Site Code: 1
Station ID:
CEDAR BLVD N.O SMITH AVE
All Traffic Data Services, LLC
www.alltrafficdata.net
Start 14-Sep-21
Time Tue SB
12:00 AM 27
01:00 10
02:00 7
03:00 8
04:00 21
05:00 73
06:00 148
07:00 499
08:00 819
09:00 277
10:00 281
11:00 321
12:00 PM 331
01:00 332
02:00 542
03:00 774
04:00 631
05:00 484
06:00 355
07:00 247
08:00 151
09:00 102
10:00 44
11:00 34
Total 6518
AM Peak - 08:00 - - - - - - - -
Vol. - 819 - - - - - - - -
PM Peak - 15:00 - - - - - - - -
Vol. - 774 - - - - - - - -
Grand Total 6518
ADT ADT 6,518 AADT 6,518
Packet Page 2692
Site Code: 2
Station ID:
CEDAR BLVD S.O SMITH AVE
All Traffic Data Services, LLC
www.alltrafficdata.net
Start 14-Sep-21
Time Tue NB
12:00 AM 35
01:00 16
02:00 6
03:00 8
04:00 7
05:00 26
06:00 72
07:00 260
08:00 453
09:00 210
10:00 214
11:00 255
12:00 PM 317
01:00 357
02:00 426
03:00 877
04:00 534
05:00 472
06:00 472
07:00 330
08:00 195
09:00 145
10:00 81
11:00 59
Total 5827
AM Peak - 08:00 - - - - - - - -
Vol. - 453 - - - - - - - -
PM Peak - 15:00 - - - - - - - -
Vol. - 877 - - - - - - - -
Grand Total 5827
ADT ADT 5,827 AADT 5,827
Packet Page 2693
Site Code: 3
Station ID:
SMITH AVE W.O CEDAR BLVD
All Traffic Data Services, LLC
www.alltrafficdata.net
Start 14-Sep-21
Time Tue EB
12:00 AM 3
01:00 1
02:00 1
03:00 3
04:00 3
05:00 20
06:00 17
07:00 53
08:00 104
09:00 38
10:00 34
11:00 39
12:00 PM 49
01:00 42
02:00 129
03:00 117
04:00 54
05:00 38
06:00 33
07:00 33
08:00 19
09:00 10
10:00 8
11:00 5
Total 853
AM Peak - 08:00 - - - - - - - -
Vol. - 104 - - - - - - - -
PM Peak - 14:00 - - - - - - - -
Vol. - 129 - - - - - - - -
Grand Total 853
ADT ADT 853 AADT 853
Packet Page 2694
SMITH AVE SMITH AVE CEDAR BLVD CEDAR BLVD
(303) 216-2439
www.alltrafficdata.net
Location: 1 CEDAR BLVD & SMITH AVE AM
Date: Tuesday, September 14, 2021
Peak Rolling Hour Flow Rates
Peak Hour - Motorized Vehicles Peak Hour - Bicycles Peak Hour - Pedestrians Traffic Counts - Motorized Vehicles
Note: Total study counts contained in parentheses.
Peak Hour: 07:45 AM - 08:45 AM
Peak 15-Minutes: 08:15 AM - 08:30 AM
885 519
0 0
827 470
111
120
0.81 N
S
EW
0.70 0.00
0.76 0.46
(1,318) (788)
()
()
(148)
(157)
(1,252) (713) 1010
1 0
0 0
44 0
67 0
0 783
0194510
SMITH AVE
SMITH AVE CEDAR BLVD
CEDAR BLVD
4 8
0 6 N
S
EW
5 3
0 0
2 2 3 3
0 0
00 1
0 0
0 0
00 0
0 0
0 2 N
S
W E
0 0
0 0 20 01
0 0 0
0 Left Thru Right Total
Interval Eastbound
Start Time
Rolling
Hour West East South North
Pedestrian Crossings
U-Turn
Westbound Northbound Southbound
U-Turn Left Thru Right U-Turn Left Thru Right U-Turn Left Thru Right 7:00 AM 0 7 0 3 0 0 0 0 0 0 25 0 0 0 70 3 108 812 1 0 0 0 7:15 AM 0 6 0 5 0 0 0 0 0 2 72 0 0 0 127 5 217 1,151 1 0 0 0 7:30 AM 0 11 0 3 0 0 0 0 0 0 79 0 0 0 96 7 196 1,386 2 0 0 0 7:45 AM 0 13 0 5 0 0 0 0 0 1 81 0 0 0 165 26 291 1,466 0 2 0 4 8:00 AM 0 7 0 7 0 0 0 0 0 8 107 0 0 0 271 47 447 1,376 2 0 0 0 8:15 AM 0 34 0 26 0 0 0 0 0 7 147 0 0 0 214 24 452 1 6 0 0 8:30 AM 0 13 0 6 0 0 0 0 0 3 116 0 1 0 133 4 276 3 0 0 0 8:45 AM 0 6 0 5 0 0 0 0 0 2 63 0 0 0 116 9 201 1 0 0 1
Vehicle Type Left Thru Right
Eastbound
U-Turn
Westbound Northbound Southbound
U-Turn Left Thru Right U-Turn Left Thru Right U-Turn Left Thru Right Total Articulated Trucks 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Lights 0 67 0 44 0 0 0 0 0 19 444 0 0 770 100 1 1,445
Mediums 0 0 0 0 0 0 0 0 0 0 7 0 0 13 1 0 21
Total 0 67 0 44 0 0 0 0 19 451 0 0 783 101 1,466 0 1
Packet Page 2695
SMITH AVE SMITH AVE CEDAR BLVD CEDAR BLVD
(303) 216-2439
www.alltrafficdata.net
Location: 1 CEDAR BLVD & SMITH AVE PM
Date: Tuesday, September 14, 2021
Peak Rolling Hour Flow Rates
Peak Hour - Motorized Vehicles Peak Hour - Bicycles Peak Hour - Pedestrians Traffic Counts - Motorized Vehicles
Note: Total study counts contained in parentheses.
Peak Hour: 04:00 PM - 05:00 PM
Peak 15-Minutes: 04:45 PM - 05:00 PM
631 565
0 0
597 534
54 57
0.90 N
S
EW
0.82 0.00
0.93 0.88
(1,115) (1,057)
()
()
(103)
(92)
(1,053) (1,006) 460
2 0
0 0
14 0
39 0
1 583
0105240
SMITH AVE
SMITH AVE CEDAR BLVD
CEDAR BLVD
0 0
0 3 N
S
EW
0 0
0 0
0 0 1 2
1 0
10 2
0 0
0 0
00 0
0 0
0 1 N
S
W E
1 0
0 0 01 02
0 0 0
0 Left Thru Right Total
Interval Eastbound
Start Time
Rolling
Hour West East South North
Pedestrian Crossings
U-Turn
Westbound Northbound Southbound
U-Turn Left Thru Right U-Turn Left Thru Right U-Turn Left Thru Right 4:00 PM 0 9 0 2 0 0 0 0 0 1 142 0 1 0 141 16 312 1,219 0 0 0 0 4:15 PM 0 11 0 5 0 0 0 0 0 4 121 0 0 0 124 7 272 1,186 0 0 0 0 4:30 PM 0 9 0 4 0 0 0 0 0 2 131 0 0 0 134 16 296 1,145 2 0 0 0 4:45 PM 1 10 0 3 0 0 0 0 0 3 130 0 1 0 184 7 339 1,084 1 0 0 0 5:00 PM 0 7 0 6 0 0 0 0 0 2 125 0 0 0 129 10 279 994 0 0 0 0 5:15 PM 0 7 0 0 0 0 0 0 0 4 110 0 0 0 98 12 231 0 0 0 0 5:30 PM 0 11 0 1 0 0 0 0 0 0 107 0 0 0 105 11 235 1 0 0 0 5:45 PM 0 3 0 3 0 0 0 0 0 2 122 0 0 0 114 5 249 1 0 0 0 Vehicle Type Left Thru Right
Eastbound
U-Turn
Westbound Northbound Southbound
U-Turn Left Thru Right U-Turn Left Thru Right U-Turn Left Thru Right Total Articulated Trucks 0 0 0 0 0 0 0 0 0 0 0 0 0 3 0 0 3
Lights 1 39 0 14 0 0 0 0 0 10 513 0 0 569 45 2 1,193
Mediums 0 0 0 0 0 0 0 0 0 0 11 0 0 11 1 0 23
Total 1 39 0 14 0 0 0 0 10 524 0 0 583 46 1,219 0 2
Packet Page 2696
Attachment B
Signal Warrant Worksheets
Packet Page 2697
Packet Page 2698
Packet Page 2699
Packet Page 2700
Packet Page 2701
Packet Page 2702
Cedar/Smith Signal Warrant and Fair Share Assessment
May 23, 2023
Appendix B – 2022 Traffic Counts
Packet Page 2703
www.idaxdata.com
to
to
Two-Hour Count Summaries
Note: Two-hour count summary volumes include heavy vehicles but exclude bicycles in overall count.
Total
0 0
5 2
4 0
3 1
15 0 0 3 0 1 3 5 9
3 7
Peak Hr 10 9 0 0 19 1 2
Count Total 21 18 1 0 40 2 5 0 0 7 2 3
8:45 AM 3 3 1 0 7 0 0 0 0 0 0 0 0 1
0 0 0 0 1 2
0 8:30 AM 3 2 0 0 5 0 0 0
0 0 1 0 0 0
2 2
8:15 AM 1 1 0 0 2 0 1
1 0 0 2 0 0
1 0 1
8:00 AM 6 4 0 0 10 1
0 0 0 0 0 0
2 0 1
0 7:30 AM 1 2 0 0 3 0 0 0
0 0 3 0 0 0
0 5 0
EB WB NB SB Total East
7:45 AM 0 2 0 0 2
0 0 2
HV% - - 1% 0% - - 0% -
0 0
7:15 AM 5 1 0 0 6 1 2
1 0 0 1 0 0
West North South
7:00 AM 2 3 0
0 88 0 13 427 0 0 61 0 34 0 0 0
0 Interval
Start
Heavy Vehicle Totals Bicycles Pedestrians (Crossing Leg) EB WB NB SB Total
0% 2% - 0% - - - - 1%
Peak
Hour
All 0 0 901
0 0 91 0 42 0
9 0 0 0 0 0 0 0 0 0 19 0
0 1,524 0
HV 0 0 10 0 0
Count Total 1 0 1,323 109 0 14 626 0 0 0 2,206 0
0 1 66 0 0 8 0 2 0 0 0 0 227 1,448
0 0 0 295 1,524
8:45 AM 0 0 148 2
0 0 16 0 6 0
451 1,433
8:30 AM 0 0 155 6 0 2 110
0 7 131 0 0 16 0 19 0 0 0 0
0 0 0 475 1,139
8:15 AM 0 0 253 25
0 0 8 0 7 0
303 758
8:00 AM 0 0 320 41 0 2 97
0 2 89 0 0 21 0 2 0 0 0 0
0 0 0 204 0
7:45 AM 0 0 173 16
0 0 9 0 2 0
157 0
7:30 AM 1 0 109 11 0 0 72
0 0 38 0 0 7 0 3 0 0 0 0
0 0 0 94 0
7:15 AM 0 0 105 4
0 0 6 0 1 0
TH RT
7:00 AM 0 0 60 4 0 0 23
UT LT TH RT UT LT
Rolling
One Hour Eastbound Westbound Northbound Southbound
UT LT TH RT
Interval
Start
Cedar Blvd Cedar Blvd Smith Ave N/A
15-min
Total
UT LT TH RT
SB - -
TOTAL 1.2% 0.80
WB 2.0% 0.80
NB 0.0% 0.68
Peak Hour: 7:45 AM 8:45 AM
HV %: PHF
EB 1.0% 0.68
Date: 09/20/2022
Peak Hour Count Period: 7:00 AM 9:00 AM
0 1
0 0
2 0
3 5
1 0
N
Smith Ave
Cedar Blvd
Cedar Blvd
Smith Ave
Cedar Blvd
TEV: 1,524
PHF: 0.8
427
13 440
935
0 61
34 101
95 0
88 901 989
488
0 Project Manager: (415) 310-6469
Packet Page 2704
[email protected]
www.idaxdata.com
Two-Hour Count Summaries - Heavy Vehicles
Two-Hour Count Summaries - Bikes
Note: U-Turn volumes for bikes are included in Left-Turn, if any.
Peak Hour 0 1 0 0 2 0 0 0 0 0 0 0 3 0
Count Total 0 2 0 0 5 0 0 0 0 0 0 0 7 0
0 0 0 0 0 0 3
0 3
8:45 AM 0 0 0 0 0 0 0
0 0 0 0 0 0
0 1 3
8:30 AM 0 0 0 0 0 0
8:15 AM 0 0 0 0 1 0 0 0 0 0 0
0 0 0 0 2 5
4 8:00 AM 0 1 0 0 1 0 0 0
0 0 0 0 0 0
0 0
7:45 AM 0 0 0 0 0 0 0
0 0 0 0 0 0
0 3 0
7:30 AM 0 0 0 0 0 0
0 0 0 0 0 0
0 0 1 0
7:15 AM 0 1 0 0 2
1 0 0 0 0 0
TH RT LT TH RT
7:00 AM 0 0 0 0
Westbound Northbound Southbound
LT TH RT LT TH RT LT
19 0
Interval
Start
Cedar Blvd Cedar Blvd Smith Ave N/A
15-min
Total
Rolling
One Hour Eastbound
0 0 9 0 0 0 0 0 0 0 0 0
0 0 0 40 0
Peak Hour 0 0 10 0
Count Total 0 0 20 1 0 0 18 0 0 0 0 1 0
0 0 3 0 0 0 0 1 0 0 0 0 7 24
0 0 0 5 19
8:45 AM 0 0 3 0
0 0 0 0 0 0
2 17
8:30 AM 0 0 3 0 0 0 2
0 0 1 0 0 0 0 0 0 0 0 0
0 0 0 10 21
8:15 AM 0 0 1 0
0 0 0 0 0 0
2 16
8:00 AM 0 0 6 0 0 0 4
0 0 2 0 0 0 0 0 0 0 0 0
0 0 0 3 0
7:45 AM 0 0 0 0
0 0 0 0 0 0
6 0
7:30 AM 0 0 1 0 0 0 2
0 0 1 0 0 0 0 0 0 0 0 0
0 0 0 5 0
7:15 AM 0 0 4 1
0 0 0 0 0 0
TH RT
7:00 AM 0 0 2 0 0 0 3
UT LT TH RT UT LT
Northbound Southbound
UT LT TH RT UT LT TH RT
Interval
Start
Cedar Blvd Cedar Blvd Smith Ave N/A
15-min
Total
Rolling
One Hour Eastbound Westbound
Project Manager: (415) 310-6469
Packet Page 2705
[email protected]
www.idaxdata.com
to
to
Two-Hour Count Summaries
Note: Two-hour count summary volumes include heavy vehicles but exclude bicycles in overall count.
Total
3 1
0 0
2 1
1 4
12 2 0 4 0 0 2 2 4
3 9
Peak Hr 8 8 0 0 16 2 0
Count Total 21 18 0 0 39 5 1 2 0 8 0 0
5:45 PM 5 3 0 0 8 0 1 0 0 1 0 0 0 4
0 0 0 0 1 0
0 5:30 PM 2 0 0 0 2 0 0 0
0 0 1 0 0 1
0 2
5:15 PM 0 2 0 0 2 1 0
0 2 0 2 0 0
0 0 0
5:00 PM 3 3 0 0 6 0
1 0 0 0 1 0
0 0 0
1 4:30 PM 3 3 0 0 6 2 0 0
0 0 0 0 0 0
0 5 1
EB WB NB SB Total East
4:45 PM 3 3 0 0 6
0 2 0
HV% 0% - 2% 2% - - 0% -
1 2
4:15 PM 2 2 0 0 4 0 0
0 0 0 1 0 0
West North South
4:00 PM 3 2 0
0 53 0 18 530 0 0 36 0 17 0 0 0
0 Interval
Start
Heavy Vehicle Totals Bicycles Pedestrians (Crossing Leg) EB WB NB SB Total
0% 2% - 0% - - - - 1%
Peak
Hour
All 1 0 446
0 0 75 0 27 0
8 0 0 0 0 0 0 0 0 0 16 0
0 1,101 0
HV 0 0 7 1 0
Count Total 1 0 857 96 0 30 997 0 0 0 2,083 0
0 3 129 0 0 8 0 2 0 0 0 0 263 1,092
0 0 0 274 1,101
5:45 PM 0 0 107 14
0 0 6 0 2 0
266 1,085
5:30 PM 0 0 95 18 0 2 151
0 3 126 0 0 6 0 6 0 0 0 0
0 0 0 289 1,055
5:15 PM 0 0 116 9
0 0 9 0 7 0
272 991
5:00 PM 1 0 121 16 0 9 126
0 4 127 0 0 15 0 2 0 0 0 0
0 0 0 258 0
4:45 PM 0 0 114 10
0 0 12 0 2 0
236 0
4:30 PM 0 0 103 11 0 3 127
0 0 102 0 0 8 0 3 0 0 0 0
0 0 0 225 0
4:15 PM 0 0 117 6
0 0 11 0 3 0
TH RT
4:00 PM 0 0 84 12 0 6 109
UT LT TH RT UT LT
Rolling
One Hour Eastbound Westbound Northbound Southbound
UT LT TH RT
Interval
Start
Cedar Blvd Cedar Blvd Smith Ave N/A
15-min
Total
UT LT TH RT
SB - -
TOTAL 1.5% 0.95
WB 1.5% 0.90
NB 0.0% 0.78
Peak Hour: 4:45 PM 5:45 PM
HV %: PHF
EB 1.6% 0.91
Date: 09/20/2022
Peak Hour Count Period: 4:00 PM 6:00 PM
0 2
2 0
0 0
2 2
0 0
N
Smith Ave
Cedar Blvd
Cedar Blvd
Smith Ave
Cedar Blvd
TEV: 1,101
PHF: 0.95
530
18 548
463
0 36
17 71
53 0
53 446 500
567
1 Project Manager: (415) 310-6469
Packet Page 2706
[email protected]
www.idaxdata.com
Two-Hour Count Summaries - Heavy Vehicles
Two-Hour Count Summaries - Bikes
Note: U-Turn volumes for bikes are included in Left-Turn, if any.
Peak Hour 0 2 0 0 0 0 2 0 0 0 0 0 4 0
Count Total 0 3 2 0 1 0 2 0 0 0 0 0 8 0
0 0 0 0 0 1 4
0 4
5:45 PM 0 0 0 0 1 0 0
0 0 0 0 0 0
0 1 6
5:30 PM 0 0 0 0 0 0
5:15 PM 0 1 0 0 0 0 0 0 0 0 0
0 0 0 0 2 5
4 5:00 PM 0 0 0 0 0 0 2 0
0 0 0 0 0 1
2 0
4:45 PM 0 1 0 0 0 0 0
0 0 0 0 0 0
0 0 0
4:30 PM 0 0 2 0 0 0
0 0 0 0 0 0
0 0 1 0
4:15 PM 0 0 0 0 0
0 0 0 0 0 0
TH RT LT TH RT
4:00 PM 0 1 0 0
Westbound Northbound Southbound
LT TH RT LT TH RT LT
16 0
Interval
Start
Cedar Blvd Cedar Blvd Smith Ave N/A
15-min
Total
Rolling
One Hour Eastbound
0 0 8 0 0 0 0 0 0 0 0 0
0 0 0 39 0
Peak Hour 0 0 7 1
Count Total 0 0 19 2 0 0 18 0 0 0 0 0 0
0 0 3 0 0 0 0 0 0 0 0 0 8 18
0 0 0 2 16
5:45 PM 0 0 4 1
0 0 0 0 0 0
2 20
5:30 PM 0 0 2 0 0 0 0
0 0 2 0 0 0 0 0 0 0 0 0
0 0 0 6 22
5:15 PM 0 0 0 0
0 0 0 0 0 0
6 21
5:00 PM 0 0 3 0 0 0 3
0 0 3 0 0 0 0 0 0 0 0 0
0 0 0 6 0
4:45 PM 0 0 2 1
0 0 0 0 0 0
4 0
4:30 PM 0 0 3 0 0 0 3
0 0 2 0 0 0 0 0 0 0 0 0
0 0 0 5 0
4:15 PM 0 0 2 0
0 0 0 0 0 0
TH RT
4:00 PM 0 0 3 0 0 0 2
UT LT TH RT UT LT
Northbound Southbound
UT LT TH RT UT LT TH RT
Interval
Start
Cedar Blvd Cedar Blvd Smith Ave N/A
15-min
Total
Rolling
One Hour Eastbound Westbound
Project Manager: (415) 310-6469
Packet Page 2707
[email protected]
Cedar/Smith Signal Warrant and Fair Share Assessment
May 23, 2023
Appendix C – Excerpts from the Robson TIS
Packet Page 2708
38478 Cedar Blvd
Figure 2
Site Plan
Packet Page 2709
Fremont
Newark
1 2
3 4
880
Smith Ave
Moores Ave
12 34 Cedar Blvd Cedar Blvd
Cedar
Blvd
Ave
Central
Ave
Smith
Ave
Moores
Ave
Mowry
Cedar
Blvd
Cedar Blvd
Central Ave
Cherry St
Blacow Rd
Farwell Dr
Birch St
Thornton Ave
Newark Blvd 21(49)
111(274)
53(125)
30(74)154(251)78(149)
65(72)
130(219)
57(136)
52(66)
199(316)
26(51)
3(8)
134(414)
2(1)
8(30)235(335)5(0)
3(1)
5(3)
22(24)
5(5)
44(90)
52(251)46(144)
36(44)136(210)188(176)
69(219)
565(387)
104(242)
18(74)
407(592)
45(77)
9(15)
151(436)
22(36)251(339)
18(32)
6(19)
= Site Location
LEGEND
X = Study Intersection
XX(XX) = AM(PM) Peak-Hour Traffic Volumes
38478 Cedar Blvd
Figure 6
Existing Traffic Volumes
Packet Page 2710
Fremont
Newark
1 2
3 4
880
Smith Ave
Moores Ave
1 2 3 4 Cedar Blvd Cedar Blvd
Cedar
Blvd
Ave
Central
Ave
Smith
Ave
Moores
Ave
Mowry
Cedar
Blvd
Cedar Blvd
Central Ave
Cherry St
Blacow Rd
Farwell Dr
Birch St
Thornton Ave
Newark Blvd
30%
10%
15%
30%
10%
5%
71(76)
345(426)
75(163)
87(72)578(373)243(245)
185(139)
272(252)
135(139)
75(82)
288(497)
119(74)
3(2)
439(603)
30(36)904(580)0(1)
42(28)
8(4)
177(178)334(422)109(195)
112(47)668(354)391(219)
127(309)
618(415)
135(327)
28(116)
341(745)
243(166)
22(15)
421(622)
72(66)883(519)
79(54)
43(7)
= Site Location
LEGEND
X = Study Intersection
XX(XX) = AM(PM) Peak-Hour Traffic Volumes
38478 Cedar Blvd
Figure 7
Existing (Factored) Traffic Volumes
Packet Page 2711
Fremont
Newark
1 2
3 4
880
Smith Ave
Moores Ave
12 34 Cedar Blvd Cedar Blvd
Cedar
Blvd
Ave
Central
Ave
Smith
Ave
Moores
Ave
Mowry
Cedar
Blvd
Cedar Blvd
Central Ave
Cherry St
Blacow Rd
Farwell Dr
Birch St
Thornton Ave
Newark Blvd 6(3)
14(6)
2(14)
1(6)
20(8)
3(20)
6(43)
43(17)
1(6)
3(1)6(3)33(13)
5(33)
0(3)
X = Study Intersection
= Site Location
LEGEND
XX(XX) = AM(PM) Peak-Hour Trips
38478 Cedar Blvd
Figure 9
Trip Assignment
Packet Page 2712
38478 Cedar Boulevard – Transportation Impact Analysis December 2, 2021 P a g e | 31
6. Other Transportation Issues
This chapter presents other transportation issues associated with the project. These include an analysis of:
• Signal warrants
• Intersection queuing analysis
• Site access and circulation
• Truck access and circulation
• Parking analysis
• Potential impacts to pedestrian, bicycle, and transit facilities The analyses in this chapter are based on professional judgement in accordance with the standards and methods employed by traffic engineering professionals. Although operational issues are not considered CEQA impacts, they do describe traffic conditions that are relevant to describing the effects of added project traffic.
Signal Warrant Analysis
A signal warrant check (MUTCD 2014 edition, Section 4C, Warrant 3) was conducted for the unsignalized study intersection of Cedar Boulevard and Smith Avenue based on the peak-hour traffic warrant. The minor street threshold is 100 vehicles for a single lane minor road.
For the signal warrant analysis, Cedar Boulevard was considered the major street, while Smith Avenue was considered the minor road. Additionally, the City has recently conducted a speed study along Cedar Boulevard that shows the average vehicle speed along Cedar Boulevard in the vicinity of the intersection is 44 mph. Therefore, 70% factor values were used for the evaluation of signal warrants.
The analysis revealed that the signal warrant is met under the Existing AM (Factored) and Cumulative AM peak hour scenarios. The project would not add any trips to the minor road approach and would add a small number of trips relative to the existing and estimated future volume along Cedar Boulevard.
The project would not change traffic operations at this intersection in any noticeable way. The peakhour signal warrant calculation sheets can be found in Appendix E.
Since the peak-hour signal warrant was met under the existing (factored) scenario, a supplemental signal warrant analysis was conducted in September 2021 to provide city staff with information to determine whether a signal should be installed. The following signal warrants were analyzed using data collected in September 2021:
• Warrant 1 – Eight-Hour Vehicular Volume
• Warrant 2 – Four-Hour Vehicular Volume
Packet Page 2713
38478 Cedar Boulevard – Transportation Impact Analysis December 2, 2021 P a g e | 32
• Warrant 3 – Peak Hour
• Warrant 4 – Pedestrian Volume
• Warrant 5 – School Crossing
• Warrant 7 – Crash Experience
The supplemental signal warrant analysis memo to City of Newark staff can be found in Appendix F.
The MUTCD notes that the satisfaction of a traffic signal warrant or warrants shall not itself require the installation of a traffic control signal. Therefore, the analysis presented in the signal warrant analyses is for informational purposes for City of Newark staff to determine whether a traffic signal should be installed at the intersection.
The results of the supplemental signal warrant analysis finds that the peak-hour warrant (Warrant 3) is met. Warrants 1, 2, 4, 5, and 7 are not met based on roadway volume data, peak-hour turning movement counts, and historical crash data. Since the peak-hour warrant is met, the installation of a traffic signal at the intersection should be considered.
Recommendation: The project should coordinate with city staff to determine whether a signal should be installed at the intersection of Cedar Boulevard & Smith Avenue.
Intersection Queueing Analysis
The operations analysis is based on vehicle queuing for turning movements where the project would add at least 10 new peak-hour trips (see Table 9). The following turn movements were examined as part of the queuing analysis for this project:
• Left turn from southbound Cedar Boulevard to eastbound Mowry Avenue (AM) • Right turn from westbound Mowry Avenue to northbound Cedar Boulevard (PM) Locations where the vehicular queues would be deficient are discussed below.
Cedar Boulevard and Mowry Avenue
Under all scenarios, the Cedar Boulevard and Mowry Avenue intersection was calculated to have insufficient storage for the southbound left turn movement during the AM peak hour. Since the southbound left turn movement exceeds the storage capacity during the heaviest cycles under existing conditions, the City of Newark should consider adding additional storage for the southbound left turn pocket at Cedar Boulevard and Mowry Avenue. A portion of the existing median could be removed to accommodate additional storage space.
Under existing and cumulative conditions, the project would add one vehicle to the southbound left turn maximum queue. The applicant should discuss with the City of Newark whether the left-turn pocket length should be extended.
Recommendation: Since the project would add trips to a left-turn pocket that already has insufficient storage capacity during the heaviest cycles, the project should discuss with the City of Newark whether the left turn pocket should be extended.
Packet Page 2714
Cedar/Smith Signal Warrant and Fair Share Assessment
May 23, 2023
Appendix D – Excerpts from the Waymark TIS
Packet Page 2715
EV
C
C
C
C
CC
EVCS EV EV
C
EVCS
C
EV
TJKM
38600 Cedar Boulevard TIS
Figure 2: Site Plan
006-113| 11/2022
N
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38600 Cedar Boulevard TIS
Figure 7: Existing Conditions Peak Hour Traffic Volumes 006-113| 11/2022
N
TJKM
Project Site
X Study Intersection
LEGEND
XX AM Peak Hour Volumes
(XX) PM Peak Hour Volumes
1
2 3
5
1
4
1
1 (0)
388 (508)
0 (1)
5 (1)
884 (432)
37 (25)
38 (35)
0 (0)
12 (2)
1 (8)
0 (0)
0 (2)
129 (149)
311 (327)
162 (146)
322 (258)
659 (247)
130 (49)
42 (113)
409 (662)
230 (123)
117 (239)
621 (407)
118 (213)
79 (196)
5 (19)
31 (48)
25 (48)
8 (7)
13 (29)
39 (62)
764 (932)
47 (89)
18 (17)
844 (795)
318 (318)
86 (138)
343 (344)
90 (57)
226 (248)
523 (329)
74 (50)
51 (84)
371 (615)
209 (97)
117 (185)
230 (282)
144 (104)
427 (530)
13 (18) 61 (36) 34 (17)
0 (1)
901 (446)
88 (53)
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38600 Cedar Boulevard TIS
Figure 8: Trip Distribution & Assignment
006-113| 11/2022
N
TJKM
Project Site
X Study Intersection
LEGEND
XX(XX) Peak Hour Trips
Trip Distribution
1
2 3
5
1
4
1 Stevenson Blvd
Moores Ave
Smith Ave
Smith Ave
Robertson Ave
Mowry Ave
Eggers Dr
Central Ave
Newpark Mall Rd
Blacow Rd
Birch St
Amaryllis Pl
Cedar Blvd
Cherry St
Cedar Blvd Birch
Grove Park
Newark Memorial
High School
John F. Kennedy
High School
Holy Spirit
Cemetery
Shirley Sisk
Grove
Azevada Park
6 (22)
0 (2)
2 (1)
0 (0)
23 (8)
1 (3)
20 (7)
2 (1)
1 (0)
0 (1)
5 (18)
20 (7)
5 (18)
2 (1)
0 (2)
2 (1)
0 (2)
1 2
3 4
5 880
30%
30%
5%
10%
15%
10%
XX%
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38600 Cedar Boulevard TIS
Figure 9: Existing plus Project Conditions Peak Hour Traffic Volumes 006-113| 11/2022
N
TJKM
Project Site
X Study Intersection
LEGEND
XX AM Peak Hour Volumes
(XX) PM Peak Hour Volumes
1
2 3
5
1
4
1
7 (22)
388 (508)
0 (1)
5 (3)
884 (432)
37 (25)
38 (35)
0 (0)
12 (2)
3 (9)
0 (0)
23 (10)
129 (149)
312 (330)
162 (146)
342 (265)
661 (248)
131 (49)
42 (114)
409 (662)
230 (123)
122 (257)
621 (407)
118 (213)
79 (196)
5 (19)
31 (48)
25 (48)
8 (7)
13 (29)
39 (62)
784 (939)
47 (89)
18 (17)
849 (813)
318 (318)
86 (138)
343 (344)
92 (57)
226 (248)
523 (329)
74 (50)
51 (84)
371 (615)
209 (99)
117 (185)
230 (282)
144 (104)
429 (531)
13 (18) 61 (36) 34 (17)
0 (1)
901 (448)
88 (53)
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38600 Cedar Boulevard TIS
Figure 12: Cumulative Conditions Peak Hour Traffic Volumes 006-113| 11/2022
N
TJKM
Project Site
X Study Intersection
LEGEND
XX AM Peak Hour Volumes
(XX) PM Peak Hour Volumes
1
2 3
5
1
4
1
1 (1)
678 (1,170)
0 (0)
9 (1)
1,929 (1,063)
63 (27)
40 (38)
0 (0)
13 (2)
1 (8)
0 (0)
0 (2)
133 (160)
555 (834)
167 (157)
621 (389)
1,397 (749)
215 (54)
43 (154)
464 (930)
237 (158)
234 (419)
998 (560)
180 (259)
803 (1,777)
9 (38)
78 (157)
25 (48)
9 (8)
13 (29)
42 (79)
858 (1,196)
93 (177)
289 (20)
1,115 (987)
1,345 (1,779)
89 (154)
369 (389)
99 (66)
372 (282)
862 (389)
122 (57)
63 (99)
461 (724)
261 (120)
131 (201)
257 (306)
161 (113)
741 (1,163)
16 (20) 71 (40) 40 (19)
0 (1)
1,878 (1,101)
146 (60)
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38600 Cedar Boulevard TIS
Figure 13: Cumulative plus Project Conditions Peak Hour Traffic Volumes 006-113| 11/2022
N
TJKM
Project Site
X Study Intersection
LEGEND
XX AM Peak Hour Volumes
(XX) PM Peak Hour Volumes
1
2 3
5
1
4
1
7 (23)
678 (1,170)
0 (0)
9 (3)
1,929 (1,063)
63 (27)
40 (38)
0 (0)
13 (2)
3 (9)
0 (0)
23 (10)
133 (160)
556 (837)
167 (157)
641 (396)
1,399 (750)
216 (54)
43 (155)
464 (930)
237 (158)
239 (437)
998 (560)
180 (259)
803 (1,777)
9 (38)
78 (157)
25 (48)
9 (8)
13 (29)
42 (79)
878 (1,203)
93 (177)
289 (20)
1,120 (1,005)
1,345 (1,779)
89 (154)
369 (389)
101 (67)
372 (282)
862 (389)
122 (57)
63 (99)
461 (724)
261 (122)
131 (201)
257 (306)
161 (113)
743 (1,164)
16 (20) 71 (40) 40 (19)
0 (1)
1,878 (1,103)
146 (60)
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Cedar/Smith Signal Warrant and Fair Share Assessment
May 23, 2023
Appendix E –Synchro RTR Example
(Not used in this analysis)
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Cedar/Smith Signal Warrant and Fair Share Assessment
May 23, 2023
AM
PM
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Cedar/Smith Signal Warrant and Fair Share Assessment
May 23, 2023
Appendix F –Crash Data (2011-2022)
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Cedar/Smith Signal Warrant and Fair Share Assessment
May 23, 2023
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1 VISION THAT MOVES YOUR COMMUNITY
TJKM conducted a VMT (Vehicle Miles Traveled) analysis for the proposed Cedar Townhomes housing project located in the city of Newark. The project site is located near Interstate 880 and Mowry Avenue interchange north of Cedar Blvd. The project proposes infrastructure and roadway improvements in addition to constructing 80 townhome style units on a site previously occupied by commercial uses. Figure 1 shows the project location.
Figure 1 – Project Location Map
TECHNICAL MEMORANDUM
Date: October 14, 2022
To: Cara Carlucci, LSA Project No.: 006-113 Cedar TIS
From: Arthur Chen & Chris Kinzel, TJKM Jurisdiction: City of Newark Subject: Cedar Townhomes VMT Analysis Memo
APPENDIX F-3
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2 VISION THAT MOVES YOUR COMMUNITY
VEHICLE MILES TRAVELED (VMT)
This study evaluates project‐related VMT as outlined in the Office of Planning and Research guidelines regarding SB 743. The methodology and implementation guidelines were adopted by the Alameda County Transportation Commission in July 2020. As of October 2022, the City of Newark has not adopted VMT procedures standards, so the ACTC standards were used.
The Governor’s Office of Planning and Research (OPR) Technical Advisory (December 2018) provides guidance to analysts and local jurisdictions for implementing VMT as a metric for determining the transportation impact for land use projects. The OPR guidelines state that for analysis purposes, “VMT” refers to automobile VMT, specifically passenger vehicles and light trucks. Heavy truck traffic is typically excluded.
The ACTC guidelines include a screening process that describes five scenarios in which a project would be exempted from a VMT analysis requirement: 1) projects exempt from CEQA analysis, 2) small projects, 3) local serving projects, 4) projects in transit priority areas, and 5) projects in low VMT areas. It should be noted that even if a project satisfies one or more of the screening criteria, lead agencies may still require a VMT analysis if there is evidence that the project has characteristics that might lead to a significant amount of VMT. The project does not satisfy the requirements for screening criteria 1‐4.
Under the ACTC VMT methodology, a low VMT area is defined as a city or unincorporated portion within one of the ACTC subregions where home‐based VMT per resident is at least 15 percent below the countywide or where the commute VMT per employee is at least 15 percent below the regional average.
A conservative reading of the methodology would indicate that when the citywide average VMT per resident is above the countywide average, projects cannot be screened out based on location, and a VMT analysis must be completed. In such cases, the appropriate significance thresholds based on countywide or regional average would be applied. The methodology also permits the applicable average VMT for the subject municipality or unincorporated ACTC subregion to be utilized instead of the countywide or regional average, if it is less stringent. As the existing residential VMT per capita in the City of San Ramon is higher than the Contra Costa countywide average, a VMT analysis is required for this project.
Under ACTC guidelines, a residential project would have a significant impact on VMT if it would generate residential VMT per capita higher than 85 percent of the South Alameda County average.
1. SCREENING CRITERIA AND METHODOLOGY
ACTC guidance (OPR Technical Memo, December 2018) on VMT analysis for residential projects require a base year condition model run along with baseline plus project model run to extract VMT data for the TAZ that the project is located in. The project is located in TAZ #934 in the ACTC model; land uses stemming from this project was added to the land use input file and the ACTC model was ran to generate VMT metrics for this project.
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3 VISION THAT MOVES YOUR COMMUNITY
2. VMT FORECASTING AND ANALYSIS
The project consists of 80 townhome style multi‐family housing units. Currently, TAZ #934 contains 279 households and 843 population. The 2020 Census average ratio of population to household for the City of Newark was used to calculate the total population for the project (3.34 people per household). Using this ratio, 80 housing units from this project will add 267 persons to the TAZ. Table 1 shows the land use changes for the base year plus project run.
Table 1: Land Use Changes for Base Year
TAZ Households Population Single Family
Dwelling Units
Multi Family
Dwelling Units
#934 +80 +270 +0 +80
A base year plus project model run was conducted with the land use changes added. The ACTC model results are summarized in Table 2.
Table 2: Home Based VMT Per Capita Comparison (South Alameda County Average) TAZ
Base Year Average
Daily VMT per
Resident
(per ACTC Model)
Regional
Average
(per ACTC
Model)
15% Below
Regional Average
(per ACTC Model)
Base Year Plus Project
Average Daily VMT per
Resident
(per ACTC Model run)
#934 23.24 22.60* 19.21 18.43
*Note: The regional average VMT used for VMT thresholds is for the City of Newark area The existing base year per capita VMT for TAZ #934 is 23.24. Coding the project into the TAZ results in a VMT per capita of 18.43, a decrease of 4.81. For residential projects, ACTC establishes a significance threshold of 15 percent below the subject municipality’s average residential VMT, or below the countywide average VMT, whichever is less stringent. Alameda County has a higher VMT per capita than the Newark, so the average VMT per capita for the City was used as the VMT significance benchmark.
Since 18.43 is lower than the 85% threshold of 19.21 for the City of Newark project would produce an insignificant impact on VMT.
TJKM will be happy to respond to questions or comments on this Technical Memorandum. ACTC Model outputs can be found in Appendix A.
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4 VISION THAT MOVES YOUR COMMUNITY
Appendix A – ACTC Model VMT Outputs
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5 VISION THAT MOVES YOUR COMMUNITY
ACTC Model Outputs
TAZ Total Population VMT Production VMT per Capita
#934 ‐ No Project 844 19,615 23.24
#934 ‐ With Project 1,087 20,035 18.43
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September 14, 2023
City Council Meeting
Carmelisa Lopez, Senior Planner
Waymark Townhomes
Project
Packet Page 2731
Requested Entitlements
The applicant and owner, Waymark Development, requests approval of the following entitlements for the proposed project:
1. Design Review for the design of the site, buildings, and associated improvements
2. Minor Use Permit to allow a building height over 35 feet and a sound wall over 6 feet tall
3. Vesting Tentative Map to create one common lot and 76 condominium units
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Site Information
• 3.72-acre site
• Bounded by a flood control
channel, I-880, a motel, and
Cedar Blvd
• Surrounded mostly by
residential uses
• Robson Homes project
recently entitled northwest
of site
Commercial
Existing: Industrial
Proposed: Residential
Residential
Residential
Residential
Residential
Packet Page 2733
Site Information
• Site was most recently occupied by a commercial
use (Pape Machinery)
• Contains three commercial buildings and paved areas
for circulation, parking, and
storage
E-Z 8 MOTEL
Packet Page 2734
Sale of City Property
• Site includes portions of excess City
right-of-way and a street remnant of
Timber Street
• On Feb. 23, 2023, the City Council
approved the City Manager to
execute a PSA to complete the sale
of the parcels to the property owner
• PSA requires sale to be completed
within 120 days after project
approval
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Project Proposal
• The applicant proposes to construct 76 townhouses within 14 buildings • Each building will contain 5-6 townhouses
• Proposed density of 20 units per net acre
• The two parcels and former City property (once sale is completed) will be merged to create one common lot and 76 condominium units Packet Page 2736
Site Plan
Packet Page 2737
Proposed Residences
Floor Plans 3
Stories 3
Building Height 36’ to 37’
Habitable Floor Area 1,334 to 1,823 sq. ft.
Bedrooms 3 to 4
Bathrooms 2.5 to 3
Private Open Space Decks and porches
Parking Spaces 2 within garage
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Proposed Residences
• Three floor plans
• Buildings will have 5-6
units each
• Three color schemes
• Elevations facing main
entrance to site, Cedar
Blvd, and I-880 will be
“enhanced”
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Open Space
• 22,803 sq. ft. total
• Private: Decks and
patios within residence
• Common: Flexible
green space, dog play
area, courtyards with
seating, boardwalks
over bioretention areas
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Landscaping
• Diverse landscape palette
• Along site perimeter,
walkways, sidewalks, and
open space areas
• “Enhanced” landscaping
along Cedar Blvd
• Turf cell paving and
removable bollards at EVA
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Cedar Blvd Streetscape
• Front entries of residences adjacent
to Cedar Blvd will face Cedar Blvd
• Low brick-capped stucco walls to
screen patio areas and alleys
• Street trees and a meandering
sidewalk
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Parking
• 190 parking spaces
proposed
• Two spaces within each
garage
• 38 guest spaces onstreet and within
parking areas
• Bicycle storage area in each
garage
• Bicycle racks at rear open
space areas
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Access & Circulation
• Entrance at Cedar Blvd &
Moores Ave
• EVA provided at southeast corner of site on Cedar Blvd • Private road and alleys will lead directly to each garage • Proposed sidewalks, walkways and enhanced crossings
EVA
Packet Page 2744
Offsite Improvements
Several offsite improvements proposed such as:
1. Crosswalk restriping at Cedar Blvd and Moores Ave
2. Widening of Cedar Blvd along site frontage to accommodate two travel lanes, a bike lane and buffer, parkway strip, and meandering sidewalk
3. Extension of landscape median and new landscape median on Cedar Blvd
4. Traffic signal and crosswalk improvements at Cedar Blvd & Smith Ave intersection
BUS SHELTER
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Community Meeting
• On April 17, 2023, the Applicant held a community meeting at Pape Machinery located on the project site
• Notices sent to property owners within a 500-foot radius and interested parties
• Three community members attended and were generally supportive of project • No written comments received
BUS SHELTER
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General Plan & Zoning Code
• Proposed density of 20 units per acre is
permitted in the Medium Density
Residential designation of the General Plan
• Townhouses are permitted in the RM
Residential Medium Density zoning district
• Project consistent with all applicable
General Plan policies and zoning standards
PROJECT
SITE
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Requested Entitlements
1. Design Review for the design of the site, buildings, and associated improvements
2. Minor Use Permit to allow a building height over 35 feet and wall over 6 feet tall
3. Vesting Tentative Map to create one common lot and 76 condominium units Packet Page 2748
Design Review
• Building design is a blend of Spanish and Mediterranean styles • Buildings are well articulated with a variety of colors, materials, and decorative elements
• Elevations facing main entrance to site, Cedar Blvd, and I-880 will be “enhanced” • Landscaping and open spaces areas complement the residences and will enhance overall site appearance
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Minor Use Permit for Building Height
• Applicant requests a maximum
building height of 37 ft.
• MUP required for building
heights over 35 ft. in RM zoning
district
• Pitched tile roofs are necessary
to achieve architectural style
• Parapet flat roofs are also
necessary to screen roofmounted equipment
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Minor Use Permit for Wall Height
• Applicant requests an up to 18’ tall
sound wall along rear and side
property lines
• 18’ along rear property line
• Steps down from 18’ to 10’ from
rear to front of property
• Sound wall required to meet General
Plan Policy EH-7.4 to reduce outdoor
noise levels in residential areas
• Will reduce exterior noise levels to
65 dB
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Vesting Tentative Map
• Applicant requests approval
of Vesting Tentative Tract Map
8665 to create 1 common lot
and 76 condominium units
• Includes various easements
for access and utilities
• 8’ wide right-of-way
dedication for Cedar Blvd
Packet Page 2752
Environmental Review
• A CEQA analysis was prepared in accordance with CEQA Guidelines • Determined the project is exempt from further environmental review pursuant to CEQA Guidelines Sections 15183 and 15168 and California Public Resources Code Section 21083.3
• The analysis demonstrated that the project is:
• Within the development assumptions analyzed in 2013 General FEIR • Consistent with the General Plan
• Project must comply with all applicable mitigation measures in FEIR Packet Page 2753
Planning Commission Meeting
• The Planning Commission (PC) reviewed the project on July 25, 2023 • Comments received regarding the property, City’s housing requirements, sound wall maintenance, and the impact of new development on traffic and pedestrian safety
• The PC and staff responded to the questions by providing info on the state housing requirements, the City’s Housing Element, and the transportation analyses prepared for the project
• After consideration of the info presented and comments received, the PC voted 5-0 to recommend approval
Packet Page 2754
Recommendation
Staff recommends that the City Council approve the Project by taking the following action:
Adopt a Resolution finding the project exempt from further environmental review pursuant to CEQA and approving a Design Review, Minor Use Permit, and Vesting Tentative Map for a 76-unit residential development located at 38600 Cedar Boulevard (APNs 92A-2585-12-1, 92A-2585-31).
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38600 Cedar Boulevard
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Development Team
Waymark Development Resmark Companies
Owner/Applicant Owner/Investor
Local Industry Executives Real Estate Investor of public and private funds 30+ years’ Development Experience Single Family/Multifamily land & homebuilding Built 5 projects in Newark 90,000+homes/lots built with top builders; Packet Page 2757
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38600 Cedar Boulevard Questions?
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Item F. 1.
DATE 09/14/2023
TO Honorable Mayor and City Council Members
FROM Nicholas Cuevas, Recreation and Community Services Manager SUBJECT Presentation of programs and services delivered by the City of Newark's Clark W.
Redeker Newark Senior Center and adopt a resolution approving the revised guidelines and procedures for the Senior Citizen Standing Advisory Committee.
SUMMARY AND RECOMMENDATION
Staff recommends that the City Council receive the presentation of programs and services delivered by the City of Newark's Clark W. Redeker Newark Senior Center and adopt a resolution approving changes to the Senior Citizen Standing Advisory Committee name and handbook.
BACKGROUND
The Senior Citizen Standing Advisory Committee ("Committee") researches senior issues within the City of Newark and identifies those needs that require assistance. The Committee makes recommendations to the City Council and provides information to Newark’s senior citizens. It is not a decision-making body. The Committee meets at 10:00 a.m. on a quarterly basis on the third Thursday at the Clark W. Redeker Newark Senior Center located at 7401 Enterprise Drive in Newark.
The Senior Citizen Standing Advisory Committee Handbook ("Handbook") outlines the role of the committee and its members, explains City government and transparency, explains the logistics of its meetings, and describes the application and selection process for its members. The Handbook is intended to be a training resource for new appointees. The Handbook was last revised in May 2020, and needs to be updated.
A draft has been prepared and was circulated to existing committee members for feedback and no comments were submitted to City staff.
DISCUSSION/ANALYSIS
Staff thoroughly reviewed the Handbook and drafted amendments to provide a clearer understanding of the Committee's role within the City of Newark and better outline the responsibilities and expectations of Committee Members.
Apart from making general formatting adjustments, the following sections were introduced or modified within the Handbook:
Name Change:
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The Committee's name is recommended to be modified from "Senior Citizen Standing Advisory Committee" to "Senior Advisory Committee." This adjustment aligns our Committee title with current practices and eliminates any potential misconception that U.S. citizenship is a requirement for committee membership.
Committee Membership:
Selection Process: The Committee shall be made up of no less than five (5) committee members and no more than nine (9) Committee
members, excluding the City Council representative.
Presently, the Committee comprises no less than eight (8) Committee Members and no more than twelve (12) Committee members, plus a City Council Representative.
The Committee has encountered difficulties in reaching a formal quorum during its recent meetings. This shift in Committee Members is expected to facilitate the attainment of a quorum more effortlessly and help prevent any delays in conducting official business.
Role of Committee Members:
Active Participation: The Committee members are encouraged to be active participants at the Clark W. Redeker Newark Senior Center and act as community ambassadors to support the needs of Newark seniors.
This change encourages Committee Members to actively participate in Clark W. Redeker Newark Senior Center to understand better the needs of their peers and seniors in the community and by providing valuable feedback to program staff.
Staff encourages all Committee members to participate in the City of Fremont's Family and Aging Services Community Ambassador Program for Seniors. The CAPS program will provide committee members with the necessary tools to help Newark seniors connect to local resources.
Attendance Requirements:
Language has been included to clarify attendance requirements and the process for reporting absences to the Committee Chairperson or City Staff.
The existing handbook lacks specific information regarding the permissible number of absences from missed meetings.
Staff recommends the following new language:
A Committee member who is unable to attend a meeting is responsible for notifying the Committee Chairperson or City staff assigned to the committee. A Committee Member that does not provide notification of absence from three consecutive meetings will be subject to removal from the committee, at the Chairperson’s discretion.
Committee Meetings:
Meeting Frequency: The Committee meets on a quarterly basis compared to the previous monthly format, or as otherwise decided by the Chairperson, at the Clark W. Redeker Newark Senior Center. In compliance with state open-meeting laws (Brown Act), the meetings of these bodies are open to the public.
Noticing and Venue: Updated locations are the Clark W. Redeker Newark Senior Center, David W. Smith City Hall, and on the city website Newark.org at least 72 hours prior to the scheduled regular meeting pursuant to Government Code Packet Page 2768
Section 54954.2.
During the Council meeting, staff will provide an overview of services and programming offered at the Clark W. Redeker Newark Senior Center and will be able to answer any questions from the Council. Following the presentation, staff will recommend that the Council adopt the attached resolution approving the name change of the Committee and updated Handbook.
FISCAL IMPACT
There is no fiscal impact associated with this action.
REVIEW AND APPROVAL
Prepared by - Nicholas Cuevas, Recreation & Community Services Manager Reviewed by - Lenka Hovorka, Assistant City Manager
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Senior Advisory Handbook_Redline
Senior Advisory Committee Handbook _Proposed Draft
Senior Center Services Overview PowerPoint
Senior Advisory Committee Resolution
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510.578.4840 [email protected] www.newark.org facebook.com/cityofnewarkca City of Newark
Senior Advisory Committee
Handbook
Packet Page 2786
2 TABLE OF CONTENTS
INTRODUCTION 3
City Government
Open Government
COMMITTEE MEMBERSHIP 3
Application Process
Selection Process
Legal Compliance
ROLE OF COMMITTEE MEMBERS 4
Chairperson
Active Participation
Staff Representatives
COMMITTEE MEETINGS 5
Noticing and Venue
Courtesy and Decorum
Public Records
Actions Taken by Committee
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3 INTRODUCTION
City Government
The City of Newark operates under a Council-Manager form of government. Elected by the residents, the City Council is the City's official legislative and policy-making body. The City Council is ultimately responsible to the residents for the manner in which City business is conducted.
The City Council is comprised of a Mayor elected at-large to a two-year term and four Council Members elected at-large to four-year terms on a staggered basis.
The City Council appoints a City Manager to be the chief administrator. The City Manager is responsible for administrative matters, such as the preparation of the budget, direction and evaluation of City programs and services, and enforcement of all laws and ordinances. The City Manager also establishes administrative policies and coordinates department activities.
The City Council appoints members of the Planning Commission and various advisory committees and contracts for the City Manager and City Attorney. The City Attorney is legal advisor to the City Council, City Manager, and all City departments. It is the responsibility of the City Attorney to ensure that all ordinances, resolutions, and contracts approved by the City Council are in accordance with applicable laws.
Open Government
The City of Newark is committed to creating an open Government. We work together to ensure the public trust and establish a system of transparency, public participation, and collaboration. Openness will strengthen our community and promote efficiency and effectiveness in the City of Newark.
COMMITTEE MEMBERSHIP
Application Process
When a vacancy occurs, it is publicized and any person, 55 years or older, residing within the City of Newark, who is interested in serving on the Senior Advisory Committee is invited to complete an application and submit it to the City Clerk by the established deadline. The applications are then forwarded to the Mayor who makes the appointment with City Council confirmation. Applications remain on file for one year.
Selection Process
The Committee shall be made up of no less than five (5) Committee members and no more than nine (9) Committee members, excluding the City Council representative. The term of office of Committee members shall be for two years or for the unexpired term if filling an unexpected vacancy. Committee members can request reappointment at the end of their terms. Once a vacancy occurs, the Chairperson may choose to reduce the maximum number of Committee members and therefore, not fill the vacancy.
Legal Compliance
It is the policy of the Brown Act that public boards, commissions, committees, task forces, and other multi member bodies created by local agencies in this State exist to aid in the conduct of the people's business. It is the intent of the law that their actions be taken openly and that deliberations be conducted openly.
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4 The agenda will bear a brief general description of each item of business to be transacted or discussed at the meeting. The description will be of sufficient detail to inform the public of the general nature of the subject matter of the item so that the public may seek further information on items of interest. The description will focus on the substance of the matter rather than the contemplated action.
If a Committee member or staff member intends to bring up an item for discussion or action, it is to be included on the posted agenda unless the item qualifies as an exception as outlined below:
a. The Committee makes a determination that "the need to take action" arose after the agenda was posted.
This determination requires the affirmative votes of at least two-thirds of the members or an unanimous vote if less than two-thirds of the members are present. If the Committee is able to make such a determination, a motion will be made, seconded, and voted upon, and that action along with a brief explanation will state the need for action and the reason that the need arose after the agenda was posted.
In general, if either the members or staff knew of the need for action before the agenda was posted and the item was not included on the agenda for reasons of scheduling convenience or oversight, then the member could not properly determine that the need arose after the agenda was posted. b. The Committee determines that an emergency situation exists. A motion will be made, seconded, and the vote and action taken, along with a brief explanation of the emergency, will be included in the minutes of that meeting. This determination requires the affirmative vote of a majority of the members present.
Any matter not on the agenda and brought up by a member of the public during a Committee meeting, may be placed on a future Committee agenda if appropriate to the Committee's assignment. The Committee will defer discussion and action on such matters while providing a procedure for responding to the public.
Any questions regarding the application of the Brown Act should be directed to the City Clerk or the City Attorney.
ROLE OF COMMITTEE MEMBERS
Chairperson
The City Council shall appoint a Council Member to serve as the City Council representative and Chairperson to the Committee. The Council Member is not a voting member. In the event the Chairperson will be absent from a meeting, they may elect a Vice Chairperson to Chair that meeting.
The Chairperson shall oversee the Committee’s performance and be directly responsible to the City Council.
The Chairperson shall also be responsible for:
• Calling and presiding over the meetings
• Providing ample opportunity for members to conduct frank and open discussions • Setting deadlines for work/assignments to be completed • Keeping members informed of their purpose and checking in with members to confirm work is progressing toward completion
• Attending other Committee meetings to report progress of the Senior Advisory Committee, if requested
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5 Active Participation
The Senior Advisory Committee members are encouraged to be active participants at the Clark W. Redeker Newark Senior Center and act as community ambassadors to support the needs of Newark seniors.
Committee members will identify and work to understand senior needs in the City of Newark and assist with bringing resources to address Newark seniors. Committee recommendations should be limited to areas that are not provided for, have not recently been communicated or are not being met by other public, non-profit or private agency programs available to Newark residents.
The Committee may recommend program ideas or procedural changes for staff and policies for the City Council; members will be expected to provide any information which they feel is pertinent to the well-being of Newark seniors.
The Committee is not a decision-making body. Final decisions on meeting the needs of seniors in the City of Newark are the responsibility of the City Council.
A Committee member who is unable to attend a meeting is responsible for notifying the Committee Chairperson or City staff assigned to the committee. A Committee member that does not provide notification of absence from three consecutive meetings will be subject to removal from the committee, at the Chairperson’s discretion.
Reading minutes and preparatory material cannot replace participation in Committee meetings. Therefore, attendance at Committee meetings is critical; hence, members may be removed from the Committee for failure to meet attendance requirements.
Staff Representatives
Typically, two staff from the Recreation & Community Services Department are assigned to the Senior Advisory Committee by the Recreation & Community Services Department Director to assist the Committee members in accomplishing their objectives. Staff are responsible for preparing and posting agendas per the procedures and timelines below.
COMMITTEE MEETINGS
The Committee meets on a quarterly basis, or as otherwise decided by the Chairperson, at the Clark W. Redeker Newark Senior Center. In compliance with state open-meeting laws (Brown Act), the meetings of these bodies are open to the public.
Noticing and Venue
Agendas are posted at locations established by City Council resolution. Current locations are the Clark W.
Redeker Newark Senior Center, David W. Smith City Hall, and on the city website Newark.org at least 72 hours prior to the scheduled regular meeting pursuant to Government Code Section 54954.2. Pursuant to Government Code 54957.5, supplemental materials distributed less than 72 hours before the meeting, to a majority of the Senior Advisory Committee, will be made available for public inspection at the meeting at the Clark W. Redeker Newark Senior Center, 7401 Enterprise Drive. Materials prepared by City staff and distributed during the meeting are available for public inspection at the meeting or after the meeting if prepared by some other person.
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6 Courtesy and Decorum
In order to have a welcoming atmosphere during the meetings, it is important that all Committee members and the general public observe some simple rules of decorum.
These rules are not meant to stifle conversation or the expressing of opinions, but rather to ensure that all members are able to focus on the business at hand. Committee members and the general public should act in a courteous and considerate manner at all times and should be respectful of others, regardless of their opinions.
Public Records
The agenda, meeting reports, minutes, audio or video and other official records of the meetings are public records per the California Public Records Act.
Actions Taken by Committee
Informal actions require no vote and generally take the form of the Chairperson providing direction after input from Committee members. Informal actions would include suggesting to or requesting information from City staff. Another example is suggesting that a Committee member report on a future agenda topic.
Formal Actions
Most commonly, formal action is taken by establishing a quorum, consideration of a motion and voting. A majority of the total appointed Committee members shall constitute a quorum. A quorum is necessary to vote on any action. City staff and the Chairperson will not vote on Committee recommendations.
All formal actions must be listed on the agenda and require a motion and a vote in the affirmative, including:
• Approval of the minutes
• Recommendations and requests to the City Manager
• Recommendations and requests to the City Council
• Creation of a Subcommittee
• Continuing an agenda item to a future date
When a quorum does not exist and formal action is on the agenda, the item will be continued to the next meeting, unless the Chairperson decides not to continue the item due to timeliness or relevance.
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Clark W. Redeker
Newark Senior Center &
Senior Citizen Standing
Advisory Committee
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Clark W. Redeker Newark Senior Center
7401 Enterprise Drive,
adjacent to Jerry Raber Ash Street Park
Hours of operation:
Open Monday - Friday
9:00 am – 3:00 pm
For Adults 55 years of age and older
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Senior Center Programs
• Weekly BINGO Games
• Starting at 12:00pm every Thursday
• Luncheons and Special Events
• Free or low-cost
• Held at least once per month
• Game Nights
• Free
• Held once per quarter
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Senior Center Programs
• Free Coffee & Refreshments Daily
for all Participants
• Senior Chair Fitness
• Offered at the low-cost of $3 per
class
• Free Daily Activities & Health
Presentations
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Senior Center Volunteers
• 26 Current Volunteers
• 1,425 hours in 2022
• Programs led by volunteers:
• Mercy Brown Bag Food Distribution
• Weekly BINGO
• All dance classes
• Ukulele Jam
• Card Making Class
• Card Games/Mahjong
• iPhone/iPad Assistance
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Senior Center Participants
• 472 Registered daily visitors
• 44 Average Daily Admissions
• Participate in activities on and off-site
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Monthly Newsletter!
The Clark W. Redeker Newark Senior Center
Monthly Update & Activities Newsletter
includes information and referrals to senior
services such as:
• Free VITA Tax Assistance
• Mercy Brown Bag Food Distribution
• Ride-On Tri-City Transportation Services
• Senior Help Line
• Discounts for seniors and more!
The Newsletter is sent to 700+ recipients!
Subscribe today: [email protected]
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Visit the Clark W. Redeker Newark Senior Center!
Where is the Center?
7401 Enterprise Drive
Center Hours:
Monday - Friday
9:00 am – 3:00 pm
NEWSLETTER SIGN UP
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Senior Advisory Committee Members
Members include:
• Mayor and Chairperson, Mike Hannon
• Stanley Keiser
• Sandra Arellano
• Kathleen Lemos
• Rick Arellano
• Eileen McDonald
• Olga Borjon
• Glen Wickizer
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Action Items for Council Consideration
Name Change:
The Committee's name is recommended to be modified from "Senior Citizen Standing Advisory Committee" to "Senior Advisory Committee." This adjustment aligns our Committee title with current practices and eliminates any potential misconception that U.S. citizenship is a requirement for committee membership.
Committee Membership: Selection Process
The Committee shall be made up of no less than five (5) committee members and no more than nine (9) Committee members, excluding the City Council representative. Presently, the Committee comprises no less than eight (8) Committee Members and no more than twelve (12) Committee members, plus a City Council Representative.
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Action Items for Council Consideration
Role of Committee Members:
Active Participation
The Committee Members are encouraged to be
active participants at the Clark W. Redeker Newark
Senior Center and act as community ambassadors
to support the needs of Newark seniors.
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Action Items for Council Consideration
Role of Committee Members: Attendance Requirements
Language has been included to clarify attendance requirements and the process for reporting absences to the Committee Chairperson or City Staff.
The existing handbook lacks specific information regarding the permissible number of absences from missed meetings.
Staff recommends the following new language:
• A Committee member who is unable to attend a meeting is responsible for notifying the Committee Chairperson or City staff assigned to the committee
• A Committee Member that does not provide notification of absence from three consecutive meetings will be subject to removal from the Committee, at the Chairperson’s discretion.
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Action Items for Council Consideration
Committee Meetings:
• Meeting Frequency: The Committee meets on a quarterly basis compared to the previous monthly format, or as otherwise decided by the Chairperson, at the Clark W. Redeker Newark Senior Center. In compliance with state open-meeting laws (Brown Act), the meetings of these bodies are open to the public.
• Noticing and Venue: Updated locations are the Clark W. Redeker Newark Senior Center, David W. Smith City Hall, and on the city website Newark.org at least 72 hours prior to the scheduled regular meeting pursuant to Government Code Section 54954.2.
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Thank you!
Questions?
Center information: WWW.NEWARK.ORG/SENIORCENTER
Register for a class: WWW.NEWARK.ORG/RECREG
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RESOLUTION NO. XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWARK APPROVING THE REVISED GUIDELINES AND
PROCEDURES FOR THE SENIOR CITIZEN STANDING
ADVISORY COMMITTEE
WHEREAS, Staff, having assessed the current functioning of the Senior Citizen Standing Advisory Committee and identified opportunities for enhancement, recommends the implementation of these changes to optimize the committee's impact on Newark's senior population; and
WHEREAS, Staff recommends a name change from Senior Citizen Standing Advisory Committee to Senior Advisory Committee; and
WHEREAS, the Committee shall consist of no fewer than five (5) and no more than nine (9) members, with the exception of the City Council representative, aiming to establish a balanced and effective group. This adjustment in membership facilitates the ability of a quorum required for official meetings, thus enabling the committee to convene and make informed decisions; and
WHEREAS, Committee member's attendance requirements were better clarified, including how to report absences to the Committee Chairperson or City Staff; and WHEREAS, the Committee now convenes quarterly, departing from the prior monthly schedule, or as determined by the Chairperson, at the Clark W. Redeker Newark Senior Center, thereby facilitating more focused and impactful discussion; and WHEREAS, updated locations for meetings encompass the Clark W. Redeker Newark Senior Center, David W. Smith City Hall, and the city website Newark.org, all announced at least 72 hours before regular meetings as stipulated by Government Code Section 54954.2; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newark that the Senior Citizen Standing Advisory Committee handbook be amended.
I HEREBY CERTIFY the foregoing resolution was introduced at a regular meeting of the City Council of the City of Newark held on September 14, 2023, by XX who moved its adoption and passage, which motion was carried after being duly seconded, and passed by the following vote:
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Resolution No. XX 2
AYES:
NOES: None
ABSENT: None
SECONDED:
APPROVED:
s/
ATTEST: Mayor
s/SHEILA HARRINGTON
City Clerk
APPROVED AS TO FORM:
s/KRISTOPHER J. KOKOTAYLO
City Attorney
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Item G. 1.
DATE 09/14/2023
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT Adopt a resolution approving the Mayor's appointment to the Senior Citizen Standing Advisory Committee
Two vacancies occurred on the Senior Citizen Standing Advisory Committee over the Summer. Elwood "Woody" Ballard resigned effective August 1, 2023, and Susan Johnson's seat was considered vacated when she relocated out of the City of Newark. The vacancies reduce the committee to 7 members, which currently has a minimum membership of 8. In a separate staff report on this agenda, staff suggests changing the membership to no less than five (5) committee members and no more than nine (9) Committee members, excluding the City Council representative.
The City Clerk advertised the vacancy and applications were received from Shirley R.
Ferrante and Linda Mapes. Mayor Hannon will announce his selection at the City Council Meeting.
It is recommended that the City Council adopt a resolution approving the appointment to the Senior Citizen Standing Advisory Committee for a term to expire on April 14, 2025.
Attachments
Resolution
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RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWARK APPROVING THE APPOINTMENT OF
TO THE SENIOR CITIZEN STANDING ADVISORY
COMMITTEE
WHEREAS, Elwood “Woody” Ballard, hereto appointed member of the Senior Citizen Standing Advisory Committee resigned his seat effective August 1, 2023; and WHEREAS, Susan Johnson, hereto appointed member of the Senior Citizen Standing Advisory Committee vacated her by relocating from Newark over the Summer; and WHEREAS, the City Clerk advertised the vacancy and received applications from, ADD NAMES; and
WHEREAS, the Mayor of the City of Newark has considered the applications; and WHEREAS, the Mayor of the City of Newark has appointed
to said position on the Senior Citizen Standing Advisory Committee for a term expiring April 14, 2025;
NOW, THEREFORE, BE IT RESOLVED that said appointment is hereby approved by the City Council of the City of Newark.
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Item I. 1.
DATE 09/14/2023
TO Honorable Mayor and City Council Members
FROM Cathreene Ingham-Watters, Human Resources Director SUBJECT Closed session for conference with Labor Negotiators pursuant to California Government Code Section 54957.6. Agency designated representatives: City Manager Benoun, Assistant City Manager Hovorka, Human Resources Director Ingham-Watters, and Labor Attorney; Employee Group: the Newark Police Association Packet Page 2811