TO:
FROM:
CITY OF
NEWPORT BEACH
City Council Staff Report
September 13, 2022
Agenda Item No. 15
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
Grace K. Leung, City Manager - 949-644-3001,
[email protected]
PREPARED BY: Barbara J. Salvini, Human Resources Director, [email protected]
PHONE: 949-644-3259
TITLE: City Hall and Limited Off -Site Holiday Closure from Saturday, December 24, 2022 through Monday, January 2, 2023
ABSTRACT:
The City Manager's Office seeks City Council approval of the closure of City Hall and certain City of Newport Beach (City) facilities from Saturday, December 24, 2022 through Monday, January 2, 2023. The proposed closure would not apply to public safety services or emergency, on -call functions.
RECOMMENDATION:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly-, and
b) Approve closing the Civic Center and providing limited services at off -site facilities from Saturday, December 24, 2022 through Monday, January 2, 2023.
DISCUSSION:
The City Manager's Office proposes a holiday closure of City Hall and certain City facilities and services from Saturday, December 24, 2022 through Monday, January 2, 2023. All facilities and services would be open on Tuesday, January 3, 2023.
For the last 13 years, the City of Newport Beach has closed certain administrative offices and programs during this period in observance of the Christmas and New Year holidays.
The only exception was in 2012, when City Hall relocated to its current location. If approved, during the closure, essential services will continue operating to meet the community's needs, including police, fire, lifeguard, utilities, harbor, facilities maintenance and library services. There will be no impact to first responder services. 15-1
City Hall and Limited Off -Site Holiday Closure from Saturday, December 24, 2022 through Monday, January 2, 2023
September 13, 2022
Historically, service demands have been low the week between Christmas and New Year's Day. The proposed closure provides an opportunity to perform annual facility maintenance and repairs to the Civic Center without noise and disruption. During the closure, it is anticipated the City Hall facility will have the lighting surveyed and repaired, and brick renovation, carpet cleaning and window washing completed. Additionally, the City realizes cost savings in the form of reduced utilities and fuel use and lower employer - paid leave liability since employees are required to use personal leave time for a portion of the closure.
Under the proposed closure, the Civic Center complex and other City facilities would be closed:
• Saturday, December 24, 2022 (all day) through Monday, January 2, 2023 (all day) If the proposed closure is not approved, the Civic Center complex and other facilities will be closed in observance of the holidays as follows:
• Friday, December 23, 2022 (close at 12 p.m. in observance of Christmas Eve) • Monday, December 26, 2022 (all day in observance of Christmas Day) • Friday, December 30, 2022 (close at 12 p.m. in observance of New Year's Eve) • Monday, January 2, 2023 (all day in observance of New Year's Day) A list of each department's proposed hours of operation is attached (Attachment A).
Appropriate security and accountability measures will be in place for employees serving in positions requiring them to work during the proposed closure.
The City's bargaining unit representatives agree with the proposed closure. It is understood that employees will be required to use their own leave time for the days not covered by paid holidays.
If approved by the City Council, communication regarding the holiday closure will be coordinated by the City Manager's Office and the City Clerk's Office. The community will receive notice of the closure through signage at impacted facilities, press releases, social media and the City's website.
FISCAL IMPACT:
The reduced operating hours over the entire holiday period will save utilities and fuel use and lower the City's liability for accrued employee leave time. 15-2
City Hall and Limited Off -Site Holiday Closure from Saturday, December 24, 2022 through Monday, January 2, 2023
September 13, 2022
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in a physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Proposed Hours of Operation for City Facilities 15-3
ATTACHMENT A
Hours of Operation for Civic Center and City Facilities Saturday, December 24, 2022, through Monday, January 2, 2023
DEPARTMENT HOURS OF OPERATION DURING CLOSURE
City Manager's Office Closed to the public; IT will operate during normal business hours City Attorney's Office Closed to the public
City Clerk's Office Closed to the public
Community Development Closed to the public; inspections and code enforcement on a limited basis Finance
Closed to the public
Fire Open during the closure, all fire services and command staff Closed to the public, Administrative Office
Limited Hours December 24 and 31, 2022, 8 am - 12 pm
Harbor Open December 26 - December 30, 2022, and January 2, 2023, 8 am - 6 pm Closed December 25, 2022, and January 1, 2023
Human Resources Closed to the public; Risk Management and HRIS on -call Library Services See next page
Police Open during the closure, all police services
Public Works
Civic Center Location Closed to the public; certain field inspectors are available Corporate Yard Location Limited Hours December 23 and 30, 2022, 7 am — 11 am Open December 27 - 29, 2022, regular hours
Closed December 26, 2022, and January 2, 2023 *assigned staff on standby Limited Hours to be determined for OASIS Fitness Center, Marine Naturalist Rec. & Sr. Services Interpreters, and Park Patrol
Closed to the public, Administrative Office
Limited Hours December 23 and 30, 2022, 7 am - 11 am
Utilities Open December 27 - 29, 2022, regular hours
Closed December 26, 2022, and January 2, 2023 *assigned staff on standby 1 15-4
CITY OF NEWPORT BEACH HOLIDAY CLOSURE 2022-23
Hours of Operation for the Newport Beach Library Branches Saturday, December 24, through Monday, January 2, 2023
CENTRAL
MARINERS
•. ;•.
CORONA DEL
MAR
SAT
DEC
24 9-1
9-1
9-1
9-1
SUN
DEC
25 Closed
Closed
Closed
Closed
MON
DEC
26 Closed
Closed
Closed
Closed
TUE
DEC
27 9-6
9-6
9-6
9-6
WED
DEC
28 9-6
9-6
9-6
9-6
THU
DEC
29 9-6
9-6
9-6
9-6
FRI
DEC
30 9-6
9-6
9-6
9-6
SAT
DEC
31 9-1
9-1
9-1
9-1
SUN
JAN
1 Closed
Closed
Closed
Closed
MON
JAN
2 Closed
Closed
Closed
Closed
September 13, 2022 15-5