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`q44:09 City Council Staff Report
September 27, 2022
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Peter Tauscher, Senior Civil Engineer,
[email protected]
PHONE: 949-644-3316
TITLE: Fire Station No. 2 Project (Project 15F13) — Notice of Completion for Contract No. 8269-2
ABSTRACT:
On November 10, 2020, the City Council awarded Contract No. 8269-2 for the Newport Beach Fire Station No. 2 project to Robert Clapper Construction Services, Inc. (RCC).
The work is now complete and staff requests City Council acceptance and closeout of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of Civil Code; and
c) Release Faithful Performance Bond one-year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$6,289,000
$6,790,161.69
$501,161.69
8.0%
Allowed Contract Time + Approved
18 Actual Time Used
18 Extensions (Months) =
(Months)
6-1
Fire Station No. 2 Project (Project 15F13) —
Notice of Completion for Contract No. 8269-2
September 27, 2022
The work necessary for the completion of this contract consisted of preparing the site for the new buildings; surveying; grading the site; pouring foundations; constructing a fire station and public restroom facilities; landscaping the site; and installing/coordinating with utilities.
The contracted work has now been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:
Original Bid Amount: $ 6,289,000.00
Actual Cost of Bid Items Constructed: $ 6,289,000.00
Total Change Orders: $ 501,161.69
Final Total Contract Amount: $ 6,790,161.69
The final total contract amount is $6,790,161.69, which was approximately 8.0 percent higher than the original bid amount. The cost increase was primarily due to adding offsite work to the project scope, upgrading the self-contained breathing apparatus refill equipment, changes to the exterior architecture, and addressing building fire rating. After the project was awarded, Fire Department staff requested adding a vehicle exhaust system that removes vehicle exhaust fumes from the apparatus bay directly to outside the building. Pursuant to Council Policy F-14 (Authority to Contract), the City Manager was able to approve this change order, adding 1.8 percent to the Council approved 10-percent contingency. The Fire Department provided the necessary funding to increase the project contingency allowance to 11.8 percent.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule January 19, 2021 Actual Start of Construction Per Notice to Proceed January 19, 2021 Extended Contract Completion Date Inclusive of Extra Work July 11, 2022 Actual Substantial Construction Completion Date July 11, 2022 RCC completed the work within the approved contract time.
FISCAL IMPACT:
Funds for the construction contract were expended from the following account(s):
Account Description
Fire Station CIP Fund
Fire Operations — Equipment NOC
Account Number
53201-980000-15F13
01040401-911024
Amount
$ 6,665,653.69
$ 125,000.00
Total: $ 6,790,161.69
6-2
Fire Station No. 2 Project (Project 15F13) —
Notice of Completion for Contract No. 8269-2
September 27, 2022
ENVIRONMENTAL REVIEW:
On November 10, 2020, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15332 (In -Fill Development Projects) of the CEQA Guidelines. This exemption applies to in -fill development projects in urban areas that are consistent with the General Plan and applicable development standards.
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The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
6-3
ATTACHMENT A
LENGEND
FIRE STATION No. 2
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29TH STREET
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09 OG STREET
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28TH
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NOT 70 SCALE
LIDO FIRE STATION NO. 2
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
REPLACEMENT
LOCATION MAP
C-8169-2