Agenda packet — Newark City Council, April 24, 2025

AGENDA
Thursday, April 24, 2025
7:00 P.M.

Michael K. Hannon, Mayor
Eve Marie Little, Vice Mayor
Matthew Jorgens, Council Member
Terrence Grindall, Council Member
Julie Del Catancio, Council Member
A. ROLL CALL
B. PRESENTATIONS

1. Presentation of Alameda County Tobacco Control Coalition Award

2. Proclaiming April as American Muslim Appreciation and Awareness Month

3. Proclaiming April 24, 2025, as Arbor Day

4. Proclaiming May as Building Safety Month

5. Proclaiming May as Water Safety Month
C. PUBLIC COMMENT
The public is invited to address the City Council on any item not listed on the agenda. Public Comments are generally limited to 5 minutes per speaker. Please note that State law prohibits the Council from acting on non-agenda items.

D. CONSENT CALENDAR
Consent Calendar items are considered to be routine and may be approved by one motion.

There will be no separate discussion on these items unless there is a request by a Council Member, a staff member, or a member of the public to remove an item for separate discussion and action.

1. Approval of Audited Demands

2. Approval of April 10, 2025, minutes

3. Adopt a Resolution initiating proceedings for the levy and collection of assessments for Landscaping and Lighting District Nos. 1, 2, 4, 7, 11, 15, 16, 17, 18, and 19 for Fiscal Year 2025-26
E. PUBLIC HEARINGS
F. OTHER BUSINESS

1. Presentation on the Pavement Management Program - An Introduction and Overview G. CITY MANAGER UPDATES
H. CITY COUNCIL MATTERS
City Council Members report on attendance at intergovernmental agency meetings, conferences, and seminars since the last meeting. City Council Members may also announce upcoming events and coordinate attendance; report on local events attended since the last meeting; and make brief comments on issues of concern.

I. CLOSED SESSION
J. ADJOURNMENT

MEETING INFORMATION
Members of the public may attend the meeting in person, watch online, or watch on Cable Channel 26. The ability to observe online or Cable Channel 26 is predicated on those technologies being available and functioning without technical difficulties. Should those platforms not be available, or become non-functioning, or should the City Council otherwise encounter technical difficulties that make those platforms unavailable, the City Council will proceed with business in person unless otherwise prohibited by law.

How to view the meeting remotely:

Livestream online at YouTube: https://www.youtube.com/@cityofnewark3077/streams Copy/paste the YouTube URL into your browser if the link does not automatically open.

Cable Channel 26 - if the meeting does not broadcast live, please contact your service provider and request the City of Newark channel lineup.

Zoom will no longer be available for public participation unless required by Assembly Bill 2449. Should a Council Member or the Mayor attend the meeting via Zoom.com pursuant to Assembly Bill 2449, then the Webinar ID 815 3628 4751will be activated. The Mayor will make an announcement at the beginning of the meeting that the City will be allowing public comment via Zoom. Raise your virtual hand to notify the City Clerk that you would like to speak during the item that you wish to speak on.

How to submit written Public Comment:

Send an email to City Clerk by 3:00 p.m. the day of the meeting. Please identify the agenda item number in the subject line of your email. Emails will be compiled into one file and will be distributed to the City Council before the meeting.

No question shall be asked of a council member, city staff, or an audience member except through the Mayor. No person shall interrupt the meeting. Any person who refuses to carry out instructions given by the Mayor for the purpose of maintaining order may be guilty of an infraction and may result in removal from the meeting.

Council Meeting Access/Materials:

The agenda packet is available for review at Agendas and Minutes. The packet is typically posted to the City website the Friday before the meeting, but no later than 72 hours before the meeting.

Pursuant to Government Code 54957.5, supplemental materials distributed less than 72 hours before this meeting, to a majority of the City Council, will be made available for public inspection at this meeting and will be posted at https://www.newarkca.gov/departments/city-manager-s-office/agendas-minutes and will concurrently be made available for public inspection during regular business hours at the David W. Smith City Hall, 37101 Newark Boulevard, Newark CA. Materials prepared by City staff and distributed during the meeting are available for public inspection at the meeting or after the meeting if prepared by some other person. Documents related to closed session items or are exempt from disclosure will not be made available for public inspection. For those persons who require special accommodations, please contact the City Clerk at least two days prior to the meeting at City Clerk or 510-578-4266.

Mission Statement
It is our mission to serve and partner with our community to continually enhance the quality of life of everyone in Newark.

Executive Team Members

David J. Benoun
City Manager
Lenka Hovorka
Assistant City Manager
Kristopher J. Kokotaylo
City Attorney
Steven Turner
Community Development Director
Jonathan Arguello
Police Chief
Edwin Miranda
CIO/Information Technology
Director
Howard Young
Public Works Director
Corazon Dino
Interim Human Resources Director
Krysten Lee
Finance Director
Ryan Nishimoto
ACFD Deputy Chief
Nicholas Cuevas, Recreation and Community Services Director Item B. 1.

DATE 04/24/2025
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT Presentation of Alameda County Tobacco Control Coalition Award The Alameda County Tobacco Control Coalition (ACTCC) selected the City of Newark to receive an award for Policy Leadership at their Annual Awards Ceremony on March 21, 2025. The award was based on the City's contribution to tobacco control efforts in Alameda County over the last year. ACTCC Co- Chair Amaya Wooding will present the award at the City Council meeting.

Item B. 2.

DATE 04/24/2025
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT Proclaiming April as American Muslim Appreciation and Awareness Month
Mayor Hannon will present the American Muslim Appreciation and Awareness Month proclamation in recognition of the many contributions of American Muslims in Newark and across the nation.

Attachments
Proclamation
PROCLAMATION NO. 1943

AMERICAN MUSLIM APPRECIATION AND AWARENESS MONTH
WHEREAS, enriched by the unparalleled diversity of its residents, the City of Newark takes great pride in supporting individual religious freedoms and is strengthened by the contributions of its diverse populations, including those who practice Islam; and WHEREAS, over 90,000 Muslims live in Alameda County, and make innumerable contributions to the cultural, political, and economic fabric and well-being of our community; and WHEREAS, in 2024, the Council on American-Islamic Relations received 8,658 complaints nationwide, the highest number in its 30-year history, reflecting a 7.4% increase from 2023; and WHEREAS, the City of Newark acknowledges the importance of peace and justice, understanding that Muslims deserve to live in peace and safety; and WHEREAS, the Al-Medina Education Center, established in 2009 in the City of Newark, provides spiritual, educational, and social services to the Bay Area and beyond, offering regular prayers and programming for all ages while promoting a purposeful life rooted in Islamic values and a commitment to unity, growth, and service; and
WHEREAS, it is appropriate to acknowledge and promote awareness of the myriad of invaluable contributions of American Muslims and extend to them the respect and camaraderie every American deserves;
NOW, THEREFORE, I, Michael K. Hannon, Mayor of the City of Newark, on behalf of the Newark City Council, do hereby proclaim the month of April as

AMERICAN MUSLIM APPRECIATION AND AWARENESS MONTH
in Newark and urge all Newark residents to take the opportunity to better understand, recognize, and appreciate the rich history and shared experiences of American Muslims.

IN WITNESS THEREOF, I have hereunto set forth my hand and caused the Official Seal of the City of Newark to be affixed this Twenty-fourth Day of April, Two Thousand Twenty-five.

MICHAEL K. HANNON
Mayor
Item B. 3.

DATE 04/24/2025
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT Proclaiming April 24, 2025, as Arbor Day
In recognition of our continued dedication and commitment to the management of tree resources, the City of Newark has been named a Tree City U.S.A. for the thirty-eighth consecutive year by the National Arbor Day Foundation. An effective urban tree management program requires an ongoing maintenance program, along with a program of renewal that includes planting new trees. In celebration of Arbor Day, a public tree planting will be held before the City Council meeting, at approximately 6:15 pm at Civic Center Park, located at 6300 Civic Terrace Avenue, in the grass area near the playground.

A member of the Public Works Department will accept the proclamation at the meeting.

Attachments
Proclamation
PROCLAMATION NO. 1941

ARBOR DAY
WHEREAS, the first Arbor Day was celebrated in 1872 to promote the reforestation of the plains of Nebraska, and by the year 1920 more than 45 states and territories observed Arbor Day; and
WHEREAS, Arbor Day will be observed in the City of Newark on April 24, 2025; and
WHEREAS, trees in our City increase property values, enhance the economic vitality of business areas, enhance the environment by providing habitat for animals, purify the air, and beautify our community; and WHEREAS, Arbor Day promotes tree appreciation and conservation, tree planting, and tree care; and
WHEREAS, the City of Newark has recognized the value of the thousands of specimen trees within the City limits, and has consistently supported the planting and maintenance of approximately 13,000 trees on public property; NOW, THEREFORE, I, Michael K. Hannon, Mayor of the City of Newark, do hereby proclaim April 24, 2025, as

ARBOR DAY
in Newark and urge all residents to support efforts to protect our trees and woodlands and to support our City's urban forestry program.

IN WITNESS THEREOF, I have hereunto set my hand and caused the Official Seal of the City of Newark, State of California, to be affixed this Twentyfourth Day of April, Two Thousand Twenty-five.

MICHAEL K. HANNON
Mayor
Item B. 4.

DATE 04/24/2025
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT Proclaiming May as Building Safety Month
The month of May has been designated Building Safety Month in Newark. A member of the Building Division will be at the meeting to accept the proclamation.

Attachments
Proclamation
PROCLAMATION NO. 1935

BUILDING SAFETY MONTH
WHEREAS, the City of Newark is committed to recognizing that our growth and strength depends on the safety and essential role our homes, buildings and infrastructure play, both in everyday life and when disasters strike; and
WHEREAS, our confidence in the resilience of the buildings that make up our community is achieved through the implementation of modern building codes and the dedication of building safety and fire prevention officials, architects, engineers, builders and others in the construction industry who work year-round to ensure the safe construction of buildings; and WHEREAS, these modern building codes include safeguards to protect the public from hazards such as hurricanes, snowstorms, tornadoes, wildland fires, floods and earthquakes; and WHEREAS, Building Safety Month is sponsored by the International Code Council to remind the public about the critical role of our communities' local code officials, who assure us of safe, sustainable and affordable buildings that are essential to our prosperity; and WHEREAS, " Game On”, the theme for Building Safety Month 2025, encourages people to get involved in all aspects of building safety;
NOW, THEREFORE, I, Michael K. Hannon, Mayor of the City of Newark, do hereby proclaim the month of May 2025 as

BUILDING SAFETY MONTH
in Newark and urge all Newark residents to consider the commitment to improve building safety, resilience, and economic investment at home and in the community, and to acknowledge the essential service provided to all of us by local and state building departments, fire prevention bureaus and federal agencies in protecting lives and property.

IN WITNESS THEREOF, I have hereunto set forth my hand and caused the Official Seal of the City of Newark to be affixed this Twenty-fourth Day of April Two Thousand Twenty-five.

MICHAEL K. HANNON
Mayor
Item B. 5.

DATE 04/24/2025
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT Proclaiming May as Water Safety Month
In recognition of the popularity of swimming and other water related recreational activities, and the resulting need for ongoing public education on safer water practices, the month of May has been designated as National Water Safety Month. Recreation and Community Services staff will be at the meeting to accept the proclamation.

Attachments
Proclamation
PROCLAMATION NO. 1936

NATIONAL WATER SAFETY MONTH
WHEREAS, individual and organized forms of recreation and the creative use of free time are vital to the happy lives of all our citizens; and WHEREAS, residents of the City of Newark recognize the vital role that swimming and aquatic-related activities play in good physical and mental health and enhance the quality of life for all people; and
WHEREAS, the citizens of Newark understand the essential role that education regarding the topic of Water Safety plays in preventing drowning and recreational water-related injuries; and
WHEREAS, the City of Newark is extremely proud of the George M. Silliman Community Activity Center and aquatic programs of this community and their contribution to providing critical life skills, a safe and healthy place to recreate, a place to learn and grow, to swim, build self-esteem, confidence, and sense of selfworth which contributes to the quality of life in our community; NOW, THEREFORE, I, Michael K. Hannon, Mayor of the City of Newark, on behalf of the Newark City Council, do hereby proclaim the month of May as

NATIONAL WATER SAFETY MONTH
in Newark and urge all Newark residents to enjoy, recognize, and help promote the benefits derived from quality water safety programs and recreation resources, which provide something of value to everyone.

IN WITNESS THEREOF, I have hereunto set forth my hand and caused the Official Seal of the City of Newark to be affixed this Twenty-fourth Day of April, Two Thousand Twenty-five.

MICHAEL K. HANNON
Mayor
Item D. 1.

DATE 04/24/2025
TO Honorable Mayor and City Council Members
FROM Krysten Lee, Finance Director
SUBJECT Approval of Audited Demands
Attachments
Audited Demands 03.27.25
Audited Demands 04.03.25

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Item D. 2.

DATE 04/24/2025
TO Honorable Mayor and City Council Members
FROM Sheila Harrington, City Clerk
SUBJECT Approval of April 10, 2025, minutes
Attachments
Minutes
City of Newark | Newark City Council
Mayor Michael K. Hannon | Vice Mayor Eve Marie Little | Council Members: Matthew Jorgens, Terrence Grindall, Julie Del Catancio

Minutes
Thursday, April 10, 2025
7:00 P.M.

A. ROLL CALL
Mayor Hannon called the meeting to order at 7:02 p.m. Council Members Grindall, Jorgens, Catancio, and Vice Mayor Little were present.

B. PRESENTATIONS
Mayor Hannon announced that the presentation from Supervisor Márquez would be moved to the beginning of Presentations.

1. Supervisor Márquez Community Update on Alameda County District 2 Supervisor Márquez gave the presentation. Presentation on file with City Clerk. Food insecurity and housing needs are the issues that her office receives the most from Newark residents.

2. Proclaim April 6th to April 12th as National Crime Victims' Rights Week Mayor Hannon presented the proclamation to Victim/Witness Advocates Ritu Maheshwari and Carmen Martinez on behalf of the District Attorney’s office.

3. Proclaim April as Fair Housing Month
Mayor Hannon presented the proclamations to: Christina Soto of Echo Housing Page No. 2
City of Newark City Council Minutes April 10, 2025
and David Stark, Diane Johnson, and Sinath Thi from the Bay East Association of Realtors.

C. PUBLIC COMMENT
No one requested to speak.

D. CONSENT CALENDAR
Assistant City Manager Hovorka requested the removal of item D.4 to allow Council Member Catancio to recuse from voting.

Council Member Jorgens moved, Council Member Grindall seconded, to approve Consent Calendar items D.1 to D.3, that the resolutions be numbered consecutively, and that reading of the titles suffice for adoption. The motion passed, 5 AYES.

1. Approval of Audited Demands

2. Approval of March 27, 2025, minutes

3. Adopt a resolution to (1) amend the Employee Classification Plan to add the class specification of Communications & Public Engagement Manager; (2) amend the Compensation and Benefit Plan for the Management, Supervisory, and Professional Employees Group to add the classification and salary range for the Communications & Public Engagement Manager and increase salaries related to engineering positions; (3) amend the City’s Salary Schedule in conformance with California Code of Regulations, Title 2, Section 570.5; and (4) amend the 2024-2026 Biennial Budget and Capital Improvement Plan to reflect these changes, add one full-time Management Analyst II, and upgrade one full-time Junior Engineer position to Associate Civil Engineer Resolution No. 11737

NONCONSENT

4. Adopt a resolution approving Amendment No. 2 to the Contractual Services Agreement with Francisco & Associates, Inc. for the administration of the City's Landscaping and Lighting Districts and other Special Financing District Administration Services
Page No. 3
City of Newark City Council Minutes April 10, 2025
Resolution No. 11738
Assistant City Manager Hovorka stated this item was removed from the Consent Calendar to allow Council Member Catancio to announce her recusal.

Council Member Catancio announced her recusal due to a real property conflict of interest in Landscaping and Lighting District No. 11. Council Member Catancio exited the City Council Chambers.

No one from the public requested to speak.

Council Member Jorgens moved, Council Member Grindall seconded to adopt a resolution approving the amendment. The motion passed, 4 AYES, 1 RECUSED.

Council Member Catancio returned to the Council Chambers.

E. PUBLIC HEARINGS
F. OTHER BUSINESS

1. Adopt a resolution approving an Alternate Means of Compliance for the Thornton Avenue Apartments Project to provide 58 units for low-income households in lieu of payment of an affordable housing fee for a project consisting of 59 residential rental units (APNS: 92A-919-16-2, 92A-919-17-2, 92A-919-18). Exempt from the CEQA per CEQA Guidelines Sections 15332 Resolution No. 11739
Council Member Jorgens announced that he would recuse from this item due to a leasehold property conflict of interest. Council Member Jorgens exited the City Council Chambers.

Assistant City Manager Hovorka provided a brief history of the project.

Michael Coulom, Housing Policy and Programs Manager gave the presentation. Presentation on file with City Clerk.

Supervisor Márquez stated her support for this project and offered her office as Page No. 4
City of Newark City Council Minutes April 10, 2025
a resource to advocate for funding.

Council Member Catancio stated that she hoped residents with disabilities would be prioritized for parking access.

Council Member Catancio moved, Vice Mayor Little seconded to adopt a resolution approving an alternate means of compliance. The motion passed, 4 AYES, 1 RECUSED.

Council Member Jorgens returned to the Council Chambers.

2. Newark Resource Center update
Assistant City Manager Hovorka gave introductory remarks.

Roya Gonzalez, Strategic Initiatives Manager, Nick Cuevas, Recreation and Community Services Director, and Jessennia Taimani, Recreation and Community Services Supervisor gave the presentation. Presentation on file with the City Clerk.

The City Council expressed their enthusiasm for this project.

Presentation only, no action requested.

G. CITY MANAGER UPDATES
Assistant City Manager Hovorka announced: Silent Splash at Silliman Activity and Family Aquatic Center on April 11, 2025, Family Day at the Park on April 12, 2025, Silliman will offer recreation swim hours during Spring Break, registration is open for the Junior Giants softball and baseball summer league.

Page No. 5
City of Newark City Council Minutes April 10, 2025
H. CITY COUNCIL MATTERS
Council Member Catancio stated that she was a guest speaker at the Friends of Filipinos event in San Francisco. On May 10, 2025, a Lumpia Festival will be held at NewPark Mall. She highlighted her appointment to AVA Community Energy. She invited Council to the Newark Memorial High School Graduation on May 30, 2025.

Council Member Jorgens thanked recreation staff for organizing Family Day in the Park.

Council Member Grindall Family stated that on April 12, 2025, the Spring Showcase will be held at Newark Memorial High School. The Alameda County Library Commission met at the Niles Branch, and they anticipate future funding challenges. Coffee with a council member will be held on April 26, 2025, at Starbucks on 7324 Thornton Avenue.

Vice Mayor Little announced a Pokémon VIP Meet and Greet on Saturday at the 88 Card House, the next Senior Seminar workshop on What the Heck is Social Security at the Newark Library on May 1, 2025, and she is organizing a Realtor Happy Hour to learn about the Newark market, date to be determined.

Mayor Hannon announced that he was seeking a volunteer for the Alameda County Paratransit Advisory and Planning Committee. He also announced that April is Distracted Driving Awareness Month and the Newark Police Department will be actively enforcing the hands-free cell phone law.

Mayor Hannon announced a Holi Celebration at NewPark Mall Holi on Sunday and that Assembly Member Lee will be hosting the 2025 Unsung Heroes Awards Ceremony on April 11, 2025.

I. CLOSED SESSION
J. ADJOURNMENT
Mayor Hannon adjourned the meeting at 8:57 p.m.

Item D. 3.

DATE 04/24/2025
TO Honorable Mayor and City Council Members
FROM Brett Oeverndiek, Management Analyst II
SUBJECT Adopt a Resolution initiating proceedings for the levy and collection of assessments for Landscaping and Lighting District Nos. 1, 2, 4, 7, 11, 15, 16, 17, 18, and 19 for Fiscal Year 2025-26
SUMMARY AND RECOMMENDATION
The City of Newark previously completed all necessary proceedings to establish Landscaping and Lighting District Nos. 1, 2, 4, 7, 11, 15, 16, 17, 18 and 19 (collectively “Districts”) to fund ongoing landscaping and lighting maintenance and improvements at various locations in the City. For each upcoming fiscal year, it is necessary for the City Council to initiate proceedings for the levy and collection of assessments for the Districts. This includes providing staff with direction to prepare and file annual Engineer's Reports detailing such assessments for the City Council's consideration in advance of required public hearings for each district. For the upcoming fiscal year there are no changes to existing improvements nor are there any items being added to the list of improvements for the Districts.

Staff recommends that the City Council, by resolution, initiate proceedings for the levy and collection of assessments for Landscaping and Lighting District Nos. 1, 2, 4, 7, 11, 15, 16, 17, 18 and 19 in accordance with the provisions of the Landscaping and Lighting Act of 1972 for Fiscal Year 2025-26.

BACKGROUND
The City previously created the Districts to provide for the operation and maintenance of certain landscaping and lighting improvements pursuant to the Landscaping and Lighting Act of 1972. The areas and improvements maintained by each district generally include but are not limited to:

Landscaping and Lighting District No. 1: Central Avenue between Filbert Street and Willow Street - Provides for the maintenance of median landscaping on Central Avenue between Filbert Street and Willow Street and buffer landscaping adjacent to the Alameda County Flood Control channel immediately west of Filbert Street, and for the maintenance and operation of median streetlights along this portion of Central Avenue.

Landscaping and Lighting District No. 2: Jarvis Avenue and Newark Boulevard adjacent to Dumbarton Technology Park and Four Corners shopping centers – Provides for the maintenance of Jarvis Avenue and Newark Boulevard median island and in-tract buffer landscaping and landscape irrigation systems adjacent to and within the boundaries of Tract 5232, the Dumbarton Industrial Park, and the Four Corners shopping centers.

Landscaping and Lighting District No. 4: Stevenson Boulevard and Cherry Street adjacent to New Technology Park - Provides for the maintenance of Stevenson Boulevard median island landscaping from the Nimitz Freeway to the railroad tracks west of Cherry Street and maintenance of median islands and up to 50 feet of greenbelt landscaping adjacent to Cherry Street and the interior loop streets within the boundaries of Stevenson Point Technology Park, the maintenance of landscaping across from the Newark Unified School District property on Cherry Street, and the street lighting maintenance, trash capture device maintenance, and neighborhood park maintenance related to Benefit Zone No. 2 (Sanctuary).

Landscaping and Lighting District No. 7: Newark Boulevard and Rosemont Square Shopping Center – Provides for the maintenance of buffer landscaping and the landscape irrigation system within the public right-of-way and easement areas for Rosemont Square Shopping Center.

Landscaping and Lighting District No. 11: Edgewater Drive - Provides for the maintenance of landscaped medians on Edgewater Drive.

Landscaping and Lighting District No. 15: Robertson Avenue at Iris Court - Provides for the maintenance of the landscaping and irrigation systems on Robertson Avenue at Iris Court.

Landscaping and Lighting District No. 16: Kiote Drive in Tract 6671 – Provides for the maintenance of landscaping and the landscape irrigation system within the public right-of-way and adjacent easement along the street frontage of Kiote Drive in Tract 6671, along with the landscaping, irrigation system, recreation facilities associated with the mini-park common area and any related appurtenant improvements.

Landscaping and Lighting District No. 17: Newark Boulevard and Mayhews Landing Road in Tract 7004 – Provides for the maintenance of landscaping and the landscape irrigation system within the public right-of-way of the Newark Boulevard and Mayhews Landing Road frontages of Tract 7004.

Landscaping and Lighting District No. 18: Cedar Boulevard along the frontage of Tract 8130 – Provides for the maintenance of landscaping and the landscape irrigation system within the Cedar Boulevard median area along the frontage of Tract 8130 between Central Avenue and Smith Avenue.

Landscaping and Lighting District No. 19: Willow Street and Enterprise Drive in the Bayside Newark Transit Oriented Development – Provides for the maintenance of landscaping and the landscape irrigation system within the Willow Street and Enterprise Drive medians and traffic circles, maintenance of public street lighting systems, and maintenance of other improvements related to each benefit zone associated with the Bayside Newark Transit Oriented Development.

DISCUSSION/ANALYSIS
There are no new proposed improvements or substantial changes to existing improvements associated with any of the Districts for Fiscal Year 2025-26. With the City Council's direction, staff will prepare Engineer's Reports for the City Council's consideration which detail the proposed levy and collection of annual assessments for each district for Fiscal Year 2025-26.

In accordance with the Landscaping and Lighting Act of 1972 and the Government Code, at subsequent meetings following adoption of the resolution initiating proceedings, the City Council is required to consider and approve the completed annual Engineer’s Reports, schedule a public hearing for the proposed annual assessments related to each district, direct the publishing of a notice of public hearing, conduct the public hearing, confirm the diagrams and annual assessments for each district, and direct placement of the annual assessments for each district on the Alameda County annual property tax bills.

FISCAL IMPACT
The costs of maintenance and operations for each Landscaping and Lighting District are fully funded by the proposed assessments, which are collected through the Alameda County property tax rolls, and are therefore budget-neutral. As such, the recommended action is not expected to have any fiscal impact on the City’s 2024–2026 Biennial Budget and Capital Improvement Plan.

Pursuant to the Landscaping and Lighting Act of 1972, additional City Council action will be required at subsequent meetings to review and approve the annual Engineer’s Reports, conduct public hearings, and formally adopt the budget allocations for each District for Fiscal Year 2025–26.

REVIEW AND APPROVAL
Prepared by - Brett Oeverndiek, Management Analyst II
Reviewed by - Howard Young, Public Works Director
Reviewed by - Krysten Lee, Finance Director
Reviewed by - Kristopher J. Kokotaylo, City Attorney
Approved by - Lenka Hovorka, Assistant City Manager
Attachments
Resolution
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

NEWARK INITIATING PROCEEDINGS FOR THE LEVY AND

COLLECTION OF ASSESSMENTS FOR LANDSCAPING AND
LIGHTING DISTRICT NOS. 1, 2, 4, 7, 11, 15, 16, 17, 18 AND 19 (PURSUANT TO THE LANDSCAPING AND LIGHTING ACT
OF 1972)
WHEREAS, the City Council of the City of Newark previously completed its proceedings in accordance with and pursuant to the Landscaping and Lighting Act of 1972, Part 2, Division 15 of the California Streets and Highways Code (the “Act”) to establish Landscaping and Lighting District Nos. 1, 2, 4, 7, 11, 15, 16, 17, 18 and 19 (the “Districts”) in order to fund ongoing maintenance and improvements authorized under the Act; and WHEREAS, there are no proposed new improvements or any substantial changes to existing improvements in any of the Districts; and
WHEREAS, Section 22620, et seq. of the Act provides for the levy of annual assessments after formation of the Districts; and
WHEREAS, the City designates the City Engineer to prepare and file reports in accordance with Section 22565, et seq., of the Act (the “Engineer’s Reports”); and WHEREAS, pursuant to Section 22622 of the Act, the City Council wishes to initiate proceedings to provide for the levy of assessments for Fiscal Year 2025-26 in order to provide for the necessary costs and expenses pertaining to the maintenance of the improvements within the Districts.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newark that:

1. Engineer’s Reports: The City Council hereby orders the City Engineer to prepare and file with the City Clerk the annual Engineer’s Reports concerning the levy and collection of assessments within the Districts for the fiscal year commencing July 1, 2025, and ending June 30, 2026, in accordance with Section 22565, et seq., of the Act.

2. New Improvements or Changes to Existing Improvements: There are no changes to existing improvements, nor are there any items being added to the list of improvements for the Districts.

Item F. 1.

DATE 04/24/2025
TO Honorable Mayor and City Council Members
FROM Howard Young, Public Works Director
SUBJECT Presentation on the Pavement Management Program - An Introduction and Overview
At the City Council meeting, Public Works Director Howard Young will provide a presentation to the City Council summarizing the City's Pavement Management Program. The presentation will highlight the various strategies that the City utilizes to maintain 100+ miles of City streets, describe the methodology used to score the condition of City streets (known as the "Pavement Condition Index" or "PCI"), and list the typical funding sources that are used to pay for street maintenance.

Attachments
Presentation
An Introduction and Overview
April 24, 2025 Council Meeting
Public Works Department
It is our mission to serve and partner with our community to continually enhance the quality of life of everyone in Newark.

Pavement Management Program
1 Pavement Management Program
Agenda

1. What is a Pavement Management Program (PMP)?

2. What is a Pavement Condition Index (PCI)?

3. Pavement Strategies

4. What are the typical funding sources?

5. Questions and Answers?
2 Pavement Management Program

1. What is a Pavement Management Program?
•Used to make cost-effective decisions
•Answers four main questions
-What streets does the City own/maintain?
-What condition are they in?
-What repairs are needed & when?
-How much funding is needed to maintain
or improve streets?
•StreetSaver® software used for more than 20
years
•Update pavement condition every 2 years to
be eligible for MTC funding
3 Pavement Management Program
What’s included in our Road Network?
Road Functional
Classification
Centerline MilesNetwork Area %
Arterials23.2 31.3
Collectors31.2 27.7
Residentials/Local 50.1 41.0
Total 104.5 100%
4 Pavement Management Program

2. What is Pavement Condition Index (PCI)?
0 100
70 50
25 Fair
Very Poor / Failed
Poor
Good
• Scale of 0 to 100
0 – failed street
100 – newly paved street
• Measure of severity and extent of
pavement distress
• Factors to impact PCI:
– Pavement age
– Climate and precipitation
– Traffic loads (ex. bus, garbage truck)
– Available maintenance funding
1 Truck = 10,000 personal cars
5 Pavement Management Program
Example PCI Photos
PCI = 90
PCI = 39
PCI = 55
PCI = 24
6 Pavement Management Program
Pavement Deterioration Curve
I - Good
II/III - Fair
IV - Poor
V - Failed
Pavement Condition Index
% of Pavement Life
100
75 50
25 0% 20% 40% 60% 80% 100%
$
$$$$$
Preservation: Proactive treatment performed
to preserve pavements in good condition
Rehabilitation: Reactive treatment
performed to restore pavement to good
condition
7 Pavement Management Program
Comparison to Neighboring Agencies and Statewide Average 8 Pavement Management Program

3. Pavement Strategies- Preservation or
Restoration
9 Pavement Management Program
The “Right” Treatment Depends on
10 • Existing pavement
• Distresses, structure, and drainage
• Environment
• Climate and traffic
• Life cycle costs
• Initial, maintenance, downtime, and service life
• Locally available resources
• Materials, contractors, and equipment
Engineering Team Implements: Engineering/Design,
Bidding, Inspection, Construction Management, and
Administration. Assistant Engineer Michael Carmen
currently implements the annual paving projects.

Typical Section of Road
Pavement Management Program
11 Pavement Management Program
Cape Seal
Full-Depth Reclamation
Grind & Overlay
12 Typical Unit Cost
$1.50-$1.75 / SY
Pavement Management Program
Cape Seal
Full-Depth Reclamation
Grind & Overlay
13 Typical Unit Cost
$500-$600 / CY
Slurry Seal
Pavement Management Program
Cape Seal
Full-Depth Reclamation
Grind & Overlay
14 • Definition:
– Mixture of quick-setting asphalt emulsion
and well-graded aggregate
• Purpose:
– To seal surface cracks
– To address raveling/oxidation
– To fill minor surface irregularities and restore
surface texture
Typical Unit Cost
$4.00-$6.50 / SY
Microsurfacing
Pavement Management Program
Cape Seal
Full-Depth Reclamation
Grind & Overlay
15 Typical Unit Cost
$4.00-$7.50 / SY • Definition:
– Mixture of high-quality aggregates and
polymer-modified asphalt emulsion
• Purpose:
– To prevent raveling and oxidation
– To fill ruts and minor surface irregularities
– To seal pavement against water ingress
– To improve surface friction
Pavement Management Program
Cape Seal
Full-Depth Reclamation
Grind & Overlay
16 Chip Seal
Typical Unit Cost
• Definition: $4.00-$6.00/ SY
– Application of asphalt emulsion and
aggregate chips rolled onto existing
pavement
• Purpose:
– To seal non-load induced cracks
– To improve surface friction
– To provide a wearing course
Pavement Management Program
Cape Seal
Cape Seal
Full-Depth Reclamation
Grind & Overlay
17 • Definition:
– Combination of chip seal and slurry seal
or micro-surfacing
• Purpose:
– To restore surface friction
– To seal pavement against water ingress
– To impede reflection cracking on HMA
overlays Typical Unit Cost
$9.00-$15.00 / SY
Pavement Management Program
Cape Seal
Full-Depth Reclamation
Grind & Overlay
18 Hot Mix Asphalt (HMA) Overlay
• Combination of approximately 93% to 95%
aggregate and 5% to 7% asphalt cement
• Typically, 1.5” to 6” placed in lifts of 1.5” to 3”
• Different mix gradation types such as dense
graded, gap-graded HMA, open-graded friction
courses (OGFC)
Typical Material Cost
HMA: $120.00-$135.00/ Ton
Pavement Management Program
Cape Seal
Full-Depth Reclamation
Grind & Overlay
19 20
Pavement Management Program
Cape Seal
Full-Depth Reclamation
Grind & Overlay
21 Recent Project Examples: Before and After Pictures of Patch Paving Newark Boulevard at Mayhews Landing Road
Pavement Management Program
Cape Seal
Full-Depth Reclamation
Grind & Overlay
22 Recent Project Examples: Before and After Pictures of Cape Seal Newark Boulevard at Thornton Avenue
Pavement Management Program
Cape Seal
Full-Depth Reclamation
Grind & Overlay
23 Recent Project Examples: Before and After Pictures Cape Seal Newark Boulevard at Thornton Civic Terrace Guava Place
Pavement Management Program
Cape Seal
Full-Depth Reclamation
Grind & Overlay
24 Recent Project Examples: Before and After Pictures of Cape Seal Arden Street
Jacaranda Drive Montcalm Ave.

Pavement Management Program
Cape Seal
Full-Depth Reclamation
Grind & Overlay
25 Recent Project Examples: Before and After Pictures of Overlay Jonathan Place Madelaine Drive Mistflower Ave.
26 Pavement Management Program
Thornton Avenue Street Resurfacing Project
27 Phase 1: Thornton Avenue from Highway I-880 to Olive Street Phase 2: Thornton Avenue from Ash Street to Spruce Street CPFCDS: Community Project Funding/Congressionally
Directed Spending from Congressman Ro Khanna
Status: Currently Phase 1 in design.

Note: Final estimates and schedule to be determined after finalizing the scope of work and when Alameda County Water District completes their water main project on Thornton Ave.

Fund Phase 1 Phase 2
CPFCDS $2,000,000 $1,000,000
Contributing Project Funding from Congressman Ro Khanna:

Pavement Management Program
ADA Requirements
American with Disabilities Act
(ADA) Title II Requirements:

Provide Curb Ramps When
Streets Roads or Highways are
Altered Through Resurfacing
Treatments that are
considered alterations of the
road surface
• Reconstruction
• Rehabilitation
• Open-graded surface
course
• Microsurfacing
• Thin lift overlays
• Cape seal
• In-place asphalt
recycling
28 Pavement Management Program

4. Typical Funding Sources in Newark
A. State Gas Tax -Tax on gasoline at state level fund highway maintenance and other infrastructure projects.

B. Alameda County Transportation Commission: Direct local distribution including Measure B/BB Local Streets Sales Tax and Vehicle Registration Fees (VRF).

C. SB-1/Road Maintenance Rehabilitation Act - Transportation-related taxes and fees to fund transportation infrastructure improvements, including roads, freeways, and bridges. 29 Pavement Management Program
Annual Budgeted Pavement Projects
30 Project FY23/24 FY24/25 FY25/26
Annual Street Resurfacing $2,500,000 $4,000,000 $4,000,000 Pavement Management Program

5. Questions & Answers
31

Newark City CouncilApril 24, 2025

Newark City Council
April 24, 2025