Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
October 11, 2022
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Andy Tran, Senior Civil Engineer, [email protected] PHONE: 949-644-3315
TITLE: Balboa Boulevard Median Improvements (Project No. 19R11) — Notice of Completion for Contract No. 7629-2
ABSTRACT:
On November 30, 2021, the City Council awarded Contract No. 7629-2 for the Balboa Boulevard Median Improvements project to Green Giant Landscape, Inc. The work is now complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$1,488,767.00
$1,548,152.59
$59,385.59
3.99%
Allowed Contract Time + Approved
157
Actual Time Used (Days)
157
Extensions (Days) _
This project included removing the existing raised medians, median curbs, and old parking meter posts and foundations on Balboa Boulevard between 12th Street and Medina Way; modifying the existing storm drain infrastructure; constructing new raised medians and median curbs; installing new median hardscaping and landscaping to match the aesthetics of the medians between 21st Street and 12th Street; installing a new irrigation system in the medians; repaving the parking lanes; slurry sealing the roadway; and modifying and installing new street signs and pavement striping. 7-1
Balboa Boulevard Median Improvements (Project No. 19R11) — Notice of Completion for Contract No. 7629-2
October 11, 2022
The contracted work has now been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:
Original Bid Amount: $ 1,488,767.00
Actual Cost of Bid Items Constructed: $ 1,429,496.20
Total Change Orders: $ 118,656.39
Final Total Contract Amount: $ 1,548,152.59
The final total contract amount was $1,548,152.59, which was approximately 3.99 percent higher than the original bid amount. This cost increase was primarily due to additional work requested by City staff, such as repaving the parking lanes within the project limits, planting additional trees, and installing stakes on the newly planted trees. There was quantity reduction in some of the bid items, thus a reduction in the cost of awarded work provided. Between the reduction in the Awarded Contract Amount and the added Change Orders, the Total Contract Change was $59,385.59.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule January 3, 2022 Actual Start of Construction Per Notice to Proceed January 3, 2022 Extended Contract Completion Date Inclusive of Extra Work August 15, 2022 Actual Substantial Construction Completion Date August 15, 2022 Although Green Giant Landscape, Inc. completed the project within budget, the contractor had schedule delays and completed the project behind the original baseline schedule.
Green Giant Landscape, Inc. had difficulty adhering to the order of operations shown on its baseline schedule, making project management and inspection challenging. The contractor had difficulties providing adequate laborers to complete the project on schedule. Green Giant Landscape, Inc. encountered various material shortages due to supply chain issues, such as concrete, which further delayed the progression of work. In addition, the City was also administering a separate joint underground utility construction project at the same location and coordination between the two projects added to the delays. Due to the supply chain issues and the additional contractor working in the area, additional working days were granted to the contractor and the project was substantially complete by August 15. Several positive comments from the community have been received in spite of the delays noted above.
The contractor will return to the project site in spring 2023 to remove the remaining lodge poles currently installed at several median trees. At that time, the contractor will also reinstall the tree grates that were removed during construction to accommodate the lodge poles. Staff had requested to keep the lodge poles installed for this extended period to allow the median trees additional time for root establishment. 7-2
Balboa Boulevard Median Improvements (Project No. 19R11) — Notice of Completion for Contract No. 7629-2
October 11, 2022
FISCAL IMPACT:
The Balboa Boulevard Median Improvements project was funded with the FY 2021-22 CIP Budget. Design and Construction costs came in within the budgeted amount of $1,850,000. Funds for the construction contract were expended from the following account(s):
Account Description Account Number Amount
Balboa Village Parking Management 53501-980000-19R11 $ 814,745.00 Neighborhood Enhancement 53601-980000-19R11 $ 733,407.59 Total: $ 1,548,152.59
ENVIRONMENTAL REVIEW:
On November 30, 2021, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
7-3
ATTACHMENT A
■
- LIMITS OF WORK
xm
Dcl)
Z
Zr
PACIFIC
OCEAN
G1
BALBOA BOULEVARD CITY OF NEWPORT BEACH
MEDIAN IMPROVEMENTS PUBLIC WORKS DEPARTMENT
LOCATION MAP C-7629-2 19R11 10/11 /22
7-4