Newark City Council
February 23, 2023

AGENDA
Thursday, February 23, 2023
7:00 P.M.

HYBRID IN-PERSON/VIRTUAL MEETING

REFER TO THE END OF THE AGENDA TO REVIEW

OPTIONS FOR PARTICIPATING IN THE MEETING
REMOTELY OR IN-PERSON.

IF YOU ATTEND THE MEETING IN PERSON A FACE COVERING
IS RECOMMENDED BUT NOT REQUIRED.

A. ROLL CALL
B. PRESENTATIONS

1. Introduction of employee
C. PUBLIC COMMENT
The public is invited to address the City Council on any item not listed on the agenda. Public Comments are generally limited to 5 minutes per speaker. Please note that State law prohibits the Council from acting on non-agenda items.

D. CONSENT CALENDAR
Consent Calendar items are considered to be routine and may be approved by one motion.

There will be no separate discussion on these items unless there is a request by a Council Member, a staff member, or a member of the public to remove an item for separate discussion and action.

1. Approval of Audited Demands

2. Approval of the February 9, 2023 minutes

3. Adopt a resolution to vacate excess City right-of-way located between Interstate Highway 880 and 38600 Cedar Boulevard, and adopt a resolution to declare that certain excess right-of-way and the street remnant of Timber Street exempt surplus land, authorize the City Manager to execute the Purchase Sale Agreement, deed and all related documents necessary to complete the sale and conveyance to Cedar Boulevard Townhomes, LLC for $156,000, and recognize the sale proceeds as revenue in the General Fund. Exempt from CEQA Review per CEQA Guidelines Section 15312 (Surplus Government Property Sales).

4. Adopt a resolution authorizing the City Manager to execute Task Order No. 26 to the Joint Powers Agreement with the City of Fremont for case management services

5. Adopt a resolution approving and authorizing the City Manager to execute a Memorandum of Agreement and Funds Transfer Agreement with the Federal Highways Administration for Thornton Avenue Complete Streets, Project No. 1284
E. PUBLIC HEARINGS
F. OTHER BUSINESS

1. Adopt a resolution approving funding for small business assistance in the Old Town neighborhood and citywide, approve a fifth amendment to the Consulting Services Agreement for Spectrum Small Business Services, authorize the City Manager to execute marketing contracts for small business assistance, and approve the associated budget amendment to the 2022-2024 Biennial Budget for Fiscal Year 2023 and 2024 G. CITY COUNCIL MATTERS
City Council Members report on attendance at intergovernmental agency meetings, conferences, and seminars since the last meeting. City Council Members may also announce upcoming events and coordinate attendance; report on local events attended since the last meeting; and make brief comments on issues of concern.

H. CLOSED SESSION

1. Closed session for conference with Labor Negotiators pursuant to California Government Code Section 54957.6. Agency designated representatives: City Manager Benoun, Assistant City Manager Hovorka, and Human Resources Director Solito; Employee Group: the Newark Police Association
I. ADJOURNMENT

HYBRID IN-PERSON/VIRTUAL MEETING NOTICE
This meeting is being conducted utilizing teleconferencing and electronic means consistent with Assembly Bill 361 (2021). Members of the public may attend the meeting in person, virtually via Zoom, or watch it via YouTube. If you attend the meeting in person, a face covering is recommended but not required.

Mayor Hannon, Vice Mayor Collazo, and Council Members Jorgens, Bucci, and Freitas may be attending this meeting via teleconference. Teleconference locations are not open to the public. In the event that any members of the City Council elect to attend this meeting via teleconference, all votes conducted during the teleconferencing session will be conducted by roll call vote.

How to view the meeting remotely:

Livestream online at YouTube: https://www.youtube.com/channel/UC383NGSxaPwZP1lkJbo2T8A Copy/paste the YouTube URL into your browser if the link does not automatically open.

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How to participate in the meeting remotely, via Zoom Webinar:

From a PC, Mac, iPad, iPhone or Android device: Zoom Meeting https://us06web.zoom.us/j/85911346467 From a telephone dial 1- 669-900-9128, Webinar ID Number 859 1134 6467 Provide live, remote public comments, when the Mayor calls for comments. Use the raise your hand feature in Zoom to be called upon by the City Clerk.

For frequently asked Zoom questions, please go to Agendas and Minutes and select the Frequently Asked Questions link.

No question shall be asked of a council member, city staff, or an audience member except through the Mayor. No person shall use vulgar, profane, loud or boisterous language that interrupts a meeting. Any person who refuses to carry out instructions given by the Mayor for the purpose of maintaining order may be guilty of an infraction and may result in removal from the meeting.

Council Meeting Access/Materials:

The agenda packet is available for review at Agendas and Minutes. The packet is typically posted to the City website the Friday before the meeting, but no later than 72 hours before the meeting.

Pursuant to Government Code 54957.5, supplemental materials distributed less than 72 hours before this meeting, to a majority of the City Council, will be made available for public inspection at this meeting and will be posted, if time allows, at Agendas and Minutes. Materials prepared by City staff and distributed during the meeting are available for public inspection at the meeting or after the meeting if prepared by some other person. Documents related to closed session items or are exempt from disclosure will not be made available for public inspection. For those persons who require special accommodations, please contact the City Clerk at least two days prior to the meeting at City Clerk or 510-578-4266.

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Item  B. 1.

DATE 02/23/2023
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT    Introduction of employee
Danielle Cranon-Jones was recently hired as an Administrative Support Specialist II for the Silliman Activity & Family Aquatic Center. Ms. Cranon-Jones will be introduced at the City Council meeting.

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Item  D. 1.

DATE 02/23/2023
TO Honorable Mayor and City Council Members
FROM Krysten Lee, Finance Director
SUBJECT    Approval of Audited Demands
Attachments
Audited Demands
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Item  D. 2.

DATE 02/23/2023
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT    Approval of the February 9, 2023 minutes
Attachments
Minutes
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City of Newark | Newark City Council
Mayor Michael K. Hannon | Vice Mayor Maria “Sucy” Collazo | Council Members: Luis L. Freitas, Mike Bucci, and Matthew Jorgens

Minutes
Thursday, February 9, 2023
A. ROLL CALL
Mayor Hannon called the meeting to order at 7:00 P.M. Council Members Freitas, Bucci, and Jorgens were noted present. Vice Mayor Collazo was absent.

B. PRESENTATIONS

1. Commending Tali Fa'i
Mayor Hannon presented a commendation to Tali Fa’i in honor of being named the Bay Area New Group “Girls Athlete of the Week” for her performance at the Optimist Club Holiday Basketball Tournament.

2. Commending Officer Alexandria Riddles
Mayor Hannon presented a commendation to Police Officer Riddles in honor of her work in identifying and dismantling a vehicle theft ring.

C. PUBLIC COMMENT
No one requested to speak.

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Page No. 2
City of Newark City Council Minutes February 9, 2023
D. CONSENT CALENDAR
Council Member Bucci moved, Council Member Jorgens seconded, to approve Consent Calendar Items D.1 through D.6, that the resolutions be numbered consecutively, and that reading of the titles suffice for adoption. The motion passed, 4 AYES, 1 ABSENT.

1. Approval of Audited Demands

2. Approval of the January 26, 2023 minutes

3. Adopt a resolution Finding That There is a Proclaimed State of Emergency; Finding That Meeting in Person Would Present Imminent Risks to the Health or Safety of Attendees as a Result of the State of Emergency; and Authorizing Continued Remote Teleconferenced Meetings of the Legislative Bodies of the City of Newark for the 30 Day Period Beginning February 9 Pursuant to AB 361 Resolution No. 11460

4. Adopt a resolution authorizing the City Manager to execute a Contractual Services Agreement with Storm Water Inspection & Maintenance Services, Inc. (SWIMS) to conduct installation, inspection and maintenance of full trash capture devices in the City's storm drain system and amend the 20222024 Biennial Budget and Capital Improvement Plan
Resolution No. 11461
Contract No. 23003

5. Adopt a resolution approving a Contractual Services Agreement with Hinderliter De Llamas and Associates (HdL) for Utility Users Tax (UUT) Administration and Audit Services and Amend the 2022-2024 Biennial Budget and Capital Improvement Plan
Resolution No. 11462
Contract No. 23004

6. Adopt a resolution approving a Second Amendment to the Consulting Services Agreement with Greensfelder Commercial Real Estate, LLC Resolution No. 11463
Contract No. 21014
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Page No. 3
City of Newark City Council Minutes February 9, 2023
E. PUBLIC HEARINGS
F. OTHER BUSINESS
G. CITY COUNCIL MATTERS
Council Member Bucci stated that Alameda County Supervisor Richard Valle was a champion for kids, working people, and every community he served. He highlighted Mr. Valle’s accomplishments and the impact Mr. Valle had on his life. He extended his condolences to the Valle family.

Council Member Freitas expressed his sympathy to the Valle family noting that he was a good and generous person.

Mayor Hannon stated that Supervisor Valle did many things for Newark and mentioned his connection to his parents through Meals on Wheels.

Mayor Hannon read into the record the Mayor Emeritus Alan L. Nagy commendation and the Dr. Martin Luther King, Jr. Day proclamation.

Mayor Hannon thanked City Manager Benoun and staff for Mayor Emeritus Nagy’s retirement celebration.

H. CLOSED SESSION
I. ADJOURNMENT
Mayor Hannon adjourned the meeting at 7:25 p.m. in memory of Alameda County Supervisor Richard Valle.

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Item  D. 3.

DATE 02/23/2023
TO Honorable Mayor and City Council Members
FROM Diana Cangco, Principal Civil Engineer
SUBJECT    Adopt a resolution to vacate excess City right-of-way located between Interstate Highway 880 and 38600 Cedar Boulevard, and adopt a resolution to declare that certain excess right-of-way and the street remnant of Timber Street exempt surplus land, authorize the City Manager to execute the Purchase Sale Agreement, deed and all related documents necessary to complete the sale and conveyance to Cedar Boulevard Townhomes, LLC for $156,000, and recognize the sale proceeds as revenue in the General Fund.  Exempt from CEQA Review per CEQA Guidelines Section 15312 (Surplus Government Property Sales).

SUMMARY AND RECOMMENDATION
Cedar Boulevard Townhomes, LLC is the developer of the property at 38600 Cedar Boulevard (APNs 092A-2585-012-01 and 092-2858-031).  Abutting the property on the north and adjacent to Interstate Highway 880 are parcels of excess City right-of-way and street remnant of Timber Street (formerly Cedar Road).  The developer has requested to purchase the excess City right-of-way and the street remnant of Timber Street parcels from the City to incorporate into their project.  The street remnant of Timber Street was vacated by City Council on March 13, 1969.  The excess City right-of-way has never been vacated by City Council.

Staff recommends that the City Council adopt a resolution vacating the excess City right-of-way parcel per Streets and Highways Code Section 8330.  Furthermore, staff recommends that the City Council, by a separate resolution, find that the excess City right-of-way and the street remnant of Timber Street parcels are not needed for any public purpose and declare them exempt surplus land per Government Code Section 54221(f)(1)(E), and authorize the City Manager to execute the Purchase Sale Agreement, deed, and all related documents necessary to complete the sale and conveyance of the excess City right-of-way and street remnant of Timber Street parcels to Cedar Boulevard Townhomes, LLC or its successor(s) in interest at the fair market value of $156,000. Additionally, staff recommends that the City Council find the sale of the parcels exempt from California Environmental Quality Act (CEQA) review pursuant to CEQA Guideline Section 15312 as the sale of government surplus property and direct staff to recognize the sale proceeds as revenue in the General Fund.

BACKGROUND
Between Interstate Highway 880 and the property located at 38600 Cedar Boulevard Packet Page 20
Between Interstate Highway 880 and the property located at 38600 Cedar Boulevard (APNs 092A-2585-012-01 and 092-2858-031) are portions of excess City right-of-way and street remnant of Timber Street (formerly Cedar Road).  They are City-owned parcels that are small, narrow and generally rectangular-shaped lots that cannot be accessed from a public right-of-way without crossing the adjacent 38600 Cedar Boulevard property.

The excess City right-of-way parcel is located to the west of Interstate Highway 880 and is approximately 4,610 square feet in area.  The State of California Director of Public Works determined the land was no longer necessary for State highway purposes.  The land was conveyed to the City through a Director’s Deed and was accepted by the City on August 13, 1959.

The street remnant of Timber Street parcel is located along the easterly boundary of the 38600 Cedar Boulevard property and is approximately 7,444 square feet in area.

City Council Resolution 1786 approved the vacation of this portion of Timber Street on March 13, 1969.

DISCUSSION/ANALYSIS
The developer of 38600 Cedar Boulevard, Cedar Boulevard Townhomes, LLC, has requested to purchase from the City the excess City right-of-way and the street remnant of Timber Street parcels, a combined total area of 12,054 square feet.

Because there is no record of a resolution vacating the excess City right-of-way after it was conveyed to the City, staff is recommending that the excess City right-of-way be summarily vacated.  Streets and Highways Code Section 8330 allows a street or highway to be summarily vacated if two conditions exist: 1) for a period of five consecutive years, the street or highway has been impassable for vehicular travel; and 2) no public money was expended for maintenance on the street or highway during such period.  Both those conditions exist for this parcel.

The excess City right-of-way and street remnant of Timber Street parcels are not needed for public purposes.  Therefore, after vacating the excess City right-of-way, it, together with the vacated street remnant of Timber Street, can be declared exempt surplus land parcels per Government Code Section 54221(f)(1)(E) and can be conveyed to the adjacent property at a fair market rate value of $156,000, which is the appraised amount provided by an independent appraiser.  The sale of the property will not close until after final approval has been granted for all entitlements for the proposed residential project.

FISCAL IMPACT
An independent appraiser determined the fair market rate value of the exempt surplus land to be $156,000.  Therefore, the disposition of the 12,054 square feet of City exempt surplus land would generate a property sale revenue of $156,000 to the General Fund.

ENVIRONMENTAL/PLANNING COMMISSION REVIEW
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The sale of exempt surplus land is categorically exempt under the California Environmental Quality Act (CEQA) section 15312 (Surplus Government Property Sales).

REVIEW AND APPROVAL
Prepared by - Diana Cangco, Principal Civil Engineer
Reviewed by - Jayson Imai, Assistant City Engineer
Reviewed by - Soren Fajeau, Public Works Director
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Resolution 1 Vacating
Resolution 2 Declaration
Location Map
Exhibit A and Exhibit B - Plat and Legals
Purchase and Sale Agreement v3
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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK VACATING EXCESS RIGHT-OF-WAY LOCATED
BETWEEN INTERSTATE HIGHWAY 880 AND 38600 CEDAR

BOULEVARD
WHEREAS, Chapter 4 of the Public Streets, Highways and Service Easements Vacation Law, commencing with Streets and Highways Code Section 8330, provides for summary vacation of streets and public services easements; and
WHEREAS, the City of Newark was conveyed land from the State of California through a Director’s Deed located between Interstate Highway 880 and 38600 Cedar Boulevard (the “Excess Right-of-Way); and
WHEREAS, the location of the Excess Right-of-Way is further described and depicted in Exhibit A and Exhibit B, attached hereto and incorporated herein; and WHEREAS, for a period of five consecutive years, the street or highway has been impassable for vehicular travel; and
WHEREAS, no public money was expended for maintenance on the street or highway during such period; and
WHEREAS, the Excess Right-of-Way is no longer necessary for street or highway purposes.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newark as follows:

Section 1. Findings and determinations
The City Council hereby finds and determines that the above recitals are true and correct and have served as the basis, in part, for the findings and actions of the City set forth below.

Section 2. No present or prospective public use
The Excess Right-of-Way described and depicted in Exhibit A and Exhibit B, attached hereto and incorporated herein, is unnecessary for present or prospective street or highway purposes, and has been impassable for vehicular travel for a period of five consecutive years.

Section 3. Vacation of Right-of-Way
Pursuant to Chapter 4 of Part 3 of Division 9 of the California Streets and Highways Code, the Excess Right-of-Way is hereby summarily vacated and abandoned. From and after the date this resolution is recorded, the Excess Right-of-Way shall no longer constitute a public street or highway.

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Section 4. Certification and Recordation of Resolution
The City Clerk is hereby directed to record a certified copy of this Resolution in the office of Alameda County Recorder pursuant to Street and Highways Code section 8335.

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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWARK DECLARING THAT CERTAIN EXCESS RIGHT-OFWAY AND THE STREET REMNANT OF TIMBER STREET

OWNED BY THE CITY LOCATED BETWEEN INTERSTATE
HIGHWAY 880 AND 38600 CEDAR BOULEVARD EXEMPT

SURPLUS LAND, FINDING THAT SUCH DECLARATION IS

EXEMPT FROM ENVIRONMENTAL REVIEW UNDER THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE

PURCHASE SALE AGREEMENT, DEED, AND ALL RELATED

DOCUMENTS NECESSARY TO COMPLETE THE SALE AND

CONVEYANCE TO CEDAR BOULEVARD TOWNHOMES,
LLC FOR $156,000
WHEREAS, the City of Newark (“City) is the fee simple owner of that certain excess rightof-way and the street remnant of Timber Street located between Interstate Highway 880 and 38600 Cedar Boulevard (“Property”); and
WHEREAS, under the Surplus Property Land Act, Government Code Sections 54220- 54233 (“Act”), surplus land is land owned in fee simple by the City for which the City Council takes formal action in a regular meeting declaring the land is surplus and not necessary for the City’s use. The land must be declared either surplus land or exempt surplus land; and WHEREAS, the Property is approximately 12,054 square feet in size, is a former street, right-of-way or easement and not needed for any public purpose; and WHEREAS, the City Council desires to declare the Property as exempt surplus land and to convey to the adjacent property owner, Cedar Boulevard Townhomes, LLC, for $156,000; and WHEREAS, Cedar Boulevard Townhomes, LLC owns, or has the right to purchase, the real property located adjacent to the Property.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newark as follows:

Section 1. Findings and determinations
The City Council hereby finds and determines that the above recitals are true and correct and have served as the basis, in part, for the findings and actions of the City set forth below.

Section 2. Exempt Surplus Land
The Property is exempt surplus land pursuant to Government Code Section 54221(f)(1)(E).

Section 3. Exempt from California Environmental Quality Act (CEQA) Packet Page 25
The Property sale is categorically exempt under CEQA section 15312 (Surplus Government Property Sales).

Section 4. Sale of Property
The City Manager is authorized to execute the Purchase Sale Agreement, deed, and all related documents necessary to complete the sale and conveyance to Cedar Boulevard Townhomes, LLC, for $156,000. The sale of the Property shall not be completed until: 1) thirty (30) days after a copy of this Resolution is provided to the California Department of Housing and Community Development, and 2) Cedar Boulevard Townhomes, LLC has obtained fee title to the real property located adjacent to the Property. After the sale of the Property, staff is directed to recognize the sale proceeds as revenue in the General Fund.

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\\FSCBG\G-DRIVE\2531-000\ACAD\SURVEY\LEGALS\2531-000_LG001_CITY STRIP.DOCX JANUARY 27, 2023
JOB NO. 2531-000

EXHIBIT A

LEGAL DESCRIPTION

REAL PROPERTY SITUATE IN THE CITY OF NEWARK, COUNTY OF ALAMEDA, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS:

BEING A PORTION OF PARCEL II, AS SAID PARCEL II IS DESCRIBED IN THAT DIRECTOR’S DEED TO THE CITY OF NEWARK RECORDED MARCH 3, 1960, FILED IN REEL 38, IMAGE 505, OF OFFICIAL RECORDS OF ALAMEDA COUNTY, MORE PARTICULARLY DESCRIBED AS FOLLOWS:

COMMENCING AT THE EASTERNMOST CORNER OF PARCEL 1, AS SAID PARCEL 1 IS SHOWN AND SO DESIGNATED ON PARCEL MAP 4423 RECORDED MARCH 27, 1985, FILED IN BOOK 152 OF MAPS, AT PAGE 73, ON FILE IN THE OFFICE OF THE COUNTY RECORDER OF ALAMEDA COUNTY;

THENCE, FROM SAID POINT OF BEGINNING, ALONG THE NORTHEASTERLY PROJECTION OF THE SOUTHEAST LINE OF SAID PARCEL 1, NORTH 33°07'38" EAST, 15.01 FEET TO A POINT ON THE NORTHEAST LINE OF VACATED TIMBER STREET (FORMERLY CEDAR ROAD) AS DESCRIBED IN RESOLUTION NO. 1786 RECORDED OCTOBER 14, 1969, FILED IN REEL 2495, IMAGE 540, AS DOCUMENT NO. 69-116111 OF OFFICIAL RECORDS OF ALAMEDA COUNTY, AND THE POINT OF BEGINNING FOR THIS DESCRIPTION;

THENCE, FROM SAID POINT OF BEGINNING, ALONG SAID NORTHEAST LINE OF VACATED TIMBER STREET, NORTH 54°51'22" WEST, 495.95 FEET TO AN

INTERSECTION WITH THE NORTHEASTERLY PROJECTION OF THE SOUTHEAST LINE

OF THE LANDS OF ALAMEDA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT AS DESCRIBED IN THAT DEED RECORDED NOVEMBER 12, 1957, FILED IN BOOK 8517, AT PAGE 377, AS DOCUMENT NO. AM111925 OF OFFICIAL RECORDS OF ALAMEDA COUNTY;
THENCE, ALONG SAID NORTHEASTERLY PROJECTION, NORTH 35°12'20" EAST,

9.29 FEET TO A POINT ON THE NORTHEAST LINE OF SAID PARCEL II (38 OR 505);
THENCE, ALONG SAID NORTHEAST LINE, SOUTH 54°51'29" EAST, 495.61 FEET; THENCE, SOUTH 33°07'38" WEST, 9.31 FEET TO THE POINT OF BEGINNING.

CONTAINING 4,610 SQUARE FEET OF LAND, MORE OR LESS.

ATTACHED HERETO IS EXHIBIT B, A PLAT TO ACCOMPANY LEGAL DESCRIPTION, AND BY THIS REFERENCE MADE A PART HEREOF.

END OF DESCRIPTION
MATHEW A. STEWARD, P.L.S.

L.S. NO 9036
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NIMITZ FREEWAY
(STATE HIGHWAY 880)

CEDAR BOULEVARD
SHEET 1 OF 1
JOB NO. 2531-000 G:\2531-000\ACAD\SURVEY\PLATS\2531-000_PL002_CITY STRIP.DWG JANUARY 27, 2023

LANDS OF THE CITY OF NEWARK

EXCESS CITY RIGHT-OF-WAY TO BE VACATED

NEWARK, ALAMEDA COUNTY, CALIFORNIA

PLAT TO ACCOMPANY LEGAL DESCRIPTION

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456

EXHIBIT B MOORES AVENUE
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1 PURCHASE AND SALE AGREEMENT
THIS PURCHASE AND SALE AGREEMENT (this “Agreement”) is entered into as of February ____, 2023 (the “Effective Date”), by and between the City of Newark, a California municipal corporation (“Seller” or “City”), and Cedar Blvd Townhomes, LLC, a Delaware limited liability company (“Buyer”). Seller and Buyer may each be referred to herein as a “Party” or collectively as the “Parties.”

RECITALS
A. City is the owner of that certain strip of real property located adjacent to Interstate 880 in Newark, California, as further described and depicted in Exhibit A, attached hereto and incorporated herein, including all easements, rights, privileges, tenements and rights of way of record appurtenant thereto (together, collectively, the “Property”).

B. The Property consists of two adjoining segments. The first segment is a portion of former Moores Avenue and Timber Street right-of-way that was previously vacated by City Council Resolution 1786 dated March 13, 1969. The second segment is property conveyed to the City by the State of California by Director’s Deed recorded March 3, 1960 that was not a part of former Moores Avenue and Timber Street public right-of-way. The City has determined the Property is excess property given that it serves no public benefit or use.

C. Buyer plans to construct a residential development on property Buyer owns adjacent to the Property (the “Project”). Acquisition of the Property by the Buyer will help facilitate the residential development.

D. The Property is exempt surplus land pursuant to Government Code section 54221(f)(1)(E) because it is a former right-of-way being conveyed to the owner of an adjacent property. Accordingly, the sale of the Property is not subject to the requirements of the Surplus Land Act, Government Code Section 54220 et seq.

E. Buyer has offered to purchase the Property for One Hundred Fifty-six Thousand Dollars ($156,000), which is equal to the appraised value of the Property as determined by the appraisal dated January 6, 2023 completed by Valbridge Property Advisors, and the City has accepted such offer.

F. Buyer agrees to purchase the Property, and Seller agrees to sell the Property to Buyer, subject to the terms and conditions of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and agreements contained in this Agreement, and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged by the parties, Seller and Buyer hereby agree as follows:

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2 1. INCORPORATION OF RECITALS AND EXHIBITS. The Recitals set forth above and the Exhibits attached to this Agreement are each incorporated into the body of this Agreement as if set forth in full.

2. PURCHASE AND SALE.

2.1 Agreement to Buy and Sell. Subject to the terms and conditions set forth herein, Seller agrees to sell the Property to Buyer, and Buyer hereby agrees to acquire the Property from Seller.

2.2 Purchase Price. The purchase price for the Property to be paid by Buyer to Seller (the “Purchase Price”) is One Hundred Fifty-six Thousand Dollars ($156,000).

The Purchase Price will be paid in immediately available funds to Seller at Closing.

2.3 Independent Consideration. As independent consideration for Seller’s entering into this Agreement to sell the Property to Buyer, Buyer shall deliver the sum of Ten Dollars ($10.00) to Seller through Escrow (“Independent Consideration”). In the event that this Agreement is terminated for any reason, Seller shall retain the Independent Consideration; in the event that Buyer does not terminate this Agreement as aforesaid, the Independent Consideration shall be applied to the Purchase Price at Closing.

3. ESCROW.

3.1 Escrow Account. Buyer has opened, or within three (3) business days of the Effective Date shall open, an escrow account (the “Escrow”) maintained by First American Title Company (the “Title Company”), 4750 Willow Road, Suite 275, Pleasanton CA 94588 Attn: Tammi Buna, or such other title company as approved by the City (the “Escrow Holder”), with interest accruing to the benefit of Buyer. Escrow Holder shall perform all escrow and title services in connection with this Agreement.

3.2 Opening of Escrow. Within three (3) business days after the Effective Date, the Parties will deposit into Escrow the fully executed Agreement, or executed counterparts thereto. The date such fully executed Agreement is received by Escrow Holder will be deemed the “Opening of Escrow” and Escrow Holder will give written notice to the Parties of such occurrence.

3.3 Satisfaction of Due Diligence Contingency. Buyer shall have the right, in its sole discretion, to terminate this Agreement for any reason prior to the expiration of the Due Diligence Contingency Period (as defined in Section 4.2 below).

Buyer hereby agrees to provide written notice to Seller prior to the expiration of the Due Diligence Contingency Period if Buyer disapproves any due diligence items or approves all due diligence items (“Approval Notice”). If Buyer disapproves any items through the delivery of the Approval Notice to Seller before 5:00 p.m. on the last day of the Due Diligence Contingency Period, this Agreement shall terminate, and all amounts deposited by Buyer into escrow, together with interest thereon, if any, will be returned to Packet Page 31
3 Buyer, and neither party shall have any further rights or obligations hereunder except those which expressly survive the termination hereof. Notwithstanding the foregoing, if Buyer fails to timely deliver the Approval Notice to Seller, it will be conclusively presumed that Buyer has approved all such items, matters or documents.

4. PROPERTY DISCLOSURE REQUIREMENTS.

4.1 Condition of Title/Preliminary Title Report. Within ten (10) days of Opening of Escrow, Escrow Holder will deliver a Preliminary Title Report for the Property (the “Preliminary Report”) to Buyer and Seller. Buyer will review the Preliminary Report and approve all of the following exceptions to title (the “Permitted Exceptions”): (a) standard printed exceptions in the Preliminary Report; (b) general and special real property taxes and assessments constituting a lien not yet due and payable; (c) exceptions created by Buyer or by any subtenant of Buyer; (d) any other exceptions approved by Buyer in writing.

4.2 Due Diligence Contingency Period. Buyer will have thirty (30) days from the Effective Date (the “Due Diligence Contingency Period”) to complete physical inspections of the Property and due diligence related to the purchase of the Property. There is no access to the Property from a public street, and Seller cannot provide Buyer with access to the Property. If Buyer desires to inspect the Property, Buyer is responsible for obtaining necessary permission to travel across an adjacent property. Seller shall provide to Buyer copies of all reasonably available and known documents relating to the ownership and operation of the Property, including but not limited to agreements, plans, permits and reports (environmental, structural, mechanical, engineering and land surveys) that Seller has in its possession not later than five (5) days following the Effective Date. Buyer hereby agrees to indemnify and hold Seller harmless for any damage to the Property caused (but not merely revealed) by Buyer’s inspections.

4.3 Environmental and Natural Hazards Disclosure. California Health and Safety Code Section 25359.7 requires owners of non-residential real property who know, or have reasonable cause to believe, that any release of hazardous substances are located on or beneath the real property to provide written notice of same to the buyer of real property. Other applicable laws require Seller to provide certain disclosures regarding natural hazards affecting the Property. Seller agrees to make all necessary disclosures required by law.

5. CLOSING AND PAYMENT OF PURCHASE PRICE.

5.1 Closing. The closing (the “Closing” or “Close of Escrow”) will occur on the date (the “Closing Date”) that is one hundred twenty (120) days after the City Council’s approval of the Project’s site plan, tentative subdivision map, and environmental review pursuant to the California Environmental Quality Act (together, collectively, the “Entitlements”), or such earlier date as parties may mutually agree.

The Closing Date may also be extended by mutual agreement of the Parties in writing. If Packet Page 32
4 Close of Escrow has not occurred by the Closing Date, Seller or Buyer may elect to terminate this Agreement.

5.2 Buyer’s Conditions to Closing. Buyer's obligation to purchase the Property is subject to the satisfaction of all of the following conditions or Buyer's written waiver thereof (in Buyer’s sole discretion) on or before the Closing Date:
(a) Seller has performed all obligations to be performed by Seller pursuant to this Agreement.
(b) Seller's representations and warranties herein are true and correct in all material respects as of the Closing Date. (c) The Title Company is irrevocably committed to issue a CLTA Title Policy to Buyer, effective as of the Closing Date, insuring title to Buyer in the full amount of the Purchase Price subject only to the Permitted Exceptions. (d) Project Approval.

5.3 Seller’s Conditions to Closing. The Close of Escrow and Seller's obligation to sell and convey the Property to Buyer are subject to the satisfaction of the following conditions or Seller's written waiver (in Seller’s sole discretion) of such conditions on or before the Closing Date:
(a) Buyer has performed all obligations to be performed by Buyer pursuant to this Agreement before Closing Date.
(b) Buyer's representations and warranties set forth herein are true and correct in all material respects as of the Closing Date. (c) Buyer owns fee title to the property located at 38600 Cedar Boulevard (APN 092A-2585-012-01 & 092A-2585-031-00), and has provided Seller with a copy of the deed or other written instrument transferring title of such property to Buyer.

5.4 Conveyance of Title.
(a) Seller will deliver marketable fee simple title to Buyer at the Closing, subject only to the Permitted Exceptions.
(b) The Property will be conveyed by Seller to Buyer in an “AS IS” condition, with no warranty, express or implied, by Seller as to the physical condition including, but not limited to, the soil, its geology, or the presence of known or unknown faults or Hazardous Materials or hazardous waste (as defined by state and federal law); provided, however, that the foregoing shall not relieve Seller from disclosure of any such conditions of which Seller has actual knowledge.

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5 5.5 Deliveries at Closing.
(a) Deliveries by Seller. Seller shall deposit into the Escrow for delivery to Buyer at Closing:
(i) a grant deed;
(ii) an affidavit or qualifying statement which satisfies the requirements of paragraph 1445 of the Internal Revenue
Code of 1986, as amended, any regulations thereunder (the “Non-Foreign Affidavit”);
(iii) a California Franchise Tax Board form 590 to satisfy the requirements of California Revenue and Taxation Code
Section 18805(b) and 26131;
(iv) such resolutions, authorizations, or other documents or agreements relating to Seller as shall be reasonably required by Title Company; and
(v) all other documents required by this Agreement to
complete the Closing.
(b) Deliveries by Buyer. Buyer shall deposit into the Escrow at Closing immediately available funds in the amount, which together with the Independent Consideration and the Deposit plus interest thereon, if any, is equal to:
(i) the Purchase Price as adjusted by any prorations
between the Parties;
(ii) Buyer’s share of the escrow fees and recording fees; (iii) fees owed by Buyer to any broker;
(iii) the cost of the Title Policy;
(iv) such resolutions, authorizations, or other documents or agreements relating to Buyer as shall be reasonably
required by Title Company; and
(v) all other documents required by this Agreement to
complete the Closing.
(c) Closing. Upon Closing, Escrow Holder shall: (i) record the grant deed; (ii) disburse to Seller the Purchase Price, less Seller’s share of any escrow fees, costs and expenses; (iii) deliver to Buyer the Non-Foreign Affidavit, the California Certificate and the original recorded grant deed; (iv) distribute to brokers identified by the each Party in writing such funds as are due to the Broker pursuant to such writing; and (iv) distribute to itself the payment of escrow fees and expenses required hereunder.
(d) Closing Costs. Buyer shall pay all escrow fees (including the costs of preparing documents and instruments), title report costs, and recording fees.

Buyer will pay title insurance and any applicable transfer tax. Seller is a public agency and is exempt from the payment of transfer taxes. All other costs and fees shall be paid in accordance with custom and practice in Alameda County.

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6 (e) Pro-Rations. At the close of escrow, the Escrow Agent shall make the following prorations: (i) property taxes will be prorated as of the Close of Escrow based upon the most recent tax bill available, including any property taxes which may be assessed after the close of escrow but which pertain to the period prior to the transfer of title to the Property to Buyer, regardless of when or to whom notice thereof is delivered (Buyer is a public agency exempt from the payment of property taxes and shall not be responsible for the payment of any portion of property taxes assessed on the Property); and (ii) any bond or assessment that constitutes a lien on the Property at the Close of Escrow will be assumed by Buyer. Seller is a public agency exempt from the payment of property taxes and shall not be responsible for the payment of any property taxes through prorations.

6. REPRESENTATIONS, WARRANTIES AND COVENANTS.

6.1 Seller’s Representations, Warranties and Covenants. In addition to the representations, warranties and covenants of Seller contained in other sections of this Agreement, Seller hereby represents, warrants and covenants to Buyer that the statements below in this Section 6.1 are each true and correct as of the date hereof and as of the Closing Date:
(a) Authority. Seller is a California municipal corporation, lawfully formed, in existence and in good standing under the laws of the State of California. Seller has the full right, capacity, power and authority to enter into and carry out the terms of this Agreement. The Seller explicitly represents and warrants that it has the full right to sell or otherwise dispose the Property to Buyer. This Agreement has been duly executed by Seller, and upon delivery to and execution by Buyer is a valid and binding agreement of Seller.
(b) Encumbrances. Seller has not alienated, encumbered, transferred, mortgaged, assigned, pledged, or otherwise conveyed its interest in the Property or any portion thereof, nor entered into any Agreement to do so, and there are no liens, encumbrances, mortgages, covenants, conditions, reservations, restrictions, easements or other matters affecting the Property, except as disclosed in the Preliminary Report. Seller will not, directly or indirectly, alienate, encumber, transfer, mortgage, assign, pledge, or otherwise convey its interest prior to the Close of Escrow, nor shall Seller enter into any written commitment or agreement which would affect the Property or any portion thereof prior to the Close of Escrow, as long as this Agreement is in force.
(c) There are no agreements affecting the Property except those which have been disclosed by Seller. There are no agreements which will be binding on the Buyer or the Property after the Close of Escrow, which cannot be terminated on thirty (30) days prior written notice.

The truth and accuracy of each of the representations and warranties, and the performance of all covenants of Seller contained in this Agreement are conditions Packet Page 35
7 precedent to Buyer’s obligation to proceed with the Closing hereunder. The foregoing representations and warranties shall survive the expiration, termination, or close of escrow of this Agreement and shall not be deemed merged into the deed upon closing.

6.2 Buyer’s Representations and Warranties. In addition to the representations, warranties and covenants of Buyer contained in other sections of this Agreement, Buyer hereby represents, warrants and covenants to Seller that the statements below in this Section 6.2 are each true as of the Closing Date:
(a) Buyer is California limited liability company. Buyer has the full right, capacity, power and authority to enter into and carry out the terms of this Agreement. This Agreement has been duly executed by Buyer, and upon delivery to and execution by Seller shall be a valid and binding agreement of Buyer.

The truth and accuracy of each of the representations and warranties, and the performance of all covenants of Buyer contained in this Agreement are conditions precedent to Seller’s obligation to proceed with the Closing hereunder.

7. REMEDIES In the event of a breach or default under this Agreement by Seller, if such breach or default occurs prior to Close of Escrow, Buyer reserves the right to either (a) seek specific performance from Seller or (b) to do any of the following:
(i) to waive the breach or default and proceed to close as provided herein; (ii) to extend the time for performance and the Closing Date until Seller is able to perform; or (iii) to terminate this Agreement upon written notice to Seller, whereupon Seller shall cause Escrow Holder to return to Buyer any and all sums placed into the Escrow by Buyer, and except for the rights and obligations expressly provided to survive termination of this Agreement, neither party shall have any further obligations or liabilities hereunder.

In the event of a breach or default hereunder by Buyer and the closing does not occur due to such default, Seller shall retain the Independent Consideration, and Buyer shall be responsible for any fees owed to the Title Company and Escrow Officer. The Parties agree that Seller shall have no other remedies. IN NO EVENT SHALL EITHER PARTY

BE ENTITLED TO LOST PROFITS OR CONSEQUENTIAL DAMAGES AS A RESULT OF THE OTHER PARTY’S BREACH OF THIS AGREEMENT.

8. BROKERS. If either Party retained a real estate broker in the sale of the Property or the negotiation of this Agreement, that Party shall pay compensation to such broker as specified in a separate written agreement between the broker and the Party.

Buyer shall indemnify, hold harmless and defend the Seller from any and all claims, actions and liability for any breach of the preceding sentence, and any commission, finder’s fee, or similar charges arising out of Buyer’s conduct.

9. ASSIGNMENT. Neither Seller nor Buyer may assign its rights or delegate its duties under this Agreement without the express written consent of the other, which consent may be withheld for any reason.

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8 10. MISCELLANEOUS.

10.1 Attorneys’ Fees. If any party employs counsel to enforce or interpret this Agreement, including the commencement of any legal proceeding whatsoever (including insolvency, bankruptcy, arbitration, mediation, declaratory relief or other litigation), the prevailing party shall be entitled to recover its reasonable attorneys’ fees and court costs (including the service of process, filing fees, court and court reporter costs, investigative fees, expert witness fees, and the costs of any bonds, whether taxable or not) and shall include the right to recover such fees and costs incurred in any appeal or efforts to collect or otherwise enforce any judgment in its favor in addition to any other remedy it may obtain or be awarded. Any judgment or final order issued in any legal proceeding shall include reimbursement for all such attorneys’ fees and costs. In any legal proceeding, the “prevailing party” shall mean the party determined by the court to most nearly prevail and not necessarily the party in whose favor a judgment is rendered.

10.2 Interpretation. This Agreement has been negotiated at arm’s length and each party has had the opportunity to have this agreement reviewed and revised by legal counsel to each of the Parties. Accordingly, each party hereby waives any benefit under any rule of law (including Section 1654 of the California Civil Code) or legal decision that would require interpretation of any ambiguities in this Agreement against the drafting party.

10.3 Survival. All indemnities, covenants, representations and warranties contained in this Agreement shall survive Close of Escrow.

10.4 Successors. Except as provided to the contrary in this Agreement, this Agreement shall be binding on and inure to the benefit of the Parties and their successors and assigns.

10.5 Governing Law & Venue. This Agreement shall be construed and interpreted in accordance with the laws of the State of California. Venue for any dispute arising out of this Agreement shall be the state or federal courts in Alameda County, California.

10.6 Integrated Agreement; Modifications. This Agreement contains all the agreements of the Parties concerning the subject hereof any cannot be amended or modified except by a written instrument executed and delivered by the parties. There are no representations, agreements, arrangements or understandings, either oral or written, between or among the parties hereto relating to the subject matter of this Agreement that are not fully expressed herein.

10.7 Severability. If any term or provision of this Agreement is determined to be illegal, unenforceable, or invalid in whole or in part for any reason, such provisions or part thereof shall be stricken from this Agreement, any such Packet Page 37
9 provision shall not be affected by the legality, enforceability, or validity of the remainder of this Agreement.

10.8 Notices. Any delivery of this Agreement, notice, modification of this Agreement, consent, approval, waiver, or other communication that either party desires or is required to give to the other party or any other person shall be in writing.

Any such communication may be served personally, or by nationally recognized overnight delivery service (i.e., Federal Express) which provides a receipt of delivery, by electronic mail transmission, or by prepaid, first class mail, return receipt requested to the party’s address as set forth below:

To Seller: City of Newark
37101 Newark Blvd.

Newark, CA 94560
Attn: City Manager
Email: ________________________
To Buyer: Cedar Blvd Townhomes, LLC
316 Aliso Avenue
Newport Beach, CA 92663
Attn: Jason Kliewer ]
Email: [email protected]
To Escrow Holder: First American Title Company
4750 Willow Road, Suite 275
Pleasanton, CA 94588
Attn: Tammi Buna
Email: [email protected]
Any such communication shall be deemed effective on the day of personal delivery or on the date of first refusal to accept delivery as reflected on the receipt of delivery or return receipt, as applicable, or, if by electronic mail transmission, when sent.

The foregoing addresses may be changed by notice given in accordance with this Paragraph.

10.9 Time. Time is of the essence to the performance of each and every obligation under this Agreement.

10.10 Days of Week. If any date for exercise of any right, giving of any notice, or performance of any provision of this Agreement falls on a Saturday, Sunday or holiday, the time for performance will be extended to 5:00 p.m. on the next business day of the City of Union City.

10.11 Waivers. Any waiver by any party shall be in writing. No waiver will be implied from any delay or failure to take action on account of any default by any Packet Page 38
10 party. Consent by any party to any act or omission by another party shall not be construed to be a consent to any other subsequent act or omission.

10.12 Signatures/Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Any one of such completely executed counterparts shall be sufficient proof of this Agreement.

10.13 Date and Delivery of Agreement. Notwithstanding anything to the contrary contained in this Agreement, the parties intend that this Agreement shall be deemed effective, and delivered for all purposes under this Agreement, and for the calculation of any statutory time periods based on the date an agreement between parties is effective, executed, or delivered, as of the Effective Date.

10.14 Representation on Authority of Parties. Each person signing this Agreement represents and warrants that he or she is duly authorized and has legal capacity to execute and deliver this Agreement.

IN WITNESS WHEREOF, this Agreement is executed by Buyer and Seller as of the Effective Date.

SELLER BUYER
City of Newark Cedar Blvd Townhomes, LLC
a California Municipal Corporation a Delaware limited liability Company By: _________________________ By: __________________________ David Benoun, City Manager
Title: _________________________
Attest:

Sheila Harrington, City Clerk
Approved as to Form:

Kristopher J. Kokotaylo, City Attorney
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- A-1 -

EXHIBIT A

PLAT & LEGAL DESCRIPTION
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A-2-
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A-3-
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Item  D. 4.

DATE 02/23/2023
TO Honorable Mayor and City Council Members
FROM Nicholas Cuevas, Recreation and Community Services Manager SUBJECT    Adopt a resolution authorizing the City Manager to execute Task Order No. 26 to the Joint Powers Agreement with the City of Fremont for case management services SUMMARY AND RECOMMENDATION
Staff recommends that the City Council, by resolution, authorize the City Manager to execute Task Order No. 26 to the Joint Powers Agreement with the City of Fremont for case management services.

BACKGROUND
The City has contracted with the City of Fremont for case management services since July 1, 1997. Case management services provides assessments and resources to homebound Newark seniors. Referrals are received from the City's Police and Recreation & Community Services Departments as well as the Alameda County Fire Department.  As first responders, City and County staff encounter elderly that need assistance on many levels.  Case management services often result in the elimination of repeated call-outs for crisis situations that require public safety response.  This allows safety personnel to focus on other business within the City, thereby not straining public safety resources.

DISCUSSION/ANALYSIS
Case management is a vital component of the services offered through the City of Newark Senior Services program.  It targets frail, homebound Newark seniors, striving to keep the elder person in their own home rather than being institutionalized.  An assessment is made of the senior’s overall well-being, including health (physical and mental), financial, transportation and/or housing needs, personal safety issues, and the ability to care for themselves, either on their own or with assistance.  If appropriate, a care plan for services is developed to assist the senior with any services that are needed and to provide ongoing monitoring of the senior and the services put in place.  With ever-increasing demands on City staff, case management services provides resources for the City’s most vulnerable residents that would otherwise not be available.

Based on the number of cases opened during the current fiscal year, it appears the annual appropriation of $5,000, equaling one and one half hour of service per week, will be sufficient to meet the needs of Newark clients.  If demand exceeds the available Packet Page 43
funding, new clients may be placed on a waiting list or directed to other fee-based agencies until the case load can accommodate them.

FISCAL IMPACT
Funding in the amount of $5,000 has been allocated for Fiscal Year 2023 in the 2022-2024 Biennial Budget and Capital Improvement Plan.

REVIEW AND APPROVAL
Prepared by - Nick Cuevas, Recreation & Community Services Manager Reviewed by - Lenka Hovorka, Assistant City Manager
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Case Management Task Order
Resolution
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TASK ORDER NO. 26 TO JOINT POWERS AGREEMENT BETWEEN

THE CITY OF NEWARK AND THE CITY OF FREMONT
This Task Order No. 26 (“Task Order”) is made and entered into by and between the City of Newark, a municipal corporation ("Newark"), and the City of Fremont, a municipal corporation ("Fremont").

RECITAL
A. Newark and Fremont entered into an agreement entitled Joint Powers Agreement between the City of Newark and the City of Fremont (“Agreement”), by which Fremont agreed to perform services in accordance with Task Orders issued by Newark.

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all terms and conditions set forth in the Agreement.

2. SCOPE OF TASK ORDER. Fremont shall perform the services described in Exhibit “A,” attached hereto and incorporated herein by reference, in accordance with the terms and conditions of the Agreement.

3. PAYMENT. For services performed by Fremont in accordance with this Task Order, Newark will compensate Fremont in accordance with the terms and conditions of the Agreement, in an amount not to exceed $5,000 (five thousand dollars), as described in Exhibit “B,” attached hereto and incorporated by reference.

4. SIGNATURES. The individuals executing this Task Order represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Task Order on behalf of the respective legal entities of the Newark and Fremont.

IN WITNESS WHEREOF, the Newark and Fremont do hereby agree to the full performance of the terms set forth herein.

CITY OF FREMONT CITY OF NEWARK
Signature:_____________________________ Signature:

By: Christina Briggs By: David Benoun
Title: Assistant City Manager Title: City Manager
Date: Date:

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APPROVED AS TO FORM: APPROVED AS TO FORM:

Signature: ____________________________ Signature:

By: Heather Lee By: Kristopher Kokotaylo
Title: Senior Deputy City Attorney II Title: City Attorney Packet Page 46
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EXHIBIT A TO TASK ORDER NO. 26
SCOPE OF SERVICES – Case Management Services
2022-2023 Program Year

1. GENERAL DESCRIPTION: TIME

1.1. To assist frail elderly residing in Newark to remain living independently in their homes for as long as possible. This service is an individualized service that assists low income, functionally impaired older adults in obtaining needed health, economic, and social services to retain independent living in the community, thereby delaying or preventing institutionalization.

2. PERSONNEL
a. Personnel to be supplied will include a professional Case Manager and whenever feasible a Case Management intern, as approved by Newark. Case management services provided will include but are not limited to the services outlined below (see paragraph 3).

3. SERVICE REQUIREMENTS
a. Services that offer individualized casework that promote and maintain the optimum level of functioning in the least restrictive setting possible are to be provided to the frail elderly residents of Newark who are in need of assistance.
b. Services that the Case Manager and Case Management intern will provide include:
(1) Comprehensive Needs Assessment
A comprehensive evaluation of the older person’s health, financial, environmental, and social needs through home visits and telephonic means.
(2) Care Planning
Based on the assessment, a care plan is developed that is realistic, attainable, and affordable.

The development of the care plan is a cooperative effort between the older person, the case manager, the family, and any others involved in the care of that person. (3) Service Coordination
Services identified in the care plan are arranged and coordinated, drawing on the client’s family or other social supports wherever practical.
(4) Follow Up
Follow up on services is provided to ensure that services are obtained and provided adequately to meet the needs of the client, modifying the care plan when necessary. (5) Monitoring
After the care plan has been implemented, ongoing monitoring of the client situation is provided to determine progress and whether modification of the care plan is needed. c. Schedule
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(1) A Case Manager will be assigned to Newark throughout the life of the Agreement, unless otherwise requested by Newark. The Case Manager will provide one and one-half hours of service per week to Newark. A case manager or case management intern will be available to provide service and phone consultation on an as needed basis each week, Monday through Friday.
d. Specific Program Goals
(1) Various forms of outreach will be completed by the Case Manager intern including providing educational talks to target groups, writing short articles for local media, and other outreach as needed.
(2) Contractor will provide information and referrals to Newark. (3) All cases, under normal circumstances, will be screened and assisted by the Case Management intern.
(4) Documentation of case management services provided to each client will be kept in a manner consistent with the Contractor’s existing practice. Service statistics will be maintained and submitted to City of Newark staff on a monthly basis, and as otherwise requested. Fremont will obtain agreement from clients to provide Newark access to all records of Newark residents, including written summaries and copies of records.

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EXHIBIT B TO TASK ORDER NO. 26
Budget
2022-2023 Program Year
The City of Newark will pay the City of Fremont for personnel and overhead costs associated with the Case Management Program. Costs are itemized below.

PERSONNEL
Part Time Case Manager $4,037
$51.76/hr. x 1.5 hrs/wk x 52 weeks
_______
TOTAL PERSONNEL COSTS $4,037
Overhead $ 963
TOTAL BUDGET $5,000
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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK AUTHORIZING THE CITY MANAGER
TO EXECUTE TASK ORDER NO. 26 TO THE JOINT

POWERS AGREEMENT WITH THE CITY OF FREMONT

FOR CASE MANAGEMENT SERVICES
WHEREAS, the City of Newark entered into yearly agreement with the City of Fremont for case management services, beginning in 1997; and
WHEREAS, the City entered into an agreement entitled Joint Powers Agreement between the City of Newark and the City of Fremont on August 17, 2009; and WHEREAS, the City of Fremont agreed to perform services in accordance with Task Orders issued by the City of Newark; and
WHEREAS, the City of Newark wishes to continue case management services for the 2022-2023 program year.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newark that the City Manager is hereby authorized to execute Task Order No. 26 to the Joint Powers Agreement with the City of Fremont for Case Management Services, attached hereto and incorporated herein by reference.

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Item  D. 5.

DATE 02/23/2023
TO Honorable Mayor and City Council Members
FROM Jayson Imai, Assistant City Engineer
SUBJECT    Adopt a resolution approving and authorizing the City Manager to execute a Memorandum of Agreement and Funds Transfer Agreement with the Federal Highways Administration for Thornton Avenue Complete Streets, Project No. 1284 SUMMARY AND RECOMMENDATION
Thornton Avenue Complete Streets, Project No. 1284 was recently accepted into the final program of projects for the Federal Highway Administration (FHWA) Central Federal Lands Highways Division (CFLHD) California Federal Lands Access Program (FLAP).  The project would construct a new two-way separated Class IV cycle track and pedestrian walkway along the western edge of Thornton Avenue between Gateway Boulevard and Hickory Street to improve pedestrian and bicycle access to the Don Edwards National Wildlife Refuge.

The FHWA CFLHD requires project sponsors accepted into the California Federal Lands Access Program to enter into a Memorandum of Agreement (MOA) and Funds Transfer Agreement (FTA).  The estimated total cost of the project is $11,964,000.  Per the terms of the MOA and FTA, Newark would provide $3,166,871 in cash funds to meet the required local match of 26.47%.  FLAP would provide the remaining $8,797,129.

The 2022-2024 Biennial Budget and Capital Improvement Plan includes sufficient appropriations from Gas Tax Fund 201 to provide the next required local match installment of $420,871 due in April 2023.  Additional recommendations would be presented to Council during the development of future Biennial Budget and Capital Improvement Plans to identify funding for the final local match installment of $2,722,000 due in July 2028.

Staff recommends that the City Council, by resolution, approve and authorize the City Manager to execute a Memorandum of Agreement and Funds Transfer Agreement with the Federal Highways Administration for Thornton Avenue Complete Streets, Project No. 1284.

BACKGROUND
In May 2021, the Public Works Engineering Division submitted an application to the Packet Page 51
In May 2021, the Public Works Engineering Division submitted an application to the Federal Highways Administration’s (FHWA) California Federal Lands Access Program (FLAP) for Thornton Avenue Complete Streets, Project No. 1284.  FLAP funds projects that provide access to, are adjacent to, or are located within Federal Lands owned or maintained by a state, county, or local government, with the goal of supplementing local resources for improving public roads, trails, and other transportation facilities.  Priority is given to projects which provide access to high-use Federal recreation sites or Federal economic generators.

FLAP was established under the Moving Ahead for Progress in the 21st Century Act (MAP-21) and continued under the Fixing America’s Surface Transportation Act (FAST) and new Infrastructure Investment and Jobs Act (IIJA).  Construction funding from FLAP is currently programmed for Fiscal Year 2029; however, the actual year funds are obligated for construction may shift due to changes to the program or program funding.

Because FLAP is currently authorized under IIJA, which is set to expire on September 30, 2026, FLAP would have to be extended, renewed, or grandfathered into a similar program through additional federal legislation.

Thornton Avenue Complete Streets, Project No. 1284 would replace the existing Class II buffered bike lanes on Thornton Avenue between Gateway Boulevard and Hickory Street with a two-way separated Class IV cycle track along the western edge of Thornton Avenue to improve bicycle safety and access to/from the Don Edwards National Wildlife Refuge (Refuge).  The City’s Pedestrian & Bicycle Master Plan identifies the construction of Class IV bicycle facilities on Thornton Avenue between Willow Street and State Route 84 as the highest priority bicycle project for the City.  At the time Newark’s FLAP application was initially prepared, there was a lack of bicycle facilities on Thornton Avenue in the vicinity of the Refuge.  Bicyclists were instead forced to ride on adjacent gravel shoulders, and those wanting to turn left into or out of the Refuge to Thornton Avenue were forced to compete with a large number of trucks and vehicles traveling at high speeds.  In October 2021, due to the uncertainty of whether Newark’s application would be accepted for FLAP funding and the need to rehabilitate the pavement on this section of Thornton Avenue, staff installed new Class II buffered bike lanes along both directions of Thornton Avenue between Gateway Boulevard and Hickory Street as an interim safety measure as part of 2020-2021 Asphalt Concrete Street Overlay Program, Project No. 1250.

Thornton Avenue Complete Streets, Project No. 1284 would also improve pedestrian access and safety to and from the Refuge by constructing a new five-foot (5’) wide pedestrian trail adjacent and parallel to the new Class IV two-way cycle track along the western edge of Thornton Avenue between Gateway Boulevard and Hickory Street.

Similar to bicyclists, pedestrians are currently forced to walk on the gravel shoulders along this section of Thornton Avenue due to a lack of formal pedestrian facilities.

Access to the new pedestrian and bicycle facilities along the western edge of Thornton Avenue would be provided through project improvements made at the signalized intersection of Thornton Avenue and Gateway Boulevard, and through the construction of a new pedestrian/bicycle signal near Hickory Street.

In December 2022, FHWA informed staff that the California Program Decisions Packet Page 52
Committee accepted Newark’s application for Thornton Avenue Complete Streets, Project No. 1284 into the final program of projects for the California Federal Lands Access Program.  The FHWA Central Federal Lands Highway Division (CFLHD) requires project sponsors accepted into the California Federal Lands Access Program to enter into a Memorandum of Agreement (MOA) and Funds Transfer Agreement (FTA) and comply with all funding requirements as set forth in the agreements.

DISCUSSION/ANALYSIS
Funds administered through FLAP differ from traditional funding or grant programs in that program funds are not awarded directly to the jurisdiction, nor is the jurisdiction responsible for delivering the project.  Instead, per the terms of the MOA, FHWA CFLHD staff would lead overall project delivery, including engineering design, construction contracting, and construction administration.  FHWA CFLHD would design the project, develop final construction documents, perform all environmental studies required under federal law, and obtain necessary regulatory permits as allowed by law.

In addition, FHWA CFLHD would advertise and award the construction contract and provide construction management and engineering throughout the duration of the project.  Per the terms of the MOA, the City’s role would be to assist and coordinate with FHWA CFLHD staff, provide oversight and review of all documents prepared, provide any requested data or historical documents pertaining to the project, serve as lead agency and complete all CEQA documentation, acquire local and state permits as needed, acquire right-of-way and temporary easements required to construct the project, and maintain the improvements in perpetuity after completion of the project.

The estimated total cost of the project is $11,964,000.  As discussed above, this includes costs associated with engineering design, construction, construction administration, contingency, and cost escalation to Fiscal Year 2029 dollars, which is the anticipated year construction funds will be made available.  Per the terms of the MOA and FTA, Newark would provide $3,166,871 in cash funds to meet the required local match of 26.47%.  FLAP would provide the remaining $8,797,129.

As mentioned above, the City would serve as lead agency for CEQA compliance for the project.  Although bicycle and pedestrian facilities are categorically exempt from CEQA, the Public Resources Code and State CEQA Guidelines clarify that this exemption should not be used when the project is located within an environmentally sensitive area.  Therefore, an Initial Study (IS) would be the assumed class of action under CEQA.  The City would be responsible for all costs associated with development of the required CEQA studies and documentation outside of the required local match.

In addition, the City would be responsible for costs associated with the appraisal and acquisition of all required rights-of-way and easements required to construct the project.

No right-of-way acquisition is anticipated; however, slope easements and temporary construction easements for roadway embankments that encroach onto adjacent federal land managed by the US Fish & Wildlife Service (USFWS) for the Refuge may be necessary.

Although construction of the project is not anticipated to occur until 2029, City and FHWA CFLHD staff jointly agreed that work on project design, environmental clearance and permitting should begin at this time due to potential complexities in obtaining Packet Page 53
and permitting should begin at this time due to potential complexities in obtaining environmental, regulatory, and jurisdictional approvals.  The project is directly adjacent to established wetlands and experiences tidal influence from the San Francisco Bay; therefore, the project will be initiating discussions at this time with jurisdictional and resource agencies such as the State Water Resources Control Board (SWRCB), San Francisco Bay Conservation & Development Commission (BCDC), US Army Corps of Engineers, and California Department of Fish & Wildlife.

FISCAL IMPACT
As discussed above, the estimated total cost of the project is $11,964,000 in Fiscal Year 2029 dollars.  Per the terms of the MOA and FTA, Newark would provide $3,166,871 in cash funds to meet the required local match of 26.47%.  In addition, Newark would be responsible for all costs associated with CEQA compliance and right-of-way acquisition for the project.

The transfer of funds to FHWA is broken down into three installments.  The first installment of $24,000 was made in January 2022 as the City's local match share of the joint preliminary scoping effort completed with FWHA CFLHD and USFWS staff prior to final project selection into the California FLAP.  The next installment of $420,871 is due in April 2023 and would be used towards engineering design and securing environmental clearance and regulatory permitting for the project.  The 2022-2024 Biennial Budget and Capital Improvement Plan includes sufficient appropriations from Gas Tax Fund 201 for Thornton Avenue Complete Streets, Project No. 1284 to provide the required initial local match commitment for this first installment.

The third transfer of funds to FHWA would not be due until July 2028. This final installment of $2,722,000 would be used towards project construction and construction administration.  The 2022-2024 Biennial Budget and Capital Improvement Plan does not currently include sufficient funds for Thornton Avenue Complete Streets, Project No. 1284 to provide this third and final required local match commitment; however, Engineering Division staff will continue to explore and seek other funding opportunities to leverage and augment the FLAP funds received, including those administered by the State and Alameda County Transportation Commission (ACTC).  Per the terms of the MOA and FTA, the City cannot use additional federal funds to provide the required local match.  Based on state and county direct local distribution and discretionary funding opportunities anticipated over the next five years, staff remains confident that additional funding recommendations for Thornton Avenue Complete Streets, Project No. 1284 can be presented to Council during the development of future Biennial Budget and Capital Improvement Plans.  By approving and entering into the FTA with FHWA, the City would commit to transferring the third and final installment of $2,722,000 by the anticipated July 2028 start of construction.

REVIEW AND APPROVAL
Prepared by - Jayson Imai, Assistant City Engineer
Packet Page 54
Prepared by - Jayson Imai, Assistant City Engineer
Reviewed by - Soren Fajeau, Public Works Director
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
CA MOA Thornton Ave Reso
Memorandum of Agreement
Funds Transfer Agreement
Packet Page 55

RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK APPROVING AND AUTHORIZING THE CITY

MANAGER TO EXECUTE A MEMORANDUM OF

AGREEMENT AND FUNDS TRANSFER AGREEMENT WITH

THE FEDERAL HIGHWAYS ADMINISTRATION FOR
THORNTON AVENUE COMPLETE STREETS, PROJECT NO.
1284
WHEREAS, the Federal Highways Administration Central Federal Lands Highways Division (“FHWA CFLHD”) administers the California Federal Lands Access Program to fund projects that provide access to, are adjacent to, or are located within Federal Lands owned or maintained by a state, county, or local government, with the goal of supplementing local resources for improving public roads, trails, and other transportation facilities; and WHEREAS, the City of Newark submitted an application to the FHWA CFLHD California Federal Lands Access Program for Thornton Avenue Complete Streets, Project No. 1284 (“Project”); and
WHEREAS, the Project will construct a new two-way separated Class IV cycle track and pedestrian walkway along the western edge of Thornton Avenue between Gateway Boulevard and Hickory Street to improve pedestrian and bicycle access to the Don Edwards National Wildlife Refuge; and
WHEREAS, the FHWA CFLHD accepted the Project into its final program of California Federal Lands Access Program projects; and
WHEREAS, the FHWA CFLHD requires project sponsors accepted into the California Federal Lands Access Program to enter into a Memorandum of Agreement to establish the responsibilities of each party in the development, construction and future maintenance of the Project; and
WHEREAS, the FHWA CFLHD also requires project sponsors accepted into the California Federal Lands Access Program to enter into a Funds Transfer Agreement to confirm the project sponsor’s commitment to provide to the FHWA CFLHD its required local match per the conditions set forth in the Memorandum of Agreement; and WHEREAS, the City of Newark’s required local match of 26.47% of anticipated project costs will be made in two installments, with the initial installment of $420,871 due in April 2023 and the second and final installment of $2,722,000 due in July 2028.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newark that the Memorandum of Agreement and Funds Transfer Agreement with FHWA CLFHD and the California Federal Lands Access Program for the Project are approved and that the City Manager, or designee, is authorized to execute such agreements.

Packet Page 56

FEDERAL LANDS ACCESS PROGRAM

PROJECT MEMORANDUM OF AGREEMENT
1/18/2023
Thornton Avenue Bike Improvements
Page | 1 of 17
Project / Facility Name: CA FLAP NWK 10(1)
Project Route: Thornton Avenue Bike Improvements
State: California
County: Alameda
Owner of Federal Lands to which the Project Provides Access: Don Edwards San Francisco Bay National Wildlife Refuge (United States Fish and Wildlife Service (USFS)) Entity with Title or Maintenance Responsibility for Facility: City of Newark Type of Work:

Preliminary Engineering: Environmental compliance, preliminary and final design, all necessary permits
Right of Way: Acquisition of all right of way and easements needed for the project Construction/Construction Contracting: Acquisition by contract of construction work in accordance with the plans, specifications, and estimate Construction Engineering: Administration of the construction contract This Agreement does not obligate (commit to) the expenditure of Federal funds nor does it commit the parties to complete the project. Rather, this Agreement sets forth the respective responsibilities as the project proceeds through the project development process.

Parties to this Agreement: Federal Highway Administration, Central Federal Lands Highway Division (FHWA-CFLHD), City of Newark, and Don Edwards San Francisco Bay National Wildlife Refuge (USFWS).

The Program Decision Committee approved this project on November 9, 2022 Date
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FEDERAL LANDS ACCESS PROGRAM

PROJECT MEMORANDUM OF AGREEMENT
1/18/2023
Thornton Avenue Bike Improvements
Page | 2 of 17
AGREED:

David Benoun, City Manager Date
City of Newark
Matt Brown, Project Leader
Don Edwards San Francisco Bay NWR Complex
Date
United States Fish and Wildlife Service
Judy Salomonson Date
Chief of Business Operations

FHWA-CFLHD
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FEDERAL LANDS ACCESS PROGRAM

PROJECT MEMORANDUM OF AGREEMENT
1/18/2023
Thornton Avenue Bike Improvements
Page | 3 of 17
A. PURPOSE OF THIS AGREEMENT
This Agreement documents the intent of the parties and sets forth the anticipated responsibilities of each party in the development, construction, and future maintenance of the subject project. The purpose of the Agreement is to identify and assign responsibilities for the environmental review, design, right-of-way, utilities, acquisition and construction as appropriate for this programmed project, and to ensure maintenance of the facility for public use if improvements are made. The parties understand that any final decision as to design or construction will not be made until after the environmental analysis required under the National Environmental Policy Act (NEPA) is completed (this does not prevent the parties from assigning proposed design criteria to be studied in the environmental review process.) Any decision to proceed with the design and construction of the project will depend on the availability of appropriations at the time of obligation and other factors, such as issues raised during the environmental review process, a natural disaster that changes the need for the project, a change in Congressional direction, or other relevant factors.

If Federal Lands Access Program funds are used for the development or construction of this project, City of Newark agrees to provide a matching share equal $3,166,871 of the total cost of the project, as detailed more fully in Sections J and K below.

B. AUTHORITY
This Agreement is entered into between the signatory parties pursuant to the provisions of 23 U.S.C. 204.

C. JURISDICTION AND MAINTENANCE COMMITMENT
The City of Newark has jurisdictional authority to operate and maintain the existing facility and will operate and maintain the completed project at its expense.

D. FEDERAL LAND MANAGEMENT AGENCY COORDINATION
The City of Newark has coordinated project development with the United States Fish and Wildlife Service (USFWS). The USFWS support of the project is documented in the California Federal Lands Access Program Project Application for this project submitted by City of Newark to FHWA-CFLHD. Each party to this agreement has a primary role in the environmental review process, design, or construction shall coordinate their activities with the FWS.

E. PROJECT BACKGROUND/SCOPE
The purpose of this project is to improve bicycle and pedestrian access to the Don Edwards San Francisco Bay National Wildlife Refuge.

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FEDERAL LANDS ACCESS PROGRAM

PROJECT MEMORANDUM OF AGREEMENT
1/18/2023
Thornton Avenue Bike Improvements
Page | 4 of 17
The scope of this project includes:
• Reconstruct and widen Thornton Avenue from Gateway Blvd to Hickory St to 45 feet total to accommodate pedestrians and bicycles
• Construct 0.93 miles of a new 10‐foot‐wide, two‐way cycle track and an adjacent 5‐ foot‐wide pedestrian pathway along Thornton Avenue, separated from traffic with a horizontal asphalt buffer and bollards
• Grade roadway to accommodate stormwater runoff and grade pedestrian path for ADA compliance
• HAWK signal and crosswalk at Thornton Ave. and Hickory Street • Modifications to the existing traffic signal at the Gateway Blvd intersection Highway Design and Safety
Typical Section and Alignment: Thornton Avenue is currently a two-lane roadway with 11’ travel lanes and 5’ Class II bike lanes separated from traffic by a 1.5’ wide painted buffer (35’ total paved width). The existing alignment is relatively straight with a flat profile and one superelevated curve near the Marshlands Road intersection. To accommodate pedestrians and cyclists, the typical roadway section includes a 45’ paved width (as shown below).

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FEDERAL LANDS ACCESS PROGRAM

PROJECT MEMORANDUM OF AGREEMENT
1/18/2023
Thornton Avenue Bike Improvements
Page | 5 of 17
The roadway widening will require shifting the centerline crown and reprofiling the superelevated curve near the Marshlands Road intersection. Additionally, the pavement cross slope for the cycle track and pedestrian walkway will be reconstructed to ensure ADA compliance. Furthermore, the grading of the roadway surface will be evaluated during design to control stormwater runoff for treatment (e.g. directing flow into bioretention swales)
.

Roadside safety will be evaluated during design to determine if trees and utility poles require removal and if guardrail is warranted at drainage crossings or other roadside features.

Other: The project will involve improvements at two roadway intersections, one access point to a boat launch parking lot, and a new HAWK crosswalk.

The north end of the project is at the intersection with Gateway Blvd. Intersection improvements involve modifications to the existing traffic signal to include bicycle detection and pavement markings to designate green bicycle boxes.

The middle portion of the project involves the intersection with Marshlands Road (entrance to the Don Edwards NWR). Intersection improvements will involve signing and striping for the pedestrian crosswalk.

Approximately 400’ south of the Marshland Road intersection is an access point to a boat launch parking lot that will require fencing and gate modifications to improve way-finding for the pedestrians and cyclists that use the proposed Thornton Avenue cycle-track and pathway.

The southern end of the project is located approximately 700’ north of the Hickory Street intersection and will involve installation of a HAWK signal and associated signing and striping.

Safety and Design Exceptions: The roadway, cycle-track, and pedestrian pathway will be designed in accordance with AASHTO guidelines. Design exceptions will involve holding the existing 11’ vehicle lane (22’ traveled way) width rather than widening to a 24’ traveled way and providing a 5’ shoulder rather than an 8’ shoulder based on the 15,000+ projected ADT.

Pavement
The proposed pavement section for project estimating purposes is 4” asphalt over 12” roadway aggregate based on City guidance for typical local soil R-value and traffic index. Final design of the pavement section Packet Page 61

FEDERAL LANDS ACCESS PROGRAM

PROJECT MEMORANDUM OF AGREEMENT
1/18/2023
Thornton Avenue Bike Improvements
Page | 6 of 17
will be based on site soil samples and City provided traffic index to correlate with the projected traffic volume of 15,340 vehicles per day provided in the application.

Right of Way
The City owns the right-of-way for Thornton Avenue and is responsible for maintenance. The right-of-way is typically 165 feet wide north of the Marshlands Road intersection and 80 feet wide south of the intersection. The right-of-way was transferred to the City in the early 1990s from Caltrans.

No right-of-way acquisition is anticipated for the proposed project. Temporary construction easements and slope maintenance easements may be obtained for roadway embankments that extend onto the adjacent federal land managed by the US Fish & Wildlife Service for the Don Edwards National Wildlife Refuge.

Utilities
Existing utilities within the Thornton Avenue corridor include underground water, sanitary sewer, and fiber optic lines along with overhead electric and telecommunication lines. The proposed road widening is anticipated to have limited utility impacts involving adjusting manhole covers to grade and relocation of two streetlights, one power service pole to the sewer pump station, and one guy wire pole.

The City owns the streetlights and relocation will be a project cost. The power service and guy wire will be relocated by the utility owner at their expense. The power transmission poles along the southwestern edge of Thornton Avenue will be protected in place; however, if relocation becomes necessary then PG&E would be responsible for the costs and it would extend the project design schedule.

Survey
The City has received permission from the Cargill Company to use their aerial photogrammetry survey that includes topographic contours and utility locations for the Thornton Avenue corridor and beyond. The 30% Design for the proposed cycle track and pedestrian pathway along Thornton Avenue will utilize the aerial survey and supplemental survey needs will be identified. Supplemental survey will be collected during alignment staking for the 30% Field Review.

Geotechnical
Geotechnical recommendations for the project will focus on grading of embankments for the roadway widening and potential retaining walls to avoid impacts to sensitive habitat or other right-of-way constraints. Soil investigation is anticipated to involve hand samples and/or test pits along with testing to verify R-value for pavement section design. Pavement cores may be collected to verify the existing structural section to support design evaluation and quantities of full depth reclamation, mill and variable depth overlay, or removal/disposal.

Hydrology/Hydraulics
The existing culverts along the corridor are owned and maintained by the Alameda County Flood Control District (ACFCD). The City contacted ACFCD during project Scoping and confirmed that they do not anticipate replacement of the culverts in the near future. The proposed Thornton Avenue improvements Packet Page 62

FEDERAL LANDS ACCESS PROGRAM

PROJECT MEMORANDUM OF AGREEMENT
1/18/2023
Thornton Avenue Bike Improvements
Page | 7 of 17
will seek to avoid impacts to the existing culverts and will not replace them; however, one 18-inch diameter culvert may need to be extended for the road widening embankment or a headwall may be considered. The project will not involve hydrology or hydraulic analysis for culverts.

According to the 2022 updated Municipal Regional Stormwater Permit for the San Francisco Bay Region, the project will be required to treat stormwater runoff from the paved surfaces prior to discharging to the adjacent environmentally sensitive areas. Developing stormwater treatment solutions within the environmentally constrained corridor will require early alternatives evaluation and coordination with the City for maintenance acceptance and the Regional Water Quality Control Board for regulatory approval. If constructing stormwater treatment facilities increase the project footprint and impacts to adjacent environmentally sensitive areas beyond acceptable permit thresholds, then an offsite treatment project or in-lieu fees may be needed.

Sea Level Rise, Tidal Influence, Tsunami, Flood
The San Francisco Bay experiences tidal influence and is likely to be impacted by future sea level rise. The National Oceanic and Atmospheric Administration sea level rise and coastal flooding impacts mapping tool (https://coast.noaa.gov/slr/#) indicates Thornton Avenue through the project area becomes inundated with a sea level rise between 5 and 6 feet. The State of California Sea-Level Rise Guidance (CA 2018) estimates a 5-foot sea level rise is not likely to occur for San Francisco Bay until sometime after the year 2150 even under high emissions scenarios. At a 5-foot depth of sea level rise, residential and commercial developments in the Bay Area have become inundated.

Another overarching guidance document is Bay Adapt: Regional Strategy for A Rising Bay (BCDC 2021), which identifies the guiding principles and actions to address sea level rise in the Bay Area. The project will require permitting through the BCDC, which requires the project to identify steps to provide “reasonable protection” to persons and property against sea level rise (BCDC 2022). Coordination with the BCDC will occur early in the project development process to understand what “reasonable protection” measures should be considered for the project.

Environment and Permits
Because the project includes FLAP funding and is located in California, environmental clearance will be required under both NEPA and CEQA. The anticipated NEPA class of action is an FHWA Categorical Exclusion for the “construction of bicycle and pedestrian lanes, paths, and facilities” [23CFR §771.117.(c)(3)]. No statutory CEQA exemptions apply (see Public Resources Code Sections 21080 et seq., and State CEQA Guidelines Sections 15261 through 15285). Although a class 4 categorical CEQA exemption exists for bicycle and pedestrian facilities, CEQA exceptions to exemptions described in Public Resources Code Section 21084(c), (d), and (e) and State CEQA Guidelines Section 15300.2 clarify that class 4 exemptions should not be used when the project is located in an environmentally sensitive area. As a result, an Initial Study is the assumed class of action under CEQA. The City of Newark is the lead agency for CEQA, and CFHLD is the lead NEPA agency.

The segment of Thornton Ave to be widened as part of the project is bordered on both sides by the Don Edwards San Francisco Bay National Wildlife Refuge. Biological and aquatic resource field delineations will be completed to support the environmental clearances and permits; however, based on an initial query of National Wetlands Inventory data, tidal wetlands are assumed to be present extending all the way to the Packet Page 63

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existing roadway prism on both sides of Thornton Avenue. The tidal marshland is likely to support habitat for at least two federally listed species (salt marsh harvest mouse, clapper rail) and Section 7 consultation with the USFWS will be undertaken as part of the NEPA/CEQA clearances. Consultation with USACE will be needed to support the Section 404 Clean Water Act permitting process.

In addition to biological and aquatic resources, potential use of Section 4(f) and 6(f) resources will be evaluated. The Refuge is identified as being purchased with LWCF funds and is assumed to be a Section 4(f) resource because of its status as a wildlife refuge. Right of way impacts to the Refuge should be avoided and minimized to reduce the potential for a 6(f) conversion and individual 4(f) evaluation. A cultural resource evaluation will ensure compliance with Section 106 of the Historic Preservation Act. The project is anticipated to benefit social and economic resources as it will improve pedestrian safety and mobility from the nearby residential areas into the Refuge.

Environmental Agencies to Consult
The project requires authorizations from numerous jurisdictional and resource agencies (Federal and State), each of which will issue environmental approvals or permits. Direct coordination with agencies will help facilitate timely receipt of approvals and permits.

Agency coordination is anticipated to need to occur with:
• Federal Highway Administration – Central Federal Lands Division • Don Edwards National Wildlife Refuge
• US Fish and Wildlife Service
• US Army Corps of Engineers
• State Historic Preservation Office
• California Department of Fish and Game
• California State Water Resources Board
• San Francisco Bay Conservation and Development Commission It is recommended that meetings be held with the applicable agencies to kick off the project once a level of design is achieved where environmental impacts can be identified with confidence to coordinate the approvals/permitting processes.

Construction
The construction duration is anticipated to be 5 months from September 1 thru January 31 due to limited operating periods for sensitive species on the adjacent Don Edward National Wildlife Refuge. CFLHD constructed the nearby La Riviere Marsh Bridge and Marshlands Road project in 2017/18 with this same construction season.

F. PROJECT BUDGET
Item Estimated Cost Comments
Preliminary Engineering (PE) and $1,689,600 Includes Scoping Costs Packet Page 64

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Environmental Compliance
ROW Acquisition & Utility
Relocation $0 No costs anticipated
Construction Contract (CN) $7,329,000 FY 29 CN
Construction Engineering (CE) $1,479,600
Contingency $1,465,800 20% Contingency
Total $11,964,000
G. ROLES AND RESPONSIBILITIES
Responsible Party Product/Service/Role Comments
FHWA-CFLHD • Develop and sign this Memorandum of
Agreement
• Manage project schedule and all project costs
• Lead the development of the plans, specifications,
and estimate (PS&E) in accordance with FHWACFLHD standards, policy and guidance (note that engineering deliverables prepared by federal
employees will not be signed or stamped)
• Document any design exceptions to the AASHTO
standards, agreed upon by the project team, on
FHWA-CFLHD’s highway design standards
form
• Lead all federal environmental compliance
(including, but not limited to, NEPA, the National
Historic Preservation Act, and the Endangered
Species Act)
• Prepare and approve environmental documents
and make project decisions based on the
documents
• Conduct ROW research and obtain title reports
for private parcels as required
• Prepare right-of-way plans, legal descriptions,
and other documents required for a Highway
Easement Deed and any private parcels to be
acquired
• Identify utility conflicts and prepare utility
conflict maps
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Responsible Party Product/Service/Role Comments
• Conduct preliminary engineering towards the
development of the PS&E construction contract
package
• Ensure all permits required for Federally
constructed projects are obtained
• Advertise and award the contract (bids will not be
solicited by FHWA-CFLHD until maintaining
agency has concurred with the plans and
specifications and provided signed ROW and
utility certifications)
• Perform construction engineering/administration
of the construction contract
• Potentially enter into a formal partnering work
session and agreement with all parties involved in
the construction contract
• Provide a Project Engineer on site for
construction administration
• Determine the need for any proposed changes to
contract documents, evaluate change impacts,
coordinate technical reviews as needed, and
ensure that the construction is consistent with the
PS&E
• Ensure that the contractor will bear all expenses
of maintaining traffic, other than snow removal
and normal state, county, and city maintenance
work
• Verify adherence to environmental documents
and permits
• Set up and lead final inspection upon completion
of construction
City of Newark • Review and sign this Memorandum of Agreement and other required financial agreements to satisfy
match requirements or overmatch, if necessary,
within sixty days of receiving the notification
letter
• Attend reviews and meetings
• Provide available data, including on traffic,
crashes, material sources, construction costs,
agreements, and other technical subjects, within
two weeks of request
• Review the environmental documents, plans,
estimate, and specifications at each phase of
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Responsible Party Product/Service/Role Comments
design, and provide comments within two weeks
of receipt
• Coordinate with FHWA-CFLHD on
environmental related issues
• Be the lead agency for CEQA and complete all
compliance documentation and reviews and
approve the CEQA document
• Coordinate any mitigation measures resulting
from CEQA with FHWA-CFLHD prior to
finalizing or accepting the measures
• Coordinate with the other parties to create an
appropriate revegetation plan and provide a seed
mix and any recommendations for soil
amendments for inclusion in the Special Contract
Requirements
• In coordination with the FHWA-CFLHD project
manager, ensure that completed PS&E
documents are consistent with the intended
outcome
• Acquire and fund appropriate local and state
permits prior to advertisement of the project
Note: there are some permits that the Federal
government does not acquire as we are not the
appropriate applicant or entity (we are precluded
by law.
• Provide survey grade ROW mapping and a list of
property owners (names and addresses) along the
project corridor prior to project scoping
• Review ROW plans and legal descriptions
provided by FHWA-CFLHD
• Acquire ROW and Temporary Construction
Easements (TCEs) if necessary (Any costs are to
be borne by the applicant in addition to their
match)
• Conduct value findings or appraisals for Fair
Market Values (if needed)
• Approve value findings or appraisals for Fair
Market Values (if needed)
• Prepare offers to landowners (if needed)
• Conduct ROW negotiations as necessary to
acquire adequate rights from private landowners
(if needed)
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Responsible Party Product/Service/Role Comments
• Sign statement of legal sufficiency upon review
of the draft Highway Easement Deed (if needed)
• Accept and record the Highway Easement Deed
upon receipt (if needed)
• Complete all ROW activities prior to
advertisement of the project (if needed)
• Sign FHWA-CFLHD Right of Way Certification
certifying that all rights on private property
necessary to construct, operate, and maintain the
road have been obtained
• Obtain all rights necessary to construct, operate,
and maintain the facility
• Provide all available utility information and
identify key points of contact for coordination
with utility companies
• Request utility surface locates prior to
topographic survey by FHWA-CFLHD
• Coordinate utility relocations if necessary per
scope described above. (Any costs are to be borne
by the applicant (in addition to their match)
• Sign FHWA-CFLHD Utility Certification
• Provide overall direction regarding agency policy
and administration for the project
• Concur with the final plans and specifications
• Issue required encroachment permits at no cost to

FHWA-CFLHD
• Develop a public information plan in
coordination with FHWA-CFLHD and the
FLMA
• If required, enter into a formal partnering work
session and agreement with all parties involved in
the construction contract
• Designate a representative who will be the
primary contact for FHWA-CFLHD’s
construction staff during construction
• Consider proposed design changes, evaluate
change impacts, and concur with changes as
needed, ensuring that changes meet the
requirements intended in the PS&E
• Attend a final inspection and approve and provide
final acceptance upon completion of construction
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Responsible Party Product/Service/Role Comments
• Upon final acceptance of the project, assume
responsibility of the NPDES permit until the
Notice of Termination is filed and accepted
• Provide long term maintenance and operation of
the project upon completion
• Perform reviews and provide information needed
to support FHWA-CFLHD in resolution of
contract disputes.

USFWS • Review and sign this Memorandum of Agreement
within 60 days of receiving the notification letter
• Attend reviews and meetings
• Provide in a timely manner available data
including but not limited to existing agreements
or technical data
• Review the environmental documents, plans and
specifications at each phase of design, and
provide comments within two weeks
• In coordination with the FHWA-CFLHD project
manager, ensure that completed PS&E
documents are consistent with the intended
outcome
• Provide overall direction regarding FLMA policy
and administration for the project
• Concur with the final plans and specifications
• If required, issue a right of entry and Letter of
Consent to transfer a Highway Easement Deed
within 4 months of receipt of request
• Provide a fire plan for incorporation into the
Special Contract Requirements or approve the use
of standard specification language
• Coordinate with FHWA-CFLHD to identify an
appropriate revegetation plan and provide a seed
mix and any recommendations for soil
amendments for inclusion in the Special Contract
Requirements
• Provide support to FHWA-CFLHD (respond to
questions regarding environmental issues), as
requested, for the development of environmental
documents
• Develop a public information program in
coordination with FHWA-CFLHD and the
maintaining agency
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Responsible Party Product/Service/Role Comments
• If required, enter into a formal partnering work
session and agreement with all parties involved in
the construction contract
• Designate a representative who will be the
primary contact for the FHWA-CFLHD’s
Construction staff
• Continue to update and implement the public
information program
• Consider proposed design changes, evaluate
change impacts, and concur with changes as
needed, ensuring that changes meet the
requirements intended in the PS&E
• Attend final inspection upon completion of
construction
H. ROLES AND RESPONSIBILITIES—SCHEDULE
Responsible
Lead
Product/Service/Role Schedule
Finish
Comments
City of Newark Signed MOA and other
financial documents May 2023
FHWA-CFLHD Preliminary Design December
2023
FHWA-CFLHD Environmental
Compliance January 2025
Development and completion
of environmental studies and
documentation
City of Newark Signed ROW and Utility
Certifications March 2026
FHWA-CFLHD Final Design July 2026 Development of PS&E
FHWA-CFLHD Obtain appropriate
Permits June 2026
City of Newark Obtain appropriate local
and state permits June 2026
FHWA-CFLHD Advertise, Award and
NTP March 2029 FY 29 CN funding
FHWA-CFLHD Administer Construction
Contract
September
2029 Construction Engineering
I. PROPOSED DESIGN STANDARDS
Final design standards will be determined through the NEPA process.

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Criteria Comments
Standard AASHTO
Functional Classification Class IV Bike Lanes
Surface Type Asphalt
Design Volume 15,000+ projected ADT
(Vehicles)
J. FUNDING
City of Newark is responsible for support costs incurred in completing the roles and responsibilities detailed in Section G. These costs will not be included in the total project cost and are the financial responsibility of the applicant in addition to the funding as described in the table above.

If during implementation of the project it is determined that the total project cost exceeds $11,964,000, the Central Federal Lands Highway Division, the City of Newark, and USFWS will either mutually agree to reduce the scope of the project or execute a modification to this agreement to change funding amounts.

K. MATCHING SHARE REQUIREMENTS
City of Newark will provide non-Federal matching funds of 26.47% of the total Federal Lands Access Program eligible project costs required for the project through construction contract completion, closeout, and resolution of any disputes, in an amount not to exceed that provided in separate funding agreements.

Matching or cost sharing requirements will be satisfied following the obligation of funds to the project as detailed above in Section J.

L. PROJECT TEAM MEMBERS—POINTS OF CONTACT
The following table provides the points of contact for this project. They are to be the first persons to deal with any issues or questions that arise over the implementation of each party’s role and responsibility for this agreement.

PROJECT FUNDING
Funding Source Estimated
Funding
% of Total
Project Comments
Federal Lands Access Program $8,797,129 73.53%
City of Newark $3,166,871 26.47% Cash Match
Total $11,964,000
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Name/Title Organization Phone Number/Email
Jayson Imai, Assistant City
Engineer City of Newark (510) [email protected] Matt Brown USFWS (510) 453-6695
[email protected]
Chris Barr USFWS 510-377-6144
[email protected]
Andrea Smith USFWS (916)215-0031
[email protected]
Matt Ambroziak
FHWA Project Manager FHWA-CFLHD (720) [email protected] M. CHANGES/AMENDMENTS/ADDENDUMS
The agreement may be modified, amended, or have addendums added by mutual agreement of all parties.

The change, amendment, or addendum must be in writing and executed by all of the parties.

The types of changes requiring agreement of all parties include, but are not limited to, changes that significantly impact scope, schedule, or budget; changes to the local match, either in type or responsibility; and changes that alter the level of effort or responsibilities of a party. The parties commit to consider suggested changes in good faith. Failure to reach agreement on changes may be cause for termination of this agreement.

A change in the composition of the project team members does not require the agreement to be amended.

It is the responsibility of the project team members to recognize when changes are needed and to make timely notification to their management in order to avoid project delivery delays.

N. ISSUE RESOLUTION PROCEDURES MATRIX
Issues should be resolved at the lowest level possible. The issue should be clearly defined in writing and understood by all parties. Escalating to the next level can be requested by any party. When an issue is resolved, the decision will be communicated to all levels below.

FHWA-CFLHD City of Newark USFWS Time
Matt Ambroziak,
Project Manager
Jayson Imai
Assistant City Engineer
Chris Barr/Andrea Smith
Deputy Project
Leader/Regional
Transportation
Coordinator
30 days
Wendy Longley,
Project Management Branch
Chief
Soren Fajeau
Public Works Director
Matt Brown
Project Leader 60 days
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FHWA-CFLHD City of Newark USFWS Time
Curtis Scott,
Chief of Engineering
David Benoun
City Manager
Curt McCasland
Assistant Regional
Director
90 days
O. TERMINATION
This agreement may be terminated by a funding party upon 30 calendar days after written notice to the other parties. This agreement may also be terminated if either the environmental review (or other state environmental compliance) process or funding availability requires a change and the parties are not able to agree to the change. Any termination of this agreement shall not prejudice any rights or obligations accrued to the parties prior to termination. If Federal Access funds have been expended prior to termination, the funding parties’ financial liabilities shall be in the amount of the applicable share percentages of the total reasonable costs expended on the project prior to the effective date of termination. Reasonable costs shall include all items/services rendered and the costs of any non-cancelable obligations incurred prior to the effective date of termination.

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FEDERAL HIGHWAY ADMINISTRATION

FEDERAL LANDS HIGHWAY

FUNDS TRANSFER AGREEMENT
FHWA Agreement No.: 6982AF-22-K-500012, Modification 0001 CA FLAP NWK 10(1) Thornton Avenue Bike Improvements
January 18, 2023
Agency providing funding: City of Newark
Original Agreement amount: $24,000.00
Modification 0001 Amount: $3,142,871
Total Agreement Amount: $3,166,871
Period of Performance: From January 13, 2022 to December 19, 2031 date of signature below to December 1, 2023
Agency receiving funding: Central Federal Lands Highway Division (CFLHD) This Funds Transfer Agreement (FTA) is to confirm that the City of Newark has committed to provide, through electronic funds transfer, $24,000.00 $3,166,871 to CFLHD for Thornton Avenue Bike Improvements to meet the matching requirements and all conditions set forth in the Memorandum of Agreement (MOA) dated 11/24/21 1/18/2023 and any future modifications to the MOA.

FUNDS TRANSFER SUMMARY
Phase Amount Due Received Modification # Comment
Scoping $24,000.00 3/1/2022 1/13/2022
PE $420,871.00 4/7/2023 0001 30-100% PS&E
CE $392,000.00 7/28/2028 0001
CN $2,330,000.00 7/28/2028 0001 FY 29 CN
Includes 20%
contingency
Total: $24,000.00
$3,166,871.00

AGENCY FINANCIAL AND CONTACT INFORMATION
City of Newark
Central Federal Lands Highway
Division
UEI (Unique Entity
Identifier)
J2JJNJAU6E26 TNG9SCVNCUW5
Financial Contact Information
Name Gloria del Rosario Suzanne Schmidt
Phone (510) 578-4337 (720) 963-3356
E-mail [email protected] [email protected] Address 37101 Newark Blvd.,
Newark, CA 94560
12300 W. Dakota Ave.

Lakewood, CO 80228
Project Contact Information
Name Jayson Imai Matt Ambroziak
Phone (510) 578-4671 (720) 963-3619
E-mail [email protected] [email protected] CFLHD is limited to recovery of the matching share of actual costs incurred, as reflected in the invoices provided by the CFLHD. Regardless of the estimated costs stated in the MOA, the City of Newark will Packet Page 74

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FEDERAL LANDS HIGHWAY

FUNDS TRANSFER AGREEMENT
FHWA Agreement No.: 6982AF-22-K-500012, Modification 0001 CA FLAP NWK 10(1) Thornton Avenue Bike Improvements
January 18, 2023
provide 26.47% of the total Federal Lands Access Program cost required for the project, or $24,000.00, whichever is greater, through the construction, closeout, and resolution of any disputes.

CFLHD shall not incur costs which result in matching funds exceeding the maximum cost stated in this Agreement without authorization by the Requesting Agency in the form of written modification to this Agreement.

David Benoun, City Manager Date Contracting Officer Date City of Newark Central Federal Lands Highway Division
CFLHD requests that these payments be made through the US Treasury's website https://pay.gov.

Pay.gov can be used to make secure electronic payments to any Federal Government Agencies via credit card or direct debit. Payment shall be submitted referencing the FHWA Agreement Number.

Option 1 (Preferred Method)
Plastic card or Automatic Clearing House
Payment (ACH Direct Debit)
• Go to Treasury’s website – https://pay.gov
• Search for Agency Name (Transportation
Department)
• Select the appropriate Transportation Agency
(Federal Highway Administration)
• Follow the form instructions to make your
payment. Note, if making an ACH payment
from your bank account, please select ACH
Direct Debit as the payment type.

Option 2
Mail check payment to the following address for
Paper Check Conversion (PCC) processing:

Make Check Payable To:

DOT FHWA
Mailing Address:

DOT/FEDERAL HIGHWAY ADMINISTRATION

C/O MIKE MONRONEY AERONAUTICAL CENTER
6500 S. MacArthur Blvd.

ATTN: AMZ-324, HQS BLDG RM 265
Oklahoma City, OK 73169-6918
Enterprise Service Center
Federal Aviation Administration
ATTN: AMZ-324/HQ Room 181
6500 S. MacArthur Blvd.

Oklahoma City, OK 73169
Notice to customers making payment by check:
• Please notify [email protected] if mailing a check. • When you provide a check as payment you authorize us either to use information from your check to make a one-time electronic fund transfer from your account or to process the payment as a check transaction.
• When we use information from your check to make an electronic fund transfer, funds may be withdrawn from your account as soon as the same day we receive your payment and you will not receive your check back from your financial institution.

Privacy Act- A Privacy Act Statement required by 5 U.S.C. § 552a(e)(3) stating our authority for soliciting and collecting the information from your check, and explaining the purposes and routine uses which will Packet Page 75

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FUNDS TRANSFER AGREEMENT
FHWA Agreement No.: 6982AF-22-K-500012, Modification 0001 CA FLAP NWK 10(1) Thornton Avenue Bike Improvements
January 18, 2023
be made of your check information, is available from our internet site at:
https://www.fiscal.treasury.gov/fsservices/gov/rvnColl/otcNet/rvnColl_otcnet.htm or call toll free: at 1-866-945-7920 to obtain a copy by mail. Furnishing the check information is voluntary, but a decision not to do so may require you to make payment by some other method.

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Item  F. 1.

DATE 02/23/2023
TO Honorable Mayor and City Council Members
FROM Anne Stedler, Economic Development Manager
SUBJECT    Adopt a resolution approving funding for small business assistance in the Old Town neighborhood and citywide, approve a fifth amendment to the Consulting Services Agreement for Spectrum Small Business Services, authorize the City Manager to execute marketing contracts for small business assistance, and approve the associated budget amendment to the 2022-2024 Biennial Budget for Fiscal Year 2023 and 2024 SUMMARY AND RECOMMENDATION
The Business and Marketing Assistance Programs discussed in this staff report are existing programs developed during the pandemic to support small retail and service businesses citywide. City Council first approved these programs on November 18, 2021. Staff recommends continuing the work citywide and the parallel ARPA-funded outreach to businesses in the Old Town neighborhood and nearby commercial areas in recognition of the disproportionate economic need and challenges these businesses face.

Staff recommends that the City Council adopt a resolution approving a Business and Marketing Assistance program citywide with outreach to the Old Town neighborhood and nearby commercial areas, approving the Fifth Amendment to the Consulting Services Agreement with Spectrum Small Business Services, authorizing the City Manager to execute contracts for marketing services, and authorizing an amendment to the 2022-2024 Biennial Budget for Fiscal Year 2023 and 2024 to provide funding from both American Recovery Plan Act (ARPA) funds and the City's General Fund.

BACKGROUND
On October 28, 2021, the City Council approved American Rescue Plan Act (ARPA) funding for the Old Town Business Assistance and Marketing Services Programs (“Old Town Business Assistance”) in an amount of $150,000 subject to City Council approval of the specific activities that would be proposed. On November 18, 2021, the City Council reviewed the specific activities proposed for Old Town and approved Resolution 11280 for Business and Marketing Assistance to small businesses. To date $18,000 is expended, leaving ARPA funds of $132,000 available for business assistance and marketing services in Old Town and the surrounding area. For citywide services, the City Council's November 18, 2021, action designated $67,200 from the General Fund. The general fund support is now fully expended.

Most of the funds expended compensated Spectrum Small Business Services.

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Spectrum has provided small business assistance citywide since October 27, 2020, under a Consulting Services Agreement (CSA) which authorized up to $40,000 initially.

It was amended May 26, 2021, to increase the not-to-exceed amount by $9,800 to a total of $49,800, and amended again at the Council’s meeting of October 14, 2021, to increase the not-to-exceed amount by $7,000 to $56,800. The Third Amendment was approved by City Council November 18, 2021, amending the CSA not-to-exceed amount of $56,800 by $73,200 to a total not to exceed amount of $130,000. Funding sources for the Third Amendment of the Spectrum CSA included ARPA ($10,000), and the General Fund ($63,200).

A Fourth Amendment was approved by the City Manager in Spring 2022 to address technical issues, but did not change the authorized budget or the scope of work.

DISCUSSION/ANALYSIS
Consulting Services Agreement with Spectrum Small Business Services The proposed Fifth Amendment to the CSA with Spectrum Small Business Services would serve businesses in Old Town and nearby retail areas as well as businesses citywide through: (1) One-on-one advising to businesses; (2) Continuing Financial Resiliency and adding Business Planning workshops and small group sessions; (3) Developing and overseeing the digital platform and providing day-to-day use and analysis of the data; and (4) Building partnerships with other business assistance providers who can help deliver additional technical assistance.

The work proposed under the Fifth Amendment will be carried out during remaining months of FY 2023 and during FY 2024. The amount of Spectrum Small Business’s work would be larger than work done to date because businesses are more responsive to the workshops and one-on-one advising, even without the incentive of grants.

This increased response from a portion of Old Town business owners has enhanced working relationships based on mutual understanding between business owners and the City staff.  This is critical to implementing the Old Town Specific Plan commitment to help existing business owners thrive, weather the anticipated streetscape construction, and play a central role in an evolving retail district. Spectrum and staff assume responsibility to develop proactive and responsive City support that is increasingly welcome in Old Town.

The increased response to date among business owners follows: (1) two years of outreach; (2) business visits by CIty representatives; and (3) growing familiarity with business advisors, Michael Cohen and Mike Bull, and the outreach team. This ongoing interaction gradually builds working relationships critical to serving small businesses under the Old Town Specific Plan.

In addition to the small business services, Spectrum also provides a business advisor, Mr. Tom Fulcher, for mid-size businesses, as presented to Council in November 2021.

Mr. Fulcher is an accomplished business professional and consultant, with expertise in developing off-shore business and funding for business expansion.  This recommendation includes funding for Mr. Fulcher’s work with mid-size businesses in Newark.

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Newark.

Anticipated Consulting Services Agreement for Marketing Services Marketing is important to Old Town to create identity and awareness for the district as a place and destination, and for business owners as a group providing goods and services. Staff is currently evaluating several marketing specialists and expects to recommend contracts for the City Manager’s approval in the coming weeks. Contracts focused on Old Town and businesses in the surrounding neighborhood would be approved activities, and funded by the Council's multi-year ARPA allocation for Old Town in the October 27, 2021, Newark ARPA Recovery Plan. Possible marketing services are expected to include digital marketing, cross promotions, and specialized events or attractions focused on place-making. It is anticipated that the City Manager would execute CSA under his authority using ARPA funds for Old Town and resources from the General Fund for marketing support to the business community citywide.

Recommended Budget Amendment
In summary, Old Town and nearby areas would benefit by business and marketing assistance activities supported by a Budget Amendment for ARPA funds (Fund 382) in the amount of $72,000 for FY 2023 and 2024 as follows:
$20,000 for Third Amendment to Spectrum Small Business Services CSA to provide workshops and one-on-one advising.
$12,000 for interpreters to support business and marketing assistance. $10,000 for marketing services to benefit eligible small businesses collectively. $30,000 for targeted business support based on business interviews and assessments.

The recommended Budget Amendment designating general funds to continue business assistance and marketing citywide would increase the Economic Development Division budget by $130,000 as follows:
$80,000 for the Fifth Amendment for Spectrum Small Business Services CSA to provide workshops and business assistance to individual owners. $10,000 for interpreters to support business and marketing assistance from general fund.
$40,000 for marketing expenses authorized under the City Managers authority using general fund resources.

FISCAL IMPACT
The City Council’s October 28, 2021 approval of the multi-year ARPA Funding Plan designated $150,000 to Old Town Business and Marketing Assistance.  This staff report recommends a budget amendment of $72,000 for FY 2023 and FY 2024 for activities presented in this staff report, with the remaining funds to be appropriated in FY 2025 in a separate action. The Old Town Specific Plan implementation is a long-term effort that extends beyond the December 31, 2024 ARPA deadline to commit funds.  After that date, there may be reason to invest other funds in Old Town.

Citywide business assistance beyond the Old Town area has relied on general fund revenue. This report recommends increasing the Economic Development Division Packet Page 79
budget by a budget amendment in the amount of $130,000. The general fund revenue is the appropriate funding source available for city wide business assistance currently.

REVIEW AND APPROVAL
Prepared by -  Anne Stedler, Economic Development Manager Reviewed by - Steven Turner, Community Development Director Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Spectrum CSA Fifth Amendment
Resolution
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FIFTH AMENDMENT TO THE

CONTRACTUAL SERVICES AGREEMENT

BETWEEN THE CITY OF NEWARK AND

SPECTRUM SMALL BUSINESS SERVICES, LLC
This Fifth Amendment to Contractual Services Agreement between the City of Newark, a municipal corporation, ("City'') and Spectrum Small Business Services, a Limited Liability Company ("Consultant), (together sometimes referred to as "Parties") dated October 27, 2020, is entered into as of February ___, 2023. The Contractual Services Agreement was previously first amended by the Parties effective March 29, 2021, second amended by the Parties effective September 1, 2021, third amended by the Parties effective October 15, 2021, and fourth amended by the Parties effective April 4, 2022.

RECITALS
WHEREAS, the Parties executed a Contractual Services Agreement (the "Agreement") to perform financial advising services to small businesses generally including: surveying, assessing, advising and referring small businesses during the COVID-19 pandemic for the purpose of increasing business survival rates and maintaining employment levels to the extent possible, including expanding the network of resources available to such small businesses, and creating strategic partnerships to additional resources not otherwise known and available to them; and WHEREAS, Section 27 of the Agreement allows the Parties to amend the Agreement provided that the amendment is in writing signed by the Parties; and WHEREAS, the Parties desire to continue the services specified in Exhibit A, the Scope of Service; and
WHEREAS, the Agreement, as amended, provides a not-to-exceed compensation of One Hundred Thirty Thousand Dollars ($130,000); and
WHEREAS, the not-to-exceed amount proposed in this amendment is an additional One Hundred Thousand Dollars ($100,000.00) for a total not-to-exceed amount of Two Hundred Thirty Thousand Dollars ($230,000); and
WHEREAS, City staff is authorized to execute this Amendment in a form approved by the City Attorney.

NOW, THEREFORE, the Parties hereby agree as follows:

1. Section 3.A. "Not-to-Exceed" Compensation, of the Agreement, is amended to increase the combined total of compensation and cost payable under the Agreement by One Hundred Thousand Dollars ($100,000.00) from One Hundred Thirty Thousand Dollars ($130,000) to a total of Two Hundred Thirty Thousand Dollars ($230,000)

2. With the exception of the foregoing, all other terms and conditions in the Agreement, as amended, remain in force and effect.

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Resolution No.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWARK APPROVING

BUSINESS AND MARKETING ASSISTANCE TO SMALL BUSINESSES, THE

FIFTH AMENDMENT TO THE CONTRACTUAL SERVICES AGREEMENT WITH

SPECTRUM SMALL BUSINESS SERVIES FOR BUSINESS CONSULTING

SERVICES, AND AUTHORIING A BUDGET AMENDMENT TO THE BIENNIAL BUDGET FOR 2022-2024 FOR FISCAL YEAR 2023 AND FISCAL YEAR 2024 TO

PROVIDE FUNDING FOR THESE SERVICES FROM THE AMERICAN RECOVERY PLAN ACT (ARPA) AND THE GENERAL FUND.

WHEREAS, the City Council held a work session on October 7, 2021, to consider options for the use of Newark’s $11.8 million of the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) allocation and the City’s ARPA Recovery Plan (Recovery Plan) was formally approved on October 28, 2021; and
WHEREAS, the Recovery Plan designates $150,000 for Old Town Business and Marketing Assistance with $60,000 for Fiscal Year 202 and $90,000 for Fiscal Year 2023; and WHEREAS, the ARPA funds will help implement the Old Town Specific Plan; and WHEREAS, Business and Marketing Assistance and interpreter services provided citywide beyond the Old Town area and supported by the general fund need to be authorized by budget adjustment to continue such services during Fiscal Year 2023 and Fiscal Year 2024; and WHEREAS, the City of Newark awarded a Contractual Services Agreement and executed a First, Second, Third and Fourth Amendment with Spectrum Small Business Services for business consulting services and the not-to-exceed amount of said Agreement needs to be increased $100,000 to a total not-toexceed amount of $230,000 in order to continue the services in both Old Town and city-wide during FY 2023 and FY 2024.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Newark hereby approves Business and Marketing Services for small businesses in Old Town and City-wide.

BE IT FURTHER RESOLVED that the City Council of the City of Newark hereby authorizes the City Manager to execute the Fifth Amendment to the Contractual Services Agreement for business assistance with Spectrum Small Business Services to increase the not-to-exceed amount by $100,000 to $230,000 in a form approved by the City Attorney.

BE IT FURTHER RESOLVED that the City Council does hereby approve an amendment to the 2022-2024 Biennial Budget and Capital Improvement Plan for Fiscal Year 2023 and Fiscal Year 2024 as follows:
• Increase General Fund Professional Services (110.50.051.510.6220) by $130,000 • Decrease Fund Balance (110.3000) by $130,000
• Increase ARPA Professional Services (382.50.051.510.6220) by $72,000 • Decrease ARPA Awards Fund Balance (382.3000) by $72,000 Packet Page 82
Item  H. 1.

DATE 02/23/2023
TO Honorable Mayor and City Council Members
FROM Jennifer Solito, Human Resources Director
SUBJECT    Closed session for conference with Labor Negotiators pursuant to California Government Code Section 54957.6. Agency designated representatives: City Manager Benoun, Assistant City Manager Hovorka, and Human Resources Director Solito; Employee Group: the Newark Police Association
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