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CITY OF
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`q4�:09 City Council Staff Report
April 26, 2022
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Tom Sandefur, Assistant City Engineer
[email protected]
PHONE: 949-644-3321
TITLE: Newport Beach Police Station Upstairs Restroom Remodel (Project No. 22F02) — Award of Contract No. 7900-2
ABSTRACT:
Staff has received construction bids for the Newport Beach Police Station Upstairs Restroom Remodel project and requests the City Council's approval to award the construction contract to Urban Professional Builders, Inc. (UPB Inc.). The project consists of remodeling two men's restrooms on the second floor of the Police Department Headquarters building. Fixtures, partitions, tile, and ceiling will all be replaced. The asbestos and lead in the area will also be abated as part of the project and the restroom will be brought into conformity with accessibility standards as required by the Americans with Disabilities Act (ADA).
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(a) (interior and exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances) of the CEQA Guidelines, because this project has no potential to have a significant effect on the environment; b) Approve the project plans and specifications;
c) Award Contract No. 7900-2 to Urban Professional Builders, Inc. for the total bid price of $209,000, and authorize the Mayor and City Clerk to execute the contract; and d) Establish and encumber a contingency of $31,350 (15 percent of the total bid) to cover the cost of unforeseen work not included in the original contract.
DISCUSSION:
The two upstairs men's restrooms at the Police Department Headquarters building were identified in discussions with the department's facility maintenance personnel as needing significant renovation. The restroom fixtures, tile, and certain portions of the plumbing are corroded and at the end of their useful life. An architect was engaged and plans were prepared for the renovation of these restroom facilities. 9-1
Newport Beach Police Station Upstairs Restroom Remodel (Project No. 22F02) — Award of Contract No. 7900-2
April 26, 2022
At 10 a.m. on March 15, 2022, the City Clerk opened and read the following bids for this project:
The apparent low bidder for this project, Urban Professional Builders, Inc., submitted a bid approximately 30 percent higher than the Engineer's Estimate of $161,000. Staff analyzed the bid and the estimate and have concluded that the difference relates to the high levels of inflation currently working through the construction market and staff underestimated the cost for lead and asbestos remediation. UPB Inc. submitted all the necessary forms and possesses a Classification "B" License as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies.
Work necessary to complete this contract consists of obtaining building permits, passing personnel background checks, removing and disposing of existing improvements, abating lead and asbestos, and installing new fixtures, partitions, tile, ceiling, and other incidental items at the Police Department Headquarters building located at 870 Santa Barbara Drive. UPB Inc. will have 30 consecutive working days to complete the work once given the notice to proceed. Initial work is expected to begin in July 2022.
The project plans and specifications will be available for review at the April 26, 2022 City Council meeting or upon request.
FISCAL IMPACT:
The Fiscal Year 2021-22 adopted Capital Improvement Program budget includes sufficient funding for this project. The following funds will be expensed:
Account Description Account Number Amount
General Fund — FMMP 57101-980000-22F02 $ 241,350
Total: $ 241,350
Proposed fund uses are as follows:
Vendor
BIDDER
TOTAL BID AMOUNT
Low
Urban Professional Builders Inc.
$
209,000
2nd
At Your Service Construction and Energy, Inc.
$
237,000
3rd
RS Construction and Development., Inc.
$
243,000
4th
AG Construction
$
258,700
5th
Cornejo Construction Company
$
258,790
6th
MBC Enterprises, Inc.
$
285,500
The apparent low bidder for this project, Urban Professional Builders, Inc., submitted a bid approximately 30 percent higher than the Engineer's Estimate of $161,000. Staff analyzed the bid and the estimate and have concluded that the difference relates to the high levels of inflation currently working through the construction market and staff underestimated the cost for lead and asbestos remediation. UPB Inc. submitted all the necessary forms and possesses a Classification "B" License as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies.
Work necessary to complete this contract consists of obtaining building permits, passing personnel background checks, removing and disposing of existing improvements, abating lead and asbestos, and installing new fixtures, partitions, tile, ceiling, and other incidental items at the Police Department Headquarters building located at 870 Santa Barbara Drive. UPB Inc. will have 30 consecutive working days to complete the work once given the notice to proceed. Initial work is expected to begin in July 2022.
The project plans and specifications will be available for review at the April 26, 2022 City Council meeting or upon request.
FISCAL IMPACT:
The Fiscal Year 2021-22 adopted Capital Improvement Program budget includes sufficient funding for this project. The following funds will be expensed:
Account Description Account Number Amount
General Fund — FMMP 57101-980000-22F02 $ 241,350
Total: $ 241,350
Proposed fund uses are as follows:
Vendor
Purpose
Amount
Urban Professional Builders, Inc.
Construction Contract
$
209,000
Urban Professional Builders Inc.
Contingency
$
31,350
Various
Incidentals, Printing
$
1,000
Total: $
241,350
9-2
Newport Beach Police Station Upstairs Restroom Remodel (Project No. 22F02) — Award of Contract No. 7900-2
April 26, 2022
The Facilities Maintenance Master Plan (FMMP) account funds capital improvements and the maintenance of City of Newport Beach buildings. Projects expensed to this account are generally beyond typical maintenance items in terms of cost and complexity. Staff recommends establishing a slightly higher than typical contingency of $31,350 (15 percent of total bid) for addressing any unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(a) (interior and exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances) because this project has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). 9-3