Nevada City City Council
June 26, 2024

City of Nevada City
City Council

REGULAR MEETING
City Hall – Beryl P. Robinson, Jr. Conference Room
317 Broad Street, Nevada City, CA 95959
WEDNESDAY June 26, 2024 6:30 PM

MISSION STATEMENT
The City of Nevada City is dedicated to preserving and enhancing its small-town character and historical architecture while providing quality public services for our current and future residents, businesses, and visitors.

Daniela Fernández, Mayor
Gary Petersen, Vice Mayor Doug Fleming, Council Member
Adam Kline, Council Member Lou Ceci, Council Member
NOTICE TO THE PUBLIC:

The public is encouraged to participate in or observe this meeting by:

1. Attending this meeting in person at the City of Nevada City Council Chambers located at 317 Broad Street Nevada City, California.

2. Observing this meeting live from the City of Nevada City YouTube channel at:
https://www.youtube.com/channel/UCXSQwrXtey12YIl3IbyGMYQ

3. Observe this meeting live from the local government cable channel 17 or 18.

Public comments may be made: (note the option of public comment via Zoom is no longer available)

1. In person: Live at the meeting. Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration. Comments for all agenda items are limited to a speaking time of three minutes (unless the time limit is shortened for all by direction of the Mayor or Presiding member).

2. In writing: Email your comments to [email protected] or provide your comments in writing to the Deputy City Clerk at City Hall. Comments will be accepted until 3:00pm on the day of the meeting date. Comments will not be read during the City Council meeting but will be forwarded to all Council Members and made available for public review prior to the City Council Meeting. Written comments provided after the 3:00pm deadline but prior to the start of the meeting will be provided to the Council members by the following business day and will be uploaded to the agenda packet online. When sending an email, it is extremely helpful to include the following: Full Name; Address (specific or general, i.e.: resident in unincorporated Nevada City); the item number that you are commenting on.

Any writing that is a public record that, relates to an agenda item for open session, which is distributed to a majority of the Council members, less than 72 hours prior to the meeting will be available for public inspection at City Hall, 317 Broad Street, Nevada City, California during normal business hours. Government Code § 54957.5(b)(1). Copies will also be provided at the appropriate meeting.

In compliance with the Americans with Disabilities Act of 1990, if you need special assistance to participate in this meeting, please contact the Deputy City Clerk at 530-265-2496 Extension 133. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].

MEETING PROCEDURES:

All items on agenda will be open for public comments before final action is taken. Speakers must restrict comments to the item as it appears on the agenda and stay within a three-minute time limit (or lesser time if the Mayor determines it necessary due to the number of persons who may wish to speak on an item). The Mayor similarly has the discretion of limiting the total discussion time for an item as may be necessary.

Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council. These Standards and Procedures shall apply to all City Council Meetings, members of the public:
(a) Shall limit comment time to that listed on the agenda; (b) May criticize City policies, procedures, programs and/or services or the acts or omissions of Council Members in carrying out their responsibilities as public officials, but shall refrain from disruptive behavior;
(c) Shall speak only from the podium when recognized by the Mayor, and shall address comments to the Mayor and not to staff or members of the audience;
(d) Shall not approach individual Council Members while a meeting is in progress; (e) May provide written materials (10 copies recommended) to the Council during a meeting by giving the materials directly to the City Clerk.

The Mayor or presiding member of the Council has the authority to remove, or designate a person to remove, an individual for disrupting the Council meeting. Disruptive behavior is any action that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting. Before taking this action, the Mayor/presiding member shall warn the individual that their behavior is disruptive and that failure to cease this behavior may result in their removal. If the behavior does not promptly cease, the individual may be removed.

No warning is required to precede removal if an individual engages in behavior that is a true threat of force. A true threat of force has sufficient indicia of intent and seriousness so that a reasonable observer would perceive it to be an actual threat to use force by the person who makes the threat.

CALL TO ORDER
NISENAN TRIBE RECOGNITION: This City Council Meeting Convenes on the Ancestral Territories of the Nevada City Rancheria Nisenan Tribe

PLEDGE OF ALLEGIANCE
ROLL CALL _____ Mayor Fernández
_____ Vice-Mayor Petersen
_____ Councilmember Fleming
_____ Councilmember Kline
_____ Councilmember Ceci

ADOPTION OF THE AGENDA
ANNOUNCEMENT OF ACTION FROM CLOSED SESSION (if needed)

PRESENTATIONS
Proclamation: Park and Recreation Month July 2024
Presentation: Nevada County Economic Development Action Plan Presentation: Service Recognition for City Clerk Niel Locke Presentation: Service Recognition for Mayor Daniela Fernández PUBLIC COMMENT: Government Code Section 54954.3 provides that any member of the public may address the City Council on any matter NOT ON THE AGENDA that is within the subject matter jurisdiction of the city.

The Brown Act, with limited exceptions, does not allow the Council or staff to discuss issues brought forth under Public Comment. The Council cannot take action on non-agenda items. Concerns may be referred to staff or placed on a future agenda. Please note that comments from the public will also be taken on each agenda item at the time it is heard. Speakers must adhere to the meeting procedures identified above.

CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine in nature and will be approved by one motion. There will be no separate discussion of these items. Councilmembers or the City Manager may remove items from the Consent Agenda for separate discussion and action by City Council. Unless the City Council removes an item from the Consent Calendar for separate discussion, public comments are invited as to the consent calendar as a whole and limited to three minutes per person (or lesser time if the Mayor determines it necessary due to the number of persons who may wish to speak on the Consent Calendar). Any item removed for separate discussion and action will be taken up following the motion to approve the Consent Agenda.

1. Action Minutes June 12, 2024, Regular Meeting
Recommended Action: Review and approve the minutes

2. Fire Activity Report – May 2024
Recommended Action: Receive and file the report

3. Office of Emergency Services Report / Wildfire Prevention and Mitigation Activities Report – May 2024
Recommended Action: Receive and file the report

4. Consideration of Public Notice of Vacancy on the Fire Safety Advisory Committee and Directing the Solicitation of Applicants for the Vacancy
Recommended Action: Receive and file the notice

5. Consideration of a Memorandum of Understanding (MOU) for Information Technology Services Between the City of Nevada City and County of Nevada
Recommended Action: Approve the MOU and authorize the City Manager to sign any related documents CONSENT ITEMS FORWARD (if needed): Items pulled from the Consent Agenda will be discussed individually with action taken by separate motion.

BUSINESS

6. Consideration of Resolution 2024-27: A Resolution of the City Council of the City of Nevada City Making a Determination of Public Convenience and Necessity for an Alcoholic Beverage License Application for Unit J Social Club, 124 Argall Way; and Authorize the Police Chief to Complete, Authorize, and Submit all Related Documents Including License Conditions on Behalf of the City Recommended Action: Adopt the resolution

7. Consideration of a Business Development and Sustainability Fee Waiver Program as Approved in the Fiscal Year 2024/2025 Budget
Recommended Action: Approve the fee waiver and authorize the City Manager to implement the program

8. Consideration of a Six-Month Update Report on Grant Funded Surveillance Cameras Recommended Action: Receive and file the report and provide any direction on the topic

9. Consideration of the Special Event Street Closure Request for Three (3) Friar Tuck’s Block Parties Recommended Action: Review, approve, and authorize the special event street closure requests per the submitted application

CITY MANAGER, COUNCILMEMBER REPORTS AND FUTURE AGENDA ITEMS ADJOURNMENT: The meeting will adjourn at 9:30 P.M. unless a decision is made by motion of a Councilmember to extend the time.

Certification of Posting of Agenda
I, Sean Grayson, City Manager for the City of Nevada City, declare that the foregoing agenda for the June 26, 2024, Regular Meeting of the Nevada City City Council was posted June 21, 2024, at the entrance of City Hall.

The agenda, along with staff reports, is also posted on the City’s website. Signed June 21, 2024, at Nevada City, California
____________________________________________________
Sean Grayson, City Manager

PROCLAMATION
Park and Recreation Month 2024
WHEREAS, Nevada City Parks and Recreation is an integral part of our community and parks & recreation is integral in communities throughout this country; and WHEREAS, Nevada City Parks and Recreation promotes health and wellness, by providing spaces at Pioneer Park for sports, exercise & play; improving the physical and mental health of people who live in and visit our City; and
WHEREAS, Nevada City Parks and Recreation promotes time spent in nature, by providing trails at Hirschman’s Pond, Sugarloaf Mountain, Deer Creek Environs and our downtown areas. These trails and open space positively impact mental health by increasing cognitive performance and well-being, and alleviating illnesses such as depression, attention deficit disorders, and Alzheimer’s; and WHEREAS, Nevada City Parks and Recreation encourages physical activities by providing facilities and programs for sports, hiking, swimming, and many other activities designed to promote active lifestyles; and
WHEREAS, parks and recreation provided by the City, businesses and non-profits, increase a community’s economic prosperity through increased property values, expansion of the local tax base, increased tourism, the attraction and retention of businesses, and crime reduction; and WHEREAS, in 1985 the U.S. House of Representatives designated July as Parks and Recreation Month; and WHEREAS, the National Recreation and Park Association (NRPA) promotes each July as Park and Recreation Month with the theme for 2024 being “Where You Belong”; and WHEREAS, the City of Nevada City recognizes the benefits derived from parks and recreation resources.

NOW, THEREFORE, be it resolved that the City Council of the City of Nevada City does hereby recognized July 2024 as Park and Recreation Month in Nevada City and encourage those who live, work, play, and thrive in and around Nevada City to enjoy one of the many park, trail, pool, and recreation programming opportunities provided by the City.

Dated this 26th day of June 2024
______________________________________
Daniela Fernández, Mayor

Nevada County
Economic Development
Action Plan
Kimberly Parker, County Economic Development Office
Bill Mueller, ICS Consulting
City of Nevada City
June 26, 2024
Economic Development Action Plan
 Unanimously approved by Board March 26, 2024
 Plan represents “Step No. 3” in the progression of the County’s economic development vision and strategy
begun a few years ago.
 Because the ED office is new, this two-year Action
Plan is intended to provide interim guidance.
 Emphasized rapid development (7 months),
deployment, and learning as we go. Formulated as a
“Playbook.”
Value of the Playbook approach:
3  Action Plan is designed as a playbook – a set of business or job-building activities or “plays” that can be activated based on best timing, available talent and resources, and support from a “coalition of the willing.”
 The playbook approach empowers all individuals, groups, and communities to choose to enact the specific activities in the Action Plan that match their priorities.
 While local groups can advance their part of the plan, each action item is linked to larger strategies that, when combined, create a force-multiplier effect.
 A playbook enables adaption and flexibility in rapidly changing times.

Leverages the talents
and capacity of the
entire community. No
one is a bystander.

Creates flexibility and
adaptability
Alignment focus of the Action Plan
 Imperative: Increase alignment around existing
efforts
 Two types of work products, closely linked:
1) Deliver a set of realistic and actionable strategies and tactics that will guide the actions and
investments of the County; and
2) Increase alignment in the actions between the
County and its various economic development
partners to improve economic efficiency and
impact.
4 Key-informant
driven
5 6
2024-26 Focus Areas:
7 1. Align around a “grow-from-within” mindset to build a strong foundation.

2. Concentrate business startup, retention, recruitment, and expansion activities in five key sectors (IT and advanced manufacturing, healthcare and social services, recreation and sustainable tourism, food and agriculture, and construction)

3. Increase County economic development support and
investment.

4. Boost the visibility of the County and its assets.

5. Add additional tools and information to support local business growth.

Prioritize building a strong, unified foundation.

Putting the Action Plan to Work
8  Objectives and strategies scaled to the two-year activation window.  Close to 70% of the strategies can be implemented in the short-term once additional permissions are obtained and funding is found.  An annual work plan defines the priorities for that year.  Key performance indicators (KPIs) would be attached to priority actions once agreement reached with partners.
 Regular progress monitoring and reporting to the BOS and stakeholders.  Regular check-ins with Economic Partners an early next step.  Community “road show” to build broad awareness and enlist participants Coordinated Actions for Municipalities
 Collaborate with the County to engage with local employers licensed in their jurisdiction for improved communication flow, speed assistance, and signal “early warning” system.
 Team on a business retention and expansion (BRE) campaign to support local employers for growth and remove “pain points.”  Actively support local startup and business support groups.  Continue to invest in broadband deployment and improving other business infrastructure.
 Focus on permitting and rapid approval of workforce housing.

Thank You!
Visit the Economic Development Office webpage:
www.nevadacounty.ca.gov
 Read the Action Plan
 Sign up for Economic Development Newsletter
 Find other resources: permits, business support
services, and grant opportunities
1 CITY OF NEVADA CITY

ACTION MINUTES
REGULAR CITY COUNCIL MEETING OF JUNE 12, 2024
NOTE: This meeting is available to view on the City’s website www.nevadacityca.gov – Go to Quick Links and Click on Agendas & Minutes and find the Archived Videos in the middle of the screen. Select the meeting date and Click on Video to watch the meeting. For website assistance, please contact Gabrielle Christakes, Deputy City Clerk at (530) 265-2496, ext 133. - City Council Meetings are available on DVD. To order, contact City Hall - cost is $15.00 per DVD. - Closed Session Meetings are not recorded.

CLOSED SESSION – 5:30 PM - Call to Order
CLOSED SESSION PUBLIC COMMENT (Per Government Code Section 54954.3) Please refer to the meeting video on the City’s website at www.nevadacityca.gov.

REGULAR MEETING –6:30 PM - Call to Order

NISENAN TRIBE RECOGNITION
PLEDGE OF ALLEGIANCE:

Roll Call: Present: Mayor Fernàndez, Vice-Mayor Petersen, Councilmembers Fleming, Ceci, Kline REPORT ON CLOSED SESSION: The City Manager reported that, “the City Council conducted a closed session on the one item listed on the agenda and direction was provided to staff, and that concludes the report.”
ADOPTION OF THE AGENDA:

Action: Motion by Kline seconded by Fleming to adopt the Agenda for the June 12, 2024 meeting (Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci

PRESENTATIONS
Proclamation: Ribbon Cutting Wildfire Root & Stem Integrative Chinese Medicine Presentation: Wildfire Preparedness Events June 2024
PUBLIC COMMENT (Per Government Code Section 54954.3)
Please refer to the meeting video on the City’s website at www.nevadacityca.gov.

CONSENT ITEMS:

1. Action Minutes May 22, 2024, Regular Meeting
Recommended Action: Review and approve the minutes
2 2. Accounts Payable Activity Report – May 2024
Recommended Action: Receive and file the report

3. Police and Code Enforcement Report May 2024
Recommended Action: Receive and file the report

4. Building Activity Report May 2024
Recommended Action: Receive and file the report

5. Consideration of Adoption of Resolution No. 2024-26: A Resolution of the City Council of the City of Nevada City Acknowledging Receipt of the Nevada City Fire Department Mandated Fire and Life Safety Inspections Performed Within the City of Nevada City in Fiscal Year 2024-2025 Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code Recommended Action: Adopt the resolution

6. Consideration of Public Notice of Vacancy on the Planning Commission Effective June 21, 2024, and Directing the Solicitation of Applicants for the Vacancy Recommended Action: Receive and file the notice

7. Consideration of Side Letter No. 2 to the Nevada City Miscellaneous Employee’s Association Memorandum of Understanding (MOU) July 1, 2022, through June 30, 2025, Adding the Positions of Community Development Technician, Fuels Reduction Equipment Operator, Office of Emergency Services (OES) Specialist, and Wastewater/Water Lead Operator Recommended Action: Approve the side letter

8. Consideration of Side Letter No. 2 to the Nevada City Management and Supervisory Employee’s Association Memorandum of Understanding (MOU) July 1, 2022, through June 30, 2025, Adding the Positions of Finance Supervisor, Community Risk Reduction Officer, and Police Lieutenant Recommended Action: Approve the side letter

9. Consideration of a City Investment Report for the 1st Quarter 2024 Recommended Action: Receive and file the report
Action: Motion by Ceci seconded by Kline to approve consent Items 1-9 (Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci

PUBLIC HEARING

10. Conduct a Public Hearing on the City’s Fiscal Year 2024-2025 Proposed Annual Budget by:
• Consideration of Resolution No. 2024-18: A Resolution of the City Council of the City of Nevada City Adopting Fiscal Year 2024-2025 Budget; and
• Consideration of Resolution No. 2024-19: A Resolution of the City Council of the City of Nevada City Adopting the Five-Year Capital Improvement Program 2024-2029; and • Consideration of Resolution No. 2024-20: A Resolution of the City Council of the City of Nevada City Adopting the Fiscal Year 2024-2025 Citywide Classification and Compensation Plan; and 3 • Consideration of Resolution No. 2024-21: A Resolution of the City Council of the City of Nevada City Adopting the Fiscal Year 2024-2025 Citywide Master Fee Schedule; and • Consideration of Resolution No. 2024-22: A Resolution of the City Council of the City of Nevada City Certifying Compliance with the 2023-2024 Appropriations Limitation and Establishing the Appropriation Limitation for the 2024-2025 Fiscal Year Adopting the Appropriations Limit for Fiscal Year 2024-2025
Recommended Action: Conduct the public hearing and adopt the resolution Action: Motion by Petersen seconded by Kline to adopt Resolutions 2024-18, 2024-19, 2024-20, 2024- 21, 2024-22.
(Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci

11. Consideration of Resolution No. 2024-23: A Resolution of the City Council of the City of Nevada City Requesting the Nevada County Auditor-Controller and Tax Collector to Collect Nevada City’s 2002 Special Tax (Measure K) for Fiscal Year 2024/25 and Resolution No. 2024-24: A Resolution of the City Council of the City of Nevada City Requesting the Nevada County Auditor-Controller and Tax Collector to Collect Nevada City’s Special Tax (1986) for Fiscal Year 2024/25 Recommended Action: Conduct a public hearing and then adopt the resolutions Action: Motion by Kline seconded by Fleming to adopt Resolutions 2024-24 and 2024-25 . (Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci

12. Consideration of Resolution No. 2024-25: A Resolution of the City Council of the City of Nevada City Requesting the Nevada County Board of Supervisors to Authorize the County AuditorController and the County Tax Collector to Levy and Collect Delinquent Sewer and/or Water Service Charges Against Certain Properties within the City of Nevada City Recommended Action: Conduct a public hearing and then adopt the resolution Action: Motion by Kline seconded by Fleming to adopt Resolution 2024-25 Requesting the Nevada County Board of Supervisors to Authorize the County Auditor-Controller and the County Tax Collector to Levy and Collect Delinquent Sewer and/or Water Service Charges Against Certain Properties within the City of Nevada City
(Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci

BUSINESS

13. Consideration of Approving a Proposed Argall Way Planter Box Art Project as Recommended by the Nevada City Public Arts Commission and Approving the Installation of Seven Hills Signage as Reviewed by Business Committee
Recommended Action: Approve the project and signage
Action: Motion by Kline seconded by Ceci to approve the project and signage. (Approved 5-0) Fernàndez, Petersen, Fleming, Kline, Ceci CITY MANAGER AND COUNCILMEMBER REPORTS: Verbal report provided ADJOURNMENT: 8:11 PM
AYES:

NOES:

ABSTAIN:
4 ABSENT:
____________________________
Daniela Fernàndez, Mayor
ATTEST:
____________________________
Niel Locke, City Clerk

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: June 26, 2024 Agenda Item No. 02
Subject: Fire Activity Report – May 2024.

From: Sam Goodspeed, Division Chief
Date: June 19, 2024
Reviewed & Approved:

Recommended Action: Receive and file the report.

ISSUE STATEMENT AND DISCUSSION:

The attached Fire Activity Report reviews the Monthly Responses for Nevada City Fire Station 5.

FINANCIAL AND/OR POLICY IMPLICATIONS:

Not applicable.

STRATEGIC PLAN ALIGNMENT:

This action is consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

Not applicable.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:
 Outside Unit Responses to Nevada City
 Station 5 Incident Type Summary Report
 Station 5 Response by District
 City of Nevada City Incident Type Report
Basic Incident Date Time:

Basic Incident Zone/District Number (Fd1.32):

Apparatus Resource Id (Fd18.1):

Elite grsnev Outside Unit Responses to Nevada City
Total Responses Total Call Time in Minutes Average Time Spent on Call Apparatus Resource ID (FD18.1): Engine 84
2 11 6
Total: 2 Total: 11
Avg: 5.50
Apparatus Resource ID (FD18.1): Engine 86
1 2 2
Total: 1 Total: 2
Avg: 2.00
Apparatus Resource ID (FD18.1): Engine2362
1 20 20
Total: 1 Total: 20
Avg: 20.00
Apparatus Resource ID (FD18.1): Rescue 84
4 110 28
Total: 4 Total: 110
Avg: 27.50
Total: 8 Total: 143
Avg: 13.75
Report Criteria
Is Equal To Last Month
Is In 5 - Nevada City Stn 5, 5 - Station 5 - City, Nevada City Stn 5 Is Not In Batt 1, Batt 2, Batt 3, Brush 5, CPT11, Chief 1, Engine 1, Engine 2, Engine 201, Engine 202, Engine 205, Engine 5, OESE4104, OESE4609, P 2, P 3, P1, Squad 2, Truck 2, Utility 1, Utility 2, Utility 5, Utility 54 1 of 1 Printed On: 06/14/2024 08:09:01 AM
Basic Incident Type (Fd1.21):

Apparatus Resource Id (Fd18.1):

Basic Incident Date - Derived (Fd1.3):

Agency Name:

Elite grsnev Station 5 Incident Type Report (Summary)
Basic Incident Type Code And
Description (FD1.21)
Total
Incidents
Total Incidents Percent of
Incidents
Total Property
Loss
Total Content
Loss
Total Loss Total Loss Percent
of Total
Incident Type Category (FD1.21): 1 - Fire
111 - Building fire 1 0.87% 2,000.00 300.00 2,300.00 100.00% 113 - Cooking fire, confined to container 1 0.87%
131 - Passenger vehicle fire 1 0.87%
151 - Outside rubbish, trash or waste fire 1 0.87%
Total: 4 Total: 3.48% Total:
2,000.00
Total: 300.00 Total:
2,300.00
Total: 100.00%
Incident Type Category (FD1.21): 3 - Rescue & Emergency Medical Service Incident 321 - EMS call, excluding vehicle accident
with injury
60 52.17%
322 - Motor vehicle accident with injuries 4 3.48%
323 - Motor vehicle/pedestrian accident
(MV Ped)
2 1.74%
324 - Motor vehicle accident with no
injuries.
3 2.61%
Total: 69 Total: 60.00% Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Incident Type Category (FD1.21): 4 - Hazardous Condition (No Fire) 412 - Gas leak (natural gas or LPG) 1 0.87%
440 - Electrical wiring/equipment
problem, other
1 0.87%
Total: 2 Total: 1.74% Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Incident Type Category (FD1.21): 5 - Service Call
554 - Assist invalid 9 7.83%
Total: 9 Total: 7.83% Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Incident Type Category (FD1.21): 6 - Good Intent Call
611 - Dispatched and cancelled en route 20 17.39%
6111 - Holding in Quarters 4 3.48%
622 - No incident found on arrival at
dispatch address
2 1.74%
671 - HazMat release investigation w/no
HazMat
1 0.87%
Total: 27 Total: 23.48% Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Incident Type Category (FD1.21): 7 - False Alarm & False Call 733 - Smoke detector activation due to
malfunction
2 1.74%
743 - Smoke detector activation, no fire -
unintentional
1 0.87%
745 - Alarm system activation, no fire -
unintentional
1 0.87%
Total: 4 Total: 3.48% Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Total: 115 Total: 100.00% Total:
2,000.00
Total: 300.00 Total:
2,300.00
Total: 100.00%
Report Criteria
Is Not Blank
Is In Brush 5, Chief 5400, Engine 5, Utility 5
Is Equal To Last Month
Is Equal To Grass Valley Fire Department
1 of 1 Printed On: 06/14/2024 08:03:06 AM
Apparatus Resource Id (Fd18.1):

Basic Incident Date - Derived (Fd1.3):

Elite grsnev Station 5 Response by District
Basic Incident Zone/District Number (FD1.32) Number of Incidents 2 1 - Station 1 - City 5
2 - Station 2 - City 36
5 - Station 5 - City 48
NCC 54 5
NCC 84 11
NCC 86 4
NCC 91/92 4
Ophir Hill 1
Rough & Ready 1
Report Criteria
Is In Brush 5, Chief 5400, Engine 5, Utility 5
Is Equal To Last Month
1 of 1 Printed On: 06/14/2024 08:03:16 AM
Basic Incident Zone/District Number (Fd1.32):

Basic Incident Postal Code (Fd1.19):

Basic Incident Date - Derived (Fd1.3):

Agency Name:

Elite grsnev City of Nevada City Incident Type Report (Summary) Basic Incident Type Code And
Description (FD1.21)
Total
Incidents
Total Incidents Percent of
Incidents
Total Property
Loss
Total Content
Loss
Total
Loss
Total Loss Percent
of Total
Incident Type Category (FD1.21): 3 - Rescue & Emergency Medical Service Incident 321 - EMS call, excluding vehicle accident
with injury
20 66.67%
Total: 20 Total: 66.67% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 5 - Service Call
554 - Assist invalid 2 6.67%
Total: 2 Total: 6.67% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 6 - Good Intent Call
611 - Dispatched and cancelled en route 4 13.33%
622 - No incident found on arrival at
dispatch address
1 3.33%
Total: 5 Total: 16.67% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Incident Type Category (FD1.21): 7 - False Alarm & False Call 733 - Smoke detector activation due to
malfunction
3 10.00%
Total: 3 Total: 10.00% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Total: 30 Total: 100.00% Total: 0.00 Total: 0.00 Total:

0.00 Total: 0.00%
Report Criteria
Is In 5 - Station 5 - City, Nevada City Stn 5
Is Equal To 95959
Is Equal To Last Month
Is Equal To Grass Valley Fire Department
1 of 1 Printed On: 06/14/2024 08:02:56 AM

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: June 26, 2024 Agenda Item No. 03
Subject: Office of Emergency Services Report / Wildfire Prevention and Mitigation Activities Report – May 2024
From: Evan McLenithan, Community Risk Reduction
Date: June 19, 2024
Reviewed & Approved: STG
Recommended Action: Receive and file the report.

ISSUE STATEMENT AND DISCUSSION:

This monthly report will provide updates on the broad scope of activities assigned to the City’s OES.

Fire Safety Advisory Committee
The Risk Reduction Officer serves as the liaison to the committee which has historically met on the third Thursday of each month at 6PM. Agenda items taken up by the committee at the May 16, 2024, meeting included:
• CWPP planning and recommendations
• California Volunteers program planning
• Green Waste Recommendations/Chipping
Education and Outreach
• Attended the “Go Bag” party hosted Nevada County OES and United Way • Met with 10+ homeowners to discuss defensible space priorities. • Met with Deer Creek Southside Firewise committee.
• Assisted Nevada County OES with a collaboration event and grant collaboration. • Planned and coordinated both the Kick-off event for the grant partnership with CA volunteers and a CWPP workshop hosted by the Fire Safety Advisory Committee. • Spoke to the freshman class of Ghidotti Erly College High School Mitigation Activities
The Risk Reduction Officer has coordinated mitigation activities with the Public Works Superintendent and grant funded Fuels Equipment Operator.

Mitigation Activities in Planning
Three Slivers Pilot Program: Fuels Treatment Plan for Vegetation and Defensible Space Management.

Mitigation Activities Completed (see attachment for details) • Fuel clearing along the backside of the little league field at Pioneer Park • Debris cleanup and mitigation at the Hirschman’s Pond and Sugar Loaf (near recent burn scar) • Fuel clearing on the City owned properties within the Indian Trail community. • Fuel clearing/assistance with CAL FIRE hand crew at Pioneer Park behind the little league field/near Silva Ave.
• Continual weed eating of City Properties
• Mastication along West Airport rd.

Green Waste
The City in partnership with Waste Management has coordinated a green waste roll off container, located currently at pioneer park and may be moved throughout town based on need. Thus far, there have been four successful weeks of filling the bin completely. Site location and more specific information is available at our website. Residents are welcomed to request the bin in their neighborhood but to date there have been no request.

Updates on Current Projects
The Deer Creek Hazardous Fuels Project is completed and is available online on the City’s website under wildfire preparedness. The project is working under a planning grant from the Sierra Nevada Conservancy (SNC) which funds the creation of a fuel’s treatment plan and completion of the required environmental planning. In addition to support for the Registered Professional Forester under contract for the work, social media and community outreach continues the project. Currently staff is reviewing the CEQA options and will be submitting the environmental review within the next month. Once complete, staff will seek future grant applications to fund the implementation and completion of the required work. The City has also met with representatives from CHIRP and have initiated a contract for collaboration.

Grant Seeking
• In coordination with the City’s contracted grant writing service, OES has evaluated multiple fire related grants opportunities including:
o CAL FIRE Wildfire Prevention Grant
 Wildfire Risk Reduction Community
o State Fire Capacity Grant Program
o Land Water Conservation Fund grant opportunities.
o Urban Forestry Grants
 The department has applied for grant funds to develop an Urban Forestry Plan (application due 05/30), resolution is on the agenda for the 05/22/24 meeting.

Defensible Space Inspections
Beginning May 1st the Office of Emergency Services (OES) will begin defensible space inspections of all parcels within City limits. Education plays a crucial role in wildfire preparedness. The city is dedicated to raising awareness about the risks of wildfires and empowering residents to take necessary precautions to protect their properties. A new defensible space inspection software called Fire Aside will be utilized to provide customized reports for each parcel. In each report, recipients will be given a clear list of tasks and priorities to ensure their property is adequately protected and a healthy defensible space is created. Fire Aside will aid the City in ensuring properties are following the defensible space ordinance that is aligned with CAL FIRE and Nevada County standards. Attached is a summary of inspection as of 06/19/24.

Staff is currently drafting letters to send to property owners that have not accessed their report and have properties that constitute a fire hazard. Within the letter the report will available along with City resources to help landowners come into compliance with the city ordinance. Staff will also be considering reinspection’s of priority properties.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None.

STRATEGIC PLAN ALIGNMENT:

This action is consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders. This action is aligned with the Strategic Initiative of Fire: Wildfire and Structural Fire Prevention, Mitigation, and Education.

ENVIRONMENTAL CONSIDERATIONS:

Not applicable.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:
 Defensible Space Inspection (DSI) Data
 Fuels work completed

Fuels work
completed - May
West Airport Rd.

Before After
Pioneer Park – Silva
Before
After
Pioneer Park – Little League Field
During
After
After
Indian Trail…more to come…
Before
After
West Broad – Closer to town-BEFORE
West Broad – Closer to town-After
Before
Chipping Program: 10+ hours in the month of May
-Round one for this parcel

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: June 26, 2024 Agenda Item No. 04
Subject: Consideration of Public Notice of Vacancy on the Fire Safety Advisory Committee and Directing the Solicitation of Applicants for the Vacancy.

From: Sean Grayson, City Manager
Date: June 18, 2024
Reviewed & Approved:

City Manager:

City Attorney:

Recommended Action: Receive and file the notice.

ISSUE STATEMENT AND DISCUSSION:

On June 10, 2024, the City received the resignation of Nancy Weber from the Nevada City Fire Safety Advisory Committee. Ms. Weber was a City Council appointed member of the committee serving a term ending September 15, 2024. Additionally, the term of the remaining four (4) City Council appointed members of the committee will end on September 15, 2024.

The attached Notice of Vacancy has been posted at City Hall and online and includes the process for applying for vacancies and contact information for the Deputy City Clerk.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None.

STRATEGIC PLAN ALIGNMENT:

This action is consistent with the strategic initiative of Fire: Wildfire and structural fire prevention, mitigation, and education. This action is also consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

Not applicable.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:
 Notice of Vacancy Fire Safety Advisory Committee 2024

NOTICE OF UNSCHEDULE COMMITTEE VACANCY

FIRE SAFETY ADVISORY COMMITTEE
Pursuant to Section 54974 of the California Government Code, NOTICE IS HEREBY GIVEN that one (1) unscheduled vacancy has occurred on the FIRE SAFETY ADVISORY COMMITEE. The term period is through September 15, 2024. Additionally, the term of the remaining four (4) City Council appointed members of the committee will end on September 15, 2024. Therefore, the City is soliciting applicants for five (5) committee members which may include all incumbents. Applicants must be residents of the City of Nevada City. The committee scope, as established by the City Council of the City of Nevada City is, “To promote public fire safety and community involvement to protect Nevada City residents, business owners, visitors, and structures from wildfire. Establish objectives to support overall vegetation management and wildfire mitigation, identify funding sources, and promote public education and awareness”.

Additional information can regarding the appointment to City committees can be found at https://www.nevadacityca.gov/files/documents/NevadaCityCouncilStandardsandProcedures-Updated3- 9-221338113805081522AM.pdf
or by contacting the Deputy City Clerk (530) 265-2496 x 133 or [email protected].

To be considered for this vacancy, please complete a Committee Application and submit to the Deputy City Clerk. The application is available City Hall 317 Broad Street Nevada City, CA 95959 or online at https://www.nevadacityca.gov/files/documents/CommitteeCommissionApplication1332071648091621 PM.pdf
This NOTICE was duly posted no later than twenty (20) days after the vacancy occurred as required by law. Final appointment to the Committee shall not be made by the City Council for at least ten (10) working days after posting this notice in the City Clerk’s Office.

Dated this 21st day of June 2024
______________________________________
Gabrielle Christakes, Deputy City Clerk

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: June 26, 2024 Agenda Item No. 05
Subject: Consideration of a Memorandum of Understanding (MOU) for Information Technology Services Between the City of Nevada City and County of Nevada.

From: Sean Grayson, City Manager
Date: June 20, 2024
Reviewed & Approved:

City Manager:

City Attorney:

Recommended Action: Approve the MOU and authorize the City Manager to sign any related documents.

ISSUE STATEMENT AND DISCUSSION:

The City of Nevada City has used the services of the County of Nevada Information Systems Department for Information Technology (IT) for both City and police department specific activities for nearly 10 years.

The existing Memorandum of Understanding (MOU) for services is seven years old and does not reflect the IT needs of the City nor is it consistent with the MOUs the County has for other customers such as LAFCo or the Grand Jury. The included letter, MOU, and equipment and connectivity list will bring Nevada City into alignment with all customer contracts with the County and address several technical needs of the City not addressed in the current contract.

The MOU outlines costs for connectivity, licenses for software, charges for email and related individual support activities, computer support, and printer support. Under the previous MOU the City was paying a small annual MOU cost but charged an hourly rate for all other activities including those that would be considered routine and not charged for in other situations. The new MOU aligns the City with other customers and, although the annual contract is significantly more expensive, it is essentially all inclusive such that additional fees will not be charged for routine IT support. There will still be charges for new devices, installations, and other activities that the City pays for separate from the existing MOU.

The City gains an economy of scale in using the County’s services versus contracting for or selfperformance of the related IT activities. More than half of the overall cost (just under $100,000) is pass through costs such as connectivity and licenses. The City could neither contract for nor higher a position to accomplish the work provided by the County under the MOU even for the full cost much less the service fees to the county after the pass-through costs are deducted.

FINANCIAL AND/OR POLICY IMPLICATIONS:

The $99,106.66 cost associated with IT services under this MOU are budgeted for in the adopted fiscal year2024/2025 budget.

STRATEGIC PLAN ALIGNMENT:

This action is consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

Not applicable.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:
 Technical Support Cover Letter
 Nevada County – Nevada City IT MOU
 Equipment and Connectivity List
NevadaCountyCA.gov Governmental Excellence Through Innovative Technology Information Systems Department
County of Nevada
950 Maidu Avenue Applications Division Cyber Security Technical Operations Nevada City, CA 95959
Phone: 530-265-1238
To: Sean Grayson – Nevada City – City Manager
From: Landon Beard – County of Nevada - CIO
Date: 6/17/12024
RE: FY 24/25 Technical Support rate
It has been a pleasure to work with you over the last several months to update and enhance the Information Technology Support MOU between the City and County. This revised agreement provides the structure to engage in a more consistent manner for the planning and maintenance of the City’s Information Technology with the intent to improve collaboration and ensure the software, connectivity, and technology equipment used to operate and deliver services to the community are maintained properly.

Within the updated agreement, a focus on shared ownership to maintain strong security is created, shifting from response-based service to continuous training, maintenance, and planned updates to software and hardware.

For Fiscal 24/25, the cost for service calculated on the elements of the MOU will be $99,106.66. This includes the additional annual expense previously direct-paid by the City to AT&T.

Information and General Services Department
950 Maidu Avenue Information Systems Facilities Management Nevada City, CA 95959 Geographic Information Systems Purchasing Phone: 530-265-1238 Cable Television Emergency Services Fax: 530-265-7112 Central Services Public Library
Memorandum of Understanding between the City of Nevada City and County of Nevada
This Memorandum of Understanding (MOU) is between the City of Nevada City (hereinafter “City”) “), a municipal corporation organized under the laws of the State of California, and the County of Nevada (hereinafter “County”), a political subdivision of the State of California, and shall take effect July 1, 2024 with the intent to be updated annually.

Whereas, the City first engaged with the County’s Information Systems Department (hereinafter “IS”) to provide information technology support in 2008; Whereas, the scope of services required for organizational stability and security has grown to become more comprehensive since the initial engagement; Whereas, the original and subsequent agreements were structured around a time-andmaterials approach and created inconsistent engagement and continuity for services, support and security, and created an inconsistent process for understanding the fiscal impacts of technology support to the City;
Whereas, the intent of this agreement is to provide the City a consistent base-cost plan for core technology services as defined in the IS Service Directory and a process for annually understanding cost expectations and managing the technology infrastructure used by the City.

Whereas, this agreement aligns the City’s standard use of services with those of the County and is in alignment with similar policies and procedures used to govern services provided to other County of Nevada departments.

NOW, THEREFORE, the Parties agree to the following:

1.0 General Provisions

1.1. County provides enterprise-level information technology (hereinafter “IT”) services to the County, serving a variety of locations and over 1500 end-users, and employing professional technologists on-staff which provide application, desktop, network, server, and other IT related services.

1.2. City and County mutually agree that the core technology needs of City are best served by collaboration and inclusion with services and support provided by County.

1.3. County will fill the role of technology advisor for City in areas that affect systems or integrations where such technology must depend on or integrate with technology provided by County.

1.4. This agreement will be reviewed annually to reaffirm alignment, compliance to policy, roles and assignments for the City Fiscal and Technical contacts, and County IS Liaison.

1.5. This agreement shall be reviewed annually by the Nevada City City Manager and County IS Chief Information Officer, or their designees. At any time either party may request in writing a substantial change to this agreement with 90 days’ notice.

1.6. The rates set in this agreement will be modified annually by County, with updated rate sheets provided as part of the County annual budget preparation cycle. A copy of the “Budget Memo” which outlines rates for the upcoming fiscal year will be provided to Nevada City at least 3 months prior to the new fiscal year.

2.0 Service Delivery Management (SDM) and Billing

2.1. City staff, volunteers, contractors, or those authorized by City for technology access, will submit requests for service through the County IS Service Delivery Management (SDM) system or by contacting the Service Desk via telephone call.

Direct calls to County IS team members (staff) will be made only for communicating on work that has been initiated through the Service Desk.

2.1.1. County will record all work performed in a work-tracking system, to the extent practical, County will document each request for service in a separate ticket.

2.1.2. Requests that are expected to require more than 16 hours of work will be routed through the Project Initiation process where a business case is developed, and the request is prioritized against the existing project queue, and a Charter is developed and signed to by County and City before work begins. The Charter will provide estimates of the level of effort that will be required by both County and City to complete the project. In executing the Charter, both parties agree to make staff available to complete the project on the agreed upon timeline.

2.1.3. County will bill City quarterly for services performed. (Note: billings are aligned with pay periods and will not necessarily correspond to the fiscal year.)

2.2. Coordination and Monitoring

2.2.1. City will identify a Single Point of Contact (SPOC) who will facilitate meetings between City Members and County IS staff and act as technology liaison.

2.2.2. County will assign a liaison from the Business Relationship Management (BRM) Team to be the SPOC for City.

2.2.3. Both the City SPOC and County BRM liaisons will meet quarterly to review service history, account roster, and training completion requirements.

2.3. Emergency Requests for Service

2.3.1. County IS will provide an after-hours Service Desk option for City to use at their discretion. This is accessed by calling the standard Service Desk phone number and selecting the appropriate prompt. All calls for service outside of business hours may incur billable charges.

2.3.2. City escalation directly to a County IS team member may be made after initial contact has been attempted to the Service Desk.

3.0 City Responsibilities

3.1. Agree to and comply with best practices and standards regarding Information Technology and Cybersecurity as defined in the Nevada County Security Policies (NCSPs).

3.2. Follow documented procedures for obtaining support as described in section 2.0.

3.3. Follow guidance within NCSPs, including:

3.3.1. Receiving approval prior to obtaining, installing, or licensing new technology such as software, subscriptions/services, and hardware;

3.3.2. Protect access to the network from non-credentialed entities, including guests and vendors;

3.3.3. Maintain Cyber Security awareness as a common course of business by minimally completing assigned training.

3.4. City Members will:

3.4.1. Agree to and follow Nevada County Security Policies (NCSPs) prior to receiving accounts or assigned equipment.

3.4.2. Participate in a timely manner with all assigned technology and cyber security trainings, including Cyber Security practice and phish tests.

3.4.3. Secure and protect issued equipment.

3.5. City agrees to hold County harmless for failure to provide services due to circumstances beyond County’s control, provided the County service to City will be made on a best effort basis by County.

3.6. City Members will demonstrate basic capability in operating assigned technical equipment and undertake needed technical training if needed.

3.7. City will provide all necessary technical training and related resources that may be required to support City-specific systems.

3.8. Maintain subscriptions and services with vendors necessary to provide connectivity between City locations and County Data Center, and to increase speed/subscription as needed to obtain acceptable performance.

3.9. Plan to replace network and computer equipment as needed to ensure supportability and compliance.

4.0 County Responsibilities

4.1. County shall maintain confidentiality controls over all department files and City data files.

4.2. County will provide Microsoft Office software licensing and access to various “Office 365” solutions such as SharePoint and OneDrive.

4.3. County will provide technical assistance (billable and non-billable) for supported equipment and software detailed in the annual Service Directory and Annual Budget Memo in accordance with listed policy, procedure, and standards.

4.4. County will prepare and provide an annual equipment inventory and replacement forecast to City in January of each year.

5.0 Addressing and Resolving Concerns

5.1. City and County agree to approach this agreement as a partnership, with good intent, and recognize that City will be provided service by County in the similar manner as provided to other County Departments.

5.2. Accounts held by City employees with unresolved training or ongoing behaviors contrary to the terms of service may be disabled/terminated by County until those concerns are addressed. County IS BRM Liaison will work proactively with City SPOC to avoid account terminations.

5.3. City agrees to notify their assigned County IS BRM liaison directly of concerns related to technology service being provided through standard processes as identified in 2.0.

5.4. City’s City Manager and County’s IS CIO will maintain an open line of communication with the intent of collaboration and supporting an ongoing relationship.

6.0 Exclusions and Clarifications
The following items are the subject of separate agreements or are outside the scope of services County provides.

6.1. In building wiring
Mixed. County will facilitate installation and repair of in-building network cabling at the request of City. City may also directly contract for services by cabling vendors. Cabling to be used with County-managed networks must meet documented minimum standards.

6.2. PEG/Cable TV, INET, and video production
Separate MOU and agreements are maintained between the local government jurisdictions and the Nevada County Digital Media Center

6.3. Telephones
Out of Scope –City maintains separate service and support contract. Telephones have separate vendor-managed infrastructure and connectivity.

6.4. Copiers
Out of Scope - City maintains separate service and support contract.

Support Vendor is responsible for updating equipment to protect against CyberSecurity threats.

Connectivity is provided and billed in accordance with provided rates.

6.5. In-vehicle solutions (MDTs) installation
In-vehicle hardware, mounting, equipment, are managed by City Computers connected to County computing systems are covered.

CITY
__________________________
Sean Grayson
City Manager
City Of Nevada City
Approved to form:
__________________________
Dean Pucci
City Attorney
City of Nevada City
COUNTY
__________________________
Hardy Bullock
Chair
County Of Nevada Board of Supervisors
Approved to form:
__________________________
Kit Elliott
County Counsel
County of Nevada
Information and General Services Department
950 Maidu Avenue Information Systems Facilities Management Nevada City, CA 95959 Geographic Information Systems Purchasing Phone: 530-265-1238 Cable Television Emergency Services Fax: 530-265-7112 Central Services Public Library
FY 24/25 Equipment and Support Scope Update
to the MOU between the City of Nevada City and County of Nevada This document updates and defines the annual base cost for information technology support by IS to the City and does not include project and other T&M costs as outlined in the Annual Budget Memo and IS Service Directory.

Devices and connectivity managed/maintained by County are included in this list.

All information is based on best knowledge at time/date of release.

FY 24/25 Financial Summary
Based on quantities below and rates set in FY 24/25 Budget documents Area Calculation Total
Connectivity Annual cost for connection to
County data-center
$10,862.76
Accounts (City) 28 @ $454 $12,712
Accounts (Police) 17 @ $454 $7,718
Printers Qty 7 @ $908 $6,356
Infrastructure Maintenance included $0
Computers (City) Qty 23 @ $1362 $31,326
Computers (Police) Qty 20 @ $1362 $27,240
Server Capacity See detail table $2891.90
Annual Total $99,106.66
Connectivity
This information outlines the current connection between Nevada City City Hall to the County of Nevada private network. Increases in speed and capacity are at the cost and request of City to County.

Location
Supported
Provider Speed Technology Annual Cost
City Hall to
AT&T
AT&T
ASE
20Mbps over
100Mb port
Private WAN Link includes
link from City to AT&T and
$8,767.44
Portion of
back-haul to
County
AT&T
ASE
1000mbps Calculated portion of link
from AT&T to County
$2095.32
$10,862.76
Accounts (End user and resource)
City 28 licenses
Police 17 licenses
Equipment and devices
Printer devices
Printer Name Type Location
NC5 HP Laserjet 4250 MOMS Printer
NC7 HP Laserjet 400 PD
ZBR5320281 Zebra GX420t Evidence Lable Printer
NPIF591AD (NC4) HP Laserjet 4250 Billing Printer
Fiery-1115 Ricoh Printer Server (exclude – this is a server) RNP583879991B15 Ricoh IM 2500 PD Printer
RNP583879992464 Ricoh IM 3500 Upstairs Printer
RNP583879054523 Ricoh IM C4510 Downstairs Color
Infrastructure devices
Equipment
Type
Model Replacement
Target (FY)
Est. Repl.

Cost
(hardware)
Est. Repl. Cost
(labor)
Annual Cost
(maintenance/
license)
Network
Switch
Aruba 2930F 24G
PoE+ 4SFP+ -
switch - 24 ports
(JL255A)
EOL not
announced, at
least 5 years
$4,300.00 $520.00 N/A
Network
Switch
Aruba 2530-48GPoE+ - switch - 48
ports (J9772A)
26/27 $2,500.00 $520.00 N/A
WAP 5x Aruba AP-615
(US) - Campus -
wireless access
point - Wi-Fi 6E
(R7J50A )
EOL not
announced, at
least 5 years
$0 $520.00 5 X $100.00
per year
UPS APC Smart UPS
750 in police
06/26 $2,500.00 $390.00 N/A
garage to power
ASE
UPS APC Smart-UPS
RT 1500 XL
(Currnetly 1 UPS
is running both
iNet and Hall)
04/24 $2,500.00 $390.00 N/A
Firewall Palo Alto PA-220
@ Wast Water
Treatment Plant
01/28 $2,000.00 $1,300.00 $500.00 per
year
Firewall Palo Alto PA-220
@ Nevada City
Public Works
01/28 $2,000.00 $1,300.00 $500.00 per
year
Computer Hardware devices.

Cost of computer hardware and installation are outlined in the Annual Budget Memo Model Computer Name Replacement Target (FY)
OptiPlex 7080 CA-NC-6HQ8G73 25/26
OptiPlex 7090 CA-NC-FL3P9R3 26/27
Latitude 5440 CA-NC-L-1Y1RGW3 28/29
Latitude 5420 CA-NC-L-38GN6D3 26/27
Latitude 5440 CA-NC-L-4HWQGW3 28/29
Latitude 5490 CA-NC-L-63H1JR2 23/24
Latitude 5490 CA-NC-L-70K1JR2 23/24
Latitude 5410 CA-NC-L-7WGP373 25/26
Latitude 5430 CA-NC-L-8FS8VV3 27/28
Latitude 7440 CA-NC-L-CBPPDW3 28/29
Latitude 5440 CA-NC-L-CPS12T1 28/29
Latitude 5440 CA-NC-L-CS8B9W3 28/29
Latitude 5410 CA-NC-L-G1SQ273 25/26
Latitude 5420 CA-NC-L-G4N33M3 26/27
Latitude 5440 CA-NC-L-GW1RGW3 28/29
Latitude 5420 CA-NC-L-HF4P7M3 26/27
Latitude 5410 CA-NC-L-J0RN373 25/26
Latitude 5410 CA-NC-L-J654273 25/26
Latitude 5430 CA-NC-L-L6C9VRQ 27/28
OptiPlex 7060 PO-NC-G53ZDX2 23/24
OptiPlex 7060 PO-NC-G540FX2 23/24
OptiPlex 7060 PO-NC-G541FX2 23/24
Latitude 7440 PO-NC-L-1J1X6F3 28/29
Latitude 5420 Rugged PO-NC-L-1N9GDD3 27/28
Latitude 5500 PO-NC-L-3RZ42R2 24/25
Latitude 5430 Rugged PO-NC-L-62Q5BT3 29/30
Latitude 5430 Rugged PO-NC-L-72Q5BT3 29/30
Latitude 5420 Rugged PO-NC-L-7M9GDD3 27/28
Latitude 5420 Rugged PO-NC-L-7P9GDD3 27/28
Latitude 5440 PO-NC-L-9G64SW3 28/29
Latitude 5420 Rugged PO-NC-L-9P9GDD3 27/28
Latitude 5420 Rugged PO-NC-L-GN9GDD3 27/28
Latitude 5420 Rugged PO-NC-L-GP9GDD3 27/28
Latitude 5440 PO-NC-L-HTL6SW3 28/29
Latitude 5420 Rugged PO-NC-L-JN9GDD3 27/28
OptiPlex 7040 WW-NC-3QTDDH2 21/22
Latitude 5440 PO-NC-L-GOC6BT3 28/29
Latitude 5440 PO-NC-L-82Q5BT3 28/29
Latitude 5440 PO-NC-L-JZGJRQ3 28/29
Latitude 5440 PO-NC-L-GM9GDD3 28/29
OptiPlex 7080 WW-NC-5HVCKD3 25/26
OptiPlex 7040 WW-NC-BX1YBH2 21/22
OptiPlex 7040 WW-NC-H3W3QD2 21/22
Latitude 3390 WW-NC-3QTDDT2 21/22
Unknown WT-NC-5N12W54 unknown
County-hosted Server Capacity
Server Name Storage
$0.79/GB
Memory (RAM)
$32 per/GB
Total
NC-CLERK 130 ($102.70) 8 ($256) 358.70
NCPD 200 ($158) 8 ($256) $414
JUMP-OCTEUM 80 ($63.20) 8 ($256) $319.20
Shared Database
Server (RMS)
Coordinated
with Sheriff
$1800
FY 24/25 $2891.90

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: June 26, 2024 Agenda Item No. 06
Subject: Consideration of Resolution 2024-27: A Resolution of the City Council of the City of Nevada City Making a
Determination of Public Convenience and Necessity for an Alcoholic Beverage License Application for Unit J Social Club, 124 Argall Way; and Authorize the Police Chief to Complete, Authorize, and Submit all Related Documents Including
License Conditions on Behalf of the City.

From: Dan Foss, Chief of Police
Lisa McCandless, City Planner
Date: June 16, 2024
Reviewed & Approved:

City Manager: STG
City Attorney:

Recommended Action: Adopt the resolution.

ISSUE STATEMENT AND DISCUSSION:

Unit J Social Club, located at 124 Argall Way in Nevada City, is a new social club in the community occupying the site of two previous brewery styled businesses. Unit J Social Club, a 501(c)(7) non-profit private member social club dedicated to providing a unique space for enthusiasts of parlor games, with a particular focus on vintage pinball, billiards, and classic games. On May 16, 2024 the Planning Commission approved a modification to the Conditional Use Permit (CUP) for the site permitting the location to operate as proposed including the sale of alcohol if otherwise permitted and licensed. Unit J Social Club is seeking a Type 51 liquor license from the California Alcohol Beverage Control (ABC).

The regional area where Unit J Social Club is applying for an alcoholic beverage license is considered to have an over-concentration of alcoholic licenses by ABC. Prior to taking action on an application for certain types of liquor licenses under over-concentration conditions, the ABC requests that the City make a determination of Public Convenience or Necessity (PCN) from the local agency to ensure granting an alcoholic beverage license will not cause undue hardship to the City.

On June 20, 2024, agents of the Nevada City Police Department inspected the premises. The business was in good repair, and no issues of concern were noted. During a search of Nevada City Police records, it does not appear that the two ABC licensed facilities at the same site have contributed to a disproportionate number of service calls for law enforcement.

The Nevada City Police Department recommends that the City Council approve the finding of Public Convenience and Necessity for Unit J Social Club’s application for an alcoholic beverage license, subject to the outlined conditions, because Unit J Social Club is an existing business in good standing, is unique to Nevada City, maintains current consumer expectations at the location, which maintains and improves the local economy, and contributes to Nevada City’s Seven Hills District vibrancy. The conditions include:

1. Sale of beer, wine, and spirits shall be limited to Unit J Social Club patrons only.

2. Sale of beer, wine, and spirits shall only occur during facility operations.

3. Sale of beer, wine, and spirits shall stop no later than 12:00AM.

4. Unit J Social Club shall be responsible for the conduct of patrons and staff for compliance with City codes within 100 feet of the premise.

5. Unit J Social Club will maintain a valid business license with the City of Nevada City.

It is further recommended that the Nevada City Council authorize the Nevada City Chief of Police to approve and sign any forms required for the completion of an alcoholic beverage license for Unit J Social Club. If the Chief of Police believes the process should be terminated or denied, this item will be returned to Nevada City Council for consideration.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None.

STRATEGIC PLAN ALIGNMENT:

This action, reporting on the program, is consistent with the embedded strategic initiative of Engagement:

Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

None.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:
 Resolution 2024-27
 Request Letter Unit J Social Club
RESOLUTION NO. 2024-27

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEVADA CITY MAKING A

DETERMINATION OF PUBLIC CONVENIENCE AND NECESSITY FOR AN ALCOHOLIC BEVERAGE LICENSE APPLICATION FOR UNIT J SOCIAL CLUB (124 ARGALL WAY) AND

AUTHORIZE THE CHIEF OF POLICE TO COMPLETE, AUTHORIZE, AND SUBMIT ALL

RELATED DOCUMENTS INCLUDING LICENSE CONDITIONS ON BEHALF OF THE CITY OF

NEVADA CITY
WHEREAS, The California Department of Alcoholic Beverage Control (ABC), prior to taking action on an application for certain types of licenses, must obtain a determination of public convenience and necessity from the local agency for liquor license applications proposed in areas of over-concentration; and WHEREAS, The City has received a request for a determination of public convenience and necessity from Unit J Social Club, 124 Argall Way in Nevada City in relation to their application for an alcoholic beverage license application in an over-concentrated area; and WHEREAS, Unit J Social Club is an existing business in good standing, is unique to Nevada City, maintains current consumer expectations at the location, improves the local economy, and contributes to Nevada City’s Seven Hills District vibrancy; and
WHEREAS, the City Council has reviewed the request and supports the application, believing it to be a means of public convenience and necessity; and
WHEREAS, the Council finds that there shall be conditions upon the alcoholic beverage license as determined by the Chief of Police;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Nevada City as follows:

1. A determination of public convenience and necessity is hereby made for an approval of an alcoholic beverage license application issuance for Unit J Social Club, 124 Argall Way, Nevada City.

2. The Police Chief is authorized to complete, authorize, and submit all related documents including license conditions on behalf of the City.

PASSED AND ADOPTED at the regular meeting of the City Council of the City of Nevada City on the 26th day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Daniela Fernández, Mayor
ATTEST:

Niel Locke, City Clerk
Unit J Social Club
124 Argall Way, Nevada City CA 95959
ABC Letter of Necessity request
Dear Sean Grayson,
I am writing on behalf of Unit U Social Club, a local 501c7. As part of our endeavors to open our social club at this new location 124 Argall Way, we are applying for a type 51 liquor license.

We are currently in process of this and one of the items requested from the ABC was a letter of necessity coming from our local governing body.

To help assist with this request we wanted to include a description of our non profit so that the council members can get a more extensive view of what our private member club is all about.

We understand that our next steps will be for us to go before the city council and that this will be up to their discretion whether they vote to support our business endeavors. It is our hope that the council members will agree that a social club like Unit J will be a much needed addition to the 7 Hills Business District.

Unit J Social Club
Our Vision:

Welcome to Unit J Social Club, a 501(c)(7) non-profit private member social club dedicated to providing a unique space for enthusiasts of parlor games, with a particular focus on vintage pinball, billiards, and classic games. Our primary objective is to foster a vibrant community centered around the joy of parlor games and quality local members. This involves curating a diverse collection of vintage pinball machines along with other unique oddities to cater to individuals looking for an alternative social environment.

At the Unit J Social Club, our vision extends beyond merely providing a venue for playing games. We aspire to cultivate a welcoming and inclusive community where individuals from all walks of life can come together to bond over their shared love for parlor games. Through our dedication to preserving and promoting these timeless pastimes, we hope to inspire a new generation of enthusiasts and foster a sense of belonging among our members. In an era dominated by digital interactions, we offer a refreshing alternative—a place where members can forge meaningful relationships and engage in real conversations.

Operating Hours and Events:

Currently, our club operates every Friday from 4-11pm, with plans to expand to Saturday evenings as membership grows. Private events and member gatherings are also scheduled throughout the month, providing ample opportunities for socializing and celebrating special occasions. Members have the privilege of attending these events and bringing approved guests, ensuring an intimate and exclusive experience.

Membership and Governance:

Membership to the Unit J Social Club is open to individuals aged 21 and above who share a passion for parlor games. Prospective members are required to complete an application process and pay a monthly membership fee, which helps sustain the operations of the club.

The Board of directors must unanimously agree to allow new members into the club. Our board of directors oversees membership approvals and guides the club’s growth. With a cap set at 130 members, we prioritize quality over quantity to maintain a close-knit community atmosphere. Our members have the ability to invite guests, enabling the town to experience it for themselves. This guest policy allows locals to discover if the club aligns with their interests.

As a nonprofit, any additional money earned after expenses is used to purchase more games or attractions for the club. These are typically put forward by the Board, and then voted on by the members.

Facilities and Ambiance:

Our clubhouse boasts a unique venue equipped with a carefully curated selection of vintage pinball machines, billiards table, classic arcade games, chess sets, and many other sources of entertainment. The ambiance is designed to evoke a sense of nostalgia, reminiscent of the golden era of parlor games. Any guest entering our clubhouse for the first time is instantly taken back by the visual spectacle and attention to detail. We have signed a lease for the 124 Argall Way location starting June 1st 2024, we feel after two months of cleaning and decorating we can transform this location into the same magical experience for Nevada CIty.

Staffing:

The 124 Argall Way location will require two servers, one doorman, one dishwasher, and one manager when the clubhouse is open. All employees are or will be RBS (responsible beverage service) Certified. One of the two founders of the club (Justin or Natalie Rainey) will also be present when the clubhouse is open to curate the proper environment.

Licensing and Partnerships:

Unit J Social Club is committed to operating responsibly and collaboratively within the local community. Additionally, we are exploring partnerships with neighboring businesses, including the Onyx Movie Theater, to offer members exclusive experiences and support local enterprises.

We also wish to partner with nearby restaurants to provide food for our members as we won’t be doing any food onsite.

Founders’ Story:

Unit J was founded by Justin and Natalie Rainey, second and fourth generation Nevada City residents. They were born and raised in Nevada City, attending all local schools and then working in many local businesses including the Nevada City Post Office, Friar Tucks, Earth Song, and the original South Yuba Club. Unit J Social Club is a testament to their vision for a gathering place that transcends traditional social norms. Their commitment to creating a space where friends and neighbors can come together has garnered overwhelming support from members, propelling the club toward its next chapter at the 124 Argall Way location.

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: June 26, 2024 Agenda Item No. 07
Subject: Consideration of a Business Development and
Sustainability Fee Waiver Program as Approved in the Fiscal Year 2024/2025 Budget.

From: Sean Grayson, City Manager
Brittnie Neundorfer, Finance Supervisor
Date: June 16, 2024
Reviewed & Approved:

City Manager:

City Attorney:

Recommended Action: Approve the fee waiver and authorize the City Manager to implement the program.

ISSUE STATEMENT AND DISCUSSION:

Through the City’s strategic planning process, a strategic initiative of Business Support was approved by the City Council in adopting the City’s 2022-2027 Strategic Plan. On October 26, 2022, the City Council approved a short-term business development and sustainability fee waiver program. The program ended on June 30, 2023 and was successful in providing more than $50,000 in fee waivers. In an effort to continue to support existing businesses and incentivize the opening of new businesses in Nevada City, the City’s Fiscal Year 2024-2025 Budget includes $50,000 in funding for a business development and sustainability fee waiver program. The program would go into effect beginning July 1, 2024, and continue until funds are exhauster or the June 30, 2025, the end of the fiscal year. Businesses would be limited a maximum of $250 in fee waivers. Eligible applicants include existing businesses operating in good standing in Nevada City with a current business license in the City. Businesses new to Nevada City are eligible applicants to waive payment of the business license fee for one year. Categories of fees eligible for fee waiver for existing businesses include the following:
• Business License or Home Occupation Permit (one-year only and cannot be used for the $4 state fee)
• Conditional Use Permit
• Architectural Review: Non-Residential
• Sign Review
• Encroachment Permit: Parklet or Sidewalk Dining
• Special Event Fees for Business Generating Event
No other fees, taxes, past due fees, or fees already paid are eligible for fee waiver under this program.

Example uses of the program include the use of fee waivers to:
• Install a new sign at a business
• Open a new business
• Pay for a new or renewal business license
• Obtain a conditional use permit for outdoor dining on private property of an existing business • Repaint or remodel an existing business
• Add on to an existing business
• Implement outdoor sidewalk or develop an outdoor dining parklet When submitting an application for any of the eligible categories of fees, businesses will be able to sign and date a separate form indicating their application for the fee waiver program and it can be approved by staff at the time of the transaction.

FINANCIAL AND/OR POLICY IMPLICATIONS:

The program is funded for up to $50,000 in fee waivers within the adopted fiscal year 2024/2025 budget.

STRATEGIC PLAN ALIGNMENT:

This action is aligned with the strategic initiative of Business: Business, Industry, and Cannabis Support an specifically addresses goal #7, “Work with businesses to actively curate the eclectic mix of uniquely Nevada City businesses within the community and actively seek to recruit and retain businesses from outside the City.” This action is consistent with the embedded strategic initiative of Engagement:

Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

None.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

None.

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: June 26, 2024 Agenda Item No. 08
Subject: Consideration of a Six-Month Update Report on Grant Funded Surveillance Cameras.

From: Dan Foss, Police Chief

Date: June 20, 2024
Reviewed & Approved:

City Manager: STG
City Attorney:

Recommended Action: Receive and file the report and provide any direction on the topic.

ISSUE STATEMENT AND DISCUSSION:

On September 27, 2023, the City Council approved the award of contract for the purchase and installation of six (6) security cameras. The funds for the purchase, installation, and software for the cameras were all made available through the Proposition 64 Cohort 2 grant. Flock Safety camera system was the selected vendor. At the meeting the City Council requested that staff return with an update in six months on the use and effectiveness of the cameras.

The first several months after award were spent identifying and confirming the compatibility of several locations throughout town. On May 21, 2024, the first four cameras became operational. Soon after, the remaining two cameras came online. The location of the cameras are as follows:
• City Hall
• The intersection of Sacramento Street and Prospect Street • Commercial Street (mounted above the Chamber of Commerce) • The Commercial Street parking lot
• Pioneer Park viewing the tennis courts
• Pioneer Park viewing the bandstand area
In less than 30 days of activation, the cameras have been utilized in at least ten (10) incidents for crime prevention or assistance in solving criminal cases. Some notable mentions of when the cameras have been instrumental in solving the case are the vandalism of several flags, a hit-and-run traffic collision in the downtown area, and vandalism of the bathroom at Pioneer Park.

The cameras provide a live feed to any officer monitoring them and record in a 30-day loop. All cameras have 360-degree pan/tilt and zoom features and day and night capability. The Nevada City Police Department has extensively tested the cameras and evaluated the mounting locations. Thus far, we are delighted with the cameras' performance; however, we intend to relocate the camera at the Chamber of Commerce building to a location that is more aesthetically appropriate given the historic nature of the building. Staff will provide a presentation and demonstration of the cameras at the City Council meeting.

STRATEGIC PLAN ALIGNMENT:

This action is consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None.

ENVIRONMENTAL CONSIDERATIONS:

None.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:

None.

CITY OF NEVADA CITY

CITY COUNCIL STAFF REPORT
MEETING OF: June 26, 2024 Agenda Item No. 09
Subject: Consideration of the Special Event Street Closure Request for Three (3) Friar Tuck’s Block Parties.

From: Sean Grayson, City Manager
Date: June 16, 2024
Reviewed & Approved:

City Manager:

City Attorney:

Recommended Action: Review, approve, and authorize the special event street closure requests per the submitted application.

ISSUE STATEMENT AND DISCUSSION:

On June 7, 2024, the City received an application for three (3) Friar Tuck’s Block Parties on July 23, August 21, and September 24, 2024. The proposed event hours are 5:00pm to 10:00pm with set-up and street closures beginning at 2:00pm and breakdown complete with street reopen at 11:00pm.

The proposed street closure for the event includes:
- Pine Street between Broad Street and Commercial Street A summary of the specific event characteristics is included in the application packet. There will be department and City conditions imposed for the application including for emergency access with standard conditions by the Fire Department and for parking and road closures from Public Works. The Nevada City Chamber of Commerce is not the applicant or host, but the applicant has coordinated with the Chamber for the events. Insurance information will be required to be provided for each of the three events. The application calculated the payment at $425 although the actual payment is $225 and has been submitted per the City’s application/contract.

FINANCIAL AND/OR POLICY IMPLICATIONS:

The total fees to be collected if the application is approved are $225.

STRATEGIC PLAN ALIGNMENT:

This action is consistent with the embedded strategic initiative of Engagement: Community engagement and communications with stakeholders.

ENVIRONMENTAL CONSIDERATIONS:

Not applicable.

LEGAL REVIEW:

City Attorney Pucci has reviewed this item and finds that the recommended action complies with the law.

ATTACHMENTS:
 Street Closure/Special Event Application

From: Carolyn Jones-Rogers
To: Public Comment
Subject: Save Hershman‘s Pond Trail
Date: Wednesday, June 19, 2024 7:28:38 PM
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Hello,
I was just taking an evening walk here at Hirshman’s Pond Trail, and read the poster stating that one of the possible new building sites for the county courthouse would be near here.

I STRONGLY urge you to NOT compromise this beautiful area by building the courthouse near here.

Thank you very much, Carolyn Jones-Rogers
Sent from my iPhone
From: Debora Chapman
To: Public Comment
Subject: Fw: Failure Notice
Date: Monday, June 24, 2024 8:43:11 AM
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Sent: Monday, June 24, 2024 at 08:36:33 AM PDT
Subject: Failure Notice
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I respectfully request you give NO consideration to any kind of street closure for Friar Tucks.

If it were more of a community and other business request PERHAPS I would feel differently but this is another of their selfish, rude act to our town. They do nothing for our town except divide it. It also is poor, very poor timing to ask for this the day before Hot Summer nights in July which

IS A COMMUNITY EVENT, NOT JUST A ONE BUSINESS SELFISH NEED FOR ATTENTION.

Thank you for your consideration of a NO VOTE to this very undesirable request,
Debora and Leo Chapman
Community members since 1986
From: Peggy Wright
To: Public Comment
Subject: Street closure of Friar Tucks
Date: Wednesday, June 26, 2024 11:08:12 AM
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I am strongly opposed to permitting the street closures for Friar Tucks.

The proposed closures have negative impacts on the shops, parking and traffic flow during our busiest retail month. The traffic flow from Commercial Street weekend closure is already an obstacle course.

What Friar Tucks is proposing only benefits them and diminishes the enjoyment of town for the rest of us. Their parklet and delivery trucks already limit the flow of traffic. Please do not add to the chaos that has become the Pine Street and Commercial intersections.

Peggy Wright
537 Coyote Street
Nevada City
.
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Please visit my website
www.peggywrightart.com