Agenda packet, regular meeting, first session — Nevada City City Council, January 10, 2024

City of Nevada City
City Council

REGULAR MEETING
City Hall – Beryl P. Robinson, Jr. Conference Room
317 Broad Street, Nevada City, CA 95959
WEDNESDAY January 10, 2024 6:30 PM

MISSION STATEMENT
The City of Nevada City is dedicated to preserving and enhancing its small-town character and historical architecture while providing quality public services for our current and future residents, businesses, and visitors.

Daniela Fernández, Mayor
Gary Petersen, Vice Mayor Doug Fleming, Council Member
Adam Kline, Council Member Lou Ceci, Council Member
NOTICE TO THE PUBLIC:

The public is encouraged to participate in or observe this meeting by:

1. Attending this meeting in person at the City of Nevada City Council Chambers located at 317 Broad Street Nevada City, California.

2. Observing this meeting live from the City of Nevada City YouTube channel at:
https://www.youtube.com/channel/UCXSQwrXtey12YIl3IbyGMYQ

3. Observe this meeting live from the local government cable channel 17 Public comments may be made:

1. In person: Live at the meeting. Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration. Comments for all agenda items are limited to a speaking time of three minutes.

2. Via Zoom: If you choose to join the City Council Meeting via Zoom video conference you will be able to utilize “Raise Hand”. If joining by internet:
https://us02web.zoom.us/j/89009138474 If joining by telephone: Dial 1-669-900-9128 Webinar ID: 890 0913 8474, dial *9 (push the asterisks button followed by the five button) to “Raise Hand”. The Mayor will call on those who wish to speak at the appropriate time, not to exceed three minutes.

3. In writing: Email your comments to [email protected] or provide your comments in writing to the Deputy City Clerk at City Hall. Comments will be accepted until 7pm on the Monday prior to the meeting date. Comments will not be read during the City Council meeting (due to virtual participation option above) but will be forwarded to all Council Members and made available for public review prior to the City Council Meeting. When sending an email, it is extremely helpful to include the following:
• Full Name
• Address (specific or general, i.e.: resident in unincorporated Nevada City) • The item number that you are commenting on
Any writing that is a public record that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at City Hall, 317 Broad Street, Nevada City, California during normal business hours. Government Code § 54957.5(b)(1). Copies will also be provided at the appropriate meeting.

In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in this meeting, please contact the Deputy City Clerk at 530-265-0187 Extension 133. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].

MEETING PROCEDURES:

All items on agenda will be open for public comments before final action is taken. Speakers must restrict comments to the item as it appears on the agenda and stay within a three-minute time limit (or lesser time if the Mayor determines it necessary due to the number of persons who may wish to speak on an item). The Mayor similarly has the discretion of limiting the total discussion time for an item as may be necessary.

Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council. These Standards and Procedures shall apply to all City Council Meetings, members of the public:
(a) Shall limit comment time to that listed on the agenda; (b) May criticize City policies, procedures, programs and/or services or the acts or omissions of Council Members in carrying out their responsibilities as public officials, but shall refrain from disruptive behavior;
(c) Shall speak only from the podium when recognized by the Mayor, and shall address comments to the Mayor and not to staff or members of the audience; (d) Shall not approach individual Council Members while a meeting is in progress; (e) May provide written materials (10 copies recommended) to the Council during a meeting by giving the materials directly to the City Clerk.

The Mayor or presiding member of the Council has the authority to remove, or designate a person to remove, an individual for disrupting the Council meeting. Disruptive behavior is any action that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting.

Before taking this action, the Mayor/presiding member shall warn the individual that their behavior is disruptive and that failure to cease this behavior may result in their removal. If the behavior does not promptly cease, the individual may be removed.

No warning is required to precede removal if an individual engages in behavior that is a true threat of force. A true threat of force has sufficient indicia of intent and seriousness so that a reasonable observer would perceive it to be an actual threat to use force by the person who makes the threat.

CALL TO ORDER
NISENAN TRIBE RECOGNITION: This City Council Meeting Convenes on the Ancestral Territories of the Nevada City Rancheria Nisenan Tribe

PLEDGE OF ALLEGIANCE
ROLL CALL _____ Mayor Fernández
_____ Vice-Mayor Petersen
_____ Councilmember Fleming
_____ Councilmember Kline
_____ Councilmember Ceci
ADOPTION OF THE AGENDA (This is the time for agenda modifications) ANNOUNCEMENT OF ACTION FROM CLOSED SESSION (if needed)

PRESENTATIONS
Proclamation: Martin Luther King Jr., Federal Holiday
PUBLIC COMMENT: Government Code Section 54954.3 provides that any member of the public may address the City Council on any matter NOT ON THE AGENDA that is within the subject matter jurisdiction of the city. The Brown Act, with limited exceptions, does not allow the Council or staff to discuss issues brought forth under Public Comment. The Council cannot take action on non-agenda items. Concerns may be referred to staff or placed on a future agenda. Please note that comments from the public will also be taken on each agenda item at the time it is heard. Speakers must adhere to the meeting procedures identified above.

CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine in nature and will be approved by one motion. There will be no separate discussion of these items.

Councilmembers or the City Manager may remove items from the Consent Agenda for separate discussion and action by City Council. Members of the public may request to remove items from the Consent Agenda, during Consent Agenda public comment, for separate discussion and action by the City Council, but action is required by the City Council to do so by motion, second and roll call vote. Unless the City Council removes an item from the Consent Calendar for separate discussion, public comments are invited as to the consent calendar as a whole and limited to three minutes per person (or lesser time if the Mayor determines it necessary due to the number of persons who may wish to speak on the Consent Calendar). Any item removed for separate discussion and action will be taken up following the motion to approve the Consent Agenda.

1. Action Minutes December 14, 2023, Regular Meeting
Recommended Action: Review and approve the minutes

2. Accounts Payable Activity Report – December 2023
Recommended Action: Receive and file the report

3. Police Activity Report Dember 2023
Recommended Action: Receive and file the report

4. Building Activity Report December 2023
Recommended Action: Receive and file the report

5. Fire Activity Report – November 2023
Recommended Action: Receive and file the report

6. Consideration of Resolution No. 2024-01: A Resolution of the City Council of the City of Nevada City, California, Adopting the City Council’s Investment Policy for 2024 Recommended Action: Adopt the resolution
CONSENT ITEMS FORWARD (if needed): Items pulled from the Consent Agenda will be discussed individually with action taken by separate motion.

BUSINESS

7. Consideration of 1) the Purchase of a New Hybrid Jeep Wrangler 4XE Vehicle from Auburn Chrysler Dodge Jeep Ram in the Amount of $59,207; 2) Upfitting from Geared Up Drive Train for Emergency Equipment in the Amount of $22,000; and 3) Authorize the City Manager to Issue Purchase Orders for all of the Items and Exercise a Contingency Amount Not-To-Exceed $8,500 to Place the Vehicle in Service Recommended Action: Approve the purchase and authorize the purchase orders and contingency

8. Consideration of Resolution No. 2024-02: A Resolution of the City Council of the City of Nevada City, California, Approving the Execution of a Memorandum of Understanding (MOU) between the County of Nevada, City of Grass Valley, and City of Nevada City for Collaboration with Animal Shelter Development and Services Recommended Action: Adopt the resolution approving the MOU

9. Consideration of the City of Nevada City 2023 Year-In-Review Report Including Strategic Plan and Budget Objective Updates
Recommended Action: Receive a presentation, receive and file the report, and provide direction

10. Consideration of a Review and Update of the City of Nevada City Statement of Values Recommended Action: Receive a presentation and provide direction

CITY MANAGER, COUNCILMEMBER REPORTS AND FUTURE AGENDA ITEMS

ADJOURNMENT
The meeting will adjourn at 9:30 P.M. unless a decision is made by motion of a Councilmember to extend the time.

Certification of Posting of Agenda
I, Gabrielle Christakes, Deputy City Clerk for the City of Nevada City, declare that the foregoing agenda for the January 10, 2024, Regular Meeting of the Nevada City City Council was posted January 5, 2024, at the entrance of City Hall. The agenda, along with staff reports, is also posted on the City’s website. Signed January 5, 2024, at Nevada City, California ____________________________________________________
Gabrielle Christakes, Deputy City Clerk
City of Nevada City
City Council

REGULAR MEETING
City Hall – Beryl P. Robinson, Jr. Conference Room
317 Broad Street, Nevada City, CA 95959
WEDNESDAY January 10, 2024 6:30 PM

Daniela Fernández, Mayor
Gary Petersen, Vice Mayor Doug Fleming, Council Member
Adam Kline, Council Member Lou Ceci, Council Member
NOTICE TO THE PUBLIC:

The public is encouraged to participate in or observe this meeting by:

1. Attending this meeting in person at the City of Nevada City Council Chambers located at 317 Broad Street Nevada City, California.

2. Observing this meeting live from the City of Nevada City YouTube channel at:
https://www.youtube.com/channel/UCXSQwrXtey12YIl3IbyGMYQ

3. Observe this meeting live from the local government cable channel 17 Public comments may be made:

MEETING PROCEDURES:

CALL TO ORDER
NISENAN TRIBE RECOGNITION: This City Council Meeting Convenes on the Ancestral Territories of the Nevada City Rancheria Nisenan Tribe

CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine in nature and will be approved by one motion. There will be no separate discussion of these items.

1. Action Minutes December 14, 2023, Regular Meeting
Recommended Action: Review and approve the minutes

2. Accounts Payable Activity Report – December 2023
Recommended Action: Receive and file the report

3. Police Activity Report Dember 2023
Recommended Action: Receive and file the report

4. Building Activity Report December 2023
Recommended Action: Receive and file the report

5. Fire Activity Report – November 2023
Recommended Action: Receive and file the report

BUSINESS

10. Consideration of a Review and Update of the City of Nevada City Statement of Values Recommended Action: Receive a presentation and provide direction

CITY MANAGER, COUNCILMEMBER REPORTS AND FUTURE AGENDA ITEMS

ADJOURNMENT
The meeting will adjourn at 9:30 P.M. unless a decision is made by motion of a Councilmember to extend the time.

PROCLAMATION
WHEREAS, the Civil Rights movement in the 1960’s profoundly impacted the course of American history and continues to shape the direction and debate of our society; and WHEREAS, Reverend Dr. Martin Luther King Jr., a civil rights leader, devoted his life to the non-violent advancement of civil rights and public service; and
WHEREAS, Dr. King believed in a nation of freedom and justice for all, and challenged all community members to help build a more perfect union and live up to the purpose and potential of the United States of America; and
WHEREAS, Dr. King’s dream is no less inspirational and important today than when he first express it more than 60 years ago; and
WHEREAS, Dr. King experienced a significantly different civil rights reality in his lifetime than exists today.

In fact, the respect and honor provided to Dr. King in modern America is a far cry from the 1966 Gallup poll that reported nearly twice as many Americans had a negative view of King as opposed to a positive one, whereas by 1999 the same Gallup poll found that King ranked behind only Mother Teresa as the century’s most admired person; and
WHEREAS, even with the progress achieved during the Civil Rights movement and subsequent decades, inequities, injustices, racism, and other forms of discrimination and oppression are still prevalent in our society; and
WHEREAS, Dr. King’s life was struck down by a bullet of bigotry on April 4, 1968, but his dream of pursuing a world free from prejudice and injustice lives on; and WHEREAS, we honor and celebrated Dr. King’s memory, and importantly, we also preserve his legacy, one that call upon all of us to stand up against injustice and protect our most sacred tenets of democracy; and WHEREAS, Dr. King always led by example and provided a framework for how each of us can shape the future by calling out injustice and continuing to work toward a more equitable society.

NOW THEREFORE, the City Council of the City of Nevada City does hereby proclaim January 15, 2024, as Martin Luther King Jr., Day in the City and urge all community members to take this opportunity to reflect upon Dr. King’s vision and to join in rededicating ourselves to continuing to advance the principles of justice and equality for all.

Dated this 10th day of January 2024
______________________________________
Daniela Fernández, Mayor

1 CITY OF NEVADA CITY

ACTION MINUTES
REGULAR CITY COUNCIL MEETING OF DECEMBER 14, 2023
NOTE: This meeting is available to view on the City’s website www.nevadacityca.gov – Go to Quick Links and Click on Agendas & Minutes and find the Archived Videos in the middle of the screen. Select the meeting date and Click on Video to watch the meeting. For website assistance, please contact Gabrielle Christakes, Deputy City Clerk at (530) 265-2496, ext 133. - City Council Meetings are available on DVD. To order, contact City Hall - cost is $15.00 per DVD. - Closed Session Meetings are not recorded.

REGULAR MEETING – 6:33 PM - Call to Order

NISENAN TRIBE RECOGNITION
PLEDGE OF ALLEGIANCE:

Roll Call: Present: Mayor Fernàndez, Councilmembers Petersen, Fleming, Ceci, Kline ADOPTION OF THE AGENDA:

Action: Motion by Ceci seconded by Kline to adopt the Agenda for December 14, 2023 Meeting (Approved 5-0) Fernàndez, Petersen, Kline, Ceci, Fleming PUBLIC COMMENT (Per Government Code Section 54954.3)
Please refer to the meeting video on the City’s website at www.nevadacityca.gov.

PRESENTATIONS
Proclamation: Ribbon Cutting and Grand Opening BrewBilt BrewHaus CONSENT ITEMS:

1. Action Minutes November 8, 2023, Regular Meeting
Recommended Action: Review and approve the minutes

2. Accounts Payable Activity Report – November 2023
Recommended Action: Receive and file the report

3. Police Activity Report November 2023
Recommended Action: Receive and file the report

4. Building Activity Report November 2023
Recommended Action: Receive and file the report

5. Fire Activity Report – October 2023
Recommended Action: Receive and file the report
2 6. Consideration of Award of Contract with Barsotti Contracting in an Amount Not-To-Exceed $38,400.00 for Pioneer Park Bathroom Renovations at Pool Building; Authorize a Project Contingency of 10%, Not-To-Exceed $3,840.00; and Authorize the City Manager to Execute any Contracts or Related Documents
Recommended Action: Award the contract, authorize the contingency, and authorize the City Manager to execute related documents

7. Consideration of Award of a Contract Amendment for Professional Services Contract with Dokken Engineering for Structural Representative Services and Construction Support for Nevada Street Bridge Replacement in an Amount Not-to-Exceed $306,624 and Authorize the City Manager to Sign the Contract Amendment
Recommended Action: Award of Professional Services Contract Amendment for Professional Structural Representative Services and Construction Support and authorize the City Manager to sign the contract

8. Consideration of Approval of Proposition 64 Authorized Purchases 1) from National Garage Door Company, for the Fire Station #5 Apparatus Door & Hardware Replacement Project in the Amount of $38,774.46 with a $1,938 Project Contingency; and 2) from Quest Technology Management, for Vape Detectors and Cameras for SAEL and Forest Charter Schools in the Amount of $55,668.40
Recommended Action: Approve the purchases

9. Consideration of Adoption of Resolution No. 2023-53: A Resolution of the City Council of the City of Nevada City Adopting the City Council and Planning Commission Meeting Schedule and Citywide Closure Calendar for 2024
Recommended Action: Adopt the resolution

10. Second Reading and Consideration of Ordinance 2023-08: An Ordinance of the City Council of the City of Nevada City, State of California Amending Section 17.68.080 of Chapter 17.68 (“COMBINING DISTRICT REGULATIONS”) and Section 17.80.190 of Chapter 17.80 (“DEVELOPMENT PERFORMANCE STANDARDS”) both of Title 17 (“ZONING”) of the City of Nevada City Municipal Code, Relating to the Lighting of Signs Recommended Action: Hold second reading and adopt the ordinance Action: Motion by Petersen, Seconded by Ceci, to approve items 1 through 10 on Consent (Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci

BUSINESS

11. Consideration of 1) a Lifetime Service Award to William “Bill” Falconi for More Than Fifty-One (51) Years of Service to the City of Nevada City, and 2) Direction on the Naming and Placemaking for the Nevada Street Bridge Construction in Mr. Falconi’s Honor Recommended Action: Recognize the lifetime service award and direct staff to prepare a resolution and naming plaque

12. Consideration of the South Yuba River Citizens League (SYRCL) Request for Monetary Sponsorship in the Amount of $2500, Fee Waiver for City Facility Use, and Special Event Street Closure Request for the 2024 Wild & Scenic Film Festival Recommended Action: Receive a presentation from the applicant, review, approve, and 3 authorize the sponsorship, fee waiver, and special event street closure requests per the submitted application

13. Consideration of 1) the Appointment of Kerry Rose Appointing to Fill the Vacant Nevada City Fire Safety Advisory Committee Member Position Through the Term Ending September 15, 2024, and 2) Adoption of Resolution No. 2023-54: A Resolution of the City Council of the City of Nevada City, California, Amending the Composition of the Nevada City Fire Safety Advisory Committee
Recommended Action: Approve the appointment and adopt the resolution Action: Motion by Kline, Seconded by Fleming, to approve Appointment of Kerry Rose to Fill the Vacant Nevada City Fire Safety Advisory Committee Member Position and adopt Resolution 2023-54 Amending the Composition of the Nevada City Fire Safety Advisory Committee (Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci

14. Consideration of the Appointment of Seven (7) Public Arts Commissioners as Established in Ordinance 2023-09: An Ordinance of the City Council of the City of Nevada City Adding Chapter

2.38 (“Public Arts Commission”) to Title 2 (“Administration and Personnel”) of the City of Nevada City Municipal Code, Relating to the Establishment of a Public Arts Commission.

Recommended Action: Appoint the commissioners recommended by the four stakeholder groups and select and appoint the at-large artists in residence and youth commissioner Action: Motion by Fleming, Seconded by Ceci, to approve Appointment of Shannon Harney and Nikiya Schwartz as Public Arts Commissioners
(Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci

15. Consideration of Approving a One-Time Equity Payment to Full-Time City Employees in the Amount of $3000 of which $500 Must be Expended at Businesses in the City of Nevada City Recommended Action: Approve the equity payment
Action: Motion by Kline, Seconded by Fleming, to approve One-Time Equity Payment (Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci

16. Consideration of Award of City Website Request for Proposal (RFP) and Authorize the City Manager to Execute any Related Documents
Recommended Action: Approve the award and authorize the City Manager to execute any related documents
Action: Motion by Kline, Seconded by Petersen, to Approve the award to CivicPlus and authorize the City Manager to execute any related documents
(Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci

17. Consideration of Award of City Audit Request for Proposal (RFP) and Authorize the City Manager to Execute any Related Documents
Recommended Action: Approve the award and authorize the City Manager to execute any related documents
Action: Motion by Petersen, Seconded by Ceci, to Approve the award to LSL and authorize the City Manager to execute any related documents
(Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci 4 CITY MANAGER AND COUNCILMEMBER REPORTS: Verbal report provided ADJOURNMENT: 10:36 PM
AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________
Daniela Fernàndez, Mayor
ATTEST:
____________________________
Niel Locke, City Clerk

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: January 10, 2024 Agenda Item No. 02
Subject: Accounts Payable Activity Report December 2023 From: Brittnie Neundorfer, Finance Supervisor
Date: January 1, 2024
Reviewed & Approved:

City Manager: STG
City Attorney:

Recommended Action: Receive and file the report.

ISSUE STATEMENT AND DISCUSSION:

The attached Accounts Payable Report for December 2023 reviews the accounts payable and check register for the month.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None.

STRATEGIC PLAN ALIGNMENT:

This action, reporting on the program, is consistent with the embedded strategic initiative of Engagement:

Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

None.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

Accounts Payable Report December 2023

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: January 10, 2024 Agenda Item No. 03
Subject: Monthly Statistical Crime Data December 2023
From: Dan Foss, Chief of Police
Date: January 3, 2024
Reviewed & Approved:

City Manager:

City Attorney:

Recommended Action: Receive and file.

ISSUE STATEMENT AND DISCUSSION:

Attached is the Nevada City Police Department's monthly statistical crime report for December 2024. Refer to the attached spreadsheet for additional information.

December closed out the 2023 year with very productive numbers, which was quite an increase from last year. Much of this can be attributed to the much more mellow winter weather. Also, although we are still verifying the number, it appears Officer Kendrick had the most DUI arrests for the county this year, with several arrests made this last month. This includes all county law enforcement agencies, including the CHP office. This is an excellent accomplishment and is a strong testament to Officer Kendrick’s dedication to this community.

Code Enforcement for the Nevada City Police Department is tasked with all citywide code violations and works as the property and evidence technician. During December, Code Enforcement conducted the annual cleaning and audit of the property and evidence room, including reorganizing how property is collected and stored. Property and evidence are among the most critical and secure rooms in the police department, and they must be consistently maintained to a high standard.

Nevada City Police Department will always be available for comments and will notify the council of any concerns.

STRATEGIC PLAN ALIGNMENT:

This action is consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None.

ENVIRONMENTAL CONSIDERATIONS:

None.

LEGAL REVIEW:

None.

ATTACHMENTS:

December 2023 Case Report

CURRENT PERIOD SAME PERIOD LAST YEAR CHANGE
Type Number Percent Cleared* Percent Number Percent Cleared* Percent Number Percent Case Report Type
ANIMAL CRUELTY 0 0% 0 0% 1 1% 1 100% -1 -100%
ARSON 0 0% 0 0% 1 1% 0 0% -1 -100%
ASSAULT - S 1 1% 0 0% 0 0% 0 0% 1 100%
COURT ORDER 1 1% 0 0% 0 0% 0 0% 1 100%
DECEASED PERSON 2 3% 0 0% 1 1% 0 0% 1 100%
DISORDERLY 9 12% 1 11% 7 10% 6 86% 2 200%
DOMESTIC DISPUTE 1 1% 0 0% 0 0% 0 0% 1 100%
DOMESTIC VIOLENCE 1 1% 1 100% 0 0% 0 0% 1 100%
DUI 8 11% 5 62% 2 3% 1 50% 6 600%
FOUND PROPERTY 3 4% 0 0% 6 9% 0 0% -3 -300%
FRAUD 1 1% 0 0% 0 0% 0 0% 1 100%
GENERAL 2 3% 0 0% 1 1% 0 0% 1 100%
HIT-RUN-N 1 1% 0 0% 3 4% 0 0% -2 -200%
LIQUOR LAWS 1 1% 1 100% 0 0% 0 0% 1 100%
LOST PROPERTY REPORT 0 0% 0 0% 1 1% 0 0% -1 -100%
MENTAL HEALTH 2 3% 0 0% 0 0% 0 0% 2 200%
MISC INFO RPT 5 7% 0 0% 7 10% 0 0% -2 -200%
MISSING 0 0% 0 0% 1 1% 0 0% -1 -100%
MVSTOP 0 0% 0 0% 1 1% 0 0% -1 -100%
NARCOTICS 3 4% 1 33% 2 3% 1 50% 1 100%
OTHER OFFENSE 1 1% 0 0% 0 0% 0 0% 1 100%
PROPERTY 3 4% 0 0% 1 1% 0 0% 2 200%
SEX OFFENSE 1 1% 0 0% 0 0% 0 0% 1 100%
THEFT 0 0% 0 0% 4 6% 0 0% -4 -400%
TOW 12 16% 0 0% 11 16% 0 0% 1 100%
TRAFFIC 3 4% 1 33% 0 0% 0 0% 3 300%
TRAFFIC COLLISION 1 1% 0 0% 1 1% 0 0% 0 0%
TRESPASS 1 1% 0 0% 1 1% 0 0% 0 0%
VANDALISM 0 0% 0 0% 4 6% 0 0% -4 -400%
WARRANT ARREST 5 7% 2 40% 5 7% 1 20% 0 0%
Total Case Reports 68 12 61 10 7

CURRENT PERIOD SAME PERIOD LAST YEAR CHANGE
Type Number Percent Cleared* Percent Number Percent Cleared* Percent Number Percent Arrest Type
Adult Arrests Felony 5 16% 2 40% 6 29% 1 17% -1 -100%
Adult Arrests Misd 26 84% 10 38% 15 71% 9 60% 11 1100%
Juvenile Arrests Felony 0 0% 0 0% 0 0% 0 0% 0 0%
Juvenile Arrests Misd 0 0% 0 0% 0 0% 0 0% 0 0%
Warrant Arrests** 0 0% 0 0% 0 0% 0 0% 0 0%
All Other Arrests 0 0% 0 0% 0 0% 0 0% 0 0%
Total Arrests 31 12 21 10 10
RMS-185 v1.10 Printed 1/3/2024 10:29:20 AM Page 1 of 1 Total Pages * Cleared - Is determined by the case disposition where the case is cleared by an arrest or an exception. ** Arrest Type, Warrant Arrests - Are Warrant reports where warrant type = 'ARREST'.

CITY OF NEVADA CITY
317 BROAD ST.

POLICE DEPARTMENT

MONTHLY STATISTICAL REPORT

CLEARED BY DISPO STATUS

REPORT PERIOD
December 2023
NEVADA CITY, CA 95959
(530) 265-4700

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: January 10, 2024 Agenda Item No. 04
Subject: Building Activity Report December 2023
From: Lisa McCandless, City Planner
Date: January 4, 2023
Reviewed & Approved:

City Manager: STG
City Attorney:

Recommended Action: Receive and file the report.

ISSUE STATEMENT AND DISCUSSION:

The attached Building Activity Report for December 2023 reviews the actions and activities for the month.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None.

STRATEGIC PLAN ALIGNMENT:

This action, reporting on the program, is consistent with the embedded strategic initiative of Engagement:

Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

None.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

Building Activity Report December 2023
Building Activity Report - December 2023
Date Record Number Record Type Description Address Status 12/21/2023 234192 Full Review
Demo permit for the dismantling of
two existing yurts. One is 24' D and
the other is 16' D. All utilities will be
disconnected.
803 UREN STREET, Nevada City CA
95959 Received
12/19/2023 234157 Express Permit
Tear off and reroof with Malarkey
shingle 20 squares
316 MONROE STREET, Nevada City
CA 95959 Received
12/19/2023 234169 Express Permit
Switching from natural gas to
propane. Backflow prevention
device installed before final.

Includes one inspection. Final
required.
407 FACTORY STREET, Nevada City
CA 95959 Issued
12/16/2023 23TMP-005458 Express Permit
Restore "Amber/Daphne" a two
bedroom structure. Total 495 sq
feet. Replace all plumbing lines and
fixtures and bring up to code,
replace all electrical wiring and
receptacles and bring up to code,
repair/replace insulation and drywall
as needed after plumbing and
electrical work, install ductless mini
split heating and cooling, replace
bathroom tile, replace windows (city
approval complete), replace water
heater.
523 SACRAMENTO STREET, Nevada
City CA 95959
12/15/2023 234135
Over the Counter
Permit
Add one electrical receptacle in BOS
office. 1 inspection.
950 MAIDU AVENUE, Nevada City
CA 95959 Finaled
12/8/2023 23TMP-005335 Express Permit
We need to repair a sewer backup
prevention valve. Â It will require
digging up the yard and replacing
the area where the old and
nonfunctional valve is.
128 GROVE STREET, Nevada City CA
95959
12/6/2023 234070 Full Review
DIGITAL: OTC Wed. Remove existing
deck and replace with covered
porch. 202 sf. Sewer backflow
preventer verification required.

Includes 3 inspections.
520 JORDAN STREET, Nevada City
CA 95959 Issued
12/5/2023 234039
Over the Counter
Permit
Hair Lounge remodel: install 2x4
wall with plumbing for to existing
sinks that were relocated in existing
storage room.PERMIT INCLUDES 2
INSPECTIONS.
305 RAILROAD AVENUE, Nevada City
CA 95959 Issued
12/4/2023 234025 Full Review
DIGITAL: Commercial roof mount
solar. 84 modules with 21 inverters.

37.8kW Electrical to cross 5
parcels.061-120-017 Array
location.061-120-002061-130-
027061-130-028061-130-029 Meter
location.Includes inspections.
16908 GRIZZLY HILL ROAD, Nevada
City CA 95959 In Review
12/4/2023 234027 Express Permit
Web. Install a 22KW Generac
standby generator system with 200
amp automatic transfer panel and
load shed modules. Backflow
prevention device required prior to
permit final. 2 inspections, final
required.
231 NEVADA STREET, Nevada City
CA 95959 Issued
12/4/2023 234021 Express Permit
Web. Replace heating only. Existing
furnace equipment with a 66k BTUH,
96% AFUE, natural gas furnace.

Sewer backflow prevention device
verified. No further action needed.

Includes one inspection. Final
required.
546 MAIN STREET, Nevada City CA
95959 Finaled

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: January 10, 2024 Agenda Item No. 05
Subject: Fire Activity Report – November 2023
From: Sam Goodspeed, Division Chief
Date: January 3, 2024
Reviewed & Approved:

Recommended Action: Receive and file the report.

ISSUE STATEMENT AND DISCUSSION:

The attached Fire Activity Report reviews the Monthly Responses and Defensible Space / Vegetation Management Projects for Nevada City Fire Station 5.

FINANCIAL AND/OR POLICY IMPLICATIONS:

Not applicable.

STRATEGIC PLAN ALIGNMENT:

This action is consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

Not applicable.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:
 Outside Unit Responses to Nevada City
 Station 5 Incident Type Summary Report
 Station 5 Response by District
 City of Nevada City Incident Type Report
Basic Incident Date Time:

Basic Incident Zone/District Number (Fd1.32):

Apparatus Resource Id (Fd18.1):

Elite grsnev Outside Unit Responses to Nevada City
Total Responses Total Call Time in Minutes Average Time Spent on Call Apparatus Resource ID (FD18.1): Batt 8
3 70 23
Total: 3 Total: 70
Avg: 23.33
Apparatus Resource ID (FD18.1): EMS13
3 14 5
Total: 3 Total: 14
Avg: 4.67
Apparatus Resource ID (FD18.1): Engine 84
7 123 18
Total: 7 Total: 123
Avg: 17.57
Apparatus Resource ID (FD18.1): Engine 86
4 47 12
Total: 4 Total: 47
Avg: 11.75
Apparatus Resource ID (FD18.1): Engine 89
1 17 17
Total: 1 Total: 17
Avg: 17.00
Apparatus Resource ID (FD18.1): Engine 90
1 7 7
Total: 1 Total: 7
Avg: 7.00
Apparatus Resource ID (FD18.1): Engine2352
3 33 11
Total: 3 Total: 33
Avg: 11.00
Apparatus Resource ID (FD18.1): Engine2362
3 38 13
Total: 3 Total: 38
Avg: 12.67
Apparatus Resource ID (FD18.1): Rescue 84
19 390 21
Total: 19 Total: 390
Avg: 20.53
Total: 44 Total: 739
Avg: 13.95
Report Criteria
Is Equal To Last Month
Is In 5 - Nevada City Stn 5, 5 - Station 5 - City, Nevada City Stn 5 Is Not In Batt 1, Batt 2, Batt 3, Brush 5, CPT11, Chief 1, Engine 1, Engine 2, Engine 201, Engine 202, Engine 205, Engine 5, OESE4104, OESE4609, P 2, P 3, P1, Squad 2, Truck 2, Utility 1, Utility 2, Utility 5, Utility 54 1 of 1 Printed On: 12/14/2023 08:12:42 AM
Basic Incident Type (Fd1.21):

Apparatus Resource Id (Fd18.1):

Basic Incident Date - Derived (Fd1.3):

Agency Name:

Elite grsnev Station 5 Incident Type Report (Summary)
Basic Incident Type Code And
Description (FD1.21)
Total
Incidents
Total Incidents Percent of
Incidents
Total Property
Loss
Total Content
Loss
Total
Loss
Total Loss Percent
of Total
Incident Type Category (FD1.21): 1 - Fire
111 - Building fire 1 1.45%
118 - Trash or rubbish fire, contained 1 1.45%
141 - Forest, woods or wildland fire 1 1.45%
142 - Brush or brush-and-grass mixture
fire
1 1.45%
Total: 4 Total: 5.80% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 3 - Rescue & Emergency Medical Service Incident 311 - Medical assist, assist EMS crew 1 1.45%
321 - EMS call, excluding vehicle accident
with injury
38 55.07%
322 - Motor vehicle accident with injuries 4 5.80%
324 - Motor vehicle accident with no
injuries.
5 7.25%
352 - Extrication of victim(s) from vehicle 1 1.45%
Total: 49 Total: 71.01% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 4 - Hazardous Condition (No Fire) 411 - Gasoline or other flammable liquid
spill
1 1.45%
412 - Gas leak (natural gas or LPG) 1 1.45%
424 - Carbon monoxide incident 1 1.45%
442 - Overheated motor 1 1.45%
463 - Vehicle accident, general cleanup 1 1.45%
Total: 5 Total: 7.25% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 5 - Service Call
554 - Assist invalid 1 1.45%
Total: 1 Total: 1.45% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 6 - Good Intent Call
611 - Dispatched and cancelled en route 6 8.70%
622 - No incident found on arrival at
dispatch address
1 1.45%
651 - Smoke scare, odor of smoke 1 1.45%
Total: 8 Total: 11.59% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 7 - False Alarm & False Call 735 - Alarm system sounded due to
malfunction
1 1.45%
745 - Alarm system activation, no fire -
unintentional
1 1.45%
Total: 2 Total: 2.90% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Total: 69 Total: 100.00% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Report Criteria
Is Not Blank
Is In Brush 5, Chief 5400, Engine 5, Utility 5
Is Equal To Last Month
Is Equal To Grass Valley Fire Department
1 of 1 Printed On: 12/14/2023 08:03:47 AM
Apparatus Resource Id (Fd18.1):

Basic Incident Date - Derived (Fd1.3):

Elite grsnev Station 5 Response by District
Basic Incident Zone/District Number (FD1.32) Number of Incidents 1 - Station 1 - City 1
2 - Station 2 - City 30
5 - Station 5 - City 17
NCC 54 4
NCC 84 4
NCC 86 4
NCC 87 7
NCC 89 1
Ophir Hill 1
Report Criteria
Is In Brush 5, Chief 5400, Engine 5, Utility 5
Is Equal To Last Month
1 of 1 Printed On: 12/14/2023 08:03:51 AM
Basic Incident Zone/District Number (Fd1.32):

Basic Incident Postal Code (Fd1.19):

Basic Incident Date - Derived (Fd1.3):

Agency Name:

Elite grsnev City of Nevada City Incident Type Report (Summary) Basic Incident Type Code And
Description (FD1.21)
Total
Incidents
Total Incidents Percent of
Incidents
Total Property
Loss
Total Content
Loss
Total
Loss
Total Loss Percent
of Total
Incident Type Category (FD1.21): 1 - Fire
113 - Cooking fire, confined to container 1 2.38%
118 - Trash or rubbish fire, contained 1 2.38%
Total: 2 Total: 4.76% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 3 - Rescue & Emergency Medical Service Incident 321 - EMS call, excluding vehicle accident
with injury
25 59.52%
322 - Motor vehicle accident with injuries 2 4.76%
324 - Motor vehicle accident with no
injuries.
2 4.76%
352 - Extrication of victim(s) from vehicle 1 2.38%
Total: 30 Total: 71.43% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 4 - Hazardous Condition (No Fire) 411 - Gasoline or other flammable liquid
spill
1 2.38%
Total: 1 Total: 2.38% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 5 - Service Call
553 - Public service 1 2.38%
554 - Assist invalid 1 2.38%
561 - Unauthorized burning 1 2.38%
Total: 3 Total: 7.14% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 6 - Good Intent Call
611 - Dispatched and cancelled en route 2 4.76%
Total: 2 Total: 4.76% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 7 - False Alarm & False Call 735 - Alarm system sounded due to
malfunction
2 4.76%
745 - Alarm system activation, no fire -
unintentional
2 4.76%
Total: 4 Total: 9.52% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Total: 42 Total: 100.00% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Report Criteria
Is In 5 - Station 5 - City, Nevada City Stn 5
Is Equal To 95959
Is Equal To Last Month
Is Equal To Grass Valley Fire Department
1 of 1 Printed On: 12/14/2023 08:03:43 AM

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: January 10, 2024 Agenda Item No. 06
Subject: Consideration of Resolution No. 2024-01: A
Resolution of the City Council of the City of Nevada City, California, Adopting the City Council’s Investment Policy.

From: Stephen Erlandson, Assistant City Manager
Date: January 2, 2024
Reviewed & Approved:

City Manager:

City Attorney:

Recommended Action: Adopt the resolution, receive and file the report.

ISSUE STATEMENT AND DISCUSSION:

The City’s Investment Policy requires that the City Council review and adopt the policy on an annual basis; however, the policy may be amended at any time to accomplish the goals and objectives of the City Council.

The last review of the City Investment Policy by the City Council was on January 25, 2023. The City Treasurer position is an appointed position with the City Manager and Chief Financial Officer/Assistant City Manager having shared responsibility for investments under the City Council’s direction and Investment Policy.

The City Manager and Assistant City Manager reviewed the City Investment Policy and are not recommending any revisions at this time.

The City’s Investment Policy must comply with restrictions in California Government Code Sections 53601 and 53630 et. seq. The City’s Investment Policy may be more restrictive than the Government Code requires; however, it may not be more permissive. Since the City has investments with the State’s Local Agency Investment Fund (LAIF), the State of California Pooled Money Investment Account Investment Policy (Attachment B) has been included.

The policy requires quarterly reports to be presented to the City Council. Staff anticipates the fourth quarter report for 2023 being presented to the City Council during the first meeting in February.

FINANCIAL AND/OR POLICY IMPLICATIONS:

There is no financial impact from the adoption of the resolution and the included Investment Policy.

STRATEGIC PLAN ALIGNMENT:

This action, reporting on the program, is consistent with the embedded strategic initiative of Engagement:

Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

Not applicable.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:
 Resolution 2024-01
 Investment Policy
 Pooled Money Investment Account Investment Policy
RESOLUTION NO. 2024-01

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEVADA CITY, CALIFORNIA, ADOPTING THE CITY COUNCIL’S INVESTMENT POLICY WHEREAS, the City Council adopted the 2023 Investment Policy on January 25, 2023; and
WHEREAS, the policy requires periodic review and updating to assure it is providing the most prudent investment of the city’s resources; and
WHEREAS, the policy requires annual adoption by the City Council; and WHEREAS, staff has recommended no amendments to the policy; and WHEREAS, the referenced policy is attached hereto in Exhibit “A” and made a part hereof;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Nevada City that the Investment Policy is hereby adopted for 2024.

PASSED AND ADOPTED this 10th day of January 2024 by the following vote:

AYES:

NOES:

ABSENT;
ABSTAIN:
________________________________
Daniela Fernandez, Mayor
ATTEST:
_______________________________
Niel Locke, City Clerk
EXHIBIT “A”

CONTINUES ON NEXT PAGE

INVESTMENT POLICY

CITY COUNCIL POLICY
Adopted: January 10, 2024

Page 1 of 8 ends

PURPOSE
The purpose of the City's Investment Policy is to provide guidelines and limitations for the responsible management of the City's funds that are available for investment.

GOVERNING AUTHORITY
The investment program shall be operated in conformance with governing legislation and other legal requirements.

SCOPE
This investment policy applies to all financial assets of the City, including all cash and investments accounted for in the following funds:
• General Fund
• Special Revenue Funds
• Capital Projects Funds
• Internal Service Funds
• Enterprise Funds
• Trust and Agency Funds
• Debt Service Funds
• Any new fund created by the City Council
POLICY
It is the policy of the City of Nevada City to invest public funds in a manner which will provide the maximum security of principal consistent with a market rate of return while meeting the cash flow needs of the City and conforming to all applicable State and City statutes governing the investment of public funds. Every effort will be made to match investment maturities to cash flow needs.

OBJECTIVES
The primary objectives, in priority order, of the City of Nevada City's investment activities shall be:

Safety: Safety of principal is the foremost objective of the City. Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.

Liquidity: The City's investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated.

Investment Policy Page 2 of 8 City Council Policy
January 10, 2024
Return on Investment: The City's investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the City's investment risk constraints and the cash flow characteristics of the portfolio. The average return on the State Treasurer's Local Agency Investment Fund shall be considered the City's benchmark for conservative investment transactions, and shall constitute the performance standard for the City portfolio's rate of return.

PRUDENCE
The standard of prudence to be used in the investment function shall be the "prudent investor" rule, as defined in Government Code Section 53600.3, which states: "When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.

Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law."

ETHICS AND CONFLICT OF INTEREST
Employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business in accordance with applicable laws. They shall further disclose any personal financial/investment positions that could be related to the performance of the investment portfolio by filing Form 700 – Statement of Economic Interests on an annual basis in accordance with California state law.

Employees shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the City of Nevada City.

DELEGATION OF AUTHORITY
The City Manager is designated as the investment officer of the City and is responsible for investment management decisions and activities. All investment transactions shall be authorized by the City Manager or the Chief Financial Officer under the direction of the City Manager. This annual delegation of authority is subject to renewal by the City Council pursuant to Government Code Section 53607.

AUTHORIZED INVESTMENTS AND LIMITATIONS
Investment Policy Page 3 of 8 City Council Policy
January 10, 2024
Investment or deposit of City funds shall be governed by Government Code Sections 53600 and 53630 et. seq., and shall be further limited to the following authorized investments and instruments:

A. United States Treasury Bills, Notes, and Bonds
Maximum Amount: No limit
Maximum Maturity: Five years from date of purchase
B. Direct Obligation Federal Agency Securities or United States GovernmentSponsored Enterprise Obligations (allowable under Government Code Section 53601(f))
Securities of the following Federal agencies/Government-Sponsored Enterprises (GSE’s) are permitted investments: Federal Home Loan Bank, Federal Farm Credit Bank, Federal National Mortgage Association and Federal Home Loan Mortgage Corporation.

Maximum Amount: 50%
Maximum Maturity: Five years from date of purchase
Maximum Issuer Limit: 25%
C. State of California Local Agency Investment Fund
The Local Agency Investment Fund (LAIF) is a voluntary investment alternative for California’s local governments and special districts authorized by the California Government Code. The LAIF is managed by the State Treasurer’s Office with oversight by the Local Agency Investment Board.

All securities in LAIF are purchased under the authority of Government Code Sections 16430 and 16480.8. The State Treasurer’s Office purchases all securities on a delivery versus payment basis using a third-party custodian. All investments are purchased at market, and market valuation is conducted monthly.

The LAIF is part of the State Treasurer’s Pooled Money Investment Account (PMIA). The PMIA Investment Policy (Appendix 1) is guided by the goals of: (1) Portfolio safety/diversification; (2) Liquidity; and (3) Yield. The PMIA Investment Policy is attached.

Maximum Amount: No limit
Maximum Maturity: Not Applicable
Investment Policy Page 4 of 8 City Council Policy
January 10, 2024
D. Collateralized or Insured Money Market Accounts and Demand Deposits with City's Primary Banks
Maximum Amount: No limit
Maximum Maturity: Not Applicable
E. Insured Certificates of Deposit
The City may invest funds in FDIC insured certificates of deposit issued directly by banks or savings and loans chartered by the federal or California government. The City may also place funds directly with a commercial bank, savings bank, savings and loan association, or credit union that uses a private sector entity to assist in the placement of certificates of deposit as authorized by California Government Code Section 53601.8.

Maximum Amount: 20%
Maximum Maturity Value per Institution for investments maturing is $250,000 or the lesser of the current FDIC insured limit.

Maximum Maturity: Five years from date of purchase.

F. Money Market Mutual Funds
Investment in money market mutual funds shall be limited to investments in U.S.

Treasury Securities only.

Maximum Amount: 20%
Maximum per Investment: 10%
Limitation on investments as identified under this section will apply to the City’s investment portfolio at all times. If for any reason, an investment exceeds a stated limitation, the City has 90 days in which to bring the investment portfolio back into compliance.

PORTFOLIO DIVERSIFICATION
It is the policy of the City to diversify its investment portfolio. Invested funds shall be diversified to minimize the risk of loss resulting from over concentration of assets in a specific maturity, specific issuer, specific financial institution, or specific class of securities.

Investment Policy Page 5 of 8 City Council Policy
January 10, 2024

MITIGATION OF MARKET RISK
In order to minimize market risk and eliminate reliance on interest rate forecasting, it is the policy of the City to structure its investment portfolio as a maturity ladder.

The City shall use LAIF and other short-term investments, with a maturity of one year or less, to maintain sufficient liquidity to meet the City’s short-term operating, capital and contingency requirements. As a general guideline, the balance of the portfolio should be invested in, and evenly distributed between, instruments with maturities of one to five years, unless in the opinion of City Staff and/or professional investment advisors, economic circumstances and/or the interest rate environment warrant an alternative investment approach. Specific instruments may be purchased to meet identified and scheduled capital expenditures.

PROHIBITED INVESTMENTS
The following investments are prohibited by City investment staff; provided, however, that this provision shall not be construed as a prohibition on investment in the LAIF investment pool:

1. Any form of leveraging or purchase of derivative instruments

2. Any investment issued by the Government National Mortgage Association

3. Any mortgage pass-through security, collateralized mortgage obligation mortgagebacked or other pay-through bond

4. Any inverse floaters

5. Any range notes

6. Any interest-only strips

AUTHORIZED SECURITIES BROKER/DEALERS
The City shall maintain a listing of financial institutions, which have been approved by the City Council for investment purposes. All approved securities broker/dealers shall be primary dealers designated by the Federal Reserve Bank of New York.

Before engaging in investment transactions with an approved broker/dealer, the City shall have received from said firm a signed certificate form. The document will certify that the firm has reviewed the City's Investment Policy and agrees to disclose potential conflicts or risks to public funds that might arise out of business transactions between the firm and the City. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent transactions involving the City's funds.

USE OF PROFESSIONAL INVESTMENT MANAGERS
The City Council may employ the services of professional investment managers to assist in the management of the City's investment portfolio. Such managers may be granted the discretion to purchase and sell investment securities in accordance with this Investment Policy. Such managers shall have: (1) an established professional reputation Investment Policy Page 6 of 8 City Council Policy
January 10, 2024
for asset or investment management; (2) knowledge and working familiarity with State and Federal laws governing and restricting the investment of public funds; (3) substantial experience providing investment management services to local public agencies whose investment policies and portfolio size are similar to those of the City; and (4) professional liability (errors and omissions) insurance and fidelity bonding in such amounts as are required by the City. Such managers shall be registered under the Investment Advisers Act of 1940. Such managers shall only be retained by written agreement with the City, and approved by the City Council. Professional service proposals shall be solicited from at least three (3) qualified persons or firms in accordance with the City's purchasing policies and procedures.

USE OF INDEPENDENT INVESTMENT ADVISORS
The City Council may retain the services of an independent investment advisor to review the investment program from time to time. The adviser will review compliance with policies and procedures, independently calculate the market value of the City's holdings, report on overall portfolio risk exposure and investment results, and make recommendations, if needed, regarding investment strategy or any aspect of the investment program.

COMPETITIVE BIDS
A minimum of two offers or quotations will be obtained prior to the completion of investment transactions with authorized financial institutions. This does not apply to authorized investment pools.

SAFEKEEPING AND CUSTODY
All investment securities purchased by the City, or by a professional investment manager for the City, shall be held in third-party safekeeping by a custodial financial institution authorized by the City. Securities held will be evidenced by safekeeping receipts. All security transactions shall be conducted on a delivery-versus-payment (DVP) basis.

INTERNAL CONTROLS
The City shall establish a system of written internal control policies and procedures, which shall be reviewed annually by the independent auditor. The controls shall be designed to prevent loss of public funds due to fraud, error, misrepresentation, unanticipated market changes or imprudent actions.

REPORTING
The City Manager shall submit quarterly investment reports to the City Council. The report shall be provided to the City Council within thirty (30) days, or the next available City Council meeting, following the end of the month covered by the report. The report shall contain a summary of investment transactions including: investment types, percent of portfolio, yield, purchase date, maturity date, issuer or institution, par and dollar amount Investment Policy Page 7 of 8 City Council Policy
January 10, 2024
invested, market value, source of market valuation, the portfolio's average weighted yield and maturity, and a description of any local agency funds or investments under the management of contracted parties.

The report shall include a statement of compliance of the portfolio to this Investment Policy, or the manner in which the portfolio is not in compliance.

The report shall include a statement denoting the ability of the City to meet its expenditure requirements for the next six months or provide an explanation as to why sufficient money shall, or may, not be available.

The report shall include a copy of the corresponding monthly report or statement from the City's third-party safekeeping custodial bank.

If the City has any money invested in the LAIF investment pool, the report shall include a copy of the most recent report or statement from the investment pool(s).

INVESTMENT POLICY REVIEW
The City's Investment Policy shall be reviewed and adopted by the City Council on an annual basis.

Investment Policy Page
8 of
8 City Council Policy
January 10, 2024
- 1 -
California State Treasurer’s Office
Investment Policy
Pooled Money Investment Account
January 1, 2024
Available Online:
https://www.treasurer.ca.gov/pmia-laif/pmia/index.asp
- 2 -
Table of Contents
Introduction and Overview............................................................................................................. 3 Investment Division Mission Statement......................................................................................... 3 Investment Division Vision Statement............................................................................................ 3 Portfolio Management Goals, Objectives, and Policies.................................................................. 4 Goal 1. Portfolio Safety/Diversification ...................................................................................... 4 Goal 2. Liquidity........................................................................................................................... 4 Goal 3. Rate of Return................................................................................................................. 5 Conformance............................................................................................................................... 5 Portfolio Management Guidelines.................................................................................................. 6 Guidelines for Maintaining Safety/Diversification...................................................................... 6 Guidelines for Maintaining Liquidity........................................................................................... 6 Guidelines for Maintaining Rate of Return ................................................................................. 6 Authorized Investments.................................................................................................................. 8 Credit Considerations.................................................................................................................. 9 Reporting....................................................................................................................................... 11 Authorized Broker-Dealer............................................................................................................. 11 Glossary......................................................................................................................................... 12 - 3 -
Introduction and Overview
Through the Pooled Money Investment Account (PMIA), the State Treasurer invests taxpayers’ money to manage the State’s cash flow and strengthen the financial security of local governmental entities. PMIA policy sets as primary investment objectives safety, liquidity and yield.

The State Treasurer’s Investment Division manages the PMIA under statutory authority granted by Government Code sections 16430 and 16480.4. The Pooled Money Investment Board (PMIB) governs the PMIA. The State Treasurer chairs the PMIB, which also includes the State Controller and the Director of Finance.

The PMIA has three primary sources of funds: the State General Fund; special funds held by State agencies; and moneys deposited by cities, counties, and other local agencies into the Local Agency Investment Fund (LAIF).

Investment Division Mission Statement
The Investment Division prudently invests the State’s and local governments’ idle cash through the Pooled Money Investment Account (PMIA), consistent with the objectives of safety, liquidity, and yield, while also providing low-cost investment opportunities for local governments and supporting increased lending in communities.

Investment Division Vision Statement
To provide the highest and most consistent level of service, leadership and accountability through innovation, collaboration, and teamwork, while maintaining investor confidence and trust.
- 4 -
Portfolio Management Goals, Objectives, and Policies
All state money held by the State Treasurer in treasury trust accounts and all money in the State Treasury is appropriated for the purpose of investment and deposit as provided in Government Code section 16480 et. seq.

Goal 1. Portfolio Safety/Diversification
The PMIA will be managed to ensure the safety of the portfolio by investing in high quality securities and maintaining a mix of securities that provide reasonable assurance that no single investment, or class of investments, will have a disproportionate impact on the total portfolio.

OBJECTIVE: In addition to the safety provided by investing in high quality securities, the safety of the portfolio is enhanced by maintaining a diverse, prudent mix of investments, and includes:
1) Spreading investments over different investment types to minimize the impact any one industry/investment class can have on the portfolio
2) Spreading investments over multiple credits/issuers within an investment type to minimize the credit exposure of the portfolio to any single firm/institution 3) Spreading investments over various maturities to minimize the risk of portfolio depreciation due to a rise in interest rates
POLICY: The portfolio shall contain a sufficient number and diversity of marketable securities so that a reasonable portion of the portfolio can be readily converted to cash without causing a material change in the value of the portfolio. Limitation and eligibility as to specific investments are to be determined by the PMIB in the case of Commercial Paper, the State Treasurer’s Investment Committee in the case of new broker-dealer authorizations, and the State Treasurer’s Investment Division in all other matters.

Goal 2. Liquidity
The PMIA will be managed to ensure that normal cash needs as well as scheduled extraordinary cash needs can be met. Further, adequate liquidity shall be maintained to ensure unforeseen cash needs are also met, whether ordinary or extraordinary.

OBJECTIVE: The PMIA will maintain a “cash flow generated” portfolio balance sufficient to cover specifically the one-month cash forecast, as well as generally the six-month cash forecast.

Further, sufficient marketable treasuries will be maintained to cover unforeseen withdrawals or delayed deposits.

POLICY: The first priority is to maintain specific calendar liquidity, as dictated by the most recent cash forecast. The second priority is to maintain adequate Treasury Bill positions to meet unscheduled needs. Final consideration would be given to other investments deemed appropriate to portfolio maintenance, enhancement, or restructuring. - 5 -
Goal 3. Rate of Return
The PMIA investments and deposits shall be made in such a way as to realize the maximum return consistent with safe and prudent treasury management.

OBJECTIVE: The rate of return will be maintained on a consistent level representative of current market yield direction.

POLICY: Sales gains/losses will not be incurred to the point of radically altering the final quarterly apportionment rate. Significant sales gains will be offset for restructuring purposes to maintain consistent current return, as well as maximizing future portfolio performance.

Significant sales losses shall be incurred only by the consent of the State Treasurer, or when sufficient profits negate the alteration of the apportionment rate. Range bonds and inverse yielding securities are examples of the types of investments that are precluded by the abovestated objective.

Conformance
All of the foregoing goals, objectives, and policies shall be observed by the Director of Investments or the Director of Investments’ designee and monitored and reviewed continually by the State Treasurer or the State Treasurer’s designee. - 6 -
Portfolio Management Guidelines
The State Treasurer's Investment Division has set forth a general declaration of portfolio goals, objectives, and policies. The following are various guidelines necessary to the good faith observance of these policies.

Guidelines for Maintaining Safety/Diversification
There are few statutory limitations placed on individual categories of authorized investments.

However, this does not entitle the investment staff to “carte blanche” participation in these security types. In the absence of direct statutory limitations, the “prudent person rule” shall govern all investment decisions. As market conditions change (e.g. altering credit risk, marketability, yield spreads, securities availability, etc.), it shall be discussed as soon as time permits with the Director of Investments. At the Director of Investments determination, the situation may be discussed with the State Treasurer or the State Treasurer’s designee.

Guidelines for Maintaining Liquidity
The priority will be cash flow needs as reported on both the monthly and six-month cash forecasts. These forecasts will be updated daily using the current investment input, as well as adjustment information provided by the Centralized Treasury and Securities Management Division.

Sufficient Treasury securities will be maintained for unscheduled cash needs. It has been determined that U.S. Treasury Securities will be used for this purpose.

Due to the make-up of the portfolio participants, an average maturity of 120 days to 18 months will be maintained.

Guidelines for Maintaining Rate of Return
It is important to focus on providing a consistent rate of return. It is often the case that investments made with long-term deposits create the base rate to the portfolio. Since sales gains/losses impact the portfolio on a quarterly basis, large gains/losses should be avoided.

Failure to offset gains or losses proportionately could result in an uneven or erratic earnings apportionment rate history. Extreme positions or styles of trading are prohibited.

Current investment strategies and economic releases are regularly discussed amongst the investment staff. Decisions of value and direction are made to accommodate the occurrence of all those events that might be considered reasonable and probable.

Although securities trading is allowed for purposes of enhancing portfolio return, specific limitations have been established to protect the portfolio rate of return:
1) Prior to taking a position, apparent value and size shall be discussed between the Director of Investments, or the Director of Investments' designee, and the trader involved. - 7 -
2) During a “when issued” (W.I.) period, long positions shall never exceed the amount intended to be purchased.
3) Short positions shall not be taken at any time.
4) Trading positions shall be reported daily to the Director of Investments. - 8 -
Authorized Investments
The following are various considerations/limitations as they pertain to specific investment types:

Investment Type Maximum
Maturity
Maximum %
of Portfolio
Maximum
Per
Name
Maximum
Per
Maturity
Agencies (Federal and Supranational) 5 years None None None Bankers Acceptances (Domestic and Foreign) 180 days None None None Certificates of Deposits 5 years None None None
Collateralized Time Deposits 1 year None (1) None
Commercial Paper 270 days 30% 10% None
Corporate Bonds/Notes 5 years None None None
Foreign Government Bonds/Notes 5 years 1% None None
Money Market Mutual Funds Open ended 10% 10% None
Negotiable Order of Withdrawal (NOW) Accounts Open ended 5% (3) None Repurchases (RP) and Reverse Repurchases (RRP) 1 year (2) None None U.S. Treasury Securities 5 years None None None
(1) Shall not exceed the net worth of the institution or an amount considered prudent; whichever is less.
(2) RRP is limited to 10% of the current portfolio.
(3) Shall not exceed the net worth of the institution.
- 9 -
Credit Considerations
Agencies (Federal and Supranational) – Despite there being no statutory limitations concerning this category, prudent investment practice necessitates a constant credit analysis of certain issuing entities. Although there exists an implicit or explicit government guarantee of the various issues, market perception may limit the liquidity of these securities.

Banker’s Acceptances (Domestic and Foreign) – A banker's acceptance is a money market instrument, and, like most money markets, it is safe and liquid, particularly when the paying bank has a high credit rating.

Certificates of Deposits – Institutions must be rated average or better by a nationally recognized statistical rating organization utilized by the State Treasurer’s Investment Division and must pass a credit evaluation by the investment staff. This evaluation may include a review of such criteria as geographic location, market perception, management factors, and overall fiscal soundness. The approved investments will be regularly posted to the STO website.

Collateralized Time Deposits – Institutions must be headquartered in the State of California and rated average or better by a nationally recognized statistical rating organization utilized by the State Treasurer’s Investment Division and must pass a credit evaluation by the investment staff. This evaluation may include a review of such criteria as geographic location, market perception, loan diversity, management factors, overall fiscal soundness, and the Community Reinvestment Act Rating. If, while holding a deposit, an institution is downgraded below acceptable levels by the State Treasurer or the State Treasurer’s designee, the following steps shall be taken: Notify the Centralized Treasury and Securities Management Division, Collateral Management Section, to monitor collateral closely; review financials and update credit report; determine the appropriate plan of action, which may include early termination of the time deposit; or allow the time deposit to mature. Collateral must comply with Government Code section 16500 et seq. (bank deposits) and section 16600 et. seq. (savings and loans association and credit union deposits).

Commercial Paper – Commercial paper must be rated “Prime” quality as defined by a nationally recognized statistical rating organization utilized by the State Treasurer’s Investment Division and must be issued by a federally or state-chartered bank or a state-licensed branch of a foreign bank, corporation, trust, special purpose corporation, or limited liability company approved by the PMIB. Furthermore, these entities must be either (1) organized and operating within the United States and have total assets in excess of five hundred million dollars ($500,000,000) or (2) must be organized within the United States and have program wide credit enhancements, including, but not limited to, overcollateralization, letters of credit, or surety bonds. The approved investments will be regularly posted to the STO website.

Corporate Bonds/Notes – Securities must be issued by corporations (including banks) organized and operating within the United States and shall be within the top three ratings of a nationally recognized statistical rating organization utilized by the State Treasurer’s Investment Division. The approved investments will be regularly posted to the STO website. - 10 -
Foreign Government Bonds/Notes – Must be direct obligations of the government of a foreign country that the International Monetary Fund lists as an advanced economy and for which the full faith and credit of that country has been pledged for the payment of principal and interest.

In addition, the securities must be rated investment grade or its equivalent, or better, by a nationally recognized statistical rating organization.

Money Market Mutual Funds – The money market mutual funds must invest in U.S. Treasury Securities, Agencies, Repurchases, or Reverse Repurchases as described by this Policy. The financial institutions issuing the shares must have at least five years of investment experience in these funds and have at least $10 billion in assets under management. In addition, money market mutual funds must have attained the highest ranking, or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations utilized by the State Treasurer’s Investment Division.

Negotiable Order of Withdrawal (NOW) Accounts – The NOW will act as an intra-day cushion to accommodate unexpected cash flow irregularities. In lieu of late sales to cover unexpected increases in disbursements, or in lieu of late investment limitations to cover unexpected increases in revenues, the NOW will provide pre-market and post-market liquidity and investment flexibility. Institutions must be rated average or better by a nationally recognized statistical rating organization utilized by the State Treasurer’s Investment Division and must pass a credit evaluation by the investment staff. All other conditions, regulations, or requirements associated with demand and time deposits will also apply.

Repurchases (RP) and Reverse Repurchases (RRP) – Repurchases and reverse repurchases are only done with an established and well-capitalized broker-dealer. A signed Security Loan Agreement and/or General Repurchase Agreement must be on file. A Repurchase Agreement may be either the STO General Agreement or Bond Market Association Standard Agreement.

U.S. Treasury Securities – U.S. Treasury Securities are backed by the full faith and credit of the Federal Government. Treasury Bills are maintained for liquidity, trading, and yield enhancement as the underlying security in a Reverse Repurchase transaction. Treasury strips and full coupon securities are purchased for average maturity preservation, liquidity, and trading. - 11 -
Reporting
In accordance with Government Code section 16480.7, the State Treasurer is required to prepare and submit a monthly report of investment activity.

In accordance with Government Code section 16481.2(b), the State Treasurer is required to prepare and submit a quarterly report of investment holdings and market valuation to the PMIB.

Authorized Broker-Dealer
The State Treasurer shall transact business with a broker-dealer that meet the qualification criteria established by the State Treasurer. Investment staff will annually review each brokerdealer to ensure ongoing qualification. Investment staff is permitted to deal directly with the issuers of any securities that are authorized for purchase and meet all the qualifications of this policy.
- 12 -
Glossary
Agencies – Securities issued or guaranteed by U.S. federal government agencies and by government-sponsored enterprises (GSEs)—corporations created by Congress to foster a public purpose, such as affordable housing. Bonds issued or guaranteed by federal agencies are backed by the full faith and credit of the U.S. government.

Banker’s Acceptance –Short-term credit investments created by a non-financial firm and guaranteed by a bank to make payment. Acceptances are traded at discounts from face value in the secondary market. Banker’s acceptances are considered very safe instruments and are used extensively in foreign trade.

Bank Notes – Senior, unsecured promissory notes issued in the United States on either an underwritten or continuously-offered basis by domestic commercial banks. Bank Notes are very similar to CDs and represent senior debt of the bank that are on parity with all other senior obligations of the bank, except deposit liabilities or obligations that are secured or subject to any priorities or preferences.

Certificates Of Deposit (CD) – Issued by commercial banks and thrift institutions against funds deposited for specified periods of seven days or longer and earn specific rates of interest. Major banks and thrifts also issue variable rate CDs with maturities of up to five years. Variable rates are adjusted every 30, 90, or 180 days, and usually include a fixed spread to the benchmark rate for major bank CDs, as compiled and published by the Federal Reserve Bank of New York.

Yankee CDs, also authorized by statute, are U.S. dollar-denominated CDs issued by foreign banks domiciled in the United States. Australian, Canadian, French, German, Japanese, Nordic, Swiss, and UK banks are active issuers of Yankee CDs.

Commercial Paper – Short-term discounted obligations with maturities ranging from one to 270 days issued by banks, corporations and limited liability companies. Commercial Paper can be issued directly or through a broker. Commercial paper is the only authorized investment with restrictions pertaining to the amount eligible for investments.

Corporate Bonds – Debt securities issued by a company instead of a government. Corporate bonds are a major way companies raise funds for their operations or for a specific project. The risk of a corporate bond for a bondholder depends on the creditworthiness of the issuing company.

Foreign Government Bonds/Notes – A bond issued in a domestic market by a foreign government in the domestic market's currency as a means of raising capital and to pay for services or other obligations.

Money Market Mutual Funds – A mutual fund that invests in highly liquid, near-term instruments and are considered low-risk investments that can be suitable for short-term investment goals.
- 13 -
Negotiable Order of Withdrawal (NOW Account) – A deposit account that pays interest on which checks may be written and are offered by commercial banks, mutual savings banks, and savings and loan associations.

Real estate mortgage investment conduits (REMICs) – A special purpose vehicle used to pool mortgage loans and issue mortgage-backed securities (MBS). Real estate mortgage investment conduits hold commercial and residential mortgages in trust and issue interests in these mortgages to investors. REMICs piece together mortgages into pools based on risk and issue bonds or other securities to investors.

Repurchase Agreements (Repo) – Consists of two simultaneous transactions. One is the purchase of securities by an investor from a bank or dealer. The other is the commitment by the bank or dealer to repurchase the securities at the same price at some mutually agreed upon future date. Most transactions are for maturities from one to three days.

Reverse Repurchases (Reverse Repo) –Matched sales-purchase agreements that are the opposite of a Repurchase Agreement. In this instance, the investor is the owner of the collateral, and the bank or dealer is the lender of money.

Supranationals – U.S. dollar denominated debt obligations issued by entities formed by two or more central governments to promote economic opportunity for the member countries.

Time Deposits – Interest-bearing deposits with specific maturities negotiated with California banks, savings and loans and credit unions. These deposits are secured by collateral pledged by the financial institution and in compliance with the Government Code. Required collateralization levels are monitored on a regular basis. In addition, financial institutions are evaluated for credit criteria.

U.S. Treasury Bills – A short-term (maturities up to a year), discounted government security (secured by the full-faith and credit of the U.S. government) sold through competitive bidding at weekly and monthly auctions. One-, three-, four- and six-month bills are auctioned weekly, and one-year bills monthly. Treasury bills are the most widely used of all government debt securities and are the primary instrument of Federal Reserve monetary policy.

U.S. Treasury Notes – Debt obligations of the U.S. government, issued at various schedules (monthly in most cases) and are intermediate securities with maturities from one to 10 years.

U.S. Treasury Strips – Originally issued by the U.S. Treasury in complete form as principal and interest obligations. Strips, or Zero Coupons as they are often referred, are the result of separating the interest obligation from the principal and trading the body of the bond and the individual coupon obligations as separate securities.

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: January 10, 2024 Agenda Item No. 07
Subject: Consideration of 1) the Purchase of a New Hybrid Jeep Wrangler 4XE Vehicle from Auburn Chrysler Dodge Jeep Ram in the Amount of $59,207; 2) Upfitting from Geared Up Drive Train for Emergency Equipment in the Amount of
$22,000; and 3) Authorize the City Manager to Issue Purchase Orders for all of the Items and Exercise a Contingency Amount Not-To-Exceed $8,500 to Place the Vehicle in Service.

From: Dan Foss, Chief of Police
Date: January 3, 2023
Reviewed & Approved:

City Manager:

City Attorney:

Recommended Action: Approve the purchase and authorize the purchase orders and contingency.

ISSUE STATEMENT AND DISCUSSION:

The Nevada City Police Department is currently looking to add one fleet vehicle to the existing fleet. The vehicle will be a 2024-year-old Jeep Wrangler 4XE. The 4XE model is a 4x4 hybrid/plug-in vehicle that operates with both an electric motor and a traditional internal combustion engine. The hybrid model can produce as much as 45% less greenhouse gas than a conventional vehicle. Although not yet feasible for the entire police fleet, the Nevada City Police Department makes an active effort to reduce greenhouse gas emissions when possible.

This vehicle will be the first Jeep in the Nevada City Police Department’s fleet and will be used daily by police personnel. This vehicle will have several unique features above the standard fleet Chevy Tahoe, including a higher ground clearance with a smaller wheelbase for better maneuverability, increased offroad capability, attached forward recovery winch, optional attachment snowplow, and equipped for severe inclement weather, including moderate to heavy snowfall (up to four feet). With this vehicle, the Nevada City Police Department will be prepared to respond and assist people needing emergency aid, regardless of weather conditions. The vehicle will also be able to clear small driveways and roadways for other emergency vehicles if required, which we discovered was a significant need from the winter storm of 2023.

Finally, this vehicle will be the primary vehicle used to enforce vehicle abatement (abandoned vehicles parked on the roadway).

FINANCIAL AND/OR POLICY IMPLICATIONS:

As this vehicle will be utilized by the primary vehicle abatement supervisor, the organization is eligible for approximately $20,000 in state-reimbursable funds for vehicle abatement, all of which will be applied to this vehicle. The COPS/SLESF account would provide all remaining funding for purchasing and upfitting this vehicle.
• $59,207 for Jeep Wrangler 4XE Vehicle.
• $22,000 for upfitting with emergency equipment, including lights, sirens, and radio equipment.

Once placed in service, insurance, ongoing maintenance, and operations expenses will be covered by the existing City budget. It should be noted that the fleet vehicles for Nevada City have an average time of use of approximately ten years.

STRATEGIC PLAN ALIGNMENT:

This purchase aligns with the Nevada City Strategic Plan 2022-2027, Infrastructure.

ENVIRONMENTAL CONSIDERATIONS:

The adoption of the Resolution does not constitute a project and is therefore exempt from the requirements of CEQA in accordance with Section 15378(b)(4) and (5).

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

Auburn Chrysler Dodge Jeep price quote for 2024 Jeep Wrangler 4XE

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: January 10, 2024 Agenda Item No. 08
Subject: Consideration of Resolution No. 2024-02: A
Resolution of the City Council of the City of Nevada City, California, Approving the Execution of a Memorandum of
Understanding (MOU) between the County of Nevada, City of Grass Valley, and City of Nevada City for Collaboration with Animal Shelter Development and Services.

From: Sean Grayson, City Manager
Date: January 4, 2024
Reviewed & Approved:

City Manager:

City Attorney:

Recommended Action: Adopt the resolution approving the MOU.

ISSUE STATEMENT AND DISCUSSION:

Animal shelter and control services are a core service throughout the County of Nevada and within Nevada City. These services support protecting people and animals through compassionate care, effective enforcement, education, and intervention. Currently these services in the unincorporated areas of Nevada County are contracted through a nonprofit (Sammie’s Friends) in coordination with the Nevada County Sheriff’s Office and Information and General Services Agency. The City of Grass Valley operates these services for the incorporated areas of both Grass Valley and Nevada City through the leadership of the City of Grass Valley Police Department.

The animal shelter facilities in both the County and City of Grass Valley are reaching the end of their useful lifespans. Development and construction of a new facility is needed to successfully operate animal shelter and control services long-term. Nevada County has completed a Request for Proposals (RFP) to contract with an architectural/engineering firm to design and construct a new animal shelter facility. This facility is slated to be located on 23 acres of County owned property that was recently purchased on La Barr Meadows Road next to the existing Nevada County Operations Center (NCOC).

There is a desire to collaborate with the parties on design, construction, funding, and operation of this facility and associated services. Consolidated animal sheltering and control services will help lesson fiscal impacts for each jurisdiction and provide improved centralized services to the community as a whole. The attached Memorandum of Understanding (MOU) captures this desire to collaborate and partner in this endeavor. The MOU is scheduled for approval by both the Board of Supervisors and Grass Valley City Council on January 9, 2024. Mayor Fernández and staff have been engaged in meetings on the topic with stakeholders.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None with this action.

STRATEGIC PLAN ALIGNMENT:

This action is also consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

Not applicable.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

Resolution 2024-02
RESOLUTION NO. 2024-02

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEVADA CITY,

CALIFORNIA, APPROVING THE EXECUTION OF A MEMORANDUM OF

UNDERSTANDING (MOU) BETWEEN THE COUNTY OF NEVADA, CITY OF GRASS

VALLEY, AND CITY OF NEVADA CITY FOR COLLABORATION WITH ANIMAL

SHELTER DEVELOPMENT AND SERVICES
WHEREAS, animal shelter and control services are a core service throughout the County of Nevada and within the City of Nevada City; and WHEREAS, these services support protecting people and animals through compassionate care, effective enforcement, education, and intervention; and WHEREAS, currently animal shelter and control services are operated separately in the unincorporated areas of the county and the incorporated areas of the City of Grass Valley and City of Nevada City with the City of Nevada City contracting with the City of Grass Valley for services; and
WHEREAS, the animal shelter facilities in both the County and City of Grass Valley are reaching the end of their useful lifespans; and
WHEREAS, collaboration on the design, construction, funding, and operation of a joint new shelter facility and associated services will provide fiscally responsible and improved centralized services to the community as a whole; and
NOW THEREFORE, BE IT RESOLVED, the City Council of the City of Nevada City hereby approves:

1. The execution of the Animal Shelter Development and Services Collaboration Memorandum of Understanding (MOU) including the County of Nevada, City of Grass Valley, and City of Nevada City.

PASSED AND ADOPTED at the regularly scheduled meeting of the Nevada City, City Council held on the 10th day of January 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____
Daniela Fernández, Mayor
ATTEST:

Niel Locke, City Clerk

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: January 10, 2024 Agenda Item No. 09
Subject: Consideration of the City of Nevada City 2023 YearIn-Review Report Including Strategic Plan and Budget Objective Updates.

From: Sean Grayson, City Manager
Date: January 3, 2024
Reviewed & Approved:

City Manager:

City Attorney:

Recommended Action: Receive a presentation, receive and file the report, and provide direction.

ISSUE STATEMENT AND DISCUSSION:

In addition to the routine activities and functions of local government, Team Nevada City had many accomplishments in 2023. The attached 2023 Year In Review Report details these accomplishments and demonstrates the tremendous positive impact made by the elected and appointed officials and employees of the City. The report lists all City elected and appointed officials and members; full time employees; and partner agencies. The report outlines the eleven (11) new personnel hired in 2023, the seven (7) personnel promoted in 2023, the one person who retired in 2023, and the Mr. William J. Falconi who was the recipient of the City’s first Lifetime Service Award in 2023 for more than 51 years of service within the community. The report details the $6,581,654 in grant funds the city received in 2023. The beginning of the report follows a similar format as the 2022 report of recording accomplishments by department. These accomplishments generally speak to the department’s standard level of service or performance which outlines the annual, recurring, or on-going work of the department and/or division. There are 103 entries in the report, below one entry per department is listed, please read the complete report for details on the amazing standard level of service provided by our team:

City Council
• Across thirty-three (33) meetings, the City Council adopted five (5) new ordinances, revised five (5) existing ordinances and adopted 53 resolutions.

City Clerk
• The Office of the City Clerk facilitated and provided minutes for twenty-two (22) regular City Council meetings and two (2) Special City Council meetings.

City Treasurer
• Developed and implemented new Investments reports quarterly format demonstrating $1,800,000 invested and $51,000 of revenue from investment activities in 2023 City Manager
• The City Manager implemented the Proposition 64 cohort 3 grant allowing for the hiring of a Fuels Mitigation Equipment Operator in 2023 and established the City’s Office of Emergency Services and hired a Community Risk Reduction, Education, and Outreach Officer to manage the office and to support the work of the City’s Fire Safety Advisory Committee.

City Attorney
• The City Attorney and Jones Mayer, the City Attorney firm, were evaluated by the City Council and unanimously supported to continue as the City Attorney for the City.

City Planner, Planning, and Planning Commission
• The City Planner facilitated eleven (11) Planning Commission Meetings and five (5) Special Planning Commission meetings or workshops. They included:
o Architectural Review Applications: 22
o Public Hearing Projects (CUPs, Variances, etc.): 23
o Sign Applications: 7
o Tree Removal: 6
o Cannabis Business Permits: 3
o Parklet Dining: 1
Engineering
• The City Engineer was successful in receiving a Highway Bridge Program (HBP) grant award for Replacement of the Nevada Street Bridge with a federal award of $8,258,964. The construction activities will be phased, starting late January 2024 with a scheduled completion in November 2024
Finance and Administration
• Finance and Administration partnered with the City Manager to delivery an on-time budget for fiscal year 2023/2024, including overhauling the budget document to include additional information for enhanced transparency and compliance with the Government Finance Officers Association (GFOA) best practices guidelines while also delivering a comprehensive Five-Year Capital Improvement Program.

Fire Department
• Public Education Events were front and center this year with 2809 children in attendance. Crews also attended local events such as National Night Out, Halloween in both Cities, 4th of July, and Santa with the Grinch rode though the communities several nights stopping at points to pass out toys and take pictures.

Parks and Recreation
• The City was awarded $216,411 from the State for a Recreational Trails Program Grant to construct a trail on Sugarloaf Mountain. The Parks and Recreation Manager was successful in obtaining an additional $20,928 through this grant.

Police Department
• The Police Department implement Coffee with a Cop (Ice Cream during the hot months) where K-9 Officer Ruby and department mascot mini horse Sunny were introduced.

Public Works
• Public Works staff led the storm recovery efforts in early 2023.

Water & Wastewater
• The water and wastewater (sewer) staff treated 180,382,000 gallons (554 acre feet) of potable water and the City water treatment facility and 141,529,000 gallons of effluent at the City wastewater treatment facility.

The 2022 Year In Review report indicated that, “The missing puzzle piece in the accomplishments of the Team Nevada City, is connectivity to a comprehensive plan.” In November of 2022 the City Council approved the City’s first comprehensive Strategic Plan. The Strategic Plan identified four (4) embedded strategic initiatives that, “will be considered in all decision making and goal setting in strategic planning and the impact upon these areas will be assessed in each priority strategic initiative.” The Year In Review Report identifies achievements by the City within each of the embedded strategic initiatives. • NISENAN: Support for and collaboration with the Nevada City Rancheria Nisenan Tribe • CLIMATE: Planning for and building resilience through adaptation to climate change • TECHNOLOGY: Using, upgrading and leveraging the strengths of technology to enhance the work of the City
• ENGAGEMENT: Community engagement and communications with stakeholders The strategic plan also identifies seven (7) priority strategic initiatives:
• HOUSING: Workforce and affordable housing, supportive of leasing local, and maintenance of homeowner value
• FIRE: Wildfire and structural fire prevention, mitigation, and education • WATER: Maintenance of cost efficient, reliable, resilient, and sustainable drinking and irrigation water sources and wastewater treatment capabilities
• BUSINESS: Business, industry, and cannabis support
• VIBRANCY: Arts, Culture, and Distinction
• INFRASTRUCTURE: Parking, Roads, Right-of-Way, and other public and contracted infrastructure • PARKS: Parks, Open Space, Recreation, Programming, and Community Facilities Across the seven strategic initiatives there are 54 distinct goals. Beginning with this 2023 Year In Review Report the City is demonstrating the achievements in 2023 relative to these goals. Approximately one-third of the five-year strategic plan was completed in 2023.

The City’s 2023/2024 Annual Budget assigned 69 specific objectives across all City departments to address needed accomplishments in the fiscal year to address the Strategic Plan initiative goals or other direction of the City Council. These objectives are intended to be completed by the end of the fiscal year June 30, 2024. The 2023 Year In Review report details these objectives and the City’s achievement or compliance with the objectives as complete, in progress (on-time), or delayed with an updated timeframe and detail.

Within the first 6 months of the fiscal year (the end of 2023) 41% of the objectives were complete, 39% were in progress, and 20% were delayed in some fashion.

Staff will provide a comprehensive review of the 2023 Year In Review report at the meeting.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None.

STRATEGIC PLAN ALIGNMENT:

This action, reporting on the program, is consistent with the embedded strategic initiative of Engagement:

Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

None.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

City of Nevada City 2023 Year In Review Report
· City Hall · 317 Broad Street · Nevada City, California 95959 · · Phone: (530) 265-2496 · Website: NevadaCityCA.Gov ·
City of Nevada City
Year In Review
2023
City Council
Daniela Fernández, Mayor
Gary Petersen, Vice Mayor
Doug Fleming, Councilmember
Adam Kline, Councilmember
Lou Ceci, Councilmember
City Clerk
Niel Locke
Executive and Management Staff
Sean Grayson, City Manager
Dean Pucci, City Attorney
Stephen Erlandson, Interim Assistant City Manager
Gabrielle Christakes, Deputy City Clerk / Administrative Services Manager Sam Goodspeed, Fire Division Chief
Dan Foss, Police Chief
Bryan McAlister, Public Works Director / City Engineer
Lisa McCandless, City Planner
Dawn Zydonis, Parks and Recreation Manager
Shane Kinne, Public Works Superintendent
Michael Faudoa, Chief Plant Operator
Table of Contents
Table of Contents................................................................................................................................................... 2 Year in Review 2023 Overview: Message from the City Manager........................................................ 3 Elected and Appointed Officials and Members........................................................................................... 4 Full-Time Staff ........................................................................................................................................................ 5 Partners .................................................................................................................................................................... 6 Mission ...................................................................................................................................................................... 7 Vision ......................................................................................................................................................................... 7 Statements of Values ............................................................................................................................................ 7 By the Numbers...................................................................................................................................................... 7 Changing Faces ....................................................................................................................................................... 8 Grant Award ............................................................................................................................................................ 9 Standard Level of Service Accomplishments by Department..............................................................10 Strategic Plan At-A-Glance................................................................................................................................17 Strategic Plan and 2023 Accomplishments................................................................................................18 Strategic Plan Objectives for Fiscal Year 2023/2024 and 2023 Accomplishments ....................26 City of Nevada City Year In Review 2023 2
Year In Review 2023 Overview:

Message from the City Manager
I am honored to share a review of the activities and accomplishments of Team Nevada City in 2023.

I use the title Team Nevada City as all of the City’s activities and accomplishments are attributable to our team. Our team of elected officials, appointed community members, employees, partner agencies and non-profits is small in size but mighty in performance. The names of all our team members are reflected in the pages of this report, I thank each and every one of them for their performance in 2023 and their dedication to continued performance of the City in the long-term.

This document focuses on three areas: 1) accomplishments within each department’s standard level of service or the annual, recurring, or on-going work the department provides the community; 2) accomplishments relative to the goals for each of the four (4) embedded strategic initiatives and seven (7) priority strategic initiatives within the City’s Strategic Plan; and 3) accomplishments relative to the objectives assigned to each department within the fiscal year 2023/2024 budget in support of the strategic plan goals or City Council direction.

The common adage of asking teams to do more with less is a misnomer. You cannot do more with less, but you can do more of the right things with a focus on the right work by leveraging technology, solving foundational challenges that are impediments to work, and with good old fashioned hard working nice team members. It is through that process that Team Nevada City, by the measurements demonstrated in this report, accomplished more of the things that the City Council has set as expectations than even I had thought possible given the staffing challenges and Snowmageddon II challenges of 2023.

More than 1/3 of our five-year strategic plan was accomplished in 2023. This included a lot of firsts.

The first award eligible budget; the first Five-Year Capital Improvement Program (CIP); the first Public Arts Ordinance; the first ever creation of a Public Arts Commission; securing grant funding for the first employee dedicated to fuels mitigation, road hardening, and reducing the risk of wildfire by maintaining city owned property; and these are just some of the list of firsts you will find throughout the report. One of the largest numbers you will find in this report is $6,581,654, representing the amount of grant funds received by the City in 2023. This means Team Nevada City secured more money in grants in 2023 than the community paid in sales tax, property tax, business licenses, cannabis tax, and city fees put together!
This report is not to suggest that there is not room for improvement, far from it. With the strategic plan as our guide, we can now report to the community on an ongoing basis on where the Team succeeds and where it does not succeed in meeting the City Council and community expectations for performance.

Sean Grayson
Your City Manager
City of Nevada City Year In Review 2023 3
One Team / One Mission
The City is staffed by a combination of elected officials, appointed community members, and employees. The City partners with other governmental agencies and non-profit organizations to provide internal and external services. The City is also supported by and funded, in part, through the taxes collected from those who invest in our community by owning a business and/or employing someone locally. Collectively all of these people, agencies, and businesses are responsible for the activities and accomplishments of the City in 2023. The following is a list of our TEAM:

Elected and Appointed Officials and Members
City Council
Daniela Fernández Mayor
Gary Petersen Vice Mayor
Doug Fleming Councilmember
Adam Kline Councilmember
Lou Ceci Councilmember
City Clerk
Niel Locke Elected City Clerk
Planning Commission
Thomas Nigh Chair
Amy Cobden Vice Chair
Peter Van Zant Commissioner
Wendy Ermshar Commissioner
Rodney Brown Commissioner
Public Arts Commission
Cathey Wilcox-Barnes Commissioner
Eliza Tudor Commissioner
Celine Negrete Commissioner
Mira Clark Commissioner
Shannon Harney Commissioner
Nikiya Schwarz Commissioner
Fire Safety Advisory Committee
Randal Frizzell Committee Member
Alex Keeble-Toll Committee Member
Theo Fitanides Committee Member
Nancy Weber Committee Member
Kerry Rose Committee Member
Terry Anderson Participating Member
Kai Pratschner Participating Member
City of Nevada City Year In Review 2023 4
Full Time Staff
City Attorney
Dean Pucci City Attorney
City Management
Sean Grayson City Manager
Stephen Erlandson Interim Assistant City Manager
Evan McLenithan Community Risk Reduction Officer
Administration / Finance
Gabrielle Christakes Deputy City Clerk
Brittnie Neundorfer Finance Supervisor
Tanya Bjorson Accounting Technician
Donna Wilkins Customer Service Representative
Engineering
Bryan McAlister Public Works Director City Engineer
Fire
Sam Goodspeed Fire Division Chief
Parks and Recreation
Dawn Zydonis Parks and Recreation Manager
Planning
Lisa McCandless City Planner
Police
Dan Foss Chief of Police
Sean Mason Sergeant
Joe Bush Corporal
Jake Rhode Corporal
Gregory Anderson Police Officer
Kevin Stofleth Police Officer
Nick Kendrick Police Officer
Jesse Burmeister Police Officer
Phillip Brooks Police Officer Trainee I
Cody Rueckert Police Officer Trainee II
Taylor Broom Records Coordinator
Amanda Kysar Code Enforcement Officer
Tim Brown Parking Enforcement Officer
City of Nevada City Year In Review 2023 5
Public Works
Shane Kinne Superintendent
Bob Sanchez Maintenance Worker I
David Scafani Maintenance Worker I
Josh Blackston Maintenance Worker I
Jesse Olson Maintenance Worker I
Jesse Poff Maintenance Worker I
Todd Chavis Maintenance Worker I
David Stafford Fuels Reduction Equipment Operator
Water / Wastewater
Michael Faudoa Chief Plant Operator
Brandon Pierce Water and Wastewater Operator II
Joss Evans Water and Wastewater Operator II
Jesse Ford Operator-In-Training
Partners
City of Grass Valley
• Fire Department Staffing and Emergency Response
• Animal Control and Shelter Services
County of Nevada
• Information Technology
• Building Department Services
Nevada City School District
• Proposition 64 Cannabis Education
Bear Yuba Land Trust (BYLT)
• Trails and Open Space Development and Maintenance Services Bright Futures for Youth (BFFY)
• Proposition 64 Cannabis Youth Support
Nevada City Chamber of Commerce
• Special Events and Tourism Support
Nevada County Arts Council
• Cultural District Stewardship
City of Nevada City Year In Review 2023 6
Mission / Vision / Values
City of Nevada City Mission Statement
Why We Exist
The City of Nevada City is dedicated to preserving and enhancing its small-town character and historical architecture while providing quality public services for our current and future residents, businesses, and visitors.

City of Nevada City Vision Statement
Where We Want To Be
Nevada City, nestled in the Sierra foothills, will be a vibrant, uniquely beautiful small town that balances art and culture, historical preservation, and progress.

City of Nevada City Values…(not in priority order)
The Values We Share
• Embracing and promoting diversity
• A commitment to public service
• Ethical and transparent behavior
• Fiscal responsibility
• Preserving and enhancing our community
• Excellent, responsive customer service
• A commitment to our community as a whole
• Support for and commitment to a safe, just, equitable, diverse, and inclusive Nevada City *The City Council is scheduled to conduct a workshop to review and update the City Values on January 10, 2024.

Nevada City By the Numbers
• City Size: 2.19 square miles
• Population: 3,342
• Budget:
o $6,294,880 operating budget
o $20,270,741 total budgeted expenditures
• Fun Fact: Nevada City’s sister city is Penzance, Cornwall, UK. The “Penzance” room at City hall is named for this sister city and includes gifted memorabilia from Penzance.

City of Nevada City Year In Review 2023 7
Changing Faces
New Hires
Stephen Erlandson, Interim Assistant City Manager
Lisa McCandless, City Planner
Evan McLenithan, Community Risk Reduction and Outreach Officer Donna Wilkins, Customer Service Representative
David Stafford, Fuels Reduction Equipment Operator
Todd Chavis, Maintenance Worker I
Jesse Olsen, Maintenance Worker I
Jesse Poff, Maintenance Worker I
Jesse Burmeister, Police Officer
Phillip Brooks, Police Officer Trainee
Cody Rueckert, Police Officer Trainee II
Promotions
Brittnie Neundorfer, Finance Supervisor
Tanya Bjorson, Accounting Technician
Brandon Pierce, Water and Wastewater Operator II
Joss Evans, Water and Wastewater Operator II
Jesse Ford, Operator-In-Training Water Wastewater
Tim Brown, Parking Enforcement Officer
Thank You for Your Service
Tim Ewing, Police Sergeant
Retired on April 7, 2023, after 23 years of service to the community.

Lifetime Service Award
William (Bill) Falconi
On December 14, 2023, the City Council conferred its first lifetime service award to thirdgeneration Nevada City native William (Bill) J. Falconi. Bill has served Nevada City either as an employee, consultant, contractor, or otherwise for more than 51 years and will be retiring from public service in 2024. Bill was instrumental in engineering, land use, and historical preservation in his service to Nevada City. From the Downtown Betterment Project in 1972 to the Pioneer Park Bridge over Little Deer Creek in 2022, there is nowhere in Nevada City that you won’t find a small or very large mark made by Bill’s work. The City will dedicate the newly rebuilt Nevada Street Bridge in Bill’s honor in the fall of 2024.

City of Nevada City Year In Review 2023 8
Grant Awards 2023
• California Board of State and Community Corrections Proposition 64 Cohort 3:
o $3,000,000
o Activities
• California and United State Department of Transportation Highway Bridge Program (HBP):
o $2,814,650
o This is supplemental funds for the replacement of the Nevada Street Bridge (total project cost $10,000,000)
• California Housing and Community Development LEAP Grant:
o $300,000
o This grant will fund pre-approved Accessory Dwelling Unit (ADU) designs for use in Nevada City.
• California Recreational Trails Program Grant (RTPG):
o $237,339
o This grant funds the one-mile Sugarloaf Mountain Trail and a small adjacent parking lot. • Sierra Nevada Conservancy (SNC) Wildfire Recovery and Forest Resilience Grant Program:
o $111,665
o This is a planning grant funding the fuels-treatment plan for the Deer Creek Hazardous Fuels Treatment project encompassing 33 parcels and 348 acres of land along Deer Creek Canyon.
• County of Nevada water sewer modeling:
o $78,000
o This grant funds a modeling project for capacity and expansion needs for the City’s water distribution and wastewater collection systems.
• California Governor’s Office of Economic Development: Cannabis Equity Grant (CEG) o $40,000
o This is a planning grant that funds the Nevada City Cannabis Equity Assessment and Nevada City Cannabis Equity Program.
$6,581,654

GRANT FUNDS AWARDED
City of Nevada City Year In Review 2023 9
Standard Level of Service Accomplishments by Department for 2023 Each department and division within the city have established standard level of service performance which outlines the annual, recurring, or on-going work of the department and/or division. This service level is baseline performance and is supplemented by department and division level work to address strategic plan goals and budget objectives.

City Council
• The City Council adopted five (5) new ordinances and revised five (5) existing ordinances. • The City Council adopted 53 resolutions.
• There were thirty-three (33) City Council committee meetings. • The City Council participated in fourteen (14) external committees and groups. • The City Council updated its legislative platform.
• The City Council updated its Policies and Procedures to include disruptive behavior standards. • The City Council presented the City’s first even lifetime service award to William J. Falconi and provided direction for the future naming of the Nevada Street Bridge in his honor.

City Clerk
• The Office of the City Clerk facilitated and provided minutes for twenty-two (22) regular City Council meetings and two (2) Special City Council meetings. • The Office of the City Clerk updated the City’s Public Records retention policy. • The Office of the City Clerk began to provide Clerk support to the Planning Commission in coordination with the City Planner.

City Treasurer
• Developed and implemented new Investments reports quarterly format. • $1,800,000 invested.
• $51,000 of revenue from investment activities.

City Manager
• The City Manager and Interim Assistant City Manager facilitated a Citywide refresh of policies, practices, and processes to ensure City Council and Community communications and establish a foundation for future planning efforts.
• The City Manager implemented an outcomes management and performance system to track and report on the 54 Strategic Plan goals and 69 budget objectives which informs this year in review report.
• The City Manager hired an Interim Assistant City Manager and City Planner in 2023.

City of Nevada City Year In Review 2023 10
• The City Manager implemented the Proposition 64 cohort 3 grant allowing for the hiring of a Fuels Mitigation Equipment Operator in 2023.
• The City Manager established the City’s Office of Emergency Services and hired a Community Risk Reduction, Education, and Outreach Officer to manage the office and to support the work of the City’s Fire Safety Advisory Committee.

City Attorney
• The City Attorney and Jones Mayer, the City Attorney firm, were evaluated by the City Council and unanimously supported to continue as the City Attorney for the City. • The City Attorney and City Attorney’s Office supported the City and staff through a City Council election application cycle.
• The City Attorney and City Attorney’s Office supported the City and staff through a voter initiative special election.
• The City Attorney and City Attorney’s Office supported the City Council meetings, Planning Commission Meetings, and City Council Committee meetings throughout 2023.

City Planner, Planning, and Planning Commission
• The City Planner facilitated eleven (11) Planning Commission Meetings and five (5) Special Planning Commission meetings or workshops. They included:
o Architectural Review Applications: 22
o Public Hearing Projects (CUPs, Variances, etc.): 23
o Sign Applications: 7
o Tree Removal: 6
o Cannabis Business Permits: 3
o Parklet Dining: 1
• The City Planner facilitated the completion of Annexation 57 for Nevada City. • The City Planner reinitiated the Commercial Street softscape project with anticipated completion in fiscal year 2023/2024.
• The City Planner acted as project manager for completion of the Climate Adaptation and Public Safety Element (CAPSE) general plan update. This included public workshops with the Planning Commission and City Council.
• The City Planner coordinated an ordinance update (lighting). • The Planning Commission requested, and the City Council directed that a Dark Skies Ordinance be developed for the City Council’s consideration.
• Conducted a public workshop with the Housing Committee for a potential project at the HEW building site in the City’s sphere of influence.

City of Nevada City Year In Review 2023 11
Engineering
• The City Engineer was successful in receiving a Highway Bridge Program (HBP) grant award for Replacement of the Nevada Street Bridge with a federal award of $8,258,964. The construction activities will be phased, starting late January 2024 with a scheduled completion in November 2024
• In coordination with Parks and Recreation Dept. and using Prop 68 funds, City Engineering staff helped prepare contract documents for playground improvements and pool building improvements to allow bathrooms to remain open during the winter months. • Completed projects and submitted reimbursement and received $1,036,000 from CalOES from winter storms 2022.
• Completed projects and submitted reimbursement anticipated to receive $1,281,000 in 2024 from FEMA from winter storms 2022/2023
• The City Engineer led the mitigation and recovery efforts from the December 2021 / January 2022 storm event including $1,036,000 in California Office of Emergency Services expense reimbursements to the City with $60,000 of reimbursement still pending. SEE ABOVE • The City Engineer led the design effort for the repair of the trestle sewer damage from the 2022 storm which will be completed in February 2024 with a reimbursable amount anticipated in excess of $170,000.
• Engineering led the design effort for the replacement of the Old Mill building at the Public Works yard that was destroyed in the winter storms. The project was advertised for bid and bids were received late December with a low bid amount of $1.4 million. The project includes insurance funds for the building replacement.
• Engineering coordinated the work of the consultant team conducting the City’s parking demand study.
• In coordination with Public Works, designed, permitted, and bid the replacement Mill Building at the Public Works yard that was destroyed in winter storms.

Finance and Administration
• Finance and Administration partnered with the City Manager to delivery an on-time budget for fiscal year 2023/2024, including overhauling the budget document to include additional information for enhanced transparency and compliance with the Government Finance Officers Association (GFOA) best practices guidelines.
• Finance and Administration partnered with the City Manager, the Engineering and Public Works Department, and Infrastructure Committee to deliver a comprehensive Five-Year Capital Improvement Program Budget as part of the fiscal year 2023/2024 budget package. • Finance and Administration initiated the fiscal year 2021/2022 audit with a site-visit by the auditing team in January 2023.
• The Finance and Administration team processed more than $6,000,000 in revenue and disbursed more than $5,500,000 in payments.
• The Finance and Administration team processed more than $3,000,000 in payroll. • The Finance and Administration team onboarded 24 new full and part-time employees. • Issued the following financial policies during 2023:

City of Nevada City Year In Review 2023 12
o Fraud Policy
o Fixed Asset Policy
o Accounts Payable Policy
o Accounts Receivable Policy
o Grant Management Policy
o Unclaimed Property Policy
o Lease Accounting Policy
• Issued a Request for Proposal for new enterprise financial software to be acquired using Proposition 64 secure grant funds, ultimately selecting Caselle as our new financial software package to be implemented on July 1, 2024.
• Issued a Request for Proposal for grant writing services, ultimately selecting California Consulting, Inc. as our primary grant writing firm with two other firms selected for on-call grant writing services.
• Issued a Request for Proposal for website design and implementation services to be acquired using Proposition 64 secure grant funds, ultimately selecting CivicPlus as our new website design and implementation consultant.
• Issued a Request for Proposal for professional auditing services, ultimately selecting Lance, Soll, and Lunghard, LLP (LSL) as the City’s new independent auditor.

Fire Department
• The Grass Valley/ Nevada City Fire Department employs 30 Full Time Equivalent Employees including eight (8) overhead or staff officers that include 3 Battalion Chiefs, Fleet Mechanic, Fire Marshal, shared Division Chief, EMS Captain, and Chief, and twenty-three (23) line staff or personnel assigned to the fire engines.
• Anthony Scarafiotti retired as a Fire Captain after nearly 30 years in the fire service. • Three Firefighters completed probation: Walker Carpenter, Erik Dupzyk, and Loren Nistos • Two Firefighters were hired to fill vacancies: Devin Ryan and Devon Talley-Bailey • Division Chief Goodspeed inspection for hazardous vegetation and inspected 1668 parcel inspections.
• Division Chief Goodspeed initiated a new citywide fire prevention business inspection program. • On August 1st the Department began a limited Advanced Life Support (Paramedic) program on Nevada City / Grass Valley fire engines when staffing allows. • The Department developed an Emergency Medical Services Administrative Captain position. On August 1st this position began oversight of the Paramedic and Emergency Medical Services provided to the Cities from the Fire Department. The EMS Captain is a Paramedic who responds to incidents in the Cities as necessary, providing an increased level of service to our communities.
• The Grass Valley / Nevada City Fire Department responded to 5,915 incidents in 2023, a 7.9% increase from 2022.
• The busiest day for responses from the Fire Department was February 28th with 58 responses. • Crews completed 5728 hours of training. Specialized training for forceable entry, hose handling, and confined space entry were conducted as part of the yearly training calendar.

City of Nevada City Year In Review 2023 13
• A new Battalion Chief Command Vehicle was placed into service. The vehicle was specifically designed to address improved command, control, and communications while on incidents. Its capabilities exceed any other command platform previously used by the Department. The Battalion Chief was staffed from Nevada City Fire Station 5 for all of 2023. • Public Education Events were front and center this year with 2809 children in attendance.

Crews also attended local events such as National Night Out, Halloween in both Cities, 4th of July, and Santa with the Grinch rode though the communities several nights stopping at points to pass out toys and take pictures.

Parks and Recreation
• The Parks and Recreation Manager participated in regional committees to assist in the development of the County of Nevada Recreation and Resiliency Plan. • The Parks Committee conducted a public meeting on the topic of a potential skate park on donated land in Nevada City.
• The City was awarded $216,411 from the State for a Recreational Trails Program Grant to construct a trail on Sugarloaf Mountain. The Parks and Recreation Manager was successful in obtaining an additional $20,928 through this grant.
• The Parks and Recreation Manager participated in regional committees to assist in the development of the County of Nevada Recreation and Resiliency Plan. • The Pioneer Park Improvement Project being completed with Prop 68 Per Capita funds awarded to the City and Prop 68 Per Capita funds awarded to the County and passed through to the City is still in process. The project includes work at the tennis courts and playground. The tennis court project has been completed with the installation of new lights, the courts have been resurfaced and a new bench was installed. At the playground, new equipment is in the process of being installed.
• The Parks and Recreation Manager coordinated the contract for trails maintenance and Sugarloaf improvements with the Bear Yuba Land Trust.
• The City’s Rental Facilities were busy this year with seventeen (17) Bandshell rentals, thirty (30) picnic rentals, and forty-three (43) one-day events at Seaman’s Lodge. There were also two hundred forty-one (241) rental dates at Seaman’s Lodge with our renters who use the building on a regular basis (i.e.: one or more times per month). • The Parks and Recreation Department worked with the family of Architect Rusty Schutz to place a memorial plaque at the Pioneer Park Bandshell.
• During the 9 weeks that kids are out of school, there was an average of 110 people at public swim each day. The swimming pool staff taught approximately 400 kids to swim, almost 70 youth participated in our Junior Lifeguard Camp, and on average 40 adults would join us each day for water exercise and lap swim. We celebrated birthdays and other special occasions with the 26 Private Rental groups and 18 Birthday Bashes.
• During the summer season, 196 children participated in our Summer Day Camp programs. • Parks and Recreation hosted the City’s Annual Christmas Party at Seaman’s Lodge.

City of Nevada City Year In Review 2023 14
Police Department
• The Police Department continued its transition to a Community Oriented Policing model. • The Police Department hired three (3) Police Officers, one (1) Police Officer Trainee, and one (1) Police Officer Trainee II
• Two new patrol vehicles using police specific funds with no impact to the general fund were purchased by the Police Department in 2023.
• The Police Department continued to update its outreach program including special events, social media, and related activities.
• The Police Department implement Coffee with a Cop (Ice Cream during the hot months) and conducted three events.
• K-9 Officer Ruby completed her training and was sworn in a Captain with the police department.
• The Police Department mascot mini horse Sunny attended events and participated in community engagement activities.
• General 2023 enforcement statistics included:
o Responded to 7076 calls for service.
o Completed 898 reports for service.
o Effected 285 arrests.
o Issued 141 citations.
• Officer Kendrick made 25 DUI arrests; this is the most of any officer in the county. • The Police Department seized over 525 grams of fentanyl and 300 grams of methamphetamine.

Public Works
• Public Works staff led the storm recovery efforts in early 2023. • Public works continued the process of replacing City street signs with the new design approved by the City Council completing most of the 7-Hills District. • Procured, trained on, and put into service a new mini excavator needed for ditch work, street repairs, and fuels abatement activities.
• Replaced or repair 34 broken or non-existent water meter accounts. • Installed new or rebuilt 9 sewer manholes to reduce water infiltration into the sewer collection system.
• Installed 13 new water main valves to mitigate the number of connections impacted by water shutdowns in case of emergency.
• In coordination with the City Engineer, designed, permitted, and bid the replacement Mill Building at the Public Works yard that was destroyed in winter storms. • Two personnel obtained playground inspector certification and annual inspection practices were initiated.
• The Pioneer Park playground was prepared for the new inclusive amenity that was installed. • Electrical installation was provided for the City Council approved, grant funded security cameras throughout the city.
• 60 miles of water and sewer pipes as old as 160 years were maintained and/or repaired by Public Works staff.

City of Nevada City Year In Review 2023 15
Water & Wastewater
• The water and wastewater (sewer) staff treated 180,382,000 gallons (554-acre feet) of potable water at the City water treatment facility.
• The water and wastewater (sewer) staff treated 141,529,000 gallons of effluent at the City wastewater treatment facility with 144,624,000 gallons of effluent discharged. • The City purchased 180-acre feet of water from the Nevada Irrigation District which was delivered to the City’s retention facility and treated for use. • Managed continuous operation of both plants through multiple storms that prevented access and caused several weeks of power outages.
• Operations staff completed continuing education and obtained additional certifications for Water and Wastewater Treatment as part of a planned staff development process. • Two Operator-In-Training (OIT) personnel successfully achieved level two licensure in water and wastewater treatment and were promoted to Water Wastewater Operator II. • Plant processes were improved which has resulted in sustained compliance exceeding water quality standards.

City of Nevada City Year In Review 2023 16
Strategic Plan At-A-Glance
City of Nevada City Year In Review 2023 17
Strategic Plan and 2023 Accomplishments
Embedded Strategic Initiatives
These will be considered in all decision making and goal setting in strategic planning and the impact upon these areas will be assessed in each priority strategic initiative.

Support for and collaboration with the Nevada City
Rancheria Nisenan Tribe
Accomplishments
• Explored and initiated options for the City’s participation in a Landback initiative including areas adjacent to the former Nevada City Rancheria.
• Participated in the first city contribution to the Nisenan / California Heritage: Indigenous Research Project (CHIRP) Ancestral Homelands Reciprocity Program (AHRP). • Partnered with the Nisenan to explore housing options, specifically elder housing options, within the City and sphere of influence.

COUNCILMEMBER LIAISON (Fiscal Year 2023/2024):

Councilmember Ceci
Planning for and building resilience through adaptation to climate change.

Accomplishments
• Developed and approved the City’s first Climate Adaptation and Public Safety Element and noise element amendments to the City General Plan.
• Placed six (6) Electric Vehicle (EV) chargers in services in the Commercial Street parking lot and developed plans for future deployments throughout the city. • Transitioned to Pioneer Community Energy for the purchase of electricity including the option for a 100% green renewable energy sourcing for the community. • Purchased biomass implements converting green waste to electricity. • Purchased exclusively recycled paper for city use.

Using, upgrading and leveraging the strengths of
technology to enhance the work of the City.

Accomplishments
• Awarded a contract for a new city website to be implemented with stakeholder input in 2024. • Awarded a contract to replace the City’s 40+ year-old finance software. • Purchased new iPads for meeting use to reduce paper utilization. • Acquired printers to allow for updated billing practices and self-printing of the city newsletter.

City of Nevada City Year In Review 2023 18
Community engagement and communications with
stakeholders
Accomplishments
• The City conducted twenty-four (24) City Council meetings. • The City conducted twelve (12) Planning Commission meetings. • The City conducted thirty-three (33) committee meetings. • Six (6) bi-monthly newsletters with expanded format were produced. • A new user-friendly annual budget format was adopted. • The City’s first five-year Capital Improvement Program (CIP) was adopted.

City of Nevada City Year In Review 2023 19
Workforce and affordable housing, supportive of leasing local, and maintenance of homeowner value
GOALS

1. Support the housing needs of the Nevada City Rancheria Nisenan Tribe.

2. Create a lease local program.

In 2023 the Housing Committee recommended a pilot lease local program for implementation in 2024.

3. Develop an ADU design with pre-approval for the City’s objective design standards.

The City received a grant for this purpose in 2023 and anticipates completion in 2024.

4. Develop a residential elevation with pre-approved architectural review available for single-family residential use.

The City applied for a grant for this purpose in 2023.

5. Create a housing needs analysis expanding upon the City’s Housing Element to include needs for workforce housing, lease local, and paths to ownership as well as an assessment of the impact of short-term rentals on the housing needs analysis.

In partnership with the Nevada City Chamber of Commerce, a workforce housing survey was completed by those employed at local businesses and used to inform the lease local pilot program proposal.

6. Reimplement the short-term rental program to align with objectives established from the housing needs analysis.

7. Engage City stakeholders and regional partners in the needs analysis.

8. Actively pursue grant opportunities for housing needs as identified.

The City received one grant and applied for one other within this strategic initiative.

COMMITTEE ASSIGNED (Fiscal Year 2023/2024):

Mayor Fernández
Councilmember Fleming
City of Nevada City Year In Review 2023 20
Wildfire and structural fire prevention, mitigation, and education GOALS

1. Conduct annual inspections of all parcels and businesses for compliance with fire related ordinances and provide education and enforcement to achieve compliance.

Inspection practices have been updated; 1668 Defensible Space Inspections were conducted in 2023.

2. Assess community needs for achieving compliance with fire related ordinances to include plans for private property fuels mitigation, green waste hauling, and related activities.

3. Develop programs to address the community needs for fuels mitigation and consider the development of low-income and access and functional needs programs supportive of compliance with the City’s existing vegetation management ordinance requirements.

4. Engage the community through the Fire Safety Advisory Committee providing direct and routine outreach to the community including local Firewise groups.

The Fire Safety Advisory Committee served as the bridge to the community. The City Council adopted the committee created Nevada City Wildfire Prevention and Mitigation Plan in 2023.

5. Develop implementation strategies for the MOU for Fire Prevention and Mitigation between the City and Nevada County should Measure V pass and go into effect in 2023.

Nevada County Measure V did not pass. The City Council approved the placement of a Wildfire Prevention and Mitigation Tax Measure on the March 2024 budget to address this need.

6. Pursue the development of a Countywide Community Wildfire Protection Plan (CWPP) with a Nevada City specific annex.

With the assistance of the County of Nevada Office of Emergency Services (OES) the City is contracting to develop a Nevada City specific CWPP in conjunction with the County’s existing process.

7. Evaluate the need for and benefits of an Urban Forestry Plan for the City

8. Provide community outreach and education on and complete functional exercises of emergency evacuation routes.

9. Actively pursue grants for a wide array of fire related activities including prevention, education, mitigation, response and recovery
The City received more than $100,000 in a planning grant from the Sierra Nevada Conservancy (SNC) for the Deer Creek Hazardous Fuels Project in 2023.

COMMITTEE ASSIGNED (Fiscal Year 2023/2024): Fire Safety Advisory Committee (FSAC) Vice Mayor Petersen
Councilmember Ceci
City of Nevada City Year In Review 2023 21
Maintenance of cost efficient, reliable, resilient, and sustainable drinking and irrigation water sources and wastewater treatment capabilities
GOALS

1. Develop plan for enhanced technology for meters, leak detection and system enhancements.

A draft plan has been developed, a grant writing firm has been onboarded with the City and is actively seeking funding for this purpose.

2. Evaluate the impact of vegetation overgrowth and fire risk on water supply and resiliency.

In coordination with water providers and CAL FIRE the initial assessment has been completed.

3. Coordinate with the Nevada Irrigation District (NID) for potential regional projects, economies of scale and funding sources
The City is engaged with NID, has regular cooperator meetings, and is engaged in their ongoing process.

4. Engage stakeholders on the topic of service delivery and capital improvement costs in relation to maintaining a sustainable water supply for the community.

5. Evaluate options to retain and store additional water rights.

Initial exploration has been completed and the process to purchase the Bureau of Land Management parcel that houses the water treatment facility has been reviewed for future consideration.

6. Evaluate options for the use of untreated irrigation water on city lands and at city parks.

All three currently owned well sites have been evaluated for this purpose. The well at Pioneer Park has been updated and brought to functioning levels. An irrigation project for the park using this water is in design.

7. Review the existing Water / Wastewater Master Plan and update the plan.

The existing master plan was evaluated, and the relevant projects were included in the City’s five-year Capital Improvement Program (CIP) adopted in 2023.

8. Actively pursue grants including the EPA Water Infrastructure Improvements for the Nation Grants and the California Department of Water Resources Water Infrastructure and Resilience Projects program
The City was notified by the California WaterBoard that it will receive a grant for water and wastewater rate studies and a grant for design of aged water pipe replacement. The city received a grant from the county for water distribution and wastewater collection system modeling, COMMITTEE ASSIGNED (Fiscal Year 2023/2024):

Vice Mayor Petersen
Councilmember Ceci
City of Nevada City Year In Review 2023 22
Business, industry, and cannabis support
GOALS

1. Pursue a vacant storefronts mitigation program.

The City adopted Ordinance 2023-04: Vacant Building and Storefront Nuisances on April 26, 2023. It went into effect in June of 2023 and has been implemented by the Nevada City Code Enforcement.

2. Work with the Chamber of Commerce for citywide business support.

The City has established an agreement with the Nevada City Chamber of Commerce for, among other things, business support. City Hall is used for Downtown Merchant meetings and separately for the Chamber board meetings each on a monthly basis.

3. Work with the Cannabis Industry on continued industry development.

The City has engaged the Nevada County Cannabis Alliance and unaffiliated local cannabis businesses to support the industry. In 2023 the Nevada City Cannabis Equity Assessment and Program were adopted, and a $10,000 cannabis equity fee waiver was put into place.

4. Engage all city businesses to determine their needs and demands and track variations by area and business type.

5. Create an economic development plan for the City.

6. Support tourism as a funding mechanism for our businesses.

The City has established an agreement with the Nevada City Chamber of Commerce for, among other things, support for tourism as an economic driver for local businesses. The City has participated in quarterly hospitality and restaurant focused business meetings.

7. Work with businesses to actively curate the eclectic mix of uniquely Nevada City businesses within the community and actively seek to recruit and retain businesses from outside the City.

8. Actively pursue grants including Economic Development partnership opportunities and the Cannabis Equity Grant Program.

In 2023 the Nevada City Cannabis Equity Assessment and Program were adopted having been funded by a California Governor’s Office of Economic Development grant. The City has applied for additional funding in support of local equity participants.

COMMITTEE ASSIGNED (Fiscal Year 2023/2024):

Councilmember Ceci
Councilmember Kline
City of Nevada City Year In Review 2023 23
Arts, Culture, and Distinction
GOALS

1. Consider the role and impact of the Nevada City Rancheria Nisenan Tribe and their culture in seeking to expand arts, culture and diversity in Nevada City.

The Nisenan, through the California Heritage: Indigenous Research Project (CHIRP) recommended the appointment of Mira Clark to the Nevada City Public Arts Commission. The ongoing process to develop softscape elements on the Commercial Street project includes input from and consideration of Nisenan curated art and/or cultural elements.

2. Develop a public art process including an enabling ordinance.

On July 13, 2023, the City adopted Ordinance 2023-06 and Resolution 2023-40 establishing a Public Arts Ordinance and Public Art Policy.

3. Create a 7-Hills specific plan that includes a pathway to redevelopment that considers:
rebranding, housing, business, art, and parks.

The Chamber of Commerce has developed mapping and branding for 7-Hills and presented the information to the Vibrancy Committee.

4. Engage the arts community and all stakeholders in identifying the unique vibrancy of Nevada City and how to maintain and expand it.

5. Create and implement a stakeholder communications plan to include online social media, mailers, meetings, and workshops to meet both the City and stakeholder needs.

The plan has been discussed by the Vibrancy Committee and recommended for implementation in 2024 to coincide with the City’s new website.

6. Evaluate the timing, formation, and mission of a Nevada City Arts Commission.

On September 27, 2023, the City adopted Ordinance 2023-09 establishing a Public Arts Commission.

Six of the seven commissioners were appointed by the City Council on December 14, 2023.

7. Actively pursue grants including through the National Endowment for the Arts and California Arts Council programs.

COMMITTEE ASSIGNED (Fiscal Year 2023/2024):

Mayor Fernández
Councilmember Kline
City of Nevada City Year In Review 2023 24
Parking, Roads, Right-of-Way, and other public and contracted infrastructure GOALS

1. Review the previous Old Airport Plan and make recommendations to reengage in the plan or pursue alternatives.

The solar component of the previous plan was reviewed for alignment with the City’s transition to pioneer community energy and the Old Airport Plan was scheduled for review.

2. Complete the parking study and seek City Council approval for a comprehensive plan to address parking, metering, rates, EV charging.

The Parking study was adopted. The Infrastructure Committee provided recommendations to prioritize the projected work. Specific activities have begun.

3. Engage stakeholders in the prioritization of future projects.

4. Establish an emergency and routine service mutual aid and assistance-by-hire agreement with the County of Nevada, City of Grass Valley, and the Nevada Irrigation District (NID).

5. Reconfigure the citywide Capital Improvement Program (CIP) to align with the strategic plan and funding opportunities.

The City Council adopted a new comprehensive and integrated 5-Year Capital Improvement Program (CIP) in 2023.

6. Develop a master list of grant projects for all City departments and actively pursue City Council adopted projects consistent with the CIP and the strategic plan.

The City contracted with a firm for grant services including review of and beginning to apply potential grants to the goals and objectives of the CIP and strategic plan.

7. Explore options for a Climate Adaptation and Resiliency Plan.

The City adopted a Climate Adaptation and Public Safety Element (CAPSE) which creates a starting point for a climate adaptation and resiliency play in the future.

COMMITTEE ASSIGNED (Fiscal Year 2023/2024):

Vice Mayor Petersen
Councilmember Ceci
City of Nevada City Year In Review 2023 25
Parks, Open Space, Recreation, Programming, and Community Facilities GOALS

1. Engage the Nevada City Rancheria Nisenan Tribe in the branding and art aspects of parks related activities.

2. Integrate parks related billing and facilities rentals into new City finance system.

3. Engage the community in a parks, open space, recreation, and community facilities needs analysis.

City staff and elected officials participated in the Nevada County Recreation and Resiliency planning efforts including surveys and community engagement specific to the needs of those who recreated or desire to recreate in Nevada City.

4. Coordinate with the newly formed County of Nevada Parks and Recreation Department.

City staff and elected officials coordinated with and engaged County staff assigned to the recreation function within the county.

5. Review the existing Parks Master Plan and update the plan to include potential new sites and amenities.

6. Explore opportunities for a parks district, regional park and trails approach, or other amenities and/or revenue enhancing activities.

7. Actively pursue grants including Prop 68 and regional partnership grant opportunities.

City staff secured additional Proposition 68 funds for use in Pioneer Park update projects. Staff also secured regional trail program funds to the Sugar Loaf Trail Project.

COMMITTEE ASSIGNED (Fiscal Year 2023/2024):

Councilmember Fleming
Councilmember Kline
City of Nevada City Year In Review 2023 26
Strategic Plan Objectives for Fiscal Year 2023/2024 and 2023 Accomplishments There were 69 strategic plan objectives assigned in the fiscal year 2023/2024 budget across 13 departments or divisions. The objectives are timed in alignment with the fiscal year budget from July 1, 2023, through June 30, 2024. The status of each objective is reported based upon performance in 2023, the first six months of the fiscal year.

Status Types
There are three status types available for each objective. The number of objectives and percentage of the total number of objectives are listed below.
• Complete (28/69, 41%)
o The objective is complete at the time of this report. • In Progress (27/69, 39%)
o The objective is in progress and anticipated for an on-time completion in the �iscal year. • In Progress with Delayed Timeline (14/69, 20%)
o The objective is in progress, the updated timeline will be listed for each objective in this type.

City Council

1. By December 31, 2023, review, revise, and adopt a new list of CITY VALUES STATEMENTS aligned with the adopted Strategic Plan.

Status: In Progress with Delayed Timeline: the January 10, 2024, City Council agenda includes a workshop on Values

2. Addressing the embedded Climate Strategic Initiative, by September 1, 2023, consider approval biomass to electricity conversion purchase to meet the requirements of SB1383.

Status: Complete

3. Addressing the Fire Strategic Initiative Goal #5, by September 30, 2023, evaluate the community and strategic need for a funding mechanism in support of communitywide wildfire prevention and open space maintenance activities.

Status: Complete a tax measure was placed on the March 5, 2024, ballot to address the funding need.

4. Addressing the Vibrancy Strategic Initiative Goal #6, in coordination with the City Attorney, by March 31, 2024, evaluate options and provide direction for the timing, formation, and mission of a Nevada City Arts Commission.

Status: Complete
City of Nevada City Year In Review 2023 27

5. By August 30, 2023, upon recommendation of the Vibrancy Committee, amend the description of the Vibrancy strategic initiative from "Arts, Culture, and Distinction" to "Arts, Culture, and Creativity" aligned with terminology of the industry.

Status: In Progress with Delayed Timeline: this item is recommended for change in the 2024 revision of the strategic plan aligned with the adoption of the fiscal year budget.

City Attorney

1. In coordination with the City Manager, by November 30, 2023, provide the requisite resolutions for the City Council to call for an election of City Council seats with terms ending in 2024 for the March 2024 election.

Status: Complete

2. In coordination with Parks and Recreation, by March 31, 2024, develop a shared use agreement for the 7-Hills middle school turf conversion and public park project.

Status: In Progress

3. Addressing the Vibrancy Strategic Initiative Goal #6, in coordination with the City Attorney, by March 31, 2024, present the City Council with option for the timing, formation, and mission of a Nevada City Arts Commission.

Status: Complete
City Clerk

1. In coordination with the City Clerk, by November 30, 2023, present options for implementing City Councilmember pay stipend consistent with California law in fiscal year 2024/25.

Status: In Progress with Delayed Timeline: Delayed until the fiscal year 2024/2025 budget workshop.

2. By November 30, 2023, present options to the City Manager for public records request software acquisition.

Status: In Progress with Delayed Timeline: Delayed to June 30, 2024, to align with website and finance software development.

3. By March 31, 2024, develop a transition plan from elected to appointed City Clerk functions with approval from the City Manager.

Status: In Progress
City of Nevada City Year In Review 2023 28
City Manager

1. Addressing the embedded Nisenan Strategic Initiative, by September 1, 2023, provide budgeted financial contribution to the Ancestral Homelands Reciprocity Program in support of the Nevada City Rancheria Nisenan Tribe.

Status: Complete

2. Addressing the Housing Strategic Initiative Goal #2, by January 31, 2024, implement a City Council approved lease local program to expand workforce housing options.

Status: In Progress

3. Addressing the Housing Strategic Initiative Goal #6, by June 15, 2024, develop a community supported best practices revision of the existing short-term rental ordinance for possible consideration of the voters.

Status: In Progress

4. Addressing the Fire Strategic Initiative Goal #2, in coordination with the Fire Department, by October 31, 2023, recruit, hire, onboard, and integrate the new Community Risk Reduction and Outreach position into City processes including the work of the Fire Safety Advisory Committee.

Status: In Progress with Delayed Timeline: the position was �illed in December of 2023.

5. Addressing the Business Strategic Initiative Goal #3, in coordination with the Police Department, by November 30, 2023, advance industry recommended changes to the city cannabis ordinance through the Committee and City Council.

Status: In Progress with Delayed Timeline: Delayed until spring of 2024 for input from stakeholders.

6. Addressing the Business Strategic Initiative Goal #8, by January 31, 2024, introduce the completed cannabis equity assessment and a recommended cannabis equity program to the City Council.

Status: Complete

7. Addressing the Vibrancy Strategic Initiative Goal #2, in coordination with the City Planner, by August 30, 2023, present a public art ordinance and public art policy for consideration of the Committee and City Council.

Status: Complete

8. Addressing the Vibrancy Strategic Initiative Goal #5, by January 31, 2024, release an RFP for the creation of a stakeholder communication plan to be implemented by City staff under the leadership of the new Community Risk Reduction and Outreach position.

Status: In Progress
City of Nevada City Year In Review 2023 29

9. Addressing the Infrastructure Strategic Initiative Goal #1, in coordination with the City Engineer and Parks and Recreation, By June 30, 2024, upon recommendation of the Committee, present the City Council the previously considered Old Airport plan as well as potential new options in partnership with Pioneer Community Energy JPA.

Status: In Progress

10. Addressing Housing Strategic Initiative Goal #3, in coordination with the City Planner, by December 31, 2023, apply for funding to develop a 7-Hills Revitalization Plan and implement upon funding.

Status: Complete

11. In coordination with the City Clerk, by November 30, 2023, present options for implementing City Councilmember pay stipend consistent with California law in fiscal year 2024/25.

Status: In Progress with Delayed Timeline: Delayed until the fiscal year 2024/2025 budget workshop.

12. In coordination with the City Attorney, by November 30, 2023, provide the requisite resolutions for the City Council to call for an election of City Council seats with terms ending in 2024 for the March 2024 election.

Status: Complete

13. In coordination with the City Engineer and Parks and Recreation, by March 31, 2024, in coordination with the Nevada City School District, develop a design and bid package for the Prop 64 funded turf �ield conversion and public park at 7-Hills middle school.

Status: In Progress
City Engineer

1. Addressing the Infrastructure Strategic Initiative Goal #2, by November 30, 2023, use the completed Parking Demand Study to develop comprehensive parking, metering, and rates recommendations for consideration of the Committee and the City Council.

Status: Complete

2. Addressing the Infrastructure Strategic Initiative Goal #5, in coordination with Finance, by November 30, 2023, establish a process for Committee and City Council review of the CIP and prioritization of projects.

Status: Complete
City of Nevada City Year In Review 2023 30

3. In coordination with the City Manager and Parks and Recreation, by March 31, 2024, in coordination with the Nevada City School District, develop a design and bid package for the Prop 64 funded turf �ield conversion and public park at 7-Hills middle school.

Status: In Progress

4. Addressing the Infrastructure Strategic Initiative Goal #1, in coordination with the City Manager and Parks and Recreation, By June 30, 2024, upon recommendation of the Committee, present the City Council the previously considered Old Airport plan as well as potential new options in partnership with Pioneer Community Energy JPA.

Status: In Progress

5. Addressing Water Strategic Initiative Goal #4, in coordination with Water/Wastewater and Finance, by June 30, 2024, complete a water and wastewater rate study, using California Waterboard funding where possible, for consideration of the City Council.

Status: In Progress
City Planner

1. Addressing the Vibrancy Strategic Initiative Goal #2, in coordination with the City Manager, by August 30, 2023, present a public art ordinance and public art policy for consideration of the Committee and City Council.

Status: Complete

2. Addressing Housing Strategic Initiative Goal #3, By December 31, 2023, apply for funding to develop an ADU design and implement upon funding.

Status: Complete

3. Addressing Housing Strategic Initiative Goal #4, by December 31, 2023, apply for funding to develop a pre-approved architectural review and implement upon funding.

Status: In Progress with Delayed Timeline: Delayed to 2024 grant cycle.

4. Addressing Housing Strategic Initiative Goal #5, by March 31, 2024, develop a needs analysis survey instrument to be implemented with data collection to occur by the beginning of the 2024/2025 �iscal year.

Status: In Progress

5. Addressing Housing Strategic Initiative Goal #3, in coordination with the City Manager, by December 31, 2023, apply for funding to develop a 7-Hills Revitalization Plan and implement upon funding.

Status: Complete (ongoing applications in future years) City of Nevada City Year In Review 2023 31

6. Addressing Infrastructure Strategic Initiative Goal #7, by November 30, 2023, present options to the Committee on the development, cost, and process for a Climate Adaptation and Resiliency Plan.

Status: In Progress with Delayed Timeline: Delayed to 2024 grant cycle.

Human Resources

1. In coordination with Finance, by September 30, 2023, present recommendations for expanded healthcare options to the City Council.

Status: Complete

2. Recruit and on-board the new positions within the �iscal year 2023-2024 budget with dates as outline by the City Manager.

Status: In Progress

3. Maintain payroll records aligned with the requirement of the Proposition 64 Cohort 3 Grant award throughout the �iscal year budget.

Status: In Progress
Finance

1. Addressing the Infrastructure Strategic Initiative Goal #5, in coordination with the City Engineer, by November 30, 2023, establish a process for Committee and City Council review of the CIP and prioritization of projects.

Status: In Progress with Delayed Timeline: Delayed to budget development process and CIP pre-workshop.

2. Addressing the embedded Technology Strategic Initiative, by adoption of the Fiscal Year 2024/2025 budget transition fully to the new ERP software for �inance and related activities.

Status: In Progress

3. Addressing the embedded Climate Strategic Initiative, by November 30, 2023, award a bid for the implementation of a new city website with integration into the new ERP software.

Status: Complete

4. Addressing the embedded Technology Initiative, in conjunction with the Stakeholder Communications plan where applicable, assess the needs of the community in implementing the new city website in the �irst quarter of calendar year 2024.

Status: In Progress
City of Nevada City Year In Review 2023 32

5. Addressing Water Strategic Initiative Goal #4, in coordination with Water/Wastewater and the City Engineer, by June 30, 2024, complete a water and wastewater rate study, using California Waterboard funding where possible, for consideration of the City Council.

Status: In Progress

6. Addressing Water Strategic Initiative Goal #4, by January 31, 2024, award a bid for grant writing �irms to include the development of a grants pursuit master plan and grants calendar.

Status: Complete

7. Addressing Parks Strategic Initiative Goal #2, in coordination with Parks and Recreation, by June 30, 2024, transition parks related billing and facility rentals into the new city website and ERP system including the ability to take credit card holds as deposit in lieu of cash or check management.

Status: In Progress

8. In coordination with Human Resources, by September 30, 2023, present recommendations for expanded healthcare options to the City Council.

Status: Complete
Fire Department

1. Addressing the Fire Strategic Initiative Goal #2, in coordination with the City Manager, by October 31, 2023, recruit, hire, onboard, and integrate the new Community Risk Reduction and Outreach position into City processes including the work of the Fire Safety Advisory Committee.

Status: In Progress with Delayed Timeline: the position was �illed in December of 2023.

2. Addressing the Fire Strategic Initiative Goal #1, by June 30, 2024, conduct defensible space inspections on all parcels in the city and business inspections on all businesses within the city.

Status: Complete

3. Addressing the Fire Strategic Initiative Goal #3, by March 31, 2024, present the City Council with the recommendations of the Fire Safety Advisory Committee for the development of programs in support of the voluntary compliance with the City's vegetation management and defensible space ordinance.

Status: In Progress
City of Nevada City Year In Review 2023 33

4. Addressing the Fire Strategic Initiative Goal #6, by October 31, 2023, engage the vendor selected by the County of Nevada for the development of a countywide CWPP to develop a city annex to the countywide document and utilize the Fire Safety Advisory Committee as the point of public contact for the process.

Status: Complete
Parks and Recreation

1. In coordination with City Attorney, by March 31, 2024, develop a shared use agreement for the 7-Hills middle school turf conversion and public park project.

Status: In Progress

2. In coordination with the City Manager and City Engineer, by March 31, 2024, in coordination with the Nevada City School District, develop a design and bid package for the Prop 64 funded turf �ield conversion and public park at 7-Hills middle school.

Status: In Progress

3. Addressing the Infrastructure Strategic Initiative Goal #1, in coordination with the City Engineer and City Manager, By June 30, 2024, upon recommendation of the Committee, present the City Council the previously considered Old Airport plan as well as potential new options in partnership with Pioneer Community Energy JPA.

Status: In Progress

4. Addressing Parks Strategic Initiative Goal #2, in coordination with Finance, by June 30, 2024, transition parks related billing and facility rentals into the new city website and ERP system including the ability to take credit card holds as deposit in lieu of cash or check management.

Status: In Progress

5. Addressing Parks Strategic Initiative Goal #4, by November 30, 2023, report to the Parks Committee on the applicability and recommended partnership actions between the City and the County as a result of the County Recreation and Resiliency Planning effort.

Status: In Progress

6. Addressing Parks Strategic Initiative Goal #5, by April 30, 2024, review and update the Parks Master Plan document with the Committee to include potential new sites and amenities for inclusion in the �iscal year 2024/2025 budget and CIP process.

Status: In Progress
City of Nevada City Year In Review 2023 34
Police Department

1. Addressing the Business Strategic Initiative Goal #3, in coordination with the City Manager, by November 30, 2023, advance industry recommended changes to the city cannabis ordinance through the Committee and City Council.

Status: In Progress with Delayed Timeline: Delayed until spring of 2024 for input from stakeholders.

2. Addressing Business Strategic Initiative Goal #1, implement the vacant storefronts mitigation program aligned with the newly adopted vacant storefronts ordinance with report to the Committee at mid-year budget.

Status: Complete

3. By September 30, 2024, implement the Prop 64 funded school and park resource of�icer program and measure effectiveness of the program for quarterly reporting.

Status: Complete

4. By September 30, 2024, implement the Prop 64 funded school cannabis education program and measure effectiveness of the program for quarterly reporting.

Status: Complete

5. By December 31, 2023, integrate the new Police K-9 program into local and regional operations.

Status: Complete
Public Works

1. Addressing Water Strategic Initiative Goal #6, by November 30, 2023, implement well sourced irrigation at Pioneer Park.

Status: Complete

2. Addressing Infrastructure Strategic Initiative Goal #4, By June 30, 2024, develop a mutual aid and assistance by hire agreement for consideration of the City of Grass Valley, County of Nevada and the Nevada Irrigation District (NID).

Status: In Progress

3. Addressing both the Fire and Infrastructure Strategic Initiatives, by October 31, 2023, recruit, hire, onboard, and integrate the Fire Fuels Mitigation Equipment Operator position into open space maintenance activities.

Status: Complete
City of Nevada City Year In Review 2023 35

4. By December 31, 2023, acquire the public works capital, equipment, and supplies approved for funding in the Proposition 64 Cohort 3 grant and place the items in service.

Status: Complete
Water Wastewater

1. Addressing Water Strategic Initiative Goal #4, in coordination with Finance and the City Engineer, by June 30, 2024, complete a water and wastewater rate study, using California Waterboard funding where possible, for consideration of the City Council.

Status: In Progress

2. Addressing Water Strategic Initiative Goal #1, by March 31, 2024, develop a draft plan, timeline, and cost estimate to implement smart water meters citywide.

Status: In Progress

3. Addressing Water Strategic Initiative Goal #5, by January 31, 2024, develop a list of draft options, considerations, and costs for additional untreated water storage capacity.

Status: In Progress with Delayed Timeline: Delayed to fall of 2024.

4. Addressing Water Strategic Initiative Goal #7, by January 31, 2024, review the existing water / wastewater master plan and reconcile to the new CIP.

Status: In Progress with Delayed Timeline: Delayed to budget/CIP review for �iscal year 2024/2025.

City of Nevada City Year In Review 2023 36

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: January 10, 2024 Agenda Item No. 10
Subject: Consideration of a Review and Update of the City of Nevada City Statement of Values.

From: Sean Grayson, City Manager
Date: January 3, 2024
Reviewed & Approved:

City Manager:

City Attorney:

Recommended Action: Receive a presentation and provide direction.

ISSUE STATEMENT AND DISCUSSION:

The City Council has adopted the following values of the City of Nevada City:
• Embracing and promoting diversity
• A commitment to public service
• Ethical and transparent behavior
• Fiscal responsibility
• Preserving and enhancing our community
• Excellent, responsive customer service
• A commitment to our community as a whole
• Support for and commitment to a safe, just, equitable, diverse, and inclusive Nevada City Upon the adoption of the 2022-2027 Strategic Plan the City Council approved an objective to, “review, revise, and adopt a new list of CITY VALUES STATEMENTS aligned with the actions of this strategic plan”. In this action Vice Mayor Petersen will lead the City Council through a process to provide input to inform an updated list of values for consideration of adoption by the City Council at a future meeting.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None.

STRATEGIC PLAN ALIGNMENT:

This action, reporting on the program, is consistent with the embedded strategic initiative of Engagement:

Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

None.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

City of Nevada City 2022-2027 Strategic Plan At-A-Glance Why We Exist
Mission Statement
The City of Nevada City is dedicated to
preserving and enhancing its small town
character and historical architecture while
providing quality public services for our
current and future residents, businesses and
visitors.

Where We Want To Be
Vision Statement
Nevada City, nestled in the Sierra foothills, will
be a vibrant, uniquely beautiful small town
that balances art and culture, historical
preservation and progress.

The Values We Share
Embracing and promoting diversity
A commitment to public service
Ethical and transparent behavior
Fiscal responsibility
Preserving and enhancing our community
Excellent, responsive customer service
A commitment to our community as a whole
Support for and commitment to a safe, just, equitable, diverse and inclusive Nevada City The City We Are Building Together
Strategic Initiatives
“The crossroads of history and progress”
City of Nevada City
Strategic Plan 2022-2027 At-A-Glance

From: Peter Kraft
To: Public Comment
Subject: Adding discussion of Ceasefire resolution
Date: Sunday, January 7, 2024 5:20:19 PM
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Dear City Council,
I am writing as a concerned Nevada City resident asking that the ceasefire resolution be put on the next city council agenda for the meeting on January 9th so we can discuss our concerns locally and join with other cities in this humanitarian cause. Thank you in advance for your time and dedication to this community, and the issues that we care about.

Thank you,
Peter Kraft
Sent from Mail for Windows
From: Eva Zlimen
To: Public Comment
Subject: Ceasefire now resolution
Date: Monday, January 8, 2024 1:32:03 PM
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As a constituent of Nevada City, I am writing to request for the Nevada County for Human Rights Ceasefire Resolution to be put on the next council's agenda. We are demanding an immediate ceasefire in Palestine, a call to end all US military aid to Israel, that our community standards against genocide, condemning Islamophobia, antisemitism, and all acts of hate, and we demand for all humanitarian aid to be let in to Gaza.

Thank you.

Eva Zlimen
From: Shelley Kraft
To: Public Comment
Subject: Ceasefire Resolution
Date: Sunday, January 7, 2024 4:59:35 PM
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Thank you,
Sent from my iPhone
From: Kiana Kraft
To: Public Comment
Subject: City Council Meeting Jan. 10th
Date: Friday, January 5, 2024 12:02:46 PM
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Hello,
I am writing as a concerned Nevada City resident asking that the ceasefire resolution be put on the next city council agenda for the meeting on January 10th. Thank you in advance for your time and dedication to this community, and the issues that we care about.

Kiana
From: suareztribe
To: Public Comment
Subject: Public comment for Wednesday"s City Council meeting Date: Tuesday, January 9, 2024 10:51:06 AM
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Dear Nevada City Council,
I moved to Nevada City area back in 1975 and lived there for twenty years. I have since moved to Placer County but still have my doctor, my dentist, and several services as well as shopping in your beautiful town.

As a compassionate human being, I am compelled to request that you take a humanitarian step and bring a resolution regarding the terrible war in Gaza.

Following the horrific massacre of Israelis, an even worse reaction by Israel has created an ongoing Humanitarian catastrophe with over 22,000 dead, not counting thousands of bodies still buried beneath the rubble; over 8,000 innocent children; 114 journalists; 340 health care workers and more United Nations representatives than any other conflict in history. 70% of the dead are innocent women and children.

All of us, as American citizens, share Responsibility for this carnage, because our tax dollars are supplying the missiles that are literally murdering innocent women and children. Please put forward a resolution calling for an immediate ceasefire, an end to military aid, increased and adequate humanitarian aid, and let us unite against the genocide that these war crimes are creating.

We are all in this together and we all want peace for all the innocent people in the Holy Land just like we want peace and happiness for all of our citizens here . Thank you for your time and attention to this crucially important matter.

Sincerely, Dianna Suarez
Sent from my Galaxy

Nevada City City CouncilJanuary 10, 2024

Nevada City City Council
January 10, 2024