Newark City Council
September 28, 2023

AGENDA
Thursday, September 28, 2023
7:00 P.M.

A. ROLL CALL
B. PRESENTATIONS

1. Introduction of employee

2. Proclaim October as Cybersecurity Awareness Month
C. PUBLIC COMMENT
The public is invited to address the City Council on any item not listed on the agenda. Public Comments are generally limited to 5 minutes per speaker. Please note that State law prohibits the Council from acting on non-agenda items.

D. CONSENT CALENDAR
Consent Calendar items are considered to be routine and may be approved by one motion.

There will be no separate discussion on these items unless there is a request by a Council Member, a staff member, or a member of the public to remove an item for separate discussion and action.

1. Approval of Audited Demands

2. Approval of September 14, 2023, minutes

3. Adopt a resolution authorizing an amendment and future amendments to the Contractual Services Agreement with Sedgwick Claims Management Services

4. Adopt a resolution authorizing the acceptance of the Selective Traffic Enforcement Program (STEP) grant and the Traffic Records Improvement Project (TRIP) grant through the State of California Office of Traffic Safety and amending the 2022-2024 Biennial Budget

5. Adopt a resolution authorizing the City Manager to execute a Contractual Services

5. Adopt a resolution authorizing the City Manager to execute a Contractual Services Agreement with CSW Stuber-Stroeh Engineering Group for Professional Design Services for Old Town Streetscape Improvements, Project 1258 and to amend the 2022-2024 Biennial Budget for Fiscal Year 2024

6. Adopt a resolution authorizing the City Manager to execute Task Order No. 28 to the Joint Powers Agreement with the City of Fremont for case management services

7. Adopt a resolution authorizing the City Manager to execute Task Order No. 29 to the Joint Powers Agreement with the City of Fremont for Paratransit services E. PUBLIC HEARINGS
F. OTHER BUSINESS
G. CITY COUNCIL MATTERS
City Council Members report on attendance at intergovernmental agency meetings, conferences, and seminars since the last meeting. City Council Members may also announce upcoming events and coordinate attendance; report on local events attended since the last meeting; and make brief comments on issues of concern.

H. CITY MANAGER UPDATES
I. CLOSED SESSION
J. ADJOURNMENT

MEETING INFORMATION
Members of the public may attend the meeting in person, virtually via Zoom, or watch it via YouTube or Cable Channel 26. The ability to participate and observe via Zoom, YouTube or Cable Channel 26 is predicated on those technologies being available and functioning without technical difficulties.  Should those platforms not be available, or become non-functioning, or should the City Council otherwise encounter technical difficulties that make those platforms unavailable, the City Council will proceed with business in person unless otherwise prohibited by law.

How to view the meeting remotely:

Livestream online at YouTube: https://www.youtube.com/@cityofnewark3077/streams Copy/paste the YouTube URL into your browser if the link does not automatically open.

How to participate in the meeting remotely, via Zoom Webinar:

From a PC, Mac, iPad, iPhone or Android device: Zoom Meeting https://us06web.zoom.us/j/84072781248 From a telephone dial 1- 669-900-9128, Webinar ID Number 840 7278 1248 Provide live, remote public comments, when the Mayor calls for comments. Use the raise your hand feature in Zoom to be called upon by the City Clerk.

For frequently asked Zoom questions, please go to Agendas and Minutes and select the Frequently Asked Packet Page 2
For frequently asked Zoom questions, please go to Agendas and Minutes and select the Frequently Asked Questions link.

No question shall be asked of a council member, city staff, or an audience member except through the Mayor. No person shall interrupt the meeting. Any person who refuses to carry out instructions given by the Mayor for the purpose of maintaining order may be guilty of an infraction and may result in removal from the meeting.

Council Meeting Access/Materials:

The agenda packet is available for review at Agendas and Minutes. The packet is typically posted to the City website the Friday before the meeting, but no later than 72 hours before the meeting.

Pursuant to Government Code 54957.5, supplemental materials distributed less than 72 hours before this meeting, to a majority of the City Council, will be made available for public inspection at this meeting and will be posted at https://www.newark.org/departments/city-manager-s-office/agendas-minutes and will concurrently be made available for public inspection during regular business hours at the David W. Smith City Hall, 37101 Newark Boulevard, Newark CA.  Materials prepared by City staff and distributed during the meeting are available for public inspection at the meeting or after the meeting if prepared by some other person. Documents related to closed session items or are exempt from disclosure will not be made available for public inspection. For those persons who require special accommodations, please contact the City Clerk at least two days prior to the meeting at City Clerk or 510-578-4266.

Packet Page 3
Item  B. 1.

DATE 09/28/2023
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT    Introduction of employee
Oscar Carrillo, Community Preservation Manager for the Community Development Department, will be introduced at the City Council meeting.

Packet Page 4
Item  B. 2.

DATE 09/28/2023
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT    Proclaim October as Cybersecurity Awareness Month Cybersecurity Awareness Month was launched by the National Cybersecurity Alliance and the U.S. Department of Homeland Security in October 2004 to promote online safety.  The focus of this year's awareness campaign is to encourage everyone to create strong passwords and use a password manager; enable multi-factor authentication; update software; and recognize and report phishing attempts.  Phishing is a scam where attackers deceive people into revealing sensitive information or installing malware such as ransomware via email or other messages.

A proclamation has been prepared for Cybersecurity Awareness Month and Chief Information Officer/Information Technology Director Miranda will accept it at the City Council meeting.

Attachments
Proclamation
Packet Page 5
PROCLAMATION NO. 1901

CYBERSECURITY AWARENESS MONTH
WHEREAS, the City of Newark recognizes it has a vital role in identifying, protecting, and responding to cyber threats that may have a significant impact on our residents and collective security and privacy; and
WHEREAS, individuals, businesses, nonprofits, government organizations, academic institutions, and the local economy has become increasingly reliant on information systems and technology to conduct business, engage in commerce, access information, communicate, and provide essential services; and
WHEREAS, cyber threats continue to increase and the impact of cyberattacks has been debilitating to individuals and organizations; and
WHEREAS, a whole community effort is necessary to ensure that all residents of Newark have the skills and opportunity to benefit from digital citizenship; and WHEREAS, Cybersecurity Awareness Month was launched by the National Cybersecurity Alliance and the U.S. Department of Homeland Security in October 2004 and is now recognized by thousands of organizations including the Federal Government, the Multi-State Information Sharing and Analysis Center, and the National Association of State Chief Information Officers; and
WHEREAS, the City of Newark will promote innovation, strengthen cybersecurity investment, and enhance resilience across all sectors;
NOW, THEREFORE, I, Michael K. Hannon, Mayor of the City of Newark, on behalf of the Newark City Council, do hereby proclaim October 2023 as

CYBERSECURITY AWARENESS MONTH
in Newark and call upon all employees, residents and visitors of Newark to become educated about cybersecurity and put that knowledge into practice to keep our connected community safe from cyber threats.

IN WITNESS THEREOF, I have hereunto set forth my hand and caused the Official Seal of the City of Newark, State of California, to be affixed this Twenty-eighth Day of September, Two Thousand Twenty-three.

Michael K. Hannon
Mayor
Packet Page 6
Item  D. 1.

DATE 09/28/2023
TO Honorable Mayor and City Council Members
FROM Krysten Lee, Finance Director
SUBJECT    Approval of Audited Demands
Attachments
Audited Demands 08.31.23
Audited Demands 09.07.23
Packet Page 7
LIVE Newark CA LIVE
Payment Batch Register
Bank Account: AP - ZBA ACCOUNTS PAYABLE
Batch Date: 08/31/2023
Type Date Number Source Payee Name EFT Bank/Account
Transaction
Amount
Bank Account: AP - ZBA ACCOUNTS PAYABLE
Check 08/31/2023 9225 Accounts Payable ADVANCED TRAFFIC PRODUCTS, INC. 455.94 Invoice Date Description Check Sort Code Amount
0000036581 08/17/2023 OPTICOM FOR FIRE TRUCK 242 455.94 Check 08/31/2023 9226 Accounts Payable AIR EXCHANGE INC 512.38 Invoice Date Description Check Sort Code Amount
91610308 08/11/2023 FIRE STATION 29 PLYMOVENT 512.38
Check 08/31/2023 9227 Accounts Payable AIRGAS USA, LLC 98.69 Invoice Date Description Check Sort Code Amount
5501375439 07/31/2023 CYL ACETYLENE RENTAL 07/31/23 98.69 Check 08/31/2023 9228 Accounts Payable ALAMEDA COUNTY SHERIFF'S OFFICE 735.65 Invoice Date Description Check Sort Code Amount
PPE 8.19.23 08/23/2023 GARNISH - CASE 21CV000937 735.65 Check 08/31/2023 9229 Accounts Payable ALLTECH PETRO INC. 3,000.00 Invoice Date Description Check Sort Code Amount
12141 08/01/2023 2023 ANNUAL TESTING - SEMI-ANNUAL PAYMENT 3,000.00 Check 08/31/2023 9230 Accounts Payable ALTA LANGUAGE SERVICES, INC. 132.00 Invoice Date Description Check Sort Code Amount
IS666251 07/31/2023 LISTENING & SPEAKING TEST 07/17-07/20/23 132.00 Check 08/31/2023 9231 Accounts Payable AUTOWISE AUTOMOTIVE 355.36 Invoice Date Description Check Sort Code Amount
69650 07/12/2023 AC SERVICE ON VEH 132 - 07/12/23 355.36 Check 08/31/2023 9232 Accounts Payable BAY CENTRAL PRINTING 171.76 Invoice Date Description Check Sort Code Amount
196335 08/09/2023 BUSINESS CARD IMPRINTING - DIANA CANGCO & VIBHA DESHMUKH 171.76 Check 08/31/2023 9233 Accounts Payable BLAISDELL'S BUSINESS PRODUCTS 1,234.29 Invoice Date Description Check Sort Code Amount
JULY'23 08/01/2023 OFFICE SUPPLIES 7/11-7/31/23 1,234.29 Check 08/31/2023 9234 Accounts Payable BURTON'S FIRE INC 1,523.72 Invoice Date Description Check Sort Code Amount
Packet Page 8
W 81224 08/07/2023 FIRE TRUCK SUPPLIES-HORN BUTTON, BUTTON DECAL, AND BRUSH KIT 1,523.72 Check 08/31/2023 9235 Accounts Payable CAL SAFETY INC 1,040.00 Invoice Date Description Check Sort Code Amount
29973 08/09/2023 PORTABLE CHANGEABLE MESSAGE SIGNS 07/27-07/31/23 520.00 29906 07/18/2023 PORTABLE CHANGEABLE MESSAGE SIGNS 07/13-07/18/23 520.00 Check 08/31/2023 9236 Accounts Payable CALIFORNIA BUILDING STANDARDS 1,314.90 Invoice Date Description Check Sort Code Amount
0401-063023 08/24/2023 BUILDING STANDARDS FEES - APRIL TO JUNE 2023 1,314.90 Check 08/31/2023 9237 Accounts Payable CALIFORNIA DEPARTMENT OF

CONSERVATION
4,194.11
Invoice Date Description Check Sort Code Amount
0401-063023 08/24/2023 STRONG MOTION FEES - APRIL TO JUNE 2023 4,194.11 Check 08/31/2023 9238 Accounts Payable CALIFORNIA DIESEL & POWER 2,673.82 Invoice Date Description Check Sort Code Amount
01-77034 07/31/2023 EMERGENCY DIAG GEN FOR NO START NO SIGNAL ALARM 07/13/23 2,673.82 Check 08/31/2023 9239 Accounts Payable BEACON VETERINARY SPECIALISTS 500.00 Invoice Date Description Check Sort Code Amount
141827 06/19/2023 VET SVCS 06/16-6/19/23 200.00
141315 06/06/2023 VET SVCS 06/05/23 150.00
141246 06/05/2023 VET SVCS 06/04/23 150.00
Check 08/31/2023 9240 Accounts Payable CENTRAL VALLEY TOXICOLOGY, INC. 563.00 Invoice Date Description Check Sort Code Amount
329385 07/25/2023 LAB TEST 07/25/2023 42.00
329148 07/13/2023 LAB TESTS 07/13/2023 42.00
329002 07/07/2023 LAB TESTS 07/07/2023 91.00
329001 07/07/2023 LAB TESTS 07/07/2023 78.00
328814 06/28/2023 LAB TESTS 06/28/2023 310.00
Check 08/31/2023 9241 Accounts Payable CHAPLIN AND HILL INVESTIGATIVE

SERVICES LLC
4,758.00
Invoice Date Description Check Sort Code Amount
C&HIS 23-25_1 08/02/2023 INVESTIGATIVE SERVICES - 06/21-07/31/23 4,758.00 Check 08/31/2023 9242 Accounts Payable CHEVROLET OF FREMONT 1,796.82 Invoice Date Description Check Sort Code Amount
139763 07/06/2023 FLEET PARTS - TRIM 413.37
139760 07/05/2023 FLEET PARTS - PAD KIT, ROTOR AND BOLT 876.96 140550 07/21/2023 FLEET PARTS - COIL KIT AND MOLDING 506.49 Check 08/31/2023 9243 Accounts Payable CITY OF FREMONT 5,745.70 Invoice Date Description Check Sort Code Amount
45 08/29/2023 SACGISA PROGRAM MAINTENANCE 04/01-06/30/23 5,745.70 Check 08/31/2023 9244 Accounts Payable PETTY CASH CUSTODIAN - BRETT

OEVERNDIEK

54.13 Invoice Date Description Check Sort Code Amount
072419-121219PW 08/24/2023 PETTY CASH REPL V#65-67 54.13 Packet Page 9
Check 08/31/2023 9245 Accounts Payable CLEARGOV INC. 3,660.42 Invoice Date Description Check Sort Code Amount
2023-13189 06/01/2023 DIGITAL BUDGET BOOK SUITE 06/01/23-05/31/24 3,660.42 Check 08/31/2023 9246 Accounts Payable COMCAST 2,524.48 Invoice Date Description Check Sort Code Amount
8821-072823 06/24/2023 TELEVISION & PUBLIC WIFI ACCESS 06/29-07/28/23 846.16 8821-082823 07/24/2023 TELEVISION & PUBLIC WIFI ACCESS 07/29-08/28/23 846.16 8821-092823 08/24/2023 TELEVISION & PUBLIC WIFI ACCESS 08/29-09/28/23 832.16 Check 08/31/2023 9247 Accounts Payable COUNTY OF ALAMEDA 1,418.00 Invoice Date Description Check Sort Code Amount
JULY '23 08/18/2023 CITATION PROCESSING FEES - JULY '23 1,418.00 Check 08/31/2023 9248 Accounts Payable SOFTWARE SOLUTIONS TEAM 2,887.50 Invoice Date Description Check Sort Code Amount
23-8869 07/31/2023 SHAREPOINT TRAINING - 07/13-07/19/23 2,887.50 Check 08/31/2023 9249 Accounts Payable DELL MARKETING L.P. 177,271.46 Invoice Date Description Check Sort Code Amount
10688195465 07/27/2023 MICROSOFT EA AGREEMENT FY24 177,271.46 Check 08/31/2023 9250 Accounts Payable ALHAMBRA 930.75
Invoice Date Description Check Sort Code Amount
15734365071323 07/13/2023 WATER SERVICE 06/13 - 07/11/23 516.30 15734365081323 08/13/2023 WATER SERVICE 07/08 - 08/12/23 414.45 Check 08/31/2023 9251 Accounts Payable EAST BAY LAWN MOWER 146.00 Invoice Date Description Check Sort Code Amount
38142 08/16/2023 SMALL EQUIPMENT REPAIR 8/16/23 146.00
Check 08/31/2023 9252 Accounts Payable FREMONT ALARM 405.90 Invoice Date Description Check Sort Code Amount
41324 08/25/2023 OLD LIBRARY BATTERY AND TERMINAL SERVICE - 07/27-08/01/23 405.90 Check 08/31/2023 9253 Accounts Payable FREMONT CDJR 2,584.20 Invoice Date Description Check Sort Code Amount
93471 07/17/2023 FLEET PARTS - PAD KIT, ROTOR, BRAKES 1,173.67 221448 07/14/2023 FLEET SERVICE - LEAKING 07/14/23 1,410.53 Check 08/31/2023 9254 Accounts Payable FREMONT FORD 307.29 Invoice Date Description Check Sort Code Amount
217093 08/17/2023 FORD PARTS-HANDLE SEAT BACK ADJUSTING 85.81 217221 08/21/2023 FLEET PARTS-BRAKE KIT AND ROTOR 221.48 Check 08/31/2023 9255 Accounts Payable GRAINGER 97.71
Invoice Date Description Check Sort Code Amount
9780774502 07/24/2023 SILLIMAN PRESSURE REGULATOR 97.71 Check 08/31/2023 9256 Accounts Payable GREENSFELDER COMMERCIAL REAL

ESTATE LLC
3,149.00
Invoice Date Description Check Sort Code Amount
Packet Page 10
NEWARK 23-06 06/30/2023 URBAN PLANN, REAL ESTATE ADVISORY & IMPLEMENTATION 5/31- 6/30/23
3,149.00
Check 08/31/2023 9257 Accounts Payable HDL SOFTWARE, LLC 2,000.00 Invoice Date Description Check Sort Code Amount
SIN027173 04/07/2023 UUT SUPPORT & INDUSTRY MONITORING - APRIL 2023 2,000.00 Check 08/31/2023 9258 Accounts Payable HIROSHI ICHIMURA 3,126.00 Invoice Date Description Check Sort Code Amount
0708-082623 08/26/2023 PAYMENT FOR KENDO CLASSES 7/8-8/26/23 3,126.00 Check 08/31/2023 9259 Accounts Payable HOME DEPOT CREDIT SERVICES 1,734.50 Invoice Date Description Check Sort Code Amount
AUG' 23 08/13/2023 HOME DEPOT CC PURCHASE 7/14/23-08/11/23 1,734.50 Check 08/31/2023 9260 Accounts Payable BULBULNAZ JALALIDIN (NAZ) 42.42 Invoice Date Description Check Sort Code Amount
06282023EXP 06/28/2023 COLOR PRINTING @ FEDEX FOR SM BUS WORKSHOP SERIES 42.42 Check 08/31/2023 9261 Accounts Payable JEFF'S MOBILE GLASS INC. 537.63 Invoice Date Description Check Sort Code Amount
IJMG-0727-81530 07/27/2023 GLASS SERVICE VEH 195 - 07/27/23 537.63 Check 08/31/2023 9262 Accounts Payable KBA DOCUMENT SOLUTIONS, LLC 12,069.76 Invoice Date Description Check Sort Code Amount
55Y1375626 06/30/2023 COPIER LEASE YEAR 1 OF 5 - TONER 527.15 55Y1372694 06/30/2023 COPIER LEASE YEAR 1 OF 5 10,406.61 55Y1375686 06/30/2023 COPIER LEASE YEAR 1 OF 5 - TONER 1,136.00 Check 08/31/2023 9263 Accounts Payable KNORR SYSTEMS INTERNATIONAL 1,813.10 Invoice Date Description Check Sort Code Amount
207030 07/20/2023 SILLIMAN TROUBLESHOOT VFD 7/13/23 757.00 207206 07/19/2023 SILLIMAN VALVE REPAIR 7/19/23 1,056.10 Check 08/31/2023 9264 Accounts Payable LINCOLN AQUATICS 5,706.63 Invoice Date Description Check Sort Code Amount
SL042714 07/21/2023 SILLIMAN POOL PAD 5/27/23 5,706.63
Check 08/31/2023 9265 Accounts Payable LWECO GROUP LLC 3,999.00 Invoice Date Description Check Sort Code Amount
GBL-23-0801-1 08/09/2023 GB3LED GLO-BUG 3,999.00
Check 08/31/2023 9266 Accounts Payable MEYERS NAVE, A PROFESSIONAL

CORPORATION
20,248.00
Invoice Date Description Check Sort Code Amount
206365 06/21/2023 LEGAL SVCS FOR NEWPARK PLAZA PROJECT - 5/31/23 597.00 204363 04/27/2023 LEGAL SVCS FOR SAHA NOFA PROJECT - 3/31/23 9,660.00 205377 05/24/2023 LEGAL SVCS FOR SAHA NOFA PROJECT - 4/30/23 9,032.00 207455 07/21/2023 LEGAL SVCS FOR NEWPARK PLAZA PROJECT - 6/30/23 959.00 Check 08/31/2023 9267 Accounts Payable MEYERS NAVE 31,949.75 Invoice Date Description Check Sort Code Amount
Packet Page 11
208397 08/18/2023 PROFESSIONAL SERVICES RENDERED THROUGH JULY 31, 2023 325.85 208401 08/18/2023 PROFESSIONAL SERVICES RENDERED THROUGH JULY 31, 2023 11,328.90 208402 08/18/2023 PROFESSIONAL SERVICES RENDERED THROUGH JULY 31, 2023 752.10 208403 08/18/2023 PROFESSIONAL SERVICES RENDERED THROUGH JULY 31, 2023 1,929.30 208404 08/18/2023 PROFESSIONAL SERVICES RENDERED THROUGH JULY 31, 2023 2,833.00 208409 08/18/2023 PROFESSIONAL SERVICES RENDERED THROUGH JULY 31, 2023 8,803.60 208410 08/18/2023 PROFESSIONAL SERVICES RENDERED THROUGH JULY 31, 2023 196.20 208411 08/18/2023 PROFESSIONAL SERVICES RENDERED THROUGH JULY 31, 2023 5,780.80 Check 08/31/2023 9268 Accounts Payable PACIFIC GAS & ELECTRIC 34,868.79 Invoice Date Description Check Sort Code Amount
0870-080723 08/07/2023 ANNUAL ELECTRICITY FOR STREET/TRAFFIC LIGHTS 06/30-07/31/23 87.05 3926-080423 08/04/2023 ANNUAL ELECTRICITY FOR STREET/TRAFFIC LIGHTS 06/29-07/30/23 115.74 1859-080423 08/04/2023 ANNUAL ELECTRICITY FOR STREET/TRAFFIC LIGHTS 06/29-07/30/23 1,840.50 9045-080323 08/03/2023 ANNUAL ELECTRICITY FOR STREET/TRAFFIC LIGHTS 06/27-07/26/23 203.43 0552-080323 08/03/2023 ANNUAL ELECTRICITY FOR STREET/TRAFFIC LIGHTS 06/28-07/27/23 85.13 2305-080223 08/02/2023 ANNUAL ELECTRICITY FOR STREET/TRAFFIC LIGHTS 06/27-07/26/23 120.90 7786-072123 07/21/2023 ANNUAL ELECTRICITY FOR STREET/TRAFFIC LIGHTS 06/15-07/17/23 29,560.40 7460-071723 07/17/2023 ANNUAL ELECTRICITY FOR STREET/TRAFFIC LIGHTS 05/26-06/26/23 2,855.64 Check 08/31/2023 9269 Accounts Payable PERFORMANCE PEST MANAGEMENT 1,357.00 Invoice Date Description Check Sort Code Amount
70117 08/08/2023 PEST SERVICES - FIRE STATION #3 102701 8/8/23 240.00 70014 08/08/2023 PEST SERVICES - CITY HALL #102699 8/8/23 267.00 70097 08/08/2023 PEST SERVICES - COMMUNITY CENTER 102700 8/8/23 95.00 70116 08/08/2023 PEST SERVICES - FIRE STATION #2 102709 8/8/23 220.00 70096 08/08/2023 PEST SERVICES - VIOLA BLYTHE #102704 8/8/23 260.00 70115 08/08/2023 PEST SERVICES - FIRE STATION #1 102707 8/8/23 275.00 Check 08/31/2023 9270 Accounts Payable PHAN'S SMOG STATION 40.00 Invoice Date Description Check Sort Code Amount
052582 08/15/2023 SMOG VEH 8 40.00
Check 08/31/2023 9271 Accounts Payable PLACER LABS, INC. 8,820.00 Invoice Date Description Check Sort Code Amount

12.0400 08/03/2023 SUBCNTR LOCATION BASED SVCS & ANALYTICS - 7/1/23 - 6/30/24 8,820.00 Check 08/31/2023 9272 Accounts Payable PREFERRED ALLIANCE INC 260.00 Invoice Date Description Check Sort Code Amount
0187890-IN 07/31/2023 RANDOM & NON-RANDOM DRUG TESTING - JUL '23 260.00 Check 08/31/2023 9273 Accounts Payable RELIABLE TRANSLATIONS INC. 2,141.13 Invoice Date Description Check Sort Code Amount
24892 05/16/2023 INTERP/TRNSL SVCS - GEN - DIGITAL MRKTNG WRKSHP 5/16/23 255.00 24947 05/22/2023 INTERP/TRNSL SVCS - GEN - DIGITAL MRKTNG WRKSHP 5/22/23 255.00 25043 06/05/2023 INTERP/TRNSL SVCS-SM BUS EMRGNCY PREP WRKSHP - FIRE 6/5/23 332.76 25105 06/12/2023 INTERP/TRNSL SVCS-SM BUS EMRGNCY PREP WRKSHP - CPR/ATM 6/12/23
332.76
25185 06/20/2023 INTERP/TRNSL SVCS-SM BUS EMRGNCY PREP WRKSHP - PEP 6/20/23 818.73 25275 06/27/2023 INTERP/TRNSL SVCS-EMRGNCY PREP INFO VIETNMS TRNSL 6/27/23 146.88 Check 08/31/2023 9274 Accounts Payable ROADSAFE TRAFFIC SYSTEMS, INC. 604.82 Packet Page 12
Invoice Date Description Check Sort Code Amount
177011 06/27/2023 SAFETY PRINTS 604.82
Check 08/31/2023 9275 Accounts Payable SAN MATEO REGIONAL NETWORK INC 272.00 Invoice Date Description Check Sort Code Amount
24392 06/30/2023 DNS SERVICE PROVIDER - JUN '23 20.00
24402 07/01/2023 ANNUAL DNS SERVICE 07/01/23 - 06/30/24 252.00 Check 08/31/2023 9276 Accounts Payable ANNE STEDLER 1,085.35 Invoice Date Description Check Sort Code Amount
02062023EXP 08/28/2023 TRANSLATION DEVICES FOR OUTREACH & WORKSHOP SESSIONS 1,085.35 Check 08/31/2023 9277 Accounts Payable TEMPERATURE TECHNOLOGY INC. 4,353.30 Invoice Date Description Check Sort Code Amount
I2631 08/07/2023 CITY HALL HVAC SERVICE 8/7/23 775.00
I2579 08/11/2023 FIRE STATION #1 HVAC SERVICE 7/19-8/2/23 3,578.30 Check 08/31/2023 9278 Accounts Payable TIREHUB, LLC 2,925.64 Invoice Date Description Check Sort Code Amount
35070700 06/16/2023 TIRES-DUEL AT REVO 3 6/16/23 1,062.38 35153717 06/20/2023 TIRES-EAGLE RS A POLICE/ENFORCER 1,863.26 Check 08/31/2023 9279 Accounts Payable JENNIFER TRAN 157.97 Invoice Date Description Check Sort Code Amount
091421-120122 08/23/2023 PETTY CASH CHECK REQUEST 091421-120122 157.97 Check 08/31/2023 9280 Accounts Payable TURF STAR, INC. 1,732.40 Invoice Date Description Check Sort Code Amount
7292601-00 07/31/2023 FLEET SUPPLIES-HYDRAULIC MOTOR ASM 1,732.40 Check 08/31/2023 9281 Accounts Payable UNDERGROUND SERVICE ALERT OF

NORTHERN CA & NV
5,404.17
Invoice Date Description Check Sort Code Amount
23USB122155 07/24/2023 STATE REGULATORY COSTS - 7/1/23 - 6/30/24 1,368.32 2023122155 07/20/2023 2023 MEMBERSHIP FEE 4,035.85
Check 08/31/2023 9282 Accounts Payable UNIVERSAL BUILDING SERVICES & SUPPLY
41,615.00
Invoice Date Description Check Sort Code Amount
516143 07/31/2023 JANITORIAL SERVICES - LIBRARY JULY 2023 4,965.00 2023-0701B 07/31/2023 JANITORIAL SERVICES - CITYWIDE JULY 2023 35,574.00 516990 07/31/2023 RECREATION SUMMER CAMP ADDITIONAL CLEANING 7/31/23 1,076.00 Check 08/31/2023 9283 Accounts Payable URBAN PLANNING PARTNERS, INC. 10,635.00 Invoice Date Description Check Sort Code Amount
22002-230228R 03/14/2023 PROJECT MGMT SVCS - LEPAKSHI @ THORNTON - 2/28/23 10,635.00 Check 08/31/2023 9284 Accounts Payable U.S. BANK CORPORATE PAYMENT

SYSTEMS
46,283.31
Invoice Date Description Check Sort Code Amount
082223STMT 08/22/2023 CC PAYMENT 08/24/23 46,283.31
Check 08/31/2023 9285 Accounts Payable U.S. BANK 1,180.00 Packet Page 13
Invoice Date Description Check Sort Code Amount
6963372 06/23/2023 LOIB AID #26 REASSESSMENT & REFUND OF 2013 1,180.00 Check 08/31/2023 9286 Accounts Payable BOSCO OIL INC DBA VALLEY OIL 33,854.80 Invoice Date Description Check Sort Code Amount
167430 08/23/2023 FLEET FUEL 8/23/23 33,854.80
Check 08/31/2023 9287 Accounts Payable VERIZON WIRELESS 11,226.49 Invoice Date Description Check Sort Code Amount
9942300715 08/18/2023 WIRELESS SERVICE - 07/19-08/18/23 11,226.49 EFT 08/31/2023 687 Accounts Payable METROPOLITAN PLANNING GROUP 121042882 / 2016189470 2,835.00 Invoice Date Description Check Sort Code Amount
2003878 06/20/2023 CEDAR/ROBSON HOMES PROJECT - SVCS THRU 5/31/23 2,791.25 2003891 07/07/2023 CEDAR/ROBSON HOMES PROJECT - SVCS THRU 6/30/23 43.75 EFT 08/31/2023 688 Accounts Payable PET BENEFIT SOLUTION 021000021 / 238821802 53.75 Invoice Date Description Check Sort Code Amount
132316 08/23/2023 TOTAL PET PLAN - AUGUST 2023 COVERAGE 53.75 EFT 08/31/2023 689 Accounts Payable QUADIENT FINANCE USA, INC. 011900254 / 385015844484 2,105.38 Invoice Date Description Check Sort Code Amount
4857 - JULY '23 07/16/2023 POSTAGE - JUL '23 2,105.38
AP ZBA ACCOUNTS PAYABLE Totals: Transactions: 66 $523,281.07 Checks: 63 $518,286.94
EFTs: 3 $4,994.13
Packet Page 14
LIVE Newark CA LIVE
Payment Batch Register
Bank Account: AP - ZBA ACCOUNTS PAYABLE
Batch Date: 09/07/2023
Type Date Number Source Payee Name EFT Bank/Account
Transaction
Amount
Bank Account: AP - ZBA ACCOUNTS PAYABLE
Check 09/07/2023 9288 Accounts Payable HEALTH AND HUMAN RESOURCES CENTER, INC.
247.86
Invoice Date Description Check Sort Code Amount
E0299482 08/08/2023 EMPLOYEE ASSISTANT PROGRAM (EAP)-SEPTEMBER 2023 247.86 Check 09/07/2023 9289 Accounts Payable AFLAC 893.28
Invoice Date Description Check Sort Code Amount
879403 08/30/2023 AFLAC - AUGUST 2023 PREMIUMS 893.28
Check 09/07/2023 9290 Accounts Payable NORCAL WHOLESALE BARK 11,669.63 Invoice Date Description Check Sort Code Amount
14116 08/30/2023 PLAYGROUND FIBER 7,426.13
14109 08/28/2023 PLAYGROUND FIBER 4,243.50
Check 09/07/2023 9291 Accounts Payable BARG COFFIN LEWIS & TRAPP, LLP 118.00 Invoice Date Description Check Sort Code Amount
48099 07/31/2023 LEGAL SERVICES THROUGH JULY 31, 2023 118.00 Check 09/07/2023 9292 Accounts Payable BAY CENTRAL PRINTING 85.88 Invoice Date Description Check Sort Code Amount
196358 08/17/2023 BUSINESS CARD IMPRINTING - CATHREENE INGHAM-WATTERS 85.88 Check 09/07/2023 9293 Accounts Payable BUREAU VERITAS NORTH AMERICA INC. 987.50 Invoice Date Description Check Sort Code Amount
RI 23037916 08/11/2023 BI FIELD INSPECTION AND RELATED PROFESSIONAL SERVICES 07/23 987.50 Check 09/07/2023 9294 Accounts Payable BURTON'S FIRE INC 547.45 Invoice Date Description Check Sort Code Amount
S 61732 08/31/2023 FIRE TRUCK AIR CYLINDER STEP 547.45
Check 09/07/2023 9295 Accounts Payable CENTRAL VETERINARY HOSPITAL 794.95 Invoice Date Description Check Sort Code Amount
499330 08/22/2023 VET SVCS 07/25/2023 794.95
Check 09/07/2023 9296 Accounts Payable CITY OF HAYWARD 2,000.00 Invoice Date Description Check Sort Code Amount
351512 07/31/2023 RANGE USE 07/01/23-06/30/24 2,000.00
Check 09/07/2023 9297 Accounts Payable CIVICA LAW GROUP, APC 900.10 Packet Page 15
Invoice Date Description Check Sort Code Amount
10843 08/01/2023 PROFESSIONAL SERVICES RENDERED THROUGH JULY 31, 2023 676.00 10844 08/01/2023 PROFESSIONAL SERVICES RENDERED THROUGH JULY 31, 2023 224.10 Check 09/07/2023 9298 Accounts Payable CODE 1 SUPPLY 844.95 Invoice Date Description Check Sort Code Amount
C120208430 07/26/2023 ZOLL PEDI-PADZ II 844.95
Check 09/07/2023 9299 Accounts Payable CSG CONSULTANTS, INC. 7,832.24 Invoice Date Description Check Sort Code Amount
B231191 08/01/2023 BI FIELD INSPECTION & RELATED PROFESSIONAL SVCS 07/01-07/31/23 7,832.24 Check 09/07/2023 9300 Accounts Payable DALE HARDWARE 1,781.88 Invoice Date Description Check Sort Code Amount
AUG' 23 08/25/2023 DALE SUPPLIES 08/25/2023 1,781.88
Check 09/07/2023 9301 Accounts Payable DELTA DENTAL OF CALIFORNIA 16,555.53 Invoice Date Description Check Sort Code Amount
BE005661198 08/30/2023 DELTA PPO - SEPTEMBER 2023 PREMIUMS 16,555.53 Check 09/07/2023 9302 Accounts Payable DELTA DENTAL INSURANCE COMPANY 172.82 Invoice Date Description Check Sort Code Amount
BE005659219 08/30/2023 DELTA CARE - SEPTEMBER 2023 PREMIUMS 172.82 Check 09/07/2023 9303 Accounts Payable DEPARTMENT OF JUSTICE 522.00 Invoice Date Description Check Sort Code Amount
672606 09/06/2023 FINGERPRINTING FEES- 07/23 522.00
Check 09/07/2023 9304 Accounts Payable EQUIFAX INFORMATION SVCS LLC 112.15 Invoice Date Description Check Sort Code Amount
2057094375 08/14/2023 CREDIT BUREAU REPORT FEES - 7/18/23 - 8/13/23 112.15 Check 09/07/2023 9305 Accounts Payable FITGUARD, INC 105.00 Invoice Date Description Check Sort Code Amount
0000202245 08/22/2023 PREVENTATIVE MAINTENANCE - 07/06/23 105.00 Check 09/07/2023 9306 Accounts Payable PETER FONG 31.18 Invoice Date Description Check Sort Code Amount
072023EXP 08/28/2023 MILAGE TO ACCOPSA GROUP MEETING 31.18 Check 09/07/2023 9307 Accounts Payable HILLYARD 5,768.29 Invoice Date Description Check Sort Code Amount
605213569 08/17/2023 BLDG TISSUE 1,465.67
605205525 08/10/2023 SILLIMAN TISSUE AND TOWELS 4,302.62 Check 09/07/2023 9308 Accounts Payable I PIZZA 1,626.00 Invoice Date Description Check Sort Code Amount
080523-082723 08/28/2023 PIZZA FOR BIRTHDAY PARTIES 08/05 - 08/27/23 1,626.00 Check 09/07/2023 9309 Accounts Payable INDUSTRIAL PLUMBING SUPPLY, LLC. 1,246.46 Invoice Date Description Check Sort Code Amount
Packet Page 16
109501 07/28/2023 SILLIMAN PLUMBING SUPPLIES 1,246.46
Check 09/07/2023 9310 Accounts Payable INTERNATIONAL CODE COUNCIL, INC. 725.00 Invoice Date Description Check Sort Code Amount
1001735423 08/08/2023 ICC - TRAINING AND EDUCATION 725.00 Check 09/07/2023 9311 Accounts Payable KBA DOCUMENT SOLUTIONS, LLC 3,208.83 Invoice Date Description Check Sort Code Amount
55Y1384980 07/18/2023 COPIER LEASE YEAR 2 OF 5 - OVERAGES 06/21-07/20/23 2,388.95 55Y1387465 07/28/2023 COPIER LEASE YEAR 2 OF 5 - TONER PD ADMIN 07/23 221.49 55Y1389640 08/08/2023 COPIER LEASE YEAR 2 OF 5 - TONER PD 08/23 598.39 Check 09/07/2023 9312 Accounts Payable KBA DOCUMENT SOLUTIONS, LLC 3,685.24 Invoice Date Description Check Sort Code Amount
55Y1393748 08/23/2023 COPIER LEASE YEAR 2 OF 5 - OVERAGES 07/21-08/20/23 3,685.24 Check 09/07/2023 9313 Accounts Payable KBA DOCUMENT SOLUTIONS 4,695.50 Invoice Date Description Check Sort Code Amount
111400 08/24/2023 LEASE PAYMENT 1900869002 - 8/15/23 - 9/14/23 4,695.50 Check 09/07/2023 9314 Accounts Payable NARAYAN KRISHNAN 1,494.02 Invoice Date Description Check Sort Code Amount
0628-071423EXP 08/28/2023 ESRI EXPENSE REIMBURSEMENT 2 1,494.02 Check 09/07/2023 9315 Accounts Payable LIEBERT CASSIDY WHITMORE 783.00 Invoice Date Description Check Sort Code Amount
247938 07/31/2023 PROFESSIONAL SERVICES RENDERED THROUGH JULY 31, 2023 783.00 Check 09/07/2023 9316 Accounts Payable LYNN PEAVEY COMPANY 116.70 Invoice Date Description Check Sort Code Amount
403144 08/14/2023 AJUSTABLE TUBE FOR EVIDENCE SUPPLIES 116.70 Check 09/07/2023 9317 Accounts Payable NAVIA BENEFIT SOLUTIONS CLIENT PAY 215.60 Invoice Date Description Check Sort Code Amount
10726335 07/28/2023 FY 23/24 COBRA ADMINISTRATION FEES - 07/01/23 TO 07/31/23 107.80 10746805 08/31/2023 FY 23/24 COBRA ADMINISTRATION FEES - 08/01/23 TO 08/31/23 107.80 Check 09/07/2023 9318 Accounts Payable NEWARK UNIFIED SCHOOL DISTRICT 23,395.94 Invoice Date Description Check Sort Code Amount
INV24-00010 08/01/2023 NEWARK UNIFIED ACWD BILLING 5/3/23-7/19/23 23,395.94 Check 09/07/2023 9319 Accounts Payable NEWARK VALERO #7117 3,638.02 Invoice Date Description Check Sort Code Amount
0705-081523 08/22/2023 VALERO FUEL 07/05-08/15/23 3,638.02 Check 09/07/2023 9320 Accounts Payable BRETT OEVERNDIEK 305.26 Invoice Date Description Check Sort Code Amount
0826-083023EXP 09/05/2023 EXPENSE REIMBURSEMENT 305.26
Check 09/07/2023 9321 Accounts Payable OSBORNE LUMBER COMPANY, INC. 420.18 Invoice Date Description Check Sort Code Amount
581197 08/15/2023 LUMBER-YARD BLDG SIDING 420.18
Packet Page 17
Check 09/07/2023 9322 Accounts Payable PACIFIC GAS & ELECTRIC 33,541.97 Invoice Date Description Check Sort Code Amount
7786-082123 08/21/2023 ANNUAL ELECTRICITY FOR STREET/TRAFFIC LIGHTS 07/18-08/15/23 30,560.93 7460-081523 08/15/2023 ANNUAL ELECTRICITY FOR STREET/TRAFFIC LIGHTS 06/27-07/26/23 2,981.04 Check 09/07/2023 9323 Accounts Payable PERFORMANCE PEST MANAGEMENT 534.00 Invoice Date Description Check Sort Code Amount
69557 07/18/2023 PEST SERVICES - CITY HALL #102699 7/18/23 267.00 69558 07/31/2023 PEST SERVICES - CITY HALL #102699 7/31/23 267.00 Check 09/07/2023 9324 Accounts Payable PLAN JPA 3,136.40 Invoice Date Description Check Sort Code Amount
PLAN-2024-0015 08/10/2023 GENERAL LIABILITY PREMIUM FY23-24-JULY 2023 3,136.40 Check 09/07/2023 9325 Accounts Payable PROVIDENT LIFE & ACCIDENT

INSURANCE

96.14 Invoice Date Description Check Sort Code Amount
UNUM AUGUST 2023 08/30/2023 UNUM - AUGUST 2023 PREMIUMS 96.14 Check 09/07/2023 9326 Accounts Payable REYES COCA-COLA BOTTLING LLC. 1,086.70 Invoice Date Description Check Sort Code Amount
37396705008 09/01/2023 CAFE FOOD AND BEVERAGE SUPPLIES 1,086.70 Check 09/07/2023 9327 Accounts Payable YORK RISK SERVICE GROUP, INC. A

SEDGWICK COMPANY
7,056.00
Invoice Date Description Check Sort Code Amount
400000143311 07/05/2023 WORKERS COMPENSATION CLAIMS - 07/01/23-07/31/23 3,528.00 400000149156 08/16/2023 WORKERS COMPENSATION CLAIMS - 08/01/23-08/31/23 3,528.00 Check 09/07/2023 9328 Accounts Payable CENTERVILLE LOCKSMITH 9.97 Invoice Date Description Check Sort Code Amount
334864 08/25/2023 BLDG CORBIN CABINET KEY 9.97
Check 09/07/2023 9329 Accounts Payable STANDARD INSURANCE COMPANY 3,445.20 Invoice Date Description Check Sort Code Amount
BILLING-JULY 23 07/01/2023 EMPLOYEE LIFE INSURANCE AND AD&D COVERAGE PREMIUMS-7/1- 7/31/23
942.00
BILLING-AUG 23 08/01/2023 EMPLOYEE LIFE INSURANCE AND AD&D COVERAGE PREMIUMS-8/1- 8/31/23
960.00
SEPTEMBER 2023 09/05/2023 STANDARD - SEPTEMBER 2023 PREMIUMS 1,543.20 Check 09/07/2023 9330 Accounts Payable SYSCO - SAN FRANCISCO 779.54 Invoice Date Description Check Sort Code Amount
550913120 07/24/2023 CAFE/BDAY PARTY FOOD PURCHASES 779.54 EFT 09/07/2023 690 Accounts Payable QUADIENT FINANCE USA, INC. 011900254 / 385015844484 2,097.93 Invoice Date Description Check Sort Code Amount
4857 - AUG '23 08/16/2023 POSTAGE - AUG '23 2,097.93
AP ZBA ACCOUNTS PAYABLE Totals: Transactions: 44 $149,310.29 Checks: 43 $147,212.36
EFTs: 1 $2,097.93
Packet Page 18
Item  D. 2.

DATE 09/28/2023
TO Honorable Mayor and City Council Members
FROM Kathy Slafter, Deputy City Clerk
SUBJECT    Approval of September 14, 2023, minutes
Attachments
Minutes
Packet Page 19
City of Newark | Newark City Council
Mayor Michael K. Hannon | Vice Mayor Maria “Sucy” Collazo | Council Members: Luis L. Freitas, Mike Bucci, and Matthew Jorgens DRAFT Minutes
Thursday, September 14, 2023
7:00 P.M.

A. ROLL CALL
Mayor Hannon called the meeting to order at 7:05 p.m. Vice Mayor Collazo, Council Members Bucci, Freitas, and Jorgens were present.

Mayor Hannon announced that the City Council would consider item G.1 Appointment to the Senior Citizen Standing Advisory Committee at the end of Presentations.

B. PRESENTATIONS

1. Proclamation for Newark Days
Mayor Hannon presented the proclamation to Newark Days Celebration representative Ramona McMaster and thanked the committee for their work. Ms.

McMaster announced the activities to be enjoyed during the four-day event.

2. Proclaiming September as National Preparedness Month Mayor Hannon presented the proclamation to Emergency Services Coordinator Richard Martinez and CERT volunteers David Libby and Garry Zatarain.

3. Commending the Deaf Plus Adult Community
Mayor Hannon presented the commendation to Executive Director Theresa Nold.

He also presented her with a $14,000 grant awarded by the City’s nonprofit grant award program.

4. Introduction of employee(s)
Mayor Hannon introduced Human Resources Director Cathreene Ingham-Watters, Associate Civil Engineer Esther Jung, Associate Civil Engineer Vibha Deshmukh, Administrative Support Specialist II Tianna Jones, and Accounting Assistant I Bengil Ranillo.

Packet Page 20
Page No. 2
City of Newark City Council Minutes September 14, 2023
Mayor Hannon announced that a proclamation proclaiming September as Childhood Cancer Awareness month was issued off agenda.

Mayor Hannon highlighted the cancer fundraising efforts of “Relay for Life”, Newark Optimist Club, and Newark Rotary Club. Council Member Bucci stated that in the last few years “Relay for Life” in Newark raised over $1M to combat cancer.

5. Presentation of Certificates of Appreciation for the Senior Advisory Committee Mayor Hannon presented certificates to members of the Senior Citizen Standing Advisory Committee in recognition of their efforts to support seniors and bring issues affecting them to the City’s attention.

G. CITY COUNCIL MATTERS

1. Adopt a resolution approving the Mayor's appointment to the Senior Citizen Standing Advisory Committee
Resolution No. 11558
Mayor Hannon addressed this agenda item out of order.

Mayor Hannon stated that he appointed Shirley Ferrante and Linda Mapes to fill the two vacancies on the Senior Citizen Standing Advisory Committee.

There was no public comment.

Vice Mayor Collazo moved, Council Member Bucci seconded, to adopt a resolution approving the Mayor’s appointments to the Senior City Standing Advisory Committee. The motion passed, 5 AYES.

At 7:58 p.m. Mayor Hannon called for a short recess so that those who wished to leave could do so.

Mayor Hannon called the meeting back to order at 8:02 p.m.

C. PUBLIC COMMENT
Richard Woon commented on the resurgence of fear of COVID and the exodus of many Californians to other states. He would like Newark schools, businesses, and City offices to remain open.

Packet Page 21
Page No. 3
City of Newark City Council Minutes September 14, 2023
D. CONSENT CALENDAR
Council Member Bucci moved, Council Member Jorgens seconded, to approve Consent Calendar Items D.1 through D.5, that the resolutions and ordinances be numbered consecutively, and that reading of the titles suffice for adoption. The motion passed, 5 AYES.

1. Approval of Audited Demands

2. Approval of July 27, 2023, minutes

3. Report on administrative actions during August recess

4. Adopt a resolution accepting completion of Smith Avenue Sinkhole Repairs, Project No. 1358, by Mountain Cascade, Inc., terminating emergency contracting actions pursuant to Public Contract Code Section 22050 and amending the 2022-2024 Biennial Budget for Fiscal Year 2024; exempt from CEQA review per CEQA Guidelines Section 15301
Resolution No. 11559

5. Adopt a resolution approving side letter agreements to the Memorandum of Understanding with the Newark Association of Miscellaneous Employees (NAME) and to the Memorandum of Understanding with the Newark Police Association (NPA) to provide that NPA serve as the sole and exclusive bargaining representative for the Vehicle Abatement Officer classification Resolution No. 11560
E. PUBLIC HEARINGS

1. Public Hearing to consider approval of a Resolution finding the project exempt from further environmental review pursuant to CEQA and approving a Design Review, Minor Use Permit, and Vesting Tentative Map for a 76-unit residential development located at 38600 Cedar Boulevard (APNs 92A-2585-12-1, 92A2585-31) Resolution No. 11561
Senior Planner Lopez gave the staff report recommending approval. Presentation on file with the City Clerk.

The City Council asked questions about the sound wall appearance and height, sidewalk and crosswalk enhancements, continuity from development to development, the single entry into the development, and graffiti on the sound walls.

Brian Steele, Principal, Waymark Development, CBG, gave a presentation.

Presentation on file with the City Clerk.

Packet Page 22
Page No. 4
City of Newark City Council Minutes September 14, 2023
Mayor Hannon opened the public hearing at 8:22 p.m.

There was no public comment.

Mayor Hannon closed the public hearing at 8:22 p.m.

City Manager Benoun noted that the City Council received a memo before the meeting explaining that the resolution incorrectly states that the proposed sound wall will step down from a height of 18 to 10 feet from the rear to the front of the property.

The step down will be from a height of 18 to 8 feet. He recommended that the resolution be amended with the correct number when the motion was considered.

Council Member Freitas moved, Vice Mayor Collazo seconded, to adopt a resolution finding the project exempt from further environmental review pursuant to CEQA and approving DR2002022-011 and MEP2022-026 a Design Review Minor Use Permit, and Vesting Tentative Map for a 76-unit residential development located at 38600 Cedar Boulevard (APNs 92A-2585-12-1, 92A-2585-31) and to amend the sound wall step down from a height of 18 to 8 feet. The motion passed, 5 AYES.

F. OTHER BUSINESS

1. Presentation of programs and services delivered by the City of Newark's Clark W. Redeker Newark Senior Center and adopt a resolution approving the revised guidelines and procedures for the Senior Citizen Standing Advisory Committee
Resolution No. 11562
Recreation and Community Services Manager Cuevas gave the presentation of the services offered at the Clark W. Redeker Newark Senior Center and the changes proposed to the Senior Citizen Standing Advisory Committee guidelines and procedures that will facilitate conducting meetings.

There was no public comment.

Council Member Bucci moved, Council Member Jorgens seconded, to adopt a resolution approving the revised guidelines and procedures for the Senior Citizen Standing Advisory Committee. The motion passed, 5 AYES.

G. CITY COUNCIL MATTERS
Council Member Jorgens wished everyone a happy Newark Days. He stated that Newark Days is a volunteer event and volunteers have created Newark’s unique character. He is glad to see it continue.

Council Member Freitas also wished all a happy Newark Days.

Packet Page 23
Page No. 5
City of Newark City Council Minutes September 14, 2023
Council Member Bucci wished Newark a happy birthday and recognized the Newark Days committee for their commitment. He welcomed the new employees and congratulated Senior Advisory Committee member Rick Arellano on his 50 years in Newark. He expressed his disappointment with the level of housing projects and would like to see something that does not include a HOA. He is disappointed that there is no grocery store in Area 2 or a bus depot in the City.

Vice Mayor Collazo wished Newark a happy birthday. She reminded everyone about emergency preparedness and that October is a good month to review supplies. Vice Mayor Collazo stated that cancer has touched everyone in some way and to not ignore your health. Regarding COVID, continue to wear a mask if you choose. Shop Newark!
Mayor Hannon commented on Council’s desire to see affordable housing in future development and changes to affordable housing fees. He also commented on approved housing projects that have not been built and the process for extending build time.

Mayor Hannon stated that we need to be respectful of others’ decision to wear a mask or not and he encouraged everyone to take advantage of the new booster.

Mayor Hannon recognized the Jewish community which will be celebrating Rosh Hashanah, the Jewish New Year.

H. CITY MANAGER UPDATES
I. CLOSED SESSION

1. Closed session for conference with Labor Negotiators pursuant to California Government Code Section 54957.6. Agency designated representatives: City Manager Benoun, Assistant City Manager Hovorka, Human Resources Director Ingham-Watters, and Labor Attorney; Employee Group: the Newark Police Association
There was no public comment.

At 9:43 p.m. the City Council recessed to a closed session.

At 9:52 p.m. the City Council convened in closed session.

At 11:05 p.m. the City Council reconvened in open session with all Council Members present.

J. ADJOURNMENT
Packet Page 24
Page No. 6
City of Newark City Council Minutes September 14, 2023
Mayor Hannon adjourned the meeting at 11:05 p.m.

Packet Page 25
Item  D. 3.

DATE 09/28/2023
TO Honorable Mayor and City Council Members
FROM Cathreene Ingham-Watters, Human Resources Director SUBJECT    Adopt a resolution authorizing an amendment and future amendments to the Contractual Services Agreement with Sedgwick Claims Management Services
SUMMARY AND RECOMMENDATION
Sedgwick Claims Management Services (Sedgwick) provides workers' compensation claim management services to all Pooled Liability Assurance Network Joint Powers Authority (PLAN) members, including the City of Newark. The Contractual Services Agreement (Agreement) with Sedgwick has expired and requires renewal (Exhibit B). Staff recommends that the City Council adopt a resolution authorizing an amendment to the Agreement with Sedgwick (Exhibit A) and authorizing future amendments in an amount not to exceed $75,000 per year.

BACKGROUND
The City of Newark is one of 28 members of PLAN, a group of public entities that share the risk of self-insured losses. One service PLAN offers is administration of workers' compensation claims at a pooled rate which is less than the rates for individual cities.

The City uses a third-party administrator for workers' compensation claims due to the expertise required and time intensive work involved. For several years, PLAN has selected Sedgwick for claims administration services based on cost and their quality and breadth of services. Each PLAN member electing to utilize Sedgwick for claims administration services is responsible for executing an individual contractual services agreement. In the past, the City Manager has signed the services agreements as the amount of each annual agreement was within the purchasing authority. The most recent agreement expired December 31, 2022, and included a not-to-exceed amount of $50,000. The agreement includes an annual fee based on estimated claim volumes and required staffing, as well as a list of additional services and costs of each service.

City staff and Sedgwick have been working on an Agreement amendment for several months and recently agreed to the terms applicable to calendar years 2023 and 2024.

DISCUSSION/ANALYSIS
The proposed amendment for calendar years 2023 and 2024 requires City Council Packet Page 26
The proposed amendment for calendar years 2023 and 2024 requires City Council approval, as the total amount for both years exceeds the City Manager's expenditure authority. The amendment would increase to the not-to-exceed compensation from $50,000 to $150,000 (for three years) and extend the term of the Agreement through December 31, 2024. Sedgwick provided quotes to continue its administration of the City's workers' compensation claims. The amount for calendar year 2023 is $42,336 and for 2024 the amount is $44,029. Estimating $50,000 per year is expected to cover any additional charges and fees that may be incurred, as specified in the agreement, given the variability of the claims that the City may receive.

Because the City is required by law to have a workers' compensation program and properly administer it, the City anticipates continuing to use third party services for workers' compensation administration for the foreseeable future. Due to this ongoing need and the cost-effectiveness of utilizing services through PLAN, the proposed resolution also authorizes the City Manager to execute future amendments with Sedgwick, in a form approved by the City Attorney, for workers' compensation claims administration up to $75,000 per year.

FISCAL IMPACT
There is no fiscal impact, as the anticipated cost for services is included in the approved FY2023 and FY2024 budgets in the 2022-2024 Biennial Budget and Capital Improvement Plan. Future year costs will be requested through the biennial budget process.

REVIEW AND APPROVAL
Prepared by - Cathreene Ingham-Watters, Human Resources Director Reviewed by - Lenka Hovorka, Assistant City Manager
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Resolution Sedgwick Amendment
Exhibit A - Sedgwick Agreement Amendment
Exhibit B - 2022 Sedgwick Contractual Services Agreement Packet Page 27
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK AUTHORIZING THE CITY MANAGER TO

EXECUTE AN AMENDMENT TO THE AGREEMENT WITH
SEDGWICK CLAIMS MANAGEMENT SERVICES, INC. FOR
THIRD PARTY ADMINISTRATION OF WORKERS’

COMPENSATION CLAIMS SERVICES AND AUTHORIZING

FUTURE AMENDMENTS
WHEREAS, the City of Newark is self-insured for workers’ compensation claims and uses the services of a third party to provide claims administration, legal support, and statistical analysis of claims and costs; and
WHEREAS, the City of Newark is a member of the Pooled Liability Assurance Network Joint Powers Authority (PLAN), a group of public entities who share the risk of self-insured losses; and
WHEREAS, PLAN has selected Sedgwick Claims Management Services based on cost and quality of services in workers’ compensation administration; and WHEREAS, the City of Newark executed a contractual services agreement with Sedgwick Claims Management Services from January 1, 2022 to December 31, 2022 and has negotiated a two-year amendment to the agreement to continue to provide workers’ compensation claim management services through December 31, 2024; and
WHEREAS, the City will have a continued and ongoing need to utilize claims management services beyond December 31, 2024 and desires to authorize the City Manager to execute future agreement amendments up to $75,000 per year.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newark hereby authorizes the City Manager to execute an amendment to the agreement with Sedgwick Claims Management Services effective January 1, 2023 through December 31, 2024, in a form approved by the City Attorney.

BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute future amendments with Sedgwick Claims Management Services for workers’ compensation claims administration in an amount not exceed $75,000 per year and provided that any future amendments are in a form approved by the City Attorney.

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C/30709 1

FIRST AMENDMENT TO CONTRACTUAL SERVICES AGREEMENT TO EXTEND THE

AGREEMENT FOR AN ADDITIONAL PERIOD
This First Amendment to the Contractual Services Agreement, effective January 1, 2022 by and between the City of Newark (“Client”) and Sedgwick Claims Management Services, Inc. (“Sedgwick”) (the “Agreement”), is entered into effective January 1, 2023 (this “Amendment”).

In consideration of the Agreement recitals and the mutual covenant and conditions contained herein, the Parties acknowledge that the Agreement is hereby amended as follows:

1. The Agreement shall be extended for an additional period commencing January 1, 2023 and ending December 31, 2024.

2. Section 3.A. of the Agreement shall be amended to increase the not to exceed compensation from $50,000 to $150,000.

3. Exhibit B of the Agreement shall be amended to provide that Client shall pay Sedgwick the following fees on a life of contract basis for services provided during the period of January 1, 2023 to December 31, 2024:

A. Annual Flat Fee:

Client shall pay $42,336.00 for claims received by Sedgwick during the period beginning January 1, 2023 and ending December 31, 2023 and $44,029 for the period January 1, 2024 and ending December 31, 2024. Sedgwick offers an annual flat fee pricing option based on the estimated claim volumes and the estimated required staffing to service those claims. Under this option, Sedgwick reserves the right to modify the annual flat fee if, changes in program requirements or an increase in claim volume of greater than 15% impacts the staffing requirements of the unit.

B. Miscellaneous Charges:
i. viaOne access is available for a fee of $870 per user per year. Sedgwick will make available through Sedgwick’s proprietary claims system, claim-related data with “webenabled” access. Client will have “view only” access to the system for the term specified.

Client will bear responsibility for its own hardware, software, connection, and similar costs for accessing the electronic claims management system. ii. Standard encrypted data files are available for a fee of $225 for per monthly data file provided.
iii. Intake by any means other than utilizing Sedgwick Call Center or web reporting technology (i.e. fax, e-mail) will incur a fee of $24 per report.

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C. Care Management Fee Schedule:

All claims administration fees and services contemplate the deployment of Sedgwick’s managed care services for all bill review and case management services. The rates shall increase 4% annually.

Service Rate
Medical bill review
State fee scheduling/usual, customary and
reasonable; state reporting
$18.20 per bill *
including CA MPN and TX HCN
*Bills $100,000 or greater, will have network savings
charged at 18% of savings. Surgical implant bills
discounted will have PPO fees charged at 27% of
savings.

Preferred provider organization (PPO)
networks/out of network services
Telephonic clinical services
Telephonic case management (TCM):
• Telephonic nurse case manager
• Surgery nurse case manager
Behavioral health specialist
$140 per hour (1)
Customized nurse services $140 per hour (1)
Utilization review (UR) and physician advisor
UR $156 per review
Physician advisor/peer review $268 per review
Physician review of records $268 per hour
Physician advisor appeal $364 per review
Complex pharmacy management
Pharmacy nurse management/pain coaching: $120 per
hour
Physician and PharmD management (as needed): $364
per hour
Field case management (FCM)
Medical FCM: Full field $140 per hour, plus direct expenses (1)(2) Urgent/catastrophic case management: $192 per hour (1)
Crisis care RN $172 per hour (1)
FCM tasks:
- One visit clinical assessment $749 flat fee
- Limited assignment task $140 per hour (1)
- Specialty task services: life care plan, expert
testimony, customized services
$172 per hour
Vocational and work placement solutions
Transitional work placement (at not-for-profit) $936 for placement or no-show Return to work (RTW) specialist $140 per hour (1)
Telephonic RTW
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Service Rate
Workplace consultation — program/policy
design and planning $208 per hour, plus direct expenses Vocational — full FCM $140 per hour, plus direct expenses (1)(2) Vocational field tasks:
- Vocational assessment/testing $988 flat fee
- Labor market survey $665 flat fee
- Automated transferable skills analysis $374 flat fee
- Job analysis or ergonomic evaluation $822 flat fee
Clinical consultation services
Clinical consultation
Standard (24x7x365 access to nurse): $95 per call
Premium (standard plus option of blended intake or
limited customization): $110 per call
Advanced (Premium plus option to customize
workflows): $120 per call*
*Level of customization may warrant additional fees
Sedgwick managed care administrative services
Lien resolution
28% of the below fee schedule savings subject to
minimum fee of $125 and cap of $7,500 per lien
Expert witness testimony or hearing representation
charged at $130 per hour plus direct expenses
Sedgwick standard medical card No charge; customization starts at $3,500 Mandatory state panel postings Included in Sedgwick bill review program fees Non-mandatory state panel postings $9 per panel
(1) Alaska, California, Hawaii, New York at $140 per hour; CAT at $192 per hour (2) Minnesota QRC Med/Voc @ $112.53 per hour and QRC Job Placement @ $90.13 per hour.

D. SIU Service Fees:

The charges set forth below are the current fees for the services listed, and these fees may change from time to time upon sixty days prior written notice to Client:

Service name Price
Research services
Social media investigation $275
Smart plus investigation $475
Comprehensive background $525
Canvassing services $250
Skip tracing/individual locate $315
Asset check $225
Criminal and civil check $135 plus cost of records
Additional counties or names: $75 (per county or name)
Records request $100 plus cost of records
Social media monitoring $25 per week of monitoring
Other research services Quote upon request
Surveillance services
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Service name Price
Surveillance
$95 per hour (portal to portal): All other states
$100 per hour (portal to portal): California, Hawaii, and New York
Mileage charged at IRS standard mileage rate
Additional expenses to hourly rate:

Report writing (up to 1/2 hour per day at standard
surveillance rates)
Pre-surveillance investigation: $85
License plate searches: $20 (post prelim)
Unmanned surveillance
$750 per day (three-day minimum)
Deployment and extraction of stationary device:
$95 per hour: All other states
$100 per hour: California, Hawaii, and New York
Mileage charged at IRS standard mileage rate
Video copies $100 per additional copy plus shipping
Field services
Alive and well check - in person $425: All other states $450: California, Hawaii, and New York
Alive and well check - virtual
interview $125
Activity check $450: All other states
$475: California, Hawaii, and New York

AOE/COE
Recorded statement
Scene investigation
Trial/deposition
$95 per hour (portal to portal): All other states
$100 per hour (portal to portal): California, Hawaii, and New York
Mileage charged at IRS standard mileage rate
International investigations Quote upon request
Other field services Quote upon request
Assessment services
Suspect file review $125 per hour
Fraud investigation (includes state
reporting) $125 per hour
Red flag analytics review
$125 per hour
Other assessment services Quote upon request
E. Subrogation and Other Recoveries:
i. Sedgwick shall pursue recoveries for subrogation, second injury funds, and other applicable special funds such as supplemental state funds, COLA reimbursements, retro funds, and other similar funds. Client shall pay Sedgwick twenty-five percent (25%) of the recovery received. All fees and expenses, including attorneys’ fees or investigations, Packet Page 32
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for pursuit of any recovery shall be charged to the appropriate Qualified Claim file as an allocated loss adjustment expense.
ii. As determined by the parties, Sedgwick shall either:
a. Deposit the recovery funds and issue payment from Sedgwick’s accounts Payable system to Client for the net recovery (less Sedgwick’s fee). Sedgwick will deposit the net recovery check into the Client’s loss-funding account or forward it directly to the Client.
b. Deposit the recovery funds into the Client’s loss-funding account and Sedgwick shall receive payment from the claim file or directly from Client.

F. MMSEA/SCHIP Medicare Reporting Fee:

The charges set forth below are the current fees for the services listed, and these fees may change from time to time upon sixty days prior written notice to Client:

One time $9 charge per claim for claims involving bodily injuries (WC, liability, no fault).

MEDICARE REPORTING SERVICES SCHEDULE
To assist the Client in fulfilling Client’s Medicare beneficiary reporting obligations under Medicare, Medicaid and State Children’s Health Insurance Program Extension Act of 2007 (“MMSEA”) Section 111 as set forth in 42 U.S.C. §1395y(b)(7)&(8) and the CMS User Guide (“User Guide”) published on March 16, 2009 (and as amended and revised), Sedgwick will perform the following reporting services:

1. Sedgwick will electronically interface with the Centers for Medicare and Medicaid Services (“CMS”) to capture and report data in the format prescribed by the CMS Specifications.

2. Sedgwick will report directly to CMS on behalf of Client as an Account Designee (reporting agent), as such term is defined in the CMS User Guide as amended from time to time by CMS.

3. Client will be considered a Responsible Reporting Entity (“RRE”) as that term is defined in the User Guide.
a. Client will be responsible for maintaining a valid RRE Identification Number as described in the User Guide and is a condition precedent to Sedgwick preforming the duties under this section. Failure to maintain the RRE Identification Number will result in Sedgwick’s inability to properly report claims on behalf of the Client.

Sedgwick assumes no responsibility for maintaining a valid RRE Identification Number on behalf of the Client.

4. Sedgwick will assist Client as follows:
a. Sedgwick will electronically interface with the Centers for Medicare and Medicaid Services (“CMS”) to capture and report data in the format prescribed by the User Guide.

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b. Sedgwick will report directly to CMS on behalf of the Client as an Account Designee (reporting agent), and/or Account Manager as such term is defined in the User Guide. c. Sedgwick will prepare the required data files and submit them to CMS on a periodic basis in order to properly query and report the appropriate files as defined in the User Guide.

5. Sedgwick will be responsible for payment of any and all fines assessed to Client regarding compliance with the Medicare beneficiary reporting requirements of Medicare, Medicaid and SCHIP Extension Act of 2007 that relate to the negligent acts or omissions of Sedgwick except to the extent that:
a. Such fines or penalties are the direct result of specific direction given by Client and/or its agent or the actions or omissions of Client and/or its agent; or b. Sedgwick did not receive information from Client that is essential to the performance of the duties set forth herein in a timely manner so as to be able to comply with the terms of this Agreement.

4. All terms and conditions of the Agreement shall otherwise remain the same, except those terms and conditions which have been added, deleted, or modified by the parties in writing.

IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be executed on the dates shown below.

City of Newark Sedgwick Claims Management Services, Inc.

By By
Title Title
Date Date
Approved as to Form
By
Title
Date
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CONTRACTUAL SERVICES AGREEMENT

CONSULTANTS
This Service Agreement (hereinafter “Agreement”) is made and entered into this 1st day of January, 2022 (the “Effective Date”) by and between the CITY OF NEWARK, a municipal corporation (“City”), and Sedgwick Claims Management Services, Inc., (“Consultant”), collectively the “Parties”.

W I T N E S S E T H:

WHEREAS, City requested proposals to perform the services generally including: third party administration services for City’s self-insured workers’ compensation program.

WHEREAS, in response to City’s request, Consultant submitted a proposal and, after negotiations, Consultant agreed to perform the Services more particularly described in Exhibit “A” (“Services”), in return for the compensation described in this Agreement and Exhibit “B”.

WHEREAS, Consultant affirms and warrants that it maintains all of the requisite qualifications, experience, training, and expertise to competently perform the Services for the City under the Agreement.

NOW, THEREFORE, the Parties hereto agree as follows:

1. CONSULTANT’S SERVICES. Starting January 1, 2022, Consultant shall perform Services described, and in the time, place, and manner specified in Exhibit “A” in accordance with the terms and conditions of this Agreement. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit “A”, the Agreement shall control.

2. TIME FOR PERFORMANCE. Consultant shall generally adhere to the schedule set forth in Exhibit “A”; provided, that City shall grant reasonable extensions of time for the performance of such Services occasioned by governmental reviews of Consultant’s work product or other unavoidable delays occasioned by circumstances, provided, further, that such unavoidable delays shall not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, Consultant’s officers or employees. Any Services for which times for performance are not specified in this Agreement shall be commenced and completed by Consultant in a reasonably prompt and timely manner based upon the circumstances and direction communicated to Consultant.

Consultant acknowledges the importance to City of City’s performance schedule and agrees to put forth its best professional efforts to perform its Services under this Agreement in a manner consistent with that schedule. City understands, however, that Consultant’s performance must be governed by sound professional practices.

3. COMPENSATION.

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A. “Not to Exceed” Compensation. City shall compensate Consultant for all Services performed by Consultant hereunder in an amount based upon Consultant’s hourly or other rates set forth in Exhibit “B”. The payments specified in Exhibit “B” shall be the only payments to be made to Consultant for Services rendered pursuant to this Agreement.

B. Notwithstanding the foregoing, the combined total of compensation and costs payable hereunder shall not exceed the sum of $50,000 unless the performance of services and/or reimbursement of costs and expenses in excess of said amounts have been approved in advance of performing such services or incurring such costs and expenses by City, evidenced in writing authorizing such additional amount. Method of Billing. To request payment, Consultant shall submit monthly invoices to City identifying Services performed and the charges therefore (including an identification of personnel who performed Services, hours worked, hourly rates, and reimbursable expenses), based upon Consultant’s billing rates (set forth on Exhibit “B” hereto).

Consultant shall submit all billings for said Services to City in the manner specified in Exhibit “B”; or, if no manner is specified in Exhibit “B”, then according to the usual and customary procedures and practices which Consultant uses for billing clients similar to City.

Invoices shall be sent to:

City of Newark
Attn: Finance Department
37101 Newark Blvd.

Newark, CA 94560
Upon completion of Services, City shall sign off and acknowledge that all terms and conditions have been satisfactorily met; upon which, unless waived by City in writing, Consultant shall prepare an itemized statement, briefly describing by task and/or labor category the items billed.

C. Payment. Upon receipt of an invoice, City shall make payments to Consultant on a monthly basis, or at such other times as may be specified in Exhibit “B”, for Services, which are performed in accordance with this the terms of this Agreement.

D. Consultant’s Failure to Perform. In the event that Consultant performs Services that do not comply with the requirements of this Agreement, Consultant shall, upon receipt of written notice from City, re-perform the services (without additional compensation to Consultant). If Consultant’s failure to perform in accordance with this Agreement causes damages to City, Consultant shall reimburse City for the damages incurred (which may be charged as an offset to Consultant’s payment).

4. ADDITIONAL SERVICES. In the event City desires the performance of additional services not otherwise included within Services, such services shall be authorized by written task order approved by the parties in advance of the performance thereof. Such task order shall include a description of the services to be performed thereunder, the maximum compensation and reimbursement of costs and expenses payable therefore, the time of performance thereof, and such other matters as the Parties deem appropriate for the accomplishment of such services. Except DocuSign Envelope ID: AB455DFC-0173-47EC-ACB8-27B0733A21E0 Packet Page 36
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to the extent modified by a task order, all other terms and conditions of this Agreement shall be deemed incorporated in each such task order.

5. INDEPENDENT CONSULTANT. At all times during the term of this Agreement, Consultant shall be, and is an independent consultant and shall not be an employee or agent of City. Consultant shall not be entitled to any benefit, right, or compensation other than that provided in this Agreement. City shall have the right to control Consultant only insofar as the results of Consultant’s Services; however, City shall not have the right to control the means by which Consultant accomplishes Services rendered pursuant to this Agreement.

Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.

6. PERSONNEL. Consultant understands that, in entering into this Agreement, City has relied upon Consultant’s ability to perform in accordance with its representations regarding the qualifications of Consultant, including the qualifications of its Authorized Representative, its designated personnel, and its Subconsultants, if any. Therefore, Consultant shall not replace its Authorized Representative, or any of the designated personnel or Subconsultants without the prior written consent of City. All Services shall be performed by, or under, the direct supervision of Consultant’s Authorized Representative.

Consultant agrees to include with all Subconsultants in their subcontract substantially similar requirements and provisions of this Agreement including the indemnity and Insurance requirements to the extent they apply to the scope of the Subconsultant’s work.

Subconsultants hired by Consultant shall be bound to Consultant and City in substantially similar manner as Consultant is bound to City under this Agreement. Any Sub-subconsultant agreement shall contain substantially similar contractual provisions as the foregoing. A copy of this Agreement’s Indemnity and Insurance provisions will be furnished to the Subconsultant upon request. The Consultant shall require all Sub-subconsultants to provide a valid certificate of insurance and the required endorsements included in this Agreement prior to commencement of any Services and will provide proof of compliance to the City.

In the event that City, in its discretion and upon discussion with Consultant, at any time during the term of this Agreement, desires the removal of any of Consultant’s designated personnel or Subconsultants, Consultant shall, promptly upon receiving notice from City of such desire of City, cause the removal of such person or persons.

7. FACILITIES AND EQUIPMENT. Consultant shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing Services.

8. INFORMATION AND DOCUMENTATION.

A. Information from City. City has made an effort to provide Consultant with all information necessary for Consultant’s performance of Services. If Consultant believes additional information is required, Consultant shall promptly notify City and City will provide to Consultant all relevant non-privileged information in City’s possession.

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B. Consultant’s Accounting Records. Consultant shall maintain all accounting records related to this Agreement in accordance with generally accepted accounting principles and state law requirements, and in no event for less than four (4) years. Consultant’s accounting records shall include, at a minimum, all documents which support Consultant’s costs and expenses related to this Agreement, including personnel, subconsultants’ invoices and payments, and reimbursable expenses. Consultant’s accounting records shall be made available to City within a reasonable time after Consultant receives City’s prior written request, during normal business hours.

C. Ownership of Work Product. All original documents prepared by Consultant (including its employees and subconsultants) for this Agreement (“Work Product”), whether complete or in progress, are the property of City and shall be given to City at the completion of Consultant’s Services, or upon demand of City. Consultant shall have a right to make and keep copies of the Work Product except for any confidential information. Consultant shall not reveal the Work Product or the confidential information contained in the Work Product, or make it available, to any third party without the prior written consent of City.

9. CONFLICTS OF INTEREST PROHIBITED. Consultant (including its employees, agents, and subconsultants) shall not maintain or acquire any direct or indirect interest that conflicts with the performance of this Agreement. Consultant shall comply with all requirements of the Political Reform Act (California Government Code Section 81000, et seq.) and other laws relating to conflicts of interest, including: (a) Consultant shall not make or participate in a decision made by City if it is reasonably foreseeable that the decision may have a material effect on Consultant’s economic interest, and (b) if required by law, Consultant shall file financial disclosure forms with the City Clerk. If Consultant maintains or acquires a conflicting interest, any contract with City (including this Agreement) involving Consultant’s conflicting interest may be terminated by City.

10. NONDISCRIMINATION. Consultant shall comply with all applicable federal, state, and local laws regarding nondiscriminatory employment practices, whether or not said laws are expressly stated in this Agreement. Consultant shall not discriminate against any employee or applicant because of race, color, religious creed, national origin, physical disability, mental disability, medical condition, marital status, sexual orientation, sex, age, or any other basis, as defined in California Civil Code Section 51.

11. COMPLIANCE WITH LAW AND STANDARD OF CARE. Consultant shall comply with all applicable legal requirements including all federal, state, and local laws (including ordinances and resolutions), whether or not said laws are expressly stated in this Agreement.

Consultant shall perform Services using a standard of care equal to, or greater than, the degree of skill and diligence ordinarily used by reputable professionals, with a level of experience and training similar to Consultant, performing under circumstances similar to those required by this Agreement.

12. RESERVED.

13. RESERVED.

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14. INSURANCE. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Consultant, his agents, representatives, subconsultants, or employees.

A. Verification of Coverage.

Consultant shall furnish City with original certificates of insurance and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements are to be received and approved by City before work commences.

Proof of Insurance shall be mailed to the following address or any subsequent address as may be directed in writing by the City Risk Manager:

CITY OF NEWARK
Attn: Risk Manager
37101 Newark Boulevard
Newark, CA 94560
City reserves the right to require and obtain complete, certified copies of all applicable policy language and endorsements at any time upon prior written request. Failure to exercise this right at any time shall not constitute a waiver of right to exercise later. Consultant shall promptly furnish City with applicable certificates of renewal for each policy that is renewed during the term of this Agreement.

B. Minimum Scope of Insurance.

Coverage shall be at least as broad as:

1. Insurance Services Office Form Number CG 00 01covering Commercial General Liability on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal and advertising injury; and

2. Insurance Services Office Form Number CA 00 01 covering Code 1, (any auto), or Code 8 (hired) and Code 9 (non-owned) if consultant has no owned autos; and

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance; and

4. Errors and Omissions Liability insurance appropriate to the Consultant’s profession. Architects’ and Engineers’ coverage is to be endorsed to include contractual liability.

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C. Minimum Limits of Insurance.

It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum Insurance coverage requirements and/or limits shall be available to the Additional Insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of and Insurance policy or proceeds available to the named Insured; whichever is greater.

Consultant shall maintain limits no less than:

1. General Liability:
(including products and
completed operations,
property damage, bodily
injury, and personal and
advertising injury)
$2,000,000 per occurrence for
bodily injury, personal injury, and
property damage. If a general
aggregate limit applies, either the
general aggregate limit shall apply
separately to this project/location or
the general aggregate limit shall be
twice the required occurrence limit.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer’s Liability: $1,000,000 per accident for bodily injury or disease.

4. Errors and Omissions
Liability:
$1,000,000 per occurrence or
claim; $2,000,000 aggregate.

D. Reserved.

E. Claims Made Policies.

For all “claims made” coverage, in the event that Consultant changes insurance carriers Consultant shall purchase “tail” coverage or otherwise provide for continuous coverage covering the Term of this Agreement and not less than five (5) years thereafter. Proof of such “tail” or other continuous coverage shall be required at any time that the Consultant changes to a new carrier.

F. Wasting Policies.

No policy required by this paragraph 14 shall include a “wasting” policy limit (ie. limit that is eroded by the cost of defense).

G. Remedies.

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In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach:

1. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or

2. Terminate this Agreement.

H. Acceptability of Insurers.

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City Risk Manager. All insurance companies providing coverage to Consultant shall be insurance organizations authorized by the Insurance Commissioner of the State of California to transact the business of insurance in the State of California.

I. Other Insurance Provisions.

The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. Additional Insureds. City, its officers, officials, directors, employees and volunteers (“Additional Insureds”) are to be covered as insureds with respect to liability arising out of work or operations performed by or on behalf of Consultant; including materials, parts or equipment furnished in connection with such work or operations.

2. Primary Coverage. For any claims related to Services, Consultant’s Commercial General Liability & Auto Liability insurance coverage shall be primary insurance as respects City, its officers, officials, directors, employees, and volunteers. Any insurance or selfinsurance maintained by City, its officers, officials, directors, employees, or volunteers shall be excess of Consultant’s insurance and shall not be contribute with it. Consultant’s policy will not seek contribution from the City’s insurance or self-insurance.

3. Notice of Cancellation. Should any of the above-described policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions.

4. Civil Code § 2782. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of the California Civil Code.

5. Deductibles and Self-Insured Retentions (SIR). Deductibles and selfinsured retentions may be requested by the City Manager and shall not reduce the limits of DocuSign Envelope ID: AB455DFC-0173-47EC-ACB8-27B0733A21E0 Packet Page 41
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liability. Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named Insured or the City.

6. Subconsultants. Consultant shall include all subconsultants as insureds under its policies or shall require and verify separate certificates and endorsements have been obtained for each subconsultant. All coverages for subconsultants shall be subject to all of the requirements stated herein.

7. Waiver of Subrogation. With respect to Workers’ Compensation and Employer’s Liability Coverage, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, directors, employees, and volunteers for losses arising from work performed by Consultant for City.

8. Coverage is Material Element. Maintenance of proper insurance coverage in conformity with the provision of this paragraph 14 is a material element of this Agreement and failure to maintain or renew coverage or to provide evidence of coverage or renewal may be treated by City as a material breach of this Agreement.

9. Variation. The City Risk Manager may approve a variation in these insurance requirements upon a determination that the coverage, scope, limits, and form of such insurance are either not commercially available or that City’s interests are otherwise fully protected. Any variation granted shall be done in writing and shall be made a part of this Agreement as Appendix “A”.

15. REPORTING DAMAGES. If any damage (including but not limited to death, personal injury or property damage) occurs in connection with the performance of this Agreement, Consultant shall immediately notify the City Risk Manager’s office by telephone at 510-578-4428, and Consultant shall promptly submit to the City’s Risk Manager and the City’s Administrator (see paragraph 19, herein below) a written report (in a form acceptable to City) with the following information: (a) name(s) and address(es) of the injured or deceased person(s), (b) name(s) and address(es) of witnesses, (c) name(s) and address(es) of Consultant’s insurance company(ies), and (d) a detailed description of the damage(s) and whether any City property was involved.

16. INDEMNIFICATION/SAVE HARMLESS. To the fullest extent permitted by law, the Consultant shall: (1) promptly defend, and (2) indemnify City, its, officers, officials, directors, and employees from and against all liabilities regardless of nature or type arising out of or resulting from Consultant’s performance of Services under this Agreement, or any negligent or intentionally wrongful act or omission of Consultant or Consultant’s officers, employees, agents, or subconsultants. Liabilities subject to the duties to defend and indemnify include, without limitation all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Consultant’s obligation to indemnify applies unless it is adjudicated that its liability was caused by the negligence, willful misconduct, or breach of this Agreement by City or of an indemnified party. If it is finally adjudicated that liability is caused by the comparative active negligence or willful misconduct of City or an indemnified party, Consultant’s indemnification obligation shall be reduced in proportion to the established comparative liability of City or the indemnified party.

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In the event that Consultant or any employee, agent, or subconsultant of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

The review, acceptance or approval of Consultant’s work or work product by any indemnified party shall not affect, relieve or reduce Consultant’s indemnification or defense obligations. This paragraph survives completion of Services or the termination of this contract.

The provisions of this paragraph are not limited by and do not affect the provisions of this contract relating to insurance.

Consultant/Subconsultant’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

17. LICENSES, PERMITS, ETC. Consultant represents and warrants to City that it has all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession. In addition to the foregoing, Consultant shall obtain and maintain during the term hereof a valid City of Newark Business License.

18. TERM/TERMINATION.

A. The term of this Agreement shall commence as of the Effective Date and shall expire upon one year from that date.

B. Notwithstanding the provisions of paragraph 18 Section A above, City or Consultant may terminate this Agreement at any time and without cause upon written notification to the other party. In the case of Consultant, written notice to City shall include the reasons for cancellation. In the event of such termination, City shall compensate Consultant for Services rendered and reimburse Consultant for costs and expenses incurred, to the date of termination, calculated in accordance with the provisions of paragraph 3. In ascertaining the Services actually rendered to the date of termination, consideration shall be given both to completed work and work in process of completion. Nothing herein contained shall be deemed a limitation upon the right of City to terminate this Agreement for cause, or otherwise to exercise such rights or pursue such remedies as may accrue to City hereunder.

19. CONTRACT ADMINISTRATION. This Agreement shall be administered by the Human Resources Director of the City of Newark (“Administrator”). All correspondence shall be directed to or through the Administrator or his/her designee.

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20. NOTICES. Written notices required or convenient hereunder shall be delivered personally or by depositing the same with the United States Postal Service, first class (or equivalent) postage prepaid and addressed, in the case of Consultant, to:

CONSULTANT NAME CITY OF NEWARK
Sedgwick Claims Management Services, Inc.

Jennifer Solito
Consultant Administrator
Address: ATTN: General CounselAmericas 8125 Sedgwick Way Memphis, TN 38125
City of Newark
Attn: Human Resources
37101 Newark Boulevard
Newark, CA 94560

21. PARAGRAPH HEADINGS. Paragraph headings used herein are for convenience only and shall not be deemed to be a part of such paragraphs and shall not be construed to change the meaning thereof.

22. EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.

23. SEVERABILITY. If any term of this Agreement (including any phrase, provision, covenant, or condition) is held by a court of competent jurisdiction to be invalid or unenforceable, the Agreement shall be construed as not containing that term, and the remainder of this Agreement shall remain in full force and effect; provided, however, this paragraph shall not be applied to the extent that it would result in a frustration of the Parties’ intent under this Agreement.

24. GOVERNING LAW, JURISDICTION, AND VENUE. The interpretation, validity, and enforcement of this Agreement shall be governed by and interpreted in accordance with the laws of the State of California. Any suit, claim, or legal proceeding of any kind related to this Agreement shall be filed and heard in a court of competent jurisdiction in the County of Alameda.

25. ATTORNEY’S FEES. In the event any legal action is commenced to enforce this Agreement, the prevailing party is entitled to reasonable attorney’s fees, costs, and expenses incurred.

26. ASSIGNABILITY. Neither Consultant nor City shall subconsult, assign, sell, mortgage, hypothecate, or otherwise transfer their respective interests or obligations in this Agreement without the express prior written consent of the non-transferring party.

27. MODIFICATIONS. This Agreement may not be modified orally or in any manner other than by an agreement in writing signed by both Parties.

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28. WAIVERS. Waiver of breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement.

29. ENTIRE AGREEMENT. This Agreement, including all documents incorporated herein by reference, comprises the entire integrated understanding between the Parties concerning the Services. This Agreement supersedes all prior negotiations, agreements, and understandings regarding this matter, whether written or oral. The documents incorporated by reference into this Agreement are complementary; what is called for in one is binding as if called for in all.

30. SIGNATURES. The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of Consultant and City. This Agreement shall inure to the benefit of and be binding upon the Parties hereto and their respective successors and assigns.

31. COVENANT AGAINST CONTINGENT FEES. Consultant hereby warrants that Consultant has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, and Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon or resulting from the award or formation of this Agreement. For breach or violation of this warranty, City shall have the right to annul this Agreement without liability or, at City’s discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF NEWARK, Sedgwick Claims Management Services, Inc. a municipal corporation
By By
City of Newark Consultant
Date Date
Printed Name
Attest:

DocuSign Envelope ID: AB455DFC-0173-47EC-ACB8-27B0733A21E0 12/14/2022
J. Edward Peel
12/14/2022
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City Clerk
Date
Approved as to form:

City Attorney
Date
DocuSign Envelope ID: AB455DFC-0173-47EC-ACB8-27B0733A21E0 12/14/2022
12/15/2022
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EXHIBIT A

SCOPE OF SERVICES

1. Sedgwick agrees to perform the following services:

A. With regard to Claims Administration, Sedgwick shall:
(1) During the term of this Agreement, review all claim and loss reports received from Client that are required to be reviewed under the Program (a “Qualified Claim”), and process each such claim or loss report in accordance with applicable statutory and administrative regulations; (2) Conduct an investigation of each Qualified Claim to the extent deemed necessary by Sedgwick in the performance of its obligations hereunder; (3) Arrange for independent investigators, appraisers, or medical or other experts to the extent deemed necessary by Sedgwick in connection with processing any Qualified Claim;
(4) Pay benefits, expenses, and adjust or settle each Qualified Claim, but only if in the sole judgment of Sedgwick such payment would be prudent for Client and the anticipated amount thereof does not exceed the limit specified in accordance with paragraphs 2F and 2G below, or as Client specifically approves or directs such action in writing;
(5) Maintain a file for each Qualified Claim which shall be the property of Client (for self-insured claims) or Insurer (for insured claims) and which shall be available for review by Client or Insurer during normal business hours upon three (3) days prior written notice;
(6) Notify Client’s first layer of insurance coverage for each Qualified Claim where the values may exceed Client's retention, providing such insurer with necessary information on the current status of those claims, unless relieved of this obligation by Client pursuant to paragraph 2A;
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(7) Assist Client’s counsel, if requested, in preparing the defense of litigated cases arising out of Qualified Claims, negotiating settlements and pursuing subrogation or contribution actions;
(8) Maintain a current estimate of the expected total cost of each Qualified Claim which is based on facts known at the estimation date, but is not trended or actuarially developed;
(9) Use a proprietary data management system to furnish to Client agreed upon loss and information reports. These reports shall contain information such as each Qualified Claim date, condensed claim description, payments made, estimated future costs and total expected costs of all Qualified Claims, as well as summary and other data deemed relevant by Sedgwick, but not IBNR (incurred but not reported) claims or actuarially developed loss values; and
(10) Annually report federal, state and local 1099 information under Sedgwick’s tax identification number(s) for vendor payments issued by Sedgwick on bank accounts established and managed by Sedgwick on behalf of Client, but not for payment authorizations when Sedgwick does not issue the checks. Client recognizes and agrees that any earnings credits realized on the account(s) will be utilized to offset banking analysis fees related to any Sedgwick managed claim fund account. To the extent that earnings credits do not off-set all bank account fees, Client shall pay the additional bank account fees due.

B. Sedgwick will provide managed care services as set forth in the attached Managed Care Service Schedule.

C. Sedgwick shall provide the special investigative unit (SIU) services set forth in the attached SIU Service Schedule.

D. Sedgwick will provide the MMSEA/SCHIP Reporting services as set forth in the Medicare Reporting Services Schedule attached hereto.

2. Obligations of Client:

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A. Client shall provide Sedgwick in a timely manner with its first layer of insurance coverage for the policy years necessary for proper notification of applicable Qualified Claims to such first layer insurers by Sedgwick. Should Client fail to provide this information, Sedgwick shall be relieved of any such reporting obligations.

B. Client shall pay to Sedgwick a service fee which, in the initial term of this Agreement, shall be computed and payable as shown in Exhibit B, attached hereto and made a part of this Agreement, plus applicable taxes, if any. Client shall reimburse Sedgwick for the reasonable and customary out-of-pocket expenses incurred by Sedgwick such as travel expenses in conjunction with the services being performed. If Client, in its sole discretion, requests Sedgwick to perform services outside of the scope of work listed herein, then Client shall compensate Sedgwick for such services at Sedgwick’s then applicable standard rates for such service.

C. Client shall at all times provide funds adequate for the payment of Qualified Claims, including allocated loss adjustment expenses. For purposes of this Agreement, allocated loss adjustment expenses shall mean all costs, charges or expenses incurred by Sedgwick, its agents or its employees which are properly chargeable to a Qualified Claim including, without limitation, court costs; fees and expenses of attorneys; appeal bonds; independent adjusters; investigators; appraisers; vocational services, training or evaluation; medical expenses and medical cost containment service providers (including those provided by Sedgwick, if applicable); durable medical equipment; rehabilitation services; experts and witnesses; fees for obtaining statements, diagrams, reports, records, documents, transcripts, depositions, Medicare reporting and compliance services fees and costs, index bureau filings and re-filings, and photographs; cost of file retrieval; cost associated with the pursuit of subrogation and/or Special Injury Fund claims; hearing representation services; and travel fees and expenses incurred at Client’s request. Sedgwick may, but need not, elect to utilize its own staff or affiliated entities to perform these services. Associated fees and costs will be charged as allocated loss adjustment expenses.

D. Client shall deposit funds for payment of Qualified Claims, including allocated loss adjustment expenses, in a bank account or accounts (the “Claim Account”). Client shall be responsible for providing sufficient funds to enable Sedgwick to write checks on the Claim Account for use in the payment of Client’s Qualified Claims.

Such funds shall be provided by electronic funds transfer at the inception of the Program and replenished by electronic funds transfer promptly from time to time thereafter. The amount of the escrow required for the Claim Account may be modified in the following instances:

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(1) There is a substantial increase or decrease in claims payment activity; (2) Client fails to fund the Claim Account within the agreed upon time period; (3) There is a change in funding cycle;
(4) The escrow is recalculated at Client’s request; or
(5) The escrow amount is automatically recalculated on an annual basis.

E. It is expressly understood that Sedgwick shall not be required to advance its own funds to pay losses or allocated loss adjustment expenses for any Qualified Claim hereunder. It is further understood that if Client fails to promptly provide funds sufficient to allow required payments to be made timely, or if funds previously provided by or on behalf of Client are seized, frozen or otherwise unavailable to Sedgwick to allow required payments to be made timely on account of the bankruptcy, receivership, or other insolvency proceeding of Client [or Insurer, in cases where Insurer funds claim account, Sedgwick will have no obligation to perform any claims payments services during any period of underfunding.

F. Sedgwick shall have full discretion to make an individual payment of an allocated loss adjustment expense in an amount up to $25,000 on any Qualified Claim and shall not need the approval of Client to make such payments. This amount may be changed at any time by Client upon ten (10) days prior written notice to Sedgwick.

It is agreed that Sedgwick shall have full authority and control in all matters pertaining to the payment, processing, investigation and administration of Qualified Claims within the limit established by this paragraph.

G. Sedgwick shall have full discretion to redeem, compromise or settle any Qualified Claim for an amount not to exceed $25,000 and shall not need the approval of Client to consummate such redemption, compromise or settlement. This amount may be changed at any time by Client upon ten (10) days prior written notice to Sedgwick.

Failure of Sedgwick to settle a Qualified Claim within such limit, however, shall not subject Sedgwick to any liability whatsoever in the event of an adverse judgment entered by any court or the settlement of such Qualified Claim for an amount in excess of such limit.

H. Should Client fail to make timely payments of any service fees due Sedgwick or should Client in any other way breach a material term of this Agreement, Sedgwick shall then have the right to refuse to perform any further services or terminate this Agreement. If Sedgwick elects to exercise its rights under this paragraph, in addition to all other legal or equitable remedies, Sedgwick will have the right to its full minimum fee, if any, as well as any other fees for which Sedgwick may be DocuSign Envelope ID: AB455DFC-0173-47EC-ACB8-27B0733A21E0 Packet Page 50
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eligible, and may collect such fees from any loss fund that may be in Sedgwick's care, custody and control.

I. Upon receipt of any form of notice advising of facts which are or may be a Qualified Claim, Client shall promptly assign the Qualified Claim to Sedgwick for management. Client shall promptly provide Sedgwick with such information as Sedgwick may require, including, but not limited to, any copy of documents describing its Program, including but not limited to documents submitted to any legal, administrative or regulatory authority for approval of the Program, as well as incident reports and related information in Client’s possession and otherwise cooperate with Sedgwick in carrying out Sedgwick’s tasks hereunder.

3. Network Security/Confidentiality

A. If Client’s access to the data management system requires a network connection (the “Network Connection”) between Client's network and Sedgwick’s network, Sedgwick and Client shall take reasonable and customary precautions to prevent unauthorized access to or use of the Network Connection through their respective networks. The parties agree, however, that each party is responsible for the security of its own network. Neither party shall be liable to the other for unauthorized access to the Network Connection, so long as the accused party shall have taken reasonable and customary precautions to prevent such unauthorized access.

B. Whether or not marked as such, and without regard to the media in which such records are stored, “Confidential Information” shall mean:
(1) any business or technical information pertaining to the parties herein or to third parties, which is furnished, disclosed or made available by one party to the other, including, without limitation, specifications, prototypes, software, marketing plans, financial data and personnel statistics; and (2) Medical records, reports and information, as well as any other non-medical records, reports or information pertaining to claimants under the Program.

C. Each party agrees to protect Confidential Information received hereunder with the same degree of care that such party exercises with its own confidential information (but in no event less than reasonable care) and to limit access and disclosure of Confidential Information only to their employees, agents and contractors who have a “need to know,” and who agree to maintain confidentiality in accordance with this section. Notwithstanding the foregoing, Client agrees to permit Sedgwick to DocuSign Envelope ID: AB455DFC-0173-47EC-ACB8-27B0733A21E0 Packet Page 51
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compile and disseminate aggregate, de-identified information for auditing, compliance, internal assessments, process improvement and related analytics, benchmarking purposes or forward to a data collection facility data for Qualified Claims handled pursuant to this Agreement, provided that such facility agrees in writing to keep Client’s data confidential. Further, Sedgwick shall be entitled, without violation of this section and without the prior consent of Client, to retain claims administration information and to forward claims administration information to government agencies to the extent required by law for the proper performance of the services set forth herein.

D. The provisions of this section shall survive the expiration or termination of the Agreement.

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EXHIBIT B

PAYMENT
Client shall pay the following fees on a life of contract basis for services provided during the term of this Agreement:

1. Flat Fee Pricing
A. Client shall pay $40,708.00 for claims received by Sedgwick during the period beginning January 1, 2022 and ending December 31, 2022. Sedgwick offers an annual flat fee pricing option based on the estimated claim volumes and the estimated required staffing to service those claims. Under this option, Sedgwick reserves the right to modify the annual flat fee if, changes in program requirements or an increase in claim volume of greater than 15% impacts the staffing requirements of the unit.

B. For purposes of this Agreement, an “Indemnity Claim” shall mean any workers’ compensation Qualified Claim:
- For which a payment is made or reserve is posted under the indemnity portion (i.e. not medical and not expense) of the Qualified Claim or there is time lost from work;
- For which an application for adjudication of a claim or hearing notice is received or otherwise involves litigation or communication from or to a petitioner’s attorney;
- Where incurred medical costs exceed $3,000;
- That is denied but otherwise would have been classified as Indemnity Claims;
- For which Client requests to be investigated or classified as an Indemnity Claim;
- That Sedgwick determines additional investigation is necessary to determine compensability, to comply with applicable laws, or both; - For which subrogation is investigated or pursued; or
- That is open longer than twelve months.

C. For purposes of this Agreement, a “Medical Only Claim” shall mean any workers’ compensation Qualified Claim which is not an Indemnity Claim or an Incident Only.

D. For purposes of this Agreement, an “Incident Only” shall mean claims reported by Client that require no payment or activity other than generating a record in the data management system. These claims carry no reserves and no contacts are made by Sedgwick. If contacts are required on incident only cases, additional fees will apply.

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2. Miscellaneous Charges
Client shall pay the following fees for services provided during the period beginning on January 1, 2022 and ending on December 31, 2022
A. viaOne access is available for a fee of $870 per user per year. Sedgwick will make available, through Sedgwick’s proprietary claims system, claim-related data with “web-enabled” access. Client will have “view only” access to the system for the term specified or as contemplated in Section 5(C) of this Agreement. Client will bear responsibility for its own hardware, software, connection and similar costs for accessing the electronic claims management system.

B. $26,525 per data source converted for up to 100,000 records in the source.

C. Standard encrypted data files are available for a fee of $225 per monthly data file provided.

D. Intake by any means other than utilizing Sedgwick Call Center or web reporting technology (i.e. fax, e-mail) will incur a fee of $22 per report E. Client shall pay for storage of claim files which were closed at the time that Sedgwick obtained the Program. Sedgwick’s liability for such files shall be subject to the same limitations as contained in its written agreements with storage service providers, if any.

3. Invoicing
All recurring fees such as claims service, program management and information technology fees are billed monthly in advance. The estimates are subject to audit thirty (30) days after the conclusion of each contract year.

4. Care Management Fee Schedule
All claims administration fees and services contemplate the deployment of Sedgwick’s managed care services for all bill review and case management services. Rates increase 4% annually.

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Service Rate
Medical bill review and provider networks
State fee scheduling/usual, customary and
reasonable; state reporting
Preferred provider organization (PPO)
networks/out of network services
$17.50 per bill*
(including CA MPN and TX HCN)
(CA MPN excluded)
*Bills $100,000 or greater will have network
savings charged at 18% of savings. Surgical
implant bills discounted will have fees charged at
27% of savings.

Telephonic clinical services
Telephonic case management (TCM):
 Telephonic nurse case manager
 Surgery nurse case manager
$135 per hour (1)
Behavioral Health Specialist $135 per hour (1)
Customized nurse services $135 per hour (1)
Utilization review (UR) and physician advisor
UR $150 per review
Physician advisor/peer review $258 per review
Physician review of records $258 per hour
Physician advisor appeal $350 per review
Complex pharmacy management
Pharmacy nurse management/pain coaching:
$115 per hour
Physician and PharmD management (as needed):
$350 per hour
Field case management (FCM)
Medical FCM: Full field
$135 per hour, plus direct expenses (1)(2)
Urgent/catastrophic case management: $185 per
hour (1)
Crisis care RN $165 per hour (1)
FCM tasks:

One visit clinical assessment $720 flat fee
Limited assignment task $135 per hour (1)
Specialty task services: life care plan, expert
testimony, customized services
$165 per hour
Vocational and work placement solutions
Transitional work placement (at not-for-profit) $900 for placement or no-show Return to work (RTW) specialist $135 per hour (1)
Telephonic RTW
Workplace consultation - program/policy
design and planning $200 per hour, plus direct expenses Vocational - full FCM $135 per hour, plus direct expenses (1)(2) Vocational field tasks:

Vocational assessment/testing $950 flat fee
Labor market survey $640 flat fee
Automated transferable skills analysis $360 flat fee
Job analysis or ergonomic evaluation $790 flat fee
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Service Rate
Clinical consultation services
Clinical consultation
Standard (24x7x365 access to nurse): $90 per
triage call
Premium (blended nurse intake option): $105 per
triage call
Advanced (ability to customize workflows):
$115 per triage call*
*
level of customization may warrant additional
fees
Sedgwick managed care administrative services
Lien resolution
28% of the below fee schedule savings subject to
minimum fee of $125 and cap of $7,500 per lien
Expert witness testimony or hearing
representation charged at $125 per hour plus
direct expenses
Sedgwick standard medical card No charge; customization starts at $3,500 Mandatory state panel postings Included in Sedgwick bill review program fees Non-mandatory state panel postings $9.00 per panel
(1) Alaska, California, Hawaii, New York @ $135 per hour; CAT @ $185 per hour (2) Minnesota QRC Med/Voc @ $112.53 per hour and QRC Job Placement @ $90.13 per hour

5. SIU Service Fees
The charges set forth below are the current fees for the services listed, and these fees may change from time to time upon sixty days prior written notice to Client:

Service name Price
Research services
Social media investigation $275
Smart plus investigation $475
Comprehensive
background
$525
Canvassing services $250
Skip tracing/individual
locate
$175
Asset check $225
Criminal and civil check $135 plus cost of records
Additional counties: $35 (per county)
Records request $100 plus cost of records
Social media monitoring $25 per week of monitoring
Other research services Quote upon request
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Service name Price
Surveillance services
Surveillance
$85 per hour (portal to portal): All other states
$95 per hour (portal to portal): California, Hawaii
and New York
Mileage charged at IRS standard mileage rate
Additional expenses to hourly rate:

Report writing (up to 1/2 hour per day at standard
surveillance rates)
Pre-surveillance investigation: $85
License plate searches: $10 (post prelim)
Unmanned surveillance
$700 per day (three-day minimum)
Deployment and extraction of stationary device:
$85 per hour: All other states
$95 per hour: California, Hawaii and New York
Mileage charged at IRS standard mileage rate
Video copies $60 per additional copy plus shipping
Field services
Alive and well check - in
person
$325: All other states
$350: California, Hawaii and New York
Alive and well check -
virtual interview $125
Activity check $350: All other states
$375: California, Hawaii and New York

AOE/COE
Recorded statement
Scene investigation
Trial/deposition
$85 per hour (portal to portal): All other states
$95 per hour (portal to portal): California, Hawaii
and New York
Mileage charged at IRS standard mileage rate
International investigations Quote upon request
Other field services Quote upon request
Assessment services
Suspect file review $95 per hour
Fraud investigation
(includes state reporting) $95 per hour
SIU intelligence program
Workers’ compensation and general liability —
$150 per claim triggered (includes up to three claim
triage reviews per claim triggered)
Other assessment services Quote upon request
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6. Subrogation and Other Recoveries
A. Sedgwick shall pursue recoveries for subrogation, second injury funds, and other applicable special funds such as supplemental state funds, COLA reimbursements, retro funds, and other similar funds. Client shall pay Sedgwick twenty percent (20%) of the recovery received. All fees and expenses, including attorneys’ fees or investigations, for pursuit of any recovery shall be charged to the appropriate Qualified Claim file as an allocated loss adjustment expense.

B. As determined by the parties, Sedgwick shall either:
a. Deposit the recovery funds and issue payment from Sedgwick’s accounts Payable system to Client for the net recovery (less Sedgwick’s fee). Sedgwick will deposit the net recovery check into the Client’s loss-funding account or forward it directly to the Client.
b. Deposit the recovery funds into the Client’s loss-funding account and Sedgwick shall receive payment from the claim file or directly from Client.

7. MMSEA/SCHIP Medicare Reporting Fee
The charges set forth below are the current fees for the services listed, and these fees may change from time to time upon sixty days prior written notice to Client:

One time $9 charge per claim for claims involving bodily injuries (WC, liability, no fault).

8. Payment Terms
Client acknowledges that all fees set forth in the Agreement are due and payable within thirty (30) days of the invoice. Any and all past due fees will incur interest at the rate of 1.5% per month, unless otherwise prohibited by law. Client acknowledges that in the event Sedgwick undertakes collection proceedings for any outstanding fees, then Client will reimburse Sedgwick for all costs associated with such collection action, including a reasonable attorney fee and court cost.

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MANAGED CARE SERVICE SCHEDULE
Client has chosen the following managed care services, as defined herein:
(1) Provider Fee Management - The bill review process reviews bills against up-todate and accurate mandated state fee schedules or the usual and customary (“UCR”) data base, whichever is appropriate, to reveal excessive, duplicate, or inappropriate charges.
(2) Preferred Provider Organization (“PPO”) Networks - Sedgwick will arrange for access and channeling to national and regional PPO networks including specialty networks (Diagnostics, Physical Therapy, etc.) under the managed care program in conjunction with the Provider Fee Management service.
(3) Hospital Bill Review - Hospital or outpatient non-PPO bills will be reviewed by a nurse for possible errors or excessive charges relative to the patient's medical diagnosis at Sedgwick's or Client's request.
(4) Out of Network Bill Review – Bills from out of network health care providers will be reviewed, and if appropriate a negotiation with the billing provider will be pursued. Additionally, inpatient and outpatient procedures that are not addressed by an individual state’s fee schedule or UCR will be repriced to a geographically driven and cost to charge repricing database to determine appropriate reimbursement.
(5) Specialty Usual and Customary Review – Sedgwick’s vendors will apply geographic charges (fee for same procedure charged by other providers in same area) and cost to charge ratios (actual cost to provider for procedure or hospital stay v. amount charged) to determine reimbursement of medical services billed that are not addressed within the jurisdictional fee schedule or usual and customary reimbursement.
(6) Field Case Management - Sedgwick will assign appropriate cases for field medical and vocational management services.

(7) Utilization Review, which includes the following components:

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(a) Prospective Review - a review prior to treatment or admission conducted by an experienced registered nurse to validate or negotiate the necessity, setting, frequency, intensity and duration of care delivery. (b) Concurrent Review - during the course of treatment, a review of treatment and planned procedures and establishment of target completion dates. (c) Retrospective Utilization Review- a review post treatment conducted by an experienced registered nurse to identify inappropriate treatment utilization.

(d) Peer Review - physician-to-physician contact to resolve treatment and diagnosis questions.
(8) Prescription Services – Pharmacy program made available to Client’s employees whereby a network of pharmacies, local to Employer sites/employee residences will provide prescription medications related to the work related injury with no out of pocket expenses to the employee.
(9) Pharmacy review services include a review of all current medications prescribed to the claimant as well as a review of over the counter medication being taken by the claimant. The purpose of the review is to evaluate whether the medications prescribed to and/or taken by the claimant are appropriate for treatment of the injury or ailment which is the subject of the underlying claim being administered by Sedgwick.
(10) Telephonic Case Management services are described below and are available upon request and for an additional fee.
(11) Complex file review (nurse review) - Hospital or outpatient non-PPO bills that meet specific, pre-established criteria may be reviewed by a nurse for possible errors or excessive charges relative to the patient’s medical diagnosis.

Additional Managed Care Services
Telephonic Case Management
Sedgwick will provide a telephonic medical case management program in which nurse case managers receive early notice of a worker's injury and telephonically manage the appropriate cases. Other elements of the Telephonic Case Management program include:
 The management phase includes ongoing return to work (“RTW”) and treatment plan management and negotiation. The treating physician will be contacted within forty-eight (48) DocuSign Envelope ID: AB455DFC-0173-47EC-ACB8-27B0733A21E0 Packet Page 60
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hours to assess/determine the treatment and RTW plan, including any negotiation required to approve the treatment plan. The Client may also be contacted to assess/determine RTW opportunities. By continuing to contact the injured worker, the provider, and the Client, case management is best able to facilitate early RTW and appropriate treatment.  The case may go simultaneously to the assigned claim examiner and nurse or the Sedgwick claims professional will make initial contacts to determine compensability and triage based on preset triggers and/or the claims professional's judgment to determine if the case will be sent to a telephonic case management nurse.
 Throughout the telephonic case management process, telephone contact will be made with the provider, employee, and Client. Status reports will be provided, within seventy-two (72) hours, to the claims professional via documentation in the data management system as significant events (e.g., surgery, treatment plan updates, RTW status, etc.) occur in a case, and no less often than every thirty (30) days.

If, at the end of thirty (30) days, the case has not closed, the nurse case manager will contact the claims professional with a recommendation. At that time, the case will either:
 Close based on a decision by the claims professional
 Continue with case management on a month-to-month basis until closure and/or RTW and/or maximum medical improvement (MMI).
 Be referred for Field Case Management
Documentation of this contact will be transmitted electronically to the data management system.
 Sedgwick claims offices will receive standard, open, closed, referred, and savings reports. All information collected will allow for insured level, by office reporting. Client customized communication reports may carry an additional charge to be borne directly by Client. If this is the case, these charges will be detailed in a separate document to be agreed upon in writing between the parties.

Evaluation and Recommendation
The Sedgwick Evaluation and Recommendation program involves triage contact with the injured worker, treating physician and, if appropriate and necessary, Client, to determine treatment and return to work (“RTW”) plans and appropriateness for telephonic case management.  In the evaluation and recommendation phase, a Sedgwick nurse will receive demographic and initial claims professional contact information and open the case. The treating physician will be contacted within forty-eight (48) hours to assess/determine the treatment and RTW plan, DocuSign Envelope ID: AB455DFC-0173-47EC-ACB8-27B0733A21E0 Packet Page 61
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including any negotiation required to approve the treatment plan. The Client may also be contacted to assess/determine RTW opportunities.
 Status reports will be provided, within seventy-two (72) hours to the claims professional via documentation in the data management system as significant events (e.g., surgery, treatment plan updates, RTW status, etc.) occur in a case, and no less often than every thirty (30) days.  Continued telephonic case management will proceed on only those cases in which clinical activities can assist in resolving medical or RTW issues at the discretion of the Sedgwick claims professional. These activities require regular contact with the injured worker, treating physician or therapist, and Client, as appropriate.

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SIU SERVICE SCHEDULE
Sedgwick Special Investigations Unit (“Sedgwick SIU”) will provide centralized management of investigative service vendors and will maintain a national vendor list of approved service providers based upon client or local Sedgwick office preference. Sedgwick SIU will establish quality benchmarking and ensure its vendors are properly licensed and maintain insurance coverage as mandated in vendor agreements with these firms.

Sedgwick SIU will serve as a central referral and coordination unit providing the following SIU services for the fees itemized in Exhibit B:

1. Assessment services including case review, consultation, action plan development, state fraud filing, claim file demand and fraud packaging.

2. Field services including surveillance, activity checks, alive and well checks, and on-site investigations including recorded statements, AOE/COE, and scene investigations.

3. Research services including comprehensive background checks, internet searches, facility canvasses public records, skip tracing, criminal, civil and asset checks.

4. SIU compliance services including carrier and state annual reporting and fraud awareness training.

5. And, other services as outlined in Exhibit B.

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MEDICARE REPORTING SERVICES SCHEDULE
To assist the Client in fulfilling Client’s Medicare beneficiary reporting obligations under Medicare, Medicaid and State Children’s Health Insurance Program Extension Act of 2007 (“MMSEA”) Section 111 as set forth in 42 U.S.C. §1395y(b)(7)&(8) and the CMS User Guide (“User Guide”) published on March 16, 2009 (and as amended and revised), Sedgwick will perform the following reporting services:

1. Sedgwick will electronically interface with the Centers for Medicare and Medicaid Services (“CMS”) to capture and report data in the format prescribed by the CMS Specifications.

2. Sedgwick will report directly to CMS on behalf of Client as an Account Designee (reporting agent), as such term is defined in the CMS User Guide as amended from time to time by CMS.

3. Client will be considered a Responsible Reporting Entity (“RRE”) as that term is defined in the User Guide.
a. Client will be responsible for maintaining a valid RRE Identification Number as described in the User Guide and is a condition precedent to Sedgwick preforming the duties under this section. Failure to maintain the RRE Identification Number will result in Sedgwick’s inability to properly report claims on behalf of the Client. Sedgwick assumes no responsibility for maintaining a valid RRE Identification Number on behalf of the Client.

4. Sedgwick will assist Client as follows:
a. Sedgwick will electronically interface with the Centers for Medicare and Medicaid Services (“CMS”) to capture and report data in the format prescribed by the User Guide.
b. Sedgwick will report directly to CMS on behalf of the Client as an Account Designee (reporting agent), and/or Account Manager as such term is defined in the User Guide. c. Sedgwick will prepare the required data files and submit them to CMS on a periodic basis in order to properly query and report the appropriate files as defined in the User Guide.

5. Sedgwick will be responsible for payment of any and all fines assessed to Client regarding compliance with the Medicare beneficiary reporting requirements of Medicare, Medicaid and SCHIP Extension Act of 2007 that relate to the negligent acts or omissions of Sedgwick except to the extent that:
a. Such fines or penalties are the direct result of specific direction given by Client and/or its agent or the actions or omissions of Client and/or its agent; or b. Sedgwick did not receive information from Client that is essential to the performance of the duties set forth herein in a timely manner so as to be able to comply with the terms of this Agreement.

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Certificate Of Completion
Envelope Id: AB455DFC017347ECACB827B0733A21E0 Status: Completed Subject: Complete with DocuSign: Sedgwick 2022-2023 CSA 11.8.2022.docx Source Envelope:

Document Pages: 30 Signatures: 4 Envelope Originator:

Certificate Pages: 5 Initials: 0 Beatriz Perez
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
37101 Newark Boulevard
Newark, CA 94560
[email protected]
IP Address: 73.151.50.148
Record Tracking
Status: Original
12/14/2022 11:44:51 AM
Holder: Beatriz Perez
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
J. Edward Peel
[email protected]
Vice President
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 199.247.45.81
Sent: 12/14/2022 11:52:35 AM
Viewed: 12/14/2022 12:18:38 PM
Signed: 12/14/2022 12:18:53 PM
Electronic Record and Signature Disclosure:

Accepted: 12/14/2022 12:18:38 PM
ID: 97f49597-3c2d-441e-bb45-ded8b50632e6
Kristopher Kokotaylo
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 206.169.145.130
Sent: 12/14/2022 12:18:56 PM
Viewed: 12/14/2022 12:21:51 PM
Signed: 12/14/2022 12:22:13 PM
Electronic Record and Signature Disclosure:

Accepted: 12/14/2022 12:21:51 PM
ID: 0f63db86-e843-4f47-8ae0-788267c5eb7c
David Benoun
[email protected]
City Manager
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 67.170.251.108
Sent: 12/14/2022 12:22:16 PM
Viewed: 12/14/2022 3:31:25 PM
Signed: 12/14/2022 3:31:36 PM
Electronic Record and Signature Disclosure:

Accepted: 12/14/2022 3:31:25 PM
ID: 467137af-8c73-4940-b6ae-0823f9e82640
Sheila Harrington
[email protected]
City Clerk
City of Newark
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 206.128.122.185
Sent: 12/14/2022 3:31:39 PM
Viewed: 12/15/2022 8:30:11 AM
Signed: 12/15/2022 8:30:28 AM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
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In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Kathy Slafter
[email protected]
Executive Assistant/Deputy City Clerk
City of Newark
Security Level: Email, Account Authentication
(None)
Sent: 12/15/2022 8:30:33 AM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Beatriz Perez
[email protected]
HR Technician
City of Newark
Security Level: Email, Account Authentication
(None)
Sent: 12/15/2022 8:30:35 AM
Resent: 12/15/2022 8:30:41 AM
Viewed: 12/15/2022 9:21:40 AM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Thomas, Timothy
[email protected]
Security Level: Email, Account Authentication
(None)
Sent: 12/15/2022 8:30:37 AM
Electronic Record and Signature Disclosure:

Accepted: 12/14/2022 11:43:40 AM
ID: 38cbd9be-c0a5-40ea-a0ea-9762e6f87514
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 12/14/2022 11:52:35 AM
Certified Delivered Security Checked 12/15/2022 8:30:11 AM Signing Complete Security Checked 12/15/2022 8:30:28 AM Completed Security Checked 12/15/2022 8:30:37 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Newark (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system.

Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.

Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.

Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.

All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 4/13/2022 12:12:19 PM Parties agreed to: J. Edward Peel, Kristopher Kokotaylo, David Benoun, Thomas, Timothy Packet Page 67
Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us.

How to contact City of Newark:

You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:

To contact us by email send messages to: [email protected] To advise City of Newark of your new email address
To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at [email protected] and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address.

If you created a DocuSign account, you may update it with your new email address through your account preferences.

To request paper copies from City of Newark
To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to [email protected] and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any.

To withdraw your consent with City of Newark
To inform us that you no longer wish to receive future notices and disclosures in electronic format you may:

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i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to [email protected] and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..

Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusign.com/guides/signer-guidesigning-system-requirements.

Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system.

By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that:
 You can access and read this Electronic Record and Signature Disclosure; and  You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and
 Until or unless you notify City of Newark as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Newark during the course of your relationship with City of Newark.

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Item  D. 4.

DATE 09/28/2023
TO Honorable Mayor and City Council Members
FROM Brian Simon, Lieutenant
SUBJECT    Adopt a resolution authorizing the acceptance of the Selective Traffic Enforcement Program (STEP) grant and the Traffic Records Improvement Project (TRIP) grant through the State of California Office of Traffic Safety and amending the 2022-2024 Biennial Budget
SUMMARY AND RECOMMENDATION
The Newark Police Department has been selected to receive a Selective Traffic Enforcement Program (STEP) grant in the amount of $68,000.  Traffic-related concerns in our community, including speeding vehicles, stop sign violations in residential areas, and "sideshow" activities, continue to be a high priority for our residents. Funding from this grant will assist us in reducing the number of injury crashes and allow us to promote a safer vehicle and pedestrian environment through enforcement, education, and evaluation.

In addition, the Newark Police Department has also been selected to receive a Traffic Records Improvement Project (TRIP) grant.  The goal of the TRIP grant is to increase officer and records staff efficiency through the purchase of electronic crash reporting and electronic citation system software, which will integrate with the Police Department's records management system (RIMS) and with the Alameda County court citation system.  This software will increase operational efficiency by decreasing the amount of time officers spend handwriting citations and also reduce the amount of time police records personnel use to enter the data information into the records management system.  The TRIP grant has a value of $80,000.

Thus, the total amount of $148,000 has been awarded to the Newark Police Department by the State of California Office of Traffic Safety (OTS) and will be utilized to support the objectives of both programs.

Staff recommends that the City Council, by resolution, authorize the Chief of Police to accept the 2023-2024 STEP and TRIP grants through the State of California OTS and amend the 2022-2024 Biennial Budget.

BACKGROUND
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The State of California OTS is providing funds to local law enforcement agencies through their STEP and TRIP grants. The goal of these grants is to reduce the number of persons killed and injured in traffic collisions involving alcohol and other primary collision factors.  The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement, and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs.   These strategies are designed to earn media attention, thus enhancing the overall deterrent effect.

Additional record management improvements allow for increased officer and record staff efficiencies with collision and citation reporting in the Police Department's record management system to the California Highway Patrol and Alameda County Court System.

DISCUSSION/ANALYSIS
Over the past several years, the City of Newark has seen residential growth as well as companies moving here due to its centralized Bay Area location.  The City has experienced a steady increase in commuter, commercial delivery, pedestrian, and bicycle traffic.  During this last federal fiscal year (Sept 2021 – Oct 2022), the City of Newark saw a 3% increase in total crashes and the number of people injured.  As of September 21st, of this current federal fiscal year (Oct 2022 – Sept 2023) the City has seen a 50% decrease in the number of pedestrian-related fatalities and a 61% decrease in alcohol-related collision injuries as compared to the previous year.  Since 2018 the Department has received in excess of $400,000 to assist with the purchase of needed equipment such as DUI checkpoint lighting, traffic data collectors, and handheld LIDAR speed detectors.  This grant funding has also assisted the Department in its overall enforcement efforts since 2018 resulting in department-wide totals of over 15,000 traffic stops, over 8,000 citations, and over 4,000 DUI arrests.

The Police Department will continue to focus on high-visibility enforcement, including pedestrian/bicycle violations, persons driving under the influence, and other identified primary crash factors.  The City's continued partnership with OTS and its emphasis on education, enforcement, and evaluation will create a safer vehicle and pedestrian environment.  This grant funding will allow us to address these traffic-related issues, which are a high priority for members of the community.

Program objectives include:

Participation in national OTS campaigns such as National Walk to School Day, National Teen Driver Safety Week, NHTSA Summer and Winter Mobilizations, National Distracted Driving Awareness Month, National Motorcycle and Bicycle Safety Months, National Click It or Ticket Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.

Maintain a "HOT Sheet" program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders.

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Send officers to Standard Field Sobriety Testing (SFST), Advanced Roadside Impaired Driving Enforcement (ARIDE), and other appropriate trainings that support the grant goals and objectives and/or traffic safety.

Conduct highly publicized Distracted Driving enforcement operations, DUI/Driver's License checkpoints, DUI saturation patrols, traffic enforcement, pedestrian/bicycle enforcement operations, traffic safety educational presentations, and highly visible collaborative DUI and Traffic enforcement operations.

Enable the Newark Police Department officers to complete collision reports more efficiently and accurately as well as complete citations with automated citation units.

Allow Newark Police Records Unit to efficiently report collision data to the California Highway Patrol and automate citation information into the records management system.

FISCAL IMPACT
Grant funding in the amount of $148,000 will be utilized for:

Overtime to conduct highly publicized Distracted Driving enforcement operations, DUI/Driver's License checkpoints, DUI saturation patrols, traffic enforcement, pedestrian/bicycle enforcement operations, traffic safety educational presentations, and highly visible collaborative DUI and Traffic enforcement operations.

Training for officers, including Standard Field Sobriety Testing (SFST), Advanced Roadside Impaired Driving Enforcement (ARIDE), and other appropriate trainings that support the grant goals and objectives and/or traffic safety. Other direct costs, including DUI checkpoint supplies needed to conduct sobriety checkpoints such as traffic cones, traffic signs, high visibility vests, generators, lighting, reflective banners, electronic flares, canopies, etc.  Purchase software upgrades for collision and citation reporting.

A budget amendment is necessary to accept the funds and place them into the appropriate accounts:

Fund Number                                                   Amount 233.30.031.310.4793                                       Federal Grant Revenue        $148,000 233.30.031.310.5140.OTS.STEP. PT24129    Patrol Overtime                    $59,000 233.30.031.310.6120.OTS.STEP. PT24129    Supplies                               $4,000 233.30.031.310.6450.OTS.STEP. PT24129    Training                                $5,000 233.30.031.310.8053 OTS.TRIP.TR24018      Equipment                            $80,000 REVIEW AND APPROVAL
Prepared by - Brian Simon, Police Lieutenant
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Prepared by - Brian Simon, Police Lieutenant
Reviewed by - Gina Anderson, Police Chief
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
OTS Contract (STEP)
OTS Contract (TRIP)
Resolution STEP and TRIP Grants
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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK AUTHORIZING THE ACCEPTANCE OF THE

SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP)

AND TRAFFIC RECORDS IMPROVEMENT PROJECT (TRIP)

GRANT THROUGH THE STATE OF CALIFORNIA OFFICE OF
TRAFFIC SAFETY (OTS) AND AMEND THE 2022-2024

BIENNIAL BUDGET
WHEREAS, the State of California Office of Traffic Safety (OTS) allocates funds to provide equipment and funding to staff for Driving Under the Influence (DUI) enforcement and awareness programs to reduce DUI related collisions, thereby reducing injuries and fatalities to our citizens and improving public safety; and
WHEREAS, the State of California OTS allocates funds to improve traffic enforcement related records efficiency; and
WHEREAS, goals of the Newark Police Department include reducing the number of persons killed and injured in traffic collisions involving alcohol and other primary collision factors, and to increase the efficiency within the traffic records division; and WHEREAS, pedestrian and bicyclist safety as well as vehicle speeding and stop sign violations have been significant citizen concerns over the past several years; and WHEREAS, program objectives include: 1) participation in national OTS campaigns such as Bicycle and Pedestrian Safety Month, Distracted Driving Awareness Month, and National Click It or Ticket Mobilizations; 2) maintaining a “HOT Sheet” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders; 3) sending officers to Standard Field Sobriety Testing (SFST) and Advanced Roadside Impaired Driving Enforcement (ARIDE) training; 4) conducting highly publicized Distracted Driving, Click It or Ticket, DUI/Driver’s License Checkpoints, DUI saturation, traffic enforcement, pedestrian/bicycle enforcement; and sideshow enforcement operations; and 5) purchasing software for collision and citation reporting, and
WHEREAS, the City of Newark has been awarded funding in the amount of $148,000; and WHEREAS, the funding will be utilized for overtime required to conduct operations/enforcement; purchase DUI checkpoint supplies; cover expenses training which supports the grant goals and objectives and/or traffic safety; and to purchase electronic collision and citation reporting program software; and
WHEREAS, the project period is October 1, 2023, through September 30, 2024.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newark as follows:

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2 1) That the City of Newark is authorized to accept the State of California OTS Selective Traffic Enforcement Program and Traffic Records Improvement project grants and the City Manager, or designee, is authorized to take all actions necessary to effectuate the intent of this resolution including execution of all agreements in a form approved by the City Attorney.
2) That the 2022-2024 Biennial Budget 2022-2024 is hereby amended as follows:

Fund Number Amount
233..30.031.310.479 Federal Grant Revenue $148,000
233.30.031.310.5140.OTS.STEP. PT24129 Patrol Overtime $59,000 233.30.031.310.6120.OTS.STEP. PT24129 Supplies $4,000
233.30.031.310.6450.OTS.STEP. PT24129 Training $5,000
233.30.031.310.8053 OTS.TRIP.TR24018 Equipment $80,000
I HEREBY CERTIFY the foregoing resolution was introduced at a regular meeting of the City Council of the City of Newark held on September 28, 2023, by XXXXXX who moved its adoption and passage, which motion was carried after being duly seconded, and passed by the following vote:

AYES:

NOES:

ABSENT:

SECONDED:

APPROVED:
s/Michael K. Hannon
ATTEST: Mayor
s/SHEILA HARRINGTON
City Clerk
APPROVED AS TO FORM:
s/KRISTOPHER J. KOKOTAYLO
City Attorney
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Item  D. 5.

DATE 09/28/2023
TO Honorable Mayor and City Council Members
FROM Alex Tat, Senior Civil Engineer
SUBJECT    Adopt a resolution authorizing the City Manager to execute a Contractual Services Agreement with CSW Stuber-Stroeh
Engineering Group for Professional Design Services for Old Town Streetscape Improvements, Project 1258 and to amend the 2022-2024 Biennial Budget for Fiscal Year 2024
SUMMARY AND RECOMMENDATION
The Old Town Streetscape Improvements, Project 1258 is a key component of the Old Town Specific Plan and aims to serve as a catalyst for private investment within the Old Town neighborhood by improving access, safety and connections for pedestrians, bicyclists and transit users along Thornton Avenue between Olive Street and Ash Street.  In addition, the Alameda County Water District's (ACWD) planned water main replacement design within this segment of Thornton Avenue will be combined with the City’s streetscape improvements as a single joint design project.  A Cooperative Agreement between ACWD and the City is being drafted and will be presented to the City Council for consideration at a future meeting.

The City of Newark utilizes outside consultants to provide professional design services to assist the City with a variety of projects.  To meet current demands, a competitive Request for Proposals (RFP) for Professional Design Services was released.  Based on the City and ACWD staff’s analysis of two (2) RFP responses received and in-person interviews with both firms, CSW Stuber-Stroeh Engineering Group (CSW|ST2) was determined to be the firm who would provide the best overall service to the City.

Staff recommends that the City Council, by resolution, authorize the City Manager to enter into a Contractual Services Agreement with CSW|ST2 in an amount not to exceed $990,000 ($897,218 for Professional Design Services with an additional design contingency of $92,782) and to amend the 2022-2024 Biennial Budget for Fiscal Year 2024.  The proposed Cooperative Agreement will ensure that ACWD will be responsible for 100% of the cost of professional engineering services attributed specifically to the design of ACWD's water system improvements.  Costs for common professional engineering services will be shared equally between the City and ACWD.

In accordance with past practice and as will be outlined in the Cooperative Agreement, a 10% administrative fee will be added to all ACWD costs to reimburse the City for Packet Page 106
a 10% administrative fee will be added to all ACWD costs to reimburse the City for administration and management of the joint design contract.

BACKGROUND
In 2021, the Old Town Specific Plan was approved, bringing together 30 years of planning and analysis to identify a vision to revitalize Old Town as a vibrant mixed-use neighborhood, with a strong sense of place, thriving retail and commercial businesses, a range of housing choices for existing and future residents, a streetscape that prioritizes bicyclists and pedestrians, and public spaces that allow community members to gather with their neighbors.  The 35% Old Town Streetscape Improvement plans were completed by BKF Engineers as part of development and approval of the Old Town Specific Plan incorporating feedback gathered from the community from two in-person public meetings and one virtual open house meeting.

The third round of One Bay Area Grant funding (OBAG 3) was adopted by the Metropolitan Transportation Commission (MTC) in January 2022 which included programming of $2 million out of the $5.14 million originally requested for the Old Town Streetscape Improvements Project.   Subsequently, on March 23, 2023, the MTC through the Programming and Allocations Committee, approved a resolution allocating an additional $3.14 million of OBAG3 funds to the Old Town Streetscape Project, funding the project at the full requested amount of $5.14 million.  In addition, City staff submitted a request to Assemblymember Alex Lee's office, requesting that the Assemblymember undertake legislative efforts to provide additional funding for the Old Town Streetscape Project.  The City was recently informed that as a result of Assemblymember Lee's efforts, the State legislature approved $1 million in funding for the Old Town Streetscape Project.

The Old Town Streetscape Improvements, Project 1258 would install and perform much needed pavement rehabilitation, sidewalk, drainage, streetlight, street furniture, landscaping, public art space, common area and green infrastructure improvements within the Old Town area on Thornton Avenue from Ash Street to Olive Street.  The proposed improvements require the relocation of an ACWD water main, which provides an opportunity for a joint design project and Cooperative Agreement between the City and ACWD.

ACWD plans to replace and relocate approximately 1,750 feet of existing asbestos cement water mains and related appurtenances within Thornton Avenue between Ash Street and Olive Street. To allow for a much more efficient and economical design effort, staff and ACWD sought to combine the respective designs into a single joint design project.   A Cooperative Agreement between ACWD and the City is being drafted and will be presented to the City Council for consideration at a future meeting to formalize this joint effort, which would include professional engineering design services and construction support services.

DISCUSSION/ANALYSIS
In accordance with the City’s Purchasing Rules and Regulations, staff prepared and Packet Page 107
In accordance with the City’s Purchasing Rules and Regulations, staff prepared and initiated an open and competitive Request for Proposals (RFP) for professional design services for the Old Town Streetscape Improvements Project.  The RFP solicited a single consultant team to design both City and ACWD improvements as a single project and specified that selection would be made based on quality and completeness of submissions as well as a firm’s experience with projects of similar scope and complexity, approach by which their team intends to perform the work, satisfaction of previous clients, and proposed rate schedules.

Staff received a total of two (2) proposals and evaluated and ranked them based on completeness and responsiveness to the RFP.  Following an initial review of the proposals received, staff invited both firms to be interviewed by the City’s project team, consisting of the Assistant City Engineer, Senior Civil Engineer overseeing Capital Improvement Projects, Deputy Director of Community Services overseeing Community Development Projects, Economic Development Manager overseeing the economic development opportunities and the City Manager’s Senior Management Analyst overseeing the City’s Art Program.  The two firms invited to the interviews were:
•    BKF Engineers
•    CSW Stuber-Stroeh Engineering Group (CSW|ST2)
ACWD staff also participated in the evaluation of all proposals received and interviews of all invited firms.  City and ACWD staff conferred regarding their respective evaluations; however, the City retained sole discretion to select the preferred design consultant team. At the conclusion of the interviews, staff selected CSW|ST2 as the recommended consultant based on their experience with projects of similar scope, demonstrated ability to develop and deliver streetscape improvement designs in line with the project budget and satisfaction of previous public municipality clients.

CSW|ST2’s rates were also comparable to those presented in the other responding proposal and their overall fee was the lower of the two received.

Shortly after an agreement is executed with CSW|ST2, the consultant team will begin development of an effective and engaging community outreach strategy and evaluation of alternative roadway designs to explore the potential to apply MTC’s and the Alameda County Transportation Commission’s (ACTC) recently adopted All Ages and Abilities (AAA) policies for the design of bicycle facilities.  The current 35% design and alternative designs will be presented to the community for review and input through separate public workshops.  Staff anticipates presenting preferred design concepts to City Council for consideration, review, and approval during the Spring of 2024.

Construction of the Old Town Streetscape improvements is anticipated to begin in Spring 2025.

FISCAL IMPACT
Staff is recommending the approval of a Contractual Services Agreement with Packet Page 108
Staff is recommending the approval of a Contractual Services Agreement with CSW|ST2 for the design of the Old Town Streetscape Improvements Project for a not-to-exceed amount of $897,218 with an additional design contingency of $92,782, totaling $990,000. The 2022-2024 Biennial Budget and Capital Improvement Plan for Fiscal Year 2024 provides sufficient funding for this agreement. Staff recommends that the City Council approve an amendment of the 2022-2024 Biennial Budget and Capital Improvement Plan to reallocate funds from previously approved projects as follows:

Description             Expenditure                                                   Amount To:   Gas Tax - HUTA    Fund 201.90.091.910.6221.CIP001258        $500,472.39 Fr:    Gas Tax - HUTA    Fund 201.90.091.910.6221.CIP001238        $500,472.39 REVIEW AND APPROVAL
Prepared by - Alex Tat, Senior Civil Engineer
Reviewed by - Jayson Imai, City Engineer
Reviewed by - Soren Fajeau, Public Works Director
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Resolution Old Town Design
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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK AUTHORIZING THE CITY MANAGER TO

EXECUTE A CONTRACTUAL SERVICES AGREEMENT

WITH CSW STUBER-STROEH ENGINEERING GROUP
(CSW|ST2) FOR PROFESSIONAL DESIGN SERVICES FOR

OLD TOWN STREETSCAPE IMPROVEMENTS, PROJECT
NO. 1258 AND APPROVING AN AMENDMENT OF THE
2022-2024 BIENNIAL BUDGET FOR FISCAL YEAR 2024
WHEREAS, on September 23, 2021, the City Council adopted the Old Town Specific Plan, bringing together over 30 years of planning and analysis for Newark’s Old Town neighborhood; and
WHEREAS, Old Town Streetscape Improvements, Project 1258 is a key component of the Old Town Specific Plan and aims to serve as a catalyst for private investment within the Old Town neighborhood by improving access, safety and connections for pedestrians, bicyclist and transit users; and
WHEREAS, the Public Works Department issued a Request for Proposals for professional design services for the Old Town Streetscape Improvements Project, in accordance with the City’s Purchasing Rules and Regulations; and
WHEREAS, a total of two proposals were received for the Old Town Streetscape Improvements Project; and
WHEREAS, all proposals received were evaluated by City staff based on the quality and completeness of submissions, experience with engagements of similar scope and complexity, satisfaction of previous clients, and proposed rate schedules; and WHEREAS, Alameda County Water District staff participated in the review of all proposals received but the City retained sole discretion to make the final consultant selection; and
WHEREAS, based on staff’s evaluation, CSW Stuber-Stroeh Engineering Group (CSW|ST2) was determined to be the most qualified firm to provide the requested services for the Old Town Streetscape Improvements Project.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Newark hereby authorizes the City Manager to execute a Contractual Services Agreement, in a form approved by the City Attorney, with CSW|ST2 in an amount not to exceed $897,218 for professional design services with an additional design contingency of $92,782, totaling $990,000 for Old Town Streetscape Improvements, Project 1258.

BE IT FURTHER RESOLVED that the City Council hereby approves an amendment of the 2022-2024 Biennial Budget and Capital Improvement Plan to reallocate $500,472.39 of previously approved Capital Improvement Funds to project account 1258 as follows:

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Account Description Amount
TO: 201.90.091.910.6221.CIP001258 Old Town Streetscape $500,472.39

FR: 201.90.091.910.6221.CIP001238 Lindsay Tract $500,472.39 BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to take all actions necessary to effectuate the intent of this resolution.

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Item  D. 6.

DATE 09/28/2023
TO Honorable Mayor and City Council Members
FROM Nicholas Cuevas, Recreation and Community Services Manager SUBJECT    Adopt a resolution authorizing the City Manager to execute Task Order No. 28 to the Joint Powers Agreement with the City of Fremont for case management services
SUMMARY AND RECOMMENDATION
The City contracts with the City of Fremont for homebound senior case management services and requires execution of an annual task order to continue providing services.

Staff recommends that the City Council, by resolution, authorize the City Manager to execute Task Order No. 28 to the Joint Powers Agreement with the City of Fremont for case management services.

BACKGROUND
The City has contracted with the City of Fremont for case management services since July 1, 1997. Case management services provides assessments and resources to homebound Newark seniors. Referrals are received from the City's Police and Recreation & Community Services Departments as well as the Alameda County Fire Department.  As first responders, City and County staff encounter elderly that need assistance on many levels.  Case management services often result in the elimination of repeated call-outs for crisis situations that require public safety response.  This allows safety personnel to focus on other business within the City, thereby not straining public safety resources, while helping seniors remain in their homes as long as possible.

DISCUSSION/ANALYSIS
Case management is a vital component of the services offered through the City of Newark Senior Services program.  It assists frail, homebound Newark seniors, striving to keep the elder person in their own home rather than being institutionalized.  An assessment is made of the senior’s overall well-being, including health (physical and mental), financial, transportation and/or housing needs, personal safety issues, and the ability to care for themselves, either on their own or with assistance.  If appropriate, a care plan for services is developed to assist the senior in addressing their needs and to provide ongoing monitoring of the senior and the services they receive.  With ever-increasing demands on City staff, case management services provides resources for the City’s most vulnerable residents that would otherwise not be Packet Page 112
available. Based on the number of cases opened during the current fiscal year and reviewing previous years' case loads, staff recommends continuing the annual appropriation of $5,000. This amount provides an average of one and one half hours of service per week, which has been sufficient to meet the needs of Newark clients.

FISCAL IMPACT
There is no fiscal impact, as funding in the amount of $5,000 has been allocated for Fiscal Year 2024 in the 2022-2024 Biennial Budget and Capital Improvement Plan.

REVIEW AND APPROVAL
Prepared by - Nicholas Cuevas, Recreation & Community Services Manager Reviewed by - Lenka Hovorka, Assistant City Manager
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Resolution JPA Task Order 28 Case Management
JPA Task Order 28 Case Management
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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK AUTHORIZING THE CITY MANAGER TO
EXECUTE TASK ORDER NO. 28 TO THE JOINT POWERS

AGREEMENT WITH THE CITY OF FREMONT FOR CASE

MANAGEMENT SERVICES
WHEREAS, the City of Newark entered into annual agreements with the City of Fremont for case management services effective July 1, 1997; and WHEREAS, the City entered into an agreement entitled Joint Powers Agreement between the City of Newark and the City of Fremont on August 17, 2009; and WHEREAS, the City of Fremont agreed to perform services in accordance with Task Orders issued by the City of Newark; and
WHEREAS, the City of Newark wishes to continue case management services for the 2023-2024 program year.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newark that the City Manager is hereby authorized to execute Task Order No. 28 to the Joint Powers Agreement with the City of Fremont for Case Management Services, attached hereto and incorporated herein by reference.

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TASK ORDER NO. 28 TO JOINT POWERS AGREEMENT BETWEEN

THE CITY OF NEWARK AND THE CITY OF FREMONT
This Task Order No. 28 (“Task Order”) is made and entered into by and between the City of Newark, a municipal corporation ("Newark"), and the City of Fremont, a municipal corporation ("Fremont").

RECITAL
A. Newark and Fremont entered into an agreement entitled Joint Powers Agreement between the City of Newark and the City of Fremont (“Agreement”), by which Fremont agreed to perform services in accordance with Task Orders issued by Newark.

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all terms and conditions set forth in the Agreement.

2. SCOPE OF TASK ORDER. Fremont shall perform the services described in Exhibit “A,” attached hereto and incorporated herein by reference, in accordance with the terms and conditions of the Agreement.

3. PAYMENT. For services performed by Fremont in accordance with this Task Order, Newark will compensate Fremont in accordance with the terms and conditions of the Agreement, in an amount not to exceed $5,000 (five thousand dollars), as described in Exhibit “B,” attached hereto and incorporated by reference.

4. SIGNATURES. The individuals executing this Task Order represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Task Order on behalf of the respective legal entities of the Newark and Fremont.

IN WITNESS WHEREOF, the Newark and Fremont do hereby agree to the full performance of the terms set forth herein.

CITY OF FREMONT CITY OF NEWARK
Signature:_____________________________ Signature:

By: Christina Briggs By: David Benoun
Title: Assistant City Manager Title: City Manager
Date: Date:

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APPROVED AS TO FORM: APPROVED AS TO FORM:

Signature: ____________________________ Signature:

By: Heather Lee By: Kristopher Kokotaylo
Title: Senior Deputy City Attorney II Title: City Attorney Packet Page 116
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EXHIBIT A TO TASK ORDER NO. 28
SCOPE OF SERVICES – Case Management Services
2023-2024 Program Year

1. GENERAL DESCRIPTION: TIME

1.1. To assist frail elderly residing in Newark to remain living independently in their homes for as long as possible. This service is an individualized service that assists low income, functionally impaired older adults in obtaining needed health, economic, and social services to retain independent living in the community, thereby delaying or preventing institutionalization.

2. PERSONNEL
a. Personnel to be supplied will include a professional Case Manager and whenever feasible a Case Management intern, as approved by Newark. Case management services provided will include but are not limited to the services outlined below (see paragraph 3).

3. SERVICE REQUIREMENTS
a. Services that offer individualized casework that promote and maintain the optimum level of functioning in the least restrictive setting possible are to be provided to the frail elderly residents of Newark who are in need of assistance.
b. Services that the Case Manager and Case Management intern will provide include:
(1) Comprehensive Needs Assessment
A comprehensive evaluation of the older person’s health, financial, environmental, and social needs through home visits and telephonic means.
(2) Care Planning
Based on the assessment, a care plan is developed that is realistic, attainable, and affordable.

The development of the care plan is a cooperative effort between the older person, the case manager, the family, and any others involved in the care of that person. (3) Service Coordination
Services identified in the care plan are arranged and coordinated, drawing on the client’s family or other social supports wherever practical.
(4) Follow Up
Follow up on services is provided to ensure that services are obtained and provided adequately to meet the needs of the client, modifying the care plan when necessary. (5) Monitoring
After the care plan has been implemented, ongoing monitoring of the client situation is provided to determine progress and whether modification of the care plan is needed. c. Schedule
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(1) A Case Manager will be assigned to Newark throughout the life of the Agreement, unless otherwise requested by Newark. The Case Manager will provide one and one-half hours of service per week to Newark. A case manager or case management intern will be available to provide service and phone consultation on an as needed basis each week, Monday through Friday.
d. Specific Program Goals
(1) Various forms of outreach will be completed by the Case Manager intern including providing educational talks to target groups, writing short articles for local media, and other outreach as needed.
(2) Contractor will provide information and referrals to Newark. (3) All cases, under normal circumstances, will be screened and assisted by the Case Management intern.
(4) Documentation of case management services provided to each client will be kept in a manner consistent with the Contractor’s existing practice. Service statistics will be maintained and submitted to City of Newark staff on a monthly basis, and as otherwise requested. Fremont will obtain agreement from clients to provide Newark access to all records of Newark residents, including written summaries and copies of records.

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EXHIBIT B TO TASK ORDER NO. 28
Budget
2023-2024 Program Year
The City of Newark will pay the City of Fremont for personnel and overhead costs associated with the Case Management Program. Costs are itemized below.

PERSONNEL
Part Time Case Manager $4,037
$51.76/hr. x 1.5 hrs/wk x 52 weeks
_______
TOTAL PERSONNEL COSTS $4,037
Overhead $ 963
TOTAL BUDGET $5,000
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Item  D. 7.

DATE 09/28/2023
TO Honorable Mayor and City Council Members
FROM Nicholas Cuevas, Recreation and Community Services Manager SUBJECT    Adopt a resolution authorizing the City Manager to execute Task Order No. 29 to the Joint Powers Agreement with the City of Fremont for Paratransit services
SUMMARY AND RECOMMENDATION
Staff recommends that the City Council, by resolution, authorize the City Manager to execute Task Order No. 29 to the Joint Powers Agreement with the City of Fremont for Newark Paratransit services.

BACKGROUND
Door-to-door shared ride transportation services are an essential service offered to Newark residents who are 70 years of age and older or who are unable to access public transit independently due to a medical or disabling health condition. These paratransit services are provided to elderly and disabled Newark residents in order to improve their access to health care, shopping, errands, and social and recreational activities. The City has contracted for Paratransit services with the City of Fremont since 2013. The size and scope of Fremont’s program provides Newark residents with expanded and efficient services.

DISCUSSION/ANALYSIS
The following table provides a summary of services to be provided through the City of Fremont under the proposed contract for services with MV Transportation, local taxi companies, Lyft, and GoGo Technologies:

FY 23/24 Service
Parameters
Fremont/Newark Wheelchair Accessible Paratransit
Service
Service Hours Monday - Sunday 8:00 am - 6:00 pm
Service Area All of Newark, Fremont, and Union City
Fares $4 per one-way trip with Newar, Fremont, and Union City Packet Page 120
Reservation Hours
Ride reservations will be taken Monday-Friday, 8 am - 5 pm. Reservations are taken up to 3 days in advance.

Rides are reserved on a first-call, first served basis and are subject to vehicle space availability. Reservations and dispatch are provided through MV Transportation during
the hours specified above. Standing order requests are
processed and approved by Fremont's Transportation
and Mobility Services team.

Enrollment processing time
On the same day of receipt of the application. Expedited access to transportation can also be arranged on the
same day or the next day as scheduling capacity allows.

FY 23/24 Service
Parameters Subsidized Taxi Voucher Program
Service Hours
24 hours per day, seven days a week. Ride requests are
made on the same day. Riders will be picked up within 45 minutes of their call or within 10 minutes of a time order request.

Service Area All of Newark, Fremont, and Union City
Fares
Depends on the distance traveled. $4 per taxi voucher
(purchased through the City of Fremont). Each voucher
subsidizes up to $20 in taxi meter fare. Riders are
responsible for fares beyond the voucher subsidy.

Enrollment Requirements  Must be enrolled in the Fremont/Newark Paratransit program.

FY 23/24 Service
Parameters
Subsidized Direct-Ride Hailing Service with Lyft and
Ride-Hailing Service with GoGo Technologies
Service Hours
24 hours per day, seven days a week, for rides ordered
through an individual’s smartphone. Rides provided
through GoGo Technologies (for individuals without
smartphones) will be available 7 days per week, 8 am – 6 pm. Ride requests are made on the same day through
the Lyft app on the rider’s own smartphone. Riders will receive special codes to apply to their rides in order to receive subsidized rides. Riders without smartphones will call GoGo Technologies’ GoGo Grandparent call center
for a ride on the Lyft or Uber ride-hailing platforms.

Service Area All of Newark, Fremont, and Union City. Out-of-Area medical trips by staff approval only.

Fares
Riders pay the first $4 of a trip and up to $16 of the trip will be subsidized. Riders are responsible for all fares above $20. For staff-approved medical out-of-area trips, the rider pays the first $4 of the trip, and up to $46 of the trip will be subsidized; riders are responsible for all fares Packet Page 121
above $50. Passenger fares will be charged directly
through the Lyft app or by GoGo Technologies.

Enrollment Requirements Must be enrolled in the Fremont/Newark Paratransit program.

In addition to Paratransit, taxi vouchers and direct ride-hailing services, Newark residents benefit from the high level of service coordination and customer service provided by the City of Fremont's Paratransit services team. City of Fremont staff ensures that elderly and disabled residents have expedited access to transportation services (applications can be processed within hours and urgent need transportation can be scheduled on the next day and sometimes even on the same day). Paratransit enrollment packets are sent out within a day or two of receipt of a completed application.

FISCAL IMPACT
Funding for Newark Paratransit services is provided through Measure BB sales tax revenue administered by the Alameda County Transportation Committee (ACTC). For Fiscal Year 2024, staff is recommending funding in the amount of $300,000 for the Paratransit program based on the revenue projections provided by ACTC (attached). This action would require a budget appropriation of $300,000 to Measure BB (Fund 286) in Fiscal Year 2024 of the 2022-2024 Biennial Budget and Capital Improvement Plan.

REVIEW AND APPROVAL
Prepared by - Nicholas Cuevas, Recreation & Community Services Manager Reviewed by - Lenka Hovorka, Assistant City Manager
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Resolution Task Order 29 Paratransit Services
JPA Task Order 29 Paratransit Services
FY 2023-24 Measure BB Revenue Projections
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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK AUTHORIZING THE CITY MANAGER TO
EXECUTE TASK ORDER NO. 29 TO THE JOINT POWERS

AGREEMENT WITH THE CITY OF FREMONT FOR

NEWARK PARATRANSIT SERVICES
WHEREAS, the City of Newark receives its share of Measure BB revenue from the County of Alameda; and
WHEREAS, the City of Newark recognizes the needs of transportation accessibility for seniors and disabled persons; and
WHEREAS, on August 17, 2013 a Joint Powers Agreement between the City of Newark and the City of Fremont was amended to enable the City of Fremont to provide paratransit services to the City of Newark, in accordance with Task Orders issued by the City of Newark; and
WHEREAS, the City of Newark wishes to continue paratransit services for the 2023- 2024 program year.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newark that the City Manager of the City of Newark is hereby authorized to execute Task Order No. 29 to the Joint Powers Agreement with the City of Fremont for paratransit services, said agreement on file in the Office of the City Clerk.

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1 TASK ORDER NO. 29 TO JOINT POWERS AGREEMENT BETWEEN

THE CITY OF NEWARK AND THE CITY OF FREMONT
(PARATRANSIT SERVICES FY 2023/2024)
This Task Order No. 29 (“Task Order”) is made and entered into by and between the City of Newark, a municipal corporation ("Newark"), and the City of Fremont, a municipal corporation ("Fremont").

RECITAL
A. Newark and Fremont entered into an agreement entitled Joint Powers Agreement between the City of Newark and the City of Fremont (“Agreement”), by which Fremont agreed to perform services in accordance with Task Orders issued by Newark.

NOW, THEREFORE, THE PARTIES HEREBY AGREE AS FOLLOWS:

1. INCORPORATION BY REFERENCE. This Task Order hereby incorporates by reference all terms and conditions set forth in the Agreement.

2. SCOPE OF TASK ORDER. Fremont shall perform the services described in Exhibit “A,” attached hereto and incorporated herein by reference, in accordance with the terms and conditions of the Agreement.

3. PAYMENT. For services performed by Fremont in accordance with this Task Order, Newark will compensate Fremont in accordance with the terms and conditions of the Agreement, in an amount not to exceed $300,000, as described in Exhibit “B,” attached hereto and incorporated by reference.

4. SIGNATURES. The individuals executing this Task Order represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Task Order on behalf of the respective legal entities of the Newark and Fremont.

IN WITNESS WHEREOF, the Newark and Fremont do hereby agree to the full performance of the terms set forth herein.

CITY OF FREMONT CITY OF NEWARK
Signature:_____________________________ Signature:

By: Christina Briggs By: David Benoun
Title: Assistant City Manager Title: City Manager
Date: Date:

APPROVED AS TO FORM: APPROVED AS TO FORM:

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2 Signature: ____________________________ Signature:

By: Heather Lee By: Kristopher Kokotaylo
Title: Senior Deputy City Attorney Title: City Attorney Packet Page 125
3 EXHIBIT A TO TASK ORDER NO. 29

SCOPE OF SERVICES
Paratransit Services for FY 2023-2024

1. GENERAL DESCRIPTION
The City of Fremont will provide door-to-door, shared ride Wheelchair Accessible Van (WAV) service to Newark residents needing wheelchairaccessible vehicles who are 70 years of age and older or who are unable to access public transit independently due to a medical or disabling health condition. Subsidized taxi and ride-hailing services will be provided to ambulatory Newark residents who are 70 years of age and older or who are unable to access public transit independently due to a medical or disabling health condition. These transportation services are provided to elderly and disabled Newark residents in order to improve their access to health care, shopping, errands and social and recreational activities. Services will be provided from July 1, 2023 through June 30, 2024.

2. PERSONNEL
a. Personnel working on this program will include members of the City of Fremont’s Ride-On Tri-City! Program. The Fremont team consists of a Program Manager, Program Coordinator, Transportation Resources Specialist, Senior Office Support Specialist and Office Support Specialist. b. The City of Fremont will provide these services to the City of Newark for the specified period through its agreements with the City of Union City (for WAV services provided by MV Transportation, Inc.), Siddiq, Inc. (for Taxi services), Lyft, Inc. (for Ride-Hailing Services), and GoGo Technologies, Inc. (for Ride-Hailing Services).

3. SERVICE REQUIREMENTS
a. Program Parameters:
(1) Wheelchair Accessible Van Service through MV Transportation will be offered during the following hours:

Monday – Sunday, 8 am – 6 pm
No services will be provided on the following holidays:

New Year’s Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day.

Rides provided by taxi companies and ride hailing serices provided by transportation network companies (for those using the Lyft app or calling GoGo Technologies’s call center) will be Packet Page 126
4 available seven days a week from 8 am – 6 pm.
(2) Rides will be provided within Fremont, Newark and Union City.

Out of area trips for approved medical appointments will be provided to program participants using Ride-Hailing Services. (3) Passenger Fares:

Fares for Wheelchair Accessible Van (WAV) rides: $4 per one-way trip within Newark, Fremont and Union City. Fares to be paid with a pre-paid WAV voucher. Program participants can
purchase pre-paid voucher books (10 pre-paid vouchers per book) from the City of Fremont at a cost of $40 per book.

Fares for taxi rides: Depends on distance traveled. Riders will purchase taxi vouchers from the City of Fremont at a cost of $4 per taxi voucher. Each taxi voucher subsidizes up to $20 in taxi meter fare. Riders are responsible for fares beyond the voucher subsidy.

Fares for ride-hailing services: Riders will pay the first $4 of a trip and up to $16 of the trip will be subsidized. Riders are responsible for all fares above $20. For staff-approved medical out-of-area trips, rider pays first $4 of a trip and up to $46 of the trip will be subsidized; riders are responsible for all fares above $50. Passenger fares will be charged directly through the Lyft app or by GoGo Technologies.
(4) Ride Requests:

Wheelchair Accessible Van Service:

Ride reservations will be taken: Monday – Friday, 8 am – 5 pm Reservations are taken up to 3 days in advance. Rides are reserved on a first call, first served basis and are subject to vehicle space availability. Reservations and dispatch are provided through MV Transportation during the hours specified above.

Standing order requests are processed and approved by the City’s Transportation and Mobility Services team.

Taxi Service:

Ride requests are made on the same day. Riders will be picked up within 45 minutes of their call.

Ride-Hailing Service through Lyft App:

Ride requests are made on the same day through the Lyft app on the rider’s own smartphone. Riders requesting rides within the program’s parameters will automatically receive program subsidy.

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5 Ride-Hailing Service with GoGo Technologies:

Ride requests are made on the same day. Riders without
smartphones will call GoGo Technologies’s GoGoGrandparent call center service and a call center representative will book the individual’s ride on the Lyft or Uber ride-hailing platforms. Rides that fall within the program’s parameters will automatically receive the program subsidy.
b. Services to be provided by the Transportation and Mobility Services Team include:
(1) Service Eligibility Screening & Program Enrollment
Staff will review applications, determine eligibility and enroll eligible individuals for transportation services. A Rider’s Guide will be provided to each enrolled participant. Pre-paid WAV voucher books and taxi vouchers will be sold to program participants by mail or in person at Fremont City Hall. (2) Consumer Education and Service Coordination
Staff will provide one-on-one assistance to program participants who are experiencing difficulties in accessing or using the City’s transportation services.
(3) Program Monitoring
Fremont’s Program Manager will be responsible for the ongoing monitoring and evaluation of paratransit service operations. Staff from each city will meet peirodically to evaluate program and make adjustments as necessary to service operations.
(4) Service Documentation and Quarterly Invoicing
Documentation of paratransit services provided to each client will be kept in a manner consistent with the City of Fremont’s existing practice. Service statistics will be maintained and submitted to City of Newark staff on a monthly basis, and as otherwise requested. The City of Newark will be responsible for all required reporting to the Alameda County Transportation Commission.

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6 EXHIBIT B TO TASK ORDER NO. 29
BUDGET
Paratransit Services for FY 2023-24
The FY 2023-2024 budget for Task Order No. 29 is:

Paratransit Services: Up to a maximum of $277,367
Administrative Fee: Up to a maximum of $22,633
TOTAL BUDGET $300,000
Invoicing to Newark will be broken down as follows:
• Trip costs, by month, for all one-way trips provided to Newark residents:
a) Total monthly charge for Wheelchair Accessible Van services (based on each invoice received from MV Transportation) divided by the total number of one-way trips provided and multiplied by the number of one-way trips provided to Newark residents.
b) Total number of taxi vouchers redeemed by Newark residents multiplied by $25 per voucher redeemed.
c) Total monthly subsidized trip costs for Lyft rides provided through Newark residents’ Lyft smartphone app as invoiced by Lyft.
d) Total monthly subsidized trip costs for Lyft and Uber rides provided by GoGo Technologies for Newark residents as invoiced by GoGo Technologies.
• The administrative fee (8.16% of total trip cost amount) will be billed quarterly.
• Any revenues from transportation voucher sales to Newark residents will be deducted from the quarterly invoice.

The City of Newark will reimburse the City of Fremont for service provision and administrative costs associated with the Paratransit Program. The City of Fremont shall submit an invoice to Newark by January 30, 2024 for services provided in the first half of FY 2023/2024 and by July 31, 2024 for services provided in the second half of FY 2023/2024. Newark shall make payments to Fremont within thirty (30) days of receipt of an invoice.

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Recipient MBB
Alameda $ 533,378.43
Albany $ 92,479.05
Berkeley $ 877,242.57
Emeryville $ 76,730.98
Fremont $ 1,495,743.55
Hayward³ $ 2,079,130.35
LAVTA⁴ $ 914,920.08
Newark $ 337,951.60
Oakland⁵ $ 3,107,604.63
Pleasanton $ 615,505.29
San Leandro $ 751,509.79
Union City $ 565,371.68
East Bay Paratransit $ 22,895,136.00
AC Transit District $ 17,171,352.00
BART $ 5,723,784.00
Total $ 34,342,704.00
Notes:

1. These projections are a draft based on current revenue projections.

2. Projections are based on the current formula which expires in June 2027.

3. Hayward's projection include the unincorporated areas of Central Alameda County.

4. LAVTA's projection include Dublin and Livermore.

5. Oakland's projection include Piedmont.

Paratransit Direct Local Distribution Funding²
December 2022 (Preliminary)¹
FY 2023-24 Measure BB Projection
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