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c�<,FORN'P City Council Staff Report
September 13, 2022
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Tom Sandefur, Assistant City Engineer,
[email protected]
PHONE: 949-644-3321
TITLE: Ocean Piers Maintenance Project (Project No. 22H03) — Notice of Completion for Contract No. 7884-2
ABSTRACT:
On November 16, 2021, the City Council awarded Contract No. 7884-2 for the Ocean Piers Maintenance Project to Associated Pacific Constructors, Inc. The work is now complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$578,770
$722,802.78
$144,032.78
24.9%
Allowed Contract Time + Approved
100
Actual Time Used (Days)
80 Extensions (Days) _
FX
Ocean Piers Maintenance Project (Project No. 22H03) —
Notice of Completion for Contract No. 7884-2
September 13, 2022
This project included underwater and above water/under deck repairs at Newport and Balboa Piers based on previously conducted pier inspections. The work included additive bid items for repairing three additional bents at each of the piers.
The contracted work has now been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:
Original Bid Amount: $ 578,770.00
Actual Cost of Bid Items Constructed: $ 578,770.00
Total Change Orders: $ 144,032.78
Final Total Contract Amount: $ 722,802.78
The final total contract amount was $722,802.78, which was approximately 24.9 percent higher than the original bid amount. This cost increase was primarily due to identifying additional areas on the pier structures that required repair. These items included additional bolt and connection plate replacements, replacement of an additional pile that was found to have been broken off since the initial inspection, and additional deck concrete to fill in the void left by the removal of the prior restaurant at the end of Newport Pier. The award established a contingency amount of $57,877 to cover the cost of unforeseen work and the City Manager authorized an additional encumbrance of $86,815.00 pursuant to Council Policy F-14. The additional funds raised the available contingency amount to 125 percent of the original award.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule 1/31/2022
Actual Start of Construction Per Notice to Proceed
1/26/2022
Extended Contract Completion Date Inclusive of Extra Work 6/20/2022
Actual Substantial Construction Completion Date
5/20/2022
Associated Pacific Contractors, Inc. completed the work within the approved contract time and adhered to all scheduling requirements specified within the contract documents.
FISCAL IMPACT:
Funds for the construction contract were expended from the following account(s):
Account Description
Tidelands Maintenance
Tidelands Maintenance
Tidelands Capital
Account Number
10001-980000-22 H 14
10001-980000-22H03
10101-980000-17H03
ITS
$
92,802.78
$
269,848.00
$
360,152.00
Total: $
722,802.78
Ocean Piers Maintenance Project (Project No. 22H03) —
Notice of Completion for Contract No. 7884-2
September 13, 2022
ENVIRONMENTAL REVIEW:
On November 16, 2021, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (minor alterations of existing public facilities with negligible expansion) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
FIN
ATTACHMENT A
JOHN WAYNE
AIRPORT
NOT TO SCALI
OCEAN PIERS MAINTENANCE PROJECT
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7884-2 1 09/13/22