Newark City Council
November 10, 2022

AGENDA
Thursday, November 10, 2022
7:00 P.M.

HYBRID IN-PERSON/VIRTUAL MEETING

REFER TO THE END OF THE AGENDA TO REVIEW

OPTIONS FOR PARTICIPATING IN THE MEETING
REMOTELY OR IN-PERSON.

IF YOU ATTEND THE MEETING IN PERSON A FACE COVERING
IS RECOMMENDED BUT NOT REQUIRED.

A. ROLL CALL
B. PRESENTATIONS

1. Introduction of employees
C. PUBLIC COMMENT
The public is invited to address the City Council on any item not listed on the agenda.

Public Comments are generally limited to 5 minutes per speaker. Please note that State law prohibits the Council from acting on non-agenda items.

D. CONSENT CALENDAR
Consent Calendar items are considered to be routine and may be approved by one motion. There will be no separate discussion on these items unless there is a request by a Council Member, a staff member, or a member of the public to remove an item for separate discussion and action.

1. Approval of Audited Demands.

2. Approval of October 27, 2022 minutes

3. Adopt a resolution confirming the continued existence of a local emergency due to the COVID-19 Pandemic

4. Adopt a resolution Finding That There is a Proclaimed State of Emergency; Finding That

4. Adopt a resolution Finding That There is a Proclaimed State of Emergency; Finding That Meeting in Person Would Present Imminent Risks to the Health or Safety of Attendees as a Result of the State of Emergency; and Authorizing Continued Remote Teleconferenced Meetings of the Legislative Bodies of the City of Newark for the 30 Day Period Beginning November 10 Pursuant to AB 361

5. Motion accepting the Measure GG Transaction and Use Tax Oversight Committee Annual Report for Fiscal Year 2020-2021

6. Adopt a resolution reappointing Jeff Aguilar to the Planning Commission

7. Adopt a resolution accepting public subdivision improvements for Tract 8310 – Bayshores Phase II, an 86-unit residential subdivision generally located on the southeast corner of Hickory Street and Seawind Way in Bayside Newark

8. Adopt a resolution accepting public subdivision improvements for Tract 8085 – Bayshores Phase I, a 213-unit residential subdivision generally located on the west side of Willow Street between Central Avenue and Seawind Way in Bayside Newark

9. Adopt a resolution authorizing the City Manager to execute Task Order No. 27 to the Joint Powers Agreement with the City of Fremont for Paratransit Services

10. Adopt a resolution adopting a compensation plan for certain positions in the exempt service employee group to amend the Part-Time, Seasonal and Temporary (PST) Classifications Schedule of Hourly Wage Rates, and revoking the previous resolution in conformance with California Code of Regulations, Title 2, Section 570.5

11. Adopt a resolution approving the Measure D Expenditure Plan and amend the 2022-2024 Biennial Budget and Capital Improvement Plan for Fiscal Years 2022-2023 and 2023-2024

12. Adopt a Resolution approving and authorizing the City Manager to execute the annual Sun Ridge Systems, Inc., Software Support Services Agreement

13. Adopt resolutions to (1) approve an amendment to the classification plan to add the class specification of Principal Civil Engineer; (2) approve an amendment to the 2022-2024 Biennial Budget and Capital Improvement Plan to replace one full-time equivalent Senior Civil Engineer with one full-time equivalent Principal Civil Engineer and authorization for one additional full-time equivalent Associate Civil Engineer; and (3) approve an amendment to the City of Newark Compensation and Benefit Plan for the Management, Supervisory and Professional Employee Group to add the classification of Principal Civil Engineer and assign salary range 17.

14. Adopt a resolution authorizing the City Manager to execute a Software as a Service Agreement with Axero Holdings LLC. to provide annual cloud hosting, security, backup, upgrades and maintenance support services for an intranet, and amending the 2022-2024 Biennial Budget and Capital Improvement Plan to appropriate $29,353.50 in FY2022-2023 for the implementation cost (one-time fee) and year one of the agreement and $21,356.25 in FY2023-2024 for year two of the agreement.

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15. Adopt a resolution approving Used Oil Payment Program expenditures for Fiscal Year 2022

16. Adopt a resolution authorizing the purchase of three vehicles for the Newark Police Department directly from auto dealerships with single-source findings

17. Adopt a resolution authorizing the purchase of four Ford Interceptors for the Newark Police Department from Folsom Lake Ford and adopt a resolution authorizing increased not-to-exceed amounts to $136,000 for Lehr Auto Electric and to $20,000 for Classic Graphics under their respective Fiscal Year 2023 Annual Purchase Agreements

18. Adopt a resolution approving and authorizing the City Manager to execute an agreement with Lehr Auto Electric to purchase twenty Police Department mobile data computers and installation of five of the computers

19. Adoption of a resolution authorizing the City Manager to negotiate and enter into a Contractual Services Agreement, in a form approved by the City Attorney, with Universal Building Services and Supply Company for janitorial services for City buildings and amendment of the 2022-2024 Biennial Budget and Capital Improvement Plan E. PUBLIC HEARINGS

1. Conduct a public hearing and waive second reading and adopt an Ordinance to repeal and replace certain chapters of Title 15 of the Newark Municipal Code in order to adopt by reference, with modification to address unique local conditions, the 2022 California Building Standards Code
F. OTHER BUSINESS

1. Adopt a resolution authorizing the City Manager to execute a Contractual Services Agreement with Group 4 Architecture Research + Planning, Inc. (Group 4) for the development of a Citywide Facilities Master Plan and approving an amendment of the 2022-2024 Biennial Budget and Capital Improvement Plan

2. Adopt a resolution authorizing the City Manager to execute a Contractual Services Agreement with Gail M. Goldman Associates for the update of the 2001 Public Art Master Plan and approving an amendment of the 2022-2024 Biennial Budget and Capital Improvement Plan.

3. Adopt a resolution authorizing the City Manager to execute a contract amendment with R3 Consulting Group, Inc. to assist staff with negotiations for a potential extension of the Franchise Agreement with Republic Services Inc. for solid waste collection services

4. Adopt a resolution approving the Newark Community Nonprofit Service Organization Grant Packet Page 3

4. Adopt a resolution approving the Newark Community Nonprofit Service Organization Grant Program and authorizing an amendment to the 2022-2024 Biennial Budget for FY 2022 to provide American Rescue Plan Act (ARPA) funding of $300,000 for the Community Nonprofit Grant Program

5. Transient Occupancy Tax (TOT) Informational Report
G. CITY COUNCIL MATTERS
City Council Members report on attendance at intergovernmental agency meetings, conferences, and seminars since the last meeting. City Council Members may also announce upcoming events and coordinate attendance; report on local events attended since the last meeting; and make brief comments on issues of concern.

H. CLOSED SESSION
I. ADJOURNMENT

HYBRID IN-PERSON/VIRTUAL MEETING NOTICE
This meeting is being conducted utilizing teleconferencing and electronic means consistent with Assembly Bill 361 (2021). Members of the public may attend the meeting in person, virtually via Zoom, or watch it via YouTube. If you attend the meeting in person, a face covering is recommended but not required.

Mayor Nagy, Vice Mayor Hannon, and Council Members Bucci, Collazo, and Freitas may be attending this meeting via teleconference. Teleconference locations are not open to the public. In the event that any members of the City Council elect to attend this meeting via teleconference, all votes conducted during the teleconferencing session will be conducted by roll call vote.

How to view the meeting remotely:

Livestream online at YouTube: https://www.youtube.com/channel/UC383NGSxaPwZP1lkJbo2T8A Copy/paste the YouTube URL into your browser if the link does not automatically open.

How to participate in the meeting remotely, via Zoom Webinar:

From a PC, Mac, iPad, iPhone or Android device: Zoom Meeting https://us06web.zoom.us/j/82956297604 From a telephone dial 1- 669-900-9128, Webinar ID Number 829 5629 7604 Provide live, remote public comments, when the Mayor calls for comments. Use the raise your hand feature in Zoom to be called upon by the City Clerk.

For frequently asked Zoom questions, please go to Agendas and Minutes and select the Frequently Asked Questions link.

No question shall be asked of a council member, city staff, or an audience member except through the Mayor. No person shall use vulgar, profane, loud or boisterous language that interrupts a meeting. Any person who refuses to carry out instructions given by the Mayor for the purpose of maintaining order may be guilty of an infraction and may result in removal from the meeting.

Council Meeting Access/Materials:

The agenda packet is available for review at Agendas and Minutes. The packet is typically posted to the City website the Friday before the meeting, but no later than 72 hours before the meeting.

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Pursuant to Government Code 54957.5, supplemental materials distributed less than 72 hours before this meeting, to a majority of the City Council, will be made available for public inspection at this meeting and will be posted, if time allows, at Agendas and Minutes. Materials prepared by City staff and distributed during the meeting are available for public inspection at the meeting or after the meeting if prepared by some other person. Documents related to closed session items or are exempt from disclosure will not be made available for public inspection. For those persons who require special accommodations, please contact the City Clerk at least two days prior to the meeting at City Clerk or 510-578-4266.

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Item  B. 1.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT    Introduction of employees
The following employees will be introduced at the City Council meeting:

Alexis Cross, Accounting Assistant
Alex Tat, Senior Civil Engineer
Brett Oeverndiek, Administrative Analyst
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Item  D. 1.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Krysten Lee, Finance Director
SUBJECT    Approval of Audited Demands.

Attachments
Audited Demands
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Item  D. 2.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT    Approval of October 27, 2022 minutes
Attachments
Minutes
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City of Newark | Newark City Council
Mayor Alan L. Nagy | Vice Mayor Michael K. Hannon | Council Members: Luis L. Freitas, Maria “Sucy” Collazo, & Mike Bucci

Minutes
Thursday, October 27, 2022
7:00 P.M.

A. ROLL CALL
Mayor Nagy called the meeting to order at 7:10 p.m. Vice Mayor Hannon, Council Members Collazo, Freitas, and Bucci were noted as present.

B. PRESENTATIONS

1. Assemblymember Alex Lee ceremonial presentation of check for Quiet Zone Safety Improvements and Broadband Master Plan
Assemblymember Lee presented ceremonial checks to Mayor Nagy in the amount of $2 million for Quiet Zones Safety Improvements and $1.8 million for the Broadband Master Plan. Mayor Nagy stated this was the largest appropriation that the City has received from the State of California through an Assemblymember.

2. Commending Newark Days Committee
Mayor Nagy presented the Newark Days Committee Commendation to Shirley Sisk and the Newark Days committee members. Mrs. Sisk announced that Newark Rocks would be the theme of next year’s event.

3. Proclaim October as Promotores Month
Mayor Nagy presented proclamations from the City and Alameda County Supervisor Valle in honor of Promotores Month to Edda Rivera, Adriana Lopez, and Veronica Torres.

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Page No. 2
City of Newark City Council Minutes October 27, 2022

4. Introduction of employees
Mayor Nagy introduced Police Support Services Manager Marisa Huntley, Administrative Analyst Kamini Kumar, and Building Inspector I Bryan Cabeceira.

Mayor Nagy presented a ten-year career service certificate to City Manager Benoun.

C. PUBLIC COMMENT
Mary Beth Bykowsky, Outreach Analyst for the California Department of Insurance shared information on insurance related issues.

D. CONSENT CALENDAR
Vice Mayor Hannon stated that for item D.6, seniors over the age of 65, could apply for a discount through Republic Services. He requested that the Newark News include an article on garbage rate discounts for seniors in the future.

No one from the public requested to speak.

Vice Mayor Hannon moved, Council Member Collazo seconded, to approve Consent Calendar Items D.1 through D.6, that the resolutions be numbered consecutively, and that reading of the titles suffice for adoption of the resolutions. The motion passed, 5 AYES.

1. Approval of Audited Demands

2. Approval of October 13, 2022 meeting minutes

3. Adopt a resolution approving the final map and subdivision improvement agreement for Tract 8606 – Newpark Mall Phase D1 and D4 (Newpark Mall, LP) at 2086 Newpark Mall Road
Resolution No. 11416
Contract No. 22063

4. Adopt a resolution approving the final map and subdivision improvement agreement for Tract 8489 – Newpark Mall Phase A (Newpark Mall Phase A Development LLC) at 2086 Newpark Mall Road
Resolution No. 11417
Contract No. 22064
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Page No. 3
City of Newark City Council Minutes October 27, 2022

5. Adopt a resolution authorizing the City Manager to execute a contractual services agreement with All City Management Services, Inc. to provide crossing guard services at intersections near schools that are within the jurisdiction of the Newark Unified School District
Resolution No. 11418
Contract No. 22065

6. Adopt a resolution authorizing a 3.7% increase to the solid waste collection, recycling and organics services maximum rates for Calendar Year 2023 Resolution No. 11419
E. PUBLIC HEARINGS
F. OTHER BUSINESS

1. Presentation of the 2021 Community Survey Results
Administrative Analyst Gonzales gave the presentation (on file with City Clerk).

No one from the public requested to speak.

Vice Mayor Hannon request that Text My Gov include information with outside agencies that would be beneficial for Newark residents such as Stopwaste.

In response to Vice Mayor Hannon, Assistant City Engineer Imai stated that staff applied for a grant through the Federal Highway Administration (FHA) for a two way cycle track between Gateway Boulevard and Hickory Street by the Don Edwards Wildlife Refuge. If the grant is approved, the FHA will be responsible for the project with an anticipated start date of 2029.

Vice Mayor Hannon requested that staff review sideshow fines.

In response to Council Member Bucci, Public Works Director Fajeau stated that the Newark Municipal Code was consistent with the California Streets and Highways Code for sidewalk repair being the responsibility of the adjacent property owner. He noted that the City had limited funding for repairs.

This item was informational only, no action requested.

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Page No. 4
City of Newark City Council Minutes October 27, 2022

2. Information regarding the Newark Police Department automated license plate reader (ALPR) program and opportunity for public comment Captain Macias provided an overview of the automated license plate reader (ALPR) program, which has been in place since 2009. She stated that the updated Police Department Policy was consistent with state law and other jurisdictions best practices.

No one from the public requested to speak.

Council Member Bucci thanked the Police Department for updating the policy. He stated that he saw the value in license plate readers, but the one-year retention of the data was still a concern. He noted that the CHP keeps their data for 6 months. He further noted that Homeland Security access was listed in the redlined policy and wondered if it was left over from the previous policy. He thought it was in conflict with the City’s Welcoming City policy. He requested it be double checked and followed up with him in an email.

In response to Council Member Bucci, Captain Macias stated that Maiveric was the data repository vendor for the information retention after the initial 30 day period.

This item was informational only, no action requested.

G. CITY COUNCIL MATTERS
Mayor Nagy thanked City staff for the Employee Appreciation Lunch, the Howl-O-Ween Dog Park event, and the Volunteer Appreciation Dinner.

Vice Mayor Hannon thanked Assemblymember Lee for his assistance in obtaining funding from the State. He stated that Newark Days attendance increased this year.

He commended the Promotores group. He congratulated Council Member Collazo for another successful Día de los Muertos event.

Council Member Bucci also thanked Assemblymember Lee and City staff for the various events. He congratulated John Becker, Promotores, and Harold Crossland for their volunteer awards. Happy Halloween.

Council Member Freitas agreed with previous comments and recognized Unity Week too.

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Page No. 5
City of Newark City Council Minutes October 27, 2022
Council Member Collazo stated that Dia de los Muertos grows each year and thanked everyone who helped with the event. She suggested that the City form a cultural events committee. Shop Newark.

Council Member Bucci suggested the name of Cultural Celebration Committee for Council Member Collazo’s idea.

H. CLOSED SESSION

I. ADJOURNMENT
Mayor Nagy adjourned the meeting at 8:56 p.m.

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Item  D. 3.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Kristopher Kokotaylo, City Attorney
SUBJECT    Adopt a resolution confirming the continued existence of a local emergency due to the COVID-19 Pandemic
SUMMARY AND RECOMMENDATION
Staff recommends that the City Council confirm the continued existence of the local emergency in order to mobilize resources, seek reimbursement of related expenditures, and provide immunity to governmental officials for certain acts. Extending the local emergency would also continue many of the City's temporary policies that were adopted in response to the pandemic, including the eviction moratorium, changes to the zoning code to allow outdoor business activities, and the 15% cap on fees charged by food delivery providers to our local restaurants.

BACKGROUND
On March 16, 2020, the City Manager, acting as Director of Emergency Services, proclaimed a local emergency pursuant to California Government Code Section 8630 and Newark Municipal Code Chapter 2.16. The emergency declaration was based on conditions of extreme peril to the safety of persons and property within the City as a consequence of the global spread of the novel coronavirus 2019 ("COVID-19"), including confirmed cases in Alameda County. On March 17, 2020, the City Council adopted a resolution ratifying the Proclamation of Local Emergency issued by the Director of Emergency Services.

Pursuant to State law (see Government Code Section 8630), any City Council that declares a local emergency must confirm the existence of the local emergency every sixty (60) days until the local emergency ceases. Accordingly, the City Council has continually adopted resolutions confirming the continued existence of the local emergency due to the COVID-19 Pandemic since May 14, 2020.

Various governmental agencies have declared an emergency as a result of the pandemic, including the President of the United States and the Governor of the State of California. Many cities in California have likewise declared a local emergency and have continued to confirm the existence of the local emergency within the statutorily required 60 day time period.

DISCUSSION/ANALYSIS
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The conditions that prompted the original declaration of a local emergency continue to exist and health officials are still learning more information regarding the nature of COVID-19 and how it is transmitted. Community transmission of COVID-19 continues to occur, and the number of total cases within Alameda County continues to rise. Most recently, the “Omicron” variant, which is more easily transmitted, has led to an increase in COVID-19 cases within Alameda County. The public health and safety concerns for persons and property within the City as a consequence of the global spread of COVID-19 continue to exist.

At the time of this writing (October 28, 2022) there have been 352,111 confirmed cases within the County, with 11,346 of those cases being Newark residents. To date, there have been 2,046 deaths in our County that have been caused by COVID-19.

Declaring a state of emergency provides local governments with the power necessary to coordinate and implement plans aimed at protecting the community and property during a disaster. For example, a declaration of emergency is often necessary to secure mutual disaster aid from local, state, and federal agencies. This will also permit the Director of Emergency Services to promulgate orders and regulations necessary for the protection of life and property and ensures that the City and its officials and employees are immune from liability when exercising their official duties during this emergency.

Further, many of the City’s temporary policies that were adopted in response to the pandemic in order to support the local economy are tied to the expiration of the local emergency. This includes the eviction moratorium, the temporary zoning code changes to allow certain business to operate outdoors, and the 15% cap of fees charged by third party food delivery service providers to our local restaurants. If the local emergency is not extended, then these policies would automatically be rescinded.

If adopted, the declaration of emergency will remain in place until the emergency conditions have ended. However, the City Council will be required to continue to review the declaration at least every 60 days as indicated above.

FISCAL IMPACT
There is no direct fiscal impact associated with adopting the accompanying resolution that extends the local emergency. However, the City will consider all options available to seek reimbursement for expenses through appropriate authorities.

REVIEW AND APPROVAL
Prepared by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Continued Emergency Resolution
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1 RESOLUTION NO. _____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK CONFIRMING THE CONTINUED EXISTENCE OF
A LOCAL EMERGENCY DUE TO COVID-19
WHEREAS, Government Code Section 8630 and Newark Municipal Code Section

2.16.060 authorize the Director of Emergency Services to proclaim a local emergency when conditions of disaster or extreme peril to the safety of persons and property within the territorial limits of a city exist if the City Council is not in session and provides that the City Council shall ratify the proclamation within seven days thereafter; and WHEREAS, in accordance with Government Code Section 8630 and Newark Municipal Code Section 2.16.060, the Director of Emergency Services proclaimed the existence of a local emergency caused by the Novel Coronavirus (COVID-19), a respiratory disease first identified in China that may result in serious illness or death that is easily transmissible from person to person, on March 16, 2020; and WHEREAS, on March 17, 2020, the City Council ratified and confirmed the proclamation of the existence of a local emergency issued by the Director of Emergency Services; and
WHEREAS, on May 14, 2020, the City Council adopted a Resolution confirming the continued existence of the local emergency and has continually adopted resolutions confirming the existence of the local emergency since that time; and WHEREAS, pursuant to Government Code Section 8630, the City Council must review the need for continuing the local emergency at least every sixty (60) days; and WHEREAS, the conditions that prompted the original declaration of a local emergency continue to exist; and
WHEREAS, the recitals of the previous continued emergency resolutions are incorporated into this Resolution as if stated herein; and
WHEREAS, while there has been progress in mitigating the spread of COVID-19, community transmission of COVID-19 has continued to occur and health officials are still learning more information regarding the nature of COVID-19 and how it is transmitted. New variants of COVID-19 that are more easily transmissible, including the “Delta” and “Omicron” variants, have become more prevalent and present new risks; and
WHEREAS, the number of cases within Alameda County has continued to rise, and there are now 352,111 confirmed cases of COVID-19 within the County, and 2,046 deaths as of October 28, 2022; and
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2 WHEREAS, the public health and safety concerns for persons and property within the City as a consequence of the global spread of COVID-19 continue to exist; and WHEREAS, the health, safety, and welfare of Newark residents, businesses, visitors, and staff is of utmost importance to the City and additional future measures may be needed to protect the community; and
WHEREAS, the City may require additional assistance in the future, and a formal declaration of emergency allows the City to access resources in a timely manner in a timely fashion; and
WHEREAS, the City Council finds that conditions of extreme peril to the safety of persons and property within the territorial limits of the City related to COVID-19 pandemic continue in existence; and
WHEREAS, the City Council finds that extraordinary measures are required to protect the public health, safety, and of persons and property within the City that are or are likely to be beyond the control or capability of the services, personnel, equipment, and facilities of the City; and WHEREAS, the City Council desires to confirm the continued existence of a local emergency within the City of Newark due to COVID-19.

NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Newark hereby declares as follows:

1. The local emergency declared by Resolution No. 11031 due to the COVID-19 pandemic continues to exist within the City of Newark.

2. During the existence of the declared local emergency, the powers, functions, and duties of the City Manager, acting as Director of Emergency Services, and the emergency organization of this City shall be those prescribed by State law and by ordinances and resolutions of the City of Newark.

3. The declaration of local emergency shall remain in effect until such time that the City Council determines that the emergency conditions have been abated.

4. City staff is directed to place an item on the agenda for review at least every sixty (60) days from the effective date of this Resolution to determine the need for continuing the local emergency pursuant to Government Code Section 8630.

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Item  D. 4.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Kristopher Kokotaylo, City Attorney
SUBJECT    Adopt a resolution Finding That There is a Proclaimed State of Emergency; Finding That Meeting in Person Would Present Imminent Risks to the Health or Safety of Attendees as a Result of the State of Emergency; and Authorizing Continued Remote Teleconferenced Meetings of the Legislative Bodies of the City of Newark for the 30 Day Period Beginning November 10 Pursuant to AB 361
SUMMARY AND RECOMMENDATION
Staff recommends that the City Council adopt a resolution to continue conducting City Council and all other City Council appointed Board and Commission meetings remotely due to health and safety concerns for the public and making related findings in compliance with AB 361 (2021).

BACKGROUND
On March 4, 2020, Governor Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the State address the broader spread of COVID-19.

On March 17, 2020, the City Council adopted a Resolution ratifying the proclamation of a local state of emergency by the Director of Emergency Services due to COVID-19.On March 17, 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20, which suspended certain provisions of the Brown Act in order to allow local legislative bodies to conduct meetings telephonically or by other means.

Additionally, the State implemented a shelter-in-place order, requiring all non-essential personnel to work from home.

The City has established virtual meetings for all City Council and City Council appointed Board and Commission meetings. The virtual meetings have allowed the Council and advisory bodies to continue to conduct City business from remote locations while ensuring the public’s continued access to government meetings in a safe manner.

On June 11, 2021, Governor Newsom issued Executive Order N-08-21, which among other things, rescinded certain clauses of Executive Order N-29-20 after September 30, 2021, including clauses that suspended certain provisions of the Brown Act.  Thus, effective October 1, 2021, agencies would have had to transition back to public meetings held in full compliance with the Brown Act.

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Since the Governor issued Executive Order N-08-21, the highly contagious Delta variant has emerged, causing a spike in cases throughout the state and within the Alameda County. Additionally, since then, the highly contagious Omicron variant and sub-variants BA.2, BA.2.12.1, and BA.5 have emerged, resulting in the greatest nationwide COVID-19 infection rate since the beginning of the COVID-19 pandemic.

Currently, state and local officials strongly recommend wearing masks indoors. State officials further recommend the use of masks when social distancing is not possible.

On September 16, 2021, the Governor signed AB 361 (2021) which allows for local legislative and advisory bodies to continue to conduct meetings via teleconferencing under specified conditions and includes a requirement that the Council make specified findings.  AB 361 took effect immediately.

The City Council adopted a resolution pursuant to AB 361 on September 23, 2021 in order to allow the City’s legislative bodies to continue conducting virtual meetings after September 30, 2021.  The resolution included all of the necessary findings required pursuant to AB 361.  The City Council has adopted continued resolutions since that time.

DISCUSSION/ANALYSIS
The California Legislature approved AB 361 and the Governor signed the bill into law on September 16, 2021. AB 361 allows local legislative bodies to continue to meet remotely after the expiration of the clauses of Executive Order N-29-20 which suspended certain Brown Act provisions.  Under AB 361, the City and its legislative bodies will be allowed to continue to meet remotely when:
• The local agency holds a meeting during a declared state of emergency; • State or local health officials have imposed or recommended measures to promote social distancing;
• Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees.

The City meets the requirements to continue holding meetings remotely in order to ensure the health and safety of the public:
• The Governor has declared a State of Emergency, and the City Council has ratified the proclamation of a local emergency by the Director of Emergency Services; • CalOSHA recommends social distancing under certain circumstances and maintaining six feet of distance can avoid close contacts requiring quarantine; • The Delta and Omicron variants of COVID-19 have resulted in a significant increase of COVID-19 cases within the state and throughout Alameda County; • Meeting in person would present imminent risks to the health or safety of attendees, the legislative bodies, and staff.

Pursuant to AB 361, the City Council is required to declare every 30 days that the City’s legislative bodies must continue to meet remotely in order to ensure the health and safety of the public.

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safety of the public.

The proposed resolution includes the necessary findings pursuant to AB 361 to allow the City Council and the City’s legislative bodies to continue meeting remotely.

FISCAL IMPACT
There is no direct fiscal impact of adopting this Resolution.

REVIEW AND APPROVAL
Prepared by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
AB 361 Resolution November 10
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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK FINDING THAT THERE IS A PROCLAIMED
STATE OF EMERGENCY; FINDING THAT MEETING IN

PERSON WOULD PRESENT IMMINENT RISKS TO THE

HEALTH OR SAFETY OF ATTENDEES AS A RESULT OF
THE STATE OF EMERGENCY; AND AUTHORIZING

CONTINUED REMOTE TELECONFERENCED MEETINGS OF

THE LEGISLATIVE BODIES OF THE CITY OF NEWARK
FOR THE 30 DAY PERIOD BEGINNING NOVEMBER 10
PURSUANT TO AB 361
WHEREAS, all meetings of the City of Newark’s legislative bodies are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code 54950 – 54963), so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business; and
WHEREAS, on March 4, 2020, Governor Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the State prepare for a broader spread of the novel coronavirus disease 2019 (“COVID-19”); and
WHEREAS, on March 17, 2020, the City Council adopted a Resolution ratifying the proclamation of a local emergency by the Director of Emergency Services due to COVID-19; and WHEREAS, on March 17, 2020, in response to the COVID-19 pandemic, Governor Newsom issued Executive Order N-29-20 suspending certain provisions of the Ralph M. Brown Act in order to allow local legislative bodies to conduct meetings telephonically or by other means; and
WHEREAS, as a result of Executive Order N-29-20, staff set up virtual meetings for all City Council meetings and meetings of all legislative bodies within the City; and WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08-21, which, effective September 30, 2021, ends the provisions of Executive Order N-29-20 that allows local legislative bodies to conduct meetings telephonically or by other means; and WHEREAS, on September 16, 2021, Governor Newsom signed AB 361 (2021) which allows for local legislative bodies and advisory bodies to continue to conduct meetings via teleconferencing under specified conditions and includes a requirement that the City Council make specified findings. AB 361 (2021) took effect immediately; and WHEREAS, AB 361 (2021) requires that the Governor declare a State of Emergency pursuant to Government Code section 8625; and
WHEREAS, AB 361 (2021) further requires that state or local officials have imposed or recommended measures to promote social distancing, or, requires that the legislative body Packet Page 31
determines that meeting in person would present imminent risks to the health and safety of attendees; and
WHEREAS, such conditions now exist in the City, specifically, Governor Newsom has declared a State of Emergency due to COVID-19; and
WHEREAS, since issuing Executive Order N-08-21, the highly contagious Delta and Omicron variants, in addition to Omicron sub-variants, of COVID-19 have emerged, causing an increase in COVID-19 cases throughout the State and Alameda County; and WHEREAS, on August 3, 2021, in response to the Delta variant of COVID-19, the Alameda County Health Officer issued an order for nearly all individuals to wear masks when inside public spaces; and
WHEREAS, following the Alameda County Health Order the Omicron variant emerged and was designated as a variant of concern by the United States; and WHEREAS, the emergence of the highly contagious Omicron variant has resulted in the greatest nationwide COVID-19 infection rate since the beginning of the COVID-19 pandemic; and
WHEREAS, because of the rise in cases due to the Delta and Omicron variant of COVID19, and now the Omicron sub-variant, the City is concerned about the health and safety of all individuals who intend to attend City Council and meetings of the City’s other legislative bodies; and
WHEREAS, on September 23, 2021, the City Council found that the presence of COVID-19 and the increase of cases due to the Delta variant would present imminent risks to the health or safety of attendees, including the legislative bodies and staff, should the City’s legislative bodies hold in person meetings; and
WHEREAS, the highly contagious Omicron variant has since resulted in several highly contagious sub-variants, including the new BA.5, which has become the dominant strain of COVID-19; and
WHEREAS, due to the presence of the highly contagious Omicron sub-variants, especially BA.5, there has been a continuation of hospitalizations within the state; and WHEREAS, the City Council has subsequently found that the presence of COVID-19 and the number of cases due to the Delta and Omicron variants would present imminent risks to the health or safety of attendees, including the legislative bodies and staff, should the City’s legislative bodies hold in person meetings; and
WHEREAS, the City Council finds that the imminent risks of the City’s legislative bodies holding in person meetings to the health or safety of attendees continues to exist due to the Delta and Omicron variants of COVID-19; and
WHEREAS, the City shall ensure that it’s meetings comply with the provisions required by AB 361 (2021) for holding teleconferenced meetings.

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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newark as follows:

1. The above recitals are true and correct, and incorporated into this Resolution.

2. In compliance with AB 361 (2021), and in order to continue to conduct teleconference meetings without complying with the usual teleconference meeting requirements of the Brown Act, the City Council makes the following continued findings:
a) The City Council has reconsidered the circumstances of the state of emergency; and
b) The state of emergency, as declared by the Governor and City Council, continues to directly impact the ability of the City Council and the City’s legislative bodies, as well as staff and members of the public, from meeting safely in person; and c) State and local officials continue to recommend wearing masks and physical distancing under certain circumstances, and as a result of the presence of COVID19 and the increase of cases due to the Delta and Omicron variants, meeting in person would present imminent risks to the health or safety of attendees, the legislative bodies and staff.

3. City Council and City’s legislative bodies may continue to meet remotely in compliance with AB 361, in order to better ensure the health and safety of the public.

4. The City Council will revisit the need to conduct meetings remotely within 30 days of the adoption of this resolution.

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Item  D. 5.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT    Motion accepting the Measure GG Transaction and Use Tax Oversight Committee Annual Report for Fiscal Year 2020-2021
SUMMARY AND RECOMMENDATION
Staff recommends that the City Council, by motion, accept the Measure GG Oversight Committee Annual Report for Fiscal Year 2020-2021.

BACKGROUND
The City of Newark Transaction and Use Tax Ordinance (Measure GG) was approved at the November 8, 2016, election and took effect on April 1, 2017.  Under Measure GG, the City receives a one-half of one percent (0.5%) general transaction and use tax for a period of 25 years.  The measure is a general tax which allows the City to use the funds for any legitimate governmental purpose.  The City Council prioritized the use of the revenue collected for facilities and services, including replacing the police operations/emergency operations to survive an earthquake, providing updated crime-fighting technology and replacing aging library/city facilities.

DISCUSSION/ANALYSIS
An Oversight Committee was appointed by the City Council to review revenues and expenditures associated with the tax and to provide the City Council with an annual report.  The Committee consists of Elizabeth Macris, Jacinta Arteaga, Jim Lola, Michael Marzano, and Roy Pereira.

The Oversight Committee met on September 20, 2022, to review the Fiscal Year 2020-2021 transactions and the draft annual report.  The Committee concluded that there were no findings to comment on nor recommendations for future expenditures.

FISCAL IMPACT
The Oversight Committee's Annual Report is for informational purposes only and does not have a direct fiscal impact nor cost.

REVIEW AND APPROVAL
Prepared by - Sheila Harrington, City Clerk
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Prepared by - Sheila Harrington, City Clerk
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Lenka Hovorka, Assistant City Manager
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Annual Report
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1 Measure GG Transaction and Use Tax Oversight Committee Date: September 20, 2022
To: Honorable Mayor Nagy and Council Members Hannon, Collazo, Freitas, and Bucci From: Measure GG Oversight Committee
Subject: Measure GG Oversight Committee's Report of the Measure GG Transactions and Use Tax Revenue and Expenditures for the Fiscal Year 2021
Background
City of Newark voters passed Measure "GG," a 25-year one-half cent transactions and use tax (TUT), in November 2016, and the transactions and use tax took effect on April 1, 2017.

The purpose of the Measure GG tax "is to upgrade City of Newark facilities and services, including replacing the seismically unsafe police operations/emergency operations center to survive an earthquake; providing updated crime-fighting technology; replacing aging library/city facilities with buildings meeting safety codes; providing disabled access and senior/teen/children's facilities; and other facilities and services." This Measure GG tax is a "general tax," meaning that revenues raised from the tax go into the City's general fund to pay for any legitimate governmental purpose.

Measure GG also established a "City of Newark Transactions and Use Tax Oversight Committee." Resolution No. 10740, establishing the City of Newark Transactions and Use Tax Oversight Committee and committee bylaws, was passed by the City of Newark City Council on January 25, 2018. "The primary duties of the Oversight Committee established by the resolution are to:
a) Review semi-annual revenue and expenditure reports produced by the City and other relevant reports and information regarding the Transactions and Use Tax; and b) Provide to the City Council an annual report on whether revenues were expended in an appropriate manner and recommendations, if any, of ways to ensure that future revenues are expended appropriately.
c) In order to preserve the integrity and independence of the oversight process, Committee members shall not play a role in contracting or project management for projects funded through revenue from Measure GG or any other expenditure of Measure GG funds. d) The committee is not charged with decision-making on spending priorities, schedules, project details, or financing plans.

Consistent with the composition and qualifications of the Oversight Committee members outlined in Resolution No. 10740, the following citizens were selected as members of the Committee: Elizabeth Macris, Jacinta Arteaga, Jim Lola, Michael Marzano, and Roy Pereira.

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2 Jim Lola was elected as Committee Chair, and Jacinta Arteaga was elected as Committee ViceChair.

The Oversight Committee met on September 20, 2022. All Committee members were in attendance with Elizabeth Macris attending virtually via Zoom. During this Committee meeting the Committee received a comprehensive Measure GG Revenue and Expenditure update from City Finance Director Krysten Lee.

The Measure GG Fund is accounted for as part of the City’s General Fund, which is a type of governmental fund included in the City’s basic financial statements. The City’s General Fund accounts for all the general revenues and financial resources of the City not specifically levied or collected for the other City funds, as well as the related expenditures.

The Measure GG Fund is audited with all other City funds as part of the City's annual year-end compliance and financial audit conducted by the independent audit firm Lance, Soll, and Lunghard, LLP (LSL). This report reflects Measure GG revenues and expenditures following the full Fiscal Year (FY) 2021 ending June 30, 2021.

To ensure that the City receives all of the revenue it is owed from the Measure GG tax, the City has entered into a contract with HdL, an auditing firm from Diamond Bar, California, for audit and information services. HdL administers a system for monitoring sales and use tax receipts to identify and correct allocation errors that, once corrected, enhance their clients' revenues.

Fiscal Year 2021 Measure GG Revenues and Expenditures
In Fiscal Year 2021, the California Department of Tax and Fee Administration (CDTFA) distributed a total of $5,699,899 in Measure GG tax collected from merchants using a system of advances and true-up payments.

As of the first calendar quarter, CDTFA switched its method of allocating advance payments.

The first two advances will be higher in the future, with the "clean-up payment" being less. This change resulted from CDTFA's new financial system and new tax-collection system implemented in the Fall of 2019.

For the Fiscal Year (FY) 2021, starting July 1, 2020 to June 30, 2021, the expenditures that supported the Civic Center Project were $41,601,813.

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3 The City accounts for all of its resources using generally accepted accounting principles and governmental fund accounting procedures.

The City established a fund (112 - Measure GG Fund) to account for the Measure GG transaction use tax (TUT) revenues and a project code (1188 - Measure GG Civic Center Project) under the Capital Improvement Projects Fund 401 to enable careful tracking of Measure GG revenues and expenditures.

Conclusions
At this time, the Oversight Committee has no findings to comment on for the fiscal year ending on June 30, 2021. The Oversight Committee has found the City Staff transparent and forthcoming with data and answers to our questions. It has made no recommendations to the City to ensure that future revenues are expended effectively and efficiently.

Respectfully submitted,
Jim Lola
Chairperson
Measure GG Oversight Committee
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Item  D. 6.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT    Adopt a resolution reappointing Jeff Aguilar to the Planning Commission Planning Commissioner Jeff Aguilar has a term on the Planning Commission that will expire on December 31, 2022.  Commissioner Aguilar has served on the Planning Commission since February 27, 2014, and has requested a four-year reappointment.

It is recommended that the City Council, by resolution, approve the reappointment of Jeff Aguilar to the Planning Commission, for a term to expire on December 31, 2026.

Attachments
Resolution
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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK APPROVING THE REAPPOINTMENT OF JEFF

AGUILAR TO THE PLANNING COMMISSION
WHEREAS, Jeff Aguilar, hereto appointed member of the Planning Commission, has a term expiring December 31, 2022; and
WHEREAS, the Mayor of the City of Newark has reappointed Jeff Aguilar to said position on the Planning Commission for a term expiring December 31, 2026; NOW, THEREFORE, BE IT RESOLVED that said appointment is hereby approved by the City Council of the City of Newark.

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Item  D. 7.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Diana Cangco, Senior Civil Engineer
SUBJECT    Adopt a resolution accepting public subdivision improvements for Tract 8310 – Bayshores Phase II, an 86-unit residential subdivision generally located on the southeast corner of Hickory Street and Seawind Way in Bayside Newark SUMMARY AND RECOMMENDATION
Public and private improvements for Tract 8310 – Bayshores Phase II, an 86-unit residential subdivision generally located on the southeast corner of Hickory Street and Seawind Way in the Bayside Newark Specific Plan Area (formerly known as the Dumbarton Transit Oriented Development), have been completed in substantial compliance with the plans and specifications of the project.  The project contractor, William Lyon Homes Inc., a California corporation, a subsidiary of Taylor Morrison of California, LLC, a California limited liability company, will reduce the Subdivision Performance Bond to the amount of $148,400 in place of the required Warranty Bond to guarantee the completed subdivision improvements for a one-year maintenance period.

Staff recommends that the City Council adopt a resolution accepting the public subdivision improvements for Tract 8310.

BACKGROUND
On May 25, 2017, the developer, CDCG Group Holdings Bayshores, LP, entered into a Subdivision Agreement with the City of Newark to construct public and private improvements for Tract 8310 – Bayshores Phase II, an 86-unit residential subdivision generally located on the southeast corner of Hickory Street and Seawind Way in the Bayside Newark Specific Plan Area (formerly known as the Dumbarton Transit Oriented Development).  As allowed by the Subdivision Improvement Agreement, the project contractor, William Lyon Homes Inc., provided a Performance Bond in the amount of $1,484,000 and a Materials Bond in the amount of $742,000, both issued by Philadelphia Indemnity Insurance Company, to guarantee the subdivision improvements on portions of Seawind Way and Quiet Cove Way rights-of-way, and all private in-tract common area improvements.  The public improvements included new curb, gutter, sidewalk, landscaping, lighting, utility connections, and street pavement.

The private improvements included new private street alleyways, driveways, signage, utilities, storm drain systems, lighting, landscaping, and other common area improvements.

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On January 10, 2019, the City Council reduced the original bond amounts to 20% of their original values due to completion of more than 80% of the total scope of tract improvements, and in accordance with authority contained in §66499.7 of the California Government Code.

DISCUSSION/ANALYSIS
The construction of the subdivision improvements for Tract 8310 – Bayshores Phase II is now complete.  The project contractor, William Lyon Homes Inc., will reduce the Subdivision Performance Bond to the amount of $148,400 in place of the required Warranty Bond for the correction of any defective materials or workmanship within the designated one-year maintenance period.  After acceptance, the public improvements, some of which are part of Zone 1 of Landscape and Lighting District 19 for Bayshores, will be owned and maintained by the City. The private improvements for the common benefit of all homeowners will be owned and maintained by the Bayshores Homeowners Association.

FISCAL IMPACT
The estimated additional annual maintenance cost of the public improvements associated with Tract 8310 is $16,000.  The estimated annual maintenance cost is for pavement maintenance, street sweeping, curb and gutter replacement and maintenance costs identified as the City’s contribution for Zone 1 of Landscape and Lighting District 19 due to general and special benefits for parcels outside Zone 1.

REVIEW AND APPROVAL
Prepared by - Diana Cangco, Senior Civil Engineer
Reviewed by - Jayson Imai, Assistant City Engineer
Reviewed by - Soren Fajeau, Public Works Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Resolution
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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK ACCEPTING PUBLIC SUBDIVISION
IMPROVEMENTS FOR TRACT 8310 – BAYSHORES PHASE II,
AN 86-UNIT RESIDENTIAL SUBDIVISION GENERALLY

LOCATED ON THE SOUTHEAST CORNER OF HICKORY

STREET AND SEAWIND WAY IN BAYSIDE NEWARK
WHEREAS, CDCG Group Holdings Bayshores, LP, previously entered into a Subdivision Agreement with the City of Newark dated May 25, 2017 (Resolution 10,637) for the construction of certain public and private improvements for Tract 8310 – Bayshores Phase II, an 86-unit residential subdivision generally located on the southeast corner of Hickory Street and Seawind Way in the Bayside Newark Specific Plan Area (formerly known as the Dumbarton Transit Oriented Development) in accordance with plans and specifications on file with the City Engineer; and
WHEREAS, the scope of public improvements on portions of Seawind Way and Quiet Cove Way included new curb, gutter, sidewalk, landscaping, lighting, utility connections, and street pavement; and
WHEREAS, said work has been completed in substantial compliance with the plans and specifications of the contract entered into heretofore and the City Engineer has recommended the acceptance of these public improvements on portions of Seawind Way and Quiet Cove Way; and WHEREAS, additional work was completed in substantial compliance with the plans and specifications, within the common areas of the project site to be owned and maintained by the Bayshores Homeowners Association, including but not limited to the private street alleyways, driveways, signage, utilities, storm drain systems, lighting, landscaping, and other common area improvements; and
WHEREAS, pursuant to Resolution 10,880, the City Council of the City of Newark approved 80% bond reductions through the release and replacement of the original Performance Bond in the amount of $1,484,000 and the original Materials Bond in the amount of $742,000 with bond riders issued by Philadelphia Indemnity Insurance Company in the amounts of $296,800 and $148,400 respectively; and
WHEREAS, as allowed by the Subdivision Improvement Agreement, William Lyon Homes, Inc., the project contractor, a subsidiary of Taylor Morrison of California, LLC, will reduce the Subdivision Performance Bond in the amount of $148,400 in place of the required Warranty Bond for the correction of any defective materials or workmanship within a designated one-year maintenance period.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newark that said public improvements on portions of Seawind Way and Quiet Cove Way are hereby accepted.

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BE IT FURTHER RESOLVED that the City Council of the City of Newark does hereby approve the reduction of the Subdivision Performance Bond in the amount of $148,400 in place of the required Warranty Bond.

BE IT FURTHER RESOLVED that the City Council of the City of Newark does hereby authorize the release of the Materials Bond guaranteeing the completion of work in Tract 8310.

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Item  D. 8.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Diana Cangco, Senior Civil Engineer
SUBJECT    Adopt a resolution accepting public subdivision improvements for Tract 8085 – Bayshores Phase I, a 213-unit residential subdivision generally located on the west side of Willow Street between Central Avenue and Seawind Way in Bayside Newark SUMMARY AND RECOMMENDATION
Public and private improvements for Tract 8085 – Bayshores Phase I, a 213-unit residential subdivision generally located on the west side of Willow Street between Central Avenue and Seawind Way in the Bayside Newark Specific Plan Area (formerly known as the Dumbarton Transit Oriented Development), have been completed in substantial compliance with the plans and specifications of the project.  The developer’s contractor, William Lyon Homes Inc., a California corporation, a subsidiary of Taylor Morrison of California, LLC, a California limited liability company, will reduce the Subdivision Performance Bond to the amount of $651,030 in place of the required Warranty Bond to guarantee the completed subdivision improvements for a one-year maintenance period.

Staff recommends that the City Council adopt a resolution accepting the public subdivision improvements for Tract 8085.

BACKGROUND
On April 28, 2016, the developer, CDCG Group Holdings Bayshores, LP, entered into a Subdivision Agreement with the City of Newark to construct public and private improvements for Tract 8085 – Bayshores Phase I, a 213-unit residential subdivision generally located on the west side of Willow Street between Central Avenue and Seawind Way in the Bayside Newark Specific Plan Area (formerly known as the Dumbarton Transit Oriented Development).  As allowed by the Subdivision Improvement Agreement, the project contractor, William Lyon Homes Inc., provided a Performance Bond in the amount of $6,510,300 and a Materials Bond in the amount of $3,255,150, both issued by Philadelphia Indemnity Insurance Company, to guarantee the subdivision improvements on Bayshores Avenue, Seawind Way, Spring Tide Road, Lookout Way, Harbor Light Road, and Quiet Cove Way rights-of-way, and all private in-tract common area improvements.  The public improvements included new curb, gutter, sidewalk, landscaping, lighting, utility connections, and street pavement.  The private improvements included new private street alleyways, driveways, sidewalk, signage, utilities, storm drain and stormwater treatment systems, lighting, landscaping, and other common area improvements.

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and other common area improvements.

On January 10, 2019, the City Council reduced the original bond amounts to 20% of their original values due to completion of more than 80% of the total scope of tract improvements, and in accordance with authority contained in §66499.7 of the California Government Code.

DISCUSSION/ANALYSIS
The construction of the subdivision improvements for Tract 8085 – Bayshores Phase I is now complete.  The project contractor, William Lyon Homes Inc., will reduce the Subdivision Performance Bond to the amount of $651,030 in place of the required Warranty Bond for the correction of any defective materials or workmanship within the designated one-year maintenance period.  After acceptance, the public improvements, some of which are part of Zone 1 of Landscape and Lighting District 19 for Bayshores, will be owned and maintained by the City. The private improvements for the common benefit of all homeowners will be owned and maintained by the Bayshores Homeowners Association.

FISCAL IMPACT
The estimated additional annual maintenance cost of the public improvements associated with Tract 8310 is $65,000.  The estimated annual maintenance cost is for pavement maintenance, street sweeping, curb and gutter replacement and maintenance costs identified as the City’s contribution for Zone 1 of Landscape and Lighting District 19 due to general and special benefits for parcels outside Zone 1.

REVIEW AND APPROVAL
Prepared by - Diana Cangco, Senior Civil Engineer
Reviewed by - Jayson Imai, Assistant City Engineer
Reviewed by - Soren Fajeau, Public Works Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Resolution
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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK ACCEPTING PUBLIC SUBDIVISION
IMPROVEMENTS FOR TRACT 8085 – BAYSHORES PHASE I,
A 213-UNIT RESIDENTIAL SUBDIVISION GENERALLY

LOCATED ON THE WEST SIDE OF WILLOW STREET

BETWEEN CENTRAL AVENUE AND SEAWIND WAY IN

BAYSIDE NEWARK
WHEREAS, CDCG Group Holdings Bayshores, LP, previously entered into a Subdivision Agreement with the City of Newark dated April 28, 2016 (Resolution 10,485) for the construction of certain public and private improvements for Tract 8085 – Bayshores Phase I, a 213-unit residential subdivision generally located on the west side of Willow Street between Central Avenue and Seawind Way in the Bayside Newark Specific Plan Area (formerly known as the Dumbarton Transit Oriented Development) in accordance with plans and specifications on file with the City Engineer; and
WHEREAS, the scope of public improvements on Bayshores Avenue, Seawind Way, Spring Tide Road, Lookout Way, Harbor Light Road, and Quiet Cove Way included new curb, gutter, sidewalk, landscaping, lighting, utility connections, and street pavement; and WHEREAS, said work has been completed in substantial compliance with the plans and specifications of the contract entered into heretofore and the City Engineer has recommended the acceptance of these public improvements on Bayshores Avenue, Seawind Way, Spring Tide Road, Lookout Way, Harbor Light Road, and Quiet Cove Way; and WHEREAS, additional work was completed in substantial compliance with the plans and specifications, within the common areas of the project site to be owned and maintained by the Bayshores Homeowners Association, including but not limited to the private street alleyways, driveways, sidewalk, signage, utilities, storm drain and stormwater treatment systems, lighting, landscaping, and other common area improvements; and
WHEREAS, pursuant to Resolution 10,879, the City Council of the City of Newark approved 80% bond reductions through the release and replacement of the original Performance Bond in the amount of $6,510,300 and the original Materials Bond in the amount of $3,255,150 with bond riders issued by Philadelphia Indemnity Insurance Company in the amounts of $1,302,060 and $651,030 respectively; and
WHEREAS, as allowed by the Subdivision Improvement Agreement, William Lyon Homes, Inc., the project contractor, a subsidiary of Taylor Morrison of California, LLC, will reduce the Subdivision Performance Bond in the amount of $651,030 in place of the required Warranty Bond for the correction of any defective materials or workmanship within a designated one-year maintenance period.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newark that said public improvements on Bayshores Avenue, Seawind Way, Spring Tide Road, Lookout Way, Harbor Light Road, and Quiet Cove Way are hereby accepted.

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BE IT FURTHER RESOLVED that the City Council of the City of Newark does hereby approve the reduction of the Subdivision Performance Bond in the amount of $651,030 in place of the required Warranty Bond.

BE IT FURTHER RESOLVED that the City Council of the City of Newark does hereby authorize the release of the Materials Bond guaranteeing the completion of work in Tract 8085.

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Item  D. 9.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Nicholas Cuevas, Recreation and Community Services Manager SUBJECT    Adopt a resolution authorizing the City Manager to execute Task Order No. 27 to the Joint Powers Agreement with the City of Fremont for Paratransit Services SUMMARY AND RECOMMENDATION
Staff recommends that the City Council, by resolution, authorize the City Manager to execute Task Order No. 27 to the Joint Powers Agreement with the City of Fremont for Newark Paratransit services.

BACKGROUND
Door-to-door shared ride transportation services are an essential service offered to Newark residents who are 70 years of age and older or who are unable to access public transit independently due to a medical or disabling health condition. These paratransit services are provided to elderly and disabled Newark residents in order to improve their access to health care, shopping, errands, and social and recreational activities. The City has contracted for paratransit services with the City of Fremont since 2013. The size and scope of Fremont’s program provides Newark residents with expanded and efficient services.

DISCUSSION/ANALYSIS
The following table provides a summary of services to be provided through the City of Fremont under the proposed contract for services with MV Transportation, local taxi companies, Lyft, and GoGo Technologies:

FY22/23 Service
Parameters Fremont/Newark Wheelchair Accessible Paratransit Service Service Hours  Monday - Sunday 8am-6pm
Service Area All of Fremont, Newark, and Union City
Fares $4 per one-way trip within Newark, Fremont, and Union City Reservation Hours Ride reservations will be taken Monday – Friday, 8 am – 5 pm.

Reservations are taken up to 3 days in advance. Rides are reserved on a first-call, first-served basis and are subject to vehicle space availability. Reservations and dispatch are provided through MV Transportation during the hours specified above.

Standing order requests are processed and approved by
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Fremont’s Transportation and Mobility Services team.

Enrollment
processing time
On the same day of receipt of the application. Expedited access to transportation can also be arranged on the same day or the next day as scheduling capacity allows.

FY22/23 Service
Parameters Subsidized Taxi Voucher Program
Service Hours 24 hours per day, seven days a week. Ride requests are made on the same day. Riders will be picked up within 45 minutes of their call or within 10 minutes of a time order request.

Service Area All of Newark, Fremont, and Union City
Fares Depends on the distance traveled. $4 per taxi voucher (purchased through the City of Fremont). Each voucher
subsidizes up to $20 in taxi meter fare. Riders are responsible for fares beyond the voucher subsidy.

Enrollment
Requirements
Must be enrolled in the Fremont/Newark Paratransit program.

FY22/23 Service
Parameters
Subsidized Direct-Ride Hailing Service with Lyft and
Ride-Hailing Service with GoGo Technologies
Service Hours 24 hours per day, seven days a week, for rides ordered through an individual’s smartphone. Rides provided through GoGo Technologies (for individuals without smartphones) will be available 7 days per week, 8 am – 6 pm. Ride requests are made on the same day through the Lyft app on the rider’s own smartphone. Riders will receive special codes to apply to their rides in order to receive subsidized rides. Riders without smartphones will call GoGo Technologies’ GoGo Grandparent call center for a ride on the Lyft or Uber ride-hailing platforms.

Service Area All of Newark, Fremont, and Union City. Out-of-Area medical trips by staff approval only.

Fares Riders pay the first $4 of a trip and up to $16 of the trip will be subsidized. Riders are responsible for all fares above $20. For staff-approved medical out-of-area trips, the rider pays the first $4 of the trip, and up to $46 of the trip will be subsidized; riders are responsible for all fares above $50. Passenger fares will be charged directly through the Lyft app or by GoGo Technologies.

Enrollment
Requirements
Must be enrolled in the Fremont/Newark Paratransit program.

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In addition to Paratransit, taxi voucher, and direct ride-hailing services, Newark residents benefit from the high level of service coordination and customer service provided by the City of Fremont’s Paratransit services team. City of Fremont staff ensures that elderly and disabled residents have expedited access to transportation services (applications can be processed within hours, and urgent need transportation can be scheduled on the next day and sometimes even on the same day). Paratransit enrollment packets are sent out within a day or two of receipt of a completed application.

FISCAL IMPACT
Funding for Newark Paratransit services is provided through Measure B ($19,000) and Measure BB ($274,052) sales tax and administered through the Alameda County Transportation Committee. For the fiscal year 2023, staff is recommending funding in the amount of $293,052 which $220,000 was appropriated to Measure BB as part of the 2022-2024 Biennial Budget. Staff further recommends adding appropriation of $19,000 to Measure B (Fund 283) and $54,052 to Measure BB (Fund286).

REVIEW AND APPROVAL
Prepared by - Nicholas Cuevas, Recreation & Community Services Manager Reviewed by - Kristopher J. Kokotaylo, City Attorney
Reviewed & Approved by - David J. Benoun, City Manager
Attachments
Paratransit Resolution
JPA Task Order 27
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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK AUTHORIZING THE CITY MANAGER TO
EXECUTE TASK ORDER NO. 27 TO THE JOINT POWERS

AGREEMENT WITH THE CITY OF FREMONT FOR

NEWARK PARATRANSIT SERVICES
WHEREAS, a Joint Powers Agreement between the City of Newark and the City of Fremont on was entered into on August 17, 2009 for case management services; and WHEREAS, the City of Fremont agreed to perform services in accordance with the Task Orders issued by the City of Newark; and
WHEREAS, on August 17, 2013 the Joint Powers Agreement was amended to enable the City of Fremont to provide paratransit services to the City of Newark, in accordance with Task Orders issued by the City of Newark; and
WHEREAS, the City of Newark wishes to continue paratransit services for the 2022- 2023 program year.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newark that the City Manager of the City of Newark be and is hereby authorized to execute Task Order No. 27 to the Joint Powers Agreement with the City of Fremont for paratransit services, said agreement on file in the Office of the City Clerk.

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1 TASK ORDER NO. 27 TO JOINT POWERS AGREEMENT BETWEEN

THE CITY OF NEWARK AND THE CITY OF FREMONT
(PARATRANSIT SERVICES FY 2022/2023)
This Task Order No. 27 (“Task Order”) is made and entered into by and between the City of Newark, a municipal corporation ("Newark"), and the City of Fremont, a municipal corporation ("Fremont").

RECITAL
A. Newark and Fremont entered into an agreement entitled Joint Powers Agreement between the City of Newark and the City of Fremont (“Agreement”), by which Fremont agreed to perform services in accordance with Task Orders issued by Newark.

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all terms and conditions set forth in the Agreement.

2. SCOPE OF TASK ORDER. Fremont shall perform the services described in Exhibit “A,” attached hereto and incorporated herein by reference, in accordance with the terms and conditions of the Agreement.

3. PAYMENT. For services performed by Fremont in accordance with this Task Order, Newark will compensate Fremont in accordance with the terms and conditions of the Agreement, in an amount not to exceed $293,052 (two hundred and ninetythree thousand and fifty-two dollars), as described in Exhibit “B,” attached hereto and incorporated by reference.

4. SIGNATURES. The individuals executing this Task Order represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Task Order on behalf of the respective legal entities of the Newark and Fremont.

IN WITNESS WHEREOF, the Newark and Fremont do hereby agree to the full performance of the terms set forth herein.

CITY OF FREMONT CITY OF NEWARK
Signature:_____________________________ Signature:

By: Christina Briggs By: David Benoun
Title: Assistant City Manager Title: City Manager
Date: Date:

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2 APPROVED AS TO FORM: APPROVED AS TO FORM:

Signature: ____________________________ Signature:

By: Heather Lee By: Kristopher Kokotaylo
Title: Senior Deputy City Attorney Title: City Attorney Packet Page 54
3 EXHIBIT A TO TASK ORDER NO. 27

SCOPE OF SERVICES
Paratransit Services for FY 2022-2023

1. GENERAL DESCRIPTION
The City of Fremont will provide door-to-door, shared ride Wheelchair Accessible Van service to Newark residents needing wheelchair-accessible vehicles who are 70 years of age and older or who are unable to access public transit independently due to a medical or disabling health condition.

Subsidized taxi and ride-hailing services will be provided to ambulatory Newark residents who are 70 years of age and older or who are unable to access public transit independently due to a medical or disabling health condition. These transportation services are provided to elderly and disabled Newark residents in order to improve their access to health care, shopping, errands and social and recreational activities. Services will be provided from July 1, 2022 through June 30, 2023.

2. PERSONNEL
a. Personnel working on this program will include members of the City of Fremont’s Ride-On Tri-City! Program. The Fremont team consists of a Program Manager, Program Coordinator, Transportation Resources Specialist, Office Support Specialist and Public Services Assistant. b. The City of Fremont has contracted with MV Public Transportation, Inc., local taxi companies, Lyft and GoGo Technologies, Inc. to provide transportation services for the specified period. A Request for Proposals has been issued for the Wheelchair-Accessible Van service with the selected transportation service provider ex[ected to begin service on January 1, 2023.

3. SERVICE REQUIREMENTS
a. Program Parameters:
(1) Wheelchair Accessible Van Service through MV Transportation (or new service provider) will be offered during the following hours:

Monday – Sunday, 8 am – 6 pm
No services will be provided on the following holidays:

New Year’s Eve, New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day following Thanksgiving, Christmas Eve, Christmas Day.

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4 Rides provided by taxi companies and ride hailing services provided by transportation network companies (for those using the Lyft app or calling GoGo Technologies’s call center) will be available seven days a week from 8 am – 6 pm.
(2) Rides will be provided within Fremont, Newark and Union City. (3) Passenger Fares:

Fares for Wheelchair Accessible Van rides: $4 per one-way trip within Newark, Fremont and Union City. Fares to be paid with a pre-paid paratransit voucher. Paratransit program participants can purchase pre-paid voucher books (10 pre-paid vouchers per book) from the City of Fremont at a cost of $40 per book.

Fares for taxi rides: Depends on distance traveled. Riders will purchase taxi vouchers from the City of Fremont at a cost of $4 per taxi voucher. Each taxi voucher subsidizes up to $20 in taxi meter fare. Riders are responsible for fares beyond the voucher subsidy.

Fares for ride-hailing services: Riders will pay the first $4 of a trip and up to $16 of the trip will be subsidized. Riders are responsible for all fares above $20. For staff-approved medical out-of-area trips, rider pays first $4 of a trip and up to $46 of the trip will be subsidized; riders are responsible for all fares above $50. Passenger fares will be charged directly through the Lyft app or by GoGo Technologies.
(4) Wheelchair Accessible Van Ride Requests:

Ride reservations will be taken: Monday – Friday, 8 am – 5 pm Reservations are taken up to 3 days in advance. Rides are reserved on a first call, first served basis and are subject to vehicle space availability. Reservations and dispatch are provided through MV Transportation during the hours specified above.

Standing order requests are processed and approved by the City’s Transportation and Mobility Services team.

Taxi Ride Requests:

Ride requests are made on the same day. Riders will be picked up within 45 minutes of their call or within 10 minutes of a time order request.

Ride-Hailing Service through Lyft App:

Ride requests are made on the same day through the Lyft app on the rider’s own smartphone. Riders requesting rides within the program’s parameters will automatically receive program subsidy.

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5 Ride-Hailing Service with GoGo Technologies:

Ride requests are made on the same day. Riders without
smartphones will call GoGo Technologies’s GoGoGrandparent call center serrvice and a call center representative will book the individual’s ride on the Lyft or Uber ride-hailing platforms. Rides that fall within the program’s parameters will automatically receive the program subsidy.
b. Services to be provided by the Transportation and Mobility Services Team include:
(1) Service Eligibility Screening & Program Enrollment
Staff will review applications, determine eligibility and enroll eligible individuals for paratransit services. A Rider’s Guide will be provided to each enrolled participant. Pre-paid paratransit vouchers books and taxi vouchers will be sold to program participants by mail or in person at Fremont City Hall. (2) Consumer Education and Service Coordination
Staff will provide one-on-one assistance to program participants who are experiencing difficulties in accessing or using the City’s transportation services.
(3) Program Monitoring
Fremont’s Program Manager will be responsible for the ongoing monitoring and evaluation of paratransit service operations. Staff from Fremont and Newark will meet quarterly to evaluate program and make adjustments as necessary to service
operations.
(4) Service Documentation and Quarterly Invoicing
Documentation of paratransit services provided to each client will be kept in a manner consistent with the City of Fremont’s existing practice. Service statistics will be maintained and submitted to City of Newark staff on a monthly basis, and as otherwise requested. The City of Newark will be responsible for all required reporting to the Alameda County Transportation Commission.

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6 Fremont’s Program Manager will submit an invoice to the City of Newark every six months for paratransit services provided. Invoices will include the City of Fremont’s administrative fee and reimbursement for the paratransit services provided to Newark residents through the City’s contract with its Wheelchair Accessible Van service provider, local taxi companies, Lyft and GoGo Technologies.

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7 EXHIBIT B TO TASK ORDER NO. 27
BUDGET
Paratransit Services for FY 2022-23
The FY 2022-2023 budget for Task Order No. 27 is:

Paratransit Services: Up to a maximum of $270,743
Administrative Fee: Up to a maximum of $22,309
TOTAL BUDGET $293,052
Invoicing to Newark will be broken down as follows:
• Trip costs, by month, for all one-way trips provided to Newark residents:
a) Total monthly charge for Wheelchair Accessible Van services (based on each invoice received from Wheelchair Accessible Van service provider) divided by the total number of one-way trips provided and multiplied by the number of one-way trips provided to Newark residents. b) Total number of taxi vouchers redeemed by Newark residents multiplied by $25 per voucher redeemed.
c) Total monthly subsidized trip costs for Lyft rides provided through Newark residents’ Lyft smartphone app as invoiced by Lyft.
d) Total monthly subsidized trip costs for Lyft and Uber rides provided by GoGo Technologies for Newark residents as invoiced by GoGo Technologies.
• The administrative fee (8.24% of total trip cost amount) will be billed quarterly.
• Any revenues from transportation voucher sales to Newark residents will be deducted from the quarterly invoice.

The City of Newark will reimburse the City of Fremont for service provision and administrative costs associated with the Paratransit Program. The City of Fremont shall submit an invoice to Newark by January 30, 2023 for services provided in the first half of FY 2022/2023 and by July 31, 2023 for services provided in the second half of FY 2022/2023. Newark shall make payments to Fremont within thirty (30) days of receipt of an invoice.

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Item  D. 10.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Jennifer Solito, Human Resources Director
SUBJECT    Adopt a resolution adopting a compensation plan for certain positions in the exempt service employee group to amend the Part-Time, Seasonal and Temporary (PST) Classifications Schedule of Hourly Wage Rates, and revoking the previous resolution in conformance with California Code of Regulations, Title 2, Section 570.5 SUMMARY AND RECOMMENDATION
Staff annually reviews and recommends changes to the salary schedule for temporary employees. This year, in addition to the annual recommendations, an additional salary schedule change is requested to document the approval of the Police Officer Trainee pay rate increase included in the 2022-2024 Biennial Budget and Capital Improvement Plan.

Staff recommends that the City Council, by resolution, adopt a compensation plan for certain positions in the exempt service employee group to amend the Part-Time, Seasonal and Temporary (PST) Classifications Schedule of Hourly Wage Rates in conformance with California Code of Regulations, Title 2, Section 570.5 effective November 10, 2022 and January 1, 2023, and revoke Resolution No. 11,297.

BACKGROUND
The Part-Time, Seasonal and Temporary (PST) Classifications Schedule of Hourly Wage Rates provides a list of hourly wage rates for certain part-time, temporary and/or seasonal classifications, including CalPERS Annuitants. City staff conducts an annual review of temporary classification wage rates in order to remain in compliance with minimum wage laws and maintain alignment across wage ranges. Following any adjustments required due to minimum wage laws, the remaining temporary classifications are reviewed to ensure that they maintain similar compensation relationships with other related temporary and regular full-time positions. Compensation surveys are also conducted at times to ensure the City remains competitive in the job market when recruiting for positions critical to providing City services.

DISCUSSION/ANALYSIS
Two schedules are proposed for adoption as part of this action. The first schedule Packet Page 60
Two schedules are proposed for adoption as part of this action. The first schedule (Schedule One) is proposed to be effective immediately upon adoption, and the second schedule (Schedule Two) is proposed to be effective January 1, 2023 and replace Schedule One at that time.

Schedule One: As part of the fiscal year 2022-2023 budget, an increase to the Police Officer Trainee hourly rate was approved in order to align with the labor market and assist in an extremely difficult recruiting period.  Schedule One is amended accordingly and is proposed to be effective upon City Council adoption, November 10, 2022, to assist immediately with recruitment and retention efforts. The City has also recently updated its internal guidelines around employment classifications and all non-permanent assignments are now classified as Temporary, and no longer distinguished by Part-Time, Seasonal, and Temporary (PST).  As such, the title of the Schedule has been amended accordingly.

The staff recommended changes are redlined in Exhibit A to the resolution.

Schedule Two: Due to scheduled increases in the California minimum wage, some temporary classification minimum hourly ranges must be increased to the new minimum of $15.50 per hour, effective January 1, 2023.  Staff also recommends consolidating temporary classifications with similar scope into a single level and broader hourly salary range, to provide flexibility to set the hiring rate based on commensurate experience, and avoid redundancy and overlap between positions with similar duties.  Staff has also recommended amendments to remove classifications which are no longer used.

Further, language has been added to provide that, should the duties of a temporary job assignment align most closely with an existing City job classification, that classification and corresponding hourly salary range will be utilized for the temporary assignment. This will provide for better alignment with job duties to be performed and appropriate compensation levels, consistency with other assignments within the City, and eliminate the need for additional temporary-only classifications and hourly salary ranges.

The summary of the proposed amendments to be effective January 1, 2023 are as follows:
•    Five (5) temporary classifications are amended to reflect the new California minimum wage.
•    Eleven (11) temporary-only classifications are deleted, to reduce redundancy or lack of use.
•    Minor increase to the Lifeguard classification is proposed to remain competitive with the local labor market.
•    Rates for classifications in job families or related positions impacted by the minimum wage increase or lifeguard market adjustment were increased to maintain similar compensation relationships.

The staff recommended changes are redlined in Exhibit B to the resolution.

FISCAL IMPACT
The fiscal impact of the Police Officer Trainee increase is included in the 2022-2024 Packet Page 61
The fiscal impact of the Police Officer Trainee increase is included in the 2022-2024 Biennial Budget.  The remaining adjustments primarily impact the Recreation and Community Services Department. These impacts can be absorbed in the current year budget due to salary savings which have occurred this fiscal year due to staffing shortages, and will be included in budget adjustments for the 2023-2024 budget, if necessary.

REVIEW AND APPROVAL
Prepared by – Jennifer Solito, Human Resources Director Reviewed by - Lenka Hovorka, Assistant City Manager
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Resolution Temp Salary Schedule
Exhibit A Temp Salary Schedule Eff 11.10.22
Exhibit B Temp Salary Schedule Eff 01.01.23
Packet Page 62
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK ADOPTING A COMPENSATION PLAN FOR

CERTAIN POSITIONS IN THE EXEMPT SERVICE

EMPLOYEE GROUP TO AMEND THE SCHEDULE OF
HOURLY WAGE RATES FOR PART-TIME, SEASONAL, and

TEMPORARY (PST) CLASSIFICATIONS IN CONFORMANCE
WITH CALIFORNIA CODE OF REGULATIONS, TITLE 2,
SECTION 570.5 EFFECTIVE NOVEMBER 10, 2022 AND
JANUARY 1, 2023, AND REVOKING RESOLUTION NO.
11,297
WHEREAS, the Part-Time, Seasonal, and Temporary (PST) Classifications Schedule of Hourly Wage Rates provides a list of hourly wage rates for temporary positions; and WHEREAS, the City is updating the “Part-Time, Seasonal, and Temporary (PST) Classifications Schedule of Hourly Wage Rates” document title to “Temporary Classifications Schedule of Hourly Rate Ranges (“the Schedule”);
WHEREAS, as part of the fiscal year 2022-2023 budget, an increase to the Police Officer Trainee rate was approved to assist with recruitment and retention efforts, as shown in Exhibit A; and
WHEREAS, due to a scheduled increase in the state of California minimum wage effective January 1, 2023, the Schedule was reviewed to identify recommendations for minimum wage compliance; and
WHEREAS, the Schedule was also reviewed to ensure classifications remain in use and compensation relationships are maintained, and
WHEREAS, the Schedule was reviewed to ensure the City maintains competitiveness in the job market.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newark that the City Council hereby adopts the Temporary Classifications Schedule of Hourly Rate Ranges effective November 10, 2022, as attached in Exhibit A, for certain positions in the Exempt Service.

BE IT FURTHER RESOLVED by the City Council of the City of Newark that the City Council hereby adopts the Temporary Classifications Schedule of Hourly Rate Ranges effective January 1, 2023, as attached in Exhibit B, for certain positions in the Exempt Service.

BE IT FURTHER RESOLVED that Exempt Service for the purposes of this resolution includes Temporary Employees. Employees appointed to exempt positions listed on the Temporary Classifications Schedule of Hourly Rate Ranges shall receive the stated rate if no range, or an hourly rate between the top and bottom of the range based on the qualifications of the appointee.

BE IT FURTHER RESOLVED that Resolution Number 11,297 is hereby revoked effective November 10, 2022, and if any provisions contained herein are found to be in conflict with provisions of any other resolutions, the provisions herein shall prevail.

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Exhibit A
City of Newark, CA
PART-TIME, SEASONAL, and TEMPORARY (PST) CLASSIFICATIONS Schedule of Hourly Wage Rates Ranges Effective January November 10, 2022 Position Hourly Rate Range
Bottom Minimum
TopMaximum
Activity Coordinator 17.00 25.00
Aquatics Instructor I 17.00 20.00
Aquatics Instructor II 18.00 25.00
Customer Service Representative 15.00 19.00
Engineering Aide 24.50 34.00
Equipment Operator 21.00 28.00
General Maintenance Worker I 15.00 20.00
General Maintenance Worker II 17.00 22.00
General Maintenance Worker III 20.00 25.00
Inspector 25.00 45.00
Intern 15.00 25.00
Lifeguard I 16.00 20.00
Office Assistant I 15.00 24.00
Office Assistant II 16.50 26.00
Plan Checker 33.50 46.00
Planning Commissioner 75.00 per meeting
Police Services Aide I* 15.00 18.00
Police Services Aide II* 17.00 26.00
Police Officer Trainee 3350.00
Pool Service Technician 18.00 25.00
Preschool Aide 15.00 19.00
Preschool Instructor 17.50 25.00
Professional Services Specialist 50.00 125.00
Recreation Instructor 16.50 30.00
Recreation Leader I 15.00 18.00
Recreation Leader II 16.00 19.00
Senior Customer Service Representative 16.00 20.00
Senior Lifeguard 19.00 25.00
Special Assistant 30.00 75.00
Sports Official 15.00 30.00
Temporary staff may be hired into any existing job classification within the City’s classification plan, commensurate with the work being performed by the temporary position. The temporary hourly pay rate will remain the same as the hourly rate of the applicable job classification posted in the City’s salary schedule or employee agreements or compensation plans.

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*The Police Services Aide positions are eligible to receive a uniform allowance, paid biweekly up to $100 per fiscal year.

Resolution No. 11,297
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Exhibit B
City of Newark, CA
PART-TIME, SEASONAL, and TEMPORARY (PST) CLASSIFICATIONS Schedule of Hourly Wage Rates Ranges Effective January 1, 20223 Position Hourly Rate Range
Bottom Minimum
TopMaximum
Activity Coordinator 17.00 25.00
Aquatics Instructor I 17.00 20.00
Aquatics Instructor II 178.00 25.00
Customer Service Representative 15.5000 2019.00
Engineering Aide 24.50 34.00
Equipment Operator 21.00 28.00
General Maintenance Worker I 15.00 20.00
General Maintenance Worker II 17.00 22.00
General Maintenance Worker III 15.5020.00 25.00
Inspector 25.00 45.00
Intern 15.5000 25.00
Lifeguard I 176.00 250.00
Office Assistant I 15.00 24.00
Office Assistant II 156.50 26.00
Plan Checker 33.50 46.00
Planning Commissioner 75.00 per meeting
Police Services Aide I* 15.00 18.00
Police Services Aide II* 15.5017.00 26.00
Police Officer Trainee 5033.00
Pool Service Technician 18.00 25.00
Preschool Aide 15.00 19.00
Preschool Instructor 17.50 25.00
Professional Services Specialist 50.00 125.00
Recreation Instructor 16.50 350.00
Recreation Leader I 15.5000 2318.00
Recreation Leader II 16.00 19.00
Senior Customer Service Representative 168.00 205.00
Senior Lifeguard 19.00 3025.00
Special Assistant 30.00 75.00
Sports Official 15.00 30.00
Temporary staff may be hired into any existing job classification within the City’s classification plan, commensurate with the work being performed by the temporary position. The temporary hourly pay rate will remain the same as the hourly rate of the applicable job classification posted in the City’s salary schedule, employee agreements or compensation plans.

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*The Police Services Aide positions are is eligible to receive a uniform allowance, paid biweekly up to $100 per fiscal year.

Resolution No. 11,297
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Item  D. 11.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Brett Oeverndiek, Administrative Analyst
SUBJECT    Adopt a resolution approving the Measure D Expenditure Plan and amend the 2022-2024 Biennial Budget and Capital Improvement Plan for Fiscal Years 2022-2023 and 2023-2024
SUMMARY AND RECOMMENDATION
The Alameda County Waste Reduction and Recycling Initiative (Measure D) allows for a surcharge on solid waste disposed of at landfills and distributes half of the revenue to Alameda County jurisdictions. Disbursements are based on population and are for the purpose of continuation and expansion of municipal recycling programs. The City of Newark receives approximately $150,000 of Measure D funds annually. There is a cap for unspent Measure D funds for each Alameda County jurisdiction. Once this threshold is surpassed, the Alameda County Waste Management Authority (StopWaste) requires an expenditure plan in order for a jurisdiction to continue to receive Measure D funds. The Measure D expenditure plan provides a detailed projection regarding how the City will get below the maximum threshold.

Staff recommends that the City Council approve the expenditure plan and the associated budget amendments for the expenditure of these funds.

BACKGROUND
The Measure D threshold for unspent funds is calculated by multiplying eight dollars ($8) by the population. Using this formula, the threshold for Newark in fiscal year 2021-2022 is $380,232 ($8 x 47,529). Once this threshold is surpassed, the Alameda County Waste Management Authority (StopWaste) requires an expenditure plan in order for a jurisdiction to continue to receive Measure D funds.  The City of Newark’s Measure D fund balance currently exceeds the unspent threshold with an estimated balance of $629,877.

DISCUSSION/ANALYSIS
As several projects were delayed, the City of Newark’s Measure D fund balance has exceeded the allowable balance as established by Rule 2 of the Alameda County Source Reduction and Recycling Board Resolution #2021-02. One delay was related to the Civic Center development project. This project has now been completed but as a result of the delay, an anticipated $100,000 for the associated ReScape landscaping and $50,000 for LEED Certification was not accounted for in FY 2021-2022 but rather Packet Page 68
will be charged in FY 2022-2023. Also, due to the impacts of COVID-19 anticipated consulting services contracts were not executed until FY 2022-2023.  As a result, the City of Newark is submitting this additional Measure D Expenditure Plan for fiscal years 2022-2023 and 2023-2024 for the Board’s consideration.

The proposed fiscal year 2022-2023 and fiscal year 2023-2024 expenditure plan is as follows:

1. A quarterly payment for FY 21/22 will be received and accounted for in FY 22/23.

2. This project has been completed but will be accounted for in FY 22/23.

3. This project has been completed but will be accounted for in FY 22/23.

4. Contract has been executed. Funds should be expended by the end of FY 22/23.

5. Contract has been executed. Funds should be expended by the end of FY 22/23.

Packet Page 69
The City proposes to expend a total of $513,000 this fiscal year and $210,000 in fiscal year 2023-2024 to reduce the estimated Measure D fund balance to $225,877 at the end of fiscal year 2023-2024. This would result in the City's Measure D fund balance to be $154,355 or approximately 60% below the maximum fund balance.

FISCAL IMPACT
Staff recommends amending the 2022-2024 Biennial Budget and Capital Improvement Plan to use $513,000 of the Measure D Unappropriated Fund Balance in fiscal year 2022-2023 and $210,000 in fiscal year 2023-2024. A budget amendment is necessary to appropriate funds into the following accounts:

For Fiscal Year 2022-2023:

From Account:  215.3000 Unappropriated Fund Balance  $513,000 To Account:  215.60.063.631.5110   Salaries   $115,000
215.60.063.631.6220  Professional & Special Services  $200,000 215.60.063.631.6221  Other Contractual Services  $197,000 215.60.063.631.6450  Training      $1,000

Packet Page 70

For Fiscal Year 2023-2024:

From Account: 215.3000 Unappropriated Fund Balance $210,000 215.60.063.631.5110 Salaries $124,000
215.60.063.631.6220 Professional & Special Services $35,000 215.60.063.631.6221 Other Contractual Services $50,000
215.60.063.631.6450 Training $1,000
REVIEW AND APPROVAL
Prepared by - Brett Oeverndiek, Administrative Analyst
Reviewed by - Soren Fajeau, Public Works Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Resolution
Packet Page 71
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK APPROVING THE MEASURE D EXPENDITURE
PLAN AND AMENDING THE 2022-2024 BIENNIAL BUDGET

AND CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS
2022-2023 AND 2023-2024
WHEREAS, the City of Newark receives funding from the Alameda County Waste Reduction and Recycling Initiative (Measure D), which is generated from a fee charged at solid waste landfills; and
WHEREAS, the Alameda County Waste Management Authority (StopWaste) established a threshold for unspent funds, which is calculated by multiplying eight dollars ($8) by the population and using this formula, the threshold for the City of Newark for fiscal year 2022-2023 is $380,232 ($8 x 47,529); and
WHEREAS, once the threshold has been reached, municipalities cannot continue to receive funds unless an expenditure plan is submitted and approved; and WHEREAS, the City of Newark has surpassed the threshold limit; and WHEREAS, proposed expenditures for fiscal years 2022-2023 and 2023-2024 may include, but are not limited to, expenses for: Newark staff time spent on Measure D activities, Measure D eligible trainings, promotional/outreach items, a variety of consultant costs including SB 1383 compliance and waste diversion implementation, set-up and ongoing maintenance of an online waste management tracking system, water-efficient landscape ordinance enforcement, and costs for recycled content building materials, bay-friendly landscaping and LEED certification related to the New Civic Center project; and
WHEREAS, the StopWaste Recycling Board will be meeting to review the City of Newark Measure D Expenditure Plan as proposed at their December 8, 2022 meeting.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newark approves the latest Measure D Expenditure Plan and amends the 2022-2024 Biennial Budget as follows:

For Fiscal Year 2022-2023:

From Account: 215.3000 Unappropriated Fund Balance $513,000 To Account: 215.00.5000 Salaries $115,000
215.00.6220 Professional & Special Services $160,000
215.00.6221 Other Contractual Services $148,000
215.00.6450 Training $1,000
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For Fiscal Year 2023-2024:

From Account: 215.3000 Unappropriated Fund Balance $210,000 To Account: 215.00.5000 Salaries $124,000
215.00.6220 Professional & Special Services $115,000
215.00.6221 Other Contractual Services $280,000
215.00.6450 Training $1,000
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Item  D. 12.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Marisa Huntley, Police Services Support Manager
SUBJECT    Adopt a Resolution approving and authorizing the City Manager to execute the annual Sun Ridge Systems, Inc., Software Support Services Agreement SUMMARY AND RECOMMENDATION
Staff recommends the City Council approve a resolution approving and authorizing the City Manager to execute the Sun Ridge Systems, Inc. Software Support Services Agreement for fiscal year 2022-2023 in an amount not to exceed $66,981.00. This agreement provides software support, maintenance, and enhancement services to Newark Police Department's computer aided dispatch (CAD), records management system (RMS), and mobile software for the period of August 29, 2022, to August 28, 2023.

BACKGROUND
On May 23, 2013, City Council awarded a contract to Sun Ridge Systems, Inc. for CAD, RMS, and mobile software for the police department. This contract also included a software support services agreement to maintain our system for the duration if its useful life. The attached Software Support Services Agreement is effective August 29, 2022, through August 28, 2023, and covers all the public safety software systems provided to Newark Police Department by Sun Ridge Systems, Inc.

DISCUSSION/ANALYSIS
The City of Newark has maintained an annual Software Support Services Agreement with Sun Ridge Systems, Inc. beginning in 2013 to provide software support for CAD, RMS, and mobile software. The software support provided by Sun Ridge Systems, Inc. is essential for City of Newark and Newark Police Department to provide public safety services to our community members, visitors, and City employees.

FISCAL IMPACT
Funding for the Sun Ridge Systems, Inc. Software Support Services Agreement in the amount of $66,981.00 in General Fund was included in the fiscal year 202222023 Biennial Budget for the purpose of providing software support to our public safety CAD, RMS, and mobile software.

REVIEW AND APPROVAL
Prepared by – Marisa Huntley, Police Support Services Manager Packet Page 74
Prepared by – Marisa Huntley, Police Support Services Manager Reviewed by – Jonathan Arguello, Captain for Gina L. Anderson, Chief of Police Reviewed by – Kristopher J. Kokotaylo, City Attorney
Approved by – David J. Benoun, City Manager
Attachments
Resolution Sunridge
Agreement
Packet Page 75
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK APPROVING AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE ANNUAL SUN RIDGE
SYSTEMS, INC. SOFTWARE SUPPORT SERVICES

AGREEMENT TO MAINTAIN THE SUN RIDGE SYSTEMS,
INC., LICENSED SOFTWARE
WHEREAS, On May 23, 2013, the City of Newark awarded a contract to Sun Ridge Systems, Inc., for a computer aided dispatch (CAD), records management system (RMS), and mobile software; and
WHEREAS, the contract with Sun Ridge Systems, Inc., included a software support services agreement to maintain our system for the duration of its useful life; and WHEREAS, the City finds that the scope of services described in the Agreement continue to be necessary to provide public safety services; and
WHEREAS, Sun Ridge Systems, Inc. is the sole provider of City of Newark’s public safety CAD, RMS, and mobile software; and
WHEREAS, pursuant to the City of Newark Purchasing Rules and Regulations, Section

10.b, formal bidding procedures shall not apply in the event that the City Council makes certain findings and declarations; and
WHEREAS, the City Council, having reviewed and considered the facts related to the purchase of software support services from Sun Ridge Systems, Inc., finds and declares, as set forth below, and as required by the Purchasing Rules and Regulations, that:

1. Formal bids would work an incongruity and would be unavailing in affecting the final results since there is one vendor to provide the necessary equipment as required by the City, and therefore there is no comparable competitive product for which a competitive bid could be provided; and

2. Formal bids would not produce any advantage to the City since, as stated above, a formal bid would produce only a single bid from one vendor for the desired product; or,

3. It is practically impossible to obtain what is required through the formal bidding process, because, as stated above, multiple competitive bids for the desired product cannot be obtained; or

4. The product sought or a significant portion thereof is the subject of a patent and cannot be purchased from any source other than the holder of the patent.

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NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newark that all the foregoing recitals are true and correct and are hereby incorporated as though fully set forth herein.

BE IT FURTHER RESOLVED that the City Council of the City of Newark does hereby authorize the City Manager to approve the annual Support Services Agreement with Sun Ridge Systems, Inc., not-to-exceed amount of $66,981 for software support, maintenance, and enhancement services in a form approved by the City Attorney.

BE IT FURTHER RESOLVED that the City Council of the City of Newark does hereby authorize the City Manager to take all actions necessary to effectuate the intent of this Resolution.

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Item  D. 13.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Lenka Hovorka, Assistant City Manager
SUBJECT    Adopt resolutions to (1) approve an amendment to the classification plan to add the class specification of Principal Civil Engineer; (2) approve an amendment to the 2022-2024 Biennial Budget and Capital Improvement Plan to replace one full-time equivalent Senior Civil Engineer with one full-time equivalent Principal Civil Engineer and authorization for one additional full-time equivalent Associate Civil Engineer; and (3) approve an amendment to the City of Newark Compensation and Benefit Plan for the Management, Supervisory and Professional Employee Group to add the classification of Principal Civil Engineer and assign salary range 17.

SUMMARY AND RECOMMENDATION
The City's Engineering Division is in need of additional personnel resources as it continues to face a backlog of capital projects and increased development activity. Staff recommends that the City Council adopt resolutions approving the addition of a new classification specification for Principal Civil Engineer; amending the 2022-2024 Biennial Budget and Capital Improvement Plan to replace one Senior Civil Engineer with one Principal Civil Engineer and authorization for one additional full-time equivalent Associate Civil Engineer; and amending the City of Newark Compensation and Benefit Plan for the Management, Supervisory and Professional Employee Group to add the classification of Principal Civil Engineer and assign salary range 17.

BACKGROUND
The City's increased development activity has stressed the City's personnel resources while providing revenue growth to support projects that will benefit the community. The Engineering Division of the Public Works Department oversees the approval and inspection of private development projects; as well as manages the City's traffic signal and multimodal transportation system; is responsible for overseeing and implementing the City's Capital Improvement Plan; and facilitating the design and construction of projects to maintain and upgrade public amenities the community enjoys on a daily basis such as parks, roads, sidewalks, and facilities.

The Engineering Division is led by the Public Works Director, who also oversees the Building Inspection, Environmental Services, and Maintenance Divisions. The Assistant City Engineer manages the Engineering Division and performs a variety of advanced technical work. The Assistant City Engineer's supervisory responsibilities currently include two (2) Senior Civil Engineers, one (1) Associate Civil Engineer, one (1) Assistant Engineer, one (1) Junior Engineer, one (1) Public Works Inspector, one (1) Packet Page 81
Engineering Technician, and one (1) Senior Administrative Support Specialist.

The Capital Improvement Plan alone includes 119 funded projects, including 25 annual maintenance projects, some dating back several years. The City is also currently undertaking one of the largest and most complex roadway projects - the Central Avenue Overpass. This project was delayed due to a lack of personnel resources. Staff are now in progress of completing early phases of the project to queue it up for construction. Other upcoming complex or first-time projects include community-wide broadband and potential construction of new facilities as an outcome of the Citywide Facilities Master Plan.  Meanwhile, several key development projects are underway that will require significant engineering staff time, including future phases of the NewPark Mall Specific Plan and the Old Town Specific Plan.

DISCUSSION/ANALYSIS
Recognizing the growing backlog of capital projects, along with the increased engineering support required to ensure the success of development such as senior and affordable housing, community-wide broadband, and the NewPark Mall Greater Area revitalization to name a few, the Engineering Division is in need of additional personnel resources.

Four cities in our labor market have a position between a Senior Civil Engineer and a City Engineer or Assistant City Engineer, titled Principal Civil Engineer, Supervising Civil Engineer, or Engineering Manager. This level of position is responsible for oversight of one or more sections of Engineering and relieves their supervisor of a portion of the more complex engineering work and supervision of staff.

Anticipating the work involved in the construction phase of the Central Avenue Overpass project and the amount of oversight required to coordinate a multitude of development projects, staff recommends that one Senior Civil Engineer be upgraded to a Principal Civil Engineer. To relieve the workload of other engineers, an additional Associate Civil Engineer is also recommended, who would report to the Principal Civil Engineer, along with an existing Junior Engineer. This three-person team would be responsible for all development activity related to engineering. The Principal Civil Engineer would also provide construction management oversight on the Central Avenue Overpass and other upcoming projects.

FISCAL IMPACT
The upgrade of a Senior Civil Engineer to a Principal Civil Engineer is estimated to have a fiscal impact of $31,000 for the remainder of fiscal year 2022-23 (eight months).

The addition of an Associate Civil Engineer is estimated at $84,000 for the remainder of fiscal year 2022-23 (five months). For fiscal year 2023-24 and annually thereafter, the increase to the Public Works Department personnel budget is $248,100, not including future negotiated salary increases.

REVIEW AND APPROVAL
Prepared by - Lenka Hovorka, Assistant City Manager
Packet Page 82
Prepared by - Lenka Hovorka, Assistant City Manager
Reviewed by - Jennifer Solito, Human Resources Director Reviewed by - Soren Fajeau, Public Works Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Resolution - Class Plan
Class Specification
Resolution - Budget
Resolution - Employee Group
Packet Page 83
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK AUTHORIZING AN AMENDMENT TO THE

CLASSIFICATION PLAN ADDING THE CLASS

SPECIFICATION OF PRINCIPAL ENGINEER
WHEREAS, the Classification Plan was adopted by the City Council via Resolution No. 2,505; and
WHEREAS, the City seeks to attract and retain exceptional talent to provide superior customer service to the community; and
WHEREAS, the City determined, based on evaluation, a need to upgrade a Senior Engineer to a Principal Engineer; and
WHEREAS, the City seeks to amend the Classification Plan to add a Principal Engineer class specification.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newark that the Classification Plan adopted by Resolution 2,505, and subsequently amended by resolutions, is hereby amended to add a Principal Engineer class specification.

Packet Page 84
Class Code:

WP Code:

Established: 11/2022
Revised:

EEO Code: PROF

CLASS SPECIFICATION
City of Newark, California
Resolution No. City of Newark Classification Plan, Resolution No. 2505

PRINCIPAL CIVIL ENGINEER
DEFINITION – Under administrative direction, supervises one or more sections of the Engineering Division; performs advanced level professional engineering work associated with design, development, transportation and/or construction activities; performs related work as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Assistant City Engineer. Exercises supervision over professional engineering and technical support staff.

DISTINGUISHING CHARACTERISTICS
This is the initial management class in the engineering series. Incumbents are responsible for managing one or more sections within the Engineering Division. This class is distinguished from the Assistant City Engineer in that the latter has managerial responsibility for all sections, functions and activities within Engineering.

EXAMPLES OF JOB FUNCTIONS (Illustrative Only)
Plan, organize, direct and coordinate the work of professional and technical engineering staff.

Exercise direct supervision over assigned engineering personnel; participate in the selection of staff; provide or coordinate staff training; conduct performance evaluations; work with employees to correct deficiencies; implement discipline procedures.

Prepare budget requests for section(s) supervised and monitor expenditures.

Review non-routine projects submitted and determine processing requirements, schedules, order of priority, problem areas, and assign necessary related tasks.

Periodically review progress of staff on assigned projects and check completed work including reports, engineering designs, and completeness of construction inspections.

Participate in the selection of consulting engineers, negotiate fees, draft agreements, outline project objectives and City requirements, provide project management such as administration of contracts, and review and recommend approval of engineering designs.

Conduct field inspections of projects in progress.

Negotiate and recommend approval of contract change orders; authorize changes in planned construction when warranted by field conditions.

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SENIOR CIVIL ENGINEER
Resolution No. 9258 City of Newark Classification Plan, Resolution No. 2505

Assist in preparation of operating budget for Engineering Division and participate in the budget review process; assist in preparation of capital improvement budget for City’s proposed construction programs.

Review capital needs, arrange for cost estimates, and recommend priorities.

Supervise the processing of encroachments into the public right-of-way and assist in the resolution of design and construction problems.

Direct the review of tentative maps, plans, development contracts and special agreements; meet with developers, engineers, and representatives of public and private agencies to resolve problems.

Administer all aspects of assessment district formation including coordination with involved parties, review of plans and specifications, and preparation of related reports.

Conduct or direct special studies involving programs of the section(s) supervised.

Participates in review of private development proposals including subdivision maps; supervises the preparation, updating, and maintenance of city maps and records.

Attend meetings and make presentations to City Council, Planning Commission, and other public and private groups.

Prepare Federal and State grant applications; oversee the appropriate use and expenditure of grant funds received.

Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.

Act as the Assistant City Engineer in their absence.

Perform related duties as assigned.

QUALIFICATIONS
Knowledge of:

Principles and practices of public works civil and traffic engineering.

Principles and practices of leadership, motivation, team building and conflict resolution.

Pertinent local, State and Federal rules, regulations and laws.

Methods, materials and techniques in the design, construction, and maintenance of public works projects.

Current office procedures and computer equipment.

Principles and practices of organizational analysis and management.

Packet Page 86

SENIOR CIVIL ENGINEER
Resolution No. 9258 City of Newark Classification Plan, Resolution No. 2505

Budgeting procedures and techniques.

Principles and practices of supervision, training and personnel management.

Ability to:

Direct one or more sections of the Engineering Division.

On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve department related issues; consistently apply various rules and procedures; and explain and interpret policy.

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

Gain cooperation through discussion and persuasion.

Interpret and apply City and department policies, procedures, rules and regulations.

Prepare and administer a budget.

Supervise, train, and evaluate personnel.

Establish and maintain effective working relationships with those contacted in the course of work.

Communicate clearly and concisely, both orally and in writing.

Education and Experience
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education:

Equivalent to a Bachelor’s degree from an accredited college or university with major course work in civil engineering or a related field.

Experience:

Six (6) years of increasingly responsible experience in professional civil engineering work, including three (3) years of supervisory and project management responsibility.

License and Certificate:

Possession of, or the ability to obtain, a Class C California Driver License.

Current registration as a Civil Engineer in the State of California.

Packet Page 87

SENIOR CIVIL ENGINEER
Resolution No. 9258 City of Newark Classification Plan, Resolution No. 2505

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City sites, including traversing uneven terrain, climbing ladders, stairs, and other access points, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas and to conduct inspections will be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds or more with appropriate equipment or staff assistance. Employees must be available to attend day and evening meetings, at various sites within and outside the City.

ENVIRONMENTAL CONDITIONS
Employees predominately work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees will work in the field and occasionally be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous chemical substances and fumes. Employees may interact with members of the public or with staff under emotionally stressful conditions while interpreting and enforcing departmental policies and procedures.

Probationary Period: 12 Months FLSA: Exempt
Packet Page 88
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWARK AUTHORIZING THE ADDITION OF ONE FULLTIME EQUIVALENT POSITION OF ASSOCIATE ENGINEER

AND ONE FULL-TIME EQUIVALENT POSITION OF
PRINCIPAL ENGINEER, AND THE DELETION OF ONE FULLTIME EQUIVALENT POSITION OF SENIOR ENGINEER, TO THE 2022-2024 BIENNIAL BUDGET AND CAPITAL
IMPROVEMENT PLAN; AND APPROVING AN AMENDMENT
OF THE 2022-2024 BIENNIAL BUDGET AND CAPITAL

IMPROVEMENT PLAN TO APPROPRIATE FUNDING FOR

THE POSITIONS
WHEREAS, the 2022-2024 Biennial Budget and Capital Improvement Plan was adopted by the City Council via Resolution No. 11,379 on June 23, 2022; and WHEREAS, the City seeks to offer advancement opportunities to employees; and WHEREAS, the City seeks to attract and retain exceptional talent to provide superior customer service to the community;
WHEREAS, the City seeks to amend the 2022-2024 Biennial Budget and Capital Improvement Plan to add one full-time equivalent position of Associate Engineer, add one fulltime equivalent position of Principal Engineer, and delete one full-time equivalent position of Senior Engineer.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newark that the certain document entitled “2022-2024 Biennial Budget and Capital Improvement Plan of the City of Newark” adopted by Resolution 11,379 on June 23, 2022, and subsequently amended by resolutions, is hereby amended to add one full-time equivalent position of Associate Engineer, add one full-time equivalent position of Principal Engineer, and delete one full-time equivalent position of Senior Engineer.

BE IT FURTHER RESOLVED that the City Council of the City of Newark hereby approves an amendment to the 2022-2024 Biennial Budget and Capital Improvement Plan by appropriating $115,000 in FY2022-2023 for the positions as follows:

FROM:

Description Fiscal Year Account Amount
Unappropriated Fund Balance 2022-2023 120-3000 $115,000 TO:

Description Fiscal Year Account Amount
Full-Time Salaries 2022-2023 120.60.061.611.5110 $ 66,000 Full-Time Benefits 2022-2023 120.60.061.611.5210 $ 22,000 Full-Time Retirement 2022-2023 120.60.061.611.5510 $ 27,000 Packet Page 89
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWARK AMENDING RESOLUTION NO. 11,383, THE

COMPENSATION AND BENEFIT PLAN FOR THE

MANAGEMENT, SUPERVISORY, AND PROFESSIONAL

EMPLOYEE GROUP TO ADD ONE CLASSIFICATION,
ENTITLED PRINCIPAL ENGINEER; AND APPROVING AN
AMENDMENT TO THE CITY’S SALARY SCHEDULE IN

CONFORMANCE WITH CALIFORNIA CODE OF
REGULATIONS, TITLE 2, SECTION 570.5
WHEREAS, the City must, from time to time, add or otherwise adjust class specifications in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be performed by employees in the City’s various departments; and WHEREAS, the City, based on evaluation, has determined that the classification of Principal Engineer is necessary; and
WHEREAS, the City seeks to amend the Compensation and Benefit Plan for the Management, Supervisory, and Professional Employee Group to add the classification of Principal Engineer along with the associated salary range.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newark that Resolution No. 11,383, the Compensation and Benefit Plan for the Management, Supervisory, and Professional Employee Group, be amended to add one classification as follows, effective November 10, 2022:

ADD
Add Classification Title Salary Range
Principal Engineer 17
BE IT FURTHER RESOLVED that the City Council hereby approves an amendment to the City’s Salary Schedule to reflect the position of Principal Engineer with a salary range of $12,849.41 to $15,419.29 per month.

Packet Page 90
Item  D. 14.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Roya Gonzalez, Administrative Analyst
SUBJECT    Adopt a resolution authorizing the City Manager to execute a Software as a Service Agreement with Axero Holdings LLC. to provide annual cloud hosting, security, backup, upgrades and maintenance support services for an intranet, and amending the 2022-2024 Biennial Budget and Capital Improvement Plan to appropriate $29,353.50 in FY2022-2023 for the implementation cost (one-time fee) and year one of the agreement and $21,356.25 in FY2023-2024 for year two of the agreement.

SUMMARY AND RECOMMENDATION
An intranet is a private network that is used to securely share company information and employee resources.  The City currently uses a variety of outdated methods to collaborate and store documents.  Staff participated in demonstrations and solicited cost proposals from three vendors and determined that Axero Holdings LLC provided the best value to the City.

Staff recommends that City Council authorize the City Manager to execute a Software as a Service Agreement, in a form acceptable to the City Attorney, with Axero Holdings LLC to provide annual cloud hosting, security, backup, upgrades and maintenance support services for a term of three years, and amend the 2022-2024 Biennial Budget and Capital Improvement Plan to appropriate $29,353.50 in FY2022-2023 for the implementation cost (one-time fee) and year one of the agreement and $21,356.25 in FY2023-2024 for year two of the agreement.

BACKGROUND
The City began looking at solutions to address a number of outdated processes, operational inefficiencies, and desired programs not yet in place. This includes file storage, large file sharing, employee communication, collaboration tools and employee recognition. The City currently uses a variety of methods for storing documents and employee resources are often hard to find. Email communication is often overwhelming and difficult to track. In the new era of working remotely, additional methods for collaborating and recognizing employees have become increasingly important. All of these comments were communicated to City leadership through an Employee Engagement Survey. When staff began searching for solutions, it became apparent that the modern-day intranet would be a valuable asset to the City, addressing all of staff's needs in one comprehensive solution.

DISCUSSION/ANALYSIS
Packet Page 91
In the summer of 2022, staff evaluated a number of intranet solutions and selected three vendors based on the service they could provide the City, including the following items:

Price
Security
Mobile accessibility
Collaboration tools
Integration with existing software platforms
Recognition tools
Communication tools
Document storage
Compliance with the Public Records Act
It was determined that Axero Holdings LLC could provide the best value to the City.

The implementation of the intranet will provide staff with easier access to documents and information, integration with other software, collaborations tools, and a platform for sharing inter- and intradepartmental information. It will also provide the City with a centralized location for employee engagement and recognition.

The agreement, over a three-year term, including a one-time implementation fee will cost a total of $73,400. After the implementation period and training, an intranet solution is expected to save staff time currently spent searching through drives and emails to locate information or share documents, as well as lead to higher employee engagement and productivity. Details in the scope of services are still being revised, and therefore a contractual services agreement is expected to be completed in late November.

FISCAL IMPACT
Staff requests authorization to amend the 2022-2024 Biennial Budget and Capital Improvement Plan to appropriate $29,353.50 in FY2022-2023 for the implementation cost and year one of the agreement, and $21,356.25 in FY2023-2024 for year two of the agreement.

REVIEW AND APPROVAL
Prepared by - Roya Gonzalez, Administative Analyst
Reviewed by - Lenka Hovorka, Assistant City Manager
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Resolution
Packet Page 92
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK AUTHORIZING THE CITY MANAGER TO

EXECUTE A SOFTWARE AS A SERVICE AGREEMENT, IN

A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH

AXERO HOLDINGS LLC AND APPROVING AN
AMENDMENT OF THE 2022-2024 BIENNIAL BUDGET AND

CAPITAL IMPROVEMENT PLAN TO APPROPRIATE

FUNDING FOR THE AGREEMENT
WHEREAS, the City desires a cost-efficient collaboration, communication, engagement and document sharing platform for employees; and
WHEREAS, an Employee Engagement Survey warranted the need for and supported an intranet solution; and
WHEREAS, the City solicited three vendors to provide demonstrations and proposals; and
WHEREAS, based on evaluation by staff, including the Employee Information Technology Committee, Axero Holdings LLC was determined to provide the best value to the City; and
WHEREAS, the three-year term of the agreement with Axero Holdings, including a onetime implementation fee, will cost a total of $73,400; and WHEREAS, staff recommends amending the 2022-2024 Biennial Budget and Capital Improvement Plan appropriating $29,353.50 in FY 2022-2023 for the one-time implementation fee and year one of the contract and $21,356.25 in FY 2023-2024 for year two of the contract.

NOW THEREFORE, BE IT RESOLVED that the City Council herby authorizes the City Manager to execute the Software as a Services Agreement, in a form approved by the City Attorney, with Axero Holdings LLC for a three-year time period in the amount $73,400.

BE IT FURTHER RESOLVED that the City Council of the City of Newark hereby approves an amendment to the 2022-2024 Biennial Budget and Capital Improvement Plan by appropriating $29,353.50 in FY2022-2023 and $21,356.25 in FY2023-2024 for year two of the contract as follows:

FROM:

Description Fiscal Year Account Amount
General Fund Balance 2022-2023 110-3000 $29,353.50
2023-2024 110-3000 $21,356.25
TO:

Description Fiscal Year Account Amount
IT Software/Licenses 2022-2023 110.21.021.200.6150 $29,353.50 2023-2024 110.21.021.200.6150 $21,356.25
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Item  D. 15.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Soren Fajeau, Public Works Director
SUBJECT    Adopt a resolution approving Used Oil Payment Program expenditures for Fiscal Year 2022
SUMMARY AND RECOMMENDATION
The Department of Resources, Recycling and Recovery (CalRecycle) administers the Used Oil Payment Program (OPP) which provides funding to local jurisdictions for the purpose of maintaining used oil and used oil filter collection and recycling programs.

The City of Newark has received OPP funds for most fiscal years since 1995.  For Fiscal Year 2022, the City received $7,058 for the used oil and used oil filter collection and recycling programs.

Staff recommends that the City Council approve Fiscal Year 2022 expenditures for various campaign and outreach programs conducted through StopWaste to promote used oil and filter recycling.

BACKGROUND
The Department of Resources, Recycling and Recover (CalRecycle) administers the Used Oil Payment Program (OPP) which provides funding to local jurisdictions for used oil and used oil filter collection and recycling programs. Used oil collection programs funded by the OPP must provide at least one of the following: ensuring there is at least one Certified Used Oil Collection Center for every 100,000 residents not served by curbside collection and providing used oil curbside collection at least once a month.

Additionally, recipients of OPP funding must have a public education component that informs the public of locally available used oil recycling opportunities.

The City of Newark has received OPP funding for most years since 1995 and currently has six Certified Used Oil Collection Centers.  In addition, Republic Services provides used oil curbside collection.  Republic Services drivers deliver new motor oil and filter recovery kits upon request, and residents are able to recycle used motor oil by placing the oil next to their recycling cart on collection day.

DISCUSSION/ANALYSIS
All expenditures using OPP funding must be for the purpose of establishing and Packet Page 94
All expenditures using OPP funding must be for the purpose of establishing and maintaining a used oil program. The City of Newark received $7,058 in OPP funding from CalRecycle in Fiscal Year 2022.  This funding would be designated for various campaign and outreach programs administered by StopWaste to help promote used oil and filter recycling.  The campaign and outreach programs included flyers, advertising, outdoor and transit advertising, digital media, display campaign marketing, digital radio and television, social media, and associated translations.

FISCAL IMPACT
Pursuant to staff's recommendation, OPP funding received in the amount of $7,058 would be expended for campaign and outreach programs through StopWaste. There is no net budget impact.

REVIEW AND APPROVAL
Prepared by - Soren Fajeau, Public Works Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Resolution
Packet Page 95
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK TO APPROVE THE USED OIL PAYMENT
PROGRAM EXPENDITURES FOR FISCAL YEAR 2022
WHEREAS, the City of Newark has been a Used Oil Payment Program (OPP) funding recipient since 1995 for most fiscal years; and
WHEREAS, all expenditures using OPP funding must be for the purposes of establishing and maintaining a used oil program and must follow program guidelines for eligible costs; and WHEREAS, funds for each OPP cycle must be expended or returned to CalRecycle at the end of each cycle; and
WHEREAS, funding in the amount of $7,058.00 was awarded to the City of Newark as part of funding cycle OPP12; and
WHEREAS, proposed expenditures for fiscal year 2022 included, but are not limited to, expenses for: flyers, advertising, outdoor and transit advertising, digital media, display campaign marketing, digital radio and television, social media, and associated translations; and WHEREAS, all fiscal year 2022 expenditures would eligible costs under the program guidelines;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newark authorizes the fiscal year 2022 Used Oil Collection Program expenditures; and For Fiscal Year 2022:

From Account: 217.60.063.631.4792 (OPP Funding) $7,058.00 To Account: 217.60.063.631.6221.OPP12 (OPP Expenditures) $7,058.00 Packet Page 96
Item  D. 16.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Tonya Connolly, Maintenance Superintendent
SUBJECT    Adopt a resolution authorizing the purchase of three vehicles for the Newark Police Department directly from auto dealerships with single-source findings SUMMARY AND RECOMMENDATION
The Police Department has three vehicles that have reached the end of their useful lives.  Each of these vehicles is required to be equipped with specialized lights, sirens, speakers, antennas, radios, rear cargo boxes, power supplies, and wiring systems.

Given current market conditions, staff has been unable to obtain bid responses for these vehicles through the City's typical procurement process. Staff has determined that it is necessary to make the purchases directly through dealerships in order to obtain the best available market price in a reasonable timeframe.  The Equipment Replacement Fund contains sufficient funding for these necessary vehicle purchases.

Staff recommends that the City Council, by resolution, approve the purchase of three vehicles for the Newark Police Department directly from auto dealerships with single-source findings.

BACKGROUND
The 2022-2024 Biennial Budget and Capital Improvement Plan for fiscal year 2022-2023 includes funding for the purchase of three vehicles for the Newark Police Department as part of the Equipment Replacement Program.  The Maintenance Division of the Public Works Department coordinates ongoing fleet needs with all City departments, including the Police Department.  Recommendations for vehicle replacements are based on the City's Vehicle Replacement Policy and Procedures Administrative Regulation.  The intent of this policy and procedures document is to ensure that the City use and replace vehicles and other motorized equipment in the most cost-effective manner possible.  Some of the primary factors considered by staff as part of any replacement recommendation include each vehicle's mileage, age, mechanical condition, body and interior condition, annual usage, department requirements, cost to maintain, and available funding.

Due to the COVID-19 pandemic and prolonged market shortages, previous vehicle orders were canceled by manufacturers and/or dealerships.  Staff is seeking approval to purchase three vehicles directly from auto dealerships in order to obtain the best available market price in a timely manner.

Packet Page 97

DISCUSSION/ANALYSIS
The City's Purchasing Rules and Regulations require a formal bid process for any purchases of $10,000 or more, with certain allowable exceptions.  In previous attempts to purchase two of the three vehicles under consideration, the City utilized an intergovernmental procurement process that satisfied the City's requirements.

However, due to the ongoing industry-wide shortages in semiconductor chips and other critical parts, the 2022 production allocation for Government Fleet was severely limited.  Subsequently, the City's two orders were canceled by either the manufacturers or dealerships.  Based on current market and economic conditions, staff is now requesting approval to purchase the vehicles direct from local dealerships at the best available market price when the desired vehicles become available.  At this time, staff is uncertain when the previously utilized intergovernmental procurement process will be available again for such purchases.

In accordance with the City's Purchasing Rules and Regulations, a single-source exemption to formal bidding is available when the City Council, by resolution, finds and declares that: (1) formal bids would work an incongruity and would be unavailing in affecting the final results; and (2) formal bids would not produce any advantage to the City; or (3) it is practically impossible to obtain what is required through the formal bidding process.

As a result of auto dealers being unwilling to respond to a formal bid document as well as the lack of availability of any intergovernmental procurement process, staff has concluded that the single-source exemption applies for these desired purchases.  The City will not be able to obtain what is required through formal bidding process and that process will not produce any advantage to the City or affect the final results.  Staff will therefore recommend a single-source finding with respect to the future purchases of these vehicles from auto dealerships providing the best available open market cost to the City.

Based on current available pricing, the purchase cost would be and amount not to exceed $159,000 for the three vehicles.  This amount reflects slightly higher market prices than would be expected through an intergovernmental or formal bid procurement process, if those processes were available.  In better market conditions staff would anticipate individual vehicle costs below the manufacturer's suggested retail price (MSRP), sometimes up to 10% below depending on the vehicle.  With the current market, staff anticipates costs closer to the MSRP.

The purchase cost does not include outfitting which is not to exceed $21,000 total for three vehicles.  The total outfitting cost is based on specialized vendor quotes for the installation of lights, sirens, speakers, antennas, radios, rear cargo boxes, power supplies, and specialized wiring.

FISCAL IMPACT
The 2022-2024 Biennial Budget and Capital Improvement Plan for fiscal year Packet Page 98
The 2022-2024 Biennial Budget and Capital Improvement Plan for fiscal year 2022-2023 includes sufficient funding in the Equipment Replacement Program in the amount of $180,000 for the purchase and outfitting of the three new police vehicles.

The outfitting work will be performed by City vendors with funding approved in advance of such work by the City Council.  No budget modifications are necessary.

REVIEW AND APPROVAL
Prepared by - Tonya Connolly, Maintenance Superintendent Reviewed by - Soren Fajeau, Public Works Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Resolution
Packet Page 99
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK AUTHORIZING THE PURCHASE OF THREE

VEHICLES FOR THE NEWARK POLICE DEPARTMENT
WHEREAS, the 2022-2024 Biennial Budget and Capital Improvement Plan includes funding in fiscal year 2022-2023 for the purchase of three vehicles for the Newark Police Department as part of Equipment Replacement Program; and WHEREAS, due to industry-wide market conditions for new vehicle purchases, lack of response to formal bidding requires, and the lack of intergovernmental purchase options, the City of Newark will need to purchase vehicles directly from local dealerships in order to obtain the best available market price; and
WHEREAS, pursuant to the City of Newark Purchasing Rules and Regulations, Section

10.6, formal bidding procedures shall not apply in the event that the City Council makes certain findings and declarations; and
WHEREAS, the City Council, having reviewed and considered the facts related to the desired purchase of these three vehicles, finds and declares, as set forth below and as required by the Purchasing Rules and Regulations, that:

1. Formal bids would work an incongruity and would be unavailing in affecting the final results since there are no responses to formal bid requests and pricing is subject to open market conditions; and

2. Formal bids would not produce any advantage to the City since, as stated above, a formal bid process would not produce a bid result; and

3. It is practically impossible to obtain what is required through the formal bidding process, because no competitive bids can be obtained through such a process; and WHEREAS, the anticipated market price for all three vehicles is $159,000; and WHEREAS, the new vehicles will require equipment outfitting based on quotes not to exceed a combined total cost of $21,000. This equipment outfitting work shall be provided by approved City vendors with all funding subject to approval by the City Council prior to the start of services.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newark does hereby authorize the direct purchase of three vehicles for the Newark Police Department at the best available market pricing among local dealerships in an amount not to exceed $159,000.

Packet Page 100
Item  D. 17.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Tonya Connolly, Maintenance Superintendent
SUBJECT    Adopt a resolution authorizing the purchase of four Ford Interceptors for the Newark Police Department from Folsom Lake Ford and adopt a resolution authorizing increased not-to-exceed amounts to $136,000 for Lehr Auto Electric and to $20,000 for Classic Graphics under their respective Fiscal Year 2023 Annual Purchase Agreements SUMMARY AND RECOMMENDATION
The Newark Police Department and the Maintenance Division of the Public Works Department seek approval for the purchase of four new Ford Interceptors as replacement patrol vehicles.  There are four existing patrol SUV's that have reached the end of their useful lives.  An intergovernmental procurement process is recommended for these purchases to ensure competitive pricing.  All new patrol vehicles would be equipped with specialized lights, sirens, speakers, antennas, radios, rear cargo boxes, power supplies, and wiring systems.  This specialized outfitting work and additional autobody detailing services needs to be completed by the City's current Annual Purchase Agreement (APA) vendors specializing in these areas to ensure consistency with the existing vehicle fleet.  The Equipment Replacement Fund contains sufficient funding for these necessary vehicle purchases, specialized outfitting, and autobody detailing.

Staff recommends adoption of a resolution authorizing the purchase of four Ford Interceptors for the Newark Police Department from Folsom Lake Ford and adoption of a resolution authorizing increased not-to-exceed amounts to $136,000 for Lehr Auto Electric and to $20,000 for Classic Graphics under their respective Fiscal Year 2023 Annual Purchase Agreements for additional vehicle outfitting and autobody services associated with the new vehicle purchases.

BACKGROUND
The 2022-2024 Biennial Budget and Capital Improvement Plan for fiscal year 2022-2023 includes funding for the purchase of four Ford Interceptors for the Newark Police Department as part of the Equipment Replacement Program.  The Maintenance Division of the Public Works Department coordinates ongoing fleet needs with all City Departments, including the Police Department.  Recommendations for vehicle replacements are based on the City's Vehicle Replacement Policy and Procedures Administrative Regulation.  The intent of this policy and procedures document is to ensure that the City use and replace vehicles and other motorized equipment in the most cost-effective manner possible.  Some of the primary factors considered by staff Packet Page 101
as part of any replacement recommendation include each vehicle's mileage, age, mechanical condition, body and interior condition, annual usage, department requirements, cost to maintain, and available funding.

All City purchases are completed in accordance with the City's Purchasing Rules and Regulations.  An intergovernmental procurement process (also known as "piggybacking") is an alternative option to the City's formal bidding process.  By piggybacking onto another agency's contract, the City would save the cost and time associated with the formal bidding process while still being assured of competitive set prices established by another public agency's formal bidding process.  The City has utilized this approach successfully in the past, particularly for new patrol vehicles.

The four existing patrol vehicles evaluated by staff all meet the City's requirements for replacement under the Vehicle Replacement Policy and Procedures Administrative Regulation.  All four vehicles have reached the end of their useful lives based on age and mileage, among other factors.  Staff recommends replacement of these four vehicles with Ford Interceptor SUV's utilizing designated funding through the Equipment Replacement Program.

All four replacement patrol vehicles will require specialized outfitting and autobody detailing.  In order to ensure consistency with the existing fleet, it is desirable to have this work completed by established City vendors.  The City's current Annual Purchase Agreement (APA) vendors for vehicle outfitting and autobody work of this kind are Lehr Auto Electric and Classic Graphics, respectively.

DISCUSSION/ANALYSIS
In terms of the method of purchase, an intergovernmental procurement process is available to the City for the purchase of the Ford Interceptors.  Upon completion of a formal bidding process, the State of California entered into a master contract and a procurement contract with Folsom Lake Ford for the purchase of Ford Interceptors.

The competitive process used by the State of California has been reviewed by the Maintenance Division of the Public Works Department and satisfies the City's requirements for the proposed vehicle purchases.

Based on the State of California contract with Folsom Lake Ford, the combined purchase cost would be $256,400 for four vehicles.

The vehicle cost does not include outfitting and autobody detailing which is estimated not to exceed $102,000 combined for all four vehicles.  The total outfitting cost is based on specialized vendor quotes from the City's APA vendors for the installation of lights, sirens, speakers, antennas, radios, rear cargo boxes, power supplies, and specialized wiring as well as the autobody detailing work.  Lehr Auto Electric and Classic Graphics are efficient, reliable and provide consistent quality results for this work while competitive pricing is ensured with each vendor through the City's APA process.

In accordance with the City's Purchasing Rules and Regulations, a single-source exemption to formal bidding is available when the City Council, by resolution, finds and declares that: (1) formal bids would work an incongruity and would be unavailing in Packet Page 102
declares that: (1) formal bids would work an incongruity and would be unavailing in affecting the final results; and (2) formal bids would not produce any advantage to the City; or (3) it is practically impossible to obtain what is required through the formal bidding process.  Staff has concluded that both Lehr Auto Electric and Classic Graphics meet the single-source criteria.  Any formal bidding for either the specialized outfitting or autobody detailing services would work an incongruity and would be unavailing in affecting the final results since these are the desired vendors for the services contemplated.  A formal bid would not produce any advantage to the City and it is practically impossible to obtain what is required.

In addition to the specialized outfitting and autobody detailing required for these four Ford Interceptors, services will be needed for the purchase of additional vehicles over the course of Fiscal Year 2023.  In order to complete this work in a timely manner at competitive pricing and to ensure consistent quality, the not-to-exceed amounts pertaining to the Annual Purchase Agreements with Lehr Auto Electric and Classic Graphics would need to be increased to $136,000 and $20,000, respectively, for Fiscal Year 2023.

FISCAL IMPACT
The 2022-2024 Biennial Budget and Capital Improvement Plan for Fiscal Year 2022-2023 includes sufficient funding in the Equipment Replacement Program in the amount of $256,400 for the purchase of four new Ford Interceptors.  The Equipment Replacement Program also includes sufficient funding to increase the not-to-exceed amounts to $136,000 for Lehr Auto Electric and to $20,000 for Classic Graphics.  No budget modifications are required.

REVIEW AND APPROVAL
Prepared by - Tonya Connolly, Maintenance Superintendent Reviewed by - Soren Fajeau, Public Works Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Resolution - Vehicle Purchases
Resolution - Single-Source Findings
Packet Page 103
(TCR1)
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK AUTHORIZING THE PURCHASE OF FOUR FORD

INTERCEPTORS FOR THE NEWARK POLICE

DEPARTMENT FROM FOLSOM LAKE FORD
WHEREAS, the 2022-2024 Biennial Budget and Capital Improvement Plan includes funding in fiscal year 2022-2023 for the purchase of four Ford Interceptors for the Newark Police Department as part of Equipment Replacement Program, Project 2023-10; and WHEREAS, in order to ensure the most competitive market pricing, the City of Newark can participate in an intergovernmental procurement process (also known as “piggybacking”) with Folsom Lake Ford as the holder of the State of California procurement contract to purchase the specified vehicles at a combined cost of $256,400; and WHEREAS, the new vehicles will require equipment outfitting based on quotes not to exceed a combined total cost of $102,000. This equipment outfitting work shall be provided by approved City vendors with all funding subject to approval by the City Council prior to the start of services.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newark does hereby authorize the purchase of four Ford Interceptors for the Newark Police Department from Folsom Lake Ford in an amount not to exceed $256,400.

Packet Page 104
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK AUTHORIZING INCREASED NOT-TO-EXCEED
AMOUNTS TO $136,000 FOR LEHR AUTO ELECTRIC AND
$20,000 FOR CLASSIC GRAPHICS UNDER THEIR
RESPECTIVE FISCAL YEAR 2023 ANNUAL PURCHASE

AGREEMENTS FOR ADDITIONAL VEHICLE OUTFITTING

AND AUTOBODY SERVICES ASSOCIATED WITH NEW

VEHICLE PURCHASES
WHEREAS, the 2022-2024 Biennial Budget and Capital Improvement Plan includes funding in fiscal year 2022-2023 for the purchase of many vehicles for the Police Department and Public Works Department as part of Equipment Replacement Program; and WHEREAS, it is highly desirable to maintain consistency between new vehicles and the existing City vehicle fleet for the outfitting of specialized equipment that includes but is not limited to lights, sirens, speakers, antennas, radios, rear cargo boxes, power supplies and specialized wiring. In order to ensure this consistency, such services are ideally performed by the same previously used vendor; and
WHEREAS, it also desirable to have all autobody decals, markings, and customized paint work services performed by the same previously used vendor to ensure consistency with existing vehicles; and
WHEREAS, pursuant to the City of Newark Purchasing Rules and Regulations, Section

10.6, formal bidding procedures shall not apply in the event that the City Council makes certain findings and declarations; and
WHEREAS, the City Council, having reviewed and considered the facts related to the desired outfitting and autobody needs for new vehicles, finds and declares, as set forth below and as required by the Purchasing Rules and Regulations, that:

1. Formal bids for outfitting and autobody work on new vehicles would work an incongruity and would be unavailing in affecting the final results since there are specific vendors desired for the outfitting and autobody services to ensure ongoing consistency within the vehicle fleet; and

2. Formal bids would not produce any advantage to the City since, as stated above, specific vendors are desired in order to ensure consistency for the outfitting and autobody services; and

3. It is practically impossible to obtain what is required through the formal bidding process, because specific vendors are desired in order to ensure consistency for the outfitting and autobody services; and
Packet Page 105
WHEREAS, Lehr Auto Electric and Classic Graphics have approved Annual Purchase Agreements with the City of Newark to ensure competitive pricing for vehicle outfitting and autobody services; and
WHEREAS, the new vehicles will require equipment outfitting and autobody work based on specific quotes received from Lehr Auto Electric and Classic Graphics, respectively.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newark does hereby authorize increases in the not-to-exceed amounts under the Fiscal Year 2023 Annual Purchase Agreements for Lehr Auto Electric and Classic Graphics to $136,000 and $20,000, respectively for additional vehicle outfitting and autobody services associated with new vehicle purchases.

Packet Page 106
Item  D. 18.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Tonya Connolly, Maintenance Superintendent
SUBJECT    Adopt a resolution approving and authorizing the City Manager to execute an agreement with Lehr Auto Electric to purchase twenty Police Department mobile data computers and installation of five of the computers
SUMMARY AND RECOMMENDATION
The Newark Police Department is in a multi-year process to replace its mobile data computers.  In Fiscal Year 2020-2021, the City purchased and installed a total of ten new computers.  There is a need to purchase twenty additional computers at this time for deployment to the existing department fleet.  Sufficient funding is available in the Equipment Replacement Fund for these purchases.

Staff recommends that the City Council, by resolution, approve and authorize the City Manager to execute an agreement with Lehr Auto Electric to purchase twenty mobile data computers and install five of the computers.  The purchase will collectively result in a total of thirty mobile data computer units for the Newark Police Department.

BACKGROUND
The 2022-2024 Biennial Budget and Capital Improvement Plan for fiscal year 2022-2023 includes funding for the replacement of twenty Police Department mobile data computers and installation of five of the units through the City's Equipment Replacement Program.  Historically, since 2001 the Newark Police Department has been using CF-29 and CF-31 mobile data computers which operate on 3G or 4G internal modems.  The City's service provider ceased supporting 3G technology in January 2021.  In addition, most existing mobile data computers are beyond the respective service warranty periods and reached the end of their useful lives.

Information Technology Department and Police Department staff field tested and selected Panasonic Toughbook Model CF-33 as the most suitable replacement mobile data computer.  In fiscal year 2020-2021 the City purchased ten mobile data computers at a cost of $65,000 and have subsequently installed the units.  The purchase of twenty mobile data computers will complete the replacement for the Police Department fleet.

An intergovernmental procurement process (also known as "piggybacking") is an alternative option to Newark's formal bidding process.  By piggybacking onto another agency's contract, the City would save the cost and time associated with an additional formal bid process but be able to be assured of competitive set prices established by Packet Page 107
formal bid process but be able to be assured of competitive set prices established by another agency's formal bidding process.  Upon completion of a formal bidding process, the County of Placer, California entered into a procurement contract with Lehr Auto Electric for the purchase and installation of mobile data computers, including the Model CF-33.

DISCUSSION/ANALYSIS
An intergovernmental procurement process is again available to the City for the purchase of the additional twenty mobile data computers.  The competitive process used by the County of Placer, California has been reviewed by the City of Newark Public Works Department and satisfies the City of Newark's requirements for the proposed equipment replacement purchase of mobile data computers.  The City previously contracted with Lehr Auto Group for the installation of ten mobile data computers which have been successfully installed and field tested.  To ensure consistency of installation, staff recommends the purchase of twenty mobile data computers from Lehr Auto Group of which five will be installed upon receipt.  Due to current marketing conditions and demand from other agencies, there is an estimated six- to eight-month lead time from the time of order to delivery.

FISCAL IMPACT
The 2022-2024 Biennial Budget and Capital Improvement Plan includes $160,000 in the Equipment Replacement fund for the purchase of twenty replacement units and installation of five units upon receipt.  No changes to the 2022-2024 Biennial Budget and Capital Improvement Plan are necessary.

REVIEW AND APPROVAL
Prepared by - Tonya Connolly, Maintenance Superintendent Reviewed by - Soren Fajeau, Public Works Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Lehr Resolution
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(TCR1)
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK APPROVING AND AUTHORIZING THE CITY

MANAGER TO EXECUTE AN AGREEMENT WITH LEHR

AUTO ELECTRIC TO PURCHASE AND INSTALL POLICE

DEPARTMENT MOBILE DATA COMPUTERS
WHEREAS, the 2022-2024 Biennial Budget and Capital Improvement Plan includes funding through the City’s Equipment Replacement Program for the replacement of twenty (20) mobile data computers that have reached the end of their useful lives; and WHEREAS, the City of Newark will be participating in an intergovernmental procurement process (also known as “piggybacking”) with Lehr Auto Electric as the holder of the County of Placer, California procurement contract for the purchase of twenty (20) and installation of five Police Department mobile data computers at a cost not-to-exceed $160,000 with funding from the Equipment Replacement Program.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newark approving and authorizing the City Manager to execute an agreement with Lehr Auto Electric to purchase twenty Police Department mobile data computers and install five mobile data computers in an amount not-to-exceed $160,000.

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Item  D. 19.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Tonya Connolly, Maintenance Superintendent
SUBJECT    Adoption of a resolution authorizing the City Manager to negotiate and enter into a Contractual Services Agreement, in a form approved by the City Attorney, with Universal Building Services and Supply Company for janitorial services for City buildings and amendment of the 2022-2024 Biennial Budget and Capital Improvement Plan SUMMARY AND RECOMMENDATION
The City of Newark regularly utilizes outside consultants to perform ongoing janitorial services to City buildings.  The City has utilized Universal Building Services and Supply Company most recently. The Maintenance Division of the Public Works Department prepared and released a competitive Request for Proposals (RFP) in accordance with the City's Purchasing Rules and Regulations for Janitorial Services for City Buildings.

The City received four (4) proposals in response to the RFP.  Based on staff's analysis, Universal Building Services and Supply Company would continue to provide the best overall service to the City.

Staff recommends that the City Council, by resolution, authorize the City Manager to negotiate and enter into a new Contractual Services Agreement, in a form approved by the City Attorney, with Universal Building Services and Supply Company in an amount not to exceed $1,015,000 for janitorial services in fiscal years 2022-2023 and 2023-2024, and amend the 2022-2024 Biennial Budget and Capital Improvement Plan.

BACKGROUND
The City has utilized outside consultants to perform ongoing janitorial services to all City buildings.  Universal Building Services and Supply Company has provided these services for the City since 2018.  The Maintenance Division of the Public Works Department released a Request for Proposals (RFP) in accordance with the City's Purchasing Rules and Regulations for ongoing janitorial services at all City buildings.

The RFP specified that consultant selection would be made based on the proposed cost for services, experience of staff and management team, proposed methodology, quality control program, satisfaction of previous clients and quality of referenced work, proficiency with billing practices, financial stability of company, quality and completeness of proposals, and other factors.

Staff received a total of four (4) proposals on or before November 1, 2022, from the following proposers:

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IMPEC Group
Service Leader LLC
SWA Services Group, Inc.

Universal Building Services and Supply Company
Proposals from each of these firms were subsequently evaluated based on the selection criteria listed.  Universal Building Services and Supply Company provided the most comprehensive proposal that satisfied the stated selection criteria.  Universal Building Services and Supply Company also provided the lowest pricing of all the proposers by approximately 5%.  Universal Building Services and Supply Company have provided services for the City of Newark since June 2018 and successfully provide services of a similar nature to other local municipalities including City of Mountain View (10 years) and City of Concord (14 years).  Based on staff's analysis Universal Building Services and Supply Company would continue to provide the best overall value to the City for janitorial service.  Staff is therefore recommending the selection of Universal Building Services and Supply Company to provide janitorial services for fiscal year 2022-2023 and 2023-2024.

DISCUSSION/ANALYSIS
The Contractual Service Agreement would be retroactive from July 1, 2022 and expire June 30, 2024.  Due to an administrative oversight, work to date this fiscal year has been under the terms of the prior contract. It is appropriate at this time to incorporate the entire fiscal year with the new contract.  The new contract will include options for renewal of up to four (4) additional one (1) year terms upon mutual consent of the City and Universal Building Services and Supply Company as authorized by the Public Works Director, subject to available funding levels to be approved by the City Council.

Under the terms of the agreement, Universal Building Services and Supply Company would provide the requested services in an amount not to exceed:
$260,000 for July 1, 2022 through December 31, 2022
$252,000 for January 1, 2023 through June 30, 2023
$503,000 for July 1, 2023 through June 30, 2024
Renewal contract prices may be increased annually by an agreed upon consumer price index, effective July 1, 2024.

FISCAL IMPACT
An amendment to the 2022-2024 Biennial Budget and Capital Improvement Plan is necessary to provide $16,000 in additional funding for fiscal year 2022-2023 and $32,000 for fiscal year 2023-2024.

REVIEW AND APPROVAL
Prepared by - Tonya Connolly, Maintenance Superintendent Reviewed by - Soren Fajeau, Public Works Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
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Attachments
Resolution
Universal Building Services
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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK AUTHORIZING THE CITY MANAGER TO

NEGOTIATE AND ENTER INTO A CONTRACTUAL

SERVICES AGREEMENT, IN A FORM APPROVED BY THE

CITY ATTORNEY, WITH UNIVERSAL BUILDING

SERVICES AND SUPPLY COMPANY IN AN AMOUNT NOT
TO EXCEED $1,015,000 COMBINED FOR FISCAL YEARS
2022-2023 AND 2023-2024 FOR JANITORIAL SERVICES FOR
CITY BUILDINGS, AND AMENDMENT OF THE 2022-2024

BIENNIAL BUDGET AND CAPITAL IMPROVEMENT PLAN
WHEREAS, the City prepared and released Requests for Proposals (RFP) for janitorial maintenance services for City buildings; and
WHEREAS, the City received proposals from four firms that were evaluated by staff based on the estimated cost of services, proposed methodology, quality control program, experience of staff, experience of management team, financial stability of company, quality of referenced work, quality of equipment, tools and uniforms, quality and completeness of proposals, and other factors; and
WHEREAS, based on the evaluations, staff determined that Universal Building Services and Supply Company is the most qualified firm to provide the requested janitorial services at the best overall value for City buildings.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Newark does hereby authorize the City Manager to negotiate and enter into a Contractual Services Agreement, in a form approved by the City Attorney, with Universal Building Services and Supply Company in an amount not to exceed $1,015,000 combined for janitorial services in fiscal years 2022-2023 and 2023-2024.

BE IT FURTHER RESOLVED that the Public Works Director is hereby authorized to renew the aforementioned Contractual Services Agreement for up to four (4) additional one (1) year terms upon mutual consent of the City and Universal Building Services and Supply Company under the terms of the agreement, subject to prior funding approval by the City Council.

BE IT FURTHER RESOLVED that the City Council does hereby approve amendment of the 2022-2024 Biennial Budget and Capital Improvement Plan for fiscal year 2022-2023 and 2023-2024 as follows:

Fiscal Year 2022-2023
To: 704.87.704.672.6251 Building Maintenance Contractual Services $16,000 From: 704.00.000.000.3000 Unallocated Fund Balance $16,000 Packet Page 113
Fiscal Year 2023-2024
To: 704.87.704.672.6251 Building Maintenance Contractual Services $32,000 From: 704.00.000.000.3000 Unallocated Fund Balance $32,000 Packet Page 114
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Item  E. 1.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Matthew Farrell, Chief Building Official
SUBJECT    Conduct a public hearing and waive second reading and adopt an Ordinance to repeal and replace certain chapters of Title 15 of the Newark Municipal Code in order to adopt by reference, with modification to address unique local conditions, the 2022 California Building Standards Code
SUMMARY AND RECOMMENDATION
The California Building Standard Commission has adopted the 2022 California Building Standards Code which includes various building construction codes that will become effective in all California jurisdictions on January 1, 2023.  The California Health and Safety Code requires local jurisdictions to adopt the building standards contained in the uniform statewide codes, but allows modification of the codes to reflect local conditions.  On October 13, 2022 the City Council adopted a resolution approving findings regarding the need for local amendments to provisions in the California Building Standards Code as adopted by the State of California, in the California Code of Regulations, Title 24, to be adopted by reference in the Newark Municipal Code and introduced the proposed ordinance.  Also on October 13, 2022, the City Council set November 10, 2022 as the date for a public hearing to be conducted in advance of adoption of the 2022 California Building Standards Code.

Staff recommends that the City Council take the following action: Conduct a public hearing and waive second reading and adopt the proposed Ordinance, by title only, repealing and replacing Chapters 15.02, 15.08, 15.09, 15.10, 15.12, 15.16, 15.17,

15.18, 15.20, 15.21, 15.22 and 15.23 of Title 15 "Buildings and Construction" of the Newark Municipal Code in order to adopt by reference, with modifications to address unique local conditions pursuant to the findings under City Council Resolution No. 11,415, the 2022 editions of the California Administrative Code, the California Building Code, the California Residential Code, the California Mechanical Code, the California Electrical Code, the California Plumbing Code, the California Fire Code, the California Referenced Standards Code, the California Historical Building Code, the California Existing Building Code, the California Energy Code, and the California Green Building Standards Code, collectively the 2022 California Building Standards Code.

BACKGROUND
The State of California, through the California Building Standards Commission has Packet Page 150
The State of California, through the California Building Standards Commission has adopted new editions of existing building construction codes under a new Title 24 of the California Code of Regulations, referred to collectively as the 2022 California Building Standards Code (CBSC).  This process typically takes place every three years and new codes will become effective January 1, 2023.  The City previously incorporated and modified the 2019 CBSC which is currently in use.  The sections included in the 2022 CBSC are the California Administrative Code, the California Building Code, the California Residential Code, the California Mechanical Code, the California Electrical Code, the California Plumbing Code, the California Fire Code, the California Reference Standards Code, the California Historical Building Code, the California Energy Code, the California Existing Building Code, and the California Green Building Standards Code. As required by state law, applications for a building permit made after December 31, 2022 will be subject to the new codes.  Section 17922 of the California Health and Safety Code requires local agencies to adopt the building standards contained in the 2022 CBSC.  Under Section 17958.7 of the California Health and Safety Code, local jurisdictions have the opportunity to make limited amendments to the new state codes provided the local jurisdiction makes appropriate findings such modifications are reasonably necessary because of local climatic, geological or topographical conditions.

The City previously adopted its current building codes by incorporating and modifying the 2019 California Building Standards Code.

As required by state law, applications for a building permit made after December 31, 2022 will be subject to the new codes.  Section 17922 of the California Health and Safety Code requires local agencies to adopt the building standards contained in the 2022 CBSC.  Under Section 17958.7 of the California Health and Safety Code, local jurisdictions have the opportunity to make limited amendments to the new state codes provided the local jurisdiction makes appropriate findings such modifications are reasonably necessary because of local climatic, geological or topographical conditions.

On October 13, 2022, the City Council adopted Resolution No. 11,415, approving findings regarding the need for such local amendments to provisions in the California Building Standards Code as adopted by the State of California, in the California Code of Regulations, Title 24, to be adopted by reference in the Newark Municipal Code.

DISCUSSION/ANALYSIS
Currently, Title 15 "Buildings and Construction" Article I "Building Regulations" of the Newark Municipal Code (NMC) includes the building standards contained in the 2019 edition of the CBSC.  Staff is recommending a repeal and replacement of certain chapters of Title 15, Article I, in order to adopt, by reference, with modifications to appropriately address unique local conditions, the 2022 edition of the CBSC.

As noted during the October 13, 2022 City Council meeting, staff is recommending technical changes to the Building, Residential, Plumbing, Electrical, Mechanical, and Fire codes.  There are no technical changes recommended to the Administrative, Reference Standards, Historical Building, Energy, Existing Building, and Green Building Standards codes.  Many of the proposed technical changes were incorporated into the NMC in previous code cycles and/or as clarification for safety measures added to certain code sections.  A significant portion of the recommended local amendments relate to language location changes. These amendments will allow the City to carry Packet Page 151
relate to language location changes. These amendments will allow the City to carry forward the same standards currently in use.  Some of the other proposed changes merely accommodate new numbering systems.

The proposed modifications to the 2022 CBSC with the recommended repeal and replacement of Title 15, Article I are summarized as follows:

Chapter 15.02 - California Administrative Code
There are no proposed changes to the California Administrative Code.

Chapter 15.08 - California Building Code
Sections 402.5, 404.3, 407.6, 410.6, 903.2 903.2.1, 903.2.1.2, 903.2.2, 903.2.4, 903.2.7, 903.2.8, 903.2.9, 903.2.10, and 903.2.22 Automatic Fire Sprinkler Systems.

These various code sections should be modified to provide consistency with the City’s fire sprinkler and alarm ordinance.

Section 501.1, Site Addressing.

This modification should be made to provide consistency with other sections of the current NMC.

15.08.042 Licensed professional.

This modification should be continued from prior local code adoptions to preserve minimum safety standards.

Chapter 15.09 - California Residential Code
Section R301.1.3.2.1, Engineering Required. This recommended modification is a continuation of existing NMC standards added in previous code cycles.  The California Residential Code allows the Building Official to require drawings for dwellings taller than two stories be designed by a licensed professional.  The recommended NMC change is to increase the standard to include dwellings taller than one story.  This is the standard the City has been using for many years.

Section R313, Automatic Fire Sprinkler Systems.

This recommended modification is also a continuation of existing NMC standards added in previous code cycles.  The California Residential Code requires automatic fire sprinkler systems in all new one and two family dwellings and townhouses.  For one and two family dwellings and townhomes, the code language is proposed to change in order to match fire code requirements for existing structures.

Section R328.8, R328.8.1, and R328.8.3. Protection from Impact for ESS (Energy Storage Systems).

These code sections are proposed to be modified to clarify the safety intent as needed to prevent damage to the equipment which could result in house fires.

Chapter 10, Wood Burning Fireplaces.

R1000 section was added to complement existing Bay Area wide prohibition on new wood burning fireplaces.  There are no changes to the previous ordinance.

Appendix K, Sound Transmission.

This proposed section modification is a carryover from the previous ordinance.

Chapter 15.10 - California Mechanical Code
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Chapter 15.10 - California Mechanical Code

15.10.030, Connection of Natural Gas Utilities.

This proposed section is provided in the previous ordinance as a modification and gives the Building Official options to assist developers in obtaining utility connections.

Chapter 15.12 - California Electrical Code

15.12.090, Temporary Connection of Electrical Utilities.

This proposed section is also in the previous ordinance as a modification to give the Building Official options to assist developers in obtaining utility connections.

15.12.120, Building Official Authority.

This proposed section is provided in the previous ordinance and gives the Building Official authority to disconnect an electrical service if conditions are unsafe.  In practice this authority has not been exercised in the last two decades.

15.12.190, Electrical Service Connections.

This proposed section clarifies standards that are not well described in the California Electrical Code and does not change the modifications provided in the previous ordinance.

Chapter 15.16 - California Plumbing Code
Sections 412.3, Privacy in Public Multiple Accommodation Toilet Rooms.

This item is a continuation of existing NMC standards added in previous code cycles.  It is generally understood that persons using water closets or urinals in multiple accommodation toilet rooms should be afforded some degree of privacy.  The current California Plumbing Code and California Building Code do not specifically address this issue.  Some designers have in the past proposed designing multiple accommodation toilet rooms without privacy partitions around water closets or placing urinals in full view of persons outside the toilet room.

Section 422.2 Dealing with separate toilet facilities.

This proposed section modification would clarify how one would establish the total number of plumbing fixtures required when all the facilities would be single-use such as gender-neutral or family-assisted facility.

Section 612 Dealing with residential fire sprinkler systems.

This proposed section modification would also continue a current requirement in the NMC. The plumbing code provides a number of exceptions for requiring the connection of waste lines to a public sanitary sewer system.  One of the exceptions allows for private septic systems, which in Newark would be unacceptable.  The change would prohibit septic systems.  All waste lines must connect to Union Sanitary District sanitary sewer system mains.  There are no proposed language changes from the previous NMC ordinance.

Section 1101.12, Roof Drainage.

This proposed modification would prohibit, if practical, direct connection of roof drains to storm drains, which complements current requirements in the City’s Stormwater Management and Discharge Control Ordinance and associated stormwater permit issued by the Regional Water Quality Control Board.  There are no proposed changes Packet Page 153
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Chapter 15.17 - California Fire Code

Section 15.17.010, California Fire Code adopted by reference.

A number of individual sections are proposed to supplement individual sections not adopted by the State Fire Marshal, but desired by the Alameda County Fire Department.

Chapter 2, Definitions.

Four definitions are proposed to be added, amended, and/or relocated to better clarify terms used by the Alameda County Fire Department.  There are no significant changes from the previously adopted ordinance.

Chapter 9, Fire Protection, Alarms, and Detection Systems.

This chapter relates to the City’s fire sprinkler, fire alarm, and fire detection standards which are more restrictive than State codes.  These are proposed to be modified for consistency with building code and fire department language.

Section 5614, Safe and Sane Fireworks.

This item is a continuation of existing NMC standards added in previous code cycles.  Because of a major change to the California Fire Code it was appropriate to reformat the City’s fireworks ordinance.  The City’s safe and sane fireworks ordinance would remain unchanged except for minor editing and numbering changes.  There are no recommended technical changes.

Appendix D, Fire Department Access.

Appendix D has been a part of the ordinance for several code cycles.  The Fire Department is recommending adopting the appendix without modifications.

Chapter 15.17.190, Permit Fees.

This chapter should be eliminated because fees are covered in other parts of the ordinance.

Chapter 15.17.200, Violation deemed infraction.

This chapter should be eliminated because this subject is covered in other parts of the ordinance.

Chapter 15.18 - California Referenced Standards Code
There are no proposed changes to the California Referenced Standards Code.

Chapter 15.20 - California Historical Building Code
There are no proposed changes to the California Historical Building Code.

Chapter 15.21 - California Existing Building Code
There are no proposed changes to the California Existing Building Code.

Chapter 15.22 - California Energy Code
There are no proposed changes to the California Energy Code.

Chapter 15.23 - California Green Building Standards Code There are no proposed changes to the California Green Building Standards Code.

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The findings associated with these recommended modifications for local climate, geologic and topographical conditions in accordance with California Health Code Section 17958.7 are included in Resolution No. 11,415, adopted by the City Council on October 13, 2022.

FISCAL IMPACT
There is no direct fiscal impact as a result of adopting the 2022 CBSC.  The City's costs related to implementation of the 2022 CBSC would be recovered through the building permit fees in the current Master Fee Schedule.

REVIEW AND APPROVAL
Prepared by - Matthew Farrell, Chief Building Official
Reviewed by - Soren Fajeau, Public Works Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Ordinance
Resolution No. 11,415
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1 ORDINANCE NO. ______

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NEWARK REPEALING AND REPLACING CHAPTERS 15.02, 15.08, 15.09, 15.10, 15.12, 15.16, 15.17, 15.18, 15.20,

15.21, 15.22, AND 15.23 OF TITLE 15 “BUILDINGS AND CONSTRUCTION” OF THE

NEWARK MUNICIPAL CODE IN ORDER TO ADOPT BY REFERENCE, WITH MODIFICATIONS TO ADDRESS UNIQUE LOCAL CONDITIONS, THE 2022

EDITIONS OF THE CALIFORNIA ADMINISTRATIVE CODE, THE CALIFORNIA

BUILDING CODE, THE CALIFORNIA RESIDENTIAL CODE, THE CALIFORNIA

MECHANICAL CODE, THE CALIFORNIA ELECTRICAL CODE, THE CALIFORNIA

PLUMBING CODE, THE CALIFORNIA FIRE CODE, THE CALIFORNIA

REFERENCED STANDARDS CODE, THE CALIFORNIA HISTORICAL BUILDING

CODE, THE CALIFORNIA EXISTING BUILDING CODE, THE CALIFORNIA ENERGY CODE, AND THE CALIFORNIA GREEN BUILDING STANDARDS CODE.

WHEREAS, the California Building Standards Commission has adopted a new Title 24 of the California Code of Regulations, also referred to as the 2022 California Building Standards Code, that will become effective statewide on January 1, 2023; and WHEREAS, currently Title 15 “Buildings and Construction” Article I “Building Regulations” of the City of Newark Municipal Code adopted the building standards contained in the 2019 versions of the California Building Code, the California Residential Code, the California Fire Code, the California Green Building Standards Code, the California Plumbing Code, the California Mechanical Code, and the California Electrical Code, California Administrative Code, as such Codes are approved by the State Building Standards Commission (collectively, the “California Building Standards Code”); and
WHEREAS, the updated California Building Standards Code becomes effective within the City on January 1, 2023, and Title 15 is updated by default to incorporate the California Building Standards Code without local amendments; and
WHEREAS, Section 17922 of the California Health and Safety Code requires local agencies to adopt the building standards contained in the California Building Standards Code; and WHEREAS, Section 17958.7 of the California Health and Safety Code allows local agencies to enact modifications to those building standards provided that such modifications are reasonably necessary because of local climatic, geological or topographical conditions so long as a local agency adopts such findings; and
WHEREAS, the City adopted findings, by resolution, justifying local modifications based on local climatic, geologic, and topographic conditions; and WHEREAS, a duly noticed public hearing was advertised as required by Government Code sections 6066 and 65090; and
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2 WHEREAS, the City Council held a public hearing related to this Ordinance on November 10, 2022 and considered the staff report and public testimony received; and WHEREAS, the City Council finds that no additional environmental review is necessary because this Ordinance is not a project that has the potential to cause substantial or potentially substantial, adverse change in the environment and qualifies for an exemption under the California Environmental Quality Act (CEQA) Guidelines Section 15061 (b) (3), and further, the Ordinance establishes standards for the approval of ministerial projects that are not themselves subject to CEQA review; and
WHEREAS, the City Council finds that the adoption of 2022 Edition of the California Building Standards Code helps protect public health, safety, and welfare.

THE CITY COUNCIL OF THE CITY OF NEWARK DOES ORDAIN AS FOLLOWS:

SECTION 1. Recitals.

The forgoing Recitals are true and correct and incorporated herein by this reference.

SECTION 2. Code Revisions.

Chapters 15.02,15.08, 15.09, 15.10, 15.12, 15.16, 15.17, 15.18, 15.20, 15.21, 15.22, and 15.23 of Title 15, Buildings and Construction, of the Newark Municipal Code are hereby repealed and replaced in their entirety by the following:

Title 15

BUILDINGS AND CONSTRUCTION
Article:

I. Building Regulations

15.02 California Administrative Code

15.08 California Building Code

15.09 California Residential Code

15.10 California Mechanical Code

15.12 California Electrical Code

15.16 California Plumbing Code

15.17 California Fire Code

15.18 California Referenced Standards Code

15.20 California Historical Building Code

15.21 California Existing Building Code

15.22 California Energy Code

15.23 California Green Building Standards Code
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3 Chapter 15.02

CALIFORNIA ADMINISTRATIVE CODE
Sections

15.02.010 California Administrative Code adopted by reference.

A certain document, entitled “2022 California Administrative Code,” Chapters 1 through 13 inclusive, published by the International Code Council and amended and adopted by the state of California as the 2022 edition California Administrative Code, is adopted by reference as the building code of the city pursuant to the provisions of Government Code Section 50020 et seq., state of California.

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4 Chapter 15.08

CALIFORNIA BUILDING CODE
Sections

15.08.010 California Building Code adopted by reference.

15.08.020 Amendments.

15.08.042 Licensed professional.

15.08.060 Drainage disposal.

15.08.010 California Building Code adopted by reference.

A certain document, entitled “2022 California Building Code, Volumes 1 and 2,” including Appendix Chapter F relating to rodent proofing, Appendix Chapter I relating to patio covers, published by the International Code Council and amended and adopted by the state of California as the 2022 edition California Building Code, is adopted by reference as the building code of the city pursuant to the provisions of Government Code Section 50020 et seq., state of California, except as modified in this chapter which includes all items adopted by BSC, SFM, HCD1, HCD2, HCD1/AC, and DSA/AC of the adoption matrices.

15.08.020 Amendments.

The construction code adopted by reference in this chapter is amended by the following additions, deletions and amendments thereto set forth in this chapter.

A. Section 402.5 dealing with automatic fire sprinkler systems in malls is amended by deleting the exception.

B. Section 404.3 dealing with automatic fire sprinkler systems in atriums is amended by deleting all exceptions.

C. Section 410.6 dealing with automatic sprinkler systems at stages is amended by deleting all exceptions.

D. Section 501.2, which deals with address identification, by adding; Addressing shall also comply with Chapter 15.06.110 of Newark’s Municipal Code.

E. Section 903.2, 903.2.1, 903.2.1.2, 903.2.2, 903.2.4, 903.2.7, 903.2.8, 903.2.9, 903.10, 903.2.13 are amended to read as follows and 903.2.22 is added to read as follows:
903.2 Where required. Approved automatic sprinkler systems in new buildings and structures shall be provided in locations described in Sections 903.2.1 and 902.2.13.

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5 903.2.1 Group A Occupancies. An automatic sprinkler system shall be installed in all Group A occupancies exceeding 1000 square feet.
903.2.2 Ambulatory care facilities. Every facility as specified herein, regardless of floor area, wherein more than six clients or patients are housed or cared for on a 24-hour perday-basis or where one or more care recipients are incapable of self-preservations. Shall have installed and maintained in an operable condition throughout the entire building an automatic fire sprinkler system.
903.2.3 Group E Occupancies. An automatic sprinkler system shall be installed in all Group E Occupancies exceeding 1000 square feet.
903.2.4 Group F Occupancies. An automatic sprinkler system shall be installed in all Group F occupancies exceeding 1000 square feet.
903.2.7 Group M Occupancies. An automatic sprinkler system shall be installed in all Group M occupancies greater than 1000 square feet.
903.2.8 Group R Occupancies. An automatic sprinkler system shall be installed in all Group R occupancies.
903.2.9 Group S-1. An automatic sprinkler system shall be installed in all S-1 occupancies exceeding 1000 square feet.
903.2.10 Group S-2. An automatic sprinkler system shall be installed in all S-2 occupancies exceeding 1000 square feet.
903.2.2.22 Group B and U occupancies. An automatic sprinkler system shall be installed in all B and U occupancies exceeding 1000 square feet.

15.08.042 Licensed professional.

While the nature of the work applied for affects the safety of a building or its occupants, design documents shall be prepared by an engineer or architect licensed by the state to practice as such as required by State of California Business and Professions Code Sections 5500 and 6700.

In other buildings the Building Official is authorized to require plans, computations, and specifications to be prepared and designed by an engineer or architect licensed by the state to practice as such.

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6 Chapter 15.09

CALIFORNIA RESIDENTIAL CODE

Sections

15.09.010 California Residential Code adopted by reference.

15.09.020 Amendments.

15.09.010 California Residential Code adopted by reference.

A certain document, entitled 2022 California Residential Code published by the International Code Council and amended and adopted by the state of California as the 2022 edition California Residential Code, is adopted by reference as the residential code of the city pursuant to the provisions of Government Code Section 50020 et seq., state of California, adopt chapters 1 through 10, chapter 44, and appendix AK except as modified in this chapter including.

15.09.020 Amendments.

The construction code adopted by reference in this chapter is amended by the following additions, deletions and amendments thereto set forth in this chapter.

A. Section R301.1.3.2 is amended by adding the following section; R301.1.3.2.1 Woodframe structures two stories in height. The building official is authorized to require the structural portions of construction documents to be prepared, stamped and signed by a California licensed architect, civil engineer, or structural engineer for all dwellings with two stories.

B. Section R313 dealing with automatic fire sprinkler systems is amended follows; a. R313.1 deleting the exception,
b. R313.2 replacing Exception 1 with:

An automatic sprinkler system shall be required where additions or alterations result in either of the following conditions:

More than 50% of the exterior walls and the roof are being removed or replaced.

Where an addition to a single-family home or townhome results in a square footage exceeding 3600 square feet.

C. Section R328.8 Protection from impact is amended as follows; R328.8 Protection from impact. ESS installed in a location subject to vehicle damage in accordance with R328.8.1 or R328.8.2 or as declared by the Building Official shall be provided with impact protection in accordance with section R328.8.3.

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7 D. Section R328.8.1 Garages is amended as follows;
a. Deleting the “(See Figure R328.8.1)” reference.
b. Item 1 is replaced with “On the interior face of the back wall and/or located within 36 inches (914 mm) to the left or to the right of the normal driving path.” c. Deleting the exception.

E. Section R328.8.3 Impact protection options, option 2.2 is amended by adding the following; Premanufactured wheel barriers shall be placed 54” in front of the ESS and designed for resisting 2000-lb impact.

F. Chapter 10 dealing with chimneys and fireplaces is amended by adding the following section:

R1000 Prohibited Fireplaces. Open hearth masonry and factory built wood burning fireplaces are prohibited. Prohibition applies to new construction, additions, and existing fireplace replacements.

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8 Chapter 15.10

CALIFORNIA MECHANICAL CODE

Sections:

15.10.010 California Mechanical Code adopted by reference.

15.10.030 Temporary connection of natural gas utilities.

15.10.010 California Mechanical Code adopted by reference.

A certain document entitled, “2022 California Mechanical Code,” including Appendix B and C, published by the International Association of Plumbing and Mechanical Officials and amended and adopted by the state of California as the 2022 edition California Mechanical Code, is adopted by reference as the Mechanical Code of the City pursuant to the provisions of Government Code Section 50020 et seq., state of California, except as modified in this chapter.

15.10.030 Temporary connection of natural gas utilities.

The Building Official may authorize temporary connection of natural gas utilities for a construction project prior to final inspection approval and issuance of the Certificate of Occupancy. The request for such connection shall be in writing on a form provided by the City. The request shall include the reason the temporary connection is necessary, the length of time the connection is needed, and a statement, signed by the property owner and tenant of the premises, authorizing the City to disconnect the natural gas utilities if final inspection approval and Certificate of Occupancy have not been issued by the expiration date of the request.

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9 Chapter 15.12

CALIFORNIA ELECTRICAL CODE

Sections:

15.12.010 California Electrical Code adopted by reference.

15.12.090 Temporary connection of electric utilities.

15.12.120 Building official authority.

15.12.190 Connection to installation.

15.12.010 California Electrical Code adopted by reference.

A certain document, entitled “2022 California Electrical Code,” published by the National Fire Protection Association amended and adopted by the state of California as the 2022 edition California Electrical Code, is adopted by reference as the electrical code of the city pursuant to the provisions of Government Code Section 50020 et seq., state of California, except as modified in this chapter, including adoption per matrices by BSC, HCD-1, HCD-2, DSA-AC, and entirety of Articles 110, 517, and 550.

15.12.090 Temporary connection of electric utilities.

The building official may authorize temporary connection of electric utilities for a construction project prior to final inspection approval and issuance of the certificate of occupancy. If required by the Building Official the request for such connection shall be in writing. The request shall include the reason the temporary connection is necessary, the length of time the connection is needed and a statement, signed by the property owner, tenant of the premises, or contractor, authorizing the city to disconnect the electric utilities if final inspection approval and certificate of occupancy have not been issued by the expiration date of the request.

15.12.120 Building official authority.

A. The building official is authorized to disconnect or order discontinuance of electrical service to any electric wiring, devices, appliances or equipment found to be in violation of this chapter under any of the following conditions:

1. Failure of the owner or his agent to secure the required electrical permit;

2. Hazardous electrical work found to be dangerous to life or property due to defective wiring, devices, appliances or equipment;

3. Electrical work connected to service without the approval of the building official.

B. Any order issued pursuant to this section may be made either to the person using and maintaining the condition or to the person responsible for its use and maintenance and shall specify the date or time for compliance with its terms.

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10 15.12.190 Connection to installation.

A. It is unlawful for any person, firm or corporation to make connection from a source of electrical energy or to supply electric service to any electric wiring, devices, appliances or equipment for the installation of which a permit is required, unless such person, firm or corporation has obtained a certificate of approval issued by the building official.

B. It is unlawful for any person, firm or corporation to make connections from a source of electrical energy or to supply electric service to any electric wiring, devices, appliances or equipment which has been disconnected or ordered to be disconnected by the building official or the use of which has been ordered by the building official to be discontinued until a certificate of approval has been issued by authorizing the reconnection and use of such wiring, devices, appliances or equipment. The building official shall notify the serving utility of the order to discontinue use.

C. When electrical service to a commercial occupancy or place of employment is de-energized for any reason, approval of the building official must be secured by the serving utility prior to re-energizing of said service. “Commercial occupancy” or “place of employment,” for the purposes of this chapter, shall include dwellings used as model homes and/or tract offices.

D. Any order issued pursuant to this section shall be in writing and shall be made to the person, firm or corporation using and maintaining the condition or to the person, firm or corporation responsible for its use and maintenance, and to the utility company providing the service. Delivery of the order shall be accomplished upon deposit in the United States mail or written notice directed to the person, firm or corporation using, maintaining or responsible for the use and maintenance of the condition at the last known address of the person, firm or corporation. Failure to comply with the order of the building official, as set out above, is a misdemeanor subject to the penalties as set out in Chapter 15.28 of this title.

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11 Chapter 15.16

CALIFORNIA PLUMBING CODE

Sections:

15.16.010 California Plumbing Code adopted by reference.

15.16.020 Amendments.

15.16.010 California Plumbing Code adopted by reference.

A certain document entitled, “2022 California Plumbing Code,” including all Appendix Chapters published by the International Association of Plumbing and Mechanical Officials and adopted by the state of California as the 2022 edition California Plumbing Code, is adopted by reference as the Plumbing Code of the City pursuant to the provisions of Government Code Section 50020 et seq., state of California, except as modified in this chapter.

15.16.020 Amendments.

The California Plumbing Code adopted by reference in this chapter is amended by the following additions, deletions and amendments thereto set forth in this chapter.

A. Section 412.3 Added stating, In public multiple accommodation toilet rooms urinals shall be located so the urinal and the person using the urinal can not be viewed from outside the toilet room.

B. Section 422.2 dealing with separate toilet facilities is amended by adding the following.
422.2.3 Single Use, Family or Assisted-Use , and Gender Neutral/All-Gender.

The total count for single use facilities shall be calculated as the full occupant load counted as females in the use/occupancy of the space per table 422.1.

C. Section 612 dealing with residential fire sprinkler systems is amended to read:

Refer to Chapter 15.09 of the Newark Municipal Code.

D. Section 1101.12 dealing with roof drains is amended by adding the following:
1101.12.3 Roof Drainage Discharge. Roof drainage shall discharge to an approved location by the City Engineer.

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12 Chapter 15.17

CALIFORNIA FIRE CODE
Sections

15.17.010 California Fire Code adopted by reference.

15.17.020 Amendments.

15.17.010 California Fire Code adopted by reference.

A certain document, entitled “2022 California Fire Code” including Sections 104, 113, 311.2, 503, Appendix Chapter D relating to fire apparatus access roads, published by the International Code Council and amended and adopted by the state of California as the 2022 edition California Fire Code, is adopted by reference as the fire code of the city pursuant to the provisions of Government Code Section 50020 et seq., state of California, except as modified in this chapter.

15.17.020 Amendments.

A. Section 104.6 Official Records is amended by replacing it in its entirety with the following:

The fire department shall keep a record of fires occurring within the City of Newark and of facts concerning the same, including statistics as the extent of such fires and the damage caused thereby.

The City of Newark shall keep the records of approvals, inspections, permits, and alternative means.

B. Chapter 2, Definitions is amended by adding the following definitions:

Fire Department. The City of Newark Fire Department or a duly authorized fire department as contracted by the City of Newark.

Alarm User. An alarm user means any person of whose premises an alarm system is maintained within the City.

C. Chapter 2, Definitions is amended by replacing the following definitions:

False Alarm. A false alarm means the activation of an alarm system through mechanical failure, malfunction, improper installation, maintenance or operation or the negligence of Packet Page 167
13 the owner, lessee, or their employees or agents. Such terminology does not include, for example, alarm activation caused by earthquakes, violent storms, power fluctuations, or other violent uncontrollable acts or nature.

Fire Code Official. The Fire Code official shall be appointed by the Fire Chief of the jurisdiction.

D. Section 903.2, 903.2.1, 903.2.1.2, 903.2.2, 903.2.4, 903.2.7, 903.2.8, 903.2.9, 903.10, 903.2.13 are amended to read as follows and 903.2.22 is added to read as follows:
903.2 Where required. Approved automatic sprinkler systems in new buildings and structures shall be provided in locations described in Sections 903.2.1 and 902.2.13. 903.2.1 Group A Occupancies. An automatic sprinkler system shall be installed in all Group A occupancies exceeding 1000 square feet.
903.2.2 Ambulatory care facilities. Every facility as specified herein, regardless of floor area, wherein more than six clients or patients are housed or cared for on a 24-hour perday-basis or where one or more care recipients are incapable of self-preservations. Shall have installed and maintained in an operable condition throughout the entire building an automatic fire sprinkler system.
903.2.3 Group E Occupancies. An automatic sprinkler system shall be installed in all Group E Occupancies exceeding 1000 square feet.
903.2.4 Group F Occupancies. An automatic sprinkler system shall be installed in all Group F occupancies exceeding 1000 square feet.
903.2.7 Group M Occupancies. An automatic sprinkler system shall be installed in all Group M occupancies greater than 1000 square feet.
903.2.8 Group R Occupancies. An automatic sprinkler system shall be installed in all Group R occupancies.
903.2.9 Group S-1. An automatic sprinkler system shall be installed in all S-1 occupancies exceeding 1000 square feet.
903.2.10 Group S-2. An automatic sprinkler system shall be installed in all S-2 occupancies exceeding 1000 square feet.
903.2.2.22 Group B and U occupancies. An automatic sprinkler system shall be installed in all B and U occupancies exceeding 1000 square feet.

E. Section 903.6 dealing with the requirement for fire sprinkler systems in existing buildings and structures is amended by replacing subsection 903.6 in its entirety with the following:

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14 903.6 Where Required. An automatic sprinkler system shall be provided in existing buildings and structures when required by Chapter 11, another section of this code, or when one of the following conditions exists:

More than 50% of the exterior walls and the roof are being removed or replaced.

Where the occupancy of an existing building changes to include H, I, L, S-1, or S-2.

Where an addition to a single-family home or townhome results is a square footage exceeding 3600 square feet.

F. Section 907 Fire Alarm and Detection Systems is amended by adding the following:
907.11 False Alarms
907.11.1 Malfunctions of any sprinkler alarm, or other fire protection or emergency alarm system resulting in an alarm and emergency dispatch of the Fire Department will be subject to a “false alarm” fee as established by resolution of the City Council. 907.11.2 During the thirty days following any new alarm installation, the Fire Code Official shall determine if the false alarms emanating from such new installation are excessive.
907.11.3 After the initial thirty day period following a new alarm installation, more than three false alarms within a calendar year are excessive and will be charged as false alarms.

G. Section 914.2.1 dealing with automatic fire sprinkler system in malls is amended by deleting the exception.

H. Section 914.4.1 dealing with automatic fire sprinkler systems in atriums is amended by deleting all exceptions.

I. Section 914.6.1 dealing with automatic fire sprinkler systems at stages is deleted.

J. Chapter 56 is amended by adding Section 5614 as follows.

5614 Fireworks
5614.1 Definitions. For the purpose of this Chapter the phrases “fireworks,” “dangerous fireworks,” and “safe and sane fireworks” shall have the meanings ascribed to them in Sections 12511, 12505, and 12529 of the Health and Safety Code of the state of California. 5614.2 Storage of safe and sane fireworks:

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15 5614.2.1 Safe and sane fireworks in excess of five pounds shall not be stored at any one location in the City of Newark.

EXCEPTIONS:

1. A maximum of one day’s sales supplies of safe and sane fireworks, per stand, may be stored in a safe and sane fireworks stand for which a permit has been issued, or in a tamper resistant metal container approved by the Fire Code Official, pursuant to this Article.

2. If the stand closes at any time, the safe and sane fireworks, in excess of five pounds, may be stored in the booth with an adult guard, 18 years or older on the premises at all times.

3. Safe and sane fireworks stands shall not be located in areas zoned residential or General Industrial.

4. The City Community Development Director shall determine that the locations of the safe and sane fireworks stands do not have unsightly, undesirable, or obnoxious qualities that are not harmonious with, or are not properly related to their sites, surroundings and traffic circulation in the vicinity, or which would not meet the specific intent of the Zoning Code.
5614.3 Prohibition
5614.3.1 The manufacture, sale, or discharge of safe and sane fireworks within the jurisdictional area is prohibited except under special permits as are required by local and state regulations.

EXCEPTIONS

1. A permit is not required for the discharge of safe and sane fireworks as described in Section 12529 of the Health and Safety Code.

2. Nothing in this section shall be construed to prohibit the discharge of safe and sane fireworks by railroads or other transportation agencies for signal purposes of illumination, or discharge of blank cartridges for a show or theater, or for use by military organizations.
5614.4 Sale of safe and sane fireworks
5614.4.1 Annual permit required: any organization desiring to sell or to offer for sale safe and sane fireworks shall annually make application to the Fire Code Official for a permit to sell safe and sane fireworks.
5614.4.2 Application for Permit:

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16 1. Shall be made in writing at the office of the Fire Marshal of the City of Newark, accompanied by the permit fee.

2. Shall be made during regular office hours, between the fifteenth day of April and the fifteenth day of May of each year.

3. Shall set forth the proposed location of the safe and sane fireworks stand applied for.

4. Shall be accompanied by an assurance that if the permit is issued to the applicant, applicant shall, at the time of receipt of such permit, deliver to the Fire Code Official a general liability insurance policy or endorsement adding or specifying the City, its officers, employees, and volunteers as “insureds” and within the scope and limits as set by the Fire Chief.
5614.5 Annual Permit. An annual permit shall only be issued to any organization meeting the following requirements:
5614.5.1 Nonprofit organization organized primarily for veteran, patriotic, welfare, youth activity, civic betterment, or charitable purpose within the City of Newark. 5614.5.2 The organization shall have its principal place of business and permanent meeting place within the City limits of the City of Newark. 5614.5.3 The organization shall have been organized for a minimum of one (1) year continuously preceding the filing of the application for the permit. 5614.5.4 The organization shall have at least twenty (20) regular and active participants, volunteers, or members with a minimum of fifty percent (50%) of those regular and active participants, volunteers, or members being bona fide residents of the City of Newark. For purposes of this section, a “member” need not be a “member” as defined by California Corporations Code Section 5056.
5614.5.5 The organization shall obtain a business license from the City of Newark. 5614.6 Operation of Stand
5614.6.1 No person other than the permittee organization shall operate the stand for which the permit is issued or share or otherwise participate in the profits of the operation of such stand.
5614.6.2 No person other than individuals who are members, regular and active participants, volunteers, or other persons supportive of the activities of the permittee organizations, or a spouse or adult child of such a person, shall sell or otherwise participate in the sale of safe and sane fireworks at such stand.

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17 5614.6.3 No person shall be paid any money or other consideration for selling or otherwise participating in the sale of safe and sane fireworks at such stand. 5614.6.4 All retail sales of safe and sane fireworks shall be permitted only from within a temporary safe and sane fireworks stand. The sale from any other building or structure is hereby prohibited.
5614.7 Temporary Safe and Sane fireworks Stands
5614.7.1 No safe and sane fireworks stand shall be located within 25 feet of another building or within 100 feet of any flammable liquid or gas storage or dispensing unit. 5614.7.2 All safe and sane fireworks stands shall be erected in a manner approved by the Fire Marshal in order to reasonably ensure the safety of attendants and patrons. 5614.7.3 No stand shall have a floor area in excess of 300 square feet. 5614.7.4 Each stand shall have at least two remote exits three feet in width and not less than six feet eight inches in height. All doors shall swing out. 5614.7.5 Each stand shall be provided with two 2-A rated fire extinguishers bearing a valid inspection tag and in good working order. Extinguishers shall be easily accessible for use in case of fire.
5614.7.6 “No smoking” signs shall be conspicuously posted at the stand. 5614.7.7 Merchandise shall be displayed in such a manner that it cannot be handled by patrons reaching over the selling counter or through other openings in the stand. 5614.7.8 All electrical wiring will require a permit from the City Building Inspection Division prior to any installation.
5614.7.9 Decorative material, canvas tops, screening, etc., shall be flame retardant or rendered to the satisfaction of the Fire Code Official. 5614.7.10 All weeds and combustible material shall be cleared from within a 25 foot minimum area surrounding the stand.
5614.7.11 Each stand shall be located only at those locations in compliance with the City Zoning Ordinance.
5614.7.12 A maximum of one day’s sales supplies of safe and sane fireworks, per stand, may be stored in a safe and sane fireworks stand for which a permit has been issued, or in a tamper resistant metal container approved by the Fire Code Official, pursuant to this Chapter.

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18 5614.7.13 If the stand closes at any time, the safe and sane fireworks, in excess of five pounds, may be stored in the booth with an adult guard, 18 years or older on the premises at all times.
5614.7.14 Safe and sane fireworks stands shall not be located in areas zoned residential or General Industrial.
5614.7.15 The Fire Code Official shall determine that the locations of the safe and sane fireworks stands do not have unsightly, undesirable, or obnoxious qualities that are not harmonious with, or are not properly related to their sites, surroundings and traffic circulation in the vicinity, or which would not meet the specific intent of the Zoning Code. 5614.8 General Requirements
5614.8.1 The sale of safe and sane fireworks shall be from 12:00 noon to 9:00 p.m. on the 28th day of June and 8:00 a.m. to 9:00 p.m. June 29 through July 4. The use of safe and sane fireworks shall be from midnight June 30 to midnight July 4. 5614.8.2 All unsold stock and accompanying litter shall be removed from the location by 12 Noon on the sixth day of July.
5614.8.3 The safe and sane fireworks stand shall be removed from the location by the twelfth of July.
5614.8.4 The sale of safe and sane fireworks shall not be made to any person or persons under the age of 18.
5614.8.5 Prior to the sale, in the event that a prospective purchaser appears or would appear to a reasonable person to be under the age of thirty (30), the permittee shall require the prospective purchaser to show proof of age by displaying a motor vehicle operator’s license, a registration certificate issued by the Federal Selective Service Act, an identification card issued to a member of the Armed Forces, or a similar document bearing the picture or likeness of the purchaser. Any permittee that sells safe and sane fireworks to any person under the age of 18 or, in the event that a prospective purchaser appears or would appear to a reasonable person to be under the age of thirty (30), fails to require the prospective purchaser to show proof of age as required herein, shall be guilty of an infraction. Pursuant to Title 7 of the Newark Municipal Code, an Administrative Citation may be issued for the violation. Each sale to any person under the age of 18 shall be deemed a separate violation. In addition the sale of safe and sane fireworks to any person under the age of 18 is declared a public nuisance subject to abatement pursuant to Title 7 of this Code subjecting the permittee to administrative penalties up to $1,000 per day per violation to a maximum of $100,000, and to recovery of all costs of abatement and enforcement as provided in Title 7.
5614.8.6 In addition to the foregoing, in the event of multiple violations or other evidence of a course of conduct in conscious or reckless disregard of the requirements of this section, Packet Page 173
19 the permittee may be deemed ineligible for a safe and sane fireworks booth permit in subsequent years. The Fire Code Official shall make the decision of ineligibility. The permittee may appeal that decision by requesting an administrative hearing to be held by the City Manager’s designated Hearing Officer. The hearing shall be conducted pursuant to the rules of procedure set forth in Chapter 7.22 of the Newark Municipal Code. The Hearing Officer’s decision shall be the final decision of the City of 5614.9 Fireworks Display
5614.9.1 General. Outdoor fireworks displays, use of pyrotechnics before a proximate audience and pyrotechnic special effects in theatrical and group entertainment productions shall comply with California Code of Regulations, Title 19, Division 1, Chapter 6 Fireworks.
5614.9.2 Scope. Fireworks and temporary storage, use, and handling of pyrotechnic special effects material used in motion pictures, television, and theatrical and group entertainment productions shall be in accordance with California Code of Regulations, Title 19, Division 1, Chapter 6 Fireworks.
5614.9.3 Permits Required. The permittee shall furnish a general liability insurance policy of endorsement adding the City, its officers, employees, and volunteers as “insureds” and within the scope and limits as set by the Community Development Director. Said policy is to cover payments for all damages, which may be caused to a person or persons or to property by reason of the permitted display and arising from any acts of the permittee, his agents, employees, or subcontractors.
5614.9.4 Fireworks other than safe and sane fireworks prohibited.

Except as provided in this section, it is unlawful for any person, corporation, or entity to possess, store, offer for sale, expose for sale, sell at retail or wholesale, use, discharge, or explode any fireworks except “safe and sane fireworks” as described in Section 12529 of the Health and Safety Code. Violation of this section is punishable as an infraction.

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20 Chapter 15.18

CALIFORNIA REFERENCED STANDARDS CODE
Sections:

15.18.010 California Referenced Standards Code adopted by reference.

A certain document entitled, ”2022 California Referenced Standards Code,” published by the International Code Council is adopted by reference pursuant to the provisions of Government Code Section 50020 et seq., state of California.

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21 Chapter 15.20

CALIFORNIA HISTORICAL BUILDING CODE
Section:

15.20.010 California Historical Building Code adopted by reference.

A certain document entitled, “2022 California Historical Building Code,” published by the International Code Council and amended and adopted by the state of California as the 2022 edition of the California Historical Code, is adopted by reference as the historical building code of the city pursuant to the provisions of Government Code Section 50020 et seq., state of California.

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22 Chapter 15.21

CALIFORNIA EXISTING BUILDING CODE
Sections:

15.21.010 California Existing Building Code adopted by reference.

15.21.020 Amendments

15.21.010 California Existing Building Code adopted by reference.

A certain document entitled, “2022 California Existin Building Code,” including Appendix Chapter A1, relating to unreinforced masonry buildings, Appendix Chapter A3, relating to anchorage of wood framed residential buildings, and Appendix Chapter A4, relating to risk reduction in soft story wood framed buildings Appendix Chapter A5, relating to the building standards, published by the International Code Council and amended and adopted by the state of California is adopted by reference pursuant to the provisions of Government Code Section 50020 et seq., state of California.

15.21.020 Amendments
The existing building code adopted by reference in this chapter is amended by any reference in the code language referencing sections of the “International Building Code” is replaced to be the “California Building Code”, as adopted in chapter 15.08 of Newark’s Municipal Code.

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23 Chapter 15.22

CALIFORNIA ENERGY CODE
Section:

15.22.010 California Energy Code adopted by reference.

A certain document entitled, “2022 California Energy Code,” published and adopted by the state of California is adopted by reference pursuant to the provisions of Government Code Section 50020 et seq., state of California.

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24 Chapter 15.23

CALIFORNIA GREEN BUILDING STANDARDS CODE
Sections

15.23.010 California Green Building Standards Code adopted by reference.

A certain document, entitled “2022 California Green Building Standards Code”, published and adopted by the state of California, is adopted by reference pursuant to the provisions of Government Code Section 50020 et seq., state of California. Including all matrices BSC-CG, HCD-1, HCD-2, and CEC.

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25 SECTION 3. References To Prior Uniform Building and Construction Codes.

Unless superseded and expressly repealed, references in City forms, documents, and regulations to chapters and sections of the prior adopted Uniform Building Codes shall be construed to apply to the corresponding provisions contained in the chapters and sections of Title 15 of the Newark Municipal Code adopted by this Ordinance and all other ordinances or parts of ordinances in conflict herewith are hereby superseded and expressly repealed.

SECTION 4. Severability.

If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of the ordinance. The City Council hereby declares that it would have adopted the ordinance, and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that one or more sections, subsections, sentences, clauses or phrases be declared invalid.

SECTION 5. Adoption.

This Ordinance shall take effect on the later of thirty (30) days after passage or on January 1, 2023, and shall within fifteen (15) days after passage, be published in accordance with Section 36933 of the Government Code of the State of California.

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RESOLUTION NO. 11, 415

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK APPROVING FINDINGS REGARDING THE NEED

FOR LOCAL AMENDMENTS TO PROVISIONS IN THE

CALIFORNIA BUILDING STANDARDS CODE AS ADOPTED

BY THE STATE OF CALIFORNIA, IN THE CALIFORNIA
CODE OF REGULATIONS, TITLE 24, TO BE ADOPTED BY

REFERENCE IN THE NEWARK MUNICIPAL CODE
WHEREAS, Health and Safety Code Section 18938 makes provisions published in the California Building Standards Code pursuant to Health and Safety Code Section 17922 applicable to all occupancies throughout the State and effective one hundred and eighty days after publication by the California Building Standards Commission ( the " Commission"), or at a later date established by the Commission; and
WHEREAS, California Health and Safety Code Sections 17958, 17958. 5, 17958. 7 and 18941. 5 establish the authority for the City to adopt and make local amendments and modifications to the building standards in the California Building Standards Code to establish more restrictive building standards than those contained in the California Building Standards Code; and
WHEREAS, California Health and Safety Code Sections 17958, 17958. 5, 17958. 7 and 18941. 5 permit the City to make such local amendments and modifications as the city determines are reasonably necessary because of local climatic, geological or topographical conditions; and WHEREAS, California Health and Safety Code Sections 17958, 17958. 5, 17958. 7 and 18941. 5 require the City, before making any amendments and modifications to the California Building Standards Code, make an express finding that such amendments and modifications are reasonably necessary because of local climatic, geological or topographical conditions; and WHEREAS, under Health and Safety Code Section 17958. 7, changes pursuant to Health and Safety Code Section 17958. 5 may not become effective until the required findings, and the changes, have been filed with the California Building Standards Commission; and WHEREAS, Government Code Section 50022. 2 permits enactment of City Ordinances that adopt codes or statutes, including codes of the State of California, by reference; and WHEREAS, notice of this Ordinance was published in accordance with Government Code Sections 50022. 3 and 6066; and
WHEREAS, the City Council of the City of Newark intends to adopt an Ordinance adopting by reference provisions of the California Building Standards Code, with local amendments; and
WHEREAS, the City Council has reviewed the reasons for proposed changes to the California Building Standards Code set forth in Exhibit A, attached hereto and hereinafter incorporated by reference.

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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Newark hereby declares and finds that the local amendments to the provisions of the California Building Standards Code set forth in Exhibit A are reasonably necessary because of local climatic, geologic, or topographical conditions in accordance with Health and Safety Code Section 17958. 7 as further set forth in Exhibit A.

BE IT FURTHER RESOLVED that a copy of this Resolution, including Exhibit A, shall be filed with the California Building Standards Commission in accordance with Health and Safety Code Section 17958. 7.

I HEREBY CERTIFY the foregoing resolution was introduced at a regular meeting of the City Council of the City of Newark held on October 13, 2022, by Council Member Collazo who moved its adoption and passage, which motion was carried after being duly seconded, and passed by the following vote:

AYES: Council Members Collazo, Freitas, Vice Mayor Hannon, and Mayor Nagy NOES: None
ABSENT: Council Member Bucci
SECONDED: Vice Mayor Hannon
A EST•
s/ SHEILA HARRINGTON
City Clerk
APPROVED AS TO FORM:
s/ KRISTOPHER J. KOKOTAYLO
City Attorney
Resolution No. 11, 415 2
APPROVED:
s/ ALAN L. NAGq
Mayor
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EXHIBIT A

STATEMENT OF FINDINGS
LOCAL AMENDMENTS TO 2022 CALIFORNIA BUILDING STANDARDS CODE

CITY OF NEWARK
October 13, 2022

GENERAL FINDINGS
The City Council of the City of Newark makes the following general findings regarding local climatic, geologic, and topographical conditions, which the City Council finds necessitates the local modifications to the California Building Standards Code set forth below:

1. Local Climatic Conditions. Local climatic conditions include a low amount of average yearly rainfall, an average of 14 inches, which tends to be concentrated from October through April. From May through September, a dry period occurs where daily temperatures remain high and there is little measurable precipitation. In addition, the local climate frequently includes high winds which sweep across the City from San Francisco Bay. As a result of the high summer temperatures, average load demand and peak load demand of energy used in Newark and surrounding areas are important factors impacting public safety and creating the potential for adverse economic impacts due to power outages or power reductions ( i.e. brownouts").

As a result of the low precipitation, the area is subject to occasional drought. In developed areas of the City, fires can occur in buildings, rubbish, automobiles, and grass fires on vacant lots. In the undeveloped areas of the City, there is a risk of large brush and grass fires. If a fire occurs in either a developed or undeveloped area of the City, the local dry conditions combined with high winds, creates the risk of a potential fire storm. In addition, some local residential development is occurring in previously undeveloped areas adjacent to potential wildfire hazard areas. These new developments increase the chance of fire while simultaneously being located further from fire stations, delaying critical response times. This potential problem can be mitigated by requiring initial fire control through the installation of automatic fire protection systems.

2. Local Geologic Conditions. Local geologic conditions include a risk of earthquake. The City of Newark is directly impacted by earthquakes from the Hayward Fault and is subjected to fault activity from the San Andreas and Calaveras faults, among others. The largest recorded earthquakes in the Newark area occurred during a sequence of earthquakes in January and February 1980. They reached magnitudes that ranged between 5. 5 and 5. 9 on the Richter scale. In August 1989 a trembler was recorded with a magnitude in excess of 5. 0 on the Richter scale. These potential earthquakes influence fire protection planning in several ways.

First, a major seismic event would create a citywide demand on fire protection service that would be beyond response capability of the Fire Department without sprinklerization. This potential problem could be mitigated by requiring the initial fire control be provided throughout the City by the installation of automatic fire sprinkler protection systems.

Structural damage to overpasses connecting cities of various areas will seriously delay emergency vehicle access through the City. At present the City is not able to reach all existing areas within five minutes or less due to traffic congestion during peak hours. Fire Station # 28 Packet Page 183
Exhibit " A," Statement of Findings
Local Amendments to 2022 California Building Standards Code, City of Newark

is blocked by railroad tracks leaving the Newark Boulevard overpass as the only way to get through in the event trains are on the track. Based on the following general findings, the amendments herein contained providing a modified standard for fire extinguishing systems are necessary to serve the public interest by reducing risk of life and property of the citizens of the City ofNewark.

In the event of an earthquake, damage to structures can be expected. In residential and commercial areas, this could include significant damage or collapse of buildings. Secondary impacts could include ruptured electric or gas connections and/ or breaks in water distribution lines. The potential for a major seismic event would create a Citywide demand for emergency response and fire protection service which would exceed staff response capacity. This potential problem can be mitigated by requiring initial fire control through the installation of automatic fire protection systems.

To provide modified standards to better serve the public interest by reducing the risk to life and property of the citizens of the City of Newark resulting from the local conditions identified herein. The following are additional findings applicable to multiple code sections:

A. Nationwide and local experience and records have proven that early warning and detection and built- in fire protection are essential in saving lives and reducing property loss from fire.

B. There are fire problems reflected in the records of the Fire Department.

C. The growth patterns of the City indicate a high level of need for protection.

D. There are limitations of Fire Department manpower and equipment.

E. Legislative economic restraints adversely affect the ability of the Fire Department to greatly expand its manpower and equipment.

F. Early detection, warning, and built-in fire protection will greatly assist the Fire Department in saving lives and property.

3. Local Topographical Conditions. The City of Newark is generally very flat with no substantial hills or extensive elevation changes. The City is traversed by railroad tracks across the major arterials: Thornton Avenue, Central Avenue, Jarvis Avenue, Cedar Boulevard, Cherry Street, and Sycamore Street. Entrance to the City is limited by the 880 overpass and the traffic coming from Highway 84, the Dumbarton Bridge. This configuration effectively divides the City in such a manner that a major accident on any one of these streets at any one time will prevent access to fire service within a reasonable response time. Present response time is sometimes in excess of five minutes due to traffic conditions. Traffic throughout the City is channeled into several major thoroughfares that must ultimately cross railroad tracks F:\ Shared\ PUBWRKS\ BLDGINSP\ Code Adoption\ 2022 Code Adoption\ Exhibit A - Statement of Findings. doe Packet Page 184
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Local Amendments to 2022 California Building Standards Code, City of Newark

and freeways by means of bridges and overpasses, creating a significant barrier to fire and emergency equipment responding in less than five minutes. In the event of an accident or other emergency at one of the key points of intersection between a highway and the railroad tracks or a freeway entrance to the City, the City could be isolated and the response time would be sufficiently slowed so as to increase the risk of substantial injury or damage Based on the local climatic, geologic, and topographical conditions outlined above, there is a real risk that emergency response could be significantly delayed in the event of an accident or emergency. Therefore, it is necessary to address this problem through the requirement of additional mitigation measures to: ( a) prevent the chance of accident or injury by requiring standards more stringent than required by the current codes; and ( b) require additional built-in automatic fire protection systems which will provide for early detection and initial fire control.

SPECIFIC FINDINGS
The City Council of the City of Newark makes the following specific findings, which, in addition to the general findings regarding local climatic, geologic, and topographical conditions set forth above, the City Council finds necessitate the local modifications to the California Building Standards Code set forth below:

Chapter 15. 02 - California Administrative Code
No local amendments.

Chapter 15. 08 - California Building Code
Sections 402. 5, 404.3, 407 6, 410. 6, 903. 2 903. 2. 1, 903.2. 1. 2, 903. 2.2, 903. 2.4, 903.2. 7, 903.2.8, 903.2.9, 903.2.10, and 903.2.22 Automatic Fire Sprinkler Systems.

These various code sections should be modified to provide consistency with the City' s fire sprinkler and alarm ordinance.

Section 501. 1, Site Addressing.

This modification should be made to provide consistency with other sections of the current NMC.

15.08. 042 Licensed professional.

The modification should be continued from prior local code adoptions to preserve minimum safety standards.

Findings for Chapter 15.08 amendments: Reference is made to General Findings 1, 2 and 3.

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Chapter 15.09 - California Residential Code
Section R301. 1.3.2. 1, Engineering Required.

This recommended modification is a continuation of existing NMC standards added in previous code cycles. The California Residential Code allows the Building Official to require drawings for dwellings taller than two stories be designed by a licensed professional. The recommended NMC change is to increase the standard to include dwellings taller than one story. This is the standard the City has been using for many years.

Section R313, Automatic Fire Sprinkler Systems.

This recommended modification is also a continuation of existing NMC standards added in previous code cycles. The California Residential Code requires automatic fire sprinkler systems in all new one and two family dwellings and townhouses. For one and two family dwellings and townhomes, the code language is proposed to change in order to match fire code requirements for existing structures.

Section R328.8, R328. 8.1, and R328.8.3. Protection from Impactfor ESS (Energy Storage Systems). These code sections are proposed to be modified to clarify the safety intent as needed to prevent damage to the equipment which could result in house fires.

Chapter 10, Wood Burning Fireplaces.

R1000 section was added to complement existing Bay Area wide prohibition on new wood burning fireplaces. No change to previous ordinance.

Appendix K, Sound Transmission.

This proposed section modification is a carryover from the previous ordinance.

Findings for Chapter 15.09 amendments: Reference is made to General Findings 1, 2 and 3.

Chapter 15. 10 - California Mechanical Code

15.10030, Connection ofNatural Gas Utilities.

This proposed section is provided in the previous ordinance as a modification and gives the Building Official options to assist developers in obtaining utility connections.

Findings for Chapter 15.10 amendments: Reference is made to General Findings 1, 2 and 3.

Chapter 15. 12 - California Electrical Code

15.12. 090, Temporary Connection ofElectrical Utilities.

This proposed section is also in the previous ordinance as a modification to give the Building Official options to assist developers in obtaining utility connections.

15.12.120, Building Official Authority.

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This proposed section is provided in the previous ordinance and gives the Building Official authority to disconnect an electrical service if conditions are unsafe. In practice this authority has not been exercised in the last two decades.

15. 12. 190, Electrical Service Connections.

This proposed section clarifies standards that are not well described in the California Electrical Code and does not change the modifications provided in the previous ordinance.

Findinjes for Chanter 15.12 amendments: Reference is made to General Findings 1, 2 and 3.

Chapter 15. 16 - California Plumbing Code
Sections 412. 3, Privacy in Public Multiple Accommodation Toilet Rooms.

This item is a continuation of existing NMC standards added in previous code cycles. It is generally understood that persons using water closets or urinals in multiple accommodation toilet rooms should be afforded some degree of privacy. The current California Plumbing Code and California Building Code do not specifically address this issue. Some designers have in the past proposed designing multiple accommodation toilet rooms without privacy partitions around water closets or placing urinals in full view of persons outside the toilet room.

Section 422.2 Dealing with separate toilet facilities.

This proposed section modification would clarify how one would establish the total number of plumbing fixtures required when all the facilities would be single -use such as gender -neutral or family -assisted facility.

Section 612 Dealing with residentialfire sprinkler systems.

This proposed section modification would also continue a current requirement in the NMC. The plumbing code provides a number of exceptions for requiring the connection of waste lines to a public sanitary sewer system. One of the exceptions allows for private septic systems, which in Newark would be unacceptable. The change would prohibit septic systems. All waste lines must connect to Union Sanitary District sanitary sewer system mains. There are no proposed language changes from the previous NMC ordinance.

Section 1101. 12, Roof Drainage.

This proposed modification would prohibit, if practical, direct connection of roof drains to storm drains, which complements current requirements in the City' s Stormwater Management and Discharge Control Ordinance and associated stormwater permit issued by the Regional Water Quality Control Board. There are no proposed changes from the previous ordinance.

Findings for Chanter 15. 16 amendments: Reference is made to General Findings 1, 2 and 3.

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Chapter 15. 17 — California Fire Code
Section 15. 17. 010, California Fire Code adopted by reference.

A number of individual sections are proposed to supplement individual sections not adopted by the State Fire Marshal, but desired by the Alameda County Fire Department.

Chapter 2, Definitions.

Four definitions are proposed to be added, amended, and/ or relocated to better clarify terms used by the Alameda County Fire Department. There are no significant changes from the previously adopted ordinance.

Chapter 9, Fire Protection, Alarms, and Detection Systems.

This chapter relates to the City' s fire sprinkler, fire alarm, and fire detection standards which are more restrictive than State codes. These are proposed to be modified for consistency with building code and fire department language.

Section 5614, Safe and Sane Fireworks.

This item is a continuation of existing NMC standards added in previous code cycles. Because of a major change to the California Fire Code it was appropriate to reformat the City' s fireworks ordinance. The City' s safe and sane fireworks ordinance would remain unchanged except for minor editing and numbering changes. There are no recommended technical changes.

Appendix D, Fire Department Access.

Appendix D has been a part of the ordinance for several code cycles. The Fire Department is recommending adopting the appendix without modifications.

Chapter 15. 17.190, Permit Fees.

This chapter should be eliminated because fees are covered in other parts of the ordinance.

Chapter 15.17.200, Violation deemed infraction.

This chapter should be eliminated because this subject is covered in other parts of the ordinance.

Findines for Chapter 15. 17 amendments: Reference is made to General Findings 1, 2 and 3.

Chapter 15. 18 - California Referenced Standards Code
No local amendments.

Chapter 15. 20 - California Historical Building Code
No local amendments.

Chapter 15. 21- California Existing Building Code
No local amendments
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Chapter 15. 22 - California Energy Code
No local amendments
Chapter 15. 23 - California Green Building Standards Code No local amendments.

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Item  F. 1.

DATE 11/10/2022
TO Honorable Mayor and City Council Members
FROM Roya Gonzalez, Administrative Analyst
SUBJECT    Adopt a resolution authorizing the City Manager to execute a Contractual Services Agreement with Group 4 Architecture Research + Planning, Inc. (Group 4) for the development of a Citywide Facilities Master Plan and approving an amendment of the 2022-2024 Biennial Budget and Capital Improvement Plan
SUMMARY AND RECOMMENDATION
The City Council allocated funds in the previous budget cycle to develop the first Citywide Facilities Master Plan in order to assess current facilities and community needs, and strategically prepare for future growth and proper maintenance of City facilities.  Staff issued a Request for Proposals to retain a consultant and proposals were evaluated by City staff.  Staff recommends that City Council authorize the City Manager to execute a Contractual Services Agreement with Group 4 Architecture Research + Planning, Inc. in an amount not-to-exceed $248,800 for development of a Citywide Facilities Master Plan, and approve an amendment to the 2022-2024 Biennial Budget and Capital Improvement Plan to appropriate $148,800 from the Community Development Maintenance Fund to Citywide Facilities Master Plan, Project 1274.

BACKGROUND
The City of Newark owns and maintains twenty-four (24) building structures ranging from a 300 square foot boat house to a 32,000 square foot aquatic center. The current facilities are maintained within the City's staffing levels and allocated financial resources, and according to preventative maintenance schedules. Planning for future needs have been siloed versus creating and following a comprehensive long-term plan with all City facilities in mind based on expert assessments and anticipated growth in our community. A comprehensive plan will survey the needs of the community and identify spaces needed to serve the community's needs; the City's current and estimated future financial and personnel resources required to provide services; and identify priority projects to address the most pressing community needs.

The City has seen tremendous growth in the last 10 years and expects continued growth for at least the next 10 years. A long-term plan to support that growth and change in the community is a strategic tool used to guide decision-making pertaining to renovation and justification for development of new and needed facilities. Also, as the City's structures continue to age, the ability to prepare long-term for maintenance needs will become a vital part of preserving City facilities, allocating appropriate resources, and ensuring City facilities serve the community adequately and for as long Packet Page 190
as possible.

During the recent development of the new Civic Center, it became even more apparent that the City needed a Citywide Facilities Master Plan ("Plan") for planning the future development and maintenance of its buildings to meet community needs. As part of the 2020-2022 Biennial Budget and Capital Improvement Plan process, City Council approved $100,000 in funding for a Citywide Facilities Master Plan ("Plan") through Community Development Maintenance Fees. These fees are collected on building permits, charging 0.5% of the construction value. Community Development Maintenance Fees are restricted funds, and may only be used for implementation or maintenance of the City's General Plan and Zoning Ordinance. The $100,000 cost was a rough estimate for limited consultant services in 2020. With many competing priority projects and limited staff resources, the process to identify a consultant to develop the Plan was delayed until this summer.

DISCUSSION/ANALYSIS
In July 2022, staff issued an RFP for consultant services to develop the Citywide Facilities Master Plan.  The City received four (4) proposals by the submittal deadline.

One (1) proposal was received after the submittal deadline, and therefore was not considered.  Accepted proposals were received from the following consultants:

The KPA Group
MAKERS architecture and urban design
Facility Engineering Associates, P.C.

Group 4 Architecture Research + Planning, Inc.

After evaluating the proposals and conducting interviews will all four firms, staff from the City Manager’s Office and the Community Development, Public Works and Recreation and Community Services Departments determined Group 4 was the most responsive to the City’s needs. Among other professional experience, Group 4 demonstrated their commitment to expansive and direct community outreach, an important component to developing the Plan.

After negotiations with Group 4, a not-to-exceed cost of $248,800 was agreed upon.

The cost exceeds the initial $100,000 City Council allocation in 2020, as Group 4's scope of work includes individual assessment reports of each current City facility and a survey of existing facilities' major equipment components and anticipated future maintenance costs of the equipment in each building. These additional activities, along with general cost increases over the past two years and Group 4's exemplary experience, justify the higher cost and will produce a more accurate Plan.

FISCAL IMPACT
There is no fiscal impact to the City's operating budget. Staff requests authorization to amend the 2022-2024 Biennial Budget and Capital Improvement Plan to appropriate $148,800 from the Community Development Maintenance Fund to the Citywide Facilities Master Plan, Project 1274 for a total not-to-exceed amount of $248,800. This amount represents less than 6% of the current Community Development Maintenance Fund balance.

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REVIEW AND APPROVAL
Prepared by - Roya Gonzalez, Administrative Analyst
Reviewed by - Lenka Hovorka, Assistant City Manager
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Agreement
Resolution
Presentation
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CONTRACTUAL SERVICES AGREEMENT

CONSULTANTS
This Service Agreement (hereinafter “Agreement”) is made and entered into this day of NOVEMBER, 2022 by and between the CITY OF NEWARK, a municipal corporation (“City”), and GROUP 4 ARCHITECTURE RESEARCH + PLANNING, a [Enter business type here] (“Consultant”), collectively the “Parties”.

W I T N E S S E T H:

WHEREAS, City requested proposals to perform the services generally including:
preparation of the Citywide Facilities Master Plan.

WHEREAS, in response to City’s request, Consultant submitted a proposal and, after negotiations, Consultant agreed to perform the Services more particularly described in Exhibit “A” (“Services”), in return for the compensation described in this Agreement and Exhibit “B”.

WHEREAS, in reliance upon Consultant’s documentation of its qualifications, as set forth in Exhibit “C”, City finds that Consultant has demonstrated the requisite qualifications, experience, training, to perform the requested Services.

NOW, THEREFORE, the Parties hereto agree asfollows:

1. CONSULTANT’S SERVICES. Consultant shall perform Services described, and in the time, place, and mannerspecified in Exhibit “A” in accordance with the terms and conditions of this Agreement. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit “A”, the Agreement shall control.

2. TIME FOR PERFORMANCE. Time is of the essence in the performance of Services under this Agreement and Consultant shall generally adhere to the schedule set forth in Exhibit “A”; provided, that City shall grant reasonable extensions of time for the performance of such Services occasioned by governmental reviews of Consultant’s work product or other unavoidable delays occasioned by circumstances, provided, further, that such unavoidable delays shall not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, Consultant’s officers or employees. Any Services for which times for performance are not specified in this Agreement shall be commenced and completed by Consultant in a reasonably prompt and timely manner based upon the circumstances and direction communicated to Consultant. Consultant shall not be held responsible for delays beyond its reasonable control.

Consultant acknowledges the importance to City of City’s performance schedule and agrees to put forth its best professional efforts to perform its Services under this Agreement in a manner consistent with that schedule. City understands, however, that Consultant’s performance must be governed by sound professional practices.

3. COMPENSATION.

A. “Not to Exceed” Compensation. City shall compensate Consultant for all Services performed by Consultant hereunder in an amount based upon Consultant’s hourly or other Packet Page 193
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rates set forth in Exhibit “B”. The payments specified in Exhibit “B” shall be the only payments to be made to Consultant for Services rendered pursuant to this Agreement.

Notwithstanding the foregoing, the combined total of compensation and costs payable hereunder shall not exceed the sum of two hundred forty-eight thousand eight hundred and No/100 Dollars ($248,800.00) unless the performance of services and/or reimbursement of costs and expenses in excess of said amounts have been approved in advance of performing such services or incurring such costs and expenses by City, evidenced in writing authorizing such additional amount.

B. Method of Billing. To request payment, Consultant shall submit monthly invoices to City identifying Services performed and the charges therefore (including an identification of personnel who performed Services, hours worked, hourly rates, and reimbursable expenses), based upon Consultant’s billing rates (set forth on Exhibit “B” hereto).

Consultant shall submit all billings for said Services to City in the manner specified in Exhibit “B”; or, if no manner is specified in Exhibit “B”, then according to the usual and customary procedures and practices which Consultant uses for billing clients similar to City.

Invoices shall be sent to:

City of Newark
Attn: Finance Department
37101 Newark Blvd.

Newark, CA 94560
Upon completion of Services, City shall sign off and acknowledge that all terms and conditions have been satisfactorily met; upon which, unless waived by City in writing, Consultant shall prepare an itemized statement, briefly describing by task and/or labor category the items billed.

C. Payment. Upon receipt of an invoice, City shall make payments to Consultant on a monthly basis, or at such other times as may be specified in Exhibit “B”, for Services, which are performed in accordance with this Agreement to the satisfaction of City.

D. Consultant’s Failure to Perform. In the event that Consultant performs Services that do not comply with the requirements of this Agreement and the standard of care, Consultant shall, upon receipt of written notice from City, re-perform the services (without additional compensation to Consultant). If Consultant’s failure to perform in accordance with this Agreement causes damages to City, Consultant shall reimburse City for the damages incurred (which may be charged as an offset to Consultant’s payment).

4. ADDITIONAL SERVICES. In the event City desires the performance of additional services not otherwise included within Services, such services shall be authorized by written task order approved in advance of the performance thereof. Such task order shall include a description of the services to be performed thereunder, the maximum compensation and reimbursement of costs and expenses payable therefore, the time of performance thereof, and such other matters as the Parties deem appropriate for the accomplishment of such services. Except to the Packet Page 194
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extent modified by a task order, all other terms and conditions of this Agreement shall be deemed incorporated in each such task order.

5. INDEPENDENT CONSULTANT. At all times during the term of this Agreement, Consultant shall be, and is an independent consultant and shall not be an employee or agent of City. Consultant shall not be entitled to any benefit, right, or compensation other than that provided in this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant’s Services; however, City shall not have the right to control the means by which Consultant accomplishes Services rendered pursuant to this Agreement.

Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

6. PERSONNEL. Consultant understands that, in entering into this Agreement, City has relied upon Consultant’s ability to perform in accordance with its representations regarding the qualifications of Consultant, including the qualifications of its Authorized Representative, its designated personnel, and its Subconsultants, if any, identified in Exhibit “C”. Therefore, Consultant shall not replace its Authorized Representative, or any of the designated personnel or Subconsultants identified in Exhibit “C”, without the prior written consent of City. All Services shall be performed by, or under, the direct supervision of Consultant’s Authorized Representative.

Consultant agrees to include with all Subconsultants in their subcontract the same requirements and provisions of this Agreement including the indemnity and Insurance requirements to the extent they apply to the scope of the Subconsultant’s work. Subconsultants hired by Consultant agree to be bound to Consultant and City in the same manner and to the same extent as Consultant is bound to City under this Agreement. Subconsultant further agrees to include these same provisions with any Sub-subconsultant. A copy of this Agreement’s Indemnity and Insurance provisions will be furnished to the Subconsultant upon request. The Consultant shall require all Sub-subconsultants to provide a valid certificate of insurance and the required endorsements included in this Agreement prior to commencement of any Services and will provide proof of compliance to the City.

In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the removal of any of Consultant’s designated personnel or Subconsultants, Consultant shall, immediately upon receiving notice from City of such desire of City, cause the removal of such person or persons.

7. FACILITIES AND EQUIPMENT. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing Services.

8. INFORMATION AND DOCUMENTATION.

A. Information from City. City has made an effort to provide Consultant with all information necessary for Consultant’s performance of Services. If Consultant believes Packet Page 195
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additional information is required, Consultant shall promptly notify City and City will provide to Consultant all relevant non-privileged information in City’s possession.

B. Consultant’s Accounting Records. Consultant shall maintain all accounting records related to this Agreement in accordance with generally accepted accounting principles and state law requirements, and in no event for less than four (4) years. Consultant’s accounting records shall include, at a minimum, all documents which support Consultant’s costs and expenses related to this Agreement, including personnel, subconsultants’ invoices and payments, and reimbursable expenses. Consultant’s accounting records shall be made available to City within a reasonable time after City’s request, during normal business hours.

C. Ownership of Work Product. All original documents prepared by Consultant (including its employees and subconsultants) for this Agreement (“Work Product”), whether complete or in progress, are the property of City and shall be given to City at the completion of Consultant’s Services, or upon demand of City. Consultant shall have a right to make and keep copies of the Work Product except for any confidential information. Consultant shall not reveal the Work Product or the confidential information contained in the Work Product, or make it available, to any third party without the prior written consent of City.

9. CONFLICTS OF INTEREST PROHIBITED. Consultant (including its employees, agents, and subconsultants) shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Agreement. Consultant shall comply with all requirements of the Political Reform Act (California Government Code Section 81000, et seq.) and other laws relating to conflicts of interest, including: (a) Consultant shall not make or participate in a decision made by City if it is reasonably foreseeable that the decision may have a material effect on Consultant’s economic interest, and (b) if required by law, Consultant shall file financial disclosure forms with the City Clerk. If Consultant maintains or acquires a conflicting interest, any contract with City (including this Agreement) involving Consultant’s conflicting interest may be terminated by City.

10. NONDISCRIMINATION. Consultant shall comply with all applicable federal, state, and local laws regarding nondiscriminatory employment practices, whether or not said laws are expressly stated in this Agreement. Consultant shall not discriminate against any employee or applicant because of race, color, religious creed, national origin, physical disability, mental disability, medical condition, marital status, sexual orientation, sex, age, or any other basis, as defined in California Civil Code Section 51.

11. COMPLIANCE WITH LAW AND STANDARD OF CARE. Consultant shall comply with all applicable legal requirements including all federal, state, and local laws (including ordinances and resolutions), whether or not said laws are expressly stated in this Agreement.

Consultant shall perform Services using a standard of care consistent with but not limited to, the degree of skill and diligence ordinarily used by reputable professionals, with a level of experience and training similar to Consultant, performing under circumstances similar to those required by this Agreement. Consultant makes no warranties, guarantees, express or implied, under this Agreement or otherwise in connection with consultants services.

12. RESERVED.

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13. RESERVED.

14. INSURANCE. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his agents, representatives, subconsultants, or employees.

A. Verification of Coverage.

Consultant shall furnish City with original certificates of insurance and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements are to be received and approved by City before work commences.

Proof of Insurance shall be mailed to the following address or any subsequent address as may be directed in writing by the City Risk Manager:

CITY OF NEWARK
Attn: Risk Manager
37101 Newark Boulevard
Newark, CA 94560
City reserves the right to require and obtain complete, certified copies of all required insurance policies and endorsements at any time. Failure to exercise this right at any time shall not constitute a waiver of right to exercise later. Consultant shall immediately furnish City with certificates of renewal for each policy that is renewed during the term of this Agreement.

B. Minimum Scope of Insurance.

Coverage shall be at least as broad as:

1. Insurance Services Office Form Number CG 00 01 or insurer’s equivalent, covering Commercial General Liability on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal and advertising injury; and

2. Insurance Services Office Form Number CA 00 01 or insurer’s equivalent, covering Code 1, (any auto), or Code 8 (hired) and Code 9 (non-owned) if consultant has no owned autos; and

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance; and

4. Errors and Omissions Liability insurance appropriate to the Consultant’s profession. Architects’ and Engineers’ coverage is to Packet Page 197
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be endorsed to include contractual liability for liability that would exist in the absence of the agreement.

C. Minimum Limits of Insurance.

It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum Insurance coverage requirements and/or limits shall be available to the Additional Insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of and Insurance policy or proceeds available to the named Insured; whichever is greater.

Consultant shall maintain limits no less than:

1. General Liability:
(including products and
completed operations,
property damage, bodily
injury, and personal and
advertising injury)
$2,000,000 per occurrence for
bodily injury, personal injury, and
property damage. If a general
aggregate limit applies, either the
general aggregate limit shall apply
separately to this project/location or
the general aggregate limit shall be
twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer’s Liability: $1,000,000 per accident for bodily injury or disease.

4. Errors and Omissions
Liability:
$2,000,000 per occurrence or
claim; $4,000,000 aggregate.

D. Deductibles and Self-Insured Retentions.

Any deductibles or self-insured retentions must be declared to and approved by the City Risk Manager. At the option of City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to City, its officers, officials, directors, employees, contractors, agents, and volunteers, or (2) Consultant shall provide a financial guarantee satisfactory to City guaranteeing payment of losses and related investigations, claim administration, and defense expenses in an amount specified by the City Risk Manager or designee.

E. Claims Made Policies.

For all “claims made” coverage, in the event that Consultant changes insurance carriers Consultant shall purchase “tail” coverage or otherwise provide for continuous coverage covering the Term of this Agreement and not less than five (5) years thereafter. Proof of such “tail” or other continuous coverage shall be required at any time that the Consultant changes to a new carrier.

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F. Wasting Policies.

No policy required by this paragraph 14 except errors and omissions shall include a “wasting” policy limit (ie. limit that is eroded by the cost of defense).

G. Remedies.

In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:

1. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;

2. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or

3. Terminate this Agreement.

H. Acceptability of Insurers.

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City Risk Manager. All insurance companies providing coverage to Consultant shall be insurance organizations authorized by the Insurance Commissioner of the State of California to transact the business of insurance in the State of California.

I. Other Insurance Provisions.

The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. Additional Insureds. City, its officers, officials, directors, employees and volunteers (“Additional Insureds”) are to be covered asinsureds with respect to liability arising out of work or operations performed by or on behalf of Consultant; including materials, parts or equipment furnished in connection with such work or operations.

2. Primary Coverage. For any claims related to Services, Consultant’s insurance coverage shall be primary insurance as respects City, its officers, officials, directors, employees, and volunteers. Any insurance or self-insurance maintained by City, its officers, officials, directors, employees, or volunteers shall be excess of Consultant’s insurance and shall not be contribute with it. Consultant’s policy will not seek contribution from the City’s insurance or self-insurance.

3. Notice of Cancellation. Each insurance policy required above shall provide that coverage shall not be canceled during the term of this Agreement without notice to City.

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4. Civil Code § 2782. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of the California Civil Code.

5. Deductibles and Self-Insured Retentions (SIR). All deductibles and self-insured retentions must be disclosed to the City Risk Manager for approval and shall not reduce the limits of liability. Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named Insured or the City.

6. Subconsultants. Consultant shall include all subconsultants as insureds under its policies or shall require and verify separate certificates and endorsements have been obtained for each subconsultant. All coverages for subconsultants shall be subject to all of the requirements stated herein.

7. Waiver of Subrogation. With respect to Workers’ Compensation and Employer’s Liability Coverage, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, directors, employees, and volunteers for losses arising from work performed by Consultant for City.

8. Coverage is Material Element. Maintenance of proper insurance coverage in conformity with the provision of this paragraph 14 is a material element of this Agreement and failure to maintain or renew coverage or to provide evidence of coverage or renewal may be treated by City as a material breach of this Agreement.

9. Variation. The City Risk Manager may approve a variation in these insurance requirements upon a determination that the coverage, scope, limits, and form of such insurance are either not commercially available or that City’s interests are otherwise fully protected. Any variation granted shall be done in writing and shall be made a part of this Agreement as Appendix “A”.

15. REPORTING DAMAGES. If any damage (including but not limited to death, personal injury or property damage) occurs in connection with the performance of this Agreement, Consultant shall immediately notify the City Risk Manager’s office by telephone at 510-578-4428, and Consultant shall promptly submit to the City’s Risk Manager and the City’s Administrator (see paragraph 19, herein below) a written report (in a form acceptable to City) with the following information: (a) name(s) and address(es) of the injured or deceased person(s), (b) name(s) and address(es) of witnesses, (c) name(s) and address(es) of Consultant’s insurance company(ies), and (d) a detailed description of the damage(s) and whether any City property was involved.

16. INDEMNIFICATION/SAVE HARMLESS. To the fullest extent permitted by law, the Consultant shall: (1) immediately defend, and (2) indemnify City, its, officers, officials, directors, employees, and volunteers from and against all liabilities regardless of nature or type arising out of or resulting from Consultant’s performance of Services, or any negligent or wrongful act or omission of Consultant or Consultant’s officers, employees, agents, or subconsultants.

Liabilities subject to the duties to defend and indemnify include, without limitation all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and Packet Page 200
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Consultant’s obligation to indemnify applies unless it is adjudicated that its liability was caused by the active negligence or willful misconduct of an indemnified party. If it is finally adjudicated that liability is caused by the comparative active negligence or willful misconduct of an indemnified party, Consultant’s indemnification obligation shall be reduced in proportion to the established comparative liability of the indemnified party.

In the event that Consultant or any employee, agent, or subconsultant of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

The review, acceptance or approval of Consultant’s work or work product by any indemnified party shall not affect, relieve or reduce Consultant’s indemnification obligations.

This paragraph survives completion of Services or the termination of this contract. The provisions of this paragraph are not limited by and do not affect the provisions of this contract relating to insurance.

Consultant/Subconsultant’s responsibility for such indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

17. LICENSES, PERMITS, ETC. Consultant represents and warrants to City that it has all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession. In addition to the foregoing, Consultant shall obtain and maintain during the term hereof a valid City of Newark Business License.

18. TERM/TERMINATION.

A. The term of this Agreement shall commence upon the date first hereinabove written and shall expire upon completion of performance of Services hereunder by Consultant.

B. Notwithstanding the provisions of paragraph 18 Section A above, City may terminate this Agreement at any time and without cause upon written notification to Consultant.

Consultant may cancel this Agreement upon thirty (30) days’ written notice to City and shall include in such notice the reasons for cancellation. In the event of such termination, City shall compensate Consultant for Services rendered and reimburse Consultant for costs and expenses incurred, to the date of termination, calculated in accordance with the provisions of paragraph 3.

In ascertaining the Services actually rendered to the date of termination, consideration shall be given both to completed work and work in process of completion. Nothing herein contained shall be deemed a limitation upon the right of City to terminate this Agreement for cause, or otherwise to exercise such rights or pursue such remedies as may accrue to City hereunder.

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19. CONTRACT ADMINISTRATION. This Agreement shall be administered by ROYA GONZALEZ, ADMINISTRATIVE ANALYST, of the City of Newark (“Administrator”). All correspondence shall be directed to or through the Administrator or his/her designee.

20. NOTICES. Written notices required or convenient hereunder shall be delivered personally or by depositing the same with the United States Postal Service, first class (or equivalent) postage prepaid and addressed, in the case of Consultant, to:

GROUP 4 ARCHITECTURE CITY OF NEWARK
RESEARCH + PLANNING

ANDREA GIFFORD ROYA GONZALEZ
Consultant Administrator
Address: 211 LINDEN AVENUE
SO. SAN FRANCISCO, CA
94080

CITY OF NEWARK
ATTN: ROYA GONZALEZ
37101 NEWARK BOULEVARD
NEWARK, CA 94560

21. PARAGRAPH HEADINGS. Paragraph headings used herein are for convenience only and shall not be deemed to be a part of such paragraphs and shall not be construed to change the meaning thereof.

22. EXHIBITS. All exhibits referred to herein are attached hereto and are by thisreference incorporated herein.

23. SEVERABILITY. If any term of this Agreement (including any phrase, provision, covenant, or condition) is held by a court of competent jurisdiction to be invalid or unenforceable, the Agreement shall be construed as not containing that term, and the remainder of this Agreement shall remain in full force and effect; provided, however, this paragraph shall not be applied to the extent that it would result in a frustration of the Parties’ intent under this Agreement.

24. GOVERNING LAW, JURISDICTION, AND VENUE. The interpretation, validity, and enforcement of this Agreement shall be governed by and interpreted in accordance with the laws of the State of California. Any suit, claim, or legal proceeding of any kind related to this Agreement shall be filed and heard in a court of competent jurisdiction in the County of Alameda.

In the event of any dispute between the Parties related to this Agreement or this Project, the Parties agree to first negotiate in good faith toward a resolution with participation by representatives of each Party holding sufficient authority to resolve the dispute. If such dispute cannot be resolved in this manner, before any action or litigation is initiated other than as required to secure lien rights, the dispute may, upon mutual agreement of the Parties, be submitted to mediation using the American Arbitration Association or another mediator as mutually selected by the Parties. Such mediation shall be completed within a reasonable period of time following either Party’s written Packet Page 202
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demand with each Party to bear an equal share of the mediation fees and its own respective attorney and consultant fees and costs

25. ATTORNEY’S FEES. In the event any legal action is commenced to enforce this Agreement, the prevailing party is entitled to reasonable attorney’s fees, costs, and expenses incurred.

26. ASSIGNABILITY. Neither Consultant nor City shall subconsult, assign, sell, mortgage, hypothecate, or otherwise transfer their respective interests or obligations in this Agreement without the express prior written consent of the non-transferring party.

27. MODIFICATIONS. This Agreement may not be modified orally or in any manner other than by an agreement in writing signed by both Parties.

28. WAIVERS. Waiver of breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement.

29. ENTIRE AGREEMENT. This Agreement, including all documents incorporated herein by reference, comprises the entire integrated understanding between the Parties concerning the Services. This Agreement supersedes all prior negotiations, agreements, and understandings regarding this matter, whether written or oral. The documents incorporated by reference into this Agreement are complementary; what is called for in one is binding as if called for in all.

30. SIGNATURES. The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of Consultant and City. This Agreement shall inure to the benefit of and be binding upon the Parties hereto and their respective successors and assigns.

31. COVENANT AGAINST CONTINGENT FEES. Consultant hereby warrants that Consultant has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, and Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon or resulting from the award or formation of this Agreement. For breach or violation of this warranty, City shall have the right to annul this Agreement without liability or, at City’s discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF NEWARK, GROUP 4 ARCHITECTURE
a municipal corporation RESEARCH + PLANNING, INC.

By By
City of Newark Consultant
Date Date
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Printed Name
Attest:

City Clerk
Date
Approved as to form:

City Attorney
Date
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EXHIBIT A – SCOPE OF SERVICES
I. THE PROJECT
The City of Newark, with its approximately 48,000 residents encompassing approximately 13 square miles, is seeking to evaluate its 24 current municipal facilities including government offices, fire and police facilities, recreation, senior and community center including a new Civic Center consisting of the Alan L.

Nagy Library, David W. Smith City Hall and Police Station building. More than 175 employees representing 8 departments currently work in these facilities.

As Newark has witnessed tremendous growth over the past 15 years, City programs and services continue to evolve and expand. Technology has advanced greatly, and a pandemic has shifted our conventional way of providing services and programs – introducing many new opportunities for program styles, applications, communication, and collaboration.

Today, the City seeks to develop a Facilities Master Plan to assess facility needs and condition; calculate growth and future needs; analyze gaps and develop an associated action plan; and develop options and recommendations with supporting cost estimates to guide future decision making, timelines and steps forward. All in all, this effort will improve program and service efficiencies, workflow, and facility modernization to position the City for future years of effective municipal administration.

The successful delivery of a collaboratively developed Facilities Master Plan for Newark will guide the City to move future capital improvement projects into design and then construction. This initial phase will be a determinant for the ultimate short-term, mid-term and long-term vision; and these elements must be designed with a clear financial plan and funding strategies; deliver on the City’s ambitions, and leverage opportunities uncovered in the planning process.

II. SCOPE OF BASIC SERVICES

1. General :

1.A The intent of the Consultant’s Basic Services is to develop a Facilities Master Plan for its 24 current facilities.

1.B Consultant’s Basic Services include the services of subconsultants, including Bureau Veritas, Ten Over Studio, Aquatic Design Group and TBD Consultants.

1.C In selecting the Consultant, the Client recognizes that the Consultant has the qualifications to provide full planning, architecture, and interior design services including conceptual design, schematic design, design development, construction documents, bidding, construction administration, and post-construction phase services. The Client, at its discretion, may choose to amend this contract to add services to the Consultant’s Scope of Services for Additional Compensation if mutually agreed to by the Client and Consultant.

1.D The Client shall provide the following for the Project as needed:

1. A Client representative who can render decisions on behalf of the Project in a timely manner.

2. Scheduling and invitations for public meetings.

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3. Information about:
a. Existing site and floor plans for each of the 24 facilities, if available. b. Relevant previous studies prepare by or for the City of Newark. c. Relevant community development information, including current and projected populations.

4. Services of other specialized consultants if mutually agreed upon.

5. Any other information not included in Consultant’s Basic Services or Additional Services that is reasonably needed for the Project.

1.E During each phase of the project, direction will be given to the Consultant in Project Management Team (PMT) meetings. Attending these meetings will be the Consultant, City representatives, the City’s Project Manager, and others as determined by the City. Agreements and action items will be documented in meeting minutes.

1.F Except where otherwise specified in this agreement, summaries of decisions, design direction, establishment of project requirements may be communicated and documented through written meeting minutes and e-mails.

2. Consultant’s Basic Services: Basic Services includes the services described in this Section II.2 including subsections and subparagraphs.

2.A Task 1 Existing Conditions Evaluation. The Consultant shall:

1. Facilitate a kickoff meeting with the PMT where we will confirm project goals and objectives; review the project work plan, schedule, and budget; and confirm project management and communications tools and protocols. We will also confirm the project participation plan, and potentially set target dates for the Workshops.

2. Review City-provided documents, including existing site and floor plans for each of the facilities; relevant previous studies (e.g., organizational, staffing, facility studies); and relevant community development information, including current and projected populations.

3. Provide a Facilities Condition Assessment (FCA) for each of the 24 city-owned facilities.

4. Confirm the format, including individual and summary reports, with the City prior to commencing any assessments. One the format is confirmed, we will conduct a pilot FCA for a facility of the City’s choosing to confirm deliverable format individually and in summary. Once the pilot FCA format and accuracy is confirmed, the reminder of the FCAs will be performed. Each FCA will include the evaluation of the following building and site systems, as required, for each facility:
a. site and infrastructure
b. exterior systems including structural frame, building envelope, wall evaluation, curtain wall, and roofing
c. mechanical/HVAC, electrical, lighting, plumbing
d. fire protection and life safety
e. elevators, vertical transportation as well as specialized systems and equipment f. interior elements, food service spaces and equipment g. limited accessibility compliance
h. fungal growth, environmental features, lead-based paint and asbestos i. energy conservation analysis

5. Assessment of maintenance efforts to date compared with preventative maintenance recommendations including minimum day-to-day maintenance and associated costs based on industry standards. The Consultant will confirm all sources of existing data with Packet Page 206
City staff and where applicable City staff will provide existing studies and reports to be included in the FCA report.

6. Comprehensive inspections will be limited to observable areas and systems as well as utilizing input from City staff regarding details of current conditions and facilities background. Inspectors will gather information for each property regarding the building systems components, characteristics, quantity, install date, life cycle, current condition, and level of repair necessary to achieve optimal condition.

7. Prepare a draft FCA Report for the City’s review and comment. Consultant will incorporate the City’s comments and prepare a final FCA Report.

8. Meetings:
a. PMT meetings #1-2
b. Facility tours

9. Deliverables:
a. Project work plan and schedule
b. FCA Report
c. Meeting agendas, exhibits, and summary notes

2.B Task 2 Future Space Needs Assessment. The Consultant shall:

1. Conduct an analysis of the City’s existing operations at the current facilities. We will start by touring each facility with City representatives knowledgeable about current services, programs and operations; the purpose of these tours will be to generally familiarize our team with the opportunities and constraints of each building.

2. Measure the facilities current utilization and intended role and whether it is over or underutilized in its current use and capacity. We will also note the ability of each facility to not only serve its current needs but also its ability to accommodate the number of employees housed.

3. Summarize industry standards, trends, and best practices in community programs and services including, discussing opportunities for operational and facility efficiencies and other benefits, and compiling recommendations aligned with City goals. We will compare and analyze communities of similar size and density, using both regional and national accepted standards, to get a better understanding of how Newark compares.

4. Review the City’s projected growth and assess the demand for services. We will develop draft department staff space needs surveys for City review and confirmation before digital distribution. The City staff survey will give us greater insight regarding current and projected department staffing; current and anticipated future services and work trends; inter-department collaboration needs and goals and current and future participation rates of residents in City services.

5. Work with City department staff through PMT meetings, interviews and surveys to review and confirm information about current and projected use, space needs and staffing levels for each facility and new development within the City that may impact service and staffing needs and any known deficiencies currently affecting these needs.

6. Compile and summarize the results of the survey for the PMT’s review. We will also conduct follow-up interviews (in person or via web conference) with key department representatives to confirm our understanding of current and future organizational, service, staffing, and program needs and trends that will shape the development of the facilities’ options.

7. Summarize current space allocations and prepare a draft Space Needs Assessment Report of current and projected space and adjacency needs for each City facility for the City’s review and comment. We will incorporate City feedback into a final Space Needs Assessment Report.

8. Meetings:

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a. PMT meetings #3-4
b. Department interviews

9. Deliverables:
a. Program inventory and analysis
b. Survey instruments
c. Space Needs Assessment Report
d. Meeting agendas, exhibits, and summary notes

2.C Task 3 City Alternative Facilities Options. The Consultant shall:

1. Prepare at a minimum two (2) strategic space planning options for City facilities for review and confirmation by the PMT. One will address the renovation of existing facilities while the other will consider demolition and full reconstruction and/or new construction. The Consultant will also, as required, prepare an option that combines both renovation and new construction. Each option will summarize the proposed facility location and space allocation for each department/division, including summary tables and bubble diagrams as appropriate to communicate key features and distinctions between options, and areas in square feet.

2. Establish a set of evaluation criteria including but not limited to cost, schedule, phasing, and alignment with City goals, that will be used to compare and evaluate the options.

This process allows a subjective evaluation that can be vetted, confirmed, and shared with key stakeholders and City leadership.

3. Review the feedback and outcomes work to date with the PMT and confirm the City’s preferred space plan option(s).

4. Refine the recommended strategy to reflect City input.

5. Meetings:
a. PMT meetings #5-6

6. Deliverables:
a. Space plan options
b. Recommended Space Plan(s)
c. Evaluation criteria
d. Meeting agendas, exhibits, and summary notes

2.D Task 4 Cost Estimate and Implementation Plan. The Consultant shall:

1. Develop a project budget reflecting the recommended option(s) including a rough order of magnitude cost, proposed phases/timelines and associated next steps, as appropriate,

2. Prepare an implementation plan summarizing the project process, evaluation, analysis, and recommendations, for the City’s review and comment. The plan will contain all necessary elements including issues and challenges, strategies, analysis of budget support and funding mechanics to meet the City’s short-term, mid-term and long-term vision

3. Incorporate the City’s comments and prepare a final Implementation Plan

4. Prepare a presentation to City Council of both the draft and final Implementation Plan summarizing the process, recommendations, and next steps for review and approval.

5. Meetings:
a. PMT meetings #7
b. (2) City Council presentations

6. Deliverables:
a. Comparative Cost Estimates
b. Implementation Plan
c. City Council presentation exhibits
d. Meeting agendas, exhibits, and summary notes
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2.E Task 5 Public Participation. The Consultant shall:

1. Public Workshop/Meeting #1
a. Facilitate a workshop with key stakeholders and community members to review the draft needs assessment and the facilities analysis. Consultant will review the current and projected program and service needs, workflow and adjacencies, support space, and inter-department adjacencies. Consultant will review trends and best practices and discuss how these may enhance space planning for City departments and divisions. Consultant will obtain feedback from community members on community space needs. Consultant will also explore opportunities for shared programs and services with the City’s partners.

2. Public Workshop/Meeting #2
a. Review and discuss each of the options at the second workshop with key stakeholders and community members. Workshop participants will provide feedback on the options and help evaluate each option according to the evaluation criteria.

3. Meetings:
a. (2) Public Workshops.

4. Deliverables:
a. Meeting agenda, exhibits and summary notes.

III. OPTIONAL ADDITIONAL SERVICES

1. The following services are not included in the Consultant’s Scope of Basic Services and shall be provided if requested by the Client. The Consultant shall be compensated for Optional and Additional Services in addition to compensation for Basic Services and Reimbursable Expenses.

1.A Additional meetings beyond those identified in Exhibit A, Section II.

1.B Engineering and specialist consultants

1.C Sustainability strategy / planning

1.D Organizational consulting services

1.E Real estate consulting

1.F Environmental studies

1.G Traffic engineering

1.H The services of consultants other than those listed above.

1.I EIR services

1.J Cost estimates, other than those listed above.

1.K Scale models

1.L Computer animation.

1.M Preparation and conducting focus groups and follow up

1.N Making revisions to drawings, designs, or other documents when such revisions are inconsistent with approvals or directions previously given by the Client, made necessary by determination by the Client or its other consultants, or made necessary by the Client’s failure to render decisions in a timely manner.

1.O Any other service not included in Section II. Basic Services.

SCHEDULE OF SERVICES
Consultant shall complete all Basic Services Tasks 1 through 4, as described in Exhibit A, by end of December 2023.

The draft schedule for Tasks 1 through 4 of Basic Services is as follows.

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Task 1: Existing Conditions Assessment 2 month from NTP Task 2: Future Space Needs Assessment 2 months from completion of Task 1 Task 3: City Alternative Facilities Option 2 months from completion of Task 2 Task 4: Cost Estimate and Implementation Plan 2 months from completion of Task 3 Public Participation Concurrent with Task 1-4
The schedule for the project overall or any phase(s) may be adjusted upon mutual agreement of the City and the Consultant to meet changing project needs.

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EXHIBIT B – PAYMENT

1. PAYMENT FOR BASIC SERVICES

1.A Compensation to the Consultant for Basic Services described in Exhibit A, shall be a stipulated sum of Two Hundred Forty-Eight Thousand, Eight Hundred Dollars ($248,800.00).

1.B Basic Compensation per project phase shall not exceed the following portions of the Basic Services compensation unless approved in advance by the City.

Task 1: Existing Conditions Assessment $ 83,200
Task 2: Future Space Needs Assessment $ 50,300
Task 3: City Alternative Facilities Option $ 46,900
Task 4: Cost Estimate and Implementation Plan $ 43,400
Total Basic Compensation for Tasks 1-4: $223,800
Public Participation $ 15,000
Reimbursable Expenses Maximum Allowance (See 3.A) $ 10,000 Total Maximum Compensation $248,800

2. PAYMENT FOR ADDITIONAL SERVICES

2.A Compensation to the Consultant for Additional Services described in Exhibit A is in addition to compensation for Basic Services and shall be either at the following hourly rates, or made as a negotiated stipulated sum. The rates below will be in effect through December 31st, 2022 and are subject to annual revisions at the start of each calendar year.

Principal in Charge $255.00
Principal $245.00
Associate $225.00
Project Manager $190.00
Architect III $185.00
Architect II $175.00
Architect I $165.00
Architectural Staff III $155.00
Architectural Staff II $145.00
Architectural Staff I $135.00
Interior Designer II / Planner II $145.00
Interior Designer I / Planner I $135.00
Project Support $110.00 -$240.00
Consulting Principal $320.00

3. PAYMENT FOR REIMBURSABLE EXPENSES

3.A Reimbursable expenses related to the Project, whether for consultant, subconsultant, or City use, and are billable at 1.10 times direct cost. Reimbursable expenses are in addition to compensation for Basic Services in Exhibit A and shall not exceed Ten Thousand Dollars ($10,000) without approval by the City. Reimbursable expenses include expenses incurred by the Packet Page 211
Architect and subconsultants in the interest of the Project. Such costs include, but are not necessarily limited to:
▪ Plotting of check sets and presentation drawings.
▪ Outside service scanning, printing, copying of drawings and documents of any size. ▪ In-house project-related printing/copying (black/white and color), including draft and final reports, specifications, and drawings.
▪ Outside telephone conferencing services.
▪ Postage, delivery and messenger service.
▪ Overtime expenses with prior client approval.
▪ Architectural renderings, physical and digital scale models and animations. ▪ Videos, web services, opinion surveys.
▪ Travel expenses, including mileage, tolls, lodging and meals. ▪ Sub-consultant costs.
▪ Presentation boards.
▪ Facilitation tools.
▪ Workshop accessories and facilitation materials.
▪ Software purchase and licensure on behalf of the client. ▪ Additional consultant services.

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CSA 8/2019 -15-

EXHIBIT C

QUALIFICATIONS
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12 GROUP 4 ARCHITECTURE RESEARCH + PLANNING, INC. C. QUALIFICATIONS GROUP 4 ARCHITECTURE RESEARCH + PLANNING, INC.

ANDREA GIFFORD r a l e e d
P R I N C I PA L - I N - C H A R G E ;

PRINCIPAL PROJECT MANAGER
Andrea Gifford works with clients and communities to
create functional spaces, fluid circulation, and vibrant design solutions. Her designs are as unique and diverse as the communities they serve, reflecting and celebrating distinctive local culture and values. Andrea excels at
working with staff, stakeholders, and community members of all ages, with an engaging facilitation style that helps participants imagine new possibilities for community
facilities.

Andrea has developed a specialization in civic facilities master planning and design. Recent projects include
master plans for civic facilities in Elk Grove, Mountain View, Milpitas, and East Palo Alto. She has planning and designed more than 350,000 SF of office spaces for Santa Clara County as well as administrative office planning for San Mateo County Library, Contra Costa Water District,
and other agencies.

EDUCATION AND REGISTRATION
Bachelor of Science, Architectural Studies, University of Illinois, Urbana-Champaign
Registered Architect, State of California, C32830
LEED Accredited Professional id+c

REPRESENTATIVE PROJECTS
▪ Elk Grove Civic Facilities Master Plan
▪ East Palo Alto Civic Facilities Master Plan
▪ Mountain View City Facilities Master Plan
▪ Newark Civic Center Master Planning
▪ San Mateo County Library Administration Spaces
▪ Contra Costa Water District Center Bldg. Modernization ▪ Santa Clara County A/E Services On-Call Contract
- 70 West Hedding 7th Floor Redesign
- 70 West Hedding 9th Floor Counsel Office Space
- 70 West Hedding 10th Floor BOS Space Planning
- Berger Campus Space Planning
- BHSD Space Design
- DOR Credit Union Space Design
▪ South San Francisco City Hall Annex
▪ Delta Diablo Water District Administrative Space
Planning
▪ Dayton Metro Library (OH) Operations Center
▪ San Jose Environmental Innovation Center
▪ San Jose Roosevelt Community Center
▪ San Rafael Albert J. Boro Community Center
▪ West Sacramento Community Center
▪ Brookfield Recreation Center
Elk Grove City Facilities Master Plan
References:

Patrick Heisinger
Assistant City Manager
City of East Palo Alto
p: (650) 853-3193
e: [email protected]
Jason Behrmann
City Manager
City of Elk Grove
p: (916) 627-3423
e: [email protected]
Damian Skinner
Assistant Public Works Director
City of Mountain View
p: (650) 903-6237
e: [email protected]
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13 GROUP 4 ARCHITECTURE RESEARCH + PLANNING, INC. C. QUALIFICATIONS JONATHAN HARTMAN r a l e e d

PRINCIPAL ARCHITECT
Jonathan Hartman leads Group 4’s technical design
and construction administration team, helping clients
and designers evaluate and incorporate innovative and
proven architectural strategies. Jonathan’s projects
are characterized by excellent budget and schedule
performance, and he builds effective and collaborative
partnerships with consultant and construction teams.

Jonathan’s projects are characterized by excellent budget and schedule performance, and he builds effective
and collaborative partnerships with consultant and
construction teams. He has also managed projects with
innovative and complex sustainable design elements,
such as the multiple award-winning LEED-NC Gold
Roosevelt Community Center in San Jose and the LEEDNC Platinum Mitchell Park Community Center in Palo Alto.

EDUCATION AND REGISTRATION
Master of Architecture, University of California, Berkeley Bachelor of Architecture, Cal Poly Pomona
Registered Architect, State of California, C30361
LEED Accredited Professional bd+c

REPRESENTATIVE PROJECTS
▪ Delta Diablo Water District Space Planning
▪ Contra Costa Water District Center Bldg. Modernization ▪ East Bay MUD Main WWTP Maintenance Retrofit
▪ Santa Clara Valley Water District Winfield Campus
Renovation
▪ San Mateo County Transit District — 20+ projects
2015-ongoing
▪ Santa Cruz Public Libraries FCA
▪ San Jose Environmental Innovation Center
▪ San Jose Fire Department Training Center
▪ San Jose Police Department Training Center/Academy
▪ San Jose Roosevelt Community Center
▪ Brookfield Boulevard Recreation Center
▪ Anaheim Euclid + Sunkist Library Renovations
▪ Carlsbad Cole + Dove Library Modernizations
▪ Elk Grove Community Center at District56
▪ Palo Alto Mitchell Park Center
▪ Palo Alto Downtown Library Renovation
▪ Palo Alto Rinconada Library Renovation/Expansion
▪ San Rafael Pickleweed Park Center Expansion
▪ Skyline College B19 Assessment + Adaptive Reuse
▪ West Sacramento Community + Arts Center
▪ Yorba Linda Library + Community Arts Center
San Jose Fire Department Training Center
References:

Margaret Glomstad
Director of Park & Recreation Dept.

City of Burlingame
p: (650) 558-7300
e: [email protected]
Rachel Murphy
Assistant General Manager -Engineering
Contra Costa Water District
p: (925) 688-8070
e: [email protected]
Alvin Piano
Senior Project Manager
San Mateo County Transit District
p: (650) 508-6200
e: [email protected]
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14 GROUP 4 ARCHITECTURE RESEARCH + PLANNING, INC. C. QUALIFICATIONS DAWN MERKES a i a l e e d

CONSULTING PRINCIPAL
Award-winning architect Dawn Merkes has excellent
experience planning and designing a wide range of
community projects, including administrative, office, and civic facilities space plans and public safety projects.

Dawn’s design and planning projects are characterized by a high degree of functionality and operational efficiency, and excellent budget and schedule performance.

The foundation for the success of Dawn’s projects is
her commitment to active communication with client
project management at every phase. She is highly skilled at helping clients envision, develop, and implement
successful projects, including complex, multi-facility civic campuses.

EDUCATION AND REGISTRATION
Bachelor of Architecture, Montana State University, Bozeman Registered Architect, State of California, C24206
LEED Accredited Professional bd+c

REPRESENTATIVE PROJECTS
▪ San Bruno Recreation & Aquatic Center
▪ South San Francisco Civic Center Master Plan
▪ Santa Clara County Fire Department Master Plan
▪ Elk Grove Civic Center South Campus Master Plan
▪ Elk Grove Community Senior Center
▪ Larkspur Rose Garden Community Facilities Master
Plan
▪ Alameda Parks & Recreation Facilities Master Plan
▪ San Mateo Recreation Facilities Master Plan
▪ San Rafael Essential Facilities + Civic Center Plan
▪ Newark Civic Center Master Plan
▪ Menlo Park Police Station + City Hall
▪ Campbell Civic Center East Master Plan
▪ Foster City Civic Center Master Plan
▪ San Anselmo Community Facilities Master Plan
▪ Palo Alto Mitchell Park Library + Community Center
▪ Palo Alto Rinconada Library Renovation + Expansion
▪ Palo Alto Downtown Library
▪ Walnut Creek Library
▪ Milpitas Public Library
▪ San Leandro Senior Community Center
▪ West Sacramento Community Center
References:

Margaret Glomstad
Director of Park & Recreation Dept.

City of Burlingame
p: (650) 558-7300
e: [email protected]
Christopher Jordan
Director of Strategic Planning and
Innovation
City of Elk Grove
p: (916) 478-2222
e: [email protected]
Jovan Grogan
City Manager
City of San Bruno
p: (650) 616-7056
e: [email protected]
Fairfield Recreation Center
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15 GROUP 4 ARCHITECTURE RESEARCH + PLANNING, INC. C. QUALIFICATIONS