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CITY OF
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`q44:09 City Council Staff Report
October 25, 2022
Agenda Item No. 5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Tom Sandefur, Assistant City Engineer,
[email protected]
PHONE: 949-644-3321
TITLE: Central Library Boiler and Civic Center Hot Water Heater Replacement Project (Project No. 221`02) — Notice of Completion for Contract No. 8730-1
ABSTRACT:
On March 22, 2022, the City Council awarded Contract No. 8730-1, Central Library Boiler and Civic Center Hot Water Heater Replacement Project, to F.M. Thomas Air Conditioning, Inc. (F.M. Thomas) of Brea, California. This project replaced the existing boiler and hot water heater at the Central Library and Civic Center, respectively. The work is now substantially complete and staff requests City Council acceptance and closeout of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after Notice of Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Award Contract
Final Cost at
Total Contract
Percent Contract
Amount
Completion
Change Amount
Cost Change
$ 171,176.00
$ 183,880.39
$ 12,704.39
7.4%
Allowed Contract Time (days)
162
Actual Time
-8
Under (-) or Over (+)
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Central Library Boiler and Civic Center Hot Water Heater Replacement Project (Project No. 22F02) — Notice of Completion for Contract No. 8730-1 October 25, 2022
The work necessary for the completion of this contract consisted of removing and replacing the existing Central Library (1000 Avocado Avenue) boiler and the existing Civic Center (100 Civic Center Drive) hot water heater, which were both at the end of their service lives and were showing signs of failure. The scope also included installing seismic anchorage and reusing existing electrical circuits. The replacement equipment meets the current 2019 California Title 24 Energy code requirements. The project also included one change order to add an in -line filter in order to reduce the amount of sediment deposits in the new boiler.
The contract has been completed to the satisfaction of the Public Works Department and the Library Services Department. A summary of the construction cost is as follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final Contract Cost:
A summary of the project schedule is as follows:
Estimate Start of Construction per Annual Baseline Schedule Actual Issuance of Notice to Procure
Actual Start of Construction per Notice to Proceed
Actual Substantial Construction Completion Date
FISCAL IMPACT:
$ 171,176.00
$ 171,176.00
$ 12,704.39
$ 183,880.39
May 11, 2022
April 28, 2022
May 11, 2022
Sept. 28, 2022
The Central Library Boiler and Civic Center Hot Water Heater Replacement Project was included within the FY 2021-22 CIP Budget. Funds for the construction contract were expended from the following account:
Account Description Account Number Amount
Facilities Maintenance Master Plan 57101-980000-20F02 $ 183,880.39 Total: $ 183,880.39
The Facilities Maintenance Master Plan (FMMP) includes a comprehensive condition assessment of all City of Newport Beach (City) facilities and prioritizes capital repairs and/or major maintenance based on a variety of factors including current condition and age of facilities. This program funds a variety of capital repair and maintenance projects in an effort to keep City facilities is good condition.
ENVIRONMENTAL REVIEW:
On March 22, 2022, City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 Class 1 (maintenance of existing public mechanical equipment) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment.
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Central Library Boiler and Civic Center Hot Water Heater Replacement Project (Project No. 22F02) — Notice of Completion for Contract No. 8730-1 October 25, 2022
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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Attachment A
JOHN WAYNE
AIRPORT
NOT TO SCALI
CENTRAL LIBRARY BOILER & CIVIC CITY OF NEWPORT BEACH
CENTER HOT WATER HEATER PUBLIC WORKS DEPARTMENT
REPLACEMENT PROJECT
LOCATION MAP I C-8730-1 I 10/25122
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