Agenda packet, regular meeting, first session — Nevada City City Council, January 24, 2024

City of Nevada City
City Council

REGULAR MEETING
City Hall – Beryl P. Robinson, Jr. Conference Room
317 Broad Street, Nevada City, CA 95959
WEDNESDAY January 24, 2024 6:30 PM

MISSION STATEMENT
The City of Nevada City is dedicated to preserving and enhancing its small-town character and historical architecture while providing quality public services for our current and future residents, businesses, and visitors.

Daniela Fernández, Mayor
Gary Petersen, Vice Mayor Doug Fleming, Council Member
Adam Kline, Council Member Lou Ceci, Council Member
NOTICE TO THE PUBLIC:

The public is encouraged to participate in or observe this meeting by:

1. Attending this meeting in person at the City of Nevada City Council Chambers located at 317 Broad Street Nevada City, California.

2. Observing this meeting live from the City of Nevada City YouTube channel at:
https://www.youtube.com/channel/UCXSQwrXtey12YIl3IbyGMYQ

3. Observe this meeting live from the local government cable channel 17 Public comments may be made:

1. In person: Live at the meeting. Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration. Comments for all agenda items are limited to a speaking time of three minutes.

2. Via Zoom: If you choose to join the City Council Meeting via Zoom video conference you will be able to utilize “Raise Hand”. If joining by internet:
https://us02web.zoom.us/j/89009138474 If joining by telephone: Dial 1-669-900-9128 Webinar ID: 890 0913 8474, dial *9 (push the asterisks button followed by the five button) to “Raise Hand”. The Mayor will call on those who wish to speak at the appropriate time, not to exceed three minutes.

3. In writing: Email your comments to [email protected] or provide your comments in writing to the Deputy City Clerk at City Hall. Comments will be accepted until 7pm on the Monday prior to the meeting date. Comments will not be read during the City Council meeting (due to virtual participation option above) but will be forwarded to all Council Members and made available for public review prior to the City Council Meeting. When sending an email, it is extremely helpful to include the following:
• Full Name
• Address (specific or general, i.e.: resident in unincorporated Nevada City) • The item number that you are commenting on
Any writing that is a public record that relates to an agenda item for open session distributed less than 72 hours prior to the meeting will be available for public inspection at City Hall, 317 Broad Street, Nevada City, California during normal business hours. Government Code § 54957.5(b)(1). Copies will also be provided at the appropriate meeting.

In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in this meeting, please contact the Deputy City Clerk at 530-265-0187 Extension 133. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].

MEETING PROCEDURES:

All items on agenda will be open for public comments before final action is taken. Speakers must restrict comments to the item as it appears on the agenda and stay within a three-minute time limit (or lesser time if the Mayor determines it necessary due to the number of persons who may wish to speak on an item). The Mayor similarly has the discretion of limiting the total discussion time for an item as may be necessary.

Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council. These Standards and Procedures shall apply to all City Council Meetings, members of the public:
(a) Shall limit comment time to that listed on the agenda; (b) May criticize City policies, procedures, programs and/or services or the acts or omissions of Council Members in carrying out their responsibilities as public officials, but shall refrain from disruptive behavior;
(c) Shall speak only from the podium when recognized by the Mayor, and shall address comments to the Mayor and not to staff or members of the audience; (d) Shall not approach individual Council Members while a meeting is in progress; (e) May provide written materials (10 copies recommended) to the Council during a meeting by giving the materials directly to the City Clerk.

The Mayor or presiding member of the Council has the authority to remove, or designate a person to remove, an individual for disrupting the Council meeting. Disruptive behavior is any action that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting.

Before taking this action, the Mayor/presiding member shall warn the individual that their behavior is disruptive and that failure to cease this behavior may result in their removal. If the behavior does not promptly cease, the individual may be removed.

No warning is required to precede removal if an individual engages in behavior that is a true threat of force. A true threat of force has sufficient indicia of intent and seriousness so that a reasonable observer would perceive it to be an actual threat to use force by the person who makes the threat.

CALL TO ORDER
NISENAN TRIBE RECOGNITION: This City Council Meeting Convenes on the Ancestral Territories of the Nevada City Rancheria Nisenan Tribe

PLEDGE OF ALLEGIANCE
ROLL CALL _____ Mayor Fernández
_____ Vice-Mayor Petersen
_____ Councilmember Fleming
_____ Councilmember Kline
_____ Councilmember Ceci
ADOPTION OF THE AGENDA (This is the time for agenda modifications) ANNOUNCEMENT OF ACTION FROM CLOSED SESSION (if needed)

PRESENTATIONS
Proclamation: Ribbon Cutting and Grand Opening of the Parsonage PUBLIC COMMENT: Government Code Section 54954.3 provides that any member of the public may address the City Council on any matter NOT ON THE AGENDA that is within the subject matter jurisdiction of the city. The Brown Act, with limited exceptions, does not allow the Council or staff to discuss issues brought forth under Public Comment. The Council cannot take action on non-agenda items. Concerns may be referred to staff or placed on a future agenda. Please note that comments from the public will also be taken on each agenda item at the time it is heard. Speakers must adhere to the meeting procedures identified above.

CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine in nature and will be approved by one motion. There will be no separate discussion of these items.

Councilmembers or the City Manager may remove items from the Consent Agenda for separate discussion and action by City Council. Members of the public may request to remove items from the Consent Agenda, during Consent Agenda public comment, for separate discussion and action by the City Council, but action is required by the City Council to do so by motion, second and roll call vote. Unless the City Council removes an item from the Consent Calendar for separate discussion, public comments are invited as to the consent calendar as a whole and limited to three minutes per person (or lesser time if the Mayor determines it necessary due to the number of persons who may wish to speak on the Consent Calendar). Any item removed for separate discussion and action will be taken up following the motion to approve the Consent Agenda.

1. Action Minutes January 10, 2024, Regular Meeting
Recommended Action: Review and approve the minutes

2. Fire Activity Report – December 2023
Recommended Action: Receive and file the report

3. Consideration of Fee Waivers for Recreation Facility Rentals 2024-2028 for the Children’s Festival Hosted by the Gold Country Kiwanis Club Based on Historical and On-Going In-Kind City Contributions
Recommended Action: Approve the fee waivers

4. Consideration of Resolution 2024-03: A Resolution of the City Council of the City of Nevada City, California, Approving the Second Amended and Restated Joint Powers Agreement for Pioneer Community Energy
Recommended Action: Adopt the resolution
CONSENT ITEMS FORWARD (if needed): Items pulled from the Consent Agenda will be discussed individually with action taken by separate motion.

BUSINESS

5. Consideration of Approval of a Mile Marker Plaque for Placement on Nisenan Section of the Deer Creek Tribute Trail System
Recommended Action: Approve the placement and wording of a plaque on the Tribute Trail mile marker

6. Consideration of 1) a Nevada City Office of Emergency Services Report on Wildfire Prevention and Mitigation Activities; and 2) Approving a Home Hardening Microgrant Program in the Amount of $10,000
Recommended Action: Receive and file the report and approve the program

7. Consideration of the Special Event Street Closure Requests for the Nevada City Chamber of Commerce Events Through February 2025
Recommended Action: Receive a presentation then review, approve, and authorize the special event street closure requests per the submitted applications

8. Consideration of a Mid-Year Review of City Council Committee Assignments for Fiscal Year 2023-2024
Recommended Action: Discuss and provide direction on continued committee assignments

CITY MANAGER, COUNCILMEMBER REPORTS AND FUTURE AGENDA ITEMS

ADJOURNMENT
The meeting will adjourn at 9:30 P.M. unless a decision is made by motion of a Councilmember to extend the time.

Certification of Posting of Agenda
I, Gabrielle Christakes, Deputy City Clerk for the City of Nevada City, declare that the foregoing agenda for the January 24, 2024, Regular Meeting of the Nevada City City Council was posted January 19, 2024, at the entrance of City Hall. The agenda, along with staff reports, is also posted on the City’s website. Signed January 19, 2024, at Nevada City, California ____________________________________________________
Gabrielle Christakes, Deputy City Clerk
City of Nevada City
City Council

REGULAR MEETING
City Hall – Beryl P. Robinson, Jr. Conference Room
317 Broad Street, Nevada City, CA 95959
WEDNESDAY January 24, 2024 6:30 PM

Daniela Fernández, Mayor
Gary Petersen, Vice Mayor Doug Fleming, Council Member
Adam Kline, Council Member Lou Ceci, Council Member
NOTICE TO THE PUBLIC:

The public is encouraged to participate in or observe this meeting by:

1. Attending this meeting in person at the City of Nevada City Council Chambers located at 317 Broad Street Nevada City, California.

2. Observing this meeting live from the City of Nevada City YouTube channel at:
https://www.youtube.com/channel/UCXSQwrXtey12YIl3IbyGMYQ

3. Observe this meeting live from the local government cable channel 17 Public comments may be made:

MEETING PROCEDURES:

CALL TO ORDER
NISENAN TRIBE RECOGNITION: This City Council Meeting Convenes on the Ancestral Territories of the Nevada City Rancheria Nisenan Tribe

CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine in nature and will be approved by one motion. There will be no separate discussion of these items.

1. Action Minutes January 10, 2024, Regular Meeting
Recommended Action: Review and approve the minutes

2. Fire Activity Report – December 2023
Recommended Action: Receive and file the report

BUSINESS

8. Consideration of a Mid-Year Review of City Council Committee Assignments for Fiscal Year 2023-2024
Recommended Action: Discuss and provide direction on continued committee assignments

CITY MANAGER, COUNCILMEMBER REPORTS AND FUTURE AGENDA ITEMS

ADJOURNMENT
The meeting will adjourn at 9:30 P.M. unless a decision is made by motion of a Councilmember to extend the time.

PROCLAMATION
WHEREAS, business initiation, development, growth and expansion are important threads that bind strong communities, and The Parsonage 1865 is open for business at 427 Broad Street; and WHEREAS, The Parsonage 1865 is new as business, but continues the long tradition of a Bed and Breakfast at the location in the historic downtown; and
WHEREAS, Bri and Huck Ingram are the owners of The Parsonage 1865; and WHEREAS, the owners note that “The location has been a bed and breakfast since it was sold by the Methodist church and stopped serving as its Parsonage. It has been operated as the Parsonage Bed and Breakfast and Madison House Bed and Breakfast before purchased by Bri Ingram, her husband Huck, and father Randy. The three chose Nevada City because of their deep roots (5 generations) and family ties to the community. The group has a very strong desire to facilitate the arts and esthetics in the downtown environment and wants to provide a place that is beautiful and historic for the community that will endure for years to come.”; and
WHEREAS, a grand opening and ribbon cutting ceremony will be held at The Parsonage 1865 on Thursday February 1, 2024, at 6pm; and
WHEREAS, the grand opening and ribbon cutting ceremony will be an opportunity for the City, community, visitors, and other businesses to visit and enjoy The Parsonage 1865; and WHEREAS, the City Council and the City of Nevada City wish to recognize and applaud businesses as investors in our community;
NOW, THEREFORE, be it resolved that the City Council of the City of Nevada City does hereby honor the opening of The Parsonage 1865 and urges those who visit, live, work, and play in Nevada City to Eat, Stay, and Shop Local by patronizing The Parsonage 1865 and all of our Nevada City businesses, or by attending the grand opening and ribbon cutting ceremony on February 1, 2024.

Dated this 24th day of January 2024
______________________________________
Daniela Fernández, Mayor

1 CITY OF NEVADA CITY

ACTION MINUTES
REGULAR CITY COUNCIL MEETING OF JANUARY 10, 2024
NOTE: This meeting is available to view on the City’s website www.nevadacityca.gov – Go to Quick Links and Click on Agendas & Minutes and find the Archived Videos in the middle of the screen. Select the meeting date and Click on Video to watch the meeting. For website assistance, please contact Gabrielle Christakes, Deputy City Clerk at (530) 265-2496, ext 133. - City Council Meetings are available on DVD. To order, contact City Hall - cost is $15.00 per DVD. - Closed Session Meetings are not recorded.

REGULAR MEETING – 6:31 PM - Call to Order

NISENAN TRIBE RECOGNITION
PLEDGE OF ALLEGIANCE:

Roll Call: Present: Mayor Fernàndez, Councilmembers Petersen, Fleming, Ceci, Kline ADOPTION OF THE AGENDA:

Action: Motion by Ceci seconded by Fleming to adopt the Agenda for January 10, 2024 Meeting (Approved 5-0) Fernàndez, Petersen, Kline, Ceci, Fleming PUBLIC COMMENT (Per Government Code Section 54954.3)
Please refer to the meeting video on the City’s website at www.nevadacityca.gov.

PRESENTATIONS
Proclamation: Martin Luther King Jr., Federal Holiday
CONSENT ITEMS:

1. Action Minutes December 14, 2023, Regular Meeting
Recommended Action: Review and approve the minutes

2. Accounts Payable Activity Report – December 2023
Recommended Action: Receive and file the report

3. Police Activity Report December 2023
Recommended Action: Receive and file the report

4. Building Activity Report December 2023
Recommended Action: Receive and file the report

5. Fire Activity Report – November 2023
Recommended Action: Receive and file the report
2 6. Consideration of Resolution No. 2024-01: A Resolution of the City Council of the City of Nevada City, California, Adopting the City Council’s Investment Policy for 2024 Recommended Action:

Adopt the resolution
Action: Motion by Petersen, Seconded by Ceci, to approve items 1 through 6 on Consent (Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci

BUSINESS

7. Consideration of 1) the Purchase of a New Hybrid Jeep Wrangler 4XE Vehicle from Auburn Chrysler Dodge Jeep Ram in the Amount of $59,207; 2) Upfitting from Geared Up Drive Train for Emergency Equipment in the Amount of $22,000; and 3) Authorize the City Manager to Issue Purchase Orders for all of the Items and Exercise a Contingency Amount Not-To-Exceed $8,500 to Place the Vehicle in Service
Recommended Action: Approve the purchase and authorize the purchase orders and contingency
Action: Motion by Fleming, Seconded by Kline, to approve purchase and authorize the purchase orders and contingency
(Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci

8. Consideration of Resolution No. 2024-02: A Resolution of the City Council of the City of Nevada City, California, Approving the Execution of a Memorandum of Understanding (MOU) between the County of Nevada, City of Grass Valley, and City of Nevada City for Collaboration with Animal Shelter Development and Services
Recommended Action: Adopt the resolution approving the MOU Action: Motion by Kline, Seconded by Fleming, to adopt Resolution 2024-02 Approving the Execution of a Memorandum of Understanding (MOU) between the County of Nevada, City of Grass Valley, and City of Nevada City for Collaboration with Animal Shelter Development and Services (Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci

9. Consideration of the City of Nevada City 2023 Year-In-Review Report Including Strategic Plan and Budget Objective Updates
Recommended Action: Receive a presentation, receive and file the report, and provide direction Action: Motion by Kline, Seconded by Fleming to Receive a presentation, receive and file the report, and provide direction
(Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci

10. Consideration of a Review and Update of the City of Nevada City Statement of Values Recommended Action: Receive a presentation and provide direction Action: Pull Item and advise staff to add on future agenda.

CITY MANAGER AND COUNCILMEMBER REPORTS: Verbal report provided ADJOURNMENT: 9:35 PM
AYES:

NOES:
3 ABSTAIN:

ABSENT:
____________________________
Daniela Fernàndez, Mayor
ATTEST:
____________________________
Niel Locke, City Clerk

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: January 24, 2024 Agenda Item No. 02
Subject: Fire Activity Report – December 2023
From: Sam Goodspeed, Division Chief
Date: January 17, 2024
Reviewed & Approved: STG
Recommended Action: Receive and file the report.

ISSUE STATEMENT AND DISCUSSION:

The attached Fire Activity Report reviews the Monthly Responses and Defensible Space / Vegetation Management Projects for Nevada City Fire Station 5.

FINANCIAL AND/OR POLICY IMPLICATIONS:

Not applicable.

STRATEGIC PLAN ALIGNMENT:

This action is consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

Not applicable.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:
 Outside Unit Responses to Nevada City
 Station 5 Incident Type Summary Report
 Station 5 Response by District
 City of Nevada City Incident Type Report
Basic Incident Date Time:

Basic Incident Zone/District Number (Fd1.32):

Apparatus Resource Id (Fd18.1):

Elite grsnev Outside Unit Responses to Nevada City
Total Responses Total Call Time in Minutes Average Time Spent on Call Apparatus Resource ID (FD18.1): Batt 8
1 16 16
Total: 1 Total: 16
Avg: 16.00
Apparatus Resource ID (FD18.1): EMS13
3 16 5
Total: 3 Total: 16
Avg: 5.33
Apparatus Resource ID (FD18.1): Engine 84
3 31 10
Total: 3 Total: 31
Avg: 10.33
Apparatus Resource ID (FD18.1): Engine 86
1 44 44
Total: 1 Total: 44
Avg: 44.00
Apparatus Resource ID (FD18.1): Engine 87
2 25 13
Total: 2 Total: 25
Avg: 12.50
Apparatus Resource ID (FD18.1): Engine2362
1 46 46
Total: 1 Total: 46
Avg: 46.00
Apparatus Resource ID (FD18.1): Engine2374
1 19 19
Total: 1 Total: 19
Avg: 19.00
Apparatus Resource ID (FD18.1): Rescue 84
30 607 20
Total: 30 Total: 607
Avg: 20.23
Total: 42 Total: 804
Avg: 21.68
Report Criteria
Is Equal To Last Month
Is In 5 - Nevada City Stn 5, 5 - Station 5 - City, Nevada City Stn 5 Is Not In Batt 1, Batt 2, Batt 3, Brush 5, CPT11, Chief 1, Engine 1, Engine 2, Engine 201, Engine 202, Engine 205, Engine 5, OESE4104, OESE4609, P 2, P 3, P1, Squad 2, Truck 2, Utility 1, Utility 2, Utility 5, Utility 54 1 of 1 Printed On: 01/14/2024 08:13:54 AM
Basic Incident Type (Fd1.21):

Apparatus Resource Id (Fd18.1):

Basic Incident Date - Derived (Fd1.3):

Agency Name:

Elite grsnev Station 5 Incident Type Report (Summary)
Basic Incident Type Code And
Description (FD1.21)
Total
Incidents
Total Incidents Percent of
Incidents
Total
Property
Loss
Total Content
Loss
Total Loss Total Loss Percent
of Total
Incident Type Category (FD1.21): 1 - Fire
111 - Building fire 1 1.06% 20,000.00 10,000.00 30,000.00 100.00% Total: 1 Total: 1.06% Total:
20,000.00
Total:
10,000.00
Total:
30,000.00
Total: 100.00%
Incident Type Category (FD1.21): 3 - Rescue & Emergency Medical Service Incident 321 - EMS call, excluding vehicle
accident with injury
51 54.26%
322 - Motor vehicle accident with injuries 2 2.13%
324 - Motor vehicle accident with no
injuries.
5 5.32%
381 - Rescue or EMS standby 1 1.06%
Total: 59 Total: 62.77% Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Incident Type Category (FD1.21): 4 - Hazardous Condition (No Fire) 411 - Gasoline or other flammable liquid
spill
1 1.06%
412 - Gas leak (natural gas or LPG) 4 4.26%
424 - Carbon monoxide incident 1 1.06%
480 - Attempted burning, illegal action,
other
1 1.06%
Total: 7 Total: 7.45% Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Incident Type Category (FD1.21): 5 - Service Call
511 - Lock-out 1 1.06%
561 - Unauthorized burning 1 1.06%
Total: 2 Total: 2.13% Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Incident Type Category (FD1.21): 6 - Good Intent Call
611 - Dispatched and cancelled en route 10 10.64%
6111 - Holding in Quarters 2 2.13%
622 - No incident found on arrival at
dispatch address
5 5.32%
651 - Smoke scare, odor of smoke 3 3.19%
652 - Steam, vapor, fog or dust thought
to be smoke
1 1.06%
Total: 21 Total: 22.34% Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Incident Type Category (FD1.21): 7 - False Alarm & False Call 714 - Central station, malicious false
alarm
1 1.06%
715 - Local alarm system, malicious false
alarm
1 1.06%
745 - Alarm system activation, no fire -
unintentional
2 2.13%
Total: 4 Total: 4.26% Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Total: 94 Total: 100.00% Total:
20,000.00
Total:
10,000.00
Total:
30,000.00
Total: 100.00%
Report Criteria
Is Not Blank
Is In Brush 5, Chief 5400, Engine 5, Utility 5
Is Equal To Last Month
Is Equal To Grass Valley Fire Department
1 of 1 Printed On: 01/14/2024 08:02:56 AM
Apparatus Resource Id (Fd18.1):

Basic Incident Date - Derived (Fd1.3):

Elite grsnev Station 5 Response by District
Basic Incident Zone/District Number (FD1.32) Number of Incidents 3 1 - Station 1 - City 2
2 - Station 2 - City 33
5 - Station 5 - City 42
NCC 54 6
NCC 84 5
NCC 86 1
NCC 87 4
NCC 88 1
Report Criteria
Is In Brush 5, Chief 5400, Engine 5, Utility 5
Is Equal To Last Month
1 of 1 Printed On: 01/14/2024 08:03:02 AM
Basic Incident Zone/District Number (Fd1.32):

Basic Incident Postal Code (Fd1.19):

Basic Incident Date - Derived (Fd1.3):

Agency Name:

Elite grsnev City of Nevada City Incident Type Report (Summary) Basic Incident Type Code And
Description (FD1.21)
Total
Incidents
Total Incidents Percent of
Incidents
Total Property
Loss
Total Content
Loss
Total
Loss
Total Loss Percent
of Total
Incident Type Category (FD1.21): (None)
1 1.82%
Total: 1 Total: 1.82% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 3 - Rescue & Emergency Medical Service Incident 321 - EMS call, excluding vehicle accident
with injury
37 67.27%
322 - Motor vehicle accident with injuries 2 3.64%
Total: 39 Total: 70.91% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 4 - Hazardous Condition (No Fire) 411 - Gasoline or other flammable liquid
spill
1 1.82%
412 - Gas leak (natural gas or LPG) 3 5.45%
Total: 4 Total: 7.27% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 5 - Service Call
511 - Lock-out 1 1.82%
552 - Police matter 1 1.82%
553 - Public service 2 3.64%
554 - Assist invalid 2 3.64%
Total: 6 Total: 10.91% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 6 - Good Intent Call
611 - Dispatched and cancelled en route 4 7.27%
Total: 4 Total: 7.27% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 7 - False Alarm & False Call 745 - Alarm system activation, no fire -
unintentional
1 1.82%
Total: 1 Total: 1.82% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Total: 55 Total: 100.00% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Report Criteria
Is In 5 - Station 5 - City, Nevada City Stn 5
Is Equal To 95959
Is Equal To Last Month
Is Equal To Grass Valley Fire Department
1 of 1 Printed On: 01/14/2024 08:02:33 AM

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: January 24, 2024 Agenda Item No. 03
Subject: Consideration of Fee Waivers for Recreation Facility Rentals 2024-2028 for the Children’s Festival Hosted by the Gold Country Kiwanis Club Based on Historical and On-Going In-Kind City Contributions.

From: Dawn Zydonis, Parks & Recreation Manager
Date: January 17, 2024
Reviewed & Approved:

City Manager: STG
City Attorney:

Recommended Action: Approve the fee waivers.

ISSUE STATEMENT AND DISCUSSION:

The Children’s Festival, hosted by the Gold Country Kiwanis Club, is a long-standing event at Pioneer Park. Beginning in 2010, the then City Manager approved a fee waiver for this event. Since the time that the rental fees have been waived, the Children’s Festival/Kiwanis Club has made contributions to Pioneer Park, with new picnic tables, a water bottle refill station/drinking fountain and electrical outlet in PicnicLeft. The in-kind contributions in each year have exceeded the rental fees that would have otherwise been collected.

The Children’s Festival is a long-standing tradition in Nevada City. The event began in 1971 and took place annually for 19 years. It was then revived in 2003 as a tribute to Ilse Barnhart, one of the founders of the event. The event is crafty, whimsical, and enjoyed by both children and their parents. This year, Kiwanis Club has moved the event to the first Saturday in October to avoid the summer heat.

The City’s current practices require City Council approval for all fee waivers. In most instances the fee waiver is part of a special event request presented to the City Council for their consideration. The facility rentals in the case of the Children’s Festival are approved at the staff level. This action would approve the fee waivers for the event for five years in the same fashion as fee waivers for groups using Seaman’s Lodge and providing direct contribution to the City have been approved. The Festival organizers are required to follow all other rental policies, including clean up, and noise regulations. They also complete a Rental Contract, provide insurance, and pay the $100 Security Deposit. When the 5-year review period ends, the Kiwanis Club will be responsible for communicating what they have contributed to the City for public benefit (e.g. new tables, number of hours in volunteer labor to maintain their facility).

FINANCIAL AND/OR POLICY IMPLICATIONS:

The Facility Rental Fees that the Kiwanis Club would pay for the Children’s Festival event would be $315 annually. This covers the day of the event and reserves the picnic areas for them the afternoon prior to the event to begin set up through 10:00am the day after the event to finish clean-up.

STRATEGIC PLAN ALIGNMENT:

This action is consistent with the strategic initiative of Parks: Parks, Open Space, Recreation, Programming, and Community Facilities. This action is also consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

None
LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

Facility Rental Policies
1 Nevada City Parks & Recreation
Facility Rental Policies
Contact Information:

For questions or information:

Phone #: 530-265-2496 x124, www.nevadacityca.gov
During Use of the Facility:

If there is an urgent issue and you need assistance during your rental, contact the following:

City Hall: 530-265-2496 x100 (during business hours)
Dispatch: 530-265-7880 (non-business hours)
Facility Addresses (Do NOT mail anything to these addresses.):

Pioneer Park – Bandshell: 421 Nimrod St, Nevada City, CA 95959 Pioneer Park – Picnic Areas: 425 Nimrod St., Nevada City, CA 95959 Pioneer Park – Seaman’s Lodge: 427 Nimrod St, Nevada City, CA 95959 Before Using a Facility
The following items are required prior to having access to the facility you are renting. If items are not turned in by the required due dates, your event will be cancelled. Details about each checklist item below are included in the Policies. Fees are available on the City’s Master Fee Schedule and can be confirmed with City staff.

Non-Refundable Deposit to reserve rental date: Due within 48 hours of requesting your date.

Completed Contract: Due 40 days prior to event date. It is recommended to turn it in sooner, so all questions and concerns can be addressed.

Rental Fees, Refundable Security Deposit & any additional fees: Due 30 days prior to event date.

Proof of Insurance: Due 30 days prior to event date.

Large events, events open to the public or events with amplified sound may require a preevent meeting. Pre-event meetings with City staff must take place at least 60 days prior to the event date. The purpose of the meeting is to discuss special needs & set-up information, confirm fees, and discuss event details.

ABC Alcohol Permit (if selling alcohol): Copy of the Permit is due to the Recreation Department prior to being allowed access to the facility.

Events that are running past 9:00pm must notify neighbors at least 30 days prior to your event date.

If you would like to rent a facility with an exception to any of the policies in this document, your event will need to be approved by City Council at least 90 days prior to our rental date.

Insurance
• Proof of insurance is required from all Renters. A current and valid certificate of General Liability Insurance must be provided, in the amount of $1,000,000 and an endorsement (CG2026 or equivalent) naming the City of Nevada City 317 Broad St. Nevada City, CA 95959 (not the facility) as additional insured. Proof of Insurance must be provided at least 30 days prior to the rental date. A sample copy of the required insurance is available on the City’s website.
(More Insurance information on page 2.)
2 • If you are renting the Bandshell or another outdoor area at Pioneer Park and your event will have more than 400 attendees/participants, a $2,000,000 limit is required. • If you will have a bounce house at your event, the bounce house company must also provide proof of insurance naming the City of Nevada City as additional insured.

Payments
• Cash and Check payments should be made payable to: City of Nevada City and delivered to City Hall, Attn. Parks & Recreation; 317 Broad St., Nevada City, CA 95959. Write “Parks & Rec” on the memo line. When coming into City Hall, it is the Renters’ responsibility to know what fees are due as Parks & Recreation staff are not always available and City Hall staff do not have access to this information.
• Recreation staff will email an invoice to the Renter for the non-refundable deposit and all other fees. Payments can be made online. A convenience fee will be added to your total for online payments.
• The Non-refundable Deposit is due within 48 hours of reserving your event date. This will be credited towards your rental fee. If a rental is allowed within 30 days or less of the rental date, the rental fee will include the Non-refundable Deposit. • Rental fees and any additional fees are due at least 30 days prior to the rental date. • The Refundable Security Deposit is due at least 30 days prior to the rental date. If the Rental Policies are followed, the facility is cleaned as directed, and the key(s) are returned the Security Deposit will be refunded to the Renter within 30 days of the event or 30 days after the facility key(s) are returned. This refund will be in the form of a check that will be mailed to the name and address provided on the Facility Rental Contract. • Refunds for cancellations will only be granted up to 30 days prior to the event date, minus the Non-refundable Deposit.
• If forecasted foul weather (rain, smoke, lightning, etc), scheduled power outages or changes in COVID-19 guidelines cause a cancellation of the event, Renters may request a 50% refund of their Rental Fee or transfer fees to another date. There are no refunds or date transfers if foul weather or a power outage interrupts your rental. If another date is not available or a date is not available that works for the Renter, the Renter will receive a 50% refund. • All Rental Contracts that involve ongoing or repeated events for more than a single occasion will be invoiced quarterly and charged a late fee for each month that fees are late. • If rental fees are waived by City Council, renters are still required to complete a Rental Contract, provide proof of insurance, pay the Refundable Security Deposit, and follow all Facility Rental Policies.
• Refer to the City’s Master Fee Schedule for all fees.

In Addition:
• The Contact Person, named on the contract, must be at least 21 years of age and monitor the facility throughout the entire rental.
• If alcohol will be sold at the event, the Renter is responsible for acquiring a Daily License from ABC (www.abc.ca.gov or call 916-419-1319). You must get a signature from the Recreation Dept. and the Police Dept. Plan ahead to give time to acquire the appropriate signatures. The Police Dept. charges a fee for processing Daily License requests. A copy of the permit must be provided to the Recreation Dept.
• If you would like to drop off supplies the day before your event or pick-up supplies the day after your event, those dates and times must be included in your Rental Contract and Proof of Insurance. Additional fees apply.
3 During Use of the Facility
• The Renter is responsible for alcohol consumption by event guests. If alcohol is being sold, the Renter is responsible for enforcing and following all ABC regulations. • No rice, birdseed, glitter, or confetti can be used inside or around the facility. • No tape of any kind is to be used on floors and walls inside Seaman’s Lodge. • Painter’s tape or Gaff tape can be used at all other facilities. • No tacks, nails or staples are to be put in the walls at any time. • If guidelines are not being followed police or facility management have the authority to shut down the event. There are NO refunds on Fees or Security Deposit if an event is shut down. • If Renters do not comply with all Facility Policies, the Security Deposit will be retained, and the Renter may be banned from renting City facilities in the future. • Smoking is not allowed inside City facilities, anywhere in Pioneer Park per Municipal Code section 8.24.010. Renters are responsible for enforcement of this rule. Posting of signs is encouraged for large events.
• Any event charging admission or asking for donations must be a licensed non-profit in good standing with the CA Secretary of State.
• The procedure for monitoring noise levels is provided in Section 8.20 of the City’s Municipal Code.
• If there is an urgent issue and you need assistance during your rental contact the following:

City Hall: 530-265-2496 x100 (during business hours)
Dispatch: 530-265-7880 (non-business hours)
• Any music, loud voices & other noise must be terminated by the appropriate time for the facility that you are renting. Exceptions must be approved in advance, by City Council.  Bandshell: 10:00pm; An exception will be made for movies in the park, as it is understood that it needs to be dark before a movie can start. Movies with a running time longer than

2.25 hours will not be approved.
 Seaman’s Lodge: 11:00pm
 Picnic Areas or other outdoor spaces at Pioneer Park: 9:00pm Public Events, Amplified Music, or Large Events
• Events that are requesting an exemption from any policies must be approved in advance by City Council.
• Events that are open to the public and/or having amplified sound, are only allowed at Pioneer Park on Friday’s, Saturday’s, Sunday’s, and Holidays.
• The procedure for monitoring noise levels is provided in Section 8.20 of the City’s Municipal Code. The City reserves the right to modify the limits should it be determined the limit applicable to amplified sound is either too restrictive or too lenient. A City Liaison may be on site during the sound check time and during the event to monitor sound levels and will inform event planners if changes need to be made. The sound meter used by this City employee will be the deciding factor for any adjustments to sound. Additional fees may apply for Amplified Music Events.
• Events with amplified music may play recorded music for ½ hour prior to their event. No music, live or recorded, can be played after the 4-hour limit or past the designated end time.

Sound check times must take place during the time indicated on the Rental Contract. • Events open to the public, having amplified music or expecting more than 200 people are encouraged to have security on site during the event. Security personnel should be independent certified personnel. The City reserves the right to require security personnel. 4 • Events open to the public, having amplified music/sound or expecting more than 200 people are required to provide to the City a flyer/marketing materials and a link to any related websites. Electronic copies of the flyer are preferred. • Events open to the public should share parking information provided on page 9. • If guidelines are not being followed police or facility management have the authority to shut down the event. There are NO refunds on Fees or the Security Deposit if an event is shut down. Renters who have their event shut down will not be allowed to rent in the future. • Renters must provide a map showing the layout/set-up of the event. • Renters may be required to have a pre-event meeting with City Staff at least 60 days prior to your event date.
• Events running past 9:00pm, must notify neighbors at least 30 days prior to your event date.

Flyers or some form of notification to the neighbors is required. See page 8 for a map of the neighbors that should be included.
• Portable Toilets are required for events with 400 people or more. # of people # of portable toilets required
400 people 2
600 people 4
800 people 6
1,000 people 8
• Events with 400 people or more may be required to provide a 2-yard dumpster or haul off their own garbage.

Additional Information for all Renters
• Outdoor facilities at Pioneer Park are only rented May-October of each year, weather allowing. • The City does not carry a music license. Any renters playing copy righted music must have their own license to play that music for public events. • Keys to the facility must be picked up at City Hall during business hours. An email will be sent letting the Renter know when the keys are ready to pick up. Keys must be returned to City Hall the first business day following the event, unless approved for later drop off. Keys can also be returned to the drop box that is located outside the front doors of City Hall. There is a $100 fee for each lost key.
• Renters may only access the facility during the dates and times listed on their Contract. • All pets must be on leashes. Pets are not allowed inside City facilities unless they are a service animal or part of a training class at that facility. • Items lost or left behind are not the responsibility of the City of Nevada City. • Renters must provide their own supplies & equipment (i.e.: presentation, audiovisual, extension cords, etc.)
• In the event that the Rental Contract provides for ongoing or repeated events using the facility for more than a single occasion, either party may terminate the Rental Contract at any time by giving two weeks advance written notice. Processing fees may apply. If Renter is in violation of Rental Policies, the City reserves the right to cancel at any time. • There may be other events taking place at Pioneer Park on the same day or time as your event. You can find out about some of these events by checking the City’s online reservation calendar: http://www.nevadacityca.gov/facilityview.aspx?fid=43&catid=564, NC Little League website:
http://nevadacitybaseball.com/Org/Home.aspx?d=uSrmLaewjHFDP7ndqSIS%2bw%3d%3d, or calling the swimming pool during the summer season (530-265-8223). 5 Before leaving the Facility
• Cleaning Checklist items must be completed (See facility specific pages). • The premises shall be cleaned and vacated by the appropriate time for the facility that you are renting:
 Bandshell: Midnight
 Seaman’s Lodge: Midnight
 Picnic Areas or other outdoor spaces at Pioneer Park: 11:00pm • Renters that do not follow Facility Rental Policies will forfeit their Refundable Security Deposit.

Renters may also be charged an additional $30 per hour for City staff cleaning time or the cost to replace missing items.
6 Bandshell
Facility Specific Information
• There should be no vehicles on the lawn at Pioneer Park. Renters will be charged $50 per broken sprinkler head and will lose their Security Deposit if the lawn is damaged. • Event activities may not block tennis court parking lot unless approved in advance. • Renters will be given a key to the gate located next to the tennis courts. This access road is to be used for loading and unloading only. Renters and their participants should not park inside the gate. The service road (entrance from the tennis courts) must remain clear during set-up, clean-up, and during the event for emergency vehicle access. • The City does not recommend using the steep driveway to the right of the Bandshell. • Do not leave the lock unlatched. A missing lock will cost $100 of your Security Deposit. • 6 garbage cans & 6 recycle containers with bags are included with rental. • 4 handicap parking barricades are included with rental. • 10 construction barricades are included with the rental. • A map showing the field area that is included with a Bandshell rental and a diagram of the electrical outlets is on page 7.

CLEANING CHECKLIST FOR RENTERS
 Sweep or pick up any debris & garbage inside the Bandshell, on the stage and around the facility, including the field area included with your rental.  Return all items inside the Bandshell to the location where you found them (barricades, garbage cans, recycle bins, etc)
 Empty and clean the refrigerator.
 Turn off power to outside outlets & lights. Instructions are posted inside the Bandshell. Do not adjust the breaker for the sprinkler system.
 Take full garbage & recycle bags to the dumpster next to Seaman’s Lodge. If garbage or recycling dumpsters are full, renters must remove the bags from the park. Leaving bags, boxes, etc next to dumpsters or at the Bandshell will result in the loss of your Security Deposit.  Remove all signs that were posted to direct the public or guests to your event.

ADDITIONAL CLEANING CHECKLIST FOR GROUPS LARGER THAN 200 PEOPLE  Portable Toilets and rented dumpsters must be picked up by 10:00am on the first business day following your event or at a time approved by City staff.  Barricades must be returned to the City Maintenance Yard on the first business day following your event or at a time approved by City staff.
 All personal items must be removed from the Bandshell by the clean-up end time listed on your Facility Rental Contract.
 Areas beyond the Bandshell that may have been used by participants at your event should be checked for messes that you can clean before leaving the park.  These are community facilities. Fees are kept low by expecting each person and group who uses the facilities to be good stewards and clean up after their use. Keep in mind that the way you leave the facility is how the next renter or the public is going to find it. If you have any questions about where to find cleaning supplies, please ask in advance of your use. 7 8
Neighbors along the highlighted streets must receive notification of events open to the public that are running past 9:00pm. This notification must take place at least 30 days prior to your event date.
9 10
Picnic Areas
Facility Specific Information
• Renters will be given a key to the gate at Picnic Left & Picnic Right Areas. (No keys are required for use of the Upper Picnic Area or Tennis Court Picnic Area.) In Picnic Left this is for loading & unloading purposes only. Renters & participants should park in designated parking lots. In Picnic Right there are approximately 5 parking spaces near the horseshoe pits. • Do not leave the gate lock unlatched. A lost lock will cost $100 of your Security Deposit. • Power and water are available at Picnic Left & Picnic Right. • Renters may request use of Bocce Ball or Petanque equipment with their rental. • Access to electricity in the picnic areas is available on page 11.

Facility Information:

Picnic Tables
• Picnic Left & Right: There are approximately 12 picnic tables in each area. • Upper Picnic Area: Typically, there are 5 tables in this area. • Tennis/ADA Area: 3 tables

CLEANING CHECKLIST FOR RENTERS
 Pick up all garbage in and around the Picnic Area and place it in garbage cans.  All garbage bags must be in the garbage cans.
 Turn off power breakers.
 Recycling & garbage dumpsters are located next to Seaman’s Lodge if garbage will not fit in cans provided. If garbage or recycling dumpsters are full, renters must remove the bags from the park. Leaving bags, boxes, etc. next to dumpsters or on the ground next to garbage cans will result in the loss of your Security Deposit.
 Remove all signs that were posted to direct the public or guests to your event.  These are community facilities. Fees are kept low by expecting each person and group who uses the facilities to be good stewards and clean up after their use. Keep in mind that the way you leave the facility is how the next renter or the public is going to find it. 11 12
Seaman’s Lodge
Facility Specific Information • The building has heat and AC. Instructions for turning on the heat/AC are located on the wall next to the thermostat.
• Instructions for turning on the stove/oven are posted on the kitchen wall.

Facility Information
Room Capacities Items Available for Renter Use
257 assembly 6ft & 8ft, Rectangle Tables
120 dining Metal Folding Chairs
Podium
Microwave
Rolling Cart
Screen (10’ wide x 7’ tall)

CLEANING CHECKLIST FOR RENTERS

GENERAL CLEANING CHECKLIST
 Put all chairs and tables back in their appropriate spaces.  Wipe up any spills on tables, chairs, and floors.
 Sweep floors. If there are any spills, wipe them up with a cloth.  Mop floors using water only, no cleaners or chemicals.  Remove all decorations, string, etc. that were used to hang decorations.  Empty trash & recycling containers and place in the dumpster outside. *  Cardboard should be broken down flat and placed in the dumpster outside. *  Turn off all lights and fans.
 Close and lock ALL windows and doors.
 Close all outside shutters.
 Remove all signs that were posted to direct the public or guests to your event.  Helium balloons left floating on the ceiling will cause you to loose your security deposit.

KITCHEN CLEANING CHECKLIST
 Remove all food from the refrigerator and oven. This includes bags of ice. Wipe up any spills inside the refrigerator and freezer.
 Wipe off stove burners & the tray under stove burners.  Wipe out oven – remove any food scraps or spills.
 Clean counter tops and sinks
 Clean any spills on cabinets or walls.
 Turn off gas to stove & oven (Directions are posted in the kitchen.)  Sweep & mop floor.
 Empty garbage. * If items miss the bag and spill into the garbage can, wipe out garbage can. * All garbage and recycling must be removed from the facility and placed in the appropriate dumpster. If either dumpster is full the renter must dispose of the garbage and/or recycling on their own. Garbage & recycling may not be left on the ground next to the dumpster.

These are community facilities. Fees are kept low by expecting each person and group who uses the facilities to be good stewards and clean up after their use. Keep in mind that the way you leave the facility is how the next renter or the public is going to find it. If you have any questions about where to find cleaning supplies, please ask in advance of your use.

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: January 24, 2024 Agenda Item No. 04
Subject: Consideration of Resolution 2024-03: A Resolution of the City Council of the City of Nevada City Approving the Second Amended and Restated Joint Powers Agreement for
Pioneer Community Energy.

From: Sean Grayson, City Manager
Date: January 19, 2024
Reviewed & Approved:

City Manager:

City Attorney:

Recommended Action: Adopt the resolution.

ISSUE STATEMENT AND DISCUSSION:

Pioneer Community Energy (“Pioneer”) is a Joint Powers Authority formed between the Counties of Placer and El Dorado, the Town of Loomis, and the Cities of Auburn, Colfax, Grass Valley, Lincoln, Nevada City, Placerville, and Rocklin. Pioneer is a Community Choice Aggregation Program (“CCA”) authorized under Assembly Bill 117 (2002). The CCA provides local control over the electricity supply with a primary goal of providing stable and competitive electricity rates to the residents and businesses within its member jurisdictions. Pioneer purchases the electricity supply and PG&E transmits and delivers the power through PG&E’s infrastructure (poles and wires). PG&E continues to own, operate, and maintain its distribution infrastructure. PG&E also continues to provide meter reading and billing services for Pioneer’s customers.

On December 19, 2023, the City of Nevada City received notice from Pioneer of a proposed vote to adopt a Second Amended and Restated Joint Powers Agreement (JPA). The majority of the proposed amendments to the JPA would clarify language and correct clerical errors. The primary substantive change would be to amend Section 19, Amendments, to streamline adoption of amendments to the JPA that do not directly impact the member agencies or change the nature of Pioneer or its powers.

Currently, notice of a proposed amendment must be sent to each member agency 30 days in advance of the Pioneer Governing Board’s consideration of the amendment. A two-thirds majority of the Board is required to approve an amendment. Further, the amendment must be approved by separate resolution of each of the member agencies, and finally, notice must be provided to members after the amendment is final.

The proposed change would specify that only amendments to Section 4, Powers, and the addition of new member agencies would require member agency approval by resolution. Other amendments could be approved by the Pioneer Governing Board with a two-thirds vote, with notice provided to the member agencies 30 days prior and after the action. This is intended to allow amendments that are more internal in nature (affecting board membership, agency governance, etc.) to proceed with solely a two-thirds vote by the Pioneer Governing Board. That said, under the proposed process, the City would still be given notice and an opportunity to object to any proposed amendment.

The Pioneer Board approved the proposed amendments on January 18, 2024.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None.

STRATEGIC PLAN ALIGNMENT:

This action, reporting on the program, is consistent with the embedded strategic initiative of Engagement:

Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

The adoption of the Resolution does not constitute a project and is therefore exempt from the requirements of CEQA in accordance with Section 15378(b)(4) and (5).

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:
 Resolution 2024-03
 November 16, 2023 –Staff Report by Pioneer Community Energy on Proceeding with Adopting of Second Amended and Restated Joint Powers Agreement for Pioneer Community Energy RESOLUTION NO. 2024-03

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEVADA CITY,

CALIFORNIA, APPROVING THE SECOND AMENDED AND RESTATED JOINT

POWERS AGREEMENT FOR PIONEER COMMUNITY ENERGY
WHEREAS, the Sierra Valley Energy Authority was established on September 9, 2015, between the County of Placer and the City of Colfax; and WHEREAS, the Sierra Valley Energy Authority was originally created for the purpose of providing a financing conduit and program expansion platform for the mPOWER Program; and
WHEREAS, counties and cities have the power under California law to aggregate electric load, to purchase and supply electricity for themselves and customers within their jurisdictions, by providing a Community Choice Aggregation (“CCA”) Program, pursuant to California Public Utilities Code Sections 331.1 and 366.2; and WHEREAS, the Amended and Restated JPA allowed for the establishment of a Community Choice Aggregation Program within the jurisdictions of the Voting Members and authorized the Cities of Auburn, Lincoln, Rocklin, and the Town of Loomis to become Voting Members; and
WHEREAS, the Amended and Restated JPA became effective on February 22, 2017; and
WHEREAS, on July 17, 2017, the Governing Board of the Sierra Valley Energy Authority took action to rename and brand Sierra Valley Energy Authority as Pioneer Community Energy (“Pioneer”); and
WHEREAS, on December 17, 2020, the Governing Board of Pioneer Community Energy approved Amendment No. 1 to the Amended and Restated JPA, which authorized the County of El Dorado and the City of Placerville to become Voting Members; and WHEREAS, the Governing Board of Pioneer Community Energy has previously approved four amendments to the Amended and Restated JPA; and WHEREAS, on October 26, 2022, the City Council approved Resolution 2022-64, requesting membership in Pioneer, approving the Amended and Restated JPA, and approving Amendment No. 5 thereto; and
WHEREAS, on November 17, 2022, the Governing Board of Pioneer Community Energy approved Amendment No. 5 to the Amended and Restated JPA, which authorized the Cities of Grass Valley and Nevada City to become Voting Members; and WHEREAS, pursuant to Section 19 of the Amended and Restated JPA, the governing body of each Voting Member must individually approve amendments to the Amended and Restated JPA and thereafter the Governing Board of Pioneer ratifies the amendment; and WHEREAS, individual approval of amendments by each Voting Member results in logistical complications and delays, which can be remedied by eliminating this requirement for certain amendments and allowing the Governing Board of Pioneer to approve such amendments to the JPA with a two thirds vote after providing notice to Voting Members; and WHEREAS, to these ends, the City Council desires to approve the execution of the Second Amended and Restated Joint Exercise of Powers Agreement for Pioneer Community Energy to incorporate the changes made by the previous amendments to the Amended and Restated JPA, clarify language, correct clerical errors, and streamline adoption of amendments to the JPA that do not directly impact the member agencies or change the nature of Pioneer or its powers.

NOW, THEREFORE, the City Council of the City of Nevada City hereby resolves as follows:

Section 1. The recitals above are true and correct and are incorporated by this reference and constitute findings in this matter.

Section 2. The City Council hereby approves the Second Amended and Restated Joint Exercise of Powers Agreement for Pioneer Community Energy, in the form attached hereto as Exhibit “A,” and authorizes and directs the Mayor to execute the Second Amended and Restated Joint Exercise of Powers Agreement for Pioneer Community Energy in the name and on behalf of the City of Nevada City.

Section 3. This Resolution shall take effect immediately upon its adoption.

Exhibit A: Second Amended and Restated Joint Exercise of Powers Agreement PASSED AND ADOPTED at the regularly scheduled meeting of the Nevada City, City Council held on the 24th day of January 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____
Daniela Fernández, Mayor
ATTEST:

Niel Locke, City Clerk

Page 1 of 2 ends

Staff Report – Item 4
To: The Governing Board
From: Inder Khalsa, General Counsel
Donald Eckert, Executive Director
Item 4: Authorize staff to notice member agencies and proceed with adopting the Second Amended and Restated Joint Powers Agreement for Pioneer Community Energy with any changes requested by the Governing Board.

Date: 11/16/2023

RECOMMENDATION
Authorize staff to notice member agencies and proceed with adopting the Second Amended and Restated Joint Powers Agreement for Pioneer Community Energy with any changes requested by the Governing Board.

BACKGROUND
In 2015, the Placer County and the City of Colfax entered into a Joint Powers Agreement (JPA) for the purpose of establishing the Sierra Valley Energy Authority to operate a PACE program. In 2017, the JPA was amended and restated to rename the agency Pioneer Community Energy, create a community choice aggregation program, and add the cities of Auburn, Lincoln, Rocklin, and the Town of Loomis as member agencies. Since then, that First Amended and Restated JPA has been amended five times to make minor text changes and add new members.

At the October 19, 2023, meeting, the General Counsel provided a presentation to the Governing Board regarding the desirability of adopting a Second Amended and Restated JPA. The Governing Board directed General Counsel to prepare a draft Second Amended and Restated JPA for Board consideration and discussion. The Board provided direction that amendments to the JPA for The General Counsel is now seeking input and direction from the Board with respect to the draft Second Amended and Restated JPA and initiation of the formal amendment process.

ANALYSIS & DISCUSSION
As shown in the attached redline showing changes proposed to the First Amended and Restated Agreement, the proposed Second Amended and Restated JPA would make the following revisions and changes to the JPA:
• Name. Change name of agency to Pioneer Community Energy throughout (this was legally effectuated by a resolution adopted in 2017 but references to Sierra Valley Energy Authority remained in the First Amended and Restated); likewise changed references to “the Authority” to “Pioneer” for ease of reading.
• Recitals. Update recitals to reflect history of Pioneer and subsequent amendments. • Effective date. Revise effective date to reflect Second Amended and Restated. • Exhibit A for List of Members. Remove references to specific member agencies in Sections 2 and 5 and of the JPA, moving the list of the members to a new Exhibit A for easier reference and updating.
• Special Voting Requirements. Revise Section 8 to separate the discussion of involuntary termination of a member from the discussion of general amendments to the JPA. We moved but did not change the requirement that amendments of the JPA require a 2/3 vote of the Governing Board.

Plf)NEER

COMMUNITY ENERGY
Agenda Item: 4 Agenda Date: 11/16/2023

Page 2 of 2 ends

• Amendments. Revise Section 19, Amendments, to specify that only amendments to Section 4, Powers, and the addition of new member agencies requires approval by separate resolutions of each of the member agencies and to make other changes to streamline the amendment process. • Satisfied/completed obligations. Revise sections that have now been completed to indicate they are satisfied (for example, Section 9E, which describes the provision of start-up funding by Placer County).
• Clean-up. Fix incorrect cross references, revise confusing references and typos.

The bulk of the changes proposed are clarifying or clerical in nature. Adopting a clearer Second Amended and Restated JPA will provide the public, staff, and legal counsel with a clearer reference document for questions of governance, eliminating the need to check amendments (at least in the near term). It also provides an opportunity to correct or eliminate outdated references, resulting in a document that is easier to understand.

The primary substantive proposed change to the JPA is to Section 19, Amendment. Currently, notice of proposed amendments must be sent to each member agency 30 days in advance of the Board considering the amendment. A two-thirds majority of the Board is required to approve an amendment. Further, the amendment must be approved by separate resolution of each of the member agencies, and finally, notice must be provided to members after the amendment is final.

Staff recommends that the amendment process be simplified for amendments that do not directly impact the member agencies or change the nature of Pioneer or its powers. Based on direction received at the October 19 Governing Board meeting, the attached draft would provide a different amendment process for amendments to Section 4 (Powers) and amendments to add a new party to the JPA. For those amendments, separate resolutions of each member agency would be required.

All other amendments could be approved by the Board with a two-thirds vote, with notice provided to the member agencies 30 days prior and after the action. Individual member agency approval by resolution would not be required. This is intended to allow amendments that are more internal in nature (affecting board membership, basic governance, etc.) to proceed with solely a Board vote. That said, member agencies would be given notice and the opportunity to object to any proposed amendment.

STRATEGIC PLAN
The recommendation supports the Operational Excellence priority.

FISCAL IMPACT
The proposed Second Amended and Restated JPA will not have any direct fiscal impact beyond the time of staff and General Counsel to process the amendment.

ATTACHMENTS

1. Draft Second Amended and Restated JPA

2. Redline showing changes made between the First and Second Amended and Restated JPA (as amended by Amendments 1-5).
13065-0001\2852296v7.doc

SECOND AMENDED AND RESTATED JOINT EXERCISE OF POWERS

AGREEMENT FOR PIONEER COMMUNITY ENERGY
This Second Amended and Restated Joint Exercise of Powers Agreement (hereafter “Agreement”) amends and restates the Amended and Restated Joint Exercise of Powers Agreement (“Amended and Restated JPA”), with the effective date of February 22, 2017, for PIONEER COMMUNITY ENERGY, (hereafter “Pioneer”), as amended and executed pursuant to Amendments No. 1 through 5, by and among the Voting Members (including the New Voting Members) and the Associate Members listed in Exhibit A to this Agreement, all public entities of the State of California who become signatories to this Agreement, and relates to the joint exercise of powers among all of the signatories hereto either as Voting Members or Associate Members (hereafter collectively referred to as the “Members”).

RECITALS:

G. Whereas, on September 9, 2015 the County of Placer and the City of Colfax entered into the original Joint Exercise of Powers Agreement for the purpose of establishing the Sierra Valley Energy Authority as a joint powers authority under the Joint Exercise of Powers Act, Government Code Section 6500, et seq.; and H. Whereas, the Amended and Restated JPA became effective on February 22, 2017 and authorized the Cities of Auburn, Lincoln, Rocklin, and the Town of Loomis to become Voting Members of the Joint Exercise of Powers Agreement and established a Community Aggregation Program within the jurisdictions of the Voting Members; and
I. Whereas, Resolution No. 2017-3 of the Sierra Valley Energy Authority approved a name change from Sierra Valley Energy Authority to Pioneer Community Energy, as it is known today; and
J. Whereas, Amendment No. 1 to the Amended and Restated JPA, which was approved by the Governing Board on December 27, 2020 and became effective March 9, 2021, authorized the County of El Dorado and the City of Placerville to become Voting Members; and
K. Whereas, Amendments No. 2 through 4 to the Amended and Restated JPA made certain changes to the Amended and Restated JPA; and
L. Whereas, Amendment No. 5 to the Amended and Restated JPA, which was approved by the Governing Board on October 25, 2022 and became effective February 27, 2023, authorized the City of Nevada City and the City of Grass Valley as Voting Members; and
M. Whereas, the Voting Members wish to amend and restate the Amended and Restated JPA to clean up and streamline the Agreement.

NOW THEREFORE, in consideration of the mutual promises, covenants and conditions herein, the Members hereto agree to establish a joint powers authority as follows:
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Section 1. Authority for this Joint Exercise of Powers Agreement This Agreement is made pursuant to Chapter 5 of Division 7 of Title 1 of the Government Code of the State of California (commencing with Section 6500) relating to the joint exercise of power common to the counties and public agencies and other powers specified therein (hereinafter the “Act”). Under Sections 6505 and 6507 of the Act, Pioneer is a public agency separate from its Members. As provided by Section 6508.1 of the Act, and Section 12 hereof the debts, liabilities or obligations of Pioneer shall not be the debts, liabilities or obligations of the individual Members, unless the governing body of a Member agrees in writing to assume any of those debts, liabilities or obligations.

The Members are each empowered by the laws of the State of California to exercise, in their respective jurisdictions, the powers set forth herein, including but not limited to the power to aggregate electric load, to purchase and supply electricity for themselves and customers within their jurisdictions, and the power to enter into voluntary contractual assessments with properties owners for authorized improvements within their jurisdictions.

Section 2. Purpose of Agreement
The purpose of this Agreement is to establish an independent public agency in order to exercise powers common to the Members and other powers granted to Pioneer under the Act, to study, promote, develop, conduct, operate, and manage energy, energy efficiency and conservation, and other energy-related programs, to exercise all other powers necessary and incidental to accomplishing these purposes, and to provide a Community Choice Aggregation (hereinafter “CCA”) Program, pursuant to California Public Utilities Code Sections 331.1 and 366.2, and as further described in Section 10.

Without limiting the generality of the foregoing, the Members also intend for this Agreement to be used as a mechanism by which Voting Members and non-voting Associate Members may authorize Pioneer to provide Property Assessed Clean Energy (“PACE”) Programs pursuant to Chapter 29 of the Improvement Bond Act of 1911, Division 7 of the California Streets and Highways Code (“Chapter 29”). Pioneer may provide PACE Programs pursuant to Chapter 29 within the boundaries of each Voting Member as set forth in Section 10(C) herein, and within the boundaries of each non-voting Associate Member as set forth in Sections 16 herein. The Members intend that other agreements with Associate Members shall define the terms and conditions associated with the implementation of the CCA Program, the PACE Program, and any other energy programs approved by Pioneer within the territorial jurisdiction of such Associate Members.

Section 3. Effective Date and Term
This Agreement shall be effective as a second amendment and restatement of the Original Agreement, and Pioneer shall continue to exist as a separate public agency under the terms of this Agreement after approval and signature of the Second Amended and Restated Agreement by the New Members and after the California Public Utilities Commission certifies the Implementation Plan filed by Pioneer to include the New Members. This Agreement shall be in -4-
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full force and effect until terminated in the manner herein provided, subject to the rights of the Members to withdraw from Pioneer.

Section 4. Powers
Pioneer shall have all powers common to the Members, and such additional powers accorded to it by law, including the power to develop and implement comprehensive energy and resource development and conservation programs, as described herein. Unless state or federal law provides otherwise, any facilities, buildings or structures located, constructed, or caused to be constructed by Pioneer within the territory of Pioneer shall comply with the General Plan, zoning and building laws of the local jurisdiction within which the facilities, buildings or structures are constructed and comply with the California Environmental Quality Act (CEQA). As required by Government Code Section 6509, the power of Pioneer is subject to the restrictions upon the manner of exercising power possessed by the City of Colfax.

Pioneer is authorized, in its own name, to exercise all powers and do all acts necessary and proper to carry out the provisions of this Agreement and fulfill its purposes, including, but not limited to, each of the following powers, subject to the voting requirements set forth in Section 5C and Section 8:

A. to make and enter into contracts;
B. to employ agents and employees, including but not limited to an Executive Director;
C. to acquire, contract, manage, maintain, and operate ally buildings, infrastructure, works, or improvements;
D. to acquire property by eminent domain, or otherwise, except as limited under Section 6508 of the Act, and to hold or dispose of any property; E. to lease any property;
F. to sue and be sued in its own name;
G. to incur debts, liabilities, obligations and to issue bonds, and to make and enter into agreements and other documents of any nature whatsoever as may be necessary or convenient in the exercise of the powers provided under the MarksRoos Local Bond Pooling Act of 1985, as amended, and other provisions of California law that authorize public agencies to issue bonds and incur indebtedness, including but not limited to loans from private lending sources pursuant to its temporary borrowing powers such as Government Code Sections 53850 et. seq.;
H. to form subsidiary or independent corporations or entities, if necessary to carry out energy supply and energy conservation programs and to take advantage of legislative or regulatory changes;
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I. to deposit its money pursuant to Section 6505.5 of the Act and to invest its money which is not required for the immediate use of Pioneer, as Pioneer determines is advisable in the same manner and upon the same conditions as local agencies, pursuant to Section 53635 of the California Government Code; J. to apply for, accept, and receive all licenses, permits, grants, loans or other aids from any federal, state, or local public agency;
K. to submit documentation and notices, register, and comply with orders, tariffs and agreements for the establishment and implementation of the CCA Program and other energy programs;
L. to adopt rules, regulations, policies, bylaws and procedures governing the operation of Pioneer (“Operating Rules and Regulations”); M. to establish and operate a CCA program, and make and enter into service agreements relating to the provision of services necessary to plan, implement, operate and administer the CCA Program, including the acquisition of electric power supply and the provision of retail and regulatory support services; N. to establish and operate one or more PACE programs pursuant to Chapter 29, and to enter into one or more agreements, including without limitation, participation agreements, implementation agreements and joint powers agreements and amendments thereto to fulfill such programs both within and outside the jurisdictional boundaries of Pioneer;
O. to establish a non-voting “Associate Member” status that provides membership in Pioneer to jurisdictions that are outside jurisdictional boundaries of Pioneer’s Voting Members, but within whose boundaries a PACE, CCA, or other energy program is established and implemented by Pioneer on behalf of the Associate Member. Said jurisdictions shall adopt one or more agreements (a “PACE Agreement”, “CCA Agreement”, or other energy program agreement, as applicable) on terms and conditions established by Pioneer. The rights of Associate Members shall be limited solely to those terms and conditions expressly set forth in the PACE Agreement, CCA Agreement or other energy program agreement for the purposes of implementing the PACE Program, CCA Program or other energy program, respectively, within the jurisdictional boundaries of the Associate Member. Except as expressly provided for by the PACE Agreement, CCA Agreement or other energy program agreement, Associate Members shall not have any rights otherwise granted to Pioneer Members by this Agreement, including but not limited to the right to vote, the right to amend this Agreement and the right to sit on committees or boards established under this Agreement; P. to execute agreements for the purpose of authorizing Pioneer to implement, manage and administer area-wide and regional programs in the interest of providing energy supply, development of energy generation, energy efficiency, resource conservation, local public welfare and other economically related energy -6-
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programs. The costs incurred by Pioneer in implementing a program, including indirect costs, shall be costs of Pioneer and shall not be assessed to the Members, unless approved by the Governing Body of the Member.

Section 5. Governance and Internal Organization
A. Governing Board. The governing body of Pioneer shall consist of two (2) members of the Placer County Board of Supervisors, and one (1) member each for all other Voting Members, appointed respectively by each Voting Member that is or becomes a signatory to this Agreement (“Board Member”). The total number of Board Members shall equal the total number of Voting Members listed in Exhibit A plus one (1).

The Boards of Supervisors, City Councils and Town Councils of the Voting Members listed in Exhibit A shall respectively appoint such member(s) set out above and not less than one alternate member per Board Member. The term of office of each Board Member and respective alternate may be terminated at any time by the appointing Board of Supervisors, City Council or Town Council. The designated alternate shall have authority to attend, participate, and vote at any meeting of the Board whenever the regular member, for whom they are designated to act as an alternate, is absent from the meeting.

B. Quorum. The majority of the members of the Board shall constitute a quorum.

No action may be taken by the Board unless a quorum is present, except that less than a quorum may adjourn a meeting from time to time.

C. Powers and Function of Board. The Board will exercise governance, policy guidance and oversight over the business and activities of Pioneer, consistent with this Agreement and applicable law. Unless otherwise specified in Section 8, action by Pioneer Board will be taken by majority vote of the Board Members present.

D. Chairperson. The Chairperson and Vice Chairperson of the Board shall be selected by the Board from its members. The term of office of the Chairperson and Vice Chairperson shall each be one calendar year.

E. Secretary. The Board shall appoint a Secretary to the Board who need not be a member of the Board, who shall be responsible for keeping the minutes of all meetings of the Board and all other official records of Pioneer.

F. Meetings. All meetings of the Board shall be held subject to the provisions of the Ralph M. Brown Act, Division 2, Chapter 9 of the California Government Code (hereafter, the “Brown Act”). The Board shall hold at least four regular meetings per year, but the Board may provide for the holding of regular meetings at more frequent intervals. The date, hour and place of each regular meeting shall be fixed by resolution or ordinance of the Board. Regular meetings may be adjourned to another meeting time. Special meetings of the Board may be called in accordance -7-
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with the provisions of California Government Code Section 54956. Directors may participate in meetings telephonically, with full voting rights, only to the extent permitted by law.

G. Bylaws. The Board shall adopt bylaws for the conduct of business that shall not be inconsistent with the provisions of this Agreement, and the laws of the State of California.

H. Board Member Compensation. Board Members shall serve without compensation from Pioneer. However, Board Members may be compensated by their respective appointing authorities. The Board, however, may adopt by resolution a policy relating to the reimbursement by Pioneer of expenses incurred by Board Members.

Section 6. Executive Director and Other Staff
A. Executive Director. The Board shall appoint an Executive Director for Pioneer, who shall be responsible for the day-to-clay operation and management of Pioneer. The Executive Director may exercise all powers of Pioneer, except the powers specifically set forth in Section 4, or those powers that by law must be exercised by the Board. The Executive Director shall hire and supervise any Pioneer employees or consultants.

C. Services Providers. The Executive Director may appoint one or more services providers to serve as Pioneer’s agent(s) for planning, implementing, operating and administering the PACE Program, the CCA Program, and any other program approved by the Board, in accordance with the provisions of a written agreement between Pioneer and the appointed administrative services provider or providers (a “Services Agreement”). The appointed services provider may be one of the Voting Members. A Services Agreement shall set forth the terms and conditions by which the appointed administrative services provider shall perform or cause to be performed all tasks necessary for planning, implementing, operating and administering the PACE Program, the CCA Program and other approved programs. The Services Agreement shall set forth the term of the Agreement and the circumstances under which the Services Agreement may be terminated by Pioneer. This section shall not in any way be construed to limit the discretion of Pioneer to hire its own employees to administer the PACE Program, the CCA Program or any other program.
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D. Independent Monitor. The Board may appoint or contract for the services of an independent monitor to review programs operated by Pioneer and to report to the Board.

E. Advisory Commissions, Boards or Committees. The Board may establish any advisory commissions, boards, and committees as the Board deems appropriate to assist the Board in carrying out its functions and implementing the CCA Program, other energy programs and the provisions of this Agreement which shall comply with the requirements of the Brown Act. The Board may establish rules, regulations, policies, bylaws or procedures to govern any such commissions, boards, or committees.

Section 7. Treasurer and Auditor-Controller
The Governing Board shall appoint a Treasurer for Pioneer. The Treasurer shall be the depository of Pioneer and shall have all of the duties and responsibilities specified in Section 6505.5 of the Act. The duties and obligations of the Treasurer are further specified in Section 9.

The Governing Body shall appoint an Auditor-Controller for Pioneer in compliance with the Act.

The Auditor-Controller of Pioneer shall make or contract with a certified public accountant to cause an annual audit in compliance with Section 6506 of the Act. Pioneer of the Board to appoint a Treasurer and Auditor/Controller shall include Pioneer to combine both offices to be held by one officer or employee pursuant to section 6505.6 of the Act.

Section 8. Special Voting Requirements and Voting Shares A. Involuntary Termination. Action of the Board on matters set forth in Section 15A (involuntary termination of a Member) shall require the affirmative vote of at least two-thirds of the Board Members; provided, however, the Member subject to involuntary termination may not vote, and the number of Board Members constituting two-thirds of all Board Members shall be recalculated as if the Voting Member subject to possible termination were not a Voting Member.

B. Amendment. Action of the Board on matters set forth in Section 19 (amendment of this Agreement) shall require an affirmative vote of at least two-thirds of the Board members.

C. Eminent Domain. A decision to exercise the power of eminent domain on behalf of Pioneer to acquire any property interest other than an easement, right-of-way, or temporary construction easement shall require a vote of at least two-thirds of all Board Members.

D. Contributions by Members. The imposition on any Member of any obligation to make contributions or pledge assets as a condition of continued participation in the PACE Program, the CCA Program, or other energy programs shall require a vote of at least two-thirds of all Board Members and the approval of the governing boards of the Members and Associate Members who are being asked to make such contribution or pledge.
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Section 9. Financial Provisions
A. Fiscal Year. For the purposes of this Agreement, Pioneer shall have such fiscal year from July 1 to and including the following June 30.

B. Depository. All funds of Pioneer shall be held in separate accounts in the name of Pioneer and not commingled with funds of any Member or any other person or entity. All funds of Pioneer shall be strictly and separately accounted for, and regular reports shall be rendered of all receipts and disbursements, at least quarterly during the fiscal year. The books and records of Pioneer shall be open to inspection by the Members at all reasonable times, The Board shall contract with a certified public accountant to make an annual audit of the accounts and records of Pioneer, which shall be conducted in accordance with the requirements of Section 6505 of the Act.

C. Expenditures. All expenditures shall be made in accordance with the approved budget and upon the approval of any officer so authorized by the Board in accordance with its Operating Rules and Regulations. The Treasurer shall draw checks or warrants or make payments by other means for claims or disbursements not within an applicable budget only upon the prior approval of the Board.

D. Budget. The initial budget shall be approved by the Board. The Board may revise the budget from time to time through an Pioneer Document as may be reasonably necessary to address contingencies and unexpected expenses. All subsequent budgets of Pioneer shall be approved by the Board in accordance with the Operating Rules and Regulations.

E. Funding of Initial Costs. The County of Placer funded certain activities necessary to implement the CCA Program. These costs were repaid in full when the CCAP Program became operational.

F. CCA Program Costs. The Members desire that all costs incurred by Pioneer that are directly or indirectly attributable to the provision of electric, conservation, efficiency, incentives, financing, or other services provided under the CCA Program, including but limited to the establishment and maintenance of various reserves and performance funds and administrative, accounting, legal, consulting, and other similar costs, shall be recovered through charges to CCA customers receiving such electric services, or from revenues from grants or other third-party sources.

Section 10. Implementation Action and Pioneer Documents A. Each Member shall adopt an ordinance or resolution in accordance with Public Utilities Code Section 366.2(c)(12) for the purpose of specifying that the Member intends to implement a CCA Program by and through its participation in Pioneer.

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intention to have the territory of the Member’s jurisdiction included in the service territory of the CCA.

C. Each New Voting Member that wishes to participate in the PACE Program shall adopt a resolution authorizing it to become a Voting Member under this Agreement. Execution by such New Voting Member of this Agreement shall constitute consent to Pioneer undertaking contractual assessment proceedings under Chapter 29 for all of the properties in such New Voting Member’s incorporated area and to the contractual assessment financing of certain improvements (as enumerated from time to time in Chapter 29, “Improvements”) by Pioneer, upon the request by and voluntary agreement of owners of such properties, in compliance with the laws, rules and regulations applicable to Pioneer’s PACE Program, and to the assumption of jurisdiction thereover by Pioneer for the purposes thereof. Execution by such New Voting Member of this Agreement shall also serve to authorize Pioneer to take each step required for it to provide contractual assessment financing for the Improvements, including the levying, collecting and enforcement of contractual assessments to finance the Improvements and the issuance and enforcement of bonds and other financing instruments to represent and be secured by such contractual assessments. The New Voting Members shall not be required to adopt a PACE Agreement and shall not be subject to the rights and obligations set forth therein, but shall instead, upon becoming Voting Members hereunder, be subject to the rights and obligations expressly set forth herein.

Pioneer may additionally provide PACE Programs pursuant to Chapter 29 within the boundaries of non-voting Associate Members, as described further in Section 16 herein.

D. Implementation Plan and Statement of Intent. Pioneer shall cause to be prepared an Implementation Plan and Statement of Intent meeting the requirements of California Public Utilities Code Section 366.2 and any applicable California Public Utilities Commission regulations. The Implementation Plan and Statement of Intent shall specify the service territory of the CCA to be within the boundaries of the Member jurisdictions that have taken the actions specified in A and B above. The Implementation Plan and Statement of Intent shall not be filed with the California Public Utilities Commission until it is approved by the Board in the manner provided by Section 5.

If a City or County adopts an ordinance and resolution pursuant to A and B above, expressing its desire to become a Member to this Agreement subsequent to the filing of the then most recently filed Implementation Plan and Statement of Intent, the Board shall direct the preparation and filing of a new or amended Implementation Plan and Statement of Intent to include the territory of the County or City as soon as reasonably practicable. The Board may require the County or City to pay the cost of preparation and submission of the Implementation Plan and Statement of Intent. Upon California Public Utilities Commission certification of the new or amended Implementation Plan and Statement of Intent, the Board shall -11-
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take an action to approve the membership of the County or City. The County or City shall then be entitled to all rights under this Agreement, including a seat on the Board and voting rights pursuant to Section 5.A and Section 8.

E. Termination of CCA and PACE Program. Nothing contained in this Article or this Agreement shall be construed to limit the discretion of Pioneer to terminate the implementation or operation of the CCA or the PACE Program at any time in accordance with any applicable requirements of state law.

F. Pioneer Documents. The Members acknowledge and agree that the affairs of Pioneer will be implemented through various documents duly adopted by the Board through Board resolution. The Members agree to abide by and comply with the terms and conditions of all such documents that may be adopted by the Board, subject to the Members’ right to withdraw from Pioneer as described in Section 14.

Section 11. Records and Reports
The Board shall establish reporting requirements and direct staff to maintain such reports, including, but not limited to, funds and accounts as may be required by good accounting practice or by law. All books and records of Pioneer shall be open to inspection at all reasonable times by any Member to this Agreement or its representatives. Annual audits of Pioneer’s accounts and records shall be made by an independent CPA firm, and reports shall be filed in the manner provided in Section 6505 of the California Government Code.

Section 12. Debts, Liabilities and Obligations
Pioneer is a public agency separate from the Members. Pursuant to Sections 6508.1 of the Act, the debts, liabilities or obligations of Pioneer shall not be debts, liabilities or obligations of the individual Members unless the governing board of a Member agrees in writing to assume any of the debts, liabilities or obligations of Pioneer. A Member who has not agreed to assume a Pioneer debt, liability or obligation shall not be responsible in any way for such debt, liability or obligation even if a majority of the Members agree to assume the debt, liability or obligation of Pioneer. Should any debt, liability or obligation of Pioneer not be waived or allowed payable through assets of Pioneer, none of the County or City members shall be liable, except as provided by Government Code sections 895 through 895.8.

Section 13. Insurance and Indemnity
Pioneer shall acquire and maintain such insurance coverage as is necessary to protect the interests of Pioneer, the Members, and the public. The insurance shall also contain a written endorsement to such policy or policies, which names each of the Voting Members as additional insureds. Pioneer shall defend, indemnify, and hold harmless the Members, and each of their respective Board or Council members, officers, agents and employees, from any and all claims, losses, damages, costs, injuries, and liabilities of every kind arising directly or indirectly from the conduct, activities, operations, acts, and omissions of Pioneer under this Agreement. -12-
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Section 14. Withdrawal
A. Right to Withdraw by Voting Member. A Voting Member may withdraw its participation in the CCA Program, effective as of the beginning of Pioneer’s fiscal year, by giving no less than 12 months advance written notice of its election to do so, which notice shall be given to Pioneer and each Voting Member. Withdrawal of a Voting Member shall require an affirmative vote of its governing board.

B. Right to Withdraw By Voting Member After Amendment. Notwithstanding Section 14A, a Voting Member may withdraw its membership in Pioneer following an amendment to this Agreement adopted by the Board which the Board Member appointed as the representative of a Voting Member voted against provided such notice is given in writing within thirty (30) days following the date of the vote. Withdrawal of a Member shall require an affirmative vote of its governing board and shall not be subject to the twelve month advance notice provided in Section 14A. In the event of such withdrawal, the Member shall be subject to the provisions of Section 15B.

C. Continuing Liability; Further Assurances. A Voting Member that withdraws its participation in the CCA Program may be subject to certain continuing liabilities, as described in Section 15B. The withdrawing Voting Member and Pioneer shall execute and deliver all further instruments and documents, and take any further action that may be reasonably necessary, as determined by the Board, to effectuate the orderly withdrawal of such Voting Member from participation in the CCA Program.

D. Withdrawal of Associate Member. The rights of an Associate Member to withdraw from Pioneer shall be governed by the applicable PACE Agreement or CCC Agreement.

Section 15. Termination
A. Involuntary Termination of a Member. Participation of a Member in the CCA program may be terminated for material non-compliance with provisions of this Agreement or any other agreement relating to the Member’s participation in the CCA Program upon a vote of Board Members as provided in Section 8A. Prior to any vote to terminate participation with respect to a Member, written notice of the proposed termination and the reason(s) for such termination shall be delivered to the Member whose termination is proposed at least 30 days prior to the regular Board meeting at which such matter shall first be discussed as an agenda item.

The written notice of proposed termination shall specify the particular provisions of this Agreement or other agreement that the Member has allegedly violated.

The Member subject to possible termination shall have the opportunity at the next regular Board meeting to respond to any reasons and allegations that may be cited as a basis for termination prior to a vote regarding termination. A Member that has had its participation in the CCA Program terminated may be subject to certain continuing liabilities, as described in Section 15B.
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B. Continuing Liability; Refund. Upon a withdrawal or involuntary termination of a Member, the Member shall remain responsible for any claims, demands, damages, or liabilities arising from the Member’s membership or participation in the CCA Program through the date of its withdrawal or involuntary termination, it being agreed that the Member shall not be responsible for any liabilities arising after the date of the Member’s withdrawal or involuntary termination. Claims, demands, damages, or liabilities for which a withdrawing or terminated Member may remain liable include, but are not limited to, losses from the resale of power contracted for by Pioneer to serve the Member’s load. With respect to such liability, upon notice by an Member that it wishes to withdraw from the program, Pioneer shall notify the Member of the minimum waiting period under which the Member would have no costs for withdrawal if the Member agrees to stay in the CCA Program for such period. The waiting period will be set to the minimum duration such that there are no costs transferred to remaining ratepayers. If the Member elects to withdraw before the end of the minimum waiting period, the charge for exiting shall be set at a dollar amount that would offset actual costs to the remaining ratepayers, and may not include punitive charges that exceed actual costs. In addition, such Member also shall be responsible for any costs or obligations associated with the Member’s participation in any program in accordance with the provisions of any agreements relating to such program provided such costs or obligations were incurred prior to the withdrawal of the Member. Pioneer may withhold funds otherwise owing to the Member or may require the Member to deposit sufficient funds with Pioneer, as reasonably determined by Pioneer and approved by a vote of the Board, to cover the Member’s liability for the costs described above. Any amount of the Member’s funds held on deposit with Pioneer above amounts not required to pay any liabilities or obligations shall be returned to the Member. The liability of any Member under this section 15B is subject and subordinate to the provisions of Section 12, and nothing in this section 15B shall reduce, impair, or eliminate any immunity from liability provided by Section 12.

C. Mutual Termination. This Agreement may be terminated by mutual agreement of all the Voting Members; provided, however, the foregoing shall not be construed as limiting the rights of a Voting Member to withdraw its participation in the CCA Program, as described in Section 14A.

D. Disposition of Property upon Termination of Pioneer. Upon termination of this Agreement, any surplus money or assets in possession of Pioneer for use under this Agreement, after payment of all liabilities, costs, expenses, and charges incurred under this Agreement and under any program documents, shall be returned to the then-existing Voting Members in proportion to the contributions made by each. If no such contributions have been made, then such surplus after payment of all liabilities, costs, expenses, and charges shall be distributed to each Voting Member based on Annual Energy Use Divided by Total Annual Energy, multiplied by 100. “Annual Energy Use” means the annual electricity usage, expressed in kilowatt hours (“kWh”) within the Voting Member’s respective jurisdiction, and “Total Annual Energy” means the sum of all the Members -14-
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Annual Energy Use. All measures of kilowatt hours shall be set using the electric load forecast upon which the current annual budget was based. If a Member has more than one Board Member, the distribution will be made pursuant to the above calculation as it relates to the respective jurisdiction.

E. Negotiations with Associate Members. If the Voting Members wish to terminate this Agreement, or if the Voting Members elect to withdraw from the CCA Program following an amendment to this Agreement as provided in Section 14B, but two or more Associate Members wish to continue to participate in the CCA Program, the Voting Members will negotiate in good faith with such Associate Members to allow the Associate Members to become the Voting Members to this Agreement or to effect a transfer of CCA Program operations to another entity.

Section 16. Associate Members
A. With the approval of the Board, any qualified public agency (as defined by Section 6500 of the JPA law) may become a non-voting Associate Member of this Agreement for purposes of participating in the CCA Program. A public agency requesting such membership may apply by presenting to Pioneer a resolution of the public agency approving of this form of participation.

B. Any qualified public agency (as defined by Section 6500 of the JPA law) may become a non-voting Associate Member of this Agreement for purposes of participating in the PACE Program upon (i) such qualified public agency (a) adopting a resolution expressing its desire to become a non-voting Associate Member to this Agreement and authorizing the implementation of a PACE Program within the boundaries of its jurisdiction and (b) executing a PACE Agreement and (ii) the Board approving the qualified public agency as a nonvoting Associate Member.

C. The date and terms upon which the applying public agency will become a nonvoting Associate Member will be determined by the Board and set forth in a CCA Agreement or PACE Agreement, as applicable.

Section 17. Termination of Powers
Pioneer shall continue to exercise the powers herein conferred upon it until termination of this Agreement, and thereafter shall continue to exercise only such powers as to enable it to pay and discharge all costs, expenses, and charges legally incurred hereunder, and to dispose of, divide and distribute any property required as a result of the joint exercise of such powers.

Section 18. Disposition of Assets; Property and Money
Upon termination of this Agreement under Section 15, all costs, expenses, and charges legally incurred by Pioneer shall be paid and discharged; and Pioneer shall sell such property as may be necessary and shall distribute to the federal or State government such property and funds as are lawfully required; the balance of such property and any surplus money on hand shall be -15-
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distributed or returned in proportion to contributions made by the affected Members except to the extent otherwise agreed upon by the affected Members.

Section 19. Amendments
This Agreement may only be amended by a written amendment approved by a vote of Board Members as provided in Section 8. Amendments to Section 4 of this Agreement, and the addition of new Voting Members shall also be separately approved by a duly adopted resolution of the governing board of each Member. Pioneer shall provide written notice to all Members of amendments to this Agreement at least 30 days prior to the date upon which the proposed amendment is being considered by the Board. If the proposed amendment is adopted by the Board, the Authority shall provide prompt written notice to all Members of the effective date of such amendment along with a copy of the amendment.

Section 20. Severability
Should any part, term or provision of this Agreement be decided by a court of competent jurisdiction to be illegal or in conflict with any law of the State of California, or otherwise be rendered unenforceable or ineffectual, the validity of the remaining portions of provisions shall not be affected thereby.

Section 21. Entire Agreement
This Agreement contains the entire agreement between the Members and supersedes all prior understanding between them with respect to the subject matter of this Agreement. There are no promises, terms, conditions or obligations, oral or written, between or among the Members relating to the subject matter of this Agreement that are not fully expressed in this Agreement.

This Agreement may not be modified, changed, supplemented or terminated, nor may any obligation under this Agreement be waived, except as provided in Section 19.

SECOND AMENDED AND RESTATED JOINT EXERCISE OF POWERS

AGREEMENT FOR THE SIERRA VALLEYPIONEER COMMUNITY ENERGY

AUTHORITY
THISThis Second Amended and Restated Joint Exercise of Powers Agreement (hereafter “Agreement”) amends and restates the Amended and Restated Joint Exercise of Powers Agreement for the SIERRA VALLEY(“Amended and Restated JPA”), with the effective date of February 22, 2017, for PIONEER COMMUNITY ENERGY AUTHORITY, (hereafter “Authority”) originally entered as of September 9, 2015, (the “Original Agreement”) which was by and between the COUNTY OF PLACER, and the CITY OF COLFAX, bothPioneer”), as amended and executed pursuant to Amendments No. 1 through 5, by and among the Voting Members (including the New Voting Members) and the Associate Members listed in Exhibit A to this Agreement, all public entities of the State of California. By this amendment and restatement it becomes a Joint Exercise of Powers Agreement by and between the COUNTY OF PLACER, the CITY OF COLFAX and the cities of Rocklin, Lincoln and Auburn and the town of Loomis within the County of Placer who become signatories to this Agreement (the “New Voting Members”, and together with the County of Placer and the City of Colfax, the “Voting Members”), as well as those local agencies that become signatories to this Agreement as Associate Members, and relates to the joint exercise of powers among all of the signatories hereto either as Voting Members or Associate Members (hereafter collectively referred to as the “Members”).

RECITALS:

A. Whereas, each of the Members has a vested interest in the economic well-being of its respective jurisdiction and the region as a whole as well as energy efficiency and clean energy growth and development;
B. Whereas, the Members desire to enter into this Agreement to provide for local control of energy resources, the adoption of programs to foster economic development, energy efficiency, and resource conservation, and to further define and describe the scope of powers to be exercised by the AuthorityPioneer; C. Whereas, the Members share various powers under California law, including but not limited to the power to aggregate electric load, to purchase and supply electricity for themselves and customers within their jurisdictions, and the power to enter into voluntary contractual assessments with property owners to provide financing for the installation of public and private improvements authorized within their jurisdictions;
D. Whereas, the purposes for entering into this restated Agreement include, but are not limited to:
1) Providing electric power and other forms of energy to customers at a competitive cost;
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2) Promoting long-term electric rate stability and energy security and reliability for residents through local control of electric generation resources and the overall power supply portfolio.
3) Carrying out programs to reduce energy consumption;
4) Stimulating and sustaining the local economy by developing local jobs in renewable energy; and
5) Reducing greenhouse gas emissions related to the use of electric power and other forms of energy in Placer County and neighboring regions; E. Whereas, it is the intent of this Agreement to promote the development and use of a wide range of energy sources and energy efficiency programs, including but not limited to hydroelectric, biomass, landfill gas, conversion of waste-to-energy, solar, and wind energy production;
F. Whereas, Pacific Gas and Electric and Liberty Energy are the investor owned providers of retail electric service throughout the Voting Member jurisdictions and a Community Choice Aggregator is authorized to aggregate electrical load served by such investor owned providers within its members’ jurisdiction. Each of the Voting Members must adopt an ordinance electing to implement through the AuthorityPioneer a common Community Choice Aggregation pursuant to California Public Utilities Code Sections 331.1(b) and 366.2(12)(A).¶ G. Whereas, on September 9, 2015 the County of Placer and the City of Colfax entered into the original Joint Exercise of Powers Agreement for the purpose of establishing the Sierra Valley Energy Authority as a joint powers authority under the Joint Exercise of Powers Act, Government Code Section 6500, et seq.; and ¶ H. Whereas, the Amended and Restated JPA became effective on February 22, 2017 and authorized the Cities of Auburn, Lincoln, Rocklin, and the Town of Loomis to become Voting Members of the Joint Exercise of Powers Agreement and established a Community Aggregation Program within the jurisdictions of the Voting Members; and¶
I. Whereas, Resolution No. 2017-3 of the Sierra Valley Energy Authority approved a name change from Sierra Valley Energy Authority to Pioneer Community Energy, as it is known today; and ¶
J. Whereas, Amendment No. 1 to the Amended and Restated JPA, which was approved by the Governing Board on December 27, 2020 and became effective March 9, 2021, authorized the County of El Dorado and the City of Placerville to become Voting Members; and ¶
K. Whereas, Amendments No. 2 through 4 to the Amended and Restated JPA made certain changes to the Amended and Restated JPA; and¶
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L. Whereas, Amendment No. 5 to the Amended and Restated JPA, which was approved by the Governing Board on October 25, 2022 and became effective February 27, 2023, authorized the City of Nevada City and the City of Grass Valley as Voting Members; and ¶
M. Whereas, the Voting Members wish to amend and restate the Amended and Restated JPA to clean up and streamline the Agreement.

NOW THEREFORE, in consideration of the mutual promises, covenants and conditions herein, the Members hereto agree to establish a joint powers authority as follows:

Section 1. Authority for this Joint Exercise of Powers Agreement This Agreement is made pursuant to Chapter 5 of Division 7 of Title 1 of the Government Code of the State of California (commencing with Section 6500) relating to the joint exercise of power common to the counties and public agencies and other powers specified therein (hereinafter the “Act”). Under Sections 6505 and 6507 of the Act, the AuthorityPioneer is a public agency separate from its Members. As provided by Section 6508.1 of the Act, and Section 12 hereof the debts, liabilities or obligations of the AuthorityPioneer shall not be the debts, liabilities or obligations of the individual Members, unless the governing body of a Member agrees in writing to assume any of those debts, liabilities or obligations.

Section 2. Purpose of Agreement
The purpose of this Agreement is to establish an independent public agency in order to exercise powers common to the Members and other powers granted to the AuthorityPioneer under the Act, to study, promote, develop, conduct, operate, and manage energy, energy efficiency and conservation, and other energy-related programs, to exercise all other powers necessary and incidental to accomplishing these purposes, and to provide a Community Choice Aggregation (hereinafter “CCA”) Program, pursuant to California Public Utilities Code Sections 331.1 and 366.2, and as further described in Section 10.

Without limiting the generality of the foregoing, the Members also intend for this Agreement to be used as a mechanism by which Voting Members and non-voting Associate Members may authorize the AuthorityPioneer to provide Property Assessed Clean Energy (“PACE”) Programs pursuant to Chapter 29 of the Improvement Bond Act of 1911, Division 7 of the California Streets and Highways Code (“Chapter 29”). The AuthorityPioneer may provide PACE Programs pursuant to Chapter 29 within the boundaries of each Voting Member as set forth in Section 10(C) herein, and within the boundaries of each non-voting Associate Member as set forth in Sections 16 herein. The Members intend that other agreements with Associate Members shall define the terms and conditions associated with the implementation of the CCA Program, the PACE Program, and any other energy programs approved by the AuthorityPioneer within the -4-
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territorial jurisdiction of such Associate Members. As of the Effective Date of this Agreement, the Associate Members include the County of Nevada, County of Sacramento, City of Grass Valley, City of Folsom, City of Nevada City and Town of Truckee.

Section 3. Effective Date and Term
This Agreement shall be effective as ana second amendment and restatement of the Original Agreement, and the AuthorityPioneer shall continue to exist as a separate public agency under the terms of this Agreement upon executionafter approval and signature of the Second Amended and Restated Agreement by the County of PlacerNew Members and after the City of ColfaxCalifornia Public Utilities Commission certifies the Implementation Plan filed by Pioneer to include the New Members. This Agreement shall be in full force and effect until terminated in the manner herein provided, subject to the rights of the Members to withdraw from the AuthorityPioneer.

Section 4. Powers
The AuthorityPioneer shall have all powers common to the Members, and such additional powers accorded to it by law, including the power to develop and implement comprehensive energy and resource development and conservation programs, as described herein. Unless state or federal law provides otherwise, any facilities, buildings or structures located, constructed, or caused to be constructed by the AuthorityPioneer within the territory of the AuthorityPioneer shall comply with the General Plan, zoning and building laws of the local jurisdiction within which the facilities, buildings or structures are constructed and comply with the California Environmental Quality Act (CEQA). As required by Government Code Section 6509, the power of the AuthorityPioneer is subject to the restrictions upon the manner of exercising power possessed by the City of Colfax.

The AuthorityPioneer is authorized, in its own name, to exercise all powers and do all acts necessary and proper to carry out the provisions of this Agreement and fulfill its purposes, including, but not limited to, each of the following powers, subject to the voting requirements set forth in Section SC5C and Section 8:

A. to make and enter into contracts;
B. to employ agents and employees, including but not limited to an Executive Director;
C. to acquire, contract, manage, maintain, and operate ally buildings, infrastructure, works, or improvements;
D. to acquire property by eminent domain, or otherwise, except as limited under Section 6508 of the Act, and to hold or dispose of any property; E. to lease any property;
F. to sue and be sued in its own name;
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G. to incur debts, liabilities, obligations and to issue bonds, and to make and enter into agreements and other documents of any nature whatsoever as may be necessary or convenient in the exercise of the powers provided under the Marks-Roos Local Bond Pooling Act of 1985, as amended, and other provisions of California law that authorize public agencies to issue bonds and incur indebtedness, including but not limited to loans from private lending sources pursuant to its temporary borrowing powers such as Government Code Sections 53850 et. seq.;
H. to form subsidiary or independent corporations or entities, if necessary to carry out energy supply and energy conservation programs and to take advantage of legislative or regulatory changes;
I. to deposit its money pursuant to Section 6505.5 of the Act and to invest its money which is not required for the immediate use of the AuthorityPioneer, as the AuthorityPioneer determines is advisable in the same manner and upon the same conditions as local agencies, pursuant to Section 53635 of the California Government Code;
J. to apply for, accept, and receive all licenses, permits, grants, loans or other aids from any federal, state, or local public agency;
K. to submit documentation and notices, register, and comply with orders, tariffs and agreements for the establishment and implementation of the CCA Program and other energy programs;
L. to adopt rules, regulations, policies, bylaws and procedures governing the operation of the AuthorityPioneer (“Operating Rules and Regulations”); M. to establish and operate a CCA program, and make and enter into service agreements relating to the provision of services necessary to plan, implement, operate and administer the CCA Program, including the acquisition of electric power supply and the provision of retail and regulatory support services; N. to establish and operate one or more PACE programs pursuant to Chapter 29, and to enter into one or more agreements, including without limitation, participation agreements, implementation agreements and joint powers agreements and amendments thereto to fulfill such programs both within and outside the jurisdictional boundaries of the AuthorityPioneer;
O. O to establish a non-voting “Associate Member” status that provides membership in the AuthorityPioneer to jurisdictions that are outside jurisdictional boundaries of the AuthorityPioneer’s Voting Members, but within whose boundaries a PACE, CCA, or other energy program is established and implemented by the AuthorityPioneer on behalf of the Associate Member. Said jurisdictions shall adopt one or more agreements (a “PACE Agreement”, “CCA Agreement”, or other energy program agreement, as applicable) on terms and conditions established by the AuthorityPioneer. The rights of Associate Members -6-
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shall be limited solely to those terms and conditions expressly set forth in the PACE Agreement, CCA Agreement or other energy program agreement for the purposes of implementing the PACE Program, CCA Program or other energy program, respectively, within the jurisdictional boundaries of the Associate Member. Except as expressly provided for by the PACE Agreement, CCA Agreement or other energy program agreement, Associate Members shall not have any rights otherwise granted to AuthorityPioneer Members by this Agreement, including but not limited to the right to vote, the right to amend this Agreement and the right to sit on committees or boards established under this Agreement;
P. to execute agreements for the purpose of authorizing the AuthorityPioneer to implement, manage and administer area-wide and regional programs in the interest of providing energy supply, development of energy generation, energy efficiency, resource conservation, local public welfare and other economically related energy programs. The costs incurred by the AuthorityPioneer in implementing a program, including indirect costs, shall be costs of the AuthorityPioneer and shall not be assessed to the Members, unless approved by the Governing Body of the Member.

Section 5. Governance and Internal Organization
A. Governing Board. The governing body of the AuthorityPioneer shall consist of up to a eleven (11) person Board, consisting of two (2) members of the Placer County Board of Supervisors, and one (1) member each for all other Voting Members, appointed respectively by the El Dorado County Board of Supervisors, the Cities of Auburn, Colfax, Grass Valley, Rocklin, Lincoln, Nevada City, Placerville and the Town of Loomiseach Voting Member that is or becomes a signatory to this Agreement (“Board Member”). The total number of Board Members shall equal the total number of Voting Members listed in Exhibit A plus one (1).

The BoardBoards of Supervisors from Placer County, the Board of Supervisors from El Dorado County, and the City/, City Councils and Town Councils set out aboveof the Voting Members listed in Exhibit A shall respectively appoint such member(s) set out above and not less than one alternate member per Board Member. The term of office of each Board Member and respective alternate may be terminated at any time by the appointing Board of Supervisors or, City/ Council or Town Council. The designated alternate shall have authority to attend, participate, and vote at any meeting of the Board whenever the regular member, for whom they are designated to act as an alternate, is absent from the meeting.

B. Quorum. The majority of the members of the Board shall constitute a quorum.

No action may be taken by the Board unless a quorum is present, except that less than a quorum may adjourn a meeting from time to time.
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C. Powers and Function of Board. The Board will exercise governance, policy guidance and oversight over the business and activities of the AuthorityPioneer, consistent with this Agreement and applicable law. Action by the AuthorityUnless otherwise specified in Section 8, action by Pioneer Board will be taken by majority vote of the Board Members present.

F. Meetings. All meetings of the Board shall be held subject to the provisions of the Ralph M. Brown Act, Division 2, Chapter 9 of the California Government Code (hereafter, the “Brown Act”). The Board shall hold at least four regular meetings per year, but the Board may provide for the holding of regular meetings at more frequent intervals. The date, hour and place of each regular meeting shall be fixed by resolution or ordinance of the Board. Regular meetings may be adjourned to another meeting time. Special meetings of the Board may be called in accordance with the provisions of California Government Code Section 54956. Directors may participate in meetings telephonically, with full voting rights, only to the extent permitted by law.

G. Bylaws. The Board shall adopt bylaws for the conduct of business that shall not be inconsistent with the provisions of this Agreement, and the laws of the State of California.

H. Board Member Compensation. Board Members shall serve without compensation from the AuthorityPioneer. However, Board Members may be compensated by their respective appointing authorities. The Board, however, may adopt by resolution a policy relating to the reimbursement by the AuthorityPioneer of expenses incurred by Board Members.

Section 6. Executive Director and Other Staff
A. Executive Director. The Board shall appoint an Executive Director for the AuthorityPioneer, who shall be responsible for the day-to-clay operation and management of the AuthorityPioneer. The Executive Director may exercise all powers of the AuthorityPioneer, except the powers specifically set forth in Section 4, or those powers that by law must be exercised by the Board. The Executive Director shall hire and supervise any AuthorityPioneer employees or consultants.

B. Executive Director Reports to the Board. The Executive Director shall prepare, no later than the 20th day of each first month of each fiscal quarter, a report to the Board on the operations of the AuthorityPioneer during the preceding fiscal -8-
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quarter. The Bylaws shall specify the information to be included in the Executive Director’s reports.¶
C. Services Providers. The Executive Director may appoint one or more services providers to serve as the AuthorityPioneer’s agent(s) for planning, implementing, operating and administering the PACE Program, the CCA Program, and any other program approved by the Board, in accordance with the provisions of a written agreement between the AuthorityPioneer and the appointed administrative services provider or providers (a “Services Agreement”). The appointed services provider may be one of the Voting Members. A Services Agreement shall set forth the terms and conditions by which the appointed administrative services provider shall perform or cause to be performed all tasks necessary for planning, implementing, operating and administering the PACE Program, the CCA Program and other approved programs. The Services Agreement shall set forth the term of the Agreement and the circumstances under which the Services Agreement may be terminated by the AuthorityPioneer. This section shall not in any way be construed to limit the discretion of the AuthorityPioneer to hire its own employees to administer the PACE Program, the CCA Program or any other program.

D. Independent Monitor. The Board may appoint or contract for the services of an independent monitor to review programs operated by the AuthorityPioneer and to report to the Board.

Section 7. Treasurer and Auditor-Controller
The Governing Board shall appoint a Treasurer for the AuthorityPioneer. The Treasurer shall be the depository of the AuthorityPioneer and shall have all of the duties and responsibilities specified in Section 6505.5 of the Act. The duties and obligations of the Treasurer are further specified in Section 9. The Governing Body shall appoint an Auditor-Controller for the AuthorityPioneer in compliance with the Act. The Auditor-Controller of the AuthorityPioneer shall make or contract with a certified public accountant to cause an annual audit in compliance with Section 6506 of the Act. The authorityPioneer of the Board to appoint a Treasurer and Auditor/Controller shall include the authorityPioneer to combine both offices to be held by one officer or employee pursuant to section 6505.6 of the Act. -9-
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Section 8. Special Voting Requirements and Voting Shares A. Involuntary Termination or Amendment. Action of the Board on the matters set forth in Section 1415A (involuntary termination of a Member), or Section 18 (amendment of this Agreement) shall require the affirmative vote of at least two-thirds of the Board Members; provided, however, that for votes to involuntarily terminate a Member under Section 14A, the Board Member(s) for the Member subject to involuntary termination may not vote, and the number of Board Members constituting two-thirds of all Board Members shall be recalculated as if the Voting Member subject to possible termination were not a Voting Member.¶
B. Amendment. Action of the Board on matters set forth in Section 19 (amendment of this Agreement) shall require an affirmative vote of at least two-thirds of the Board members.

C. B. Eminent Domain. A decision to exercise the power of eminent domain on behalf of the AuthorityPioneer to acquire any property interest other than an easement, right-of-way, or temporary construction easement shall require a vote of at least two-thirds of all Board Members.

D. C. Contributions by Members. The imposition on any Member of any obligation to make contributions or pledge assets as a condition of continued participation in the PACE Program, the CCA Program, or other energy programs shall require a vote of at least two-thirds of all Board Members and the approval of the governing boards of the Members and Associate Members who are being asked to make such contribution or pledge.

Section 9. Financial Provisions
A. Fiscal Year. For the purposes of this Agreement, the AuthorityPioneer shall have such fiscal year from July 1 to and including the following June 30.

B. Depository. All funds of the AuthorityPioneer shall be held in separate accounts in the name of the AuthorityPioneer and not commingled with funds of any Member or any other person or entity. All funds of the AuthorityPioneer shall be strictly and separately accounted for, and regular reports shall be rendered of all receipts and disbursements, at least quarterly during the fiscal year. The books and records of the AuthorityPioneer shall be open to inspection by the Members at all reasonable times, The Board shall contract with a certified public accountant to make an annual audit of the accounts and records of the AuthorityPioneer, which shall be conducted in accordance with the requirements of Section 6505 of the Act.

C. Expenditures. All expenditures shall be made in accordance with the approved budget and upon the approval of any officer so authorized by the Board in accordance with its Operating Rules and Regulations. The Treasurer shall draw -10-
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checks or warrants or make payments by other means for claims or disbursements not within an applicable budget only upon the prior approval of the Board.

D. Budget. The initial budget shall be approved by the Board. The Board may revise the budget from time to time through an AuthorityPioneer Document as may be reasonably necessary to address contingencies and unexpected expenses.

All subsequent budgets of the AuthorityPioneer shall be approved by the Board in accordance with the Operating Rules and Regulations.

E. Funding of Initial Costs. The County of Placer has funded certain activities necessary to implement the CCA Program. If the CCA Program becomes operational, these initial costs paid by the County of Placer shall be included in the customer charges for electric services as provided by Section 14 to the extent permitted by law, and the County of Placer shall be reimbursed from the payment of such charges by customers of the Authority. Prior to such reimbursement, the County of Placer shall provide such documentation of costs paid as the Board may request. In the event that the CCAThese costs were repaid in full when the CCAP Program does not becomebecame operational, the County of Placer shall not be entitled to any reimbursement of the initial costs it has paid from the Authority or any Member.

F. CCA Program Costs. The Members desire that all costs incurred by the AuthorityPioneer that are directly or indirectly attributable to the provision of electric, conservation, efficiency, incentives, financing, or other services provided under the CCA Program, including but limited to the establishment and maintenance of various reserves and performance funds and administrative, accounting, legal, consulting, and other similar costs, shall be recovered through charges to CCA customers receiving such electric services, or from revenues from grants or other third-party sources.

Section 10. Implementation Action and AuthorityPioneer Documents A. Each Member shall adopt an ordinance or resolution in accordance with Public Utilities Code Section 366.2(c)(12) for the purpose of specifying that the Member intends to implement a CCA Program by and through its participation in the AuthorityPioneer.

B. Each Member that wishes to participate in the CCA Program shall adopt a resolution expressing its desire to become a Member to this Agreement, and its intention to have the territory of the Member’s jurisdiction included in the service territory of the CCA.

Execution by such New Voting Member of this Agreement shall also serve to authorize AuthorityPioneer to take each step required for it to provide contractual assessment financing for the Improvements, including the levying, collecting and enforcement of contractual assessments to finance the Improvements and the issuance and enforcement of bonds and other financing instruments to represent and be secured by such contractual assessments. The New Voting Members shall not be required to adopt a PACE Agreement and shall not be subject to the rights and obligations set forth therein, but shall instead, upon becoming Voting Members hereunder, be subject to the rights and obligations expressly set forth herein.

The AuthorityPioneer may additionally provide PACE Programs pursuant to Chapter 29 within the boundaries of non-voting Associate Members, as described further in Section 16 herein.

D. Implementation Plan and Statement of Intent. The AuthorityPioneer shall cause to be prepared an Implementation Plan and Statement of Intent meeting the requirements of California Public Utilities Code Section 366.2 and any applicable California Public Utilities Commission regulations. The Implementation Plan and Statement of Intent shall specify the service territory of the CCA to be within the boundaries of the Member jurisdictions that have taken the actions specified in A and B above. The Implementation Plan and Statement of Intent shall not be filed with the California Public Utilities Commission until it is approved by the Board in the manner provided by Section 5.

If a City or County adopts an ordinance and resolution pursuant to A and B above, expressing its desire to become a Member to this Agreement subsequent to the filing of the then most recently filed Implementation Plan and Statement of Intent, the Board shall direct the preparation and filing of a new or amended Implementation Plan and Statement of Intent to include the territory of the County or City as soon as reasonably practicable. The Board may require the County or City to pay the cost of preparation and submission of the Implementation Plan and Statement of Intent. Upon California Public Utilities Commission certification of the new or amended Implementation Plan and Statement of Intent, the Board shall take an action to approve the membership of the County or City. The County or City shall then be entitled to all rights under this Agreement, including a seat on the Board and voting rights pursuant to Section 5.A and Section 8.

E. Termination of CCA and PACE Program. Nothing contained in this Article or this Agreement shall be construed to limit the discretion of the AuthorityPioneer -12-
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to terminate the implementation or operation of the CCA or the PACE Program at any time in accordance with any applicable requirements of state law.

F. AuthorityPioneer Documents. The Members acknowledge and agree that the affairs of the AuthorityPioneer will be implemented through various documents duly adopted by the Board through Board resolution. The Members agree to abide by and comply with the terms and conditions of all such documents that may be adopted by the Board, subject to the Members’ right to withdraw from the AuthorityPioneer as described in Section 14.

Section 11. Records and Reports
The Board shall establish reporting requirements and direct staff to maintain such reports, including, but not limited to, funds and accounts as may be required by good accounting practice or by law. All books and records of the AuthorityPioneer shall be open to inspection at all reasonable times by any Member to this Agreement or its representatives. Annual audits of the AuthorityPioneer’s accounts and records shall be made by an independent CPA firm, and reports shall be filed in the manner provided in Section 6505 of the California Government Code.

Section 12. Debts, Liabilities and Obligations
The AuthorityPioneer is a public agency separate from the Members. Pursuant to Sections 6508.1 of the Act, the debts, liabilities or obligations of the AuthorityPioneer shall not be debts, liabilities or obligations of the individual Members unless the governing board of a Member agrees in writing to assume any of the debts, liabilities or obligations of the AuthorityPioneer. A Member who has not agreed to assume an Authoritya Pioneer debt, liability or obligation shall not be responsible in any way for such debt, liability or obligation even if a majority of the Members agree to assume the debt, liability or obligation of the AuthorityPioneer. Should any debt, liability or obligation of the AuthorityPioneer not be waived or allowed payable through assets of the AuthorityPioneer, none of the County or City members shall be liable, except as provided by Government Code sections 895 through 895.8.

Section 13. Insurance and Indemnity
The AuthorityPioneer shall acquire and maintain such insurance coverage as is necessary to protect the interests of the AuthorityPioneer, the Members, and the public. The insurance shall also contain a written endorsement to such policy or policies, which names each of the [Voting Members] as additional insureds. The AuthorityPioneer shall defend, indemnify, and hold harmless the Members, and each of their respective Board or Council members, officers, agents and employees, from any and all claims, losses, damages, costs, injuries, and liabilities of every kind arising directly or indirectly from the conduct, activities, operations, acts, and omissions of the AuthorityPioneer under this Agreement.

Section 14. Withdrawal
A. Right to Withdraw by Voting Member. A Voting Member may withdraw its participation in the CCA Program, effective as of the beginning of the AuthorityPioneer’s fiscal year, by giving no less than 12 months advance written -13-
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notice of its election to do so, which notice shall be given to the AuthorityPioneer and each Voting Member. Withdrawal of a Voting Member shall require an affirmative vote of its governing board.

B. Right to Withdraw By Voting Member After Amendment. Notwithstanding Section 14A, a Voting Member may withdraw its membership in the AuthorityPioneer following an amendment to this Agreement adopted by the Board which the Board Member appointed as the representative of a Voting Member voted against provided such notice is given in writing within thirty (30) days following the date of the vote. Withdrawal of a Member shall require an affirmative vote of its governing board and shall not be subject to the twelve month advance notice provided in Section 14A. In the event of such withdrawal, the Member shall be subject to the provisions of Section 15B.

C. Continuing Liability; Further Assurances. A Voting Member that withdraws its participation in the CCA Program may be subject to certain continuing liabilities, as described in Section 15B. The withdrawing Voting Member and the AuthorityPioneer shall execute and deliver all further instruments and documents, and take any further action that may be reasonably necessary, as determined by the Board, to effectuate the orderly withdrawal of such Voting Member from participation in the CCA Program.

D. Withdrawal of Associate Member. The rights of an Associate Member to withdraw from the AuthorityPioneer shall be governed by the applicable PACE Agreement or CCC Agreement.

The written notice of proposed termination shall specify the particular provisions of this Agreement or other agreement that the Member has allegedly violated.

B. Continuing Liability; Refund. Upon a withdrawal or involuntary termination of a Member, the Member shall remain responsible for any claims, demands, damages, or liabilities arising from the Member’s membership or participation in -14-
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the CCA Program through the date of its withdrawal or involuntary termination, it being agreed that the Member shall not be responsible for any liabilities arising after the date of the Member’s withdrawal or involuntary termination. Claims, demands, damages, or liabilities for which a withdrawing or terminated Member may remain liable include, but are not limited to, losses from the resale of power contracted for by the AuthorityPioneer to serve the Member’s load. With respect to such liability, upon notice by an Member that it wishes to withdraw from the program, the AuthorityPioneer shall notify the Member of the minimum waiting period under which the Member would have no costs for withdrawal if the Member agrees to stay in the CCA Program for such period. The waiting period will be set to the minimum duration such that there are no costs transferred to remaining ratepayers. If the Member elects to withdraw before the end of the minimum waiting period, the charge for exiting shall be set at a dollar amount that would offset actual costs to the remaining ratepayers, and may not include punitive charges that exceed actual costs. In addition, such Member also shall be responsible for any costs or obligations associated with the Member’s participation in any program in accordance with the provisions of any agreements relating to such program provided such costs or obligations were incurred prior to the withdrawal of the Member. The AuthorityPioneer may withhold funds otherwise owing to the Member or may require the Member to deposit sufficient funds with the AuthorityPioneer, as reasonably determined by the AuthorityPioneer and approved by a vote of the Board, to cover the Member’s liability for the costs described above. Any amount of the Member’s funds held on deposit with the AuthorityPioneer above amounts not required to pay any liabilities or obligations shall be returned to the Member. The liability of any Member under this section 15B is subject and subordinate to the provisions of Section 12, and nothing in this section 15B shall reduce, impair, or eliminate any immunity from liability provided by Section 12.

C. Mutual Termination. This Agreement may be terminated by mutual agreement of all the Voting Members; provided, however, the foregoing shall not be construed as limiting the rights of a AssociateVoting Member to withdraw its participation in the CCA Program, as described in Section 14A.

D. Disposition of Property upon Termination of AuthorityPioneer. Upon termination of this Agreement, any surplus money or assets in possession of the AuthorityPioneer for use under this Agreement, after payment of all liabilities, costs, expenses, and charges incurred under this Agreement and under any program documents, shall be returned to the then-existing Voting Members in proportion to the contributions made by each. If no such contributions have been made, then such surplus after payment of all liabilities, costs, expenses, and charges shall be distributed to each Voting Member based on Annual Energy Use Divided by Total Annual Energy, multiplied by 100. “Annual Energy Use” means the annual electricity usage, expressed in kilowatt hours (“kWh”) within the Voting Member’s respective jurisdiction, and “Total Annual Energy” means the sum of all the Members Annual Energy Use. All measures of kilowatt hours shall be set using the electric load forecast upon which the current annual budget was -15-
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based. If a Member has more than one Board Member, the distribution will be made pursuant to the above calculation as it relates to the respective jurisdiction.

Section 16. Associate Members
A. With the approval of the Board, any qualified public agency (as defined by Section 6500 of the JPA law) may become a non-voting Associate Member of this Agreement for purposes of participating in the CCA Program. A public agency requesting such membership may apply by presenting to the AuthorityPioneer a resolution of the public agency approving of this form of participation.

C. The date and terms upon which the applying public agency will become a non-voting Associate Member will be determined by the Board and set forth in a CCA Agreement or PACE Agreement, as applicable.

Section 17. Termination of Powers
The AuthorityPioneer shall continue to exercise the powers herein conferred upon it until termination of this Agreement, and thereafter shall continue to exercise only such powers as to enable it to pay and discharge all costs, expenses, and charges legally incurred hereunder, and to dispose of, divide and distribute any property required as a result of the joint exercise of such powers.

Section 18. Disposition of Assets; Property and Money
Upon termination of this Agreement under Section 1415, all costs, expenses, and charges legally incurred by the AuthorityPioneer shall be paid and discharged; and the AuthorityPioneer shall sell such property as may be necessary and shall distribute to the federal or State government such property and funds as are lawfully required; the balance of such property and any surplus -16-
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money on hand shall be distributed or returned in proportion to contributions made by the affected Members except to the extent otherwise agreed upon by the affected Members.

Section 19. Amendments
This Agreement may notonly be amended except by a written amendment approved by a vote of Board membersMembers as provided in Section 8. The AuthorityAmendments to Section 4 of this Agreement, and the addition of new Voting Members shall also be separately approved by a duly adopted resolution of the governing board of each Member. Pioneer shall provide written notice to all Members of amendments to this Agreement, including the effective date of such amendments, at least 30 days prior to the date upon which the proposed amendment is being considered by the Board votes on such amendments. Any. If the proposed amendment required to add a new Voting Member shall only be executed by the Voting Members. Any amendment required to add a new Associate Member shall only be executedis adopted by the new Associate Member andBoard, the Authority shall provide prompt written notice to all Members of the effective date of such amendment along with a copy of the amendment.

This Agreement may not be modified, changed, supplemented or terminated, nor may any obligation under this Agreement be waived, except as provided in Section 19.

Section 22. Counterparts and Effective Date
This Agreement may be executed in counterparts and be as valid and binding as if each Member signed the same copy. A faxed copy of the executed signature page shall be sufficient to cause the terms of this Agreement to become fully operative. The effective date of the Agreement shall be the date the second member has executed the Agreement, WITNESS THE AGREEMENT HEREOF the date set opposite our respective entities:¶ -17
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¶
CITY OF ROCKLIN, a Municipal Corporation¶
¶
EXECUTED ON ¶
By: ¶
Mayor, ¶
¶
Exhibit A¶
Voting Members and Associate Members¶
¶
Section A.1 Voting Members ¶
City Councilof Auburn¶
¶
And approved as to form:¶
¶
City Attorneyof Colfax¶
¶
ATTEST:¶
¶
City Clerkof Grass Valley ¶
¶
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¶
TOWN OF LOOMIS, a Municipal Corporation¶
¶
EXECUTED ON ¶
By: ¶
Mayor, ¶
City of Lincoln¶
City of Nevada City¶
City of Placerville¶
City of Rocklin¶
County of El Dorado¶
County of Placer¶
Town of Loomis¶
¶
And approved as to form:¶
¶
¶
Town Attorney¶
¶
ATTEST:¶
¶
¶
Town Clerk¶
¶
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¶
CITY OF LINCOLN, a Municipal Corporation¶
¶
EXECUTED ON ¶
By: ¶
Peter Gilbert, Mayor¶
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And approved as to form:¶
¶
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Mona Ebrahirni, ¶
Section A.2 Associate Members¶
City Attorneyof Folsom¶
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ATTEST:¶
¶
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Gwen Scanlon, City Clerk¶
County of Sacramento¶
Town of Truckee
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Date: 11/16/2023

Plf)NEER

COMMUNITY ENERGY
Agenda Item: 4 Agenda Date: 11/16/2023

Page 2 of 2 ends

STRATEGIC PLAN
The recommendation supports the Operational Excellence priority.

FISCAL IMPACT
The proposed Second Amended and Restated JPA will not have any direct fiscal impact beyond the time of staff and General Counsel to process the amendment.

ATTACHMENTS

1. Draft Second Amended and Restated JPA

2. Redline showing changes made between the First and Second Amended and Restated JPA (as amended by Amendments 1-5).

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: January 24, 2024 Agenda Item No. 05
Subject: Consideration of Approval of a Mile Marker Plaque for Placement on Nisenan Section of the Deer Creek Tribute Trail System.

From: Dawn Zydonis, Parks & Recreation Manager
Date: January 19, 2024
Reviewed & Approved:

City Manager: STG
City Attorney:

Recommended Action: Approve the placement and wording of a plaque on the Tribute Trail mile marker.

ISSUE STATEMENT AND DISCUSSION:

In the City’s Policy for Placement of Items in City Parks and Open Space, the City has allowed for memorials to be placed in our parks and open spaces. The Bear Yuba Land Trust (BYLT) has a program similar to bench placement, which allows for memorial plaques to be placed on mile marker posts. The BYLT administers their program on City trails in conformance with City policy after approval by the City Council for any requests.

Mile marker posts are 4”x4” posts that sit low to the ground and provide location information to trail users.

Plaques are placed on top of the 4”x4” post, so they are very small.

Sandy Sturtevant would like to place the plaque to honor her dad, Howard Arthur “Bill” Sturtevant. Bill was raised in Nevada City; he was an athlete and graduated with the first class at Nevada Union HS in 1953.

Bill was known for loving other unconditionally and although he did not live all his adult years in Nevada City, it’s where his heart remained. He loved the trees and the people and when he visited Nevada City, he enjoyed walking the Deer Creek Tribute Trail. Sandy lives here and enjoys the trail as well. This is why they believe the trail is an appropriate place for this memorial.

The location that she has chosen is mile marker one (1) on the south side of the trail near the Nisenan Bridge (the suspension bridge over Deer Creek) where the loop trail begins. A map and photo are attached showing the location.

The requested wording on the plaque is:

Howard A. Sturtevant
“Bill”
1935-2023
The Gifts of Your Journey
Live On
Through All of Us
Sandy has worked with Shaun Clarke at the BYLT to confirm the location and details of plaque installation.

FINANCIAL AND/OR POLICY IMPLICATIONS:

The action is consistent with existing City Council policy for the placement of memorials for parks, trials, and open space. The Bear Yuba Land Trust will administer the siting and permitting of memorial including any related fees and costs. There is no City fee for this action.

STRATEGIC PLAN ALIGNMENT:

This action, reporting on the program, is consistent with the embedded strategic initiative of Engagement:

Community engagement and communications with stakeholders. The action is similarly aligned with the priority strategic initiative of Parks: Parks, Open Space, Recreation, Programming, and Community Facilities.

ENVIRONMENTAL CONSIDERATIONS:

The request does not constitute a “project” and is therefore exempt from the requirements of CEQA in accordance with Section 15378(b)(4) and (5).

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

Map and Photo for Placement
Approximate Location of mile marker with plaque
for Bill Sturtevant
Waste Water
Treatment Plant
Nisenan Suspension Bridge
Approximate location of mile
marker.

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: January 24, 2024 Agenda Item No. 06
Subject: Consideration of 1) a Nevada City Office of
Emergency Services Report on Wildfire Prevention and
Mitigation Activities; and 2) Approving a Home Hardening Microgrant Program in the Amount of $10,000.

From: Evan McLenithan, Community Risk Reduction and
Outreach Officer
Date: January 16, 2024
Reviewed & Approved: STG
Recommended Action: Receive and file the report and approve the program.

ISSUE STATEMENT AND DISCUSSION:

The most common threat and action area identified by participants in the City’s Strategic Planning process was the “wildfire”. The City Council adopted 2022-2027 Strategic Plan includes the priority strategic initiative of Fire: Wildfire and structural fire prevention, mitigation, and education. The Fire Safety Advisory Committee made up of two City Council members, five community members, and three nonvoting participating members have developed a Nevada City Wildfire Prevention and Mitigation Plan which was adopted by the City Council. The City Council approved the placement of a tax measure on the March 5, 2024, ballot for wildfire prevention and mitigation efforts. The City Manager has established a Nevada City Office of Emergency Services (OES) to be the lead department to address, among other risks, the needs of the community in regards to wildfire preparedness. The fiscal year 2023/2024 budget included funding for a Community Risk Reduction, Education, and Outreach Officer (Risk Reduction Officer) position to lead the City’s OES under the direction of the City Manager. Evan McLenithan was appointed to the Risk Reduction Officer position and began working on January 2, 2024.

This monthly report will provide updates on the broad scope of activities assigned to the City’s OES. This report is supplemented with attachments and will include a presentation at the City Council meeting.

Fire Safety Advisory Committee
The Risk Reduction Officer serves as the liaison to the committee which has historically met on the third Thursday of each month at 6PM. Agenda items taken up by the committee at their January 18, 2024, meeting included:
• Working with the County Nevada have Nevada City join into their Community Wildfire Protection Plan (CWPP) process which included drafting a community survey that will assess the values of residents along with their perceived risk within the city. In addition, the Committee has set dates to host the consulting team completing the County’s CWPP for a community workshop. Survey dissemination and outreach will be supplemented by staff at local events and meetings. • Developing a home hardening Microgrant Proposal that was approved by the committee. The low hanging fruit for action is focused on Zone Zero (ember free zone) and the need for screening and weather stripping to prevent embers from entering residences. The home hardening microgrant will focus on this need. The program would fund up to $100 for up to 100 homes. • Reviewing and refining the past parcel inspections practices with a strong emphasis on education moving forward.

Education and Outreach
• Attended the Deer Creek Southside Firewise Community meeting. • Attended the Greater Champion Firewise Community meeting. • Met with representatives of the Cement Hill Firewise Community. • Provide social media support the City’s Community Clean-Up Day scheduled for February 10, 2024, at the Eric Rood Center.

Mitigation Activities
The Risk Reduction Officer has coordinated mitigation activities with the Public Works Superintendent and grant funded Fuels Equipment Operator.

Mitigation Activities in Planning
Three Slivers Pilot Program: Fuels Treatment Plan for Vegetation and Defensible Space Management. A walk-thru of the slivers will be conducted with adjoining property owners in January and fuels mitigation work on the Slivers will begin in the first week of February. The adjoining property owners and the Fire Safety Advisory Committee will be presented with the results and asked to provide feedback on any needs for refinement. Documentation of the project included before and after pictures will be shared on social media and in this report.

Mitigation Activities Completed (see attachment for details) • Fuel clearing at the Old Nevada City Burn Dump.
• Fuel clearing at Little Deer Creek in Pioneer Park and near the Stonehouse. • Ditch clearing/storm preparation at the Nivens Ditch. • Fuels clearing at the Boardwalk on Main Street.

New Projects
• Secured a contract donated goat grazing services that will occur at the Old Airport property. Outreach for this project will include before and after visits with the neighboring residents and continual feedback from the Fire Safety Advisory Committee.
• A project initiation process was implemented to consider a neighborhood level program focused on defensible space, evacuation, safe refuge areas, and community connections in Nevada City. The project is aligned with a current grant opportunity.
• Assisted the City Manager with the Measure C tax implementation plan to be presented to the Fire Safety Advisory Committee and City Council in February of 2024.

Updates on Current Projects
The Deer Creek Hazardous Fuels Project is currently underway being worked on with the goal of completion by February. The project is working under a planning grant from the Sierra Nevada Conservancy (SNC) which funds the creation of a fuels treatment plan and completion of the required environmental planning. In addition to support for the Registered Professional Forester under contract for the work, social media and community outreach continues on the project. Once complete, staff will seek future grant applications to fund the implementation and completion of the required work.

Grant Seeking
• In coordination with the City’s contracted grant writing service, OES is applying for the California Volunteers Local Government: Connecting Neighbors to Neighbors grant program seeking $250,000 in support of a neighborhood level program focused on defensible space, evacuation, safe refuge areas, and community connections in Nevada City.
• In coordination with the City’s contracted grant writing service, OES has evaluated multiple fire related grants opportunities including:
o CAL FIRE Wildfire Prevention Grant
o State Fire Capacity Grant Program
o Land Water Conservation Fund grant opportunities.

Home Hardening Microgrant Program in the Amount of $10,000 The City Council has placed a tax measure on the ballot for the March 5, 2024, election. The tax measure would provide financial resources for unfunded and underfunded priorities related to wildfire prevention and mitigation. The allowable use of funds under the measure include:
(i) reducing flammable vegetation throughout the City,
(ii) designating, improving, maintaining and expanding emergency evacuation routes and refuge areas, and conducting evacuation training,
(iii) providing education, outreach, grant funding, and community training on wildfire prevention and building/home hardening,
(iv) developing and implementing enhanced community-oriented defensible space inspection practices, (v) establishing and maintaining emergency communications and early warning systems, and (vi) seeking outside grants for the above.

The example budget for the tax measure includes home hardening grants consistent with the allowable uses in iii above. One of the three strategic areas of focus in the committee’s Nevada City Wildfire Prevention and Mitigation Plan is, “Fuels Management (Vegetation Management and Home Hardening)”. Home Hardening is a work area under this strategic area and includes items: FM.HH.2, “Collaborate with CAL FIRE to develop a building retrofit program,” FM.HH.3, “Work with hardware stores to feature home hardening supplies and materials”. The City desires to advance the demonstrated need for home hardening within the community through a microgrant program to be deployed prior to the 2024 wildfire season that will serve as a springboard to a broader program to be implemented with the resource of the tax measure in the city’s fiscal year 2024/2025.

The city was visited by Yana Velachovic and Katie Low of the University of California Agriculture and Natural Resources in August of 2023, and the Fire Safety Advisory Committee received a report on the home hardening input they provided in September of 2023. The low hanging fruit for action was focused on Zone Zero (ember free zone) and the need for screening and weather stripping. The proposed home hardening microgrant would focus on this need. Specifically, the program would fund up to $100 for up to 100 homes in Nevada City to place ⅛-inch noncombustible corrosion-resistant metal mesh screening in vent openings, gap-free noncombustible corrosion-resistant metal weather stripping at the bottom of doors, and the filling of holes and void on exterior walls with non-combustible solutions. The application process would be streamlined either by hardcopy form or email and before and after photos and receipts would be the only submission needed to receive reimbursement.

At their January 18, 2024, regular meeting, the Fire Safety Advisory Committee recommended the City Council approve a Home Hardening Microgrant Program. Once approved by the City Council the program will be released the week of January 29, 2024.

FINANCIAL AND/OR POLICY IMPLICATIONS:

The $10,000 for the home hardening program will be expended from existing City Manager Office of Emergency Services funding and reconciled in the mid-year budget.

STRATEGIC PLAN ALIGNMENT:

This action is consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders. This action is aligned with the strategic initiative of Fire: Wildfire and structural fire prevention, mitigation, and education.

ENVIRONMENTAL CONSIDERATIONS:

Not applicable.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

Fuels Mitigation Presentation
Fuels Mitigation
Progress
City Council Meeting
January 24, 2024
Large Projects Completed
2 Fuel clearing at the burn dump.

Fuel clearing at little deer creek in
Pioneer Park and near Stonehouse.

Ditch clearing/storm preparation at the
Nivens Ditch
Fuels clearing at the boardwalk on Main
St.

Fuel clearing at the burn dump
Before
Fuel clearing at the burn dump
After
Fuel clearing at little deer creek in Pioneer Park and near Stonehouse
Before
Little Deer Creek -
Pioneer Park and
near Stonehouse
After
Ditch
clearing/storm
preparation at
the Nivens
Ditch
Before
Ditch
clearing/storm
preparation at
the Nivens
Ditch
After
CWPP Update:

County Produced Wildfire Hazard Assessment
Community Wildfire Protection Plan Update:

Provided by the County
Home Hardening Microgrant Program
The City of Nevada City is offering microgrants for home hardening upgrades for homes within the City. Home Hardening addresses the most vulnerable components of a structure with building materials and installation techniques that increase resistance to wildfire heat, flames, and embers. This program is intended to quickly deploy funds to reduce the occurrence of three common forms of ember intrusion into homes during a wildfire: through vent openings, under poorly sealed doors, and through holes or void spaces in exterior walls. 100 homes will be eligible for $100 in reimbursement through the program.

Eligible expenses for grant reimbursement include: materials, labor/services, and basic tools (no power tools). Materials, labor/services, and basic tools purchased prior to issuance of an approval to participate in the program are not eligible.

HOW TO PARTICIPATE

1. Email [email protected] with the following information:
• Name of occupant or person responsible for the work:
• Address of the home
• Phone number
• Email address
• Proposed home hardening activity
• A picture of the existing challenge

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: January 24, 2024 Agenda Item No. 07
Subject: Consideration of the Special Event Street Closure Request for the Nevada City Chamber of Commerce Events
Through February 2025.

From: Sean Grayson, City Manager
Date: January 19, 2024
Reviewed & Approved:

City Manager:

City Attorney:

Recommended Action: Receive a presentation then review, approve, and authorize the special event street closure requests per the submitted applications.

ISSUE STATEMENT AND DISCUSSION:

The City has been working with the Nevada City Chamber of Commerce on their 2024 event submissions since December of 2023. The Chamber has submitted the comprehensive request for all events through 2024 and including the first events in 2025. Additional information pertaining to this request and the following events is summarized in the attached materials the listing of events is below:

April
• Town Beautification Day – April 4th at 8am
• Earth Fest – Sunday, April 21st from 11-5pm
May
• 7 Hills Block Party – May 11th from 10am-4pm
• Nevada City Awards Dinner Long Table – May 18th at 6pm June
• Pride Flag Raising – Saturday, June 1st from 2-3:30pm (non-chamber event) • First Friday Art Walk - Friday, June 7th from 6-9pm
July
• 4th of July Parade – Thursday, July 4th at 11am
o Street Fair – 10am-1:30pm
• First Friday Art Walk - Friday, July 5th from 6-9pm
• Hot Summer Nights - Wednesdays July 17, 24, 31 from 6-9:30pm August
• First Friday Art Walk Friday, August 2th from 6-9pm
September
• City-wide Sidewalk Sale – September 7th from 10am-5pm • Constitution Day Weekend
o Concert – Saturday, September 14th from 4:30-6:30pm on N. Pine o Parade – Sunday, September 15th from 1:30pm
 Street Fair from 12-4pm
o Reenactments - September 14th from 10-5pm & Sunday, September 15th from 10-12pm October
• Halloween Safe Trick or Treat - Thursday, October 31st from 3-6pm December
• Victorian Christmas - Sundays December 8, 15, & 22 from 1:30-6pm & Wednesdays December 11 & 18 from 5-9pm
• Menorah Lighting –Thursday, December 26th from 4-7pm (non-chamber) February
• Mardi Gras - Saturday, March 1st – Parade at 2pm,
o Street Fair 12-4pm
• Chinese New Year – TBD (non-chamber)
The events listed as “non-chamber” are being coordinated for logistical purposes by the Chamber of Commerce and are included in the attached packet of event requests but are hosted by another entity who will be responsible for the insurance and any related fees and/or expenses. The Chinese New Year 2025 event does not have a date yet. It is noted as TBD in the event list and will return to the City Council when finalized.

Most of the events are the same as in 2023, some of the notable variations include:
• Summer Nights will now be “Hot” Summer Nights.
• Village Market Day will now be a city-wide Sidewalk Sale, which will include 7 Hills and is moving to September.
• The awards dinner will be moving back outside onto Commercial Street (like we had it in 2022).
• Pride Flag Raising will be at 2pm, since it falls on a Saturday. • Mardi Gras 2025 will be held on a Saturday, to encourage more tourism. • It’s an even year, so we will have 4th of July this year. • Halloween Safe Trick-or-Treat – we’re expanding the event by one hour to end at 6pm. • Hanukkah fall late this year, so the Menorah Lighting will be the day after Christmas.

Chamber staff will provide a presentation on their proposed events. Staff conditions for public safety, public works, and road closures will be provided to the Chamber of Commerce at the meeting scheduled in advance of each event.

FINANCIAL AND/OR POLICY IMPLICATIONS:

The Chamber of Commerce will pay $2200 to the City for the use of the City Hall bathrooms and the cleaning of the public bathrooms in Robinson Plaza and the Commercial Street Parking lot for designated events.

STRATEGIC PLAN ALIGNMENT:

This action is aligned with the Business Strategic Initiative: Business, Industry, and Cannabis Support.

Specifically, this action addresses, in part, goal #6, “Support tourism as a funding mechanism for our businesses.” This action is also consistent with the embedded strategic initiative of Engagement:

Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

Not applicable.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

Street Closure/Special Event Application
• Town Beautification Day – April 4th at 8am
• Earth Fest – Sunday, April 21st from 11-5pm
• 7 Hills Block Party – May 11th from 10am-4pm
• Nevada City Awards Dinner Long Table – May 18th at 6pm • Pride Flag Raising – Saturday, June 1st from 2-3:30pm (non-chamber event) • First Friday Art Walk - Friday, June 7
th from 6-9pm
• 4
th of July Parade – Thursday, July 4th at 11am
o Street Fair – 10am-1:30pm
• First Friday Art Walk - Friday, July 5
th from 6-9pm
• Hot Summer Nights - Wednesdays July 17, 24, 31 from 6-9:30pm • First Friday Art Walk Friday, August 2
th from 6-9pm
• City-wide Sidewalk Sale – September 7th from 10am-5pm • Constitution Day Weekend
o Concert – Saturday, September 14
th from 4:30-6:30pm on N. Pine
o Parade – Sunday, September 15
th from 1:30pm
▪ Street Fair from 12-4pm
o Reenactments - September 14
th from 10-5pm & Sunday, September 15th from 10-12pm
• Halloween Safe Trick or Treat - Thursday, October 31st from 3-6pm • Victorian Christmas - Sundays December 8, 15, & 22 from 1:30-6pm & Wednesdays December 11 & 18 from 5-9pm
• Menorah Lighting –Thursday, December 26th from 4-7pm (non-chamber) • Mardi Gras - Saturday, March 1
st – Parade at 2pm,
o Street Fair 12-4pm
• Chinese New Year – TBD (non-chamber)
• Wild & Scenic Film Festival – WSFF Flags – January 25-February 19 (SYRCL) • President’s Day –US Flags - February 16-19 (Chamber)
o WSFF flags will stay up, and US flag will go in the middle (like last year) • Cultural District – Cultural District Flags - April 1-30 (Arts Council) • Memorial Day – US Flags - May 24-27 (Chamber)
• Pride – Pride Flag - June 1-13 & June 15-30 (NC Pride) • Flag Day – US Flags – June 13-15 (Chamber)
• 4
th of July – US Flag - July 1-7 (Chamber)
• Summer Nights – Summer Nights Flag - July 7-31 (Chamber) • Constitution Day – US Flags – September 13-16 (Chamber) • Veterans Day – US Flags – November 9-12 (Chamber)
• Victorian Christmas – Victorian Flags - November 29-January 3 (Chamber) EVENT NAME: Town Beautification Day
EVENT INFORMATION. Please attach a detailed description of your event to this application (e.g. Overall summary, open to the public? How being publicized? Kid/family friendly? Rain or shine? Etc.)
Type of Event (Check all that apply)
___ Parade/Procession
___ Street Festival/Block Party
___ Run/Walk/Bicycle
___ Concert/Show/Public Dance
___ Fundraiser
___ Other: clean-up work party
Has this event been produced before? Yes No
Is this an annual event? Yes No
Will there be an admission or entry fee? Yes No
If yes, fee per adult: $____________ Fee per child: $___________ Event Date(s) Thursday, April 4, 2024
Expected number of:

Attendees Participants Volunteers
Units and floats for parade:

Event Hours Start End
Set-up Date Time
Break Down Date Time
Names of street(s), sidewalk(s), alley(s) proposed to be closed (Attach additional pages or a map if necessary). Note that it may be necessary to consult with a Police Lieutenant (265-2626) and/or the Public Works Superintendent (265-2496) to accurately identify requested street closures.
between &
between &
Additional Facilities Requested
Event organizers may be asked to complete a Facility Rental Contract with details about use of these additional facilities. Rental fees & cleaning deposits may apply. ___ Robinson Plaza ___ Calanan Park ___ Other: Commercial Street Lot

CITY OF NEVADA CITY

SPECIAL EVENT APPLICATION / CONTRACT
30 8:00am 12:00pm
4/4/24 7:30am
4/4/24 12:30pm

Page 2 of 4 ends

2 Please note whether your event includes any of the following. If any apply, attach details. ___ Amplified sound ___ Concessions ___ Food Vendors
___ Stages/Platforms ___ Food Cooking ___ Alcohol sales ___ Tents/Temporary Structures ___ Animals will be present ___ Temporary Lighting

APPLICANT INFORMATION
State
Apt/Unit/Suite
Zip Code 95959
Sponsoring Organization/Company
Name of Applicant/Responsible Party
Street Address 132 Main Street
City Nevada City
Email [email protected]
Daytime Phone 530-265-2692 Cell Phone
Does the sponsoring organization have experience producing similar events? Yes / No (Circle One)
Contact Phone
Event Contact for Public Information
Name Nevada City Chamber of Commerce
Email [email protected]
Website www.nevadacitychamber.com
Day of Event Contact Information
On-site Contact Name Lynn Skrukrud
On-site Contact Cell Number 530-263-7742
Day of Event ALTERNATE Contact Information
On-site Contact Name
On-site Contact Cell Number
Nevada City Chamber of Commerce
Nevada City Chamber of Commerce & the City of Nevada City CA
530-263-7742
530-265-2692
Stuart Baker
510-520-8207

Page 3 of 4 ends

3 APPLICATION FEES
The City requires the payment of a non-refundable application fee upon submission of your completed application. Late fees apply to applications filed less than 90 days in advance of an event. The City does not guarantee any application submitted less than 45 days in advance will be able to be submitted to the City Council for consideration prior to the planned event. Please select from the following table the fee(s) that apply to your application:
$100 Timely application for single new event OR old event with new sponsor $50 Timely application for repeat of event with same sponsor $25 For each additional application for new event by the same sponsor $10 For each additional application for repeat of event with same sponsor $75 Additional fee for applications filed less than 90 days in advance of an event $100 Rental Fee for Robinson Plaza or Calanan Park
$100 Cleaning Deposit for use of Robinson Plaza or Calanan Park ______$500 Additional refundable security deposit, (if applicable), payable to the City of Nevada City, is to be paid to the cashier by cash, personal/business check, money order or cashier’s check, for costs associated with city staff and/or extraordinary police services and/or costs of damages to public facilities that may be associated and reasonably foreseen with such event.
$ Total Fees

APPLICANT AUTHORIZATION AND INDEMNITY
To the extent allowed by law, Applicant agrees to defend, indemnify, and hold harmless the City of Nevada City, its agents, officials, and employees from and against all claims, damages, losses, injuries, illness, accidents relating to, arising out of, or resulting from, the use of this Special Event Application and the information contained therein, and any resulting Contract.

Applicant acknowledges that the information provided in this Application is true and accurate to the best of Applicant’s knowledge and belief.

I have read, understand and agree to comply with all the information provided in the Special Event Application (attached) and any resulting permits and Special Event Contract if approved by the City Council.

Signature of Applicant/Responsible Party Date
1/17/23
EVENT NAME: Earth Fest
EVENT INFORMATION. Please attach a detailed description of your event to this application (e.g. Overall summary, open to the public? How being publicized? Kid/family friendly? Rain or shine? Etc.)
Type of Event (Check all that apply)
___ Parade/Procession
___ Street Festival/Block Party
___ Run/Walk/Bicycle
___ Concert/Show/Public Dance
___ Fundraiser
___ Other:

Has this event been produced before? Yes No
Is this an annual event? Yes No
Will there be an admission or entry fee? Yes No
If yes, fee per adult: $____________ Fee per child: $___________ Event Date(s) Sunday, April 21, 2024
Participants Volunteers
Expected number of:

Attendees 2000
Units and floats for parade:

CITY OF NEVADA CITY

SPECIAL EVENT APPLICATION / CONTRACT
15 11:00am 5:00pm
4/21/24 8:30am for no parking - set-up at 9am
4/21/24 6:30pm
100
Broad Union Mill
Pine Spring Commercial

Page 2 of 4 ends

APPLICANT INFORMATION
State
Apt/Unit/Suite
Zip Code 95959
Sponsoring Organization/Company
Name of Applicant/Responsible Party
Street Address 132 Main Street
City Nevada City
Email [email protected]
Daytime Phone 530-265-2692 Cell Phone
Does the sponsoring organization have experience producing similar events? Yes / No (Circle One)
Contact Phone
Event Contact for Public Information
Name Nevada City Chamber of Commerce
Email [email protected]
Website www.nevadacitychamber.com
Day of Event Contact Information
On-site Contact Name Lynn Skrukrud
On-site Contact Cell Number 530-263-7742
Day of Event ALTERNATE Contact Information
On-site Contact Name
On-site Contact Cell Number
Nevada City Chamber of Commerce
Nevada City Chamber of Commerce
CA
530-263-7742
530-265-2692
Stuart Baker
510-520-8207

Page 3 of 4 ends

Applicant acknowledges that the information provided in this Application is true and accurate to the best of Applicant’s knowledge and belief.

Signature of Applicant/Responsible Party Date
1/17/23
Nevada City’s 3
rd annual Earth Fest Street Fair will inform and inspire all who attend. It will feature live music, special performances, kid’s activities, organic foods, eco-vendors, demonstrations, and more. • Rock Climbing Wall (in partnerships with Gold Crush Climbing) • Electric Vehicle Car Show (in partnership with Nevada County Climate Action Now) • Bio-digester demo trailer
• Bounce House
• Facepainting
• Live Music
• 50+ vendors

ZERO WASTE
This event will strive to be a zero-waste event, offering recycling and composting options. We will also have the bio-digester trailer onsite to process waste and turn it into nutrient dense char. Tour the trailer to see it in action!
EVENT NAME: 7 Hills Block Party
EVENT INFORMATION. Please attach a detailed description of your event to this application (e.g. Overall summary, open to the public? How being publicized? Kid/family friendly? Rain or shine? Etc.)
Type of Event (Check all that apply)
___ Parade/Procession
___ Street Festival/Block Party
___ Run/Walk/Bicycle
___ Concert/Show/Public Dance
___ Fundraiser
___ Other:

Yes No
Yes No
No
Fee per child: $___________
Participants Volunteers
Expected number of:

Attendees 500
Units and floats for parade:

CITY OF NEVADA CITY

SPECIAL EVENT APPLICATION / CONTRACT
5 10:00am 4:00pm
5/11/24 8:00am
5/11/24 5:30pm
Has this event been produced before?
Is this an annual event?
Will there be an admission or entry fee? Yes
If yes, fee per adult: $_______
Event Date(s) Saturday, May 11, 2024
Yes
25 private lots

Page 2 of 4 ends

APPLICANT INFORMATION
State
Apt/Unit/Suite
Zip Code 95959
Sponsoring Organization/Company
Name of Applicant/Responsible Party
Street Address 132 Main Street
City Nevada City
Email [email protected]
Daytime Phone 530-265-2692 Cell Phone
Does the sponsoring organization have experience producing similar events? Yes / No (Circle One)
Contact Phone
Event Contact for Public Information
Name Nevada City Chamber of Commerce
Email [email protected]
Website www.nevadacitychamber.com
Day of Event Contact Information
On-site Contact Name Lynn Skrukrud
On-site Contact Cell Number 530-263-7742
Day of Event ALTERNATE Contact Information
On-site Contact Name
On-site Contact Cell Number
Nevada City Chamber of Commerce
Nevada City Chamber of Commerce
CA
530-263-7742
530-265-2692
Stuart Baker
510-520-8207

Page 3 of 4 ends

Applicant acknowledges that the information provided in this Application is true and accurate to the best of Applicant’s knowledge and belief.

Signature of Applicant/Responsible Party Date
1/17/23
In an effort to add vitality to the 7 Hills District we are adding a new event this year. The 7 Hills Block Party will piggyback off existing efforts from 7 Hills merchants. We will be teaming up with and expanding upon an existing parking lot event hosted by Of Earth & Salt. We’ll also be teaming up with Elevation 2477 and the Nevada County Cannabis Alliance to host the first ever Craft Cannabis Market in conjunction with the event.

The event will take place in private parking lots throughout the 7 Hills district.

EVENT NAME: Nevada City Awards Long Table Dinner
EVENT INFORMATION. Please attach a detailed description of your event to this application (e.g. Overall summary, open to the public? How being publicized? Kid/family friendly? Rain or shine? Etc.)
Type of Event (Check all that apply)
___ Parade/Procession
___ Street Festival/Block Party
___ Run/Walk/Bicycle
___ Concert/Show/Public Dance
___ Fundraiser
___ Other: Dinner
Yes No
Yes No
No
Fee per child: $___________
Participants Volunteers
Expected number of:

Attendees 100
Units and floats for parade:

CITY OF NEVADA CITY

SPECIAL EVENT APPLICATION / CONTRACT
10 6:00pm 9:00pm
5/18/24 2:00pm
5/18/24 10:30pm
Commercial
Has this event been produced before?
Is this an annual event?
Will there be an admission or entry fee?
Yes If yes, fee per adult: $__
5_0-_6_0_______
Event Date(s) Saturday, May 18, 2024
Yes
Main Pine

Page 2 of 4 ends

APPLICANT INFORMATION
State
Apt/Unit/Suite
Zip Code 95959
Sponsoring Organization/Company
Name of Applicant/Responsible Party
Street Address 132 Main Street
City Nevada City
Email [email protected]
Daytime Phone 530-265-2692 Cell Phone
Does the sponsoring organization have experience producing similar events? Yes / No (Circle One)
Contact Phone
Event Contact for Public Information
Name Nevada City Chamber of Commerce
Email [email protected]
Website www.nevadacitychamber.com
Day of Event Contact Information
On-site Contact Name Lynn Skrukrud
On-site Contact Cell Number 530-263-7742
Day of Event ALTERNATE Contact Information
On-site Contact Name
On-site Contact Cell Number
Nevada City Chamber of Commerce
Nevada City Chamber of Commerce
CA
530-263-7742
530-265-2692
Stuart Baker
510-520-8207

Page 3 of 4 ends

Applicant acknowledges that the information provided in this Application is true and accurate to the best of Applicant’s knowledge and belief.

Signature of Applicant/Responsible Party Date
1/17/23
The 122
nd annual Nevada City Awards Night Long Table Dinner has been reimagined. In 2022, due to COVID concerns we moved this long-standing event outdoors and attendees fell in love with it. After bringing it back inside in 2023, we realized that event truly shines outside, so we’ve decided to bring it back to the street in 2024.

This long-standing event honors eleven individuals and businesses for awards ranging from Business of the Year to Visual Artist of the Year. The event will boast a 3-course meal with each course coming from a different Nevada City restaurant – giving attendees a true taste of Nevada City.

EVENT NAME: Pride Flag Raising
EVENT INFORMATION. Please attach a detailed description of your event to this application (e.g. Overall summary, open to the public? How being publicized? Kid/family friendly? Rain or shine? Etc.)
Type of Event (Check all that apply)
___ Parade/Procession
___ Street Festival/Block Party
___ Run/Walk/Bicycle
___ Concert/Show/Public Dance
___ Fundraiser
___ Other:

Yes No
Yes No
No
Fee per child: $___________
Participants Volunteers
Expected number of:

Attendees 100
Units and floats for parade:

CITY OF NEVADA CITY

SPECIAL EVENT APPLICATION / CONTRACT
2 2:00pm 3:30pm
6/1/24 5:30pm
6/1/24 8:30pm
Has this event been produced before?
Is this an annual event?
Will there be an admission or entry fee? Yes
If yes, fee per adult: $_______
Event Date(s) Saturday, June 1, 2024
5 York Broad Commercial

Page 2 of 4 ends

APPLICANT INFORMATION
Sponsoring Organization/Company
Name of Applicant/Responsible Party
Street Address 132 Main Street
City Nevada City
Email [email protected] &
Daytime Phone 530-5579900 Cell Phone
Does the sponsoring organization have experience producing similar events? Yes / No (Circle One)
Contact Phone
Event Contact for Public Information
Name Nevada County Pride
Email [email protected]
Website www.nevadaountypride.com
Day of Event Contact Information
On-site Contact Name Daniel Fernandez
On-site Contact Cell Number 530-557-9900
Day of Event ALTERNATE Contact Information
On-site Contact Name
On-site Contact Cell Number
Nevada County Pride
Daniela Fernandez & Lou Ceci
CA
530-265-2692
Lynn Skrukrud
530-263-7742
[email protected]

Page 3 of 4 ends

Applicant acknowledges that the information provided in this Application is true and accurate to the best of Applicant’s knowledge and belief.

Signature of Applicant/Responsible Party Date
1/17/23
EVENT NAME: First Friday Art Walk
EVENT INFORMATION. Please attach a detailed description of your event to this application (e.g. Overall summary, open to the public? How being publicized? Kid/family friendly? Rain or shine? Etc.)
Type of Event (Check all that apply)
___ Parade/Procession
___ Street Festival/Block Party
___ Run/Walk/Bicycle
___ Concert/Show/Public Dance
___ Fundraiser
___ Other:

Yes No
Yes No
No
Fee per child: $___________
Participants Volunteers
Expected number of:

Attendees 750
Units and floats for parade:

CITY OF NEVADA CITY

SPECIAL EVENT APPLICATION / CONTRACT
2 6:00pm 9:00pm
4:00pm
10:30pm
Commercial
Has this event been produced before? Is
this an annual event?
Will there be an admission or entry fee?
Yes If yes, fee per adult: $______
Event Date(s) Fridays, June 7, July 5, &
Yes
Three Forks Pine
August 2, 2024
50 Pine Broad Commercial
City Hall Power

Page 2 of 4 ends

APPLICANT INFORMATION
State
Apt/Unit/Suite
Zip Code 95959
Sponsoring Organization/Company
Name of Applicant/Responsible Party
Street Address 132 Main Street
City Nevada City
Email [email protected]
Daytime Phone 530-265-2692 Cell Phone
Does the sponsoring organization have experience producing similar events? Yes / No (Circle One)
Contact Phone
Event Contact for Public Information
Name Nevada City Chamber of Commerce
Email [email protected]
Website www.nevadacitychamber.com
Day of Event Contact Information
On-site Contact Name Lynn Skrukrud
On-site Contact Cell Number 530-263-7742
Day of Event ALTERNATE Contact Information
On-site Contact Name
On-site Contact Cell Number
Nevada City Chamber of Commerce
Nevada City Chamber of Commerce
CA
530-263-7742
530-265-2692
Stuart Baker
510-520-8207

Page 3 of 4 ends

Applicant acknowledges that the information provided in this Application is true and accurate to the best of Applicant’s knowledge and belief.

Signature of Applicant/Responsible Party Date
1/17/23
Nevada City’s thriving art community comes alive during First Friday Artwalk. Local artisan boutiques, shops, wine tasting rooms, and eateries feature local artists and live events throughout the evening. The event showcases both established and emerging artists, creating space for engagement between artist and art lover.

While the event primarily takes place in downtown shops, there will also be a small selection of curated artisans and performances on the street. We hope to involve the NC Arts Council more this year the our Cultural District designation.

EVENT NAME: 4th of July Parade, Concert, & Street Fair
EVENT INFORMATION. Please attach a detailed description of your event to this application (e.g. Overall summary, open to the public? How being publicized? Kid/family friendly? Rain or shine? Etc.)
Type of Event (Check all that apply)
___ Parade/Procession
___ Street Festival/Block Party
___ Run/Walk/Bicycle
___ Concert/Show/Public Dance
___ Fundraiser
___ Other:

Has this event been produced before? Yes No
Is this an annual event? Yes No
Will there be an admission or entry fee? Yes No
If yes, fee per adult: $____________ Fee per child: $___________ Event Date(s) Thursday, July 4, 2024
Participants Volunteers
Expected number of:

Attendees 2000
Units and floats for parade:

CITY OF NEVADA CITY

SPECIAL EVENT APPLICATION / CONTRACT
10 11:00am 1:30pm
7/4/24 8:30am
7/4/24 2:30pm
200
60 Street Fair (N. Pine)
10:00am-1:30pm
8:00am
3:00pm
See attached map

Page 2 of 4 ends

APPLICANT INFORMATION
State
Apt/Unit/Suite
Zip Code 95959
Sponsoring Organization/Company
Name of Applicant/Responsible Party
Street Address 132 Main Street
City Nevada City
Email [email protected]
Daytime Phone 530-265-2692 Cell Phone
Does the sponsoring organization have experience producing similar events? Yes / No (Circle One)
Contact Phone
Event Contact for Public Information
Name Nevada City Chamber of Commerce
Email [email protected]
Website www.nevadacitychamber.com
Day of Event Contact Information
On-site Contact Name Lynn Skrukrud
On-site Contact Cell Number 530-263-7742
Day of Event ALTERNATE Contact Information
On-site Contact Name
On-site Contact Cell Number
Nevada City Chamber of Commerce
Nevada City Chamber of Commerce
CA
530-263-7742
530-265-2692
Stuart Baker
510-520-8207

Page 3 of 4 ends

Applicant acknowledges that the information provided in this Application is true and accurate to the best of Applicant’s knowledge and belief.

Signature of Applicant/Responsible Party Date
1/17/23
4 th of July Parade & Street Fair
Road Closures & No Parking
No Parking Starts 8:30am
(except on N. Pine – starts at 8:00am)
Streets Closed By 9:00am
Parade Floats Arrive 9:00-10:00am
Parade Starts 11:00am
No Parking Signs
• Meter Signs
o All meters on Broad
o All meters on Union
o All meters on North Pine
o 20-minute meter on Coyote (at Chamber office)
o 2 meters on Commercial and Pine (Probation spots)
• A-frame Signs
o All ADA & loading zones in metered area throughout the event o E. Broad from the Y to upper N. Pine (at least 10 on each side of the road) o On Broad from Mill to the Y (both sides)
o On Coyote from Main to Washington

EVENT NAME: "Hot" Summer Nights
EVENT INFORMATION. Please attach a detailed description of your event to this application (e.g. Overall summary, open to the public? How being publicized? Kid/family friendly? Rain or shine? Etc.)
Type of Event (Check all that apply)
___ Parade/Procession
___ Street Festival/Block Party
___ Run/Walk/Bicycle
___ Concert/Show/Public Dance
___ Fundraiser
___ Other:

Has this event been produced before? Yes No
Is this an annual event? Yes No
Will there be an admission or entry fee? Yes No
If yes, fee per adult: $____________ Fee per child: $___________ Event Date(s) Wednesdays, July 17, 24, & 31, 2024
Participants Volunteers
Expected number of:

Attendees 3500
Units and floats for parade:

CITY OF NEVADA CITY

SPECIAL EVENT APPLICATION / CONTRACT
15 6:00pm 9:30pm
3:30pm for no parking - set-up at 4pm
11:30pm
100
See attached map
7/17, 24 & 31
7/17, 24 & 31

Page 2 of 4 ends

APPLICANT INFORMATION
State
Apt/Unit/Suite
Zip Code 95959
Sponsoring Organization/Company
Name of Applicant/Responsible Party
Street Address 132 Main Street
City Nevada City
Email [email protected]
Daytime Phone 530-265-2692 Cell Phone
Does the sponsoring organization have experience producing similar events? Yes / No (Circle One)
Contact Phone
Event Contact for Public Information
Name Nevada City Chamber of Commerce
Email [email protected]
Website www.nevadacitychamber.com
Day of Event Contact Information
On-site Contact Name Lynn Skrukrud
On-site Contact Cell Number 530-263-7742
Day of Event ALTERNATE Contact Information
On-site Contact Name
On-site Contact Cell Number
Nevada City Chamber of Commerce
Nevada City Chamber of Commerce
CA
530-263-7742
530-265-2692
Stuart Baker
510-520-8207

Page 3 of 4 ends

Applicant acknowledges that the information provided in this Application is true and accurate to the best of Applicant’s knowledge and belief.

Signature of Applicant/Responsible Party Date
1/17/23
Hot Summer Nights
Road Closures & No Parking
No Parking Starts 3:30pm
Streets Closed By 3:45pm
Vendors Arrive 4:00pm
Event Starts 6:00pm
No Parking Signs
• Meter Signs
o On Broad from Union to Bennett
o On Pine from Spring to Commercial
o On Commercial from Union to Pine
o On Union from DA to Main
o On Main from Union to Church
• A-frame Signs
o At All ADA and Loading Zones throughout the event
• ADA A-Frame Signs
o On Union from Nourish Sushi to Main (on Griggs Building side)

We’re putting the “Hot” back into Hot Summer Nights! Nevada City’s Summer Nights Street Fair has always just been called Summer Nights – but everyone you ask will tell you it’s Hot Summer Nights.

We’ve decided to give the people what they want and officially change the name to Hot Summer Nights! Other than the name change, the event will look similar to year’s past. The annual celebration is an outdoor street festival featuring art, music, classic cars, food, and vendors. The event will be held the last three Wednesdays in July. During Summer Nights, the Historic District is closed to motorized trafficbut the town comes alive with a vibrant crowd to enjoy a fun summer evening. Summer Nights features four stages with live music and entertainment for all to enjoy! Summer Nights visitors can enjoy a restaurant meal, unwind with some live music or just relax with a stroll around our stores and craftsmen booths. It’s the must-attend event of the summer- a community party that shows off the best of Nevada City.

EVENT NAME: City-Wide Sidewalk Sale
EVENT INFORMATION. Please attach a detailed description of your event to this application (e.g. Overall summary, open to the public? How being publicized? Kid/family friendly? Rain or shine? Etc.)
Type of Event (Check all that apply)
___ Parade/Procession
___ Street Festival/Block Party
___ Run/Walk/Bicycle
___ Concert/Show/Public Dance
___ Fundraiser
___ Other: sidewalk sale
Yes No
Yes No
No
Fee per child: $___________
Participants Volunteers
Expected number of:

Attendees 500
Units and floats for parade:

CITY OF NEVADA CITY

SPECIAL EVENT APPLICATION / CONTRACT
2 10:00am 5:00pm
9/7/24 9:00am
9/7/24 6:00pm
Has this event been produced before?
Is this an annual event?
Will there be an admission or entry fee? Yes
If yes, fee per adult: $_______
Event Date(s) Saturday, September 7, 2024
Yes
75

Page 2 of 4 ends

APPLICANT INFORMATION
State
Apt/Unit/Suite
Zip Code 95959
Sponsoring Organization/Company
Name of Applicant/Responsible Party
Street Address 132 Main Street
City Nevada City
Email [email protected]
Daytime Phone 530-265-2692 Cell Phone
Does the sponsoring organization have experience producing similar events? Yes / No (Circle One)
Contact Phone
Event Contact for Public Information
Name Nevada City Chamber of Commerce
Email [email protected]
Website www.nevadacitychamber.com
Day of Event Contact Information
On-site Contact Name Lynn Skrukrud
On-site Contact Cell Number 530-263-7742
Day of Event ALTERNATE Contact Information
On-site Contact Name
On-site Contact Cell Number
Nevada City Chamber of Commerce
Nevada City Chamber of Commerce
CA
530-263-7742
530-265-2692
Stuart Baker
510-520-8207

Page 3 of 4 ends

Applicant acknowledges that the information provided in this Application is true and accurate to the best of Applicant’s knowledge and belief.

Signature of Applicant/Responsible Party Date
1/17/23
This city-wide celebration shines a spotlight on the town’s vibrant shopping districts in the Downtown and Seven Hills along with its burgeoning food, beer, and wine scene. For one day only, visitors can take advantage of shopping specials. Retail shops will have sidewalk sales in front of their stores.

This year, the event is going back to its roots as a more traditional sidewalk sale and is expanding to include Seven Hills in addition to the downtown area.

EVENT NAME: Constitution Day Concert
EVENT INFORMATION. Please attach a detailed description of your event to this application (e.g. Overall summary, open to the public? How being publicized? Kid/family friendly? Rain or shine? Etc.)
Type of Event (Check all that apply)
___ Parade/Procession
___ Street Festival/Block Party
___ Run/Walk/Bicycle
___ Concert/Show/Public Dance
___ Fundraiser
___ Other:

Yes No
Yes No
No
Fee per child: $___________
Participants Volunteers
Expected number of:

Attendees 150
Units and floats for parade:

CITY OF NEVADA CITY

SPECIAL EVENT APPLICATION / CONTRACT
1 4:30pm 6:30pm
9/14/24 2:30pm
9/14/24 7:30pm
Has this event been produced before?
Is this an annual event?
Will there be an admission or entry fee? Yes
If yes, fee per adult: $_______
Event Date(s) Saturday, September 14, 2024
Yes
50 N. Pine Broad Commercial
Commercial Three Forks Pine

Page 2 of 4 ends

APPLICANT INFORMATION
State
Apt/Unit/Suite
Zip Code 95959
Sponsoring Organization/Company
Name of Applicant/Responsible Party
Street Address 132 Main Street
City Nevada City
Email [email protected]
Daytime Phone 530-265-2692 Cell Phone
Does the sponsoring organization have experience producing similar events? Yes / No (Circle One)
Contact Phone
Event Contact for Public Information
Name Nevada City Chamber of Commerce
Email [email protected]
Website www.nevadacitychamber.com
Day of Event Contact Information
On-site Contact Name Lynn Skrukrud
On-site Contact Cell Number 530-263-7742
Day of Event ALTERNATE Contact Information
On-site Contact Name
On-site Contact Cell Number
Nevada City Chamber of Commerce
NC Chamber, the City of Nevada City, Masonic Lodge #13
CA
530-263-7742
530-265-2692
John Carlise
530-210-1410

Page 3 of 4 ends

Applicant acknowledges that the information provided in this Application is true and accurate to the best of Applicant’s knowledge and belief.

Signature of Applicant/Responsible Party Date
1/17/23
EVENT NAME: Constitution Day Weekend Living History Reenactment EVENT INFORMATION. Please attach a detailed description of your event to this application (e.g. Overall summary, open to the public? How being publicized? Kid/family friendly? Rain or shine? Etc.)
Type of Event (Check all that apply)
___ Parade/Procession
___ Street Festival/Block Party
___ Run/Walk/Bicycle
___ Concert/Show/Public Dance
___ Fundraiser
___ Other:

Yes No
Yes No
No
Fee per child: $___________
Participants Volunteers
Expected number of:

Attendees 300
Units and floats for parade:

CITY OF NEVADA CITY

SPECIAL EVENT APPLICATION / CONTRACT
1 10am 9/14 5pm & 9/15 12pm
9/13/24 8am
9/15/24 7:30pm
Has this event been produced before?
Is this an annual event?
Will there be an admission or entry fee? Yes
If yes, fee per adult: $_______
Event Date(s) September 14 & 15, 2024
Yes
50 Pioneer Park

Page 2 of 4 ends

APPLICANT INFORMATION
State
Apt/Unit/Suite
Zip Code 95959
Sponsoring Organization/Company
Name of Applicant/Responsible Party
Street Address 132 Main Street
City Nevada City
Email [email protected]
Daytime Phone 530-265-2692 Cell Phone
Does the sponsoring organization have experience producing similar events? Yes / No (Circle One)
Contact Phone
Event Contact for Public Information
Name Nevada City Chamber of Commerce
Email [email protected]
Website www.nevadacitychamber.com
Day of Event Contact Information
On-site Contact Name Lynn Skrukrud
On-site Contact Cell Number 530-263-7742
Day of Event ALTERNATE Contact Information
On-site Contact Name
On-site Contact Cell Number
Nevada City Chamber of Commerce
NC Chamber, the City of Nevada City, Masonic Lodge #13
CA
530-263-7742
530-265-2692
John Carlise
530-210-1410

Page 3 of 4 ends

Applicant acknowledges that the information provided in this Application is true and accurate to the best of Applicant’s knowledge and belief.

Signature of Applicant/Responsible Party Date
1/17/23
EVENT NAME: Constitution Day Parade & Street Fair
EVENT INFORMATION. Please attach a detailed description of your event to this application (e.g. Overall summary, open to the public? How being publicized? Kid/family friendly? Rain or shine? Etc.)
Type of Event (Check all that apply)
___ Parade/Procession
___ Street Festival/Block Party
___ Run/Walk/Bicycle
___ Concert/Show/Public Dance
___ Fundraiser
___ Other:

Has this event been produced before? Yes No
Is this an annual event? Yes No
Will there be an admission or entry fee? Yes No
If yes, fee per adult: $____________ Fee per child: $___________ Event Date(s) Sunday, September 15, 2024
Participants Volunteers
Expected number of:

Attendees 500
Units and floats for parade:

CITY OF NEVADA CITY

SPECIAL EVENT APPLICATION / CONTRACT
10 2:00pm 4:00pm
9/15/24 11:30am
9/15/24 4:30pm
150
60 Street Fair (N. Pine)
12:00pm-4:00pm
9:30am
5:30pm
See attached map
Golf Cart

Page 2 of 4 ends

APPLICANT INFORMATION
State
Apt/Unit/Suite
Zip Code 95959
Sponsoring Organization/Company
Name of Applicant/Responsible Party
Street Address 132 Main Street
City Nevada City
Email [email protected]
Daytime Phone 530-265-2692 Cell Phone
Does the sponsoring organization have experience producing similar events? Yes / No (Circle One)
Contact Phone
Event Contact for Public Information
Name Nevada City Chamber of Commerce
Email [email protected]
Website www.nevadacitychamber.com
Day of Event Contact Information
On-site Contact Name Lynn Skrukrud
On-site Contact Cell Number 530-263-7742
Day of Event ALTERNATE Contact Information
On-site Contact Name
On-site Contact Cell Number
Nevada City Chamber of Commerce
NC Chamber, City of Nevada City, & Masonic Lodge #13
CA
530-263-7742
530-265-2692
John Carlise
530-210-1410

Page 3 of 4 ends

Applicant acknowledges that the information provided in this Application is true and accurate to the best of Applicant’s knowledge and belief.

Signature of Applicant/Responsible Party Date
1/17/23
Constitution Day Parade & Street Fair
Road Closures & No Parking
No Parking Starts 11:30am
(except on N. Pine – starts at 9:30am)
Streets Closed By 12:00pm
Parade Floats Arrive 12:00-1:00pm
Parade Starts 2:00pm
(Signing at 1:30pm)
No Parking Signs
• Meter Signs
o All meters on Broad
o All meters on Union
o All meters on North Pine
o 20-minute meter on Coyote (at Chamber office)
o 2 meters on Commercial and Pine (Probation spots)
• A-frame Signs
o All ADA & loading zones in metered area throughout the event o E. Broad from the Y to upper N. Pine (at least 10 on each side of the road) o On Broad from Mill to the Y (both sides)
o On Coyote from Main to Washington

The 57
th annual Constitution Day Parade tops a weekend of historical festivities. The Nevada City Constitution Day Parade has been a local tradition since 1967 and is reported to be the oldest and largest Constitution Day observance in the Western United States.

The parade features numerous entries including marching bands, antique automobiles, equestrians, politicians, and the crowd favorite Famous Marching Presidents of Nevada City, a humorous, but reverent group that portrays each U.S. President and First Lady.

The day prior to the parade a free outdoor concert takes place on North Pine Street featuring the Nevada County Concert Band from 4:30-6:30pm. Throughout the weekend there will be a Revolutionary War Living History Reenactments at Pioneer Park.

EVENT NAME: Halloween Safe Trick-or-Treat
EVENT INFORMATION. Please attach a detailed description of your event to this application (e.g. Overall summary, open to the public? How being publicized? Kid/family friendly? Rain or shine? Etc.)
Type of Event (Check all that apply)
___ Parade/Procession
___ Street Festival/Block Party
___ Run/Walk/Bicycle
___ Concert/Show/Public Dance
___ Fundraiser
___ Other: trick-or-treating at businesses
Yes No
Yes No
No
Fee per child: $___________
Participants Volunteers
Expected number of:

Attendees 1000
Units and floats for parade:

CITY OF NEVADA CITY

SPECIAL EVENT APPLICATION / CONTRACT
2 3:00pm 6:00pm
10/31/24 2:00pm
10/31/24 7:00pm
Commercial
Has this event been produced before?
Is this an annual event?
Will there be an admission or entry fee?
Yes If yes, fee per adult: $_______
Event Date(s) Thursday, October 31, 2024
Yes
Three Forks Pine
75

Page 2 of 4 ends

APPLICANT INFORMATION
State
Apt/Unit/Suite
Zip Code 95959
Sponsoring Organization/Company
Name of Applicant/Responsible Party
Street Address 132 Main Street
City Nevada City
Email [email protected]
Daytime Phone 530-265-2692 Cell Phone
Does the sponsoring organization have experience producing similar events? Yes / No (Circle One)
Contact Phone
Event Contact for Public Information
Name Nevada City Chamber of Commerce
Email [email protected]
Website www.nevadacitychamber.com
Day of Event Contact Information
On-site Contact Name Lynn Skrukrud
On-site Contact Cell Number 530-263-7742
Day of Event ALTERNATE Contact Information
On-site Contact Name
On-site Contact Cell Number
Nevada City Chamber of Commerce
Nevada City Chamber of Commerce
CA
530-263-7742
530-265-2692
Stuart Baker
510-520-8207

Page 3 of 4 ends

Applicant acknowledges that the information provided in this Application is true and accurate to the best of Applicant’s knowledge and belief.

Signature of Applicant/Responsible Party Date
1/17/23
EVENT NAME: Victorian Christmas
EVENT INFORMATION. Please attach a detailed description of your event to this application (e.g. Overall summary, open to the public? How being publicized? Kid/family friendly? Rain or shine? Etc.)
Type of Event (Check all that apply)
___ Parade/Procession
___ Street Festival/Block Party
___ Run/Walk/Bicycle
___ Concert/Show/Public Dance
___ Fundraiser
___ Other:

Has this event been produced before? Yes No
Is this an annual event? Yes No
Will there be an admission or entry fee? Yes No
If yes, fee per adult: $____________ Fee per child: $___________ Event Date(s) Wednesdays, December 11 & 18 and Sundays, December 8, 15, & 22, 2024 Participants Volunteers
Expected number of:

Attendees 7500
Units and floats for parade:

CITY OF NEVADA CITY

SPECIAL EVENT APPLICATION / CONTRACT
20 Sun 1:30pm
Wed 5:00pm
6:00pm
9:00pm
11:00am for no parking - set-up at 11:30pm
2:30pm for no parking - set-up at 3:00pm
7:30pm
10:30pm
200
See attached map
Sundays
Wednesdays
Sundays
Wednesdays

Page 2 of 4 ends

APPLICANT INFORMATION
State
Apt/Unit/Suite
Zip Code 95959
Sponsoring Organization/Company
Name of Applicant/Responsible Party
Street Address 132 Main Street
City Nevada City
Email [email protected]
Daytime Phone 530-265-2692 Cell Phone
Does the sponsoring organization have experience producing similar events? Yes / No (Circle One)
Contact Phone
Event Contact for Public Information
Name Nevada City Chamber of Commerce
Email [email protected]
Website www.nevadacitychamber.com
Day of Event Contact Information
On-site Contact Name Lynn Skrukrud
On-site Contact Cell Number 530-263-7742
Day of Event ALTERNATE Contact Information
On-site Contact Name
On-site Contact Cell Number
Nevada City Chamber of Commerce
Nevada City Chamber of Commerce
CA
530-263-7742
530-265-2692
Stuart Baker
510-520-8207

Page 3 of 4 ends

Applicant acknowledges that the information provided in this Application is true and accurate to the best of Applicant’s knowledge and belief.

The aroma of roasted chestnuts fills the air, along with the cries of street vendors hawking their wares and lamp-lit streets filled with Christmas treasures…It’s the one & only Victorian Christmas. This renowned event features over 100 artisan vendors and dozens of musical performances.

Welcome the Holiday Season in Nevada City. It’s a magical setting of hilly streets with authentic gas lamps, wandering carolers dressed in Victorian attire and visitors sharing holiday cheer and good tidings.

This annual, family tradition takes place two Wednesday evenings and three Sunday afternoons in December. There are holiday activities for all ages including live entertainment, yuletide treats and libations, and Father Christmas!
EVENT NAME: Menorah Lighting
EVENT INFORMATION. Please attach a detailed description of your event to this application (e.g. Overall summary, open to the public? How being publicized? Kid/family friendly? Rain or shine? Etc.)
Type of Event (Check all that apply)
___ Parade/Procession
___ Street Festival/Block Party
___ Run/Walk/Bicycle
___ Concert/Show/Public Dance
___ Fundraiser
___ Other:

Has this event been produced before? Yes No
Is this an annual event? Yes No
Will there be an admission or entry fee? Yes No
If yes, fee per adult: $____________ Fee per child: $___________ Event Date(s) Thursday, December 26, 2024
Participants Volunteers
Expected number of:

Attendees 150
Units and floats for parade:

CITY OF NEVADA CITY

SPECIAL EVENT APPLICATION / CONTRACT
10 4:00pm 7:00pm
12/26/24 2:00pm
12/26/24 8:00pm
20 Union Chamber to DA corner DA driveway

Page 2 of 4 ends

APPLICANT INFORMATION
Sponsoring Organization/Company
Name of Applicant/Responsible Party
Street Address 1289 Sutton Way
City Grass Valley
Email [email protected]
Daytime Phone 530-404-0020 Cell Phone
Does the sponsoring organization have experience producing similar events? Yes / No (Circle One)
Contact Phone
Event Contact for Public Information
Name Chabad of Grass Valley
Email [email protected]
Website www.jewishgv.com
Day of Event Contact Information
On-site Contact Name Rabbi Nochum Yusewitz
On-site Contact Cell Number 530-404-0020
Day of Event ALTERNATE Contact Information
On-site Contact Name
On-site Contact Cell Number
Nevada City Chamber of Commerce
Chabad of Grass Valley
Apt/Unit/Suite
State CA Zip Code
95945
530-404-0020
Lynn Skrukrud
530-263-7742

Page 3 of 4 ends

Applicant acknowledges that the information provided in this Application is true and accurate to the best of Applicant’s knowledge and belief.

Signature of Applicant/Responsible Party Date
1/17/23

Page 4 of 4 ends

4 [PAGE LEFT BLANK INTENTIONALLY]
1 OVERVIEW
Thank you for choosing the City of Nevada City as the location for your event. Special events such as fairs, carnivals, rallies/races, festivals, public dances, shows, concerts are an important role in the life of a healthy and vibrant community. However, such events may have a negative effect on surrounding residents and businesses if they are not planned appropriately. The purpose of the special event permitting process is to ensure that there are adequate measures for security, traffic control, crowd control, parking and other health and safety impacts related to a special event. “Special Event” means, for the purposes of this requirement, any activity on public or private property that, due to the anticipated amount of attendees or the nature of the event, is not compatible with the generally intended use of the property for which it is proposed and is characterized by any of the following:

1. Requires city services to ensure compliance with state or local laws; for example, temporary licenses issued by the California Department of Alcoholic Beverage Control, or temporary structure permits;

2. Involves use of city owned or managed property such as public streets, sidewalks, alley, parking lots, plazas or other city owned or managed open spaces;

3. Involves closure, or partial closure, of any public right-of-way, or requires traffic control procedures necessitating the involvement of police or street maintenance personnel;

4. Impairs emergency vehicle access;

5. Requires extraordinary police services in order to protect public safety, health, and/or welfare;

6. Results in impacts to adjacent public or private property because of, for example, the use of live or amplified entertainment or the anticipated impacts on parking.

Exclusions. The following activities shall not be considered a "special event" within the meaning of this chapter and therefore they do not require a special event permit:

A. An event sponsored by the city.

B. An event held at a city facility pursuant to a facility rental agreement and it is reasonably foreseeable in the opinion of the chief of police that no extraordinary police services are required;
C. An event held in a private residence where no admission is charged, the event is not open or advertised to the public, and it is reasonably foreseeable in the opinion of the chief of police that no extraordinary police services are required;
D. An event held in a members-only facility at which the only participants are the members (and their invited nonpaying guests) and it is reasonably foreseeable in the opinion of the chief of police that no extraordinary police services are required;

CITY OF NEVADA CITY

SPECIAL EVENT GUIDELINES
2 E. Events sponsored by religious entities held in the religious entity's facility that only members by permission attend and it is reasonably foreseeable in the opinion of the chief of police that no extraordinary police services are required;
F. Events that are authorized by and consistent with existing use permits and licenses governing the establishment, unless that person, entity, or business holds an event that, in the opinion of the chief of police, will foreseeably result in impacts on public safety, health, welfare, and police resources; and
G. Any entertainment for which other special permits have been obtained, such as, but not limited to, parade permits, dance permits, use permits, and short-term encroachment permits and it is reasonably foreseeable that no extraordinary police services will be required.

The City requires the submittal of a Special Event Application as a pre-condition of considering whether to enter into an agreement to grant a permit for the event or to allow temporary use of all or any portion of a public street, sidewalk, alley, parking lot, plaza or other city owned or managed open space.

Application materials must be completed in full and submitted to the City at least 90 days prior to your event date, and no more than one year in advance of the event date. Applications are accepted on a first-come, first-served basis. A non-refundable application fee must be paid upon submission of your completed application. Use “NA” for “not applicable” to questions or sections that do not apply to your event. Incomplete applications will not be accepted and will delay processing which could affect the availability of your preferred event date or location. Please note the information you provide becomes public information.

City staff will review the Application/Contract. Notes from Police, Fire, Public Works and Parks & Recreation will be presented to City Council for consideration. City Council approves or disapproves your Application/Contract at a formal noticed public meeting. Applicants are strongly encouraged to attend the designated City Council meeting in order to discuss their proposed event and answer related questions. Please ensure you have City Council approval before marketing or advertising your event.

EVENT REQUIREMENTS
Alcohol. If alcohol is sold at your event, an Alcohol Permit from California Alcohol Beverage Control (ABC) is required. Please contact ABC at (916) 419-1319.

Amplified Sound. If the event will have amplified sound, applicant is required to have an event staff member responsible for monitoring sound levels to assure compliance with City noise standards when sound/music/noise may be audible beyond the event venue.

Business License. All vendors participating in an event held in Nevada City must obtain a current business license. For information about business license requirements, call City Hall at (530) 265-2496 x100.

Form of Payment. The City accepts payment in the form of cash, personal/business check, money order or cashier’s check. Please note there will be a $25 service charge for all returned checks.

Insurance. The applicant and/or the sponsoring organization is required to provide proof of insurance. A current or valid Certificate of General Liability Insurance in the amount of $1,000,000 and an 3 endorsement (CG2026 or equivalent) naming the City of Nevada City as additional insured will be required at least 30 days prior to the event.

Event Notification. An event can change the normal flow of residential and business activity potentially causing a negative impact on the community. As the event organizer, you are responsible for notifying those residents and businesses that are adjacent to the planned closure prior to submission of your Application. Applicants must meet the Event Notification requirements unless the event is sponsored by the Nevada City Chamber of Commerce or has been approved and held annually in the same manner for three or more years. The preferred method of notification is the Requested Special Event Notification Form (Addendum A). Unless otherwise exempt, your application materials must include a signed Notification Certification (Addendum B) confirming adjacent residents and businesses were notified of the planned event.

Parking. Applicants will be required to work with the Nevada City Police Department to facilitate ingress/egress requirements for event participants.

Restrooms. Public restrooms are limited to two for downtown events, one at Robinson Plaza and one in the Commercial Street parking lot. If your event is planned for more than 50 people or in an area away from either public restroom, you may be required to provide restroom accommodations and hand washing facilities for event attendees in the quantity prescribed by the City.

Waste Management/Recycling. You are responsible for properly disposing of all waste and garbage throughout the term of your event, and immediately upon conclusion of the event the area must be returned to a clean condition. Therefore, the City may require the applicant to provide trash and recycling containers if the event involves food or drink vendors. Should cleanup be inadequate or damage to City property occurs, you will be billed at full recovery rates, plus overhead for cleanup and repair.

Runs/Walks/Bicycle. If you put chalk, stickers or other directional markings on streets, sidewalks or trails, these markings must all be removed at the end of your event.

CHECKLIST
Before you submit your application to the City of Nevada City, please make sure you have completed the following steps:
___ Sign AND date your Application/Contract.
___ Attach a detailed event description and additional information as needed ___ Secure required insurance for the event.
___ Include a Notification Certification (Addendum B) confirming businesses and residents have been notified of the planned event.
___ Calculate and include the applicable fee.

Submit your completed application to:

City of Nevada City, Attn. Special Event Applications, 317 Broad Street, Nevada City, CA 95959 4 Addendum A – Requested Street Closure/Special Event Notification Form PLEASE NOTE. You have received this notification because your property/business is located adjacent to a requested temporary street, sidewalk or alley closure that is subject to City Council approval at a future City Council meeting. Please monitor future City Council agendas for consideration of the following request.

STREET CLOSURE/SPECIAL EVENT INFORMATION
Type of Event (Check all that apply)
___ Parade/Procession ___ Concert/Show/Public Dance
___ Run/Walk/Bicycle ___ Other: _________________________________ ___ Street Festival/Block Party
___ Fundraiser
Event Name/Description
Event Date(s) Expected Attendance
Event Hours Start End
Set-up Date Time
Break Down Date Time
Names of street(s), sidewalk(s), alley(s) proposed to be closed:
between &
between &
between &
between &
between &
Sponsoring Organization
Event Contact Phone Number
Event Website
5 Addendum B – Notification Certification

EVENT INFORMATION
Sponsoring Organization
Event Name
Event Date(s)
Event Location
Signature of Sponsor or Authorized Representative
I acknowledge I am responsible for providing notice of my requested event to all adjacent residents and businesses and certify that the entities listed below have been notified of the requested event.

Name (printed)
Signature
Name/Business Address Method of Notification
Email
Hand Delivered
Mail
Email
Hand Delivered
Mail
Email
Hand Delivered
Mail
Email
Hand Delivered
Mail
Email
Hand Delivered
Mail
Email
Hand Delivered
Mail
Email
Hand Delivered
Mail
[Attach additional pages as needed]
EVENT NAME: Mardi Gras Parade, Concert, & Street Fair
EVENT INFORMATION. Please attach a detailed description of your event to this application (e.g. Overall summary, open to the public? How being publicized? Kid/family friendly? Rain or shine? Etc.)
Type of Event (Check all that apply)
___ Parade/Procession
___ Street Festival/Block Party
___ Run/Walk/Bicycle
___ Concert/Show/Public Dance
___ Fundraiser
___ Other:

Has this event been produced before? Yes No
Is this an annual event? Yes No
Will there be an admission or entry fee? Yes No
If yes, fee per adult: $____________ Fee per child: $___________ Event Date(s) Saturday, March 1, 2024
Participants Volunteers
Expected number of:

Attendees 2500
Units and floats for parade:

CITY OF NEVADA CITY

SPECIAL EVENT APPLICATION / CONTRACT
10 2:00pm 4:00pm
3/1/25 11:30am
3/1/25 5:00pm
200
60 Street Fair (N. Pine)
12:00pm-4:00pm
10:00am
5:30pm
See attached map
& Golf Cart

Page 2 of 4 ends

APPLICANT INFORMATION
State
Apt/Unit/Suite
Zip Code 95959
Sponsoring Organization/Company
Name of Applicant/Responsible Party
Street Address 132 Main Street
City Nevada City
Email [email protected]
Daytime Phone 530-265-2692 Cell Phone
Does the sponsoring organization have experience producing similar events? Yes / No (Circle One)
Contact Phone
Event Contact for Public Information
Name Nevada City Chamber of Commerce
Email [email protected]
Website www.nevadacitychamber.com
Day of Event Contact Information
On-site Contact Name Lynn Skrukrud
On-site Contact Cell Number 530-263-7742
Day of Event ALTERNATE Contact Information
On-site Contact Name
On-site Contact Cell Number
Nevada City Chamber of Commerce
Nevada City Chamber of Commerce
CA
530-263-7742
530-265-2692
Stuart Baker
510-520-8207

Page 3 of 4 ends

Applicant acknowledges that the information provided in this Application is true and accurate to the best of Applicant’s knowledge and belief.

Signature of Applicant/Responsible Party Date
1/17/23

Mardi Gras Parade & Street Fair
Road Closures & No Parking
No Parking Starts 11:30am
(except on N. Pine – starts at 9:30am)
Streets Closed By 12:00pm
Parade Floats Arrive 12:00-1:00pm
Parade Starts 2:00pm
(Signing at 1:30pm)
No Parking Signs
• Meter Signs
o All meters on Broad
o All meters on Union
o All meters on North Pine
o 20-minute meter on Coyote (at Chamber office)
o 2 meters on Commercial and Pine (Probation spots)
• A-frame Signs
o All ADA & loading zones in metered area throughout the event o E. Broad from the Y to upper N. Pine (at least 10 on each side of the road) o On Broad from Mill to the Y (both sides)
o On Coyote from Main to Washington
Nevada City’s annual Mardi Gras Celebration features a festive parade and street fair throughout historic downtown Nevada City, offering spirited fun for all ages. Nevada City has been known to throw a party and its version of Fat Tuesday is no exception! People come just for this colorful annual event that lights up the streets with bright costumes, beads, and a sense of playfulness.

Come early for lunch and shopping. The Street Fair on N. Pine & Commercial Streets open from 12pm4pm, you can find accessories for your perfect costume, shop hand-made gifts or pick up some extra beads for friends. Everyone is encouraged to wear festive Mardi Gras attire. There will be live music from the Kiddknox balcony before and after the parade.

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: January 24, 2024 Agenda Item No. 08
Subject: Consideration of a Mid-Year Review of City Council Committee Assignments for Fiscal Year 2023-2024.

From: Sean Grayson, City Manager
Date: January 19, 2024
Reviewed & Approved:

City Manager:

City Attorney:

Recommended Action: Discuss and provide direction on continued committee assignments.

ISSUE STATEMENT AND DISCUSSION:

The City of Nevada City reorganizes the City Council on an annual basis with the rotation of the Mayor and Vice Mayor as defined by the City Council Standards and Procedures of the City of Nevada City. Upon the reorganization of the Council, the Mayor makes recommendations for the appointment of City Council Members to various internal and external committees and regional bodies for the fiscal year, in this case July 1, 2023, through June 30, 2024. On July 13, 2023, the City Council adopted Resolution 2023-39 ratifying the Mayor’s appointments as noted below:

External Committees and Regional Bodies Primary
2nd
Primary Alternate
Local Agency Formation Committee (LAFCo) Petersen Ceci
Solid/Hazardous Waste Kline Ceci
Nevada County Transportation Commission (NCTC) Fernández Ceci Nevada County Connects Transit Services Committee Fernández Ceci Nevada County Economic Resource Council (NCERC) Kline Fleming Nevada County Arts Council & Cultural District Fernández Kline League of California Cities (voting members) Fernández, Petersen, Fleming Regional Housing Fernández Fleming
Chamber of Commerce Ceci Kline
Social Justice & Racial Equity (County Jedi Group) Fleming Petersen Nevada City Rancheria Nisenan Tribal Liaison Ceci
Pioneer Community Energy JPA Petersen Ceci
Nevada City / Nevada County Courthouse Taskforce Fernández Internal Committees Assigned Assigned
Fire Safety Advisory Ceci Petersen
Policing Petersen Kline
Housing Fleming Fernández
Water Petersen Ceci
Business and Industry Ceci Kline
Vibrancy Fernández Kline
Infrastructure Petersen Ceci
Parks and Recreation Fleming Kline
The City Council Standards and Procedures of the City of Nevada City provides that, “Council Members shall make a good faith effort to attend all regional meetings that require a quorum of the appointed members to convene a meeting. Attendance should not be less than 75% of all scheduled meetings. If a Council Member is unable to attend, he/she should notify his/her alternate as far in advance of the meeting as possible so as to allow the alternate to attend.” In addition, with the adoption of Resolution 2023-39 the City Council directed that a “Check-In” review on the City Council appointment to internal and external committees be conducted in January of 2024. This action seeks to conduct that review.

FINANCIAL AND/OR POLICY IMPLICATIONS:

Not applicable.

STRATEGIC PLAN ALIGNMENT:

This action is consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

Not applicable.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

None.

From: Rebecca Vandegrift
To: Public Comment
Subject: Asking for a ceasefire
Date: Monday, January 22, 2024 4:12:56 PM
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Thank you for your time and your service to our community. My name is Rebecca Vandegrift and I have lived in Grass Valley for 30 years. I have loved my community since I moved here. I have always found it to be an inclusive and friendly environment for the most part. I have always loved the diversity of faiths and ethnicity and genders. I like to believe that I will always stand up for all my community members if they were ever accosted or threatened.

Today we are witnessing a horrific atrocity. An ethnic cleansing on such a horrendous scale. The Palestinians are live steaming their own Genocide and they are asking the world to stand with them if nothing else. Let’s stand on the right side of history. Let’s be that loving inclusive protective society that I know we are. Ceasefire now. I vote in every election.

Sent from my iPhone
From: Eva Zlimen
To: Public Comment
Subject: Ceasefire now resolution
Date: Sunday, January 21, 2024 4:42:09 PM
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As a resident of this city district, I strongly urge you to place the ceasefire resolution put forward by the Nevada County Coalition for Palestinian Rights directly on the next council meeting agenda. I implore you to stand up and lean into doing what is ethical and just - rather than what is convenient or politically safe. Support this resolution - it is time for our city to stand on the right side of history.

Thank you.

Eva Zlimen
From: Lisa Nowlain
To: Public Comment
Subject: Ceasefire resolution
Date: Monday, January 22, 2024 12:28:57 PM
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Hello,
I am a Nevada County resident in unincorporated Nevada City. I have lived and worked here for 9 years, and am currently raising a family here.

I am writing to encourage the city council to put a ceasefire resolution on the agenda; a resolution calling for an immediate and permanent ceasefire in Gaza and affirm support for Congress Resolution HR 786. Every voice matters and we must put a stop to the genocide unfolding before our eyes. I have two small children and the death rates of children in particular in Gaza are deeply disturbing. Especially as a county founded on the gold rush and its accompanying genocide and violent land grab, we have a duty to speak up when it's happening elsewhere. When we aren't being represented by the Executive Branch, and tax dollars are being spent on this atrocity, it's so important for even small voices to be raised. A ceasefire is just that - a low bar in many ways - immediate stop to the violence.

From there we can work towards a return of hostages, and permanent peace in the region. The resolution also condemns Islamophobia, antisemitism, and all acts of hate.

Thank you,
Lisa Nowlain
Sent from a machine with tiny keys
From: Zachary Darrow
To: Public Comment
Subject: Ceasefire Resolution
Date: Sunday, January 21, 2024 3:08:19 PM
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As a city district resident, I call on the city council to put the Ceasefire Resolution on the agenda for the next meeting! Listening to the voices and will of residents is your duty as representative leadership! THE TIME TO ACT IS NOW! NO MORE GENOCIDE! Zachary Darrow
220 1/2 prospect st
Nevada City, CA
From: Ian Wolfe
To: Public Comment
Subject: Ceasefire
Date: Sunday, January 21, 2024 11:52:26 AM
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Do not click links or open attachments unless you recognize the sender and know the content is safe. If you have more questions search for Cybersecurity Awareness on the County InfoNet. “In the End, we will remember not the words of our enemies, but the silence of our friends.’ -Martin Luther King, Jr.

Dear City Council Members,
The ongoing conflict in Palestine has resulted in immeasurable suffering for both Israelis and Palestinians. A ceasefire is imperative to halt the cycle of violence, fostering an environment conducive to diplomatic dialogue.

Continued hostilities not only claim innocent lives but also perpetuate a cycle of resentment, hindering any prospects for long-term peace.

A ceasefire offers a critical opportunity to reevaluate the root causes of the conflict and engage in constructive negotiations. It provides a chance for the international community to mediate and facilitate discussions that address the legitimate concerns and aspirations of both parties. Without a pause in hostilities, the prospect of finding common ground becomes increasingly elusive, perpetuating a destructive cycle that exacerbates tensions.

A ceasefire demonstrates a commitment to the well-being of civilians caught in the crossfire. Humanitarian efforts are severely hampered by ongoing violence, making it challenging to provide essential aid to those in need. A cessation of hostilities would allow for the delivery of humanitarian assistance, alleviating the suffering of innocent people and creating a foundation for rebuilding trust. Ultimately, a ceasefire is not just a temporary respite; it is a crucial step towards laying the groundwork for a sustainable and lasting peace in the region.

I am writing to you as a concerned citizen residing in District 1, who believes in the power of our local community to advocate for positive change on the global stage. The ongoing conflict in Palestine has deeply affected me, and I urge our city council to consider passing a resolution calling for a ceasefire. While we may be a small town, our collective voice can contribute to the growing international call for peace.

First and foremost, endorsing a resolution for a ceasefire aligns with our town's core values of safety and justice. By taking a stand for peace, we send a powerful message that transcends geographical boundaries. Our community has always valued harmony and understanding, and supporting a ceasefire aligns with these principles.

Moreover, our town's resolution can serve as an example for other communities to follow suit. Small towns across the world are realizing the impact they can have on global issues, and by formally expressing our commitment to peace, we encourage others to do the same. Every voice counts, and the ripple effect of our resolution can contribute to a groundswell of support for diplomatic solutions and dialogue. Let us be a beacon of hope and a testament to the positive influence small communities can wield in fostering change on a broader scale.

I compel you to implement a Ceasefire Resolution. When we look back on this time, where will your resolve have rested?
Peace on Earth
-Ian Wolfe
From: Kiana Kraft
To: Public Comment
Subject: City Council Meeting Agenda 1/24/24
Date: Monday, January 22, 2024 1:15:43 PM
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Dear Nevada City Council Members,
I trust this message finds you all in good health. As a dedicated resident of the Nevada City district for over two decades, I am writing with a heartfelt plea to consider placing the Ceasefire Resolution on the upcoming city council agenda.

This resolution is not just a local initiative; it is a call for unity with other cities that have taken a stand against the use of our tax dollars to fund destruction in Gaza. Despite personal beliefs, I believe that by joining this collective movement, we can amplify our demands and send a powerful message to Congress.

I understand that recent discussions may have been challenging, and I want to acknowledge the pressure you all might be feeling. However, I urge you to recognize the substantial community support behind this resolution. As representative leadership, your duty is to listen to the voices and will of the residents. Our town may seem insignificant on a larger geopolitical scale, but together, I believe we can make a meaningful impact.

I empathize with the potential personal feelings of being attacked or put on the spot during council meetings. It is important to understand that the passion expressed by residents reflects their desperation to convey their concerns urgently. The goal is not to criticize, but to highlight the urgency of putting the Ceasefire Resolution on the agenda for an open and constructive community discussion.

I genuinely believe that if we unite locally, we can make a difference. By taking this step, we choose not to stand idly by, and we empower our community to engage in a dialogue that matters deeply to us all.

Thank you for considering this appeal. I look forward to the possibility of seeing the Ceasefire Resolution on the agenda and fostering a meaningful conversation within our community.

Sincerely,
Kiana Kraft
Nevada City District Resident
From: Jim Fair
To: [email protected]; Public Comment
Subject: Israel-Palestine ceasefire resolution, please! Date: Monday, January 22, 2024 2:42:19 PM
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The sustained, crushing violence now being perpetrated by the IDF (with US support) on the Palestinian residents of Israel and Gaza cannot possibly be justified by anyone capable of genuine compassion. I respectfully ask that the City Councils of Nevada City and Grass Valley place resolutions in support of immediate ceasefire on the agenda as soon as possible.

The problems in Israel-Palestine can be solved with hard work and leadership, but the policy of killing must stop first.

Thank you.

Jim Fair
Nevada City, CA
From: Shelley Kraft
To: Public Comment
Subject: MEETING AGENDA Jan 25
Date: Monday, January 22, 2024 1:06:29 PM
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Dear City Council,
I am writing to you again as a concerned Nevada City resident. A growing number of citizens, myself included, are uniting to ask you to put the ceasefire resolution on this week’s city council agenda, January 25th. We would like the opportunity to discuss our concerns, and how they effect us locally as well as globally. I know there are many viewpoints to discuss, but I am hopeful we can find some common ground and join with other cities in speaking up for this humanitarian crisis.

Thank you in advance for your time and dedication to this community, and the issues that we care about.

Thank you,
From: Public Comment
To: Gabrielle Christakes
Subject: FW: Ceasefire now
Date: Tuesday, January 23, 2024 4:27:38 PM
Gabrielle Christakes, CPMC
City Of Nevada City
Administrative Services Manager / Deputy City Clerk
[email protected]
office: (530) 265-2496 ext. 133
fax: (530) 265-0187
Visit City of Nevada City for the most current community information. -----Original Message-----
From: Luba Fahoum <[email protected]>
Sent: Tuesday, January 23, 2024 2:35 PM
To: Public Comment <[email protected]>
Subject: Ceasefire now
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Stop killing Palestinian stop killing children Stop war now Sent from my iPhone

Nevada City City CouncilJanuary 24, 2024

Nevada City City Council
January 24, 2024