Agenda packet — Newark City Council, March 27, 2025

AGENDA
Thursday, March 27, 2025
7:00 P.M.

Michael K. Hannon, Mayor
Eve Marie Little, Vice Mayor
Matthew Jorgens, Council Member
Terrence Grindall, Council Member
Julie Del Catancio, Council Member
A. ROLL CALL
B. PRESENTATIONS

1. Introduction of employee(s)

2. Presentation on Eden I & R, Inc. 2-1-1 information and referral services C. PUBLIC COMMENT
The public is invited to address the City Council on any item not listed on the agenda. Public Comments are generally limited to 5 minutes per speaker. Please note that State law prohibits the Council from acting on non-agenda items.

D. CONSENT CALENDAR
Consent Calendar items are considered to be routine and may be approved by one motion.

There will be no separate discussion on these items unless there is a request by a Council Member, a staff member, or a member of the public to remove an item for separate discussion and action.

1. Approval of Audited Demands

2. Approval of February 13, 2025, minutes

3. Adopt a resolution approving a Side Letter to the Memorandum of Understanding (MOU) between the City of Newark and the Newark Police Association (NPA) to amend Section XXIII. Special Assignment Pay
E. PUBLIC HEARINGS
F. OTHER BUSINESS
G. CITY MANAGER UPDATES
H. CITY COUNCIL MATTERS
City Council Members report on attendance at intergovernmental agency meetings, conferences, and seminars since the last meeting. City Council Members may also announce upcoming events and coordinate attendance; report on local events attended since the last meeting; and make brief comments on issues of concern.

1. Resolution approving re-appointments to the Senior Advisory Committee and the Measure GG Oversight Committee
I. CLOSED SESSION
J. ADJOURNMENT

MEETING INFORMATION
Members of the public may attend the meeting in person, watch online, or watch on Cable Channel 26. The ability to observe online or Cable Channel 26 is predicated on those technologies being available and functioning without technical difficulties. Should those platforms not be available, or become non-functioning, or should the City Council otherwise encounter technical difficulties that make those platforms unavailable, the City Council will proceed with business in person unless otherwise prohibited by law.

How to view the meeting remotely:

Livestream online at YouTube: https://www.youtube.com/@cityofnewark3077/streams Copy/paste the YouTube URL into your browser if the link does not automatically open.

Cable Channel 26 - if the meeting does not broadcast live, please contact your service provider and request the City of Newark channel lineup.

Zoom will no longer be available for public participation unless required by Assembly Bill 2449. Should a Council Member or the Mayor attend the meeting via Zoom.com pursuant to Assembly Bill 2449, then the Webinar ID No. 812 9559 0191 will be activated. The Mayor will make an announcement at the beginning of the meeting that the City will be allowing public comment via Zoom. Raise your virtual hand to notify the City Clerk that you would like to speak during the item that you wish to speak on.

How to submit written Public Comment:

Send an email to City Clerk by 3:00 p.m. the day of the meeting. Please identify the agenda item number in the subject line of your email. Emails will be compiled into one file and will be distributed to the City Council before the meeting.

No question shall be asked of a council member, city staff, or an audience member except through the Mayor. No person shall interrupt the meeting. Any person who refuses to carry out instructions given by the Mayor for the purpose of maintaining order may be guilty of an infraction and may result in removal from the meeting.

Council Meeting Access/Materials:

The agenda packet is available for review at Agendas and Minutes. The packet is typically posted to the City website the Friday before the meeting, but no later than 72 hours before the meeting.

Pursuant to Government Code 54957.5, supplemental materials distributed less than 72 hours before this meeting, to a majority of the City Council, will be made available for public inspection at this meeting and will be posted at https://www.newark.org/departments/city-manager-s-office/agendas-minutes and will concurrently be made available for public inspection during regular business hours at the David W. Smith City Hall, 37101 Newark Boulevard, Newark CA. Materials prepared by City staff and distributed during the meeting are available for public inspection at the meeting or after the meeting if prepared by some other person. Documents related to closed session items or are exempt from disclosure will not be made available for public inspection. For those persons who require special accommodations, please contact the City Clerk at least two days prior to the meeting at City Clerk or 510-578-4266.

Mission Statement
It is our mission to serve and partner with our community to continually enhance the quality of life of everyone in Newark.

Executive Team Members

David J. Benoun
City Manager
Lenka Hovorka
Assistant City Manager
Kristopher J. Kokotaylo
City Attorney
Steven Turner
Community Development Director
Jonathan Arguello
Police Chief
Edwin Miranda
CIO/Information Technology
Director
Howard Young
Public Works Director
Corazon Dino
Interim Human Resources Director
Krysten Lee
Finance Director
Ryan Nishimoto
ACFD Deputy Chief
Nicholas Cuevas, Recreation and Community Services Director Item B. 1.

DATE 03/27/2025
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT Introduction of employee(s)
The following employees will be introduced at the City Council meeting:

Ivy Nguyen, Administrative Support Specialist II
Item B. 2.

DATE 03/27/2025
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT Presentation on Eden I & R, Inc. 2-1-1 information and referral services
Gitanjali Rawat is the Interim Co-Executive Director for Eden I&R, Inc. the nonprofit agency designated by the California Public Utilities Commission to be the provider of the 2-1-1 services for Alameda County. 2-1-1 is a free, three - digit dialing code available 24 hours a day, in multiple languages, to connect people to critical health, housing, human service, and disaster preparedness and response information.

Ms. Rawat will give a presentation (copy attached) on 2-1-1 services.

Attachments
Presentation
211 ALAMEDA COUNTY

PRESENTATION TO

CITY COUNCIL, NEWARK

3.27.25 EDEN I&R
Mission: Linking people and resources
Vision: We envision a community empowered
with information and connected to resources so
that all people obtain health, happiness, hope,
and improved livelihoods.
211 ALAMEDA COUNTY
Connecting people to hope, 24/7.

Multilingual staff assess callers’ needs
and give referrals from databases of
over 2,500 human service programs
and 78,000 housing units.

Two-way texting 898-211 available
Monday-Friday 9:00am – 4:00 pm
www.211alamedacounty.org

ALAMEDA COUNTY HOUSING CHOICES
Developed in response to housing
crisis following the 1989 Loma Prieta
earthquake.

Thousands of affordable housing units
across Alameda County updated
monthly by dedicated housing team
www.achousingchoices.org
211 DURING TIMES OF DISASTER
 Designated seat in the County Emergency Operations Center  Emergency shelters, access to food and water, safe
transportation routes, open hospitals, how to locate a missing loved one
 Oakland Ghost Ship Warehouse Fire
 Covid-19
 Overflow calls for recent Park Fire
 Variety of free disaster preparedness trainings
211 IS AN EASY WAY FOR PEOPLE TO GET ESSENTIAL

INFORMATION FOLLOWING A DISASTER

COORDINATED ENTRY SYSTEM
 Screening callers for HUD definition of LH
 Warm transfers to Access Point/HRCs
 Fewer shelters to refer callers directly
 Importance of setting expectations
 Housing Problem Solving
211 PROGRAMS
 Trusted Messenger
 Help prepare community for
Extreme Heat
 Educate on need of ITIN, Youth
Behavioral Health
 Medi-Cal and CalFresh Enrollment
 Public Safety Power Shutoffs
 Help AFN community better
prepare for power outages
211 STATS
FY 23/24
 65,368 total contacts/ Newark: 708
 154,558 total referrals/ Newark:1,935
Caller Demographics for Newark
 68% Female
 48% Living with a Disability
 26% Single Mothers with Minor Children
 12% Seniors
 99% Low, Very Low, Extremely Low
Income
Top Needs of All Callers:
 Housing/shelter
 Substance use disorder services
 Disaster Services
 Utilities
 Legal services
 Food
Material Goods
 Public Assistance Programs
 Individual and Family Support Services
Questions?
Gitanjali Rawat
Director of Programs
[email protected]
510-537-2710 x 529
Item D. 1.

DATE 03/27/2025
TO Honorable Mayor and City Council Members
FROM Krysten Lee, Finance Director
SUBJECT Approval of Audited Demands
Attachments
Audited Demands 02.27.25
Audited Demands 03.06.25

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Item D. 2.

DATE 03/27/2025
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT Approval of February 13, 2025, minutes
Attachments
Minutes
City of Newark | Newark City Council
Mayor Michael K. Hannon | Vice Mayor Eve Marie Little | Council Members: Matthew Jorgens, Terrence Grindall, Julie Del Catancio

Draft
Thursday, March 13, 2025
7:00 P.M.

A. ROLL CALL
Mayor Hannon called the meeting to order at 7:00 p.m. Council Members Grindall, Jorgens, Catancio, and Vice Mayor Little were present.

B. PRESENTATIONS

1. Oath of Office for Planning Commissioner Darshpal "Jolly" Dhillon Mayor Hannon administered the Oath of Office to newly appointed Planning Commissioner Darshpal Dhillon.

2. Proclaiming March as American Red Cross Month
Mayor Hannon presented the proclamation to Ian Servin.

3. Presentation on Newark Library
Joe Stoner, Library Manager gave the presentation. Presentation on file with City Clerk.

Victorina Arvelo, Greenbelt Alliance, complimented the library staff and services.

City of Newark City Council Minutes March 13, 2025
C. PUBLIC COMMENT
Victorina Arvelo, Greenbelt Alliance, Resilience Manager, stated they are focused on finding ways for Newark to grow. They educate, advocate, and collaborate to ensure the Bay Area’s land and people are resilient to climate change.

Zoe Siegel, Greenbelt Alliance, stated that they were committed to protecting the baylands and wetlands. They organized community clean ups and sea level rise awareness workshops. She gave city staff public outreach suggestions for the April Climate Action Plan meeting.

D. CONSENT CALENDAR
Council Member Jorgens moved, Council Member Grindall seconded, to approve Consent Calendar items D.1 to D.3, that the resolutions be numbered consecutively, and that reading of the titles suffice for adoption. The motion passed, 5 AYES.

1. Approval of Audited Demands

2. Approval of February 27, 2025, minutes

3. Mid-year budget review and adopt a resolution amending the 2024-2026 Biennial Budget and Capital Improvement Plan for Fiscal Year 2025 Resolution No. 11734
E. PUBLIC HEARINGS
F. OTHER BUSINESS
G. CITY MANAGER UPDATES
City Manager Benoun announced a Climate Action Newark Community Workshop on April 17, 2025, beginning at 6 p.m., at the Newark Library. Meeting details and a survey are on the city website.

H. CITY COUNCIL MATTERS
Mayor Hannon announced that the City Council adjourned their January 23, 2025, meeting in memory of Alameda County Fire Commissioner Ario Ysit.

City of Newark City Council Minutes March 13, 2025
Council Member Catancio stated that Hands Across Time and Space would be held at the Newark Memorial High School Event Center on March 14, 2025.

Council Member Grindall stated that his next Coffee with a Council Member would be held on March 16, 2025, at Starbucks on 39201 Cedar Boulevard. He highlighted the lunar eclipse blood moon and Pie Day (3.14). Family Day in the Park on April 12, 2025, beginning at 10 am at Community Park. On April 12, 2025, a Spring Showcase at Newark Memorial High School beginning at 1 p.m..

Vice Mayor Little thanked Joe Stoner for allowing the Senior Seminar Workshop to be held at the library. On Saturday, volunteers will be clean Don Edwards Wildlife Refuge and it is opening day for softball. March 22, 2025, Pokémon VIP Meet & Greet at the 88 Cardhouse, April 5, 2025 Mission Peak District Cub Scout Yo-yo Day at the Silliman Center, and May 1, 2025, Senior Seminar Workshop entitled What The Heck Is Social Security? at the Library.

Mayor Hannon commended the volunteers who were honored at the Volunteer Recognition Program and noted the opportunities to volunteer in the community.

I. CLOSED SESSION

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to Government Code Section 54956.8
Property: Assessor’s Parcel Number 901-200-16; 901-200-17 Agency negotiator: David J. Benoun, City Manager and Steven Turner, Community Development Director
Negotiating parties: LS Newark LLC/Franco Tenerelli ESQ Under negotiation:

Price and terms of payment
No one from the public requested to speak.

At 7:57 p.m., the City Council recessed into a Closed Session.

At 9:05 p.m. the City Council reconvened in open session.

City of Newark City Council Minutes March 13, 2025
J. ADJOURNMENT
Mayor Hannon adjourned the meeting at 9:06 p.m.

Item D. 3.

DATE 03/27/2025
TO Honorable Mayor and City Council Members
FROM Cora Dino, Interim Human Resources Director
SUBJECT Adopt a resolution approving a Side Letter to the Memorandum of Understanding (MOU) between the City of Newark and the Newark Police Association (NPA) to amend Section XXIII. Special Assignment Pay
SUMMARY AND RECOMMENDATION
The Police Department is currently experiencing an extended absence in the Communications Unit. There is currently no authority to provide acting pay to a Public Safety Dispatcher who is qualified and available to temporarily fill the Public Safety Dispatch Supervisor role during a long-term absence. Staff recommends City Council adopt a resolution to approve a Side Letter with the Newark Police Association amending the MOU to apply acting pay to all members of the NPA.

BACKGROUND
All Memoranda of Understanding (MOU) and Compensation and Benefit Plans between the City of Newark and its employee groups contain a section covering the benefits of "Acting/Special Assignment Pay". With the exception of NPA, all classifications in each employee group are eligible for acting pay. The NPA MOU currently states that only Police Officers are eligible for acting pay as Police Sergeants when assigned by the Police Chief. There are 12 classifications included in NPA, including Public Safety Dispatcher and Public Safety Dispatch Supervisor. The Police Department Communications Unit currently has one Public Safety Dispatch Supervisor who performs the more complex police department communications unit functions. The essential duties of the Supervisor include supervising, directing, and evaluating other Communications Unit personnel; oversight of training or training of new employees; and managing schedules.

DISCUSSION/ANALYSIS
To provide continuous service and meet the needs of the Communications Unit in the Police Department, it is important that the duties of the Public Safety Dispatch Supervisor be completed on a regular basis. Managing schedules and supervising Public Safety Dispatchers are essential duties to ensuring 911 and non-emergency police calls are answered promptly and effectively 24/7. During extended absences or potential vacancies in the Public Safety Dispatch Supervisor position, experienced Public Safety Dispatchers may be available to temporarily perform the duties of the Supervisor role. This is a common practice in which acting pay is provided to staff as compensation for temporarily performing duties regularly performed by staff in a higher classification. In addition to ensuring coverage and service demands are met, temporarily filling a higher classification provides a professional development opportunity for employees to practice new skills and try out new roles that may be of personal interest. The City also gains from a succession planning perspective and increased organizational capacity.

The City and NPA have met and conferred regarding the change to MOU Section XXIII.

Special Assignment Pay, as it relates to acting pay. Attached is a Side Letter representing the agreement reached between the City and NPA.

FISCAL IMPACT
The anticipated cost for acting pay is approximately $3,000 to cover a 12-week absence beginning on February 22, 2025. There are no other known absences or vacancies in Fiscal Year 2025 or subsequent fiscal years. The expense can be absorbed by the FY 2025 Police Department personnel budget due to vacancy savings.

Should a similar extended absence arise in the future, corresponding costs would be addressed in subsequent budget updates.

REVIEW AND APPROVAL
Prepared by - Lenka Hovorka, Assistant City Manager
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - David J. Benoun, City Manager
Attachments
Resolution NPA Side Letter
NPA Side Letter
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK APPROVING A SIDE LETTER TO THE

MEMORANDUM OF UNDERSTANDING WITH THE CITY
OF NEWARK AND THE NEWARK POLICE ASSOCIATION.

WHEREAS, the City of Newark strives to provide the best possible service for its community, including the Communications Unit within the Police Department; and WHEREAS, in the event of a long-term absence or vacancy in the Public Safety Dispatch Supervisor position, Public Safety Dispatchers are not eligible for acting pay if asked to temporarily fill a substantial portion of the Supervisor duties; and WHEREAS, the Public Safety Dispatch Supervisor is a critical position which includes supervisory functions in addition to dispatch, training, and scheduling responsibilities; and WHEREAS, the current Memorandum of Understanding between the City and NPMA, effective July 1, 2019 through June 30, 2025, is currently in effect (the “MOU”); and WHEREAS, the City and NPA have met and conferred in good faith regarding changes to Section XXIII. Special Assignment Pay of the MOU related to acting pay; and WHEREAS, the City has considered and determined that the proposed side letter is proper and in the best interests of the City.

NOW THEREFORE, BE IT RESOLVED that the City Council hereby approves a side letter to the MOU, attached hereto and incorporated herein by reference effective February 22, 2025 and authorizes the City manager to execute the side letter and to take such further actions as may be necessary to implement the side letter to the MOU including any necessary nonsubstantive modifications.

City of Newark
City Manager’s Office
37101 Newark Boulevard
Newark, CA 94560
To: Newark Police Association (NPA) Executive Board
From: David Benoun, City Manager
Lenka Hovorka, Assistant City Manager
Date: March 13, 2025
This will serve as a side letter to the City of Newark (City) and the Newark Police Association (NPA) July 1, 2019 - June 30, 2025 Memorandum of Understanding (MOU). The purpose of this side letter is to address recent discussions between the City and NPA regarding acting pay for Public Safety Dispatchers. This side letter would be effective February 22, 2025 upon approval by the City Council.

Due to an identified need to temporarily fill the Public Safety Dispatch Supervisor position during an extended absence or vacancy, it would be beneficial for Public Safety Dispatchers to perform a significant portion of Public Safety Dispatch Supervisor duties and be eligible for acting pay.

The City and NPA agree to the following amendments to the MOU:

Section XXIII. of MOU:

B. Public Safety Dispatcher / Lead Public Safety Dispatcher Training Public Safety Dispatchers / Lead Public Safety Dispatchers formally assigned by the Police Chief to train Public Safety Dispatchers / Lead Public Safety Dispatchers as part of a formalized departmental training program shall receive a five percent (5%) salary increase during such assignment, which shall not affect the amount of holiday in lieu pay received while performing Public Safety Dispatcher / Lead Public Safety Dispatcher training duties. Public Safety Dispatchers and Lead Public Safety Dispatchers are not eligible for this salary increase when acting as Public Safety Dispatch Supervisor and receiving acting pay for that assignment.

C. Acting Pay
Employees assigned in writing by the Police Chief to perform the duties of a higher classification on an "acting" basis shall receive a five percent (5%) salary increase for hours worked from the first day of the acting assignment.

In the event an employee in an acting assignment is absent from work because of illness or injury, the City may terminate the acting assignment.

Dated:

For the City of Newark: For the Newark Police Association:

David J. Benoun, City Manager Steven Losier, President
510.578.4200 [email protected] www.newark.org facebook.com/cityofnewarkca Item H. 1.

DATE 03/27/2025
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT Resolution approving re-appointments to the Senior Advisory Committee and the Measure GG Oversight Committee
Members of the Newark Senior Citizen Standing Advisory Committee have two year terms that expire on April 14, 2025. Kathleen Lemos, Glen Wickizer, Eileen McDonald, Linda Mapes, and Shirley Ferrante have each requested a reappointment of two years.

Members of the Measure GG Oversight Committee have four year terms that expire on April 12, 2025. Geminiano "Jim" Lola has requested a reappointment of four years. Roy Patrick Pereira is not seeking reappointment.

Mayor Hannon has authorized the re-appointments which should be confirmed by the City Council via resolution.

Attachments
Resolution
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWARK APPROVING REAPPOINTMENTS TO THE
SENIOR CITIZEN STANDING ADVISORY COMMITTEE
AND THE MEASURE GG OVERSIGHT COMMITTEE
WHEREAS, the two year appointments of Kathleen Lemos, Glen Wickizer, Eileen McDonald, Linda Mapes, and Shirley Ferrante to the Senior Citizen Standing Advisory Committee will expire on April 14, 2025; and
WHEREAS, the four year appointment of Geminiano “Jim” Lola will expire on April 12, 2025; and
WHEREAS, the Mayor of the City of Newark has reappointed Kathleen Lemos, Glen Wickizer, Eileen McDonald, Linda Mapes, and Shirley Ferrante to the Senior Citizen Standing Advisory Committee for terms expiring April 14, 2027; WHEREAS, the Mayor of the City of Newark has reappointed Geminiano “Jim” Lola to the Measure GG Oversight Committee for a term expiring April 12, 2029; NOW, THEREFORE, BE IT RESOLVED that said reappointments are hereby approved by the City Council of the City of Newark.

Newark City CouncilMarch 27, 2025

Newark City Council
March 27, 2025