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`q44:09 City Council Staff Report
August 23, 2022
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Andy Tran, Senior Civil Engineer, [email protected] PHONE: 949-644-3315
TITLE: Street Pavement Repair Program (Project No. 22R03) — Notice of Completion for Contract No. 8792-1
ABSTRACT:
On February 8, 2022, the City Council awarded Contract No. 8792-1 for the Street Pavement Repair Program project to PALP Inc., dba Excel Paving Company. This project included reconstructing isolated sections of deteriorated asphalt concrete pavement, removing portions of deteriorated concrete street pavement and replacing pavement with asphalt concrete, lowering and raising manholes, replacing utility boxes and lids, replacing and resetting survey monument boxes, and installing new traffic striping. The work is now complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$429,748.00
$449,119.34
$19,371.34
4.51%
Allowed Contract Time + Approved
45 Actual Time Used (Days)
23 Extensions (Days) _
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Street Pavement Repair Program (Project No. 22R03) — Notice of Completion for Contract No. 8792-1
August 23, 2022
This project included reconstructing isolated sections of deteriorated asphalt concrete pavement, removing portions of deteriorated concrete street pavement and replacing pavement with asphalt concrete, lowering and raising manholes, replacing utility boxes and lids, replacing and resetting survey monument boxes, and installing new traffic striping. The majority of this project is located in the Newport Heights community. These isolated sections of pavement were reconstructed ahead of the slurry seal program.
The contracted work has now been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:
Original Bid Amount: $ 429,748.00
Actual Cost of Bid Items Constructed: $ 392,390.96
Total Change Orders: $ 56,728.38
Final Total Contract Amount: $ 449,119.34
The final total contract amount was $449,119.34, which was approximately 4.5 percent higher than the original bid amount. This cost increase was primarily due to contract change orders for unforeseen areas of poor subgrade encountered during construction, which required additional construction efforts and thicker structural pavement sections.
In addition, the City Council approved establishment of $108,000 for contingency purposes (approximately 25 percent of the total bid price) during the award of the contract, to address additional areas of deteriorated pavement that had been identified as needing repair after the completion of the design. Because Excel Paving elected to not complete these additional repairs following the completion of the contract work, $50,000 from the established contingency was transferred to the Via Lido Soud and Nord Pavement Repair (C-7992-1) contractor, All American Asphalt, who was able to complete the requested additional pavement repairs in the Newport Heights community.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule 4/4/2022
Actual Start of Construction Per Notice to Proceed
4/4/2022
Extended Contract Completion Date Inclusive of Extra Work 6/17/2022
Actual Substantial Construction Completion Date
6/15/2022
Excel Paving Company completed the work within the approved contract time and adhered to all scheduling requirements specified within the contract documents. Excel Paving Company's approved contract time was 45 working days. In accordance with the Contract Documents, the work on 15th Street adjacent to Newport Harbor High School was completed after June 13, while school was not in session.
FISCAL IMPACT:
Funds for the construction contract were expended from the following account:
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Street Pavement Repair Program (Project No. 22R03) — Notice of Completion for Contract No. 8792-1
August 23, 2022
Account Description Account Number
General Fund Capital Improvement 01201927-980000-22R03
Program (CIP)
Total:
ENVIRONMENTAL REVIEW:
Amount
$ 449,119.34
$ 449,119.34
On February 8, 2022, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities involving negligible or no expansion of use), of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. k 911 d ill reia
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
SHERINGTON PLACE
AND SEA GULL LANE
15TH STREET
E/O IRVINE AVENUE
ST. ANDREWS ROAD
15TH STREET
AND ORANGE AVENUE
THE RCADE
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THE ARCADE
_ PROJECT LIMITS ISOLATED AREAS OF AC PAVEMENT REPAIRS
PROJECT LIMITS - AC PAVEMENT REPAIR FOR THE ARCADE
STREET PAVEMENT CITY OF NEWPORT BEACH
REPAIR PROGRAM PUBLIC WORKS DEPARTMENT
LOCATION MAP C-8792-1 22R03 8/23/22