disagreement arises between the City and Jones Mayer as to any matter relating to this Agreement, including but not limited to the scope of services, the performance of the respective responsibilities of the City and Jones Mayer, the quality of the services rendered, and the billing of such services, the City and Jones Mayer agree to confer and attempt to resolve the matter informally. If the parties cannot agree, they agree that they will refer the dispute for resolution to mediation to the fullest extent permitted by law. The parties are aware that mediation is a voluntary process and pledge to cooperate fully and fairly with the mediator in an attempt to reach a mutually satisfactory compromise of any dispute or disagreement. The mediator shall be chosen by mutual agreement of the parties, and mediation shall commence within thirty (30) days of either party's written request to the other for mediation. Any agreement reached by the mediation shall be reduced to writing, be signed by the parties, and be binding on them. This provision for mediation is an effort to protect, preserve, and respect the requisites of a productive attorney-client relationship, but shall be without prejudice to either party pursuing its other lawful remedies.

8. INSURANCE AND INDEMNIFICATION
A. Insurance

1. Jones Mayer shall procure and maintain, at its cost:
a. Commercial General Liability insurance with limits not less than $1 million per occurrence. Such insurance shall designate City, its elected and appointed officials, employees, and volunteers as additional insureds.

Such insurance shall be primary and not contribute with any insurance or self-insurance maintained by City.
b. Business automobile liability insurance with limits not less than $1 million per occurrence. Such insurance shall include coverage for owned, nonowned, and hired automobiles. c. Professional liability insurance with limits not less than $2,000,000 per occurrence.
d. Workers’ compensation insurance as required by California law and Employer’s Liability insurance with limits not less than $1 million per accident for bodily injury or disease. The workers’ compensation insurance shall contain an endorsement stating the insurer waives any right of subrogation against City, its elected and appointed officials, employees and volunteers.

2. All such policies shall provide City 30 days’ notice of cancellation. Selfinsured retentions must be declared and approved by City. 6 3. Prior to commencement of work, and throughout the term of this Agreement, Jones Mayer shall furnish City with certificates evidencing compliance with the insurance requirements above. Jones Mayer agrees to provide complete, certified copies of all required insurance policies if requested by the City.

4. Insurance shall be placed with insurers that maintain an A.M. Best rating of A-, VII or better, or otherwise meet the written approval of the City.

5. The Contractor shall ensure that subcontractors maintain insurance that complies with the requirements stated herein.

B. Indemnification
Jones Mayer shall defend, indemnify, and hold harmless the City, and its officers and employees, from and against any and all actions, suits, proceedings, claims, demands, losses, costs and expenses, including legal costs and attorneys' fees, for injury to person(s) or damages to property (including property owned by the City), and for errors and omissions committed by Jones Mayer, its officers, employees, and agents, to the extent arising out of Jones Mayer's performance under this Agreement, except where such injury, damage, error(s) or omission(s) may be caused by City's sole negligence, active negligence, or willful misconduct or that of the City’s officers or employees.

9. RECORDS AND REPORTS
A. Records
Jones Mayer shall keep such books and records as shall be necessary to perform the services required by this Agreement and to enable the City to evaluate the performance of the required services. The City shall have full and free access to such books and records that deal specifically with the services performed by Jones Mayer for City at all reasonable times, including the right to inspect, copy, audit, and make summaries and transcripts from such records.

B. Ownership of Documents
All reports, records, documents, and other materials prepared by Jones Mayer, its employees and agents in the performance of this Agreement shall be the property of the City and shall be delivered to the City upon request by the City or upon termination of this Agreement.

Jones Mayer shall have no claim for further or additional compensation as a result of the exercise by the City of its full rights of ownership of the documents and material hereunder. Jones Mayer may retain copies of such documents for its own use.

C. Release of Documents
7 No report, record, document, or other material prepared by Jones Mayer in the performance of services under this Agreement shall be released publicly without prior written approval of the City, except as may be required by law.

10. NONDISCRIMINATION
Jones Mayer pledges there shall be no discrimination against or segregation of any person or group of persons on account of race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of services under this Agreement.

11. TERMINATION
A. Termination By City
Jones Mayer shall at all times serve under the terms of this Agreement at the pleasure of the City Council, and the City Council hereby reserves the right to terminate this Agreement at will, with or without cause, by providing written notice to Jones Mayer. Upon receipt of any notice of termination, Jones Mayer shall cease all services under this Agreement except as may be specifically approved by the City. At that time, all further obligations of the City to pay Jones Mayer for services rendered under this Agreement shall thereupon cease, except as set forth in Section 11.C below; provided, however, that the City shall be obliged to pay for all services, costs, and expenditures lawfully incurred by Jones Mayer prior to the effective date of such termination, or subsequent to the date of termination at the direction of City.

B. Termination By Jones Mayer
Jones Mayer reserves the right to terminate this Agreement by giving thirty (30) days' advance written notice to City.

C. Mutual Obligations Upon Termination By Either Party
In the event of termination of this Agreement by either party, Jones Mayer shall cooperate with the City in transferring the files and assignments to the City Clerk or other person designated by City pending the hiring of another City Attorney. Jones Mayer shall be compensated at the hourly rates set forth in Section 3.A of this Agreement should Jones Mayer be called upon to perform any services after the effective date of termination, including the transfer of files and assignments.

12. NOTICES
Notices regarding this Agreement shall be given in writing to the parties at the following addresses:
8 City Manager
City of Nevada City
317 Broad Street
Nevada City, CA 95959
Jones Mayer
6349 Auburn Blvd
Citrus Heights, CA 95621

13. AMENDMENT OF AGREEMENT
This Agreement contains all of the agreements of Jones Mayer and the City. This Agreement may be amended at any time by mutual consent of the parties by an instrument in writing.

14. LEGAL REPRESENTATION
Both parties have had the opportunity to consult with legal counsel of its choice in the negotiation, review and execution of this Agreement. Each party shall bear its own fees in connection with the preparation and negotiation of this Agreement.

15. WARRANTY OF AUTHORIZED SIGNATURES
Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the party for whom he or she purports to sign.

IN WITNESS WHEREOF, the duly authorized representatives of the parties have executed this Agreement in duplicate the ______________ day of _________________________, 2023.

CITY OF NEVADA CITY
Municipal Corporation of the State of
California
By:_______________________________
Sean Grayson, City Manager

JONES MAYER
By:_______________________________
Richard D. Jones, President

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: October 4, 2023 Agenda Item No. 07
Subject: Consideration of a Commercial Lease Agreement for 420 Broad Street (Historic Firehouse No. 2), Nevada City, to Nevada County Professional Firefighters IAFF Local 3800 (Local) and Authorize the City Manager to Execute the Lease.

From: Sean Grayson, City Manager
Date: September 25, 2023
Reviewed & Approved:

City Manager:

City Attorney:

Recommended Action: Approve the lease.

ISSUE STATEMENT AND DISCUSSION:

The City of Nevada City has long owned the historic Firehouse No. 2 at 420 Broad Street. The facility has been leased for a variety of activities over the years and has been previously used by the fire department for activities. The location has not been used for lease in recent years. Nevada County Firefighters IAFF Local 3800 has expressed interest in using upstairs of the facility for a meeting hall and to support the city’s historic and educational activities through non-exclusive use of the downstairs of the facility.

The attached commercial lease agreement would provide a one-year lease of 420 Broad Street property to the Local using the same standard conditions as other contemporary leases from the City. The lease is for exclusive use of the upstairs and non-exclusive use of the downstairs / apparatus bay (garage). Given the unique aspects of the building the following non-traditional requirements are included in the lease to provide market rate value to the city through non-lease rate means:
• The lease rate will be $1/month paid in advance.
• The Local shall provide value to the building and the City through in-kind actions that are equal to $12,000 for the one-year term of the lease which is equivalent to the market value of the lease. The inkind work shall be coordinated with and receive approval of the City Manager. All approved and completed work shall be reported to the City on a quarterly basis beginning on December 1, 2023. The work shall include the following components:
• The Local will provide in-kind work to clean, update, rehabilitate, or maintain the facility. • The Local will develop and implement a volunteer history docent program to allow the historic fire apparatus bay to be open on specified days and events and to share relevant fire department city and regional history. This will include creating, curating, and maintaining displays of historical items. • The Local agrees to submit a permanent sign design consistent with the historical nature of the building to the City Planner for consideration by February 29, 2024. The Local may but is not required to submit a separate sign design recognizing the Local’s presence at the building. The City will be responsible for the permanent sign costs and all fees and the Local will be responsible for any cost for their optional sign.

FINANCIAL AND/OR POLICY IMPLICATIONS:

The City received no lease revenue from the location in fiscal year 2022/2023. The de minimis lease amount will not change city revenues but the in-kind work from the lessee will reduced anticipated city expenses for maintenance of the location by $5000 over the year lease.

STRATEGIC PLAN ALIGNMENT:

This action is consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

Not applicable.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

Commercial Lease Agreement

COMMERCIAL LEASE AGREEMENT

BETWEEN THE CITY OF NEVADA CITY AND NEVADA COUNTY PROFESSIONAL FIREFIGHTERS IAFF LOCAL 3800 FOR PROPERTY AT 420 BROAD STREET This Commercial Lease Agreement (Lease) is entered into on this 4th day of October 2023, by and between the CITY OF NEVADA CITY ("Lessor") and Nevada County Professional Firefighters IAFF Local 3800 ("Lessee").

RECITALS
WHEREAS, Lessor is the owner of land and improvements at 420 Broad Street, Nevada City, CA. The current site is not occupied by a lessee or tenant.

WHEREAS, Lessor and Lessee desire to enter into a lease for the Leased Premises.

NOW, THEREFORE, the parties mutually agree as follows:

1. Premises: Lessor hereby leases to Lessee and Lessee leases from Lessor for the term of the rental, and upon all of the conditions set forth herein, that Leased Premises located at 420 Broad Street, consisting approximately 750 square feet of space, together with all improvements within the leasehold space and appurtenances thereto and a right of access to and from the premises. Lessee shall have exclusive use of the upstairs and bathroom for the building. Lessee shall have non-exclusive access to the downstairs for use as defined in #7 of this agreement or for special activities that may be approved in advance by the Lessor.

2. Term: The Term of this Lease shall be for one (1) year, beginning on November 1, 2023, and ending on October 31, 2024.

3. Early Termination: Lessee may, upon 45 days’ written notice to Lessor, terminate this lease. Termination will be effective as of the last day of the calendar month following the end of the 45-day notice period. Termination charge will be in addition to all rent due up to the termination day.

4. Rent: Lessee shall pay to Lessor One Dollar ($1.00) per month, with the full-year lease amount payable in advance prior to September 1, 2023, to Lessor at City Hall, 317 Broad Street, Nevada City, CA 95959. Lessee agrees to provide in-kind value to the Lessor through activities as identified in #7 of this agreement.

5. Security Deposit: Tenant shall not be obligated to pay to Lessor a "Security Deposit

6. Use: The Leased Premises shall be used by Lessee for conducting Lessee's business of union membership activities. Lessee shall not permit or engage in any activity that will affect an increase in the rate of insurance for the Building in which the premises is contained, nor shall lessee permit or commit any nuisance thereon. Lessee shall not do or permit anything to be done in or about the Leased Premises which will in any way obstruct or interfere with the rights of other tenants or occupants of the premises or injure or annoy them, nor shall Lessee commit nor allow to be committed any waste in or upon the premises. Lessee shall comply with all rules, regulations, ordinances, codes and laws of all governmental authorities having jurisdiction over the premises.

7. In-Kind Actions Required: Lessee shall provide value to the building and Lessor through in-kind actions that are equal to $12,000 for the one-year term of the lease which is equivalent to the market value of the lease. The in-kind work shall be coordinated with and receive approval of the City Manager. All approved and completed work shall be reported to the City on a quarterly basis beginning on December 1, 2023. The work shall include the following components:
a. Lessee will provide in-kind work to clean, update, rehabilitate, or maintain the facility.
b. Lessee will develop and implement a volunteer history docent program to allow the historic fire apparatus bay to be open on specified days and events and to share relevant fire department city and regional history. This will include creating, curating, and maintaining displays of historical items. c. Lessee will prepare a sign application for consideration of the Planning Commission that includes a historically relevant sign for the facility and may include a separate but integrated sign component specific to the Lessee. The Lessor will bear all costs for signage and related permitting except that Lessor shall be solely responsible for any sign or component that is specific to the Lessee.

8. Parking: Lessor will provide two off-street parking spaces to the rear of the building, accessible from Commercial Street during City Hall business hours only, for the duration of the lease.

9. Utilities: Lessor will remain responsible for all utilities for the duration of the lease unless any non-city utility billing increases by more than 50% over the previous year’s use in which case Lessee must reimburse the City for any cost over the 50% increase on a monthly basis, payable within 30 days of invoice from the Lessor. Lessee acknowledges that the Leased Premises are designed to a limited office environment and has minimal electrical facilities and non-standard office lighting. Lessee shall not use any equipment or devices that utilizes excessive electrical energy or which may, in Lessor's reasonable opinion, over load the wiring or interfere with or unduly increase the cost of electrical services to other tenants. Lessee shall no use sell, distribute otherwise use water from the Leased Premises other than for onsite business use.

10. Alterations, Improvements, Maintenance, and Repairs: Lessee shall not make any alterations or improvements to the Leased Premises without the prior written consent of Lessor. Any such approved alterations and improvements shall be at Lessee's sole cost and expense, subject to acceptance by Lessor. Lessee shall be entitled to credits against rent therefor only to the extent Lessor may agree upon in advance.

11. Cleanliness and Working Order: Lessee shall keep the Leased Premises in good order and clean condition.

12. Taxes: Lessee shall pay, before delinquency, any and all taxes levied or assessed during the term of the Lease Agreement on all of the Lessee's leasehold improvements, equipment, furniture, fixtures and other property located in the premises. In the event any or all of the Lessee's leasehold improvements, equipment, furniture, fixtures, and personal property is assessed and taxed with the Premises, Lessee shall pay to Lessor its share of such taxes within Twenty (20) days after delivery to Lessee by Lessor of a statement setting forth the amount of such taxes attributable to the Lessee's property.

In the event any tax is levied against Premises, Lessor and/or Lessee based on the Lessee's possessory interest in the Premises, Lessee shall pay such tax, in full, before delinquency. If this tax is assessed and taxed with the Premises, Lessee shall pay the taxes to the Lessor within 20 days after delivery to Lessee of a statement setting forth the amount of the taxes attributable to the Lessee's possessory interest in the Premises.

13. Insurance: If the Leased Premises or any other part of the Building is damaged by fire or other casualty resulting from any act of negligence by Lessee or by any of Lessee's agents, employees or invitees, rent shall not be diminished or abated while such damages are under repair, and Lessee shall be responsible for the costs of repair not covered by insurance.

Lessor shall maintain fire and extended coverage insurance on the Building and the Leased Premises in such amount as Lessor shall deem appropriate. Lessee shall be responsible, at its expense, for fire and extended coverage insurance on all of its personal property, including removable trade fixtures, located in the Leased Premises.

Lessee shall, each at its own expense, maintain a policy or policies of comprehensive general liability insurance with respect to its particular activities in the Building with the premiums thereon fully paid on or before due date. Such insurance policy shall be issued by and binding upon an insurance company approved by Lessor and shall afford minimum protection of not less than $1,000,000 combined single limit coverage of bodily injury, property damage or combination thereof. Lessee shall provide that said insurance lists the City of Nevada City as additionally insured on the policy. Lessee shall provide Lessor with current Certificates of Insurance evidencing Lessee's compliance with this Paragraph.

14. Signs: Any signage proposed by Lessee must comply with applicable zoning ordinances and shall be subject to Lessor approval as to size, location and appearance. Lessee agrees to submit a permanent sign design consistent with the historical nature of the building to the City Planner for consideration by February 29, 2024. Lessee may but is not required to submit a separate sign design recognizing the Lessee presence at the building. Lessee shall be responsible for all costs related to the signs except that the Lessor shall be responsible for the cost of the permanent sign if approved by the City Manager. Lessor agrees to process the sign applications without cost to the Lessee.

15. Entry: Lessor shall have the right to enter upon the Leased Premises at reasonable hours to inspect the same, provided Lessor shall not thereby unreasonably interfere with Lessee's business on the Leased Premises.

16. Default: Upon default in any term or condition of this Lease, the Lessor shall have the right to undertake any or all remedies permitted by Law, including declaring the term of the lease ended and terminated and re-entry to take possession if Lessee fails to cure any default within fifteen (15) days after receipt of written notice of the default.

17. Quiet Possession: Lessor covenants and agrees that so long as Lessee performs all of its obligations hereunder, Lessor will keep and maintain Lessee in quiet, peaceable and undisturbed and uninterrupted possession of the Leased Premises during the term of this Lease.

18. Notice: Any notice required or permitted under this Lease shall be deemed sufficiently given or served if sent by United States certified mail, return receipt requested, addressed as follows:

Lessor: City of Nevada City, 317 Broad Street, Nevada City, CA 95959 Lessee: Local 3800, 412 Commercial St., Nevada City, CA 95959 Lessor and Lessee shall each have the right from time to time to change the place notice is to be given under this paragraph by written notice thereof to the other party.

19. Waiver: No waiver of any default of Lessor or Lessee hereunder shall be implied from any omission to take any action on account of such default if such default persists or is repeated, and no express waiver shall affect any default other than the default specified in the express waiver and that only for the time and to the extent therein stated.

20. Sublease and Assignment: Lessee shall not sublet or assign this Lease nor allow any other person or business to use or occupy the Leased Premises without the prior written consent of Lessor, which consent may not be unreasonably withheld.

21. Surrender: At the end or the term of this Lease or upon earlier termination for default, Lessee shall surrender and deliver up the premises in the same condition as it presently exists, reasonable wear and tear excluded.

22. Final Agreement: This Agreement terminates and supersedes all prior understandings or agreements on the subject matter hereof. This Agreement may be modified only by a further writing that is duly executed by both parties.

IN WITNESS WHEREOF, the parties have executed this Lease as of the day and year below:
_____________________________ ____________________
Clayton Thomas, President Date
Nevada County Professional Firefighters
Local 3800 – Lessee
_____________________________ ____________________
Sean Grayson, City Manager Date
City of Nevada City – Lessor

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: October 4, 2023 Agenda Item No. 08
Subject: Discussion on a Comprehensive Citywide Wildfire Risk Reduction Action Plan and a Potential Tax to Fund the Needs Identified.

From: Sean Grayson, City Manager
Date: September 29, 2023
Reviewed & Approved:

City Manager:

City Attorney:

Recommended Action: Provide direction on a potential tax.

ISSUE STATEMENT AND DISCUSSION:

The City of Nevada City has had a need for Citywide Wildfire Risk Reduction planning for a long period.

The city has a Fire Safety Advisory Committee with City Council appointment community members and City Councilmembers participating to advise the City Council on the persistent threat of fire in the community. The City’s strategic plan includes a strategic initiative of Fire: Wildfire and structural fire prevention, mitigation, and education. Although the seven strategic initiatives within the strategic plan are not prioritized, wildfire was the most commonly mentioned risk and addressing the risk of wildfire was the most commonly requested action by those that participated in the strategic planning process. There was support from a number of community groups and individuals for the County of Nevada Measure V in 2022 which was a failed sales tax to support countywide fire risk reduction. The City’s 5-year Capital Improvement Program (CIP) includes several projects nearing $500,000 and approximately $400,000 in annual deferred cost related to the unmet needs of fuels mitigation of the approximately 440 acres of city owned or controlled land.

The City’s Fire Safety Advisory Committee has made recommendations on a variety of fire risk activities.

At their September 28, 2023, the Committee evaluated a draft Action Plan and scheduled an October 12, 2023, meeting to update the plan and consider recommending it to the City Council for adoption. The Action Plan includes proposed areas of work, actions and timelines and is based on the previous work and recommendations of the committee which includes support for actions related to public safety, vegetation management / fuels mitigation, and community education and outreach.

A draft list of actionable items and their annual expense related to a draft program implementation is provided below.

Actionable Item Cost
City property defensible space and fuels maintenance $450,000 Roadside hardening $50,000
Evacuation route planning, maintenance, and signage $20,000 Emergency siren installation and maintenance $15,000
Education and outreach $150,000
Firewise Community microgrants $50,000
Curbside green waste program $50,000
Home hardening grants $100,000
Maintenance of Plans (CWPP, Action Plan, Urban Forestry) $50,000 Grant writing and grant matching $100,000
Creation and maintenance of temporary refuge areas $10,000 Functional evacuation exercises $5,000
Private property partnership project grants $100,000
Total $1,150,000
The city has already budgeted for a new Community Risk Reduction and Outreach Officer to oversee the program and its implementation at an annual cost of $150,000 for the position, vehicle, and related work expenses. Additionally, the city has secured $100,000 a year for five years to provide for a wildfire fuels mitigation equipment operator through a Proposition 64 grant. Removing the combined $250,000 annual investment already accounted for by the City, the net annual need to fund the program is $900,000.

The City has an existing Public Safety Tax (Measure M) that ensures the City’s fire station is staffed under contract year-round. Using Measure M and general fund monies Nevada City enjoys the presence of three fire stations staffed year-round within the City limits: Nevada City Fire Station #5 on Providence Mine Road, Nevada County Consolidated Fire Station 84 on Coyote Street, and CALFIRE station 20 on Ridge Road. All three stations are dispatched from the same location and can and do respond to calls within the City based upon a closed resource agreement among the agencies. The consolidated Battalion Chief (shift commander) and Grass Valley Fire Department Battalion Chief are also both stationed in Nevada City.

Given the high level of staffing provided through the existing public safety tax, there are no new responders included in the funding summary above.

Tax Considerations
In order for the City Council to consider placing a tax measure on the March 4, 2024, ballot there are several considerations regarding the potential tax that staff requests the City Council provide direction on for the creation of the draft tax ordinance to be presented for first reading at the October 18, 2023. City Council meeting:

Type and Rate of Tax
The city may impose a sales tax within its incorporated boundaries. The City’s sales tax rate is currently

8.375% which is lower than the 8.5% in the adjoining City of Grass Valley (Grass Valley is considering a similar tax for a similar need). The majority of sales tax generated in Nevada City is retained by the State of California. 0.5% goes to the County of Nevada for Library services. 1% is general fund revenue retained by the City. 0.5% is the Measure M Special Tax for streets, water, and wastewater. 0.375% is the Measure C Special Tax for public safety currently paying for a police officer and a portion of the City’s contract for fire department staffing. A sales tax at the rate of 0.5% (same as Measure M) is anticipated to generate $900,000 in the first year of implementation.

General Tax or Special Tax
General sales taxes are general fund revenues available for any permitted use as authorized by the City Council. Special sales taxes are revenues restricted to the specific special purposes as defined by vote approval. Nevada City’s two other sales tax measures are special taxes. General taxes require 50% plus 1 vote to pass while special taxes require a 2/3 majority vote to pass. There is a statewide ballot measure that has qualified for the March 2024 ballot that would, among other things, require essentially all taxes achieve a supermajority of 2/3 to pass. The measure, if passed, would also repeal any measure on the March 2024 ballot that did not achieve the 2/3 supermajority even if offered as a special tax with a current threshold to pass of 50% plus one vote.

Duration of Tax / Sunset
Taxes may be in perpetuity or have a defined end known as a sunset at which they would end (sunset) and would require voter approval to be extended through a new measure process. A five-year sunset is a common length of time to demonstrate the impact of the use of sales tax initiative. Measure S and its predecessor street taxes in Nevada City had five-year sunsets; the voters removed the sunset approving the permanent Measure M in 2021.

Oversight
Taxes may have a separate oversight committee to provide review of the use of the tax revenue. The City’s current Measure M and Measure C taxes both have an oversight committee appointed for them.

Specific uses
Special sales taxes have defined uses for the revenue. The defined uses should match those of the need, in this case as articulated in the draft Action Plan, budget, and other city documents an example would be:

1. Prevent wildfires.

2. Reduce flammable vegetation throughout the city.

3. Designate, improve, and train on emergency evacuation routes.

4. Improve education, outreach, and community training on wildfire prevention and building / home hardening.

5. Enhance community oriented defensible space inspection practices.

6. Establish and maintain emergency communications and early warning systems.

Example description
To maintain and enhance critical Nevada City services with locally controlled funding that cannot be taken by the State, such as: wildfire prevention / emergency preparedness; reducing flammable brush; home hardening; improving evacuation routes and defensible space to save lives; supporting firewise communities; enhancing communications / early warning and community education; shall the City of Nevada City measure establishing a ½¢ sales tax, providing $900,000 annually for five years, with citizen oversight / audits, be adopted?
Timeline
If the City Council directs, staff will present the first reading of an ordinance to implement a sales tax and a resolution calling for the March 4, 2024, election at the October 18, 2023, City Council meeting. The second reading of the ordinance would occur on November 8, 2023.

Next Steps
Staff requests that the City Council solicit community stakeholder input at the meeting and provide direction to staff with regard to the item which will return to the City Council on October 18, 2023, for consideration of adoption of the Nevada City Fire Safety Advisory Committee recommended Action Plan and a potential tax measure.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None with this action. The actual funding amount of a potential tax would be based upon the rate and return on a quarterly basis should the tax measure be placed on the ballot and approved by the voters.

STRATEGIC PLAN ALIGNMENT:

This action is consistent with the strategic initiative of Fire: Wildfire and structural fire prevention, mitigation, and education. This action is also consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

Not applicable.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

None.

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: October 4, 2023 Agenda Item No. 09
Subject: Consideration of Approval of Grant Writing Services Request for Proposal (RFP) Award to California Consulting, Inc. and Authorize the City Manager to Negotiate Final Rates and Execute any Related Documents.

From: Stephen Erlandson, Assistant City Manager
Date: September 28, 2023
Reviewed & Approved:

City Manager: STG
City Attorney:

Recommended Action: Approve the contract award and authorize the City Manager to execute any related documents.

ISSUE STATEMENT AND DISCUSSION:

The City of Nevada City continues its practice of taking advantage of granting opportunities to support operations, programs, and capital improvement projects with major sources of grant awards coming from the Federal government, State of California, local agencies, and private organizations. To further enhance potential grant opportunities, the City issued a Request for Proposals (RFP) for Grant Writing Services on August 1, 2023, in compliance with Nevada City Municipal Code Sec. 3.08.050. The RFP was posted on the City’s website, and in response the City received proposals from the following eight (8) firms:
• APTIM
• California Consulting
• Focus Point Emergency Management
• Interwest Consulting Group
• LSI Business Development
• Osprey Consulting Group
• REY Engineers
• The CrisCom Company
The proposal evaluation committee consisted of the Assistant City Manager, Accounting Technician, and a member of the City Council with professional experience in grant writing. Criteria used to evaluate the proposals included:
• Completeness of response
• Technical criteria
• Qualifications
• Experience
• Cost/fee structure
• Ability to meet the needs of the City
Based on the above criteria the evaluation committee recommends one firm, California Consulting, Inc., for consideration based upon their overall ranking. California Consulting, Inc. is recommended as the City’s primary grant writing firm due to their qualifications, experience in obtaining federal grants, substantial and proven experience in securing various State of California grants, and their proposed cost/fee structure.

Staff believes that these factors make California Consulting, Inc. the most cost beneficial choice for the City.

The respective costs/fee structures and annual costs proposed by the eight vendors are provided as attachments to this report and are summarized as follows:

Software Vendor Hourly
Rate
Estimated
Annual Cost
APTIM $80 to $260 depending on
level of consultant staff
$40,103
California Consulting $150 $42,000
Focus Point Emergency Management 1 Undeterminable $60,000 Interwest Consulting Group 2 $75 to $320 depending on
level of consultant staff
$25,600 to $164,349
LSI Business Development 3 Research : $85
Writing & Applying: $95
Program Management:
$150
Undeterminable
Osprey Consulting Group 4 $25 to $145 depending on
level of consultant staff
Undeterminable
REY Engineers 5 Undeterminable Undeterminable
The CrisCom Company 6 Undeterminable $54,000
1 Hourly rate not provided and could not be calculated due to no estimate of hours/time. 2 Range based on estimated costs for a small grant to a large/complex grant as provided by Interwest Consulting Group. 3 Estimated annual cost is undeterminable as no estimate of hours/time was provided in the proposal. Maximum of 5 grant applications per year.
4 Estimated annual cost is undeterminable as no estimate of hours/time was provided in the proposal. Osprey would provide a proposal for each opportunity on a fixed fee schedule based on the above rates. 5 Estimated hourly rate and annual cost is undeterminable as no cost estimates were provided. 6 Hourly rate not provided and could not be calculated due to no estimate of hours/time.

Staff will separately award on-call contracts to one or more of the firms that responded to the RFP for specialized grant services where the firms have unique expertise that may be needed on future grant applications. The on-call contracts would only incur costs to the city in the event staff requests specific services from a firm. At this point in time, staff intends to award on-call contracts to Focus Point Emergency Management for specialized public safety/emergency preparedness grants and R.E.Y.

Engineers for specialized engineering/water/wastewater grants. The on-call contracts would be entered into based on negotiated fees based on hourly rates as proposed in the respective proposals or on an agreed time and materials basis subject to the City Manager’s purchasing authority or Council approval.

FINANCIAL AND/OR POLICY IMPLICATIONS:

Funding of $42,000 is available in the FY 2023-24 General Fund Operating Budget to cover the costs of an annual agreement with California Consulting. Funding will be included in subsequent operating budgets to cover the entire term of the agreement. Funding for on-call grant writing services is available in the FY 2023-24 General Fund Operating Budget and will be allocated based on the nature of the grant.

STRATEGIC PLAN ALIGNMENT:

This action, reporting on the program, is consistent with the embedded strategic initiative of Engagement:

Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

None.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:
➢ California Consulting, Inc. Grant Writing Services RFP Proposal ➢ Cost/Fee Structure Pages from Proposers

REQUEST FOR PROPOSAL
Grant Writing Services
Submitted: September 1, 2023
California Consulting
214 Main Street, Suite 102
El Segundo, CA 90245
(323) 728-9002
www.californiaconsulting.org
Table of Contents
Cover Page
Cover Letter
Firm Qualifications......................................................................................................3 Project Management Team...........................................................................................5 Project Approach .........................................................................................................8 Sample Work Plan .................................................................................................... 12 Municipal Client References......................................................................................14 Cost of Proposal.........................................................................................................15 Exhibit 1 – Municipal Grant Awards (partial list).................................................................18 September 1, 2023
City of Nevada City
Stephen Erlandson, Interim Assistant City Manager
317 Broad Street
Nevada City, CA 95959
Dear Mr. Erlandson,
California Consulting, Inc. is pleased to provide this response to the Request for Proposal for Grant Writing Services and to introduce the California Consulting Project Management Team to the City of Nevada City.

Founded in 2004, California Consulting, Inc., is the largest grant writing firm in California and has developed expertise in representing municipalities and has extensive experience with federal state, and local grant opportunities. California Consulting has expert skills in effective and persuasive grant writing for Municipalities. Our team has written over 1400 competitive successful federal, state, and private foundation grant applications that have been awarded to our clients. We are honored to provide grant writing services to the following counties, Kern County, San Benito County, Nevada County, San Bernardino County, Santa Cruz, Santa Maria, Berkeley, Sausalito, Stockton, Albany, Fairfield, Glendale, Ojai, Sebastopol, Newman, Waterford, and the Napa District Attorney’s Office and the Housing Authority of the County of Merced among others.

California Consulting has secured over $1.6 billion through the company’s combined efforts as noted on our website www.californiaconsulting.org. Our aggressive, hard-working, and resultsoriented style has translated into success for our clients. Our grant writers have developed municipal subject matter expertise in writing federal and state competitive applications as evidenced by our many municipal and county award-winning applications in Exhibit 1.

California Consulting’s main office is located at 214 Main Street, Suite 102, El Segundo, California 90245, and maintains an office in Oakland located at 1999 Harrison, 18th floor, Oakland, California, 94612. The Contact Person authorized to sign and bind the firm in the contract is Steve Samuelian, CEO, and can be reached at (323) 728-9002 or via email at [email protected]. or, the contact person regarding this RFP is Dan Rodriguez, Director of Operations. He may be reached at (323) 728-9002 or [email protected]. In addition, California Consulting has a Bay Area office located in Oakland and a Senior Business Associate responsible for our Northern California client relations.

We look forward to assisting the City of Nevada City to achieve its funding goals.

Warmest Regards,
Steve Samuelian, CEO
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Firm Qualifications
Founded in 2004, California Consulting has offices in Northern, Central and Southern California and is a proud sponsor of Municipal Management Association of Northern California (MMANC), California City Management Foundation (CCMF), and League of California Cities. Steve Samuelian is the owner/founder of California Consulting. We currently have approximately 80 clients statewide consisting of approximately 40 cities, almost 30 school districts, and several non-profit, and private sector clients. We have 45 team members from Chico in the North to San Diego in the South. California Consulting continues to grow and the majority of our new clients come from referrals from existing clients.

We have built a solid reputation by effectively communicating with our clients and working hard for them.

California Consulting is the largest grant writing firm in California. We have secured over $1.6 billion for our clients since inception through grant writing and governmental affairs efforts combined. California Consulting is a full-service grant writing firm. We are experts in the fields of grant research and identification, preparing comprehensive and concise grant application packages, submitting grants in a timely fashion, and following through after the grant has been submitted. California Consulting subscribes to a wide range of grant sites that allow us to track current and upcoming grants.

Through years of experience, our grant writers have a proven track record of success and have mastered their skills of identifying, researching, and obtaining funding for significant projects at every level of government. Our aggressive, hard-working, and results-oriented style has translated into millions of dollars for our clients. Our grant writers are diligent and stay current on every Federal, State, and private grant available on a myriad of different topics and public policy areas. We have written over 1400 competitive successful grant applications that have been awarded.

California Consulting is the leader in the grant writing industry. We have set the standard for the following:

1. Thorough knowledge of policy and subject matter grant writing expertise

2. Collaborative team approach to grant writing for every client

3. Grant advocacy for each client

4. Extensive grant administration, grant management, and grant reporting/compliance experience.

California Consulting staff is experienced in all facets of grant research, grant writing, and grant management. We thoroughly understand our client’s needs through open and continual communication.

Our grant writers have almost 200 years of grant writing experience combined. California Consulting works collaboratively with our clients to create a strategy to identify funding opportunities that align with the client’s needs, whether at the Federal, State, or Private level. California Consulting works collaboratively with our clients to create a strategy to identify funding opportunities that align with the client’s needs, whether at the Federal, State, or Private Foundation level. California Consulting is committed to the following:
• Identifying client projects and pairing those projects with funding opportunities • Developing quality grant applications
4 | P a g e
• Advocating for your grant application during the selection process • Conducting professional grant reporting, administration, and post-award compliance.

California Consulting Staff meets via Zoom or Conference call with clients to conduct a needs assessment at the outset of the contract in order to identify the client’s goals. We are highly experienced and capable of arranging and attending any meetings on behalf of the City. The California Consulting project manager assigned to the City will be the main point of contact. Our team will meet with the Staff immediately and continue to meet with Staff monthly to ensure an accurate and quality work product. Also, California Consulting will submit a written monthly report on the first day of each month to the City to outline all activities conducted for the City during the prior month. 5 | P a g e
Project Management Team
California Consulting will provide a project management team that will work in collaboration with our project managers to provide full grant writing services. The resumes listed below include qualifications, background, relevant skills, and number of years of experience in providing professional grant writing services.

Steve Samuelian, CEO has held various leadership posts during a career spanning over 37 years.

Steve was born and raised in the L.A. area and began his political and civic involvement in Los Angeles in 1982. In January 1995, Steve was appointed as Field Director for Congressional District 19. He was later promoted to District Director overseeing the 19th Congressional District Office staff and District operations for the Congressional office, where he served in this capacity for 8 years. In 2002, Steve was elected to the California State Assembly representing the 29th Assembly District. He was appointed to the Assembly Appropriations Committee by the Speaker and served as the Vice-Chairman of the Assembly Elections and Redistricting Committee. Currently, Steve is elected to the Board of Directors of the L.A.

County Business Federation (BizFed) where he is an elected Executive Committee Member serving as an Officer for one of the largest business organizations in the U.S. Additionally, Steve has been the recipient of several different awards from the L.A County Business Federation (BizFed) including the “Ambassador of the Year” award in 2018. BizFed is one of the nation’s largest and most prominent business organizations with many Fortune 500 corporate members. Steve serves as the Co-Chair of the USC Unruh Institute Ambassador Program http://dornsife.usc.edu/unruh/ambassador-press- release/. In January 2020 Steve was appointed as Vice-Chairman of the Athenian Leadership Council, the primary fundraising organization for the USC Sol Price School of Public Policy. In January 2019, Steve served as the Host Committee Chairman for the USC Sol Price School of Public Policy 90th Anniversary Gala at L.A. District Hall. The Price event was attended by hundreds of USC alumni, supporters, and several prominent elected officials. In 2017, Steve was asked to speak to Master’s Degree students at the UCLA Luskin School of Public Affairs and also moderated a panel sponsored by UCLA Luskin in 2016 dealing with the topic of Economic Development in L.A. County. In 2018, Steve was the recipient of an “Outstanding Achievement” award presented to him by the Consulate of the Republic of Armenia in Los Angeles. Steve has served on the Board of Directors of a Chamber of Commerce, a County United Way, and a Crime Stoppers organization. He has also been quoted in national, state, and local print and electronic media outlets regarding a variety of public policy issues. He has been a guest speaker for many associations (partial list) including League of California Cities, Independent Cities Association, Contract Cities Association, California School Board Association (CSBA) and Municipal Management Association of Northern California (MMANC) and others. Steve Samuelian founded California Consulting in 2004 the state’s largest grant writing company and the firm quickly established a reputation for hard work and a commitment to success for its clients.

David Marquez, Senior Project Manager has been with California Consulting for over 10 years.

He is focused on developing capacity building and community development-related services on behalf of non-profit agencies, local government, and the private sector to serve the diverse communities of Los Angeles. He has extensive experience and familiarity in the area of community and economic 6 | P a g e
development, social and health services, and planning and land use issues. He has combined his knowledge of varied issues with his experience in policy development, coalition building, grant management, fund development, and local government to develop both strategies for issue-oriented advocacy and program sustainability for his clients. David served as Chief Deputy of Legislation and Policy for former Los Angeles Councilmember Mike Hernandez, where he managed the legislative and planning staff. He began his career as a community organizer, over twenty years ago in East Los Angeles. He graduated from the University of La Verne with a Bachelor of Arts in History and International Studies.

Project Managers
At California Consulting, we operate using a collaborative team approach to grant writing and grant management. All individuals listed below are highly successful grant writers with an excellent track record. David Marquez, Senior Project Manager, manages all grant writing efforts and will assist the team whenever necessary.

Cecily Harris, Senior Project Manager has over 35 years of experience and has worked for numerous nonprofit organizations and municipalities as staff, consultant, or volunteer. Her niche has always been on the business side – fund development, government relations, marketing communications, program development, and implementation, community engagement, and education. Her passion is grantsmanship – the research, writing, and managing of foundation and government grants. Working in California between 1983 and 2018, Cecily served on numerous nonprofit organization Boards of Directors, was appointed to several cities, regional, and State of California committees and commissions, and recently held two elected positions. She served for ten years as a Mid-Peninsula Regional Open Space District Board Member. She has recent community service placements including Board Member on the San Francisco Bay Trail Project, Advisory Board Member on the San Francisco Bay Area Water Trail, and Commissioner on the State Boating and Waterways Commission. Since moving to Minnesota in October 2018, she now serves on the Metropolitan Council Parks and Open Space Commission, Park and Trails Legacy Advisory Committee as well as serving on the Boards of ArtReach St. Croix, Gateway Browns Creek Trail Association, and North Woods and Waters of the St Croix Heritage Area. She earned a Bachelor of Science degree in Renewable Natural Resources, and Wildlife Sciences from the University of Arizona and a Master of Business Administration, Marketing from Golden Gate University.

Karen Leventhal, Project Manager has over 10 years of experience. She has grant writing specialties are community and economy development, human rights, substance abuse prevention, developmental disability, emergency preparedness, gender-based sexual violence, diversity and inclusion, national service and volunteerism, community organizing, job placement and workforce development, emergency preparedness, COVID-19, starts ups, technology, entrepreneurship, social enterprise, sustainability (green), faith-based initiatives, farming and agriculture, housing and homelessness, food insecurity, supply chain, social responsibility, biotech, information and communications technology, youth leadership and development, health and much more. With intimate knowledge of how Grantmakers think, Karen has built programs from the ground up, so she has hands-on experience with nearly every aspect that a grant is expected to cover, including program design, staffing, metrics and evaluation, partnership development, project management, reporting, budgeting, policy implications and creation of final products. 7 | P a g e
Karen has degrees in Community Development (M.S.), Psychology (B.A.), and certificates in Farming, and Supply Chain and Logistics.

Karen Simpson, Senior Project Manager has been with California Consulting for over 7 years and has over 30 years of grant writing experience. She has served in municipal government for almost 30 years in the Cities of Los Angeles and Pomona. Ms. Simpson has garnered her grant-writing skills for federal and state funding opportunities from multiple communities and economic development programs.

She has extensive knowledge and training in grant program management, grant research, grant writing, and post-award program compliance. Ms. Simpson is skilled in building collaboration between community-based organizations, faith-based entities, educational entities, and social institutions, which resulted in Federal grant awards totaling $10.4 million in less than seven years. She has written grants addressing economic development, housing improvement, and lead-hazard control. Ms. Simpson is also a grant consultant for non-profit organizations providing grant writing services, capacity building, and funding strategies to help meet needs in underserved neighborhoods.

Jaimie Lewis, Senior Project Manager has a background in finance and budgeting with over 10 years of grant writing experience. Prior to joining California Consulting, Jaimie served as a grant writer and financial analyst for Omnitrans, San Bernardino County’s transportation provider, and assisted with projects for the 5310 program, authored a vanpool grant (CMAQ Funds), assisted with TIGER grant, managed FTA 5307 funds which funded the San Bernardino Transit Center project, assisted with the Metrolink expansion project in the District of Rialto: Sub Recipient Manager for Measure I Funds and performed the milestone reporting for FTA funding. Jaimie’s employment history includes work for the County of San Bernardino as a public health grant auditor, the State Agency of Equalization as a sales and use tax auditor, and as a small business owner for several businesses she founded. Jaimie has extensive knowledge in grant post-award management and milestone reporting, worked with many municipalities and numerous non-profits in the Southern California region, and has written and assisted in the grant management and monitoring efforts for many organizations. She is a graduate of California State University, Northridge, and earned her Bachelor’s Degree in business administration and Master’s Degree in public administration. Jaimie has written competitive grants and discretionary grants to aid in the awarding of over $48 million in federal, state, and private funding.

Michelle Ferguson is a Project Manager for California Consulting. Her grant writing expertise is built upon more than 20 years of writing and editing experience, primarily in journalism and in Colorado’s nonprofit sector. Throughout her career in grant writing and management, Michelle has raised nearly $9 million to benefit a wide spectrum of social causes ranging from improved student literacy levels to increasing equitable outcomes in healthcare for those uninsured and underinsured. Michelle functions as lead liaison and manages client portfolios, thereby incorporating any changes or edits communicated by clients in order to effectively bring their interests and goals to the forefront. Whether corporate, foundation or first-time funders, Michelle excels at cultivating partnerships with private and public sources to spearhead impactful change that is further bolstered by the power of community. 8 | P a g e
Project Approach
California Consulting is a full service grant writing firm. Our team members are experts in the fields of grant research and identification, preparing comprehensive and concise grant application packages, submitting grants in a timely fashion, and following through after the grant has been submitted to determine the status of the application.

California Consulting has a fundamental business philosophy founded on open communication and customizing each application.

1. Funding Needs Analysis: (In-Depth Meeting with Department Heads to review priorities and funding needs). Our team members learn about the client at the outset of the contract by conducting an in-depth Needs Assessment on a Zoom call with City Staff. Each client is assigned to a lead Project Manager and this Project Manager meets with the client regularly and on an ongoing basis.

2. Needs Assessment: (In-Depth Meeting with City Staff to review priorities and funding needs). We learn about the client at the outset of the contract by conducting an in-depth Needs Assessment. Each client is assigned to a lead Project Manager and they meet with the client regularly and continue dialog with them on an ongoing basis. This relationship-building is the key to keeping the grants pursued on target with the client’s overall goals.

Sample questions asked during the Needs Assessment:
 List and describe any program initiatives or priority projects.  What needs, projects, or content areas would you like to target for funding? The client can list specific projects or general areas in which you have funding needs.  List any grants for which you are considering applying or have decided to apply. In addition, please list what kind of grant-writing support would be helpful for each grant.  List past grant applications you would like to revise and submit again. • The Client will provide an established point of contact for the California Consulting Project Manager to contact regarding the grant.
• California Consulting will have reasonable access to the required information and documentation required to complete the grant on behalf of the Client. • The Client will provide the required information and documentation in a timely manner in order for California Consulting to submit the grant by the deadline. • California Consulting will provide a monthly report listing the Grant Opportunities we recommend for the Client based on the input from the Staff through ongoing communication. • We will provide the Client with monthly written reports on grants written, grants in progress, along with upcoming grant opportunities.
• We will provide training to Staff in preparation for successful grant proposals and applications.

3. Grant Funding Research and Identification: Our Project Management Team is an expert in grant identification. They conduct thorough research on an ongoing basis. We have several grant-related search engines and List Service websites we subscribe to in order to research all current and upcoming Federal, State, and Private Grants. We track current and upcoming grants in order to let our clients know what is available and what we recommend would fit their situation. The Project Manager will assist the Client in deciding which grants fit best with the Client’s projects that were identified at the 9 Needs Assessment. The Project Manager will be able to advise the Client on the strength of the Client’s project when competing for the grant and will make recommendations based on the Client’s budget and ability to meet the grant requirements, as well as any other factors regarding grant agency guidelines. Our team’s grant funding research will include “ No or No Go” analysis and our search will include the following but not limited to:
 Unhoused Services and Projects
 City Workforce Development
 Community/Economic Development
 Community and Municipal Planning
 Criminal Justice Technology and Programs
 Infrastructure Development and Maintenance
 Parks and Recreation
 Transportation/Highway /Sustainability/Transit
 GIS Geographic Information System

4. On-Call Grant Research – In addition to the areas defined above, other areas may also be identified through the funding needs analysis process including researching grant opportunities identified by the City and participating in funding agency Zoom meetings, webinars, and/or workshops.

5. Grant Proposal Development: Our Project Management Team will write all sections of the grant application. Once a grant has been identified, we work with staff to interpret guidelines and gather information necessary for a strong proposal and application. By learning about the Client’s history, needs, and how the award will positively impact the Client’s project, we are able to communicate that information with a clear and concise grant package to get the agency’s attention. When your staff and California Consulting agree to develop a grant proposal, we will develop a checklist and schedule. The checklist and schedule will include what items the Client will be responsible for and a timeline as to when we will need them submitted to our office. California Consulting retains copies of all grants we have submitted. If a similar grant application was previously approved, we will use this application as a guide when creating the Client’s application. A copy of the final grant submission will be sent to the City.

Below is a list of general tasks for our grant process:
a. Review similar successful grant applications and apply where possible b. Collect information on the project
c. Meet with staff to create an accurate scope of work, budget, timeline, narratives, and cost analysis
d. Attend pre-proposal conferences, and webinars, as necessary e. Coordinate with local agencies and organizations as needed when applying for collaborative grants
f. Obtain letters of support, when necessary
g. Work with staff to determine if City Council approval is required for submission and work with staff to prepare staff reports for the Council.
h. Draft proposals and send them to staff for review
i. Incorporate staff edits in final drafts to ensure the grant application is in the appropriate format with the required number of copies and that all other grant requirements are met 10 j. Submit completed application timely
k. Monitor funding agency until grant awards are announced l. Obtain Grant Funding Agency feedback if the grant is not awarded and provide the Client with findings and advice on future applications

6. Grant Management – In coordination with City staff, plan and implement grant programs, prepare budgets, monitor expenditures, track results, analyze financial data, prepare and submit progress reports to the funding agency, and close out grant program/project files.

7. Grant Advocacy: California Consulting would be pleased to contact any and all federal and state agencies to discuss your grant application and make presentations to agency boards as needed based on our longstanding relationships with the following:

CalTrans Department of Transportation
U.S. Federal Highway Administration
U.S. Environmental Protection Agency
California Environmental Protection Agency
California Department of Parks and Recreation
U.S. Bureau of Reclamation
California State Water Resources Control Board
California Department of Water Resources
California Energy Commission
Employment Training Panel
State Allocation Board
California Air Resources Board
U.S. Department of Energy
U.S. Department of Justice
Office of Juvenile Justice and Delinquency
U.S. Department of Housing and Urban Development-HUD
U.S. Economic Development Administration-EDA
California Housing and Community Development Department (partial list)

8. Preparation of Grant Application Documentation: The Project Manager will be responsible for preparing any associated exhibits and presentations related to the grant application being prepared.

The Project Manager will prepare any studies required for the grant application. If the study requires the services of a sub-consultant, the Project Manager will assist the Client in developing an RFP/Q in an effort to obtain a qualified sub-consultant for these services. The Project Manager will review and assist the Client in the preparation of plans, specifications, bid documents, and other documents prepared by the Client or other consultants to ensure grant requirements are in compliance.

9. Grant Review and Approval Process: California Consulting takes pride in our impeccable grant applications. We have been successful in this area due to our thorough quality assurance measures.

Our Grant Managers conduct group meetings with all Project Managers twice each month. In addition, our Grant Managers meet individually with each Project Manager regularly to review each client. 11 10. Project Schedule: We create a precise project timeline to ensure the grant is submitted on time. This time captures the submission deadline and establishes internal deadlines/checklists tor to obtain the information needed for quality submissions.

11. Written Monthly Reports: California Consulting will prepare a monthly report for the Client reflecting grants in progress, grants submitted, and grants awarded. This will provide the Client with a clear return on investment. Our staff is able to present this information to the City as requested by the Client. Our Project Managers with the Senior Project Manager will participate in and attend monthly meetings to report on work and provide updates as required by the Client.

12. Workshops and Community Training Webinars: California Consulting is proud to provide regular grant writing municipal workshops /Zoom webinars, hosted by local elected officials throughout the state of California. Our Northern California hosts have included U.S. Representative Jeff Denham, Assemblyman Robert Rivas, Assemblyman Villapudua, and Municipal Management Association Northern California (partial list). We also distribute a monthly newsletter (links below), and conduct regular grant writing training for our clients on YouTube. 2023Newsletters
August- https://conta.cc/450WA5i
July-https://conta.cc/3JPjZ1g
June-
12 Sample Work Plan
Subject to Client Availability
Date Activity/Action
September 1, 2023 – September 10,
2023
California Consulting in coordination with Project Team:
• Needs Assessment / Concept Design •
• Develop Concept Proposal for red-lining
California Consulting:
• Finalize / Submit Concept Proposal.

September 11, 2023 – September 30, 2023 California Consulting in coordination with Project Team:
• Begin developing Scope of Work (SOW) – identify Tasks and Subtasks.
• Develop a Draft Round calendar.
• Begin developing Environmental Report.
• Identify organizations to solicit Letters of Support. • Determine the process of Resolution adoption.

California Consulting:
• Develop a Letter of Support / Commitment template.
• Develop Budget Template.

October 2 – 15, 2023 California Consulting in coordination with Project Team:
• Finalize Scope of Work tasks.
• Begin developing Budget Template.
• Continue developing Environmental Report.
• Solicit for Letters of Support.

California Consulting:
• Begin developing Narrative sections.
• Create a Questionnaire that lists missing information.

October 16 – 20, 2023 California Consulting in coordination with Project Team:
• Finalize Environmental Report and Budget.
• Develop a Narrative Questionnaire
• Collect all Letters of Support and Commitment.
13 October 22 – 30, 2023 California Consulting in coordination with Project Team:
• Complete Final Review before submission.

Main Applicant:
• Sign all necessary forms and assurance.
• Collect signed Resolution.

California Consulting:
• Finalize Narrative.

November, 1 2023 California Consulting:
• Submit an application to Funding Agency
14 | P a g e
Municipal Client References
California Consulting is privileged to provide municipal references from our current clients. In addition, Exhibit 1 (attached) list the municipal grants awarded (partial list) to highlight our award winning grant applications and management services for our current clients.

1. Client Name: City of Sausalito
Contact Name: Chris Zapata, City Manager
Contact Number: (415) 289-4166
E-Mail: [email protected]
Project Description: California Department of Energy - CalAPP Solar Grant Award: $40,000

2. Client Name: City of Fairfield
Contact Name: David Gassaway, City Manager
Contact Number: (707) 428-7400
E-Mail: [email protected]
Project Description: Local Housing and Allocation Formula Grant Grant Award: $3,500,000

3. Client Name: City of Baldwin Park
Contact Name: Manny Carrillo, Director of Park and Recreations Contact Number: (626) 813-5245 x 314
E-Mail: [email protected]
Project Description: Prop 68 Statewide Park Development and Community Revitalization Grant Award: $2,552,998

4. Client Name: City of Bell
Contact Name: Michael Antwine II, City Manager
Number: (323) 588-6211
E-Mail: [email protected]
Project Description: CPUC - Local Agency Technical Assistance Grant (LATA) Grant Award: $500,000

5. Client Name: City of Carson
Contact Name: Robert Lennox, Ed.D, Assistant City Manager Number: (310) 830-7600
E-Mail: [email protected]
Project Description: CalTrans - Active Transportation Program (ATP) Cycle 6 GrantAward: $897,000
15 | P a g e
Cost of Proposal
California Consulting can offer full-service grant writing services for monthly retainer, per grant and hourly schedule as detailed in this Cost for Proposal for the City of Nevada City.

Pricing Option 1: Monthly Retainer
California Consulting’s monthly retainer services include all grant research, grant identification, grant writing, and post award administration as needed. Below is a more detailed scope of work:

Task Included
in Price
Meet with Client Staff to ascertain needs and goals √
Conduct background research as requested by Client √
Provide advice on best grants for Client to pursue based on project and grant requirements and guidelines
√
Attend meetings in person or by teleconference as necessary √ Develop schedule for grants chosen by Client √
Preparing and writing all grant applications chosen by Client √ Develop evaluation strategies in accordance with funding agency’s instructions
√
Adhere to decisions made by Client relating to grants √ Write all sections of grant applications and proposals √ Draft and finalize grant language with direction of Client √ Ensure timelines for grant submittal are met √
Monthly reports to include grants in progress, grants submitted, and grants awarded
√
Regular communication via email and/or phone regarding upcoming grant opportunities
√
Grant administration and post award compliance as needed √ We propose a flat monthly rate of $3,500.00, plus reimbursement of out-of-pocket expenses for services explained above.

Pricing Option 2: Per Grant
We propose a Per Grant basis, plus reimbursement of out-of-pocket expenses. The following is a breakdown of cost per grant:

Grant Amount Request Cost
Up to $10,000 $1,500
$10,001 - $50,000 $4,000
$50,001 - $100,000 $5,500
$100,001 - $250,000 $7,500
*Over $250,000 $9,000 - $12,000
16 | P a g e
*Cost will be determined based on complexity of grant preparation for grant requests exceeding $250,000
Grant research, grant identification, and grant administration can be provided at an hourly rate of $150.00. For research completed at an hourly rate, client may specify a “not to exceed” amount.

Pricing Option 3: Hourly Rate
We propose a cost on an Hourly Basis, plus reimbursement of out-of-pocket expenses. Our Hourly Rate is $150.00 per hour for all grant writing services by one of our Project Managers. 17 | P a g e
Exhibit 1- Municipal Grants Awarded List (partial list) Grant Name Client Name Award Amount
CAL FIRE Wildfire Prevention Grant City of Monterey $800,000 California Highway Patrol - DUID City of Pittsburg $23,325 Office of Traffic Safety City of Monterey Fire Department $50,257 Office of Traffic and Safety - STEP Grant City of Newman $32,000 MTC Local Parking Management Program City of Vallejo $150,000 MTC Bay Area 2050 - Priority Development Area Grant City of Vallejo $2,400,000 California Energy Commission - CalAPP Program City of Waterford $40,000 IIG - Infill Infrastructure Grant City of Vallejo $2,500,000 AFG - Assistance to Firefighters (AFG) City of Hanford $45,525 State Coastal Conservancy - Pre-Proposal Application City of Sand City $184,639 MTC - Priority Development Area (PDA) City of Orinda $200,000 Cal OES - Subapplication Local Hazard Mitigation
Program (LHMP)
City of Lomita $65,413
California Energy Commission - CalAPP/SolarApp City of Maywood $40,000 Congressional Request, Congresswoman Lucille Royal -
Congresswoman Lucille Royal, Community Project Find
City of Maywood $500,000
U.S. Dept. of Treasury, American Rescue Plan Act
(ARPA) - State and Local Fiscal Recovery Funds (SLRF)
City of Bell $375,588
FEMA - Disaster Recovery Covid-19 Public Assistance City of Bell $33,329 CPUC - Local Agency Technical Assistance Grant
(LATA)
City of Bell $500,000
FEMA - Cal OES: Disaster Recovery City of Bell $29,000
Department of Justice - Edward Byrne – Justice Assistance Grant (JAG)
City of Bell $13,650
Cal OES - High Frequency Communications Grant City of Bell $60,000 LA County Office of Administration - State Homeland
Security Program (SHSP)
City of Baldwin Park $72,134
California Energy Commission - CalAPP/SolarApp City of Baldwin Park $60,000 Assemblywoman Blanca Rubio-State Budget Request -
State Budget Request for Community Projects
City of Baldwin Park $2,000,000
18 | P a g e
Rivers and Mountains Conservancy Climate Resilience
Non-Bond Program
City of Baldwin Park $832,163
Department of Justice - Edward Byrne – Justice Assistance Grant (JAG)
City of Baldwin Park $16,257
Congresswoman Grace Napolitano: Community Project
Fund - Project Proposal Requests for federal funding
through the FY23 Appropriations process
City of Baldwin Park $5,000,000
Metropolitan Transportation Commission, One Bay Area
Grant - OBAG 3
City of Pacifica $900,000
Department of Energy - Solar App+ City of Pacifica $40,000 CEC - California Automated Permit Processing Program -
CalAPP
City of Monterey $40,000
California Department of Energy - CalAPP Solar City of Sausalito $40,000 HHAP- Homeless Housing, Assistance & Prevention City of Vallejo $1,082,582 Board of State and Community Corrections - Prop 64
Public Health and Safety Program
City of Vallejo $1,400,000
DOJ - COPS Hiring Sausalito Grant Project 2022-2027 City of Sausalito $497,561 Board of State and Community Corrections - Prop 64
Public Health and Safety Program
County of San Benito $2,997,145
Firehouse Subs Public Safety City of Simi Valley $39,875 FEMA - Assistance to Firefighters (AFG) City of Patterson $78,436 CalTrans - Highway Safety Improvement Program (HSIP) City of Maywood $1,418,490 CalTrans - Highway Safety Improvement Program (HSIP) City of Wildomar $158,490 StanCOG MPO ATP Cycle 6 Tim Bell Road City of Waterford $1,993,000 U.S. EPA - Community Projects: Sewer System
Repair/Infrastructure Project
City of Maywood $1,500,000
CalOES - California -Local Hazard Mitigation Planning
Grant
City of Maywood $80,000
CalFire Urban and Community Forestry Grants Program -
Urban Forestry Management Plan
City of Maywood $590,340
House Committee on Appropriations - Community Project
Grant Program
City of Maywood $1,000,000
San Gabriel and Lower Los Angeles Rivers and Mountains
Conservancy (RMC)
City of Maywood $30,000
USDA - Rural Development: Wastewater City of San Juan Bautista $14,571,000 US Dept. of Transportation - Safe Streets for All City of Palo Alto $160,000 19 | P a g e
CalTrans Active Transportation Program (Cycle 6) City of Carson $897,000 HCD - Emergency Service Grant – Competitive City of Fairfield/ Solano County Continuum of Care (CoC)
$200,000
HCD - Emergency Service Grant – Non-Competitive City of Fairfield/Solano County Continuum of Care (CoC)
$81,275
California Fire Safe Council - CalFire County Coordinator Grant
San Bernardino County Fire
Protection District
$175,000
CalFire - Urban and Community Forestry Grants Program City of Bell $256, 916 CALOES - 2021 Notice of Funding Opportunity (NOFO)
FY 2021 State Homeland Security Grant Program
(SHSP/FEMA Funding Priorities)
City of Bell $60,000
Los Angeles County Regional Parks and Open Space
District Measure A - Facility:

City of Baldwin Park $1,200,000
State Office of the Attorney General - Tobacco Grant
Program 2021
City of Baldwin Park $119,550
Los Angeles County Regional Open Space District
Measure A - Neighborhood Parks, Healthy Communities,
& Urban Greening Program (2020-1)
City of Baldwin Park $162,375
California Natural Resources Agency - Urban Greening
Grant
City of Baldwin Park $474,933
Rivers and Mountains Conservancy - Proposition 68
Region wide Grant Program
City of Baldwin Park $1,604,290
CalFor All Animals - Animal Field Services City of Newman $97,000 CalRecycle - Rubberized Pavement City of Monterey $63,214 HUD - Family Self Sufficiency City of Vallejo $117,488
California Public Utilities Commission - Local Agency
Technical Assistance (LATA) Grant
County of San Benito $500,000
California Public Utilities Commission - Local Agency
Technical Assistance (LATA) Grant
City of Manteca $101,200
Ventura County Transportation Commission - Congestion
Mitigation and Air Quality Program (CMAQ)
City of Santa Paula $1,482,878
Ventura County Transportation Commission - Congestion
Mitigation and Air Quality Program (CMAQ)
City of Ojai $48,675
California Public Utilities Commission - Local Agency
Technical Assistance (LATA) Grant
City of Vacaville $493,936
Department of Resources Recycling and Recovery -
Rubberized Pavement Program Grant
City of Wildomar $250,000
California Public Utilities Commission - Local Agency
Technical Assistance (LATA) Grant
City of Santa Paula $192,050
20 | P a g e
HUD - ROSS (Resident Opportunity and SelfSufficiency) Service Coordinator ProgramHousing Authority of the City of Los Angeles
$255,750
Ventura County Transportation Commission - Combined
Call for Projects CMAQ and TDA Article 3
City of Santa Paula $1,482,878
California State Parks - Specific Grant City of Orinda $125,000 County of Riverside - Initiative to Address COVID-19
Disparities
Desert HealthCare District $1,200,000
Building Forward Library Grant City of Simi Valley $350,000 CalFire Prevention Grant San Bernardino County Fire
Protection District
$500,000
CalFire Southern Region’s Community Wildfire
Prevention and Mitigation Program Direct Award
Grant (CSR Direct Grant)
San Bernardino County Fire
Protection District
$701,800
CA State Parks Per Capita City of Wildomar $199,995
California State Parks - Per Capita City of Baldwin Park $177,952 California State Parks - Per Capita City of Bell $77,952 CalOES/FEMA - Local Hazard Mitigation Planning
Grant (HMGP)
City of Bell $80,000
The state of California, Office of the Governor - 2021
Californians For All: Youth Workforce
Development Program
City of Maywood $292,218
California Strategic GrowthCouncil - Second
Round of BOOST Program
City of Maywood $50,000
CalFire Urban and Community Forestry Program City of Maywood $560,350 Los Angeles County Regional Parks and Open
Space District Measure A - Facility:

City of Bell $1,000,000
CalFire Urban and Community Forestry Grants Program
- Urban Forestry Management Plan
City of Bell $256,916
Caltrans- Clean California Local Grant Program
(Downtown Gilroy )
City of Gilroy $3,960,765
Caltrans- Clean California Local Grant Program (Lost
Hills Park
County of Kern $2,476,008
Caltrans- Clean California Local Grant Program (Mojave
East Park)
County of Kern $3,023,637
Caltrans- Clean California Local Grant Program
(Heritage Park)
County of Kern $4,263,983
Caltrans- Clean California Local Grant Program City of Ridgecrest $1,840,000 Caltrans- Clean California Local Grant Program City of Maywood $1,388,940 21 | P a g e
Hazard Mitigation Grant Program City of Oroville $508,220 Caltrans- Highway Safety Improvement Program (HSIP) City of Stockton $250,000 LA County Regional Parks & Open Space District -
Measure A Competitive- Category 4
City of Bell Gardens $893,000
CAL FIRE - Urban and Community Forestry Grant
Program
City of Newman $203,694
CA State Parks- Recreational Infrastructure Revenue
Enhancement - RIRE
City of Albany $200,000
CA State Parks- Recreational Infrastructure Revenue
Enhancement - RIRE
City of Albany $35,000
CA State Parks- Recreational Infrastructure Revenue
Enhancement - RIRE
City of Albany $15,000
Caltrans- Highway Safety Improvement Program City of Glendale $249,975 Caltrans- Highway Safety Improvement Program City of Lynwood $1,011,600 Caltrans- Highway Safety Improvement Program City of Glendale $996,000 Caltrans- Highway Safety Improvement Program City of Glendale $247,500 Caltrans- Highway Safety Improvement Program City of Murrieta $247,435 Caltrans- Highway Safety Improvement Program City of Manteca $250,000 Caltrans- Highway Safety Improvement Program City of Manteca $1,934,640 Caltrans- Highway Safety Improvement Program City of Manteca $681,390 Caltrans- Highway Safety Improvement Program City of Monterey Park $312,160 Caltrans- Highway Safety Improvement Program City of Montebello $860,000 Caltrans- Highway Safety Improvement Program City of Pismo Beach $163,260 Caltrans- Highway Safety Improvement Program City of Lynwood $376,100 Caltrans- Highway Safety Improvement Program City of Yuba City $115,700 Local Road Safety Planning Program City of Alhambra $68,889 Local Early Action Planning (LEAP) City of Manteca $300,000 Caltrans- Active Transportation Program Grant City of Waterford $945,631 Caltrans- Active Transportation Program Grant City of Maywood $945,631 Caltrans- Active Transportation Program Grant City of Patterson $263,000 22 | P a g e
Caltrans- Active Transportation Program Grant City of Stockton $4,390,000 Caltrans- Active Transportation Program City of Patterson $907,000 Caltrans- Active Transportation Program Grant City of Waterford $108,000 Caltrans- Active Transportation Program City of Rosemead $702,000 Caltrans- Active Transportation Program City of Patterson $594,000 Caltrans- Active Transportation Program Grant City of Downey $180,000 Caltrans - Active Transportation Program Grant City of Vernon $60,000 Caltrans- Active Transportation Program City of Chowchilla $550,000 FY20 WaterSMART Award City of Needles $213,826
Prop 1 Storm Water Grant City of Baldwin Park $12,500,000 Prop 1 Storm Water Grant Program (Round 1) City of Hermosa Beach $3,099,400 WaterSMART Water and Energy Efficiency
Grant
City of Bakersfield $743,300
Rivers and Mountains Conservancy (RMC) City of Lynwood $1,692,575 WaterSmart Smallscale efficiency City of Coachella $75,000 DWR Water Energy - Washing Machine Rebate
Program
City of Yuba City $24,000
DWR Water Energy - Area Retrofitting Project South East Madera CountyCoalition $218,594 State Water Resource Control Board - Clean
Water State Revolving Fund -CWSRF
City of Delano $2,000,000
SGC Sustainable Communities Planning Grant City of Arvin $150,000 Sustainable Communities Program City of Baldwin Park $150,000 23 | P a g e
SGC Sustainable Communities Planning Grant City of Glendale $500,000 Housing and Sustainable Communities Program City of Compton $125,000 Permanent Local Housing and Allocation Formula
Grant
City of Baldwin Park $2,440,890
Carl Moyer Grant City of El Monte $1,377,581
Project Home key Housing Authority of the County of
San Bernardino
$1,100,000
EDA: Public Works and Economic Adjustment
Assistance
San Bernardino CommunityCollege
District
$3,000,000
CSD Community ServicesBlock Grant (CSBG)
Targeted Initiatives & Innovative Projects
Fresno Economic Opportunity
Commission
$70,000
Land Water Conservation Fund City of Bakersfield $3,000,000 Land Water Conservation Fund City of Tustin $1,500,000
Land Water Conservation Fund City of Oakley $413,515
Land Water Conservation Fund City of Newman $153,000
Land Water Conservation Fund City of Huntington Park $325,000 Land Water Conservation Fund City of Huntington Park $650,000 Land Water Conservation Fund City of Waterford $220,150 Land Water Conservation Fund City of Pico Rivera $200,000 Land Water Conservation Fund City of Huntington Park $325,000 Land Water Conservation Fund City of Huntington Park $650,000 Land Water Conservation Fund City of Chowchilla $75,000 Land Water Conservation Fund - Mueller Park
Beautification City of Reedley $98,711
MLB Baseball Tomorrow Fund Grant The city of Mendota and Mendota Youth Recreation
$10,131
MLB Baseball Tomorrow Fund City of La Habra $181,000
24 | P a g e
MLB Baseball Tomorrow Fund Grant City of Woodlake $55,000 MLB Baseball Tomorrow Fund Kings Canyon Unified School
District
$19,911
MLB Baseball Tomorrow Fund Grant City of Avenal $13,426 Prop 1 Stormwater Grant Program City of Baldwin Park $12,500,000 Public Works and Economic Assistance City of Vacaville $187,500 Local Road Safety Program City of Needles $40,000
Hazard Mitigation Grant Program City of Oroville $508,220 Housing and Sustainable Communities City of Compton $125,000 San Joaquin COG – CMAQ City of Stockton $1,040, 000
Local Housing and Allocation Formula City of Fairfield $3,500,000 Edward Bryne Local Allocation Grant City of Bell $13,843 Local Early Action Planning (LEAP) Grant City of Bell $150,000 Sustainable Planning Transportation Grant Program City of Needles $203,987 Public Works and Economic Adjustment Assistance City of Twentynine Palm $2,217,668 Recreational Trails and Greenways Rancho Simi Park and Recreation District
$1,086,986
Measure W- Safe Clean Water Program
Regional
City of Baldwin Park $12,813,644
Permanent Local Housing and Allocation
Formula
City of Baldwin Park $2,440,890
Recreational Trails and Greenways City of Twentynine Palms $921,400 Local Road Safety Plan City of Compton $72,000
Local Road Safety Plan City of Newman $40,000
25 | P a g e
FEMA SAFER Cosumnes Community Services
District
$7,126,891
Project HomeKey Housing Authority of the County of
San Bernardino
$765,000
Prop. 68 - Statewide Park Development and
Community
Revitalization Program (SPP)
City of Westminster $1,290,131
Prop. 68 - Statewide Park Development and
Community
Revitalization Program (SPP)
City of Bell $4,499,388
Prop. 68 - Statewide Park Development and
Community
Revitalization Program (SPP)
City of Baldwin Park $2,552,998
Prop. 68 - Statewide Park Development and
Community
Revitalization Program (SPP)
City of San Fernando $1,114,245
Prop. 68 - Statewide Park Development and
Community
Revitalization Program (SPP)
City of Bakersfield $3,012,385
Urban Greening grant City of Patterson $1,808,145
Land and Water Conservation Fund City of Bakersfield $3,000,000 CA Census 2020: Regional Administrative
Community-Based
Organization Outreach
Ventura County Community
Foundation
$1,115,370
Environmental Enhancement and Mitigation Program City of Perris $497,759 Sustainable Communities Program City of Glendale $500,000 Highway Safety Improvement Program City of Lynwood $1,011,600 Highway Safety Improvement Program City of Glendale $996,000 Active Transportation Program Grant City of Stockton $4,390,000 Land and Water Conservation Fund City of Tustin $1,500,000 Highway Safety Improvement Program City of Manteca $1,934,640 Highway Safety Improvement Program City of Manteca $681,390 26 | P a g e
Urban Greening Grant City of Bakersfield $835,504
WaterSMART Water and Energy
Efficiency Grants
City of Bakersfield $743,300
California Violence Intervention and
Prevention (VIP) Grant
City of San Bernardino $500,000
CalRecycle Food Waste Prevention &
Rescue Grant
Alameda CountyWaste
Management Authority
$500,000
City of Nevada City | Grant Writing Services | September 1, 2023 APTIM | Proprietary & Confidential [034346] Fee Structure | 21 Fee Structure
City of Nevada City “Estimated” Consulting Fees for Grant Management Services Task 1 Task 2 Task 3 Task 4 Task 5
Project Staff Hourly
Rate
Funding
Needs
Analysis
Grant
Funding
Research
On-call
Research
Grant Proposal
Development
Monthly
Report Total Hours
Project Manager,
Patti Toews $180.00 5.5 5.5 * 31 5 47
Project Task
Manager, Kelly York $163.00 6.5 13 * 3.5 3.5 58
Project Analyst,
Abigail Bunnell $110.00 7.5 0 * 8 12 27.5
Grant Resource
Manager, Steve Kral $260.00 7.5 7 * 7 0 21.5
Grant Specialist,
Nicole Maddox $186.00 14 24 * 11 0 49
Program
Administrator/
Billing
$80.00 0 0 * 0 12 12
Total Estimated Task Hours 41 49.50 * 92 32.5 215
Misc. Materials/Software
Subscription (optional) $3,500 $3,500
Total Estimated Task Budget $7,428.50 $9,393 * $16,031 $7,250.50 $40,103 * Task 3 Note: If on-call grant research is requested by the City, APTIM will provide a fee estimate prior to starting work.

Other ODC (lodging, meals, personal mileage, etc.) will be billed cost plus 10%. No overtime charges are applicable as staff are salaried employees. 15 | P a g e
Cost of Proposal
California Consulting can offer full-service grant writing services for monthly retainer, per grant and hourly schedule as detailed in this Cost for Proposal for the City of Nevada City.

Pricing Option 2: Per Grant
We propose a Per Grant basis, plus reimbursement of out-of-pocket expenses. The following is a breakdown of cost per grant:

Cost
Deliverable 1
Deliverable 1: Define the methodology/approach to be used to identify the needs of the City which would be eligible for funding through grants, including whether costs will be hourly or per grant written and submitted.

1. Initial Consultation:

2. Needs Assessment:

3. Grant Eligibility Criteria:

4. Prioritization:

5. Grant Research:

6. Cost Analysis:

7. Grant Writing Strategy:

8. Proposal Development:

9. Budget Development:

10. Review and Approval:

11. Submission and Tracking:

12. Client Engagement:

13. Evaluation and Reporting:

Total Amount of Deliverable 1: $20,000.00
Proposal for City of Nevada City 23
Cost
Deliverable 2:

Deliverable 2: Detail the procedure you would utilize in identifying grants which would address the needs identified as above.

1. Needs Assessment Review:

2. Research Grant Databases:

3. Government Sources:

4. Nonprofit Organizations and Foundations:

5. Industry Associations and Trade Groups:

6. Collaboration Opportunities:

7. Attend Workshops and Webinars:

8. Evaluate Grant Eligibility:

9. Assess Match and Fit:

10. Review Application Deadlines:

11. Assess Funding Amount and Restrictions:

12. Prepare a Shortlist:

13. Develop a Grant Application Strategy:

14. Gather Supporting Documentation:

15. Grant Application Preparation:

Proposal for City of Nevada City 24
Cost
Deliverable 2:

16. Review and Refinement:

17. Submission:

18. Follow Up:

Total Amount of Deliverable 2: $20,000.00
Proposal for City of Nevada City 25
Cost
Deliverable 3:

Deliverable 3: Generally, detail the involvement and role of City staff and City resources in the grant writing process. Describe, in detail, the process you would utilize to prepare the actual grant application.

1. Pre-Application Planning:

2. Establish a Grant Writing Team:

3. Grant Research and Selection:

4. Needs Assessment Review:

5. Project Description and Objectives:

6. Budget Development:

7. Timeline and Work Plan:

8. Community Engagement Plan:

9. Data Collection and Documentation:

10. Writing and Drafting:

11. Review and Editing:

12. Budget Justification:

13. Letter of Support and Endorsements:

14. Proofreading and Finalization:

Proposal for City of Nevada City 26
Cost
Deliverable 3:

15. Submission and Review:

16. Follow Up and Communication:

17. Post-Application Planning:

Total Amount of Deliverable 3: $20,000.00
Total Project Estimate Cost $60,000.00
Proposal for City of Nevada City 27
Fee Structure 9.
41 NEVADA CITY | GRANT WRITING SERVICES

9. Fee Structure
Interwest has provided hourly rates for the requested services. There can be great variability in grants based on many factors, such as how much information is already assembled, who will prepare the studies and provide the missing information, etc. therefore, we have included a Sample price sheet showing the average cost of a small and large/complex grant application in Appendix B.

Billing Rates
Effective July 17, 2023
Beginning on the 1st anniversary of the Effective Date of the Agreement and annually thereafter, the hourly rates listed below shall be automatically increased based upon the annual increase in the Department of Labor, Bureau of Labor Statistics or successor thereof, Consumer Price Index (United States City Average, All Items (CPI-U), Not Seasonally adjusted, All Urban Consumers, referred to herein as the “CPI”). Such increase shall not exceed 4% per annum. The increase will become effective upon publication of the applicable CPI data. If the index decreases, the rates listed shall remain unchanged.

CLASSIFICATION HOURLY BILLING RATE
Administrative
Grant Manager ........................................................................................................................................ $160 Grant Writer............................................................................................................................................. $150 Management Analyst II............................................................................................................................ $120 Management Analyst I............................................................................................................................. $110 Senior Administrative .............................................................................................................................. $100 Administrative III...................................................................................................................................... $95 Administrative II....................................................................................................................................... $90 Administrative I........................................................................................................................................ $75 Sub-Consultant Rates (All rates include a 15% mark-up)
ZMEC .........................................................................................................................................................$172.50 Dewberry
Project Manager ........................................................................................................................................$368 Senior Engineer ....................................................................................................................................$224.25 Additional Professional Fees
Planning Services
Community Development Director ........................................................................................................ $215 Planning Manager .................................................................................................................................. $190 Principal Planner...................................................................................................................................... $175 42 NEVADA CITY | GRANT WRITING SERVICES
Planning Services (Continued)
Senior Planner ......................................................................................................................................... $160 Associate Planner .................................................................................................................................... $130 Assistant Planner ..................................................................................................................................... $105 Planning Technician................................................................................................................................. $85 Principal Engineering
Principal in Charge .................................................................................................................................. $245 Principal Engineer.................................................................................................................................... $220 City Surveyor ........................................................................................................................................... $215 City Engineer........................................................................................................................................... $215 Project Manager...................................................................................................................................... $200 Traffic Engineer........................................................................................................................................ $195 Transportation Engineer.......................................................................................................................... $200 Supervising Engineer............................................................................................................................... $195 Senior Engineer....................................................................................................................................... $190 Licensed Land Surveyor........................................................................................................................... $185 Engineering Associate III......................................................................................................................... $155 Engineering Associate II.......................................................................................................................... $145 Engineering Associate I........................................................................................................................... $135 Survey Technician .................................................................................................................................... $125 Senior Engineering Technician ................................................................................................................ $125 Engineering Technician III........................................................................................................................ $125 Engineering Technician II ........................................................................................................................ $110 Engineering Technician I ......................................................................................................................... $100 Student Trainee ....................................................................................................................................... $50 Grading Plans Examiner .......................................................................................................................... $160 Certified Arborist..................................................................................................................................... $160 Sample Fee Schedules B.
69 NEVADA CITY | GRANT WRITING SERVICES
Sample Grant Fee Schedule
The sample fee proposal that follows represents the development of a state or federal grant application requiring ample coordination, preparation of new materials, and analyses required to submit a competitive application. Cost savings may be realized as the Interwest Team prepares subsequent grant applications and can utilize prior work performed on similar grants. For each grant application work plan, the Interwest Team will review project documents to avoid duplication of tasks.

Task Order Proposal
Grant Proposal
Total
Number of Labor Cost
Role
Grant
Manager
Grant Writer
Hourly Rate $160.00 $150.00
Hours Per Task

0. Coordination & Team Meetings 4 4 8 $1,240.00 p ( , , j Form) 4 0 4 $640.00

2. Prepare Project Location File (KML/KMZ file) 1 0 1 $160.00

3. Review Data and Related Plans/Studies 4 16 20 $3,040.00

4. Draft Application Narrative (35 pages) 24 60 84 $12,840.00

5. Identify Project Partners and Draft Letters of Support 1 8 9 $1,360.00

6. Compile Supporting Documentations 4 2 6 $940.00

7. Prepare Draft Application Package 20 4 24 $3,800.00

8. Prepare Final Application Package 8 2 10 $1,580.00
Total Hours 70 96 166
Total Proposed Fee $11,200.00 $14,400.00 $25,600.00

SAMPLE BUDGET - SMALL GRANT PROPOSAL

SAMPLE - SMALL GRANT
NEVADA CITY | GRANT WRITING SERVICES
70 ANRAB ZMEC
Role Principal
Project
Manager/Grant
Manager Grant Writer
Project Manager
(Engineering)
Principal
Engineer
Senior
Engineer
Planning
Manager
Traffic
Engineer
Project Manager
(Landscape
Design) John Barna Tom Zlotkowski
Project
Manger
Senior
Engineer Total Labor Cost
Hourly Rate $245.00 $160.00 $150.00 $200.00 $220.00 $190.00 $190.00 $195.00 $170.00 $250.00 $155.00 $320.00 $195.00 Hours Per Task
Task 1. Project Administration & Management

1.1a Monthly Reports
Task 1 Subtotal (Hours)
Task 1 Subtotal (Labor Cost)

2.1 Assessment of Department Needs & Priorities 0 $0.00

2.1.a Develop & distribute survey 2 20 40 4 66 $10,450.00

2.1.b Meetings/Interviews with Department staff 4 20 40 64 $10,180.00

1.1.c Summary of Department needs 1 24 12 2 39 $6,265.00

2.2 Community Outreach 0 $0.00

2.2.a Develop Outreach Plan 24 30 8 62 $9,860.00

2.2.a Attend & Prep for Public Meetings (approx. 2) 8 16 16 40 $6,920.00

2.2.b Stakeholder Interviews (10-15 interviews) 20 20 40 $6,200.00

2.2.b Develop Outreach materials 1 30 60 2 93 $14,425.00

2.3 Demographic Analysis 16 4 20 $3,160.00

2.4 Data Collection 8 20 20 20 68 $11,980.00

2.5 Funding Needs Assessment Report 2 40 40 8 4 12 4 20 130 $22,310.00 Task 2 Total (Hours) 18 218 282 8 4 32 20 40 0 0 0 0 0 622 Task 2 Total (Labor Cost) $4,410.00 $34,880.00 $42,300.00 $1,600.00 $880.00 $6,080.00 $3,800.00 $7,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $101,750.00 Task 3 Grant Research

3.1 Research

3.2 Funding Opportunity Analysis (per program) 1 8 4 2 15 $2,505.00 Task 3 Total (Hours) 1 8 4 0 0 0 2 0 0 0 0 0 0 15
Task 3 Total (Labor Cost) $245.00 $1,280.00 $600.00 $0.00 $0.00 $0.00 $380.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,505.00 Task 4. Grant Application Development (cost varies by grant and items needed. This sample is for a complex grant application - i.e. federal USDOT RAISE grant)

4.1 Grant Application Kickoff Meeting(s) 1 1 1 1 1 1 1 1 1 9 $1,890.00

4.2 Team Check-in Meetings 2 4 2 1 1 2 1 1 2 1 17 $2,955.00 4 2 6 $940.00

0.5 2 4 0.5 7 $1,152.50

4.5 Attend Pre-Application Webinars & Workshops 1 4 2 2 9 $1,460.00

4.6 Identify and Address Missing Project Data 4 6 2 2 2 16 $2,620.00

4.7.a Maps & Supporting Graphics 4 6 8 6 24 $2,980.00

4.7.b. Identify Project Partners and Draft Letters of
Support 2 6 2 10 $1,720.00

4.7.c. Draft Scope & Cost Estimates 1 2 2 1 1 6 2 16 2 33 $6,315.00

4.7.d. Identify Outcomes & Benefits (Benefit-Cost
Analysis) 4 4 2 6 2 40 6 64 $10,660.00

4.7.e. Draft Narrative 12 40 8 60 $9,920.00

4.7.f. Draft Grant Budget 2 12 4 4 6 4 32 $5,600.00

4.8 Develop Draft Application 2 32 4 2 2 42 $7,090.00

4.9 Prepare Final Applications and Submittal 6 6 $960.00 Task 4 Total(Hours) 8.5 90 79 5 2.5 7 9 41 9 16 51 1 16 335 Task 4 Subtotal (Labor Cost) $2,082.50 $14,400.00 $11,850.00 $1,000.00 $550.00 $1,330.00 $1,710.00 $7,995.00 $1,530.00 $4,000.00 $7,905.00 $320.00 $3,120.00 $56,262.50 Task 4 Sub-consultant fee (15%) $600.00 $1,185.75 $48.00 $468.00 $2,301.75 Task 4 Total (Labor Cost + Sub Fee) $2,082.50 $14,400.00 $11,850.00 $1,000.00 $550.00 $1,330.00 $1,710.00 $7,995.00 $1,530.00 $4,600.00 $9,090.75 $368.00 $3,588.00 $60,094.25 Grand Total varies by task selected

4.7 Compile and Prepare Application Components
ongoing
Sample Fee Proposal - Complex Grant
Subcontractors
Dewberry
Interwest Consulting Group
Total
Hours
Task 2. Strategic Planning Services (costs will vary depending on how many departments are included in the analysis and level of outreach desired. This sample includes a multi-departmental approach)

4.3 Review Program Guidelines (i.e. NOFO)*not be necessary if Task 3.2 is completed

4.4 Create Workplan for Grant Application Development
*not necessary if Task 3.2 is completed
ongoing

1.2 Project Management/Grant Management Meetings ongoing

SAMPLE - LARGE/COMPLEX GRANT
Grant Wri�ng and Consul�ng Services for the City of Nevada City

Page 10 ends

September 1st, 2023
1530 N. Layton Hills Parkway, Suite 201 | Layton, Utah 84041 | 801-660-0386 Fee Structure
LSI provides mul�ple services within their grant engagements. The below table lists personnel hourly cost rates for the roles needed based on your scope of work.

Grant Wri�ng, Management and Compliance Pricing
Role/Responsibility Hourly Rate
Research
− Iden�fying grant opportuni�es
− Special Projects
o Up to 10 research projects a year
$85.00
Wri�ng & Applying
− Wri�ng & Edi�ng
− Grant submission
− Desktop Publishing – illustra�ons, charts, graphs, forms, and diagrams − Submission Package
o Up to 5 grants a year.
$95.00
Program Management
− Monthly progress mee�ngs and reports.
− Oversees en�re team and strategy. $150.00
Proposal to Prepare
Nevada City, Request for Proposals for Grant Writing Services

Page 6 ends

improvements, transportation related tasks such as signage, striping and signaling. Our staff receive monthly updates for grant submittals at the local, State and Federal levels and we will utilize these resources to identify grants applicable to the City’s needs.

Successfully Funded Grants
• US EPA Brownfields Assessment Grant: $120000 annual over 6 years (requested and awarded)
• US EPA Revolving Loan Grant: $1.5 million annual over 6 years (requested and awarded) • US Housing and Community Development: $30000 annual (requested and awarded) • US Department of Agriculture: $25000 over two years (requested and awarded • Small Business Development Agency: $2.5 million (requested and awarded) References
US EPA Region 6: Paul Johnson, Grant Administrator
1201 Elm St Ste 500
Dallas, TX 75270
(800) 887-6063
Brownfields Assessment Grants: Applied for and awarded 2 three-year Assessment grants that allowed for the evaluation and remediation of water and wastewater facilities to communities under a regional Council of Governments (COG)service area of 7 counties.

South Central Planning and Development Commission: Kevin Belanger, CEO 5058 West Main St.

Houma, LA 70360
Phone (985) 851 – 2900
Revolving Loan Funds: Applied and awarded 2 three-year Revolving Loan Fund grantsthat assisted small business owners affected by Hurricane and flood related damages in southeastern Louisiana.

USDA Louisiana State Office: Lee Jones, Assistant State Director 3727 Government Street
Alexandria, LA 71302
Phone (318) 473-7920
Hourly Rates/Direct Costs
Hourly Rates
• Principal - $145.00
• Managing Director- $125.00
• Director - $115.00
• Senior Supervisor - $110.00
• Supervisor - $100.00
• Staff - $95.00
• Administration - $65.00
• Intern - $25.00
Proposal to Prepare
Nevada City, Request for Proposals for Grant Writing Services

Page 7 ends

Direct Costs
• Photocopies – B/W $0.15 (single-sided), $0.25 (double-sided) • Photocopies – Color $1.25 (single-sided), $2.10 (double-sided) • Photocopies – 11” x 17” $0.45 (B/W), $3.40 (color)
•
•
Oversized Maps –
Digital Production –
$6.50/square foot
$15/CD, $20/flash drive
Osprey would provide a proposal for each opportunity on a fixed fee schedule based on the above rates. The following is an example of an average cost for Grant Writing Services: 1) Funding Strategies - $1,000 to $3,000; 2) Letter of Interest - $1,200 to $1,350; 3) Moderate Application - $1,300 to $4,000; and 4) Federal Grants - $4,000 to $7,000. Other than travel expenses to meet with City staff, our fees are based on Time and Materials for grant writing services.

Billing and Payment Expectations
Monthly invoices will be sent to the City’s identified point of contact and accounting department for the Grant Services requested. The invoice will depict the staff utilized as well as the service performed. Osprey anticipates receipt of payment within 30 business days from client receipt of the invoice.

Proposal for
P r o f e s s i o n a l G r a n t W r i t i n g S e r v i c e s P A G E 23
• Proof of Submittal
T a s k 2 . H R e s p o n d t o F o l l o w U p Q u e s t i o n s R.E.Y. will formulate responses to any follow-up questions that funding agencies may send during their application review and selection process. The responses will address all aspects of the question to the fullest extent feasible using the data gathered in prior tasks. Our responses will then be sent to the City for review and submittal to the requesting agency.

Deliverables:
• Response to funding agency questions
T a s k 2 . I P o s t A w a r d M a n a g e m e n t
Once funds have been awarded to the City, R.E.Y. will prepare a summary of best practices for the management of the award, including reporting requirements. We will assist with compliance and reporting, as requested by the City. Example activities include completing requests for authorization for each project phase, preparing bid documents, tracking expenditures, and preparing progress reports to the funding agency detailing compliance with their eligible funding use.

Deliverables:
• Grant Award Best Practices Summary
• Required Reporting Documents & Forms

F E E S TR U CT UR E
R.E.Y. works with a variety of local agency clients on an array of public projects. Because these projects have a variety of funding sources which require specific invoicing and billing procedures, R.E.Y. is set up to bill projects in just about any method that is the best fit for our clients. We have audited and Federal Acquisition Regulation (FAR) compliant rates, fees, and accounting procedures and are compliant with all California Department of Industrial Relations (DIR) and prevailing wage requirements. We prefer to work on a time and material or lump sum basis with milestone billing when feasible, but we will negotiate each phase/task order under this contract with the City, proposing the billing method that is most beneficial for the City and R.E.Y. and tailored to each task we are assigned.

I NS UR A N C E
R.E.Y. has in place and will maintain general liability, automobile liability, workers compensation and employers’ liability, and professional liability and errors and omissions insurance.

Page 11 of 14 ends

FEE PROPOSAL
The CrisCom Company’s proposed
fee for Grant Writing Services RFPis:
$4,500 per month
This fee will be in effect for the
duration of the contract term.

From: Miriam Morris
To: Public Comment
Subject: Public Comment: Consent Agenda Item 3
Date: Monday, October 2, 2023 6:36:59 PM
CAUTION: This email is from an external sender. If you are not expecting this email or don't recognize the sender, consider deleting.

Do not click links or open attachments unless you recognize the sender and know the content is safe. If you have more questions search for Cybersecurity Awareness on the County InfoNet.

Dear Council,
I would like to request the Police Activity Report include smoking citations.

As you probably know, I and others who volunteer cleaning up town, pick up hundreds of cigarette butts every week.

You may also be aware the Chief has said many citations are being given out for smoking in non-smoking areas of town. I suppose both of these things could be true -overwhelming butts and numerous citations. Yet somehow, I am skeptical that people would be so blasé about smoking on the streets of downtown if they felt there was any chance they would be slapped with a $200+ fine. So, I would appreciate the data proving citations issued being public.

At last week’s meeting, with regard to the Prop 64 paid-for surveillance cameras to be installed, Mr. Greenberg’s query whether the cameras would be used to enforce no-smoking was unanswered by the Chief. Given the Prop 64 monies are meant to dissuade young people from using cannabis, it seems sensible to try to limit their exposure to smoking of all kinds downtown.

People are becoming accustomed to non-enforcement of the smoking laws. Just this morning I passed three people, in different locations, smoking as though it was a perfectly normal thing to do on the sidewalks of Nevada City. I no longer warn people they might be cited. I no longer save the butts to show you the vast amount tossed on our streets.

If something is being done, as the Chief says, I’d like to see proof.

Thanks for your consideration,
Miriam Morris
Nevada City

Nevada City City CouncilOctober 4, 2023

Nevada City City Council
October 4, 2023