Newark City Council
October 24, 2024

AGREEMENT FOR ADMINISTRATIVE SERVICES
This agreement (“Agreement”) is made this _____ day of _____________, 2024, between Phase II Systems, a corporation organized and existing under the laws of the State of California, doing business as Public Agency Retirement Services and PARS (hereinafter “PARS”) and the [Agency Name] (“Agency”).

WHEREAS, the Agency has adopted the PARS Public Agencies Post-Employment Benefits Trust for the purpose of pre-funding pension obligations and/or Other Post-Employment Benefits (“OPEB”) obligations (“Plan”) and is desirous of retaining PARS as Trust Administrator to the Trust, to provide administrative services.

NOW THEREFORE, the parties agree:

1. Services. PARS will provide the services pertaining to the Plan as described in the exhibit attached hereto as “Exhibit 1A” (“Services”) in a timely manner, subject to the further provisions of this Agreement.

2. Fees for Services. PARS will be compensated for performance of the Services as described in the exhibit attached hereto as “Exhibit 1B”.

3. Payment Terms. Payment for the Services will be remitted directly from Plan assets unless the Agency chooses to make payment directly to PARS. In the event that the Agency chooses to make payment directly to PARS, it shall be the responsibility of the Agency to remit payment directly to PARS based upon an invoice prepared by PARS and delivered to the Agency. If payment is not received by PARS within thirty (30) days of the invoice delivery date, the balance due shall bear interest at the rate of 1.5% per month. If payment is not received from the Agency within sixty (60) days of the invoice delivery date, payment plus accrued interest will be remitted directly from Plan assets, unless PARS has previously received written communication disputing the subject invoice that is signed by a duly authorized representative of the Agency.

4. Fees for Services Beyond Scope. Fees for services beyond those specified in this Agreement will be billed to the Agency at the rates indicated in the PARS’ standard fee schedule in effect at the time the services are provided and shall be payable as described in Section 3 of this Agreement. Before any such services are performed, PARS will provide the Agency with a detailed description of the services, terms, and applicable rates for such services. Such services, terms, and applicable rates shall be agreed upon in writing and executed by both parties.

5. Information Furnished to PARS. PARS will provide the Services contingent upon the Agency providing PARS the information specified in the exhibit attached hereto as “Exhibit 1C” (“Data”). It shall be the responsibility of the Agency to certify the accuracy, content, and completeness of the Data so that PARS may rely on such information without further audit. It shall further be the responsibility of the Agency to deliver the Data to PARS in such a manner that allows for a reasonable amount of time for the Services to be performed. Unless specified in Exhibit 1A, PARS shall be under no duty to question Data received from the Agency, to compute contributions made to the Packet Page No. 568

Plan, to determine or inquire whether contributions are adequate to meet and discharge liabilities under the Plan, or to determine or inquire whether contributions made to the Plan are in compliance with the Plan or applicable law. In addition, PARS shall not be liable for nonperformance of Services to the extent such nonperformance is caused by or results from erroneous and/or late delivery of Data from the Agency. In the event that the Agency fails to provide Data in a complete, accurate and timely manner and pursuant to the specifications in Exhibit 1C, PARS reserves the right, notwithstanding the further provisions of this Agreement, to terminate this Agreement upon no less than ninety (90) days written notice to the Agency.

6. Records. Throughout the duration of this Agreement, and for a period of five (5) years after termination of this Agreement, PARS shall provide duly authorized representatives of Agency access to all records and material relating to calculation of PARS’ fees under this Agreement. Such access shall include the right to inspect, audit and reproduce such records and material and to verify reports furnished in compliance with the provisions of this Agreement. All information so obtained shall be accorded confidential treatment as provided under applicable law.

7. Confidentiality. Without the Agency’s consent, PARS shall not disclose any information relating to the Plan except to duly authorized officials of the Agency, subject to applicable law, and to parties retained by PARS to perform specific services within this Agreement. The Agency shall not disclose any information relating to the Plan to individuals not employed by the Agency without the prior written consent of PARS, except as such disclosures may be required by applicable law.

8. Independent Contractor. PARS is and at all times hereunder shall be an independent contractor. As such, neither the Agency nor any of its officers, employees or agents shall have the power to control the conduct of PARS, its officers, employees, or agents, except as specifically set forth and provided for herein. PARS shall pay all wages, salaries, and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, workers’ compensation, and similar matters.

9. Indemnification. PARS and Agency hereby indemnify each other and hold the other harmless, including their respective officers, directors, and employees, from any claim, loss, demand, liability, or expense, including reasonable attorneys’ fees and costs, incurred by the other as a consequence of, to the extent, PARS’ or Agency’s, as the case may be, negligent acts, errors or omissions with respect to the performance of their respective duties hereunder.

10. Compliance with Applicable Law. The Agency shall observe and comply with federal, state, and local laws in effect when this Agreement is executed, or which may come into effect during the term of this Agreement, regarding the administration of the Plan.

PARS shall observe and comply with federal, state, and local laws in effect when this Agreement is executed, or which may come into effect during the term of this Agreement, regarding Plan administrative services provided under this Agreement.

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11. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. In the event any party institutes legal proceedings to enforce or interpret this Agreement, venue and jurisdiction shall be in any state court of competent jurisdiction.

12. Force Majeure. When a party’s nonperformance hereunder was beyond the control and not due to the fault of the party not performing, a party shall be excused from performing its obligations under this Agreement during the time and to the extent that its performance is prevented by such cause. Such cause shall include, but not be limited to:
any incidence of fire, flood, acts of God or unanticipated communicable disease, acts of terrorism or war commandeering of material, products, plants or facilities by the federal, state or local government, a material act or omission by the other party or any law, ordinance, rule, guidance or recommendation by the federal, state or local government, or any agency thereof, which becomes effective after the date of this Agreement that delays or renders impractical either party’s performance under the Agreement.

13. Ownership of Reports and Documents. The originals of all letters, documents, reports, and data produced for the purposes of this Agreement shall be delivered to and become the property of the Agency. Copies may be made for PARS but shall not be furnished to others without written authorization from Agency.

14. Designees. The Plan Administrator of the Agency, or their designee, shall have the authority to act for and exercise any of the rights of the Agency as set forth in this Agreement, subsequent to and in accordance with the written authority granted by the Governing Body of the Agency, a copy of which writing shall be delivered to PARS.

Any officer of PARS, or his or her designees, shall have the authority to act for and exercise any of the rights of PARS as set forth in this Agreement.

15. Notices. All notices hereunder and communications regarding the interpretation of the terms of this Agreement, or changes thereto, shall be effected by delivery of the notices in person or by depositing the notices in the U.S. mail, registered or certified mail, return receipt requested, postage prepaid and addressed as follows:
(A) To PARS: PARS; 4350 Von Karman Avenue, Suite 100, Newport Beach, CA 92660; Attention: President
(B) To Agency: [Agency]; [Agency Address]; Attention: [Plan Administrator Title] Notices shall be deemed given on the date received by the addressee.

16. Term of Agreement. This Agreement shall remain in effect for the period beginning _______________, 2024 and ending _____________, 2027 (“Term”). This Agreement may be terminated at any time by giving thirty (30) days written notice to the other party of the intent to terminate. Absent a thirty (30) day written notice to the other party of the intent to terminate, this Agreement will continue unchanged for successive twelve-month periods following the Term.

17. Amendment. This Agreement may not be amended orally, but only by a written instrument executed by the parties hereto.

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18. Entire Agreement. This Agreement, including exhibits, contains the entire understanding of the parties with respect to the subject matter set forth in this Agreement.

In the event a conflict arises between the parties with respect to any term, condition or provision of this Agreement, the remaining terms, conditions, and provisions shall remain in full force and legal effect. No waiver of any term or condition of this Agreement by any party shall be construed by the other as a continuing waiver of such term or condition.

19. Attorneys Fees. In the event any action is taken by a party hereto to enforce the terms of this Agreement the prevailing party herein shall be entitled to receive its reasonable attorney’s fees.

20. Counterparts. This Agreement may be executed in any number of counterparts, and in that event, each counterpart shall be deemed a complete original and be enforceable without reference to any other counterpart.

21. Headings. Headings in this Agreement are for convenience only and shall not be used to interpret or construe its provisions.

22. Effective Date. This Agreement shall be effective on the date first above written, and also shall be the date the Agreement is executed.

AGENCY:

BY:

Plan Administrator Name
TITLE:

DATE:

PARS:

BY:

Tod Hammeras
TITLE: Chief Financial Officer
DATE:

Packet Page No. 571

EXHIBIT 1A

SERVICES
PARS will provide the following services for the [Agency Name] Public Agencies PostEmployment Benefits Trust:

1. Plan Installation Services:
(A) Meeting with appropriate Agency personnel to discuss plan provisions, implementation timelines, actuarial valuation process, funding strategies, benefit communication strategies, data reporting, and submission requirements for contributions/reimbursements/distributions;
(B) Providing the necessary analysis and advisory services to finalize these elements of the Plan;
(C) Providing the documentation needed to establish the Plan to be reviewed and approved by Agency legal counsel. Resulting final Plan documentation must be approved by the Agency prior to the commencement of PARS Plan Administration Services outlined in Exhibit 1A, paragraph 2 below.

2. Plan Administration Services:
(A) Monitoring the receipt of Plan contributions made by the Agency to the trustee of the PARS Public Agencies Post-Employment Benefits Trust (“Trustee”), based upon information received from the Agency and the Trustee;
(B) Performing periodic accounting of Plan assets, reimbursements/distributions, and investment activity, based upon information received from the Agency and/or Trustee;
(C) Coordinating the processing of distribution payments pursuant to authorized direction by the Agency, and the provisions of the Plan, and, to the extent possible, based upon Agency-provided Data;
(D) Coordinating actions with the Trustee as directed by the Plan Administrator within the scope of this Agreement;
(E) Preparing and submitting a monthly report of Plan activity to the Agency, unless directed by the Agency otherwise;
(F) Preparing and submitting an annual report of Plan activity to the Agency; (G) Facilitating actuarial valuation updates and funding modifications for compliance with the applicable GASB pronouncements and/or statements, if prefunding OPEB obligations;
(H) Coordinating periodic audits of the Trust;
(I) Monitoring Plan and Trust compliance with federal and state laws.

3. PARS is not licensed to provide and does not offer tax, accounting, legal, investment or actuarial advice.

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EXHIBIT 1B

FEES FOR SERVICES
PARS will be compensated for performance of Services, as described in Exhibit 1A based upon the following schedule:

An annual asset fee shall be paid from Plan assets based on the following schedule:

For Plan Assets from: Annual Rate:
$1 to $10,000,000 0.25%
$10,000,001 to $15,000,000 0.20%
$15,000,001 to $50,000,000 0.15%
$50,000,001 and above 0.10%
Annual rates are prorated and paid monthly. The annual asset fee shall be calculated by the following formula [Annual rate divided by 12 (months of the year) multiplied by the Plan asset balance at the end of the month]. Trustee and Investment Management Fees are not included.

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EXHIBIT 1C

DATA REQUIREMENTS
PARS will provide the Services under this Agreement contingent upon receiving the following information. Agency is solely responsible for ensuring that all information and documentation provided to PARS is true, correct, and authorized:

1. Executed Legal Documents:
(A) Certified Resolution
(B) Adoption Agreement to the Public Agencies Post-Employment Benefits Trust (C) Trustee Investment Forms

2. Contribution – completed Contribution Transmittal Form signed by the Plan Administrator (or authorized Designee) which contains the following information:
(A) Agency name
(B) Contribution amount
(C) Contribution date
(D) Contribution method (Check, ACH, Wire)

3. Distribution – completed Payment Reimbursement/Distribution Form signed by the Plan Administrator (or authorized Designee) which contains the following information:
(A) Agency name
(B) Payment reimbursement/distribution amount
(C) Applicable statement date
(D) Copy of applicable premium, claim, statement, warrant, and/or administrative expense evidencing payment
(E) Signed certification of reimbursement/distribution from the Plan Administrator (or authorized Designee)

4. Other information pertinent to the Services as reasonably requested by PARS and Actuarial Provider.

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CITY OF NEWARK

CALPERS UNFUNDED ACCRUED LIABILITY (UAL)

COST MANAGEMENT STRATEGIES
MAY 2024
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3 Table of Contents
I. Background on CalPERS Costs
II. Historical and Projected CalPERS Costs
III. Potential Cost Management Strategies
IV. Conclusion
Packet Page No. 576
I. BACKGROUND ON CALPERS COSTS
Packet Page No. 577
5 Background on How CalPERS Works
 Normal Cost (“NC”) = Annual cost for
current employees
 Unfunded Accrued Liability (“UAL”):

Annual payment to amortize the
“debt” to CalPERS
*Source: CalPERS Actuarial Reports. Reflects UAL balance as of 6/30/2022.

Market
Value of
CalPERS Assets:
$243 Million
Shortfall
(UAL):
$118 Million
$-
$50
$100
$150
$200
$250
$300
$350
Millions
CalPERS Pension Funded Status*
Packet Page No. 578
6 201720182019202020212022202320242025202620272028202920302031203220332034203520362037203820392040204120422043204420452046204720482049 Note: This graphic represents a hypothetical California public agency’s CalPERS UAL and is provided here for educational purposes.

Net UAL Payments
UAL Payments are like a “Layer Cake”
More Layers Each Year; Increasing or Decreasing Height and Shape of “Cake” Packet Page No. 579
7 Now …
 Sluggish returns outlook (<7%)
 Assumptions have changed/changing
 Discount Rate: 8.25% → 7.00% →

6.80%
 Inflation rate
 Mortality rates
 Actuarial Valuation → Market
Valuation
 Shorter (20 year) amortization
Why CalPERS Costs have Trended Higher
Then (late 1990s)…
 Robust investment returns (10%+)
 Retirement plans were “SuperFunded” through the late 1990s  Earnings on funds were more
than adequate to cover
retirement costs
 Super-funded status induced
widespread retirement benefits
enhancements.

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8 Background - Retirement Plans
 CalPERS administers
the City’s two
defined benefit plans
 PEPRA helpful to
manage long term
pension costs for
new employees
 However, over 99%
of UAL is attributable
from Classic plans
and not reduced by
PEPRA

MISCELLANEOUS PLANS
Benefit Group # of Actives % of Actives Benefit Formula Miscellaneous 58 47.9% 2.5% @ 55
PEPRA Miscellaneous 63 52.1% 2.0% @ 62
Total Active Members 121 100.0% -
Total Covered Members 578

SAFETY PLANS
Benefit Group # of Actives % of Actives Benefit Formula Safety Police 23 46.9% 3.0% @ 50
PEPRA Safety Police 26 53.1% 2.7% @ 57
Total Active Members 49 100% -
Total Covered Members 313
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9 16.4%

15.4%

20.2%

19.6%

12.6%

10.8%
-7.1%
-6.0%

3.9%

16.7%

12.6%

12.3%

19.1%
-4.9%
-23.4%

11.6%

20.9%

1.0%

13.2%

18.4%

2.4%

0.6%

11.2%

8.6%

6.7%

4.7%

21.3%
-7.5%

6.1%
-25%
-20%
-15%
-10%
-5%
0%
5%
10%
15%
20%
25%
19951996199719981999200020012002200320042005200620072008200920102011201220132014201520162017201820192020202120222023 Historical Target Discount Rate
CalPERS Historical Investment Returns
Current Discount Rate 5-Year Average 10-Year Average 20-Year Average 30-Year Average

6.8% 6.1% 7.1% 7.0% 7.5%
Source: CalPERS.

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10 Alameda County Cities: CalPERS Funding Status (6/30/2022)

63.9%

71.3%

66.9%

74.1%

69.1% 67.7%

61.2%

70.0%

67.3% 65.5%

71.4%

66.0% 65.4%

71.2%
$327M
UAL
$42M
UAL
$685M
UAL
$23M
UAL
$41M
UAL
$473M
UAL
$543M
UAL
$169M
UAL
$118M
UAL
$2052M
UAL
$42M
UAL
$278M
UAL
$241M
UAL
$122M
UAL
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Alameda Albany Berkeley Dublin Emeryville Fremont Hayward Livermore Newark Oakland Piedmont Pleasanton San Leandro
Union City
Source: CalPERS Actuarial Reports (6/30/2022 Valuation). CalPERS funding status not inclusive of any set-aside reserves for pension costs.

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II. HISTORICAL AND PROJECTED CALPERS COSTS
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12 $-
$2
$4
$6
$8
$10
$12
$14
$16
2018201920202021202220232024202520262027202820292030203120322033203420352036203720382039204020412042204320442045 Millions
2023:
$119M
2022:
$118M
2021:
$83M
2020:
$121M
UAL
Balance
(FYE):

Historical and Projected UAL Payment Schedule
UAL Payments
(6/30/2022 Actuarial
Valuation)
Historical UAL
Payments
Source: CalPERS Pension Outlook Tool & Actuarial Valuation Reports.

Assumes FY 2022-23 CalPERS Investment Returns of 6.1%, 6.8% Investment Returns from FY 2023-24 onward.

Est. New UAL
Payments from 6.1%
FY 2022-23 Returns
Returns:

4.7%

21.3%
-7.5%

6.1%
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III. POTENTIAL COST MANAGEMENT STRATEGIES
Packet Page No. 586
14 Cost-Containment Strategies – Not Mutually Exclusive (3) Prepay UAL early in Fiscal Year (≈ 3.3% discount)
(1) Negotiate Cost Sharing With Employees
(2) Fresh Start Amortization offered by CalPERS
(4) Additional Discretionary Payments (ADP)
(5) Section 115 Trust
(6) Restructure All or Portion of Remaining UAL Currently not recommended;
Continue to monitor
Packet Page No. 587
15  June 2024 Proposed Establishment of Section 115 Trust  June 2022 $5 Million CalPERS ADP (Miscellaneous Plan)  June 2021 $10 Million CalPERS ADP (Safety Plan)
 February 2017 Adopted Pension & OPEB Reserve Policy;
Funded $5 Million Reserve Fund
 June 2016 CalPERS 20-Year Fresh Start (Miscellaneous Plan)  June 2015 CalPERS 20-Year Fresh Start (Safety Plan)
City’s Proactive Pension Cost Management Actions
Packet Page No. 588
16  Pros:
 Reduced future payments
 Reduced UAL / higher CalPERS funding ratio
 Broader, less restrictive CalPERS investment portfolio has potential for higher returns
 Cons:
 Re-investment and market timing risk
 No options for other investment portfolios
 Less budget flexibility
City has proactively managed future pension costs through ADPs to reduce the UAL and save on interest costs in 2021 ($10M) and 2022 ($5M) Use Cash Reserves: ADP
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17 Use Cash Reserves: Section 115 Trust
 Pros:
 Potential for increased investment returns vs. current General Fund reserves  Longer-Term: Trust funds can grow over time and pay off full UAL in the future  Short-Mid Term: Apply during challenging budget years or to “smooth” payment spikes
 Potential shock absorber for volatility from CalPERS investment performance & assumption changes
 Cons:
 Market risk
City currently has $12.4 million balance in its pension/OPEB reserve that can be allocated toward funding a Section 115 Trust
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18 Section 115 vs. CalPERS ADP Comparison
OPTION Section 115 Trust CalPERS ADP
Reduced UAL & UAL
Payments with CalPERS No Yes
Reduced Pension Liability in
Financial Report (ACFR)
No (Show up as an asset on the
City’s financial statements) Yes
Control of Investment
Strategy Yes No
Funds Managed By Trust Administrator CalPERS
Flexibility in Uses Yes No
Enhanced Budgetary
Flexibility Yes No
Savings Varies; Depends on when City
utilizes funds to pay liabilities
Immediate; Length of time
varies based on which
amortization component is
paid off
Packet Page No. 591
19 Section 115 Trust Strategy: UAL Payments Smoothing
“Smooth the Peak” and Stabilize Payments with Selective Withdrawals *Assumes 6.80% Discount Rate, 6.1% FY 2022-23 CalPERS Investment Returns; 6.80% from FY 2023-24 onward. Assumes 4.50% Section 115 Trust investment returns. Reflects $12M Section 115 Trust initial deposit in FY 2023-24 and additional deposits through FY 2026-27. $-
$3
$6
$9
$12
$15
$18
$21
2024202520262027202820292030203120322033203420352036203720382039204020412042204320442045 Millions
Projected UAL Payments
Section 115 Trust Deposits
Net Impact to City
(Section 115 Smoothing)
Packet Page No. 592
20 Potential Steps to Implement the Section 115 Trust
1 City determines preferred Section 115 Trust provider
2 City Council adopts resolution (at future meeting) authorizing City to create a Section 115 Trust 3 City sends signed copy of resolution to trust provider 4 Trust provider sends set of signature-ready documents to City 5 Trust provider coordinates meeting with City & investment manager to discuss investment options and select strategy, which will then support development of an investment policy 6 City signs documents and returns to trust provider
7 Trust provider works with trustee bank to establish account 8 City makes contribution once account is ready
 After the Trust is implemented, trust provider will conduct annual reviews (unless more frequently desired by the City)
Packet Page No. 593
21 Actions to be Consider from City Council at Future Meeting Date

1. Adopt the Section 115 Trust with trust provider
 Initial investment of $12 million from pension reserve

2. Appoint the City Manager, Finance Director or designee, as the City’s Plan Administrator for the Section 115 Trust

3. Authorize the City’s Plan Administrator to execute the trust provider’s legal and administrative documents on behalf of the City Packet Page No. 594
IV. CONCLUSION
Packet Page No. 595
23 Conclusion
 Rising pension costs are a challenge facing most public agencies  Newark has taken significant steps in addressing this challenge in the past  City should conservatively plan for CalPERS underperformance  City can consider establishing a pension Section 115 Trust to manage ongoing pension liabilities
 Fund with initial deposit of $12M from existing pension reserve  Potential for greater long-term earnings on funds than in LAIF  Ability to implement costs smoothing and augment budgetary flexibility versus ADPs
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Item  F. 7.

DATE 10/24/2024
TO Honorable Mayor and City Council Members
FROM Krysten Lee, Finance Director
SUBJECT    Provide Input Regarding Proposed Updates to the Master Fee Schedule Based on the Cost of Services Study
SUMMARY AND RECOMMENDATION
Staff recommends that the City Council review and provide feedback on the proposed updates to the City’s Master Fee Schedule (MFS) and a draft of the City’s first Cost Recovery Policy. These proposed updates were prepared in response to the November 2023 Cost of Services Study prepared by a consultant and were guided by the draft Cost Recovery Policy, ensuring that fees accurately reflect the true cost of services and support financial sustainability. Feedback from the February 2024 City Council meeting in which staff and the consultant provided an overview of the Cost of Services Study has also been incorporated.

The Cost Recovery Policy provides a formal framework for categorizing fees based on recovery levels, service benefits, and community impact. This policy ensures that fees are regularly reviewed and adjusted to maintain fairness, accountability, and alignment with the City’s financial goals.

Updating the MFS ensures Newark operates in a fiscally responsible manner by aligning fees with the true cost of services. The updates offer a framework for ongoing fiscal sustainability based on findings from the Cost of Services Study.

The study projects an annual cost recovery increase of up to $1.8 million if the recommendations are fully adopted.

Staff recommends that the City Council provide direction on the proposed updates, with the final version to be presented at a public hearing on November 14, 2024, incorporating any further City Council feedback.

BACKGROUND
In February 2024, the City Council received a report from staff and a representative Packet Page No. 597
In February 2024, the City Council received a report from staff and a representative from Revenue & Cost Specialists, LLC (RCS), a consultant the City hired to conduct a Cost of Services Study and develop a Cost Allocation Plan (CAP) to determine appropriate fee levels. This was the first comprehensive fee study in over ten years.

The study aimed to establish proper cost recovery levels and update fees to reflect current operations and regulatory standards.

Best practices recommend that local governments update their Fee Schedules annually. Although City staff conducts internal reviews, it has been over ten years since the last comprehensive fee study. The primary objectives of the recent comprehensive fee study were to: (1) establish appropriate cost recovery levels for services benefiting individuals or specific groups, rather than the community as a whole, and (2) realign fees with current operations, best practices, and regulatory requirements.

At the February 2024 City Council meeting, staff and the representative from RCS provided an overview of how fees are calculated, highlighted cases where government subsidies are involved, and gathered preliminary feedback on cost recovery objectives.

This feedback has been incorporated into the attached redline version of the MFS and the Cost Recovery Policy. Additionally, a comprehensive 300+ page analysis, previously discussed during the informational session, is included. The consultant also provided guidance on how to interpret the report.

DISCUSSION/ANALYSIS
The City of Newark adopts a fee resolution annually to establish the fees for services for the upcoming fiscal year, which are compiled into the MFS. Traditionally, City staff conducts an in-house review of the MFS, making incremental adjustments based on departmental requests. These proposed changes are reviewed annually and adopted by the City Council during a public hearing.

It is considered best practice for local governments to review their fee schedules annually and conduct a comprehensive fee study every three to five years. This is the first comprehensive fee study undertaken by the City in over a decade.

At the February 22, 2024 City Council meeting, staff and RCS presented findings from the Study, assessing whether the City’s service fees adequately recover the costs of providing services. Feedback from the Council was incorporated into a redline version of the MFS, attached to this report. The updates reflect the cost recovery levels and recommendations from the Study, ensuring compliance with cost recovery policies and legal standards, including Propositions 218 and 26.

Local governments, including Newark, use user fees as part of a cost-recovery strategy for services that provide individual benefits. Without adequate fee adjustments, the General Fund may subsidize individual services, limiting resources for broader community needs. The fees proposed in the MFS follow the legal framework set by Proposition 218 (which governs property-related fees) and Proposition 26 (which distinguishes taxes from fees). These regulations ensure that fees do not exceed the reasonable cost of providing services.

Packet Page No. 598
The methodology for calculating the total cost of each service in the Fee Study involves two primary components:

Fully Burdened Hourly Rates (FBHR): This includes both direct costs, such as staff salaries and benefits, and indirect costs, like finance or HR support, which are shared across multiple services.

1. Time Spent on Service Delivery: The FBHR is multiplied by the average time staff spend to provide each service. These calculations establish the full cost recovery levels shown in the fee schedules.

2. This approach allowed the City to introduce new fees for previously unfunded services, adjust existing fees, and review market demands to improve service delivery.

Additionally, the study included an analysis of legal feasibility, fee invoicing, and collections practices.

Cost Calculation Process RCS used a three-step process to determine costs for service centers:

1. Service Identification: Identifying the full range of services provided by the City.

Cost Calculation: Determining the cost of each service using the FBHR and time spent on each service.

2. Revenue Comparison: Comparing the revenue generated by each service to its cost to identify any subsidies from the General Fund.

3. This process resulted in detailed service center worksheets summarizing revenue and costs, based on the legal definitions of “costs reasonably borne” from Proposition 4 (Gann Limit) to ensure that government fees do not exceed the reasonable cost of delivering a service.

Under this definition, "costs reasonably borne" include both direct and indirect expenses such as:

Labor costs
Employee benefit costs
Operational services and supply expenses
Overhead expenses
Administrative costs
Start-up costs
Future capital expenses
Capital replacement expenses
Costs for expansion of services
Debt repayment
The services examined in the Fee Study are organized into the following categories:

Development Services
Public Safety
Administration
Recreation and Community Services
The study excluded development impact fees, taxes, assessments, fines, penalties, Packet Page No. 599
franchise fees, and utility rates, as these items are governed by different regulations and thresholds.

Regular fee reviews help increase General Fund availability for services that benefit the entire community, and ensure fee payers contribute appropriately to service costs.

This process helps maintain service levels, ensures generational equity, and supports informed decision-making.

In line with Government Finance Officers Association (GFOA) best practices, a Cost Recovery Policy has been incorporated into the MFS and is located at the front of the final document.

Key Provisions of the Cost Recovery Policy:

Cost Recovery Goals: Fees shall not exceed the total cost of service delivery, with streamlined processes and market rates maintaining competitiveness. Enterprise fund fees shall fully recover costs, and shall be reviewed annually to ensure fairness and alignment with current conditions.

Cost Recovery Levels: Fees are categorized by recovery levels, ranging from Full (100%) for total service costs, High (81-100%) for individual services, Medium (51-80%) for mixed benefit services, to Low (0-50%) for services with broad taxpayer benefits or accessibility needs. Fees may also be adjusted based on market, legal, or policy factors to ensure access and equity.

Annual Review and Adjustments: Fees shall be reviewed annually and adjusted based on changes in the Consumer Price Index (CPI) and cost-of-living adjustments (COLA). A comprehensive review shall be conducted every three to five years to ensure fees remain aligned with service costs and economic conditions.

Phased Fee Increases: In cases where fees have not been adjusted for an extended period, increases may be gradually implemented over several years.

This phased approach minimizes the financial impact on residents and businesses by preventing sudden, significant fee changes. It allows the community to plan for and adjust to the changes gradually, ensuring services remain accessible while working towards full cost recovery.

Exemptions/Subsidies: Subsidies may be applied to programs that benefit the broader community or promote equity.

Transparency: Fee schedules shall be publicly available, and community feedback shall be sought to ensure compliance with legal requirements (Propositions 13, 62, and 218).

This policy complements the MFS by introducing a structured framework for setting and adjusting fees, guiding decisions to ensure financial sustainability while promoting equitable access to services. Annual reviews shall align fees with the true cost of service delivery, reinforcing both fiscal responsibility and fairness.

Staff recommends that the City Council review the attached redline version of the MFS, which integrates findings from the Cost of Services Study, the Cost Recovery Policy, and feedback from the February 22, 2024 City Council meeting. Staff will conduct annual fee reviews, bringing any unchanged fees back for future Council consideration, Packet Page No. 600
and shall provide further analysis as needed for Fiscal Year 2025.

The attached redline version of the MFS includes the following key updates:

Cost Recovery Policy Integration: The proposed Cost Recovery Policy establishes a formal framework for categorizing fees based on recovery levels, service benefits, and community impact, ensuring that fees are reviewed and adjusted annually to reflect the true cost of providing services.

Fee Adjustments for City Services: Fees for various City services across departments and divisions have been revised to align with the cost recovery recommendations from the Study.

New and Updated Fees: Fees have been introduced or adjusted for previously unfunded or underfunded services to reflect their true costs. This aims to reduce reliance on tax and General Fund subsidies, ensuring that service users contribute a fair share.

Compliance with Legal Mandates: The fee schedule complies with Propositions 218 and 26, ensuring that fee increases are reasonable, proportional, and directly tied to the cost of providing services.

Establishment/Modification of Fees: Fees shall be reviewed annually and updated based on changes in the Consumer Price Index (CPI) and negotiated cost-of-living adjustments (COLA). The fee schedule shall be updated and published annually, with new fees becoming effective on July 1 of each year. Additionally, a comprehensive review of all fees shall be conducted every three to five years to ensure they remain aligned with service costs and current economic conditions.

If approved by the City Council, the updated master fee schedule will take effect immediately. Departments are ready to implement the new fee structure and will provide public notifications as necessary.

FISCAL IMPACT
The adoption of the updated MFS is expected to improve the City's financial position by ensuring that a greater portion of the costs for certain services is recovered through user fees. This will reduce the burden on the General Fund and allow for more strategic use of City resources.

The Study estimates that full implementation of the updated fees could generate up to $1.8 million in additional annual revenue. This revenue is designed to offset the costs of existing services provided by the City. By recovering these costs from service recipients, the City can free up critical General Fund resources, allowing them to be redirected toward services and activities that benefit all Newark residents and businesses.

REVIEW AND APPROVAL
Prepared by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Packet Page No. 601
Redline_Changes_Only_MFS
Cost Recovery Policy
Presentation
Packet Page No. 602
Account
No.

Fee
(in dollars)
I. GENERAL FUND - ADMINISTRATIVE SERVICES
A. PARADES PERMITS
4199 2. 50*

3. 375/day plus actual
cost

4. Film Permit 200 plus
reimbursement
agreement for actual
city costs to process
B. DOCUMENT CERTIFICATION
4104 1. Document Certification 8 35
C. REPRODUCTION WORK

1. Photocopies First 10 pages - No
charge
Each subsequent page
after 10 pages:
a. General Documents, letter or legal size (black &
white)
.10 .20/page
b. General Documents, letter or legal size (color) .25 .50/page c. General Documents, 11x17" (black & white) .25 .50/page d. General Documents, 11x17" (color) .50 .60/page

2. Document Retention Fee
a. A reduction fee for all approved final plans 5/sheet for first seven, and 2/sheet
thereafter 10% of
Building Permit fees
($5 min and $10k
max)
D. FILING

1. 100 5,625

2. Appeals to City Council resulting from City Staff 80 Remove determination
Various Various
Appeals to City Council resulting from action by any City administrative or advisory body from Planning
Commission
Various 4104
Description
Various 4104
110.00.000.000
Annual Bingo Permit-for special services and materials
provided by City staff prior to issuance.
*As provided by State law - P.C. 326.5(I)(1) Moved from Section I.

Circus/Carnivals Permits/Festival Like Event
Deposit (required) Moved from Section K.
1110.00.000.000
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 1 No. 603
Account
No.

Fee
(in dollars) Description
F. SUBPOENA OF RECORDS

1. 15

3. I. BINGO PERMITS Move to section A

1. 50*
J. I. ANNUAL REPORT REPRODUCTIONS

5. 5 10/CD
K. CIRCUSES / CARNIVALS / FESTIVAL-LIKE EVENT Move to section A 4199 1. Permit
a. Deposit (required) 375/day plus actual
cost
L. J. NEWARK MUNICIPAL CODE REPRODUCTIONS
M. K. BUSINESS LICENSE
4104 1. .10/page Remove

2. Business License Registration
a. Annual Registration New Business License 30 annually for each business that requires
a business license InCity Business - 125 per
application
Out-of-City Business -
32 per application
a b. Annual Registration Renewal 30 32 annually for
each business that
requires a business
license
b c. Contractor’s Annual Registration
See Resolution No. 6108
30 32
c d. Contractor’s Quarterly Registration
See Resolution No. 6108
10 (not to exceed 30
annually)
Business License Listings - complete listings and monthly updates
110.00.000.000 4050.130
110.00.000.000
Dubbing – (See I.R P.)
Compact Disc (CD) for any combination of reports 1-4
above
110.00.000.000 4104
110.00.000.000
Annual Bingo Permits—for special services and materials provided by City staff prior to issuance.
* As provided by State law - P.C. 326.5(l)(1)
110.00.000.000 4199
110.30.031.310 4125 Deposit – Subpoena of Records (Cash Deposit - 110.2290) City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 2 No. 604
Account
No.

Fee
(in dollars) Description
M. K. BUSINESS LICENSE, Continued

4. a. Changes to Business License 30 32*
b. Duplicate printing of Business License 30 10*
*
N. L. RETURNED CHECK
4990 1. Returned Check Bank fee; labor cost
plus 100%, maximum
of 25 first occurrence
and 35 subsequent
occurrences 100 per
check
110.00.000.000
Except as stipulated in Sections 5.04.150 and 5.04.170 of the Newark Municipal Code
110.00.000.000 4104
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 3 No. 605
Account
No.

Fee
(in dollars)
I. GENERAL FUND - POLICE
O. M. PERMITS

1. 78 Remove

2. a. New Initial Permit 1200 200 Submission
of application / 200
Issuance fee /Total
400
b. Annual Permit Renewal 100 150
c. Permit Modification 50
d. Permit Duplication 50

3. a. 1200 775
b. 100 215

4. 200 775

5. 195 775

6. 250 210
7 100 370

8. 250 Remove

9. 250 Remove

10. a. New 500 435
b. Annual Renewal 250 215

11. Massage Therapist
a. New 350 435
b. Annual Renewal 250 215

13. 300

14. 435
P. DUBBING SERVICES
4104 1. Actual personnel
salary, benefits and
overhead pro-rated
per 15 minute
increments (one hour
minimum) Remove
4104 2. 60/hour (one hour
minimum) Remove
Annual Renewal
Billiard Parlor Annual
Taxi Driver Certification
Dance - Single Use
Massage Establishment
Dance - Annual
From Master logging recorder
Description
Explosives
Carry concealed weapons
110.30.030.300
Taxicab Company Certification
Sell pistols, revolvers, and other firearms capable of being concealed upon the person
110.30.033.330
State Second-Hand Dealer’s License
Dubbing of voice media from other evidentiary media
sources
110.30.033.330
4199
Police Business Background Review
Tow Company/Driver
New
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 4 No. 606
Account
No.

Fee
(in dollars) Description
Q. N. POLICE RECORD INFORMATION

1. Accident or police reports* 10/case number First
10 pages - no charge
Each page after 10
pages - $0.20 per
copy

2. 20/report First 10
pages - no charge
Each page after 10
pages - $0.20 per
copy
*
R. O. REPRODUCTION WORK
S. P. PROCESSING

2. Evidence Actual personnel
salary, benefits and
overhead pro-rated
per 15 minute
increments (one hour
minimum) Remove

4. Suspect Property Storage 10/month Remove

5. Firearms Storage (per PC 33880) 50/weapon First
weapon - 100
Each additional
Weapon - 50

6. 20/CD Per device

7. 15
*
T. Q. LETTERS
4104 1. Clearance 50 95

2. Alcoholic Beverage Control Clearance 200 540
U. R. BURGLAR, INTRUSION, AND ROBBERY ALARM SYSTEM

1. Alarm User’s Permit Application
a. Nontransferable Permit 50 Actual Third party
costs
b. Alarm File Update 21 Actual Third party
costs
c. Biennial Renewal 10 Actual Third party
costs
Citation Sign Off (issued by other agencies and a nonresident or does not work in Newark) 4104
Computer-generated statistical reports
110.30.033.330
4125
4199
Available only to persons authorized by law
Accident photo(s) on CD Electronic File Copy *
Copies of accident and police reports are available only to persons authorized by law
110.30.031.310
110.30.033.330
110.30.030.300
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 5 No. 607
Account
No.

Fee
(in dollars) Description
V. S. EMERGENCY RESPONSE COST RECOVERY PROGRAM
4121 1. Driving Under the Influence $448 860 per incident plus lab fees
W.T. VEHICLE TOW

1. Release Up to 200 240

2. Vehicle Lien Sale (C.V.C. 22651.i.3) 200 plus parking penalties Remove
X. U. ABANDONED VEHICLE ABATEMENT
4123 1. Abandoned Vehicle Abatement
a. 325 Actual costs
b. 200 Actual costs
Y. V. PARKING CITATION PENALTIES
A. 10.26.030(A) NMC 75
B. 10.26.030(B) NMC 75
C. 10.26.030(C) NMC 75
D. 10.26.030(D) NMC 75
E. 10.26.030(E) NMC 75
Z. W. EXTRAORDINARY/MULTIPLE POLICE RESPONSE COST RECOVERY

1. 113/hour/Officer
Actual costs

2. 113/hour/Officer
Actual costs

3. 113/hour/Officer
Actual costs
AA. X. BOOKING FEE REIMBURSEMENT FOR CONVICTED PERSONS (29550.1 G.C.)

1. Alameda County, full booking County rate plus 15%
admin fee Remove

2. Alameda County, partial booking County rate plus 15% admin fee Remove

3. Fremont Police Department Fremont rate plus
15% admin fee
Remove
110.30.031.310 4127
Extraordinary/multiple police response, i.e., SWAT or
hostage negotiator team, and special events/incidents
(7.10 NMC)
4122
110.30.031.310
First vehicle found on private property abandoned,
wrecked, dismantled, unregistered, and declared a
public nuisance
Each additional vehicle found on same private
property as above abandoned, wrecked, dismantled,
unregistered, and declared a public nuisance
110.30.033.330
110.30.031.310
No parking sign
Parking Violations
Left unattended
Creating obstruction or hazard
Blocking private driveway
Preventing access to fire hydrant
110.30.031.310 Interfering with or falsely reporting an emergency (148.1- 148.6 P.C.)
4125
Hit and run accidents, responsible driver (20001(a) and 20002(a) C.V.C.)
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 6 No. 608
Account
No.

Fee
(in dollars) Description
BB. Y.
4124 2. Exotic Animal and Animal Fancier’s Permit
a. Exotic Animal, initial permit 122 150
b. Exotic Animal, annual renewal 122 100
c. Exotic Animal, delinquency penalty 60 100
d. 30 40
e. Animal Fancier, initial permit 122 150
f. Animal Fancier, annual renewal 122 100
g. Animal Fancier, delinquency penalty 60 100
i. 30 20

3. 60 210 or Actual costs
plus outside costs, as
determined by staff

4. a. 35 50
d. Additional impoundments – same animal
(1) 70 100
(2) 140 200
e. Dead animals, owned, picked up (see 9e):
(1) 91 120
(2) 103 135
(3) 76 100
(4) 91 120
(5) 45 60 minimum (See
9b and 9e)
(6) 17.5 25
g. Home quarantine inspection
(1) Unlicensed dog 132 315
(2) Licensed dog 120 285
(3) Other 50 120
110.30.030.302
Impounding Charges
Reinspection of premises to ensure correction of
previously noted deficiencies. (Does not apply where
deficiencies have been corrected.)
Animal Fancier, initial or renewal, for residents age
60 and above
Dog currently licensed with City: 80 lbs. and
above
Any other animal not listed above
Dog not currently licensed with City: less than 80
lbs.

Dog not currently licensed with City: 80 lbs. and
above
Dog currently licensed with City: less than 80 lbs.

Residents age 60 and above for (1)-(5)
Dog redeemed from shelter or Newark Animal
Control (off-truck redemption)
Second impoundment within 6 months
Third and subsequent impoundments
within 6 months, each occurrence
Exotic Animal, initial or renewal, for residents age 60 and above

ANIMAL CONTROL SERVICES
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 7 No. 609
Account
No.

Fee
(in dollars) Description
CC. Z. GARBAGE/RECYCLABLES
DD. AA. TRUANCY
EE. BB. ADMINISTRATIVE VIOLATIONS
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 8 No. 610
Account
No.

I.

FF. CC.
4132 1.
a.
(1) New or modified systems
b.
(1) Less than 5,000 square feet
(2) 5,001 to 50,000 square feet
(3) Greater than 50,000 square feet
c.
(1) NFPA 13R
(2) NFPA 13D
d.
(1) Less than 20 heads with no branch line
changes
(2) 20 heads or more; or when branch line
changes are made
e.
f.

2. a.

3. a.
b.

4. a.

Fire Alarm Systems
732 575< 50 devices;
1,392 863 - 50 or >
devices
Tanks and Tank Systems
Hazardous Materials Facilities or Piping Systems (including building rooms and containment areas)
New/modifications
Installation, Replacement, Removal, or Closure
404 671
Sprinkler system: Tenant Improvements
335 479
Fire protection system repairs
504 767
405 767
529 767 for first
tank; 129 575 per
additional tank
135 192/hour (one
hour minimum)
Fire Pumps
477 1342
Construction/Installation
Closure/Removal
477 1534
Fee
(in dollars) Description
404 959
110.40.040.400

SINGLE TRANSACTION PERMITS

GENERAL FUND - FIRE
Sprinkler system: New Residential System
Sprinkler system: New Commercial System
As outlined in the current, adopted California Fire Code and Newark Municipal Code, permit applications are valid for 180 days from date of issue. Permit work not completed within this period will require that a new permit be applied for.

These fees may include the in-house plan review, consultation, and inspection by the Fire Department. Additional project time will be invoiced to the applicant at a rate of 125/hour or cost plus 25% if an outside consultant is used.

Underground private service mains
570 1151
570 671
570 1151
498 863
Fire Protection Systems
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 9 No. 611
Account
No.

Fee
(in dollars) Description
FF. CC.
4130 5.
*
4132 6.

7. 8.
a.
b.

9. a.
b.
c.
d.
h.
i.

GG. DD
4132 1.

HH. EE.
192
Extra Inspection 192
Other Fire Code Construction 135 192/hour (one
hour minimum)
315 1,342
Modified Permit Fee for projects that do not require
the standard permit fee, as determined by the Fire
Chief. Reduced fee based on number of hours of plan
review, inspection, and other project activities
110.40.040.400
Annual Permit
110.40.040.400
New Single Family House and Tenant
Improvements
315 671
Multi-Family, Commercial, or Industrial
construction, and other activities
Nonbusiness hours inspections times
Other Fire Prevention Services
135 192/hour;

67.50/half hour (one
hour minimum)
110.40.040.400
Extra Plan Check
135 192/hour (one
hour minimum)

FIRE CODE OPERATIONAL PERMITS

FALSE ALARM ACTIVATION
SINGLE TRANSACTION PERMITS, Continued
Building Construction Plan Review (includes plan
review and inspections)
315
Miscellaneous
34/year Remove
135 192/hour (one
hour minimum)
Reinspection or Re-Test 135 192/hour (one
hour minimum)
Self Inspection
135 192/hour (one
hour minimum)
192/hour Fee based
on previous year's
actual cost *
Per Newark Municipal Code 15.32.190
Annual Fireworks Sales
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 10 No. 612
Account
No.

Fee
(in dollars) Description
II. FF.

JJ. GG.

KK. HH.

LL. II.

PENALTIES

EXTRAORDINARY FIRE RESPONSE

FIRE DEPARTMENT SPECIAL SERVICES

HAZARDOUS MATERIALS EMERGENCY EQUIPMENT
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 11 No. 613
Account
No.

Fee
(in dollars)
II.

A.

2. 2000 3,000

3. a. Amended Assessment Diagram Check 500 750
b. New Assessment Segregation 250 375 each new
assessment up to a
maximum of 1,100
B.
4158 1.
a. Plan Check 3,500 9,345/application
plus 75/lot after the first
four (4) lots
b. Plan Check – Condominiums 3,500 9,345/application
plus 75/unit after the
first four (4) units
c. Time Extension 1100 4,340
4158 2.
a. Commercial/Industrial 2,000 plus 30/lot
7,245/application
b. Residential 2,000 plus 60/lot
7,245/application
4158 3.
a. Commercial/Industrial 2,000 8,880/map plus 30
75/lot after the first four
(4) lots
b. Residential 2,000 8,880/map plus 60
75/lot after the first four
(4) lots

4. 500 4,340

5. 100 4,340

6. 1100 2,295
4104 9. See I.C.3.2.

11. 100 150/application
(non-refundable)

12. a. Commercial/Industrial 1050 1,575
b. Residential 1600 2,400

13. 1400 2,100
Subdivision Ordinance Variance for Parcel Maps
120.60.061.611
Tentative Tract Map
Tentative Parcel Map Check
120-Various Document Retention
Description
120.60.061.611 4158
Assessment Splits
Street Easement Vacation (vacation requested by property owner)

DEVELOPMENT
120.60.061.611
Certificate of Correction for Record Maps
Record Map Check (Tract or Parcel)
120.60.061.611
DEVELOPMENT SERVICES (All fees shall be rounded to the nearest whole dollar)

ENGINEERING
4158
Subdivision Ordinance Variance after initial approval of Tentative Map
Tree Removal Application/Permit (maximum three trees per application)
120.60.061.611
Certificate of Map Act Compliance
Request for Parcel Map Waiver
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 12 No. 614
C.

1. a. Permit 110 165
b. Review and Inspection - one to three reviews
(1) Up to 100,000 10.5 15% of
construction costs
(2) 100,001 – 500,000 10,500 15,000 plus 9.5

12.5% costs over
100,000
(3) 500,001 – 2,000,000 48,500 65,000 plus 8.5

9.0% costs over 500,000
(4) 2,000,001 – 5,000,000 176,000 200,000 plus

7.5 8.0% costs over
2,000,000
c.
4158 (2) By staff Labor cost plus 100%
Fully Allocated Hourly
Rates
e. 125 255/hour or any
increment thereof (one
hour minimum per call)*
*
4158 f. Amount of additional
cost to City plus 25%
D.
4141 1.
a. 2,230/review
(1) First & second reviews No fee Remove
(2) Third & subsequent reviews 500 Remove
b. 2,230/review
(1) First review 800 Remove
(2) Second & subsequent reviews 900 Remove
4141 2.
a.
(1) Commercial/industrial 1100 Actual contract
cost plus 25%
(2) Residential 1,800
2270 b.
(1) Remove
Residential

ZONING AND REDEVELOPMENT
120 EIR Preparation
Commercial/Industrial
Preparation by Staff
120.50.52.520
120.50.052.520
4930
120.60.061.611
4158 (50%)
4157 (50%)
120.60.061.611
Improvement Plan Check and Inspection for Non-Subdivision Construction (Est. 50% paid at time of plan submittal)
(Cash deposit 120.2280)
For fourth and subsequent review plans for the same
project
120.60.061.611
4158 (50%)
4157 (50%)
120.60.061.611

ENCROACHMENT ORDINANCE
Set during construction, if necessary
120.60.061.611 Inspection fee for overtime (paid in advance) Memorandum of Understanding may dictate minimum
call-out times. (Cash deposit 120.2280)
For expedited review of plans by outside consultant
4158 (50%)
4157 (50%)
Environmental Fees
Environmental Determination
Preliminary Plan Review
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 13 No. 615
D.
(a) Labor and Materials Cost plus 100% Remove
(b) Outside Consultant Reports Cost plus 25% Remove
(2
1)
Actual contract Cost plus
25%
4141 c. Notice of Exemption, Preparation Filing
(1) Commercial/Industrial 250 810 plus filing fees
(2) Residential 400 810 plus filing fees
4141 3.
a. 100% Cost plus 4,300
10,000 deposit
d. 100% Cost plus 4,300
10,000 deposit
e. 80 remove
4141 4.
a. 10,240
(1) Without sanctions 1,600
(2) With sanctions 3,200
b. 5,120
(1) Without sanctions 2,600
(2) With sanctions 5,200
c.
(1) 100 1,960
(2) 948
(2) 200 Remove
(2) 3,920
(3) 2,875

5. a.
(1) Without sanctions 2200 Initial deposit
determined by staff with
charges at the fully
allocated hourly rates
for all personnel
involved plus any
outside costs.
(2) With sanctions 4400 Remove
Minor Use Permit
Planned Unit Development Applications
120.50.052.520
Temporary
Commercial/Industrial
Newark Municipal Code text amendment
(Cash deposit 120.2280)
Single Family House
Rezoning application
(Cash deposit 120.2280)
Commercial/Industrial
With sanctions
Request to remove historical resource designation
120.50.052.520
Preparation by Consultant
Commercial/Industrial
120.50.052.520
Use Permit application
Zoning Ordinance Amendments
Without sanctions SFR SUBDIV/MFR
Residential
ZONING AND REDEVELOPMENT, Continued
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 14 No. 616
D.
b. Initial deposit
determined by staff with
charges at the fully
allocated hourly rates
for all personnel
involved plus any
outside costs.
(1) Without sanctions 3,200
(2) With sanctions 6400 Remove

6. a.
(1) Without sanctions Director Approval 1000 4,700
(2) With sanctions 2000 Remove
(2) Planning Commission Approval 10,240
(3) City Council Approval 10,240
b.
(1) Without sanctions Director Approval 1500 2,350
(2) Planning Commission Approval 5,120
(3) City Council Approval 5,120
4141 (2) With sanctions 3000 Remove

7. a.
(2) With sanctions 850 Remove
b.
(2) With sanctions 2000 Remove
c.
(2) With sanctions 3000 Remove

8. a.
(2) With sanctions 2000 Remove
b.
(2) With sanctions 3000 Remove

9. a. 500 1,395
b. 800 1,395

10. a. 2,310/application
(1) Without sanctions 250 Remove
Commercial/Industrial
Residential
Time extension for PUD/Use Permits
Commercial/Industrial
Amendment of approved PUD/Use Permit
Commercial/Industrial
120.50.052.520
Residential
Request for “not substantial” change/review of Use Permits and PUDs Residential
Administrative Variance, residential
Residential
Required subsequent review of and approved PUD or Use Permit Sign only
Residential
Variances
Commercial/Industrial
ZONING AND REDEVELOPMENT, Continued
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 15 No. 617
D.
(2) With sanctions 500 Remove
b. 2,398
(1) Without sanctions 350 Remove
(2) With sanctions 700 Remove
c.
(1) Commercial/Industrial 7,555
(a) Without sanctions 900
(b) With sanctions 1800 Remove
(2) Residential
(b) With sanctions 2800 Remove
4141 11. 2,310/application
a. 100 Remove
b. 200 Remove

12. a. 555
(1) 25 Remove
(2) 50 Remove
b. 555
(1) Without sanctions 150 Remove
(2) With sanctions 300 Remove
c. Master Sign Program 2,895/application
d. Temporary Sign Permit 140/application
c. e. Design Review
(1) 4,655
a. 950
b. 1900 Remove
(2) 4,655
a. 1,500
b. 3000 Remove
(3) Single Family Design Review 100 1,280
d. f. Fence height review 948
(1) Without sanctions 250
(2) With sanctions 500 Remove
e. Community Care Facilities, Administrative Remove
(1) Without sanctions 400 Remove
Variance Application, owner-occupied single-family
home
Variance Application, other
Without sanctions
120.50.052.520
Without sanctions
With sanctions
Commercial/Industrial
With sanctions
Signs on private property
Signs on public property
Without sanctions
With sanctions
Review
Waiver Fee
ZONING AND REDEVELOPMENT, Continued
Without sanctions
With sanctions
Residential
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 16 No. 618
D.
4141 (2) With sanctions 800 Remove

13. 100% Cost plus 4,000
10,000 deposit

14. a. Preliminary and final plan and report
(1) Prepared by Staff
(a) Labor and material 100% Cost plus 4,300
10,000 deposit
(b) Outside consultant reports 100% Cost plus 4,300
10,000 deposit
(2) Prepared by outside Consultant 100% Cost plus 4,300 10,000 deposit
4141 15.
a.
(1) Labor and materials 100% Cost plus 4,300
10,000 deposit
(2) Outside consultant reports 100% Cost plus 4,300
10,000 deposit
b. Prepared by Consultant 100% Cost plus 4,300
10,000 deposit
4104 17. Document Retention See I.C.3 2.
4141 19. Property History Research 1,425/property
4141 20. Code Enforcement Initiated Planning Application Double Planning application fees
4146 19.

21. Art in Public Places and Private Development Policy E. CODE ENFORCEMENT
4140 1. Home Occupation Permit 63 125
a. Inspection 40 Remove
b.a. Annual Renewal 45 125
c. Reinspection Labor costs, plus 100%
(15 minute minimum)
Remove
Various 2. Nuisance Abatement
a. Labor and material costs
Actual contract costs,
plus 100%
c. 450 1,145

7. Lien Set-up/Release 335/lien plus County
filing fees

8. a. Initial application 870
120.50.052.520
Prepared by Staff
Various 120
626.00.000.000
General Plan Amendments (Cash deposit 120.2280)
120.50.052.520
120.50.052.520 Preparation of a Specific Plan (Cash deposit 120.2280) Agriculture Preserve Application
(Cash deposit 120.2280)
120.50.052.520
Tobacco Retail License
120.50.052.520
120.50.053.530
ZONING AND REDEVELOPMENT, Continued
Hearing before a Nuisance Abatement Hearing Officer
Reinspection for the second and subsequent warning,
Correction Notice, or visit to a site
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 17 No. 619
E. CODE ENFORCEMENT, Continued
b. Renewal 515

9. Code Enforcement Re-Inspection 205/inspection
F.

2. 100 4,586

3. 100 875

4. 100 Remove

5. 50 Remove
4141 6. 4. 100
4141 7. 5. 75
4104 8. 100 Remove
G.
4151 1.
a. 55 93
b. 95 186
c. Demolition Permit 95 93
4150 31.2.
2240 2.
a. 132.60 (156 times .85)
b. $8,000 to $24,999 construction value 156 for the first $7,999 of construction
valuation plus 12 for
each additional $1,000
or fraction thereof to
$24,999 times .85
c. 360 for the first $24,999
of construction
valuation plus 9.50 for
each additional $1,000
or fraction thereof to
$49,999 times .85
Public Hearing
OTHER
Termination of Notice of Violation
Zoning Administrator Hearing
Mailings/Radius Search
120.60.062.620
120
$1 to $7,999 construction valuation
120.50.052.520
120.50.052.520
Application (nonrefundable) – applies to each permit application Applications for building, electrical, mechanical,
plumbing, site work, process piping, signs, and grading permits which require submission of drawings for plan
review and temporary permits with plan check.

Plan Check Deposit - Deposit due at time of submission of application requiring plan review. Amount of deposit is credited towards actual permit and plan check fees determined during the review process.
$25,000 to $49,999 construction value
Address Assignments
120.50.052.520
Appeals to Planning Commission – from City staff
determination
Zoning Certification
Property Zoning Verification Letter

BUILDING INSPECTION
Over-the counter applications for building, electrical, mechanical, plumbing, site work, process piping, signs, and grading permit applications
120.60.062.620
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 18 No. 620
G.
2240 d. 618.75 for the first
$49,999 of construction
valuation plus 7.50 for
each additional $1,000
or fraction thereof to
$99,999 times .85
2240 e. 1,267.50 for the first
$99,999 of construction
valuation plus 5.50 for
each additional $1,000
or fraction thereof to
$499,999 times .85
f. 3,137.50 for the first
$499,999 of
construction valuation
plus 4.50 for each
additional $1,000 or
fraction thereof to
$999,999 times .85
g. 5,387.50 for first
$999,999 of
construction valuation
plus 3.50 for each
additional $1,000 or
fraction thereof
exceeding $999,999
times .85
4152 3.
a. 85% of permit fee 115
b. 115 + 13 for each 1,000
over 2,000
c. 349 + 5.75 for each
1,000 over 20,000
d. 522 + 39 for each 1,000
over 50,000
e. 1,497 + 8 for each 1,000
over 75,000
f. 1,697 + 3.25 for each
1,000 over 100,000
g. 2,997 + 2.50 for each
1,000 over 500,000
h. 4,247 + 1.50 for each
1,000 over 1,000,000
$2,001-$20,000 Valuation
$500,000 to $999,999 construction value
$75,001-$100,000 Valuation
120
$20,001-$50,000 Valuation
$100,000 to $499,999 construction value
$100,001-$500,000 Valuation
$500,001-$1,000,000 Valuation
$1,000,001-$2,000,000 Valuation
$50,001-$75,000 Valuation
Plan Check fee for all projects needing plan review and not listed below and includes building, plumbing, electrical, mechanical, process piping, signs, and site work. 120.60.062.620
$50,000 to $99,999 construction value
Plan check fee for all projects needing plan review and not listed below and includes building, plumbing,
electrical, mechanical, process piping, signs, and site work. Up To $2,000 Valuation
$1,000,000 and up construction value
BUILDING INSPECTION, Continued
120
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 19 No. 621
G.
i. 5,747 + 1 for each 1,000
over 2,000,000
b. j. Minor review/over counter plan reviews 57.5
c. k. 306/building Hourly
Rate
d. l. Cost plus 25%
e.
m.
156/hour (one hour
minimum) Hourly Rate
4150 f. n. Amount of additional
cost to City plus 25%
g. o. Actual cost plus 25%
p. Hourly Rate
4150 4.
4150 a. 156 281
b. 156 for the first $7,999
of construction
valuation plus 12 for
each additional $1,000
or fraction thereof to
$24,999 281 + 22.5 for
each 1,000 over 2,000
c. 360 for the first $24,999
of construction
valuation plus 9.50 for
each additional $1,000
or fraction thereof to
$49,999 686 + 2.5 for
each 1,000 over 20,000
d. 597.50 for the first
$49,999 of construction
valuation plus 7.50 for
each additional $1,000
or fraction thereof to
$99,999 761 + 9.75 for
each 1,000 over 75,000
e. 972.50 for the first
$99,999 of construction
valuation plus 5.50 for
each additional $1,000
or fraction thereof to
$499,999 1,005 + 20 for
each 1,000 over 75,000
$100,000 to $499,999 total construction valuation
$75,001-$100,000 Valuation
CASP Application and Evaluation
Geotechnical peer review by outside consulting firm
Building Permits - The permit fee for building permits is based on the total building valuation according to the following schedule, or (for small projects), the number of inspections required, whichever results in the higher fee.

Over $2,000,000 Valuation
$25,000 to $49,999 total construction valuation
$20,001-$50,000 Valuation
$8,000 to $24,999 total construction valuation $2,001-
$20,000 Valuation
120.60.062.620
BUILDING INSPECTION, Continued
120.60.062.620
For third and subsequent review of plans for the same
project by outside consultant
$1 to $7,999 construction valuation Up To $2,000
Valuation
For third and subsequent review of plans for the same
project by City staff
For expedited review of plans by outside consultant
$50,000 to $99,999 total construction valuation
$50,001-$75,000
120.60.062.620
Plan check fee for projects utilizing an approved
standard plan.

City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 20 No. 622
G.
f. 3,172.50 for the first
$499,999 of
construction valuation
plus 4.50 for each
additional $1,000 or
fraction thereof to
$999,999 1,505 + 4 for
each 1,000 over 100,000
g. 5,422.50 for the first
$999,999 of
construction valuation
plus 3.50 for each
additional $1,000 or
fraction thereof 3,105 +

6.5 for each 1,000 over
500,000
h. 6,355 + 1.5 for each
1,000 over 1,000,000
i. 7,855 + 1.5 for each
1,000 over 2,000,000

5. a. 156
b. 156 for the first $7,999
of valuation plus 12 for
each additional $1,000
or fraction thereof to
$24,999
c. 360 for the first $24,999
of valuation plus 9.50
for each additional
$1,000 or fraction
thereof to $49,999
d. 597.50 for the first
$49,999 of valuation
plus 7.50 for each
additional $1,000 or
fraction thereof to
$99,999
e. 972.50 for the first
$99,999 of valuation
plus 5.50 for each
additional $1,000 or
fraction thereof to
$499,999
f. 3,172.50 for the first
$499,999 of valuation
plus 4.50 for each
additional $1,000 or
fraction thereof
$1 to $7,999 construction valuation
$8,000 to $24,999 plumbing construction valuation
$1,000,000 and up total construction valuation
$500,001-$1,000,000 Valuation
Over $2,000,000 Valuation
4150
$1,00,001-$2,000,000 Valuation
$50,000 to $99,999 plumbing construction valuation
$25,000 to $49,999 plumbing construction valuation
$500,000 and up plumbing construction valuation
$100,000 to $499,999 plumbing construction valuation
$500,000 to $999,999 total construction valuation
$100,001-$500,000 Valuation
BUILDING INSPECTION, Continued
120.60.062.620
Plumbing Permit - The permit fee for plumbing permits is based on the construction valuation of the plumbing work according to the following schedule, or (for small projects), the number of inspections required, whichever results in the higher fee. See individual fee assessment
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 21 No. 623
G.

6. a. 156
b. 156 for the first $11,999
of valuation plus 7 for
each additional $1,000
or fraction thereof to
$24,999
c. 247 for the first $24,999
of valuation plus 6 for
each additional $1,000
or fraction thereof to
$49,999
d. 397 for the first $49,999
of valuation plus 5 for
each additional $1,000
or fraction thereof to
$99,999
e. 647 for the first $99,999
of valuation plus 4 for
each additional $1,000
or fraction thereof to
$499,999
f. 2,247 for the first
$499,999 of valuation
plus 3 for each
additional $1,000 or
fraction thereof

7. a. 156
4150 b. 156 for the first $11,999
of valuation plus 7 for
each additional $1,000
or fraction thereof to
$24,999
4150 c. 247 for the first $24,999
of valuation plus 6 for
each additional $1,000
or fraction thereof to
$49,999
120.60.062.620
$1 to $11,999 electrical construction valuation
$25,000 to $49,999 mechanical construction valuation
4150
$25,000 to $49,999 electrical construction valuation
$100,000 to $499,999 electrical construction valuation
Electrical Permit - The permit fee for electrical permits is based on the construction valuation of the electrical work according to the following schedule, or (for small projects), the number of inspections required, whichever results in the higher fee. See individual fee assessment
$12,000 to $24,999 electrical construction valuation
$12,000 to $24,999 mechanical construction valuation
120.60.062.620
$500,000 and up electrical construction valuation
120.60.062.620
$50,000 to $99,999 electrical construction valuation
$1 to $11,999 mechanical construction valuation
Mechanical Permit - The permit fee for mechanical permits is based on the construction valuation of the mechanical work according to the following schedule, or (for small projects), the number of inspections required, whichever results in the higher fee. See individual fee assessment
BUILDING INSPECTION, Continued
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 22 No. 624
G.
d. 397 for the first $49,999
of valuation plus 5 for
each additional $1,000
or fraction thereof to
$99,999
e. 647 for the first $99,999
of valuation plus 4 for
each additional $1,000
or fraction thereof to
$499,999
f. 2,247 for the first
$499,999 of valuation
plus 3 for each
additional $1,000 or
fraction thereof

8. a. 156
b. 156 for the first $11,999
of valuation plus 7 for
each additional $1,000
or fraction thereof to
$24,999
c. 247 for the first $24,999
of valuation plus 6 for
each additional $1,000
or fraction thereof to
$49,999
4150 d. 397 for the first $49,999
of valuation plus 5 for
each additional $1,000
or fraction thereof to
$99,999
e. 647 for the first $99,999
of valuation plus 4 for
each additional $1,000
or fraction thereof to
$499,999
4150 f. 2,247 for the first
$499,999 of valuation
plus 3 for each
additional $1,000 or
fraction thereof
$50,000 to $99,999 process piping construction
valuation
120.60.062.620 $500,000 and up process piping construction valuation $50,000 to $99,999 mechanical construction valuation
$1 to $11,999 process piping construction valuation
$12,000 to $24,999 process piping construction
valuation
Process Piping Permit - The permit fee for process piping permits is based on the construction valuation of the process piping work according to the following schedule, or (for small projects), the number of inspections required, whichever results in the higher fee. See individual fee assessment
$100,000 to $499,999 mechanical construction
valuation
120.60.062.620
$500,000 and up mechanical construction valuation
$100,000 to $499,999 process piping construction
valuation
$25,000 to $49,999 process piping construction
valuation
BUILDING INSPECTION, Continued
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 23 No. 625
G.

9. a. 156
b. 156 for the first $11,999
of valuation plus 7 for
each additional $1,000
or fraction thereof to
$24,999
c. 247 for the first $24,999
of valuation plus 6 for
each additional $1,000
or fraction thereof to
$49,999
d. 397 for the first $49,999
of valuation plus 5 for
each additional $1,000
or fraction thereof to
$99,999
4150 e. 647 for the first $99,999
of valuation plus 4 for
each additional $1,000
or fraction thereof to
$499,999
f. 2,247 for the first
$499,999 of valuation
plus 3 for each
additional $1,000 or
fraction thereof

10. a. 243
b. 243 for the first $17,999
of valuation plus 12 for
each additional $1,000
or fraction thereof to
$24,999
4150 c. 327 for the first $24,999
of valuation plus 9.50
for each additional
$1,000 or fraction
thereof to $49,999
120.60.062.620
$25,000 to $49,999 site work construction valuation
$12,000 to $24,999 site work construction valuation
Site Work Permit - The permit fee for site work permits is based on the construction valuation of the site work work according to the following schedule, or (for small projects), the number of inspections required, whichever results in the higher fee.

Included with Final Grading
$100,000 to $499,999 site work construction valuation
$18,000 to $24,999 roofing construction valuation
Re-Roofing Permits for Multi-Family and Commercial Structures - Re-roofing permits for multi-family, commercial structures, motels, and hotels is based on the construction valuation of the re-roofing work.
$50,000 to $99,999 site work construction valuation
BUILDING INSPECTION, Continued
120.60.062.620 $25,000 to $49,999 roofing construction valuation $500,000 and up site work construction valuation
$1 to $11,999 site work construction valuation
$1 to $17,999 roofing construction valuation
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 24 No. 626
G.
d. 564.50 for the first
$49,999 of valuation
plus 7.50 for each
additional $1,000 or
fraction thereof to
$99,999
e. 939.50 for the first
$99,999 of valuation
plus 4.50 for each
additional $1,000 or
fraction thereof
4150 11.

5. 12.
a. 468
b. 156

13. a. 312
b. 390

14. a. 364
4150 b. 364 for the first $27,999
of valuation plus 9.50
for each additional
$1,000 or fraction
thereof to $49,999
c. 573 for the first $49,999
of valuation plus 7.50
for each additional
$1,000 or fraction
thereof to $99,999
d. 948 for the first $99,999
of valuation plus 4.50
for each additional
$1,000 or fraction
thereof
4150 15.

6. 16.

7. $100,000 and up roofing construction valuation
120.60.062.620 Re-Roofing Permits for Single Family Dwellings and Accessory Structures - Re-roofing permits for single family dwellings and accessory structures preset and based on the normal number of inspections anticipated.

Single Family Residential Photovoltaic Permits preset and based on the normal number of inspections
Single Family Residential Pool or Spa Permits - Includes building, plumbing, and electrical trades. Does not include solar.
$28,000 to $49,999 construction valuation
Standard residential system with roof reinforcement -
Electrical and Building Permit
Standard residential system - Electrical Permit
Single family residential self contained above ground
spa with electrical plug-in connection
Single family residential pool or spa or pool/spa
combination
Commercial, Multi-Family Residential, Motel, and Hotel Pool and Spa Permits based on construction valuation. Fees include plumbing and electrical trades, but exclude solar installations.
$50,000 to $99,999 roofing construction valuation
BUILDING INSPECTION, Continued
Commercial Coaches, Manufactured Housing, and Mobile home Permits - Covers the installation of mobile homes, manufactured homes, or commercial coaches and includes electrical and plumbing connections.

Foundation Permit for Commercial Coaches, Mobile homes, and Manufactured Homes 120.60.062.620
$100,000 and up construction valuation
$1 to $27,999 construction valuation
120.60.062.620
$50,000 to $99,999 construction valuation
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 25 No. 627
G.

17. 8.

18. 9.

19. 10.
f. 364 Included with
Electrical Permit Fees
g.
(1) 115/hour Hourly Rate
with half hour minimum
(2) 156/hour with half hour
minimum Hourly Rate
(3) 266 376/hour with four
hour minimum
(4) 266 376/hour with two
hour minimum
j.
(1) 156
4150 (2) 243
(3) 243 for the first 1,000 sf
plus 121 for each
additional 1,000 sf or
fraction thereof to
10,000 sf
(4) 1,332 for the first
10,000 sf plus 121 for
each additional 5,000 sf
or fraction thereof to
100,000 sf
(5) 3,510 for the first
100,000 sf plus 121 for
each additional 10,000
sf or fraction thereof
l. 445 643
4104 20.

11. 4104 21.

12. 2515 22.

13. 2505 23.

14. Building Standards Fee (SB1473 effective January 1, 2009 - Fee amount set by State law with 90% of fees collected transferred to the State)
Reproduction Work
100,001 sf or more of area of demolition
Document Retention
Permit for kitchen or bathroom remodel, 1 room only
(fee includes plan check)
Miscellaneous
1 sf to 120 sf of area of demolition
121 sf to 1,000 sf of area of demolition
Work performed by clerical and support staff
Work performed by inspectors and plan checkers
during normal business hours
10,001 sf to 100,000 sf of area of demolition
Demolition Permits
120.60.062.620
Hourly rates for work in which no other fee is prescribed Work performed by inspectors and plan checkers
during non-scheduled working days
Work performed by inspectors beyond the normal
scheduled work hours on a scheduled working day
1,001 sf to 10,000 sf of area of demolition
Monument Signs 4 feet in height or higher Permits - includes foundation, frames, and electrical.

Monument Signs below 4 feet in height and Wall Sign Permits BUILDING INSPECTION, Continued
120.60.062.620
120.60.062.620
Quarterly maintenance permit - for each quarterly
electrical, mechanical, or plumbing permit at the time
such permit is issued
Strong Motion Instrumentation Program (SB593 effective January 1, 1988 - Fee amount set by state law with 95% of fees collected transferred to the State) 262
261
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 26 No. 628
G.
4105 24.

15. 10% of permit fees with
20 minimum and 2,000
maximum 10% of
Building Permit fees ($5
min and $10k max)
4150 25.

16. a. 100% of bona fide
permit fee Hourly Rate
b. 156/inspection Hourly
Rate

26. 17.

Actual costs

27. 18.
4152 28.

19. 4152 a. 100 for first 0.110 acre
plus 20 for each
additional 0.023 acres or
fraction thereof to 0.230
acres 449
b. 200 for the first 0.230
acres plus 50 for each
additional 0.23 acres or
fraction thereof to 0.99
acres 449
c. 400 for the first acre
plus 100 for each
additional half acre or
fraction thereof to 4.99
acres 449 + 67 for each
100 CY over 500 CY
4152 d. 1,200 for the first 4.99
acres plus 75 for each
additional acre or
fraction thereof to 24.99
acres 784 + 13 for each
1,000 CY over 1,000 CY
e. 2,700 for the first 24.99
acres, plus 50 for each
additional acre or
fraction thereof 1,576 +

7.50 for each 1,000 CY
over 100,000 CY
Records automation and system maintenance (includes
document retention/scanning of all letter and legal size documents)
120.60.062.620
BUILDING INSPECTION, Continued
120.60.062.620
Cash deposits to guarantee work: An amount shall be
withheld from any refund to pay for additional inspections and administrative costs incurred by the City (Cash deposit 020-2208)
Up to 0.230 acres total site area Up to 20 CY
1 acre to 4.99 acres total site area501-1,000 CY
5 acres to 24.99 acres total site area 1,001-10,000 CY
4161 Storm Water Quality Control Plan Review and Inspection – required as a condition of the NPDES permit to minimize pollution in storm water runoff during construction. 120.60.062.620
25 acres or more total site area 10,001-100,000 CY
Reinspection as allowed for in the Newark Municipal
Code
Penalties and Investigation
Construction valuation misrepresentation
120.60.062.620

0.231 acres to 0.99 acres of total site area 21-500 CY
120.60.062.620 Rough Grading and Drainage Plan Review - Fees shall be determined based on the total site area.
120.60.062.620
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 27 No. 629
G.
4150 29.

20. a. 50 777
b. 65 777 + 13 for each 10
CY over 20 CY
c. 65 for the first 99 cubic
yards plus 15 for each
additional 100 cubic
yards or fraction thereof
to 999 cubic yards 1,401
+ 120 for each 100 CY
over 500 CY
d. 200 for the first 999
cubic yards plus 25 for
each additional 1,000
cubic yards or fraction
thereof to 9,999 cubic
yards 2,001 + 381 for
each 1,000 CY over
10,000 CY
4150 e. 425 for the first 9,999
cubic yards plus 50 for
each additional 10,000
cubic yards or fraction
thereof to 99,999 cubic
yards 5,430 + 24 for
each 1,000 CY over
10,000 CY
f. 875 for the first 99,999
cubic yards plus 25 for
each additional 10,000
cubic yards or fraction
thereof 7,590 + 24 for
each 1,000 CY over
100,000 CY
4150 21.
a. 3,012
b. 1,655
c. 2,082
4150 22.
a. 4,189
b. 681
c. 898
4150 30.

23. Grading/Utilities/Site Work with no Esub or TIP
120.60.062.620
Grading/Utilities/Site Work with no Esub or TIP
Grading with Esub
Grading with TIP
Final Grading and Site Work Construction Inspection/Permits BUILDING INSPECTION, Continued
Rough Grading and Drainage Construction Inspection/Permits - fees are based on the volume of excavation or fill, whichever is greater.
120.60.062.620
120.60.062.620
100 to 999 cubic yards of fill and/or cut 501-1,000 CY
1,000 to 9,999 cubic yards of fill and/or cut 1,001-
10,000 CY
Final Grading and Site Work Plan Checking
120.60.062.620
50 to 99 cubic yards of fill and/or cut 21-500 CY
49 cubic yards or less of fill and/or cut Up to 20 CY
100,000 cubic yards or more of fill and/or cut Over
100,000 CY
Extensions - Permits and Plan Reviews
10,000 to 99,999 cubic yards of fill and/or cut 10,001- 100,000 CY
Grading with TIP
Grading with Esub
120.60.062.620
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 28 No. 630
G.

24. a. 824
b. 418
c. 585

25. a. 332
b. 889
c. 1,225
d. 1,529
e. 93

26. a. 425
b. 801

27. a. 232
b. 62
c. 376
d. 312

28. a. Up to 100,000 BTU/h 438
b. Over 100,000 BTU/h 625
c. 187
d. 250

29. a. 125
b. 125
c. 146
d. 146
e. 188
f.
(1) 384
(2) 720
g. Evaporative Cooler 219
Swimming Pool Incl plumb/elec
Public-Gunite-per longest dimension
Permit Issuance
Without utilities
Heater (Wall, Suspended, or Floor)
Appliance Vent
Repair/Additions to systems
Stand Alone Mechanical Plan Check
Permit Processing
Demolition Permit
Mechanical Permit Fees
up to 3 HP/100,000 BTU/hr
over 3 HP/100,000 to 15 HP/500,000 BTU/hr
over 15 HP/500,000 to 30 HP/1,000,000 BTU/hr
to 10,000 CFM
over 50 HP/1,750,000 BTU/hr
over 30 HP/1,000,000 to 50 HP/1,750,000 BTU/hr
Air Handler w/ducts
over 10,000 CFM
Boilers, Compressors, Absorption Systems
Above Ground/Vinyl
Fiberglass in ground
Private Gunite
With utilities
BUILDING INSPECTION, Continued
Spa or Hot Tub
Built-in
Portable
Sauna-steam
120.60.062.620 4150
Furnaces forced air or gravity, incl ducts & vents
HVAC Combination Units
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 29 No. 631
G.
h. 239
i. 199
j. 261
k. 176
l. 176
m. 647
n. 417
o. 645
p. 332
q. 394
r. 355 and 5 ea add'l outlet
s. 251/hr

30. a. 232
b. 62
c. 125
d. 125
e. 344
g. 658
h. 219
i. 219
h. 281
i. 219
j. 216
k. 216
l. 47
m. 188 and 13 ea add'l
outlet
n. 251
o. 125
p. 208
q. 125
(1) 188
BUILDING INSPECTION, Continued
120.60.062.620 4150
Above Ground Water Storage Tanks 0 to 500 gallons
Industrial Interceptor incl drain and vent
over 500 gallons
Ventilation or Exhaust Fan (Single Duct) - each
Moisture Exhaust Duct (Clothes Dryer)
Variable Air Volume Box (Including Duct Work)
Kitchen Stove Hood incl Duct (Residential)
Exhaust Hood - Type I (Commercial Grease Hood)
Exhaust Hood - Type II (Commercial Steam Hood)
Gas System (up to 4 outlets)
Stand Alone Plumbing Plan Check
Grease Trap
Plumbing Permit Issuance
Plumbing Fixture or Trap
Building Sewer
Other Mechanical Inspections
Incinerator, commercial
Plumbing Permit Fees
Make-up Air System
Refrigerator Condenser, remote
Walk-in Box/Refrigerator
Water Pipe Installation/Alteration/Repair/Water
Treatment
Drain-Vent Repair/Alterations
Medical Gas System (Each Outlet)
Ejector Pump
Water Heater - Tankless
Water Heater Self-Inspection Sticker
Gas System 1-10 outlets
Roof Drain - Rainwater System per building
Water Heater incl vent
Water Heater Relocation
Backflow Preventer
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 30 No. 632
G.
4150 r. 188
s. 146

31. a. 439
b. 251

32. a. 251
b. 376
c. 251

33. a. 232
b. 251
c. 93
d. 814
e 334
(1) 334
(2) 334
(3) 502
(4) 627
(5) 878
f. 502
(1) 502
(2) 627
g. 123
(1) 123
(2) 123
(3) 166
(4) 334
h. 123
(1) 123
(2) 123
i. 166
j. 103
k. 334
(1) 166
Compressed air
Temporary Service (each)
200 Amps and larger circuits
Vacuum
Temporary Pole (each pole over 5 poles)
Outdoor Lighting, Pole mounted, 1 to 2 units
each additional 2 units
over 800 Amps
Individual Circuit 15 to 40 Amp
50 to 175 Amps
801 to 1600 Amps
Services (over 600 volts) 0 to 400 Amps
over 1600 Amps
226 to 400 Amps
401 to 800 Amps
401 to 800 Amps
Subpanels 0 to 100 Amps
over 800 Amps
101 to 225 Amps
Services (up to 600 volts) 0 to 100 Amps
101 to 200 Amps
201 to 400 Amps
401 to 800 Amps
Stand Alone Electrical Plan Check
Other Electrical Inspections (per hour)
Annual Electrical Maintenance Permit
Permit Processing
120.60.062.620
Electrical Permit Fees
Septic tank
Other Plumbing and Gas Inspections (per hour)
BUILDING INSPECTION, Continued
Solar water panels
Water Softener
Private Sewage disposal system
Process Piping
Hazardous material
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 31 No. 633
G.

34. a. 123
b. 83

35. a. 248
b. 248
c. 334
d. 334
e. 206
f. 20

36. a. 334
b. 248
c. 334

37. a. Use State Fees
b. Use State Fees
c. Use State Fees
d. Use State Fees
e. Use State Fees

38. a. 248
b. 248
c. 459
d. 667
e. 793
f. 123

39. 50

40. 277
Receptacles, Lights, Switches (first 20)
Miscellaneous Apparatus, Conduits and Conductors
Trolly & plug-in-type, each 100 feet or fraction
C&D Admin non Green Halo
Spa-in ground
Swimming Pool-in ground
up to 1 HP/KW/KVA
2 to 10 HP/KW/KVA
11 to 50 HP/KW/KVA
Garage, Warehouse, Accessory
Busways
Solar Photovoltaic Systems
Office, Assembly, Restaurant, Residential
Receptacles, Lights, Switches each over 20
Assembly, Schools, Churches, Nursing Homes
Dining, Hospital, convalescent Hospitals, 3 Story R1
Lighting/Receptacles: flat rate per 1,000 sf
First Five Units
Each additional unit over 5
BUILDING INSPECTION, Continued
120.60.062.620 4150 Outdoor Lighting, Mounted on Building, vapor, halide, high intensity C&D Admin Green Halo
51 to 100 HP/KW/KVA
Over 100 HP/KW/KVA
Roof Mounted Racks over 10 panels
Inverter, batteries, components
Roof Mounted Racks 4 to 10 panels
Motor, Transformer, Heater, Compressor, Generator-Each
Ground Mounted Racks
Roof Mounted Racks 1 to 3 panels
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 32 No. 634
Account
No.

Fee
(in dollars)
III. RECREATION AND COMMUNITY SERVICES
A.
4183 1.
a. 5-50 100/half hour

2. a. 150-300 175-325/team
b. Remove
(1) 1/8 page ad 100-150 /advertisement
Remove
(2) 1/4 page ad 200-250/ad Remove
c.b. 1-200/hour
d. 10% of gross receipts
Remove
e. 1/minute (5 minute
minimum); Move to
Section N.4.
f. 5-10/event Remove

3. a. 5-50 100/half hour
B.
4182 1.
a. 3 4-6/person (includes
swim diaper)
b. 11-16 13-18/person
c. 40-60/family Remove

2. a. Adult, Resident 132-180 151-
159/person
b. Adult, Nonresident 176-225 185/person
c. Senior, Resident (55+) 110-150 137-
144/person

GENERAL RECREATION SERVICES
Miscellaneous (Adult)
Team and individual fee
Description
130.70.073.730 Adult softball, basketball, leagues, and classes Late Pickup Fee: Includes staff costs and
administrative overhead
Special Events/Activities/Instructional Classes:

Includes cost of instructor, supplies, and
administrative overhead
Instructional classes/leagues: includes cost of
instructors, officials, supplies, and administrative
overhead
Activities Guide Advertising
Adult Sports Tournaments: Includes cost of officials,
staff, awards, and administrative overhead
Preferred parking
Music at the Grove Concession
Daily Use (individual or group visits)
Youth Sports/Team and Individual Fees for Camps, Clinics, Classes, and Tournaments SILLIMAN ACTIVITY CENTER USER (including Aquatic Center) 130.70.073.730
Infant/Toddler (2 yrs and under)
Family 4-Pack Remove
20 Visit Pass
Youth, Adult, and Senior
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 33 No. 635
Account
No.

Fee
Description (in dollars)
B.
4182 d. Senior, Nonresident (55+) 143-185 159-
167/person

3. Monthly Pass
a. Adult, Resident 64-80 76-80/person
b. Adult, Nonresident 70-90 87-91/person
c. Senior, Resident (55-69 yrs) 48-65 58-61/person
d. Senior, Nonresident (55-69 yrs) 53-70 63-66/person
e. Senior, Resident (70+ yrs) 32-55 47-49/person
f. Senior, Nonresident (70+ yrs) 35-60 53-56/person

4. Three Month Pass
a. Adult, Resident 137-150 189-
199/person
b. Adult, Nonresident 189-225 217-
223/person
c. Senior, Resident (55-69 yrs) 90-125 116-122/person
d. Senior, Nonresident (55-69 yrs) 126-160 152-
160/person
e. Senior, Resident (70+ yrs) 68-85 89-94/person
f. Senior, Nonresident (70+ yrs) 95-130 121-127/person

5. Six Month Pass and Season Pass
a. Youth (3-17 yrs), Resident 100-135 113-
119/person
b. Youth (3-17 yrs), Nonresident 112-145 130-
137/person
c. Adult (18-54 yrs), Resident 221-300 302-
317/person
d. Adult (18-54 yrs), Nonresident 299-400 348-
365/person
e. Senior, Resident (55-69 yrs) 142-200 184-
193/person
f. Senior, Nonresident (55-69 yrs) 199-300 236-
248/person
g. Senior, Resident (70+ yrs) 111-175 163-
171/person
h. Senior, Nonresident (70+ yrs) 149-225 194-
204/person
i. Family, Group Resident (Same Household) 365-500 416-500/up to 4 people; 30-60 for each
add’l family member
SILLIMAN ACTIVITY CENTER USER (including Aquatic Center), Continued 130.70.073.730
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 34 No. 636
Account
No.

Fee
Description (in dollars)
j. Family, Group Nonresident (Same Household) 495-650 478-650/up to 4 people; 30-60 for each
add’l family member
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 35 No. 637
Account
No.

Fee
Description (in dollars)
B.

6. a. Youth (3-17 yrs), Resident 150-180 176-
185/person
4182 b. Youth (3-17 yrs), Nonresident 170-200 203-
213/person
c. Adult (18-54 yrs), Resident 383-500 454-
477/person
d. Adult (18-54 yrs), Nonresident 520-700 522-
548/person
e. Senior, Resident (55-69 yrs) 252-325 315-
330/person
f. Senior, Nonresident (55-69 yrs) 352-425 410-
430/person
g. Senior, Resident (70+ yrs) 192-270 236-
248/person
h. Senior, Nonresident (70+ yrs) 261-350 315-
331/person
i. Family, Group Resident (Same household) 635-750 731-767/up to 4 people; 60 for each
add’l family member
j. 875-999 840-882/up to
4 people; 60 for each
add’l family member

7. Miscellaneous
c. 1-5/minute ( 5 minute
minimum) Move to
Section N.4.

C.
4891 1. Gymnasium**
a. Resident Individual/Group 35-60/hour half court;
65-100 /hour full court
b. 40-70/hour half court;
80-125 125/hour full
court
c. Staffing 20-40 22-60/hour
e. Deposit and cleaning fee (if needed) 300-500 1,000
Family,Group Nonresident (Same household)
130.70.073.730
SILLIMAN ACTIVITY CENTER USER (including Aquatic Center), Continued Annual Pass
Nonresident Individual/Group
Late Pickup: Includes staff costs and administrative
overhead
130.70.073.732

SILLIMAN FACILITY RENTALS
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 36 No. 638
Account
No.

Fee
Description (in dollars)
C.

2. a. Resident Individual/Group/Nonprofit 50-100 60-66/hour (two hour minimum)
4891 b. Nonresident Individual/Group 60-125 66-72/hour
(two hour minimum)
c. 40-75 100/hour
d. 50-90 50-110/hour
e. Deposit 300-500 1000

3. Dance/Aerobic Studio**
a. 35-60 60-66/hr (two
hour minimum)
b. 45-70 66-72/hr (two
hour minimum)
c. 100-500 300-1,000

4. Activity Room**
a. 50-75 60-66/hour (two
hour minimum)
b. 60-90 66-72/hour (two
hour minimum)
c. 300-500 1,000

5. Game/Activity Area**
a. Resident 50-100 60-66/hour (two
hour minimum)
b. Nonresident 60-125 66-72/hour (two
hour minimum)
c. 40/hour Remove
d. 300-500 100-1,000

6. a. Resident Individual/Group 50-75 60-66/hour (two
hour minimum)
b. Nonresident Individual/Group 60-90 66-72/hour (two
hour minimum)
c. Deposit 300 100-1,000
Patio/Lobby, Nonresident
Nonresident Individual/Group
Deposit
Community Meeting Room**
Room Rental, Nonresident
Deposit
Patio/Lobby, Resident
Preschool Room
Teen Area Room Rental discounted rate with the
rental of the Meeting Room
SILLIMAN FACILITY RENTALS, Continued
Room Rental, Resident
Deposit
Resident Individual/Group
130.70.073.732
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 37 No. 639
Account
No.

Fee
Description (in dollars)
C.
4891 7.
a.
(1) Without lights, Resident/Groups 45-55 47-58/hour (two hour minimum)
(2) Without lights, Nonresident/Groups 50-60 53-63/hour (two hour minimum)
(3) With lights, Resident/Groups 55-65 58-65/hour (two
hour minimum)
(4) With lights, Nonresident/Groups 60-70 63-70/hour (two hour minimum)
(5) Staffing 25-60/hour per staff
member
(6) Scoreboard Use 50-75 /event
(7) Tournament Fee 200-500/day/field
(7)
(8)
Deposit 100-500 2,000/rental
b.
(1) Daylight use - grass fields 8-20 10-20/player/
season
(2) Daylight use - all weather turf fields 30-40 35-40/hour/field (3) With lights - all weather turf fields 45-55 50-55/hour/field (4) Deposit 100-500 2,000/rental
SILLIMAN FACILITY RENTALS, Continued
Rental Fees beyond staffing may be waived to non-profit entities that do not charge any fees for special event. Fee waiver must be approved by Recreation Manager or Department Head. Liability insurance required for all skatepark rentals naming the City of Newark as Additionally Insured.
130.70.073.732 Athletic Fields++
Softball Fields (Sports field and Birch Grove)
Soccer and Multi-Use Playfields – Newark Nonprofit Youth Sports Organizations City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 38 No. 640
Account
No.

Fee
Description (in dollars)
D.
4181 1.
c.a. 100-800888/hr (two
hour minimum)
d.b
.
125-900 1,000/hr (two
hour minimum)
a.c. 11 10-50/person
b. 13-60/person Remove
e.d
.
40-60/one room/hour
(two hour minimum); 60-
100/two rooms/hour
(two hour minimum)
4181 f.e. 50-70/one room/hour
(two hour minimum); 70-
125/two rooms/hour
(two hour minimum)
g.f. 100-150/session
h.g
.
110-175/session
i.h. 10-20/person
j.i. 130-160 160-177/half
space entry for 10; 260-
325 320-355/full space
entry for 20
k.j. 100-800/rental
E.
4181 1. 1-75 80/half hour

2. Private instruction 20-75 80/half hour

3. 1/minute; (5 minute
increments) Move to
Section N.4.

G.

2. a. 1-75 1-85/item
b. 10-300 10-330/space
c. 0-10/event Remove

BIRTHDAY PARTY AND GROUP RESERVATIONS AQUATIC CENTER RENTALS (INCLUDES POOL USE) Aquatic Event Room non-birthday rental, Nonresident
130.70.073.730
Birthday Party Package, Resident Additional guests
Cabana Rental, Resident - includes drop-in admission
for 5
Apparel: Includes supplies and administrative
overhead, and is based on item sold
Miscellaneous

AQUATIC CLASSES AND PROGRAMS
Swim lessons, camps, certification, aqua fitness programs, clinics, and special events.
130.70.073.730
Preferred parking
Open Recreation Swim Group Use
Birthday Party Package Nonresident
130.70.073.730
Cabana Rental, Nonresident - includes drop-in
admission for 5
Late Pickup: Includes staff costs and administrative
overhead
Deposit
Group Rental Area
Vendor spaces: Includes cost of staff, supplies, and
administrative overhead
Aquatic Event Room non-birthday rental, Resident
Group, Pool Rental, Nonresident/Pool

GENERAL COMMUNITY AND HUMAN SERVICES
Group, Pool Rental, Resident/Pool
Parties and Rentals*
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 39 No. 641
Account
No.

Fee
Description (in dollars)
H.

2. a. 25-40/hour (two hour
minimum) Remove
b. 30-50/hour (two hour
minimum) Remove
c. 20-40/hour (two hour
minimum) Remove

2. Actual Cost

3. (1) Meeting 300-500 1,000/event
(2) Party 300-500 1,000/event
b. 300-500 1,000/event
c. 300-500/event
4185 5.
a. 50-100 110/hour
b. 60-125 137/hour
d. 100-500 1,000/rental
I.

2. 235-400 245-270/week

3. 1/minute (5 minute
minimum) Move to
Section N.4.

4.3. 10-25/day Move to
Section N.5.

J.
4187 1. 6-11 7-15/hour

2. 1/minute (5 minute
minimum) Move to
Section N.4.

3. 10/payment Move to
Section N.6

4.2. 50/helper day

5. 10-25/payment day
Move to Section N.5.

Late Payment: Includes staff costs and administrative
overhead
Rental Deposits *
Nonresident Individual/Commercial Group
Resident Individual/Commercial Group
Meeting Room (available limited hours Monday – Friday only) Late Pickup: Includes staff costs and administrative
overhead
130.70.071.710
Scheduled Payment: Includes staff costs and
administrative overhead

PRESCHOOL
Activities/Classes: Includes cost of staff, supplies,
equipment costs, administrative overhead, and excursion costs to include admission fees and transportation
Parent Helper Day: Includes staff support costs
Late Pickup: Includes staff costs and administrative
overhead
Late Scheduled Payment: Includes staff costs and
administrative overhead
Resident Individual/Commercial Group
Nonresident Individual/Commercial Group
Deposit
130.70.071.710
COMMUNITY CENTER RENTALS * & CIVIC CENTER PLAZA RENTALS

CHILD CARE
Child Care - Full-Time
Tennis Courts
Civic Center Plaza Group Rental
Civic Center Plaza
Social Hall, Patio Room, or Outdoor Patio: Friday -
Sunday, Holidays
Nonprofit and Public Agencies Serving the Newark
Population
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 40 No. 642
Account
No.

Fee
Description (in dollars)
K.

6. 1/minute (5 minute
minimum) Move to
Section N.4.

7. 6. 1-75/item

8. 10/day Move to Section
N.5
L.

2. 3 0-50/item
M.
4742 1. 1-10/one way trip Fee is
based on annual
application approval by
Alameda County
Transportation
Commission
N.

Various 4. 1/minute (5 minute
minimum); after 30
minutes billed at
2/minute

5. 10-25/day

6. 10-15/payment plan

MEASURE B/BB TRANSPORTATION

GENERAL YOUTH AND TEEN SERVICES
Games: Includes cost of equipment, supplies,
refreshments, prizes, and administrative overhead.

Apparel: Includes supply costs and administrative
overhead, and is based on item sold.
283.70.075.755/
286.70.075.755
Newark Paratransit, Taxi Voucher, and Network
Transportation Company Program: Includes contractor
costs and administrative overhead. The cost of these trips are funded by Measure B and Measure BB Sales Tax
revenue.

Late Payment: Includes staff costs and administrative
overhead

MISCELLANEOUS
Late Payment: Includes staff costs and administrative
overhead
Scheduled Payment Plan: Includes staff costs and
administrative overhead
Various Late Pickup Fee: Includes staff costs and administrative overhead

SENIOR SERVICES
Late Pickup: Includes staff costs and administrative
overhead
City of Newark
37101 Newark Boulevard, Newark, CA 94560-3796
(510) 578-4000
Packet Page 41 No. 643
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City of Newark Cost Recovery Policy

1. Purpose
The purpose of the Cost Recovery Policy is to establish guidelines for setting, adjusting, and reviewing fees and charges for City services. The goal is to balance the need for financial sustainability with equitable access to services, ensuring that costs are distributed fairly between taxpayers and specific service users.

2. Cost Recovery Goals
In setting fees and cost recovery levels, the following goals shall be prioritized:
• Fees shall not exceed the total cost of providing the service, including both direct and indirect costs.
• The assessment and collection of fees shall be simple and cost-effective to minimize administrative burden.
• Fees shall reflect the market for similar services where applicable, ensuring competitiveness with neighboring jurisdictions.
• Enterprise fund fees shall fully recover costs, including operations, General Fund administrative support, capital outlay, and debt service. • Fees shall be reviewed annually and adjusted as necessary to remain equitable and relevant to cost changes.

3. Categories of Cost Recovery Levels
Fees shall be organized into the following cost recovery categories:
• Full (100% cost recovery): Fees that fully cover the total cost of services, including direct and indirect costs. Examples include development impact fees, as well as enterprise fund fees.
• High (81-100% recovery): Full direct cost recovery for services that provide direct individual benefit. This may include regulatory and service fees. • Medium (51-80% recovery): Partial recovery of direct costs for services where there is a mix of individual and community benefit, such as various recreation programs. • Low (0-50% recovery): Minimal recovery for services where the general taxpayer benefit is high, or where cost recovery would significantly reduce accessibility.

Examples include certain recreation programs, human services, and public safety services to promote public health and safety benefits for the broader community. • Other: Fees determined based on market conditions, geography, legal limits, or specific City Council policies. These fees may be adjusted for non-monetary factors such as promoting access or ensuring equity.

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4. Fee Categories and Descriptions
Main categories of fees in Newark:
• Development Impact Fees: One-time charges for new developments to fund infrastructure expansion. These fees shall target full cost recovery (100%) to ensure that new development does not burden existing taxpayers. • Service Fees: Charges for government services provided to individuals or property.

Fees shall generally be assessed at a high or medium cost recovery level depending on whether the service is elective (e.g., recreation programs) or mandatory (e.g., building permits or inspections).
• Regulatory Fees: Imposed to offset the cost of regulatory programs, such as inspection fees and fees which cover the cost of enforcing City codes and monitoring compliance. These fees shall aim for full cost recovery. • Rental Fees: Fees charged for the use of City-owned property, including community facilities and public spaces. These fees shall be based on market rates. • Penalties/Fines: Imposed for non-compliance with City rules. These fees are not tied to cost recovery but are intended to encourage compliance and deter violations.

5. Methods for Determining Fee Categories
Fees shall be assigned to the appropriate cost recovery level based on:
• The service's benefit to the individual vs. the community: Services that benefit specific individuals or entities shall have higher recovery levels, while services with broader public benefits shall have lower recovery levels. • Market comparability: Fees for services that compete with or are similar to private sector services shall aim for full cost recovery to ensure fairness and market balance.
• Demand and accessibility: Where high-cost recovery would reduce accessibility to essential services (e.g., recreation programs and human services), lower recovery levels shall be applied.
• Feasibility of collection: If collecting fees would be impractical or overly costly, lower recovery or alternative funding mechanisms shall be considered.

6. Establishment and Modification of Fees
• Annual Review: Each department shall submit proposed fee adjustments as part of the annual process. Fees shall be reviewed and benchmarked against comparable cities to ensure competitiveness.
• Annual Adjustments: Fees shall be reviewed annually and adjusted based on changes in the Consumer Price Index (CPI) and Cost of Living Adjustments (COLA).

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Exceptions may apply to fees that are regulated by law or influenced by market conditions.
• Phased Fee Increases: Where fees have not been adjusted for an extended period, increases may be phased in over several years to minimize the financial impact by preventing sudden, significant fee changes, allowing the community to adjust gradually, ensuring services remain accessible while working towards full cost recovery.
• Comprehensive Fee Review: A cost-of-service analysis shall be conducted every three to five years to ensure fees appropriately reflect the cost-of-service delivery, in line with Government Finance Officers Association (GFOA) best practices for maintaining financial sustainability and transparency.

7. Exemptions and Subsidies
The City may provide subsidies for services that benefit the community or promote equity, such as:
• Services with high community benefit (e.g., youth and senior recreation programs). • Programs where accessibility is a priority, especially for low-income residents. • Fees that are deemed cost-prohibitive to collect or enforce.

8. Transparency and Compliance
The City shall maintain transparency in fee-setting processes by publishing fee schedules where appropriate, including, but not limited to, the City’s website, providing opportunities for public comment, and ensuring compliance with all applicable legal requirements, including Propositions 13, 62, and 218.

Packet Page No. 646
October 24, 2024
Master Fee Schedule
Proposed Updates
Packet Page No. 647
Agenda
Proposed Updates to the Master Fee Schedule (MFS)

1. Overview of the Study

2. Legal Framework and Compliance

3. Methodology and Cost Calculation

4. Key Findings

5. Fiscal Impact

6. Cost Recovery Policy Overview

7. Summary & Next Steps

8. Q&A
Packet Page No. 648
Overview of the Study
Proposed Updates to the Master Fee Schedule (MFS)
• Revenue & Cost Specialists, LLC (RCS) conducted the study and presented findings to City Council in February 2024.
• First comprehensive fee study in over ten years.

Goal: Align fees with service costs to ensure sustainability, equity and reduce reliance on the General Fund.

Outcome: The study identified opportunities to introduce new fees and adjust existing fees to align with true service costs.

Packet Page No. 649
Legal Framework and Compliance
Proposed Updates to the Master Fee Schedule (MFS)
• Proposition 4 (1979): Fees limited to full costs; fines and rents are exempt.
• Proposition 218 (1996): Limits on creating and adjusting propertyrelated fees. • Proposition 26 (2010): Distinguishes fees from taxes. Fees must correspond to services directly benefitting the fee payor.

Compliance: Ensures fees align with benefits received, remain within reasonable costs of service and legally defensible.

Packet Page No. 650
Tax vs. Fee
Proposed Updates to the Master Fee Schedule (MFS)
• Community Support (Tax) Services
• Benefits community as a whole.
• 100% supported by tax dollars (e.g. public safety, street maintenance, park maintenance and code enforcement).
• Personal Choice (Fee) Services
• Benefits an individual, business, or group rather than the general public.
• Customer is identifiable, and the service is measurable. • Fees may be subsidized for social, safety, or community support reasons (e.g., development fees, permits, inspections, plan reviews).

Packet Page No. 651
Methodology and Cost Calculation
Proposed Updates to the Master Fee Schedule (MFS)

1. Service and Staff Time Allocation: Identified fee-based services and allocated staff time.

2. Fully Burdened Hourly Rates (FBHR): Combines direct and indirect costs.

3. Cost Recovery Calculation: FBHR multiplied by service delivery time.

4. Cost Allocation Plan: Analyzed and aligned overhead costs with services.

5. Proposition Compliance: Adherence to Propositions 4, 218, and 26.

Packet Page No. 652
Key Findings
Proposed Updates to the Master Fee Schedule (MFS)
• Identified Gaps: $9 million annual subsidies.
• Areas of Under-Recovery: Development services, public safety, and recreation programs.
• Projected Impact: Up to $1.8 million in annual recovery if fully implemented.

Packet Page No. 653
Fiscal Impact
Proposed Updates to the Master Fee Schedule (MFS)
• Revenue Impact: Potential to generate up to $1.8 million annually. • General Fund Impact: Reduced reliance on subsidies, freeing up resources for broader community needs.
• Long-term Goal: Financial sustainability and equitable access to services.

TOTAL TOTAL TOTAL POSSIBLE

FEE SERVICE PROFIT/ NEW

SERVICE REVENUE COST (SUBSIDY) ACTUAL SUGGEST REVENUE
[S-001 to S-050] DEVELOPMENT SERVICES $4,501,267 $6,451,616 ($1,950,349) 69.8% VAR. $1,760,800 [S-051 to S-097] PUBLIC SAFETY $91,011 $858,528 ($767,517) 10.6% VAR. $32,700 [S-098 to S-105] RECREATION & COMMUNITY SVCS $2,178,000 $8,451,333 ($6,273,333) 25.8% VAR. $0 [S-106 to S-119] ADMINISTRATION $90,000 $118,375 ($28,375) 76.0% VAR. $25,000 ALL FEE SERVICES $6,860,278 $15,879,852 ($9,019,574) 43.2% $1,818,500

FROM FEES
PCT. RECOVERY
Packet Page No. 654
Proposed Fee Adjustments
Proposed Updates to the Master Fee Schedule (MFS)
• Fee Adjustments: Revised fees to align with cost recovery recommendations.
• New Fees: Introduction of fees for previously unfunded services. • Compliance: Comply with legal mandates (Propositions 218 & 26).

Packet Page No. 655
Cost Recovery Policy Overview
Proposed Updates to the Master Fee Schedule (MFS)
• Fee Structure: Categorizes fees by recovery levels:
• Full Recovery (100%): Direct user benefit (e.g., building permits) • High (81-100%): Mixed benefits (e.g., police, administrative) • Medium (51-80%) & Low (0-50%): Community services (e.g., various recreation programs)
• Review Frequency: Annual updates with comprehensive reviews every 3-5 years.
• Phased Implementation: Gradual fee increases to reduce impact. • Transparency: Fee schedules available on the City’s website.

Packet Page No. 656
Summary
Proposed Updates to the Master Fee Schedule (MFS)
• Guiding Framework: Updates based on the Cost-of-Service Study, draft Cost Recovery Policy, and best practices.
• Annual Updates: Adjust fees according to CPI and COLA. • Regular Fee Studies: Conduct every 3-5 years to assess full cost of city services.

Packet Page No. 657
Next Steps and Public Hearing
Proposed Updates to the Master Fee Schedule (MFS)
• Receive and incorporate feedback on proposed updates. • Present final update at public hearing on November 14, 2024. • Public Notifications: Departments prepare to implement new structures and notify the public as needed.

Packet Page No. 658
Thank You!
Packet Page No. 659
Item  I. 1.

DATE 10/24/2024
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT    Conference with Real Property Negotiators (Pursuant to Government Code Section 54956.8)
Property: Stevenson Boulevard, Newark, CA 94560. APNs:
537-850-7-1, 537-850-8, 537-850-10, 537-850-11-3
City Negotiators: David Benoun, Steven Turner and Craig Bettencourt
Negotiating Parties: Seamus O’Connor and David Bider
Under Negotiation: Review of Price and Terms
Packet Page No. 660
Item  I. 2.

DATE 10/24/2024
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT    Closed Session pursuant to Government Code Section 54957, Public Employee Performance Evaluation, Title: City Manager Packet Page No. 661
Item  I. 3.

DATE 10/24/2024
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT    Closed session for conference with Labor Negotiator pursuant to California Government Code Section 54957.6. Agency Designated Representative: Mayor Hannon, Unrepresented employee: City Manager Benoun
Packet Page No. 662