Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
November 15, 2022
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Eric Loke, Senior Civil Engineer, [email protected] PHONE: 949-644-3336
TITLE: FY2021-22 Traffic Signal Rehabilitation Project (Project No. 22T01) — Notice of Completion for Contract No. 8746-1
On November 16, 2021, the City Council awarded Contract No. 8746-1 for the Fiscal Year 2021-22 Traffic Signal Rehabilitation Project to International Line Builders, Inc. dba ILB Electric. The project focused on the rehabilitation of traffic signals on Newport Coast Drive. The work is now complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$733,221.00
$732,301.29
-$919.71
-0.13%
Allowed Contract Time + Approved
204
Actual Time Used (Days)
204
Extensions (Days) _
8-1
Traffic Signal Rehabilitation Project— Notice of Completion for Contract No. 8746-1 November 15, 2022
The work consisted of replacing aging poles, cabinets, equipment and wiring to maintain the existing traffic signal operation and increase the reliability of the traffic signal system.
Included as part of the contract, underground exploration work (potholing) and the procurement of traffic signal poles were expedited, due to the forecasted, long lead time of six to eight months. This project consisted of the following four locations:
• Newport Coast Drive at Pacific Pines Drive/Vista Ridge Road • Newport Coast Drive at Pelican Hill Road North/Ocean Ridge Drive • Newport Coast Drive at Provence
• Newport Coast Drive at Pelican Hill Road South/Tuscany Lead times for much of the equipment were extended by lingering issues from the events of the last two years, such as severe chip shortages, supply chain challenges, and a heavily impacted labor market. This also presented difficulties in scheduling of critical work being performed by subcontractors. Contract suspensions and time extensions were granted to accommodate for these delays.
The contracted work has now been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:
Original Bid Amount:
$ 733,221.00
Actual Cost of Bid Items Constructed: $ 733,221.00
Total Change Orders: $-919.71
Final Total Contract Amount: $ 732,301.29
The total contract amount was $732,301.29, approximately 0.1 percent lower than the original bid amount. During the project, some work was able to be deleted and some additional work was required via contract change orders to complete the project, including additional potholing, cabling, loops and concrete demolition.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule November 29, 2021 Actual Start of Construction Per Notice to Proceed November 29, 2021 Extended Contract Completion Date Inclusive of Extra Work September 30, 2022 Actual Substantial Construction Completion Date September 30, 2022 Due to the long lead time for critical equipment, such as the traffic signal poles and cabinets, the project was suspended once material orders were placed. Work commenced once equipment was delivered. Time required for additional work was accounted for via contract change orders.
8-2
Traffic Signal Rehabilitation Project— Notice of Completion for Contract No. 8746-1 November 15, 2022
FISCAL IMPACT:
The Traffic Signal Rehabilitation Project was funded with the FY 2021-22 Capital Improvement Program (CIP) Budget. Construction costs came in within the budgeted amount of $750,000. Funds for the construction contract were expended from the following account:
Account Description
Gas Tax
ENVIRONMENTAL REVIEW:
Account Number
12101-980000-22T01
Amount
$ 732,301.29
Total: $ 732,301.29
On November 16, 2021, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING -
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
8-3
ATTACHMENT A
o�
JO Sp �
h
SAN JOAQUIN HILLS RD
Q-
M AV,
a
0 U
r
Q
a
w
Z
9�
%ram
I
r
1 CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT