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CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
July 12, 2022
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Tom Sandefur, Assistant City Engineer,
[email protected]
PHONE: 949-644-3321
TITLE: 2021-2022 Playground Refurbishment Program — Award of Contract No. 8716-1 (22P01)
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The Capital Improvement Program (CIP) includes funding to repair and/or replace play equipment and rubber surfacing at several City of Newport Beach (City) parks. Staff has received construction bids for the 2021-2022 Playground Refurbishment Program and requests City Council approval to award the work to R.E. Schultz Construction, Inc. (R.E. Schultz) of Orange, CA. The project will focus on two West Newport playgrounds (located near the tennis courts and Orange Street) needing maintenance due to the age of the equipment and rubber surfacing.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301—Class 1 (rehabilitation of deteriorated facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project results in no expansion of an existing use;
b) Approve the project plans and specifications;
c) Award Contract No. 8716-1 to R.E. Schultz for the base bid price of $326,790, and Additive Bid Item No. 1 for $4,000 for a total bid price of $330,790, and authorize the Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $33,079 (approximately 10 percent) to cover the cost of unforeseen work not included in the original contract.
DISCUSSION:
As part of the FY 2021-2022 Playground Refurbishment Program, staff identified two of the West Newport playgrounds (located near the tennis courts and Orange Street) as needing maintenance due to the age of the equipment and rubber surfacing. 6-1
2021-2022 Playground Refurbishment Program —
Award of Contract No. 8716-1 (22P01)
July 12, 2022
The improvement is necessary in order to maintain desired safety levels and accessibility compliance. The two playgrounds will receive new play equipment with shade structures and new rubber surfacing. The design of the play equipment includes components that are accessible from the ground level and elevated components that will be accessible via a transfer platform. Staff developed contract documents accordingly and put the project out for public bids.
At 10 a.m. on May 18, 2022, the City Clerk opened and read the following bids:
BIDDER
BASE BID
TOTAL
ADDITIVE
BID ITEMS
TOTAL BID
AMOUNT
LOW
R.E. Schultz Construction, Inc.
$ 326,790.00
$ 4,000.00
$ 330,790.00
2nd
California Landscape & Design
$ 441,515.00
$ 2,800.00
$ 444,315.00
3rd
Elegant Construction, Inc.
$ 479,215.00
$ 3,080.00
$ 482,295.00
4th
MBC Enterprises, Inc.
$ 547,074.00
$ 6,960.00
$ 554,034.00
The work necessary for the completion of the contract scope consists of removing and disposing of existing improvements, including current rubber surface wear course and playground equipment; furnishing and installing flexible play surface systems, playground equipment, flatwork and drinking fountains; and other incidental items to complete the work in place as required by the contract documents and as modified in this report.
Staff recommends awarding the contract to R.E. Schultz, the apparent low bidder. R.E.
Schultz possesses a valid and current California State General Engineering "A" Contractor's License with a "C-61/D-34" (prefabricated equipment) license.
A subcontractor who holds a "C-61/D-12" (synthetic products/rubber surfacing) license, a Certified Playground Safety Inspector certification and is a Landscape Structure Certified Installer, as required by the contract documents will also be used. A check of the contractor's references indicates satisfactory completion of similar projects for the City of Newport Beach and other public agencies. Additionally, R.E. Schultz holds a City of Newport Beach on -call maintenance/repair services agreement for playground equipment and installation services.
Pursuant to the contract documents, the contractor will have 125 consecutive working days (80 days for procurement and 45 days for construction) to complete the project.
The project plans and specifications will be available for review at the July 12, 2022 City Council meeting or upon request.
FISCAL IMPACT:
The Fiscal Year 2022-23 adopted CIP budget includes sufficient funding for the award of this contract. The following funds will be expensed:
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2021-2022 Playground Refurbishment Program —
Award of Contract No. 8716-1 (22P01)
July 12, 2022
Account Description
Account Number
Amount
Building Excise Tax (BET)
14101-980000-22P01
$
250,000
General Fund CIP (Playgrounds)
01201929-980000-22P01
$
46,800
General Fund CIP (Playgrounds)
01201929-980000-23P01
$
68,069
Total:
$
364,869
The BET fund is used to account for property development taxes imposed on construction and occupancy of all residential, commercial, and industrial units, and mobile home parks for which a building or construction permit is issued. BET funds shall only be used for acquiring, improving, expanding and equipping City fire stations, City libraries and City parks as provided by Chapter 3.12 of the Newport Beach Municipal Code.
Proposed fund uses are as follows:
Vendor
Purpose
Amount
R.E. Schultz
Construction Contract
$
330,790
R.E. Schultz
Construction Contingency
$
33,079
Various
Printing & Incidentals
$
1,000
Total: $
364,869
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301—Class 1 (rehabilitation of deteriorated facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project results in no expansion of an existing use. �[0��[�I1rev
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
JOHN WAYNE
AIRPORT
CITY OF COSTA
MESA
OPROJECT LOCATIONS
WEST NEWPORT PARK PLAYGROUND AT ORANGE STREET
2 WEST NEWPORT PARK PLAYGROUND AT TENNIS COURTS
VICINITY MAP
NOT TO SCALE
FY 2021-22 PLAYGROUND
IMPROVEMENT PROJECT
WEST NEWPORT PARK
LOCATION MAP
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CITY OF
IRVINE 1 P�-
UNIVERSITY
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-8716-1 1 06/14/22
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