Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
September 27, 2022
Agenda Item No. 12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Melissa Hartson, Library Services Director - 949-717-3801, [email protected]
PREPARED BY: Melissa Hartson, Library Services Director, [email protected]
PHONE: 949-717-3810
TITLE: Budget Amendment to Accept a Check from the Friends of the Newport Beach Library and Appropriate Funds to the Library's Fiscal Year 2022-23 Maintenance and Operation Budget
ABSTRACT:
Staff requests approval of a budget amendment to accept a check from the Friends of the Newport Beach Library (Friends) to enhance the collections and programs of the Newport Beach Public Library (Library).
RECOMMENDATION:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and
b) Accept a check in the amount of $200,000 from the Friends of the Newport Beach Library and approve Budget Amendment No. 23-013 to increase expenditures by the same amount in Division 0106052 (Friends of the Library).
DISCUSSION:
A donation from the Friends in the amount of $200,000 is intended to fund materials and programs from the Library's Wish List for FY 2022-23, which was approved by the Board of Library Trustees.
The Friends' mission is to enhance the excellent services that the City of Newport Beach already supports. This gift will augment the Library's collections at all locations, in all formats, and for all age groups. The funds will also sponsor a variety of programming, such as Summer Reading, Sunday Musicales, National Library Week, and Young Adult Programs.
12-1
Budget Amendment to Accept a Check from the Friends of the Newport Beach Library and Appropriate Funds to the Library's Fiscal Year 2022-23 Maintenance and Operation Budget
September 27, 2022
FISCAL IMPACT:
The Budget Amendment appropriates $200,000 in additional revenue from the Friends of the Newport Beach Library and $200,000 in increased expenditure appropriations with no impact on fund balance. The revenue will be posted to the Friends of the Library account in the Library Services Department, 0106052-511080, and the purchases will be expensed to the following Friends of the Library accounts:
General Materials 0106052-841052 $175,000
Programming 0106052-841004 $ 25,000
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Check
Attachment B — Budget Amendment
12-2
ATTACHMENT A
FRIENDS OF NEWPORT BEACH LIBRARY
1000 AVOCADO AVE
NEWPORT BEACH CA 92660-7915
Pay To The
Order Of
BANK OFAMERICA���,l
ACH R/T 121000358
Fnr
2067
11-35/1210 CA
90996
$ p QO o , ECG
©a Dollars QO
ovaa,�e.x
12-3
EWPo ATTACHMENT B
. ; , - . 'e, City of Newport Beach
rn
K�^ s BUDGET AMENDMENT
°'+tironT'2022-23 BA#: 23-013
Department: Library
ONETIME: ❑ Yes ❑ No
Requestor: Melissa Hartson
Approvals
❑ CITY MANAGER'S APPROVAL ONLY
Finance Director: Date
0 COUNCIL APPROVAL REQUIRED City Clerk: Date
EXPLANATION FOR REQUEST:
Accept funds from Friends of the Newport Beach Library to the Newport Beach Public Library. ❑ from existing budget appropriations ❑✓ from additional estimated revenues
❑ from unappropriated fund balance
REVENUES
Fund #
Org
Object Project
Description
Increase or (Decrease) $
010
0106052
511080
FRIENDS OF THE LIBRARY - FRIENDS OF THE LIBRARY
200,000.00
Subtotal $ - 200,000.00
EXPENDITURES
Fund #
Org
Object Project
Description
Increase or (Decrease) $
010
0106052
841052
FRIENDS OF THE LIBRARY - LIBRARY MATERIALS
175,000.00
010
0106052
841004
FRIENDS OF THE LIBRARY - PROGRAMMING
25,000.00
Subtotal $ 200,000.00
FUND BALANCE
Fund #
Object
Description
Increase or (Decrease) $
010
300000
GENERAL FUND - FUND BALANCE CONTROL
Subtotal $
No Change In Fund Balance
12-4